Dell 1230c User Manual

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Color Laser Printer

User’s Guide

Dell 1230c

www.dell.com | support.dell.com

features of your new laser printer

Your new printer is equipped with a number of special features that improve the quality of the documents you print. With the printer, you can:

SPECIAL FEATURES

Print with excellent quality and speed

• You can print in a full range of colors using cyan, magenta, yellow, and black.

• You can print with a resolution of up to 2400 x 600 dpi effective output.

• Your printer prints A4-sized paper at up to 16 ppm, lettersized paper at up to 17 ppm in gray scale mode and 4 ppm in color mode.

Handle many different types of printable material

•The 150-sheet tray supports plain paper in various sizes, letterhead, envelopes, labels, custom-sized media, postcards, and heavy paper.

Create professional documents

• Print watermarks. You can customize your documents with words, such as “Confidential”. See the Software section.

• Print posters. The text and pictures of each page of your document are magnified and printed across the sheet of paper and can then be taped together to form a poster. See the Software section.

• You can use preprinted forms and letterhead with plain paper. See the Software section.

Save time and money

• To save paper, you can print multiple pages on one single sheet of paper.

• This printer automatically conserves electricity by substantially reducing power consumption when not in use.

Print in various environments

• You can print with Windows 2000 and Windows XP/2003/ Vista as well as Macintosh systems.

• Your printer is equipped with a USB interface.

2 | Features of your new laser printer

ABOUT THIS USER’S GUIDE

This user’s guide provides information about basic understanding of the printer as well as detailed explanation on each step during the actual usage. Both novice users and professional users can refer to this guide for installing and using the printer.

Some terms in this guide are used interchangeably, as below:

• Document is synonymous with original.

• Paper is synonymous with media, or print media. Following table offers the conventions of this guide:

CONVENTION DESCRIPTION EXAMPLE

Bold Used for texts on the display or actual prints on the printer. Start

Note Used to provide additional information or detailed specification of the printer

Caution Used to give users information to protect the printer from possible mechanical

Footnote Used to provide more detailed information on certain words or a phrase. a. pages per minute

(See page 1 for more information)

function and feature.

damage or malfunction.

Used to guide users to the reference page for the additional detailed information. (See page 1 for more information)

The date format may differ from country to country

Do not touch the green underside of the toner cartridge.

Features of your new laser printer | 3

FINDING MORE INFORMATION

You can find information for setting up and using your printer from the following resources, either as a print-out or onscreen.

Quick Install Guide Provides information on setting up your printer and this requires that you follow the instructions in the guide to prepare the printer.

Online User’s Guide Provides you with step-by-step instructions for using your printer’s full features, and contains information for maintaining your printer,

troubleshooting, and installing accessories. This user’s guide also contains a Software section to provide you with information on how to print documents with your printer in various operating systems, and how to use the included software utilities.

Note

You can access the user’s guide in other languages from the Manual folder on the printer software CD.

Printer Driver Help Provides you with help information on printer driver properties and instructions for setting up the properties for printing. To access a

website If you have Internet access, you can get help, support, printer drivers, manuals, and order information from the Dell website

printer driver help screen, click

www.dell.com and support.dell.com.

Help

from the printer properties dialog box.

4 | Features of your new laser printer

safety information

IMPORTANT SAFETY SYMBOLS AND PRECAUTIONS

What the icons and signs in this user’s guide mean:

Hazards or unsafe practices that may result in severe personal injury or death.

WARNING

Hazards or unsafe practices that may result in minor personal injury or property damage.

CAUTION

To reduce the risk of fire, explosion, electric shock, or personal injury when using your laser Multi-Function Printer(MFP),

CAUTION

follow these basic safety precautions:

Do NOT attempt.

Do NOT disassemble.

Do NOT touch.

Follow directions explicitly.

Unplug the power plug from the wall socket.

Ensure the printer is grounded to prevent electric shock.

Call the service center for help.

These warning signs are here to prevent injury to you and others. Follow them explicitly. After reading this section, keep it in a safe place for future reference.

1. Read and understand all instructions.

2. Use common sense whenever operating electrical appliances.

3. Follow all warnings and instructions marked on the printer and in the literature accompanying the printer.

4. If an operating instruction appears to conflict with safety information, heed the safety information. You may have misunderstood the

operating instruction. If you cannot resolve the conflict, contact your sales or service representative for assistance.

5. Unplug the printer from the AC wall socket and/or telephone jack before cleaning. Do not use liquid or aerosol cleaners. Use only a

damp cloth for cleaning.

Do not plac

7. Your printer should never be placed on, near or over a radiator, heater, air conditioner or ventilation duct.

8. Do not allow anything to rest on the power. Do not place your printer where the cords will be abused by persons walking on them.

9. Do not overload wall outlets and extension cords. This can diminish performance, and may result in the risk of fire or electric shock.

10. Do not allow pets to chew on the AC power, telephone or computer interface cords.

11. Never push objects of any kind into the printer through case or cabinet openings. They may touch dangerous voltage points, creating

a risk of fire or shock. Never spill liquid of any kind onto or into the printer.

12. To reduce the risk of electric shock, do not disassemble the printer. Take it to a qualified service technician when repair work is

required. Opening or removing covers may expose you to dangerous voltages or other risks. Incorrect reassembly could cause electric shock when the unit is subsequently used.

e the printer on an unstable cart, stand or table. It may fall, causing serious damage.

Safety information | 5

13. Unplug the printer from the telephone jack, computer and AC wall outlet and refer servicing to qualified service personnel under the

following conditions:

• When any part of the power cord, plug or connecting cable is damaged or frayed.

• If liquid has been spilled into the printer.

• If the printer has been exposed to rain or water.

• If the printer does not operate properly after instructions have been followed.

• If the printer has been dropped, or the cabinet appears damaged.

• If the printer exhibits a sudden and distinct change in performance.

14. Adjust only those controls covered by the operating instructions. Improper adjustment of other controls may result in damage, and

may require extensive work by a qualified service technician to restore the printer to normal operation.

15. Avoid using this printer during a lightning storm. There may be a remote risk of electric shock from lightning. If possible, unplug the

AC power and telephone cord for the duration of the lightning storm.

16. The Power cord supplied with your printer should be used for safe operation. If you are using a cord which is longer than 2 m with

110 V printer, then it should be 16 AWG

17. Use only No.26 AWG or larger telephone line cord.

18. SAVE THESE INSTRUCTIONS

a. AWG: American Wire Gauge

or bigger.

6 | Safety information

2 Features of your new laser printer 5 Safety information

INTRODUCTION

GETTING STARTED

SELECTING AND LOADING PRINT MEDIA

10 Printer overview

10 Front view 10 Rear view

11 Control panel overview 12 Understanding the control panel

12 LEDs 12 Stop button

13 Supplied software 13 Printer driver features

13 Printer driver

14 Setting up the hardware 14 Printing a demo page 14 System requirements

14 Microsoft® Windows® 15 Macintosh

15 Installing the software 16 printer's basic settings

16 Altitude adjustment 16 Using the save modes 16 Auto continue

17 Selecting print media

18 Specifications on print media 19 Guidelines for special print media

20 Changing the size of the paper in the paper tray 22 Printing on special print materials 22 Adjusting the output support 22 Setting the paper size and type

8 | Contents

BASIC PRINTING

MAINTENANCE

23 Printing a document 23 Canceling a print job

24 Printing reports 24 Cleaning your printer

24 Cleaning the outside 24 Cleaning the inside

26 Maintaining the cartridge

26 Toner cartridge storage 26 Expected cartridge life 26 Redistributing toner

27 Replacing the toner cartridge 28 Replacing the Imaging Unit 29 Replacing the waste toner container 30 Maintenance parts

contents

TROUBLESHOOTING

ORDERING SUPPLIES AND ACCESSORIES

SPECIFICATIONS

GLOSSARY

31 Tips for avoiding paper jams 31 Clearing paper jams 33 Solving other problems

33 Paper feeding 33 33 Printing problems 34 Printing quality problems 37 Common Windows problems 37 Common Macintosh problems

38 Supplies 38 How to purchase

39 General specifications 40 Printer specifications

INDEX

Contents | 9

introduction

These are the main components of your printer:

This chapter includes:

• Printer overview

• Control panel overview

• Understanding the control panel

PRINTER OVERVIEW

Front view Rear view

• Supplied software

• Printer driver features

Top cover

Output tray (face down)

Control panel

Tray

Output support

Front cover release button

Front cover

Toner cartridge

Waste toner container

‘

Imaging unit

1 Rear cover release button

2 Power switch

USB port

4 Power receptacle

5 Rear cover

10 | Introduction

CONTROL PANEL OVERVIEW

status LED Shows the status of your printer. (See "Understanding the control panel" on page 12.)

stop button Stops an operation at any time and also performs other functions. (See "Understanding the control panel" on page 12.)

toner colors LED Show the status of each toner cartridge. (See "Understanding the control panel" on page 12.)

Introduction | 11

UNDERSTANDING THE CONTROL PANEL

The color of the status and toner colors LED indicates the printer's current status.

LEDs

STATUS TONER COLORS LED DESCRIPTION

lights green all LEDs off The printer is ready to print.

slowly blinks green all LEDs off The printer is receiving data from the computer.

fast blinks green all LEDs off The printer is printing data.

lights red all LEDs off • The printer is experiencing an error, such as open cover, empty paper, not installed waste toner

container, or full waste toner container.

• The printer is experiencing a service required error, such as LSU error, fuser error, or ITB error, Contact your sales or service representative.

lights orange all LEDs off • The printer is experiencing an error such as jammed paper.

lights green each LED blinks red Each toner cartridge is near the end of its life.

blinks red each LED lights red Each toner cartridge is almost empty. You can print, but the quality is not reliable.

lights red each LED lights red • Each toner cartridge is totally exhausted. You cannot print anymore.

lights green each LED blinks red in a

repeated order

• While the printer is booting up, do not open a top cover, since the printer may treat it as an error such as paper jam. In this case, open a front cover and close it then, the printer will reboot up.

• Each toner cartridge is wrong.

The printer is warming up.

Stop button

DESCRIPTION

Printing demo page In Ready mode, press and hold this button for about 2 seconds until the status LED blinks slowly, and release.

Printing configuration sheets In Ready mode, press and hold this button for about 5 seconds until the status LED blinks fast, and release.

Canceling print job Press this button during printing. The red LED blinks while the print job is cleared from both the printer and the computer,

and then the printer returns to Ready mode. This may take some time depending on the size of the print job.

12 | Introduction

SUPPLIED SOFTWARE

You must install the printer software using the supplied CD after you have set up your printer and connected it to your computer. The CD provides you with the following software.

Printer software CD

Windows •

Macintosh

•

• Printer driver: Use this driver to run

•

CONTENTS

Printer driver

advantage of your printer’s features.

Printer Setting Utility

allows you to set up printer’s other options from your computer desktop.

Dell Toner Management System™

Displays the status of the printer and the name of the job when you send a job to print. The

System™

of toner remaining and allows you to order replacement toner cartridges.

Status Monitor

to monitor the printer’s status and alerts you when an error occurs during printing.

your printer from a Macintosh computer and print documents.

Printer Setting Utility

allows you to set up printer’s other options from your computer desktop.

: Use this driver to take full

: This program

Dell Toner Management

window also displays the level

: This program allows you

: This program

PRINTER DRIVER FEATURES

Your printer drivers support the following standard features:

• Paper orientation, size, source and media type selection

• Number of copies In addition, you can use various special printing features. The following table shows a general overview of features supported by your printer drivers:

Some models or operating system may not support the certain feature(s) in the following table.

Printer driver

FEATURE WINDOWS MACINTOSH

Color mode OO

printer quality option OO

Poster printing OX

Multiple pages per sheet (N-up) OO

Fit to page printing OO

Scale printing OO

Watermark OX

Overlay OX

Duplex (Manual) OX

Introduction | 13

getting started

This chapter gives you step-by-step instructions for setting up the printer.

This chapter includes:

• Setting up the hardware

• Printing a demo page

• System requirements

• Installing the software

• printer's basic settings

SETTING UP THE HARDWARE

This section shows the steps to set up the hardware which is explained in the Quick Install Guide. Ensure that you read Quick Install Guide and complete following steps.

1. Select a stable location.

Select a level, stable place with adequate space for air circulation. Allow extra space to open covers and trays. The area should be well-ventilated and away from direct sunlight or sources of heat, cold, and humidity. Do not set the printer close to the edge of your desk or table.

5. Ensure that all the cables are connected to the printer.

6. Turn the printer on.

When you move the printer, do not tilt or turn it upside down. Otherwise, the inside of the printer may be contaminated by toner, which can cause damage to the printer or produce bad print quality.

PRINTING A DEMO PAGE

Print a demo page to ensure that the printer is operating correctly. To print a demo page:

In Ready mode, press and hold the Stop button for about 2 seconds.

SYSTEM REQUIREMENTS

Before you begin, ensure that your system meets the following requirements:

Microsoft® Windows®

Your printer supports the following Windows operating systems.

REQUIREMENT (RECOMMENDED)

OPERATING

SYSTEM

Windows 2000

CPU RAM

Intel® Pentium® II 400 MHz (Intel Pentium III 933 MHz)

128 MB (256 MB)

FREE HDD SPACE

600 MB

Printing is suitable for altitudes under 1,000 m (3,281 ft). Refer to the altitude setting to optimize your printing. See "Altitude adjustment" on page 16 for more information. Place the printer on a flat and stable surface, not letting it lean more than 2 mm (0.08 inches). Otherwise, it may affect the printing quality.

2. Unpack the printer and check all the enclosed items.

3. Remove the tape holding the printer tightly.

4. Load paper. (See "Changing the size of the paper in the paper tray" on

page 20.)

14 | Getting started

Windows XP Intel Pentium III 933 MHz

Windows 2003 Server

Windows Vista®

Windows Server 2008

• Internet Explorer 6.0 or higher is the minimum requirement for all Windows operating systems.

• Users who have an administrator rights can install the software.

• Windows Terminal Services is compatable with this machine.

