Dell 1235cn User Manual

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Dell 1235cn

Multi Functional Printer

User’s Guide

www.dell.com | support.dell.com

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features of your new laser printer

Your new printer is equipped with a number of special features that improve the quality of the documents you print. With the printer, you can:

SPECIAL FEATURES

Print with excellent quality and speed

• You can print in a full range of colors using cyan, magenta, yellow, and black.

• You can print with a resolution of up to 2400 x 600 dpi. See Software section.

• Your printer prints A4-sized paper at up to 16 ppm and letter-sized paper at up to 17 ppm. In Color mode, your printer prints A4-sized or letter sized paper at up to 4 ppm.

Handle many different types of printable mate ria l

•The 150-sheet tray supports plain paper in various sizes: letterhead, envelopes, labels, custom-sized media, postcards, and heavy paper.

Create professional documents

• Print Watermarks. You can customize your documents with words, such as “Confidential”. See Software section.

• Print Posters. The text and pictures of each page of your document are magnified and pri nt ed acro ss th e shee t of paper and can then be taped together to form a poster. See Software section.

• You can use preprinted forms and letterhead with plain paper. See Software section.

Save time and money

• To save paper, you can print multiple pages on one single sheet of paper.

• This printer automatically conserves electricity by substantially reducing power consumption when not in use.

• To save paper, you can print on both sides of the paper (double-sided printing). See Software section.

Scan the originals and send it right away

• Scan in color and use the precise compressions of JPEG, TIFF and PDF formats.

• Quickly scan and send files to multiple destinations using Networks scanning.

Set a specific time to transmit a Fax

• You can specify a certain time to transmit the fax and also send the fax to several stored destinations.

• After the transmission, the printer may print out the fax reports according to the setting.

Print in various environments

• You can print with Windows 2000/XP/2003/Vista as well as Macintosh systems.

• Your printer is equipped with a USB interface and a network interface.

Copy originals in several formats

• Your printer can print multiple image copies from the original document on a single page.

• There are special functions to erase catalog and newspaper background.

• The print quality and image size may be adjusted and enhanced at the same time.

2 | Features of your new laser printer

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ABOUT THIS USER’S GUIDE

This user’s guide provides information about basic understanding of the printer as well as detailed explanation on each step during the actual usage. Both novice users and professional users can refer to this guide for installing and using the printer.

Some terms in this guide are used interchangeably, as below:

• Document is synonymous with original.

• Paper is synonymous with media, or print media. Following table offers the conventions of this guide:

CONVENTION DESCRIPTION EXAMPLE

Bold Used for texts on the display or actual prints on the printer. Start Note Used to provide additional information or detailed specification of the printer

Caution Used to give users information to protect the printer from possible mechanical

Footnote Used to provide more detailed information on certain words or a phrase. a. pages per minute (See page 1 for more

information)

function and feature.

damage or malfunction.

Used to guide users to the reference page for the additional detailed information. (See page 1 for more information)

The date format may differ from country to country

Do not touch the green underside of the toner cartridge.

Features of your new laser printer | 3

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FINDING MORE INFORMATION

You can find information for setting up and using your printer from the following resources, either as a print-out or onscreen.

Quick Install Guide Provides information on setting up your printer and this requires that you follow the instructions in the guide to prepare the printer.

Online User’s Guide Provides you with step-by-step instructions for using your printer’s full features, and contains information for maintaining your printer,

troubleshooting, and installing accessories. This user’s guide also contains a Software section to provide you with information on how to print documents with your printer in

various operating systems, and how to use the included software utilities.

Note

You can access the user’s guide in other languages from the Manua l folder on the printer software CD.

Printer Driver Help Provides you with help information on printer driver properties and instructions for setting up the properties for printing. To access a

Dell website

printer driver help screen, click

If you have Internet access, you can get help, support, printer drivers, manuals, and order information from the Dell website,

www.dell.com and support.dell.com.

Help

from the printer properties dialog box.

4 | Features of your new laser printer

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safety information

IMPORTANT SAFETY SYMBOLS AND PRECAUTIONS

What the icons and signs in this user’s guide mean:

Hazards or unsafe practices that may result in severe personal injury or death.

WARNING

Hazards or unsafe practices that may result in minor personal injury or property damage.

CAUTION

To reduce the risk of fire, explosion, electric shock, or personal injury when using your laser Multi-Function Printer (MFP),

CAUTION

follow these basic safety precautions:

Do NOT attempt. Do NOT disassemble.

Do NOT touch. Follow directions explicitly. Unplug the power plug from the wall socket. Ensure the MFP is grounded to prevent electric shock. Call the service center for help.

These warning signs are here to prevent injury to you and others. Follow them explicitly. After reading this section, keep it in a safe place for future reference.

1. Read and understand all instructions.

2. Use common sense whenever operating electrical appliances.

3. Follow all warnings and instructions marked on the printer and in the literature accompanying the printer.

4. If an operating instruction appears to conflict with safety information, heed the safety information. You may have misunderstood the

operating instruction. If you cannot resolve the conflict, contact your sales or service representative for assistance.

5. Unplug the printer from the AC wall socket and/or telephone jack before cleaning. Do not use liquid or aerosol cleaners. Use only a damp cloth for cleaning.

6. Do not place the printer on an unstable cart, stand or table. It may fall, causing serious damage.

7. Your printer should never be placed on, near or over a radiator, heater, air conditioner or ventilation duct.

8. Do not allow anything to rest on the power. Do not place your printer where the cords will be abused by persons walking on them.

9. Do not overload wall outlets and extension cords. This can diminish performance, and may result in the risk of fire or electric shock.

10.Do not allow pets to chew on the AC power, telephone or computer interface cords.

11.Never push objects of any kind into the printer through case or cabinet openings. They may touch dangerous voltage points, creating

a risk of fire or shock. Never spill liquid of any kind onto or into the printer.

12.To reduce the risk of electric shock, do not disassemble the printer. Take it to a qualified service technician when repair work is required. Opening or removing covers may expose you to dangerous voltages or other risks. Incorrect reassembly could cause electric shock when the unit is subsequently used.

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13.Unplug the printer from the telephone jack, computer and AC wall outlet and refer servicing to qualified service personnel under the following conditions:

• When any part of the power cord, plug or connecting cable is damaged or frayed.

• If liquid has been spilled into the printer.

• If the printer has been exposed to rain or water.

• If the printer does not operate properly after instructions have been followed.

• If the printer has been dropped, or the cabinet appea rs damaged.

• If the printer exhibits a sudden and distinct change in performance.

14.Adjust only those controls covered by the operating instructions. Improper adjustment of other controls may result in damage, and may require extensive work by a qualified service technician to restore the printer to normal operation.

15.Avoid using this printer during a lightning storm. There may be a remote risk of electric shock from lightning. If possible, unplug the AC power and telephone cord for the duration of the lightning storm.

16.The Power cord supplied with your printer should be used for safe operation. If you are using a cord which is longer than 2 m with 110 V printer, then it should be 16 AWG

17.Use only No.26 AWG or larger telephone line cord.

18.SAVE THESE INSTRUCTIONS

19.This printer can be operated only in the country you have purchased (due to different voltage, telecommunication configuration and

etc.).

a.AWG: American Wire Gauge

or bigger.

6 | Safety information

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2 Features of your new la se r printe r 5 Safety information

INTRODUCTION

GETTING STARTED

11 Printer overview

11 Front view 11 Rear view

12 Control panel overview 13 Understanding the Status LED 13 Acknowledging the status of the toner cartridge 14 Menu overview 15 Supplied software 15 Printer driver features

15 Printer driver

16 Setting up the hardware 17 System requirements

17 Microsoft® Windows® 17 Macintosh

18 Setting up the network

18 Supported operation environments 18 Configuring network protocol via the printer 18 Using the SetIP program 18 Installing the driver software 19

20 Printer's basic settings

20 Altitude adjustment 20 Changing the display language 20 Setting the date and time 20 Changing the clock mode 20 Changing the default mode 20 Setting sounds 21 Entering characters using the number keypad 21 Using the save modes 21 Auto continue

7 | Contents

LOADING ORIGINALS AND PRINT MEDIA

COPYING

23 Loading originals

23 On the scanner glass 23 In the ADF

24 Selecting print media

25 Specifications on print media 26 Media sizes supported in each mode 26 Guidelines for special print media

27 Changing the size of the paper in the paper tray

29 Printing on special print materials

29 Feeding the print material manually

29 Setting the paper size and type

30 Copying 30 Changing the settings for each copy

30 Darkness 30 Original Type 30 Reduced or enlarged copy

31 Changing the default copy settings

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31 ID card copying 31 Using special copy features

31 2-up or 4-up copying 31 Poster copying 32 Clone copying 32 Erasing background images 32 Gray enhance copying

32 Setting copy timeout

SCANNING

BASIC PRINTING

FAXING

33 Scanning basics 33 Scanning from the control panel

33 Setting scan information in Dell Scan Manager. 33 Scanning to application programs

34 Scanning by a network connection

34 Scanning to Email

35 Changing the settings for each scan job 35 Changing the default scan settings 35 Setting up Address Book

35 Registering speed email numbers 35 Configuring group email numbers 35 Using Address Book entries 35 Searc hi n g Addre ss Boo k fo r an entry 36 Printing Address Book

37 Printing a document 37 Canceling a print job

38 Sending a fax

38 Setting the fax header 38 Adjusting the document settings 39 Sending a fax automatically 39 Sending a fax manually 39 Confirming a transmission 39 Automatic redialing 39 Redialing the last number 39 Send i n g a fa x to mu ltiple destinations 40 Sending a delayed fax 40 Send i n g a pri o rity fax

41 Receiving a fax

41 Changing receiving modes 41 Receiving automatically in Fax mode 41 Receiving manually in Tel mode 41 Receiving manually using an extension telephone 41 Receiving automatically in Ans/Fax mode 41 Receiving faxes using DRPD mode 42 Receiving in secure receiving mode 42 Activating secure rec eiving mode 42 Receiving faxes in memory 42 Forwarding faxes

43 Fax setup

43 Changing the fax setup options 44 Changing the default document settings 44 Printing sent fax report automatically

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contents

44 Setting up Address Book

USING USB MEMORY DEVICE

MAINTENANCE

46 About USB memory 46 Plugging in a USB memory device 46 Scanning to a USB memory device

46 Scanning 47 Customizing Scan to USB

47 Printing from a USB memory device

47 To print a document from a USB memory device:

47 Backing up data

47 Backing up data 47 Restoring data

48 Managing USB memory

48 Deleting an image file 48 Formatting a USB memory device 48 Viewing the USB memory status

48 Printing directly from a digital camera

49 Printing reports

49 Printing a report

49 Adjusting the color contrast 50 Clearing memory 50 Cleaning your printer

50 Cleaning the outside 50 Cleaning the inside 52 Cleaning the scan unit

53 Maintaining the cartridge

53 Toner cartridge storage 53 Expected cartridge life 53 Redistributing toner

53 Replacing the toner cartridge 55 Replacing the imaging unit 56 Replacing the waste toner container 57 Maintenance parts

57 Checking replaceables

57 Managing your printer from the website

57 To access Embedded Web Service:

57 Checking the printer’ s se r i a l num ber

TROUBLESHOOTING

58 Tips for avoiding paper jams 58 Clearing document jams

58 Exit misfeed 59 Roller misfeed

59 Clearing paper jams

59 In the tray 1 59 In the fuser unit area 60 In the paper exit area

62 Understanding display messages 65 Solving other problems

65 Pape r fe ed i ng 65 Printing problems 66 Printing quality problems 68 C op y i ng problems 69 Scanning problems 69 Dell Scan Manager problems 70 Fax problems 70 Common Windows problems

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contents

70 Common Macintosh problems

ORDERING SUPPLIES

SPECIFICATIONS

GLOSSARY

INDEX

71 Supplies 71 How to purchase

72 General specifications 73 Printer specifications 73 Scanner specifications 73 Copier specifications 74 Facsimile specifications

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introduction

These are the main components of your printer:

This chapter includes:

• Printer overview

• Control panel overview

• Understanding the Status LED

• Acknowledging the status of the toner cartridge

PRINTER OVERVIEW

Front view Rear view

• Menu overview

• Supplied software

• Printer driver features

Document width guides

ADF

Control panel

Output support

Front cover

Front cover handle

Tray 1

Document input tray

Document output tray

USB connector

Toner cartridge

Imaging unit

Waste toner container

Scanner lid

Scanner glass

Scan unit

Extension telephone socket

(EXT) Telephone line socket

Network port

USB port

Handle

Power receptacle

Rear cover

Power switch

11 | Introduction

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CONTROL PANEL OVERVIEW

Dell 1235cn

You can copy both sides of an ID card (e.g.,

ID Copy

driver's license) to a single side of paper. See "ID card copying" on page 31.

Allows you to directly print files stored on a USB

Direct USB

Memory device when it is inserted into the USB connector on the front of your printer. See "About USB memory" on page 46.

Display

Shows the current status and prompts during an operation.

The toner colors shown below the LCD display co-works with the display messages. See Status

Toner colors

LED with the toner cartridge messages. See "Acknowledging the status of the toner cartridge" on page 13.

Status

Fax Activates Fax mode.

Copy Activates Copy mode.

Scan/Email Activates Scan mode.

OK Confirms the selection on the screen.

Back Sends you back to the upper menu level.

Shows the status of your printer. See "Understanding the Status LED" on page 13.

Enters Menu mode and scrolls through the available menus.

Scroll through the options available in the

Left/right arrow

selected menu, and increase or decrease values. When entering characters, use right key to add empty space.

Dials a number or enters alphanumeric

Number keypad

characters. See "Keypad letters and numbers" on page 21.

On Hook Dial Engages the telephone line.

Stops an operation at any time. In ready mode,

Stop/Clear

clears/cancels the copy options, such as the darkness, the document type setting, the copy size, and the number of copies.

Black Start Starts a job in Black and White mode.

Color Start Starts a job in Color mode.

• All illustrations on this user’s guide may differ from your printer depending on its options or models.

• The surface of the output tray may become hot if you print a large number of pages at once. Ensure that you do not touch the surface, and do not allow children near it.

Address Book Allows you to search for stored email addresses.

Redial/Pause

In ready mode, redials the last number, or in Edit mode, inserts a pause into a fax number.

Introduction |12

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UNDERSTANDING THE STATUS LED

The color of the Status LED indicates the printer's current status.

STATUS DESCRIPTION

Off • The printer is powered off-line.

• The printer is in power save mode. When data is received, or any button is pressed, it switches to on-line automatically.

ACKNOWLEDGING THE STATUS OF THE TONER CARTRIDGE

The status of toner cartridges is indicated by the Status LED and the LCD display. If the toner cartridge is low or needs to be replaced, the Status LED turns red and the display shows the message. However the arrow mark shows which color toner is of concern or needs replacement with a new cartridge.

Example:

Green Blinking • When the green LED blinks slowly, the printer

is receiving data from the computer.

• When the green LED blinks rapidly, the printer is printing data.

On • The printer is powered on and can be used.

Red Blinking • A minor error has occurred and the printer is

waiting for the error to be cleared. Check the display message, and solve the problem referring to "Understanding display messages" on page 62.

• The toner cartridge is low. Order a new toner cartridge, see "Ordering supplies" on page 71. You can temporarily improve print quality by redistributing the toner. See "Replacing the toner cartridge" on page 53.

On • A problem has occurred such as a paper jam,

cover is open or no paper in the tray, so that the printer cannot continue the job. Check the message on the display, and see "Understanding display messages" on page 62 to solve the problem.

• The toner cartridge is empty, exhausted, or needs to be changed. See "Understanding display messages" on page 62.

Always check the message on the display to solve the problem. The instruction in the Troubleshooting section will guide you to operate the printer properly. See "Understanding display messages" on page 62 for more information.

The above example shows the yellow cartridge status indicated by the arrow. Check the message to find out what the problem is and how to solve it. See "Understanding display messages" on page 62 for more information on error messages.

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MENU OVERVIEW

The control panel provides access to various menus to set up the printer or use the printer’s functions. These menus can be accessed by pressing Menu. Refer to the following diagram.

Some menus may not appear in the display depending on options or models. If so, it is not applicable to your printer.

Fax Feature

Darkness Resolution Multi Send Delay Send Priority Send Forward Secure Receive Add Page Cancel Job

Fax Setup

Sending

Redial Times Redial Term Prefix Dial ECM Mode Send Report Image TCR Dial Mode

Receiving

Receive Mode Ring to Answer

Fax Setup

(Continued)

Stamp RCV Name RCV Start Code Auto Reduction Discard Size Junk Fax Setup DRPD Mode

Change Default

Resolution Darkness

Auto Report

Copy Feature

Reduce/Enlarge Darkness Original Type Layout Adjust Bkgd. Gray Enhance

Network

TCP/IP Ethernet Speed Clear Setting Network Info

Copy Setup

Change Default

Copies Copy Collation Reduce/Enlarge Darkness Original Type

System Setup

(Continued)

Clear Setting

All Settings Fax Setup Copy Setup Scan Setup System Setup Network Setup Address Book Sent Report Fax RCV Report

Scan Feature

USB feature

Scan Size Original Type Resolution Scan Color Scan Format

E-mail Feature

Scan Size Original Type Resolution Scan Color

System Setup

(Continued)

Report

All Report Configuration Supplies Info Address Book Send Report Sent Report Fax RCV Report Schedule Jobs JunkFax Report Network Info. User Auth List

Maintenance

CLR Empty Msg Supplies Life Color Serial Number

Scan Setup

Change Default

USB Default E-mail Default

System Setup

Machine Setup

Machine ID Machine Fax No. Date & Time Clock Mode Language Default Mode Power Save Timeout Altitude Adj. Auto Continue Import Setting Export Setting

Paper Setup

Paper Size Paper Type

Sound/Volume

Key Sound Alarm Sound Speaker Ringer

14 | Introduction

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SUPPLIED SOFTWARE

You must install the printer software using the supplied CD to use your printer as a printer and a scanner, after you have set up your printer and connected it to your computer. The CD provides you with the following software.

CONTENTS

PRINTER DRIVER FEATURES

Your printer drivers support the following standard features:

• Paper orientation, size, source and media type selection

• Number of copies In addition, you can use various special printing features. The following table shows a general overview of features supported by your printer drivers:

Printer software CD

Windows •

Macintosh

Printer driver

advantage of your printer’s features.

•

Scanner driver

Image Acquisition (WIA) drivers are available for scanning documents on your printer.

•

SmarThrua: This is the accompanying

Windows-based software for your multifunctional printer.

•

Dell Toner Management System™

Displays the status of the printer and the name of the job when you send a job to print. The Dell Toner Management System™ window also displays the level of toner remaining and allows you to order replacement toner cartridges.

•

Printer Setting Utility

allows you to set up printer’s other options from your computer desktop.

•

Firmware Update Utility

helps you to update printer’s firmware.

•

SetIP

: Use this program to set your

printer’s T

• Printer driver: Use this driver to take full advantage of your printer’s features.

• Scanner driver: TWAIN driver is available for scanning documents on your printer.

•

Printer Setting Utility

allows you to set up printer’s other options from your computer desktop.

: Use this driver to take full

: TWAIN and Windows

: This program

CP/IP addresses.

: This program

Printer driver

FEATURE WINDOWS MACINTOSH

Color mode OO Printer quality option OO Poster printing OX Multiple pages per sheet

(N-up) Fit to page printing O

Scale printing OO Watermark OX Overlay OX

a.This feature is supported only MAC OS X 10.4 ~ 10.5.

a.Allows you to edit a scanned image in many ways using a powerful image

editor and to send the image by email. You can also open another image editor program, like Adobe® Photoshop®, from SmarThru. For details, see the onscreen help supplied on the SmarThru program.

Introduction |15

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getting started

This chapter gives you step-by-step instructions for setting up the printer.

This chapter includes:

• Setting up the hardware

• System requirements

• Setting up the network

• Printer's basic settings

SETTING UP THE HARDWARE

This section shows the steps to set up the hardware which is explained in the Quick Install Guide. Ensure you read Quick Install Guide and complete following steps.

1. Select a stable location. Select a level, stable place with adequate space for air circulation. Allow extra space to open covers and trays.

The area should be well-ventilated and away from direct sunlight or sources of heat, cold, and humidity. Do not set the printer close to the edge of your desk or table.

5. Ensure that all the cables are connected to the printer.

6. Turn the printer on.

When you move the printer, do not tilt or turn it upside down. Otherwise, the inside of the printer may be contaminated by toner, which can damage the printer or result in bad print quality.

Printing is suitable for altitudes under 1,000 m (3,281 ft.). Refer to the altitude setting to optimize your printing. See "Altitude adjustment" on page 20 for more information. Select a flat, stable surface so that the printer is not inclined greater than 2 mm (0.08 inch). Otherwise, printing quality may be affected.

2. Unpack the printer and check all the enclosed items.

3. Remove the tape holding the printer tightly.

4. Load paper.

16 | Getting started

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SYSTEM REQUIREMENTS

Before you begin, ensure that your system meets the following requirements:

Microsoft® Windows®

Your printer supports the following Windows operating systems.

REQUIREMENT (RECOMMENDED)

OPERATING

SYSTEM

CPU RAM

FREE HDD

SPACE

Windows 2000

Windows XP Intel Pentium III 933 MHz

Windows Server 2003

Windows Vista

Windows Server 2008

• Internet Explorer 6.0 or higher is the minimum requirement for all Windows operating systems.

• Software installation can be only be performed by users with Administrator rights.

• Windows Terminal Service is compatable with this printer.

Intel® Pentinum® II 400 MHz (Intel Pentium III 933 MHz)

(Intel Pentium IV 1 GHz) Intel Pentium III 933 MHz

(Intel Pentium IV 1 GHz) Intel Pentium IV 3 GHz 512 MB

Intel Pentium IV 1 GHz (Intel Pentium IV 2 GHz)

128 MB (256 MB)

128 MB (512 MB)

(1024 MB)

512 MB (2048 MB)

600 MB

1.5 GB

1.25 GB to 2 GB

15 GB

10 GB

Macintosh

REQUIREMENT (RECOMMENDED)

OPERATING

SYSTEM

CPU RAM

FREE

HDD

SPACE

Mac OS X

10.3 ~ 10.4

Mac OS X 10.5 • I ntel Processor

• I ntel Processor

• Power PC G4/G5

• 867 MHz or faster Power PC G4 /G5

• 128 MB for a Power-PC based Mac (512 MB).

• 512 MB for an Intel-based Mac (1 GB)

512 MB (1 GB) 1 GB

1 GB

Getting started |17

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SETTING UP THE NETWORK

You need to set up the network protocols on the printer to use it in the network environment. You can set up the basic network settings through the printer's control panel.

Supported operation environments

The following table shows the network environments supported by the printer:

ITEM REQUIREMENTS

Network interface • Ethernet 10/100 Base-TX Network operating system • Windows 2000/XP/2003/Vista

• MAC OS 10.3 ~ 10.5

Network protocols •TCP/IP

• Standard TCP/IP

•LPR

• IPP/HTTP

• Bonjour

• DHCP

•BOOTP

If you are in a non-static IP address environment and need to setup a DHCP network protocol, go to the http://developer.apple.com/

networking/bonjour/download/, select the program Bonjour for

Windows compatible with your computer's operating system, and install the program. This program will allow you to fix the network parameter automatically. Follow the instruction in the installation window.

Configuring network protocol via the printer

To set up TCP/IP network parameters:

1. Ensure your printer is connected to the network with an RJ-45 Ethernet cable.

2. Ensure you have turned on the printer.

3. Press Menu on the control panel, until you see Network on the bottom line of the display and press OK.

4. Press the left/right arrow until TCP/IP appears and press OK.

5. Press the left/right arrow until Static appears and press OK.

6. Press the left/right arrow until IP Address appears and press OK.

Enter a byte between 0 and 255 using the number keypad and press the left/right arrow to move between bytes. Repeat this to complete the address from the 1st byte to the 4th byte.

7. When you have finished, press OK. Repeat steps 6 and 7 to configure the other TCP/IP parameters: subnet mask and gateway address.

Contact the network administrator if you are not sure how to configure.

You can also set up the network settings through the network administration programs.

• Embedded Web Service: Web server embedded on your network print server, which allows you to:

- Configure the network parameters necessary for the printer to

connect to various network environments.

- Customize printer settings.

• SetIP: Utility program that allows you to select a network interface and manually configure the IP addresses for use with the TCP/IP protocol. See "Using the SetIP program" on page 18.

Using the SetIP program

This program is for the network IP setting using the MAC address which is the hardware serial number of the network printer card or interface. Especially, it helps the network administrator set several network IPs at the same time.

• You can only use SetIP program when your printer is connected to a network.

• The following procedure is based on Windows XP.

Installing the program

1. Insert the driver CD provided along with your machine. When the

driver CD runs automatically, close the window.

2. Start Windows Explorer and open the X drive. (X represents your CDROM drive.)

3. Double-click Application > SetIP.

4. Double-click Setup.exe to install this program.

5. Click OK.

If necessary, select a language from the drop-down list.

6. Follow the instructions in the window and complete the installation.

Setting network values

1. Print the printer’s network configuration report to find your printer’s

MAC address. See "Printing reports" on page 49.

2. From the Windows Start menu, select All Programs → Dell → Dell printers → Dell 1235cn Color Laser MFP → SetIP.

3. Click to open the TCP/IP configuration window.

4. Enter the network card's MAC address, IP address, subnet mask,

default gateway, and then click Apply.

When you enter the MAC address, enter it without colon(:).

5. Click OK. The printer prints the network information. Confirm that the settings are correct.

6. Click Exit.

Installing the driver software

You have to install the printer software for printing. The software includes drivers, applications, and other user friendly programs. The following procedure is based on Windows XP. If you use Macintosh operating system,

see the Software section.

• The following procedure is applicable when the printer is being used as a network printer. If you want to connect your printer with a USB cable, refer to Software section.

