Epson WorkForce Pro WF-R8590 User's Guide
WF-R8590 User's Guide
Contents
WF-R8590 User's Guide ............................................................................................................................ 15
Product Basics .......................................................................................................................................... 16
Using the Control Panel ..................................................................................................................... 16
Control Panel Buttons and Lights .................................................................................................. 17
Status Icon Information ............................................................................................................. 18
Status Button Information ......................................................................................................... 19
Setting a Password and Locking the Control Panel ....................................................................... 20
Entering Characters on the LCD Screen................................................................................... 22
Using Presets............................................................................................................................ 22
Setting User Feature Restrictions (Access Control) ...................................................................... 24
Changing LCD Screen Language.................................................................................................. 25
Adjusting Control Panel Sounds .................................................................................................... 26
Adjusting the Screen Brightness.................................................................................................... 27
Turning Off the Operation Time Out Setting .................................................................................. 28
Preventing PC Connection via USB .............................................................................................. 29
Product Parts Locations ..................................................................................................................... 30
Product Parts - Front ..................................................................................................................... 31
Product Parts - Inside .................................................................................................................... 34
Product Parts - Back...................................................................................................................... 36
Checking for Software Updates.......................................................................................................... 37
Using Eco Mode and Other Power Saving Settings ........................................................................... 37
Changing the Eco Mode Settings .................................................................................................. 37
Changing the Sleep Timer Settings ............................................................................................... 38
Changing the Power Off Timer Settings ........................................................................................ 39
Epson Connect Solutions for Smartphones, Tablets, and More ......................................................... 40
Using Epson Email Print ............................................................................................................... 41
Using the Epson iPrint Mobile App ................................................................................................ 41
Using Epson Remote Print ........................................................................................................... 42
Using Epson Scan to Cloud........................................................................................................... 42
Using AirPrint .................................................................................................................................... 43
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Using Google Cloud Print................................................................................................................... 43
Setting Up Google Cloud Print on a Chromebook ......................................................................... 44
Wi-Fi or Wired Networking........................................................................................................................ 46
Wi-Fi Infrastructure Mode Setup......................................................................................................... 46
Selecting Wireless Network Settings From the Control Panel ....................................................... 47
Wi-Fi Direct Mode Setup .................................................................................................................... 49
Enabling Wi-Fi Direct Mode ........................................................................................................... 50
Wi-Fi Protected Setup (WPS)............................................................................................................. 53
Using WPS to Connect to a Network ............................................................................................. 53
Printing a Network Status Sheet......................................................................................................... 54
Changing or Updating Network Connections ..................................................................................... 55
Accessing the Web Config Utility................................................................................................... 55
Changing a USB Connection to a Wi-Fi Connection...................................................................... 55
Changing a Wi-Fi Connection to a Wired Network Connection...................................................... 56
Connecting to a New Wi-Fi Router ................................................................................................ 56
Configuring Email Server Settings................................................................................................. 57
Disabling Wi-Fi Features ............................................................................................................... 58
Enabling Epson Universal Print Driver (PCL) or PostScript Printing.................................................... 60
Installing the Epson Universal Print Driver - Windows ....................................................................... 60
Installing the PostScript (PS3) Printer Software - Windows ............................................................... 64
Installing the PostScript (PS3) Printer Software - OS X...................................................................... 64
Selecting PDL (Page Description Language) Settings ....................................................................... 65
PDL Print Configuration Options.................................................................................................... 66
Selecting Printer Language and Interface Settings ............................................................................ 69
Printer Language and Interface Options........................................................................................ 70
Printing a PS3 (PostScript) Status Sheet ........................................................................................... 71
Loading Paper ........................................................................................................................................... 72
Loading Paper in the Cassette ........................................................................................................... 72
Loading Paper and Envelopes in the Rear Paper Feed Slot .............................................................. 75
Loading Paper in the Front Paper Feed Slot ...................................................................................... 79
Paper Loading Capacity ..................................................................................................................... 81
Available Epson Papers ..................................................................................................................... 82
Paper or Media Type Settings - Printing Software.............................................................................. 85
