Epson WorkForce Pro GT-S85 User Guide

User’s Guide

Overview of Your Scanner Features

These features help you create the best possible scans, no matter what shape your original is in.

Placing Originals on the Scanner

Follow the steps here to place your original documents or photos on the scanner.

Scanning Special Projects

Follow the instructions here for specific scanning projects you may need to create.

Solving Problems

If you have a problem using your scanner or its software, check here for solutions.

Safety Copyright and Trademarks Operating System Versions

Guide to the Scanner Parts

Check this section to identify the parts of your scanner.

Scanning Your Originals

Follow the step-by-step instructions here to scan your original documents or photos using any of the available scanning methods.

Maintenance

Follow the guidelines here to maintain and transport your scanner.

Technical Specifications

Check here for technical details about your scanner and its accessories.

Home > Overview of Your Scanner Features

Overview of Your Scanner Features

These features help you create the best possible scans, no matter what shape your original is in.

Scanning Documents with Carrier Sheet

Text Enhancement

Home > Guide to the Scanner Parts

Guide to the Scanner Parts

Check these sections to identify the parts of your scanner.

Scanner Parts

Control Panel

Home > Placing Originals on the Scanner

Placing Originals on the Scanner

Follow the steps here to place your original documents or photos on the scanner.

Loading Documents

Home > Scanning Your Originals

Scanning Your Originals

Follow the step-by-step instructions here to scan your original documents or photos using any of the available scanning methods.

Starting Scan Using the Control Panel

Scanning Using Document Capture Pro (for Windows)

Starting Scan Using the Epson Scan

Scanning Documents

Selecting File Save Settings

Detailed Setting Instructions

Finishing the Scan

Home > Scanning Special Projects

Scanning Special Projects

Follow these instructions for specific scanning projects you may need to create.

Scanning Documents with Carrier Sheet

Text Enhancement

Scanning to a PDF File

Using the Scanner as a Copier

Scanning Directly to an E-mail

Converting Scanned Documents Into Editable Text

Assigning a Program to LCD Screen Menu List

Home > Maintenance

Maintenance

Follow the guidelines here to maintain and transport your scanner.

Cleaning the Scanner

Cleaning Inside the Scanner

Replacing the Scanner Light Source

Transporting the Scanner

Replacing the Roller Assembly Kit

Using Security Slot

Home > Solving Problems

Solving Problems

Troubleshooting

If you have a problem using your scanner or its software, check here for solutions.

Scanner Problems

Paper Feeding Problems

Scanning Problems

Scan Quality Problems

Uninstalling Your Scanning Software

Where To Get Help

EPSON Technical Support

ABBYY FineReader

Home > Technical Specifications

Technical Specifications

Check here for technical details about your scanner and its accessories.

System Requirements

Scanner Specifications

Home > Safety

Important Safety Instructions

Restrictions on Copying

Read all these instructions, and follow all warnings and instructions marked on the scanner.

In this document, warnings, cautions, and notes indicate the following:

Warnings

must be followed carefully to avoid bodily injury.

Cautions

must be observed to avoid damage to your equipment.

Notes

contain important information and useful tips on the operation of this product.

Place the scanner close enough to the computer for the interface cable to reach it easily. Do not place or store the scanner or the AC adapter outdoors, near excessive dirt or dust, water, heat sources, or in locations subject to shocks, vibrations, high temperature or humidity, direct sunlight, strong light sources, or rapid changes in temperature or humidity. Do not use with wet hands.

Place the scanner and the AC adapter near an electrical outlet where the adapter can be easily unplugged.

Caution:

Be sure the AC power cord meets the relevant local safety standards.

The AC power cord should be placed to avoid abrasions, cuts, fraying, crimping, and kinking. Do not place objects on top of the AC power cord and do not allow the AC adapter or the AC power cord to be stepped on or run over. Be particularly careful to keep both of the AC power cords straight at the ends and the points where they enter the AC adapter.

