Dell 1235cn User Manual

Dell 1235cn

Multi Functional Printer

User’s Guide

www.dell.com | support.dell.com

features of your new laser printer

Your new printer is equipped with a number of special features that improve the quality of the documents you print. With the printer, you can:

SPECIAL FEATURES

Print with excellent quality and speed

• You can print in a full range of colors using cyan, magenta, yellow, and black.

• You can print with a resolution of up to 2400 x 600 dpi. See Software section.

• Your printer prints A4-sized paper at up to 16 ppm and letter-sized paper at up to 17 ppm. In Color mode, your printer prints A4-sized or letter sized paper at up to 4 ppm.

Handle many different types of printable mate ria l

•The 150-sheet tray supports plain paper in various sizes: letterhead, envelopes, labels, custom-sized media, postcards, and heavy paper.

Create professional documents

• Print Watermarks. You can customize your documents with words, such as “Confidential”. See Software section.

• Print Posters. The text and pictures of each page of your document are magnified and pri nt ed acro ss th e shee t of paper and can then be taped together to form a poster. See Software section.

• You can use preprinted forms and letterhead with plain paper. See Software section.

Save time and money

• To save paper, you can print multiple pages on one single sheet of paper.

• This printer automatically conserves electricity by substantially reducing power consumption when not in use.

• To save paper, you can print on both sides of the paper (double-sided printing). See Software section.

Scan the originals and send it right away

• Scan in color and use the precise compressions of JPEG, TIFF and PDF formats.

• Quickly scan and send files to multiple destinations using Networks scanning.

Set a specific time to transmit a Fax

• You can specify a certain time to transmit the fax and also send the fax to several stored destinations.

• After the transmission, the printer may print out the fax reports according to the setting.

Print in various environments

• You can print with Windows 2000/XP/2003/Vista as well as Macintosh systems.

• Your printer is equipped with a USB interface and a network interface.

Copy originals in several formats

• Your printer can print multiple image copies from the original document on a single page.

• There are special functions to erase catalog and newspaper background.

• The print quality and image size may be adjusted and enhanced at the same time.

2 | Features of your new laser printer

ABOUT THIS USER’S GUIDE

This user’s guide provides information about basic understanding of the printer as well as detailed explanation on each step during the actual usage. Both novice users and professional users can refer to this guide for installing and using the printer.

Some terms in this guide are used interchangeably, as below:

• Document is synonymous with original.

• Paper is synonymous with media, or print media. Following table offers the conventions of this guide:

CONVENTION DESCRIPTION EXAMPLE

Bold Used for texts on the display or actual prints on the printer. Start Note Used to provide additional information or detailed specification of the printer

Caution Used to give users information to protect the printer from possible mechanical

Footnote Used to provide more detailed information on certain words or a phrase. a. pages per minute (See page 1 for more

information)

function and feature.

damage or malfunction.

Used to guide users to the reference page for the additional detailed information. (See page 1 for more information)

The date format may differ from country to country

Do not touch the green underside of the toner cartridge.

Features of your new laser printer | 3

FINDING MORE INFORMATION

You can find information for setting up and using your printer from the following resources, either as a print-out or onscreen.

Quick Install Guide Provides information on setting up your printer and this requires that you follow the instructions in the guide to prepare the printer.

Online User’s Guide Provides you with step-by-step instructions for using your printer’s full features, and contains information for maintaining your printer,

troubleshooting, and installing accessories. This user’s guide also contains a Software section to provide you with information on how to print documents with your printer in

various operating systems, and how to use the included software utilities.

Note

You can access the user’s guide in other languages from the Manua l folder on the printer software CD.

Printer Driver Help Provides you with help information on printer driver properties and instructions for setting up the properties for printing. To access a

Dell website

printer driver help screen, click

If you have Internet access, you can get help, support, printer drivers, manuals, and order information from the Dell website,

www.dell.com and support.dell.com.

Help

from the printer properties dialog box.

4 | Features of your new laser printer

safety information

IMPORTANT SAFETY SYMBOLS AND PRECAUTIONS

What the icons and signs in this user’s guide mean:

Hazards or unsafe practices that may result in severe personal injury or death.

WARNING

Hazards or unsafe practices that may result in minor personal injury or property damage.

CAUTION

To reduce the risk of fire, explosion, electric shock, or personal injury when using your laser Multi-Function Printer (MFP),

CAUTION

follow these basic safety precautions:

Do NOT attempt. Do NOT disassemble.

Do NOT touch. Follow directions explicitly. Unplug the power plug from the wall socket. Ensure the MFP is grounded to prevent electric shock. Call the service center for help.

These warning signs are here to prevent injury to you and others. Follow them explicitly. After reading this section, keep it in a safe place for future reference.

1. Read and understand all instructions.

2. Use common sense whenever operating electrical appliances.

3. Follow all warnings and instructions marked on the printer and in the literature accompanying the printer.

4. If an operating instruction appears to conflict with safety information, heed the safety information. You may have misunderstood the

operating instruction. If you cannot resolve the conflict, contact your sales or service representative for assistance.

5. Unplug the printer from the AC wall socket and/or telephone jack before cleaning. Do not use liquid or aerosol cleaners. Use only a damp cloth for cleaning.

6. Do not place the printer on an unstable cart, stand or table. It may fall, causing serious damage.

7. Your printer should never be placed on, near or over a radiator, heater, air conditioner or ventilation duct.

8. Do not allow anything to rest on the power. Do not place your printer where the cords will be abused by persons walking on them.

9. Do not overload wall outlets and extension cords. This can diminish performance, and may result in the risk of fire or electric shock.

10.Do not allow pets to chew on the AC power, telephone or computer interface cords.

11.Never push objects of any kind into the printer through case or cabinet openings. They may touch dangerous voltage points, creating

a risk of fire or shock. Never spill liquid of any kind onto or into the printer.

12.To reduce the risk of electric shock, do not disassemble the printer. Take it to a qualified service technician when repair work is required. Opening or removing covers may expose you to dangerous voltages or other risks. Incorrect reassembly could cause electric shock when the unit is subsequently used.

Safety information | 5

13.Unplug the printer from the telephone jack, computer and AC wall outlet and refer servicing to qualified service personnel under the following conditions:

• When any part of the power cord, plug or connecting cable is damaged or frayed.

• If liquid has been spilled into the printer.

• If the printer has been exposed to rain or water.

• If the printer does not operate properly after instructions have been followed.

• If the printer has been dropped, or the cabinet appea rs damaged.

• If the printer exhibits a sudden and distinct change in performance.

14.Adjust only those controls covered by the operating instructions. Improper adjustment of other controls may result in damage, and may require extensive work by a qualified service technician to restore the printer to normal operation.