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Selecting the Paper Settings for Each Source - Control Panel ........................................................... 86
Paper Type Settings - Control Panel ............................................................................................. 87
Selecting Default Paper Settings - Administrator................................................................................ 88
Selecting the Default Printer Settings ............................................................................................ 88
Paper Source Settings Options................................................................................................. 90
Setting the Universal Print Settings ............................................................................................... 90
Universal Print Settings Options ............................................................................................... 91
Installing the Optional Cabinet and Paper Cassettes ......................................................................... 92
Installing the Optional Cabinet....................................................................................................... 93
Installing the Optional Paper Cassette Units ............................................................................... 100
Enabling the Optional Paper Cassettes - Windows................................................................. 106
Enabling the Optional Paper Cassettes - OS X ...................................................................... 107
Placing Originals on the Product ........................................................................................................... 109
Placing Originals on the Scanner Glass ........................................................................................... 109
Placing Originals in the Automatic Document Feeder ...................................................................... 110
Copying .................................................................................................................................................... 113
Copying Documents or Photos......................................................................................................... 113
Copying Options............................................................................................................................... 114
Printing from a Computer ....................................................................................................................... 117
Printing with the Standard Epson Printer Software - Windows ......................................................... 117
Selecting Basic Print Settings - Windows .................................................................................... 117
Paper Source Options - Windows ........................................................................................... 120
Print Quality Options - Windows ............................................................................................. 120
Multi-Page Printing Options - Windows................................................................................... 121
Selecting Double-sided Printing Settings - Windows ................................................................... 121
Double-sided Printing Options - Windows............................................................................... 124
Print Density Adjustments - Windows ..................................................................................... 124
Selecting Additional Layout and Print Options - Windows ........................................................... 125
Custom Color Correction Options - Windows.......................................................................... 127
Image Options and Additional Settings - Windows.................................................................. 128
Header/Footer Settings - Windows ......................................................................................... 129
Selecting a Printing Preset - Windows......................................................................................... 130
Selecting Extended Settings - Windows ...................................................................................... 131
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Extended Settings - Windows ................................................................................................. 132
Printing Your Document or Photo - Windows............................................................................... 133
Locking Printer Settings - Windows ............................................................................................. 134
Locked Setting Options........................................................................................................... 136
Entering a User ID and Password for Printing ............................................................................. 137
Selecting Default Print Settings - Windows.................................................................................. 138
Changing the Language of the Printer Software Screens ....................................................... 139
Changing Automatic Update Options .......................................................................................... 140
Printing with OS X ............................................................................................................................ 141
Selecting Basic Print Settings - OS X ......................................................................................... 141
Paper Source Options - OS X ................................................................................................. 145
Print Quality Options - OS X.................................................................................................... 145
Print Options - OS X................................................................................................................ 146
Selecting Page Setup Settings - OS X......................................................................................... 146
Selecting Print Layout Options - OS X......................................................................................... 147
Selecting Double-sided Printing Settings - OS X ......................................................................... 147
Double-sided Printing Options and Adjustments - OS X ......................................................... 149
Managing Color - OS X................................................................................................................ 149
Color Matching and Color Options - OS X............................................................................... 150
Selecting Printing Preferences - OS X......................................................................................... 151
Printing Preferences - OS X.................................................................................................... 152
Printing Your Document or Photo - OS X..................................................................................... 153
Checking Print Status - OS X .................................................................................................. 153
Printing with the Epson Universal Print Driver - Windows................................................................. 154
Synchronizing Printer Settings - Epson Universal Print Driver - Windows ................................... 155
Selecting Basic Print Settings - Epson Universal Print Driver - Windows .................................... 157
Selecting Additional Layout and Print Options - Epson Universal Print Driver - Windows ........... 159
Selecting Maintenance Options - Epson Universal Print Driver - Windows.................................. 161
Extended Settings - Epson Universal Print Driver - Windows ................................................. 162
Selecting Default Print Settings - Epson Universal Print Driver - Windows.................................. 163
Locking Printer Settings - Epson Universal Print Driver - Windows ............................................. 165
Epson Universal Print Driver Locked Setting Options ............................................................. 166
Adding Network Printers - Epson Universal Print Driver - Windows............................................. 167
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Printing with the PostScript (PS3) Printer Software - Windows ........................................................ 170