(Intel Pentium IV 1 GHz)

Intel Pentium III 933 MHz (Intel Pentium IV 1 GHz)

Intel Pentium IV 3 GHz 512 MB

Pentium IV 1 GHz (Pentium IV 2 GHz)

128 MB (256 MB)

128 MB (512 MB)

(1024 MB)

512 MB (2048 MB)

1.5 GB

1.25 GB to 2 GB

15 GB

10 GB

Macintosh

OPERATING

SYSTEM

REQUIREMENT (RECOMMENDED)

CPU RAM

4. Select Typical. Click Next.

FREE

HDD

SPACE

Mac OS X

10.3 ~ 10.4

Mac OS X 10.5 • Intel Processor

• Intel Processor

• Power PC G4/G5

• 867 MHz or faster Power PC G4/G5

• 128 MB for a Power-PC based Mac (512 MB).

• 512 MB for an Intel-based Mac (1 GB)

512 MB (1 GB) 1 GB

1 GB

INSTALLING THE SOFTWARE

You have to install the printer software for printing. The software includes drivers, applications, and other user friendly programs. The following procedure is based on Windows XP. If you use Macintosh operating system, see the Software section.

• The following procedure is based on the Windows XP operating system. The procedure and popup window which appear during the installation may differ depending on the operating system, the printer feature, or the interface in use.

1. Ensure that the printer is connected to your computer and powered on.

2. Insert the supplied CD into your CD drive.

The CD should automatically run, and an installation window appears. If the installation window does not appear, click Start then click Run. Type X:\Setup.exe, replacing “X” with the letter which represents your CD drive and click OK. If you use Windows Vista, click Start → All programs → Accessories → Run, and type X:\ If the AutoPlay window appears in Windows Vista, click Run Setup.exe in Install or run program field, and click Continue in the User Account

Control window.

3. Click Next.

Setup.exe.

•

If your printer is not already connected to the computer, the following window will appear.

After connecting the printer, click

•

If you don’t want to connect the printer at this time, click

, and No on the following screen. Then the installation will start and a test page will not be printed at the end of the installation.

5. After the installation is finished, a window asking you to print a test page

appears. If you choose to print a test page, select the checkbox and click

Next.

Otherwise, just click Next and skip to step 7.

6. If the test page prints out correctly, click Yes. If not, click No to reprint it.

7. Click Finish.

•

After setup is complete, if your printer driver does not work properly, reinstall the printer driver. See

for more information.

the Software section

• If necessary, select a language from the drop-down list.

• View User’s Guide: Allows you to view the User’s Guide. If your

computer doesn’t have Adobe Acrobat, click on this option and it will automatically install Adobe Acrobat Reader for you.

Getting started | 15

PRINTER'S BASIC SETTINGS

After installation is complete, you may want to set the printer's default settings. Refer to the next section if you would like to set or change values.

Altitude adjustment

The print quality is affected by atmospheric pressure, which is determined by the height of the printer above sea level. The following information will guide you on how to set your printer to the best print quality or best quality of print.

Before you set the altitude value, find the altitude where you are using the printer.

1 Normal 2 High 1 3 High 2 4 High 3

Click

2. Click Setting > Altitude Adjustment. Select the appropriate value from

Start → All programs →

Color Laser Printer

You can also click OS X.

the dropdown list, and then click Apply.

→

Printer Setting Utility

Dell → Dell Printer →

Printer Setting Utility

on the status bar in Mac

Dell 1230c

Using the save modes

Power Save mode

Power Save mode allows your printer to reduce power consumption when it is not in actual use. You can turn this mode on and select a length of time for which the printer waits after a job is printed before it switches to a reduced power state.

Click

Start → All programs →

1230c Color Laser Printer → Printer Setting Utility

You can also click Mac OS X.

2. Click Setting > Power Save. Select the appropriate value from the dropdown list, and then click Apply.

Printer Setting Utility

Dell → Dell Printer →

on the status bar in

Dell

Auto continue

This is the option to set the printer to continue printing or not, in case the paper size you have set and the paper within the tray mismatches.

Click

Start → All programs →

Color Laser Printer

You can also click OS X.

2. Click Setting > Auto Continue. Select the appropriate value from the dropdown list, and then click Apply.

→

Printer Setting Utility

Dell → Dell Printer →

Printer Setting Utility

on the status bar in Mac

Dell 1230c

16 | Getting started

selecting and loading print media

This chapter introduces you how to load originals and print media into your printer.

This chapter includes:

• Selecting print media

• Changing the size of the paper in the paper tray

• Printing on special print materials

SELECTING PRINT MEDIA

You can print on a variety of print media, such as plain paper, envelopes, labels, and transparencies. Always use print media that meet the guidelines for use with your printer. Print media that does not meet the guidelines outlined in this user’s guide may cause the following problems:

• Poor print quality

• Increased paper jams

• Premature wear on the printer.

Properties, such as weight, composition, grain, and moisture content, are important factors that affect the printer’s performance and the output quality. When you choose print materials, consider the following:

• The type, size and weight of the print media for your printer are described later in this section.

• Desired outcome: The print media you choose should be appropriate for your project.

• Brightness: Some print media are whiter than others and produce sharper, more vibrant images.

• Surface smoothness: The smoothness of the print media affects how crisp the printing looks on the paper.

• Some print media may meet all of the guidelines in this section and still not produce satisfactory results. This may be the result of improper handling, unacceptable temperature and humidity levels, or other variables over which Dell has no control.

• Before purchasing large quantities of print media, ensure that meets the requirements specified in this user’s guide.

• Adjusting the output support

• Setting the paper size and type

Using print media that does not meet these specifications may cause problems, requiring repairs. Such repairs are not covered by Dell’s warranty or service agreements.

Ensure that you do not use the inkjet photo paper with this printer. It could cause damage to the printer.

Selecting and loading print media | 17

Specifications on print media

TYPE SIZE DIMENSIONS

Plain paper Letter 216 x 279 mm (8.5 x 11 inches)

Legal 216 x 356 mm (8.5 x 14 inches)

Folio 216 x 330 mm (8.5 x 13 inches)

A4 210 x 297 mm (8.26 x 11.69 inches)

Oficio 216 x 343 mm (8.5 x 13.5 inches)

JIS B5 182 x 257 mm (7.16 x 10.11 inches)

ISO B5 176 x 250 mm (6.93 x 9.84 inches)

Executive 184 x 267 mm (7.25 x 10.5 inches)

Statement 140 x 216 mm (5.50 x 8.50 inches)

A5 148 x 210 mm (5.82 x 8.26 inches)

A6 105 x 148 mm (4.13 x 5.82 inches)

Envelope Monarch 98 x 191 mm (3.87 x 7.5 inches)

No. 10 105 x 241 mm (4.12 x 9.5 inches)

DL 110 x 220 mm (4.33 x 8.66 inches)

C5 162 x 229 mm (6.37 x 9.01 inches)

WEIGHT

• 60 to 105 g/m

• 60 to 163 g/m

75 to 90 g/m

(20 to 24 lb bond)

(16 to 28 lb bond)

(16 to 43 lb bond)

CAPACITY

• 150 sheets of 75 g/m (20 lb bond) paper for the tray

• 1 sheet for manual feeding in the tray

5 sheets for manual feeding in the tray

C6 114 x 162 mm (4.48 x 6.38 inches)

No.9 98 x 225 mm (3.87 x 8.87 inches)

6 3/4 92 x 165 mm (3.62 x 6.5 inches)

Thick paper Refer to the Plain

Refer to the Plain paper section

90 to 105 g/m

(24 to 28 lb bond)

paper section

Thin paper Refer to the Plain

paper section

Labels

Letter, A4 Refer to the Plain paper section

Card stock Post card 101.6 x 152.4 mm (4 x 6 inches)

Transparency

Letter, A4 Refer to the Plain paper section

Glossy paper Letter, A4 Refer to the Plain paper section

Minimum size (custom)

Refer to the Plain paper section

76 x 160 mm (3 x 6.3 inches)

60 to 70 g/m2 (16 to 19 lb bond)

120 to 150 g/m

(32 to 40 lb bond)

105 to 163 g/m2 (28 to 43 lb bond)

138 to 146 g/m

160 g/m

60 to 163 g/m

(37 to 39 lb bond)

(44 lb bond)

(16 to 43 lb bond)

Maximum size (custom) 216 x 356 mm (8.5 x 14 inches)

a.If media weight is over 105 g/m

(28 lb bond), load a paper into the tray one by one. b.Maximum capacity may differ depending on media weight, thickness, and environmental conditions. c. Smoothness: 100 to 250 (sheffield) d.Recommended media: Transparency for a color laser printer by Xerox such as 3R 91331(A4), 3R 2780(Letter).

1 sheet for manual feeding in the tray

18 | Selecting and loading print media

Guidelines for special print media

MEDIA TYPE GUIDELINES

Envelopes • Successful printing on envelopes depends upon the

quality of the envelopes. When selecting envelopes, consider the following factors:

- Weight: The weight of the envelope paper should not exceed 90 g/m

- Construction: Prior to printing, envelopes should lie flat with less than 6 mm curl, and should not contain air.

- Condition: Envelopes should not be wrinkled, nicked, or otherwise damaged.

- Temperature: You should use envelopes that are compatible with the heat and pressure of the printer during operation.

• Use only well-constructed envelopes with sharp and well creased folds.

• Do not use stamped envelopes.

• Do not use envelopes with clasps, snaps, windows, coated lining, self-adhesive seals, or other synthetic materials.

• Do not use damaged or poorly made envelopes.

• Be sure the seam at both ends of the envelope extends all the way to the corner of the envelope.

or jamming may occur.

Labels • To avoid damaging the printer, use only labels

designed for use in laser printers.

- When selecting labels, consider the following factors:

- Adhesives: The adhesive material should be stable at your printer’s fusing temperature. Check your printer’s specification to know the fusing temperature. See "General specifications" on page 39.

- Arrangement: Only use labels with no exposed backing between them. Labels can peel off sheets that have spaces between the labels, causing serious jams.

- Curl: Prior to printing, labels must lie flat with no more than 13 mm of curl in any direction.

- Condition: Do not use labels with wrinkles, bubbles, or other indications of separation.

• Ensure that there is no exposed adhesive material between labels. Exposed areas can cause labels to peel off during printing, which can cause paper jams. Exposed adhesive can also cause damage to printer components.

• Do not run a sheet of labels through the printer more than once. The adhesive backing is designed for only a single pass through the printer.

• Do not use labels that are separating from the backing sheet or are wrinkled, bubbled, or otherwise damaged.

Card stock or custom-sized materials

• Do not print on media smaller than 76 mm wide or 356 mm long.

• In the software application, set margins at least

6.4 mm away from the edges of the material.

1 Acceptable 2 Unacceptable

• Envelopes with a peel-off adhesive strip or with more than one flap that folds over to seal must use adhesives compatible with the printer’s fusing temperature for 0.1 second. Check your printer’s specification to view the fusing temperature. See "General specifications" on page 39. The extra flaps and strips might cause wrinkling, creasing, or jams, and may even damage the fuser.

• For the best print quality, position margins no closer than 15 mm from the edges of the envelope.

• Avoid printing over the area where the envelope’s seams meet.

Preprinted paper

Using photographic paper or coated paper may cause problems, requiring repairs. Such repairs are not covered by Dell’s warranty or service agreements.

• Letterhead must be printed with heat-resistant ink that will not melt, vaporize, or release hazardous emissions when subjected to the printer’s fusing temperature for 0.1 second. Check your printer’s specification to know the fusing temperature. See "General specifications" on page 39.

• Letterhead ink must be non-flammable and should not adversely affect printer rollers.

• Forms and letterhead should be sealed in a moisture-proof wrapping to prevent changes during storage.

• Before you load preprinted paper, such as forms and letterhead, verify that the ink on the paper is dry. During the fusing process, wet ink can come off preprinted paper, reducing print quality.

Selecting and loading print media | 19

CHANGING THE SIZE OF THE PAPER IN THE PAPER TRAY

To load different sizes of paper, such as Legal-sized paper, you need to adjust the paper guides to extend the paper tray. To change the tray size to other size, you must adjust the paper length guide properly.

3. Load paper into the tray.

1 Tray extend lever 2 Paper length guide 3 Paper width guide 4 Paper cover

1. Pull the tray out of the printer. Open the paper cover and remove paper

from the tray if necessary.

2. Pressing and unlatching the guide lock in the top of the tray, pull the tray

out manually.

4. Slide the paper length guide until it lightly touches the end of the paper

stack. Squeeze the paper width guide and slide it to the edge of the paper stack without causing it to bend.

For paper smaller than Letter-sized, return the paper guides to their original positions and adjust the paper length guide and paper width guide.

20 | Selecting and loading print media

If the paper that you need to print is shorter than length 222 mm (8.74 inches), press and unlatch the guide lock in the tray, push the tray in

manually. Adjust the paper length guide and paper width guide.

• Do not push the paper width guides far enough to cause the materials to warp.

• If you do not adjust the paper width guides, it may cause paper jams.

The tray is preset to Letter or A4 size, depending on your country. To change the size to A4 or Letter, you must adjust the lever and paper width guide properly.

1 Pull the tray out of the printer. Open the paper cover and remove paper

from the tray if necessary.

2 If you want to change the size to Letter, hold the lever at the back of the

tray, and rotate the lever clockwise.

5. Close the paper cover.

6. Slide the tray back into the printer until it clicks.

7. After loading paper, set the paper type and size for the tray. See "Setting

the paper size and type" on page 22.

• If you experience problems with paper feed, place one sheet at a time in the tray.

• You can load previously printed paper. The printed side should be facing up with an uncurled edge at the rear. If you experience problems with paper feed, turn the paper around. Note that print quality is not guaranteed.

3 Squeeze the paper width guide and slide it to the edge of the lever.

If you want to change the size to A4, first move the paper width guide to left and rotate the lever counterclockwise. If you force the lever, it could damage the tray.

Selecting and loading print media | 21

PRINTING ON SPECIAL PRINT MATERIALS

The printer can hold special sizes and types of print material, such as postcards, note cards, and envelopes. Especially, it is useful for single page printing on letterhead or colored paper.