15.Avoid using this printer during a lightning storm. There may be a remote risk of electric shock from lightning. If possible, unplug the AC power and telephone cord for the duration of the lightning storm.

16.The Power cord supplied with your printer should be used for safe operation. If you are using a cord which is longer than 2 m with 110 V printer, then it should be 16 AWG

17.Use only No.26 AWG or larger telephone line cord.

18.SAVE THESE INSTRUCTIONS

19.This printer can be operated only in the country you have purchased (due to different voltage, telecommunication configuration and

etc.).

a.AWG: American Wire Gauge

or bigger.

6 | Safety information

2 Features of your new la se r printe r 5 Safety information

INTRODUCTION

GETTING STARTED

11 Printer overview

11 Front view 11 Rear view

12 Control panel overview 13 Understanding the Status LED 13 Acknowledging the status of the toner cartridge 14 Menu overview 15 Supplied software 15 Printer driver features

15 Printer driver

16 Setting up the hardware 17 System requirements

17 Microsoft® Windows® 17 Macintosh

18 Setting up the network

18 Supported operation environments 18 Configuring network protocol via the printer 18 Using the SetIP program 18 Installing the driver software 19

20 Printer's basic settings

20 Altitude adjustment 20 Changing the display language 20 Setting the date and time 20 Changing the clock mode 20 Changing the default mode 20 Setting sounds 21 Entering characters using the number keypad 21 Using the save modes 21 Auto continue

7 | Contents

LOADING ORIGINALS AND PRINT MEDIA

COPYING

23 Loading originals

23 On the scanner glass 23 In the ADF

24 Selecting print media

25 Specifications on print media 26 Media sizes supported in each mode 26 Guidelines for special print media

27 Changing the size of the paper in the paper tray

29 Printing on special print materials

29 Feeding the print material manually

29 Setting the paper size and type

30 Copying 30 Changing the settings for each copy

30 Darkness 30 Original Type 30 Reduced or enlarged copy

31 Changing the default copy settings

contents

31 ID card copying 31 Using special copy features

31 2-up or 4-up copying 31 Poster copying 32 Clone copying 32 Erasing background images 32 Gray enhance copying

32 Setting copy timeout

SCANNING

BASIC PRINTING

FAXING

33 Scanning basics 33 Scanning from the control panel

33 Setting scan information in Dell Scan Manager. 33 Scanning to application programs

34 Scanning by a network connection

34 Scanning to Email

35 Changing the settings for each scan job 35 Changing the default scan settings 35 Setting up Address Book

35 Registering speed email numbers 35 Configuring group email numbers 35 Using Address Book entries 35 Searc hi n g Addre ss Boo k fo r an entry 36 Printing Address Book

37 Printing a document 37 Canceling a print job

38 Sending a fax

38 Setting the fax header 38 Adjusting the document settings 39 Sending a fax automatically 39 Sending a fax manually 39 Confirming a transmission 39 Automatic redialing 39 Redialing the last number 39 Send i n g a fa x to mu ltiple destinations 40 Sending a delayed fax 40 Send i n g a pri o rity fax

41 Receiving a fax

41 Changing receiving modes 41 Receiving automatically in Fax mode 41 Receiving manually in Tel mode 41 Receiving manually using an extension telephone 41 Receiving automatically in Ans/Fax mode 41 Receiving faxes using DRPD mode 42 Receiving in secure receiving mode 42 Activating secure rec eiving mode 42 Receiving faxes in memory 42 Forwarding faxes

43 Fax setup

43 Changing the fax setup options 44 Changing the default document settings 44 Printing sent fax report automatically

8 | Contents

contents

44 Setting up Address Book

USING USB MEMORY DEVICE

MAINTENANCE

46 About USB memory 46 Plugging in a USB memory device 46 Scanning to a USB memory device

46 Scanning 47 Customizing Scan to USB

47 Printing from a USB memory device

47 To print a document from a USB memory device:

47 Backing up data

47 Backing up data 47 Restoring data

48 Managing USB memory

48 Deleting an image file 48 Formatting a USB memory device 48 Viewing the USB memory status

48 Printing directly from a digital camera

49 Printing reports

49 Printing a report

49 Adjusting the color contrast 50 Clearing memory 50 Cleaning your printer

50 Cleaning the outside 50 Cleaning the inside 52 Cleaning the scan unit

53 Maintaining the cartridge

53 Toner cartridge storage 53 Expected cartridge life 53 Redistributing toner

53 Replacing the toner cartridge 55 Replacing the imaging unit 56 Replacing the waste toner container 57 Maintenance parts

57 Checking replaceables

57 Managing your printer from the website

57 To access Embedded Web Service:

57 Checking the printer’ s se r i a l num ber

TROUBLESHOOTING

58 Tips for avoiding paper jams 58 Clearing document jams

58 Exit misfeed 59 Roller misfeed

59 Clearing paper jams

59 In the tray 1 59 In the fuser unit area 60 In the paper exit area

62 Understanding display messages 65 Solving other problems

65 Pape r fe ed i ng 65 Printing problems 66 Printing quality problems 68 C op y i ng problems 69 Scanning problems 69 Dell Scan Manager problems 70 Fax problems 70 Common Windows problems

Contents | 9

contents

70 Common Macintosh problems

ORDERING SUPPLIES

SPECIFICATIONS

GLOSSARY

INDEX

71 Supplies 71 How to purchase

72 General specifications 73 Printer specifications 73 Scanner specifications 73 Copier specifications 74 Facsimile specifications

10 | Contents

introduction

These are the main components of your printer:

This chapter includes:

• Printer overview

• Control panel overview

• Understanding the Status LED

• Acknowledging the status of the toner cartridge

PRINTER OVERVIEW

Front view Rear view

• Menu overview

• Supplied software

• Printer driver features

Document width guides

ADF

Control panel

Output support

Front cover

Front cover handle

Tray 1

Document input tray

Document output tray

USB connector

Toner cartridge

Imaging unit

Waste toner container

Scanner lid

Scanner glass

Scan unit

Extension telephone socket

(EXT) Telephone line socket

Network port

USB port

Handle

Power receptacle

Rear cover

Power switch

11 | Introduction

CONTROL PANEL OVERVIEW

Dell 1235cn

You can copy both sides of an ID card (e.g.,

ID Copy

driver's license) to a single side of paper. See "ID card copying" on page 31.

Allows you to directly print files stored on a USB

Direct USB

Memory device when it is inserted into the USB connector on the front of your printer. See "About USB memory" on page 46.

Display

Shows the current status and prompts during an operation.

The toner colors shown below the LCD display co-works with the display messages. See Status

Toner colors

LED with the toner cartridge messages. See "Acknowledging the status of the toner cartridge" on page 13.

Status

Fax Activates Fax mode.

Copy Activates Copy mode.

Scan/Email Activates Scan mode.

