Epson WorkForce Pro WF-4640, WorkForce Pro WF-4630 User's Guide

WF-4630/WF-4640 User's Guide

Contents

WF-4630/WF-4640 User's Guide............................................................................................................... 13

Product Basics .......................................................................................................................................... 14

Using the Control Panel ..................................................................................................................... 14

Control Panel Buttons and Lights .................................................................................................. 15

Status Icon Information ............................................................................................................. 16

Status Button Information ......................................................................................................... 17

Setting a Password and Locking the Control Panel ....................................................................... 18

Entering Characters on the LCD Screen................................................................................... 20

Using Presets............................................................................................................................ 20

Changing LCD Screen Language.................................................................................................. 22

Adjusting Control Panel Sounds .................................................................................................... 23

Adjusting the Screen Brightness.................................................................................................... 24

Turning Off the Operation Time Out Setting .................................................................................. 25

Product Parts Locations ..................................................................................................................... 26

Product Parts - Top........................................................................................................................ 27

Product Parts - Inside .................................................................................................................... 29

Product Parts - Back...................................................................................................................... 30

Using Eco Mode and Other Power Saving Settings ........................................................................... 31

Changing the Eco Settings ............................................................................................................ 31

Changing the Sleep Timer Settings ............................................................................................... 32

Changing the Power Off Timer Settings ........................................................................................ 33

Epson Connect Solutions for Smartphones, Tablets, and More ......................................................... 34

Using Epson Email Print ............................................................................................................... 34

Using the Epson iPrint Mobile App ................................................................................................ 34

Using Epson Remote Print ........................................................................................................... 35

Using Epson Scan to Cloud........................................................................................................... 35

Using AirPrint .................................................................................................................................... 36

Using Google Cloud Print................................................................................................................... 36

Wi-Fi or Wired Networking........................................................................................................................ 38

Wi-Fi Infrastructure Mode Setup......................................................................................................... 38

3

Selecting Wireless Network Settings From the Control Panel ....................................................... 39

Wi-Fi Direct Mode Setup .................................................................................................................... 42

Enabling Wi-Fi Direct Mode ........................................................................................................... 43

Wi-Fi Protected Setup (WPS)............................................................................................................. 45

Using WPS to Connect to a Network ............................................................................................. 46

Printing a Network Status Sheet......................................................................................................... 47

Changing or Updating Network Connections ..................................................................................... 49

Accessing the Web Config Utility................................................................................................... 49

Changing a USB Connection to a Wi-Fi Connection...................................................................... 49

Changing a Wi-Fi Connection to a Wired Network Connection...................................................... 50

Connecting to a New Wi-Fi Router ................................................................................................ 50

Disabling Wi-Fi Features ............................................................................................................... 51

Loading Paper ........................................................................................................................................... 53

Loading Paper in the Cassette ........................................................................................................... 53

Loading Paper and Envelopes in the Rear Paper Feed Slot .............................................................. 57

Paper Loading Capacity ..................................................................................................................... 62

Available Epson Papers ..................................................................................................................... 63

Selecting the Paper Settings for Each Source - Control Panel ........................................................... 65

Paper Type Settings ..................................................................................................................... 66

Selecting Default Paper Settings - Administrator................................................................................ 67

Selecting the Default Printer Settings ............................................................................................ 67

Paper Source Settings Options................................................................................................. 69

Setting the Universal Print Settings ............................................................................................... 69

Universal Print Settings Options ............................................................................................... 71

Placing Originals on the Product ............................................................................................................. 72

Placing Originals on the Scanner Glass ............................................................................................. 72

Placing Originals in the Automatic Document Feeder ........................................................................ 73

Copying ...................................................................................................................................................... 76

Copying Documents or Photos........................................................................................................... 76

Copying Options................................................................................................................................. 77

Printing from a Computer ......................................................................................................................... 80

Printing with Windows ........................................................................................................................ 80

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Selecting Basic Print Settings - Windows ...................................................................................... 80

Paper Source Options - Windows ............................................................................................. 82

Print Quality Options - Windows ............................................................................................... 83

Multi-Page Printing Options - Windows..................................................................................... 83

Selecting Double-sided Printing Settings - Windows ..................................................................... 84

Double-sided Printing Options - Windows................................................................................. 86

Print Density Adjustments - Windows ....................................................................................... 87

Selecting Additional Layout and Print Options - Windows ............................................................. 88

Custom Color Correction Options - Windows............................................................................ 90

Image Options and Additional Settings - Windows.................................................................... 91

Header/Footer Settings - Windows ........................................................................................... 92

Selecting a Printing Preset - Windows........................................................................................... 93

Selecting Extended Settings - Windows ........................................................................................ 94

Extended Settings - Windows ................................................................................................... 95

Printing Your Document or Photo - Windows................................................................................. 96

Selecting Default Print Settings - Windows.................................................................................... 97

Changing the Language of the Printer Software Screens ......................................................... 98

Changing Automatic Update Options ............................................................................................ 99

Printing with OS X ............................................................................................................................ 100

Selecting Basic Print Settings - OS X ......................................................................................... 101

Paper Source Options - OS X ................................................................................................. 104

Print Quality Options - OS X.................................................................................................... 105

Print Options - OS X................................................................................................................ 105

Selecting Page Setup Settings - OS X......................................................................................... 106

Selecting Print Layout Options - OS X......................................................................................... 107

Selecting Double-sided Printing Settings - OS X ......................................................................... 108

Double-sided Printing Options and Adjustments - OS X ......................................................... 109

Managing Color - OS X................................................................................................................ 110

Color Matching and Color Options - OS X............................................................................... 111

Selecting Printing Preferences - OS X......................................................................................... 112

Printing Preferences - OS X.................................................................................................... 113

Printing Your Document or Photo - OS X..................................................................................... 114

Checking Print Status - OS X .................................................................................................. 115

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Cancelling Printing Using a Product Button...................................................................................... 116

Scanning .................................................................................................................................................. 117

Starting a Scan................................................................................................................................. 117

Starting a Scan Using the Product Control Panel ........................................................................ 117

Adding and Assigning Scan Jobs............................................................................................ 119

Starting a Scan with Document Capture Pro or Document Capture ............................................ 120

Starting a Scan Using the Epson Scan Icon ................................................................................ 123

Starting a Scan from a Scanning Program................................................................................... 125

Selecting Epson Scan Settings ........................................................................................................ 127

Scan Modes................................................................................................................................. 127

Selecting the Scan Mode............................................................................................................. 127

Scanning in Office Mode.............................................................................................................. 128

Available Document Source Settings - Office Mode................................................................ 131

Selecting a Scan Area - Office Mode ...................................................................................... 131

Available Image Adjustments - Office Mode ........................................................................... 134

Scanning in Professional Mode ................................................................................................... 135

Available Document Source Settings - Professional Mode ..................................................... 138

Available Image Types - Professional Mode ........................................................................... 138

Selecting a Scan Area - Professional Mode............................................................................ 138

Available Image Adjustments - Professional Mode ................................................................. 141

Selecting a Scan Size - Professional Mode............................................................................. 143

Image Preview Guidelines........................................................................................................... 146

Scan Resolution Guidelines ........................................................................................................ 146

Selecting Scan File Settings ........................................................................................................ 148

Available Scanned File Types and Optional Settings.............................................................. 150

Scanning with OS X Using Image Capture....................................................................................... 151

Available Scan Settings - OS X Image Capture........................................................................... 153

Scanning Special Projects................................................................................................................ 154

Scanning to a SharePoint Server or Cloud Service ..................................................................... 154

Scanning Multi-Page Originals as Separate Files........................................................................ 156

Faxing....................................................................................................................................................... 158

Connecting a Telephone or Answering Machine .............................................................................. 158

Setting Up Fax Features .................................................................................................................. 161

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Setting Up Basic Fax Features .................................................................................................... 162

Selecting Your Country or Region........................................................................................... 162

Selecting the Date and Time................................................................................................... 163

Using the Fax Setup Wizard ................................................................................................... 166

Selecting the Line Type........................................................................................................... 168

Setting the Number of Rings to Answer .................................................................................. 170

Selecting Advanced Fax Settings ................................................................................................ 172

User Default Settings - Fax ..................................................................................................... 174

Send Settings - Fax................................................................................................................. 175

Receive Settings - Fax............................................................................................................ 176

Output Settings - Fax .............................................................................................................. 177

Basic Settings - Fax ................................................................................................................ 178

Security Settings - Fax............................................................................................................ 179

Setting Up Fax Features Using the Fax Utility - Windows............................................................ 180

Setting Up Fax Features Using the Fax Utility - OS X.................................................................. 182

Setting Up Contacts and Contact Groups......................................................................................... 183

Setting Up Contacts Using the Product Control Panel................................................................. 184

Creating a Contact .................................................................................................................. 184

Editing or Deleting a Contact .................................................................................................. 186

Creating a Contact Group ....................................................................................................... 188

Editing or Deleting a Contact Group........................................................................................ 190

Setting Up Speed/Group Dial Lists Using the Fax Utility - Windows ............................................ 192

Setting Up Speed/Group Dial Lists Using the Fax Utility - OS X .................................................. 195

Sending Faxes ................................................................................................................................. 197

Sending Faxes from the Product Control Panel........................................................................... 197

Sending a Fax Using the Keypad, Contact List, or History...................................................... 197

Fax Sending Options .............................................................................................................. 199

