Dell 1230c User Manual

Color Laser Printer

User’s Guide

Dell 1230c

www.dell.com | support.dell.com

features of your new laser printer

Your new printer is equipped with a number of special features that improve the quality of the documents you print. With the printer, you can:

SPECIAL FEATURES

Print with excellent quality and speed

• You can print in a full range of colors using cyan, magenta, yellow, and black.

• You can print with a resolution of up to 2400 x 600 dpi effective output.

• Your printer prints A4-sized paper at up to 16 ppm, lettersized paper at up to 17 ppm in gray scale mode and 4 ppm in color mode.

Handle many different types of printable material

•The 150-sheet tray supports plain paper in various sizes, letterhead, envelopes, labels, custom-sized media, postcards, and heavy paper.

Create professional documents

• Print watermarks. You can customize your documents with words, such as “Confidential”. See the Software section.

• Print posters. The text and pictures of each page of your document are magnified and printed across the sheet of paper and can then be taped together to form a poster. See the Software section.

• You can use preprinted forms and letterhead with plain paper. See the Software section.

Save time and money

• To save paper, you can print multiple pages on one single sheet of paper.

• This printer automatically conserves electricity by substantially reducing power consumption when not in use.

Print in various environments

• You can print with Windows 2000 and Windows XP/2003/ Vista as well as Macintosh systems.

• Your printer is equipped with a USB interface.

2 | Features of your new laser printer

ABOUT THIS USER’S GUIDE

This user’s guide provides information about basic understanding of the printer as well as detailed explanation on each step during the actual usage. Both novice users and professional users can refer to this guide for installing and using the printer.

Some terms in this guide are used interchangeably, as below:

• Document is synonymous with original.

• Paper is synonymous with media, or print media. Following table offers the conventions of this guide:

CONVENTION DESCRIPTION EXAMPLE

Bold Used for texts on the display or actual prints on the printer. Start

Note Used to provide additional information or detailed specification of the printer

Caution Used to give users information to protect the printer from possible mechanical

Footnote Used to provide more detailed information on certain words or a phrase. a. pages per minute

(See page 1 for more information)

function and feature.

damage or malfunction.

Used to guide users to the reference page for the additional detailed information. (See page 1 for more information)

The date format may differ from country to country

Do not touch the green underside of the toner cartridge.

Features of your new laser printer | 3

FINDING MORE INFORMATION

You can find information for setting up and using your printer from the following resources, either as a print-out or onscreen.

Quick Install Guide Provides information on setting up your printer and this requires that you follow the instructions in the guide to prepare the printer.

Online User’s Guide Provides you with step-by-step instructions for using your printer’s full features, and contains information for maintaining your printer,

troubleshooting, and installing accessories. This user’s guide also contains a Software section to provide you with information on how to print documents with your printer in various operating systems, and how to use the included software utilities.

Note

You can access the user’s guide in other languages from the Manual folder on the printer software CD.

Printer Driver Help Provides you with help information on printer driver properties and instructions for setting up the properties for printing. To access a

website If you have Internet access, you can get help, support, printer drivers, manuals, and order information from the Dell website

printer driver help screen, click

www.dell.com and support.dell.com.

Help

from the printer properties dialog box.

4 | Features of your new laser printer

safety information

IMPORTANT SAFETY SYMBOLS AND PRECAUTIONS

What the icons and signs in this user’s guide mean:

Hazards or unsafe practices that may result in severe personal injury or death.

WARNING

Hazards or unsafe practices that may result in minor personal injury or property damage.

CAUTION

To reduce the risk of fire, explosion, electric shock, or personal injury when using your laser Multi-Function Printer(MFP),

CAUTION

follow these basic safety precautions:

Do NOT attempt.

Do NOT disassemble.

Do NOT touch.

Follow directions explicitly.

Unplug the power plug from the wall socket.

Ensure the printer is grounded to prevent electric shock.

Call the service center for help.

These warning signs are here to prevent injury to you and others. Follow them explicitly. After reading this section, keep it in a safe place for future reference.