OK Confirms the selection on the screen.

Back Sends you back to the upper menu level.

Shows the status of your printer. See "Understanding the Status LED" on page 13.

Enters Menu mode and scrolls through the available menus.

Scroll through the options available in the

Left/right arrow

selected menu, and increase or decrease values. When entering characters, use right key to add empty space.

Dials a number or enters alphanumeric

Number keypad

characters. See "Keypad letters and numbers" on page 21.

On Hook Dial Engages the telephone line.

Stops an operation at any time. In ready mode,

Stop/Clear

clears/cancels the copy options, such as the darkness, the document type setting, the copy size, and the number of copies.

Black Start Starts a job in Black and White mode.

Color Start Starts a job in Color mode.

• All illustrations on this user’s guide may differ from your printer depending on its options or models.

• The surface of the output tray may become hot if you print a large number of pages at once. Ensure that you do not touch the surface, and do not allow children near it.

Address Book Allows you to search for stored email addresses.

Redial/Pause

In ready mode, redials the last number, or in Edit mode, inserts a pause into a fax number.

Introduction |12

UNDERSTANDING THE STATUS LED

The color of the Status LED indicates the printer's current status.

STATUS DESCRIPTION

Off • The printer is powered off-line.

• The printer is in power save mode. When data is received, or any button is pressed, it switches to on-line automatically.

ACKNOWLEDGING THE STATUS OF THE TONER CARTRIDGE

The status of toner cartridges is indicated by the Status LED and the LCD display. If the toner cartridge is low or needs to be replaced, the Status LED turns red and the display shows the message. However the arrow mark shows which color toner is of concern or needs replacement with a new cartridge.

Example:

Green Blinking • When the green LED blinks slowly, the printer

is receiving data from the computer.

• When the green LED blinks rapidly, the printer is printing data.

On • The printer is powered on and can be used.

Red Blinking • A minor error has occurred and the printer is

waiting for the error to be cleared. Check the display message, and solve the problem referring to "Understanding display messages" on page 62.

• The toner cartridge is low. Order a new toner cartridge, see "Ordering supplies" on page 71. You can temporarily improve print quality by redistributing the toner. See "Replacing the toner cartridge" on page 53.

On • A problem has occurred such as a paper jam,

cover is open or no paper in the tray, so that the printer cannot continue the job. Check the message on the display, and see "Understanding display messages" on page 62 to solve the problem.

• The toner cartridge is empty, exhausted, or needs to be changed. See "Understanding display messages" on page 62.

Always check the message on the display to solve the problem. The instruction in the Troubleshooting section will guide you to operate the printer properly. See "Understanding display messages" on page 62 for more information.

The above example shows the yellow cartridge status indicated by the arrow. Check the message to find out what the problem is and how to solve it. See "Understanding display messages" on page 62 for more information on error messages.

Introduction |13

MENU OVERVIEW

The control panel provides access to various menus to set up the printer or use the printer’s functions. These menus can be accessed by pressing Menu. Refer to the following diagram.

Some menus may not appear in the display depending on options or models. If so, it is not applicable to your printer.

Fax Feature

Darkness Resolution Multi Send Delay Send Priority Send Forward Secure Receive Add Page Cancel Job

Fax Setup

Sending

Redial Times Redial Term Prefix Dial ECM Mode Send Report Image TCR Dial Mode

Receiving

Receive Mode Ring to Answer

Fax Setup

(Continued)

Stamp RCV Name RCV Start Code Auto Reduction Discard Size Junk Fax Setup DRPD Mode

Change Default

Resolution Darkness

Auto Report

Copy Feature

Reduce/Enlarge Darkness Original Type Layout Adjust Bkgd. Gray Enhance

Network

TCP/IP Ethernet Speed Clear Setting Network Info

Copy Setup

Change Default

Copies Copy Collation Reduce/Enlarge Darkness Original Type

System Setup

(Continued)

Clear Setting

All Settings Fax Setup Copy Setup Scan Setup System Setup Network Setup Address Book Sent Report Fax RCV Report

Scan Feature

USB feature

Scan Size Original Type Resolution Scan Color Scan Format

E-mail Feature

Scan Size Original Type Resolution Scan Color

System Setup

(Continued)

Report

All Report Configuration Supplies Info Address Book Send Report Sent Report Fax RCV Report Schedule Jobs JunkFax Report Network Info. User Auth List

Maintenance

CLR Empty Msg Supplies Life Color Serial Number

Scan Setup

Change Default

USB Default E-mail Default

System Setup

Machine Setup

Machine ID Machine Fax No. Date & Time Clock Mode Language Default Mode Power Save Timeout Altitude Adj. Auto Continue Import Setting Export Setting

Paper Setup

Paper Size Paper Type

Sound/Volume

Key Sound Alarm Sound Speaker Ringer

14 | Introduction

SUPPLIED SOFTWARE

You must install the printer software using the supplied CD to use your printer as a printer and a scanner, after you have set up your printer and connected it to your computer. The CD provides you with the following software.

CONTENTS

PRINTER DRIVER FEATURES

Your printer drivers support the following standard features:

• Paper orientation, size, source and media type selection

• Number of copies In addition, you can use various special printing features. The following table shows a general overview of features supported by your printer drivers:

Printer software CD

Windows •

Macintosh

Printer driver

advantage of your printer’s features.

•

Scanner driver

Image Acquisition (WIA) drivers are available for scanning documents on your printer.

•

SmarThrua: This is the accompanying

Windows-based software for your multifunctional printer.

•

Dell Toner Management System™

Displays the status of the printer and the name of the job when you send a job to print. The Dell Toner Management System™ window also displays the level of toner remaining and allows you to order replacement toner cartridges.

•

Printer Setting Utility

allows you to set up printer’s other options from your computer desktop.

•

Firmware Update Utility

helps you to update printer’s firmware.

•

SetIP

: Use this program to set your

printer’s T

• Printer driver: Use this driver to take full advantage of your printer’s features.

• Scanner driver: TWAIN driver is available for scanning documents on your printer.

•

Printer Setting Utility

allows you to set up printer’s other options from your computer desktop.

: Use this driver to take full

: TWAIN and Windows

: This program

CP/IP addresses.

: This program

Printer driver

FEATURE WINDOWS MACINTOSH

Color mode OO Printer quality option OO Poster printing OX Multiple pages per sheet

(N-up) Fit to page printing O

Scale printing OO Watermark OX Overlay OX

a.This feature is supported only MAC OS X 10.4 ~ 10.5.

a.Allows you to edit a scanned image in many ways using a powerful image

editor and to send the image by email. You can also open another image editor program, like Adobe® Photoshop®, from SmarThru. For details, see the onscreen help supplied on the SmarThru program.

Introduction |15

getting started

This chapter gives you step-by-step instructions for setting up the printer.