Sending a Fax at a Specified Time ......................................................................................... 201

Sending a Fax on Demand ..................................................................................................... 202

Sending a Stored Fax ............................................................................................................. 203

Dialing Fax Numbers from a Connected Telephone ............................................................... 205

Sending Faxes Using the Fax Utility - Windows .......................................................................... 206

Sending Faxes Using the Fax Utility - OS X................................................................................. 209

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Receiving Faxes............................................................................................................................... 212

Fax Reception ............................................................................................................................. 212

Receiving Faxes Automatically ................................................................................................... 213

Receiving Faxes Manually........................................................................................................... 213

Receiving a Fax by Polling .......................................................................................................... 214

Viewing a Fax on the LCD Screen............................................................................................... 214

Checking Fax Status ....................................................................................................................... 215

Printing Fax Reports......................................................................................................................... 216

Fax Report Options ..................................................................................................................... 217

Using USB Flash Drives With Your Product ......................................................................................... 218

Inserting a USB Flash Drive ............................................................................................................. 218

USB Device Photo File Specifications ......................................................................................... 218

Removing a USB Flash Drive........................................................................................................... 218

Viewing and Printing From the LCD Screen ..................................................................................... 219

Printing JPEG Photos.................................................................................................................. 219

Printing TIFF Files ...................................................................................................................... 221

Photo Adjustment Options - Device Mode ................................................................................... 221

Print Setting Options - Device Mode............................................................................................ 222

Transferring Files on a USB Flash Drive .......................................................................................... 223

Setting Up File Sharing for File Transfers From Your Computer ................................................. 223

Transferring Files from a USB Flash Drive to Your Computer ..................................................... 224

Replacing Ink Cartridges and Maintenance Boxes............................................................................... 226

Check Cartridge and Maintenance Box Status ................................................................................. 226

Checking Cartridge Status on the LCD Screen............................................................................ 226

Checking Cartridge and Maintenance Box Status with Windows ................................................ 227

Checking Cartridge and Maintenance Box Status with OS X....................................................... 230

Purchase Epson Ink Cartridges and Maintenance Box .................................................................... 232

Ink Cartridge and Maintenance Box Part Numbers...................................................................... 232

Removing and Installing Ink Cartridges............................................................................................ 233

Printing with Black Ink and Expended Color Cartridges ................................................................... 237

Printing with Expended Color Cartridges - Windows ................................................................... 237

Printing with Expended Color Cartridges - OS X ......................................................................... 238

Conserving Low Black Ink with Windows ......................................................................................... 240

8

Replacing the Maintenance Box....................................................................................................... 240

Adjusting Print Quality............................................................................................................................ 244

Print Head Maintenance................................................................................................................... 244

Print Head Nozzle Check............................................................................................................. 244

Checking the Nozzles Using the Product Control Panel ......................................................... 244

Checking the Nozzles Using a Computer Utility...................................................................... 246

Print Head Cleaning .................................................................................................................... 248

Cleaning the Print Head Using the Product Control Panel ...................................................... 248

Cleaning the Print Head Using a Computer Utility................................................................... 250

Print Head Alignment ....................................................................................................................... 252

Aligning the Print Head Using the Product Control Panel ............................................................ 253

Aligning the Print Head Using a Computer Utility......................................................................... 255

Cleaning the Paper Guide ................................................................................................................ 257

Cleaning and Transporting Your Product ............................................................................................. 259

Cleaning Your Product ..................................................................................................................... 259

Transporting Your Product ............................................................................................................... 261

Solving Problems .................................................................................................................................... 262

Checking for Software Updates........................................................................................................ 262

Product Status Messages ................................................................................................................ 263

Status Menu Error Codes................................................................................................................. 264

Running a Product Check ................................................................................................................ 267

Resetting Control Panel Defaults ..................................................................................................... 269

Solving Setup Problems ................................................................................................................... 270

Noise After Ink Installation ........................................................................................................... 270

Software Installation Problems .................................................................................................... 270

Solving Network Problems ............................................................................................................... 271

Product Cannot Connect to a Wireless Router or Access Point .................................................. 271

Network Software Cannot Find Product on a Network................................................................. 272

Product Does Not Appear in OS X Printer Window...................................................................... 273

Cannot Print Over a Network....................................................................................................... 274

Cannot Scan Over a Network ...................................................................................................... 275

Solving Copying Problems ............................................................................................................... 276

Product Makes Noise, But Nothing Copies.................................................................................. 276

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Product Makes Noise When It Sits for a While............................................................................. 277

Solving Paper Problems................................................................................................................... 277

Paper Feeding Problems............................................................................................................. 277

Paper Jam Problems Inside the Product ..................................................................................... 278

Paper Jam Problems in the Cassette .......................................................................................... 280

Paper Jam Problems in the Duplexer (Rear Cover)..................................................................... 281

Document Jams in the Automatic Document Feeder................................................................... 284

Paper Ejection Problems ............................................................................................................. 287

Solving Problems Printing from a Computer..................................................................................... 287

Nothing Prints.............................................................................................................................. 288

Product Icon Does Not Appear in Windows Taskbar ................................................................... 288

Printing is Slow ............................................................................................................................ 289

Solving Page Layout and Content Problems.................................................................................... 290

Inverted Image............................................................................................................................. 291

Too Many Copies Print ................................................................................................................ 291

Blank Pages Print ........................................................................................................................ 291

Incorrect Margins on Printout....................................................................................................... 292

Incorrect Characters Print............................................................................................................ 292

Incorrect Image Size or Position.................................................................................................. 292

Slanted Printout........................................................................................................................... 293

Solving Print Quality Problems......................................................................................................... 293

White or Dark Lines in Printout .................................................................................................... 294

Blurry or Smeared Printout .......................................................................................................... 294

Faint Printout or Printout Has Gaps ............................................................................................. 296

Grainy Printout............................................................................................................................. 296

Incorrect Colors ........................................................................................................................... 297

Solving Scanning Problems ............................................................................................................. 298

Scanning Software Does Not Operate Correctly ......................................................................... 298

Cannot Start Epson Scan ............................................................................................................ 299

Solving Scanned Image Quality Problems ....................................................................................... 300

Image Consists of a Few Dots Only............................................................................................. 300

Line of Dots Appears in All Scanned Images............................................................................... 301

Straight Lines in an Image Appear Crooked ................................................................................ 301

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Image is Distorted or Blurry ......................................................................................................... 301

Image Colors are Patchy at the Edges ........................................................................................ 302

Image is Too Dark ....................................................................................................................... 302

Back of Original Image Appears in Scanned Image .................................................................... 302

Ripple Patterns Appear in an Image ............................................................................................ 302

Scanned Image Colors Do Not Match Original Colors................................................................. 303

Scan Area is Not Adjustable in Thumbnail Preview ..................................................................... 303

Scanned Image Edges are Cropped ........................................................................................... 303

Solving Faxing Problems.................................................................................................................. 304

Cannot Send or Receive Faxes................................................................................................... 304

Cannot Receive Faxes with a Telephone Connected to Your Product ........................................ 305

Uninstall Your Product Software....................................................................................................... 306

Uninstalling Product Software - Windows.................................................................................... 306

Uninstalling Product Software - OS X .......................................................................................... 307

Where to Get Help............................................................................................................................ 307

Technical Specifications ........................................................................................................................ 309

Windows System Requirements ...................................................................................................... 309

OS X System Requirements............................................................................................................. 310

Printing Specifications...................................................................................................................... 310

Scanning Specifications ................................................................................................................... 311

Automatic Document Feeder (ADF) Specifications .......................................................................... 311

Fax Specifications ............................................................................................................................ 312

Paper Specifications ........................................................................................................................ 312

Printable Area Specifications ........................................................................................................... 314

Ink Cartridge Specifications.............................................................................................................. 315

Dimension Specifications ................................................................................................................. 316

Electrical Specifications ................................................................................................................... 317

Environmental Specifications ........................................................................................................... 318

Interface Specifications .................................................................................................................... 318

Network Interface Specifications ...................................................................................................... 318

Safety and Approvals Specifications ................................................................................................ 319

Notices ..................................................................................................................................................... 321

General Product Safety Instructions................................................................................................. 321

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Ink Cartridge Safety Instructions.................................................................................................. 323

LCD Screen Safety Instructions................................................................................................... 324

Wireless Connection Safety Instructions ..................................................................................... 324

Telephone Equipment Safety Instructions ................................................................................... 324

FCC Compliance Statement............................................................................................................. 325

Software Notice................................................................................................................................ 327

Trademarks...................................................................................................................................... 330

Copyright Notice............................................................................................................................... 330

libTIFF Software Acknowledgment.............................................................................................. 331

A Note Concerning Responsible Use of Copyrighted Materials................................................... 331

Default Delay Times for Power Management for Epson Products ............................................... 332

Copyright Attribution.................................................................................................................... 332

12

WF-4630/WF-4640 User's Guide

Welcome to the WF-4630/WF-4640 User's Guide.

For a printable PDF copy of this guide, click here.

13

Product Basics

See these sections to learn about the basic features of your product.

Using the Control Panel
Product Parts Locations
Using Eco Mode and Other Power Saving Settings
Epson Connect Solutions for Smartphones, Tablets, and More
Using AirPrint
Using Google Cloud Print

Using the Control Panel

See these sections to learn about the control panel and select control panel settings.