1. Read and understand all instructions.

2. Use common sense whenever operating electrical appliances.

3. Follow all warnings and instructions marked on the printer and in the literature accompanying the printer.

4. If an operating instruction appears to conflict with safety information, heed the safety information. You may have misunderstood the

operating instruction. If you cannot resolve the conflict, contact your sales or service representative for assistance.

5. Unplug the printer from the AC wall socket and/or telephone jack before cleaning. Do not use liquid or aerosol cleaners. Use only a

damp cloth for cleaning.

Do not plac

7. Your printer should never be placed on, near or over a radiator, heater, air conditioner or ventilation duct.

8. Do not allow anything to rest on the power. Do not place your printer where the cords will be abused by persons walking on them.

9. Do not overload wall outlets and extension cords. This can diminish performance, and may result in the risk of fire or electric shock.

10. Do not allow pets to chew on the AC power, telephone or computer interface cords.

11. Never push objects of any kind into the printer through case or cabinet openings. They may touch dangerous voltage points, creating

a risk of fire or shock. Never spill liquid of any kind onto or into the printer.

12. To reduce the risk of electric shock, do not disassemble the printer. Take it to a qualified service technician when repair work is

required. Opening or removing covers may expose you to dangerous voltages or other risks. Incorrect reassembly could cause electric shock when the unit is subsequently used.

e the printer on an unstable cart, stand or table. It may fall, causing serious damage.

Safety information | 5

13. Unplug the printer from the telephone jack, computer and AC wall outlet and refer servicing to qualified service personnel under the

following conditions:

• When any part of the power cord, plug or connecting cable is damaged or frayed.

• If liquid has been spilled into the printer.

• If the printer has been exposed to rain or water.

• If the printer does not operate properly after instructions have been followed.

• If the printer has been dropped, or the cabinet appears damaged.

• If the printer exhibits a sudden and distinct change in performance.

14. Adjust only those controls covered by the operating instructions. Improper adjustment of other controls may result in damage, and

may require extensive work by a qualified service technician to restore the printer to normal operation.

15. Avoid using this printer during a lightning storm. There may be a remote risk of electric shock from lightning. If possible, unplug the

AC power and telephone cord for the duration of the lightning storm.

16. The Power cord supplied with your printer should be used for safe operation. If you are using a cord which is longer than 2 m with

110 V printer, then it should be 16 AWG

17. Use only No.26 AWG or larger telephone line cord.

18. SAVE THESE INSTRUCTIONS

a. AWG: American Wire Gauge

or bigger.

6 | Safety information

2 Features of your new laser printer 5 Safety information

INTRODUCTION

GETTING STARTED

SELECTING AND LOADING PRINT MEDIA

10 Printer overview

10 Front view 10 Rear view

11 Control panel overview 12 Understanding the control panel

12 LEDs 12 Stop button

13 Supplied software 13 Printer driver features

13 Printer driver

14 Setting up the hardware 14 Printing a demo page 14 System requirements

14 Microsoft® Windows® 15 Macintosh

15 Installing the software 16 printer's basic settings

16 Altitude adjustment 16 Using the save modes 16 Auto continue

17 Selecting print media

18 Specifications on print media 19 Guidelines for special print media

20 Changing the size of the paper in the paper tray 22 Printing on special print materials 22 Adjusting the output support 22 Setting the paper size and type

8 | Contents

BASIC PRINTING

MAINTENANCE

23 Printing a document 23 Canceling a print job

24 Printing reports 24 Cleaning your printer

24 Cleaning the outside 24 Cleaning the inside

26 Maintaining the cartridge

26 Toner cartridge storage 26 Expected cartridge life 26 Redistributing toner

27 Replacing the toner cartridge 28 Replacing the Imaging Unit 29 Replacing the waste toner container 30 Maintenance parts

contents

TROUBLESHOOTING

ORDERING SUPPLIES AND ACCESSORIES

SPECIFICATIONS

GLOSSARY

31 Tips for avoiding paper jams 31 Clearing paper jams 33 Solving other problems

33 Paper feeding 33 33 Printing problems 34 Printing quality problems 37 Common Windows problems 37 Common Macintosh problems

