Epson WorkForce Pro WF-R5690 User's Guide
WF-R5690 User's Guide
Contents
WF-R5690 User's Guide............................................................................................................................ 15
Product Basics .......................................................................................................................................... 16
Using the Control Panel ..................................................................................................................... 16
Control Panel Buttons and Lights.................................................................................................. 17
Status Icon Information............................................................................................................. 18
Status Button Information ......................................................................................................... 19
Setting a Password and Locking the Control Panel....................................................................... 20
Entering Characters on the LCD Screen................................................................................... 22
Using Presets............................................................................................................................ 22
Setting User Feature Restrictions (Access Control) ...................................................................... 24
Changing LCD Screen Language.................................................................................................. 26
Adjusting Control Panel Sounds.................................................................................................... 26
Adjusting the Screen Brightness.................................................................................................... 27
Turning Off the Operation Time Out Setting .................................................................................. 28
Product Parts Locations..................................................................................................................... 29
Product Parts - Top........................................................................................................................ 30
Product Parts - Inside.................................................................................................................... 32
Product Parts - Back...................................................................................................................... 33
Using Eco Mode and Other Power Saving Settings ........................................................................... 33
Changing the Eco Settings............................................................................................................ 34
Changing the Sleep Timer Settings............................................................................................... 34
Changing the Power Off Timer Settings ........................................................................................ 35
Epson Connect Solutions for Smartphones, Tablets, and More......................................................... 36
Using Epson Email Print ............................................................................................................... 37
Using the Epson iPrint Mobile App ................................................................................................ 37
Using Epson Remote Print ........................................................................................................... 38
Using Epson Scan to Cloud........................................................................................................... 38
Using AirPrint .................................................................................................................................... 39
Using Google Cloud Print................................................................................................................... 39
Setting Up Google Cloud Print on a Chromebook ......................................................................... 40
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Wi-Fi or Wired Networking........................................................................................................................ 42
Wi-Fi Infrastructure Mode Setup......................................................................................................... 42
Selecting Wireless Network Settings From the Control Panel ....................................................... 43
Wi-Fi Direct Mode Setup .................................................................................................................... 45
Enabling Wi-Fi Direct Mode........................................................................................................... 46
Wi-Fi Protected Setup (WPS)............................................................................................................. 48
Using WPS to Connect to a Network............................................................................................. 49
Printing a Network Status Sheet......................................................................................................... 50
Changing or Updating Network Connections ..................................................................................... 51
Accessing the Web Config Utility................................................................................................... 51
Changing a USB Connection to a Wi-Fi Connection...................................................................... 52
Changing a Wi-Fi Connection to a Wired Network Connection...................................................... 52
Connecting to a New Wi-Fi Router ................................................................................................ 53
Configuring Email Server Settings................................................................................................. 53
Disabling Wi-Fi Features............................................................................................................... 55
Enabling Epson Universal Print Driver (PCL) or PostScript Printing.................................................... 56
Selecting PDL (Page Description Language) Settings....................................................................... 56
PDL Print Configuration Options.................................................................................................... 57
Selecting Printer Language and Interface Settings ............................................................................ 60
Printer Language and Interface Options........................................................................................ 61
Printing a PS3 (PostScript) Status Sheet ........................................................................................... 61
Loading Paper ........................................................................................................................................... 63
Loading Paper in the Cassette........................................................................................................... 63
Loading Paper and Envelopes in the Rear Paper Feed Slot .............................................................. 67
Paper Loading Capacity..................................................................................................................... 71
Available Epson Papers..................................................................................................................... 72
Paper or Media Type Settings - Printing Software.............................................................................. 74
Selecting the Paper Settings for Each Source - Control Panel........................................................... 75
Paper Type Settings - Control Panel ............................................................................................. 76
Selecting Default Paper Settings - Administrator................................................................................ 77
Selecting the Default Printer Settings............................................................................................ 77