Feeding the print material manually

• Load only one size of print media at a time in the tray.

• To prevent paper jams, do not add paper when there is still paper in the tray. This also applies to other types of print media.

• Print media should be loaded face up with the side you want to print, and the top edge going into the tray first. Place print materials in the center of the tray.

• Always load only the specified print media to avoid paper jams and print quality problems. (See "Selecting print media" on page 17.)

• Flatten any curl on postcards, envelopes, and labels before loading them into the tray.

1. Load the paper. (See "Changing the size of the paper in the paper tray" on page 20.)

Depending on the media type you are using, keep the following loading guidelines:

• Envelopes: Flap side down and with the stamp area on the top left side.

• Labels: Print side up and top short edge entering the printer first.

• Preprinted paper: Design side up with the top edge toward the printer.

• Card stock: Print side up and the short edge entering the printer first.

• Previously printed paper: Previously printed side down with an uncurled edge toward the printer.

2. When you print in application, start the print menu.

3. Before you print, open printer properties.

4. Press the Paper tab in printer properties, and select an appropriate

paper type.

If you want to use an label, set the paper type to Label.

5. Select Manual Feeder in paper source then, press OK.

6. Start printing in application.

7. Press the Stop button on the printer to start feeding then the

printer starts printing.

• If you are printing multiple pages, load the next sheet after first

page prints out, and press the Stop button. Repeat this step for every page to be printed.

• The settings you change remain in effect only while you are using the current application.

ADJUSTING THE OUTPUT SUPPORT

The printed pages stack on the output tray, and the output support will help the printed pages align. To let the output support correctly align the pages you need to pull it out appropriately depending on the paper size.

1 Output support

• If the output support is incorrectly adjusted, printed pages may be mis-aligned or fall.

• If you continuously print many pages, the surface of the output tray may become hot. Be careful not to touch the surface, and especially keep children away from the surface.

SETTING THE PAPER SIZE AND TYPE

After loading paper in the paper tray, you need to set the paper size and type using the printer driver. Follow these steps to make your changes permanent.

The following procedure is for Windows XP. For other Windows operating system, refer to the corresponding Windows User's Guide or online help.

1. Click the Start button on the computer screen.

2. Select Printers and Faxes.

3. Right-click on the printer driver icon and select Printing Preferences.

4. Click the Paper tab, and change the settings on Paper Options.

5. Click OK.

22 | Selecting and loading print media

basic printing

This chapter explains common printing tasks.

This chapter includes:

• Printing a document • Canceling a print job

PRINTING A DOCUMENT

Your printer allows you to print from various Windows, or Macintosh applications. The exact steps for printing a document may vary depending on the application you use. For details about printing, see the Software section.

CANCELING A PRINT JOB

If the print job is waiting in a print queue or print spooler, such as the printer group in Windows, delete the job as follows:

1. Click the Windows Start menu.

2. For Windows 2000, select Settings and then Printers.

For Windows XP/2003, select Printers and Faxes. For Windows Vista, select Control Panel > Hardware and Sound >

Printers.

3. Double-click the Dell 1230c icon.

4. From the Document menu, select Cancel.

You can also access this window by simply double-clicking the printer icon at the bottom right corner of the Windows desktop.

You can also cancel the current job by pressing Stop on the control panel.

Basic printing | 23

maintenance

This chapter provides information for maintaining your printer and the toner cartridge.

This chapter includes:

• Printing reports

• Cleaning your printer

• Maintaining the cartridge

• Replacing the toner cartridge

• Replacing the Imaging Unit

• Replacing the waste toner container

• Maintenance parts

PRINTING REPORTS

You can print a configuration report from the printer’s control panel. Use the configuration page to view the current settings, to help troubleshoot

problems. In Ready mode, press and hold the Stop button on the control panel for about 5 seconds.

CLEANING YOUR PRINTER

To maintain print quality, follow the cleaning procedures below each time the toner cartridge is replaced or if print quality problems occur.

• Cleaning the cabinet of the printer with cleaning materials containing large amounts of alcohol, solvent, or other strong substances can discolor or distort the cabinet.

• If your printer or its surrounding is contaminated with toner, we recommend you to use cloth or tissue dampened with water to clean it. If you use a vacuum cleaner, toner blown into the air may be harmful.

Cleaning the outside

Clean the cabinet of the printer with a soft lint-free cloth. You can dampen the cloth slightly with water, but be careful not to let any water drip onto or into the printer.

Cleaning the inside

During the printing process, paper, toner, and dust particles can accumulate inside the printer. This buildup can cause print quality problems, such as toner specks or smearing. Cleaning the inside of the printer clears or reduces these problems.

1. Turn the printer off and unplug the power cord. Wait for the printer to

cool down.

2. Press the release button, completely open the front cover.

3. Grasp the handles on the toner cartridge and pull to remove the

cartridge from the printer.

4. Pull the waste toner container out of the printer using its handle.

24 | Maintenance

5. Pull the imaging unit out of the printer using the groove on the front of

the imaging unit.

7. Holding the groove on the front of the imaging unit, push imaging unit in

to the printer.

• Do not touch the green surface on the imaging unit with your

hands or any other material.

• Be careful not to scratch the surface of the imaging unit.

• If you leave the front cover open for more than a few minutes, the imaging unit can be exposed to light. This will cause damage to the imaging unit. Close the front cover should the installation need to be halted for any reason.

6. With a dry lint-free cloth, wipe away any dust and spilled toner from the

toner cartridges area and their cavities.

• If toner gets on your clothing, wipe it off with a dry cloth and wash it in cold water. Hot water sets toner into fabric.

• If your printer or its surrounding is contaminated with toner, we recommend you to use a cloth or tissue dampened with water to clean it. If you use a vacuum cleaner, toner blows into the air then might be harmful to you.

8. Insert the waste toner container into position and then push it to ensure

that it is firmly seated in place.

9. Slide the toner cartridge back into the printer.

After cleaning, let the printer to dry completely.

10. Reinstall all the compartments into the printer, and close the front cover.

If the front cover is not completely closed, the printer will not operate.

11. Plug in the power cord and turn the printer on

Maintenance | 25

MAINTAINING THE CARTRIDGE

Toner cartridge storage

To get the most from the toner cartridge, keep the following guidelines in mind:

• Do not remove the toner cartridge from its package until ready for use.

• Do not refill the toner cartridge. The printer warranty does not cover damage caused by using a refilled cartridge.

• Store toner cartridges in the same environment as your printer.

• To prevent damage to the toner cartridge, do not expose it to light for more than a few minutes.

Expected cartridge life

The life of the toner cartridge yield depends on the amount of toner that print jobs require. The actual number may also be different depending on the print density of the pages you print on, and the number of pages may be affected by operating environment, printing interval, media type, and media size. If you print a lot of graphics, you may need to change the cartridge more often.

Redistributing toner

When a toner is low, faded or light areas may appear. It is possible that colored images may be printed with incorrect colors due to flawed mixing of toner colors when one of the colored toner cartridges is low on toner. You can temporarily improve print quality by redistributing the toner.

• The toner-related message saying that the toner is low may appear on the display.

• The SmartPanel program window appears on the computer telling you which color cartridge is low on toner.

1. Press the release button, completely open the front cover.

2. Grasp the handles on the toner cartridge and pull to remove the

cartridge from the printer.

3. Holding both handles on the toner cartridge, thoroughly rock it from side

to side to evenly distribute the toner.

If toner gets on your clothing, wipe it off with a dry cloth and wash it in cold water. Hot water sets toner into fabric.

4. Slide the toner cartridge back into the printer.

26 | Maintenance

5. Close the front cover. Ensure that the cover is securely latched.

If the front cover is not completely closed, the printer will not operate.

REPLACING THE TONER CARTRIDGE

The printer uses four colors and has a different toner cartridge for each one: yellow (Y), magenta (M), cyan (C), and black (K). When the toner colors LED, on the control panel, indicating each individual toner cartridge according to its color, lights, and the status LED lights red, the printer cartridge is totally exhausted. Your printer stops printing. Also, the the computer telling you to replace the cartridge. At this stage, the toner cartridge needs to be replaced. Check the type of toner cartridge for your printer. (See "Supplies" on page 38.)

1. Turn the printer off, then wait a few minutes for the printer to cool.

2. Press the release button, completely open the front cover.

3. Grasp the handles on the toner cartridge and pull to remove the

Dell Toner Management System™

cartridge from the printer.

program window appears on

5. Holding both handles on the toner cartridge, thoroughly rock it from side

to side to evenly distribute the toner.

6. Place the toner cartridge on a flat surface, as shown, and remove the

protecting cover.

If toner gets on your clothing, wipe it off with a dry cloth and wash it in cold water. Hot water sets toner into fabric.

7. Ensure that the color of the toner cartridge matches the color slot and

then grasp the handles on the toner cartridge. Insert the cartridge until it clicks into place.

4. Take a new toner cartridge out of its package.

• Don't use sharp objects, such as a knife or scissors, to open the toner cartridge package. You could damage the surface of the toner cartridge.

• To prevent damage, do not expose the toner cartridge to light for more than a few minutes. Cover it with a piece of paper to protect it if necessary.

8. Close the front cover. Ensure that the cover is securely latched, and

then turn the printer on.

If the front cover is not completely closed, the printer will not operate.

Maintenance | 27

REPLACING THE IMAGING UNIT

When the life span of the imaging unit has expired, the

Management System™

program window appears on the computer, indicating the imaging unit needs to be replaced. Otherwise your printer stops printing.

1. Turn the printer off, then wait a few minutes for the printer to cool.

2. Press the release button, completely open the front cover.

3. Grasp the handles on the toner cartridge and pull to remove the

cartridge from the printer.

Dell Toner

5. Pull the imaging unit out of the printer using the groove on the front of

the imaging unit.

6. Take a new imaging unit out of its package.

4. Pull the waste toner container out of the printer using its handle.

• Don’t use sharp objects, such as a knife or scissors, to open the imaging unit package. You could damage the surface of the imaging unit.

• Be careful not to scratch the surface of the imaging unit.

• To prevent damage, do not expose the imaging unit to light for more than a few minutes. Cover it with a piece of paper to protect it if necessary.

7. Holding the groove on the front of the imaging unit, push imaging unit in

to the printer.

28 | Maintenance

8. Insert the waste toner container into position and then push it to ensure

that it is firmly seated in place.

9. Slide the toner cartridge back into the printer.

REPLACING THE WASTE TONER CONTAINER

When the life span of the waste toner container has expired, the

Management System™

program window appears on the computer, indicating the waste toner container needs to be replaced. Otherwise your printer stops printing.

1. Turn the printer off, then wait a few minutes for the printer to cool.

2. Open the front cover.

3. Pull the waste toner container out of the printer using its handle.

Dell Toner

10. Close the front cover firmly.

If the front cover is not completely closed, the printer will not operate. Ensure that all toner cartridges are installed properly. If any toner cartridge is installed improperly, the front cover do not close.

11. Turn the printer on.

Each LED blinks red in a repeated order. Wait for about 1.5 minutes for your printer to get ready.

Ensure that you lay the waste toner container on a flat surface so that the toner does not spill.

4. Remove the container’s cap from the container as shown below, and

use it to close the waste toner container opening.

Do not tilt or turn over the container.

5. Take a new waste toner container out of its package.

Maintenance | 29

6. Insert the new container into position and then push it to ensure that it is

firmly seated in place.

MAINTENANCE PARTS

To avoid print quality and paper feed problems resulting from worn parts, and to maintain your printer in top working condition the following condition, the following items will need to be replaced after the specified number of pages, or when the life span of each item has expired.

ITEMS YIELD (AVERAGE)

Pick-up roller Approx. 50,000 pages

7. Close the front cover firmly.

8. Turn the printer on.

Fuser unit Approx. 100,000 black pages or

25,000 color pages

Transfer roller Approx. 100,000 pages

Transfer Unit (ITB) Approx. 100,000 black pages or

25,000 color pages

It is highly recommend that this maintenance be performed by an authorized service provider, dealer or the retailer where you bought the printer. The warranty does not cover the replacement of the maintenance parts after their lifespan.

30 | Maintenance

troubleshooting

This chapter gives helpful information for what to do if you encounter an error.

This chapter includes:

• Tips for avoiding paper jams

• Clearing paper jams

• Solving other problems

TIPS FOR AVOIDING PAPER JAMS

By selecting the correct media types, most paper jams can be avoided.

• See "Changing the size of the paper in the paper tray" on page 20. Ensure that the adjustable guides are positioned correctly.

• Do not overload the tray. Ensure that the paper level is below the paper capacity mark on the inside of the tray.

• Do not remove paper from the tray while your printer is printing.

• Flex, fan, and straighten paper before loading.

• Do not use creased, damp, or highly curled paper.

• Do not mix paper types in a tray.

• Use only recommended print media. (See "Setting the paper size and type" on page 22.)

• Ensure that the recommended side of the print media is facing up in the tray.

CLEARING PAPER JAMS

To avoid tearing the paper, pull the jammed paper out gently and slowly. Follow the instructions in the following sections to clear the jam.

If a paper jam occurs, the status LED on the control panel lights red. Find and remove the jammed paper. To resume printing after clearing paper jams, you must open and close the front cover or rear cover.

If paper is jammed in the paper feed area, follow the next steps to release the jammed paper.

1. Pull the tray out of the printer and remove the jammed paper.

2. To remove the jammed paper, open the rear cover.

3. Carefully remove the paper by pulling in the direction as shown below.

Most of the jammed paper can be removed in this step.

If you cannot find the jammed paper, go to the next step.

If you cannot find the jammed paper, or if there is any resistance removing the paper, stop pulling and go to the next step.

If the paper tears, ensure that all of the paper fragments are removed from the printer.

Troubleshooting | 31

4. Push the fuser levers upwards.

5. Open the top cover and inner cover.

7. Close the top cover. Ensure that it is securely closed.

8. Push the fuser levers downwards.

1 fuser lever

6. Holding the inner cover open, carefully take the jammed paper out of the

printer. The inner cover will then close automatically.

