Epson STYLUS OFFICE TX610FW, STYLUS OFFICE SX610FW, STYLUS OFFICE BX610FW User Manual

Fax Guide

Setting Up Your Fax

Introducing FAX Utility (Windows Only) ...............................................................3

Power Supply Information..................................................................................... 3

Connecting a Phone or Answering Machine .................................................... 3

Checking Your Fax Connection........................................................................... 4

Setting Up Your Fax Features................................................................................5

Faxing Photos or Documents

Handling Originals................................................................................................ 10

Handling Paper .................................................................................................... 10

Sending Faxes ...................................................................................................... 10

Receiving Faxes ................................................................................................... 13

Selecting Send/Receive Settings ....................................................................... 13

Printing Reports .................................................................................................... 15

Solving Problems

Error Messages...................................................................................................... 16

Problems and Solutions ....................................................................................... 16

Appendix

Important Safety Instructions.............................................................................. 17

Personal Information Stored in Memory............................................................ 18

Fax mode Menu List............................................................................................. 19

English

Warnings, Cautions, and Notes

Follow these guidelines as you read your instructions:

w Warning: Warnings must be followed carefully to avoid bodily injury.
c Caution: Cautions must be observed to avoid damage to your equipment.

Note: Notes contain important information about the printer.
Tip: Tips contain hints for using the printer.

Copyright Notice

No part of this publication may be reproduced, stored in a retrieval system, or transmitted in any form or by any
means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of Seiko
Epson Corporation. The information contained herein is designed only for use with this product. Epson is not
responsible for any use of this information as applied to other printers.
Neither Seiko Epson Corporation nor its affiliates shall be liable to the purchaser of this product or third parties for
damages, losses, costs, or expenses incurred by the purchaser or third parties as a result of accident, misuse, or abuse
of this product or unauthorized modifications, repairs, or alterations to this product, or (excluding the U.S.) failure
to strictly comply with Seiko Epson Corporation's operating and maintenance instructions.
Seiko Epson Corporation shall not be liable for any damages or problems arising from the use of any options or any
consumable products other than those designated as Original Epson Products or Epson Approved Products by Seiko
Epson Corporation.
Seiko Epson Corporation shall not be held liable for any damage resulting from electromagnetic interference that
occurs from the use of any interface cables other than those designated as Epson Approved Products by Seiko Epson
Corporation.

®

and EPSON STYLUS® are registered trademarks, and Exceed Your Vision is a trademark of Seiko Epson

EPSON
Corporation.

General Notice: Other product names used herein are for identification purposes only and may be trademarks of
their respective owners. Epson disclaims any and all rights in those marks.

Setting Up Your Fax

This product lets you send faxes by
entering fax numbers or selecting entries
from a speed dial/group dial list. You can
customize the fax header information, and
select various report printing and
send/receive settings. You can also set up
the product to automatically receive faxes
or set it to ask for confirmation before
receiving a fax.

Introducing FAX Utility (Windows Only)

FAX Utility is a software application with
functions such as fax transmission,
addressee information management, and
printer (product) fax settings.

Note:

For more details, see the online help for Fax
Utility.

Power Supply Information

Turning off the Power

When the power is turned off, the
following data stored in the product's
temporary memory is erased.

❏ Fax reception data
❏ Data stored in Delayed Fax
❏ Data being redialed

Also, when the power is left off for
extended periods of time, the clock may be
reset causing irregularities. Check the
clock when you turn the power on.

Connecting a Phone or Answering Machine

1. Connect the phone cable leading from
the telephone wall jack to the LINE
port on the back of the product.

a

a Telephone wall jack

2. Remove the connector cap from the
EXT. port before connecting a phone or
answering machine.

English

Power saving function

After 13 minutes of inactivity, the screen
turns black to save energy.

Press any button (except P On) to return
the screen to its previous state.

Also, see "Restarting Automatically After
a Power Failure" in the Basic Operation

Guide.

Setting Up Your Fax 3

Other ways of connecting a phone or answering machine

Connecting DSL

cb

Connecting ISDN (two
telephone numbers)

a

a Telephone wall jack

b Splitter

cDSL modem

See the documentation that came with
your DSL modem.