Use only the AC adapter that comes with your scanner. Using any other adapter could cause fire, electrical shock, or injury.

The AC adapter is designed for use with the scanner with which it was included. Do not attempt to use it with other electronic devices unless specified.

Use only the type of power source indicated on the product’s label. When connecting this product to a computer or other device with a cable, ensure the correct orientation of the

connectors. Each connector has only one correct orientation. Inserting a connector in the wrong orientation may damage both devices connected by the cable.

Avoid using outlets on the same circuit as photocopiers or air control systems that regularly switch on and off. If you use an extension cord with the scanner, make sure the total ampere rating of the devices plugged into

the extension cord does not exceed the cord’s ampere rating. Also, make sure the total ampere rating of all devices plugged into the wall outlet does not exceed the wall outlet’s ampere rating.

Never disassemble, modify, or attempt to repair the AC adapter, scanner, or scanner option by yourself except as specifically explained in the scanner’s guides.

Do not insert objects into any opening as they may touch dangerous voltage points or short out parts. Beware of electrical shock hazards.

If damage occurs to the plug, replace the cord set or consult a qualified electrician. If there are fuses in the plug, make sure you replace them with fuses of the correct size and rating.

Unplug the scanner and the AC adapter, and refer servicing to qualified service personnel under the following conditions: The AC adapter or plug is damaged; liquid has entered the scanner or the AC adapter; the scanner or the AC adapter has been dropped or the case has been damaged; the scanner or the AC adapter does not operate normally or exhibits a distinct change in performance. (Do not adjust controls that are not covered by the operating instructions.)

Unplug the scanner and the AC adapter before cleaning. Clean with a damp cloth only. Do not use liquid or aerosol cleaners.

If you are not going to use the scanner for a long period, be sure to unplug the AC adapter from the electrical outlet.

WARNING for United States users:

The cords included with this product contain chemicals, including lead, known to the State of California to cause birth defects or other reproductive harm. Wash hands after handling. (provided in accordance with Proposition 65 in Cal. Health & Safety Code § 25249.5 et seq)

Restrictions on Copying

Observe the following restrictions to ensure responsible and legal use of your scanner. Copying of the following items is prohibited by law:

Bank bills, coins, government-issued marketable securities, government bond securities, and municipal securities

Unused postage stamps, pre-stamped postcards, and other official postal items bearing valid postage Government-issued revenue stamps, and securities issued according to legal procedure

Exercise caution when copying the following items:

Private marketable securities (stock certificates, negotiable notes, checks, etc.), monthly passes, concession tickets, etc.

Passports, driver’s licenses, warrants of fitness, road passes, food stamps, tickets, etc.

Note:

Copying these items may also be prohibited by law.

Responsible use of copyrighted materials Epson encourages each user to be responsible and respectful of the copyright laws when using any EPSON product.

While some countries' laws permit limited copying or reuse of copyrighted material in certain circumstances, those circumstances may not be as broad as some people assume. Contact your legal advisor for any questions regarding copyright law.

Restriction on disassembling and decompiling You may not disassemble, decompile or otherwise attempt to derive the source code of any software included with this

product.

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Home > Copyright and Trademarks

Copyright and Trademarks

No part of this publication may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of Seiko Epson Corporation. No patent liability is assumed with respect to the use of the information contained herein. Neither is any liability assumed for damages resulting from the use of the information contained herein.

Neither Seiko Epson Corporation nor its affiliates shall be liable to the purchaser of this product or third parties for damages, losses, costs, or expenses incurred by the purchaser or third parties as a result of: accident, misuse, or abuse of this product or unauthorized modifications, repairs, or alterations to this product.

Seiko Epson Corporation and its affiliates shall not be liable against any damages or problems arising from the use of any options or any consumable products other than those designated as Original Epson Products or Epson Approved Products by Seiko Epson Corporation.

EPSON Corporation.

Microsoft,

is a registered trademark and EPSON Exceed Your Vision is a registered logomark of Seiko Epson

Windows,® Windows Vista®, and SharePoint® are registered trademarks of Microsoft Corporation.

