Epson DX9400F User Manual

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Basic Operation Guide

-for use without a computer-

English

Introduction

Important Safety Instructions .........3

Personal Information Stored in

Memory ........................................4

Control Panel Functions

Control Panel ...................................5

Handling Paper and Originals

Handling paper ...............................8

Handling Originals ...........................9

Faxing a Photo or Document

Connecting a Phone or

Answering Machine ..................11

Setting Up Your Fax Features .......11

Sending a Fax ................................14

Receiving Faxes.............................16

Selecting Send/Receive

Settings .......................................17

Copying

Copying Photos .............................19

Copying Documents.....................20

Maintenance

Checking the Ink Cartridge

Status.......................................... 30

Checking and Cleaning the

Print Head.................................. 30

Aligning the Print Head ................ 31

Solving Problems

Error Messages .............................. 32

Problems and Solutions ................ 32

Summary of Panel Settings

Fax Mode....................................... 37

Copy Mode................................... 38

Memory Card Mode .................... 40

Photo Print Mode .......................... 41

Setup Mode................................... 42

Printing from a Memory Card

Handling a Memory Card ............21

Printing Photos ...............................22

Selecting and Printing Photos

Using an Index Sheet ................23

Printing from a Digital Camera

Using the PictBridge or

USB DIRECT-PRINT.......................26

Replacing Ink Cartridges

Precautions ....................................27

Removing and Installing

Ink Cartridges.............................27

Where to Find Information

Paper manuals

Start Here

Be sure to read this sheet first. This sheet tells you how to set up the printer and install the software.

(this book)

Basic Operation Guide -for use without a computer-

This book provides information on using the printer without connecting to your computer, such as instructions on faxing, copying, or printing from a memory card.

If you have problems using the printer, see the Solving Problems chapter in this book.

Online manuals

User's Guide

This guide provides instructions for printing and scanning from your computer and information on the software.

This guide is included in the software CD-ROM and installed automatically when you install the software. To read this guide, double-click the icon on your desktop.

Online help

Online help is built into each application included on the software CD-ROM. It provides detailed information on the application.

Warnings, Cautions, and Notes

Follow these guidelines as you read your instructions:

w Warning: Warnings must be followed carefully to avoid bodily injury. c Caution: Cautions must be observed to avoid damage to your equipment.

Note: Notes contain important information about the printer. Tip: Tips contain hints for using the printer.

No part of this publication may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of Seiko Epson Corporation. The information contained herein is designed only for use with this product. Epson is not responsible for any use of this information as applied to other printers. Neither Seiko Epson Corporation nor its affiliates shall be liable to the purchaser of this product or third parties for damages, losses, costs, or expenses incurred by the purchaser or third parties as a result of accident, misuse, or abuse of this product or unauthorized modifications, repairs, or alterations to this product, or (excluding the U.S.) failure to strictly comply with Seiko Epson Corporation's operating and maintenance instructions. Seiko Epson Corporation shall not be liable for any damages or problems arising from the use of any options or any consumable products other than those designated as Original Epson Products or Epson Approved Products by Seiko Epson Corporation. Seiko Epson Corporation shall not be held liable for any damage resulting from electromagnetic interference that occurs from the use of any interface cables other than those designated as Epson Approved Products by Seiko Epson Corporation.

EPSON USB DIRECT-PRINT™ and the USB DIRECT-PRINT logo are trademarks of Seiko Epson Corporation. Copyright © 2002 Seiko Epson Corporation. All rights reserved. DPOF™ is a trademark of CANON INC., Eastman Kodak Company, Fuji Photo Film Co., Ltd. and Matsushita Electric Industrial Co.,

Ltd. SDHC™ is a trademark. Memory Stick, Memory Stick Duo, Memory Stick PRO, Memory Stick PRO Duo, MagicGate Memory Stick, MagicGate Memory Stick

Duo, and Memory Stick Micro are trademarks of Sony Corporation. xD-Picture Card™ is a trademark of Fuji Photo Film Co., Ltd. General Notice: Other product names used herein are for identification purposes only and may be trademarks of their respective owners. Epson disclaims any and all rights in those marks.

is a registered trademark and EPSON STYLUS™ and Exceed Your Vision are trademarks of Seiko Epson Corporation.

Introduction

Important Safety Instructions

Before using this printer, read and follow these safety instructions:

■ Use only the power cord that comes with

the printer. Use of another cord may cause fire or shock. Do not use the cord with any another equipment.

■ Make sure the power cord meets all

relevant local safety standards.

