Dell 1135n User Manual

Copyright

Information in this document is subject to change without notice.
©2010 Dell Inc. All rights reserved.
Reproduction of these materials in any manner whatsoever without the written permission of Dell Inc. is strictly

forbidden.
Trademarks used in this text: Dell, the DELL logo, and Dell Toner Management System are trademarks of Dell Inc.;

Microsoft, Windows, Windows Vista, and Windows Server are registered trademarks of Microsoft Corporation in the
United States and/or other countries; Adobe and Acrobat Reader are either registered trademarks or trademarks of
Adobe Systems Incorporated in the United States and/or other countries.

Other trademarks and trade names may be used in this document to refer to the entities claiming the marks and names
of their products.

Dell Inc. disclaims any proprietary interest in trademarks and trade names other than its own.
Refer to the 'LICENSE.txt' file in the provided CD-ROM for the open source license information.
REV. 1.02

User’s Guide

www.dell.com | support.dell.com?

Multi-Functional Printer

Safety information

These warnings and precautions are included in order to prevent injury to you and others, as well as preventing any
potential damage to your machine. Be sure to read and understand all of these instructions before using the machine.

Use common sense for operating any electrical appliance and whenever using your machine. Also, follow all warnings
and instructions marked on the machine and in the accompanying literature. After reading this section, keep it in a safe
place for future reference.

Important safety symbols

This section explains the meanings of all icons and signs in the user's guide. These safety symbols are in order,
according to the degree of danger.

Explanation of all icons and signs used in the user’s guide:

Warning Hazards or unsafe practices that may result in severe personal injury or death.

Caution Hazards or unsafe practices that may result in minor personal injury or property damage.

Do not attempt.

Do not disassemble.

Do not touch.

Unplug the power cord from the wall socket.

Make sure the machine is grounded to prevent electric shock.

Call the service center for help.

Follow directions explicitly.

Operating environment

Warning

Do not use if the power cord is damaged or if the
electrical outlet is not grounded.

This could result in electric shock or fire.

Do not place anything on top of the machine (water, small
metal or heavy objects, candles, lit cigarettes, etc.).

This could result in electric shock or fire.

If the machine gets overheated, it releases smoke, makes
strange noises, or generates an odd odor, immediately
turn off the power switch and unplug the machine.

This could result in electric shock or fire.

Do not bend, or place heavy
objects on the power cord.

Stepping on or allowing the

power cord to be crushed by a
heavy object could result in electric shock
or fire.

Do not remove the plug by

pulling on the cord; do not

handle the plug with wet

hands.
This could result in electric shock or fire.

Caution

During an electrical storm or for a period
of non-operation, remove the power plug
from the electrical outlet.

This could result in electric shock or fire.

Be careful, the paper output area is hot.

Burns could occur.

If the plug does not easily enter the electrical outlet, do

not attempt to force it in.
Call an electrician to change the electrical outlet, or this

could result in electric shock.

Do not allow pets to chew on the AC power, telephone or

PC interface cords.

If the machine has been dropped, or if the cabinet
appears damaged, unplug the machine from all
interface connections and request assistance from
qualified service personnel.

Otherwise, this could result in electric shock or fire.

If the machine exhibits a sudden and distinct
change in performance, unplug the machine from all
interface connections and request assistance from
qualified service personnel.

Otherwise, this could result in electric shock or fire.

Operating method

Caution

This could result in electric shock or fire and/or injury to
your pet.

If the machine does not operate properly after these
instructions have been followed, unplug the machine from
all interface connections and request assistance from
qualified service personnel.

Otherwise, this could result in electric shock or fire.

Do not forcefully pull the paper
out during printing.

It can cause damage to the
machine.

Be careful not to put your hand
between the machine and paper
tray.

You may get injured.

Do not block or push objects into the

ventilation opening.
This could result in elevated component

temperatures which can cause damage or
fire.

Use care to avoid paper cuts when

replacing paper or removing jammed paper.
You may get hurt.

Installation / Moving

Warning

Do not place the machine in an area with dust, humidity or water leaks.
This could result in electric shock or fire.

When printing large quantities, the bottom part of the
paper output area may get hot. Do not allow children to
touch.

Children may be burned.

When removing jammed paper, do not use tweezers or
sharp metal objects.

It can cause damage to the machine.

Do not allow too many papers to stack up in the paper output

tray.
It could cause damage to the machine.

This machine's power interception device is the power cord.

To switch off the power supply, remove the power cord from the
electrical outlet.

Caution

When moving the machine, turn the
power off and disconnect all cords;
then lift the machine with at least two
people are required to lift printer.

The machine could fall, causing human injury or
machine damage.

Do not place the machine on an unstable

surface.
The machine could fall, causing human injury or

machine damage.

The machine should be connected to the power

level which is specified on the label.
If you are unsure and want to check the power

level you are using, contact the electrical utility
company.

[a ]

Use only No.26 AWG

line cord, if necessary.

or larger, telephone

Do not put a cover over the machine or place it in an airtight

location, such as a closet.
If the machine is not well-ventilated, this could result in fire.

Make sure you plug the power cord into a grounded

electrical outlet.
Otherwise, this could result in electric shock or fire.

Do not overload wall outlets and extension cords.

This can diminish performance, and could result in electric
shock or fire.

Use the power cord supplied with your machine for safe
operation. If you are using a cord which is longer than 2
meters (79”) with a 140V machine, then the gauge should be

Otherwise, it can cause damage to the machine.

[a ]

AWG: American Wire Gauge

Maintenance / Checking

Caution

16 AWG or larger.
Otherwise, it can cause damage to the machine, and could

result in electric shock or fire.

Unplug this product from the wall outlet before cleaning the
inside of the machine. Do not clean the machine with benzene,
paint thinner or alcohol; do not spray water directly into the
machine.

This could result in electric shock or fire.

When you are working inside the machine replacing supplies or
cleaning the inside, do not operate the machine.

You may get injured.

Keep the power cable and the contact surface of the plug clean from dust

or water.
This could result in electric shock or fire.

Do not remove any covers or guards that are fastened with screws.

The machine should only be repaired by Dell service technician.

Supply usage

Caution

Keep cleaning supplies
away from children.

Children may get hurt.

Do not disassemble,
repair or rebuild the
machine by yourself.

It can cause damage
to the machine. Call a certified
technician when the machine needs
repair.

To clean and operate the
machine, follow the user's guide
provided with the machine.

Otherwise, it can cause damage to
the machine.

Do not disassemble the toner cartridge.
Toner dust can hazardous.

Do not burn any of the supplies such as toner
cartridge or fuser unit.

It can cause an explosion or fire.

When changing the toner cartridge or removing jammed paper,

be careful not to let toner dust touch your body or clothes.
Toner dust can be dangerous to humans.

When storing supplies such as
toner cartridges, keep them away
from children.

Toner dust can be hazardous.

Using recycled supplies, such as toner, can

cause damage to the machine.
In case of damage due to the use of recycled

supplies, a service fee will be charged.

Introduction

This chapter gives you an overview of your machine:

This chapter includes:

Machine overview

Control panel overview
Understanding the Status LED

Introducing the useful buttons

Turning on the machine

Machine overview

Front view

This illustration may differ from your machine depending on its model.

Document feeder cover

1

Document feeder width guides

2

Front door handle

6

Handle

7

Document output tray

11

Control panel

12

Scanner glass

16

Scan unit

17

Document feeder input tray

3

Document feeder output tray

4

Output support

5

[a ]

This button is used when you close the scan unit.

Tray 1

8

Manual tray

9

Front door

10

Toner cartridge

13

Manual tray paper width guides

14

Scanner lid

15

Rear view

This illustration may differ from your machine depending on its model.

Network port

1

USB port

2

Telephone line socket

3

Extension telephone socket (EXT)

4

Power receptacle

5

Rear door

6

Rear door handle

7

18

Scan unit close button

[a ]

Control panel overview

1

ID Copy (

)

You can copy both sides of an ID Card, such as a driver’s license, to a single side of paper (See ID card copying

).

2 Reduce/Enlarge ( )

Display

3

Status (

4

Fax (

5

Copy (

6

Scan (

7

Arrow Scroll through the options available in the selected menu, and increase or decrease values.

8

9

Menu (
OK

10

Back

11

Numeric keypad

12

Address Book (

13

Redial/Pause (

14

On Hook Dial ( ) Enables you to dial a number with the receiver on the hook.

15

)

) Activates fax mode.

) Activates copy mode.

) Activates scan mode.

)

Makes a copy smaller or larger than the original.

Shows the current status and prompts during an operation.

Shows the status of your machine (See Understanding the

Enters Menu mode and scrolls through the available menus (See Machine status and advanced feature

Confirms the selection on the screen.

Sends you back to the upper menu level.

Dials fax number, and enters the number value for document copies or other options.

Allows you to store frequently used fax numbers or search for stored fax numbers.

)

) In standby mode, redials the last number. Also in edit mode, inserts a pause into a fax number.

Status LED).

).

16

Start (

17

Stop/Clear (

18

Power (

)

)

)

Starts a job.

Stops an operation at any time. The pop -up window appears on the screen showing the current job that the user can stop or resume.
You can turn the power on and off (See Power

button).

Understanding the Status LED

The color of the status LED indicates the machine's current status.

Status Description

Off

Green Blinking

On The machine is on-line and can be used.

Red Blinking

On

The machine is off-line.

The machine is in power saver mode. When data is received, or any button is pressed, it switches to on-line automatically.

When the backlight slowly blinks, the machine is receiving data from the computer.

When the backlight blinks rapidly, the machine is printing data.

A minor error has occurred and the machine is waiting for the error to be cleared. Check the display message. When the problem is cleared, the
machine resumes.

Small amount of toner is left in the cartridge. The estimated cartridge life
temporarily increase the printing quality by redistributing the toner. (See Redistributing toner

A toner cartridge has almost reached the end of its estimated cartridge life

toner cartridge).

A paper jam has occurred (See Clearing paper jams).

The cover is opened. Close the cover.

[a ]

of toner is close. Prepare a new cartridge for replacement. You may

.)

[a ]

. It is recommended to replace the toner cartridge (See Replacing the

There is no paper in the tray. Load paper in the tray.

The machine has stopped due to a major error. Check the display message (See Understanding display messages).

[a ]

Estimated cartridge life means the expected or estimated toner cartridge life, which indicates the average capacity of print-outs and is designed pursuant to

ISO/IEC
cartridge even when End of life Replace new cart appears and the printer stops printing.

19752. The

Dell does not recommend using a non- genuine Dell toner cartridge such as one that is refilled or remanufactured. Dell cannot guarantee a non-genuine Dell toner
cartridge's quality. Service or repair required as a result of using non-genuine Dell toner cartridges will not be covered under the machine warranty.

Check the message on the display. Follow the instructions in the message or refer to troubleshooting part (See Understanding display messages). If the problem
persists, call for service.