Do not touch the fuser inside the inner cover. It is hot and could cause burns! The fuser’s operating temperature is 180 °C (356 °F). Take care when removing paper from the printer.

32 | Troubleshooting

9. Open and then close the rear cover or front cover to resume printing.

SOLVING OTHER PROBLEMS

The following chart lists some conditions that may occur and the recommended solutions. Follow the suggested solutions until the problem is corrected. If the problem persists, call for service.

Paper feeding

CONDITION SUGGESTED SOLUTIONS

Paper is jammed during printing.

Paper sticks together.

Multiple sheets of paper do not feed.

Clear the paper jam. See "Tips for avoiding paper jams" on page 31.

• Ensure there is not too much paper in the tray. The tray can hold up to 150 sheets of paper, depending on the thickness of your paper.

• Ensure that you are using the correct type of paper. See "Setting the paper size and type" on page 22.

• Remove paper from the tray and flex or fan the paper.

• Humid conditions may cause some paper to stick together.

• Different types of paper may be stacked in the tray. Load paper of only one type, size, and weight.

• If multiple sheets have caused a paper jam, clear the paper jam. See "Tips for avoiding paper jams" on page 31.

Printing problems

CONDITION

The printer does not print.

The printer is not receiving power.

The printer is not selected as the default printer.

Check the printer for the following:

• The front cover is not closed. Close the cover.

• Paper is jammed. Clear the paper jam. See

• No paper is loaded. Load paper. See "Changing

• The toner cartridge is not installed. Install the

• If a system error occurs, contact your service

The connection cable between the computer and the printer is not connected properly.

POSSIBLE

CAUSE

"Clearing paper jams" on page 31.

the size of the paper in the paper tray" on page 20.

toner cartridge.

representative.

Printing quality problems

If the inside of the printer is dirty or paper has been loaded improperly, you may notice a reduction in print quality. See the table below to clear the problem.

CONDITION SUGGESTED SOLUTIONS

Light or faded print

If a vertical white streak or faded area appears on the page:

• The toner supply is low. You may be able to temporarily extend the toner cartridge life. See "Replacing the toner cartridge" on page 27. If this does not improve the print quality, install a new toner cartridge.

• The paper may not meet paper specifications; for example, the paper is too moist or too rough. See "Selecting print media" on page 17.

• If the entire page is light, the print resolution setting is too low. Adjust the print resolution. See the help screen of the printer driver.

• A combination of faded or smeared defects may indicate that the toner cartridge needs cleaning.

• The surface of the LSU part inside the printer may be dirty. Clean the LSU by opening and closing the front cover several times and if the problem still occurs call the contact a service representative.

34 | Troubleshooting

Some parts, such as the controller or the board, may be defective.

Contact a service representative.

CONDITION SUGGESTED SOLUTIONS

Toner specks

AaBbCc AaBbCc

AaBbCc AaBbCc AaBbCc

Dropouts

AaBbCc AaBbCc AaBbCc AaBbCc AaBbCc

White Spots

Vertical lines

• The paper may not meet specifications; for example, the paper is too moist or too rough. See "Selecting print media" on page 17.

• The paper path may need cleaning. See "Cleaning the inside" on page 24.

If faded areas, generally rounded, occur randomly on the page:

• A single sheet of paper may be defective. Try reprinting the job.

• The moisture content of the paper is uneven or the paper has moist spots on its surface. Try a different brand of paper. See "Selecting print media" on page 17.

• The paper lot is bad. The manufacturing processes can cause some areas to reject toner. Try a different kind or brand of paper.

• Change the printer option and try again. Go to printer properties, click Paper tab, and set type to Thick Paper. Refer to the Software section for details.

If these steps do not correct the problem, contact a service representative.

White spots appear on the page:

• The paper is too rough and a lot of dirt from the paper falls to the inner devices within the printer, which means the transfer belt may be dirty. Clean the inside of your printer. Contact a service representative.

• The paper path may need cleaning. Contact a service representative.

If black vertical streaks appear on the page:

• The imaging unit has probably been scratched. Remove the imaging unit and install a new one. See "Replacing the Imaging Unit" on page 28.

If white vertical streaks appear on the page:

Color or Black background

Toner smear

Vertical repetitive defects

Background scatter

If the amount of background shading becomes unacceptable:

• Change to a lighter weight paper. See "Selecting print media" on page 17.

• Check the printer’s environment: very dry (low humidity) or high humidity (higher than 80% RH) conditions can increase the amount of background shading.

• Remove the old toner cartridge and install a new one. See "Replacing the toner cartridge" on page 27.

• Clean the inside of the printer. See "Cleaning the inside" on page 24.

• Check the paper type and quality. See "Selecting print media" on page 17.

• Remove the toner cartridge and install a new one. See "Replacing the toner cartridge" on page 27.

If marks repeatedly appear on the printed side of the page at even intervals:

• The toner cartridge may be damaged. If a repetitive mark occurs on the page, print a cleaning sheet several times to clean the cartridge. After the printout, if you still have the same problems, remove the toner cartridge and install a new one. See "Replacing the toner cartridge" on page 27.

• Parts of the printer may have toner on them. If the defects occur on the back of the page, the problem will likely correct itself after a few more pages.

• The fusing assembly may be damaged. Contact a service representative.

Background scatter results from bits of toner randomly distributed on the printed page.

• The paper may be too damp. Try printing with a different batch of paper. Do not open packages of paper until necessary so that the paper does not absorb too much moisture.

• If background scatter occurs on an envelope, change the printing layout to avoid printing over areas that have overlapping seams on the reverse side. Printing on seams can cause problems.

• If background scatter covers the entire surface area of a printed page, adjust the print resolution through your software application or the printer properties.

Troubleshooting | 35

CONDITION SUGGESTED SOLUTIONS

Misformed characters

Page skew

AaBbCc

Curl or wave

Wrinkles or creases

Back of printouts are dirty

• If characters are improperly formed and producing hollow images, the paper stock may be too slick. Try a different paper. See "Selecting print media" on page 17.

• Ensure that the paper is loaded properly.

• Check the paper type and quality. See "Selecting print media" on page 17.

• Ensure that the paper or other material is loaded correctly and the guides are not too tight or too loose against the paper stack.

• Ensure that the paper is loaded properly.

• Check the paper type and quality. Both high temperature and humidity can cause paper curl. See "Selecting print media" on page 17.

• Turn over the stack of paper in the tray. Also try rotating the paper 180° in the tray.

• Ensure that the paper is loaded properly.

• Check the paper type and quality. See "Selecting print media" on page 17.

• Turn over the stack of paper in the tray. Also try rotating the paper 180° in the tray.

• Check for leaking toner. Clean the inside of the printer. See "Cleaning the inside" on page 24.

Solid Color or Black pages

Loose toner

Character Voids

Horizontal stripes

AaBbCc AaBbCc AaBbCc AaBbCc AaBbCc

Curl

• The toner cartridge may not be installed properly. Remove the cartridge and reinsert it.

• The toner cartridge may be defective and need replacing. Remove the toner cartridge and install a new one. See "Replacing the toner cartridge" on page 27.

• The printer may require repair. Contact a service representative.

• Clean the inside of the printer. See "Cleaning the inside" on page 24.

• Check the paper type and quality. See "Selecting print media" on page 17.

• Remove the toner cartridge and install a new one. See "Replacing the toner cartridge" on page 27.

• If the problem persists, the printer may require repair. Contact a service representative.

Character voids are white areas within parts of characters that should be solid black:

• If you are using transparencies, try another type of transparency. Because of the composition of transparencies, some character voids are normal.

• You may be printing on the wrong surface of the paper. Remove the paper and turn it around.

• The paper may not meet paper specifications. See "Selecting print media" on page 17.

If horizontally aligned black streaks or smears appear:

• The toner cartridge may be installed improperly. Remove the cartridge and reinsert it.

• The toner cartridge may be defective. Remove the toner cartridge and install a new one. See "Replacing the toner cartridge" on page 27.

• If the problem persists, the printer may require repair. Contact a service representative.

If the printed paper is curled or paper does not feed into the printer:

• Turn over the stack of paper in the tray. Also try rotating the paper 180° in the tray.

• Change the printer option and try again. Go to printer properties, click Paper tab, and set type to Thin Paper. Refer to the Software section for details.

36 | Troubleshooting

CONDITION SUGGESTED SOLUTIONS

An unknown image repetitively appears on a next few sheets or loose toner, light print, or contamination occurs.

Your printer is probably being used at an altitude of 1,000 m (3,281 ft) or above.

The high altitude may affect the print quality such as loose toner or light imaging. You can set this option through Printer Settings Utility or Printer tab in printer driver’s properties. See "Altitude adjustment" on page 16.

Common Windows problems

CONDITION SUGGESTED SOLUTIONS

“File in Use” message appears during installation.

“General Protection Fault”, “Exception OE”, “Spool32”, or “Illegal Operation” messages appear.

“Fail To Print”, “A printer timeout error occurred.” messages appear.

Exit all software applications. Remove all software from the StartUp Group, then restart Windows. Reinstall the printer driver.

Close all other applications, reboot Windows and try printing again.

These messages may appear during printing. Just keep waiting until the printer finishes printing. If the message appears in Ready mode or after printing has been completed, check the connection and/or whether an error has occurred.

Refer to the Microsoft Windows documentation that came with your computer for further information on Windows error messages.

Common Macintosh problems

CONDITION SUGGESTED SOLUTIONS

The printer does not print PDF file correctly. Some parts of graphics, text, or illustrations are missing.

The document has printed, but the print job has not disappeared from the spooler in Mac OS 10.3.2.

Some letters are not displayed normally during the Cover page printing.

Refer to Mac OS User’s Guide that came with your computer for further information on Mac OS error messages.

Incompatibility between the PDF file and the Acrobat products: Printing the PDF file as an image may solve this problem. Turn on Print As Image from the Acrobat printing options.

It will take longer to print when you print a PDF file as an image.

Update your Mac OS to OS 10.3.3. or higher.

This problem is caused because Mac OS cannot create the font during the Cover page printing. English alphabet and numbers are displayed normally at the Cover page.

Troubleshooting | 37

ordering supplies and accessories

This chapter provides information on purchasing cartridges and accessories available for your printer.

This chapter includes:

• Supplies • How to purchase

The optional parts or features may differ by countries. Contact your sales representatives whether the part you want is available in your country.

SUPPLIES

When the toner runs out, you can order the following type of toner cartridge for your printer:

TYPE AVERAGE YIELD PART NUMBER

Standard yield toner cartridge

Standard yield Imaging Unit

Waste toner container

•Average continuous black cartridge yield: 1,500 standard

pages (Black)

•Average continuous color cartridge yield: 1,000 standard pages (Yellow/ Magenta/Cyan)

Approx. 24,000 images

Approx. 10,000 images

Y924J (Black) C815K (Cyan) D593K (Magenta) F479K (Yellow)

C920K

F562K

HOW TO PURCHASE

To order Dell-authorized supplies or accessories, contact your local Dell dealer or the retailer where you purchased your printer, or visit www.dell.com and support.dell.com and select your country/region to obtain information on calling for technical support.

a.Declared yield value in accordance with ISO/IEC 19798.

b.Image counts based on one color on each page. If you print documents

in full color (Cyan, Magenta, Yellow, Black), the life of this item will be reduced by 25%.

When you purchase a new toner cartridge or supplies, you must purchase them in the same country you have purchased your printer. Otherwise, the toner cartridge or supplies will be incompatible with your printer since the configuration of the toner cartridge or supplies vary depending on the countries.

38 | Ordering supplies and accessories

specifications

This chapter guides you about this printer’s specifications such as various features.

This chapter include:

• General specifications • Printer specifications

GENERAL SPECIFICATIONS

The symbol * optional feature depending on printers.

ITEM DESCRIPTION

Paper input capacity

Paper output capacity

Power rating AC 110 - 127 V or AC 220 - 240 V

Power consumption

Noise Level

Default time to power save mode from ready mode

Tray: 150 sheets for plain paper, 75 g/m2 (20 lb bond) For details about paper input capacity. See

"Specifications on print media" on page 18.

Face down: 100 sheets 75 g/m2 (20 lb bond)

See the Rating label on the printer for the correct voltage, frequency (hertz) and type of current for your printer.

• Average operating mode: Less than 350 WH

• Ready mode: Less than 80 WH

• Power Save mode: Less than 10 WH

• Power off mode: 0 WH

Ready mode: Background noise level

Printing mode

15 Minutes

Black & White: Less than 47 dBA

Color: Less than 45 dBA

ITEM DESCRIPTION

Waste toner container

Memory 32 MB (Non-extendable)

External dimension (W x D x H)

Weight (Including consumables)

Package weight

Duty cycle

Fusing temperature

a.Sound Pressure Level, ISO 7779 b.Declared yield value in accordance with ISO/IEC 19798. The number of

pages may be affected by operating environment, printing interval, media type, and media size.

c. Image counts based on one color on each page. If you print documents

in full color (Black, Cyan, Magenta, Yellow), the life of this item will be reduced by 25%.

Approx. 10,000 images

388 x 313 x 243 mm (15.3 x 12.3 x 9.6 inches)

11.41 Kg (25.16 lbs)

Paper: 1.84 Kg (4.06 lbs) Plastic: 0.26 Kg (0.57 lbs)

Up to 20,000 images (Monthly)

180 °C (356 °F)

Warm-up time Less than 35 seconds (Coldboot)

Operating environment

Toner cartridge life

Imaging Unit life

Temperature: 10 to 32 °C (50 to 90 °F) Humidity: 20 to 80% RH

Black Average continuous black cartridge

Color (Yellow/ Magenta/ Cyan)

Approx. 24,000 images

yield: 1,500 standard pages (Shipped with 1,000 pages Starter toner cartridge.)

Average continuous color cartridge yield: 1,000 standard pages (Shipped with 700 pages Starter toner cartridge.)