• The procedure and popup window which appear during the installation may differ depending on the operating system, the printer feature, or the interface in use.

18 | Getting started

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1. Connect the network cable to your printer.

2. Ensure that the network setup for your printer is completed. See "Setting

up the network" on page 18. All applications should be closed on your computer before beginning installation.

3. Insert the Printer Software CD into your CD drive. The CD should automatically run, and an installation window appears. If the installation window does not appear, click Start → Run. Type X:\Setup.exe, replacing “X” with the letter which represents your CD drive and click OK. If you are running Windows Vista, click Start → All Programs → Accessories → Run, and type X:\Setup.exe. If the AutoPlay window appears, click Run Setup.exe in Install or run program field, and click Continue in the User Account Control window.

4. Click Next.

• The window shown above may differ slightly, if you are reinstalling

the driver.

5. Select Typical installation for a network printer, and then click Next.

6. The list of printers available on the network appears. Select the printer

you want to install from the list and then click Next.

• If you do not see your printer on the list, click Update to refresh the list, or select Add TCP/IP Port to add your printer to the network. To add the printer to the network, enter the port name and the IP address for the printer.

• To find a shared network printer (UNC Path), select Shared Printer [UNC] and enter the shared name manually or find a shared printer by clicking the Browse button.

If you are not sure of the IP address, contact your network administrator or print network information. See "Printing reports" on page 49.

7. After the installation is complete, a window appears asking you to print a test page. If you wish to do so, select the corresponding checkbox(es) and click Finish.

• If your printer does not work properly after the installation, try to reinstall the printer driver. See Software section for more information.

• During the printer driver installation process, the driver installer detects the location information for your operating system and sets the default paper size for your printer. If you use a different Windows location, you must change the paper size to match the paper you usually use. Go to printer properties to change the paper size after installation is complete.

Getting started |19

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PRINTER'S BASIC SETTINGS

After installation is complete, you may want to set the printer's default settings. Refer to the next section if you would like to set or change values.

Altitude adjustment

The print quality is affected by atmospheric pressure, which is determined by the height of the printer above sea level. The following information will guide you on how to set your printer for the best print quality or best quality of print.

Before you set the altitude value, find the altitude where you are using the printer.

1 Normal 2 High 1 3 High 2 4 High 3

1. Click Start → All Programs → Dell → Dell Printers → Dell 1235cn Color Laser MFP → Printer Setting Utility.

You can also click Printer Setting Utility on the status bar in Mac OS X.

2. Click Setting → Altitude Adjustment. Select the appropriate value from the dropdown list, and then click Apply.

If your printer is connected to a network, Embedded Web Service screen appears automatically. Click Machine Settings → Setup (or Machine Setup) → Adj.. Select the appropriate altitude value, and then click Apply.

Changing the display language

To change the display language in the control panel:

1. Press Menu until System Setup appears on the bottom line of the display and press OK.

2. Press OK when Machine Setup appears.

3. Press the left/right arrow until Language appears and press OK.

4. Press the left/right arrow until the language you want appears and press OK.

5. Press Stop/Clear to return to ready mode.

Setting the date and time

The current date and time are shown on the display when your printer is on and ready to work. All of your faxes will have the date and time printed on them.

1. Press Menu until System Setup appears on the bottom line of the display and press OK.

2. Press OK when Machine Setup appears.

3. Press the left/right arrow until Date & Time appears and press OK.

4. Enter the correct time and date using the number keypad.

Month = 01 to 12 Day = 01 to 31 Year = requires four digits Hour = 01 to 12 (12-hour mode) 00 to 23 (24-hour mode) Minute = 00 to 59

The date format may differ from country to country

You can also use the left/right arrow to move the cursor under the digit you want to correct and enter a new number.

5. To select AM or PM for 12-hour format, press the number button.

When the cursor is not under the AM or PM indicator, pressing the button immediately moves the cursor to the indicator.

You can change the clock mode to 24-hour format (e.g. 01:00 PM as 13:00). For details, see next section (Changing the clock mode).

6. Press OK to save the time and date. When you enter a wrong number, Out of Range appears and the printer does not proceed to the next step. If this happens, re-enter the correct number.

7. Press Stop/Clear to return to ready mode.

*or # button or any

*or #

Changing the clock mode

You can set your printer to display the current time in either a 12-hour or 24hour format.

1. Press Menu until System Setup appears on the bottom line of the display and press OK.

2. Press OK when Machine Setup appears.

3. Press the left/right arrow until Clock Mode appears and press OK.

4. Press the left/right arrow to select the other mode and press OK.

5. Press

Stop/Clear

to return to ready mode.

Changing the default mode

Your printer is preset to Copy mode. You can switch this default mode between Fax mode and Copy mode.

1. Press Menu until System Setup appears on the bottom line of the display and press OK.

2. Press OK when Machine Setup appears.

3. Press the left/right arrow until Default Mode appears and press OK.

4. Press the left/right arrow until the default mode you want appears and press OK.

5. Press Stop/Clear to return to ready mode.

20 | Getting started

Setting sounds

You can control the following sounds:

• Key Sound: Turns the key sound on or off. With this option set to On tone sounds each time a key is pressed.

, a

Page 21

• Alarm Sound: Turns the alarm sound on or off. With this option set to

, an alarm tone sounds when an error occurs or fax communication

ends.

• Speaker: Turns on or off the sounds from the telephone line through the speaker, such as a dial tone or a fax tone. With this option set to Comm. which means “Common,” the speaker is on until the remote printer answers.

You can adjust the volume level using On Hook Dial.

• Ringer: Adjusts the ringer volume. For the ringer volume, you can select Off, Low, Mid, and High.

Speaker, ringer, key sound, and alarm sound

1. Press Menu until System Setup appears on the bottom line of the

display and press OK.

2. Press the left/right arrow until Sound/Volume appears and press

OK.

3. Press the left/right arrow until the sound option you want appears

and press OK.

4. Press the left/right arrow until the desired status or volume for the

sound you have selected appears and press OK.

5. If necessary, repeat steps 3 through 5 to set other sounds.

6. Press Stop/Clear to return to ready mode.

Speaker volume for On Hook Dial

You can adjust the speaker volume only when the telephone line is connected.

1. Press On Hook Dial. A dial tone sounds from the speaker.

2. Press the left/right arrow until you hear the volume you want.

3. Press Stop/Clear to save the change and return to ready mode.

Entering characters using the number keypad

As you perform various tasks, you may need to enter names and numbers. For example, when you set up your printer, you enter your name or your company’s name, and the fax number. When you store fax numbers or email addresses in memory, you may also enter the corresponding names.

Entering alphanumeric characters

1. When you are prompted to enter a letter, locate the button labeled

with the character you want. Press the button until the correct letter appears on the display. For example, to enter the letter O, press 6, labeled with MNO. Each time you press 6, the display shows a different letter, M, N, O, m, n, o and finally 6. You can enter special characters, such as space, plus sign, and etc. For details, see the below section.

2. To enter additional letters, repeat step 1.

If the next letter is printed on the same button, move the cursor by pressing the with the letter you want. The cursor will move to the right and the next letter will appear on the display. You can enter a space by pressing 1 twice.

3. When you have finished entering letters, press OK.

Keypad letters and numbers

KEY ASSIGNED NUMBERS, LETTERS, OR CHARACTERS

1 @ / . ‘ 1

left/right arrow button and then press the button labeled

KEY ASSIGNED NUMBERS, LETTERS, OR CHARACTERS

2 A B C a b c 2 3 D E F d e f 3 4 G H I g h i 4 5 J K L j k l 5 6 M N O m n o 6 7 P Q R S p q r s 7 8 T U V t u v 8 9 W X Y Z w x y z 9 0 + - , & 0

* *

# #

Correcting numbers or names

If you make a mistake while entering a number or name, press the left/ right arrow button to delete the last digit or character. Then enter the correct number or character.

Inserting a pause

With some telephone systems, you must dial an access code (9, for example) and listen for a second dial tone. In such cases, you must insert a pause in the telephone number. You can insert a pause while you are setting up speed dial numbers.

To insert a pause, press Redial/Pause at the appropriate place while entering the telephone number. A - appears on the display at the corresponding location.

Using the save modes

Power Save mode

Power Save mode allows your printer to reduce power consumption when it is not in actual use. You can turn this mode on and select a length of time for which the printer waits after a job is printed before it switches to a reduced power state.

1. Press Menu until System Setup appears on the bottom line of the display and press OK.

2. Press OK when Machine Setup appears.

3. Press the left/right arrow until Power Save appears and press OK.

4. Press the left/right arrow until the time setting you want appears and press OK.

5. Press Stop/Clear to return to ready mode.

Auto continue

This option allows you to set the printer to continue printing or not, in case the paper size you have set and the paper within the tray mismatches.

1. Press Menu until System Setup appears on the bottom line of the display and press OK.

2. Press OK when Machine Setup appears.

3. Press the left/right arrow until Auto Continue appears and press OK.

4. Press the left/right arrow until the binding option you want appears.

•On:Automatically prints after set time passes, when the paper size

Getting started |21

Page 22

mismatches the tray paper size.

• Off: Waits until you press Black Start or Color Start on the control panel, when the paper size mismatches the tray paper size.

5. Press OK to save your selection.

6. Press Stop/Clear to return to ready mode.

22 | Getting started

Page 23

loading originals and print media

This chapter introduces you to loading originals and print media into your printer.

This chapter includes:

• Loading originals

• Selecting print media

• Changing the size of the paper in the paper tray

• Printing on special print materials

• Setting the paper size and type

LOADING ORIGINALS

You can use the scanner glass or ADF to load an original for copying, scanning, and sending a fax.

On the scanner glass

Ensure that no originals are in the ADF. If an original is detected in the ADF, the printer gives it priority over the orig i n al on the scanner glass. To get the best scan quality, especially for colored or gray-scaled images, use the scanner glass.

1. Lift and open the scanner lid.

2. Place the original face down on the scanner glass and align it with the

registration guide at the top left corner of the glass.

3. Close the scanner lid.

• Be careful not to break the scan glass. You may get hurt.

• Be careful not to let the scan cover fall over your hands. You may get hurt.

• When scanning or copying, do not look at the light inside the scanner. It is harmful for your eyes and it can be dangerous.

• Leaving the scanner lid open while copying may affect copy quality and toner consumption.

• Dust on the scanner glass may cause black spots on the printout. Always keep the scanner glass clean.

• If you are copying a page from a book or magazine, lift the scanner lid until its hinges are caught by the stopper and then close the lid. If the book or magazine is thicker than 30 mm, start copying with the lid open.

In the ADF

Using the ADF, you can load up to 15 sheets of paper (75 g/m2, 20 lb bond) for one job.

When you use the ADF:

• In the ADF: Do not load paper smaller than 142 x 148 mm (5.6 x

5.8 inches) or larger than 216 x 356 mm (8.5 x 14 inches).

• Do not attempt to load the following types of paper:

- carbon-paper or carbon-backed paper

- coated paper

- onion skin or thin paper

- wrinkled or creased paper

- curled or rolled paper

- torn paper

• Remove all staples and paper clips before loading.

• Ensure any glue, ink, or correction fluid on the paper is completely dry before loading.

• Do not load originals that include different sizes or weights of paper.

• Do not load booklets, pamphlets, transparencies, or documents having other unusual characteristics.

1. Flex or fan the edge of the paper stack to separate the pages before loading originals.

Loading originals and print media |23

Page 24

2. Load the original face up into the ADF. Ensure that the bottom of the original stack matches the paper size marked on the document input tray.

3. Adjust the document width guides to the paper size.

SELECTING PRINT MEDIA

You can print on a variety of print media, such as plain paper, envelopes, labels, and transparencies. Always use print media that meet the guidelines for use with your printer. Print media that does not meet the guidelines outlined in this user’s guide may cause the following problems:

• Poor print quality

• Increased paper jams

• Premature wear on the printer. Properties, such as weight, composition, grain, and moisture content, are important factors that affect the printer’s performance and the output quality. When you choose print materials, consider the following:

• The type, size and weight of the print media for your printer are described later in this section.

• Desired outcome: The print media you choose should be appropriate for your project.

• Brightness: Some print media are whiter than others and produce sharper, more vibrant images.

• Surface smoothness: The smoothness of the print media affects how crisp the printing looks on the paper.

• Some print media may meet all of the guidelines in this section and still not produce satisfactory results. This may be the result of improper handling, unacceptable temperature and humidity levels, or other variables over which Dell has no control.

• Before purchasing large quantities of print media, ensure that meets the requirements specified in this user’s guide.

Using print media that does not meet these specifications may cause problems, requiring repairs. Such repairs are not covered by Dell’s warranty or service agreements.

Dust on the ADF glass may cause black lines on the printout. Always keep the ADF glass clean.

Be careful not to put your hands in the ADF roller. You may get hurt.

Ensure that you do not use the inkjet photo paper with this printer. It could cause damage to the printer.

24 | Loading originals and print media

Page 25

Specifications on print media

TYPE SIZE DIMENSIONS

Plain paper Letter 216 x 279 mm (8.5 x 11 inches)

Legal 216 x 356 mm (8.5 x 14 inches) US Folio 216 x 330 mm (8.5 x 13 inches) A4 210 x 297 mm (8.26 x 11.69 inches) Oficio 216 x 343 mm (8.5 x 13.5 inches) JIS B5 182 x 257 mm (7.16 x 10.11 inches) ISO B5 176 x 250 mm (6.93 x 9.84 inches) Executive 184 x 267 mm (7.25 x 10.5 inches) Statement 140 x 216 mm (5.5 x 8.5 inches) A5 148 x 210 mm (5.82 x 8.26 inches) A6 105 x 148 mm (4.13 x 5.82 inches)

Envelope Envelope Monarch 98 x 191 mm (3.87 x 7.5 inches)

Envelope 6 3/4 92 x 165 mm (3.62 x 6.5 inches) Envelope No. 10 105 x 241 mm (4.12 x 9.5 inches) Envelope No. 9 98 x 225 mm (3.87 x 8.87 inches)

60 to 105 g/m

75 to 90 g/m

WEIGHT

(16 to 28 lb bond) • 150 sheets of 75 g/m

CAPACITY

(20 lb bond) paper for the tray

(20 to 24 lb bond)

5 sheet for manual feeding in the tray

Envelope DL 110 x 220 mm (4.33 x 8.66 inches) Envelope C5 162 x 229 mm (6.37 x 9.01 inches) Envelope C6 114 x 162 mm (4.48 x 6.38 inches)

Thick paper See to the Plain

See to the Plain paper section

90 to 105 g/m2 (24 to 28 lb bond)

paper section

Thin paper See to the Plain

See to the Plain paper section

60 to 70 g/m

paper section

Labels Card stock Post card 101.6 x 152.4 mm (4 x 6 inches)

Transparency

Glossy paper Letter, A4 See to the Plain paper section Minimum size (custom) 76 x 160 mm (3 x 6.3 inches)

Letter, A4 See to the Plain paper section

120 to 150 g/m2 (37 to 40 lb bond) 105 to 163 g/m 138 to 146 g/m2 (37 to 39 lb bond) 160 g/m 60 to 163 g/m

Maximum size (custom) 216 x 356 mm (8.5 x 14 inches)

a.If media weight is over 105 g/m

(28 lb bond), load a paper into the tray one by one. b.Maximum capacity may differ depending on media weight, thickness, and environmental cond itions. c.Smoothness: 100 to 250 (sheffield) d.Recommended media: Transparency for a Color Laser Printers by 3M such as PP2500.

(16 to19 lb bond)

(28 to 43 lb bond)

(44 lb bond)

(16 to43 lb bond)

5 sheet for manual feeding in the tray

1 sheet for manual feeding in the tray

Loading originals and print media |25

Page 26

Media sizes supported in each mode

MEDIA TYPE GUIDELINES

MODE SIZE SOURCE

Copy mode Letter, A4, Legal,

Oficio, US Folio, Executive, JIS B5, A5, A6

Print mode All sizes supported by

the printer

Fax mode Letter, A4, Legal tray 1

tray 1

Guidelines for special print media

MEDIA TYPE GUIDELINES

Envelopes • Successful printing on envelopes depends upon the

quality of the envelopes. When selecting envelopes, consider the following factors:

- Weight: The weight of the envelope paper should not exceed 90 g/m

- Construction: Prior to printing, envelopes should lie flat with less than 6 mm curl, and should not contain air.

- Condition: Envelopes should not be wrinkled, nicked, or otherwise damaged.

- Temperature: You should use envelopes that are compatible with the heat and pressure of the printer during operation.

• Use only well-constructed envelopes with sharp and well creased folds.

• Do not use stamped envelopes.

• Do not use envelopes with clasps, snaps, windows, coated lining, self-adhesive seals, or other synthetic materials.

• Do not use damaged or poorly made envelopes.

• Ensure that the seam at both ends of the envelope extends all the way to the corner of the envelope.

or jamming may occur.

Envelopes (Continued)

Labels • To avoid damaging the printer, use only labels

• Envelopes with a peel-off adhesive strip or with more than one flap that folds over to seal must use adhesives compatible with the printer’s fusing temperature for 0.1 second. Check your printer’s specification to view the fusing temperature, see "Printer specifications" on page 73. The extra flaps and strips might cause wrinkling, creasing, or jams, and may even damage the fuser.

• For the best print quality, position margins no closer than 15 mm from the edges of the envelope.

• Avoid printing over the area where the envelope’s seams meet.

designed for use in laser printers.

- When selecting labels, consider the following

factors:

- Adhesives: The adhesive material should be

stable at your printer’s fusing temperature. Check your printer’s specification to know the fusing temperature, see "General specifications" on page 72.

- Arrangement: Only use labels with no exposed

backing between them. Labels can peel off sheets that have spaces between the labels, causing serious jams.

- Curl: Prior to printing, labels must lie flat with no

more than 13 mm of curl in any direction.

- Condition: Do not use labels with wrinkles,

bubbles, or other indications of separation.

• Ensure that there is no exposed adhesive material between labels. Exposed areas can cause labels to peel off during printing, which can cause paper jams. Exposed adhesive can also cause damage to printer components.

• Do not run a sheet of labels through the printer more than once. The adhesive backing is designed for only a single pass through the printer.

• Do not use labels that are separating from the backing sheet or are wrinkled, bubbled, or otherwise damaged.

26 | Loading originals and print media

1 Acceptable 2 Unacceptable

Card stock or custom-sized materials

• Do not print on media smaller than 76 mm wide or 356 mm long.

• In the software application, set margins at least

6.4 mm away from the edges of the material.

Page 27

MEDIA TYPE GUIDELINES

Preprinted paper

• Letterhead must be printed with heat-resistant ink that will not melt, vaporize, or release hazardous emissions when subjected to the printer’s fusing temperature for 0.1 second. Check your printer’s specification to know the fusing temperature, see "General specifications" on page 72.

• Letterhead ink must be non-flammable and should not adversely affect printer rollers.

• Forms and letterhead should be sealed in a moisture-proof wrapping to prevent changes during storage.

• Before you load preprinted paper, such as forms and letterhead, verify that the ink on the paper is dry. During the fusing process, wet ink can come off preprinted paper, reducing print quality.

Using photographic paper or coated paper may cause problems, requiring repairs. Such repairs are not covered by Dell’s warranty or service agreements.

4. Slide the paper length guide until it lightly touches the end of the paper

stack. Squeeze the paper width guide and slide it to the edge of the paper stack without causing it to bend.

For paper smaller than Letter-sized, return the paper guides to their original positions and adjust the paper length guide and paper width guide.

CHANGING THE SIZE OF THE PAPER IN THE PAPER TRAY

To load longer sizes of paper, such as Legal-sized paper, you need to adjust the paper guides to extend the paper tray. To change the tray 1 size to other size, you must adjust the paper length guide properly.

1. Pull the tray 1 out of the printer. Open the paper cover and remove paper from the tray 1 if necessary.

2. Pressing and unlatching the guide lock in the top of the tray, pull the tray out manually.

3. Load paper into the tray.

If the paper that you need to print is shorter than length 222 mm (8.74 inches), press and unlatch the guide lock in the tray, push the tray in manually.

Adjust the paper length guide and paper width guide.

• Do not push the paper width guides far enough to cause the materials to warp.

• If you do not adjust the paper width guides, it may cause paper jams.

5. Close the paper cover.

Loading originals and print media |27

Page 28

6. Slide the tray 1 back into the printer.

7. After loading paper, set the paper type and size for the tray. See "Setting

the paper size and type" on page 29.

• Due to insufficient paper in the tray, the paper length guide moves inward, load the tray with enough paper.

• If you experience problems with paper feed, load a paper into the tray one by one.

• You can load previously printed paper. The printed side should be facing up with an uncurled edge at the front. If you experience problems with paper feed, turn the paper around. Note that print quality is not guaranteed.

The tray is preset to Letter or A4 size, depending on your country. To change the size to A4 or Letter, you must adjust the lever and paper width guide properly.

1 Pull the tray out of the printer. Open the paper cover and remove paper

from the tray if necessary.

2 If you want to change the size to Letter, hold the lever at the back of the

tray, and rotate the lever clockwise.

3 Squeeze the paper width guide and slide it to the edge of the lever.

28 | Loading originals and print media

If you want to change the size to A4, first move the paper width guide to left and rotate the lever counterclockwise. If you force the lever, it could damage the tray.

Page 29

PRINTING ON SPECIAL PRINT MATERIALS

The printer can hold special sizes and types of print material, such as postcards, note cards, and envelopes. Especially, it is useful for single page printing on letterhead or colored paper.

Feeding the print material manually

• Load only one size of print media at a time in the tray.

• To prevent paper jams, do not add paper when there is still paper in the tray. This also applies to other types of print media.

• Print media should be loaded face up with the side you want to print, and the top edge going into the tray first. Place print materials in the center of the tray.

• Always load only the specified print media to avoid paper jams and print quality problems. See "Selecting print media" on page 24.

• Flatten any curl on postcards, envelopes, and labels before loading them into the tray.

1. Load the paper. See "Changing the size of the paper in the paper tray" on page 27.

Depending on the media type you are using, keep the following loading guidelines:

• Envelopes: Flap side down and with the stamp area on the top left side.

• Labels: Print side up and top short edge entering the printer first.

• Preprinted paper: Design side up with the top edge toward the printer.

• Card stock: Print side up and the short edge entering the printer first.

• Previously printed paper: Previously printed side down with an uncurled edge toward the printer.

2. When you print in an application, start the print menu.

3. Before you print, open printer properties.

4. Press the Paper tab in printer properties, and select an appropriate

paper type.

If you want to use a label, set the paper type to Label.

SETTING THE PAPER SIZE AND TYPE

After loading paper in the paper tray, you need to set the paper size and type using the control panel buttons. These settings will apply to Copy and Fax modes. For computer-printing, you need to select the paper size and type in the application you use on your computer.

1. Press Menu until System Setup appears on the bottom line of the display and press OK.

2. Press the left/right arrow until Paper Setup appears and press OK.

3. Press OK when Paper Size appears.

4. Press the left/right arrow until the paper size you are using appears and press OK.

5. Press the left/right arrow until Paper Type appears and press OK.

6. Press the left/right arrow until the paper type you are using appears and press OK.

7. Press Stop/Clear to return to ready mode.

If you want to use special sized paper such as billing paper, select Custom in the Paper tab in the printer properties. See Software section.

5. Select Manual Feeder in paper source, then press OK.

6. Start printing in the application.

7. Press the Color Start or

then the printer starts printing.

• If you are printing multiple pages, load the next sheet after first page prints out, and press the Color Start or Repeat this step for every page to be printed.

• The settings you change remain in effect only while you are using the current application.

Black Start

button on the printer to start feeding,

Black Start

button.

Loading originals and print media |29

Page 30

copying

This chapter gives you step-by-step instructions for copying documents.

This chapter includes:

• Copying

• Changing the settings for each copy

• Changing the default copy settings

• Using special copy features

• Setting copy timeout

COPYING

1. Press Copy. Ready to Copy appears on the top line of the display.

2. Load originals face up into the ADF, or place a single original face down

on the scanner glass. For details about loading an original. See "Loading originals" on

page 23.

3. Enter the number of copies using the number keypad, if necessary.

4. If you want to customize the copy settings including copy size, darkness,

and original type, by using the control panel buttons. See "Changing the settings for each copy" on page 30. If necessary, you can use special copy features, such as 2-up or 4-up copying.

5. Press Color Start to begin color copying. Or, press Black Start to begin black and white copying.

You can cancel the copy job during an operation. Press Stop/Clear, and the copying will stop.

CHANGING THE SETTINGS FOR EACH COPY

Your printer provides default settings for copying so that you can quickly and easily make a copy. However, if you want to change the options for each copy, use the copy function buttons on the control panel.

If you press Stop/Clear while setting the copy options, al l of th e options you have set for the current copy job will be canceled and returned to their default status. Or, they will automatically return to their default status after the printer completes the copy in progress.

Darkness

If you have an original containing faint markings and dark images, you can adjust the brightness to make a copy that is easier to read.

1. Press Copy.

2. Press Menu until Copy Feature appears on the bottom line of the display and press OK.

3. Press the left/right arrow until Darkness appears and press OK.

4. Press the left/right arrow until the contrast mode you want appears and press OK.

•Light:Works well with dark print.

•Normal:Works well with standard typed or printed originals.

•Dark:Works well with light print.

5. Press Stop/Clear to return to ready mode.

Original Type

The original type setting is used to improve the copy quality by selecting the document type for the current copy job.

1. Press Copy.

2. Press Menu until Copy Feature appears on the bottom line of the display and press OK.

3. Press the left/right arrow until Original Type appears and press OK.

4. Press the left/right arrow until the image mode you want appears and press OK.

•Text:Use for originals containing mostly text.

•Text/Photo:Use for originals with mixed text and photographs.

•Photo:Use when the originals are photographs.

• Magazine: Use when the originals are magazines.