Adobe Apple ABBYY EMC Intel PowerPC

, Adobe Reader®, Acrobat®, and Photoshop® are registered trademarks of Adobe Systems Incorporated.

, ColorSync®, and Macintosh® are registered trademarks of Apple Inc.

and ABBYY FineReader® names and logos are registered trademarks of ABBYY Software House.

, Captiva, and ISIS are registered trademarks, and QuickDriver is a trademark of EMC Corporation.

is a registered trademark of Intel Corporation.

is a registered trademark of International Business Machines Corporation. EPSON Scan Software is based in part on the work of the Independent JPEG Group. libtiff

Permission to use, copy, modify, distribute, and sell this software and its documentation for any purpose is hereby granted without fee, provided that (i) the above copyright notices and this permission notice appear in all copies of the software and related documentation, and (ii) the names of Sam Leffler and Silicon Graphics may not be used in any advertising or publicity relating to the software without the specific, prior written permission of Sam Leffler and Silicon Graphics.

THE SOFTWARE IS PROVIDED “AS-IS” AND WITHOUT WARRANTY OF ANY KIND, EXPRESS, IMPLIED OR OTHERWISE, INCLUDING WITHOUT LIMITATION, ANY WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.

IN NO EVENT SHALL SAM LEFFLER OR SILICON GRAPHICS BE LIABLE FOR ANY SPECIAL, INCIDENTAL, INDIRECT OR CONSEQUENTIAL DAMAGES OF ANY KIND, OR ANY DAMAGES WHATSOEVER RESULTING FROM LOSS OF USE, DATA OR PROFITS, WHETHER OR NOT ADVISED OF THE POSSIBILITY OF DAMAGE, AND ON ANY THEORY OF LIABILITY, ARISING OUT OF OR IN CONNECTION WITH THE USE OR PERFORMANCE OF THIS SOFTWARE.

General Notice: Other product names used herein are for identification purposes only and may be trademarks of their respective companies.

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Home > Operating System Versions

Operating System Versions

In this manual, the following abbreviations are used. Windows refers to Windows 7, Vista, XP, and XP x64.

Windows 7 refers to Windows 7 Home Basic, Windows 7 Home Premium, Windows 7 Professional, and Windows 7 Ultimate.

Windows Vista refers to Windows Vista Home Basic Edition, Windows Vista Home Premium Edition, Windows Vista Business Edition, Windows Vista Enterprise Edition, and Windows Vista Ultimate Edition.

Windows XP refers to Windows XP Home Edition, Windows XP Professional x64 Edition, and Windows XP Professional.

Macintosh refers to Mac OS X.

Mac OS X refers to Mac OS X 10.4.11, 10.5.x, 10.6.x, 10.7.x, and 10.8.x.

Home > Overview of Your Scanner Features

Scanning Documents with Carrier Sheet

The carrier sheet enables you to scan documents larger than A4 size (A3, B4, and US B), and documents having irregular shapes or documents with folds or wrinkles.

For instructions on using this feature, see Scanning Documents with Carrier Sheet.

Home > Overview of Your Scanner Features

Text Enhancement

When you scan documents, you can sharpen the text and increase accuracy by using the Text Enhancement feature in Epson Scan.

For instructions on using this feature, see Text Enhancement.

Home > Guide to the Scanner Parts

Scanner Parts

Removal Parts

a. input tray extension b. input tray c. edge guides d. cover open lever e. scanner cover f. output tray g. output tray extension

a. power switch b. DC inlet c. USB interface connector d. security slot

Removal Parts

a. paper feed roller b. separation pad

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Home > Guide to the Scanner Parts

Control Panel

Lights Buttons LCD Screen

The scanner has one LCD screen, two indicator lights, and four buttons.

Lights

The status lights are on the right side of the LCD screen.

a. LCD screen b. Error light c. Power light

Color Indicator

Status

Green On Ready to scan images.

Flashing Initializing or scanning.