All printing errors will appear in the Printer Status Monitor program window. If the problem persists, call for service.

number of pages may be affected by operating environment, printing interval, media type, and media size. Some amount of toner may remain in the

Introducing the useful buttons

Menu button

When you want to know the machine status and set your machine to use an advanced feature, click the Menu button (See Machine status and advanced feature).

Power button

When you want to turn the power off, press this button until Power Down appear. Choose Yes, to turn the power off. This button can also be used to turn the machine
on.

Status Description

Off

On The machine is in power save mode.

The machine is in ready mode.

The machine’s power is off.

Turning on the machine

Plug in the power cord, the machine will be turned on.

If you want to turn the power off, press the Power ( ) button until Power Down appear on the display.

About this user’s guide

This user’s guide provides information about how to use the machine.

Read the safety information before using the machine.
If you have a problem using the machine, refer to the troubleshooting chapter (See Troubleshooting).
Terms used in this user’s guide are explained in the glossary chapter (See Glossary).
Illustrations in this user’s guide may differ from your machine depending on its options or models.
The procedures in this user’s guide are mainly based on Windows XP.

Convention

Some terms in this guide are used interchangeably, as below:

Document is synonymous with original.

Paper is synonymous with media, or print media.

Machine refers to printer or MFP.

The following table offers the conventions of this guide:

Convention Description Example

Bold For texts on the display or button names on the machine. Start

Note Provides additional information or detailed specification of the

machine function and feature.

Caution Gives users information to protect the machine from possible

mechanical damage or malfunction.

Footnote Provides additional more detailed information on certain words

or a phrase.

(“Cross­reference”)

Guides users to a reference page for the additional detailed
information.

The date format may differ from
country to country.

Do not touch the green underside
of the toner cartridge.

a. pages per minute

(See Finding more information

).

Finding more information

You can find information for setting up and using your machine from the following resources: either as a print-out or
on screen.

Material

name

Quick
Install
Guide

User’s
Guide

Machine
Driver
Help

Dell
website

This guide provides basic information on setting up your machine.

This guide provides you with step-by-step instructions for using your machine’s full features, and
contains information for maintaining your machine, troubleshooting, and replacing supplies.

This help provides you with help information on printer driver and instructions for setting up the options
for printing (See Using help

If you have Internet access, you can get help, support, machine drivers, manuals, and order information
from the Dell website, www.dell.com or support.dell.com.

).

Description

Features of your new product

Your new machine is equipped with a number of special features that improve the quality of the documents you print.

Special Features

Print with excellent quality and speed

You can print with a resolution of up to 1200 x 1200 dpi effective output.

Your machine prints A4-sized paper at up to 22 ppm and letter-sized paper at up to 23 ppm.

Handle many different types of printable material

Manual tray supports plain paper in various sizes, letterhead, envelopes, labels, custom-sized
media, postcards, and heavy paper.

The 250-sheet tray supports plain paper.

Create professional documents

Print Watermarks. You can customize your documents with words, such as “Confidential” (See

Using watermarks

Print Posters. The text and pictures of each page of your document are magnified and printed
across the sheet of paper and can then be taped together to form a poster (See Printing posters

You can use preprinted forms with plain paper (SeeUsing overlay).

).

Save time and money

To save paper, you can print multiple pages on one single sheet of paper (See Printing multiple

pages on one sheet of paper).

This machine automatically conserves electricity by substantially reducing power consumption when
not in use.

To save paper, you can print on both sides of the paper (manual) (See Printing on both sides of

paper (Manual)).

Print in various environments

You can print with various operating system such as Windows, Linux, and Macintosh systems (See

System requirements

Your machine is equipped with a USB interface and a network interface.

).

).

Copy originals in several formats

Your machine can copy multiple image copies from the original document on a single page (See 2-

up or 4-up copying (N-up)).

The print quality and image size may be adjusted and enhanced at the same time.

Scan the originals and send it right away

Scan in color and use the precise compressions of JPEG, TIFF, and PDF formats.

Quickly scan and send files to multiple destinations using Networks scanning (See For network

connected machine).

Set a specific time to transmit a Fax

You can specify a certain time to transmit the fax and also send the fax to several stored
destinations.

After the transmission, the machine may print out the fax reports according to the setting.

IPv6

This machine supports IPv6.

Features by Model

The machine is designed to support all of your document needs from printing and copying to more advanced
networking solutions for your business.

Some features and optional goods may not be available depending on models or countries.

Features by model include:

FEATURES Dell 1135n

Print ?

Duplex (2-sided) printing (manual) ?

Copy ?

FAX ?

Network PC fax ?

Fax to PC (Dell Scan and Fax Manager) ?

On hook dial ?

USB 2.0 ?

Network Interface Ethernet 10/100 Base TX wired LAN ?

IPv6 ?

Embedded Web Service ?

Document Feeder ?

( ?: Included)

Getting started

This chapter gives you step-by-step instructions for setting up the USB connected machine and software.

This chapter includes:

Setting up the hardware

Supplied software

System requirements

Installing USB connected machine’s driver

Sharing your machine locally

Supported optional devices and features may differ according to your model. Please check your model name.
(See Features by Model).

Setting up the hardware

This section shows the steps to set up the hardware, as explained in the Quick Install Guide. Make sure you read the
Quick Install Guide first and follow the steps below:

1. Select a stable location.

Select a level, stable place with adequate space for air circulation. Allow extra space to open covers and trays.
The area should be well ventilated and away from direct sunlight or sources of heat, cold, and humidity. Do not set

the machine close to the edge of your desk or table.

Printing is suitable for altitudes under 1,000 m (3,281 ft.). Refer to the altitude setting to optimize your printing
(See Altitude adjustment).

Place the machine on a flat, stable surface so that there is no incline greater than 2 mm (0.08 inch). Otherwise,
printing quality may be affected.

2. Unpack the machine and check all the enclosed items.

3. Remove all tape.

4. Install the toner cartridge.

5.

Load paper (See Loading paper in the tray).

6. Make sure that all cables are connected to the machine.

7. Turn the machine on.

This equipment will be inoperable when mains power fails.

Supplied software

After you have set up your machine and connected it to your computer, you must install the printer software using the
supplied CD. The software CD provides you with the following software.

OS Contents

Windows

Macintosh

Linux

[a ]

Allows you to edit a scanned image in various ways using a powerful image editor and to send the image by
email. You can also open another image editor program, such as Adobe Photoshop, from SmarThru. For details, refer
to the on screen help supplied on the SmarThru program (See Smarthru).

Printer driver: Use this driver to take full advantage of your machine’s features.
Scanner driver: TWAIN and Windows Image Acquisition (WIA) drivers are available for scanning

documents on your machine.
Printer Settings Utility: This program allows you to set up printer’s other options from your

computer desktop.
Printer Status Monitor: This program allows you to monitor the machine’s status and alerts you

when an error occurs during printing.

SmarThru

machine.
Dell Scan and Fax Manager: You can find out about Dell Scan and Fax Manager program information

and installed scan driver's condition.
Dell 1135n Laser MFP Toner Reorder: The Dell 1133 Laser MFP Toner Reorder window also displays

the level of toner remaining and allows you to order replacement toner cartridge.

Firmware Update Utility: This program helps you to update printer’s firmware.
SetIP: Use this program to set your machine’s TCP/IP addresses.

Printer driver: Use this driver to take full advantage of your machine’s features.
Scanner driver: TWAIN driver is available for scanning documents on your machine.
SetIP: Use this program to set your machine’s TCP/IP addresses.

Unified Linux Driver: Use this driver to take full advantage of your machine’s features.
SANE: Use this driver to scan documents.
SetIP: Use this program to set your machine’s TCP/IP addresses.

[a]

: This program is the accompanying Windows-based software for your multifunctional

System requirements

Before you begin, ensure that your system meets the following requirements:

Microsoft® Windows®

Your machine supports the following Windows operating systems.

OPERATING

SYSTEM

Windows® 2000 Intel® Pentium® II 400 MHz (Pentium III 933 MHz) 64 MB (128

Windows® XP Intel® Pentium® III 933 MHz (Pentium IV 1 GHz) 128 MB (256

Windows Server®
2003

Windows Server®
2008

Windows Vista® Intel® Pentium® IV 3 GHz 512 MB (1024

Intel® Pentium® III 933 MHz (Pentium IV 1 GHz) 128 MB (512

Intel® Pentium® IV 1 GHz (Pentium IV 2 GHz) 512 MB (2048

Requirement (recommended)

CPU RAM

MB)

MB)

MB)

MB)

MB)

free HDD

space

600 MB

1.5 GB

1.25 GB to 2
GB

10 GB

15 GB

Windows® 7 Intel® Pentium® IV 1 GHz 32-bit or 64-bit processor or

higher

Support for Direct® 9 graphics with 128 MB memory (to enable the Aero theme).

DVD-R/W Drive

Windows Server®
2008 R2

Internet Explorer® 5.0 or higher is the minimum requirement for all Windows operating systems.
Administrator rights are required to install the software.
Windows Terminal Services is compatible with this machine.

Intel® Pentium® IV 1 GHz (x86) or 1.4 GHz (x64) processors
(2 GHz or faster)

Macintosh

1 GB (2 GB) 16 GB

512 MB (2048
MB)

10 GB

OPERATING

SYSTEM

Mac OS X 10.3 ~

10.4

Mac OS X 10.5

Mac OS X 10.6

CPU RAM

Intel® Processors

PowerPC G4/ G5

Intel® Processors

867 MHz or faster Power PC
G4/ G5

Intel® Processors

Requirements (recommended)

128 MB for a PowerPC based Mac
(512 MB)

512 MB for a Intel-based Mac (1 GB)

512 MB (1 GB) 1 GB

1 GB (2 GB) 1 GB

Linux

Item Requirement (recommended)

Operating system RedHat® Enterprise Linux WS 4, 5 (32/64 bit)

Fedora Core 2~10 (32/64 bit)
SuSE Linux 9.1 (32 bit)
OpenSuSE® 9.2, 9.3, 10.0, 10.1, 10.2, 10.3, 11.0, 11.1 (32/64 bit)
Mandrake 10.0, 10.1 (32/64 bit)
Mandriva 2005, 2006, 2007, 2008, 2009 (32/64 bit)
Ubuntu 6.06, 6.10, 7.04, 7.10, 8.04, 8.10 (32/64 bit)
SuSE Linux Enterprise Desktop 9, 10 (32/64 bit)
Debian 3.1, 4.0, 5.0 (32/64 bit)

CPU Pentium® IV 2.4 GHz (Intel Core™2)

RAM 512 MB (1024 MB)

Free HDD space 1 GB (2 GB)

free HDD

space

1 GB

It is necessary to claim swap partition of 300 MB or larger for working with large scanned images.
The Linux scanner driver supports the optical resolution at maximum.