Control Panel Buttons and Lights
Setting a Password and Locking the Control Panel
Changing LCD Screen Language
Adjusting Control Panel Sounds
Adjusting the Screen Brightness
Turning Off the Operation Time Out Setting

Parent topic: Product Basics

14

Control Panel Buttons and Lights

Note: The illustrations in this manual show the WF-4630. The instructions apply to both the WF-4630

and WF-4640 unless otherwise noted.

1

The power button and light

2

The home button

3

The Interrupt button

4

The Reset button

5

The Stop button

6 The LCD screen

7

The back button

8 The Status button and lights

9 The numeric keypad

10 The C clear button

11 The B&W button

12 The Color button

Status Icon Information

15

Status Button Information

Parent topic: Using the Control Panel

Status Icon Information

Your product may display status icons on the LCD screen for certain product status conditions. Press

to view or change the current network settings.

Icons Description

Displays additional information or instructions, such as on loading paper or placing a

document.

A document is in the Automatic Document Feeder (ADF).

One or more of the ink cartridges are running low on ink or the maintenance box is nearly full.

Press the Status button to open the Status Menu, select Printer Information, and check the

status of the consumables.

One or more of the ink cartridges are expended or the maintenance box is full.

Press the Status button to open the Status Menu, select Printer Information, and check the

status of the consumables.

Unread or unprinted fax data is stored in the product. If you have set up the product to save

received faxes on a computer or external storage device, this icon may also indicate that

received faxes have not been saved on the computer or storage device.

Fax memory usage.

Fax memory is full. Delete received faxes you have already read or printed. If you have set up

the product to save received faxes on a computer or external storage device, turn on the

computer or connect the storage device to the product.

A Wi-Fi or an Ethernet connection is being processed.

No Ethernet connection.

An Ethernet connection has been established.

16

Icons Description

No Wi-Fi connection.

A Wi-Fi network error has occurred or the product is searching for a connection.

A Wi-Fi connection has been established. The number of bars indicates the connection's signal

strength.

An Ad hoc connection has been established.

A Wi-Fi Direct mode connection has been established.

A Simple AP mode connection has been established.

Parent topic: Control Panel Buttons and Lights

Status Button Information

Press the Status button on the control panel to view the current product and job status.

Function Description

Printer Displays the status of consumables and any errors that have occurred

with the product. Select the error from the list to display the error
message.

Job Monitor Displays the current job and any jobs waiting to be processed.

Job History Displays the job history and any error codes for failed jobs in the

history.

Job Storage Select Inbox to display received faxes stored in the product's history.

Parent topic: Control Panel Buttons and Lights

17

Setting a Password and Locking the Control Panel

You can set an administrator password to lock the following settings and prevent them from being
changed:

• System Administration Setup settings

• Eco mode settings

• Presets

• Contacts

Note: For more information on administration settings, see the Administrator's Guide.

1. Press the home button, if necessary.

2. Select Setup.

You see a screen like this:

3. Scroll down and select Admin Settings.

4. Select Admin Password.

5. Select Register.

18

You see a screen like this:

6. Use the displayed keyboard to enter a password, and press .

7. Enter your password again to confirm.

8. Select OK.

9. Select Lock Setting and select On.

When the control panel is locked, you must enter the password to access any of the locked settings.

Note: If you forget your password, contact Epson for assistance.

Entering Characters on the LCD Screen
Using Presets

Parent topic: Using the Control Panel

19

Entering Characters on the LCD Screen

Follow these guidelines to enter characters for passwords and other settings.

• To move the cursor, select or .

• To change the case of letters, select .

• To delete the previous character, select .

• To enter numbers or symbols, select .

Using Presets

• To enter a space, select .

Parent topic: Setting a Password and Locking the Control Panel

You can save frequently used copy, fax, and scan settings as presets. This lets you easily reuse them
whenever necessary.

Note: Presets can be locked by an administrator. If you cannot access or change presets, contact your
administrator for assistance.

1. Press the home button, if necessary.

2. Select Presets. Enter the Administrator password, if necessary.

20

You see a screen like this:

3. Select Add New.

4. Select the function for which you want to set up a preset.

You see the main screen for that function, such as the Copy screen:

5. Select the settings you want to save, and select Save.

21

You see a screen like this:

6. Use the displayed keyboard to enter a name for the preset, and press .

7. Select Save.

When you copy, fax, or scan, you can use the preset by selecting Presets and selecting your preset
from the list.

Parent topic: Setting a Password and Locking the Control Panel

Related tasks

Entering Characters on the LCD Screen

Changing LCD Screen Language

You can change the language used on the LCD screen.

Note: This setting can be locked by an administrator. If you cannot access or change this setting,
contact your administrator for assistance.

1. Press the home button, if necessary.

2. Select Setup.

22

You see a screen like this:

3. Scroll down and select System Administration.

4. Select Common Settings.

5. Scroll down and select Language.

6. Select a language.

Parent topic: Using the Control Panel

Adjusting Control Panel Sounds

You can adjust the sound level heard when you press buttons on the control panel.

Note: This setting can be locked by an administrator. If you cannot access or change this setting,
contact your administrator for assistance.

1. Press the home button, if necessary.

2. Select Setup.

23

You see a screen like this:

3. Scroll down and select System Administration.

4. Select Common Settings.

5. Select Sound.

6. Select Button Press.

7. Press to decrease or to increase the sound.

Note: You can also adjust the sounds for other features and select the Sound Type you want to
use.

8. Select OK to exit.

Parent topic: Using the Control Panel

Adjusting the Screen Brightness

You can adjust the brightness of the LCD screen.

1. Press the home button, if necessary.

2. Select Setup.

24

You see a screen like this:

3. Scroll down and select System Administration.

4. Select Common Settings.

5. Select LCD Brightness.

6. Adjust the screen brightness by selecting a brightness level or by pressing the left and right arrow
buttons.

7. Select OK to exit.

Parent topic: Using the Control Panel

Turning Off the Operation Time Out Setting

The Operation Time Out setting causes the LCD screen to return to the Home screen after a few minutes
of inactivity. This feature is enabled by default, but you can turn it off.

Note: This setting can be locked by an administrator. If you cannot access or change this setting,
contact your administrator for assistance.

1. Press the home button, if necessary.

2. Select Setup.

25

You see a screen like this:

3. Scroll down and select System Administration.

4. Select Common Settings.

5. Scroll down and select Operation Time Out.

6. Select Off.

Parent topic: Using the Control Panel

Product Parts Locations

See these sections to identify the parts on your product.

Product Parts - Top
Product Parts - Inside
Product Parts - Back

Parent topic: Product Basics

26

Product Parts - Top

1 ADF cover

2 Automatic Document Feeder (ADF)

3 Edge guide

4 ADF input tray

5 ADF output tray

6 Paper cassette 1

7 Paper cassette cover (WF-4640)

8 Paper cassette 2 (WF-4640)

27

1 Edge guides

2 Paper stopper

3 Output tray extension

4 Output tray

5 Edge guides

6 Rear paper feed slot

7 Feeder guard

28

1 Document cover

2 Scanner glass

3 Control panel

4 USB Type A port for external devices

Parent topic: Product Parts Locations

Product Parts - Inside

29

1 Ink cartridge slots

2 Front cover

3 Print head

Parent topic: Product Parts Locations

Product Parts - Back

1 Line port

2 EXT port

3 USB port

4 LAN port

5 Service USB port (do not remove sticker)

6 Maintenance box

7 Rear cover

8 AC inlet

Parent topic: Product Parts Locations

30

Using Eco Mode and Other Power Saving Settings

Your product enters sleep mode automatically and turns off the LCD screen if it is not used for a period
of time. You can make the time period shorter and select other options to save energy and resources.

Changing the Eco Settings
Changing the Sleep Timer Settings
Changing the Power Off Timer Settings

Parent topic: Product Basics

Changing the Eco Settings

You can use the product's control panel to change the Eco settings.

Note: The Sleep Timer setting in Eco Mode overrides the Sleep Timer setting in the Common Settings
menu. If you turn on Eco Mode, 2-sided copying is selected by default. The Eco Mode setting can be
locked by an administrator. If you cannot access or change this setting, contact your administrator for
assistance.

1. Press the home button, if necessary.

2. Select Eco Mode. Enter the administrator password, if necessary.

You see a screen like this:

3. Select On.

31

4. Select Configure.

5. Change any settings as necessary.

6. Select OK to exit.

Parent topic: Using Eco Mode and Other Power Saving Settings

Changing the Sleep Timer Settings

You can adjust the time period before your product enters sleep mode and turns off the LCD screen.

Note: This setting can be locked by an administrator. If you cannot access or change this setting,
contact your administrator for assistance. The Sleep Timer setting in Eco Mode overrides this Sleep
Timer setting.

1. Press the home button, if necessary.

2. Select Setup.

3. Scroll down and select System Administration. Enter the administrator password, if necessary.

4. Select Common Settings.

5. Select Sleep Timer.

You see a screen like this:

6. Do one of the following:

• Press the – or + icons to reduce or increase the number of minutes.

32

• Press the number of minutes on the LCD screen, select the number of minutes from the on-screen

keypad, then press .

7. Select OK.

Parent topic: Using Eco Mode and Other Power Saving Settings

Changing the Power Off Timer Settings

You can have the product turn off automatically if it is not used for a specified period of time.

Note: This setting can be locked by an administrator. If you cannot access or change this setting,
contact your administrator for assistance.