Enabling the Optional Paper Cassettes - PostScript Printer Software - Windows ....................... 170
Selecting Basic Print Settings - PostScript Printer Software - Windows ...................................... 172
Selecting Additional Layout and Print Options - PostScript Printer Software - Windows ............. 174
Selecting Default Print Settings - PostScript Printer Software - Windows.................................... 175
Printing with the PostScript (PS3) Printer Software - OS X .............................................................. 176
Enabling the Optional Paper Cassettes - PostScript Printer Software - OS X.............................. 177
Selecting Basic Print Settings - PostScript Printer Software - OS X ............................................ 178
Selecting Page Setup Settings - PostScript Printer Software - OS X........................................... 183
Selecting Print Layout Options - PostScript Printer Software - OS X ........................................... 184
Sizing Printed Images - PostScript Printer Software - OS X ....................................................... 185
Managing Color - PostScript Printer Software - OS X ................................................................. 185
Printing Your Document or Photo - PostScript Printer Software - OS X....................................... 186
Checking Print Status - PostScript Printer Software - OS X ................................................... 187
Cancelling Printing Using a Product Button...................................................................................... 188
Scanning .................................................................................................................................................. 189
Starting a Scan................................................................................................................................. 189
Starting a Scan Using the Product Control Panel ........................................................................ 189
Scanning to Email ................................................................................................................... 191
Scanning to a Network Folder or FTP Server.......................................................................... 193
Control Panel Scanning Options ............................................................................................. 195
Creating Contacts for Scanning .............................................................................................. 197
Adding and Assigning Scan Jobs............................................................................................ 199
Starting a Scan with Document Capture Pro or Document Capture ............................................ 200
Starting a Scan Using the Epson Scan Icon ................................................................................ 203
Starting a Scan from a Scanning Program................................................................................... 205
Selecting Epson Scan Settings ........................................................................................................ 207
Scan Modes................................................................................................................................. 207
Selecting the Scan Mode............................................................................................................. 208
Scanning in Office Mode.............................................................................................................. 208
Available Document Source Settings - Office Mode................................................................ 211
Selecting a Scan Area - Office Mode ...................................................................................... 211
Available Image Adjustments - Office Mode ........................................................................... 214
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Scanning in Professional Mode ................................................................................................... 215
Available Document Source Settings - Professional Mode ..................................................... 218
Available Image Types - Professional Mode ........................................................................... 218
Selecting a Scan Area - Professional Mode............................................................................ 219
Available Image Adjustments - Professional Mode ................................................................. 222
Selecting a Scan Size - Professional Mode............................................................................. 224
Image Preview Guidelines........................................................................................................... 226
Scan Resolution Guidelines ........................................................................................................ 227
Selecting Scan File Settings ........................................................................................................ 228
Available Scanned File Types and Optional Settings.............................................................. 230
Scanning with OS X Using Image Capture....................................................................................... 231
Available Scan Settings - OS X Image Capture........................................................................... 233
Scanning Special Projects................................................................................................................ 234
Scanning to a SharePoint Server or Cloud Service ..................................................................... 234
Scanning Multi-Page Originals as Separate Files........................................................................ 236
Entering a User ID and Password for Scanning - Windows.............................................................. 237
Faxing....................................................................................................................................................... 239
Connecting a Telephone or Answering Machine .............................................................................. 239
Setting Up Fax Features .................................................................................................................. 245
Setting Up Basic Fax Features .................................................................................................... 245
Selecting Your Country or Region........................................................................................... 245
Selecting the Date and Time................................................................................................... 247
Using the Fax Setup Wizard ................................................................................................... 249
Selecting the Line Type........................................................................................................... 251
Setting the Number of Rings to Answer .................................................................................. 253
Selecting Advanced Fax Settings ................................................................................................ 255
User Default Settings - Fax ..................................................................................................... 257
Send Settings - Fax................................................................................................................. 258
Receive Settings - Fax............................................................................................................ 258
Output Settings - Fax .............................................................................................................. 259
Basic Settings - Fax ................................................................................................................ 261
Security Settings - Fax ............................................................................................................ 262
Setting Up Fax Features Using the Fax Utility - Windows............................................................ 263
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Setting Up Fax Features Using the Fax Utility - OS X.................................................................. 265