Paper Source Settings Options................................................................................................. 78
Setting the Universal Print Settings ............................................................................................... 79
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Universal Print Settings Options ............................................................................................... 80
Placing Originals on the Product............................................................................................................. 82
Placing Originals on the Scanner Glass............................................................................................. 82
Placing Originals in the Automatic Document Feeder........................................................................ 83
Copying...................................................................................................................................................... 86
Copying Documents or Photos........................................................................................................... 86
Copying Options................................................................................................................................. 87
Printing from a Computer......................................................................................................................... 90
Printing with Windows........................................................................................................................ 90
Selecting Basic Print Settings - Windows...................................................................................... 90
Paper Source Options - Windows............................................................................................. 93
Print Quality Options - Windows ............................................................................................... 93
Multi-Page Printing Options - Windows..................................................................................... 94
Selecting Double-sided Printing Settings - Windows..................................................................... 94
Double-sided Printing Options - Windows................................................................................. 96
Print Density Adjustments - Windows....................................................................................... 97
Selecting Additional Layout and Print Options - Windows............................................................. 98
Custom Color Correction Options - Windows.......................................................................... 100
Image Options and Additional Settings - Windows.................................................................. 101
Header/Footer Settings - Windows......................................................................................... 102
Selecting a Printing Preset - Windows......................................................................................... 103
Selecting Extended Settings - Windows...................................................................................... 104
Extended Settings - Windows................................................................................................. 105
Printing Your Document or Photo - Windows............................................................................... 106
Locking Printer Settings - Windows............................................................................................. 107
Administrator Lock Settings.................................................................................................... 109
Entering a User ID and Password for Printing ............................................................................. 110
Selecting Default Print Settings - Windows.................................................................................. 111
Changing the Language of the Printer Software Screens....................................................... 112
Changing Automatic Update Options .......................................................................................... 113
Printing with OS X ............................................................................................................................ 114
Selecting Basic Print Settings - OS X ......................................................................................... 115
Paper Source Options - OS X................................................................................................. 119
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Print Quality Options - OS X.................................................................................................... 119
Print Options - OS X................................................................................................................ 119
Selecting Page Setup Settings - OS X......................................................................................... 120
Selecting Print Layout Options - OS X......................................................................................... 121
Selecting Double-sided Printing Settings - OS X......................................................................... 122
Double-sided Printing Options and Adjustments - OS X......................................................... 123
Managing Color - OS X................................................................................................................ 124
Color Matching and Color Options - OS X............................................................................... 125
Selecting Printing Preferences - OS X......................................................................................... 126
Printing Preferences - OS X.................................................................................................... 127
Printing Your Document or Photo - OS X..................................................................................... 128
Checking Print Status - OS X.................................................................................................. 128
Printing with the Epson Universal Print Driver - Windows................................................................. 129
Installing the Epson Universal Print Driver - Windows ................................................................ 130
Synchronizing Printer Settings - Epson Universal Print Driver - Windows................................... 134
Selecting Basic Print Settings - Epson Universal Print Driver - Windows .................................... 135
Selecting Additional Layout and Print Options - Epson Universal Print Driver - Windows ........... 138
Selecting Maintenance Options - Epson Universal Print Driver - Windows.................................. 140
Extended Settings - Epson Universal Print Driver - Windows ................................................. 141
Selecting Default Print Settings - Epson Universal Print Driver - Windows.................................. 142
Locking Printer Settings - Epson Universal Print Driver - Windows ............................................. 144
Epson Universal Print Driver Lock Settings............................................................................. 146
Adding Network Printers - Epson Universal Print Driver - Windows............................................. 147
Printing with the PostScript (PS3) Printer Software - Windows ........................................................ 150
Installing the PostScript (PS3) Printer Software - Windows ........................................................ 150
Selecting Basic Print Settings - PostScript Printer Software - Windows ...................................... 150
Selecting Additional Layout and Print Options - PostScript Printer Software - Windows ............. 153
Selecting Default Print Settings - PostScript Printer Software - Windows.................................... 154
Printing with the PostScript (PS3) Printer Software - OS X .............................................................. 155
Installing the PostScript (PS3) Printer Software - OS X............................................................... 156