This chapter includes:

• Setting up the hardware

• System requirements

• Setting up the network

• Printer's basic settings

SETTING UP THE HARDWARE

This section shows the steps to set up the hardware which is explained in the Quick Install Guide. Ensure you read Quick Install Guide and complete following steps.

1. Select a stable location. Select a level, stable place with adequate space for air circulation. Allow extra space to open covers and trays.

The area should be well-ventilated and away from direct sunlight or sources of heat, cold, and humidity. Do not set the printer close to the edge of your desk or table.

5. Ensure that all the cables are connected to the printer.

6. Turn the printer on.

When you move the printer, do not tilt or turn it upside down. Otherwise, the inside of the printer may be contaminated by toner, which can damage the printer or result in bad print quality.

Printing is suitable for altitudes under 1,000 m (3,281 ft.). Refer to the altitude setting to optimize your printing. See "Altitude adjustment" on page 20 for more information. Select a flat, stable surface so that the printer is not inclined greater than 2 mm (0.08 inch). Otherwise, printing quality may be affected.

2. Unpack the printer and check all the enclosed items.

3. Remove the tape holding the printer tightly.

4. Load paper.

16 | Getting started

SYSTEM REQUIREMENTS

Before you begin, ensure that your system meets the following requirements:

Microsoft® Windows®

Your printer supports the following Windows operating systems.

REQUIREMENT (RECOMMENDED)

OPERATING

SYSTEM

CPU RAM

FREE HDD

SPACE

Windows 2000

Windows XP Intel Pentium III 933 MHz

Windows Server 2003

Windows Vista

Windows Server 2008

• Internet Explorer 6.0 or higher is the minimum requirement for all Windows operating systems.

• Software installation can be only be performed by users with Administrator rights.

• Windows Terminal Service is compatable with this printer.

Intel® Pentinum® II 400 MHz (Intel Pentium III 933 MHz)

(Intel Pentium IV 1 GHz) Intel Pentium III 933 MHz

(Intel Pentium IV 1 GHz) Intel Pentium IV 3 GHz 512 MB

Intel Pentium IV 1 GHz (Intel Pentium IV 2 GHz)

128 MB (256 MB)

128 MB (512 MB)

(1024 MB)

512 MB (2048 MB)

600 MB

1.5 GB

1.25 GB to 2 GB

15 GB

10 GB

Macintosh

REQUIREMENT (RECOMMENDED)

OPERATING

SYSTEM

CPU RAM

FREE

HDD

SPACE

Mac OS X

10.3 ~ 10.4

Mac OS X 10.5 • I ntel Processor

• I ntel Processor

• Power PC G4/G5

• 867 MHz or faster Power PC G4 /G5

• 128 MB for a Power-PC based Mac (512 MB).

• 512 MB for an Intel-based Mac (1 GB)

512 MB (1 GB) 1 GB

1 GB

Getting started |17

SETTING UP THE NETWORK

You need to set up the network protocols on the printer to use it in the network environment. You can set up the basic network settings through the printer's control panel.

Supported operation environments

The following table shows the network environments supported by the printer:

ITEM REQUIREMENTS

Network interface • Ethernet 10/100 Base-TX Network operating system • Windows 2000/XP/2003/Vista

• MAC OS 10.3 ~ 10.5

Network protocols •TCP/IP

• Standard TCP/IP

•LPR

• IPP/HTTP

• Bonjour

• DHCP

•BOOTP

If you are in a non-static IP address environment and need to setup a DHCP network protocol, go to the http://developer.apple.com/

networking/bonjour/download/, select the program Bonjour for

Windows compatible with your computer's operating system, and install the program. This program will allow you to fix the network parameter automatically. Follow the instruction in the installation window.

Configuring network protocol via the printer

To set up TCP/IP network parameters:

1. Ensure your printer is connected to the network with an RJ-45 Ethernet cable.

2. Ensure you have turned on the printer.

3. Press Menu on the control panel, until you see Network on the bottom line of the display and press OK.

4. Press the left/right arrow until TCP/IP appears and press OK.

5. Press the left/right arrow until Static appears and press OK.

6. Press the left/right arrow until IP Address appears and press OK.

Enter a byte between 0 and 255 using the number keypad and press the left/right arrow to move between bytes. Repeat this to complete the address from the 1st byte to the 4th byte.

7. When you have finished, press OK. Repeat steps 6 and 7 to configure the other TCP/IP parameters: subnet mask and gateway address.

Contact the network administrator if you are not sure how to configure.

You can also set up the network settings through the network administration programs.

• Embedded Web Service: Web server embedded on your network print server, which allows you to:

- Configure the network parameters necessary for the printer to

connect to various network environments.

- Customize printer settings.

• SetIP: Utility program that allows you to select a network interface and manually configure the IP addresses for use with the TCP/IP protocol. See "Using the SetIP program" on page 18.

Using the SetIP program

This program is for the network IP setting using the MAC address which is the hardware serial number of the network printer card or interface. Especially, it helps the network administrator set several network IPs at the same time.

• You can only use SetIP program when your printer is connected to a network.

• The following procedure is based on Windows XP.

Installing the program

1. Insert the driver CD provided along with your machine. When the

driver CD runs automatically, close the window.

2. Start Windows Explorer and open the X drive. (X represents your CDROM drive.)

3. Double-click Application > SetIP.

4. Double-click Setup.exe to install this program.

5. Click OK.

If necessary, select a language from the drop-down list.

6. Follow the instructions in the window and complete the installation.

Setting network values

1. Print the printer’s network configuration report to find your printer’s

MAC address. See "Printing reports" on page 49.

2. From the Windows Start menu, select All Programs → Dell → Dell printers → Dell 1235cn Color Laser MFP → SetIP.

3. Click to open the TCP/IP configuration window.

4. Enter the network card's MAC address, IP address, subnet mask,

default gateway, and then click Apply.

When you enter the MAC address, enter it without colon(:).

5. Click OK. The printer prints the network information. Confirm that the settings are correct.

6. Click Exit.

Installing the driver software

You have to install the printer software for printing. The software includes drivers, applications, and other user friendly programs. The following procedure is based on Windows XP. If you use Macintosh operating system,

see the Software section.

• The following procedure is applicable when the printer is being used as a network printer. If you want to connect your printer with a USB cable, refer to Software section.

• The procedure and popup window which appear during the installation may differ depending on the operating system, the printer feature, or the interface in use.

18 | Getting started

1. Connect the network cable to your printer.

2. Ensure that the network setup for your printer is completed. See "Setting

up the network" on page 18. All applications should be closed on your computer before beginning installation.