Setting Up Contacts and Contact Groups......................................................................................... 266
Setting Up Contacts Using the Product Control Panel................................................................. 266
Creating a Contact .................................................................................................................. 267
Editing or Deleting a Contact .................................................................................................. 269
Creating a Contact Group ....................................................................................................... 270
Editing or Deleting a Contact Group........................................................................................ 272
Setting Up Speed/Group Dial Lists Using the Fax Utility - Windows ............................................ 274
Setting Up Speed/Group Dial Lists Using the Fax Utility - OS X .................................................. 278
Sending Faxes ................................................................................................................................. 280
Sending Faxes from the Product Control Panel........................................................................... 280
Sending a Fax Using the Keypad, Contact List, or History...................................................... 280
Fax Sending Options .............................................................................................................. 282
Sending a Fax at a Specified Time ......................................................................................... 284
Sending a Fax on Demand ..................................................................................................... 285
Sending a Stored Fax ............................................................................................................. 286
Dialing Fax Numbers from a Connected Telephone ............................................................... 288
Sending Faxes Using the Fax Utility - Windows .......................................................................... 289
Sending Faxes Using the Fax Utility - OS X................................................................................. 291
Receiving Faxes............................................................................................................................... 294
Fax Reception ............................................................................................................................. 294
Receiving Faxes Automatically ................................................................................................... 295
Receiving Faxes Manually........................................................................................................... 295
Forwarding Received Faxes........................................................................................................ 296
Receiving a Fax by Polling .......................................................................................................... 298
Viewing a Fax on the LCD Screen............................................................................................... 299
Checking Fax Status ....................................................................................................................... 299
Printing Fax Reports......................................................................................................................... 300
Fax Report Options ..................................................................................................................... 301
Using USB Flash Drives With Your Product ......................................................................................... 302
Inserting a USB Flash Drive ............................................................................................................. 302
USB Device Photo File Specifications ......................................................................................... 302
Disconnecting a USB Device............................................................................................................ 303
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Viewing and Printing From the LCD Screen ..................................................................................... 303
Printing JPEG Photos.................................................................................................................. 303
Printing TIFF and PDF Files ....................................................................................................... 305
Photo Adjustment Options - Device Mode ................................................................................... 305
Print Setting Options - Device Mode............................................................................................ 306
Transferring Files on a USB Device ................................................................................................. 307
Setting Up File Sharing for File Transfers From Your Computer ................................................. 307
Transferring Files from a USB Device to Your Computer ............................................................ 308
Replacing Ink Supply Units (Ink Packs) and Maintenance Boxes ....................................................... 310
Check Ink and Maintenance Box Status........................................................................................... 310
Checking Ink Status on the LCD Screen...................................................................................... 311
Checking Ink and Maintenance Box Status With Windows.......................................................... 311
Checking Ink and Maintenance Box Status with OS X................................................................. 313
Purchase Epson Ink Packs and Maintenance Boxes ....................................................................... 314
Ink Supply Unit (Ink Pack) Part Numbers..................................................................................... 314
Removing and Installing Ink Packs................................................................................................... 315
Printing with Black Ink and Expended Color Ink Packs .................................................................... 319
Printing with Expended Color Ink Packs - Windows .................................................................... 319
Printing with Expended Color Ink Packs - OS X........................................................................... 320
Conserving Low Black Ink with Windows ......................................................................................... 321
Replacing the Maintenance Box....................................................................................................... 322
Adjusting Print Quality............................................................................................................................ 324
Print Head Maintenance................................................................................................................... 324
Print Head Nozzle Check............................................................................................................. 324
Checking the Nozzles Using the Product Control Panel ......................................................... 325
Checking the Nozzles Using a Computer Utility...................................................................... 327
Print Head Cleaning .................................................................................................................... 328
Cleaning the Print Head Using the Product Control Panel ...................................................... 329
Cleaning the Print Head Using a Computer Utility................................................................... 330
Flushing the Ink Tubes............................................................................................................ 332
Print Head Alignment ....................................................................................................................... 333
Aligning the Print Head Using the Product Control Panel ............................................................ 334
Aligning the Print Head Using a Computer Utility......................................................................... 336
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Making Precise Alignment Adjustments ...................................................................................... 338