Selecting Basic Print Settings - PostScript Printer Software - OS X ............................................ 156
Selecting Page Setup Settings - PostScript Printer Software - OS X........................................... 162
Selecting Print Layout Options - PostScript Printer Software - OS X........................................... 163
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Sizing Printed Images - PostScript Printer Software - OS X ....................................................... 164
Managing Color - PostScript Printer Software - OS X ................................................................. 164
Printing Your Document or Photo - PostScript Printer Software - OS X....................................... 165
Checking Print Status - PostScript Printer Software - OS X ................................................... 165
Cancelling Printing Using a Product Button...................................................................................... 166
Scanning.................................................................................................................................................. 167
Starting a Scan................................................................................................................................. 167
Starting a Scan Using the Product Control Panel........................................................................ 167
Scanning to Email................................................................................................................... 169
Scanning to a Network Folder or FTP Server.......................................................................... 171
Control Panel Scanning Options............................................................................................. 173
Creating Contacts for Scanning.............................................................................................. 175
Adding and Assigning Scan Jobs............................................................................................ 177
Starting a Scan with Document Capture Pro or Document Capture ............................................ 178
Starting a Scan Using the Epson Scan Icon................................................................................ 181
Starting a Scan from a Scanning Program................................................................................... 183
Selecting Epson Scan Settings ........................................................................................................ 185
Scan Modes................................................................................................................................. 185
Selecting the Scan Mode............................................................................................................. 186
Scanning in Office Mode.............................................................................................................. 186
Available Document Source Settings - Office Mode................................................................ 189
Selecting a Scan Area - Office Mode ...................................................................................... 189
Available Image Adjustments - Office Mode ........................................................................... 192
Scanning in Professional Mode................................................................................................... 193
Available Document Source Settings - Professional Mode..................................................... 196
Available Image Types - Professional Mode........................................................................... 196
Selecting a Scan Area - Professional Mode............................................................................ 197
Available Image Adjustments - Professional Mode................................................................. 200
Selecting a Scan Size - Professional Mode............................................................................. 202
Image Preview Guidelines........................................................................................................... 205
Scan Resolution Guidelines ........................................................................................................ 205
Selecting Scan File Settings........................................................................................................ 207
Available Scanned File Types and Optional Settings.............................................................. 209
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Scanning with OS X Using Image Capture....................................................................................... 210
Available Scan Settings - OS X Image Capture........................................................................... 212
Scanning Special Projects................................................................................................................ 213
Scanning to a SharePoint Server or Cloud Service..................................................................... 213
Scanning Multi-Page Originals as Separate Files........................................................................ 215
Entering a User ID and Password for Scanning - Windows.............................................................. 216
Faxing....................................................................................................................................................... 218
Connecting a Telephone or Answering Machine.............................................................................. 218
Setting Up Fax Features .................................................................................................................. 221
Setting Up Basic Fax Features.................................................................................................... 221
Selecting Your Country or Region........................................................................................... 221
Selecting the Date and Time................................................................................................... 223
Using the Fax Setup Wizard ................................................................................................... 225
Selecting the Line Type........................................................................................................... 227
Setting the Number of Rings to Answer .................................................................................. 229
Selecting Advanced Fax Settings................................................................................................ 231
User Default Settings - Fax..................................................................................................... 233
Send Settings - Fax................................................................................................................. 234
Receive Settings - Fax............................................................................................................ 234
Output Settings - Fax.............................................................................................................. 235
Basic Settings - Fax................................................................................................................ 237
Security Settings - Fax............................................................................................................ 238
Setting Up Fax Features Using the Fax Utility - Windows............................................................ 239
Setting Up Fax Features Using the Fax Utility - OS X.................................................................. 240
Setting Up Contacts and Contact Groups......................................................................................... 241
Setting Up Contacts Using the Product Control Panel................................................................. 241
Creating a Contact.................................................................................................................. 242
Editing or Deleting a Contact .................................................................................................. 244