Installing USB connected machine’s driver

A locally connected machine is a machine directly attached to your computer using the USB cable. )

Only use an USB cable shorter than 3 m (118 in. ).

Windows

You can install the machine software using the typical or custom method.
The following steps below are recommended for most users who use a machine directly connected to your computer.

All components necessary for machine operations will be installed.

1. Make sure that the machine is connected to the computer and powered on.

If the “Found New Hardware Wizard” window appears during the installation procedure, click Cancel in
close the window.

2. Insert the supplied software CD into your CD/DVD drive.

The software CD should automatically run and an installation window should appear.
If the installation window does not appear, click Start and then Run. Type X:\ Setup.exe, replacing “X”

with the letter which represents your CD/DVD drive. Click OK.
If you use Windows Vista, Windows 7, or Windows 2008 Server R2 click Start > All programs >

Accessories > Run.
Type X:\ Setup.exe replacing “X” with the letter which represents your CD/DVD drive and click OK.

If the AutoPlay window appears in Windows Vista, Windows 7, or Windows 2008 Server R2, click Run
Setup.exe in Install or run program field, and click Continue or Yes in the User Account Control
windows.

3. Click Next.

If necessary, select a language from the drop-down list.

4. Select Typical installation for a local printer. Then, click Next.

The Custom allows you to select the machine’s connection and choose individual component to install.
Follow the on-screen instructions.

If your machine is not connected to the computer, the following window will appear.

2.

After connecting the machine, click Next.
If you don’t want to connect the printer at this time, click Next, and No on the following screen. The

installation starts and a test page will not print at the end of the installation.
The installation window in this user guide may differ depending on the machine and interface in use.

5. After the installation is finished, a window asking you to print a test page appears. If you choose to print a test

page, select the checkbox and click Next. Otherwise, just click Next and skip to step 7.

6. If the test page prints out correctly, click Yes.

If not, click No to reprint it.

7. Click Finish.

If the printer driver does not work properly, follow the steps below to repair or reinstall the driver.

1. Make sure that the machine is connected to your machine and powered on.

From the Start menu, select Programs or All Programs > Dell > Dell Printers > your printer

driver name > Maintenance.

3. Select the option as you wish, follow the instruction on the window.

Macintosh

The software CD provides the driver files that allow you to use the CUPS driver for printing on a Macintosh
computer.

Also, it provides you with the TWAIN driver for scanning on a Macintosh computer.

1. Make sure that the machine is connected to your computer and powered on.

2. Insert the supplied software CD into your CD/DVD drive.

3. Double-click the CD-ROM icon that appears on your Macintosh desktop.

4. Double-click the MAC_Installer folder.

5. Double-click the Installer OS X icon.

6. Enter the password and click OK.

7. The Dell Installer window opens. Click Continue.

8. Read the license agreement and click Continue.

9. Click Agree to agree to the license agreement.

10. Select Easy Install and click Install. Easy Install is recommended for most users. All components necessary

for machine operations will be installed.
If you select Custom Install, you can choose individual components to install.

11. When the message which warns that all applications will close on your computer appears, click Continue.

12. After the installation is finished, click Quit.

If you have installed scanner driver, click Restart.

13. Open the Applications folder > Utilities > Print Setup Utility.

For Mac OS X 10.5 ~ 10.6, open the Applications folder > System Preferences and click Print & Fax.

14. Click Add on the Printer List.

For Mac OS X 10.5 ~ 10.6, press the “+” icon; a display window will pop up.

15. For Mac OS X 10.3, select the USB tab.

For Mac OS X10.4, click Default Browser and find the USB connection.
For Mac OS X 10.5 ~ 10.6, click Default and find the USB connection.

16. For Mac OS X 10.3, if Auto Select does not work properly, select Dell in Printer Model and your machine name

in Model Name.

For Mac OS X 10.4, if Auto Select does not work properly, select Dell in Print Using and your machine
name in Model.

For Mac OS X 10.5 ~ 10.6, if Auto Select does not work properly, select Select a driver to use... and your
machine name in Print Using.

Your machine appears on the Printer List, and is set as the default machine.

17. Click Add.

If the printer driver does not work properly, uninstall the driver and reinstall it.
Follow steps below to uninstall the driver for Macintosh.

1. Make sure that the machine is connected to your computer and powered on.

2. Insert the supplied software CD into your CD/DVD drive.

3. Double-click CD-ROM icon that appears on your Macintosh desktop.

4. Double-click the MAC_Installer folder.

5. Double-click the Installer OS X icon.

6. Enter the password and click OK.

7. The Dell Installer window opens. Click Continue.

8. Select Uninstall and click Uninstall.

9. When the message which warns that all applications will close on your computer appears, click

Continue.

10. When the uninstall is done, click Quit.

Linux

Follow the steps below to install the driver for Linux. While installing the driver, the Unified Linux Driver package will
automatically be installed as well.

The supplied software CD provides you with the Unified Linux Driver package for using your machine with a

Linux computer easily in UI based management tool.

1. Make sure that the machine is connected to your computer and powered on.

2. When the Administrator Login window appears, type in root in the Login field and enter the system password.

You must log in as a super user (root) to install the machine software. If you are not a super user, ask your
system administrator.

3. Insert the supplied software CD into your CD/DVD drive.

The software CD will run automatically.
If the software CD does not run automatically, click the

screen appears, type in the following:
If the software CD is secondary master and the location to mount is /mnt/cdrom,
[root@localhost root]#mount -t iso9660 /dev/hdc /mnt/cdrom
[root@localhost root]#cd /mnt/cdrom/Linux
[root@localhost Linux]#./install.sh
If you still failed to run the software CD type the followings in sequence:
[root@localhost root]#umount /dev/hdc
[root@localhost root]#mount -t iso9660 /dev/hdc /mnt/cdrom

The installation program runs automatically if you have an autorun software package installed and
configured.

icon at the bottom of the desktop. When the Terminal

4. When the welcome screen appears, click Next.

5. When the installation is complete, click Finish.

The installation program has added the Unified Driver Configurator desktop icon and the Unified Driver group to the
system menu for your convenience. If you have any difficulties, consult the on screen help that is available through
your system menu or can otherwise be called from the driver package Windows applications, such as Unified Driver
Configurator or Image Manager.

Installing the driver in the text mode:

If you do not use the graphical interface or have been unable to install the driver, you have to use the driver
in the text mode.
Follow the steps 1 to 3, then type [root@localhost Linux]# ./install.sh. Follow the instructions on the
terminal screen. The installation is completed.
When you want to uninstall the driver, follow the installation instructions above, but type [root@localhost
Linux]# ./uninstall.sh on the terminal screen.

If the printer driver does not work properly, uninstall the driver and reinstall it.
Follow the steps below steps to uninstall the driver for Linux.

1. Make sure that the machine is connected to your computer and powered on.

2. When the Administrator Login window appears, type in “root” in the Login field and enter the system

password.
You must log in as a super user (root) to uninstall the printer driver. If you are not a super user, ask
your system administrator.

3. Insert the supplied software CD into your CD/DVD drive.

The software CD will run automatically.
If the software CD does not run automatically, click the
Terminal screen appears, type in:
If the software CD is secondary master and the location to mount is /mnt/cdrom,
[root@localhost root]#mount -t iso9660 /dev/hdc /mnt/cdrom
[root@localhost root]#cd /mnt/cdrom/Linux

icon at the bottom of the desktop. When the

[root@localhost Linux]#./uninstall.sh
The installation program runs automatically if you have an autorun software package installed and
configured.

4. Click Uninstall.

5. Click Next.

6. Click Finish.

Sharing your machine locally

Follow the steps below to set up the computers to share your machine locally.
If the host computer is directly connected to the machine with a USB cable and is also connected to the local network

environment, the client computers connected to the local network can use the shared machine through the host
computer to print.

Host computer A computer which is directly connected to the machine by USB cable.

1

Client computers Computers which use the machine shared through the host computer.

2

Windows

Setting up a host computer

1. Install your printer driver (See Installing USB connected machine’s driver).

2. Click the Windows Start menu.

3. For Windows 2000, select Settings > Printers.

For Windows XP/2003, select Printers and Faxes.
For Windows 2008/Vista, select Control Panel > Hardware and Sound > Printers.
For Windows 7, select Control Panel > Hardware and Sound > Devices and Printers.
For Windows Server 2008 R2, select Control Panel > Hardware > Devices and Printers.

4. Right click your printer icon.

5. For Windows XP/2003/2008/Vista, selet/click Properties.

For Windows 7 and Windows Server 2008 R2, from context menus, select the Printer properties.

If Printer properties item has ? mark, you can select other printer drivers connected with selected
printer.

6. Select the Sharing tab.

7. Check the Change Sharing Options.

8. Check the Share this printer.

9. Fill in the Share Name field. Click OK.

Setting up a client computer

1. Install your printer driver (See Installing USB connected machine’s driver).

2. Click the Windows Start menu.

3. Select All programs > Accessories > Windows Explorer.

4. Enter in IP address of the host computer and press Enter in your keyboard.

In case host computer requires User name and Password, fill in User ID and password of the host
computer account.

5. Right click the printer icon you want to share and select Connect.

6. If a set up complete message appears, click OK.

7. Open the file you want to print and start printing.

Macintosh

The following steps are for Mac OS X 10.5 ~ 10.6. Refer to Mac Help for other OS versions.

Setting up a host computer

1. Install your printer driver (See Macintosh ).

2. Open the Applications folder > System Preferences and click Print & Fax.

3. Select the printer to share in the Printers list.

4. Select Share this printer.

Setting up a client computer

1. Install your printer driver (See Macintosh ).

2. Open the Applications folder > System Preferences and click Print & Fax.

3. Press the “+” icon.

A display window showing the name of your shared printer appears.

4. Select your machine and click Add.

Basic setup

Press the left/right arrow until Machine Setup appears and press OK.

After installation is complete, you may want to set the machine’s default settings. Refer to the next section if you would
like to set or change values. This chapter gives you step-by-step instructions for setting up the machine.

This chapter includes:

Altitude adjustment

Changing the display language

Setting the date and time

Changing the clock mode

Changing the default mode

Setting sounds

Entering characters using the number keypad

Using the save modes

Setting the default tray and paper

Setting job timeout

Altitude adjustment

The print quality is affected by atmospheric pressure, which is determined by the height of the machine above sea
level. The following information will guide you on how to set your machine to the best print quality or best quality of
print.

Before you set the altitude value, determine the altitude where you are.

1. High 1

2. High 2

3. High 3

4. Normal

1. Ensure that you have installed the printer driver with the provided software CD.

2. You can launch Printer Settings Utility from the Start menu, select Programs or All Programs > Dell > Dell

Printers > your printer driver name > Printer Settings Utility.