Cleaning the Paper Guide ................................................................................................................ 339
Cleaning and Transporting Your Product ............................................................................................. 341
Cleaning Your Product ..................................................................................................................... 341
Transporting Your Product ............................................................................................................... 344
Solving Problems .................................................................................................................................... 347
Product Status Messages ................................................................................................................ 347
Status Menu Error Codes................................................................................................................. 349
Running a Product Check ................................................................................................................ 352
Resetting Control Panel Defaults ..................................................................................................... 354
Solving Setup Problems ................................................................................................................... 355
Product Does Not Turn On or Off................................................................................................. 356
Noise After Ink Installation ........................................................................................................... 356
Software Installation Problems .................................................................................................... 356
Solving Network Problems ............................................................................................................... 357
Product Cannot Connect to a Wireless Router or Access Point .................................................. 357
Network Software Cannot Find Product on a Network................................................................. 358
Product Does Not Appear in OS X Printer Window...................................................................... 359
Cannot Print Over a Network....................................................................................................... 360
Cannot Scan Over a Network ...................................................................................................... 361
Solving Copying Problems ............................................................................................................... 362
Product Makes Noise, But Nothing Copies.................................................................................. 363
Product Makes Noise When It Sits for a While............................................................................. 363
Originals Do Not Feed From the Automatic Document Feeder.................................................... 363
Solving Paper Problems................................................................................................................... 364
Paper Feeding Problems............................................................................................................. 364
Paper Jam Problems in the Front Cover (A) ................................................................................ 365
Paper Jam Problems in the Rear Paper Feed Slot (B1) .............................................................. 367
Paper Jam Problems in the Front Paper Feed Slot (B2).............................................................. 368
Paper Jam Problems in the Cassette (C1/C2/C3/C4).................................................................. 370
Paper Jam Problems in the Rear Cover 1 (D1)............................................................................ 372
Paper Jam Problems in the Rear Cover (E) of the Optional Paper Cassette Unit ....................... 374
Document Jams in the Automatic Document Feeder (F) ............................................................. 376
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Paper Ejection Problems ............................................................................................................. 381
Solving PostScript Printing Problems............................................................................................... 381
Nothing Prints Using the Postscript Printing Software ................................................................. 381
Documents Print Incorrectly Using the Postscript Printing Software............................................ 382
Accessing Printer Properties - Postscript - Windows ................................................................... 382
Solving Problems Printing from a Computer..................................................................................... 383
Nothing Prints.............................................................................................................................. 383
Product Icon Does Not Appear in Windows Taskbar ................................................................... 384
Printing is Slow ............................................................................................................................ 385
Solving Page Layout and Content Problems.................................................................................... 386
Inverted Image............................................................................................................................. 386
Too Many Copies Print ................................................................................................................ 387
Blank Pages Print ........................................................................................................................ 387
Incorrect Margins on Printout....................................................................................................... 387
Incorrect Characters Print............................................................................................................ 388
Incorrect Image Size or Position.................................................................................................. 388
Slanted Printout........................................................................................................................... 389
Solving Print Quality Problems......................................................................................................... 389
White or Dark Lines in Printout .................................................................................................... 390
Blurry or Smeared Printout .......................................................................................................... 390
Faint Printout or Printout Has Gaps ............................................................................................. 392
Grainy Printout............................................................................................................................. 392
Incorrect Colors ........................................................................................................................... 393
Solving Scanning Problems ............................................................................................................. 394
Scanning Software Does Not Operate Correctly ......................................................................... 395
Cannot Start Epson Scan ............................................................................................................ 395
Scanning to a Network Folder or FTP is Slow.............................................................................. 396
Solving Scanned Image Quality Problems ....................................................................................... 396
Image Consists of a Few Dots Only............................................................................................. 397
Line of Dots Appears in All Scanned Images............................................................................... 397
Straight Lines in an Image Appear Crooked ................................................................................ 398
Image is Distorted or Blurry ......................................................................................................... 398