Creating a Contact Group....................................................................................................... 245
Editing or Deleting a Contact Group........................................................................................ 247
Setting Up Speed/Group Dial Lists Using the Fax Utility - Windows............................................ 249
Setting Up Speed/Group Dial Lists Using the Fax Utility - OS X.................................................. 253
Sending Faxes................................................................................................................................. 255
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Sending Faxes from the Product Control Panel........................................................................... 255
Sending a Fax Using the Keypad, Contact List, or History...................................................... 255
Fax Sending Options .............................................................................................................. 257
Sending a Fax at a Specified Time ......................................................................................... 259
Sending a Fax on Demand ..................................................................................................... 260
Sending a Stored Fax ............................................................................................................. 261
Dialing Fax Numbers from a Connected Telephone ............................................................... 262
Sending Faxes Using the Fax Utility - Windows .......................................................................... 263
Sending Faxes Using the Fax Utility - OS X................................................................................. 266
Receiving Faxes............................................................................................................................... 269
Fax Reception ............................................................................................................................. 269
Receiving Faxes Automatically ................................................................................................... 270
Receiving Faxes Manually........................................................................................................... 270
Forwarding Received Faxes........................................................................................................ 271
Receiving a Fax by Polling .......................................................................................................... 273
Viewing a Fax on the LCD Screen............................................................................................... 274
Checking Fax Status ....................................................................................................................... 274
Printing Fax Reports......................................................................................................................... 275
Fax Report Options ..................................................................................................................... 276
Using USB Flash Drives With Your Product ......................................................................................... 277
Inserting a USB Flash Drive............................................................................................................. 277
USB Device File Specifications ................................................................................................... 277
Removing a USB Flash Drive........................................................................................................... 278
Viewing and Printing From the LCD Screen..................................................................................... 278
Printing JPEG Photos.................................................................................................................. 278
Printing TIFF Files ...................................................................................................................... 280
Printing PDF Files ....................................................................................................................... 281
Photo Adjustment Options - Device Mode................................................................................... 281
Print Setting Options - Device Mode............................................................................................ 282
Transferring Files on a USB Flash Drive .......................................................................................... 283
Setting Up File Sharing for File Transfers From Your Computer ................................................. 283
Transferring Files from a USB Flash Drive to Your Computer ..................................................... 284
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Replacing Ink Supply Units (Ink Packs) and Maintenance Boxes....................................................... 286
Check Ink and Maintenance Box Status........................................................................................... 286
Checking Ink Status on the LCD Screen...................................................................................... 287
Checking Ink and Maintenance Box Status With Windows.......................................................... 287
Checking Ink and Maintenance Box Status with OS X................................................................. 290
Purchase Epson Ink and Maintenance Box...................................................................................... 291
Ink Supply Units (Ink Packs) and Maintenance Box Part Numbers ............................................. 291
Removing and Installing Ink Packs................................................................................................... 292
Printing with Black Ink and Expended Color Ink Packs .................................................................... 296
Printing with Expended Color Ink Packs - Windows .................................................................... 296
Printing with Expended Color Ink Packs - OS X........................................................................... 297
Conserving Low Black Ink with Windows ......................................................................................... 298
Replacing the Maintenance Box....................................................................................................... 299
Adjusting Print Quality............................................................................................................................ 302
Print Head Maintenance................................................................................................................... 302
Print Head Nozzle Check............................................................................................................. 302
Checking the Nozzles Using the Product Control Panel ......................................................... 303
Checking the Nozzles Using a Computer Utility...................................................................... 304
Print Head Cleaning .................................................................................................................... 306
Cleaning the Print Head Using the Product Control Panel...................................................... 307
Cleaning the Print Head Using a Computer Utility................................................................... 308
Flushing the Ink Tubes............................................................................................................ 310
Print Head Alignment ....................................................................................................................... 311
Aligning the Print Head Using the Product Control Panel............................................................ 312
Aligning the Print Head Using a Computer Utility......................................................................... 313
Cleaning the Paper Guide................................................................................................................ 315