3. Click Setting > Altitude Adjustment. Select the appropriate value from the dropdown list, and then click Apply.

If your machine is connected to a network, Embedded Web Service screen appears automatically. Click
Machine Settings > System Setup > Machine Setup > Altitude Adj. Select the appropriate altitude value,
and then click Apply.
If your machine is connected via a USB cable, set the altitude in Altitude Adj. option on the machine’s
display.

Changing the display language

To change the language that appears on the display, follow the steps below:

1. Press Menu ( ) on the control panel.

2. Press the left/right arrow until System Setup appears and press OK.

3.

4. Press the left/right arrow until Language appears and press OK.

5. Press the left/right arrow to display the language you want.

6. Press OK to save the selection.

7. Press Stop/Clear ( ) to return to ready mode.

Setting the date and time

When you set the time and date, they are used in delay fax and delay print. They are printed on reports. If, however,
they are not correct, you need to change it for the correct time being.

If the machine’s power is cut off, you need to reset the correct time and date once the power has been restored.

1. Press Menu ( ) on the control panel.

2. Press the left/right arrow until System Setup appears and press OK.

3. Press the left/right arrow until Machine Setup appears and press OK.

4. Press the left/right arrow until Date & Time appears and press OK.

5. Enter the correct time and date using left/right arrow or numeric keypad.

Month = 01 to 12,
Day = 01 to 31,
Year = requires four digits,
Hour = 01 to 12,
Minute = 00 to 59,
and you can also select AM or PM.

6. Press OK to save the selection.

7. Press Stop/Clear ( ) to return to ready mode.

Changing the clock mode

You can set your machine to display the current time using either a 12-hour or 24 -hour format.

1. PressMenu ( ) on the control panel.

2. Press the left/right arrow until System Setup appears and press OK.

3. Press the left/right arrow until Machine Setup appears and press OK.

4. Press the left/right arrow until Clock Mode appears and press OK.

5. Press the left/right arrow to select the other mode and press OK.

6. Press Stop/Clear ( ) to return to ready mode.

Changing the default mode

Your machine is preset to Copy mode. You can switch this default mode between Fax mode and Copy mode.

1. Press Menu ( ) on the control panel.

2. Press the left/right arrow until System Setup appears and press OK.

3. Press the left/right arrow until Machine Setup appears and press OK.

4. Press the left/right arrow until Default Mode appears and press OK.

5. Press the left/right arrow to select the mode you want.

6. Press OK to save the selection.

7. Press Stop/Clear ( to return to ready mode.

Setting sounds

You can control the following sounds:

Key sound: Turns the key sound On or Off. With this option set to On, a tone sounds each time a key is pressed.
Alarm Sound: Turns the alarm sound On or Off. With this option set to On, an alarm tone sounds when an error

occurs or fax communication ends.
Speaker: Turns On or Off the sounds from the telephone line through the speaker, such as a dial tone or a fax

tone. With this option set to Comm. which means “Common”, the speaker is on until the remote machine answers.

You can adjust the volume level using On Hook Dial. If your machine has a handset, you can adjust the
volume level using the handset.

Ringer: Adjusts the ringer volume. For the ringer volume, you can select Off, Low, Mid, and High.

Speaker, ringer, key sound, and alarm sound

1. Press Menu ( ) on the control panel.

2. Press the left/right arrow until System Setup appears and press OK.

3. Press the left/right arrow until Sound/Volume appears and press OK.

4. Press the left/right arrow until the sound option you want appear and press OK.

5. Press the left/right arrow until the desired status or volume for the sound you have selected appears and press

OK.

6. If necessary, repeat steps 4 through 5 to set other sounds.

7. Press Stop/Clear ( ) to return to ready mode.

Speaker volume

To adjust the volume using On Hook Dial:

1. Press Fax ( ) on the control panel.

2. Press On Hook Dial. A dial tone sounds from the speaker.

3. Press the left/right arrow until you hear the volume you want.

4. Press On Hook Dial to save the change and return to ready mode.

If your machine has a handset:

1. Pick up the handset. A dial tone sounds from the earpiece.

2. Press the left/right arrow until you hear the volume you want.

3. Press OK to save the change and replace the handset.

You can adjust the speaker volume only when the telephone line is connected.

Entering characters using the number keypad

As you perform various tasks, you may need to enter names and numbers. For example, when you set up your
machine, you enter your name or your company’s name, and the fax number.

Entering alphanumeric characters

1. When you are prompted to enter a letter, locate the button labeled with the character you want. Press the button

until the correct letter appears on the display.
For example, to enter the letter O, press 6, labeled with MNO.
Each time you press 6, the display shows a different letter, M, N, O, m, n, o and finally 6.
You can enter special characters, such as space, plus sign, and etc. For details, see the below section.

2. To enter additional letters, repeat step 1.

If the next letter is printed on the same button, move the cursor by pressing the left/right arrow button and then
press the button labeled with the letter you want. The cursor will move to the right and the next letter will
appear on the display.

You can enter a space by pressing 1 twice.

3. When you have finished entering letters, press OK.

Keypad letters and numbers

Key Assigned numbers, letters, or characters

1 @ / . ‘ 1

2 A B C a b c 2

3 D E F d e f 3

4 G H I g h i 4

5 J K L j k l 5

6 M N O m n o 6

7 P Q R S p q r s 7

8 T U V t u v 8

9 W X Y Z w x y z 9

0 & + - , 0

* *

# #

Correcting numbers or names

If you make a mistake while entering a number or name, press the left/right arrow button to delete the last digit or
character. Then enter the correct number or character.

Inserting a pause

With some telephone systems, you must dial an access code (9, for example) and listen for a second dial tone. In
such cases, you must insert a pause in the telephone number. You can insert a pause while you are setting up speed
dial numbers.To insert a pause, press Redial/Pause at the appropriate place while entering the telephone number.
A - appears on the display at the corresponding location.

Using the save modes

Using the toner saving feature

Toner save mode allows your machine to use less toner on each page. Activating this mode extends the life of the
toner cartridge beyond what one would experience in the normal mode, but it reduces print quality.

1. Press Menu ( ) on the control panel.

2. Press the left/right arrow until System Setup appears and press OK.

3. Press the left/right arrow until Machine Setup appears and press OK.

4. Press the left/right arrow until Toner Save appears and press OK.

5. Press the left/right arrow until On appears and press OK.

6. Press Stop/Clear ( ) to return to ready mode.

When PC-printing, you can also turn on or off toner save mode in the printer properties.

Using the power saving feature

When you are not using the machine for a while, use this feature to save power.

1. Press Menu ( ) on the control panel.

2. Press the left/right arrow until System Setup appears and press OK.

3. Press the left/right arrow until Machine Setup appears and press OK.

4. Press the left/right arrow until Power Save appears and press OK.

5. Press the left/right arrow to select the time you want.

6. Press OK to save the selection.

7. Press Stop/Clear ( ) to return to ready mode.

Available settings range from 1-120 minutes. The factory default setting is 1 minute.

Setting the default tray and paper

You can select the tray and paper you would like to keep using for printing job.

In the control panel

Setting the paper size

1. Press Menu ( ) on the control panel.

2. Press the left/right arrow until System Setup appears and press OK.

3. Press the left/right arrow until Paper Setup appears and press OK.

4. Press the left/right arrow until Paper Size appears and press OK.

5. Press the left/right arrow to select the paper tray you want and press OK.

6. Press the left/right arrow to select the paper size you want.

7. Press OK to save the selection.

8. Press Stop/Clear ( ) to return to ready mode.

Setting the paper type

1. Press Menu ( ) on the control panel.

2. Press the left/right arrow until System Setup appears and press OK.

3.

Press the left/right arrow until Paper Setup appears and press OK.

4.

4. Press the left/right arrow until Paper Type appears and press OK.

5. Press the left/right arrow to select the paper tray you want and press OK.

6. Press the left/right arrow to select the paper type you want.

7. Press OK to save the selection.

8. Press Stop/Clear ( ) to return to ready mode.

Setting the paper source

1. Press Menu ( ) on the control panel.

2. Press the left/right arrow until System Setup appears and press OK.

3. Press the left/right arrow until Paper Setup appears and press OK.

4. Press the left/right arrow until Paper Source appears and press OK.

5. Press the left/right arrow until Copy Tray or Fax Tray appears and press OK.

6. Press the left/right arrow to select the paper tray you want.

7. Press OK to save the selection.

8. Press Stop/Clear ( ) to return to ready mode.

In the computer

Windows

1. Click the Windows Start menu.

2. For Windows 2000, select Settings > Printers.

For Windows XP/2003, select Printers and Faxes.
For Windows 2008/Vista, select Control Panel > Hardware and Sound > Printers.
For Windows 7, select Control Panel > Hardware and Sound > Devices and Printers.
For Windows Server 2008 R2, select Control Panel > Hardware > Devices and Printers.

3. Right-click your machine.

4. For Windows XP/2003/2008/Vista, press Printing Preferences.

For Windows 7 and Windows Server 2008 R2, from context menus, select the Printing Preferences.

If Printing Preferences item has ? mark, you can select other printer drivers connected with selected
printer.

5. Click Paper tab.

6. Select tray and its options, such as paper size and type.

7. Press OK.

If you want to use special-sized paper such as a billing paper, select Paper tab > Size > Edit... in the
Printing Preferences (See Opening printing preferences

).

Macintosh

Macintosh users need to change the default setting manually each time they want to print using other settings.

1. Open a Macintosh application and select the file you want to print.

2. Open the File menu and click Print.

3. Go to Paper Feed pane.

4. Open the File menu and click Print.

5. Go to Paper Feed.

6. Set appropriate tray from which you want to print.

7. Go to Paper pane.

8. Set paper type to correspond to the paper loaded in the tray from which you want to print.

9. Click Print to print.

Linux

1. Open Terminal Program

2. When the Terminal screen appears, type in the following: [root@localhost root]# lpr <FileName>

3. Select Printer and click Properties…

Click Advanced tab.

5. Select tray (source) and its options, such as paper size and type.

6. Press OK.

Setting job timeout

When there is no input for a certain period of time, the machine exits the current menu and goes in to the default
settings. You can set the amount of time the machine will wait.

1. Press Menu ( ) on the control panel.

2. Press the left/right arrow until System Setup appears and press OK.

3. Press the left/right arrow until Machine Setup appears and press OK.

4. Press the left/right arrow until Job Timeout appears and press OK.

5. Enter the time using left/right arrow or numeric keypad.

6. Press OK to save the selection.

7. Press Stop/Clear ( ) to return to ready mode.

Printing

This chapter explains common printing tasks.

This chapter includes:

Printer driver features

Basic printing

Opening printing preferences

Using help

Using special print features

Changing the default print settings

Setting your machine as a default machine

Printing to a file (PRN)

Macintosh printing

Linux printing

The procedures in this chapter are mainly based on Windows XP.

Printer driver features

Your printer drivers support the following standard features:

Paper orientation, size, source, and media type selection

Number of copies

In addition, you can use various special printing features. The following table shows a general overview of features
supported by your printer drivers:

Printer driver

Feature Windows

Machine quality option ?