Image Colors are Patchy at the Edges ........................................................................................ 398
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Image is Too Dark ....................................................................................................................... 398
Back of Original Image Appears in Scanned Image .................................................................... 399
Ripple Patterns Appear in an Image ............................................................................................ 399
Scanned Image Colors Do Not Match Original Colors................................................................. 399
Scan Area is Not Adjustable in Thumbnail Preview ..................................................................... 400
Scanned Image Edges are Cropped ........................................................................................... 400
Solving Faxing Problems.................................................................................................................. 400
Cannot Send or Receive Faxes................................................................................................... 401
Cannot Receive Faxes with a Telephone Connected to Your Product ........................................ 402
Fax Memory Full Error Appears................................................................................................... 403
Sent Fax Quality is Poor .............................................................................................................. 404
Sent Fax is Received in an Incorrect Size ................................................................................... 404
Received Fax Quality is Poor ...................................................................................................... 405
Received Fax is Not Printed ........................................................................................................ 405
Solving USB Device Problems ......................................................................................................... 405
Cannot View or Print from a USB Device..................................................................................... 405
Cannot Save Files on a USB Device ........................................................................................... 406
Cannot Transfer Files To or From a USB Device......................................................................... 406
Uninstall Your Product Software....................................................................................................... 407
Uninstalling Product Software - Windows.................................................................................... 407
Uninstalling Product Software - OS X .......................................................................................... 408
Where to Get Help............................................................................................................................ 409
Technical Specifications ........................................................................................................................ 410
Windows System Requirements ...................................................................................................... 410
OS X System Requirements............................................................................................................. 411
Scanning Specifications ................................................................................................................... 412
Automatic Document Feeder (ADF) Specifications .......................................................................... 412
Fax Specifications ............................................................................................................................ 413
Paper Specifications ........................................................................................................................ 414
Printable Area Specifications ........................................................................................................... 415
Ink Pack Specifications .................................................................................................................... 416
Dimension Specifications ................................................................................................................. 416
Electrical Specifications ................................................................................................................... 417
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Environmental Specifications ........................................................................................................... 418
Interface Specifications .................................................................................................................... 418
External USB Device Specifications................................................................................................. 418
Network Interface Specifications ...................................................................................................... 419
Safety and Approvals Specifications ................................................................................................ 420
PS3 Mode Fonts............................................................................................................................... 421
PCL5 Mode Fonts (Bitstream).......................................................................................................... 423
PCL6 Mode Fonts (Bitstream).......................................................................................................... 425
PCL Mode Fonts (URW)................................................................................................................... 427
Symbol Sets ..................................................................................................................................... 430
Notices ..................................................................................................................................................... 441
General Product Safety Instructions................................................................................................. 441
Ink Pack Safety Instructions ........................................................................................................ 443
LCD Screen Safety Instructions................................................................................................... 443
Wireless Connection Safety Instructions ..................................................................................... 444
Telephone Equipment Safety Instructions ................................................................................... 444
FCC Compliance Statement............................................................................................................. 444
Software Notice................................................................................................................................ 447
Trademarks...................................................................................................................................... 495
Copyright Notice............................................................................................................................... 496
libTIFF Software Acknowledgment.............................................................................................. 496
A Note Concerning Responsible Use of Copyrighted Materials................................................... 497
Default Delay Times for Power Management for Epson Products ............................................... 497
Copyright Attribution.................................................................................................................... 497
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WF-R8590 User's Guide
Welcome to the WF-R8590 User's Guide.
For a printable PDF copy of this guide, click here.
15
Product Basics
See these sections to learn about the basic features of your product.
Using the Control Panel
Product Parts Locations
Checking for Software Updates
Using Eco Mode and Other Power Saving Settings
Epson Connect Solutions for Smartphones, Tablets, and More
Using AirPrint
Using Google Cloud Print
Using the Control Panel
See these sections to learn about the control panel and select control panel settings.