Cleaning and Transporting Your Product ............................................................................................. 317
Cleaning Your Product..................................................................................................................... 317
Transporting Your Product............................................................................................................... 319
Solving Problems.................................................................................................................................... 322
Checking for Software Updates........................................................................................................ 322
Product Status Messages ................................................................................................................ 323
Status Menu Error Codes................................................................................................................. 324
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Running a Product Check ................................................................................................................ 328
Resetting Control Panel Defaults ..................................................................................................... 329
Solving Setup Problems................................................................................................................... 330
Product Does Not Turn On or Off................................................................................................. 331
Noise After Ink Installation........................................................................................................... 331
Software Installation Problems.................................................................................................... 331
Solving Network Problems............................................................................................................... 332
Product Cannot Connect to a Wireless Router or Access Point .................................................. 332
Network Software Cannot Find Product on a Network................................................................. 334
Product Does Not Appear in OS X Printer Window...................................................................... 334
Cannot Print Over a Network....................................................................................................... 335
Cannot Scan Over a Network...................................................................................................... 336
Solving Copying Problems............................................................................................................... 337
Product Makes Noise, But Nothing Copies.................................................................................. 338
Product Makes Noise When It Sits for a While............................................................................. 338
Originals Do Not Feed From the Automatic Document Feeder.................................................... 338
Solving Paper Problems................................................................................................................... 339
Paper Feeding Problems............................................................................................................. 339
Paper Jam Problems Inside the Product ..................................................................................... 340
Paper Jam Problems in the Rear Paper Feed Slot...................................................................... 341
Paper Jam Problems in the Cassette .......................................................................................... 342
Paper Jam Problems in the Duplexer (Rear Cover)..................................................................... 343
Document Jams in the Automatic Document Feeder................................................................... 345
Paper Ejection Problems............................................................................................................. 348
Solving PostScript Printing Problems............................................................................................... 348
Nothing Prints Using the Postscript Printing Software................................................................. 349
Documents Print Incorrectly Using the Postscript Printing Software............................................ 349
Accessing Printer Properties - Postscript - Windows................................................................... 349
Solving Problems Printing from a Computer..................................................................................... 350
Nothing Prints.............................................................................................................................. 350
Product Icon Does Not Appear in Windows Taskbar................................................................... 351
Printing is Slow............................................................................................................................ 352
Solving Page Layout and Content Problems.................................................................................... 353
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Inverted Image............................................................................................................................. 354
Too Many Copies Print................................................................................................................ 354
Blank Pages Print........................................................................................................................ 354
Incorrect Margins on Printout....................................................................................................... 355
Incorrect Characters Print............................................................................................................ 355
Incorrect Image Size or Position.................................................................................................. 356
Slanted Printout........................................................................................................................... 356
Solving Print Quality Problems......................................................................................................... 357
White or Dark Lines in Printout.................................................................................................... 357
Blurry or Smeared Printout.......................................................................................................... 358
Faint Printout or Printout Has Gaps............................................................................................. 359
Grainy Printout............................................................................................................................. 360
Incorrect Colors........................................................................................................................... 361
Solving Scanning Problems ............................................................................................................. 362
Scanning Software Does Not Operate Correctly ......................................................................... 362
Cannot Start Epson Scan............................................................................................................ 363
Solving Scanned Image Quality Problems....................................................................................... 363
Image Consists of a Few Dots Only............................................................................................. 364
Line of Dots Appears in All Scanned Images............................................................................... 364
Straight Lines in an Image Appear Crooked................................................................................ 365
Image is Distorted or Blurry......................................................................................................... 365
Image Colors are Patchy at the Edges ........................................................................................ 365