5. Press Stop/Clear to return to ready mode.

Reduced or enlarged copy

You can reduce or enlarge the size of a copied image from 25% to 400% when you copy original documents from the scanner glass, or from 25% to 100% from the ADF.

To select from the predefined copy sizes:

1. Press Copy.

2. Press Menu until Copy Feature appears on the bottom line of the

display and press OK.

3. Press the left/right arrow until Reduce/Enlarge appears and press

OK.

4. Press the left/right arrow until the size setting you want appears and

press OK.

To scale the copy by directly entering the scale rate:

1. Press Copy.

2. Press Menu until Copy Feature appears on the bottom line of the

display and press OK.

3. Press the left/right arrow until Reduce/Enlarge appears and press

OK.

4. Press the left/right arrow until Custom appears and press OK.

5. Press the left/right arrow to enter the copy size you want. Pressing

and holding the button allows you to quickly scroll to the number you want.

6. Press OK to save the selection.

7. Press Stop/Clear to return to ready mode.

When you make a reduced copy, black lines may appear at the bottom of your copy.

30 | Copying

Page 31

CHANGING THE DEFAULT COPY SETTINGS

The copy options, including darkness, original type, copy size, and number of copies, can be set to those most frequently used. When you copy a document, the default settings are u sed unless they have been changed by using the corresponding buttons on the control panel.

1. Press Copy.

2. Press Menu until Copy Setup appears on the bottom line of the display and press OK.

3. Press OK when Change Default appears.

4. Press the left/right arrow until the setup option you want appears and press OK.

5. Press the left/right arrow until the setting you want appears and press OK.

6. Repeat steps 4 through 5, as needed.

7. Press Stop/Clear to return to ready mode.

While you are setting copy options, pressing Stop/Clear cancels the changed settings and restores the defaults.

5. Turn the original over and place it on the scanner glass, where arrows indicate as shown. Then, close the scanner lid.

6. Press Color Start to begin color copying. Or, press Black Start to begin black and white copying

• If you do not press the Color Start or Black Start button, only the front side will be copied.

• If the original is larger than the printable area, some portions may not be printed.

• If you press Stop/Clear or if no buttons are pressed for approximately 30 seconds, the printer cancels the copy job and returns to ready mode.

ID CARD COPYING

Your printer can print 2-sided originals on one sheet of A4-, Letter-, Legal-, Folio-, Oficio-, Executive-, B5-, A5-, or A6-sized paper.

The printer prints one side of the original on the upper half of the paper and the other side on the lower half without reducing the size of the original. This feature is helpful for copying a small-sized item, such as a business card.

The original must be placed on the scanner glass to use this feature.

1. Press ID Copy.

2. Place the front side of an original facing down on the scanner glass

where arrows indicate as shown, and close the scanner lid.

3. Place Front Side and Press[Start] appears on the display.

4. Press Color Start or Your printer begins scanning the front side and shows Place Back Side and Press[Start]

Black Start

USING SPECIAL COPY FEATURES

You can use the following copy features:

2-up or 4-up copying

Your printer can print 2 or 4 original images reduced to fit onto one sheet of paper.

1. Press Copy.

2. Press Menu until Copy Feature appears on the bottom line of the display and press OK.

3. Press the left/right arrow until Layout appears and press OK.

4. Press the left/right arrow until 2-Up or 4-Up appears and press OK.

5. Press Stop/Clear to return to ready mode.

You cannot adjust the copy size using the Reduce/Enlarge menu for making a 2- or 4-up copy.

Poster copying

Your printer can print an image onto 9 sheets of paper (3x3). You can paste the printed pages together to make one poster-sized document.

This copy feature is available only when you place originals on the scanner glass.

1. Press Copy.

2. Press Menu until Copy Feature appears on the bottom line of the display and press OK.

3. Press the left/right arrow until Layout appears and press OK.

4. Press the left/right arrow until Poster Copy appears and press OK.

1 2

3 4

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5. Press Stop/Clear to return to ready mode.

Your original is divided into 9 portions. Each portion is scanned and printed one by one in the following order:

Clone copying

Your printer can print multiple image copies from the original document on a single page. The number of images is automatically determined by the original image and paper size.

This copy feature is available only when you place originals on the scanner glass.

1. Press Copy.

2. Press Menu until Copy Feature appears on the bottom line of the display and press OK.

3. Press the left/right arrow until Layout appears and press OK.

4. Press the left/right arrow until Clone Copy appears and press OK.

5. Press Stop/Clear to return to ready mode.

You cannot adjust the copy size using the Reduce/Enlarge menu while making a clone copy.

Erasing background images

You can set the printer to print an image without its background. This copy feature removes the background color and ca n be he l pf ul when copying an original containing color in the background, such as a newspaper or a catalog.

1. Press Copy.

2. Press Menu until Copy Feature appears on the bottom line of the display and press OK.

3. Press the left/right arrow until Adjust Bkgd. appears and press OK.

4. Press the left/right arrow until the binding option you want appears.

• Off: Does not use this feature.

• Auto: Optimizes the background.

• Enhance Lev. 1 ~ 2: The higher the number is, th e more vivid the

background is.

• Erase Lev. 1 ~ 4: The higher the number is, the lighter the

background is.

5. Press OK to begin copying.

6. Press Stop/Clear to return to ready mode.

SETTING COPY TIMEOUT

You can set the time the printer waits before it restores the default copy settings, if you do not start copying after changing them on the control panel.

1. Press Menu until System Setup appears on the bottom line of the display and press OK.

2. Press OK when Machine Setup appears.

3. Press the left/right arrow until Timeout appears and press OK.

4. Press the left/right arrow until the time setting you want appears.

Selecting Off means that the printer does not restore the default settings until you press Black Start or Color Start to begin copying, or Stop/

Clear to cancel.

5. Press OK to save your selection.

6. Press Stop/Clear to return to ready mode.

Gray enhance copying

When you copy the original in gray scale, use this feature for the better quality of copy-output. This feature is only for the copy in gray scale.

1. Press Copy.

2. Press Menu until Copy Feature appears on the bottom line of the display and press OK.

3. Press the left/right arrow until Gray Enhance appears and press OK.

4. Press the left/right arrow to select On.

5. Press OK to begin copying.

6. Press Stop/Clear to return to ready mode.

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scanning

Scanning with your printer lets you turn pictures and text into digital files that can be stored on your computer.

This chapter includes:

• Scanning basics

• Scanning from the control panel

• Scanning by a network connection

• Changing the settings for each scan job

• Changing the default scan settings

• Setting up Address Book

The maximum resolution that can be achieved depends upon various factors, including computer speed, available disk space, memory, the size of the image being scanned, and bit depth settings. Thus, depending on your system and what you are scanning, you may not be able to scan at certain resolutions, especially using enhanced resolution.

SCANNING BASICS

You can scan the originals with your printer via an USB cable or the network.

• Dell Scan Manager: You just walk to the printer with the originals and scan them from the control panel then, the scanned data will be stored in the connected computer’s My Documents folder. When the setup installation is completed, then you have installed the Dell Scan Manager on your computer already. This feature can be used via the USB connection or the network connection. See next section (Setting scan information in Dell Scan Manager.).

• TWAIN: TWAIN is the one of the preset imaging applications. Scanning an image launches the selected application, enabling you to control the scanning process. See Software section. This feature can be used via the USB connection or the network connection. See Software section.

• SmarThru: This feature is the accompanying software for your printer. You can use this program to scan images or documents, and this feature can be used via the USB connection or the network connection. See Software section.

• WIA: WIA stands for Windows Images Acquisition. To use this feature your computer must be connected directly to the printer with a USB cable. See Software section.

• Email: You can send the scanned image as an attachment to an email. See "Registering authorized users" on page 34.

SCANNING FROM THE CONTROL PANEL

Your printer offers you to scan from the control panel and easily send the scanned document to connected computer's My Documents folder. In order to use this function, your printer and computer must be connect by USB cable or by network. Also, with the offered Dell Scan Manager program, scanned documents can be opened with the program you have setup previously. Such as Microsoft Paint, Email, SmarThru, OCR can be added to the application program. See "Setting scan information in Dell Scan Manager." on page 33.

Scanned images can be saved as BMP, JPEG, TIFF, or PDF files.

Setting scan information in Dell Scan Manager.

You can find out about Dell Scan Manager program information and installed scan driver's condition. Also, you can change scan settings and add or delete the folders where scanned documents to computer are saved by the Dell Scan Manager program.

Scan Manager program can only be used in the Windows system.

1. Press Start→Control Panel→ Dell Scan Manager. Dell Scan Manager Administration appears.

2. Select the appropriate printer from the Dell Scan Manager.

3. Press Properties.

4. Set Scan Button allows you to change the saving destination and scan

settings, add or delete application program and format files. You can change the scanning printer by using Change Port. (Local or

Network)

5. Press OK after setting is done.

Scanning to application programs

1. Ensure that your printer and computer are turned on and properly

connected to each other.

2. Load originals face up into the ADF, or place a single original face down on the scanner glass. For details about loading an original. See "Loading originals" on page 23.

3. Press Scan/Email. Ready to Scan appears on the top line of the display.

4. Press the left/right arrow until Scan to PC appears on the bottom line of

the display and press OK.

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5. Press the left/right arrow until Local PC appears on the bottom line of the display and press OK. If the printer connected to a network, select Network PC and press OK.

If you see a Not Available message, check the port connection.

If you selected Network PC, select your registered user ID and enter the PIN. Press OK.

• ID is the same ID as the registered ID for Dell Scan Manager.

• PIN is the 4 digit number registered for Dell Scan Manager.

6. From Scan Destination, press the left/right arrow until the application program you want appears, then press OK. Default setting is My Documents.

To add or delete the folder where the scanned file is saved, add or delete the application program in Dell Scan Manager→Set Scan

Button.

7. Press the left/right button until the setting you want appears then press OK.

• Resolution: Sets the image resolution.

• Scan Color: Sets the color mode.

• Scan Format: Sets the file format in which the image is to be saved.

• Scan Size: Sets the image size.

• Scan Format appears only when you selected the Scan Destination to My Documents.

• If you want to scan from the default setting, press Color Start or

Black Start

8. Scanning begins.

• Scanned image is saved in computer's My Documents→ My Pictures→Dell folder.

• You can use Twain driver to scan quickly in Dell Scan Manager program.

• You can also scan by pressing Window's Start→Control Panel→ Dell Scan Manager→Quick Scan.

SCANNING BY A NETWORK CONNECTION

If you have connected your printer to a network and set up network parameters correctly, you can scan and send images over the network.

Setting up an e-mail account

To scan and send an image as an email attachment, you need to set up network parameters using Embedded Web Service.

1. Enter your printer’s IP address as the URL in a browser and click Go to access the web site of your printer.

2. Click Machine Settings and E-mail Setup.

3. Select IP Address or Host Name.

4. Enter the IP address in dotted decimal notation or as a host name.

5. Enter the server port number, from 1 to 65535.

The default port number is 25.

6. Check the box next to SMTP Requires Authentication to require authentication.

7. Enter the SMTP server login name and password.

8. Click Apply.

If the authentication method of SMTP server is POP3 before SMTP, check the box next to SMTP Requires POP3 Before

SMTP Authentication. a. Enter the IP address in dotted decimal notation or as a host

name.

b. Enter the server port number, from 1 to 65535. The default

port number is 25.

Registering authorized users

1. Enter your printer’s IP address as the URL in a browser and click Go

to access the web site of your printer.

2. Click Machine Settings and User Authentication.

3. Click Add.

4. Select index number corresponding to the location for storing the

entry, from 1 to 50.

5. Enter user name, auth ID, password and e-mail address. You need to enter the registered user ID and password in the printer when you start scanning to email from the control panel.

6. Click Apply.

Scanning to Email

You can scan and send an image as an email attachment. You first need to set up your email account in Embedded Web Service. See "Setting up an e-mail account" on page 34.

Before scanning, you can set the scan options for your scan job. See "Changing the settings for each scan job" on page 35.

1. Ensure that your printer is connected to a network.

2. Place a single document face down on the document glass. OR load the

document(s) face up into the ADF. For details about loading an original. See "Loading originals" on

page 23.

3. Press Scan/Email.

4. Press the left/right arrow until Scan to Email appears on the bottom line

of the display and press OK.

If you registered Auth Id, Password and checked Enable Auth User in User Authentication on Embedded Web Service, My Log in ID and Password appear. Enter the Auth Id and Password for your printer. Go to step 6.

5. When From appears on the top line of the display, enter the sender’s email address and press OK.

6. When DestinationEmail appears on the top line of the display, enter the recipient’s email address and press OK. If you have set up Address Book, you can use a speed button or a speed email or group email number to retrieve an address from memory. See "Setting up Address Book" on page 35.

7. To enter additional addresses, press OK when Yes appears and repeat step 6.

To continue to the next step, press the left/right arrow to select No and press OK.

8. If the display asks if you want to send the email to your account, press the left/right arrow to select Yes or No and press OK.

This prompt does not appear if you have activated the Auto Send To Self option in the email account setup.

9. Enter an email subject and press OK.

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10.Press the left/right arrow until the file format you want appears and press OK or Start.

The printer begins scanning and then sends the email.

11.If the printer asks if you want to log off your account, press the left/right arrow to select Yes or No and press OK.

12.Press Stop/Clear to return to ready mode.

CHANGING THE SETTINGS FOR EACH SCAN JOB

Your printer provides you with the following setting options to allow you to customize your scan jobs.

• Scan Size: Sets the image size.

• Original Type: Sets the original document’s type.

• Resolution: Sets the image resolution.

• Scan Color: Sets the color mode.

• Scan Format: Sets the file format in which the image is to be saved. If

you select TIFF or PDF, you can select to scan multiple pages. Depending on the selected scan type, this option may not appear.

To customize the settings before starting a scan job:

1. Press Scan/Email.

2. Press Menu until Scan Feature appears on the bottom line of the display and press OK.

3. Press the left/right arrow until the scan type you want appears and press OK.

4. Press the left/right arrow until the scan setting option you want appears and press OK.

5. Press the left/right arrow until the desired status appears and press OK.

6. Repeat steps 4 and 5 to set other setting options.

7. When you have finished, press Stop/Clear to return to ready mode.

CHANGING THE DEFAULT SCAN SETTINGS

To avoid having to customize the scan settings for each job, you can set up default scan settings for each scan type.

1. Press Scan/Email.

2. Press Menu until Scan Setup appears on the bottom line of the display and press OK.

3. Press OK when Change Default appears.

4. Press the left/right arrow until the scan type you want appears and press OK.

5. Press the left/right arrow until the scan setting option you want appears and press OK.

6. Press the left/right arrow until the desired status appears and press OK.

7. Repeat steps 5 and 6 to change other settings.

8. To change the default settings for other scan types, press Back and

repeat from step 4.

9. Press Stop/Clear to return to ready mode.

SETTING UP ADDRESS BOOK

You can set up Address Book with the email addresses you use frequently via Embedded Web Service and then easily and quickly enter email addresses by entering the location numbers assigned to them in Address

Book.

Registering speed email numbers

1. Enter your printer’s IP address as the URL in a browser and click Go to

access the web site of your printer.

2. Click Machine Settings and E-mail Setup.

3. Click Local Address Book and Add.

4. Select a location number and enter the user name and e-mail address

you want.

5. Click Apply. You can also click Import and obtain your address book from your

computer.

Configuring group email numbers

Enter your printer’s IP address as the URL in a browser and click Go to access the web site of your printer.

1. Click Machine Settings and E-mail Setup.

2. Click Group Address Book and Add.

3. Select a group number and enter the group name you want.

4. Select speed email numbers that will be included in the group.

5. Click Apply.

Using Address Book entries

To retrieve an email address, use the following ways:

Speed email numbers

When you are prompted to enter a destination address while sending an email, enter the speed email number at which you stored the address you want.

• For a one-digit speed email location, press and hold the corresponding digit button from the number keypad.

• For a two- or three-digit speed email location, press the first digit button(s) and then hold down the last digit button.

You can search through memory for an entry by pressing Address

Book. See "Searching Address Book for an entry" on page 35.

Group email numbers

To use a group email entry, you need to search for and select it from memory.

When you are prompted to enter a destination address while sending an email, press Address Book. See "Searching Address Book for an entry" on page 35.

Searching Address Book for an entry

There are two ways to search for an address in memory. You can either scan from A to Z sequentially or search by entering the first letters of the name associated with the address.

Searching sequentially through memory

1. If necessary, press Scan/Email.

2. Press Address Book until Search & Send appears on the bottom line of the display and press OK.

3. Press the left/right arrow until the number category you want appears and press OK.

4. Press OK when All appears.

5. Press the left/right arrow until the name and address you want

appears. You can search upwards or downwards through the entire memory in alphabetical order.

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Searching with a particular first letter

1. If necessary, press Scan/Email.

2. Press Address Book until Search & Send appears on the bottom line of the display and press OK.

3. Press the left/right arrow until the number category you want appears and press OK.

4. Press the left/right arrow until ID appears and press OK.

5. Enter the first few letters of the name you want and press OK.

6. Press the left/right arrow until the name you want appears and press OK.

Printing Address Book

You can check your Address Book settings by printing a list.

1. Press Address Book until Print appears on the bottom line of the

display.

2. Press OK.

3. Press the left/right arrow until the option you want appears and press OK.

4. Press OK when Yes appears to confirm printing.

The selected information prints out.

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basic printing

This chapter explains common printing tasks.

This chapter includes:

• Printing a document • Canceling a print job

PRINTING A DOCUMENT

Your printer allows you to print from various Windows, or Macintosh applications. The exact steps for printing a document may vary depending on the application you use. For details about printing, see Software section.

CANCELING A PRINT JOB

If the print job is waiting in a print queue or print spooler, such as the printer group in Windows, delete the job as follows:

1. Click the Windows Start menu.

2. For Windows 2000, select Settings and then Printers.

For Windows XP/2003, select Printers and Faxes. For Windows Vista, select Control Panel → Hardware and Sound →

Printers.

3. Double-click the Dell 1235cn Color Laser MFP icon.

4. From the Document menu, select Cancel.

You can also access this window by simply double-clicking the printer icon at the bottom right corner of the Windows desktop.

You can also cancel the current job by pressing Stop/Clear on the control panel.

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faxing

This chapter gives you information about using your printer as a fax machine.

This chapter includes:

• Sending a fax

• Receiving a fax

It is recommended that you to use traditional analog phone services (PSTN: public switched telephone network) when connecting telephone lines to use Fax. If you use other Internet services (DSL, ISDN, VoIP), you can improve the connection quality by using the Micro-filter. The Micro-filter eliminates unnecessary noise signals and improves connection quality or Internet quality. Since the DSL Microfilter is not provided with the printer, contact your Internet Service provider for use on DSL Micro-filter.

1 Line Port 2 Micro filter 3 DSL modem / Telephone line

• Fax setup

Adjusting the document settings

Before starting to fax, change the following settings according to your original’s status to get the best quality.

Resolution

The default document settings produce good results when using typical text-based originals. However, if you send originals that are of poor quality, or contain photographs, you can adjust the resolution to produce a higher quality Fax.

1. Press

2. Press Menu, and then OK when Fax Feature appears on the bottom

line of the display.

3. Press OK when Resolution appears.

4. Press the left/right arrow until the option you want appears and press OK.

5. Press Stop/Clear to return to ready mode.

Recommended resolution settings for different original document types are described in the table below:

Fax

MODE RECOMMENDED FOR:

SENDING A FAX

Setting the fax header

In some countries, you are required by law to indicate your fax number on any fax you send. The printer ID, containing your telephone number and name or company name, will be printed at the top of each page sent from your printer.

1. Press Menu until System Setup appears on the bottom line of the display and press OK.

2. Press OK when Machine Setup appears.

3. Press OK when Machine ID appears.

4. Enter your name or the company name using the number keypad. You

can enter alphanumeric characters using the number keypad, and include special symbols by pressing the 0 button. For details on how to enter alphanumeric characters, see "Entering characters using the number keypad" on page 21.

5. Press OK to save the ID.

6. Press the left/right arrow until Machine Fax No. appears and press OK.

7. Enter your fax number using the number keypad and press OK.

8. Press Stop/Clear to return to ready mode.

Standard Originals with normal sized characters. Fine Originals containing small characters or thin

lines or originals printed using a dot-matrix printer.

Superfine Originals containing extremely fine detail. Super

Fine mode is enabled only if the printer with which you are communicating also supports the Super Fine resolution.

• For memory transmission, Superfine mode is not available. The resolution setting is automatically changed to Fine.

• When your printer is set to Superfine resolution and the fax machine with which you are communicating does not support Superfine resolution, the printer transmits using the highest resolution mode supported by the other fax machine.

Photo Fax Originals containing shades of gray or

photographs.

The resolution setting is applied to the current fax job. To change the default setting, see "Changing the default document settings" on page 44.

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Darkness

You can select the default contrast mode to fax your originals lighter or darker.

1. Press Fax.

2. Press Menu, and then OK when Fax Feature appears on the bottom

line of the display.

3. Press OK when Darkness appears.

4. Press the left/right arrow until the option you want appears and press OK.

5. Press Stop/Clear to return to ready mode.

The darkness setting is applied to the current fax job. To change the default setting, see "Changing the default document settings" on page 44.

Sending a fax automatically

1. Press

2. Load originals face up into the ADF, or place a single original face down

3. Adjust the resolution and the darkness to suit your fax needs.

4. Enter the receiving fax machine’s number.

5. Press Color Start or Black Start.

6. When you have finished, select No at the Another Page? prompt.

Fax

on the scanner glass. For details about loading an original. See "Loading originals" on

page 23. Ready to Fax appears on the top line of the display.

See "Adjusting the document settings" on page 38.

You can use speed dial numbers, or group dial numbers. For details about storing and searching for a number, see "Setting up Address Book" on page 44.

If an original is placed on the scanner glass, select Yes to add another page. Load another original and press OK.

After the number is dialed, the printer begins sending the fax when the receiving fax machine answers.

When you want to cancel a fax job, press Stop/Clear at any time while sending.

Sending a fax manually

1. Press

2. Load originals face up into the ADF, or place a single original face down

3. Adjust the resolution and the darkness to suit your fax needs.

4. Press On Hook Dial. You hear a dial tone.

5. Enter the receiving fax machine’s number.

6. Press Color Start or Black Start when you hear a high-pitched fax

Fax

on the scanner glass. For details about loading an original. See "Loading originals" on

page 23. See "Adjusting the document settings" on page 38.

You can use speed dial numbers, or group dial numbers. For details about storing and searching for a number, see "Setting up Address Book" on page 44.

signal from the remote fax machine.

When you want to cancel a fax job, press Stop/Clear at any time while sending.

Confirming a transmission

When the last page of your original has been sent successfully, the printer beeps and returns to ready mode.

When something goes wrong while sending your fax, an error message appears on the display. For a list of error messages and their meanings, see "Understanding display messages" on page 62. If you receive an error message, press Stop/Clear to clear the message and try to send the fax again.

You can set your printer to print a confirmation report automatically each time sending a fax is completed. For further details, see "Send Report" on page 43.

Automatic redialing

When the number you have dialed is busy or there is no answer when you send a fax, the printer automatically redials the number every three minutes, up to seven times according to the factory default settings.

When the display shows Retry Redial?, press OK to redial the number without waiting. To cancel the automatic redialing, press Stop/Clear.

To change the time interval between redials and the number of redial attempts. See "Sending options" on page 43.

Redialing the last number

To redial the number you called last:

1. Press Redial/Pause.

2. When an original is loaded in the ADF, the printer automatically begins

to send. If an original is placed on the scanner glass, select Yes to add another page. Load another original and press

select No at the

Another Page?

prompt.

. When you have finished,

Sending a fax to multiple destinations

You can use the Multiple Send feature, which allows you to send a fax to multiple locations. Originals are automatically stored in memory and sent to a remote station. After transmission, the originals are automatically erased from memory. You cannot send a color fax using this feature.

1. Press Fax.

2. Load originals face up into the ADF, or place a single original face down

on the scanner glass. For details about loading an original. See "Loading originals" on

page 23.

3. Adjust the document resolution and darkness to suit your fax needs. See "Adjusting the document settings" on page 38.

4. Press Menu until Fax Feature appears on the bottom line of the display and press

5. Press the left/right arrow until Multi Send appears and press

6. Enter the number of the first receiving fax machine and press

You can press speed dial numbers or select Group Dial Number using

Address Book

page 44.

7. Enter the second fax number and press OK. The display asks you to enter another fax number to send the document.

8. To enter more fax numbers, press OK when Yes appears and repeat steps 6 and 7. You can add up to 10 destinations.

Button. For details, see "Setting up Address Book" on

Once you entered a group dial number, you cannot enter another group dial numbers anymore.

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9. When you have finished entering fax numbers, press the left/right arrow to select No at the Another No.? prompt and press OK.

The original is scanned into memory before transmission. The display shows memory capacity and the number of pages being stored in memory.

10.If an original is placed on the scanner glass, select Yes to add another page. Load another original and press OK. When you have finished, select No at the Another Page? prompt. The printer begins sending the fax to the numbers you entered in the order in which you entered them.

Sending a delayed fax

You can set your printer to send a fax at a later time when you will not be present. You cannot send a color fax using this feature.

1. Press

2. Load originals face up into the ADF, or place a single original face down

3. Adjust the document resolution and darkness to suit your fax needs.

4. Press Menu until Fax Feature appears on the bottom line of the display

5. Press the left/right arrow until Delay Send appears and press

6. Enter the number of the receiving printer using the number keypad.

7. Press OK to confirm the number. The display asks you to enter another

8. To enter more fax numbers, press OK when Yes appears and repeat

9. When you have finished entering fax numbers, press

10.Enter the job name you want and press OK.

11.Enter the time using the number keypad and press OK, or Black Start.

12.If an original is placed on the scanner glass, select Yes to add another

Fax

on the scanner glass. For details about loading an original. See "Loading originals" on page 23.

