Epson STYLUS OFFICE BX310FN, STYLUS OFFICE BX510FN User Manual

Fax Guide

Setting Up Your Fax

Introducing FAX Utility (Windows Only) ...............................................................3

Power Supply Information..................................................................................... 3

Connecting a Phone or Answering Machine .................................................... 3

Checking Your Fax Connection........................................................................... 5

Setting Up Your Fax Features................................................................................5

Faxing Photos or Documents

Handling Originals..................................................................................................9

Handling Paper ...................................................................................................... 9

Sending Faxes ........................................................................................................ 9

Receiving Faxes ................................................................................................... 11

Selecting Send/Receive Settings ....................................................................... 12

Printing Reports .................................................................................................... 13

Solving Problems

Error Messages...................................................................................................... 14

Problems and Solutions ....................................................................................... 14

Appendix

Important Safety Instructions.............................................................................. 16

Personal Information Stored in Memory............................................................ 17

Fax mode menu list.............................................................................................. 18

English

Warnings, Cautions, and Notes

Follow these guidelines as you read your instructions:

w Warning: Warnings must be followed carefully to avoid bodily injury. c Caution: Cautions must be observed to avoid damage to your equipment.

Note: Notes contain important information about the printer. Tip: Tips contain hints for using the printer.

No part of this publication may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of Seiko Epson Corporation. The information contained herein is designed only for use with this product. Epson is not responsible for any use of this information as applied to other printers. Neither Seiko Epson Corporation nor its affiliates shall be liable to the purchaser of this product or third parties for damages, losses, costs, or expenses incurred by the purchaser or third parties as a result of accident, misuse, or abuse of this product or unauthorized modifications, repairs, or alterations to this product, or (excluding the U.S.) failure to strictly comply with Seiko Epson Corporation's operating and maintenance instructions. Seiko Epson Corporation shall not be liable for any damages or problems arising from the use of any options or any consumable products other than those designated as Original Epson Products or Epson Approved Products by Seiko Epson Corporation. Seiko Epson Corporation shall not be held liable for any damage resulting from electromagnetic interference that occurs from the use of any interface cables other than those designated as Epson Approved Products by Seiko Epson Corporation.

and EPSON STYLUS® are registered trademarks, and Exceed Your Vision is a trademark of Seiko Epson

EPSON Corporation.

General Notice: Other product names used herein are for identification purposes only and may be trademarks of their respective owners. Epson disclaims any and all rights in those marks.

When you need to edit or rewrite the one-touch dial sheet, feel free to copy and use the illustration on the left.

Setting Up Your Fax

This product lets you send faxes by entering fax numbers, selecting entries from a speed dial/group dial list, or using the one-touch dial button. You can customize the fax header information, and select various report printing and send/receive settings. You can also set up the product to automatically receive faxes or set it to ask for confirmation before receiving a fax.

Introducing FAX Utility (Windows Only)

FAX Utility is a software application with functions such as fax transmission, addressee information management, and printer (product) fax settings.

Note:

For more details, see the online help for FAX Utility.

Power Supply Information

Turning off the Power

When the power is turned off, the following data stored in the product's temporary memory is erased.

❏ Fax reception data ❏ Data stored in Delayed Fax ❏ Data being redialed

Also, when the power is left off for extended periods of time, the clock may be reset causing irregularities. Check the clock when you turn the power on.

Power saving function

After 13 minutes of inactivity, the screen only displays the clock to save energy.

Press any button (except P On) to return the screen to its previous state.

Also, see "Restarting Automatically After a Power Failure" in the Basic Operation Guide.

Connecting a Phone or Answering Machine

1. Connect the phone cable leading from the telephone wall jack to the LINE port on the back of the product.

a Telephone wall jack

English

Setting Up Your Fax 3

2. Remove the connector cap from the EXT. port before connecting a phone or answering machine.

Other ways of connecting a phone or answering machine

Connecting DSL

Connecting ISDN (one telephone number)

a ISDN wall jack

b Terminal adapter or ISDN router

See the documentation that came with your terminal adapter or ISDN router.

Connecting ISDN (two telephone numbers)

a Telephone wall jack

b Splitter

cDSL modem

See the documentation that came with your DSL modem.

4 Setting Up Your Fax

a ISDN wall jack

b Terminal adapter or ISDN router

See the documentation that came with your terminal adapter or ISDN router.

Checking Your Fax Connection

The Check Fax Connection menu allows you to check the status of your fax connection.