38 Supplies 38 How to purchase

39 General specifications 40 Printer specifications

INDEX

Contents | 9

introduction

These are the main components of your printer:

This chapter includes:

• Printer overview

• Control panel overview

• Understanding the control panel

PRINTER OVERVIEW

Front view Rear view

• Supplied software

• Printer driver features

Top cover

Output tray (face down)

Control panel

Tray

Output support

Front cover release button

Front cover

Toner cartridge

Waste toner container

‘

Imaging unit

1 Rear cover release button

2 Power switch

USB port

4 Power receptacle

5 Rear cover

10 | Introduction

CONTROL PANEL OVERVIEW

status LED Shows the status of your printer. (See "Understanding the control panel" on page 12.)

stop button Stops an operation at any time and also performs other functions. (See "Understanding the control panel" on page 12.)

toner colors LED Show the status of each toner cartridge. (See "Understanding the control panel" on page 12.)

Introduction | 11

UNDERSTANDING THE CONTROL PANEL

The color of the status and toner colors LED indicates the printer's current status.

LEDs

STATUS TONER COLORS LED DESCRIPTION

lights green all LEDs off The printer is ready to print.

slowly blinks green all LEDs off The printer is receiving data from the computer.

fast blinks green all LEDs off The printer is printing data.

lights red all LEDs off • The printer is experiencing an error, such as open cover, empty paper, not installed waste toner

container, or full waste toner container.

• The printer is experiencing a service required error, such as LSU error, fuser error, or ITB error, Contact your sales or service representative.

lights orange all LEDs off • The printer is experiencing an error such as jammed paper.

lights green each LED blinks red Each toner cartridge is near the end of its life.

blinks red each LED lights red Each toner cartridge is almost empty. You can print, but the quality is not reliable.

lights red each LED lights red • Each toner cartridge is totally exhausted. You cannot print anymore.

lights green each LED blinks red in a

repeated order

• While the printer is booting up, do not open a top cover, since the printer may treat it as an error such as paper jam. In this case, open a front cover and close it then, the printer will reboot up.

• Each toner cartridge is wrong.

The printer is warming up.

Stop button

DESCRIPTION

Printing demo page In Ready mode, press and hold this button for about 2 seconds until the status LED blinks slowly, and release.

Printing configuration sheets In Ready mode, press and hold this button for about 5 seconds until the status LED blinks fast, and release.

Canceling print job Press this button during printing. The red LED blinks while the print job is cleared from both the printer and the computer,

and then the printer returns to Ready mode. This may take some time depending on the size of the print job.

12 | Introduction

SUPPLIED SOFTWARE

You must install the printer software using the supplied CD after you have set up your printer and connected it to your computer. The CD provides you with the following software.

Printer software CD

Windows •

Macintosh

•

• Printer driver: Use this driver to run

•

CONTENTS

Printer driver

advantage of your printer’s features.

Printer Setting Utility

allows you to set up printer’s other options from your computer desktop.

Dell Toner Management System™

Displays the status of the printer and the name of the job when you send a job to print. The

System™

of toner remaining and allows you to order replacement toner cartridges.

Status Monitor

to monitor the printer’s status and alerts you when an error occurs during printing.

your printer from a Macintosh computer and print documents.

Printer Setting Utility

allows you to set up printer’s other options from your computer desktop.

: Use this driver to take full

: This program

Dell Toner Management

window also displays the level

: This program allows you

: This program

PRINTER DRIVER FEATURES

Your printer drivers support the following standard features:

• Paper orientation, size, source and media type selection

• Number of copies In addition, you can use various special printing features. The following table shows a general overview of features supported by your printer drivers:

Some models or operating system may not support the certain feature(s) in the following table.

Printer driver

FEATURE WINDOWS MACINTOSH

Color mode OO

printer quality option OO

Poster printing OX

Multiple pages per sheet (N-up) OO

Fit to page printing OO

Scale printing OO

Watermark OX

Overlay OX

Duplex (Manual) OX

Introduction | 13

getting started

This chapter gives you step-by-step instructions for setting up the printer.