Orange On Scanner cover is open. See The Lights Are Flashing for more information.

Flashing An error has occurred. See The Lights Are Flashing for more information.

(None) Off The scanner is off.

Meaning

Buttons

The buttons are at the bottom of the LCD screen.

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Button Function

a. b. c. d.

Start

Down arrow Up arrow

Cancel

Scrolls through the LCD screen menu list in forward order. Scrolls through the LCD screen menu list in reverse order. Starts scanning. Cancels scanning.

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LCD Screen

You can select the scan action from the LCD screen menu list. Press the Up arrow and Down arrow buttons to select the action. The settings or descriptions for the selected action are displayed on the LCD screen. For detailed information, see Assigning a Program to LCD Screen Menu List.

Note for Mac OS X users:

Only the number of the action is displayed on the LCD screen. To confirm the action, check the Epson Event Manager window. See Assigning a Project Program in Epson Event Manager to a LCD Screen Menu

List for instructions.

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Home > Placing Originals on the Scanner

Loading Documents

Document Specifications Loading Documents Directly Loading Document with Carrier Sheet

Loading Cards

You can load your original documents into the input tray to scan multiple pages quickly. Before loading documents into the input tray, see Document Specifications to make sure your original documents can be

loaded.

Document Specifications

The table below lists the sizes of paper you can load into the input tray. You can load up to 75 sheets (a stack thickness of 7.5 mm/0.3 inch or less).

Only load sheets that are all the same size.

Paper size Measurements

A4 210 × 297 mm (8.3 × 11.7 inches) Letter 215.9 × 279.4 mm (8.5 × 11 inches) Legal 215.9 × 355.6 mm (8.5 × 14 inches) B5 182 × 257 mm (7.2 × 10.1 inches) A5 148.5 × 210 mm (5.8 × 8.3 inches) A6 105 × 148 mm (4.1 × 5.8 inches)

A8 (Portrait) Business card up to 10 pieces per stack

Plastic card (including emboss card) (Portrait)

* For Windows only. ** For scanning of plastic cards with shiny surfaces, the results are not guaranteed.

Load only documents that meet the following specifications.

52 × 74 mm (2.0 × 2.9 inches)

up to 3.8-mm (0.15-inch) stack thickness 54 × 85.6 mm (2.1 × 3.3 inches)

up to 1 piece per stack up to 1.5-mm (0.06-inch) thickness

Size Width: 52 to 216 mm (2.0 to 8.5 inches)

Length: 73.7 to 914.4 mm (2.9 to 36.0 inches)

Weight

Paper type High-quality paper, Recycled paper

Documents with the following conditions cannot be loaded directly (without using the carrier sheet).

Auto Feeding: 50 to 130 g/m Manual Feeding: 45 to 200 g/m

(0.1 to 0.3 lb/m2)

(0.1 to 0.4 lb/m2)

The ink is wet.

The document is ripped or wrinkled. The document has staples, paper clips, or other objects attached to it; these may damage the feeder mechanism.

The document has folds. The document has cut-out areas. The document is a multi-part form or bound.

The document has rear carbon coating.

* A document with one of these conditions can be loaded if you use the carrier sheet. See Loading Document with

Carrier Sheet for detailed information.

See Loading Documents Directly for instructions on loading your documents.

Loading Documents Directly

Caution:

Do not feed photographs or valuable original artwork into the scanner directly. Misfeeding may wrinkle or damage the original. If you scan these originals, use the carrier sheet.

Open and extend the input tray. Then, slide out and extend the output tray.

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Slide the edge guides on the input tray all the way outward.

Load only the first page of your documents into the input tray with the printed side facing down and the top edge facing into the feeder. Slide the paper into the feeder until it meets resistance.

Note:

You will load only the first page of your documents, preview it in your scanner software, and load it again with the rest of your pages.

Align the edges of the document; otherwise a paper jam may occur.

Slide the edge guides over to fit the edge of the paper.

To start scanning, see Starting Scan Using the Epson Scan for instructions.