See "Adjusting the document settings" on page 38. and press OK.

You can press speed dial numbers or select Group Dial Number using

Address Book

page 44. fax number to which to send the document. steps 6 and 7. You can add up to 10 destinations.

Once you entered a group dial number, you cannot enter another group dial numbers anymore.

to select No at the Another No.? prompt and press OK.

For details on how to enter alphanumeric characters, see "Entering characters using the number keypad" on page 21. If you do not want to assign a name, skip this step.

If you set a time earlier than the current time, the fax will be sent at that time on the following day.

The original is scanned into memory before transmission. The display shows memory capacity and the number of pages being stored in memory.

page. Load another original and press OK. When you have finished, select No at the Another Page? prompt. The printer returns to ready mode. The display reminds you that you are in ready mode and that a delayed fax is set.

Button. For details, see "Setting up Address Book" on

the left/right arrow

3. Press the left/right arrow until Add Page appears and press OK.

4. Press the left/right arrow until the fax job you want appears and

press OK. When you have finished, select No at the Another Page? prompt.

The printer scans the original into memory and shows the total number of pages and the number of the added pages.

Canceling a delayed fax

1. Press Menu until Fax Feature appears on the bottom line of the display and press OK.

2. Press the left/right arrow until Cancel Job appears and press OK.

3. Press the left/right arrow until the fax job you want appears and press OK.

4. Press OK when Yes appears.

The selected fax is deleted from memory.

Sending a priority fax

Using the Priority Fax feature, a high priority fax can be sent ahead of reserved operations. The original is scanned into memory and immediately transmitted when the current operation is finished. In addition, priority transmission will interrupt a Multiple Send operation between stations (i.e., when the transmission to station A ends, before transmission to station B begins) or between redial attempts.

1. Press Fax.

2. Load originals face up into the ADF, or place a single original face down

on the scanner glass. For details about loading an original. See "Loading originals" on page 23.

3. Adjust the document resolution and darkness to suit your fax needs. See "Adjusting the document settings" on page 38.

4. Press Menu until Fax Feature appears on the bottom line of the display and press OK.

5. Press the left/right arrow until Priority Send appears and press OK.

6. Enter the number of the receiving printer.

You can use speed dial numbers, or group dial numbers. For details, see "Setting up Address Book" on page 44.

7. Press OK to confirm the number.

8. Enter the job name you want and press OK.

The original is scanned into memory before transmission. The display shows memory capacity and the number of pages being stored in memory.

9. If an original is placed on the scanner glass, select Yes to add another page. Load another original and press OK. When you have finished, select No at the Another Page? prompt. The printer shows the number being dialed and begins sending the fax.

Adding pages to a delayed fax

You can add pages to the delayed transmissions previously reserved in your printer’s memory.

1. Load the originals to be added and adjust document settings.

2. Press Menu until Fax Feature appears on the bottom line of the display and press OK.

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RECEIVING A FAX

Changing receiving modes

1. Press Fax.

2. Press Menu until Fax Setup appears on the bottom line of the display

and press OK.

3. Press the left/right arrow until Receiving appears and press

4. Press

5. Press the left/right arrow until the fax reception mode you want appears.

6. Press

7. Press Stop/Clear to return to ready mode.

when Receive Mode appears.

•In Fax mode, the printer answers an incoming fax call and immediately goes into the fax reception mode.

•In Tel mode, you can receive a fax by pressing On Hook Dial and then Color Start or Black Start. You can also pick up the handset of the extension phone and then press the remote receive code. See "Receiving manually using an extension telephone" on page 41.

•In Ans/Fax mode, an answering printer attached to your printer answers an incoming call, and the caller can leave a message on the answering printer. If the fax machine senses a fax tone on the line, the printer automatically switches to Fax mode to receive the fax. See "Receiving automatically in Ans/Fax mode" on page 41.

•In DRPD mode, you can receive a call using the Distinctive Ring Pattern Detection (DRPD) feature. Distinctive Ring is a telephone company service which enables an user to use a single telephone line to answer several different telephone numbers. For further details, see "Receiving faxes using DRPD mode" on page 41.

to save your selection.

• To use the Ans/Fax mode, attach an answering printer to the EXT socket on the back of your printer.

• If you do not want other people to view your received documents, you can use secure receiving mode. In this mode, all of the received faxes are stored in memory. For further details, see "Receiving in secure receiving mode" on page 42.

Receiving automatically in Fax mode

Your printer is preset to Fax mode at the factory. When you receive a fax, the printer answers the call on a specified number of rings and automatically receives the fax.

To change the number of rings, see "Ring to Answer" on page 43.

Receiving manually in Tel mode

You can receive a fax call by pressing On Hook Dial and then pressing Black Start or Color Start

printer. The printer begins receiving a fax and returns to ready mode when the

reception is completed.

when you hear a fax tone from the remote

Receiving manually using an extension telephone

This features works best when you are using an extension telephone connected to the EXT socket on the back of your printer. You can receive a fax from someone you are talking to on the extension telephone without going to the fax machine.

When you receive a call on the extension phone and hear fax tones, press the keys *9* on the extension phone. The printer receives the fax.

Press the buttons slowly in sequence. If you still hear the fax tone from the remote printer, try pressing *9* once again.

*9* is the remote receive code preset at the factory. The first and the last asterisks are fixed, but you can change the middle number to whatever you wish. For details about changing the code, see "Rcv Start Code" on page 43.

Receiving automatically in Ans/Fax mode

To use this mode, you must attach an answering printer to the EXT socket on the back of your printer.

If the caller leaves a message, the answering printer stores the message as it would normally. If your printer detects a fax tone on the line, it automatically starts to receive the fax.

• If you have set your printer to Ans/Fax mode and your answering printer is switched off, or no answering printer socket, your printer automatically goes predefined number of rings.

• If your answering printer has a user-selectable ring counter, set the printer to answer incoming calls within 1 ring.

• If you are in Tel mode (manual reception) when the answering printer is connected to your printer, you must switch off the answering printer, or the outgoing message from the answering printer will interrupt your phone conversation.

is connected to EXT

into Fax mode after a

Receiving faxes using DRPD mode

Distinctive Ring is a telephone company service which enables an user to use a single telephone line to answer several different telephone numbers. The particular number someone uses to call you is identified by different ringing patterns, which consist of vari o us comb inations of long and short ringing sounds. This feature is often used by answering services who answer telephones for many different clients and need to know which number someone is calling in on to properly answer the phone.

Using the Distinctive Ring Pattern Detection (DRPD) feature, your fax machine can learn the ring pattern you designate to be answered by the fax machine. Unless you change it, this ringing pattern will continue to be recognized and answered as a fax call, and all other ringing patterns will be forwarded to the extension telephone or answering printer plugged into the EXT socket. You can easily suspend or change DRPD at any time.

Before using the DRPD option, Distinctive Ring service must be installed on your telephone line by the telephone company. To set up DRPD, you will need another telephone line at your location, or someone available to dial your fax number from outside.

To set up the DRPD mode:

1. Press Fax.

2. Press Menu until Fax Setup appears on the bottom line of the display

and press

3. Press the left/right arrow until Receiving appears and press

4. Press the left/right arrow until DRPD Mode appears and press Waiting Ring appears on the display.

5. Call your fax number from another telephone. It is not necessary to

place the call from a fax machine.

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6. When your printer begins to ring, do not answer the call. The printer requires several rings to learn the pattern.

When the printer completes learning, the display shows Completed

DRPD Setup. If the DRPD setup fails, Error DRPD Ring appears.

Press

7. Press Stop/Clear to return to ready mode.

• DRPD must be set up again if you re-assign your fax number, or

• After DRPD has been set up, call your fax number again to verify

when DRPD Mode appears and start over from step 4.

connect the printer to another telephone line. that the printer answers with a fax tone. Then have a call placed to

a different number assigned to that same line to be sure the call is forwarded to the extension telephone or answering printer plugged into the EXT socket.

Receiving in secure receiving mode

You may need to prevent your received faxes from being accessed by unauthorized people. You can turn on secure receiving mode to restrict printing of received faxes when the printer is unattended. In secure receiving mode, all incoming faxes go into memory. When the mode is deactivated, any stored faxes are printed.

Activating secure receiving mode

1. Press Fax.

2. Press Menu and then press

bottom line of the display.

3. Press the left/right arrow until Secure Receive appears and press OK.

4. Press the left/right arrow until On appears and press

5. Enter a four-digit password you want to use and press

6. Re-enter the password to confirm it and press

7. Press Stop/Clear to return to ready mode.

When a fax is received in secure receiving mode, your printer stores it in memory and shows Secure Receive to let you know that there is a fax received.

when Fax Feature appears on the

Printing received faxes

1. Access the Secure Receive menu by following steps 1 through 3 in

“Activating secure receiving mode.”

2. Press the left/right arrow until Print appears and press OK.

3. Enter the four-digit password and press

The printer prints all of the faxes stored in memory.

Deactivating secure receiving mode

1. Access the Secure Receive menu by following steps 1 through 3 in

“Activating secure receiving mode.”

2. Press the left/right arrow until Off appears and press OK.

3. Enter the four-digit password and press

The mode is deactivated and the printer prints all faxes stored in memory.

4. Press Stop/Clear to return to ready mode.

Receiving faxes in memory

Since your printer is a multi-tasking device, it can receive faxes while you are making copies or printing. If you receive a fax while you are copying or printing, your printer stores incoming faxes in its memory. Then, as soon as you finish copying or printing, the printer automatically prints the fax.

Also, your printer receives faxes and stores them in its memory when there is no paper in the tray or no toner in the installed toner cartridge.

Forwarding faxes

You can forward your incoming and outgoing faxes to another fax machine or email address.

Forwarding sent faxes to another fax machine

You can set the printer to send copies of all outgoing faxes to a specified destination, in addition to the fax numbers you entered.

1. Press Fax.

2. Press Menu until Fax Feature appears on the bottom line of the display and press OK.

3. Press the left/right arrow until Forward appears and press OK.

4. Press OK when Fax appears.

5. Press the left/right arrow until Send Forward appears and press OK.

6. Press the left/right arrow to select On and press OK.

7. Enter the number of the fax machine to which faxes are to be sent and press OK.

8. Press Stop/Clear to return to ready mode.

Subsequent sent faxes will be forwarded to the specified fax machine.

Forwarding sent faxes to email address

You can set the printer to send copies of all outgoing faxes to a specified destination, in addition to the email address you entered.

1. Press Fax.

2. Press Menu until Fax Feature appears on the bottom line of the display and press OK.

3. Press the left/right arrow until Forward appears and press OK.

4. Press the left/right arrow until E-mail appears and press OK.

5. Press the left/right arrow until Send Forward appears and press OK.

6. Press the left/right arrow to select On and press OK.

7. Enter your email address and press OK.

8. Enter the email address to which faxes are to be sent and press OK.

9. Press Stop/Clear to return to ready mode.

Subsequent sent faxes will be forwarded to the specified email address.

Forwarding received faxes to another fax machine

You can set your printer to forward incoming faxes to another fax number during a specified time period. When a fax arrives at your printer, it is stored in memory. Then, the printer dials the fax number that you have specified and sends the fax.

1. Press Fax.

2. Press Menu until Fax Feature appears on the bottom line of the display and press OK.

3. Press the left/right arrow until Forward appears and press OK.

4. Press OK when Fax appears.

5. Press the left/right arrow until Rcv. Forward appears and press OK.

6. Press the left/right arrow until Forward appears and press OK.

To set the printer to print out a fax when fax forwarding has been completed, select Forward&Print.

7. Enter the number of the fax machine to which faxes are to be sent and press OK.

8. Enter the starting time and press OK.

9. Enter the ending time and press OK.

10.Press Stop/Clear to return to ready mode.

Subsequent received faxes will be forwarded to the specified fax machine.

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Forwarding received faxes to email address

You can set your printer to forward incoming faxes to the email address you entered.

1. Press Fax.

2. Press Menu until Fax Feature appears on the bottom line of the display and press OK.

3. Press the left/right arrow until Forward appears and press OK.

4. Press the left/right arrow until E-mail appears and press OK.

5. Press the left/right arrow until Rcv. Forward appears and press OK.

6. Press the left/right arrow until Forward appears and press OK.

To set the printer to print out a fax when fax forwarding has been completed, select Forward&Print.

7. Enter your email address and press OK.

8. Enter the email address to which faxes are to be sent and press OK.

9. Press Stop/Clear to return to ready mode.

Subsequent sent faxes will be forwarded to the specified email address.

FAX SETUP

Changing the fax setup options

Your printer provides you with various user-selectable options for setting up the fax system. You can change the default settings for your preferences and needs.

To change the fax setup options:

1. Press Fax.

2. Press Menu until Fax Setup appears on the bottom line of the display and press OK.

3. Press the left/right arrow to select Sending or Receiving and press OK.

4. Press the left/right arrow until the menu item you want appears and press OK.

5. Press the left/right arrow until the desired status appears or enter the value for the option you have selected, and press OK.

6. If necessary, repeat steps 4 through 5.

7. Press Stop/Clear to return to ready mode.

Sending options

OPTION DESCRIPTION

Redial Times You can specify the number of redial attempts. If

you enter 0, the printer will not redial.

Redial Term Your printer can automatically redial a remote fax

machine if it was busy. You can set an interval between attempts.

Prefix Dial You can set a prefix of up to five digits. This

number dials before any automatic dial number is started. It is useful for accessing a PABX exchange.

ECM Mode This mode helps with poor line quality and makes

sure any faxes you send are sent smoothly to any other ECM-equipped fax machine. Sending a fax using ECM may take more time.

OPTION DESCRIPTION

Send Report You can set your printer to print a confirmation

Image TCR This function allows users to know what fax

Dial Mode This setting may not be available depending on

report showing whether a transmission was successful, how many pages were sent, and more. The available options are On, Off, and On- Error, which prints only when a transmission is not successful.

messages have been sent by showing sent messages in the transmission report.

The first page of the message is turned into an image file than is printed on the transmission report so the users can see what messages have been sent.

However, you cannot use this function when sending fax without saving the data in the memory.

your country. If you cannot reach this option, your printer does not support this feature.

You can set the dial mode for your printer to either tone dialling or pulse dialling. If you have a public telephone system or a private branch exchange(PBX) system, you may need to select Pulse. Contact your local telephone company if you are not sure which dial mode to use.

If you select Pulse, some phone system features might not be available. It can also take longer to dial a fax or phone number.

Receiving options

OPTION DESCRIPTION

Receive Mode You can select the default fax receiving mode. For

Ring to Answer You can specify the number of times the printer

Stamp Rcv Name

Rcv Start Code This code allows you to initiate fax reception from

Auto Reduction When receiving a fax containing pages as long as

details on receiving faxes in each mode, see "Changing receiving modes" on page 41.

rings before answering an incoming call. This option allows the printer to automatically print

the page number, and the date and time of reception at the bottom of each page of a received fax.

an extension phone plugged into the EXT socket on the back of the printer. If you pick up the extension phone and hear fax tones, enter the code. It is preset to *9* at the factory.

or longer than the paper loaded in the paper tray, the printer can reduce the size of the original to fit the size of the paper loaded in the printer. Turn on this feature if you want to automatically reduce an incoming page.

With this feature set to Off, the printer cannot reduce the original to fit onto one page. The original will be divided and printed in actual size on two or more pages.

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OPTION DESCRIPTION

Discard Size When receiving a fax containing pages as long as

or longer than the paper in your printer, you can set the printer to discard a specific length from the end of the received fax. The printer will print the received fax on one or more sheets of paper, minus the data that would have been on the specified discard segment. When the received fax contains pages larger than the paper in your printer, and Auto Reduction has been turned on, the printer will reduce the fax to fit on the existing paper, and nothing will be discarded.

Junk Fax Setup This setting may not be available depending on

your country. Using this feature, the system will not accept faxes sent from remote stations whose numbers are stored in the memory as junk fax numbers. This feature is useful for blocking any unwanted faxes.

When you turn on this feature, you can access the following options to set junk fax numbers.

•Add:Allows you to set up to 10 fax numbers.

• Delete: Allows you to delete the desired junk

fax number. If you select Delete All, Allows you to delete all junk fax numbers.

DRPD Mode This mode enables a user to use a single

telephone line to answer several different telephone numbers. In this menu, you can set the printer to recognize which ring patterns to answer. For details about this feature, see "Receiving faxes using DRPD mode" on page 41.

Changing the default document settings

The fax options, including resolution and darkness, can be set to the most frequently used modes. When you send a fax, the default settings are used if they are not changed by using the corresponding button and menu.

1. Press Fax.

2. Press Menu until Fax Setup appears on the bottom line of the display and press OK.

3. Press the left/right arrow until Change Default appears and press OK.

4. Press OK when Resolution appears.

5. Press the left/right arrow until the resolution you want appears and press OK.

6. Press the left/right arrow until Darkness appears and press OK.

7. Press the left/right arrow until the darkness you want appears and press OK.

8. Press Stop/Clear to return to ready mode.

Printing sent fax report automatically

You can set the printer to print a report with detailed information about the previous 50 communication operations, including time and dates.

1. Press Fax.

2. Press Menu until Fax Setup appears on the bottom line of the display and press OK.

3. Press the left/right arrow until Auto Report appears and press OK.

4. Press the left/right arrow until On appears and press OK.

5. Press Stop/Clear to return to ready mode.

Setting up Address Book

You can set up Address Book with the fax numbers you use most frequently. Your printer provides you wit h th e follo w i ng features for setting up Address Book:

• Speed/Group dial numbers Before beginning to store fax numbers, ensure that your printer is in

Fax mode.

Speed dial numbers

You can store up to 240 frequently-used fax numbers in speed dial numbers.

Registering a speed dial number

1. Press Fax.

2. Press Address Book until New & Edit appears on the bottom line of the display and press OK.

3. Press OK when Speed Dial appears.

4. Enter a speed dial number between 0 and 239 and press OK.

If an entry is already stored in the number you choose, the display shows the name to allow you to change it. To start over with another speed dial number, press Back.

5. Enter the name you want and press OK. For details on how to enter alphanumeric characters, see "Entering

characters using the number keypad" on page 21.

6. Enter the fax number you want and press OK.

7. Press Stop/Clear to return to ready mode.

Editing speed dial numbers

1. Press Address Book until New & Edit appears on the bottom line of the display and press OK.

2. Press OK when Speed Dial appears.

3. Enter the speed dial number you want to edit and press OK.

4. Change the name and press OK.

5. Change the fax number and press OK.

6. Press Stop/Clear to return to ready mode.

Using speed dial numbers

When you are prompted to enter a destination number while sending a fax, enter the speed dial number at which you stored the number you want.

• For a one-digit (0-9) speed dial number, press and hold the corresponding digit button on the number keypad.

• For a two- or three-digit speed dial number, press the first digit button(s) and then hold down the last digit button.

You can also search through memory for an entry by pressing Address

Book. See "Searching Address Book for an entry" on page 45.

Group dial numbers

If you frequently send the same document to several destinations, you can group these destinations and set them under a group dial number. You can then use a group dial number to send a document to all of the destinations within the group. You can set up to 200 (0 through 199) group dial numbers using the destination’s existing speed dial numbers.

Registering a group dial number

1. Press Fax.

2. Press Address Book until New & Edit appears on the bottom line of the display and press OK.

3. Press the left/right arrow until Group Dial appears and press OK.

4. Enter a group dial number between 0 and 199 and press OK.

5. Enter the name you want and press OK.

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6. Enter a speed dial number and press OK.

7. Press OK when speed dial information appears correctly.

8. Press OK when Yes appears.

9. Repeat steps 5 and 6 to include other speed dial numbers into the

group.

10.When you have finished, press the left/right arrow to select No at the Another No.? prompt and press OK.

11.Press Stop/Clear to return to ready mode.

Editing a group dial number

You can delete a specific entry from a group or add a new number to the selected group.

1. Press Address Book until New & Edit appears on the bottom line of the display and press OK.

2. Press the left/right arrow until Group Dial appears and press OK.

3. Enter the group dial number you want to edit and press OK.

4. Enter the name you want to edit and press OK.

5. Enter the speed dial number you want to add or delete and press OK.

If you entered a new speed dial number, Add? appears. If you enter a speed dial number stored in the group, Delete? appears.

6. Press OK to add or delete the number.

7. Press OK when Yes appears to add or delete more numbers and

repeat steps 4 and 5.

8. When you have finished, press the left/right arrow to select No at the Another No.? prompt and press OK.

9. Press Stop/Clear to return to ready mode.

Using group dial numbers

To use a group dial entry, you need to search for and select it from memory.

When you are prompted to enter a fax number while sending a fax, press Address Book. See below.

Searching Address Book for an entry

There are two ways to search for a number in memory. You can either scan from A to Z sequentially, or you can search by entering the first letters of the name associated with the number.

Searching sequentially through the memory

1. If necessary, press Fax.

2. Press Address Book until Search & Dial appears on the bottom line of the display and press OK.

3. Press the left/right arrow until the number category you want appears and press OK.

4. Press OK when All appears.

5. Press the left/right arrow until the name and number you want

appears. You can search upwards or downwards through the entire memory in alphabetical order.

Searching with a particular first letter

1. If necessary, press Fax.

2. Press Address Book until Search & Dial appears on the bottom line of the display and press OK.

3. Press the left/right arrow until the number category you want

appears and press

4. Press the left/right arrow until ID appears and press OK.

5. Enter the first few letters of the name you want and press OK.

6. Press the left/right arrow until the name you want appears and press OK.

Deleting a Address Book entry

You can delete entries in Address Book one by one.

1. Press Address Book until Delete appears on the bottom line of the display and press OK.

2. Press the left/right arrow until the number category you want appears and press OK.

3. Press the left/right arrow until the searching method you want

appears and press OK. Select

Search All

entries in Address Book. Select Search ID to search for an entry by the first few letters of the name.

4. Press the left/right arrow until the name you want appears and press OK.

Or, enter the first letters and press OK. Press the left/right arrow until the name you want appears and press OK.

5. Press OK.

6. Press OK when Yes appears to confirm the deletion.

7. Press Stop/Clear to return to ready mode.

to search for an entry by scanning through all

Printing Address Book

1. You can check your Address Book settings by printing a list.

1. Press Address Book until Print appears on the bottom line of the

display.

2. Press OK. A list showing your speed button settings, and speed dial and group dial entries prints out.

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using USB memory device

This chapter explains how to use a USB memory device with your printer.

This chapter includes:

• About USB memory

• Plugging in a USB memory device

• Scanning to a USB memory device

• Printing from a USB memory device

• Backing up data

• Managing USB memory

• Printing directly from a digital camera

ABOUT USB MEMORY

USB memory devices are available with a variety of memory capacities to give you more room for storing documents, presentations, downloaded music and videos, high resolution photographs, or whatever other files you want to store or move. You can do the following on your printer using a USB memory device:

• Scan documents and save them on a USB memory device.

• Print data stored on a USB memory device.

• Back up Address Book/ Phone Book entries and the system settings of your printer.

• Restore backup files to the printer’s memory.

• Format the USB memory device.

• Check the available memory space.

PLUGGING IN A USB MEMORY DEVICE

The USB connector on the front of your printer is designed for USB V1.1 and USB V2.0 memory devices. Your printer supports USB memory devices with FAT16/FAT32 and sector size of 512 bytes. Check your USB memory device’s file system from your dealer. You must use only an authorized USB memory device with an A plug type connector.

Use only a metal-shielded USB memory device.

Insert a USB memory device into the USB connector on the front of your printer.

• Do not remove the USB memory device while the printer is in operation, or writing to or reading from USB memory. The printer warranty does not cover damage caused by user’s misuse.

• If your USB memory device has certain features, such as security settings and password settings, your printer may not automatically detect it. For details about these features, see the documentation that came with your device.

SCANNING TO A USB MEMORY DEVICE

You can scan a document and save the scanned image onto a USB memory device. There are two ways of doing this: you can scan to the device using the default settings, or you can customize your own scan settings.

Scanning

1. Insert a USB memory device into the USB connector on your printer.

2. Load originals face up into the ADF, or place a single original face down

on the scanner glass. For details about loading an original. See "Loading originals" on

page 23.

3. Press Scan/Email.

4. Press OK when Scan to USB appears on the bottom line of the display.

5. Press Color Start or Black Start when

appears. Regardless of the button you press, the color mode is decided as customized. See “Customizing Scan to USB” on page 47. Your printer begins scanning the original, and then asks if you want to

scan another page.

Ready to Scan to USB

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6. Press OK when Yes appears to scan more pages. Load an original and

press Color Start or Black Start. Regardless of the button you press, the color mode is decided as

customized. See “Customizing Scan to USB” on page 47. Otherwise, press the left/right arrow to select No and press OK.

After scanning is complete, you can remove the USB memory device from the printer.

Customizing Scan to USB

You can specify image size, file format, or color mode for each scanning to USB job.

1. Press Scan/Email.

2. Press Menu until Scan Feature appears on the bottom line of the display and press OK.

3. Press OK when USB Feature appears.

4. Press the left/right arrow until the setting option you want appears and

press OK. You can set the following options:

• Scan Size: Sets the image size.

• Original Type: Sets the original document’s type.

• Resolution: Sets the image resolution.

• Scan Color: Sets the color mode. If you select Mono in this option,

you cannot select JPEG in Scan Format.

• Scan Format: Sets the file format in which the image is to be saved.

When you select TIFF or PDF, you can select to scan multiple pages. If you select JPEG in this option, you cannot select Mono in

Scan Color.

5. Press the left/right arrow until the desired status appears and press OK.

6. Repeat steps 4 and 5 to set other setting options.

7. When you have finished, press Stop/Clear to return to ready mode.

You can change the default scan settings. For details, see "Changing the default scan settings" on page 35.

PRINTING FROM A USB MEMORY DEVICE

You can directly print files stored on a USB memory device. You can print TIFF, BMP, JPEG, and PRN files. Direct Print option supported file types:

• PRN: Only files created by provided driver with your printer are compatible.