3. Insert the Printer Software CD into your CD drive. The CD should automatically run, and an installation window appears. If the installation window does not appear, click Start → Run. Type X:\Setup.exe, replacing “X” with the letter which represents your CD drive and click OK. If you are running Windows Vista, click Start → All Programs → Accessories → Run, and type X:\Setup.exe. If the AutoPlay window appears, click Run Setup.exe in Install or run program field, and click Continue in the User Account Control window.

4. Click Next.

• The window shown above may differ slightly, if you are reinstalling

the driver.

5. Select Typical installation for a network printer, and then click Next.

6. The list of printers available on the network appears. Select the printer

you want to install from the list and then click Next.

• If you do not see your printer on the list, click Update to refresh the list, or select Add TCP/IP Port to add your printer to the network. To add the printer to the network, enter the port name and the IP address for the printer.

• To find a shared network printer (UNC Path), select Shared Printer [UNC] and enter the shared name manually or find a shared printer by clicking the Browse button.

If you are not sure of the IP address, contact your network administrator or print network information. See "Printing reports" on page 49.

7. After the installation is complete, a window appears asking you to print a test page. If you wish to do so, select the corresponding checkbox(es) and click Finish.

• If your printer does not work properly after the installation, try to reinstall the printer driver. See Software section for more information.

• During the printer driver installation process, the driver installer detects the location information for your operating system and sets the default paper size for your printer. If you use a different Windows location, you must change the paper size to match the paper you usually use. Go to printer properties to change the paper size after installation is complete.

Getting started |19

PRINTER'S BASIC SETTINGS

After installation is complete, you may want to set the printer's default settings. Refer to the next section if you would like to set or change values.

Altitude adjustment

The print quality is affected by atmospheric pressure, which is determined by the height of the printer above sea level. The following information will guide you on how to set your printer for the best print quality or best quality of print.

Before you set the altitude value, find the altitude where you are using the printer.

1 Normal 2 High 1 3 High 2 4 High 3

1. Click Start → All Programs → Dell → Dell Printers → Dell 1235cn Color Laser MFP → Printer Setting Utility.

You can also click Printer Setting Utility on the status bar in Mac OS X.

2. Click Setting → Altitude Adjustment. Select the appropriate value from the dropdown list, and then click Apply.

If your printer is connected to a network, Embedded Web Service screen appears automatically. Click Machine Settings → Setup (or Machine Setup) → Adj.. Select the appropriate altitude value, and then click Apply.

Changing the display language

To change the display language in the control panel:

1. Press Menu until System Setup appears on the bottom line of the display and press OK.

2. Press OK when Machine Setup appears.

3. Press the left/right arrow until Language appears and press OK.

4. Press the left/right arrow until the language you want appears and press OK.

5. Press Stop/Clear to return to ready mode.

Setting the date and time

The current date and time are shown on the display when your printer is on and ready to work. All of your faxes will have the date and time printed on them.

1. Press Menu until System Setup appears on the bottom line of the display and press OK.

2. Press OK when Machine Setup appears.

3. Press the left/right arrow until Date & Time appears and press OK.

4. Enter the correct time and date using the number keypad.

Month = 01 to 12 Day = 01 to 31 Year = requires four digits Hour = 01 to 12 (12-hour mode) 00 to 23 (24-hour mode) Minute = 00 to 59

The date format may differ from country to country

You can also use the left/right arrow to move the cursor under the digit you want to correct and enter a new number.

5. To select AM or PM for 12-hour format, press the number button.

When the cursor is not under the AM or PM indicator, pressing the button immediately moves the cursor to the indicator.

You can change the clock mode to 24-hour format (e.g. 01:00 PM as 13:00). For details, see next section (Changing the clock mode).

6. Press OK to save the time and date. When you enter a wrong number, Out of Range appears and the printer does not proceed to the next step. If this happens, re-enter the correct number.

7. Press Stop/Clear to return to ready mode.

*or # button or any

*or #

Changing the clock mode

You can set your printer to display the current time in either a 12-hour or 24hour format.

1. Press Menu until System Setup appears on the bottom line of the display and press OK.

2. Press OK when Machine Setup appears.

3. Press the left/right arrow until Clock Mode appears and press OK.

4. Press the left/right arrow to select the other mode and press OK.

5. Press

Stop/Clear

to return to ready mode.

Changing the default mode

Your printer is preset to Copy mode. You can switch this default mode between Fax mode and Copy mode.

1. Press Menu until System Setup appears on the bottom line of the display and press OK.

2. Press OK when Machine Setup appears.

3. Press the left/right arrow until Default Mode appears and press OK.

4. Press the left/right arrow until the default mode you want appears and press OK.

5. Press Stop/Clear to return to ready mode.

20 | Getting started

Setting sounds

You can control the following sounds:

• Key Sound: Turns the key sound on or off. With this option set to On tone sounds each time a key is pressed.

, a

• Alarm Sound: Turns the alarm sound on or off. With this option set to

, an alarm tone sounds when an error occurs or fax communication

ends.

• Speaker: Turns on or off the sounds from the telephone line through the speaker, such as a dial tone or a fax tone. With this option set to Comm. which means “Common,” the speaker is on until the remote printer answers.

You can adjust the volume level using On Hook Dial.

• Ringer: Adjusts the ringer volume. For the ringer volume, you can select Off, Low, Mid, and High.

Speaker, ringer, key sound, and alarm sound

1. Press Menu until System Setup appears on the bottom line of the

display and press OK.

2. Press the left/right arrow until Sound/Volume appears and press

OK.

3. Press the left/right arrow until the sound option you want appears

and press OK.

4. Press the left/right arrow until the desired status or volume for the

sound you have selected appears and press OK.

5. If necessary, repeat steps 3 through 5 to set other sounds.

6. Press Stop/Clear to return to ready mode.

Speaker volume for On Hook Dial

You can adjust the speaker volume only when the telephone line is connected.

1. Press On Hook Dial. A dial tone sounds from the speaker.

2. Press the left/right arrow until you hear the volume you want.

3. Press Stop/Clear to save the change and return to ready mode.

Entering characters using the number keypad

As you perform various tasks, you may need to enter names and numbers. For example, when you set up your printer, you enter your name or your company’s name, and the fax number. When you store fax numbers or email addresses in memory, you may also enter the corresponding names.

Entering alphanumeric characters

1. When you are prompted to enter a letter, locate the button labeled

with the character you want. Press the button until the correct letter appears on the display. For example, to enter the letter O, press 6, labeled with MNO. Each time you press 6, the display shows a different letter, M, N, O, m, n, o and finally 6. You can enter special characters, such as space, plus sign, and etc. For details, see the below section.

2. To enter additional letters, repeat step 1.

If the next letter is printed on the same button, move the cursor by pressing the with the letter you want. The cursor will move to the right and the next letter will appear on the display. You can enter a space by pressing 1 twice.