Loading Document with Carrier Sheet

Note:

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You can scan documents with the following condition using the carrier sheet.

The document has an irregular shape. The document has folds or wrinkles.

Make sure that the carrier sheet is not loaded mixed in with other documents that are not using the Carrier Sheet.

Open the carrier sheet and place the document inside on the top-center of the carrier sheet.

If the document is larger than A4 size, neatly fold the document with the printed side facing outwards.

Load the carrier sheet into the input tray with the printed side facing down and the top edge facing into the feeder.

If you place the folded document into the carrier sheet, load the carrier sheet into the input tray with the left side of the original document facing down and the top edge facing into the feeder.

Slide the carrier sheet into the feeder until it meets resistance. Then slide the edge guides over to fit the edge of the carrier sheet.

To start scanning, see Starting Scan Using the Epson Scan for instructions.

Loading Cards

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Note:

For scanning of plastic cards with shiny surfaces, the results are not guaranteed.

Open and extend the input tray. Then, slide out and extend the output tray.

Slide the edge guides on the input tray all the way outward.

Load the card into the input tray with the printed side facing down and the left edge facing into the feeder. Slide the card into the feeder until it meets resistance. Then slide the edge guides over to fit the edge of the card.

When you scan plastic cards, you can load only one card. When you scan cards or business cards, you can load up to 10 cards.

Caution:

Do not load plastic cards in landscape orientation.

Note:

When you scan cards or business cards, preview function is not available.

To start scanning using the Epson Scan, see Scanning Documents for instructions.

Home > Scanning Your Originals

Starting Scan Using the Control Panel

a. LCD screen b.

c. d. e.

You can start scanning by selecting one of the following functions from the LCD screen menu list. The scan starts with the scan action you assigned in advance. To assign a program to the LCD screen menu, see Assigning a Program to LCD

Screen Menu List for instructions.

Note for Mac OS X users:

Only the number of the action is displayed on the LCD screen. To confirm the action, check the Epson Event Manager window. See Assigning a Project Program in Epson Event Manager to a LCD Screen Menu

List for instructions.

B&W PDF-Simplex (Mac OS X) or Scan to PDF (B&W) (Windows) lets you scan Black & White images. The scanner scans the documents and saves them as one PDF file on your computer. See Scanning to a PDF File for

instructions. Color PDF-Simplex (Mac OS X) or Scan to PDF (Color) (Windows) lets you scan Color images. The scanner scans

the documents and saves them as one PDF file on your computer. See Scanning to a PDF File for instructions. B&W PDF-Duplex (Mac OS X only) lets you scan Black & White images. The scanner scans both sides of the

documents and saves them as one PDF file on your computer. See Scanning to a PDF File for instructions. Color Jpeg to E-mail function (Mac OS X only) lets you scan a color image and attach the scanned image file to

Down arrow button Up arrow button Start button

Cancel button

an E-mail message. See Scanning Directly to an E-mail for instructions. Scan to PDF (Gray) (Windows) lets you scan grayscale images. The scanner scans the documents and saves

them as one PDF file on your computer. See Scanning to a PDF File for instructions. Scan to PDF (Auto) (Windows) detects the document source automatically, scans both sides of documents

loaded in the ADF, and saves them as one PDF file on your computer. See Scanning to a PDF File for instructions.

Home > How to Scan

Scanning Using Document Capture Pro (for Windows)

This section explains basic scanning procedures using Document Capture Pro. See help for details on Document Capture Pro.

Place your original(s).

Start Document Capture Pro.

Select the start button icon or Start > All Programs or Programs > EPSON Software > Document Capture Pro.

Click Scan.

Adjust settings in the Main Settings window as necessary, and then click Scan.

Click Detailed Settings if you want to make more detailed adjustments using the EPSON Scan window. The document is scanned and displayed as an image in Document Capture Pro.

Check the scanned images (pages), and then edit as needed.

When you have finished checking the image, click the destination icon.

+ 67 hidden pages