• PRN files can be created by selecting the Print to file check box when you print a document. The document will be saved as a PRN file, rather than printed on paper. Only PRN files created in this fashion can be printed directly from USB memory. See Software section to learn how to create a PRN file.

• BMP: BMP Uncompressed

• TIFF: TIFF 6.0 Baseline

• JPEG: JPEG Baseline

To print a document from a USB memory device:

1. Insert a USB memory device into the USB connector on your printer. If

one has already been inserted, press

2. Press OK when USB Print appears. Your printer automatically detects the device and reads data stored on it.

3. Press the left/right arrow until the folder or file you want appears and press OK. If you see D in the front of a folder name, there are one or more files or folders in the selected folder.

Direct USB

4. If you selected a file, skip to the next step. If you selected a folder, press the left/right arrow until the file you want appears.

5. Press the left/right arrow to select the number of copies to be printed or enter the number.

6. Press OK, Color Start or Black Start to start printing the selected file. There are two types of mode as following:

• OK or Color Start: Color print

• Black Start: Black and White print After printing the file, the display asks if you want to print another job.

7. Press OK when Yes appears to print another job, and repeat from step

2. Otherwise, press the left/right arrow to select No and press OK.

8. Press Stop/Clear to return to ready mode.

BACKING UP DATA

Data in the printer’s memory can be accidentally erased due to power failure or storage failure. Backup helps you protect your Address Book entries and the system settings by storing them as backup files on a USB memory device.

Backing up data

1. Insert the USB memory device into the USB connector on your printer.

2. Press Menu until System Setup appears on the bottom line of the display and press OK.

3. Press OK when Machine Setup appears.

4. Press the left/right arrow until Export Setting appears and press OK.

5. Press the left/right arrow until the option you want appears.

•Address Book:Backs up all Address Book entries.

•Setup Data:Backs up all system settings.

6. Press OK to begin backing up the data.

The data is backed up to the USB memory.

7. Press Stop/Clear to return to ready mode.

Restoring data

1. Insert the USB memory device on which the backup data is stored in to

the USB connector.

2. Press Menu until System Setup appears on the bottom line of the display and press OK.

3. Press OK when Machine Setup appears.

4. Press the left/right arrow until Import Setting appears and press OK.

5. Press the left/right arrow until the data type you want appears and press OK.

6. Press the left/right arrow until the file containing the data you want to restore appears and press OK.

7. Press OK when Yes appears to restore the backup file to the printer.

8. Press Stop/Clear to return to ready mode.

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MANAGING USB MEMORY

You can delete image files stored on a USB memory device one by one or all at once by reformatting the device.

After deleting files or reformatting a USB memory device, files cannot be restored. Therefore, confirm that you no longer need the data before deleting it.

Deleting an image file

1. Insert the USB memory device into the USB connector on your printer.

2. Press Direct USB.

3. Press the left/right arrow until File Manage appears and press OK.

4. Press OK when Delete appears.

5. Press the left/right arrow until the folder or file you want appears and

press OK.

If you see D in the front of a folder name, there are one or more files or folders in the selected folder.

If you selected a file, the display shows the size of the file for about 2 seconds. Go to the next step. If you selected a folder, press the left/right arrow until the file you want to delete appears and press OK.

6. Press OK when Yes appears to confirm your selection.

7. Press Stop/Clear to return to ready mode.

Formatting a USB memory device

1. Insert the USB memory device into the USB connector on your printer.

2. Press Direct USB.

3. Press the left/right arrow until File Manage appears and press OK.

4. Press the left/right arrow until Format appears and press OK.

5. Press OK when Yes appears to confirm your selection.

6. Press Stop/Clear to return to ready mode.

PRINTING DIRECTLY FROM A DIGITAL CAMERA

This printer supports the PictBridge feature. You can print images directly from any PictBridge-compatible device, such as a digital camera, camera phone, and camcorder. You do not need to connect it to a computer.

1. Turn on the printer.

2. Connect your PictBridge-compatible device to the USB connector on the

front of the printer using the USB cable supplied with the device.

3. Send an order to print images from the PictBridge-compatible device.

• Detailed information on how to print an image from a camera with PictBridge feature, see to the manual provided with your camera.

• Index print not support.

• Date or file name printing is not supported.

Viewing the USB memory status

You can check the amount of memory space available for scanning and saving documents.

1. Insert the USB memory device into the USB connector on your printer.

2. Press Direct USB.

3. Press the left/right arrow until Check Space appears and press OK.

The available memory space appears on the display.

4. Press Stop/Clear to return to the ready mode.

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maintenance

This chapter provides information for maintaining your printer and the toner cartridge.

This chapter includes:

• Printing reports

• Clearing memory

• Cleaning your printer

• Maintaining the cartridge

• Replacing the toner cartridge

• Replacing the imaging unit

• Replacing the waste toner container

• Maintenance parts

• Managing your printer from the website

• Checking the printer’s serial number

PRINTING REPORTS

Your printer can provide various reports with useful information you will need. The following reports are available:

Some reports may not appear in the display depending on options or models. If so, it is not applicable to your printer.

REPORT/LIST DESCRIPTION

Configuration This list shows the status of the user-selectable

options. You may print this list to confirm your changes after changing settings.

Supplies Info This list shows th e current status of consumables

in your printer.

Address Book This list shows all of the fax numbers and email

addresses currently stored in the printer’s memory.

Send Report This report shows the fax number, the number of

pages, the elapsed time of the job, the communication mode, and the communication results for a particular fax job.

You can set up your printer to automatically print a transmission confirmation report after each fax job. See "Sending options" on page 43.

Sent Report This report shows information on the faxes and

emails you have recently sent. You can set the printer to automatically print this

report for every 50 communications. See "Sending options" on page 43.

Printing a report

1. Press Menu until System Setup appears on the bottom line of the display and press OK.

2. Press the left/right arrow until Report appears and press OK.

3. Press the left/right arrow until the report or list you want to print appears

and press OK. To print all reports and lists, select All Report.

4. Press OK when Yes appears to confirm printing. The selected information prints out.

ADJUSTING THE COLOR CONTRAST

Color menu allows you to adjust the color setting.

1. Press Menu until System Setup appears on the bottom line of the display and press OK.

2. Press OK when Maintenance appears.

3. Press the left/right arrow until Color appears and press OK.

4. Press OK when Custom Color appears.

5. Press the left/right arrow until the color menu you want appears on display and press OK.

Default optimizes color automatically. Manual Adjust allows you to

manually adjust the color contrast for each cartridge. Default setting is recommended for getting best color quality.

If you have moved the printer, it is strongly recommended to operate this menu manually.

6. Press Stop/Clear to return to ready mode.

Fax RCV Report This report shows information on the faxes you

have recently received.

Schedule Jobs This list shows the documents currently stored for

delayed faxes along with the starting time and type of each operation.

Junk Fax Report This list shows the fax numbers specified as junk

fax numbers. To add or delete numbers to or from this list, access the Junk Fax Setup menu. See "Receiving options" on page 43.

Network Info. This list shows information on your printer’s

network connection and configuration.

User Auth List This list shows authorized users who are allowed to

use the email function.

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CLEARING MEMORY

You can selectively clear information stored in your printer’s memory.

Before clearing the memory, ensure that all fax jobs have been completed, or you will lose those jobs.

1. Press Menu until System Setup appears on the bottom line of the display and press OK.

2. Press the left/right arrow until Clear Setting appears and press OK.

3. Press the left/right arrow until the item you want to clear appears.

Some menus may not appear in the display depending on options or models. If so, it is not applicable to your printer.

CLEANING YOUR PRINTER

To maintain print and scan quality, follow the cleaning procedures below each time the toner cartridge is replaced or if print and scan quality problems occur.

• Cleaning the cabinet of the printer with cleaning materials containing large amounts of alcohol, solvent, or other strong substances can discolor or distort the cabinet.

• If your printer or its surrounding is contaminated with toner, it is recommended that you to use cloth or tissue dampened with water to clean it. If you use a vacuum cleaner, toner blown into the air may be harmful.

OPTIONS DESCRIPTION

All Settings Clears all of the data stored in memory and resets all

of your settings to the factory default.

Fax Setup Restores all of the fax options to the factory default. Copy Setup Restores all of the copy options to the factory

default.

Scan Setup Restores all of the scan options to the factory

default.

System Setup Restores all of the system options to the factory

default.

Network Setup Restores all of the network options to the factory

default.

Address Book Clears all of the fax number and email address

entries stored in memory.

Sent Report Clears all records of sent faxes and emails. Fax RCV Report Clears all records of received faxes.

4. Press OK when Yes appears.

5. Press OK again to confirm clearing.

6. Repeat steps 3 through 5 to clear another item.

7. Press Stop/Clear to return to ready mode.

Cleaning the outside

Clean the cabinet of the printer with a soft lint-free cloth. You can dampen the cloth slightly with water, but be careful not to let any water drip onto or into the printer.

Cleaning the inside

During the printing process, paper, toner, and dust particles can accumulate inside the printer. This buildup can cause print quality problems, such as toner specks or smearing. Cleaning the inside of the printer clears or reduces these problems.

1. Turn the printer off and unplug the power cord. Wait for the printer to cool down.

2. Using the handle, completely open the front cover.

3. Grasp the handles on the toner cartridge and pull to remove the four

cartridges from the printer.

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4. Pull the waste toner container out of the printer using its handle.

5. Pull the imaging unit out of the printer using the groove on the front of

the imaging unit.

7. Holding the groove on the front of the imaging unit, push the imaging unit in to the printer.

8. Insert the waste toner container into position and then push it to ensure that it is firmly seated in place.

• Do not touch the green surface, the imaging unit with your hands or any other material.

• Be careful not to scratch the surface of the imaging unit

• If you leave the front cover open for more than a few minutes, the imaging unit can be exposed to light. This will cause damage to the imaging unit. Close the front cover if the installation needs to be halted for any reason.

6. With a dry lint-free cloth, wipe away any dust and spilled toner from the toner cartridges area and their cavities.

• If toner gets on your clothing, wipe it off with a dry cloth and wash it in cold water. Do not use hot water as it sets the toner onto the fabric.

• If your printer or its surrounding is contaminated with toner, it is recommend that you use a cloth or tissue dampened with water to clean it. If you use a vacuum cleaner, toner blown into the air might be harmful to you.

9. Slide the four toner cartridges back into the printer.

10.Reinstall all the compartments into the printer, and close the front cover.

If the front cover is not completely closed, the printer will not operate.

11.Plug in the power cord and turn the printer on

After cleaning, let the printer to dry completely.

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Cleaning the scan unit

Keeping the scan unit clean helps ensure the best possible copies. It is recommended that you clean the scan unit at the start of each day and during the day, as needed.

1. Slightly dampen a soft lint-free cloth or paper towel with water.

2. Open the scanner lid.

3. Wipe the surface of the scanner glass until it is clean and dry.

7. Push the ADF sheet back into the printer smoothly.

1 White sheet 2 ADF Sheet 3 Scanner glass 4 Scanner lid

4. Wipe the underside of the scanner lid and white sheet until it is clean

and dry.

5. Push the ADF sheet with any tool such as tweezers carefully.

6. Hold the edge of the ADF sheet, and wipe both sides of the ADF sheet

until it is clean and dry.

8. Close the scanner lid.

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MAINTAINING THE CARTRIDGE

Toner cartridge storage

To get the most from the toner cartridge, keep the following guidelines in mind:

• Do not remove the toner cartridge from its package until it is ready for use.

• Do not refill the toner cartridge. The printer warranty does not cover damage caused by using a refilled cartridge.

• Store toner cartridges in the same environment as your printer.

Expected cartridge life

The life of the toner cartridge yield depends on the amount of toner that print jobs require. The actual number may also be different depending on the print density of the pages you print on, and the number of pages may be affected by operating environment, printing interval, media type, and media size. If you print a lot of graphics, you may need to change the cartridge more often.

Redistributing toner

When a toner is low, faded or light areas may appear. It is possible that colored images may be printed with incorrect colors due to flawed mixing of toner colors when one of the colored toner cartridges is low on toner. You can temporarily improve print quality by redistributing the toner.

• The toner-related message saying that the toner is low may appear on the display.

1. Using the handle, completely open the front cover.

3. Holding both handles on the toner cartridge, thoroughly rock it from side

to side to evenly distribute the toner.

If toner gets on your clothing, wipe it off with a dry cloth and wash it in cold water. Do not use hot water as it sets the

toner onto the fabric.

4. Slide the four toner cartridges back into the printer.

2. Grasp the handles on the toner cartridge and pull to remove the four

cartridges from the printer.

5. Close the front cover. Ensure that the cover is securely latched.

If the front cover is not completely closed, the printer will not operate.

REPLACING THE TONER CARTRIDGE

The printer uses four colors and has a different toner cartridge for each one: yellow (Y), magenta (M), cyan (C), and black (K).

• The status LED and the toner-related message on the display indicates which toner cartridge should be replaced.

• Incoming faxes are saved in memory.

Also, the Dell Toner Management System™ program window appears on the computer indicating you to replace the cartridge. At this stage, the toner cartridge needs to be replaced. Check the type of toner cartridge for your printer. (See "Ordering supplies" on page 71.)

1. Turn the printer off, then wait a few minutes for the printer to cool.

2. Using the handle, completely open the front cover.

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3. Grasp the handles on the toner cartridge and pull to remove the

cartridge from the printer.

4. Take a new toner cartridge out of its package.

7. Ensure that the color of the toner cartridge matches the color slot and

then grasp the handles on the toner cartridge. Insert the cartridge until it clicks into place.

8. Close the front cover. Ensure the cover is securely latched, and then turn the printer on.

If the front cover is not completely closed, the printer will not operate.

• Do not use sharp objects, such as a knife or scissors, to open the toner cartridge package. You could damage the surface of the toner cartridge.

5. Holding both handles on the toner cartridge, thoroughly rock it from side to side to evenly distribute the toner.

6. Place the toner cartridge on a flat surface, as shown, and remove the protecting cover.

If toner gets on your clothing, wipe it off with a dry cloth and wash it in cold water. Do not use hot water as it sets the toner onto the fabric.

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REPLACING THE IMAGING UNIT

When the life span of the imaging unit has expired, the Dell Toner Management System™ program window appears on the computer, indicating the imaging unit needs to be replaced. If the imaging unit is not replaced, your printer fails to print.

1. Turn the printer off, then wait a few minutes for the printer to cool.

2. Using the handle, completely open the front cover.

3. Grasp the handles on the toner cartridge and pull to remove the four

cartridges from the printer.

5. Pull the imaging unit out of the printer using the groove on the front of the imaging unit.

6. Take a new imaging unit out of its package. Remove the protective devices on both sides of the imaging unit and the paper protecting the surface of the imaging unit.

4. Pull the waste toner container out of the printer using its handle.

• Do not use sharp objects, such as a knife or scissors, to open the imaging unit package. You could damage the surface of the imaging unit.

• Be careful not to scratch the surface of the imaging unit.

• To prevent damage, do not expose the imaging unit to light for more than a few minutes. Cover it with a piece of paper to protect it if necessary.

7. Holding the groove on the front of the imaging unit, push imaging unit into the printer.

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8. Insert the waste toner container into position and then push it to ensure that it is firmly seated in place.

9. Slide the four toner cartridges back into the printer.

REPLACING THE WASTE TONER CONTAINER

When the life span of the waste toner container has expired, the Dell Toner Management System™ program window appears on the computer, indicating the waste toner container needs to be replaced. If the waste toner container is not replaced, your printer fails to print.

1. Turn the printer off, then wait a few minutes for the printer to cool.

2. Using the handle, completely open the front cover.

3. Pull the waste toner container out of the printer using its handle.

10.Close the front cover firmly.

If the front cover is not completely closed, the printer will not operate. Please ensure all toner cartridges are installed properly. If any toner cartridge is installed improperly, the front cover does not close.

11.Turn the printer on.

It may takes few minutes for your printer to get ready.

Ensure that you lay the waste toner container on a flat surface so that the toner does not spill.

4. Remove the container’s cap from the container as shown below, and use it to close the waste toner container opening.

Do not tilt or turn over the container.

5. Take a new waste toner container out of its package.

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6. Insert the new container into position and then push it to ensure that it is

firmly seated in place.

7. Close the front cover firmly. If the front cover is not completely closed, the printer will not operate.

8. Turn the printer on.

• ADF Scan: Displays the number of pages scanned using the ADF.

• Platen Scan: Displays the number of pages scanned using the

scanner glass.

• Imaging Unit, Transfer Belt, Fuser, TransferRoller, Tray1

Roller: displays the number of pages printed each item.

5. If you selected to print a supply information page, press OK to confirm.

6. Press Stop/Clear to return to ready mode.

MANAGING YOUR PRINTER FROM THE WEBSITE

If you have connected your printer to a network and set up TCP/IP network parameters correctly, you can manage the printer via Dell’s Embedded Web Service, an embedded web server. Use Embedded Web Service to:

• View the printer’s device information and check its current status.

• Change TCP/IP parameters and set up other network parameters.

• Change the printer properties.

• Set the printer to send email notifications to let you know the printer’s status.

• Get support for using the printer.

MAINTENANCE PARTS

To avoid print quality and paper feed problems resulting from worn parts, and to maintain your printer in top working condition, the following items will need to be replaced after the specified number of pages, or when the life span of each item has expired.

ITEMS YIELD (AVERAGE)

Fuser unit Approx. 100,000 black pages or

Transfer roller Approx. 100,000 pages Transfer unit (ITB) Approx. 100,000 black pages or

Pick-up roller Approx. 50,000 pages

It is highly recommended that this maintenance be performed by an authorized service provider, dealer, or the retailer where you purchased the printer. The warranty does not cover the replacement of the maintenance

parts after their lifespan.

The battery inside the printer is a service component. Do not change it by yourself. There is a risk of explosion if battery is replaced by an incorrect type. Dispose used batteries according to the instructions.

Checking replaceables

If you experience frequent paper jams or printing problems, check the number of pages the printer has printed or scanned. Replace the corresponding parts, if necessary.

1. Press Menu until System Setup appears on the bottom line of the display and press OK.

2. Press the left/right arrow until Maintenance appears and press OK.

3. Press the left/right arrow until Supplies Life appears and press OK.

4. Press the left/right arrow until the item you want appears and press OK.

• Supplies Info: Prints the supply information page.

•Total:Displays the total number of pages printed.

25,000 color pages

To access Embedded Web Service:

1. Start a web browser, such as Internet Explorer, from Windows.

2. Enter the printer’s IP address (http://xxx.xxx.xxx.xxx) in the address field

and press the Enter key or click Go. Your printer’s embedded website opens.

CHECKING THE PRINTER’S SERIAL NUMBER

When you call for service or register as a user on the Dell website, the printer’s serial number may be required. You can identify the serial number by taking the following steps:

1. Press Menu until System Setup appears on the bottom line of the display and press OK.

2. Press the left/right arrow until Maintenance appears and press OK.

3. Press the left/right arrow until Serial Number appears and press OK.

4. Your printer's serial number appears.

5. Press Stop/Clear to return to ready mode.

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troubleshooting

This chapter gives helpful information about what to do if you encounter an error.

This chapter includes:

• Tips for avoiding paper jams

• Clearing document jams

• Clearing paper jams

• Understanding display messages

• Solving other problems

TIPS FOR AVOIDING PAPER JAMS

By selecting the correct media types, most paper jams can be avoided. When a paper jam occurs, follow the steps outlined on page 58.

• Follow the procedures on page 28. Ensure that the adjustable guides are positioned correctly.

• Do not overload the tray. Ensure that the paper level is below the paper capacity mark on the inside of the tray.

• Do not remove paper from the tray while your printer is printing.

• Flex, fan, and straighten paper before loading.

• Do not use creased, damp, or highly curled paper.

• Do not mix paper types in a tray.

• Use only recommended print media. (See "Setting the paper size and type" on page 29.)

• Ensure that the recommended side of the print media is facing up in the tray and manual feeder.

CLEARING DOCUMENT JAMS

When an original jams while passing through the ADF, [Document Jam] appears on the display.

1. Remove any remaining pages from the ADF.

2. Open the ADF cover.

3. Pull the jammed paper gently out of the ADF.

This illustration may differ from your printer depending on its model.

4. Close the ADF cover. Then load the removed page(s), if any, back into the ADF.

To prevent document jams, use the scanner glass for thick, thin, or mixed paper-type originals.

Exit misfeed

1. Remove any remaining pages from the ADF.

2. Seize the misfeed paper, and remove the paper from the document

output tray by carefully pulling it to the right using both hands.

58 | Troubleshooting

1 ADF cover

3. Load the removed pages back into the ADF.

Page 59

Roller misfeed

1. Open the scanner lid.

2. Seize the misfeed paper, and remove the paper from the feed area by

carefully pulling it to the right using both hands.

3. Close the scanner lid. Then load the removed pages back into the ADF.

CLEARING PAPER JAMS

When a paper jam occurs, the warning message appears on the display screen. Refer to the table below to locate and clear the paper jam.

In the tray 1

1. Open and close the front cover. The jammed paper is automatically

ejected from the printer. If the paper does not exit, go to the next step.

2. Pull the tray 1 out of the printer.

3. Remove the jammed paper by gently pulling it straight out.

MESSAGE LOCATION OF JAM GO TO

Paper Jam 0 Open/Close Door

In the paper feed area and inside the printer

See "In the tray 1" on page 59, "In the fuser unit area" on page 59.

Paper Jam 1 Check Inside

Paper Jam 2 Check Inside

Inside the printer See "In the tray 1" on

page 59, "In the fuser unit area" on page 59.

Inside the printer and in the fuser area

See "In the tray 1" on page 59, "In the fuser unit area" on page 59.

Some messages may not appear in the display depending on options or models.

To avoid tearing the paper, pull the jammed paper out gently and slowly. Follow the instructions in the following sections to clear the jam.

If the paper does not move when you pull, or if you do not see the paper in this area, check the paper exit area. See "In the paper exit area" on page 60.

4. Insert the tray 1 into the printer until it snaps into place. Printing automatically resumes.

In the fuser unit area

If paper is jammed in the fuser unit area, perform the following steps to release the jammed paper.

1. Open the scan unit.

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2. Open the inner cover.

3. Carefully take the jammed paper out of the printer.

In the paper exit area

1. Open and close the front cover. The jammed paper is automatically

ejected from the printer.

2. Gently pull the paper out of the output tray.

If you do not see the jammed paper or if there is any resistance when you pull, stop and go to the next step.

3. Open the rear cover.

4. If you see the jammed paper, pull it straight up. Skip to step 8.

Do not touch the fuser inside the inner cover. It is hot and could

cause burns! The fuser's operating temperature is 180

C (356°F).

Take care when removing paper from the printer.

4. Close the inner cover.

5. Lower down the scan unit gently and slowly until it is completely closed.

Ensure that it is securely latched. Be careful not to pinch your fingers!

If the scan unit is not completely closed, the printer will not operate.

If you still do not see the paper, go to the next step.

5. Pull up the fuser lever.

1 fuser lever

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6. Open the scan unit.

7. Carefully take the jammed paper out of the printer.

9. Pull down the fuser lever.

10.Close the rear cover. Printing automatically resumes.

8. Lower down the scan unit gently and slowly until it is completely closed.

Ensure that it is securely latched. Be careful not to pinch your fingers!

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UNDERSTANDING DISPLAY MESSAGES

Messages appear on the control panel display to indicate the printer’s status or errors. Refer to the tables below to understand the messages’ meaning and correct the problem if necessary. Messages and th e ir meanings are listed in alphabetical order.

• If the message is not in the table, cycle the power and try the job again. If the problem persists, call for service.

• When you call for service, it is very convenient to provide the service representative with the contents of display message.

• xxx indicates the media type.

MESSAGE MEANING

ADC Not Confirm Error

Cancel? W Yes X

A problem has occurred in the ADC in the printer.

Your printer’s memory has become full while trying to store an original into memory.

SUGGESTED

SOLUTIONS

Turn the power switch off and on. If the problem persists, call for service.

To cancel the fax job, press the OK button to accept Yes.

If you want to send those pages that have been successfully stored, press the OK button to accept No. You should send the remaining pages later, when memory is available.

MESSAGE MEANING

Group Not Available

Install Imaging Unit

Install Toner

Invalid Toner

[Incompatible] The printer has

IP Conflict The network IP

You have tried to select a group location number where only a single location number can be used, such as when adding locations for a Multiple Send operation.

The imaging unit is not installed.

The toner cartridge is not installed.

The toner cartridge you have installed is not for your printer.

received a fax from a source which is registered as a junk fax.

address you have set is being used by someone else.

SUGGESTED

SOLUTIONS

Use a speed dial number or dial a number manually using the number keypad.

Install the imaging unit.

Install the toner cartridge.

Install the a Dell-genuine toner cartridge designed for your printer.

The received fax data will be deleted.

Reconfirm junk fax setup. See "Receiving options" on page 43.

Check the IP address and reset it if necessary. See "Setting up the network" on page 18.

[COMM. Error] The printer has a

Connection Error Connection with the

Data Read Fail Check USB Mem.

Data Write Fail Check USB Mem.

Deve Home Sensor Error

[Document Jam] The loaded original

Door Open The front cover or rear

Enter Again You entered an

File Format Not Supported

communication problem.

SMTP server failed.

Time expired while reading data.

Storing to the USB memory failed.

There is a problem in the fuser unit.

has jammed in the ADF.

cover is not securely latched.

unavailable item. The selected file

format is not supported.

Ask the sender to try again.

Check the server settings and the network cable.

Try again.

Check the available USB memory space.

Turn the power switch off and on. If the problem persists, call for service.

Clear the jam. See "Clearing document jams" on page 58.

Close the cover until it locks into place.

Enter the correct item again.

Use the correct file format.