Booklet printing ?

Poster printing ?

Multiple pages per sheet ?

Fit to page printing ?

Reduce and enlarge printing ?

Different source for first page ?

Watermark ?

Overlay ?

Double-sided printing (manual) ?

(?: supported)

Basic printing

Your machine allows you to print from various Windows, Macintosh, or Linux applications. The exact steps for printing a
document may vary depending on the application you use.

Your Printing Preferences window that appears in this user’s guide may differ depending on the machine in
use. However, the composition of the Printing Preferences window is similar. Check the operating system(s)
that are compatible with your machine. Refer to the OS compatibility section of Printer Specifications (See

System requirements

When you select an option in Printing Preferences, you may see a warning mark, , or . An exclamation

mark ( ) means you can select that certain option but it is not recommended, and ( ) mark means you

).

cannot select that option due to the machine’s setting or environment.

The following procedure describes the general steps required for printing from various Windows applications.

Macintosh basic printing (See Macintosh printing).
Linux basic printing (See Linux printing

The following Printing Preferences window is for Notepad in Windows XP. Your Printing Preferences window may
differ, depending on your operating system or the application you are using.

).

1. Open the document you want to print.

2. Select Print from the File menu. The Print window appears.

3. Select your machine from the Select Printer list.

The basic print settings including the number of copies and print range are selected within the Print window.

To take advantage of the printer features provided by your printer driver, click Properties or Preferences in
the application’s Print window to change the print setting (See Opening printing preferences).

4. To start the print job, click OK or Print in the Print window.

If you are using Windows Internet Explorer, the Dell AnyWeb Print too will save your time for screen-captured
images or printing the image. Click Start > All programs > Dell Printers > Dell AnyWeb Print > Download
the latest version to link the website where the tool is available for the download.

Canceling a print job

If the print job is waiting in a print queue or print spooler, cancel the job as follows:

1. Click the Windows Start menu.

2. For Windows 2000, select Settings > Printers.

For Windows XP/2003, select Printer and Faxes.
For Windows 2008/Vista, select Control Panel > Hardware and Sound > Printers.
For Windows 7, select Control Panel > Hardware and Sound > Devices and Printers.
For Windows Server 2008 R2, select Control Panel > Hardware > Devices and Printers.

3. For Windows 2000, XP, Server 2003, Vista, or Server 2008, double-click your machine.

For Windows 7, or Windows Server 2008 R2, right click your printer icon > context menus > See what’s
printing.

If See what’s printing item has ? mark, you can select other printer drivers connected with selected
printer.

4. From the Document menu, select Cancel.

You can also access this window by simply double-clicking the machine icon ( ) in the Windows task bar.
You can also cancel the current job by pressing Stop/Clear (

) on the control panel.

Opening printing preferences

You can preview the settings you selected on the upper right of the Printing Preferences.

1. Open the document you want to print.

2. Select Print from the file menu. The Print window appears.

3. Select your machine from the Select Printer.

4. Click Properties or Preferences.

Using a Presets setting

The Presets option, which is visible on each preferences tab except for Dell tab, allows you to save the current
preferences settings for future use.

To save a Presets item:

1. Change the settings as needed on each tab.

2. Enter a name for the item in the Presets input box.

3. Click Add. When you save Presets, all current driver settings are saved.

If you click Add, the Add button changes to Update button. Select more options and click Update, settings will be

added to the Presets you made.
To use a saved setting, select it from the Presets drop down list. The machine is now set to print according to the

setting you selected.
To delete saved setting, select it from the Presets drop down list and click Delete.
You can also restore the printer driver’s default settings by selecting Default Preset from the Presets drop down

list.

Using help

Click the question mark from the upper-right corner of the window and click on any option you want to know about.
Then a pop up window appears with information about that option's feature which is provided from the driver.

If you want to search information via a keyword, click the Dell tab in the Printing Preferences window, and enter a
keyword in the input line of the Help option.

Using special print features

Special print features include:

Printing multiple pages on one sheet of paper.

Printing posters.

Printing booklets (Manual).

Printing on both sides of paper (Manual).

Change percentage of your document.

Fitting your document to a selected paper size.

Using watermarks.

Using overlay.

Advanced Options.

Printing multiple pages on one sheet of paper

You can select the number of pages to print on a single sheet of paper. To print more than one page per sheet, the
pages will be reduced in size and arranged in the order you specify. You can print up to 16 pages on one sheet.

1. To change the print settings from your software application, access Printing Preferences (See Opening printing

preferences).

2. Click the Basic tab, select Multiple Pages per Side in the Type drop-down list.

3. Select the number of pages you want to print per sheet (2, 4, 6, 9, or 16) in the Pages per Side drop-down list.

4. Select the page order from the Page Order drop-down list, if necessary.

5. Check Print Page Border to print a border around each page on the sheet.

6. Click the Paper tab, select the Size, Source, and Type.

7. Click OK or Print until you exit the Print window.

Printing posters

This feature allows you to print a single -page document onto 4, 9, or 16 sheets of paper, for the purpose of pasting
the sheets together to form one poster-size document.

1. To change the print settings from your software application, access Printing Preferences (See Opening printing

preferences).

2. Click the Basic tab, select Poster Printing in the Type drop-down list.

3. Select the page layout you want.

Specification of the page layout:

Poster 2x2: Document will be enlarged and be divided into 4 pages.

Poster 3x3: Document will be enlarged and be divided into 9 pages.
Poster 4x4: Document will be enlarged and be divided into 16 pages.

4. Select the Poster Overlap value. Specify Poster Overlap in millimeters or inches by selecting the radio button

on the upper right of Basic tab to make it easier to paste the sheets together.

5. Click the Paper tab, select the Size, Source, and Type.

6. Click OK or Print until you exit the Print window.

7. You can complete the poster by pasting the sheets together.

Printing booklets (Manual)

This feature prints your document on both sides of a paper and arranges the pages so that the paper can be folded
in half after printing to produce a booklet.

If you want to make a booklet, you need to print on Letter, Legal, A4, Us Folio, or Oficio sized print media.

1. To change the print settings from your software application, access the Printing Preferences (See Opening

printing preferences).

2. Click the Basic tab, select Booklet Printing from the Type drop-down list.

3. Click the Paper tab, select the Size, Source, and Type.

The Booklet Printing option is not available for all paper sizes. In order to find out the available paper size
for this feature, select the available paper size in the Size option on the Paper tab.
If you select an unavailable paper size, this option can be automatically canceled. Select only available paper
(paper without or mark).

4. Click OK or Print until you exit the Print window.

5. After printing, fold and staple the pages.

Printing on both sides of paper (Manual)

You can print on both sides of a paper; duplex. Before printing, decide how you want your document oriented. You
can use this feature with Letter, Legal, A4, US Folio, or Oficio sized paper (See Print media specifications ).

It is recommended not to print on both sides of a special media, such as labels, envelopes, or thick paper. It
may cause a paper jam or damage the machine.

1. To change the print settings from your software application, access Printing Preferences (See Opening printing

preferences).

2. Click the Advance tab.

3. From the Double-Sided Printing (Manual) section, select the binding option you want.

None
Long Edge: This option is the conventional layout used in bookbinding.

Short Edge: This option is the conventional layout used in calendars.

4. Click the Paper tab, select the Size, Source, and Type.

5.

Click OK or Print until you exit the Print window.

If your machine does not have a duplex unit, you should complete the printing job manually. The machine
prints every alternate page of the document first. After that, an instruction message appears on your computer.
Follow the on-screen instructions to complete the printing job.

Change percentage of your document

You can change the size of a document to appear larger or smaller on the printed page by typing in a percentage
you want.

1. To change the print settings from your software application, access Printing Preferences (See Opening printing

preferences).

2. Click the Paper tab.

3. Enter the scaling rate in the Percentage input box.

You can also click the up/down arrows to select the scaling rate.

4. Select the Size, Source, and Type in Paper Options.

5. Click OK or Print until you exit the Print window.

Fitting your document to a selected paper size

This printer feature allows you to scale your print job to any selected paper size regardless of the document size.
This can be useful when you want to check fine details on a small document.

1. To change the print settings from your software application, access Printing Preferences (See Opening printing

preferences).

2. Click the Paper tab.

3. Select the paper size you want from the Fit to page.

4. Select the Size, Source, and Type in Paper Options.

5. Click OK or Print until you exit the Print window.

Using watermarks

The watermark option allows you to print text over an existing document. For example, you use it when you want to
have large gray letters reading “DRAFT” or “CONFIDENTIAL” printed diagonally across the first page or all pages of a
document.

There are several predefined watermarks that come with the machine. They can be modified, or you can add new
ones to the list.

Using an existing watermark

1. To change the print settings from your software application, access Printing Preferences (See Opening

printing preferences).

2. Click the Advanced tab, and select the desired watermark from the Watermark drop-down list. You will see

the selected watermark in the preview image.

3. Click OK or Print until you exit the print window.

Creating a watermark

1. To change the print settings from your software application, access Printing Preferences (See Opening

printing preferences).

2.

From the Advanced tab, select Edit from the Watermark drop-down list. The Edit Watermarks window
appears.

3. Enter a text message in the Watermark Message box. You can enter up to 256 characters. The message

displays in the preview window.
When the First Page Only box is checked, the watermark prints on the first page only.

4. Select watermark options.

You can select the font name, style, size, and shade from the Font Attributes section, as well as set the
angle of the watermark from the Message Angle section.

5. Click Add to add a new watermark to the Current Watermarks list.

6. When you have finished editing, click OK or Print until you exit the Print window.

To stop printing the watermark, select None from the Watermark drop -down list.

Editing a watermark

1. To change the print settings from your software application, access Printing Preferences (See Opening

printing preferences).

2. Click the Advanced tab, select Edit from the Watermark drop-down list. The Edit Watermarks window

appears.

3. Select the watermark you want to edit from the Current Watermarks list and change the watermark

message and options.

4. Click Update to save the changes.

5. Click OK or Print until you exit the Print window.

Deleting a watermark

1. To change the print settings from your software application, access Printing Preferences (See Opening

printing preferences).

2. Click the Advanced tab, select Edit from the Watermark drop-down list. The Edit Watermarks window

appears.

3. Select the watermark you want to delete from the Current Watermarks list and click Delete.

4. Click OK or Print until you exit the Print window.

Using overlay

An overlay is text and/or images stored in the computer hard disk drive (HDD) as a special file format that can be
printed on any document. Overlays are often used to take the place of letterhead paper. Rather than using
preprinted letterhead, you can create an overlay containing exactly the same information that is currently on your
letterhead. To print a letter with your company’s letterhead, you do not need to load preprinted letterhead paper in
the machine just print the letterhead overlay on your document.

Creating a new page overlay

To use a page overlay, you must create a new page overlay containing your logo or image.