This chapter includes:

• Setting up the hardware

• Printing a demo page

• System requirements

• Installing the software

• printer's basic settings

SETTING UP THE HARDWARE

This section shows the steps to set up the hardware which is explained in the Quick Install Guide. Ensure that you read Quick Install Guide and complete following steps.

1. Select a stable location.

Select a level, stable place with adequate space for air circulation. Allow extra space to open covers and trays. The area should be well-ventilated and away from direct sunlight or sources of heat, cold, and humidity. Do not set the printer close to the edge of your desk or table.

5. Ensure that all the cables are connected to the printer.

6. Turn the printer on.

When you move the printer, do not tilt or turn it upside down. Otherwise, the inside of the printer may be contaminated by toner, which can cause damage to the printer or produce bad print quality.

PRINTING A DEMO PAGE

Print a demo page to ensure that the printer is operating correctly. To print a demo page:

In Ready mode, press and hold the Stop button for about 2 seconds.

SYSTEM REQUIREMENTS

Before you begin, ensure that your system meets the following requirements:

Microsoft® Windows®

Your printer supports the following Windows operating systems.

REQUIREMENT (RECOMMENDED)

OPERATING

SYSTEM

Windows 2000

CPU RAM

Intel® Pentium® II 400 MHz (Intel Pentium III 933 MHz)

128 MB (256 MB)

FREE HDD SPACE

600 MB

Printing is suitable for altitudes under 1,000 m (3,281 ft). Refer to the altitude setting to optimize your printing. See "Altitude adjustment" on page 16 for more information. Place the printer on a flat and stable surface, not letting it lean more than 2 mm (0.08 inches). Otherwise, it may affect the printing quality.

2. Unpack the printer and check all the enclosed items.

3. Remove the tape holding the printer tightly.

4. Load paper. (See "Changing the size of the paper in the paper tray" on

page 20.)

14 | Getting started

Windows XP Intel Pentium III 933 MHz

Windows 2003 Server

Windows Vista®

Windows Server 2008

• Internet Explorer 6.0 or higher is the minimum requirement for all Windows operating systems.

• Users who have an administrator rights can install the software.

• Windows Terminal Services is compatable with this machine.

(Intel Pentium IV 1 GHz)

Intel Pentium III 933 MHz (Intel Pentium IV 1 GHz)

Intel Pentium IV 3 GHz 512 MB

Pentium IV 1 GHz (Pentium IV 2 GHz)

128 MB (256 MB)

128 MB (512 MB)

(1024 MB)

512 MB (2048 MB)

1.5 GB

1.25 GB to 2 GB

15 GB

10 GB

Macintosh

OPERATING

SYSTEM

REQUIREMENT (RECOMMENDED)

CPU RAM

4. Select Typical. Click Next.

FREE

HDD

SPACE

Mac OS X

10.3 ~ 10.4

Mac OS X 10.5 • Intel Processor

• Intel Processor

• Power PC G4/G5

• 867 MHz or faster Power PC G4/G5

• 128 MB for a Power-PC based Mac (512 MB).

• 512 MB for an Intel-based Mac (1 GB)

512 MB (1 GB) 1 GB

1 GB

INSTALLING THE SOFTWARE

You have to install the printer software for printing. The software includes drivers, applications, and other user friendly programs. The following procedure is based on Windows XP. If you use Macintosh operating system, see the Software section.

• The following procedure is based on the Windows XP operating system. The procedure and popup window which appear during the installation may differ depending on the operating system, the printer feature, or the interface in use.

1. Ensure that the printer is connected to your computer and powered on.

2. Insert the supplied CD into your CD drive.

The CD should automatically run, and an installation window appears. If the installation window does not appear, click Start then click Run. Type X:\Setup.exe, replacing “X” with the letter which represents your CD drive and click OK. If you use Windows Vista, click Start → All programs → Accessories → Run, and type X:\ If the AutoPlay window appears in Windows Vista, click Run Setup.exe in Install or run program field, and click Continue in the User Account

Control window.