Image is Too Dark ....................................................................................................................... 366
Back of Original Image Appears in Scanned Image .................................................................... 366
Ripple Patterns Appear in an Image............................................................................................ 366
Scanned Image Colors Do Not Match Original Colors................................................................. 366
Scan Area is Not Adjustable in Thumbnail Preview..................................................................... 367
Scanned Image Edges are Cropped ........................................................................................... 367
Solving Faxing Problems.................................................................................................................. 367
Cannot Send or Receive Faxes................................................................................................... 368
Cannot Receive Faxes with a Telephone Connected to Your Product ........................................ 370
Fax Memory Full Error Appears................................................................................................... 370
Sent Fax Quality is Poor.............................................................................................................. 371
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Sent Fax is Received in an Incorrect Size ................................................................................... 371
Received Fax Quality is Poor ...................................................................................................... 372
Received Fax is Not Printed........................................................................................................ 372
Solving USB Flash Drive Problems.................................................................................................. 372
Cannot View or Print from a USB Flash Drive.............................................................................. 372
Cannot Save Files on a USB Flash Drive.................................................................................... 373
Cannot Transfer Files To or From a USB Flash Drive ................................................................. 373
When to Uninstall Your Product Software ........................................................................................ 374
Uninstalling Product Software - Windows.................................................................................... 374
Uninstalling Product Software - OS X.......................................................................................... 375
Where to Get Help............................................................................................................................ 376
Technical Specifications ........................................................................................................................ 377
Windows System Requirements ...................................................................................................... 377
OS X System Requirements............................................................................................................. 378
Printing Specifications...................................................................................................................... 378
Scanning Specifications................................................................................................................... 379
Automatic Document Feeder (ADF) Specifications.......................................................................... 379
Fax Specifications............................................................................................................................ 380
Paper Specifications ........................................................................................................................ 381
Printable Area Specifications ........................................................................................................... 382
Ink Pack Specifications .................................................................................................................... 383
Dimension Specifications................................................................................................................. 384
Electrical Specifications ................................................................................................................... 384
Environmental Specifications........................................................................................................... 385
Interface Specifications.................................................................................................................... 385
Network Interface Specifications...................................................................................................... 386
Safety and Approvals Specifications................................................................................................ 387
PS3 Mode Fonts............................................................................................................................... 387
PCL5 Mode Fonts ............................................................................................................................ 389
PCL6 Mode Fonts ............................................................................................................................ 391
Symbol Sets..................................................................................................................................... 395
Notices ..................................................................................................................................................... 403
General Product Safety Instructions................................................................................................. 403
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Ink Pack Safety Instructions ........................................................................................................ 405
LCD Screen Safety Instructions................................................................................................... 405
Wireless Connection Safety Instructions..................................................................................... 406
Telephone Equipment Safety Instructions................................................................................... 406
FCC Compliance Statement............................................................................................................. 406
Software Notice................................................................................................................................ 409
Trademarks...................................................................................................................................... 411
Copyright Notice............................................................................................................................... 412
libTIFF Software Acknowledgment.............................................................................................. 413
A Note Concerning Responsible Use of Copyrighted Materials................................................... 413
Default Delay Times for Power Management for Epson Products............................................... 413
Copyright Attribution.................................................................................................................... 413
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WF-R5690 User's Guide
Welcome to the WF-R5690 User's Guide.
For a printable PDF copy of this guide, click here.
15
Product Basics
See these sections to learn about the basic features of your product.
Using the Control Panel
Product Parts Locations
Using Eco Mode and Other Power Saving Settings
Epson Connect Solutions for Smartphones, Tablets, and More
Using AirPrint
Using Google Cloud Print
Using the Control Panel
See these sections to learn about the control panel and select control panel settings.