1. Create or open a document containing text or an image for use in a new page overlay. Position the items

exactly as you wish them to appear when printed as an overlay.

2. To save the document as an overlay, access Printing Preferences (See Opening printing preferences).

3. Click the Advanced tab, and select Edit from the Text drop-down list. Edit Overlay window appears.

4. In the Edit Overlay window, click Create.

5. In the Save As window, type a name of up to eight characters in the File name box. Select the destination

path, if necessary (The default is C:\Formover).

6. Click Save. The name appears on the Overlay List.

7. Click OK or Print until you exit the Print window.

8. The file is not printed. Instead, it is stored on your computer hard disk drive.

The overlay document size must be the same as the document you print with the overlay. Do not create an
overlay with a watermark.

Using a page overlay

After an overlay has been created, it is ready to be printed with your document. To print an overlay with a

document:

1. Create or open the document you want to print.

2. To change the print settings from your software application, access Printing Preferences (See Opening

printing preferences).

3. Click the Advanced tab.

4. Select the desired overlay from the Text drop-down list.

5. If the overlay file you want does not appear in the Text drop-down list, select Edit from the list and click

Load. Select the overlay file you want to use.
If you have stored the overlay file you want to use in an external source, you can also load the file when you

access the Open window.
After you select the file, click Open. The file appears in the Overlay List box and is available for printing.

Select the overlay from the Overlay List box.

6. If necessary, check Confirm Page Overlay When Printing box. If this box is checked, a message window

appears each time you submit a document for printing, asking you to confirm your wish to print an overlay on
your document.

If this box is not checked and an overlay has been selected, the overlay automatically prints with your
document.

7. Click OK or Print until you exit the Print window.

The selected overlay prints on your document.

The resolution of the overlay document must be the same as that of the document you will print with the
overlay.

Deleting a page overlay

You can delete page overlays that you no longer use.

1. In the Printing Preferences window, click the Advanced tab.

2. Select Edit in the Overlay drop down list.

3. Select the overlay you want to delete from the Overlay List box.

4. Click Delete.

5. When a confirming message window appears, click Yes.

6. Click OK or Print until you exit the Print window.

Advanced Options

Use the following Graphics options to adjust the print quality for your specific printing needs.

If the option is grayed out or not shown, that option is not applicable with the printer language you are using.

1. To change the print settings from your software application, access Printing Preferences (See Opening printing

preferences).

2. Click the Graphics tab.

Refer to the online help for each option’s information provided from the Printing Preferences.

Font/Text: Select Darken Text to print texts darker than on a normal document. Use All Text Black to

prints solid black, regardless of the color it appears on the screen.
Graphic Controller: Fine Edge allows user to emphasize edges of texts and fine lines for improving

readability.
Toner Save: Selecting this option extends the life of your toner cartridge and reduces your cost per page

without a significant reduction in print quality.

On: Select this option to allow the printer to use less toner on each page.
Off: If you do not need to save toner when printing a document, select this option.

3. Click OK or Print until you exit the Print window.

Changing the default print settings

1. Click the Windows Start menu.

2. For Windows 2000, select Settings > Printers.

For Windows XP/2003, select Printer and Faxes.
For Windows 2008/Vista, select Control Panel > Hardware and Sound > Printers.
For Windows 7, select Control Panel > Hardware and Sound > Devices and Printers.
For Windows Server 2008 R2, select Control Panel > Hardware > Devices and Printers.

3. Right-click your machine.

4.

For Windows XP/2003/2008/Vista, press Printing Preferences.
For Windows 7 and Windows Server 2008 R2, from context menus, select the Printing preferences.

If Printing preferences item has ? mark, you can select other printer drivers connected with selected printer.

5. Change the settings on each tab.

6. Click OK.

If you want to change the settings for each print job, change it in Printing Preferences.

Setting your machine as a default machine

1. Click the Windows Start menu.

2. For Windows 2000, select Settings > Printers.

For Windows XP/2003, select Printer and Faxes.
For Windows 2008/Vista, select Control Panel > Hardware and Sound > Printers.
For Windows 7, select Control Panel > Hardware and Sound > Devices and Printers.
For Windows Server 2008 R2, select Control Panel > Hardware > Devices and Printers.

3. Select your machine.

4. Right-click your machine and select Set as Default Printer.

For Windows 7 and Windows Server 2008 R2.
If Set as default printer item has ? mark, you can select other printer drivers connected with selected
printer.

Printing to a file (PRN)

You will sometimes need to save the print data as a file.
To create a file:

1. Check the Print to file box at the Print window.

2. Click Print.

3. Type in the destination path and the file name, and then click OK. For example c:\Temp\file name.

If you type in only the file name, the file is automatically saved in My Documents. The saved folder may
differ, depending on your operating system.

Macintosh printing

This section explains how to print using Macintosh. You need to set the print environment before printing.

USB connected (See Macintosh).

Network connected (See Macintosh).

Printing a document

When you print with a Macintosh, you need to check the printer driver setting in each application you use. Follow the
steps below to print from a Macintosh:

1. Open the document you want to print.

2. Open the File menu and click Page Setup.

3. Choose your paper size, orientation, scaling, other options, and make sure that your machine is selected. Click

OK.

4. Open the File menu and click Print.

5. Choose the number of copies you want and indicate which pages you want to print.

6. Click Print.

Changing printer settings

You can use advanced printing features provided by your machine.
Open an application and select Print from the File menu. The machine name, which appears in the printer

properties pane may differ depending on the machine in use. Except for the name, the composition of the printer
properties pane is similar to the following.

The setting options may differ depending on printers and Mac OS version.
The following pane may differ, depending on your operating system or the application you are using.

The following pane is the first pane you will see when you open the printer properties pane. Select other advanced
features from the drop down list.

Layout

The Layout tab provides options to adjust how the document appears on the printed page. You can print multiple

pages on one sheet of paper. Select Layout from the drop-down list under Orientation to access the following
features.

Pages per Sheet: This option determines how many pages to be printed on one page (See Printing multiple

pages on one sheet of paper).

Layout Direction: This option allows you to select the printing direction on a page similar to the examples on
UI.

Border: This option allows you to print a border around each page on the sheet.
Reverse Page Orientation: This option allows you to rotate paper 180 degrees.

Graphics

The Graphics tab provides options for selecting Resolution. Select Graphics from the drop-down list under
Orientation to access the graphic features.

Resolution (Quality): This option allows you to select the printing resolution. The higher the setting, the

sharper the clarity of printed characters and graphics. The higher setting also may increase the time it takes
to print a document.

Paper

Set Paper Type to correspond to the paper loaded in the tray from which you want to print. This will let you get
the best quality printout. If you load a different type of print material, select the corresponding paper type.

Printer Settings

Printer Settings tab provides Toner Save options. Select Printer Settings from the drop-down list under
Orientation to access the following features:

Toner Save: Selecting this option extends the life of your toner cartridge and reduces your cost per page

without a significant reduction in print quality.

On: Select this option to allow the printer to use less toner on each page.
Off: If you do not need to save toner when printing a document, select this option.

Printing multiple pages on one sheet of paper

You can print more than one page on a single sheet of paper. This feature provides a cost-effective way to print
draft pages.

1. Open an application, and select Print from the File menu.

2. Select Layout from the drop-down list under Orientation. In the Pages per Sheet drop-down list, select the

number of pages you want to print on one sheet of paper.

3. Select the other options you want to use.

4. Click Print, then the machine prints the selected number of pages you want to print on one sheet of paper.

Linux printing

Printing from applications

There are a lot of Linux applications that allow you to print using Common UNIX Printing System (CUPS). You can
print on your machine from any such application.

1. Open an application, and select Print from the File menu.

2. Select Print directly using lpr.

3.

In the LPR GUI window, select the model name of your machine from the printer list and click Properties.

4. Change the print job properties using the following four tabs displayed at the top of the window.

General: This option allows you to change the paper size, the paper type, and the orientation of the
documents. It enables the duplex feature, adds start and end banners, and changes the number of pages
per sheet.

Text: This option allows you to specify the page margins and set the text options, such as spacing or
columns.

Graphics: This option allows you to set image options that are used when printing image files, such as color
options, image size, or image position.

Advanced: This option allows you to set the print resolution, paper, source and special print features.

If an option is grayed out, it means that the grayed out option is not supported.

5. Click Apply to apply the changes and close the Properties window.

6. Click OK in the LPR GUI window to start printing.

7. The Printing window appears, allowing you to monitor the status of your print job.

To abort the current job, click Cancel.

Printing files

You can print many different types of files on your machine using the standard CUPS way, directly from the
command line interface. The CUPS lpr utility allows you to do that. But the drivers package replaces the standard lpr
tool by a much more user-friendly LPR GUI program.

To print any document file:

1. Type lpr <file_name> from the Linux shell command line and press Enter. The LPR GUI window appears.

When you type only lpr and press Enter, the Select file(s) to print window appears first. Just select any files
you want to print and click Open.

2. In the LPR GUI window, select your machine from the list, and change the print job properties.

3. Click OK to start printing.

Configuring Printer Properties

Using the Printer Properties window provided by the Printers configuration, you can change the various
properties for your machine as a printer.

1. Open the Unified Driver Configurator.

If necessary, switch to Printers configuration.

2. Select your machine on the available printers list and click Properties.

3. The Printer Properties window opens.

The following five tabs display at the top of the window:

General: This option allows you to change the printer location and name. The name entered in this tab
displays on the printer list in Printers configuration.

Connection: This option allows you to view or select another port. If you change the machine port from USB
to parallel or vice versa while in use, you must re-configure the machine port in this tab.

Driver: This option allows you to view or select another machine driver. By clicking Options, you can set
the default device options.

Jobs: This option shows the list of print jobs. Click Cancel job to cancel the selected job and select the
Show completed jobs check box to see previous jobs on the job list.

Classes: This option shows the class that your machine is in. Click Add to Class to add your machine to a
specific class or click Remove from Class to remove the machine from the selected class.

4. Click OK to apply the changes and close the Printer Properties window.

Copying

The original type setting is used to improve the copy quality by selecting the document type for the current copy

This chapter gives you step-by-step instructions for copying documents.

This chapter includes:

Basic copy

Changing the settings for each copy

Changing the default copy settings

Using special copy features

Deciding the form of copy output

Setting copy timeout

Supported optional devices and features may differ according to your printer model.
(See Features by Model

Basic copy

This is the normal and usual procedure for copying your originals.

1. Press Copy ( ) on the control panel.

2. Load originals face up into the document feeder, or place a single original face down on the scanner glass.

(See On the scanner glass

3. If necessary, adjust the settings for each copy such as Reduce/Enlarge, Darkness, Original Type and more

(See Changing the settings for each copy

4. Enter the number of copies using the arrow or number keypad, if necessary.

5. Press Start( ) on the control panel to begin copying.

).

or In the document feeder).

).

To cancel the current copy job, press Stop/Clear ( ) on the control panel.