Control Panel Buttons and Lights
Setting a Password and Locking the Control Panel
Setting User Feature Restrictions (Access Control)
Changing LCD Screen Language
Adjusting Control Panel Sounds
Adjusting the Screen Brightness
Turning Off the Operation Time Out Setting
Preventing PC Connection via USB
Parent topic: Product Basics
16
Control Panel Buttons and Lights
1
The power button and light
2
The home button
3
The Interrupt button
4
The Reset button
5
The Stop button
6 The LCD screen
7
The back button
8 The Status button and lights
9 The numeric keypad
10 The C clear button
11 The B&W button
12 The Color button
17
Status Icon Information
Status Button Information
Parent topic: Using the Control Panel
Status Icon Information
Your product may display status icons on the LCD screen for certain product status conditions. Press
to view or change the current network settings.
Icons Description
Displays additional information or instructions, such as on loading paper or placing a
document.
A document is in the Automatic Document Feeder (ADF).
One or more of the ink packs are running low on ink or the maintenance box is nearly full.
Press the Status button to open the Status Menu, select Printer Information, and check
the status of the consumables.
One or more of the ink packs are expended or the maintenance box is full.
Press the Status button to open the Status Menu, select Printer Information, and check
the status of the consumables.
Unread or unprinted fax data is stored in the product. If you have set up the product to save
received faxes on a computer or external storage device, this icon may also indicate that
received faxes have not been saved on the computer or storage device.
Fax memory usage.
Fax memory is full. Delete received faxes you have already read or printed. If you have set
up the product to save received faxes on a computer or external storage device, turn on
the computer or connect the storage device to the product.
A fax is sending or receiving.
A Wi-Fi or an Ethernet connection is being processed.
18
Icons Description
No Ethernet connection.
An Ethernet connection has been established.
No Wi-Fi connection.
A Wi-Fi network error has occurred or the product is searching for a connection.
A Wi-Fi connection has been established. The number of bars indicates the connection's
signal strength.
An Ad hoc connection has been established.
A Wi-Fi Direct mode connection has been established.
A Simple AP mode connection has been established.
Access to the product's functions are restricted to authorized users. Press the icon to log in
to the printer. (You need to enter a user name and password.) Contact your administrator if
you do not know the login information.
Note: If you see a numbered icon on top of the Fax icon on your product's LCD screen, received faxes
have been temporarily saved to the product's memory.
Parent topic: Control Panel Buttons and Lights
Status Button Information
Press the Status button on the control panel to view the current product and job status.
Access to the product's functions are restricted to authorized users and a user is currently
logged in. Press the icon to log out.
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Function Description
Printer Information Displays the status of consumables and any errors that have occurred
with the product. Select the error from the list to display the error
message.
Job Monitor Displays the current job and any jobs waiting to be processed.
Job History Displays the job history and any error codes for failed jobs in the
history.
Job Storage Select Inbox to display received faxes stored in the product's history.
Confidential Job Displays jobs that require a password to print.
Parent topic: Control Panel Buttons and Lights
Setting a Password and Locking the Control Panel
You can set an administrator password to lock the following settings and prevent them from being
changed:
• System Administration Setup settings
• Eco mode settings
• Presets
• Contacts
Note: For more information on administration settings, see the Administrator's Guide.
1. Press the home button, if necessary.
2. Select Setup.
20
You see a screen like this:
3. Scroll down and select Admin Settings.
4. Select Admin Password.
5. Select Register.
You see a screen like this:
6. Use the displayed keyboard to enter a password, and press .
7. Enter your password again to confirm.
8. Select OK.
9. Select Lock Setting and select On.
When the control panel is locked, you must enter the password to access any of the locked settings.
Note: If you forget your password, contact Epson for assistance.
21
Entering Characters on the LCD Screen
Using Presets
Parent topic: Using the Control Panel
Related tasks
Setting User Feature Restrictions (Access Control)
Entering Characters on the LCD Screen
Follow these guidelines to enter characters for passwords and other settings.
• To move the cursor, select or .
Using Presets
• To change the case of letters, select .
• To delete the previous character, select .
• To enter numbers or symbols, select .
• To enter a space, select .