■ Use only the type of power source

indicated on the label.

■ Place the printer near a wall outlet where

the power cord can be easily unplugged.

■ Do not let the power cord become

damaged or frayed.

■ Make sure the total ampere rating of the

devices plugged into an extension cord or a wall outlet does not exceed the ampere rating limit.

■ Avoid locations that are subject to rapid

changes in heat or humidity, shocks or vibrations, dust, or direct sunlight.

■ Do not block or cover openings in the case

or insert objects through the slots.

■ Place the printer on a flat, stable surface

that extends beyond its base in all directions. It will not operate properly if it is tilted or at an angle. And make sure the back of the printer is at least 10 cm away from the wall for sufficient ventilation.

■ Do not open the scanner unit while

copying, printing, or scanning.

■ Do not touch the white flat cable inside

the printer.

■ Do not spill liquid on the printer.

■ Do not use aerosol products that contain

flammable gases inside or around the printer. Doing so may cause fire.

■ Except as specifically explained in your

documentation, do not attempt to service the printer yourself.

■ Unplug the printer and refer servicing to

qualified service personnel under the following conditions: if the power cord or plug is damaged; if liquid has entered the printer; if the printer has been dropped or the case damaged; if the printer does not operate normally or exhibits a distinct change in performance.

■ When storing or transporting the printer,

do not tilt it, stand it on its side, or turn it upside down; otherwise ink may leak from the cartridge.

■ Be careful not to trap your fingers when

closing the scanner unit.

■ Do not press too hard on the document

table when placing the originals.

■ Do not place anything except for originals

in the automatic document feeder.

Ink cartridge safety instructions

■ Keep ink cartridges out of the reach of

children and do not drink the ink.

■ If ink gets on your skin, wash it off with

soap and water. If it gets in your eyes, flush them immediately with water. If you still have discomfort or vision problems, see a doctor immediately.

■ If you remove an ink cartridge for later

use, protect the ink supply area from dirt and dust and store it in the same environment as the printer. Do not touch the ink supply port or surrounding area.

Telephone Equipment Safety Instructions

When using telephone equipment, you should always follow basic safety precautions to reduce the risk of fire, electric shock, and personal injury, including the following:

■ Do not use the product near water.

English

Introduction 3

■ Avoid using a telephone during an

electrical storm. There may be a remote risk of electric shock from lightning.

Personal Information Stored in Memory

■ Do not use a telephone to report a gas leak

in the vicinity of the leak.

■ Keep this instruction manual handy for

future reference.

For European users:

We, Seiko Epson Corporation, hereby declare that this equipment, model C361A is in compliance with the essential requirements and other relevant provisions of Directive 1999/5/EC.

For use only in; UK, Ireland, Germany, France, Spain, Portugal, Italy, Austria, Switzerland, Belgium, Holland, Luxemburg, Denmark, Finland, Norway, Sweden, Poland, Hungary, Czech, Slovakia, Latvia, Lithuania, Estonia, Slovenia, Greece, Romania, Bulgaria.

For New Zealand users:

General warning The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has accepted that the item complies with the minimum conditions for connection to its network. It indicates no endorsement of the product by Telecom, nor does it provide any sort of warranty. Above all, it provides no assurance that any item will work correctly in all respects with another item of Telepermitted equipment of a different make or model, nor does it imply that any product is compatible with all of Telecom's network services.

This printer allows you to store names and telephone numbers in its memory which are saved even when the power is turned off.

We recommend that you use the following procedure to erase the memory if you give the printer to someone else or when you dispose of the printer.

Erasing the memory

1. Press F Setup.

2. Select Restore Default Settings, and then press OK.

3. Select Init All Settings, and then press OK.

4. Select OK, and then press OK.

4 Introduction

All data stored in the memory is erased.

Control Panel Functions

Control Panel

a b c digl

e f k

Control panel design varies depending by location.

Buttons

Buttons Function

a P On Turns the printer on

and off. (Light is on when the

printer is on, and flashes when the printer is active, turning on, or turning off.)

b Mode * Switches the modes

among r Copy,

s Memory Card,

Fax, and Photo.

(Lights show which mode is selected.)

c F Setup * Runs maintenance

programs or adjusts miscellaneous settings.

d x Menu * Displays detailed

settings for each mode.

e u d l r

4-way Scroll

OK Activates the

Selects photos and menu items.

settings you have selected.

h j

Buttons Function

f y Back Cancels the current

operation and returns to the previous menu.

g Display/Crop Changes the view of

photos on the LCD screen, or crops the photos.