Changing the settings for each copy

Your machine provides default settings for copying so that you can quickly and easily make a copy. However, if you
want to change the options for each copy, use the copy function buttons on the control panel.

If you press Stop/Clear ( ) while setting the copy options, all of the options you have set for the current copy

job will be canceled and return to their default status after the machine completes the copy in progress.

Changing the darkness

If you have an original containing faint marking and dark images, you can adjust the brightness to make a copy that
is easier to read.

1. Press Copy ( ) on the control panel.

2. Press Menu ( ) on the control panel.

3. Press the left/right arrow until Copy Feature appears and press OK.

4. Press the left/right arrow until Darkness appears and press OK.

5. Press the left/right arrow until the contrast mode you want appears and press OK.

Light: Works well with dark print.
Lightest: Works well with darker print.
Normal: Works well with standard typed or printed originals.
Dark: Works well with light print.
Darkest: Works well with lighter print or faint pencil markings.

6. Press Stop/Clear ( ) to return to ready mode.

Selecting the type of originals

job.

1. Press Copy ( ) on the control panel.

2. Press Menu ( ) on the control panel.

3. Press the left/right arrow until Copy Feature appears and press OK.

4. Press the left/right arrow until Original Type appears and press OK.

5. Press the left/right arrow until the image mode you want appears and press OK.

Text: Use for originals containing mostly text.
Text/Photo: Use for originals with mixed text and photographs.
Photo: Use when the originals are photographs.

6. Press Stop/Clear ( ) to return to ready mode.

Reducing or enlarging copies

You can reduce or enlarge the size of a copied image from 25% to 400% when you copy original documents from
the scanner glass, or from 25% to 100% from the ADF.

To select from the predefined copy sizes:

1. Press Copy ( ) on the control panel.

2. Press Menu ( ) on the control panel.

3. Press the left/right arrow until Copy Feature appears and press OK.

4. Press the left/right arrow until Reduce/Enlarge appears and press OK.

5. Press the left/right arrow until the size setting you want appears and press OK.

6. Press Stop/Clear ( ) to return to ready mode.

To scale the copy by directly entering the scale rate:

1. Press Copy ( ) on the control panel.

2. Press Menu ( ) on the control panel.

3. Press the left/right arrow until Copy Feature appears and press OK.

4. Press the left/right arrow until Reduce/Enlarge appears and press OK.

5. Press the left/right arrow until Custom appears and press OK.

6. Press the left/right arrow or numeric keypad to enter the copy size you want. Pressing and holding the

left/right arrow allows you to quickly scroll to the number you want.

7. Press OK to save the selection.

8. Press Stop/Clear ( ) to return to ready mode.

When you make a reduced copy, black lines may appear at the bottom of your copy.

Changing the default copy settings

The copy options, including darkness, original type, copy size, collation, and number of copies, can be set to those
most frequently used. When you copy a document, the default settings are used unless they have been changed by
using the corresponding buttons on the control panel.

1. Press Copy ( ) on the control panel.

2. Press Menu ( ) on the control panel.

3. Press the left/right arrow until Copy Setup appears and press OK.

4. Press the left/right arrow until Change Default appears and press OK.

5. Press the left/right arrow until the setup option you want appears and press OK.

6. Press the left/right arrow until the setting you want appears and press OK.

7. Repeat steps 5 through 6, as needed.

8. PressStop/Clear ( ) to return to ready mode.

While you are setting copy options, pressing Stop/Clear ( ) cancels the changed settings and restores the

defaults.

Using special copy features

You can use the following copy features:

ID card copying

Your machine can print 2-sided originals on one sheet of A4-, Letter-, Legal-, Folio-, Executive-, B5, A5, or A6-sized
paper.

The machine prints one side of the original on the upper half of the paper and the other side on the lower half
without reducing the size of the original. This feature is helpful for copying a small-sized item, such as a business
card.

This copy feature is available only when you place originals on the scanner glass.
The size of the 2-sided originals should be smaller than A5, if not, some of it won’t be copied.

1. Press ID Copy on the control panel.

2. Place Front Side and Press [Start] appears on the display.

3. Place the front side of an original facing down on the scanner glass where arrows indicate as shown, and close

the scanner lid.

4. Press OK on the control panel.

Your machine begins scanning the front side and shows Place Back Side and Press [Start].

5. Turn the original over and place it on the scanner glass, where arrows indicate as shown then, close the scanner

lid.

6. Press OK on the control panel to begin copying.

If the original is larger than the printable area, some portions may not be printed.
If you don’t press the OK button, only the front side will be copied.
If you press Stop/Clear ( ), the machine cancles the copy job and returns to ready mode.

2-up or 4-up copying (N-up)

The machine reduces the size of the original images and prints 2 or 4 pages onto one sheet of paper.

1. Press Copy ( ) on the control panel.

2. Press Menu ( ) on the control panel.

3. Press the left/right arrow until Copy Feature appears and press OK.

4. Press the left/right arrow until Layout appears and press OK.

5. Press the left/right arrow until 2-Up or 4-Up appears and press OK.

6. When Yes appears, press OK.

7. Press Start ( ) on the control panel to begin copying.

You cannot adjust the copy size using Reduce/Enlarge for the N-Up feature.

Poster copying

Your original will be divided into 9 portions. You can paste the printed pages together to make one poster-sized
document.

This copy feature is available only when you place originals on the scanner glass.

1. Press Copy ( ) on the control panel.

2. Press Menu ( ) on the control panel.

3. Press the left/right arrow until Copy Feature appears and press OK.

4. Press the left/right arrow until Layout appears and press OK.

5. Press the left/right arrow until Poster Copy appears and press OK.

6. Press Stop/Clear ( ) to return to ready mode.

7. Press Start ( ) on the control panel to begin copying.

Your original is divided into 9 portions. Each portion is scanned and printed one by one in the following order:

Clone copying

The machine prints multiple original images on a single page. The number of images is automatically determined by
the original image and the paper size.

This copy feature is available only when you place originals on the scanner glass.

1. Press Copy ( ) on the control panel.

2. Press Menu ( ) on the control panel.

3. Press the left/right arrow until Copy Feature appears and press OK.

4. Press the left/right arrow until Layout appears and press OK.

5. Press the left/right arrow until Clone Copy appears and press OK.

6. When Yes appears, press OK.

7. Press Start ( ) on the control panel to begin copying.

You cannot adjust the copy size using Reduce/Enlarge for the Clone Copy feature.

Erasing background images

This feature is helpful when copying originals containing color in the background, as in newspapers or catalogs.

1. Press Copy ( ) on the control panel.

2. Press Menu ( ) on the control panel.

3. Press the left/right arrow until Copy Feature appears and press OK.

4. Press the left/right arrow until Adjust Bkgd. appears and press OK.

5. Press the left/right arrow until the binding option you want appears.

Off: Disables this feature.
Auto: Optimizes the background.

Enhance Lev.1~2: The higher the number is, the more vivid the background is.
Erase Lev.1~4: The higher the number is, the lighter the background is.

6. Press OK to save the selection.

7. Press Stop/Clear ( ) to return to ready mode.

Deciding the form of copy output

You can set the machine to sort the copy job. For example, if you make 2 copies of a 3 page original, one complete 3
page document will print followed by a second complete document.

1. Press Copy ( ) on the control panel.

2. Place originals, face up, in the document feeder. Or you can use the scanner glass with a single original document

face down and closed the scanner lid.

3. Press OK and enter the number of copies using the left/right arrow or numeric keypad.

4. Press Menu ( ) on the control panel.

5. Press the left/right arrow until Copy Setup appears and press OK.

6. Press the left/right arrow until Change Default appears and press OK.

7. Press the left/right arrow until Copy Collation appears and press OK.

8. Press the left/right arrow until On appears and press OK.

On: Prints output in sets to match the sequence of originals.

Off: Prints output sorted into stacks of individual pages.

9. Press Stop/Clear ( ) to return to ready mode.

10. Press Start to begin copying.

One complete document will print followed by the second complete document.

Setting copy timeout

You can set the time the machine waits before it restores the default copy settings, if you do not start copying after
changing them on the control panel.

1. Press Menu ( ) on the control panel.

2. Press the left/right arrow until System Setup appears and press OK.

3. Press the left/right arrow until Machine Setup appears and press OK.

4. Press the left/right arrow until Timeout appears and press OK.

5. Press the left/right arrow until the time setting you want appears.

Selecting Off means that the machine does not restore the default settings until you press Start to begin copying,
or Stop/Clear ( ) to cancel.

6. Press OK to save the selection.

7. Press Stop/Clear ( ) to return to ready mode.

Scanning

Scanning with your machine lets you turn pictures and text into digital files that can be stored on your computer.

This chapter includes:

Basic scanning method
Scanning originals and sending to your computer (Scan to PC)

Using Dell Scan and Fax Manager

Scanning with TWAIN-enabled software

Scanning using the WIA driver

Macintosh scanning

Linux Scanning

The maximum resolution that can be achieved depends upon various factors, including computer speed, available
disk space, memory, the size of the image being scanned, and bit depth settings. Thus, depending on your system
and what you are scanning, you may not be able to scan at certain resolutions, especially using enhanced
resolution.

Basic scanning method

You can scan the originals with your machine via an USB cable or the network.

Dell Scan and Fax Manager: Scan the originals from the control panel. Then, the scanned data will be stored in
the connected computers My Documents folder. When you install all the software in the supplied CD, the Dell Scan
and Fax Manager is also automatically installed on your computer. This feature can be used via the local connection
or the network connection (See Using

TWAIN: TWAIN is the one of a preset imaging applications. Scanning an image launches the selected application,
enabling you to control the scanning process. This feature can be used via the local connection or the network
connection (See Scanning with TWAIN-enabled software

SmarThru: This program is the accompanying software for your machine. You can use this program to scan
images or documents. This feature can be used via the local connection or the network connection (See Smarthru

WIA: WIA stands for Windows Images Acquisition. To use this feature, your computer must be connected directly
with the machine via an USB cable (See Scanning using the WIA driver

Dell Scan and Fax Manager).

).

).

).

Scanning originals and sending to your computer
(Scan to PC)

You can scan an image on the machine via the Dell Scan and Fax Manager program that is installed in your networked
computer.

For USB connected machine

This is a basic scanning method for USB connected machine.

1. Make sure that the machine is connected to your computer and powered on.

2. Load originals face up into the document feeder, or place a single original face down on the scanner glass.

(See Loading originals

3. Press Scan ( ) on the control panel.

4. Press the left/right arrow until Scan To PC appears and press OK.

5. Press the left/right arrow until Local PC appears and press OK.

If you see Not Available message, check the port connection.

6. Press the left/right arrow until the application program you want appears and press OK.

Default setting is My Documents.

To add or delete the folder where the scanned file is saved, add or delete the application program in Dell
Scan and Fax Manager > Properties > Set Scan Button.