3. Click Next.

Setup.exe.

•

If your printer is not already connected to the computer, the following window will appear.

After connecting the printer, click

•

If you don’t want to connect the printer at this time, click

, and No on the following screen. Then the installation will start and a test page will not be printed at the end of the installation.

5. After the installation is finished, a window asking you to print a test page

appears. If you choose to print a test page, select the checkbox and click

Next.

Otherwise, just click Next and skip to step 7.

6. If the test page prints out correctly, click Yes. If not, click No to reprint it.

7. Click Finish.

•

After setup is complete, if your printer driver does not work properly, reinstall the printer driver. See

for more information.

the Software section

• If necessary, select a language from the drop-down list.

• View User’s Guide: Allows you to view the User’s Guide. If your

computer doesn’t have Adobe Acrobat, click on this option and it will automatically install Adobe Acrobat Reader for you.

Getting started | 15

PRINTER'S BASIC SETTINGS

After installation is complete, you may want to set the printer's default settings. Refer to the next section if you would like to set or change values.

Altitude adjustment

The print quality is affected by atmospheric pressure, which is determined by the height of the printer above sea level. The following information will guide you on how to set your printer to the best print quality or best quality of print.

Before you set the altitude value, find the altitude where you are using the printer.

1 Normal 2 High 1 3 High 2 4 High 3

Click

2. Click Setting > Altitude Adjustment. Select the appropriate value from

Start → All programs →

Color Laser Printer

You can also click OS X.

the dropdown list, and then click Apply.

→

Printer Setting Utility

Dell → Dell Printer →

Printer Setting Utility

on the status bar in Mac

Dell 1230c

Using the save modes

Power Save mode

Power Save mode allows your printer to reduce power consumption when it is not in actual use. You can turn this mode on and select a length of time for which the printer waits after a job is printed before it switches to a reduced power state.

Click

Start → All programs →

1230c Color Laser Printer → Printer Setting Utility

You can also click Mac OS X.

2. Click Setting > Power Save. Select the appropriate value from the dropdown list, and then click Apply.

Printer Setting Utility

Dell → Dell Printer →

on the status bar in

Dell

Auto continue

This is the option to set the printer to continue printing or not, in case the paper size you have set and the paper within the tray mismatches.

Click

Start → All programs →

Color Laser Printer

You can also click OS X.

2. Click Setting > Auto Continue. Select the appropriate value from the dropdown list, and then click Apply.

→

Printer Setting Utility

Dell → Dell Printer →

Printer Setting Utility

on the status bar in Mac

Dell 1230c

16 | Getting started

selecting and loading print media

This chapter introduces you how to load originals and print media into your printer.

This chapter includes:

• Selecting print media

• Changing the size of the paper in the paper tray

• Printing on special print materials

SELECTING PRINT MEDIA

You can print on a variety of print media, such as plain paper, envelopes, labels, and transparencies. Always use print media that meet the guidelines for use with your printer. Print media that does not meet the guidelines outlined in this user’s guide may cause the following problems:

• Poor print quality

• Increased paper jams

• Premature wear on the printer.

Properties, such as weight, composition, grain, and moisture content, are important factors that affect the printer’s performance and the output quality. When you choose print materials, consider the following:

• The type, size and weight of the print media for your printer are described later in this section.

• Desired outcome: The print media you choose should be appropriate for your project.

• Brightness: Some print media are whiter than others and produce sharper, more vibrant images.

• Surface smoothness: The smoothness of the print media affects how crisp the printing looks on the paper.

• Some print media may meet all of the guidelines in this section and still not produce satisfactory results. This may be the result of improper handling, unacceptable temperature and humidity levels, or other variables over which Dell has no control.

• Before purchasing large quantities of print media, ensure that meets the requirements specified in this user’s guide.

• Adjusting the output support

• Setting the paper size and type

Using print media that does not meet these specifications may cause problems, requiring repairs. Such repairs are not covered by Dell’s warranty or service agreements.