In Fax mode, this button's functions include printing the Speed Dial list, Reprinting Faxes, and printing other reports.

h Numeric keypad

1234567890*#

i Copies

(+ and -)

As well as fax numbers, you can also use these to specify or enter Speed Dial numbers, specify the date/time, specify the number of copies when printing, and so on.

Sets the number of copies, or changes the cropping area.

English

Control Panel Functions 5

Buttons Function

j [Auto Answer/

Space]

Turns Auto Answer On or Off. You can use this button as a space button when entering or editing numbers or characters.

Using the LCD screen

Follow the instructions below to select and change the setting menus and the photos on the LCD screen.

e a

k [Speed Dial/

Back Space]

l [Redial/Pause] Displays the last

m x Start Starts faxing,

n y Stop/Clear Stops faxing,

* For details on the items in each mode, see

“Summary of Panel Settings” on page 37.

Displays the speed dial list when in Fax mode. You can use this button as a back space button when entering or editing numbers or characters.

phone number you dialed. You can use this button as a pause button (to enter "-") when entering or editing numbers. When entering characters, you can also enter a "-".

copying, and printing.

copying, and printing, or resets the settings you have made.

b,c

a,c,d

b c

LCD screen

Note:

The LCD screen may contain a few small bright or dark spots, and because of its features it may have an uneven brightness. These are normal and do not indicate that it is damaged in any way.

6 Control Panel Functions

aPress l or r to select the setting item.

bPress u or d to select the menu item.

The highlighted part moves up or down.

cPress r to open the setting item list.

Press u or d to select the setting item and then press OK.

dPress l or r to change the displayed

photo on the LCD screen.

eUse Copies (+, -) or a number key to set

the number of copies for the selected photo.

Adjusting the brightness of the LCD screen

You can adjust the brightness of the LCD screen.

1. Press F Setup to enter the setup mode.

2. Press l or r to select Maintenance,

then press OK.

3. Press u or d to select LCD Brightness,

then press OK. You see the following screen.

4. Press u or d to adjust the brightness of

the screen, then press OK.

Adjusting the angle of the LCD screen

You can change the angle of the LCD screen.

■ Data being retransmitted or redialed

Also, when the printer is left off for extended periods of time, the clock may be reset causing irregularities. Check the clock when you turn the power on.

Restarting automatically after a power failure

If the power supply fails while the printer is in fax standby mode or printing, it restarts automatically when the power is resupplied.

The printer runs through the following procedures when it restarts.

1. The printer beeps for about two seconds.

2. All LEDs turn on and then turn off one at a time.

3. The LCD screen turns on, it begins initial operations, and then restarts.

w Warning:

If the power fails when the scanner unit is open, do not put your hand inside the printer after it restarts until the print head and so on have stopped moving. You could injure your finger and so on if you place it inside the printer during operating.

English

Power supply information

Turning off the Power

To prevent you from turning the power off accidentally, when you press P On, an information screen is displayed asking if you want to turn the printer off. Press OK to turn the printer off.

When the power is turned off, the following data stored in the printer's temporary memory is erased.

Note:

❏ Restart is stopped if any of the buttons on the

control panel are pressed before the LCD turns on.

❏ Depending on the circumstances before the

power failure occurred, it may not restart. In this case, you can restart by pressing P On.

❏ Even if you have changed the settings so that

a beep does not sound, a beep does sound in this situation.

❏ If a power failure occurs during fax reception

and the data is not printed, a Power Off Report is printed.

Power saving function

After 13 minutes of inactivity, the screen turns black to save energy.

Press any button (except P On) to return the screen to its previous state.

■ Fax reception data

■ Data stored in Delayed Sending

Control Panel Functions 7

Handling Paper and Originals

Handling paper

Selecting Paper

Before printing, you need to select the correct paper type setting. This important setting determines how the ink is applied to the paper.

Note:

❏ The availability of special media varies by

location.

❏ You can find the part number for the following

Epson special papers on the Epson support Web site.

Choose from these paper types and settings:

Paper Type Paper

Type Setting

Plain paper * Plain

Paper

Epson Bright White Paper

Loading capacity

12 mm

80 sheets

Loading Paper

1. Open and extend the paper support.

2. Slide out the output tray and the extension.

Epson Premium Ink Jet Plain Paper

Epson Matte Paper Heavyweight

Epson Photo Quality Ink Jet Paper

Epson Premium Glossy Photo Paper

Epson Premium Semigloss Photo Paper

Epson Ultra Glossy Photo Paper

Epson Glossy Photo Paper

* You can use paper with a weight of 64 to 90

g/m².