Specifications_39

PRINTER SPECIFICATIONS

ITEM DESCRIPTION

Printing method Color laser beam printing

Printing speed

• Black and white: Up to 16 ppm (A4), 17 ppm (Letter)

• Color: Up to 4 ppm (A4/Letter)

First print out time

Black & White

From ready: Less than 14 seconds

Color From ready: Less than 26 seconds

Print resolution Max. 2,400 x 600 dpi effective output

Printer language SPL-C

OS compatibility

• Windows: 2000/XP/2003/Vista/2008

• Macintosh: Mac OS X 10.3~10.5, Universal Mac

Interface High speed USB 2.0

a. It will be affected by operating system used, computing performance,

application software, connecting method, media type, media size and job complexity.

b.Visit www.dell.com and support.dell.com to download the latest

software version.

40 | Specifications

glossary

The following glossary helps you get familiar with the product by understanding the terminologies commonly used with printing as well as mentioned in this user's guide.

ADF

An Automatic Document Feeder (ADF) is a mechanism that will automatically feed an original sheet of paper so that the machine can scan some amount of the paper at once.

AppleTalk

AppleTalk is a proprietary suite of protocols developed by Apple, Inc for computer networking. It was included in the original Macintosh (1984) and is now deprecated by Apple in favor of TCP/IP networking.

BIT Depth

A computer graphics term describing the number of bits used to represent the color of a single pixel in a bitmapped image. Higher color depth gives a broader range of distinct colors. As the number of bits increases, the number of possible colors becomes impractically large for a color map. 1-bit color is commonly called as monochrome or black and white.

BMP

A bitmapped graphics format used internally by the Microsoft Windows graphics subsystem (GDI), and used commonly as a simple graphics file format on that platform.

BOOTP

Bootstrap Protocol. A network protocol used by a network client to obtain its IP address automatically. This is usually done in the bootstrap process of computers or operating systems running on them. The BOOTP servers assign the IP address from a pool of addresses to each client. BOOTP enables 'diskless workstation' computers to obtain an IP address prior to loading any advanced operating system.

CCD

Charge Coupled Device (CCD) is a hardware which enables the scan job. CCD Locking mechanism is also used to hold the CCD module to prevent any damage when you move the machine.

Collation

Collation is a process of printing a multiple-copy job in sets. When collation is selected, the device prints an entire set before printing additional copies.

Control Panel

A control panel is a flat, typically vertical, area where control or monitoring instruments are displayed. They are typically found in front of the machine.

Coverage

It is the printing term used for a toner usage measurement on printing. For example, 5% coverage means that an A4 sided paper has about 5% image or text on it. So, if the paper or original has complicated images or lots of text on it, the coverage will be higher and at the same time, a toner usage will be as much as the coverage.

CSV

Comma Separated Values (CSV). A type of file format, CSV is used to exchange data between disparate applications. The file format, as it is used in Microsoft Excel, has become a pseudo standard throughout the industry, even among non-Microsoft platforms.

DADF

A Duplex Automatic Document Feeder (DADF) is a mechanism that will automatically feed and flip over an original sheet of paper so that the machine can scan on both sides of the paper.

Default

The value or setting that is in effect when taking a printer out of its box state, reset, or initialized.

DHCP

A Dynamic Host Configuration Protocol (DHCP) is a client-server networking protocol. A DHCP server provides configuration parameters specific to the DHCP client host requesting, generally, information required by the client host to participate on an IP network. DHCP also provides a mechanism for allocation of IP addresses to client hosts.

DIMM

Dual Inline Memory Module (DIMM), a small circuit board that holds memory. DIMM stores all the data within the machine like printing data, received fax data.

DNS

The Domain Name Server (DNS) is a system that stores information associated with domain names in a distributed database on networks, such as the Internet.

Dot Matrix Printer

A dot matrix printer refers to a type of computer printer with a print head that runs back and forth on the page and prints by impact, striking an ink-soaked cloth ribbon against the paper, much like a typewriter.

DPI

Dots Per Inch (DPI) is a measurement of resolution that is used for scanning and printing. Generally, higher DPI results in a higher resolution, more visible detail in the image, and a larger file size.

DRPD

Distinctive Ring Pattern Detection. Distinctive Ring is a telephone company service which enables a user to use a single telephone line to answer several different telephone numbers.

Duplex

A mechanism that will automatically flip over a sheet of paper so that the machine can print (or scan) on both sides of the paper. A printer equipped with a Duplex can print double-sided of paper.

Duty Cycle

Duty cycle is the page quantity which does not affect printer performance for a month. Generally the printer has the lifespan limitation such as pages per year. The lifespan means the average capacity of print-outs, usually within the warranty period. For example, if the duty cycle is 48,000 pages per month assuming 20 working days, a printer limits 2,400 pages a day.

ECM

Error Correction Mode (ECM) is an optional transmission mode built into Class 1 fax machines or fax modems. It automatically detects and corrects errors in the fax transmission process that are sometimes caused by telephone line noise.

Emulation

Emulation is a technique of one machine obtaining the same results as another.

Glossary_41

An emulator duplicates the functions of one system with a different system, so that the second system behaves like the first system. Emulation focuses on exact reproduction of external behavior, which is in contrast to simulation, which concerns an abstract model of the system being simulated, often considering its internal state.

Ethernet

Ethernet is a frame-based computer networking technology for local area networks (LANs). It defines wiring and signaling for the physical layer, and frame formats and protocols for the media access control (MAC)/data link layer of the OSI model. Ethernet is mostly standardized as IEEE 802.3. It has become the most widespread LAN technology in use during the 1990s to the present.

EtherTalk

A suite of protocols developed by Apple Computer for computer networking. It was included in the original Macintosh (1984) and is now deprecated by Apple in favor of TCP/IP networking.

FDI

Foreign Device Interface (FDI) is a card installed inside the machine to allow a third party device such as a coin operated device or a card reader. Those devices allow the pay-for-print service on your machine.

FTP

A File Transfer Protocol (FTP) is a commonly used protocol for exchanging files over any network that supports the TCP/IP protocol (such as the Internet or an intranet).

Fuser Unit

The part of a laser printer that melts the toner onto the print media. It consists of a hot roller and a back-up roller. After toner is transferred onto the paper, the fuser unit applies heat and pressure to ensure that the toner stays on the paper permanently, which is why paper is warm when it comes out of a laser printer.

Gateway

A connection between computer networks, or between a computer network and a telephone line. It is very popular, as it is a computer or a network that allows access to another computer or network.

Grayscale

A shades of gray that represent light and dark portions of an image when color images are converted to grayscale; colors are represented by various shades of gray.

Halftone

An image type that simulates grayscale by varying the number of dots. Highly colored areas consist of a large number of dots, while lighter areas consist of a smaller number of dots.

HDD

Hard Disk Drive (HDD), commonly referred to as a hard drive or hard disk, is a non-volatile storage device which stores digitally-encoded data on rapidly rotating platters with magnetic surfaces.

IEEE

The Institute of Electrical and Electronics Engineers (IEEE) is an international non-profit, professional organization for the advancement of technology related to electricity.

IEEE 1284

The 1284 parallel port standard was developed by the Institute of Electrical and Electronics Engineers (IEEE). The term "1284-B" refers to a specific connector type on the end of the parallel cable that attaches to the peripheral (for example, a printer).

Intranet

A private network that uses Internet Protocols, network connectivity, and possibly the public telecommunication system to securely share part of an organization's information or operations with its employees. Sometimes the term refers only to the most visible service, the internal website.

IP address

An Internet Protocol (IP) address is a unique number that devices use in order to identify and communicate with each other on a network utilizing the Internet Protocol standard.

IPM

The Images Per Minute (IPM) is a way of measuring the speed of a printer. An IPM rate indicates the number of single-sided sheets a printer can complete within one minute.

IPP

The Internet Printing Protocol (IPP) defines a standard protocol for printing as well as managing print jobs, media size, resolution, and so forth. IPP can be used locally or over the Internet to hundreds of printers, and also supports access control, authentication, and encryption, making it a much more capable and secure printing solution than older ones.

IPX/SPX

IPX/SPX stands for Internet Packet Exchange/Sequenced Packet Exchange. It is a networking protocol used by the Novell NetWare operating systems. IPX and SPX both provide connection services similar to TCP/IP, with the IPX protocol having similarities to IP, and SPX having similarities to TCP. IPX/SPX was primarily designed for local area networks (LANs), and is a very efficient protocol for this purpose (typically its performance exceeds that of TCP/IP on a LAN).

ISO

The International Organization for Standardization (ISO) is an international standard-setting body composed of representatives from national standards bodies. It produces world-wide industrial and commercial standards.

ITU-T

The International Telecommunication Union is an international organization established to standardize and regulate international radio and telecommunications. Its main tasks include standardization, allocation of the radio spectrum, and organizing interconnection arrangements between different countries to allow international phone calls. A -T out of ITU-T indicates telecommunication.

ITU-T No. 1 chart

Standardized test chart published by ITU-T for document facsimile transmissions.

JBIG

Joint Bi-level Image Experts Group (JBIG) is an image compression standard with no loss of accuracy or quality, which was designed for compression of binary images, particularly for faxes, but can also be used on other images.

JPEG

Joint Photographic Experts Group (JPEG) is a most commonly used standard method of lossy compression for photographic images. It is the format used for storing and transmitting photographs on the World Wide Web.

LDAP

The Lightweight Directory Access Protocol (LDAP) is a networking protocol for querying and modifying directory services running over TCP/ IP.

42 | Glossary

LED

A Light-Emitting Diode (LED) is a semiconductor device that indicates the status of a machine.

MAC address

Media Access Control (MAC) address is a unique identifier associated with a network adapter. MAC address is a unique 48-bit identifier usually written as 12 hexadecimal characters grouped in pairs (e. g., 00-00-0c34-11-4e). This address is usually hard-coded into a Network Interface Card (NIC) by its manufacturer, and used as an aid for routers trying to locate machines on large networks.

MFP

Multi Function Peripheral (MFP) is an office machine that includes the following functionality in one physical body, so as to have a printer, a copier, a fax, a scanner and etc.

Modified Huffman (MH) is a compression method for decreasing the amount of data that needs to be transmitted between the fax machines to transfer the image recommended by ITU-T T.4. MH is a codebookbased run-length encoding scheme optimized to efficiently compress white space. As most faxes consist mostly of white space, this minimizes the transmission time of most faxes.

MMR

Modified Modified READ (MMR) is a compression method recommended by ITU-T T.6.

Modem

A device that modulates a carrier signal to encode digital information, and also demodulates such a carrier signal to decode transmitted information.

Modified Read (MR) is a compression method recommended by ITU-T T.4. MR encodes the first scanned line using MH. The next line is compared to the first, the differences determined, and then the differences are encoded and transmitted.

NetWare

A network operating system developed by Novell, Inc. It initially used cooperative multitasking to run various services on a PC, and the network protocols were based on the archetypal Xerox XNS stack. Today NetWare supports TCP/IP as well as IPX/SPX.

OPC

Organic Photo Conductor (OPC) is a mechanism that makes a virtual image for print using a laser beam emitted from a laser printer, and it is usually green or gray colored and a cylinder shaped.

An exposing unit of a drum is slowly worn away by its usage of the printer, and it should be replaced appropriately since it gets scratches from grits of a paper.

Originals

The first example of something, such as a document, photograph or text, etc, which is copied, reproduced or translated to produce others, but which is not itself copied or derived from something else.

OSI

Open Systems Interconnection (OSI) is a model developed by the International Organization for Standardization (ISO) for communications. OSI offers a standard, modular approach to network design that divides the required set of complex functions into manageable, self-contained, functional layers. The layers are, from top to bottom, Application, Presentation, Session, Transport, Network, Data Link and Physical.

PABX

A private automatic branch exchange (PABX) is an automatic telephone switching system within a private enterprise.

PCL

Printer Command Language (PCL) is a Page Description Language (PDL) developed by HP as a printer protocol and has become an industry standard. Originally developed for early inkjet printers, PCL has been released in varying levels for thermal, matrix printer, and page printers.

PDF

Portable Document Format (PDF) is a proprietary file format developed by Adobe Systems for representing two dimensional documents in a device independent and resolution independent format.

PostScript

PostScript (PS) is a page description language and programming language used primarily in the electronic and desktop publishing areas. that is run in an interpreter to generate an image.

Printer Driver

A program used to send commands and transfer data from the computer to the printer.

Print Media

The media like paper, envelopes, labels, and transparencies which can be used on a printer, a scanner, a fax or, a copier.

PPM

Pages Per Minute (PPM) is a method of measurement for determining how fast a printer works, meaning the number of pages a printer can produce in one minute.

PRN file

An interface for a device driver, this allows software to interact with the device driver using standard input/output system calls, which simplifies many tasks.

Protocol

A convention or standard that controls or enables the connection, communication, and data transfer between two computing endpoints.

See PostScript.

PSTN

The Public-Switched Telephone Network (PSTN) is the network of the world's public circuit-switched telephone networks which, on industrial premises, is usually routed through the switchboard.

Resolution

The sharpness of an image, measured in Dots Per Inch (DPI). The higher the dpi, the greater the resolution.

SMB

Server Message Block (SMB) is a network protocol mainly applied to share files, printers, serial ports, and miscellaneous communications between nodes on a network. It also provides an authenticated Interprocess communication mechanism.

SMTP

Simple Mail Transfer Protocol (SMTP) is the standard for e-mail transmissions across the Internet. SMTP is a relatively simple, textbased protocol, where one or more recipients of a message are specified, and then the message text is transferred. It is a client-server protocol, where the client transmits an email message to the server.

Glossary | 43

Subnet Mask

The subnet mask is used in conjunction with the network address to determine which part of the address is the network address and which part is the host address.

TCP/IP

The Transmission Control Protocol (TCP) and the Internet Protocol (IP); the set of communications protocols that implement the protocol stack on which the Internet and most commercial networks run.

TCR

Transmission Confirmation Report (TCR) provides details of each transmission such as job status, transmission result and number of pages sent. This report can be set to print after each job or only after failed transmissions.

TIFF

Tagged Image File Format (TIFF) is a variable-resolution bitmapped image format. TIFF describes image data that typically come from scanners. TIFF images make use of tags, keywords defining the characteristics of the image that is included in the file. This flexible and platform-independent format can be used for pictures that have been made by various image processing applications.

