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WorkForce DS-40 Color Portable
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Start Here Guide
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User's Guide
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Epson WorkForce DS-40 Color Portable User's Guide

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DS-40 User's Guide

Contents

DS-40 User's Guide ..................................................................................................................................... 7
Scanner Basics............................................................................................................................................ 8
Loading Originals...................................................................................................................................... 18
Wi-Fi Networking....................................................................................................................................... 23
Scanner Parts Locations...................................................................................................................... 8
Scanner Parts.................................................................................................................................. 8
Scanner Buttons and Lights........................................................................................................... 11
Optional and User Replaceable Epson Scanner Parts.................................................................. 13
Installing Batteries......................................................................................................................... 13
Using the Optional AC Adapter...................................................................................................... 15
Changing the Power Off Setting......................................................................................................... 16
Loading Originals in the Input Slot...................................................................................................... 18
Plastic Card Loading Capacity ........................................................................................................... 21
Manual Network Connection Setup.................................................................................................... 24
Manually Connecting to a Wi-Fi Router Using EpsonNet Config................................................... 26
Setting Up Network Scanning........................................................................................................ 27
Determining the Scanner's IP Address ..................................................................................... 29
Direct Wi-Fi Mode Setup .................................................................................................................... 29
Enabling a Direct Wi-Fi Connection............................................................................................... 30
Using WPS to Set Up a Direct Wi-Fi Connection........................................................................... 31
Using WPS to Connect to a Network............................................................................................. 32
Using WPS PIN Mode to Connect to a Network ............................................................................ 33
Scanning.................................................................................................................................................... 36
Starting a Scan from a Scanner Button.............................................................................................. 36
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Assigning Start Button Settings or Scan Jobs................................................................................ 37
Scanning with Document Capture Pro and Document Capture.......................................................... 37
Scanning with Epson Scan................................................................................................................. 40
Available Image Adjustments........................................................................................................ 42
Starting a Scan from a Scanning Program ......................................................................................... 43
Convert Scanned Documents to Editable Text (OCR)................................................................... 45
Scanning Using OCR - Windows.............................................................................................. 45
Scanning Using OCR - OS X .................................................................................................... 47
Scanning to a SharePoint Server or Cloud Service....................................................................... 49
Cleaning and Transporting Your Scanner............................................................................................... 52
Cleaning Inside Your Scanner............................................................................................................ 52
Replacing Batteries............................................................................................................................ 54
Transporting Your Scanner................................................................................................................ 57
Solving Problems...................................................................................................................................... 59
Solving Scanning Problems ............................................................................................................... 61
Scanner Does Not Turn On or Turns Off Unexpectedly................................................................. 61
Scanner Button Does Not Work as Expected................................................................................ 62
Scanning Software Does Not Operate Correctly ........................................................................... 63
Cannot Start Epson Scan.............................................................................................................. 63
Original Feeds Incorrectly in Scanner............................................................................................ 64
Original Jams in Scanner............................................................................................................... 64
Scanning is Slow........................................................................................................................... 65
Solving Network Scanning Problems ................................................................................................. 66
Cannot Scan Over a Network........................................................................................................ 66
Scanner Cannot Connect to a Wireless Router or Access Point ................................................... 67
Solving Scanned Image Quality Problems......................................................................................... 68
Back of Original Image Appears in Scanned Image ...................................................................... 69
Scanned Characters are Blurry ..................................................................................................... 69
Characters are not Recognized During Conversion to Editable Text (OCR) ................................. 69
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Ripple Patterns Appear in an Image.............................................................................................. 70
Spots or Lines Appear in All Scanned Images............................................................................... 70
Scanned Image Edges are Cropped ............................................................................................. 71
When to Uninstall Your Scanner Software ......................................................................................... 71
Uninstalling Scanner Software - Windows..................................................................................... 71
Uninstalling Scanner Software - OS X........................................................................................... 72
Where to Get Help.............................................................................................................................. 72
Technical Specifications .......................................................................................................................... 74
Mac System Requirements................................................................................................................ 74
Environmental Specifications............................................................................................................. 77
Network Interface Specifications........................................................................................................ 78
Notices ....................................................................................................................................................... 80
Important Safety Instructions.............................................................................................................. 80
Battery Safety Instructions ................................................................................................................. 81
Default Delay Times for Power Management for Epson Products...................................................... 83
Open Source Software License..................................................................................................... 84
Info-ZIP Copyright and License..................................................................................................... 87
A Note Concerning Responsible Use of Copyrighted Materials..................................................... 89
Copyright Attribution...................................................................................................................... 89
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DS-40 User's Guide
Welcome to the DS-40 User's Guide. For a printable PDF copy of this guide, click here.
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Scanner Basics

See these sections to learn about the basic features of your scanner.
Scanner Parts Locations Powering Your Scanner Changing the Power Off Setting

Scanner Parts Locations

See these sections to identify the parts on your scanner.
Scanner Parts Scanner Buttons and Lights Optional and User Replaceable Epson Scanner Parts
Parent topic: Scanner Basics