Matte 20 sheets

Prem. Glossy

Ultra Glossy

Photo Paper

80 sheets

20 sheets

3. Flip the feeder guard forward and slide the edge guide.

8 Handling Paper and Originals

4. Load the paper short edge first, even for landscape printing, with the printable side up.

The printable side is often whiter or brighter than the other side.

5. Place behind the tabs.

6. Slide the edge guide to the right. Make sure it fits under the arrow inside the left edge guide

Follow the same steps to load A4 paper.

Handling Originals

When faxing or copying you can select the document table or the automatic document feeder.

Placing Originals on the Document Table

1. Open the document cover and place your original face-down on the document table.

English

7. Flip the feeder guard back.

10 × 15 cm (4 × 6 in.) and 13 × 18 cm (5 × 7 in.)

Note:

You can place more than one photo on the document table when copying photos. See “Copying multiple photos” on page 19.

2. Close the cover gently.

Placing Originals in the Automatic Document Feeder

Usable originals

You can use the following originals in the automatic document feeder.

Size A4/ Letter/ Legal size paper

Type Plain paper

Weight 60g/m² to 95g/m²

Handling Paper and Originals 9

Capacity 30 sheets or 3 mm (A4, Letter)/

10 sheets (Legal)

c Caution:

Do not use the following documents as they can cause paper jams. For these kind of documents you can use the document table.

❏ Documents held together with paper clips,

staples, and so on.

❏ Documents that have tape or paper stuck to

them.

❏ Photos, OHPs, or thermal transfer paper. ❏ Paper with a coated surface. ❏ Paper that is torn, wrinkled, or has holes.

Note:

When you use the copy function with the automatic document feeder, the print settings are fixed at zoom - 100%, paper type - Plain Paper, and Paper Size - A4. The print out is cropped if you copy an original larger than A4.

Placing the originals

Note:

❏ In Fax mode and Copy mode, the ADF icon is

displayed on the left of the LCD screen as follows when there is a document in the automatic document feeder.

1. Tap the originals on a flat surface to even the edges.

2. Slide the edge guide on the automatic document feeder.

3. Insert the originals face-up and short edge first into the automatic document feeder.

❏ When there is a document in the automatic

document feeder and on the document table, priority is given to the document in the automatic document feeder.

10 Handling Paper and Originals

4. Slide the edge guide until it is flush with the originals.

Faxing a Photo or Document

This product lets you send faxes by entering fax numbers or selecting entries from a speed dial list. You can customize the fax header information, and select various report printing and send/receive settings. You can also set up the product to automatically receive faxes or set it to ask for confirmation before receiving a fax.

Connecting a Phone or Answering Machine

Follow these steps to connect the product to a phone line and connect a telephone/answering machine to the same phone line to pick up voice calls.

1. Connect the phone cable leading from

the wall jack to the LINE port.

2. Connect one end of another phone cable to the telephone or answering machine.

Checking your selected region

Before using the product, you need to select the region where you are using the product.

1. Press F Setup.

2. Select Maintenance, then press OK.

3. Select Country/Region, then press OK.

4. If you need to change the region, use

u or d to select your region.

5. Press OK. An information screen is

displayed.

English

3. Connect the other end of the cable to the EXT. port on the back of the product.

You can also select to receive faxes manually (& “Receiving Faxes” on page 16).

Setting Up Your Fax Features

Before sending or receiving faxes, you may want to create a fax header, select your fax preferences, and set up a speed dial list of frequently used fax numbers.

6. Select Yes, and then press OK to change

the region.

Note:

❏ To cancel changing the region, select No

and then press OK.

❏ When you change the region, the fax

settings are restored to their defaults.

7. Press y Back until you return to the first

screen.

Using control panel buttons in fax mode

When entering dial numbers and characters in Fax mode, you can use the following buttons as well as the numeric buttons.

Entering dial number

l, r Moves the cursor to

the left or right.

Faxing a Photo or Document 11

[Auto Answer/

Space]

Inserts a space or moves the cursor one character to the right.

4. Select Fax Header, then press OK. You

see the header information input screen.

[Speed Dial/

Back Space]

[Redial/Pause] Inserts a pause (-)

Deletes a character or moves the cursor one space to the left.

and moves the cursor one character to the right.