Line Busy The receiving fax

[Line Error] Your printe r cannot

Low Heat Error Cycle Power

LSU Motor Error Cycle Power

LSU Hsync Error Cycle Power

Mail Exceeds Server Support

Main Motor Locked

machine did not answer or the line is already engaged.

connect with the receiving fax machine or has lost contact because of a problem with the phone line.

There is a problem in the fuser unit.

A problem has occurred in the LSU (Laser Scanning Unit.)

The mail size is larger than the supported size by SMTP server.

There is a problem in the main motor.

Try again after a few minutes.

Try again. If the problem persists, wait an hour or so for the line to clear and try again.

Or, turn the ECM mode on. See "Sending options" on page 43.

Turn the power switch off and on. If the problem persists, call for service.

Divide your mail or reduce the resolution.

Open and then close the front cover.

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MESSAGE MEANING

SUGGESTED

SOLUTIONS

MESSAGE MEANING

SUGGESTED

SOLUTIONS

Memory Full The memory is full. Delete unnecessary fax

Network Error There is a problem

[No Answer] The receiving fax

NonDELL Toner

Not Assigned The speed button or

with the network.

machine has not answered after several redial attempts.

The toner cartridge which the arrow indicates is not a Dellgenuine cartridge.

Press OK to toggle the message to Stop or Continue.

W Stop X

speed dial number you tried to use has no number assigned to it.

jobs and retransmit after more memory becomes available. Alternatively, split the transmission into more than one operation.

Contact your network administrator.

Try again. Ensure that the receiving printer is operational.

You can select either Stop or Continue with the left/right arrow.

If you select Stop by pressing OK on the control panel, the printer stops printing. If you select Continue, the printer keeps printing, but the quality cannot be guaranteed.

If you do not select any, the printer will work as Stop is selected. Replace the corresponding toner cartridge with a Dellgenuine cartridge. See "Replacing the toner cartridge" on page 53.

Enter the number manually using the number keypad or store the number or address.

Paper Jam 0 Open/Close Door

Paper Jam 1 Check Inside

Paper Jam 2 Check Inside

Refilled Toner

Replace Toner

Replace [xxx]

Replace [xxx] Soon

Replace/Install Toner Waste Bin

Paper has jammed in the feeding area of the tray.

Paper has jammed in the paper exit area.

Paper has jammed In the fuser area or around the toner cartridge

The toner cartridge you have installed is not genuine or refilled. The arrow indicates which color toner cartridge.

This message appears between

Toner Empty and Toner Low status.

The life of the part expires totally.

The life of the part expires soon.

The life span of the waste toner tank has expired and the printer will stop printing until the waste toner tank is replaced.

Clear the jam. See "In the tray 1" on page 59.

Clear the jam. See "In the fuser unit area" on page 59.

Clear the jam. See "In the paper exit area" on page 60.

The print quality may get poor if the refilled toner cartridge is installed, since its characteristics may significantly differ from the genuine. It is recommended to use Dell-genuine color toner cartridge.

Replace the toner cartridge with a new one. See "Replacing the toner cartridge" on page 53.

Replace the part with a new one. Call for service.

See "Checking replaceables" on page 57 and call for service.

Replace the waste toner bank with a new one. See "Replacing the waste toner container" on page 56.

One Page is Too Large

Open Heat Error Cycle Power

Operation Not Assigned

Out-Bin Full The output tray of the

Over Heat Error Cycle Power

Single page data exceeds the configured mail size.

There is a problem in the fuser unit.

You are in the Add Page/Cancel Job operation, but there are no jobs stored.

printer is full of paper. There is a problem in

the fuser unit.

Reduce the resolution and try again.

Turn the power switch off and on. If the problem persists, call for service.

Check the display to see if there are any scheduled jobs.

Remove paper.

Turn the power switch off and on. If the problem persists, call for service.

Retry Redial? The printer is waiting

Scan Unit Open The scan unit is not

Scanner locked The scanner module

Send Error (AUTH)

Send Error (DNS)

Send Error (POP3)

for a specified time interval to redial a previously busy station.

securely latched.

is locked

There is a problem in SMTP authentication.

There is a problem in DNS.

There is a problem in POP3.

You can press OK to immediately redial, or Stop/Clear to cancel the redial operation.

Close the scan unit until it locks into place.

Turn the power switch off and on. If the problem persists, call for service.

Configure the authentication setting.

Configure the DNS setting.

Configure the POP3 setting.

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MESSAGE MEANING

SUGGESTED

SOLUTIONS

MESSAGE MEANING

SUGGESTED

SOLUTIONS

Send Error (SMTP)

Send Error (Wrong Config)

[Stop Pressed] Stop/Clear has been

Toner Empty

There is a problem in SMTP.

There is a problem on the network interface card.

pressed during an operation.

The toner cartridge has run out. The printer stops printing.

Press OK to toggle the message to Stop

or Continue or Black Only.

W Stop X

If the black toner cartridge is empty, Black Only message does not appear.

Change to the available server.

Configure your network interface card correctly.

Try again.

You can select the option among Stop, Continue or Black Only with the left/right arrow.

If you select Stop by pressing OK on the control panel, the printer stops printing. If you select Continue, the printer keeps printing, but the quality cannot be guaranteed. If you select Black Only, the printer prints the data in black. In this case, the mono printing feature is preset in the printer properties.

When you copy, the Black Start button will be activated only with this condition.

If you do not select any, the printer will work as Stop is selected.

Replace the toner cartridge with a new one. See "Replacing the toner cartridge" on page 53.

Transfer Belt Error

Tray Paper Empty

Tray Paper Mismatch

A problem has occurred in the transfer belt in the printer.

There is no paper in the tray.

The paper size specified in the printer properties does not match the paper you are loading.

Turn the power switch off and on. If the problem persists, call for service.

Load paper in the tray.

Load the correct paper in the tray.

Toner Exhausted

Toner Low

64 | Troubleshooting

The lifespan of the toner cartridge which the arrow indicates is reached.

The corresponding toner cartridge is almost empty.

This message appears when the toner is completely empty, and your printer stops printing. Replace the corresponding toner cartridge with a Dellgenuine cartridge. See "Replacing the toner cartridge" on page 53.

Take out the toner cartridge and thoroughly shake it. By doing this, you can temporarily reestablish printing operations.

Page 65

SOLVING OTHER PROBLEMS

The following chart lists some conditions that may occur and the recommended solutions. Follow the suggested solutions until the problem is resolved. If the problem persists, call for service

Paper feeding

CONDITION SUGGESTED SOLUTIONS

Paper is jammed during printing

Paper sticks together

Multiple sheets of paper do not feed

Paper does not feed into the printer

The paper keeps jamming

Envelopes skew or fail to feed correctly

Clear the paper jam. See "Tips for avoiding paper jams" on page 58.

• Ensure there is not too much paper in the tray. The tray can hold up to 150 sheets of paper, depending on the thickness of your paper.

• Ensure that you are using the correct type of paper. See "Setting the paper size and type" on page 29.

• Remove paper from the tray and flex or fan the paper.

• Humid conditions may cause some paper to stick together.

• Different types of paper may be stacked in the tray. Load paper of only one type, size, and weight.

• If multiple sheets have caused a paper jam, clear the paper jam. See "Tips for avoiding paper jams" on page 58.

• Remove any obstructions from inside the printer.

• Paper has not been loaded correctly. Remove paper from the tray and reload it correctly.

• There is too much paper in the tray. Remove excess paper from the tray.

• The paper is too thick. Use only paper that meets the specifications required by the printer. See "Selecting print media" on page 24.

• If an original does not feed into the printer, the ADF rubber pad may require to be replaced. Contact a service representative.

• There is too much paper in the tray. Remove excess paper from the tray. If you are printing on special materials, use the manual feeder

• An incorrect type of paper is being used. Use only paper that meets the specifications required by the printer. See "Selecting print media" on page 24.

• There may be debris inside the printer. Open the front cover and remove the debris.

• If an original does not feed into the printer, the ADF rubber pad may require to be replaced. Contact a service representative.

Ensure the paper guides are against both sides of the envelopes.

Printing problems

CONDITION

The printer does not print

The printer is not receiving power.

The printer is not selected as the default printer.

Check the printer for the following:

• The front cover or rear cover is not closed. Close

• Paper is jammed. Clear the paper jam.

• No paper is loaded. Load paper.

• The toner cartridge is not installed. Install the

• If a system error occurs, contact your service

The connection cable between the computer and the printer is not connected properly.

The connection cable between the computer and the printer is defective.

The port setting is incorrect.

The printer may be configured incorrectly.

The printer driver may be incorrectly installed.

The printer is malfunctioning.

The document size is so big that the hard disk space of the computer is not enough to access the print job.

POSSIBLE

CAUSE

the cover. See "Clearing paper jams" on page 59.

toner cartridge. representative.

Printing quality problems

If the inside of the printer is dirty or paper has been loaded improperly, you may notice a reduction in print quality. See the table below to clear the problem.

CONDITION SUGGESTED SOLUTIONS

Light or faded print

Toner specks

AaBbCc AaBbCc AaBbCc

If a vertical white streak or faded area appears on the page:

• The toner supply is low. You may be able to temporarily extend the toner cartridge life. See "Replacing the toner cartridge" on page 53. If this does not improve the print quality, install a new toner cartridge.

• The paper may not meet paper specifications; for example, the paper is too moist or too rough. See "Selecting print media" on page 24.

• If the entire page is light, the print resolution setting is too low. Adjust the print resolution. See the help screen of the printer driver.

• A combination of faded or smeared defects may indicate that the toner cartridge needs cleaning.

• The surface of the LSU part inside the printer may be dirty. Clean the LSU, contact a service representative.

• The paper may not meet specifications; for example, the paper is too moist or too rough. See "Selecting print media" on page 24.

• The paper path may need cleaning. See "Cleaning the inside" on page 50.

AaBbCc AaBbCc

66 | Troubleshooting

Page 67

CONDITION SUGGESTED SOLUTIONS

Dropouts

AaBbCc AaBbCc

AaBbCc AaBbCc AaBbCc

White Spots

Vertical lines

Color or Black background

Toner smear

If faded areas, generally rounded, occur randomly on the page:

• A single sheet of paper may be defective. Try reprinting the job.

• The moisture content of the paper is uneven or the paper has moist spots on its surface. Try a different brand of paper. See "Selecting print media" on page 24.

• The paper lot is bad. The manufacturing processes can cause some areas to reject toner. Try a different kind or brand of paper.

• Change the printer option and try again. Go to printer properties, click Paper tab, and set type to Thick Paper. Refer to the Software section for details.

If these steps do not correct the problem, contact a service representative.

White spots appear on the page:

• The paper is too rough and a lot of dirt from the paper falls to the inner devices within the printer, which means the transfer belt may be dirty. Clean the inside of your printer. Contact a service representative.

• The paper path may need cleaning. Contact a service representative.

If black vertical streaks appear on the page:

• The drum inside the toner cartridge has probably been scratched. Remove the toner cartridge and install a new one. See "Replacing the toner cartridge" on page 53.

If white vertical streaks appear on the page:

• The surface of the LSU part inside the printer may be dirty. Clean the LSU, contact a service representative.

If the amount of background shading becomes unacceptable:

• Change to a lighter weight paper. See "Selecting print media" on page 24.

• Check the printer’s environment: very dry (low humidity) or high humidity (higher than 80% RH) conditions can increase the amount of background shading.

• Remove the old toner cartridge and install a new one. See "Replacing the toner cartridge" on page 53.

• Clean the inside of the printer. See "Cleaning the inside" on page 50.

• Check the paper type and quality. See "Selecting print media" on page 24.

• Remove the toner cartridge and install a new one. See "Replacing the toner cartridge" on page 53.

Vertical repetitive defects

Background scatter

Misformed characters

Page skew

AaBbCc

If marks repeatedly appear on the printed side of the page at even intervals:

• The toner cartridge may be damaged. If a repetitive mark occurs on the page, print a cleaning sheet several times to clean the cartridge. After the printout, if you still have the same problems, remove the toner cartridge and install a new one. See "Replacing the toner cartridge" on page 53.

• Parts of the printer may have toner on them. If the defects occur on the back of the page, the problem will likely correct itself after a few more pages.

• The fusing assembly may be damaged. Contact a service representative.

Background scatter results from bits of toner randomly distributed on the printed page.

• The paper may be too damp. Try printing with a different batch of paper. Do not open packages of paper until necessary so that the paper does not absorb too much moisture.

• If background scatter occurs on an envelope, change the printing layout to avoid printing over areas that have overlapping seams on the reverse side. Printing on seams can cause problems.

• If background scatter covers the entire surface area of a printed page, adjust the print resolution through your software application or the printer properties.

• If characters are improperly formed and producing hollow images, the paper stock may be too slick. Try a different paper. See "Selecting print media" on page 24.

• If characters are improperly formed and producing a wavy effect, the scanner unit may need service. For service, contact a service representative.

• Ensure that the paper is loaded properly.

• Check the paper type and quality. See "Selecting print media" on page 24.

• Ensure that the paper or other material is loaded correctly and the guides are not too tight or too loose against the paper stack.

Troubleshooting |67

Page 68

CONDITION SUGGESTED SOLUTIONS

Curl or wave

Wrinkles or creases

Back of printouts are dirty

Solid Color or Black pages

• Ensure that the paper is loaded properly.

• Check the paper type and quality. Both high temperature and humidity can cause paper curl. See "Selecting print media" on page 24.

• Turn over the stack of paper in the tray. Also try rotating the paper 180° in the tray.

• Ensure that the paper is loaded properly.

• Check the paper type and quality. See "Selecting print media" on page 24.

• Turn over the stack of paper in the tray. Also try rotating the paper 180° in the tray.

• Check for leaking toner. Clean the inside of the printer. See "Cleaning the inside" on page 50.

• The toner cartridge may not be installed properly. Remove the cartridge and reinsert it.

• The toner cartridge may be defective and need replacing. Remove the toner cartridge and install a new one. See "Replacing the toner cartridge" on page 53.

• The printer may require repair. Contact a service representative.

Character Voids

Character voids are white areas within parts of characters that should be solid black:

• If you are using transparencies, try another

• You may be printing on the wrong surface

• The paper may not meet paper

Horizontal stripes

AaBbCc AaBbCc

AaBbCc AaBbCc AaBbCc

Curl

An unknown image repetitively appears on a next few sheets or loose toner, light print, or contamination occurs.

Copying problems

If horizontally aligned black streaks or smears appear:

• The toner cartridge may be installed

• The toner cartridge may be defective.

• If the problem persists, the printer may

If the printed paper is curled or paper does not feed into the printer:

• Turn over the stack of paper in the tray.

• Change the printer option and try again. Go

Your printer is probably being used at an altitude of 1,000 m (3,281 ft) or above. The high altitude may affect the print quality such as loose toner or light imaging. You can set this option through Printer Settings Utility or Printer tab in printer driver’s properties. See "Altitude adjustment" on page 20.

type of transparency. Because of the composition of transparencies, some character voids are normal.

of the paper. Remove the paper and turn it around.

specifications. See "Selecting print media" on page 24.

improperly. Remove the cartridge and reinsert it.

Remove the toner cartridge and install a new one. See "Replacing the toner cartridge" on page 53.

require repair. Contact a service representative.

Also try rotating the paper 180° in the tray. to printer properties, click Paper tab, and

set type to Thin Paper. Refer to the Software section for details.

Loose toner

68 | Troubleshooting

• Clean the inside of the printer. See "Cleaning the inside" on page 50.

• Check the paper type and quality. See "Selecting print media" on page 24.

• Remove the toner cartridge and install a new one. See "Replacing the toner cartridge" on page 53.

• If the problem persists, the printer may require repair. Contact a service representative.

CONDITION SUGGESTED SOLUTIONS

Copies are too light or too dark

Smears, lines, marks, or spots appears on copies

Copy image is skewed

Use Darkness to darken or lighten the background of the copies.

• If defects are on the original, press Darkness to lighten the background of your copies.

• If no defects are on the original, clean the scan unit. See "Cleaning the scan unit" on page 52.

• Ensure that the original is face down on the scanner glass or face up in the ADF.

• Check that the copy paper is loaded correctly.

Page 69

CONDITION SUGGESTED SOLUTIONS

Blank copies print out

Image rubs off the copy easily

Frequent copy paper jams occur

Toner cartridge produces fewer copies than expected before running out of toner

Ensure that the original is face down on the scanner glass or face up in the ADF.

• Replace the paper in the tray with paper from a new package.

• In high humidity areas, do not leave paper in the printer for extended periods of time.

• Fan the stack of paper, then turn it over in the tray. Replace the paper in the tray with a fresh supply. Check/adjust the paper guides, if necessary.

• Ensure that the paper is the proper paper weight. 75 g/m2 (20 lb bond) paper is

recommended.

• Check for copy paper or pieces of copy paper remaining in the printer after a paper jam has been cleared.

• Your originals may contain pictures, solids, or heavy lines. For example, your originals may be forms, newsletters, books, or other documents that use more toner.

• The printer may be turned on and off frequently.

• The scanner lid may be left open while copies are being made.

Scanning problems

CONDITION SUGGESTED SOLUTIONS

The scanner does not work

The unit scans very slowly

• Ensure that you place the original to be scanned face down on the scanner glass, or face up in the ADF.

• There may not be enough available memory to hold the document you want to scan. Try the Prescan function to see if that works. Try lowering the scan resolution rate.

• Check that the USB cable is connected properly.

• Ensure that the USB cable is not defective. Switch the cable with a known good cable. If necessary, replace the cable.

• Check that the scanner is configured correctly. Check scan setting in the SmarThru Configuration or the application you want to use to make certain that the scanner job is being sent to the correct port.

• Check if the printer is printing received data. If so, scan the document after the received data has been printed.

• Graphics are scanned more slowly than text.

• Communication speed slows in scan mode because of the large amount of memory required to analyze and reproduce the scanned image. Set your computer to the ECP printer mode through BIOS setting. It will help to increase the speed. For details about how to set BIOS, refer to your computer user’s guide.

Message appears on your computer screen:

• “Device can't be set to the H/W mode you want.”

• “Port is being used by another program.”

• “Port is Disabled.

• “Scanner is busy receiving or printing data. When the current job is completed, try again.”

• “Invalid handle.”

• “Scanning has failed.”

• There may be a copying or printing job in progress. When that job is complete, try your job again.

• The Selected port is currently being used. Restart your computer and try again.

• The printer cable may be improperly connected or the power may be off.

• The scanner driver is not installed or the operating environment is not set up properly.

• Ensure that the printer is properly connected and the power is on, Then restart your computer.

• The USB cable may be improperly connected or the power may be off.

Dell Scan Manager problems

CONDITION SUGGESTED SOLUTIONS

I cannot use the Dell Scan Manager

Check your operating system. Supporting operating systems are Windows 2000/XP/ Vista.

Troubleshooting |69

Page 70

Fax problems

CONDITION SUGGESTED SOLUTIONS

The printer is not working, there is no display and the buttons are not working

• Unplug the power cord and plug it in again.

• Ensure that there is power to the electrical outlet.

CONDITION SUGGESTED SOLUTIONS

Blank areas appear at the bottom of each page or on other pages, with a small strip of text at the top.

You may have chosen the wrong paper settings in the user option setting. For details about paper settings, see "Selecting print media" on page 24.

No dial tone sounds • Check that the phone line is connected

properly.

• Check that the phone socket in the wall is working by plugging in another phone.

The numbers stored in memory do not dial correctly

The original does not feed into the printer

Faxes are not received automatically

The printer does not send

The incoming fax has blank spaces or is of poor-quality

Some of the words on an incoming fax are stretched

There are lines on the originals you send

The printer dials a number, but a connection with the other fax machine fails

Faxes do not store in memory

Ensure that the numbers are stored in memory correctly. Print a Address Book list, referring to page 45.

• Ensure that the paper is not wrinkled and you are putting it in correctly. Check that the original is the right size, not too thick or thin

• Ensure that the ADF is firmly closed.

• The ADF rubber pad may need to be replaced. Contact a service representative.

• The receiving mode should be set to Fax.

• Ensure that there is paper in the tray.

• Check to see if the display shows any error message. If it does, clear the problem.

• Ensure that the original is loaded in the ADF or on the scanner glass.

• Sending should show up on the display.

• Check the fax machine you are sending to, to see if it can receive your fax.

• The fax machine sending you the fax may be faulty.

• A noisy phone line can cause line errors.

• Check your printer by making a copy.

• The toner cartridge may be empty. Replace the toner cartridge, referring to page 53.

The fax machine sending you the fax had a temporary document jam.

Check your scan unit for marks and clean it. See "Cleaning the scan unit" on page 52.

The other fax machine may be turned off, out of paper, or cannot answer incoming calls. Speak with the other printer operator and ask her/him to sort out the problem.

There may not be enough memory space to store the fax. If the display shows the Memory Full message, delete from memory any faxes you no longer need and then try again to store the fax.

Common Windows problems

CONDITION SUGGESTED SOLUTIONS

“File in Use” message appears during installation

“General Protection Fault”, “Exception OE”, “Spool32”, or “Illegal Operation” messages appear

“Fail To Print”, “A printer timeout error occurred.” messages appear

Refer to the Microsoft Windows documentation that came with your computer for further information on Windows error messages.

Exit all software applications. Remove all software from the StartUp Group, then restart Windows. Reinstall the printer driver.

Close all other applications, reboot Windows and try printing again.

These messages may appear during printing. Just keep waiting until the printer finishes printing. If the message appears in ready mode or after printing has been completed, check the connection and/or whether an error has occurred.

Common Macintosh problems

CONDITION SUGGESTED SOLUTIONS

The printer does not print PDF file correctly. Some parts of graphics, text, or illustrations are missing

The document has printed, but the print job has not disappeared from the spooler in Mac OS 10.3.2

Some letters are not displayed normally during the Cover page printing

Refer to Mac OS User’s Guide that came with your computer for further information on Mac OS error messages.

Incompatibility between the PDF file and the Acrobat products: Printing the PDF file as an image may solve this problem. Turn on Print As Image from the Acrobat printing options.

It will take longer to print when you print a PDF file as an image.

Update your Mac OS to OS 10.3.3. or higher.

This problem is caused because Mac OS cannot create the font during the Cover page printing. English alphabet and numbers are displayed normally at the Cover page.

70 | Troubleshooting

Page 71

ordering supplies

This chapter provides information on purchasing cartridges and accessories available for your printer.

This chapter includes:

• Supplies • How to purchase The optional parts or features may differ by countries. Contact your

sales representatives whether the part you want is available in your country.

SUPPLIES

When the toner runs out, you can order the following type of toner cartridge for your printer:

HOW TO PURCHASE

To order Dell-authorized supplies or accessories, contact your local Dell dealer or the retailer where you purchased your printer, or visit

www.dell.com

obtain information on calling for technical support.

and support.dell.com and select your country/region to

TYPE

Standard yield toner cartridge

Imaging unit Waste toner

container

a.Declared yield value in accordance with ISO/IEC 19798. b.Image counts based on one color on each page. If you print documents in

full color (Cyan, Magenta, Yellow, Black), the life of this item will be reduced by 25%.

When purchasing new print cartridges or other supplies, these must be purchased in the same country where the printer was purchased. Otherwise, print cartridges or other supplies will be incompatible with your printer, as configurations of print cartridges and other supplies vary, depending on the specific country.

AVERAGE YIELD

• Average continuous black cartridge yield: 1,500 standard pages (Black)

• Average continuous colored cartridge yield: 1,000 standard pages (Yellow/Magenta/Cyan)

Approx. 24,000 images Approx. 10,000 images

(Full color 5% image)

PART NUMBER

Y924J (Black) C815K (Cyan) D593K (Magenta) F479K (Yellow)

C920K F562K

Ordering supplies |71

Page 72

specifications

This chapter guides you about this printer’s specifications such as various features.

This chapter include:

• General specifications

• Printer specifications

• Scanner specifications

• Copier specifications

• Facsimile specifications

GENERAL SPECIFICATIONS

The symbol * optional feature depending on printers.

ITEM DESCRIPTION

ADF Capacity ADF document

size Paper input

capacity Paper output

capacity Power rating AC 110 - 127V or AC 220 - 240 V

Power consumption

Noise Level

Boot-up time Less than 35 seconds

Up to 15 sheets 75 g/m2 (20 lb bond)

• Width: 5 to 8.5 inches (127 to 216 mm)

•Length: 5.8 to 14 inches (148 to 356 mm)

Tray: 150 sheets for plain paper, 75 g/m2 (20 lb bond)

Face down: 80 sheets 75 g/m2 (20 lb bond)

See the Rating label on the printer for the correct voltage, frequency (hertz) and type of current for your printer.

• Average operating mode: Less than 350 W

• Ready mode: Less than 80 W

• Power Save mode: Less than 15 W

• Ready mode: Background noise level

• Printing mode: Less than 48 dBA

• Copying mode: Less than 52 dBA

ITEM DESCRIPTION

Memory 128 MB (Non extendable) External

dimension (W x D x H)

Weight (Including consumables)

Package weight

Duty cycle Fusing

temperature

a.Sound Pressure Level, ISO 7779 b.Declared yield value in accordance with ISO/IEC 19798. The number of

pages may be affected by operating environment, printing interval, media type, and media size.

c.May be affected by operating environment, optional, printing interval,

media type and media size.

d.Image counts based on one color on each page. If you print documents in

full color (Black, Cyan, Magenta, Yellow), the life of this item will be reduced by 25%.

415 x 373 x 342 mm (16.3 x 14.7 x 13.5 inches)

15.4 Kg (33.95 lbs)

• Paper: 2.0 Kg (4.41 lbs)

• Plastic: 0.4 Kg (0.88 lbs) Up to 20,000 imagesd (Monthly)

180 °C (356 °F)

Operating environment

Display 16 characters x 2 lines Toner

cartridge life

Imaging unit

c.d

yield Waste toner

container

c,d

Temperature: 10 to 32 °C (59 to 89.6 °F) Humidity: 20 to 80% RH

Black Average continuous black cartridge

Color (Yellow/

Magenta/ Cyan)

Approx. 24,000 images

Approx. 10,000 images

yield: 1,500 standard pages (Shipped with 1,000 pages Starter toner

cartridge.) Average continuous colored cartridge

yield: 1,000 standard pages (Shipped with 700 pages Starter toner

cartridge.)