1. Press the home button, if necessary.

2. Select Setup.

You see a screen like this:

3. Scroll down and select System Administration. Enter the administrator password, if necessary.

4. Select Common Settings.

5. Select Power Off Timer.

6. Select a time period between 30minutes and 12h (12 hours).

Parent topic: Using Eco Mode and Other Power Saving Settings

33

Epson Connect Solutions for Smartphones, Tablets, and More

You can print documents, photos, emails, and web pages from your home, office, or even across the
globe. You can use your smartphone, tablet, or computer. Epson offers these solutions to print from
anywhere: Epson Email Print, Epson iPrint Mobile App, Epson Remote Print, and Epson Scan to Cloud.

Using Epson Email Print
Using the Epson iPrint Mobile App
Using Epson Remote Print
Using Epson Scan to Cloud

Parent topic: Product Basics

Related tasks

Using AirPrint
Using Google Cloud Print

Using Epson Email Print

With Epson Email Print, you can print from any device that can send email, such as your smartphone,
tablet, or laptop. Just activate your product's unique email address. When you want to print, attach a
PDF, Microsoft Office document, or photo to an email and send it to your product.

1. Set up your product for network printing. See the link below.

2. If you did not already set up Email Print when you installed your product software, visit

epson.com/connect to learn more about Email Print, check compatibility, and get detailed setup

instructions.

3. Send an email with attachments to your product's Email Print address.

Note: Both the email and any attachments print by default. You can change these printing options by
logging into your Epson Connect account.

Parent topic: Epson Connect Solutions for Smartphones, Tablets, and More

Related topics

Wi-Fi or Wired Networking

Using the Epson iPrint Mobile App

Use this free Apple and Android app to print to nearby Epson networked products. The Epson iPrint
Mobile App lets you print PDFs, Microsoft Office documents, photos, and web pages over a wireless

34

network. You can even scan and save a file on your device, send it as an email, or upload it to an online
service such as Box, Dropbox, Evernote, or Google Drive.

1. Set up your product on a network. See the link below.

2. Visit epson.com/connect to learn more about Epson iPrint and check the compatibility of your mobile
device.

3. Download Epson iPrint from the Apple App Store or Google Play.

4. Connect your mobile device to the same wireless network that your product is using.

5. Print from your mobile device to your Epson product.

Parent topic: Epson Connect Solutions for Smartphones, Tablets, and More

Related topics

Wi-Fi or Wired Networking

Using Epson Remote Print

With Epson Remote Print software on your Windows computer or laptop, you can print to an Epson
Email-enabled product anywhere in the world.

1. Set up your product for network printing. See the link below.

2. Visit epson.com/connect to learn more about Remote Print and how to download the software.

3. Download and install the Remote Print software.

4. Obtain the email address and optional access key of the Epson product you want to use for printing,
and enter this address during Remote Print setup.

5. Select the print command in your application and choose the Remote Print driver for your Epson
product.

Parent topic: Epson Connect Solutions for Smartphones, Tablets, and More

Related topics

Wi-Fi or Wired Networking

Using Epson Scan to Cloud

The Epson Scan to Cloud service sends your scanned files to a destination that you have registered with
Epson Connect.

1. Set up your product for network scanning. See the link below.

2. Visit epson.com/connect for instructions on registering an account and your product with Epson
Connect.

35

3. After registering, sign in to the Epson Connect web page with the email address and password you
selected.

4. Select Destination List for Scan to Cloud.

5. Click Add, then follow the instructions on the screen to create your destination list.

6. When you're ready to scan, select the setting for the Scan to Cloud service on your product control
panel.

Parent topic: Epson Connect Solutions for Smartphones, Tablets, and More

Related topics

Wi-Fi or Wired Networking

Using AirPrint

AirPrint allows you to wirelessly print to your product from your Apple device running the latest version of
iOS, and from your Mac running OS X 10.7 or later.

1. Set up your product for wireless printing. See the link below.

2. Connect your Apple device to the same wireless network that your product is using.

3. Print from your device to your product.

Note: For details, see the AirPrint page on the Apple website.

Parent topic: Product Basics

Related topics

Wi-Fi or Wired Networking

Using Google Cloud Print

With a Google Account, you can print from your Apple or Android device to your Epson product. You can
also print from Chromebooks and the Google Chrome browser without drivers or cables.

Set up your Epson product for network printing. See the link below.

36

Note: Make sure your Epson printer and computer are connected to the same network before starting

the Google Cloud Print setup.

1. Connect your device to the same network that your Epson product is using.

2. Print a network status sheet.

3. Locate your product's IP address on the network status sheet.

4. Enter the IP address into the address bar of a web browser.

5. Select the Google Cloud Print Services option.

Note: If you don't see the Google Cloud Print Services option, turn your product off and back on. If
the option still doesn't appear, select the Firmware Update option and follow the on-screen
instructions to update your product.

6. Click Register.

7. Select the checkbox to agree to the Usage Advisory and click Next.

8. Click OK to launch the sign-in page.

A separate browser window opens.

9. Enter your Google Account username and password and click Sign in, or, if you don't have an
account, click Sign up for a new Google Account and follow the on-screen instructions.

10. Click Finish printer registration to complete setup and print a test page.

Your product is now linked to your Google Account and can be accessed from any Chromebook,
computer, Apple or Android device with Internet access. Visit Epson Support for more information on
using Google Cloud Print, or the Google Cloud Print website for a list of supported apps.

Parent topic: Product Basics

Related topics

Wi-Fi or Wired Networking

37

Wi-Fi or Wired Networking

See these sections to use your product on a Wi-Fi or wired network.

Wi-Fi Infrastructure Mode Setup
Wi-Fi Direct Mode Setup
Wi-Fi Protected Setup (WPS)
Printing a Network Status Sheet
Changing or Updating Network Connections

Wi-Fi Infrastructure Mode Setup

You can set up your product to communicate with your computer using a wireless router or access point.
The wireless router or access point can be connected to your computer over a wireless or wired network.

1 Epson product

2 Wireless router or access point

38

3 Computer with a wireless interface

4 Computer

5 Internet

6 Ethernet cable (used only for wired connection to the wireless router or access point)

Selecting Wireless Network Settings From the Control Panel

Parent topic: Wi-Fi or Wired Networking

Selecting Wireless Network Settings From the Control Panel

You can select or change wireless network settings using your product control panel.

To install your product on a wireless network, follow the instructions on the Start Here sheet and install
the necessary software. The installer program guides you through network setup.

1. Press the home button, if necessary.

2. Press .

3. Select Wi-Fi Setup.

You see a screen like this:

39

4. Select Wi-Fi Setup Wizard.

Note: If you need to disable the wireless network to set up your product on an Ethernet network,

scroll down and select Disable Wi-Fi instead. Then follow the instructions on changing to a wired
network connection in this guide.

5. Select the name of your wireless network or enter the name manually.

Note: To enter the wireless network name manually, select Other Networks and select the
Network (SSID) field. Use the displayed keypad to enter your network name.

6. Select the Password field and enter your wireless password using the displayed keypad.

Note: The network name and password are case sensitive. Be sure to correctly enter uppercase and

lowercase letters, and numeric or special characters.

• Press or to move the cursor.

• Press to change the case of letters.

• Press to delete the previous character.

• Press to enter numbers and symbols.

• Press to enter a space.

40

7. Press when you finish entering your password and select Proceed.

8. Confirm the displayed network settings and select OK to save them.

Note: If you need to change a setting, press the back button.

9. If you want to print a network setup report, press one of the buttons. (Otherwise, select Done.)

10. Press the home button to return to the Home screen.

If the network connection is successful, the Wi-Fi icon in the upper-right corner of the LCD screen is
lit as shown.

Parent topic: Wi-Fi Infrastructure Mode Setup

Related tasks

Entering Characters on the LCD Screen

41

Wi-Fi Direct Mode Setup

You can set up your product to communicate directly with your computer or another device without
requiring a wireless router or access point.

1 Epson product

2 Computer with a wireless interface

3 Other wireless device

Your product automatically selects one of these modes to communicate with your computer or device:

Access point mode

If your product is not already connected to a wireless network, it enters access point mode and the
product itself acts as the network access point for up to 4 devices. When operating in this mode, your
product displays an AP connection symbol on the LCD screen.

Peer-to-peer mode

If your product is already connected to a wireless network, it enters peer-to-peer mode and
disconnects from any other networks. This also disables any other product features requiring access
to the Internet. When operating in this mode, your product displays a Direct or D connection symbol
on the LCD screen.

Note: To disconnect a peer-to-peer mode connection, release the connection to your product from
your computer or other device. Your product will reconnect to the previously used network.

Enabling Wi-Fi Direct Mode

42

Parent topic: Wi-Fi or Wired Networking

Enabling Wi-Fi Direct Mode

You can enable Wi-Fi Direct mode to allow direct communication between your product and computer or
other devices without a wireless router or access point.

1. Press the home button, if necessary.

2. Press .

3. Select Wi-Fi Setup.

You see a screen like this:

4. Scroll down and select Wi-Fi Direct Setup.

5. Select Connection Setup.

6. Select Change Password and select Yes.

Note: If you have already connected devices or computers to your product via Wi-Fi Direct, they are
disconnected when you change the password.

43

7. Enter your Wi-Fi Direct password.

Note: Your password must be at least 8 and no more than 22 characters long.