Entering characters

Display/Crop Changes the input

characters between uppercase, lowercase, or numbers.

l, r Moves the cursor to

the left or right.

[Auto Answer/

Space]

[Speed Dial/

Back Space]

Inserts a space or moves the cursor one character to the right.

Deletes a character or moves the cursor one space to the left.

5. Use the numeric keypad with other buttons on the control panel to enter the header information (& “Using control panel buttons in fax mode” on page 11). You can enter up to 40 digits.

6. Press OK. You return to Header & Time.

Setting up date and time

After entering header information, you can set or change the date and time settings.

1. Select Date/Time from the Header & Time menu, then press OK. You see the Date/Time screen.

Creating header information

Before sending or receiving faxes, you can create a fax header by adding information such as a phone number or name.

Entering your header information

1. Press F Setup.

2. Select Fax Settings, then press OK.

3. Select Header & Time, then press OK.

2. Use u or d to select the type of date display, and then press r.

3. Use the numeric keypad to change the date.

Note:

To select daylight savings time, set Daylight Time to On.

4. Use u or d to select a 12-hour or 24-hour display, and then press r.

5. Use the numeric keypad to change the time.

6. If you selected 12h, use u or d to select AM or PM.

7. Press OK. You return to Header & Time.

Note:

To select daylight savings time, set Daylight Time to On.

12 Faxing a Photo or Document

Setting up your phone number

1. Select Your Phone Number from the Header & Time menu, then press OK. You see the phone number input screen.

2. Use the numeric keypad with other buttons on the control panel to enter your phone number (& “Using control panel buttons in fax mode” on page 11). You can enter up to 20 digits.

Note:

When entering your phone number, the "*" button does not work, and the "#" button functions as a "+" (international phone calls) button.

3. Press OK. You return to Header & Time.

Setting up your speed dial list

4. Select Add Entry, then press OK. You see

the available speed dial entry numbers.

English

5. Select or type the speed dial entry number that you want to register. You can register up to 60 entries.

6. Press OK.

7. Use the numeric keypad with other buttons on the control panel to enter your phone number (& “Using control panel buttons in fax mode” on page 11). You can enter up to 64 digits.

8. Press OK.

9. Use the numeric keypad with the other buttons on the control panel to enter a name to identify the speed dial entry (& “Using control panel buttons in fax mode” on page 11). You can enter up to 30 digits.

You can create a speed dial list of up to 60 fax numbers so you can quickly select them for faxing. You can also add names to identify the recipients and print the speed dial list.

Creating a new speed dial list

1. Press F Setup.

2. Select Fax Settings, then press OK.

3. Select Speed Dial Setup, then press OK.

10. Press OK. You return to Speed Dial Setup.

11. If you want to add another speed dial entry, repeat steps 4 through 10.

Editing a speed dial entry

1. Select Edit Entry from the Speed Dial Setup menu, then press OK. You see the registered speed dial entry numbers.

2. Select or type the speed dial entry number that you want to edit, then press OK.

Faxing a Photo or Document 13

3. Use the numeric keypad with other buttons on the control panel to edit the phone number (& “Using control panel buttons in fax mode” on page 11).

4. Press OK.

5. Use the numeric keypad with the other buttons on the control panel to edit the name for the speed dial (& “Using control panel buttons in fax mode” on page 11).

6. Press OK. You return to Speed Dial Setup.

Deleting a speed dial entry

1. Select Delete Entry from the Speed Dial Setup menu, then press OK. You see the registered speed dial entry numbers.

Sending a Fax

Before sending a fax, place your original on the document table or the automatic document feeder (& “Copying” on page

19). Then send your fax by entering a fax number, redialing the previous fax number, or selecting an entry from your speed dial list.

Entering or redialing a fax number

1. Press Fax to enter Fax mode.

2. Select or type the speed dial entry number that you want to delete, then press OK.

3. You see a confirmation message. Press OK to delete the entry, or press y Back to cancel. You return to Speed Dial Setup.

2. Use the keys on the numeric keypad to enter the fax number. You can enter up to a maximum of 64 characters.

If you want to redial the last fax number you used, press [Redial/Pause] instead of entering a fax number. The last fax number is displayed on the LCD screen.

3. Press d.

4. Select Color or B&W.

If you want to change resolution or contrast, press x Menu. You can set or change these settings.

14 Faxing a Photo or Document

You can also set the time that you want to send your fax (& “Transmission timer” on page 15).

5. Press OK. You see the sending information screen.

6. Press x Start.

+ 30 hidden pages