Toner Cartridge

A kind of bottle within a machine like printer which contains toner. Toner is a powder used in laser printers and photocopiers, which forms the text and images on the printed paper. Toner can be melted by the heat of the fuser, causing it to bind to the fibers in the paper.

TWAIN

An industry standard for scanners and software. By using a TWAINcompliant scanner with a TWAIN-compliant program, a scan can be initiated from within the program.; an image capture API for Microsoft Windows and Apple Macintosh operating systems.

UNC Path

Uniform Naming Convention (UNC) is a standard way to access network shares in Window NT and other Microsoft products. The format of a UNC path is: \\<servername>\<sharename>\<Additional directory>

URL

Uniform Resource Locator (URL) is the global address of documents and resources on the Internet. The first part of the address indicates what protocol to use, the second part specifies the IP address or the domain name where the resource is located.

USB

Universal Serial Bus (USB) is a standard that was developed by the USB Implementers Forum, Inc., to connect computers and peripherals. Unlike the parallel port, USB is designed to concurrently connect a single computer USB port to multiple peripherals.

Watermark

A watermark is a recognizable image or pattern in paper that appears lighter when viewed by transmitted light. Watermarks were first introduced in Bologna, Italy in 1282; they have been used by papermakers to identify their product, and also on postage stamps, currency, and other government documents to discourage counterfeiting.

WIA

Windows Imaging Architecture (WIA) is an imaging architecture that is originally introduced in Windows Me and Windows XP. A scan can be initiated from within these operating systems by using a WIA-compliant scanner.

44 | Glossary

index

adjustment

altitude 16

cleaning

inside 24 outside 24

control panel 11

demo page, print 14

driver

installation 15

jam

tips for avoiding paper jams 31

LED

Status 12

replacing components

toner cartridge 27

reports, print 24

status LED 11

stop button 11

supplies

expected toner cartridge life 26

toner LED 11

tray

adjusting the width and length 20

Windows problems 37

Maintenance

maintenance parts 30 toner cartridge 26

paper

changing the size 20 clearing jam 31 printing special materials 22

paper type

setting 22

power save mode 16

print quality problems, solve 34

printing

demo page 14 reports 24

problem, solve

paper feeding 33 printing quality 34 Windows 37

Index | 45

© 2008 Dell Inc. All rights reserved. This user’s guide is provided for information purposes only. All information included herein is subject to change without notice. Dell is not responsible for any direct or indirect damages, arising from or related to use of this user’s guide.

• Dell and DELL logo are trademarks of Dell Inc.

• Microsoft, Windows, and Windows Vista are either registered trademarks or trademarks of Microsoft Corporation.

• UFST® and MicroType™ are registered trademarks of Monotype Imaging Inc.

• TrueType, LaserWriter and Macintosh are trademarks of Apple Computer, Inc.

• All other brand or product names are trademarks of their respective companies or organizations.

Software section

SOFTWARE SECTION

CONTENTS

Chapter 1:

Chapter 2:

INSTALLING PRINTER SOFTWARE IN WINDOWS

Installing Printer Software ........................................................................................................ 3

Installing Software for Local Printing ................................................................................. 3

Reinstalling Printer Software ..................................................................................................... 5

Removing Printer Software ....................................................................................................... 6

BASIC PRINTING

Printing a Document ................................................................................................................ 7

Printing to a file (PRN) ............................................................................................................ 8

Printer Settings ....................................................................................................................... 8

Layout Tab .................................................................................................................... 9

Paper Tab ...................................................................................................................... 9

Graphics Tab ............................................................................................................... 10

Extras Tab ................................................................................................................... 11

About Tab ................................................................................................................... 12

Printer Tab .................................................................................................................. 12

Using a Favorite Setting ................................................................................................ 12

Chapter 3:

Using Help ................................................................................................................... 12

ADVANCED PRINTING

Printing Multiple Pages on One Sheet of Paper (N-Up Printing) ..................................................... 13

Printing Posters ..................................................................................................................... 14

Printing Booklets .................................................................................................................. 14

Printing on Both Sides of Paper ............................................................................................... 15

Printing a Reduced or Enlarged Document ................................................................................ 15

Fitting Your Document to a Selected Paper Size ......................................................................... 15

Using Watermarks ................................................................................................................. 16

Using an Existing Watermark ......................................................................................... 16

Creating a Watermark ................................................................................................... 16

Editing a Watermark ..................................................................................................... 16

Deleting a Watermark ................................................................................................... 16

Using Overlays ...................................................................................................................... 17

What is an Overlay? ...................................................................................................... 17

Creating a New Page Overlay ......................................................................................... 17

Using a Page Overlay .................................................................................................... 17

Deleting a Page Overlay ................................................................................................ 17

Chapter 4:

Chapter 5:

Chapter 6:

SHARING THE PRINTER LOCALLY

Setting Up a Host Computer ................................................................................................... 18

Setting Up a Client Computer .................................................................................................. 18

USING OTHER SOFTWARE

Using the Dell™ Toner Management System ............................................................................. 19

Printer Status Monitor ................................................................................................... 19

Printer Settings Utility ............................................................................................................ 19

Dell Toner Re-order application ............................................................................................... 20

USING YOUR PRINTER WITH A MACINTOSH

Installing Software ................................................................................................................ 21

Setting Up the Printer ............................................................................................................ 21

Printing ................................................................................................................................ 22

Printing a Document ..................................................................................................... 22

Changing Printer Settings .............................................................................................. 22

Printing Multiple Pages on One Sheet of Paper .................................................................. 24

Typical Installation

1 Installing Printer

Software in Windows

This chapter includes:

• Installing Printer Software

• Reinstalling Printer Software

• Removing Printer Software

NOTE

: The following procedure is based on Windows XP, for other operating systems, refer to the corresponding Windows user's guide or online help.

Installing Printer Software

You can install the printer software for local printing. To install the printer software on the computer, perform the appropriate installation procedure depending on the printer in use.

A printer driver is software that lets your computer communicate with your printer. The procedure to install drivers may differ depending on the operating system you are using.

All applications should be closed on your PC before beginning installation.

This is recommended for most users. All components necessary for printer operations will be installed.

Make sure that the printer is connected to your computer and powered on.

Insert the supplied CD into your CD drive. The CD should automatically run, and an installation

window appears.

Start

then

If the installation window does not appear, click click

Run

. Type

X:\Setup.exe

letter which represents your CD drive and click If you use Windows Vista, click

Accessories → Run

AutoPlay

If the

Run Setup.exe

Continue

click

Click

, and type

window appears in Windows Vista, click in

Install or run program

in the

User Account Control

, replacing “X” with the

Start → All programs →

X:\Setup.exe

field, and

window.

Installing Software for Local Printing

A local printer is a printer directly attached to your computer using the printer cable supplied with your printer, such as a USB .

You can install the printer software using the typical or custom method.

NOTE

: If the “New Hardware Wizard” window appears during the installation procedure, click in the upper right corner of the box to close the window, or click

Cancel

• If necessary, select a language from the drop-down list.

•

View User’s Guide

Guide. If your computer doesn’t have Adobe Acrobat, click on this option and it will automatically install Adobe Acrobat Reader for you.

Select

Typical

. Click

: Allows you to view the User’s

Installing Printer Software in Windows

NOTE

: If your printer is not already connected to the computer, the following window will appear.

If the

AutoPlay

Run Setup.exe

Continue

click

Click

window appears in Windows Vista, click in

Install or run program

in the

User Account Control

field, and

window.

• After connecting the printer, click

• If you don’t want to connect the printer at this time, click

, and No on the following screen. Then the installation will start and a test page will not be printed at the end of the installation.

• The installation window that appears in this User’s Guide may differ depending on the printer and interface in use.

After the installation is finished, a window asking you to print a test page appears. If you choose to print a test page, select the checkbox and click

Otherwise, just click

If the test page prints out correctly, click

If not, click No to reprint it.

Click

Finish

NOTE

: After setup is complete, if your printer driver doesn’t work properly, reinstall the printer driver. See “Reinstalling Printer Software” on page 5.

and skip to step 7.

Yes

Custom Installation

• If necessary, select a language from the drop-down list.

View User’s Guide

• Guide. If your computer doesn’t have Adobe Acrobat, click on this option and it will automatically install Adobe Acrobat Reader for you.

Select

Custom

: Allows you to view the User’s

. Click

You can choose individual components to install.

Make sure that the printer is connected to your computer and powered on.

Insert the supplied CD into your CD drive. The CD should automatically run, and an installation

window appears. If the installation window does not appear, click

Run

. Type

click letter which represents your CD drive and click

If you use Windows Vista, click

Accessories → Run

X:\Setup.exe

, and type

, replacing “X” with the

Start → All programs →

X:\Setup.exe

Start

Installing Printer Software in Windows

then

NOTE

: If your printer is not already connected to the

computer, the following window will appear.

Reinstalling Printer Software

You can reinstall the software if installation fails.

Start Windows.

From the

Dell → Dell Printers → your printer driver name Maintenance

Select

NOTE

: If your printer is not already connected to the

computer, the following window will appear.

Start

Repair

menu select

. and click

Programs

All Programs →

→

• After connecting the printer, click

• If you don’t want to connect the printer at this time, click

, and No on the following screen. Then the installation will start and a test page will not be printed at the end of the installation.

• The installation window that appears in this User’s Guide may differ depending on the printer and interface in use.

Select the components to be installed and click

NOTE

: You can change the desired installation folder by

clicking [

Browse

After the installation is finished, a window asking you to print a test page appears. If you choose to print a test page, select the checkbox and click

Otherwise, just click

If the test page prints out correctly, click

If not, click Click

Finish

to reprint it.

and skip to step 8.

Yes

• After connecting the printer, click

• If you don’t want to connect the printer at this time, click

, and No on the following screen. Then the installation will start and a test page will not be printed at the end of the installation.

• The reinstallation window that appears in this User’s Guide may differ depending on the printer and interface in use.

Select the components you want to reinstall and click

If you installed the printer software for local printing and

you select

asking you to print a test page appears. Do as follows: a. To print a test page, select the check box and click

b. If the test page prints out correctly, click

If it doesn’t, click No to reprint it.

When the reinstallation is done, click

NOTE

: If you want to reinstall the driver over the currently installed driver via the provided CD, insert the CD into the CD drive. Then, the window with overwriting confirmation message appears. Simply confirm it to proceed to the next step.

your printer driver name

Finish

, the window

Yes

Installing Printer Software in Windows

Removing Printer Software

Start Windows.

From the

Dell → Dell Printers → your printer driver name Maintenance

Select

You will see a component list so that you can remove any item individually.

Select the components you want to remove and then click

When your computer asks you to confirm your selection, click

The selected driver and all of its components are removed from your computer.

After the software is removed, click

Start

Remove

Yes

menu select

and click

Programs

All Programs →

Finish

→

Installing Printer Software in Windows

2 Basic Printing

This chapter explains the printing options and common printing tasks in Windows.

This chapter includes:

• Printing a Document

• Printing to a file (PRN)

• Printer Settings

- Layout Tab

- Paper Tab

- Graphics Tab

- Extras Tab

- About Tab

- Printer Tab

- Using a Favorite Setting

- Using Help

Printing a Document

OTES

• Your printer driver User’s Guide may differ depending on the printer in use. However the composition of the printer properties window is similar.

• Check the Operating System(s) that are compatible with your printer. See the OS Compatibility section of Printer Specifications in your Printer User’s Guide.

• If you need to know the exact name of your printer, you can check the supplied CD-ROM.

• When you select an option in printer properties, you may see

an exclamation mark or mark. An exclamation mark means you can select that certain option but it is not

recommended, and mark means you cannot select that option due to the machineís setting or environment.

Properties

window that appears in this

Open the document you want to print.

Select

from the displayed. It may look slightly different depending on your application.

The basic print settings are selected within the Print window. These settings include the number of copies and print range.

Make sure that your printer is selected.

Select

your printer driver

list. To take advantage of the printer features provided by your

printer driver, click application’s Print window. For details, see “Printer Settings” on page 8.

If you see window, click it instead. Then click screen.

Click

To start the print job, click OK or window.

Setup, Printer

to close the printer properties window.

File

menu. The Print window is

from the

Properties

, or

Options

Name

Preferences

Properties

drop-down

in the

in your Print

on the next

in the Print

The following procedure describes the general steps required for printing from various Windows applications. The exact steps for printing a document may vary depending on the application program you are using. Refer to the User’s Guide of your software application for the exact printing procedure.

Basic Printing

Printing to a file (PRN)

Printer Settings

You will sometimes need to save the print data as a file for your purpose.

To create a file:

Check the

Select the folder and assign a name of the file and then click OK.

Print to file

box at the

window.

You can use the printer properties window, which allows you to access all of the printer options you need when using your printer. When the printer properties are displayed, you can review and change the settings needed for your print job.

Your printer properties window may differ, depending on your operating system. This Software User’s Guide shows the Properties window for Windows XP.

Your printer driver User’s Guide may differ depending on the printer in use.

If you access printer properties through the Printers folder, you can view additional Windows-based tabs (refer to your Windows User’s Guide) and the Printer tab (see “Printer Tab” on page 12).

OTES

• Most Windows applications will override settings you specify in the printer driver. Change all print settings available in the software application first, and change any remaining settings using the printer driver.

• The settings you change remain in effect only while you are using the current program.

permanent

• The following procedure is for Windows XP. For other Windows OS, refer to the corresponding Windows User's Guide or online help.

1. Click the Windows

2. Select

3. Select your printer driver icon.

4. Right-click on the printer driver icon and select

Printing Preferences

5. Change the settings on each tab, click OK.

Properties

, make them in the Printers folder.

Printers and Faxes

window that appears in this

To make your changes

Start

button.

Basic Printing

Layout Tab

The

Layout

appears on the printed page. The

Multiple Pages per Side Printing

information on accessing printer properties.

tab provides options to adjust how the document

Layout Options

Poster Printing

. See “Printing a Document” on page 7 for more

and

includes

Booklet

Paper Tab

Use the following options to set the basic paper handling specifications when you access the printer properties. See “Printing a Document” on page 7 for more information on accessing printer properties.