Ensure that you do not use the inkjet photo paper with this printer. It could cause damage to the printer.

Selecting and loading print media | 17

Specifications on print media

TYPE SIZE DIMENSIONS

Plain paper Letter 216 x 279 mm (8.5 x 11 inches)

Legal 216 x 356 mm (8.5 x 14 inches)

Folio 216 x 330 mm (8.5 x 13 inches)

A4 210 x 297 mm (8.26 x 11.69 inches)

Oficio 216 x 343 mm (8.5 x 13.5 inches)

JIS B5 182 x 257 mm (7.16 x 10.11 inches)

ISO B5 176 x 250 mm (6.93 x 9.84 inches)

Executive 184 x 267 mm (7.25 x 10.5 inches)

Statement 140 x 216 mm (5.50 x 8.50 inches)

A5 148 x 210 mm (5.82 x 8.26 inches)

A6 105 x 148 mm (4.13 x 5.82 inches)

Envelope Monarch 98 x 191 mm (3.87 x 7.5 inches)

No. 10 105 x 241 mm (4.12 x 9.5 inches)

DL 110 x 220 mm (4.33 x 8.66 inches)

C5 162 x 229 mm (6.37 x 9.01 inches)

WEIGHT

• 60 to 105 g/m

• 60 to 163 g/m

75 to 90 g/m

(20 to 24 lb bond)

(16 to 28 lb bond)

(16 to 43 lb bond)

CAPACITY

• 150 sheets of 75 g/m (20 lb bond) paper for the tray

• 1 sheet for manual feeding in the tray

5 sheets for manual feeding in the tray

C6 114 x 162 mm (4.48 x 6.38 inches)

No.9 98 x 225 mm (3.87 x 8.87 inches)

6 3/4 92 x 165 mm (3.62 x 6.5 inches)

Thick paper Refer to the Plain

Refer to the Plain paper section

90 to 105 g/m

(24 to 28 lb bond)

paper section

Thin paper Refer to the Plain

paper section

Labels

Letter, A4 Refer to the Plain paper section

Card stock Post card 101.6 x 152.4 mm (4 x 6 inches)

Transparency

Letter, A4 Refer to the Plain paper section

Glossy paper Letter, A4 Refer to the Plain paper section

Minimum size (custom)

Refer to the Plain paper section

76 x 160 mm (3 x 6.3 inches)

60 to 70 g/m2 (16 to 19 lb bond)

120 to 150 g/m

(32 to 40 lb bond)

105 to 163 g/m2 (28 to 43 lb bond)

138 to 146 g/m

160 g/m

60 to 163 g/m

(37 to 39 lb bond)

(44 lb bond)

(16 to 43 lb bond)

Maximum size (custom) 216 x 356 mm (8.5 x 14 inches)

a.If media weight is over 105 g/m

(28 lb bond), load a paper into the tray one by one. b.Maximum capacity may differ depending on media weight, thickness, and environmental conditions. c. Smoothness: 100 to 250 (sheffield) d.Recommended media: Transparency for a color laser printer by Xerox such as 3R 91331(A4), 3R 2780(Letter).

1 sheet for manual feeding in the tray

18 | Selecting and loading print media

Guidelines for special print media

MEDIA TYPE GUIDELINES

Envelopes • Successful printing on envelopes depends upon the

quality of the envelopes. When selecting envelopes, consider the following factors:

- Weight: The weight of the envelope paper should not exceed 90 g/m

- Construction: Prior to printing, envelopes should lie flat with less than 6 mm curl, and should not contain air.

- Condition: Envelopes should not be wrinkled, nicked, or otherwise damaged.

- Temperature: You should use envelopes that are compatible with the heat and pressure of the printer during operation.

• Use only well-constructed envelopes with sharp and well creased folds.

• Do not use stamped envelopes.

• Do not use envelopes with clasps, snaps, windows, coated lining, self-adhesive seals, or other synthetic materials.

• Do not use damaged or poorly made envelopes.