• Press or to move the cursor.

• Press to change the case of letters.

• Press to delete the previous character.

• Press to enter numbers and symbols.

• Press to enter a space.

8. Press when you finish entering your password.

44

You see a screen like this:

9. Scroll down to view the SSID (Wi-Fi network name) and password.

10. Use your computer or wireless device to select the Wi-Fi network name (SSID) displayed on the
LCD screen, then enter the password shown.

11. Press the home button to return to the Home screen.

You see either an AP or Direct connection symbol on the LCD screen and should be able to print
directly to your product from your computer or device.

Note: If the AP or Direct connection symbol is not displayed on the LCD screen, Wi-Fi Direct mode
is not enabled. Repeat these steps to try again.

Parent topic: Wi-Fi Direct Mode Setup

Related tasks

Entering Characters on the LCD Screen

Wi-Fi Protected Setup (WPS)

If your network uses a WPS-enabled wireless router or access point, you can quickly connect your
product to the network using Wi-Fi Protected Setup (WPS).

Note: To check if your router is WPS-enabled, look for a button labeled WPS on your router or access
point. If there is no hardware button, there may be a virtual WPS button in the software for the device.
Check your network product documentation for details.

45

Using WPS to Connect to a Network

Parent topic: Wi-Fi or Wired Networking

Using WPS to Connect to a Network

If you have a WPS-enabled wireless router or access point, you can use Wi-Fi Protected Setup (WPS) to
connect your product to the network.

1. Press the home button, if necessary.

2. Press .

3. Select Wi-Fi Setup.

You see a screen like this:

4. Select Push Button Setup (WPS).

5. Follow the instructions on the LCD screen to complete WPS setup.

6. Press the home button to return to the Home screen.

46

If the network connection is successful, the Wi-Fi icon in the upper-right corner of the LCD screen is
lit as shown.

Parent topic: Wi-Fi Protected Setup (WPS)

Printing a Network Status Sheet

You can print a network status sheet to help you determine the causes of any problems you may have
using your product on a network.

1. Press the home button, if necessary.

2. Select Setup.

47

You see a screen like this:

3. Select Network Status.

4. Select Wi-Fi/Network Status.

You see a screen like this:

Note: If you are connected to a wireless network, the signal strength is also displayed.

5. Select Print.

6. Press one of the buttons to print the network status sheet.

48

Examine the settings shown on the network status sheet to diagnose any problems you have.

Parent topic: Wi-Fi or Wired Networking

Changing or Updating Network Connections

See these sections to change or update how your product connects to a network.

Accessing the Web Config Utility
Changing a USB Connection to a Wi-Fi Connection
Changing a Wi-Fi Connection to a Wired Network Connection
Connecting to a New Wi-Fi Router
Disabling Wi-Fi Features

Parent topic: Wi-Fi or Wired Networking

Accessing the Web Config Utility

You can select your product's network settings and confirm its operating status using a web browser.
You do this by accessing your product's built-in Web Config utility from a computer or other device that is
connected to the same network as your product.

Note: For more information on the Web Config utility see the Administrator's Guide.

1. Print a network status sheet.

2. Locate the IP Address for your product that is listed on the network status sheet.

3. On a computer or other device connected to the same network as your product, open a web
browser.

4. Enter your product's IP address into the address bar.

You see the available Web Config utility options.

Parent topic: Changing or Updating Network Connections

Related tasks

Printing a Network Status Sheet

Changing a USB Connection to a Wi-Fi Connection

If you have already connected your product to your computer using a USB connection, you can change
to a Wi-Fi connection or add a Wi-Fi connection to print wirelessly.

49

1. Do one of the following:

• If you want to use only a Wi-Fi connection, disconnect the USB cable from your product. With

Windows, also uninstall your product software.

• If you want to add a Wi-Fi connection in addition to a USB connection, leave the USB cable

connected to your product.

2. Download and install your product software from the Epson website using the instructions on the
Start Here sheet.

Parent topic: Changing or Updating Network Connections

Changing a Wi-Fi Connection to a Wired Network Connection

If you have already connected your product to your computer wirelessly, you can change to a wired
network connection if necessary.

1. Disable your product's Wi-Fi features.

2. Connect one end of an Ethernet network cable to the product's LAN port.

3. Connect the other end to any available LAN port on your router or access point.

4. Uninstall your product software.

5. Download and install your product software from the Epson website.

6. Follow the on-screen instructions to install the software.

7. When you see the Select Your Connection screen, select Wired network connection.

8. If you see a Select Setup Option screen, select Setup printer for the first time.

9. Continue following the rest of the on-screen instructions.

Parent topic: Changing or Updating Network Connections

Related tasks

Disabling Wi-Fi Features

Connecting to a New Wi-Fi Router

If you change the wireless router you have been using on your network, you need to update your
product's Wi-Fi connection to the new router.

Note: If you switch to a 5 GHz wireless router, set the router to operate in dual band (2.4 GHz and 5
GHz) mode. See your router documentation for instructions.

50

1. Do one of the following:

• Windows: Uninstall your product software.

• OS X: Go to the next step.

2. Download and install your product software from the Epson website using the instructions on the
Start Here sheet.

Parent topic: Changing or Updating Network Connections

Related tasks

Uninstalling Product Software - Windows

Disabling Wi-Fi Features

You may need to disable your product's Wi-Fi features if you change your network connection type or
need to solve a problem with your network connection.

Note: Before disabling Wi-Fi features, make a note of your product's SSID (network name) and
password, and any network settings selected for the Epson Connect services you may use.

1. Press the home button, if necessary.

2. Press .

3. Select Wi-Fi Setup.

You see this screen:

51

4. Scroll down and select Disable Wi-Fi.

5. Select Yes to disable Wi-Fi.

Parent topic: Changing or Updating Network Connections

52

Loading Paper

Before you print, load paper for the type of printing you will do.

Loading Paper in the Cassette
Loading Paper and Envelopes in the Rear Paper Feed Slot
Paper Loading Capacity
Available Epson Papers
Selecting the Paper Settings for Each Source - Control Panel
Selecting Default Paper Settings - Administrator

Loading Paper in the Cassette

You can load plain paper in these sizes in the paper cassette:

• Letter (8.5 × 11 inches [216 × 279 mm])

• A4 (8.3 × 11.7 inches [210 × 297 mm])

• Legal (8.5 × 14 inches [216 × 356 mm])

1. Close the paper stopper and output tray, if necessary.

53

2. Pull out the paper cassette. If you are loading paper in cassette 2 (WF-4640), remove the paper
cassette cover.

3. Slide the edge guides outward.

Note: If you are using legal-size paper, squeeze the tab and extend the paper cassette.

54

4. Set the front edge guide to the paper size you are using.

5. Load a stack of paper, printable side down, against the edge guide as shown.

Note: Make sure the paper is loaded against the edge guide and not sticking out from the end of the
cassette.

55

6. Slide the edge guides against the paper, but not too tightly. If you are loading paper in cassette 2
(WF-4640), reattach the paper cassette cover.

Caution: To prevent paper feeding problems, make sure the paper fits beneath the top edges of the
guides.

7. Keep the cassette flat as you gently insert it.

56

8. Extend the output tray and open the paper stopper.

Note: If you are using legal-size or longer paper, do not open the paper stopper. Do not remove or
insert the paper cassette during printing.

9. Select the size and type of paper you just loaded on the product LCD screen.

Always follow these paper loading guidelines:

• Load only the recommended number of sheets.

• Load paper short edge first, no matter which way your document faces.

• Load the printable side facedown.

• Load letterhead or pre-printed paper top edge first.

• Do not load paper above the arrow mark inside the edge guides.

• Check the paper package for any additional loading instructions.

Parent topic: Loading Paper

Related references

Paper Loading Capacity
Paper Type Settings

Related tasks

Selecting the Paper Settings for Each Source - Control Panel

Loading Paper and Envelopes in the Rear Paper Feed Slot

You can print envelopes or documents in a variety of paper types and sizes in the rear paper feed slot.

57

1. Extend the output tray and open the paper stopper.

Note: If you are using legal-size or longer paper, do not open the paper stopper.

2. Pull up the paper support for the rear paper feed slot.

58

3. Flip the feeder guard forward, then slide the edge guides outward.

4. If you are inserting a stack of paper, fan the sheets first and tap the stack on a flat surface to even
the edges.

Note: You can load one sheet of binder paper with holes on one of the long edges as shown. Do not
select automatic 2-sided printing for this type of paper.

59

5. Do one of the following:

• Insert paper, glossy or printable side up and short edge first, in the center of the tray.

Caution: To prevent paper feeding problems, make sure you do not load too much paper in the
slot.

• Load envelopes short edge first, with the flap facing down and the flap edge to the left, in the

center of the slot.

60

6. Slide the edge guides against the paper, but not too tightly.

7. Select the size and type of paper you just loaded on the product LCD screen.

Always follow these paper loading guidelines:

• Load only the recommended number of sheets.

• Load paper short edge first, no matter which way your document faces.

• Load the printable side faceup.

• Load letterhead or pre-printed paper top edge first.

• Do not load paper above the arrow mark inside the edge guides.

• If you have trouble loading a stack of envelopes, press each envelope flat before loading it or load one

envelope at a time.

• If print quality declines when printing multiple envelopes, try loading one envelope at a time.

• Do not load envelopes that are curled, folded, or too thin.

• Check the paper package for any additional loading instructions.