1. Load A4-size plain paper into the sheet feeder.

2. Press K Fax to select Fax mode, and then press

3. Press u or d to select 5.Fax Setting, and then press OK.

4. Press u or d to select 6.Check Fax Connection, and then press OK.

5. Press D x [B&W] or E x [Color] to print the report.

6. Press x Menu to return to the first screen in Fax mode.

x Menu.

Setting Up Your Fax Features

Before sending or receiving faxes, you may want to create a fax header, select your fax preferences, and set up a speed dial/group dial list of frequently used fax numbers.

Checking your selected region

Before using the product, you need to select the region where you are using the product.

1. Press K Fax to select Fax mode, and then press x Menu.

2. Press u or d to select 9.Maintenance, and then press OK.

3. Press u or d to select

11.Country/Region, and then press OK.

4. If you need to change the region, use u or d to select your region.

5. Press OK. An information screen is displayed.

6. Press the 1 key (for Yes) on the numeric keypad to change the region.

Note:

When you change the region, the fax settings are restored to their defaults.

7. Press x Menu to return to the first screen in Fax mode.

Setting up Automatic Fax Reception

When an answering machine is connected, make sure the answer time for the answering machine and the product are set correctly. If your answering machine is set to pick up on the fourth ring, you should set the product to pick up on the fifth ring or later.

Note:

Rings to Answer may be unavailable

depending on the region.

1. Press K Fax to select Fax mode, and then press x Menu.

2. Press u or d to select 5.Fax Setting, and then press OK.

3. Press u or d to select

5.Communication, then press OK.

4. Press u or d to select 4. Rings to Answer, then press OK.

Note:

5.Rings to Answer may be displayed

depending on the region.

5. Press u or d to select the number of rings, then press OK. Select more than the number of rings needed for the answering machine to pick up.

6. See your telephone's documentation for the setup method.

7. Press [Auto Answer/Space], and turn on Auto Answer mode.

8. Press OK.

9. Press x Menu to return to the first screen in Fax mode.

When you receive a call, if the other party is a fax and you pick up the phone or the answering machine answers, the product automatically begins receiving the transmission. If the other party is a caller, the phone can be used as normal or a message can be left on the answering machine.

English

Setting Up Your Fax 5

Note:

When Auto Answer mode is set to Off, you can receive the fax manually by lifting the handset. (& "Receiving faxes manually" on page 11)

Using control panel buttons in fax mode

Use the following guidelines to enter numbers and characters.

❏ To move the cursor, add a space, or

delete a character

2. Press u or d to select 5.Fax Setting, and

then press OK.

3. Press u or d to select 7.Header, and

then press OK.

4. Select 1.Fax Header, then press OK. You see the header information input screen.

l, r Moves the

[Auto Answer/

Space]

[Speed

Dial/Group Dial/Backspace]

cursor to the left or right.

Inserts a space or moves the cursor one character to the right.

Deletes a character or moves the cursor one space to the left.

❏ To enter a fax number, use the numeric

keypad. Press [Redial/Pause] to insert a pause symbol (-) when a brief pause is required during dialing. Use the # button to type the + symbol when entering a phone number in international dialing format.

❏ To enter characters, press a keypad

number repeatedly to switch between uppercase, lowercase, or numbers. Press 1 symb to enter the following characters: ! # % & ' ( ) P + , - . / : ; = ? @ _ ~

Creating header information

Before sending or receiving faxes, you can create a fax header by adding information such as a phone number or name.

1. Press K Fax to select Fax mode, and then press x Menu.

5. Use the numeric keypad with other buttons on the control panel to enter the header information (& "Using control panel buttons in fax mode" on page 6). You can enter up to 40 characters.

6. Press OK. You return to 1.Fax Header.

7. Press d once to select 2.Your Phone Number from the Header menu, and then press OK. You see the phone number input screen.

8. Use the numeric keypad with other buttons on the control panel to enter your phone number (& "Using control panel buttons in fax mode" on page 6). You can enter up to 20 digits.

Note:

When entering your phone number, the "*" button does not work, and the "#" button functions as a "+" (international phone calls) button.

9. Press OK. You return to 2.Your Phone Number.

10.Press x Menu to return to the first screen in Fax mode.

Setting up date and time

If you have not yet set the date or time, or if the clock is wrong, you can adjust it using the Maintenance menu.

6 Setting Up Your Fax

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