Connecting ISDN (one
telephone number)

b

a

a ISDN wall jack

b Terminal adapter or ISDN router

See the documentation that came with
your terminal adapter or ISDN router.

b

Checking Your Fax Connection

The Check Fax Connection menu allows
you to check the status of your fax
connection.

1. Load A4-size plain paper into the sheet

a

feeder.

2. Press l, r, u, or d to select K Setup,

and then press OK.

aISDN wall jack

b Terminal adapter or ISDN router

See the documentation that came with
your terminal adapter or ISDN router.

4 Setting Up Your Fax

3. Press l or r to select Fax Setting, and

then press OK.

4. Press u or d to select Check Fax

Connection, and then press OK.

5. Press x Start to print the report.

6. Press Home to return to the first screen.

Setting Up Your Fax Features

Before sending or receiving faxes, you
may want to create a fax header, select
your fax preferences, and set up a speed
dial/group dial list of frequently used fax
numbers.

Checking your selected region

Before using the product, you need to
select the region where you are using the
product.

1. Press l, r, u, or d to select F Setup,

and then press OK.

2. Press l or r to select Printer Setup and

then press OK.

3. Press u or d to select Country/Region,

and then press OK.

4. If you need to change the region, use

u or d to select your region.

5. Press OK. An information screen is
displayed.

6. Select Yes to change the region, and
then press OK.

Note:

❏ To cancel changing the region, select No

and then press OK.

❏ When you change the region, the fax

settings are restored to their defaults.

7. Press Home to return to the first screen.

Setting up Automatic Fax Reception

When an answering machine is connected,
make sure the answer time for the
answering machine and the product are
set correctly. If your answering machine is
set to pick up on the fourth ring, you
should set the product to pick up on the
fifth ring or later.

Note:

Rings to Answer may be unavailable or the

range of values may differ depending on the
region.

1. Press l, r, u, or d to select F Setup and

then press OK.

2. Press l or r to select Fax Setting, and

then press OK.

3. Press u or d to select Communication,

then press OK.

4. Press u or d to select Rings to Answer,
then press r.

5. Press u or d to select the number of
rings, then press OK. Select more than
the number of rings needed for the
answering machine to pick up.

6. See your telephone's documentation
for the setup method.

7. Press [Auto Answer/Space], and
turn on Auto Answer mode.

8. Press OK.

9. Press Home to return to the first screen.

When you receive a call, if the other party
is a fax and you pick up the phone or the
answering machine answers, the product
automatically begins receiving the
transmission. If the other party is a caller,
the phone can be used as normal or a
message can be left on the answering
machine.

Note:

When Auto Answer mode is set to Off, you can
receive the fax manually by lifting the handset.
(& "Receiving faxes manually" on page 13)

English

Setting Up Your Fax 5

Using control panel buttons in fax mode

Use the following guidelines to enter
numbers and characters.

❏ To move the cursor, add a space, or

delete a character

2. Press l or r to select Fax Setting, and

then press OK.

l, r Moves the

[Auto Answer/

Space]

[Speed

Dial/Group
Dial/Backspace]

cursor to the left
or right.

Inserts a space
or moves the
cursor one
character to the
right.

Deletes a
character or
moves the
cursor one
space to the left.

❏ To enter a fax number, use the numeric

keypad. Press [Redial/Pause] to
insert a pause symbol (-) when a brief
pause is required during dialing. Use
the # button to type the + symbol when
entering a phone number in
international dialing format.

❏ To enter characters, press a keypad

number repeatedly to switch between
uppercase, lowercase, or numbers.
Press 1 symb to enter these characters: !
# % & ' ( )

P + , - . / : ; = ? @ _ ~

Creating header information

Before sending or receiving faxes, you can
create a fax header by adding information
such as a phone number or name.

1. Press l, r, u, or d to select F Setup and

then press OK.

3. Press u or d to select Header, and then

press OK.

4. Select Fax Header, then press OK. You
see the header information input
screen.

5. Use the numeric keypad with other
buttons on the control panel to enter
the header information (& "Using
control panel buttons in fax mode" on
page 6). You can enter up to 40
characters.