Parent topic: Loading Paper

Related references

Paper Loading Capacity
Paper Type Settings

Related tasks

Selecting the Paper Settings for Each Source - Control Panel

61

Paper Loading Capacity

Paper type Loading capacity - paper Loading capacity - rear paper

Plain paper 250 sheets 80 sheets

Epson Bright White Paper 200 sheets 50 sheets

Epson Presentation Paper Matte — 80 sheets

Thick paper (cardstock up to 68 lb — 10 sheets
[256 g/m2])

cassette feed slot

Letter (8.5 × 11 inches
[216 × 279 mm]) and A4
(8.3 × 11.7 inches
[210 × 297 mm])

250 sheets 1 sheet

Legal (8.5 × 14 inches
[216 × 356 mm])

20 sheets for manual two-sided
printing

Letter (8.5 × 11 inches
[216 × 279 mm]) and A4
(8.3 × 11.7 inches
[210 × 297 mm])

5 sheets for manual two-sided
printing

— 1 sheet

Legal (8.5 × 14 inches
[216 × 356 mm])

62

Paper type Loading capacity - paper Loading capacity - rear paper

cassette feed slot

Epson Premium Presentation Paper — 20 sheets
Matte

Epson Premium Presentation Paper
Matte Double-sided

Epson Ultra Premium Presentation
Paper Matte

Epson Brochure & Flyer Paper
Matte Double-sided

Epson Photo Paper Glossy

Epson Premium Photo Paper
Glossy

Epson Ultra Premium Photo Paper
Glossy

Epson Premium Photo Paper Semi­gloss

Envelopes — 10 envelopes

Parent topic: Loading Paper

Available Epson Papers

You can purchase genuine Epson ink and paper at Epson Supplies Central at epson.com/ink3 (U.S.
sales) or epson.ca (Canadian sales). You can also purchase supplies from an Epson authorized reseller.
To find the nearest one, call 800-GO-EPSON (800-463-7766).

Paper Type Size Part number Sheet count

Epson Bright White Paper Letter (8.5 × 11 inches S041586 500

Epson Brochure & Flyer Paper Letter (8.5 × 11 inches S042384 150
Matte Double-sided [216 × 279 mm])

[216 × 279 mm])

63

Paper Type Size Part number Sheet count

Epson Presentation Paper Matte Letter (8.5 × 11 inches S041062 100

[216 × 279 mm])

Legal (8.5 × 14 inches S041067 100
[216 × 356 mm])

Epson Premium Presentation 8 × 10 inches (203 × 254 mm) S041467 50
Paper Matte

Letter (8.5 × 11 inches S041257 50
[216 × 279 mm])

S042180 100

Epson Premium Presentation Letter (8.5 × 11 inches S041568 50
Paper Matte Double-sided [216 × 279 mm])

Epson Ultra Premium Presentation Letter (8.5 × 11 inches S041341 50
Paper Matte [216 × 279 mm])

Epson Photo Paper Glossy 4 × 6 inches (102 × 152 mm) S041809 50

S042038 100

Letter (8.5 × 11 inches S041141 20
[216 × 279 mm])

S041649 50

S041271 100

Epson Premium Photo Paper 4 × 6 inches (102 × 152 mm) S041808 40
Glossy

S041727 100

5 × 7 inches (127 × 178 mm) S041464 20

8 × 10 inches (203 × 254 mm) S041465 20

Letter (8.5 × 11 inches S042183 25
[216 × 279 mm])

S041667 50

Epson Ultra Premium Photo Paper 4 × 6 inches (102 × 152 mm) S042181 60
Glossy

S042174 100

5 × 7 inches (127 × 178 mm) S041945 20

8 × 10 inches (203 × 254 mm) S041946 20

Letter (8.5 × 11 inches S042182 25
[216 × 279 mm])

64

S042175 50

Paper Type Size Part number Sheet count

Epson Premium Photo Paper 4 × 6 inches (102 × 152 mm) S041982 40
Semi-gloss

Parent topic: Loading Paper

Letter (8.5 × 11 inches S041331 20
[216 × 279 mm])

Selecting the Paper Settings for Each Source - Control Panel

You can change the default paper size and paper type for each source using the control panel on the
product.

1. Press the home button, if necessary.

2. Select Setup.

You see a screen like this:

3. Select Paper Setup.

4. Select the paper source you want to change.

65

You see a screen like this:

5. Select Paper Size.

6. Select the paper size you loaded.

7. Select Paper Type.

8. Select the paper type you loaded.

9. Select OK.

10. Select another paper source to change or press home to return to the Home screen.

Paper Type Settings

Parent topic: Loading Paper

Paper Type Settings

For this paper Select this Paper Type or Media Type setting

Plain paper Plain Paper

Epson Bright White Paper

Epson Presentation Paper Matte

Epson Iron-on Cool Peel Transfer paper

Epson Photo Quality Self-adhesive Sheets

66

For this paper Select this Paper Type or Media Type setting

Letterhead paper Letterhead

Recycled paper Recycled

Color paper Color

Preprinted paper Preprinted

Envelopes Envelope

Epson Ultra Premium Photo Paper Glossy Ultra Glossy

Epson Premium Photo Paper Glossy Prem. Glossy

Epson Photo Paper Glossy Glossy

Epson Premium Photo Paper Semi-gloss Prem. Semi-Gloss

Epson Premium Presentation Paper Matte Prem. Matte

Epson Premium Presentation Paper Matte Double­sided

Epson Ultra Premium Presentation Paper Matte

Epson Brochure & Flyer Paper Matte Double-sided

Cardstock up to 68 lb (256 g/m2) Card Stock

Parent topic: Selecting the Paper Settings for Each Source - Control Panel

Selecting Default Paper Settings - Administrator

As an administrator, you can adjust default paper settings that apply to all print jobs sent to the product.

Note: These settings can be locked by an administrator. If you cannot access these settings, contact
your administrator for assistance.

Selecting the Default Printer Settings
Setting the Universal Print Settings

Parent topic: Loading Paper

Selecting the Default Printer Settings

You can change default printer settings using the control panel on the product.

67

Note: These settings can be locked by an administrator. If you can't access these settings, contact your

administrator for assistance.

1. Press the home button, if necessary.

2. Select Setup.

You see a screen like this:

3. Scroll down and select System Administration. Enter the administrator password, if necessary.

You see a screen like this:

68

4. Select Printer Settings.

5. Select the Paper Source Settings options you want to use.

6. Select one of these Auto Error Resolver options:

• Turn on this setting to display a warning and print on one side of paper only when a 2-sided

printing error occurs, or to print the data that the printer could process when a memory full error
occurs.

• Turn off this setting to display an error message and stop printing if an error occurs.

7. When you are finished, press the home button to return to the Home screen.

Paper Source Settings Options

Parent topic: Selecting Default Paper Settings - Administrator

Paper Source Settings Options

Select the Paper Source Settings options you want to use for your printed jobs.

Paper Source Available settings Description
Settings option

Rear Paper Feed Normal Select Normal to give printing priority to paper loaded in the
Priority rear paper feed slot.

A4/Letter Auto On Select On to switch the selected paper size to match the
Switching loaded paper (Letter or A4) if the wrong size is selected.

Last

Off

Auto Select Copy Select On for any of these settings to automatically print on
Settings paper from any source containing paper that matches your

Error Notice Paper Size Notice Select On for either of these settings to display an error

Parent topic: Selecting the Default Printer Settings

Fax

Other

Paper Type Notice

Setting the Universal Print Settings

You can change the default universal print settings using the control panel on the product.

paper settings.

message when the selected paper type or size does not
match the loaded paper.

69

Note: These settings can be locked by an administrator. If you can't access these settings, contact your

administrator for assistance.

1. Press the home button, if necessary.

2. Select Setup.

You see this screen:

3. Scroll down and select System Administration. Enter the administrator password, if necessary.

You see this screen:

70

4. Select Universal Print Settings.

5. Adjust the settings as necessary.

6. When you are finished, press the home button to return to the Home screen.

Universal Print Settings Options

Parent topic: Selecting Default Paper Settings - Administrator

Universal Print Settings Options

Select the Universal Print Settings you want to use.

Universal Print Available settings Description
Settings option

Top Offset — Adjusts the top or left margin.

Left Offset —

Top Offset in — Adjusts the top or left margin of the back page when
Back performing double-sided printing.

Left Offset in —
Back

Check Paper On Select On to check the paper width before printing. This
Width prevents printing beyond the edges of the paper when the

Off

paper size settings are incorrect, but may reduce the
printing speed.

Dry Time Standard Select the ink drying time you want to use when performing

Long

double-sided printing.

Longer

Skip Blank Page On Select On to skip printing of blank pages automatically.

Off

Parent topic: Setting the Universal Print Settings

71

Placing Originals on the Product

Follow the instructions here to place your original documents or photos on the product.

Caution: Do not place anything on top of your product or use its cover as a writing surface to avoid
damaging it.

Placing Originals on the Scanner Glass
Placing Originals in the Automatic Document Feeder

Placing Originals on the Scanner Glass

You can place originals up to this size on the scanner glass: Letter (8.5 × 11 inches [216 × 279 mm]) or
A4 (8.3 × 11.7 inches [210 × 297 mm]).

1. Open the document cover.

2. Place your original facedown on the scanner glass with the top facing into the corner. Slide the
original to the edges of the indicated corner.