Parent topic: Setting a Password and Locking the Control Panel
You can save frequently used copy, fax, and scan settings as presets. This lets you easily reuse them
whenever necessary.
Note: Presets can be locked by an administrator. If you cannot access or change presets, contact your
administrator for assistance.
22
1. Press the home button, if necessary.
2. Select Presets. Enter the Administrator password, if necessary.
You see a screen like this:
3. Select Add New.
4. Select the function for which you want to set up a preset.
You see the main screen for that function, such as the Copy screen:
5. Select the settings you want to save and select Save.
23
You see a screen like this:
6. Use the displayed keyboard to enter a name for the preset and press .
7. Select Save.
When you copy, fax, or scan, you can use the preset by selecting Presets and selecting your preset
from the list.
Parent topic: Setting a Password and Locking the Control Panel
Related tasks
Entering Characters on the LCD Screen
Setting User Feature Restrictions (Access Control)
Using Web Config Access Control Settings, you can restrict product features for individual users to
prevent misuse of the product. Restricted features require the user to enter an ID and password on the
product control panel.
After feature restrictions have been set up in Web Config, you must enable them using the product
control panel.
Note: For more information on administration settings, see the Administrator's Guide.
1. Press the home button, if necessary.
2. Select Setup.
24
You see a screen like this:
3. Scroll down and select System Administration.
4. Scroll down and select Security Settings.
5. Select Access Control.
6. Select On.
7. Select whether to allow Jobs Without Authentication.
Parent topic: Using the Control Panel
Related tasks
Setting a Password and Locking the Control Panel
Entering a User ID and Password for Printing
Entering a User ID and Password for Scanning - Windows
Changing LCD Screen Language
You can change the language used on the LCD screen.
Note: This setting can be locked by an administrator. If you cannot access or change this setting,
contact your administrator for assistance.
1. Press the home button, if necessary.
2. Select Setup.
25
You see a screen like this:
3. Scroll down and select System Administration.
4. Select Common Settings.
5. Scroll down and select Language.
6. Select a language.
Parent topic: Using the Control Panel
Adjusting Control Panel Sounds
You can adjust the sound level heard when you press buttons on the control panel.
Note: This setting can be locked by an administrator. If you cannot access or change this setting,
contact your administrator for assistance.
1. Press the home button, if necessary.
2. Select Setup.
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You see a screen like this:
3. Scroll down and select System Administration.
4. Select Common Settings.
5. Select Sound.
6. Select Button Press.
7. Press to decrease or to increase the sound.
8. Select OK to exit.
Note: You can also adjust the Sound Type and the sound level for various product functions.
Parent topic: Using the Control Panel
Adjusting the Screen Brightness
You can adjust the brightness of the LCD screen.
1. Press the home button, if necessary.
2. Select Setup.
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You see a screen like this:
3. Scroll down and select System Administration.
4. Select Common Settings.
5. Select LCD Brightness.
6. Adjust the screen brightness by selecting a brightness level or by pressing the left or right arrow
button.
7. Select OK to exit.
Parent topic: Using the Control Panel
Turning Off the Operation Time Out Setting
The Operation Time Out setting causes the LCD screen to return to the Home screen after a few minutes
of inactivity. This feature is enabled by default, but you can turn it off.
Note: This setting can be locked by an administrator. If you cannot access or change this setting,
contact your administrator for assistance.
1. Press the home button, if necessary.
2. Select Setup.
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You see a screen like this:
3. Scroll down and select System Administration.
4. Select Common Settings.
5. Scroll down and select Operation Time Out.
6. Select Off.
Parent topic: Using the Control Panel
Preventing PC Connection via USB
You can disable access from a USB-connected computer. This restricts non-network access to the
product and protects the security of confidential scanned documents.
1. Press the home button, if necessary.
2. Select Setup.
You see a screen like this:
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3. Scroll down and select System Administration.
4. Select Printer Settings.
You see a screen like this:
5. Scroll down and select PC Connection via USB.
6. Select Disable.
Parent topic: Using the Control Panel
Product Parts Locations
See these sections to identify the parts on your product.
Product Parts - Front
Product Parts - Inside
Product Parts - Back
Parent topic: Product Basics
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