Paper

Click the

tab to access various paper properties.

Paper Orientation

information is printed on a page.

•

Portrait Landscape

• style.

•

Rotate 180 Degrees

degrees.

Layout Options Layout Options

You can choose

For details, see

• (N-Up Printing)” on page 13.

•

For details, see For details, see

•

Double-sided Printing Double-sided Printing

paper.

not have this feature.

•

For details, see

prints across the width of the page, letter style.

Portrait

If this option does not appear, your printer does

allows you to select the direction in which

prints across the length of the page, spreadsheet

allows you to rotate the page, 180

Landscape

allows you to select advanced printing options.

Multiple Pages per Side

“Printing Multiple Pages on One Sheet of Paper

“Printing Posters” on page 14 “Printing Booklets” on page 14

allows you to print on both sides of

“Printing on Both Sides of Paper” on page 15.

and

Poster Printing

Copies Copies

You can select 1 to 999 copies.

Paper Options

Size Size

If the required size is not listed in the When the size and click select it.

allows you to choose the number of copies to be printed.

allows you to set the size of paper you loaded in the tray.

Size

box, click

Custom Paper Setting

. The setting appears in the list so that you can

window appears, set the paper

Custom

Basic Printing

Source

Make sure that Use

Manual Feeder

envelopes and transparencies.

Type

Set

Type

which you want to print. This will let you get the best quality printout. If not, print quality may not be acheived as you want.

Thick Paper Thin Paper Cotton

25 % and Gilbert 100 %.

Plain Paper

monochrome and printing on the 16 lb (60 g/m2) cotton paper.

Recycled Paper Color Paper

paper.

Archive Paper

time such as archives, select this option.

Glossy Photo 160 g/m2 (Glossy Photo 44 lb)

m2) glossy paper.

: 20 lb to 24 lb (75~90 g/m2) cotton paper such as Gilbert

Source

to correspond to the paper loaded in the tray from

: 24 lb to 28 lb (90~105 g/m2) thick paper.

: 16 lb to 19 lb (60~70 g/m2) thin paper.

: Normal plain paper. Select this type if your printer is

: 20 lb to 24 lb (75~90 g/m2) color-backgrounded

is set to the corresponding paper tray.

when printing on special materials like

: 20 lb to 24 lb (75~90 g/m2) recycled paper.

: If you need to keep print-out for a long period

: 44 lb (160 g/

Scaling Printing

your print job on a page. You can choose from

Enlarge

•

, and For details, see page 15. For details, see Size” on page 15.

allows you to automatically or manually scale

None, Reduce/

Fit to Page

“Printing a Reduced or Enlarged Document” on

“Fitting Your Document to a Selected Paper

Graphics Tab

Use the following Graphic options to adjust the print quality for your specific printing needs. See “Printing a Document” on page 7 for more information on accessing printer properties.

Click the

Quality

The Quality options you can select may vary depending on your printer model.

clarity of printed characters and graphics. The higher setting also may increase the time it takes to print a document.

Graphic

tab to display the properties shown below.

The higher the setting, the sharper the

Color Mode

You can choose color options. Setting to the best possible print quality for color documents. If you want to print a color document in grayscale, select want to adjust the color options manually, select click the

•

Color Adjust

Copies Setting

set total number of copies from several copies, and if you want to print some copies in color and some in grayscale, use this option and select the number of copies in grayscale.

Color Adjust

changing the settings in the

Color Matching

changing the settings in the

Color Matching

: In order to use this option, first you need to

: You can adjust the appearance of images by

Levels

: You can adjust the appearance of images by

Settings

Color

typically produces

Grayscale

button.

Paper

tab. When you make

option.

. If you

Manual

and

Basic Printing

Advanced Options

You can set advanced settings by clicking the

Options

•

• Grayscale Enhancement: Press the

•

button.

Print All Text To Black:

option is checked, all text in your document prints solid

Black

black, regardless of the color it appears on the screen.

Print All Text To Darken: Darken

to print darker than on a normal document.

not support this feature.

allows users to preserve the details of nature photos, and improve contrast and readability among gray scaled colors, when printing color documents in grayscale.

Fine Edge

emphasize edges of texts and fine lines for improving readability and align each color channel registration in color printing mode.

option is checked, all text in your document is allowed

: Press the

When the

Smart Color

tab. It allows users to

Advanced

Print All Text To

Some printers do

Smart Color

tab. It

Extras Tab

You can select output options for your document. See “Printing a Document” on page 7 for more information about accessing the printer properties.

Click the

Watermark

You can create a background text image to be printed on each page of your document. page 16.

Extras

tab to access the following feature:

For details, see

“Using Watermarks” on

Overlay

Overlays are often used to take the place of preprinted forms and letterhead paper.

Output Options

•

Print Subset

print. Select the print order from the drop-down list.

Normal (1,2,3)

page to the last page.

Reverse All Pages (3,2,1)

from the last page to the first page.

Print Odd Pages

pages of the document.

Print Even Pages

numbered pages of the document.

For details, see

: You can set the sequence in which the pages

: Your printer prints all pages from the first

: Your printer prints only the odd numbered

: Your printer prints only the even

“Using Overlays” on page 17.

: Your printer prints all pages

Basic Printing

About Tab

Use the version number of the driver. If you have an Internet browser, you can connect to the Internet by clicking on the web site icon. See “Printing a Document” on page 7 for more information about accessing printer properties.

About

tab to display the copyright notice and the

Printer Tab

If you access printer properties through the you can view the configuration.

The following procedure is for Windows XP. For other Windows OS, refer to the corresponding Windows User's Guide or online help.

Click the Windows

Select

Right-click on the printer driver icon and select

Properties

Click the

Printer

Printers and Faxes

your printer driver

Printer

tab. You can set the printer

Start

menu.

icon.

tab and set the options.

Printers

folder,

Using a Favorite Setting

The

Favorites

allows you to save the current properties settings for future use.

To s a ve a

Change the settings as needed on each tab.

Enter a name for the item in the

Click

When you save saved.

To use a saved setting, select the item from the down list. The printer is now set to print according to the Favorites setting you selected.

To delete a Favorites item, select it from the list and click

Delete

You can also restore the printer driver’s default settings by selecting

option, which is visible on each properties tab,

Favorites

Save

Printer Default

item:

Favorites

from the list.

Favorites

, all current driver settings are

input box.

Favorites

drop

Using Help

Your printer has a help screen that can be activated by clicking

Help

the screens give detailed information about the printer features provided by the printer driver.

You can also click from the upper right corner of the window, and then click on any setting.

button in the printer properties window. These help

Basic Printing

3 Advanced Printing

Printing Multiple Pages on One

This chapter explains printing options and advanced printing tasks.

OTE

• Your printer driver User’s Guide may differ depending on the printer in use. However the composition of the printer properties window is similar.

• If you need to know the exact name of your printer, you can check the supplied CD-ROM.

This chapter includes:

• Printing Multiple Pages on One Sheet of Paper (N-Up

Printing)

•Printing Posters

• Printing Booklets

• Printing on Both Sides of Paper

• Printing a Reduced or Enlarged Document

• Fitting Your Document to a Selected Paper Size

•Using Watermarks

•Using Overlays

Properties

window that appears in this

1 2

3 4

Sheet of Paper (N-Up Printing)

You can select the number of pages to print on a single sheet of paper. To print more than one page per sheet, the pages will be reduced in size and arranged in the order you specify. You can print up to 16 pages on one sheet.

To change the print settings from your software application, access printer properties. See “Printing a Document” on page 7.

From the the

Select the number of pages you want to print per sheet (1, 2, 4, 6, 9, or 16) in the list.

Select the page order from the list, if necessary.

Check page on the sheet.

Click the type.

Click OK and print the document.

Layout

Layout Type

Print Page Border

Paper

tab, choose

drop-down list.

tab, select the paper source, size, and

Multiple Pages per Side

Pages per Side

Page Order

to print a border around each

drop-down

Advanced Printing

Printing Posters

Printing Booklets

This feature allows you to print a single-page document onto 4, 9, or 16 sheets of paper, for the purpose of pasting the sheets together to form one poster-size document.

OTE

: The poster printing option is available when 600 dpi is

selected in the resolution option on the Graphic tab.

To change the print settings from your software application, access printer properties. See “Printing a

Document” on page 7.

Click the

Layout Type

Configure the poster option:

You can select the page layout from

Poster<3x3>, Poster<4x4> Poster<2x2>

to cover 4 physical pages. If the option is set to Custom, you can enlarge the original from 150% to 400%. Depending on the level of the enlargement, the page layout is automatically adjusted to

Poster<3x3>, Poster<4x4>

Layout

tab, select

drop-down list.

, the output will be automatically stretched

Poster Printing

Poster<2x2>

Custom

Poster<2x2>

. If you select

in the

This printer feature allows you to print your document on both sides of the paper and arranges the pages so that the paper can be folded in half after printing to produce a booklet.

To change the print settings from your software application, access the printer properties. See “Printing a Document” on page 7.

From the

Layout Type

OTE

paper sizes. In order to find out the available paper size for this feature, select the paper size in the

Paper Type

Click the type.

Click OK and print the document.

After printing, fold and staple the pages.

Layout

drop-down list.

: The

Booklet Printing

tab, then check if the

drop-down list on the

Paper

tab, choose

tab, and select the paper source, size, and

Booklet Printing

option is not available for all

Size

option on the

Booklet Printing

Layout

tab is activated.

in a

from the

Layout

Specify an overlap in millimeters or inches to make it easier to pasting the sheets together.

0.15 inches

Click the type.

Click OK and print the document. You can complete the poster by pasting the sheets together.

Paper

tab, select the paper source, size, and

0.15 inches

Advanced Printing

Printing on Both Sides of Paper

Printing a Reduced or Enlarged

You can print on both sides of a sheet of paper. Before printing, decide how you want your document oriented.

The options are:

•

None

•

Long Edge

, which is the conventional layout used in

book binding.

•

Short Edge

▲

OTE

• Do not print on both sides of labels, transparencies, envelopes, or thick paper. Paper jamming and damage to the printer may result.

To change the print settings from your software application, access printer properties. “Printing a

Document” on page 7.

From the

From the binding option you want.

Click the type.

Click OK and print the document.

OTE

: If your printer does not have a duplex unit, you should complete the printing job manually. The printer prints every other page of the document first. After printing the first side of your job, the Printing Tip window appears. Follow the onscreen instructions to complete the printing job.

, which is the type often used with calendars.

Long Edge

Layout

Double-sided Printing

Paper

tab, select the paper orientation.

tab and select the paper source, size, and

▲

Short Edge

section, select the

Document

You can change the size of a page’s content to appear larger or smaller on the printed page.

To change the print settings from your software application, access printer properties. See “Printing a

Document” on page 7.

From the

Printing Type

Enter the scaling rate in the

You can also click the or button.

Select the paper source, size, and type in

Click OK and print the document.

Paper

tab, select

drop-down list.

Reduce/Enlarge

Percentage

input box.

Paper Options

in the

Fitting Your Document to a Selected Paper Size

This printer feature allows you to scale your print job to any

selected paper size regardless of the digital document size. This can be useful when you want to check fine details on a small document.

To change the print settings from your software application, access printer properties. See “Printing a Document” on page 7.

From the

Type

Select the correct size from the list.

Select the paper source, size, and type in

Click OK and print the document.

Paper

tab, select

drop-down list.

Fit to Page

Output size

in the

Printing

drop-down

Paper Options

Advanced Printing

Using Watermarks

The Watermark option allows you to print text over an existing document. For example, you may want to have large gray letters reading “DRAFT” or “CONFIDENTIAL” printed diagonally across the first page or all pages of a document.

There are several predefined watermarks that come with the printer, and they can be modified, or you can add new ones to the list.

Using an Existing Watermark

To change the print settings from your software application, access printer properties. See “Printing a Document” on page 7.

Click the from the selected watermark in the preview image.

Click OK and start printing.

OTE

it is printed.

Extras Watermark

: The preview image shows how the page will look when

tab, and select the desired watermark

drop-down list. You will see the

Editing a Watermark

To change the print settings from your software application, access printer properties. See “Printing a

Document” on page 7.

Click the

Watermark

appears.

Select the watermark you want to edit from the

Watermarks

options.

Click

Click OK until you exit the Print window.

Extras

Update

tab and click the

section. The

list and change the watermark message and

to save the changes.

Edit Watermark

Edit

button in the

window

Deleting a Watermark

To change the print settings from your software application, access printer properties. See “Printing a Document” on page 7.

From the Watermark section. The appears.

Select the watermark you want to delete from the

Watermarks

Click OK until you exit the Print window.

Extras

tab, click the

list and click

Edit

button in the

Edit Watermark

Delete

window

Current

Creating a Watermark

To change the print settings from your software application, access printer properties. See “Printing a Document” on page 7.

Click the

Watermark

appears.

Enter a text message in the You can enter up to 40 characters. The message displays in the preview window.

When the prints on the first page only.

Select watermark options.

You can select the font name, style, size, or grayscale level from the watermark from the

Click

When you have finished editing, click OK and start printing.

To stop printing the watermark, select

Watermark

the

Extras

Font Attributes

Add

tab, and click the

section. The

First Page Only

to add a new watermark to the list.

drop-down list.

Edit Watermark

box is checked, the watermark

section and set the angle of the

Message Angle

Edit

Watermark Message

section.

(No Watermark)

button in the

window

box.

from

Advanced Printing

Dear ABC

Regards

WORLD BEST

Using Overlays

What is an Overlay?

An overlay is text and/or images stored in the computer hard disk drive (HDD) as a special file format that can be printed on any document. Overlays are often used to take the place of preprinted forms and letterhead paper. Rather than using preprinted letterhead, you can create an overlay containing the exact same information that is currently on your letterhead. To print a letter with your company’s letterhead, you do not need to load preprinted letterhead paper in the printer. You need only tell the printer to print the letterhead overlay on your document.