Note: You can place multiple originals on the scanner glass. Just make sure they are at least

0.8 inch (20 mm) away from each other.

3. Close the document cover gently to keep your original in place.

Parent topic: Placing Originals on the Product

72

Related topics

Copying
Scanning
Faxing

Placing Originals in the Automatic Document Feeder

You can place multi-page original documents in the Automatic Document Feeder (ADF).You can also
use the ADF to scan both sides of a 2-sided document. Make sure the originals meet the Automatic
Document Feeder specifications before loading them.

Caution: Make sure your originals are not creased or folded, and do not contain holes, staples, tape, or
other materials that could obstruct the feeder.

1. Slide the ADF edge guide outward.

2. Fan your stack of originals and tap them gently on a flat surface to even the edges.

73

3. Insert the originals into the ADF faceup and top-edge first.

The ADF icon on the control panel lights up.

4. Slide the ADF edge guide against the originals, but not too tightly.

74

Note: If you are copying two originals onto one sheet, make sure the originals are loaded as shown:

Parent topic: Placing Originals on the Product

Related references

Automatic Document Feeder (ADF) Specifications

Related topics

Copying
Scanning
Faxing

75

Copying

See the information here to copy documents or photos using your product.

Note: Copies may not be exactly the same size as your originals.

Copying Documents or Photos
Copying Options

Copying Documents or Photos

You can copy documents or photos onto various sizes and types of paper, including Epson special
papers.

1. Place your original document or photo on the scanner glass, or place multi-page documents in the
ADF.

2. Load the paper you want to print on.

3. Press the home button, if necessary.

4. Select Copy.

You see a screen like this:

5. To print more than one copy, press a number key on the product's control panel, or select copies
and use the displayed keypad to enter the number of copies.

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6. Change any of the displayed settings as necessary.

7. Select Settings to view and change additional copy settings, if necessary. Then press the back
button

8. Select Preview to preview your copy on the LCD screen.

9. Select Preset to save your copy settings.

Note: Presets can be locked by an administrator. If you can't access or change this setting, contact
your administrator for assistance.

10. When you are ready to copy, press one of the buttons.

Note: To cancel printing, press the Stop button or select Cancel.

Parent topic: Copying

Related references

Paper Loading Capacity
Available Epson Papers
Copying Options

Related tasks

Using Presets
Placing Originals on the Scanner Glass
Placing Originals in the Automatic Document Feeder

Copying Options

Select the copying options you want to use for your copies.

Note: Not all options or settings may be available, depending on other copying settings.

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Copying option Available settings Description

Layout With Border Leaves a small margin around the image or document

2-up Copy Copies multiple page documents onto one sheet. Also,

4-up

select Settings and change the Document Orientation and
Layout Order settings as necessary.

ID Card Copies both sides of an ID card onto one side of a sheet of

paper

Document Size Various sizes Select the document size of your original

Paper Source Various sources Select the paper source that you want to use. If you select

Auto, paper is fed automatically depending on the paper

settings you selected for the paper sources.

Zoom Custom Size Automatically sizes the image by the percentage you select

Actual Size Copies at 100% size

Auto Fit Page Automatically sizes the image to fit the paper size you

selected

Letter->4x6in and Automatically converts from one size to another
other conversions

2-Sided Off Select to make 2-sided copies. When you select 1>2-Sided

2>2-Sided

or 2>1-Sided, also select Advanced and select the binding
edge for your originals or copies.

1>2-Sided

2>1-Sided

Document Portrait Specifies the orientation of your originals
Orientation

Landscape

Quality Text Specifies the document type of your originals and adjusts

Text(Best)

the quality of your copies

Text & Image

Text & Image(Best)

Photo

Density Varying levels Adjusts the lightness or darkness of copies

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Copying option Available settings Description

Remove Shadow Off Select On to erase the shadows that appear in the center of

On

a document when copying a book or that appear around a
document when copying thick paper.

Remove Punch Off Select On to erase the binding holes on a document
Holes

On

Collate Copy Off Select On to print multiple copies of a multi-page document

On

both in order and sorted into sets

Dry Time Standard Select to adjust the drying time for 2-sided copies, if

Long

smudges or marks appear on the front of the paper when
you print on the second side

Longer

Advanced Various settings Select advanced settings such as Saturation and
Settings Sharpness

Parent topic: Copying

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Printing from a Computer

Before printing from your computer, make sure you have set up your product and installed its software
as described on the Start Here sheet.

Note: If you have an Internet connection, it is a good idea to check for updates to your product software
on Epson's support website. If you see a Software Update screen, select Enable automatic checking
and click OK. The update scans your system to see if you have the latest product software. Follow the
on-screen instructions.

Printing with Windows
Printing with OS X
Cancelling Printing Using a Product Button

Printing with Windows

You can print with your product using any Windows printing program, as described in these sections.

Selecting Basic Print Settings - Windows
Selecting Double-sided Printing Settings - Windows
Selecting Additional Layout and Print Options - Windows
Selecting a Printing Preset - Windows
Selecting Extended Settings - Windows
Printing Your Document or Photo - Windows
Selecting Default Print Settings - Windows
Changing Automatic Update Options

Parent topic: Printing from a Computer

Selecting Basic Print Settings - Windows

Select the basic settings for the document or photo you want to print.

1. Open a photo or document for printing.

2. Select the print command in your application.

Note: You may need to select a print icon on your screen, the Print option in the File menu, or
another command. See your application's help utility for details.

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3. If necessary, select your product name as the printer you want to use.

Note: You may also need to select Properties or Preferences to view your print settings.

You see the Main tab of your printer settings window:

4. For the Paper Source setting, select where you loaded the paper you want to print on.

5. Select the size of the paper you loaded as the Document Size setting.

6. Select the orientation of your document.

Note: If you are printing an envelope, select Landscape.

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7. Select the type of paper you loaded as the Paper Type setting.

Note: The setting may not exactly match the name of your paper. Check the paper type settings list

for details.

8. Select the Quality setting that matches the print quality you want to use.

9. Select a Color option:

• To print a color document or photo, select the Color setting.

• To print text and graphics in black or shades of gray, select the Black/Grayscale setting.

10. To print on both sides of the paper, select the 2-Sided Printing checkbox and select the options you
want.

11. To print multiple pages on one sheet of paper, or print one image on multiple sheets of paper, select
one of the settings in the Multi-Page menu and select the printing options you want.

12. To print multiple copies and arrange their print order, select the Copies options.

13. To preview your job before printing, select Print Preview.

14. To save your print job as a project that can be modified and combined with other print jobs, select
Job Arranger Lite.

15. To reduce noise during printing when you select Plain Paper/Bright White Paper, select On in the
Quiet Mode menu.

Paper Source Options - Windows
Print Quality Options - Windows
Multi-Page Printing Options - Windows

Parent topic: Printing with Windows

Related references

Paper Type Settings

Related tasks

Printing Your Document or Photo - Windows
Selecting Double-sided Printing Settings - Windows

Paper Source Options - Windows

You can select any of the available options in the Paper Source menu to print on the paper loaded in that
source.

WF-4630

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Cassette

Selects the paper in the cassette as the paper source.

Rear Paper Feed Slot

Selects the paper in the rear feed slot as the paper source.

WF-4640

Auto Select

Automatically selects the paper source based on the selected paper size.

Paper Cassette 1

Selects the paper in cassette 1 as the paper source.

Paper Cassette 2

Selects the paper in cassette 2 as the paper source.

Rear Paper Feed Slot

Selects the paper in the rear feed slot as the paper source.

Parent topic: Selecting Basic Print Settings - Windows

Print Quality Options - Windows

You can select any of the available Quality options to fine-tune the quality of your print. Some settings
may be unavailable, depending on the paper type and border setting you have chosen.

Draft

For draft printing on plain paper.

Standard

For everyday text and image printing.

Standard - Vivid

For text and graphics with good quality and print speed.

High

For photos and graphics with high print quality.

More Settings

Opens a window that lets you choose among levels of speed and quality.

Parent topic: Selecting Basic Print Settings - Windows

Multi-Page Printing Options - Windows

You can select any of the available options in the Multi-Page menu to set up your multi-page print job.

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2-Up and 4-Up

Prints 2 or 4 pages on one sheet of paper. Click the Page Order button to select page layout and
border options.

2×1 Poster, 2×2 Poster, 3×3 Poster, 4×4 Poster

Prints one image on multiple sheets of paper to create a larger poster. Click the Settings button to
select image layout and guideline options.

Parent topic: Selecting Basic Print Settings - Windows

Selecting Double-sided Printing Settings - Windows

You can print on both sides of the paper by selecting the 2-Sided Printing checkbox on the Main tab.

Note: Some options may be pre-selected or unavailable, depending on other settings you have chosen

or if you are accessing the product over a network.

1. Select the 2-Sided Printing checkbox.

2. If the Auto checkbox is not automatically selected, do one of the following:

• Select the Auto checkbox to automatically print your double-sided print job.

• Deselect the Auto checkbox to print your double-sided print job manually by printing one side and

flipping the paper over to print the other side (recommended for paper types that do not support
automatic duplexing).

3. Click the Settings button.

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You see this window:

4. Select the double-sided printing options you want to use.

5. Click OK to return to the Main tab.

6. Click the Print Density button.

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You see this window:

7. Select the type of document you are printing as the Document Type setting. The software
automatically sets the Adjustments options for that document type.