3. When you have finished entering letters, press OK.

Keypad letters and numbers

KEY ASSIGNED NUMBERS, LETTERS, OR CHARACTERS

1 @ / . ‘ 1

left/right arrow button and then press the button labeled

KEY ASSIGNED NUMBERS, LETTERS, OR CHARACTERS

2 A B C a b c 2 3 D E F d e f 3 4 G H I g h i 4 5 J K L j k l 5 6 M N O m n o 6 7 P Q R S p q r s 7 8 T U V t u v 8 9 W X Y Z w x y z 9 0 + - , & 0

* *

# #

Correcting numbers or names

If you make a mistake while entering a number or name, press the left/ right arrow button to delete the last digit or character. Then enter the correct number or character.

Inserting a pause

With some telephone systems, you must dial an access code (9, for example) and listen for a second dial tone. In such cases, you must insert a pause in the telephone number. You can insert a pause while you are setting up speed dial numbers.

To insert a pause, press Redial/Pause at the appropriate place while entering the telephone number. A - appears on the display at the corresponding location.

Using the save modes

Power Save mode

Power Save mode allows your printer to reduce power consumption when it is not in actual use. You can turn this mode on and select a length of time for which the printer waits after a job is printed before it switches to a reduced power state.

1. Press Menu until System Setup appears on the bottom line of the display and press OK.

2. Press OK when Machine Setup appears.

3. Press the left/right arrow until Power Save appears and press OK.

4. Press the left/right arrow until the time setting you want appears and press OK.

5. Press Stop/Clear to return to ready mode.

Auto continue

This option allows you to set the printer to continue printing or not, in case the paper size you have set and the paper within the tray mismatches.

1. Press Menu until System Setup appears on the bottom line of the display and press OK.

2. Press OK when Machine Setup appears.

3. Press the left/right arrow until Auto Continue appears and press OK.

4. Press the left/right arrow until the binding option you want appears.

•On:Automatically prints after set time passes, when the paper size

Getting started |21

mismatches the tray paper size.

• Off: Waits until you press Black Start or Color Start on the control panel, when the paper size mismatches the tray paper size.

5. Press OK to save your selection.

6. Press Stop/Clear to return to ready mode.

22 | Getting started

loading originals and print media

This chapter introduces you to loading originals and print media into your printer.

This chapter includes:

• Loading originals

• Selecting print media

• Changing the size of the paper in the paper tray

• Printing on special print materials

• Setting the paper size and type

LOADING ORIGINALS

You can use the scanner glass or ADF to load an original for copying, scanning, and sending a fax.

On the scanner glass

Ensure that no originals are in the ADF. If an original is detected in the ADF, the printer gives it priority over the orig i n al on the scanner glass. To get the best scan quality, especially for colored or gray-scaled images, use the scanner glass.

1. Lift and open the scanner lid.

2. Place the original face down on the scanner glass and align it with the

registration guide at the top left corner of the glass.

3. Close the scanner lid.

• Be careful not to break the scan glass. You may get hurt.

• Be careful not to let the scan cover fall over your hands. You may get hurt.

• When scanning or copying, do not look at the light inside the scanner. It is harmful for your eyes and it can be dangerous.

• Leaving the scanner lid open while copying may affect copy quality and toner consumption.

• Dust on the scanner glass may cause black spots on the printout. Always keep the scanner glass clean.

• If you are copying a page from a book or magazine, lift the scanner lid until its hinges are caught by the stopper and then close the lid. If the book or magazine is thicker than 30 mm, start copying with the lid open.

In the ADF

Using the ADF, you can load up to 15 sheets of paper (75 g/m2, 20 lb bond) for one job.

When you use the ADF:

• In the ADF: Do not load paper smaller than 142 x 148 mm (5.6 x

5.8 inches) or larger than 216 x 356 mm (8.5 x 14 inches).

• Do not attempt to load the following types of paper:

- carbon-paper or carbon-backed paper

- coated paper

- onion skin or thin paper

- wrinkled or creased paper

- curled or rolled paper

- torn paper

• Remove all staples and paper clips before loading.

• Ensure any glue, ink, or correction fluid on the paper is completely dry before loading.

• Do not load originals that include different sizes or weights of paper.

• Do not load booklets, pamphlets, transparencies, or documents having other unusual characteristics.

1. Flex or fan the edge of the paper stack to separate the pages before loading originals.

Loading originals and print media |23

2. Load the original face up into the ADF. Ensure that the bottom of the original stack matches the paper size marked on the document input tray.

3. Adjust the document width guides to the paper size.

SELECTING PRINT MEDIA

You can print on a variety of print media, such as plain paper, envelopes, labels, and transparencies. Always use print media that meet the guidelines for use with your printer. Print media that does not meet the guidelines outlined in this user’s guide may cause the following problems:

• Poor print quality

• Increased paper jams

• Premature wear on the printer. Properties, such as weight, composition, grain, and moisture content, are important factors that affect the printer’s performance and the output quality. When you choose print materials, consider the following:

• The type, size and weight of the print media for your printer are described later in this section.

• Desired outcome: The print media you choose should be appropriate for your project.

• Brightness: Some print media are whiter than others and produce sharper, more vibrant images.

• Surface smoothness: The smoothness of the print media affects how crisp the printing looks on the paper.

• Some print media may meet all of the guidelines in this section and still not produce satisfactory results. This may be the result of improper handling, unacceptable temperature and humidity levels, or other variables over which Dell has no control.

• Before purchasing large quantities of print media, ensure that meets the requirements specified in this user’s guide.

Using print media that does not meet these specifications may cause problems, requiring repairs. Such repairs are not covered by Dell’s warranty or service agreements.

Dust on the ADF glass may cause black lines on the printout. Always keep the ADF glass clean.

Be careful not to put your hands in the ADF roller. You may get hurt.

Ensure that you do not use the inkjet photo paper with this printer. It could cause damage to the printer.