Creating a New Page Overlay

To use a page overlay, you must create a new page overlay containing your logo or image.

Create or open a document containing text or an image for use in a new page overlay. Position the items exactly as

you wish them to appear when printed as an overlay.

To save the document as an overlay, access printer properties. See “Printing a Document” on page 7.

Click the section.

In the Edit Overlay window, click

In the Create Overlay window, type a name of up to eight characters in the path, if necessary. (The default is C:\Formover).

Click

Click OK or

The file is not printed. Instead it is stored on your computer hard disk drive.

Extras

Save

tab, and click

File name

. The name appears on the

Yes

to finish creating.

Edit

button in the

Create Overlay

box. Select the destination

Overlay List

Overlay

box.

Using a Page Overlay

After an overlay has been created, it is ready to be printed with your document. To print an overlay with a document:

Create or open the document you want to print.

To change the print settings from your software application, access printer properties. See “Printing a

Document” on page 7.

Click the

Select the desired overlay from the list box.

If the overlay file you want does not appear in the

Overlay

select the overlay file. If you have stored the overlay file you want to use in an

external source, you can also load the file when you access the

After you select the file, click

Overlay List

overlay from the

If necessary, click

Printing

appears each time you submit a document for printing, asking you to confirm your wish to print an overlay on your document.

If this box is not checked and an overlay has been selected, the overlay automatically prints with your document.

Click OK or

The selected overlay downloads with your print job and prints on your document.

OTE

same as that of the document you will print with the overlay.

Extras

list, click

Load Overlay

. If this box is checked, a message window

: The resolution of the overlay document must be the

tab.

Overlay

Edit

button and

window.

box and is available for printing. Select the

Overlay List

Confirm Page Overlay When

Yes

until printing begins.

Load Overlay

Open

. The file appears in the

box.

drop-down

, and

OTE

: The overlay document size must be the same as the documents you print with the overlay. Do not create an overlay with a watermark.

Advanced Printing

Deleting a Page Overlay

You can delete page overlays that you no longer use.

In the printer properties window, click the

Click the

Select the overlay you want to delete from the

List

Click

When a confirming message window appears, click

Click OK until you exit the Print window.

Edit

button in the

box.

Delete Overlay

Overlay

Extras

section.

Overlay

tab.

Yes

4 Sharing the Printer

Setting Up a Host Computer

Locally

You can connect the printer directly to a selected computer, which is called “host computer,” on the network.

The following procedure is for Windows XP. For other Windows OS, refer to the corresponding Windows User's Guide or online help.

OTES

• Check the Operating System(s) that are compatible with

your printer. See the OS Compatibility section of Printer Specifications in your Printer User’s Guide.

• If you need to know the exact name of your printer, you can

check the supplied CD-ROM.

Start Windows.

From the

Double-click

From the

Check the

Fill in the

Start

menu select

your printer driver icon

Printer

Shared Name

menu, select

Share this printer

Printers and Faxes

box.

field, and then click OK.

Sharing

Setting Up a Client Computer

Right-click the Windows

Select

My Network Places

for Computers

Fill in the IP address of host computer in field, and click

User name

of host computer account.)

Double-click

Right-click printer driver icon, select

Click

Yes

and

Password

Printers and Faxes

, if the installation confirm message appears.

Start

button and select

and then right-click

Computer name

. (In case host computer requires

, fill in User ID and password

Connect

Explore

Sharing the Printer Locally

5 Using other software

Printer Settings Utility

When you install the Dell software, the Printer Settings Utility is automatically installed.

To open the Printer Settings Utility.

Using the Dell™ Toner Management System

The printer status monitor displays the status of the printer (printer ready, printer offline, and error-check printer) and the toner level (100%, 50%, Toner Low) for your printer.

Printer Status Monitor

The printer status monitor screen launches when you send a print job to the printer. This only appears on the computer screen. Depending on the remaining toner level, the launched printer status monitor screen is different.

If you are a Windows user, from the

Programs driver name

→→ →

DELL

DELL Printers

→

Printer Status Monitor

Start

menu, select

your printer

Click

your printer driver name Printer Settings Utility

The Printer Settings Utility window opens.

The Printer Settings Utility window provides several features.

→→→ →

Start Programs DELL DELL Printers

→

•

Printing Status

the current status of the printer.

•

Toner Level

in the toner cartridge.

•

Order Supplies

cartridges online.

•

User’s Guide

: The

Printer Status Monitor

: You can view the level of toner remaining

: Click to order replacement toner

: Allows you to view the User’s Guide.

displays

Using other software

For more information, click the

To use the default settings, click the button and click Apply button.

To ex it, cli c k t h e

Exit

button at the bottom of the window.

button.

Printer Default

Dell Toner Re-order application

To order replacement toner cartridges or supplies from

Double-click the desktop.

Click

Start Programs DELL DELL Printers

your printer driver name Toner Reorder

The

Toner Reorder

Dell

Toner Reorder Program icon on your

→→→ →

→

window opens.

Dell

Using other software

6 Using Your Printer with

a Macintosh

Your printer supports Macintosh systems with a built-in USB interface. When you print a file from a Macintosh computer, you can use the CUPS driver by installing the PPD file.

This chapter includes:

• Installing Software

• Setting Up the Printer

•Printing

Double-click the

Enter the password and click OK.

The Dell SPL Installer window opens. Click then click

Select

Uninstall

When the uninstallation is done, click

MAC_Installer

MAC_Printer

Dell SPLC Installer

Continue

and then click

folder.

icon.

Uninstall

Quit

Setting Up the Printer

Continue

and

Installing Software

The CD-ROM that came with your printer provides you with the PPD file that allows you to use the driver, for printing on a Macintosh computer.

Printer driver

Installing the Printer driver

Make sure that you connect your printer to the computer. Turn on your computer and printer.

Insert the CD-ROM which came with your printer into the CD-ROM drive.

Double-click Macintosh desktop.

Double-click the

Enter the password and click

The Dell SPL Installer window opens. Click then click

Select

After the installation is finished, click

CD-ROM icon

MAC_Installer

MAC_Printer

Dell SPLC Installer

Continue

Easy Install

that appears on your

and click

folder.

Install

icon.

Quit

Continue

and

Follow the instructions on “Installing Software” on page 21 to install the PPD and Filter files on your computer.

Open the

Setup Utility

•For MAC OS 10.5, open

Applications

Click

•For MAC OS 10.5, press the “ window will pop up.

For MAC OS 10.3, select the

•For MAC OS 10.4, click USB connection.

•For MAC OS 10.5, click connection.

For MAC OS 10.3, if Auto Select does not work properly, select

Model Name

•For MAC OS 10.4, if Auto Select does not work properly, select

Model

•For MAC OS 10.5, if Auto Select does not work properly, select in

Your machine appears on the Printer List and is set as the default printer.

Click

Applications

folder, and click

Add

on the

Dell

Select a driver to use...

Print Using

Add

Printer List

Printer Model

Print Using

folder →

System Preferences

Default Browser

Default

Utilities

Printer & Fax

” icon then a display

USB

tab.

and find the USB

and

your printer name

and

, and

your printer name

from the

and find the

Uninstalling the Printer driver

Uninstall is required if you are upgrading the software, or if installation fails.

Insert the CD-ROM which came with your printer into the CD-ROM drive.

Double-click Macintosh desktop.

CD-ROM icon

that appears on your

Using Your Printer with a Macintosh

Printing

OTES

• The Macintosh printer’s properties window that appears in this User’s Guide may differ depending on the printer in use. However the composition of the printer properties window is similar.

• You can check your printer name in the supplied CDROM.

Changing Printer Settings

You can use advanced printing features when using your printer.

From your Macintosh application, select menu. The printer name which appears in the printer properties window may differ depending on the printer in use. Except for the name, the composition of the printer properties window is similar.

OTES

: The setting options may differ depending on printers

and Macintosh OS version.

from the

File

Printing a Document

When you print with a Macintosh, you need to check the printer software setting in each application you use. Follow these steps to print from a Macintosh.

Open a Macintosh application and select the file you want to print.

Open the

Setup

Choose your paper size, orientation, scaling, and other options and click

▲

Mac OS 10.3

File

menu and click

in some applications).

Page Setup (Document

Make sure that your printer is selected.

Layout

The

Layout

appears on the printed page. You can print multiple pages on one sheet of paper. Select list to access the following features.

▲

Mac OS 10.4

•

tab provides options to adjust how the document

Layout

Pages per Sheet

pages printed on one page. For details, see "Printing Multiple Pages on One Sheet of Paper" on the next column.

Layout Direction

on a page as like the examples on UI.

: This feature determines how many

: You can select the printing direction

from the

Presets

drop-down

Open the

Choose the number of copies you want and indicate which pages you want to print.

Click

File

menu and click

when you finish setting the options.

Using Your Printer with a Macintosh

Graphics

The

Graphics

tab provides options for selecting

Resolution(Quality)

form the features.

Presets

' drop-down list to access the graphic

and

Color Mode

. Select

Graphics

Printer Features

This tab provides options for selecting the paper type and adjusting print quality. Select

Presets

▲

' drop-down list to access the following features:

Mac OS 10.4

Printer Features

from the

▲

Mac OS 10.4

•

Resolution(Quality)

resolution. The higher the setting, the sharper the clarity of printed characters and graphics. The higher setting also may increase the time it takes to print a document.

Color Mode

•

Color

for color documents. If you want to print a color document in grayscale, select

Paper

Set

Paper Type

from which you want to print. This will let you get the best quality printout. If you load a different type of print material, select the corresponding paper type.

: You can set the color options. Setting to

typically produces the best possible print quality

to correspond to the paper loaded in the tray

: You can select the printing

Grayscale

Fit to Page

• job to any selected paper size regardless of the digital document size. This can be useful when you want to check fine details on a small document.

RGB Color

• rendered. which the color tone of this mode is the closest to that of standard monitor (sRGB Monitor). appropriate for printing presentation data and charts. The color tone of Vivid mode produces more images than that of Standard mode. used for printing fine lines, small characters and color drawings. The color tone of different from that of monitor, the pure toner colors are used for printing Cyan, Magenta and Yellow colors.

: This setting allows you to scale your print

: This setting determines how colors are

Standard

is the most widely used setting

Vivid

mode is

Vivid

Device

mode may be

mode is best

color

▲

Mac OS 10.4

Using Your Printer with a Macintosh

Printing Multiple Pages on One Sheet of Paper

You can print more than one page on a single sheet of paper. This feature provides a cost-effective way to print draft pages.

From your Macintosh application, select

File

menu.

Select

▲

Mac OS 10.3

Layout

from the

Select the number of pages you want to print on one sheet of paper on the

Select the page order from the

To print a border around each page on the sheet, select the option you want from the

Click

pages on one side of each page.

Pages per Sheet

, and the printer prints the selected number of

drop-down list.

Layout Direction

Border

drop-down list.

option.

Using Your Printer with a Macintosh

SOFTWARE SECTION

INDEX

advanced printing, use

booklet printing

document, print

Macintosh Windows

double-sided printing

Extras properties, set

favorites settings, use

Graphics properties, set

help, use

install

printer driver

Macintosh Windows

Layout properties, set

Windows

Macintosh

driver

install

uninstall

printing setting up the printer

n-up printing

Macintosh Windows

orientation, print

Windows

overlay

create delete print

17 17

Paper properties, set paper size, set paper source, set

Windows poster, print print

document

fit to page

from Macintosh

from Windows

N-up

Macintosh Windows

overlay

poster

PRN

scaling

watermark printer properties, set

10 14

Macintosh Windows

printer resolution, set

Windows

printer software

install

Macintosh Windows

uninstall

Macintosh Windows

printing

booklets double-sided

setting

darkness favorites image mode resolution

Windows

toner save true-type option

software

install

Macintosh Windows

reinstall

Windows

system requirements

Macintosh

uninstall

Macintosh Windows

status monitor, use

toner save, set

uninstall, software

Macintosh

Windows

watermark

create delete edit

REV 1.00

Dell 1230c User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

features of your new laser printer

safety information

contents

introduction

PRINTER OVERVIEW

Front view Rear view

CONTROL PANEL OVERVIEW

UNDERSTANDING THE CONTROL PANEL

LEDs

Stop button

SUPPLIED SOFTWARE

Printer driver

PRINTER DRIVER FEATURES

getting started

SETTING UP THE HARDWARE

PRINTING A DEMO PAGE

SYSTEM REQUIREMENTS

Microsoft® Windows®

Macintosh

INSTALLING THE SOFTWARE

PRINTER'S BASIC SETTINGS

Altitude adjustment

Using the save modes

Auto continue

selecting and loading print media

SELECTING PRINT MEDIA

Specifications on print media

Guidelines for special print media

CHANGING THE SIZE OF THE PAPER IN THE PAPER TRAY

PRINTING ON SPECIAL PRINT MATERIALS

ADJUSTING THE OUTPUT SUPPORT

SETTING THE PAPER SIZE AND TYPE

basic printing

PRINTING A DOCUMENT

CANCELING A PRINT JOB

maintenance

PRINTING REPORTS

CLEANING YOUR PRINTER

Cleaning the outside

Cleaning the inside

MAINTAINING THE CARTRIDGE

Toner cartridge storage

Expected cartridge life

Redistributing toner

REPLACING THE TONER CARTRIDGE

REPLACING THE IMAGING UNIT

REPLACING THE WASTE TONER CONTAINER

MAINTENANCE PARTS

troubleshooting

TIPS FOR AVOIDING PAPER JAMS

CLEARING PAPER JAMS

SOLVING OTHER PROBLEMS

Paper feeding

Printing problems

Printing quality problems

Common Windows problems

Common Macintosh problems

ordering supplies and accessories

SUPPLIES

HOW TO PURCHASE

specifications

GENERAL SPECIFICATIONS

PRINTER SPECIFICATIONS

glossary

index

Software section

Installing Printer Software

Installing Software for Local Printing

Installing Printer Software in Windows

Reinstalling Printer Software

Removing Printer Software

Printing a Document

Basic Printing

Printing to a file (PRN)

Printer Settings

Layout Tab