• Be sure the seam at both ends of the envelope extends all the way to the corner of the envelope.

or jamming may occur.

Labels • To avoid damaging the printer, use only labels

designed for use in laser printers.

- When selecting labels, consider the following factors:

- Adhesives: The adhesive material should be stable at your printer’s fusing temperature. Check your printer’s specification to know the fusing temperature. See "General specifications" on page 39.

- Arrangement: Only use labels with no exposed backing between them. Labels can peel off sheets that have spaces between the labels, causing serious jams.

- Curl: Prior to printing, labels must lie flat with no more than 13 mm of curl in any direction.

- Condition: Do not use labels with wrinkles, bubbles, or other indications of separation.

• Ensure that there is no exposed adhesive material between labels. Exposed areas can cause labels to peel off during printing, which can cause paper jams. Exposed adhesive can also cause damage to printer components.

• Do not run a sheet of labels through the printer more than once. The adhesive backing is designed for only a single pass through the printer.

• Do not use labels that are separating from the backing sheet or are wrinkled, bubbled, or otherwise damaged.

Card stock or custom-sized materials

• Do not print on media smaller than 76 mm wide or 356 mm long.

• In the software application, set margins at least

6.4 mm away from the edges of the material.

1 Acceptable 2 Unacceptable

• Envelopes with a peel-off adhesive strip or with more than one flap that folds over to seal must use adhesives compatible with the printer’s fusing temperature for 0.1 second. Check your printer’s specification to view the fusing temperature. See "General specifications" on page 39. The extra flaps and strips might cause wrinkling, creasing, or jams, and may even damage the fuser.

• For the best print quality, position margins no closer than 15 mm from the edges of the envelope.

• Avoid printing over the area where the envelope’s seams meet.

Preprinted paper

Using photographic paper or coated paper may cause problems, requiring repairs. Such repairs are not covered by Dell’s warranty or service agreements.

• Letterhead must be printed with heat-resistant ink that will not melt, vaporize, or release hazardous emissions when subjected to the printer’s fusing temperature for 0.1 second. Check your printer’s specification to know the fusing temperature. See "General specifications" on page 39.

• Letterhead ink must be non-flammable and should not adversely affect printer rollers.

• Forms and letterhead should be sealed in a moisture-proof wrapping to prevent changes during storage.

• Before you load preprinted paper, such as forms and letterhead, verify that the ink on the paper is dry. During the fusing process, wet ink can come off preprinted paper, reducing print quality.

Selecting and loading print media | 19

CHANGING THE SIZE OF THE PAPER IN THE PAPER TRAY

To load different sizes of paper, such as Legal-sized paper, you need to adjust the paper guides to extend the paper tray. To change the tray size to other size, you must adjust the paper length guide properly.

3. Load paper into the tray.

1 Tray extend lever 2 Paper length guide 3 Paper width guide 4 Paper cover

1. Pull the tray out of the printer. Open the paper cover and remove paper

from the tray if necessary.

2. Pressing and unlatching the guide lock in the top of the tray, pull the tray

out manually.

4. Slide the paper length guide until it lightly touches the end of the paper

stack. Squeeze the paper width guide and slide it to the edge of the paper stack without causing it to bend.

For paper smaller than Letter-sized, return the paper guides to their original positions and adjust the paper length guide and paper width guide.

20 | Selecting and loading print media

If the paper that you need to print is shorter than length 222 mm (8.74 inches), press and unlatch the guide lock in the tray, push the tray in

manually. Adjust the paper length guide and paper width guide.

• Do not push the paper width guides far enough to cause the materials to warp.

• If you do not adjust the paper width guides, it may cause paper jams.

The tray is preset to Letter or A4 size, depending on your country. To change the size to A4 or Letter, you must adjust the lever and paper width guide properly.

1 Pull the tray out of the printer. Open the paper cover and remove paper

from the tray if necessary.

2 If you want to change the size to Letter, hold the lever at the back of the

tray, and rotate the lever clockwise.

5. Close the paper cover.

6. Slide the tray back into the printer until it clicks.

7. After loading paper, set the paper type and size for the tray. See "Setting

the paper size and type" on page 22.