8. If necessary, select the Adjustments options you want to use.

9. Click OK to return to the Main tab.

10. Print a test copy of your double-sided document to test the selected settings.

11. Follow any instructions displayed on the screen during printing.

Double-sided Printing Options - Windows
Print Density Adjustments - Windows

Parent topic: Printing with Windows

Related tasks

Selecting Basic Print Settings - Windows

Double-sided Printing Options - Windows

You can select any of the available options on the 2-Sided Printing Settings window to set up your
double-sided print job.

Binding Edge Options

Select a setting that orients double-sided print binding in the desired direction.

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Binding Margin Options

Select options that define a wider margin to allow for binding.

Start Page

Selects whether printing starts on the front or back page.

Create Folded Booklet Options

Select the Booklet checkbox and a binding option to print double-sided pages as a booklet.

Parent topic: Selecting Double-sided Printing Settings - Windows

Print Density Adjustments - Windows

You can select any of the available options on the Print Density Adjustment window to adjust the print
quality of your double-sided print job.

Print Density

Sets the level of ink coverage for double-sided printing.

Increase Ink Drying Time

Sets the amount of time required for drying ink after printing on one side of the paper before printing
the other side in double-sided printing to prevent ink smearing.

Parent topic: Selecting Double-sided Printing Settings - Windows

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Selecting Additional Layout and Print Options - Windows

You can select a variety of additional layout and printing options for your document or photo on the More
Options tab.

1. To change the size of your printed document or photo, select the Reduce/Enlarge Document
checkbox and select one of these sizing options:

• Select the Fit to Page option to size your image to fit the paper you loaded. Select the size of the

your document or photo as the Document Size setting, and the size of your paper as the Output
Paper setting. If you want to center your image on the paper, select the Center option.

• Select the Zoom to option to reduce or enlarge your document or photo by a specific percentage.

Select the percentage in the % menu.

2. Select one of the following Color Correction options:

• Select Automatic to automatically adjust the sharpness, brightness, contrast, and color saturation

for your image.

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• Select Custom and click the Advanced button to manually adjust the color correction settings or

turn off color management in your printer software.

• Select Image Options to access additional settings for improving printed images.

3. To add the following features, click the Watermark Features button:

• Anti-Copy Pattern: adds a watermark that only appears when your printout is copied.

• Watermark: adds a visible watermark to your printout.

• Header/Footer: adds information such as the date and time to the top or bottom of your printout.

Note: Click the Settings button to customize the text and location of the header or footer.

4. Select any of the Additional Settings options to customize your print.

Custom Color Correction Options - Windows
Image Options and Additional Settings - Windows
Header/Footer Settings - Windows

Parent topic: Printing with Windows

Related tasks

Printing Your Document or Photo - Windows

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Custom Color Correction Options - Windows

You can select any of the available options in the Color Correction window to customize the image colors
for your print job.

Color Controls

Lets you select a Color Mode setting, individual settings for Brightness, Contrast, Saturation, and
Density, and individual color tones. Depending on the selected color mode, you can also adjust the
midtone density using the Gamma setting.

Fix Photo

Improves the color, contrast, and sharpness of flawed photos.

Note: Fix Photo uses a sophisticated face recognition technology to optimize photos that include
faces. For this to work, both eyes and the nose must be visible in the subject's face. If your photo
includes a face with an intentional color cast, such as a statue, you may want to turn off Fix Photo to
retain the special color effects.

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ICM

Lets you manage color using installed color printing profiles.

No Color Adjustment

Turns off color management in your printer software so you can manage color using only your
application software.

Parent topic: Selecting Additional Layout and Print Options - Windows

Image Options and Additional Settings - Windows

You can select any of the Image Options and Additional Settings to customize your print. Some options
may be pre-selected or unavailable, depending on other settings you have chosen.

Image Options

Emphasize Text

Adjusts the weight of printed text to increase readability.

Emphasize Thin Lines

Adjusts the weight of printed lines to increase visibility.

Edge Smoothing

Smooths jagged edges in low-resolution images such as screen captures or images from the Web.

Fix Red-Eye

Reduces or removes red-eye in photos.

Print Text in Black

Prints colored text in black.

For Color Text

Prints colored text on a background pattern or underlined.

For Color Graphs and Images

Prints colored graphics and images with overlay patterns.

For Color Text, Graphs, and Images

Prints colored text, graphics, and images with overlay patterns.

Enhancement Options

Specifies Color Universal Print enhancement settings for text, graphics, and images.

Additional Settings Options

Rotate 180º

Prints the image rotated 180º from its original orientation.

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High Speed

Speeds up printing but may reduce print quality.

Mirror Image

Flips the printed image left to right.

Parent topic: Selecting Additional Layout and Print Options - Windows

Header/Footer Settings - Windows

You can select any of the Header/Footer Settings options to add headers or footers when you print. The
items are available to print at the top or bottom of your pages, in either the left, right, or center of the
page.

Note: These settings are not saved with your document.

You can select to print the following information:

• User Name

• Computer Name

• Date

• Date/Time

Note: The user name, computer name, date, and time come from the Windows Control Panel on your
computer.

Parent topic: Selecting Additional Layout and Print Options - Windows

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Selecting a Printing Preset - Windows

For quick access to common groups of print settings, you can select a printing preset on the Main or
More Options tab.

Note: You can create your own preset by clicking the Add/Remove Presets button.

1. Click the Main or More Options tab.

You see the available Printing Presets on the left:

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2. Place your cursor over one of the Printing Presets to view its list of settings.

3. Click on a preset to change its settings, or use any of the available options on the screen to control
your printing presets.

4. To choose a preset for printing, select it.

5. Click OK.

Parent topic: Printing with Windows

Selecting Extended Settings - Windows

You can select additional settings that apply to all the print jobs you send to your product.

1. Access the Windows Desktop and right-click the product icon in the Windows taskbar.

2. Select Printer Settings.

3. Click the Maintenance tab.

You see the maintenance options:

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4. Click the Extended Settings button.

You see this window:

5. Select any of the extended settings to customize your print.

6. Click OK to close the Extended Settings window.

7. Click OK to close the printer software window.

Extended Settings - Windows

Parent topic: Printing with Windows

Extended Settings - Windows

You can select from these settings on the Extended Settings window.

Enable EPSON Status Monitor 3

Enables product monitoring for ink and paper supplies and other issues.

Check Paper Width Before Printing

Prevents printing beyond the edges of the paper if the paper size setting is incorrect; may reduce print
speed.

Separator Page

Before each document, prints a separator page containing the title, user, date, and time.

Always Spool RAW Datatype

Increases print speed and may solve other printing problems.

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Page Rendering Mode

Increases print speed when printing is extremely slow or the print head stops during printing.

Print as Bitmap

Increases print speed when printing is extremely slow or the print head stops during printing, and
other settings do not help.

Skip Blank Page

Ensures that your product does not print pages that contain no text or images.

Change Standard Resolution

Reduces the resolution of print data to correct printing problems.

Refine screening pattern

Prints graphics with a finer screening pattern.

Allow Applications to Perform ICM Color Matching

Allows applications to perform ICM color matching.

Always Use the Driver's Paper Source Setting

Prints using the paper source setting in the printer driver, rather than the setting in your application.

Parent topic: Selecting Extended Settings - Windows

Printing Your Document or Photo - Windows

Once you have selected your print settings, you are ready to save your settings and print.

1. Click OK to save your settings.

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You see your application's Print window, such as this one:

2. Click OK or Print to start printing.

Parent topic: Printing with Windows

Selecting Default Print Settings - Windows

When you change your print settings in a program, the changes apply only while you are printing in that
program session. If you want to change the print settings you use in all your Windows programs, you can
select new default print settings.

1. Access the Windows Desktop and right-click the product icon in the Windows taskbar.

2. Select Printer Settings.

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You see the printer settings window:

3. Select the print settings you want to use as defaults in all your Windows programs.

4. Click OK.

These settings are now the defaults selected for printing. You can still change them as needed for
printing in any program session.

Changing the Language of the Printer Software Screens

Parent topic: Printing with Windows

Changing the Language of the Printer Software Screens

You can change the language used on the Windows printer software screens.

1. Access the Windows Desktop and right-click the product icon in the Windows taskbar.

2. Select Printer Settings.

You see the printer settings window.

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3. Click the Maintenance tab.

You see the maintenance options:

4. Select the language you want to use as the Language setting.

5. Click OK to close the printer software window.

The printer software screens appear in the language you selected the next time you access them.

Parent topic: Selecting Default Print Settings - Windows

Changing Automatic Update Options

Your printer software for Windows automatically checks for updates to the product software. You can
change how often the software checks for updates or disable this feature.

1. Access the Windows Desktop and right-click the product icon in the Windows taskbar.

2. Select Software Update Settings.

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You see this window:

3. Do one of the following:

• To change how often the software checks for updates, select a setting in the Check every menu.

• To disable the automatic update feature, select the Never option.

4. Click OK to exit.

Note: If you choose to disable the automatic update feature, you can check for updates manually.

Parent topic: Printing with Windows

Related tasks

Checking for Software Updates

Printing with OS X

You can print with your product using any OS X printing program, as described in these sections.

Note: If you have an Internet connection, it is a good idea to check for updates to your product software
on Epson's support website.

Selecting Basic Print Settings - OS X
Selecting Page Setup Settings - OS X
Selecting Print Layout Options - OS X

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