72 | Specifications

Page 73

PRINTER SPECIFICATIONS SCANNER SPECIFICATIONS

ITEM DESCRIPTION

Printing method Color laser beam printing Printing speed

• Black & White: Up to 16 ppm (A4), 17 ppm (Letter)

• Color: Up to 4 ppm (A4), 4 ppm (Letter)

First print out time

Black & White

Color

• From ready: Less than 14 seconds

• From coldboot: Less than 45 seconds

• From ready: Less than 26 seconds

• From coldboot: Less than 57 seconds

Print resolution Max. 2,400 x 600 dpi class Printer language GDI

OS compatibility

• Windows: 2000/XP/2003/Vista

• Macintosh: Mac OS X 10.3~10.5, Universal Mac

Interface • High speed USB 2.0

• Ethernet 10/100 Base TX (embedded type)

a.It will be affected by operating system used, computing performance,

application software, connecting method, media type, media size and job complexity.

b.Visit www.dell.com or support.dell.com to download the latest

software version.

ITEM DESCRIPTION

Compatibility TWAIN standard/WIA standard Scanning method

Resolution

Color CIS TWAIN

standard WIA

1,200 x 1,200 dpi (Up to 4,800 x 4,800 dpi)

Up to 1,200 x 1,200 dpi

standard Scan to

100, 200, 300 dpi

USB Scan to

100, 200, 300 dpi

E-mail Scan to PC75, 150, 200, 300, 600 dpi

Network Scan

PDF, BMP, TIFF, JPEG

File format Effective

Max. 289 mm (11.4 inches)

scanning length Effective

Max. 208 mm (8.2 inches)

scanning width Color bit depth 24 bit Mono bit depth 1 bit for black & white mode

8 bit for gray scale

a.Due to the applications for scanning, the maximum resolution might

differ.

b.JPEG is not available when you select the mono mode in scan color.

COPIER SPECIFICATIONS

ITEM DESCRIPTION

Copy Speed

Copy resolution

Zoom range

a.Copy speed is based on Single Document Multiple Copy.

• Black & White: Up to 16 cpm (A4), 17 cpm (Letter)

• Color: Up to 4 cpm (A4), 4 cpm (Letter) Scan glass up to 600 x 600 (text, text/photo,

magazine) up to 1200 x 1200 (photo)

ADF up to 600 x 600 (text, text/photo, photo,

magazine)

• Scanner glass: 25% to 400%

• ADF: 25% to 100%

Specifications |73

Page 74

FACSIMILE SPECIFICATIONS

The fax feature may not be supported depending on printers.

ITEM DESCRIPTION

Compatibility ITU-T G3 Applicable line Public Switched Telephone Network (PSTN) or

behind PABX

Data coding MH/MR/MMR/JBIG/JPEG Modem speed 33.6 Kbps Transmission

Up to 3 seconds/page

speed Maximum

356 mm (14 inches)

document length Resolution Mono Standard: 203 x 98 dpi

Fine: 203 x 196 dpi Super Fine

: 300 x 300 dpi

Color 200 x 200 dpi only

Memory 2MB Halftone 256 levels Auto dialer Speed dialing (up to 240 numbers)

a.Standard resolution, MMR(JBIG), Maximum modem speed, Phase ”C”

by ITU-T No. 1 chart, Memory Tx, ECM.

b.Transmission resolution in Super fine is different depending on kinds of

receiver’s printer.

74 | Specifications

Page 75

glossary

The following glossary helps you get familiar with the product by understanding the terminologies commonly used with printing as well as mentioned in this user's guide.

ADF

An Automatic Document Feeder (ADF) is a mechanism that will automatically feed an original sheet of paper so that the printer can scan some amount of the paper at once.

AppleTalk

AppleTalk is a proprietary suite of protocols developed by Apple, Inc for computer networking. It was included in the original Macintosh (1984) and is now deprecated by Apple in favor of TCP/IP networking.

BIT Depth

A computer graphics term describing the nu mb e r of bi ts used to represent the color of a single pixel in a bitmapped image. Higher color depth gives a broader range of distinct colors. As the number of bits increases, the number of possible colors becomes impractically large for a color map. 1-bit color is commonly called as monochrome or black and white.

BMP

A bitmapped graphics format used internally by the Microsoft Windows graphics subsystem (GDI), and used commonly as a simple graphics file format on that platform.

BOOTP

Bootstrap Protocol. A network protocol used by a network client to obtain its IP address automatically. This is usually done in the bootstrap process of computers or operating systems running on them. The BOOTP servers assign the IP address from a pool of addresses to each client. BOOTP enables 'diskless workstation' computers to obtain an IP address prior to loading any advanced operating system.

CCD

Charge Coupled Device (CCD) is a hardware which enables the scan job. CCD Locking mechanism is also used to hold the CCD module to prevent any damage when you move the printer.

Collation

Collation is a process of printing a multiple-copy job in sets. When collation is selected, the device prints an entire set before printing additional copies.

Control Panel

A control panel is a flat, typically vertic al , area where control or monitoring instruments are displayed. They are typically found in front of the printer.

Coverage

It is the printing term used for a toner usage measurement on printing. For example, 5% coverage means that an A4 sided paper has about 5% image or text on it. So, if the paper or original has complicated images or lots of text on it, the coverage will be higher and at the same time, a toner usage will be as much as the coverage.

CSV

Comma Separated Values (CSV). A type of file format, CSV is used to exchange data between disparate applications. The file format, as it is used in Microsoft Excel, has become a pseudo standard throughout the industry, even among non-Microsoft platforms.

DADF

A Duplex Automatic Document Feeder (DADF) is a mechanism that will automatically feed and flip over an original sheet of paper so that the printer can scan on both sides of the paper.

Default

The value or setting that is in effect when taking a printer out of its box state, reset, or initialized.

DHCP

A Dynamic Host Configuration Protocol (DHCP) is a client-server networking protocol. A DHCP server provides configuration parameters specific to the DHCP client host requesting, generally, information required by the client host to participate on an IP network. DHCP also provides a mechanism for allocation of IP addresses to client hosts.

DIMM

Dual Inline Memory Module (DIMM), a small circuit board that holds memory. DIMM stores all the data within the printer like printing data, received fax data.

DNS

The Domain Name Server (DNS) is a system that stores information associated with domain names in a distributed database on networks, such as the Internet.

Dot Matrix Printer

A dot matrix printer refers to a type of computer printer with a print head that runs back and forth on the page and prints by impact, striking an ink-soaked cloth ribbon against the paper, much like a typewriter.

DPI

Dots Per Inch (DPI) is a measurement of resolution that is used for scanning and printing. Generally, higher DPI results in a higher resolution, more visible detail in the image, and a larger file size.

DRPD

Distinctive Ring Pattern Detection. Distinctive Ring is a telephone company service which enables a user to use a single telephone line to answer several different telephone numbers.

Duplex

A mechanism that will automatically flip over a sheet of paper so that the printer can print (or scan) on both sides of the paper. A printer equipped with a Duplex can print double-sided of paper.

Duty Cycle

Duty cycle is the page quantity which does not affect printer performance for a month. Generally the printer has the lifespan limitation such as pages per year. The lifespan means the average capacity of print-outs, usually within the warranty period. For example, if the duty cycle is 48,000 pages per month assuming 20 working days, a printer limits 2,400 pages a day.

ECM

Error Correction Mode (ECM) is an optional transmission mode built into Class 1 fax machines or fax modems. It automatically detects and corrects errors in the fax transmission process that are sometimes caused by telephone line noise.

Emulation

Emulation is a technique of one printer obtaining the same results as another.

Glossary |75

Page 76

An emulator duplicates the functions of one system with a different system, so that the second system behaves like the first system. Emulation focuses on exact reproduction of external behavior, which is in contrast to simulation, which concerns an abstract model of the system being simulated, often considering its internal state.

Ethernet

Ethernet is a frame-based computer networking technology for local area networks (LANs). It defines wiring and signaling for the physical layer, and frame formats and protocols for the media access control (MAC)/data link layer of the OSI model. Ethernet is mostly standardized as IEEE 802.3. It has become the most widespread LAN technology in use during the 1990s to the present.

EtherTalk

A suite of protocols developed by Apple Computer for computer networking. It was included in the original Macintosh (1984) and is now deprecated by Apple in favor of TCP/IP networking.

FDI

Foreign Device Interface (FDI) is a card installed inside the printer to allow a third party device such as a coin operated device or a card reader. Those devices allow the pay-for-print service on your printer.

FTP

A File Transfer Protocol (FTP) is a commonly used protocol for exchanging files over any network that supports the TCP/IP protocol (such as the Internet or an intranet).

Fuser Unit

The part of a laser printer that melts the toner onto the print media. It consists of a hot roller and a back-up roller. After toner is transferred onto the paper, the fuser unit applies heat and pressure to ensure that the toner stays on the paper permanently, which is why paper is warm when it comes out of a laser printer.

Gateway

A connection between computer networks, or between a computer network and a telephone line. It is very popular, as it is a computer or a network that allows access to another computer or network.

Grayscale

A shades of gray that represent light and dark portions of an image when color images are converted to grayscale; colors are represented by various shades of gray.

Halftone

An image type that simulates grayscale by varying the number of dots. Highly colored areas consist of a large number of dots, while lighter areas consist of a smaller number of dots.

HDD

Hard Disk Drive (HDD), commonly referred to as a hard drive or hard disk, is a non-volatile storage device which stores digitally-encoded data on rapidly rotating platters with magnetic surfaces.

IEEE

The Institute of Electrical and Electronics Engineers (IEEE) is an international non-profit, professional organization for the advancement of technology related to electricity.

IEEE 1284

The 1284 parallel port standard was developed by the Institute of Electrical and Electronics Engineers (IEEE). The term "1284-B" refers to a specific connector type on the end of the parallel cable that attaches to the peripheral (for example, a printer).

Intranet

A private network that uses Internet Protocols, network connectivity, and possibly the public telecommunication system to securely share part of an organization's information or operations with its employees. Sometimes the term refers only to the most visible service, the internal website.

IP address

An Internet Protocol (IP) address is a unique number that devices use in order to identify and communicate with each other on a network utilizing the Internet Protocol standard.

IPM

The Images Per Minute (IPM) is a way of measuring the speed of a printer. An IPM rate indicates the number of single-sided sheets a printer can complete within one minute.

IPP

The Internet Printing Protocol (IPP) defines a standard protocol for printing as well as managing print jobs, media size, resolution, and so forth. IPP can be used locally or over the Internet to hundreds of printers, and also supports access control, authentication, and encryption, making it a much more capable and secure printing solution than older ones.

IPX/SPX

IPX/SPX stands for Internet Packet Exchange/Sequenced Packet Exchange. It is a networking protocol used by the Novell NetWare operating systems. IPX and SPX both provide connection services similar to TCP/IP, with the IPX protocol having similarities to IP, and SPX having similarities to TCP. IPX/SPX was primarily designed for local area networks (LANs), and is a very efficient protocol for this purpose (typically its performance exceeds that of TCP/IP on a LAN).

ISO

The International Organization for Standardization (ISO) is an international standard-setting body composed of representatives from national standards bodies. It produces world-wide industrial and commercial standards.

ITU-T

The International Telecommunication Union is an international organization established to standardize and regulate international radio and telecommunications. Its main tasks include standardization, allocation of the radio spectrum, and organizing interconnection arrangements between different countries to allow international phone calls. A -T out of ITU-T indicates telecommunication.

ITU-T No. 1 chart

Standardized test chart published by ITU-T for document facsimile transmissions.

JBIG

Joint Bi-level Image Experts Group (JBIG) is an image compression standard with no loss of accuracy or quality, which was designed for compression of binary images, particularly for faxes, but can also be used on other images.

JPEG

Joint Photographic Experts Group (JPEG) is a most commonly used standard method of lossy compression for photographic images. It is the format used for storing and transmitting photographs on the World Wide Web.

LDAP

The Lightweight Directory Access Protocol (LDAP) is a networking protocol for querying and modifying directory services running over TCP/ IP.

76 | Glossary

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LED

A Light-Emitting Diode (LED) is a semiconductor device that indicates the status of a printer.

MAC address

Media Access Control (MAC) address is a unique identifier associated with a network adapter. MAC address is a unique 48-bit identifier usually written as 12 hexadecimal characters grouped in pairs (e. g., 00-00-0c34-11-4e). This address is usually hard-coded into a Network Interface Card (NIC) by its manufacturer, and used as an aid for routers trying to locate printers on large networks.

MFP

Multi Function Peripheral (MFP) is an office printer that includes the following functionality in one physical body, so as to have a printer, a copier, a fax, a scanner and etc.

Modified Huffman (MH) is a compression method for decreasing the amount of data that needs to be transmitted between the fax machines to transfer the image recommended by ITU-T T.4. MH is a codebookbased run-length encoding scheme optimized to efficiently compress white space. As most faxes consist mostly of white space, this minimizes the transmission time of most faxes.

MMR

Modified Modified READ (MMR) is a compression method recommended by ITU-T T.6.

Modem

A device that modulates a carrier signal to encode digital information, and also demodulates such a carrier signal to decode transmitted information.

Modified Read (MR) is a compression method recommended by ITU-T T.4. MR encodes the first scanned line using MH. The next line is compared to the first, the differences determined, and then the differences are encoded and transmitted.

NetWare

A network operating system developed by Novell, Inc. It initially used cooperative multitasking to run various services on a computer, and the network protocols were based on the archetypal Xerox XNS stack. Today NetWare supports TCP/IP as well as IPX/SPX.

OPC

Organic Photo Conductor (OPC) is a mechanism that makes a virtual image for print using a laser beam emitted from a laser printer, and it is usually green or gray colored and a cylinder shaped.

An exposing unit of a drum is slowly worn away by its usage of the printer, and it should be replaced appropriately since it gets scratches from grits of a paper.

Originals

The first example of something, such as a document, photograph or text, etc, which is copied, reproduced or translated to produce others, but which is not itself copied or derived from something else.

OSI

Open Systems Interconnection (OSI) is a model developed by the International Organization for Standardization (ISO) for communications. OSI offers a standard, modular approach to network design that divides the required set of complex functions into manageable, self-contained, functional layers. The layers are, from top to bottom, Appl ication, Presentation, Session, Transport, Network, Data Link and Physical.

PABX

A private automatic branch exchange (PABX) is an automatic telephone switching system within a private enterprise.

PCL

Printer Command Language (PCL) is a Page Description Language (PDL) developed by HP as a printer protocol and has become an industry standard. Originally developed for early inkjet printers, PCL has been released in varying levels for thermal, matrix printer, and page printers.

PDF

Portable Document Format (PDF) is a proprietary file format developed by Adobe Systems for representing two dimensional documents in a device independent and resolution independent format.

PostScript

PostScript (PS) is a page description language and programming language used primarily in the electronic and desktop publishing areas. that is run in an interpreter to generate an image.

Printer Driver

A program used to send commands and transfer data from the computer to the printer.

Print Media

The media like paper, envelopes, labels, and transparencies which can be used on a printer, a scanner, a fax or, a copier.

PPM

Pages Per Minute (PPM) is a method of measurement for determining how fast a printer works, meaning the number of pages a printer can produce in one minute.

PRN file

An interface for a device driver, this allows softwa re to interact with the device driver using standard input/output system calls, which simplifies many tasks.

Protocol

A convention or standard that controls or enables the connection, communication, and data transfer between two computing endpoints.

See PostScript.

PSTN

The Public-Switched Telephone Network (PSTN) is the network of the world's public circuit-switched telephone networks which, on industrial premises, is usually routed through the switchboard.

Resolution

The sharpness of an image, measured in Dots Per Inch (DPI). The higher the dpi, the greater the resoluti o n.

SMB

Server Message Block (SMB) is a network protocol mainly applied to share files, printers, serial ports, and miscellaneous communications between nodes on a network. It also provides an authenticated Interprocess communication mechanism.

SMTP

Simple Mail Transfer Protocol (SMTP) is the standard for e-mail transmissions across the Internet. SMTP is a relatively simple, textbased protocol, where one or more recipients of a message are specified, and then the message text is transferred. It is a client-server protocol, where the client transmits an email message to the server.

Glossary |77

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Subnet Mask

The subnet mask is used in conjunction with the network address to determine which part of the address is the network address and which part is the host address.

TCP/IP

The Transmission Control Protocol (TCP) and the Internet Protocol (IP); the set of communications protocols that implement the protocol stack on which the Internet and most commercial networks run.

TCR

Transmission Confirmation Report (TCR) provides details of each transmission such as job status, transmission result and number of pages sent. This report can be set to print after each job or only after failed transmissions.

TIFF

Tagged Image File Format (TIFF) is a variable-resolution bitmapped image format. TIFF describes image data that typically come from scanners. TIFF images make use of tags, keywords defining the characteristics of the image that is included in the file. This flexible and platform-independent format can be used for pictures that have been made by various image processing applications.

Toner Cartridge

A kind of bottle within a printer like printer which contains toner. Toner is a powder used in laser printers and photocopiers, which forms the text and images on the printed paper. Toner can be melted by the heat of the fuser, causing it to bind to the fibers in the paper.

TWAIN

An industry standard for scanners and software. By using a TWAINcompliant scanner with a TWAIN-compliant program, a scan can be initiated from within the program.; an image capture API for Microsoft Windows and Apple Macintosh operating systems.

UNC Path

Uniform Naming Convention (UNC) is a standard way to access network shares in Window NT and other Microsoft products. The format of a UNC path is: \\<servername>\<sharename>\<Additional directory>

URL

Uniform Resource Locator (URL) is the global address of documents and resources on the Internet. The first part of the address indicates what protocol to use, the second part specifies the IP address or the domain name where the resource is located.

USB

Universal Serial Bus (USB) is a standard that was developed by the USB Implementers Forum, Inc., to connect computers and peripherals. Unlike the parallel port, USB is designed to concurrently connect a single computer USB port to multiple peripherals.

Watermark

A watermark is a recognizable image or pattern in paper that appears lighter when viewed by transmitted light. Watermarks were first introduced in Bologna, Italy in 1282; they have been used by papermakers to identify their product, and also on postage stamps, currency, and other government documents to discourage counterfeiting.

WIA

Windows Imaging Architecture (WIA) is an imaging architecture that is originally introduced in Windows Me and Windows XP. A scan can be initiated from within these operating systems by using a WIA-compliant scanner.

78 | Glossary

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index

Address Book

group dial numbers 44 speed dial numbers 44

Address Book, use 35 ADF 11 ADF, load 23 adjustment

altitude 20

alarm sound 21 Ans/Fax mode, receiving mode 41

background image, adjust 32

characters, enter 21 cleaning

inside 50 outside 50 scan unit 52

clock mode 20 control panel 12 copying

2-up, 4-up 31 clone 32 darkness 30, 31 erasing background 32 ID card copy 31 original type 30 poster 31 time out, set 32

date and time, set 20 default mode, change 20 delayed fax 40 display language, change 20 DRPD (Distinctive Ring Pattern Detection)

Erasing background, special copy 32

fax header, set 38 Fax mode, receiving mode 41 fax number, set 38 faxing

default settings, change 44, 40 fax setup 43, 42 Multiple Send faxes 39 priority faxes 40 receiving faxes 41 sending faxes 39

forwarding faxes 42

Group dial numbers, set 44

ID card, special copy 31 ID copy 12

jam

tips for avoiding paper jams 58

jam, clear

document 58

key sound 21

LED

Status 13

loading originals

ADF 23 scanner glass 23

machine ID, set 38 Maintenance

maintenance parts 57 toner cartridge 53

memory, clear 50 Multiple Send faxes 39

network

setting up 18

originals

jam, clear 58 loading 23

paper

changing the size 27, 59

paper jam, clear

tray 1 59

paper type

setting 29

power save mode 21 print quality problems, solve 66 printing

reports 49 USB memory 47

priority fax 40 problem, solve

copying 68 faxing 70 Network Scan 69 paper feeding 65, 66 scanning 69 Windows 70

receiving a fax

in Ans/Fax mode 41, 42, 41

Index | 79

Page 80

receiving modes

redialing

automatically 39 manually 39

replacing components

toner cartridge 53

reports, print 49 ringer 21

scanner glass

cleaning 52 loading documents 23

scanning

default setting, change 35 to email 34 USB flash memory 46

secure receiving mode 42 sending a fax

automatically 39

sounds, set 20 speaker sound 21

Windows problems 70

speaker volume 21 special copy features 31 speed dial numbers, set 44 supplies

checking life 57 expected toner cartridge life 53

Tel mode, receiving mode 41 tray

adjusting the width and length 27

USB flash memory

data backup 47 managing 48 printing 47 scanning 46

volume, adjust

ringer 21 speaker 21

80 | Index

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Reproduction of these materials in any manner whatsoever without the written permission of Dell Inc. is strictly forbidden. Trademarks used in this text: Dell, the DELL logo, and Dell Toner Management System are trademarks of Dell Inc.; Microsoft, Windows, and Windows Vista are either trademarks or registered trademarks of Microsoft Corporation in the United States and/or other countries; UFST and MicroType are registered trademarks of Monotype Imaging Inc.; TrueType, LaserWriter and Macintosh are trademarks of Apple Computer, Inc.

Other trademarks and trade names may be used in this document to refer to either the entities claiming the marks and names or their products. Dell Inc. disclaims any proprietary interest in trademarks and trade names other than its own.

Page 82

Software section

Page 83

SOFTWARE SECTION

ONTENTS

Chapter 1:

Chapter 2:

INSTALLING PRINTER SOFTWARE IN WINDOWS

Installing Printer Software ................................................. ....................................................... 4

Installing Software for Local Printing ................................................................................. 4

Installing Software for Network Printing ............................................................................. 7

Reinstalling Printer Software ......................... ............................................................................ 9

Removing Printer Software ..................................................................................................... 10

BASIC PRINTING

Printing a Document .............................................................................................................. 11

Printing to a file (PRN) .......................................................................................................... 12

Printer Settings ..................................................................................................................... 12

Layout Tab .................................................................................................................. 13

Paper Tab .................................................................................................................... 13

Graphic Tab ........................................................................ ......................................... 14

Other Options Tab ................................... ..................................................................... 15

About Tab ................................................................................................................... 15

Using a Favorite Setting ................................................................................................ 15

Using Help ................................................................................................................... 15

Chapter 3:

ADVANCED PRINTING

Printing Multiple Pages on One Sheet of Paper (N-Up Printing) ..................................................... 16

Printing Posters ..................................................................................................................... 17

Printing Booklets .................................................................................................................. 17

Printing on Both Sides of Paper ............................................................................................... 18

Printing a Reduced or Enlarged Document ................................................................................ 18

Fitting Your Document to a Selected Paper Size ......................................................................... 18

Page 84

Using Watermarks ........................... ............................................................................... ....... 19

Using an Existing Watermark ......................................................................................... 19

Creating a Watermark ................................................................................................... 19

Editing a Watermark ..................................................................................................... 19

Deleting a Watermark ................................................................................................... 19

Using Overlays ................................................................. ..................................................... 20

What is an Overlay? ...................................................................................................... 20

Creating a New Page Overlay ......................................................................................... 20

Using a Page Overlay .................................................................................................... 20

Deleting a Page Overlay ................................................................................................ 20

Chapter 4:

Chapter 5:

Chapter 6:

SHARING THE PRINTER LOCALLY

Setting Up a Host Computer ................................................................................................... 21

Setting Up a Client Computer .................................................................................................. 21

SCANNING

Smarthru Office .................................................................................................................... 22

Starting SmarThru Office ............................................................................................... 22

Quick Start Guide ......................................................................................................... 22

Using SmarThru Office .................................................................................................. 22

Scanning Process with TWAIN-enabled Software ........................................................................ 24

Scanning Using the WIA Driver ................................................................................................ 24

Windows XP ................................................................................................................. 24

Windows Vista ............................................................................................................. 24

USING OTHER SOFTWARE

Chapter 7:

Printer Status Monitor ............................................................................................................ 25

Printer Settings Utility ............................................................................................................ 25

Dell Toner Re-order application ............................................................................................... 26

Firmware Update Utility .......................................................................................................... 26

USING YOUR PRINTER WITH A MACINTOSH

Page 85

Installing Software ................................................................................................................ 27

Uninstalling software ............................................................................................................. 27

Setting Up the Printer ............................................................................................................ 28

For a Network-connected ............................................................................................... 28

For a USB-connected .................................................................................................... 28

Printing ................................................................................................................................ 29

Printing a Document ..................................................................................................... 29

Changing Printer Settings .............................................................................................. 29

Printing Multiple Pages on One Sheet of Paper .................................................................. 30

Scanning .............................................................................................................................. 31

Scanning with USB ....................................................................................................... 31

Page 86

1 Installing Printer

Software in Windows

This chapter includes:

• Installing Printer Software

• Reinstallin g Printer Software

•Removing Printer Software

NOTE

: The following procedure is based on Microsoft® Windows corresponding Windows user's guide or online help.

Installing Printer Software

You can install the p rinter software for local printing or network printing. To install the printer software on the computer, perform the appropriate installation procedure depending on the printer in use.

A printer driver is software that allows your computer to communicate with your printer. The procedure to install drivers may differ depending on the operating system you are using.

All applications should be closed on your computer before beginning installation.

Installing Software for Local Printing

XP, for other oper ating systems, refer to the

Insert the Drivers and Utilities CD into your computer's optical drive.

The CD should automatically run, and an installation window appears.

If the installation window does not appear, click then

Run

. Type

X:\Setup.exe

letter which represents your drive and click OK. If you use Windows Vista®, click

Accessories

If the

Run Setup.exe

click

Continue

Click

• If necessary, select a language from the drop-down list.