Scanner Parts

Front
1 Edge guide
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2 Input slot 3 Connection mode switch
Back
1 USB interface connector 2 DC inlet 3 The Connect button 4 Output slot
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Accessories
1 USB cable 2 Accessory kit 3 Carrying bag 4 4 AA batteries
Parent topic: Scanner Parts Locations
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Scanner Buttons and Lights

Buttons
1
The power button
2 The start button
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Lights
1 The low battery light 2
The Wi-Fi light
3 The ready light
Parent topic: Scanner Parts Locations Related references
Scanner Light Status
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Optional and User Replaceable Epson Scanner Parts

You can purchase genuine Epson accessories at epson.com (U.S. sales) or epson.ca (Canadian sales). You can also purchase accessories from an Epson authorized reseller. To find the nearest one, call 800­GO-EPSON (800-463-7766).
Part Part number
AC adapter B12B867201 Maintenance sheet kit B12B818291
Parent topic: Scanner Parts Locations

Powering Your Scanner

See these sections to learn about the power management options for your scanner. If you connect your scanner using a USB connection, you can power the scanner through the USB port. If you connect your scanner using a Wi-Fi connection, you must install the batteries or connect the
optional AC adapter.
Installing Batteries Using the Optional AC Adapter
Parent topic: Scanner Basics

Installing Batteries

You can use 4 AA batteries (Ni-MH, alkaline, or lithium) to power your scanner. Caution: Use only the type of batteries specified in this manual. Do not install batteries of different types,
or mix new and old batteries.
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1. Slide off the battery cover.
2. Insert the batteries with the + and – ends facing as shown.
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3. Slide the battery cover back on.
Parent topic: Powering Your Scanner Related references
Battery Safety Instructions

Using the Optional AC Adapter

When scanning a large number of documents over a wireless connection, use the optional AC adapter (part number B12B867201) to avoid draining the batteries.
Note: The AC adapter does not recharge the batteries installed in the scanner.
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Connect the AC adapter as shown below:
Caution: Use only the AC adapter model compatible with this product. Do not use the AC adapter with any other electronic device.
Parent topic: Powering Your Scanner

Changing the Power Off Setting

You can use the Epson Scan Settings utility to change the time period of inactivity before the scanner turns off automatically.
1. Do one of the following to access the Epson Scan Settings utility:
• Windows 8.x: Navigate to the Apps screen and select EPSON Scan Settings.
• Windows (other versions): Click or Start, and select All Programs or Programs. Select Epson, then EPSON Scan, then click EPSON Scan Settings.
• OS X: Open the Applications folder,then open the Epson Software folder and double-click the
EPSON Scan Settings icon.
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2. Click Energy Saving.
3. Enter the time period of inactivity before the scanner turns off automatically as the Power Off Timer setting. If you enter a value of 0, the scanner will not turn off automatically.
4. Click OK.
Parent topic: Scanner Basics
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Loading Originals

Follow the instructions here to load your originals into the scanner.
Loading Originals in the Input Slot Original Document Loading Capacity Plastic Card Loading Capacity

Loading Originals in the Input Slot

You can load an original that meets the document specifications in the input slot.
1. Slide the edge guide all the way out.
Caution: Do not load photos, or valuable original documents or artwork, directly into the scanner. This may wrinkle or damage the original.
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2. Slide your original into the input slot against the right side as shown until it meets resistance. Make sure the printed side is face down and top edge first.
3. Slide the edge guide against the edge of the original.
Parent topic: Loading Originals
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Related references
Original Document Loading Capacity Plastic Card Loading Capacity

Original Document Loading Capacity

You can load an original document that meets the specifications in your scanner.
Paper type Paper size Paper weight or Loading capacity
Plain paper, fine paper, Letter (8.5 × 11 inches 9 to 72 lb 1 sheet recycled paper [216 × 279 mm])
A4 (8.3 × 11.7 inches [210 × 297 mm])
Legal (8.5 × 14 inches [216 × 356 mm])
A5 (5.8 × 8.2 inches [148 × 210 mm])
A6 (4.1 × 5.8 inches [105 × 148 mm])
B5 (7.2 × 10.1 inches [182 × 257 mm])
thickness
(35 to 270 g/m2)
Paper envelopes Envelopes (from 3.5 × Less than 1 envelope
3.5 inches [90 × 90 mm] to 0.014 inch
8.0 × 10.9 inches [205 × (0.38 mm) 277 mm])
Note: The length of paper that can be scanned on Windows is 2.9 to 36.0 inches (73.7 to 914.4 mm). On Macintosh, the maximum length is 16.5 inches (419 mm).
Caution: Do not load the following types of originals in the scanner, or they may be damaged or may damage the scanner:
• Folded paper
• Thermal paper
• Coated paper
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• Originals with uneven surfaces, such as embossed documents
• Photos
• Originals with wet ink
• Ripped, curled, or wrinkled originals
• Originals containing stapes or paper clips
• Originals with holes, other than standard hole-punched originals
• Originals that are bound
• Originals with carbon paper backing
• Transparencies
• Glossy originals
• Carbon-less paper
• Perforated originals
• Originals with labels or stickers
• Envelopes that are torn
• Envelopes with open flaps
• Envelopes with exposed sticky glue
• Envelopes sealed with sealing wax
• Envelopes with windows
Parent topic: Loading Originals