24 | Loading originals and print media

Specifications on print media

TYPE SIZE DIMENSIONS

Plain paper Letter 216 x 279 mm (8.5 x 11 inches)

Legal 216 x 356 mm (8.5 x 14 inches) US Folio 216 x 330 mm (8.5 x 13 inches) A4 210 x 297 mm (8.26 x 11.69 inches) Oficio 216 x 343 mm (8.5 x 13.5 inches) JIS B5 182 x 257 mm (7.16 x 10.11 inches) ISO B5 176 x 250 mm (6.93 x 9.84 inches) Executive 184 x 267 mm (7.25 x 10.5 inches) Statement 140 x 216 mm (5.5 x 8.5 inches) A5 148 x 210 mm (5.82 x 8.26 inches) A6 105 x 148 mm (4.13 x 5.82 inches)

Envelope Envelope Monarch 98 x 191 mm (3.87 x 7.5 inches)

Envelope 6 3/4 92 x 165 mm (3.62 x 6.5 inches) Envelope No. 10 105 x 241 mm (4.12 x 9.5 inches) Envelope No. 9 98 x 225 mm (3.87 x 8.87 inches)

60 to 105 g/m

75 to 90 g/m

WEIGHT

(16 to 28 lb bond) • 150 sheets of 75 g/m

CAPACITY

(20 lb bond) paper for the tray

(20 to 24 lb bond)

5 sheet for manual feeding in the tray

Envelope DL 110 x 220 mm (4.33 x 8.66 inches) Envelope C5 162 x 229 mm (6.37 x 9.01 inches) Envelope C6 114 x 162 mm (4.48 x 6.38 inches)

Thick paper See to the Plain

See to the Plain paper section

90 to 105 g/m2 (24 to 28 lb bond)

paper section

Thin paper See to the Plain

See to the Plain paper section

60 to 70 g/m

paper section

Labels Card stock Post card 101.6 x 152.4 mm (4 x 6 inches)

Transparency

Glossy paper Letter, A4 See to the Plain paper section Minimum size (custom) 76 x 160 mm (3 x 6.3 inches)

Letter, A4 See to the Plain paper section

120 to 150 g/m2 (37 to 40 lb bond) 105 to 163 g/m 138 to 146 g/m2 (37 to 39 lb bond) 160 g/m 60 to 163 g/m

Maximum size (custom) 216 x 356 mm (8.5 x 14 inches)

a.If media weight is over 105 g/m

(28 lb bond), load a paper into the tray one by one. b.Maximum capacity may differ depending on media weight, thickness, and environmental cond itions. c.Smoothness: 100 to 250 (sheffield) d.Recommended media: Transparency for a Color Laser Printers by 3M such as PP2500.

(16 to19 lb bond)

(28 to 43 lb bond)

(44 lb bond)

(16 to43 lb bond)

5 sheet for manual feeding in the tray

1 sheet for manual feeding in the tray

Loading originals and print media |25

Media sizes supported in each mode

MEDIA TYPE GUIDELINES

MODE SIZE SOURCE

Copy mode Letter, A4, Legal,

Oficio, US Folio, Executive, JIS B5, A5, A6

Print mode All sizes supported by

the printer

Fax mode Letter, A4, Legal tray 1

tray 1

Guidelines for special print media

MEDIA TYPE GUIDELINES

Envelopes • Successful printing on envelopes depends upon the

quality of the envelopes. When selecting envelopes, consider the following factors:

- Weight: The weight of the envelope paper should not exceed 90 g/m

- Construction: Prior to printing, envelopes should lie flat with less than 6 mm curl, and should not contain air.

- Condition: Envelopes should not be wrinkled, nicked, or otherwise damaged.

- Temperature: You should use envelopes that are compatible with the heat and pressure of the printer during operation.

• Use only well-constructed envelopes with sharp and well creased folds.

• Do not use stamped envelopes.

• Do not use envelopes with clasps, snaps, windows, coated lining, self-adhesive seals, or other synthetic materials.

• Do not use damaged or poorly made envelopes.

• Ensure that the seam at both ends of the envelope extends all the way to the corner of the envelope.

or jamming may occur.

Envelopes (Continued)

Labels • To avoid damaging the printer, use only labels

• Envelopes with a peel-off adhesive strip or with more than one flap that folds over to seal must use adhesives compatible with the printer’s fusing temperature for 0.1 second. Check your printer’s specification to view the fusing temperature, see "Printer specifications" on page 73. The extra flaps and strips might cause wrinkling, creasing, or jams, and may even damage the fuser.

• For the best print quality, position margins no closer than 15 mm from the edges of the envelope.

• Avoid printing over the area where the envelope’s seams meet.

designed for use in laser printers.

- When selecting labels, consider the following

factors:

- Adhesives: The adhesive material should be

stable at your printer’s fusing temperature. Check your printer’s specification to know the fusing temperature, see "General specifications" on page 72.

- Arrangement: Only use labels with no exposed

backing between them. Labels can peel off sheets that have spaces between the labels, causing serious jams.

- Curl: Prior to printing, labels must lie flat with no

more than 13 mm of curl in any direction.

- Condition: Do not use labels with wrinkles,

bubbles, or other indications of separation.

• Ensure that there is no exposed adhesive material between labels. Exposed areas can cause labels to peel off during printing, which can cause paper jams. Exposed adhesive can also cause damage to printer components.

• Do not run a sheet of labels through the printer more than once. The adhesive backing is designed for only a single pass through the printer.

• Do not use labels that are separating from the backing sheet or are wrinkled, bubbled, or otherwise damaged.

26 | Loading originals and print media

1 Acceptable 2 Unacceptable

Card stock or custom-sized materials

• Do not print on media smaller than 76 mm wide or 356 mm long.

• In the software application, set margins at least

6.4 mm away from the edges of the material.

MEDIA TYPE GUIDELINES

Preprinted paper

• Letterhead must be printed with heat-resistant ink that will not melt, vaporize, or release hazardous emissions when subjected to the printer’s fusing temperature for 0.1 second. Check your printer’s specification to know the fusing temperature, see "General specifications" on page 72.

• Letterhead ink must be non-flammable and should not adversely affect printer rollers.

• Forms and letterhead should be sealed in a moisture-proof wrapping to prevent changes during storage.

• Before you load preprinted paper, such as forms and letterhead, verify that the ink on the paper is dry. During the fusing process, wet ink can come off preprinted paper, reducing print quality.

Using photographic paper or coated paper may cause problems, requiring repairs. Such repairs are not covered by Dell’s warranty or service agreements.

4. Slide the paper length guide until it lightly touches the end of the paper

stack. Squeeze the paper width guide and slide it to the edge of the paper stack without causing it to bend.

For paper smaller than Letter-sized, return the paper guides to their original positions and adjust the paper length guide and paper width guide.

CHANGING THE SIZE OF THE PAPER IN THE PAPER TRAY

To load longer sizes of paper, such as Legal-sized paper, you need to adjust the paper guides to extend the paper tray. To change the tray 1 size to other size, you must adjust the paper length guide properly.

1. Pull the tray 1 out of the printer. Open the paper cover and remove paper from the tray 1 if necessary.

2. Pressing and unlatching the guide lock in the top of the tray, pull the tray out manually.

3. Load paper into the tray.

If the paper that you need to print is shorter than length 222 mm (8.74 inches), press and unlatch the guide lock in the tray, push the tray in manually.

Adjust the paper length guide and paper width guide.

• Do not push the paper width guides far enough to cause the materials to warp.

• If you do not adjust the paper width guides, it may cause paper jams.