6. Press OK. You return to Fax Header.

7. Press d once to select Your Phone
Number, and then press OK. You see
the phone number input screen.

8. Use the numeric keypad with other
buttons on the control panel to enter
your phone number (& "Using control
panel buttons in fax mode" on page 6).
You can enter up to 20 digits.

Note:

When entering your phone number, the "*"
and
work, and the "#" button functions as a "+"
(international phone calls) button.

[Redial/Pause] buttons do not

6 Setting Up Your Fax

9. Press OK. You return to Your Phone
Number.

10.Press Home to return to the first screen.

Setting up date and time

If you have not yet set the date or time, or
if the clock is wrong, you can adjust it
using the Printer Setup menu.

1. Press l, r, u, or d to select F Setup,
and then press OK.

2. Press l or r to select Printer Setup and
then press OK.

3. Press u or d to select Date/Time, and
then press OK.

Setting up your speed dial list

You can create a speed dial list of up to 60
fax numbers so you can quickly select
them for faxing. You can also add names
to identify the recipients and print the
speed dial list.

Creating a new speed dial list

1. Press l, r, u, or d to select F Setup and

then press OK.

2. Press l or r to select Fax Setting, and

then press OK.

3. Press OK to select Speed Dial Setup.

4. Select Create, then press OK. You see
the available speed dial entry numbers.

English

4. Use u or d to select the type of date
display, and then press r.

5. Use the numeric keypad to change the
date.

6. Use u or d to select a 12-hour or
24-hour display, and then press r.

7. Use the numeric keypad to change the
time.

8. If you selected 12h, use u or d to select
AM or PM.

9. Press OK. You return to Date/Time.

Note:

To select daylight saving time, set Daylight
Saving Time to On.

10.Press Home to return to the first screen.

5. Select or type the speed dial entry
number that you want to register. You
can register up to 60 entries.

6. Press OK.

7. Use the numeric keypad with other
buttons on the control panel to enter a
phone number (& "Using control panel
buttons in fax mode" on page 6). You
can enter up to 64 digits.

8. Press OK.

9. Use the numeric keypad with the other
buttons on the control panel to enter a
name to identify the speed dial entry
(& "Using control panel buttons in fax
mode" on page 6). You can enter up to
30 characters.

10.Press OK. You return to Create.

Setting Up Your Fax 7

11.If you want to add another speed dial
entry, press OK and repeat steps 5
through 10.

12.Press Home to return to the first screen.

Editing a speed dial entry

1. Select Edit from the Speed Dial Setup
menu, then press OK. You see the
registered speed dial entry numbers.

2. Select or type the speed dial entry
number that you want to edit, then
press OK.

3. Use the numeric keypad with other
buttons on the control panel to edit the
phone number (& "Using control panel
buttons in fax mode" on page 6).

4. Press OK.

5. Use the numeric keypad with the other
buttons on the control panel to edit the
name for the speed dial (& "Using
control panel buttons in fax mode" on
page 6).

6. Press OK. You return to Edit.

7. Press Home to return to the first screen.

Deleting a speed dial entry

1. Select Delete from the Speed Dial
Setup menu, then press OK. You see
the registered speed dial entry
numbers.

2. Select or type the speed dial entry
number that you want to delete, then
press OK.

3. You see a confirmation message. Select

Yes to delete the entry, and then press
OK.

Note:

To cancel deleting the entry, select No and
then press OK.

4. Press Home to return to the first screen.

Setting up your group dial list

The group dial list allows you to easily
send the same fax message to many fax
numbers.

Before creating a group dial entry, you
need to register a fax number as a speed
dial entry. You can register up to 60
entries combined with speed dial entries
and group dial entries.

Creating a new group dial list

1. Press l, r, u, or d to select F Setup and

then press OK.

2. Press l or r to select Fax Setting, and

then press OK.

3. Press d to select Group Dial Setup,

and then press OK.

4. Select Create, and then press OK. You
see the available group dial entry
numbers.

5. Select or type the group dial entry
number that you want to register.

6. Press OK. The screen displays Enter
Name.

7. Press the keys on the numeric keypad
to enter a name for the group dial entry
(up to 30 characters). Use the number
keys to enter letters from A to Z (in
upper case or lower case), numbers 0 to
9, and various symbols.

8. Press OK.

8 Setting Up Your Fax