Plastic Card Loading Capacity

You can load an original plastic card that meets these specifications in your scanner.
Type Plastic cards, including embossed cards (ISO7810 compliant) Size 2.1 × 3.3 inches (56 × 85.6 mm) Thickness Up to 0.05 inch (1.24 mm) thick, including any embossing Loading capacity 1 plastic card at a time
Note: Scanning may not work properly for plastic cards with shiny surfaces.
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Parent topic: Loading Originals
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Wi-Fi Networking

See these sections to use your scanner over a Wi-Fi network.
Connection Mode Switch Manual Network Connection Setup Connecting to an Existing Wi-Fi Network Direct Wi-Fi Mode Setup Wi-Fi Protected Setup (WPS) Epson DocumentScan App for iOS/Android

Connection Mode Switch

The position of the connection mode switch determines which method you can use to connect the scanner to a wireless network or device, or to a computer.
Connection mode Description Wi-Fi Connects to a Wi-Fi router or access point (requires additional network
setup steps, see link at end of topic)
AP mode Creates a local Wi-Fi network that allows other devices to connect directly
to the scanner
USB Connects to a computer via a mini-USB cable
Parent topic: Wi-Fi Networking Related concepts
Connecting to an Existing Wi-Fi Network Direct Wi-Fi Mode Setup
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Manual Network Connection Setup

If the software installation process did not result in a Wi-Fi connection between your scanner and a router or access point, do the following to manually connect to a network:
1. Connect your scanner to your computer using a direct Wi-Fi connection.
2. Enter the network settings for your router or access point using EpsonNet Config.
3. Set up your computer to scan to the networked scanner.
Follow the links here for instructions on each procedure.
Parent topic: Wi-Fi Networking Related tasks
Enabling a Direct Wi-Fi Connection Manually Connecting to a Wi-Fi Router Using EpsonNet Config Setting Up Network Scanning
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Connecting to an Existing Wi-Fi Network

You can set up your scanner to communicate with your computer using a wireless router or access point. The wireless router or access point can be connected to your computer over a wireless or wired network.
1 Epson scanner 2 Wireless router or access point 3 Computer with a wireless interface 4 Computer 5 Internet 6 Ethernet cable (used only for wired connection to the wireless router or access point)
Manually Connecting to a Wi-Fi Router Using EpsonNet Config Setting Up Network Scanning
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Parent topic: Wi-Fi Networking

Manually Connecting to a Wi-Fi Router Using EpsonNet Config

You can use EpsonNet Config to connect the scanner to an existing Wi-Fi network on a router or access point.
Note: You must have a computer with a wireless adapter to set up the connection.
1. Set the connection mode switch on the scanner to the AP mode position.
2. Turn on the scanner.
3. Connect the computer to the scanner using a direct Wi-Fi connection.
4. Do one of the following to start EpsonNet Config:
• Windows 8.x: Navigate to the Apps screen and select EpsonNet Config.
• Windows (other versions): Click or Start, and select All Programs or Programs. Select
EpsonNet > EpsonNet Config > EpsonNet Config.
• OS X: Open the Applications folder, select Epson Software > EpsonNet > EpsonNet Config >
EpsonNet Config.
5. Select your scanner from the list and click Configuration.
6. Select Network Interface > Network > Basic (Wireless).
7. Select the following settings for your infrastructure connection:
• Communication mode: Select Infrastructure.
• SSID: Enter the SSID of the wireless router or access point.
• Security level: Select the wireless connection's security level.
• WEP Settings or WPA Settings: Enter the wireless connection's security key.
8. Click Transmit.
9. Open the Device menu and select Quit.
10. Turn off the scanner.
11. Disconnect the computer or device's direct Wi-Fi connection, then connect the computer or device to the router or access point.
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12. Set the connection mode switch on the scanner to Wi-Fi.
13. Turn on the scanner. When the ready and Wi-Fi lights on the scanner stay on, the connection is established.
14. Set up network scanning on your computer.
Parent topic: Connecting to an Existing Wi-Fi Network Related concepts
Direct Wi-Fi Mode Setup
Related references
Connection Mode Switch
Related tasks

Setting Up Network Scanning

Setting Up Network Scanning
After manually configuring your scanner to connect to your network, you must set up the computer to connect to the scanner using the Epson Scan Settings utility. Your scanner must be turned on and connected to the network.
Note: Make a note of the IP address or host name of the scanner so you can enter it in these steps.
1. Do one of the following to start Epson Scan Settings:
• Windows 8.x: Navigate to the Apps screen and select EPSON Scan Settings.
• Windows (other versions): Click or Start > All Programs or Programs > EPSON > EPSON
Scan > EPSON Scan Settings.
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