5. Close the paper cover.

Loading originals and print media |27

6. Slide the tray 1 back into the printer.

7. After loading paper, set the paper type and size for the tray. See "Setting

the paper size and type" on page 29.

• Due to insufficient paper in the tray, the paper length guide moves inward, load the tray with enough paper.

• If you experience problems with paper feed, load a paper into the tray one by one.

• You can load previously printed paper. The printed side should be facing up with an uncurled edge at the front. If you experience problems with paper feed, turn the paper around. Note that print quality is not guaranteed.

The tray is preset to Letter or A4 size, depending on your country. To change the size to A4 or Letter, you must adjust the lever and paper width guide properly.

1 Pull the tray out of the printer. Open the paper cover and remove paper

from the tray if necessary.

2 If you want to change the size to Letter, hold the lever at the back of the

tray, and rotate the lever clockwise.

3 Squeeze the paper width guide and slide it to the edge of the lever.

28 | Loading originals and print media

If you want to change the size to A4, first move the paper width guide to left and rotate the lever counterclockwise. If you force the lever, it could damage the tray.

PRINTING ON SPECIAL PRINT MATERIALS

The printer can hold special sizes and types of print material, such as postcards, note cards, and envelopes. Especially, it is useful for single page printing on letterhead or colored paper.

Feeding the print material manually

• Load only one size of print media at a time in the tray.

• To prevent paper jams, do not add paper when there is still paper in the tray. This also applies to other types of print media.

• Print media should be loaded face up with the side you want to print, and the top edge going into the tray first. Place print materials in the center of the tray.

• Always load only the specified print media to avoid paper jams and print quality problems. See "Selecting print media" on page 24.

• Flatten any curl on postcards, envelopes, and labels before loading them into the tray.

1. Load the paper. See "Changing the size of the paper in the paper tray" on page 27.

Depending on the media type you are using, keep the following loading guidelines:

• Envelopes: Flap side down and with the stamp area on the top left side.

• Labels: Print side up and top short edge entering the printer first.

• Preprinted paper: Design side up with the top edge toward the printer.

• Card stock: Print side up and the short edge entering the printer first.

• Previously printed paper: Previously printed side down with an uncurled edge toward the printer.

2. When you print in an application, start the print menu.

3. Before you print, open printer properties.

4. Press the Paper tab in printer properties, and select an appropriate

paper type.

If you want to use a label, set the paper type to Label.

SETTING THE PAPER SIZE AND TYPE

After loading paper in the paper tray, you need to set the paper size and type using the control panel buttons. These settings will apply to Copy and Fax modes. For computer-printing, you need to select the paper size and type in the application you use on your computer.

1. Press Menu until System Setup appears on the bottom line of the display and press OK.

2. Press the left/right arrow until Paper Setup appears and press OK.

3. Press OK when Paper Size appears.

4. Press the left/right arrow until the paper size you are using appears and press OK.

5. Press the left/right arrow until Paper Type appears and press OK.

6. Press the left/right arrow until the paper type you are using appears and press OK.

7. Press Stop/Clear to return to ready mode.

If you want to use special sized paper such as billing paper, select Custom in the Paper tab in the printer properties. See Software section.

5. Select Manual Feeder in paper source, then press OK.

6. Start printing in the application.

7. Press the Color Start or

then the printer starts printing.

• If you are printing multiple pages, load the next sheet after first page prints out, and press the Color Start or Repeat this step for every page to be printed.

• The settings you change remain in effect only while you are using the current application.

Black Start

button on the printer to start feeding,

Black Start

button.

Loading originals and print media |29

copying

This chapter gives you step-by-step instructions for copying documents.

This chapter includes:

• Copying

• Changing the settings for each copy

• Changing the default copy settings

• Using special copy features

• Setting copy timeout

COPYING

1. Press Copy. Ready to Copy appears on the top line of the display.

2. Load originals face up into the ADF, or place a single original face down

on the scanner glass. For details about loading an original. See "Loading originals" on

page 23.

3. Enter the number of copies using the number keypad, if necessary.

4. If you want to customize the copy settings including copy size, darkness,

and original type, by using the control panel buttons. See "Changing the settings for each copy" on page 30. If necessary, you can use special copy features, such as 2-up or 4-up copying.

5. Press Color Start to begin color copying. Or, press Black Start to begin black and white copying.

You can cancel the copy job during an operation. Press Stop/Clear, and the copying will stop.

CHANGING THE SETTINGS FOR EACH COPY

Your printer provides default settings for copying so that you can quickly and easily make a copy. However, if you want to change the options for each copy, use the copy function buttons on the control panel.

If you press Stop/Clear while setting the copy options, al l of th e options you have set for the current copy job will be canceled and returned to their default status. Or, they will automatically return to their default status after the printer completes the copy in progress.

Darkness

If you have an original containing faint markings and dark images, you can adjust the brightness to make a copy that is easier to read.

1. Press Copy.

2. Press Menu until Copy Feature appears on the bottom line of the display and press OK.

3. Press the left/right arrow until Darkness appears and press OK.

4. Press the left/right arrow until the contrast mode you want appears and press OK.

•Light:Works well with dark print.

•Normal:Works well with standard typed or printed originals.

•Dark:Works well with light print.

5. Press Stop/Clear to return to ready mode.

Original Type

The original type setting is used to improve the copy quality by selecting the document type for the current copy job.

1. Press Copy.

2. Press Menu until Copy Feature appears on the bottom line of the display and press OK.

3. Press the left/right arrow until Original Type appears and press OK.

4. Press the left/right arrow until the image mode you want appears and press OK.

•Text:Use for originals containing mostly text.

•Text/Photo:Use for originals with mixed text and photographs.

•Photo:Use when the originals are photographs.

• Magazine: Use when the originals are magazines.

5. Press Stop/Clear to return to ready mode.

Reduced or enlarged copy

You can reduce or enlarge the size of a copied image from 25% to 400% when you copy original documents from the scanner glass, or from 25% to 100% from the ADF.

To select from the predefined copy sizes:

1. Press Copy.

2. Press Menu until Copy Feature appears on the bottom line of the

display and press OK.

3. Press the left/right arrow until Reduce/Enlarge appears and press

OK.

4. Press the left/right arrow until the size setting you want appears and

press OK.

To scale the copy by directly entering the scale rate:

1. Press Copy.

2. Press Menu until Copy Feature appears on the bottom line of the

display and press OK.

3. Press the left/right arrow until Reduce/Enlarge appears and press

OK.

4. Press the left/right arrow until Custom appears and press OK.

5. Press the left/right arrow to enter the copy size you want. Pressing

and holding the button allows you to quickly scroll to the number you want.

6. Press OK to save the selection.

7. Press Stop/Clear to return to ready mode.

When you make a reduced copy, black lines may appear at the bottom of your copy.

30 | Copying

+ 86 hidden pages