Control Panel Buttons and Lights
Setting a Password and Locking the Control Panel
Setting User Feature Restrictions (Access Control)
Changing LCD Screen Language
Adjusting Control Panel Sounds
Adjusting the Screen Brightness
Turning Off the Operation Time Out Setting
Parent topic: Product Basics
16
Control Panel Buttons and Lights
1
The power button and light
2
The home button
3
The Interrupt button
4
The Reset button
5
The Stop button
6 The LCD screen
7
The back button
8 The Status button and lights
9 The numeric keypad
10 The C clear button
11 The B&W button
12 The Color button
17
Status Icon Information
Status Button Information
Parent topic: Using the Control Panel
Status Icon Information
Your product may display status icons on the LCD screen for certain product status conditions. Press
to view or change the current network settings.
Icons Description
Displays additional information or instructions, such as on loading paper or placing a
document.
A document is in the Automatic Document Feeder (ADF).
One or more of the ink cartridges are running low on ink or the maintenance box is nearly full.
Press the Status button to open the Status Menu, select Printer Information, and check the
status of the consumables.
One or more of the ink cartridges are expended or the maintenance box is full.
Press the Status button to open the Status Menu, select Printer Information, and check the
status of the consumables.
Unread or unprinted fax data is stored in the product. If you have set up the product to save
received faxes on a computer or external storage device, this icon may also indicate that
received faxes have not been saved on the computer or storage device.
Fax memory usage.
Fax memory is full. Delete received faxes you have already read or printed. If you have set up
the product to save received faxes on a computer or external storage device, turn on the
computer or connect the storage device to the product.
A Wi-Fi or an Ethernet connection is being processed.
No Ethernet connection.
An Ethernet connection has been established.
18
Icons Description
No Wi-Fi connection.
A Wi-Fi network error has occurred or the product is searching for a connection.
A Wi-Fi connection has been established. The number of bars indicates the connection's signal
strength.
An Ad hoc connection has been established.
A Wi-Fi Direct mode connection has been established.
A Simple AP mode connection has been established.
Access to the product's functions are restricted to authorized users. Press the icon to log in to
the printer. (You need to enter a user name and password.) Contact your administrator if you
do not know the login information.
Access to the product's functions are restricted to authorized users and a user is currently
logged in. Press the icon to log out.
Parent topic: Control Panel Buttons and Lights
Status Button Information
Press the Status button on the control panel to view the current product and job status.
Function Description
Printer Information Displays the status of consumables and any errors that have occurred
Job Monitor Displays the current job and any jobs waiting to be processed.
Job History Displays the job history and any error codes for failed jobs in the
Job Storage Select Inbox to display received faxes stored in the product's history.
with the product. Select the error from the list to display the error
message.
history.
19
Function Description
Confidential Job Displays jobs that require a password to print.
Parent topic: Control Panel Buttons and Lights
Setting a Password and Locking the Control Panel
You can set an administrator password to lock the following settings and prevent them from being
changed:
• System Administration Setup settings
• Eco mode settings
• Presets
• Contacts
Note: For more information on administration settings, see the Administrator's Guide.
1. Press the home button, if necessary.
2. Select Setup.
You see a screen like this:
3. Scroll down and select Admin Settings.
4. Select Admin Password.
5. Select Register.
20
You see a screen like this:
6. Use the displayed keyboard to enter a password, and press .
7. Enter your password again to confirm.
8. Select OK.
9. Select Lock Setting and select On.
When the control panel is locked, you must enter the password to access any of the locked settings.
Note: If you forget your password, contact Epson for assistance.
Entering Characters on the LCD Screen
Using Presets
Parent topic: Using the Control Panel
Related tasks
Setting User Feature Restrictions (Access Control)
21
Entering Characters on the LCD Screen
Follow these guidelines to enter characters for passwords and other settings.
• To move the cursor, select or .
• To change the case of letters, select .
• To delete the previous character, select .
• To enter numbers or symbols, select .
• To enter accented characters, select .
Using Presets
• To change the keyboard layout, select .
• To enter a space, select .
• To enter a hyphen on the fax number screen, select .
Parent topic: Setting a Password and Locking the Control Panel
You can save frequently used copy, fax, and scan settings as presets. This lets you easily reuse them
whenever necessary.