• If you experience problems with paper feed, place one sheet at a time in the tray.

• You can load previously printed paper. The printed side should be facing up with an uncurled edge at the rear. If you experience problems with paper feed, turn the paper around. Note that print quality is not guaranteed.

3 Squeeze the paper width guide and slide it to the edge of the lever.

If you want to change the size to A4, first move the paper width guide to left and rotate the lever counterclockwise. If you force the lever, it could damage the tray.

Selecting and loading print media | 21

PRINTING ON SPECIAL PRINT MATERIALS

The printer can hold special sizes and types of print material, such as postcards, note cards, and envelopes. Especially, it is useful for single page printing on letterhead or colored paper.

Feeding the print material manually

• Load only one size of print media at a time in the tray.

• To prevent paper jams, do not add paper when there is still paper in the tray. This also applies to other types of print media.

• Print media should be loaded face up with the side you want to print, and the top edge going into the tray first. Place print materials in the center of the tray.

• Always load only the specified print media to avoid paper jams and print quality problems. (See "Selecting print media" on page 17.)

• Flatten any curl on postcards, envelopes, and labels before loading them into the tray.

1. Load the paper. (See "Changing the size of the paper in the paper tray" on page 20.)

Depending on the media type you are using, keep the following loading guidelines:

• Envelopes: Flap side down and with the stamp area on the top left side.

• Labels: Print side up and top short edge entering the printer first.

• Preprinted paper: Design side up with the top edge toward the printer.

• Card stock: Print side up and the short edge entering the printer first.

• Previously printed paper: Previously printed side down with an uncurled edge toward the printer.

2. When you print in application, start the print menu.

3. Before you print, open printer properties.

4. Press the Paper tab in printer properties, and select an appropriate

paper type.

If you want to use an label, set the paper type to Label.

5. Select Manual Feeder in paper source then, press OK.

6. Start printing in application.

7. Press the Stop button on the printer to start feeding then the

printer starts printing.

• If you are printing multiple pages, load the next sheet after first

page prints out, and press the Stop button. Repeat this step for every page to be printed.

• The settings you change remain in effect only while you are using the current application.

ADJUSTING THE OUTPUT SUPPORT

The printed pages stack on the output tray, and the output support will help the printed pages align. To let the output support correctly align the pages you need to pull it out appropriately depending on the paper size.

1 Output support

• If the output support is incorrectly adjusted, printed pages may be mis-aligned or fall.

• If you continuously print many pages, the surface of the output tray may become hot. Be careful not to touch the surface, and especially keep children away from the surface.

SETTING THE PAPER SIZE AND TYPE

After loading paper in the paper tray, you need to set the paper size and type using the printer driver. Follow these steps to make your changes permanent.

The following procedure is for Windows XP. For other Windows operating system, refer to the corresponding Windows User's Guide or online help.

1. Click the Start button on the computer screen.

2. Select Printers and Faxes.

3. Right-click on the printer driver icon and select Printing Preferences.

4. Click the Paper tab, and change the settings on Paper Options.

5. Click OK.

22 | Selecting and loading print media

basic printing

This chapter explains common printing tasks.

This chapter includes:

• Printing a document • Canceling a print job

PRINTING A DOCUMENT

Your printer allows you to print from various Windows, or Macintosh applications. The exact steps for printing a document may vary depending on the application you use. For details about printing, see the Software section.

CANCELING A PRINT JOB

If the print job is waiting in a print queue or print spooler, such as the printer group in Windows, delete the job as follows:

1. Click the Windows Start menu.

2. For Windows 2000, select Settings and then Printers.

For Windows XP/2003, select Printers and Faxes. For Windows Vista, select Control Panel > Hardware and Sound >

Printers.

3. Double-click the Dell 1230c icon.

4. From the Document menu, select Cancel.

You can also access this window by simply double-clicking the printer icon at the bottom right corner of the Windows desktop.

You can also cancel the current job by pressing Stop on the control panel.

Basic printing | 23

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