•

View User’s Guide

Guide. If your computer does not have Adobe Acrobat install Adobe

→

Run

, and type

AutoPlay

window appears in Windows Vista, click in

Install or run program

in the

, click on this option and it will automatically

User Account Control

: Allows you to view the User’s

Acrobat® Reader for you.

, replacing “X” with the

Start

→

X:\Setup.exe

Start

All programs

field, and

window.

and

→

A local printer is a printer directly attached to your computer using the printer cable supplied with your printer, such as a USB or parallel cable. If your printer is attached to a network, skip this step and go to “Installing Software for Network Printing” on page 7.

You can install the printer software using the t ypical or custom method.

NOTE

: If the “New Hardware Wizard” window appears during the installation procedure, click in the upper right corner of the window to close the window, or click

Cancel

Typical Installation

This is recommended for most users. All components necessary for printer operations will be installed.

Ensure that the printer is connected to your computer and powered on.

Installing Printer Software in Windows

Select

Typical installation for a local printer

. Click

Page 87

NOTE

: If your printer is not already connected to the computer, the following window will appear.

If you use Windows Vista, click

Accessories

If the

Run Setup.exe

click

Continue

Click

→

AutoPlay

Run

, and type

window appears in Windows Vista, click in

Install or run program

in the

User Account Control

Start

→

All programs

X:\Setup.exe

field, and

window.

→

• After connecting the printer, click

• If you do not want to connect the printer at this time, click

, and No on the following screen. Then the installation will start and a test page will not be printed at the end of the installation.

• The installation window that appears in this User’s Guide may differ depending on the printer and interface in use.

After the installation is finished, a window asking you to print a test page appears. If you choose to print a test page, select the checkbox and click

Otherwise, just click

If the test page prints out correctly, click

Finish

If not, click

Click

NOTE

: After setup is complete, if your printer driver does not work properly, reinstall the printer driver. See “Reinstalling Printer Software” on page 9.

to reprint it.

and skip to step 6.

Yes

Custom Installation

• If necessary, select a language from the drop-down list.

•

View User’s Guide

Guide. If your computer does not have Adobe Acrobat install Adobe

Select

, click on this option and it will automatically

Custom installation

: Allows you to view the User’s

Acrobat® Reader for you.

. Click

You can choose individual components to install.

Ensure that the printer is connected to your computer and powered on.

Insert the supplied Drivers and Utilities CD into your computer’s optical drive.

The CD should automatically run, and an installation window appears.

If the installation window does not appear, click then

Run

. Type

X:\Setup.exe

letter which represents your drive and click OK.

, replacing “X” with the

Start

Installing Printer Software in Windows

and

Page 88

Select your printer and click

NOTE

: If your printer is not already connected to the computer, the following window will appear.

Select the components to be installed and click

NOTE

: You can change the desired installation folder by

clicking [

Browse

After the installation is finished, a window asking you to print a test page appears. If you choose to print a test page, select the checkbox and click

Otherwise, just click

and skip to step 8.

• After connecting the printer, click

• If you do not want to connect the printer at this time, click

, and No on the following screen. Then the installation will start and a test page will not be printed at the end of the installation.

• The installation window that appears in this User’s Guide may differ depending on the printer and interface in use.

If the test page prints out correctly, click If not, click

Click

Finish

to reprint it.

Yes

Installing Printer Software in Windows

Page 89

Installing Software for Network Printing

When you connect your printer to a network, you must first configure the TCP/IP settings for the printer. After y o u have assigned and verified the TCP/IP se ttings, you are ready to install the software on each computer on the network.

You can install the printer software using the t ypical or custom method.

Typical Installation

This is recommended for most users. All components necessary for printer operations will be installed.

Ensure that the printer is connected to your network and powered on. For details about connecting to the network, see the Getting started chapter.

Insert the supplied Drivers and Utilities CD into your computer’s optical drive.

The CD should automatically run, and an installation window appears.

If the installation window does not appear, click then

Run

. Type

X:\Setup.exe

letter which represents your drive and click OK. If you use Windows Vista, click

Accessories

If the

AutoPlay

Run Setup.exe

click

Continue

→

Run

, and type

window appears in Windows Vista, click in

Install or run program

in the

User Account Control

, replacing “X” with the

Start

→

All programs

X:\Setup.exe

Start

field, and

window.

and

→

Select

Typical installation for a network printe r

The list of printers available on the network appears. Select the printer you want to install from the list and then click

. Click

Click

• If necessary, select a language from the drop-down list.

•

View User’s Guide

Guide. If your computer does not have Adobe Acrobat install Adobe

, click on this option and it will automatically

: Allows you to view the User’s

Acrobat® Reader for you.

• If you do not see your printer on the list, click refresh the list, or select printer to the network. To add the printer to the network, enter the port name and the IP address for the printer.

To verify your printer’s IP address or the MAC address, print a Network Configuration page.

• To find a shared network printer (UNC Pa th), select

Shared Printer [UNC]

manually or find a shared printer by clicking the button.

NOTE

: If you cannot find your machine in the network, turn off the firewall and click For Windows operating system, click and start windows firewall, and set this option unactivated . For other operating system, refer to its on-line guide.

Update

Add TCP/IP Port

and enter the shared name

Start

→

Update

to add your

Control Panel

Browse

Installing Printer Software in Windows

Page 90

After the installation is finished, a window appears asking you to print a test page appears. If you wish to do so, select the corresponding checkbox(es) and click

NOTE

: After setup is complete, if your printer driver does not work properly, reinstall the printer driver. See “Reinstalling Printer Software” on page 9.

Finish

Custom Installation

You can choose individual components to install and set a specific IP address.

Ensure that the printer is connected to your network and powered on. For details about connecting to the network, see the Getting started chapter.

Insert the supplied Drivers and Utilities CD into your computer’s optical drive.

The CD should automatically run, and an installation window appears.

If the installation window does not appear, click then

Run

. Type

X:\Setup.exe

letter which represents your drive and click OK. If you use Windows Vista, click

Accessories

If the

AutoPlay

Run Setup.exe

Continue

click

→

Run

, and type

window appears in Windows Vista, click in

Install or run program

in the

User Account Control

, replacing “X” with the

Start

→

All programs

X:\Setup.exe

Start

field, and

window.

and

→

Select

Custom installation

The list of printers available on the network appears. Select the printer you want to install from the list and then

click

. Click

Click

• If necessary, select a language from the drop-down list.

•

View User’s Guide

Guide. If your computer does not have Adobe

Acrobat

install Adobe

, click on this option and it will automatically

: Allows you to view the User’s

Acrobat® Reader for you.

• If you do not see your printer on the list, click refresh the list, or select printer to the network. To add the printer to the network, enter the port name and the IP address for the printer.

To verify your printer’s IP address or the MAC address, print a Network Configuration page.

• To find a shared network printer (UNC Pa th), select

Shared Printer [UNC]

manually or find a shared printer by clicking the button.

NOTE

: If you cannot find your machine in network, please turn off the firewall and click For Windows operating system, click and start windows firewall, and set this option unactivated . For other operating system, refer to its on-line guide.

Add TCP/IP Port

and enter the shared name

Update

Start

→

Update

to add your

Control Panel

Browse

Installing Printer Software in Windows

Page 91

TIP

: If you want to set a specific IP address on a specific network printer, click the Address window appears. Do as follows:

Set IP Address

button. The Set IP

NOTE

: After setup is complete, if your printer driver does not work properly, reinstall the printer driver. See “Reinstalling Printer Software” on page 9.

Reinstalling Printer Software

You can reinstal l the software if installation fails.

Start Windows.

From the

→

Maintenance

Select

Start

menu select

Dell → Dell Printers → your printer driver name

Repair

and click

Programs

All Programs

→

a. Select a printer to be set with a specific IP address from the

list.

b. Configure an IP address, subnet mask, and gateway for the

printer manually and click address for the network printer.

c. Click

Select the components to be installed. After selecting the components, the following window appears. You can also change the printer name, set the printer to be shared on the network, set the printer as the default printer, and change the port name of each printer. Click

To install this software on a server, select the

this printer on a server

After the installation is finished, a window appears asking you to print a test page appears. If you wish to do so, select the corresponding checkbox(es) and click

Configure

checkbox.

to set the specific IP

Setting up

Finish

The list of printers available on the local or network appears. Select the printer you want to install from the list

and then click

• If you do not see your printer on the list, click refresh the list, or select printer to the network. To add the printer to the network, enter the port name and the IP address for the printer.

• To find a shared network printer (UNC Pa th), select

Shared Printer [UNC]

manually or find a shared printer by clicking the button.

You will see a com ponent list so that you can reinstall any item individually.

Add TCP/IP Port

and enter the shared name

Update

to add your

Browse

Installing Printer Software in Windows

Page 92

NOTE

: If your printer is not already connected to the

computer, the following window will appear.

• After connecting the printer, click

• If you do not want to connect the printer at this time, click

, and No on the following screen. Then the installation will start and a test page will not be printed at the end of the installation.

• The reinstallation window that appears in this User’s Guide may differ depending on the printer and interface in use.

Removing Printer Software

Start Windows.

From the

→

Maintenance

Select You will see a com ponent list so that you can remove any

item individually.

Select the components you want to remove and then click

When your computer asks you to confirm your selection, click

The selected driver and all of its components are remov ed from your computer.

After the software is removed, click

Start

menu select

Dell → Dell Printers → your printer driver name

Remove

Yes

and click

Programs

Finish

All Programs

→

Select the components you want to reinstall and click

If you installed the printer software for local printing

you select

and

asking you to print a test page appears. Do as follows: a. To print a test page, select the check box and click

b. If the test page prints out correctly, click

If it does not, click No to reprint it.

When the reinstallation is done, click

your printer driver name

Finish

, the window

Yes

Installing Printer Software in Windows

Page 93

2 Basic Printing

this chapter explains the printing options and common printing tasks in windows.

This chapter includes:

• Printing a Document

• Printing to a file (PRN)

•Printer Settings

- Layout Tab

- Paper Tab

- Graphic Tab

- Other Options Tab

- About Tab

- Using a Favorite Setting

- Using Help

Printing a Document

OTES

• Yo u r pr inter driver User’s Guide may differ depending on the printer in use. However the composition of the printer properties window is similar.

• Check the Operating System(s) that ar e compatible with your printer. Please refer to the OS Comp atibility section of Printer Specifications in the Getting started chaper.

• If you need to know the exact name of your printer, you can check the supplied Drivers and Utilities CD.

• When you select an option in printer properties, you may see an exclamation mark or mark. An exclamation mark

means you can select that certain option but it is not recommended, and mark means you cannot select that

option due to the printer’s setting or environment.

Properties

window that appears in this

Open the document you want to print.

Select

from the

displayed. It may look slightly differe nt depending on y our application.

The basic print settings are selected within the Print window. These settings include the number of copies and print range.

Make sure that your printer is selected.

Select

your printer driver

list. T o take adv antage of the printer features provided by your

printer driver, click application’s Print window. For details, see “Printer Settings” on page 12.

If you see window, click it instead. Then click screen.

Click

To start the print job, click OK or window.

Setup, Printer

to close the printer properties window.

File

menu. The Print window is

from the

Properties

, or

Name

Preferences

Options

Properties

in your Print

in the Print

drop-down

in the

on the next

The following procedure describes the general step s required for printing from various Windows applications. The exact steps for printing a document may vary depending on the application program you are using. See the User’s Guide of your software application for the exact printing procedure.

Basic Printing

Page 94

Printing to a file (PRN)

Printer Settings

You w ill sometimes need to save the pr int data as a file for your purpose.

To create a file:

Check the

Click

Enter the folder name and assign a name of the file and then click OK.

Print to file

box in the

window.

You can use the printer properties window, which allows you to access all of the printer options you need when using your printer. When the printer properties are display ed, you can review and change the settings needed for your print job.

Your printer properties window may differ, depending on your operating system. This Software User’s Guide shows the Properties window for Windows XP.

Your printer driver User’s Guide may differ depending on the printer in use.

OTES

• Most Windows applications will override settings you specify in the printer driver. Change all p rint settings available in the software application first, and change any remaining settings using the printer driver.

• The settings you change remain in effect only while you are using the current program.

permanent

• The following procedure is for Windows XP. For other Windows operating systems, see the corresponding Windows User's Guide or online help.

1. Click the Windows

2. Select

3. Select your printer driver icon.

4. Right-click on the printer driver icon and select

Printing Preferences

5. Change the settings on each tab, click OK.

Properties

, make them in the Printers folder.

Printers and Faxes

window that appears in this

To make your changes

Start

button.

Basic Printing

Page 95

Layout Tab

The

Layout

appears on the printed page. The

Multiple Pages per Side Printing

information on accessing printer properties.

tab provides options to adjust how the document

Layout Options

Poster Printing

. See “Printing a Document” on page 11 for more

, and

includes

Booklet

Paper Tab

Use the following options to set the basic paper handling specifications when you access the printer properties. See “Printing a Document” on page 11 for more information on accessing printer properties.

Click the

Paper

tab to access various paper properties.

Paper Orientation

information is printed on a page.

Portrait

•

Landscape

style.

Rotate 180 Degrees

• degrees.

prints across the width of the page, letter style.

Portrait

allows you to select the direction in which

prints across the length of the page, spreadsheet

allows you to rotate the page, 180

Landscape

Layout Options

You can choose

For details, see

• (N-Up Printing)” on page 16.

•

For details, see For details, see

•

allows you to select advanced printing options.

Multiple Pages per Side

“Printing Multiple Pages on One Sheet of Paper “Printing Posters” on page 17

“Printing Booklets” on page 17

Double-sided Printing (Manual)

Double-sided Printing

paper.

•

For details, see

allows you to print on both sides of

“Printing on Both Sides of Paper” on page 18.

and

Poster Printing

Copies

You can select 1 to 999 copies.

allows you to choose the number of copies to be printed.

Paper Options Size

Size

allows you to set the size of paper you loaded in the tray.

Size

If the required size is not listed in the When the size and click select it.

Custom Paper Setting

. The setting appears in the list so that you can

window appears, set the paper

box, click

Custom

Source

Ensure that Use

Manual Feeder

envelopes and transparencies.

Type

Set

Type

which you want to print. This will let you get the best quality printout. If not, print quality may not be acheived as you want.

Thick Paper Thin Paper Cotton

25 % and Gilbert 100 %.

Plain Paper

monochrome and printing on the 16 lb (60 g/m

Recycled Paper

Source

to correspond to the paper loaded in the tray from

: 20 lb to 24 lb (75~90 g/m2) cotton paper such as Gilbert

is set to the corresponding paper tray.

when printing on special materials like

: 24 lb to 28 lb (90~105 g/m2) thick paper.

: 16 lb to 19 lb (60~70 g/m2) thin paper.

: Normal plain paper . Select this type if your printer is

: 20 lb to 24 lb (75~90 g/m2) recycled paper.

) cotton paper.

Basic Printing

Page 96

Color Paper

paper.

Archive Paper

time such as archives, select this option.

: 20 lb to 24 lb (75~90 g/m2) color-backgrounded

: If you need to keep print-out for a long period

•

Color Adjust

changing the settings in the

Color Matching

• changing the settings in the

: You can adjust the appearance of images by

Levels

Settings

option.

Scaling Printing

your print job on a page. You can choose from

Enlarge

•

, and For details, see page 18. For details, see Size” on page 18.

allows you to automatically or manually scale

None, Reduce/

Fit to Page

“Printing a Reduced or Enlarged Document” on “Fitting Your Document to a Selected Paper

Graphic Tab

Use the following Graphic options to adjust the print quality for your specific printing needs. See “Printing a Document” on page 11 for more information on accessing printer properties.

Click the

Graphic

tab to display the properties shown below.

Advanced Options

You can set advanced settings by clicking the

Options

•

button.

Print All Text To Black: Black

option is checked, all text in your document prints solid

black, regardless of the color it appears on the screen.

Print All Text To Darken: Darken

to print darker than on a normal document.

Grayscale Enhancement

allows users to preserve the details of nature photos, and improve contrast and readability among grayscale colors, when printing color documents in grayscale.

Fine Edge

emphasize edges of texts and fine lines for improving readability and align each color channel registration in color printing mode.

option is checked, all text in your doc um e n t is al low ed

: Press the

When the

: Press the

Smart Color

tab. It allows users to

Advanced

Print All Text To

Smart Color

tab. It

Quality

The Quality options you can select may vary depending on your printer model.

clarity of printed characters and graphics. The higher setting also may increase the time it takes to print a document.

Color Mode

You can c hoo se co lor opt ions. S etting to the best possible print quality for color documents. If you w ant to print a color document in grayscale, select want to adjust the color options manually, select click the

•

Color Adjust Copies Setting

set total number of copies from several copies, and if you want to print some copies in color and some in grayscale, use this option and select the number of copies in grayscale.

: In order to use this option, first you need to

The higher the setting, the sharper the

Color

typically produces

Color Matching

Paper

Grayscale

button.

tab. When you make

. If you

Manual

and

Basic Printing

Page 97

Other Options Tab

You can select output options for your document. See “Printing a Document” on page 11 for more information about accessing the printer properties.

Click the

Watermark

You can create a background text image to be printed on each page of your document. page 19.

Overlay

Overlays are often used to take the place of preprinted forms and letterhead paper.

Output Options

•

Print Subset

print. Select the print order from the drop-down list.

Other Options

For details, see

: You can set the sequence in which the pages

Normal (1,2,3)

page to the last page.

Reverse All Pages (3,2,1)

from the last page to the first page.

Print Odd Pages

pages of the document.

Print Even Pages

numbered pages of the document.

tab to access the following feature:

For details, see

“Using Overlays” on page 20.

: Your printer prints all pages from the first

: Your printer prints all pages

: Your printer prints only the odd numbered

: Your printer prints only the even

“Using Watermarks” on

About Tab

Use the version number of the driver. If you have an Internet browser, you can connect to the Internet by clicking on the web site icon. See “Printing a Document” on page 11 for more information about accessing printer properties.

About

tab to display the copyright notice and the

Using a Favorite Setting

The

Favorites

allows you to save the current properties settings for future use.

To save a

Change the settings as needed on each tab.

Enter a name for the item in the

Click When you save

saved.

T o use a saved setting, select the item from the down list. The printer is now set to print according to the Favorites setting you se lected.

To delete a Favorites item, select it from the list and click

Delete

You can also restore the printe r driver’s default settings by selecting

option, which is visible on each properties tab,

Favorites

Save

Printer Default

item:

Favorites

from the list.

Favorites

, all current driver settings are

input box.

Favorites

drop

Using Help

Your printer has a help screen that can be activ ated by clicking the

Help

button in the printer properties window. These help screens give detailed information about the printer features provided by the printer driver.

You can also click from the upper right corner of the window, and then click on any setting.

Basic Printing

Page 98

3 Advanced Printing

Printing Multiple Pages on One

This chapter explains printing options and advanced printing tasks.

OTE

• Yo u r pr inter driver User’s Guide may differ depending on the printer in use. However the composition of the printer properties window is similar.

• If you need to know the exact name of your printer, you can check the supplied Drivers and Utilities CD.

This chapter includes:

• Printing Multiple Pages on One Sheet of Paper (N -Up

Printing)

•Printing Posters

•Printing Booklets

• Printing on Both Sides of Paper

• Printing a Reduced or Enlarged Document

• Fitting Your Document to a Selected Paper Size

• Using Watermarks

• Using Overlays

Properties

window that appears in this

1 2

3 4

Sheet of Paper (N-Up Printing)

You can select the num ber of pages to print on a single sheet of paper . To print more than one page per sheet, the pages will be reduced in size and arranged in the order y o u specify. You can print up to 16 pages on one sheet.

To change the print settings from your software application, access printer properties. See “Printing a Document” on page 11.

From the the

Select the number of pages you want to print per sheet (1, 2, 4, 6, 9, or 16) in the

list.

Select the page order from the list, if necessary.

Check page on the sheet.

Click the type.

Click OK and print the document.

Layout

Layout Type

Print Page Border

Paper

tab, choose

drop-down list.

tab, select the paper source, size, and

Multiple Pages per Side

Pages per Side

Page Order

to print a border around each

drop-down

Advanced Printing

Page 99

Printing Posters

Printing Booklets

This feature allows you to print a single-page document onto 4, 9, or 16 sheets of paper, for the purpose of pasting the sheets together to form one poster-size document.

To change the print settings from your software application, access printer properties. See “Printing a

Document” on page 11.

Click the

Layout Type

Configure the poster option: You can select the page layout from

Poster<3x3>, Poster<4x4> Poster<2x2>

to cover 4 physical pages. If the option is set to Custom, you can enlarge the original from 150% to 400%. Depending on the level of the enlargement, the page layout is automatically adjusted to

Poster<3x3>, Poster<4x4>

Layout

tab, select

drop-down list.

, the output will be automatically stretched

Poster Printing

Poster<2x2>

Custom

Poster<2x2>

. If you select

in the

This printer feature allows you to print your document on both sides of the paper and arranges the pages so that the paper can be folded in half after printing to produce a booklet.

To change the print settings from your software application, access the printer properties. See “Printing a Document” on page 11.

From the

Layout Type

OTE

paper sizes. In order to find out the available pa per size for this feature, select the paper size in the

Paper Type

Click the type.

Layout

drop-down list.

: The

Booklet Printing

tab, then check if the

drop-down list on the

Paper

tab, choose

tab, and select the paper source, size, and

Booklet Printing

option is not available for all

Size

option on the

Booklet Printing

Layout

tab is activated.

in a

from the

Layout

Specify an overlap in millimeters or inches to ma ke it easier to pasting the sheets together.

0.15 inches

Click the type.

Click OK and print the document. You can complete the poster by pasting the sheets together.

Paper

tab, select the paper source, size, and

0.15 inches

Click OK and print the document.

After printing, fold and staple the pages.

Advanced Printing

Page 100

Printing on Both Sides of Paper

Printing a Reduced or Enlarged

You can print on both sides of a sheet of pa per. Before printing, decide how you want your document oriented.

The options are:

•

None

•

Long Edge

, which is the conventional layout used in

book binding.

Short Edge

•

▲

OTE

: Do not print on both sides of labels, transparencies, envelopes, or thick paper. Paper jamming and damage to the printer may result.

To change the print settings from your software application, access printer properties. See “Printing a Document” on page 11.

From the

From the binding option you want.

Click the type.

Click OK and print the document.

, which is the type often used with calendars.

Long Edge

Layout Double-sided Printing

Paper

tab, select the paper orientation.

tab and select the paper source, size, and

▲

Short Edge

section, select the

Document

You can change the size of a page’ s content to appear larger or smaller on the printed page.

To change the print settings from your software application, access printer properties. See “Printing a

Document” on page 11.

From the

Printing Type

Enter the scaling rate in the

You can also click the or button.

Select the paper source, size, and type in

Click OK and print the document.

Paper

tab, select

drop-down list.

Reduce/Enlarge

Percentage

input box.

Paper Options

in the

Fitting Your Document to a Selected Paper Size

This printer feature allows you to scale your print job to a ny

selected paper size regardless of the digital document size. This can be useful when you want to check fine details on a small document.

To change the print settings from your software application, access printer properties. See “Printing a

Document” on page 11.

From the

Type

Paper

tab, select

drop-down list.

Fit to Page

in the

Printing

OTE

: If your printer does not have a duplex unit, you should complete the printing job manually. The printer prints every other page of the document first. After printing the first side of your job, the Printing Tip window appears. Follow the onscreen instructions to complete the printing job.

Advanced Printing

Select the correct size from the list.

Select the paper source, size, and type in

Click OK and print the document.

Output size

drop-down

Paper Options

Dell 1235cn User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

features of your new laser printer

safety information

contents

introduction

PRINTER OVERVIEW

Front view Rear view

CONTROL PANEL OVERVIEW

UNDERSTANDING THE STATUS LED

ACKNOWLEDGING THE STATUS OF THE TONER CARTRIDGE

MENU OVERVIEW

SUPPLIED SOFTWARE

PRINTER DRIVER FEATURES

Printer driver

getting started

SETTING UP THE HARDWARE

SYSTEM REQUIREMENTS

Microsoft® Windows®

Macintosh

SETTING UP THE NETWORK

Supported operation environments

Configuring network protocol via the printer

Using the SetIP program

Installing the driver software

PRINTER'S BASIC SETTINGS

Altitude adjustment

Changing the display language

Setting the date and time

Changing the clock mode

Changing the default mode

Setting sounds

Entering characters using the number keypad

Using the save modes

Auto continue

loading originals and print media

LOADING ORIGINALS

On the scanner glass

In the ADF

SELECTING PRINT MEDIA

Specifications on print media

Media sizes supported in each mode

Guidelines for special print media

CHANGING THE SIZE OF THE PAPER IN THE PAPER TRAY

PRINTING ON SPECIAL PRINT MATERIALS

Feeding the print material manually

SETTING THE PAPER SIZE AND TYPE

copying

COPYING

CHANGING THE SETTINGS FOR EACH COPY

Darkness

Original Type

Reduced or enlarged copy

CHANGING THE DEFAULT COPY SETTINGS

ID CARD COPYING

USING SPECIAL COPY FEATURES

2-up or 4-up copying

Poster copying

Clone copying

Erasing background images

SETTING COPY TIMEOUT

Gray enhance copying

scanning

SCANNING BASICS

SCANNING FROM THE CONTROL PANEL

Setting scan information in Dell Scan Manager.

Scanning to application programs

SCANNING BY A NETWORK CONNECTION

Scanning to Email

CHANGING THE SETTINGS FOR EACH SCAN JOB

CHANGING THE DEFAULT SCAN SETTINGS

SETTING UP ADDRESS BOOK

Registering speed email numbers

Configuring group email numbers

Using Address Book entries

Searching Address Book for an entry

Printing Address Book

basic printing