Note: Presets can be locked by an administrator. If you cannot access or change presets, contact your
administrator for assistance.
1. Press the home button, if necessary.
22
2. Select Presets. Enter the Administrator password, if necessary.
You see a screen like this:
3. Select Add New.
4. Select the function for which you want to set up a preset.
You see the main screen for that function, such as the Copy screen:
5. Select the settings you want to save, and select Save.
23
You see a screen like this:
6. Use the displayed keyboard to enter a name for the preset and press .
7. Select Save.
When you copy, fax, or scan, you can use the preset by selecting Presets and selecting your preset
from the list.
Parent topic: Setting a Password and Locking the Control Panel
Related tasks
Entering Characters on the LCD Screen
Setting User Feature Restrictions (Access Control)
Using Web Config Access Control Settings, you can restrict product features for individual users to
prevent misuse of the product. Restricted features require the user to enter an ID and password when
printing or scanning.
After feature restrictions have been set up in Web Config, you must enable them using the product
control panel.
Note: For more information on administration settings, see the Administrator's Guide.
1. Press the home button, if necessary.
2. Select Setup.
24
You see a screen like this:
3. Scroll down and select System Administration.
4. Scroll down and select Security Settings.
You see a screen like this:
5. Select Access Control.
6. Select On.
7. Select whether to allow Jobs Without Authentication.
8. Select Done to return to the Security Settings menu.
9. To delete all saved confidential jobs, select Delete All Confidential Jobs, and select Yes.
Parent topic: Using the Control Panel
25
Related tasks
Setting a Password and Locking the Control Panel
Entering a User ID and Password for Printing
Entering a User ID and Password for Scanning - Windows
Changing LCD Screen Language
You can change the language used on the LCD screen.
Note: This setting can be locked by an administrator. If you cannot access or change this setting,
contact your administrator for assistance.
1. Press the home button, if necessary.
2. Select Setup.
You see a screen like this:
3. Scroll down and select System Administration.
4. Select Common Settings.
5. Scroll down and select Language.
6. Select a language.
Parent topic: Using the Control Panel
Adjusting Control Panel Sounds
You can adjust the sound level heard when you press buttons on the control panel.
26
Note: This setting can be locked by an administrator. If you cannot access or change this setting,
contact your administrator for assistance.
1. Press the home button, if necessary.
2. Select Setup.
You see a screen like this:
3. Scroll down and select System Administration.
4. Select Common Settings.
5. Select Sound.
6. Select Button Press.
7. Press to decrease or toincrease the sound.
8. Select OK.
Note: You can also adjust the Sound Type and the sound level for various product functions.
Parent topic: Using the Control Panel
Adjusting the Screen Brightness
You can adjust the brightness of the LCD screen.
1. Press the home button, if necessary.
2. Select Setup.
27
You see a screen like this:
3. Scroll down and select System Administration.
4. Select Common Settings.
5. Select LCD Brightness.
6. Adjust the screen brightness by selecting a brightness level or by pressing the left and right arrow
buttons.
7. Select OK to exit.
Parent topic: Using the Control Panel
Turning Off the Operation Time Out Setting
The Operation Time Out setting causes the LCD screen to return to the Home screen after a few minutes
of inactivity. This feature is enabled by default, but you can turn it off.
Note: This setting can be locked by an administrator. If you cannot access or change this setting,
contact your administrator for assistance.
1. Press the home button, if necessary.
2. Select Setup.
28
You see a screen like this:
3. Scroll down and select System Administration.
4. Select Common Settings.
5. Scroll down and select Operation Time Out.
6. Select Off.
Parent topic: Using the Control Panel
Product Parts Locations
See these sections to identify the parts on your product.
Product Parts - Top
Product Parts - Inside
Product Parts - Back
Parent topic: Product Basics
29
Product Parts - Top
1 ADF (Automatic Document Feeder) cover
2 ADF edge guide
3 ADF input tray
4 ADF output tray
5 Ink cases
6 Paper cassettes
7 Paper cassette cover
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