).

7.

Press the left/right arrow until the setting you want appears and press OK.

Resolution: Sets the image resolution.
Scan Color: Sets the color mode.
Scan Format: Sets the file format in which the image is to be saved.
Scan Size: Sets the image size.

Scan Format appears only when you selected the Scan destination to My Documents.
If you want to scan from the default setting, press Start.

8. Scanning begins.

Scanned image is saved in computer’s My Documents > My Pictures > Dell folder.
You can use Twain driver to scan quickly in Dell Scan and Fax Manager program.
You can also scan by pressing Window’s Start > Control Panel > Dell Scan and Fax Manager >

Quick Scan.

For network connected machine

Make sure the printer driver is installed on your computer using the software CD, since the printer driver includes
the scan program (See Installing network connected machine’s driver).

1. Make sure that your machine and the computer are connected to a network and Dell Scan and Fax Manager is

installed on the computer.

2. Load originals face up into the document feeder, or place a single original face down on the scanner glass.

3. Press Scan ( ) on the control panel.

4. Press the left/right arrow until Scan To PC appears and press OK.

5. Press the left/right arrow until Network PC appears and press OK.

If you see Not Available message, check the port connection.

6. Select your registered computer ID, and enter the Password if necessary.

ID is the same ID as the registered Computer ID for Dell Scan and Fax Manager.
Password is the 4 digit number registered Password for Dell Scan and Fax Manager.

7. Press the left/right arrow until the application program you want appears and press OK.

Default setting is My Documents.

To add or delete the folder where the scanned file is saved, add or delete the application program in Dell
Scan and Fax Manager > Properties > Set Scan Button.

8. Press the left/right arrow until the setting you want appears and press OK.

Resolution: Sets the image resolution.
Scan Color: Sets the color mode.
Scan Format: Sets the file format in which the image is to be saved.
Scan Size: Sets the image size.

Scan Format appears only when you selected the Scan destination to My Documents.
If you want to scan from the default setting, press Start.

9. Scanning begins.

Scanned image is saved in computer’s My Documents > My Pictures > Dell folder.
You can use Twain driver to scan quickly in Dell Scan and Fax Manager program.
You can also scan by pressing Window’s Start > Control Panel > Dell Scan and Fax Manager >

Quick Scan.

Using Dell Scan and Fax Manager

If you have installed the printer driver, the Dell Scan and Fax Manager program is installed too. Start Dell Scan and
Fax Manager program to find out about this program information and the installed scan driver's condition. Through this
program, you can change scan settings and add or delete the folders where scanned documents are saved in your
computer.

The Dell Scan and Fax Manager program can only be used in the Windows.

1. From the Start menu, click Control Panel > Dell Scan and Fax Manager.

2. Select the appropriate machine from the Dell Scan and Fax Manager window.

3. Press Properties.

4.

The Set Scan Button tab allows you to change the saving destination and scan settings, add or delete application
program, and format files.

You can change the scanning machine by using the Change Port tab (Local or Network).

5. When setting is done, press OK.

Set Scan Button tab

Scan Destination

Available Destination List: Shows the list of applications currently linked to scanned images in the PC’s
registry. Select the program you want to use and click the right arrow and add to Front Panel Destination
List.

Front Panel Destination List: Shows the list of applications to open scanned image.
Add Application: Allows you to add application you want to use to Available Destination List,
Remove Application: Allows you to remove an item added by the user in the Available Destination List.
File Format: Allows you to select the form of scanned data to be saved. You can choose among BMP, JPEG,

PDF, and TIFF.

Scan Property

Computer ID: Shows the ID of your computer.
Save Location: Allows you to choose the location of the default saving folder.
Resolution: Allows you to choose the scan resolution.
Scan Color: Allows you to choose the scan color.
Scan Size: Allows you to choose the scan size.
ADF Duplex: Automatically scans both sides. If your model does not support this option, it will be grayed out.
Show Preview: Checking this box allows you to preview applied scan options. You can modify the options

before scanning.

Default: Allows you to go back to default options.

Change Port tab

Local Scanner

Select when your machine is connected via USB or LPT port.

Network Scanner

Select when your machine is connected via network port.

Auto detection on the network: Automatically detects your machine.
IP address: Enter in your machine’s IP address to detect your machine.

Scanning with TWAIN-enabled software

If you want to scan documents using other software, you will need to use TWAIN-compliant software, such as Adobe
Photoshop.

Follow the steps below to scan with TWAIN-compliant software:

1. Make sure that the machine is connected to your computer and powered on.

2. Load originals face up into the document feeder, or place a single original face down on the scanner glass.

(See Loading originals

).

3. Open an application, such as Adobe Photoshop.

4. Open the TWAIN window and set the scan options.

5. Scan and save your scanned image.

Scanning using the WIA driver

Your machine also supports the Windows Image Acquisition (WIA) driver for scanning images. WIA is one of the
standard components provided by Microsoft Windows XP and works with digital cameras and scanners. Unlike the
TWAIN driver, the WIA driver allows you to scan and easily adjust images without using additional software.

The WIA driver works only on Windows XP/Vista with a USB port.

Windows XP

1. Make sure that the machine is connected to your computer and powered on.

2.

Load originals face up into the document feeder, or place a single original face down on the scanner glass.

(See Loading originals

3. From the Start menu, select Control Panel, > Scanners and Cameras.

).

4. Double click your scanner driver icon. The Scanner and Camera wizard appears.

5. Click Next.

6. Set the option in Choose scanning preferences window and click Preview to see how your options affect the

picture.

7. Click Next.

8. Enter a picture name, and select a file format and destination to save the picture.

9. Your picture has been successfully copied to your computer. Choose one of the options on screen.

10. Click Next.

11. Click Finish.

Windows Vista

1. Make sure that the machine is connected to your computer and powered on.

2. Load originals face up into the document feeder, or place a single original face down on the scanner glass.

(See Loading originals

3. From the Start menu select Control Panel > Hardware and Sound > Scanners and Cameras.

4. Double click Scan a document or picture. Windows Fax and Scan application appears.

You can click on View scanners and cameras to view scanners,
If there is no Scan a document or picture, open the MS paint program and from the File click From

Scanner or Camera...

5. Click New Scan. Scan driver appears.

6. Choose your scanning preferences and click Preview to see your preferences affect the picture.

7. Click Scan.

).

If you want to cancel the scan job, press the Cancel button on the Scanner and Camera wizard.

Windows 7

1. Make sure that the machine is connected to your computer and powered on.

2. Load originals face up into the document feeder, or place a single original face down on the scanner glass

(See Loading originals

).

3. From the Start menu select Control Panel > Hardware and Sound > Devices and Printers.

4. Click right button of mouse on device driver icon in Printers and Faxes > Start Scan. New Scan application

appears.

5. Choose your scanning preferences and click Preview to see your preferences affect the picture.

6. Click Scan.

Macintosh scanning

Scanning with Image Capture

You can scan documents using Image Capture program. Macintosh OS offers Image Capture program.

1. Make sure that your machine and computer are turned on and properly connected to each other.

2. Load originals face up into the document feeder, or place a single original face down on the scanner glass.

(See Loading originals

3. Start Applications and click Image Capture.

If No Image Capture device connected message appears, disconnect the USB cable and reconnect it. If
the problem continues, refer to the Image Capture’s help.

4. Set the scan options on this program.

5. Scan and save your scanned image.

).

For more information about using Image Capture, refer to the Image Capture’s help.
Scan process differ according to TWAIN-compliant software. Please refer to the user’s guide of the software.
When scanning does not operate, update Mac OS to the latest version. Scanning operates properly in Mac

OS 10.4.7 or higher.
Use TWAIN-compliant softwares to apply more scan options.

You can also scan using TWAIN-compliant softwares, such as Adobe Photoshop.
Scanning using network can be performed via only TWAIN UI.

Scanning with Twain-Enabled softwore

If you want to scan documents using other software, you will need to use TWAIN-compliant software, such as Adobe
Photoshop. Follow the steps below to scan with TWAIN-compliant software:

1. Make sure that your machine and computer are turned on and properly connected to each other.

2. Load originals face up into the document feeder, or place a single original face down on the scanner glass.

(See Loading originals

).

3. Open an application, such as Adobe Photoshop.

4. Open the TWAIN window and set the scan options.

5. Scan and save your scanned image.

For scanning with network:

If a warning message appears, click Change Port.. to select port.
If TWAIN UI appears, from the Preference tab, click Change Port.. to select port.
You can change the scanning machine by using the Change Port.. (Local or Network).

Linux Scanning

You can scan a document using the Unified Driver Configurator window.

Scanning

1. Double-click the Unified Driver Configurator on your desktop.

2. Click the button to switch to Scanners configuration.

3. Select the scanner on the list.

If you use only one machine device and it is connected to the computer and turned on, your scanner appears on
the list and is automatically selected.

If you have two or more scanners connected to your computer, you can select any scanner to work at any time.
For example, while acquisition is in progress on the first scanner, you may select the second scanner, set the
device options and start the image acquisition simultaneously.

4.

Click Properties.

5. Load originals face up into the document feeder, or place a single original face down on the scanner glass.

(See Loading originals

).

6. From the Scanner Properties window, click Preview.

The document is scanned and the image preview appears in the Preview Pane.

7. Drag the pointer to set the image area to be scanned in the Preview Pane.

8. Change the scan options in the Image Quality and Scan Area sections.

Image Quality: This option allows you to select the color composition and the scan resolution for the
image.

Scan Area: This option allows you to select the page size. The Advanced button enables you to set the
page size manually.

If you want to use one of the preset scan option settings, select the option from the Job Type drop-down list
(See Adding Job Type Settings

Click Default to restore the default setting for the scan options.

).

9. When you have finished, click Scan to start scanning.

The status bar appears on the bottom left of the window to show you the progress of the scan. To cancel
scanning, click Cancel.

10. The scanned image appears.

If you want to edit the scanned image, use the toolbar (See Using the

Image Manager).

11. When you are finished, click Save on the toolbar.

12. Select the file directory where you want to save the image and enter the file name.

13. Click Save.

Adding Job Type Settings

You can save your scan option settings for later use.

To save a new Job Type setting:

1. Change the options from the Scanner Properties window.

2. Click Save As.

3. Enter the name for your setting.

4.

Click OK.
Your setting is added to the Saved Settings drop-down list.

To save a Job Type setting for the next scan job:

1. Select the setting you want to use from the Job Type drop-down list.

2. The next time you open the Scanner Properties window, the saved setting is automatically selected for the

scan job.

To delete a Job Type setting

1. Select the setting you want to delete from the Job Type drop-down list.

2. Click Delete.

The setting is deleted from the list.

Using the Image Manager

The Image Manager application provides you with menu commands and tools to edit your scanned image.

Use the following tools to edit the image:

Tools Name Function

Save Saves the image.

Undo Cancels your last action.

Redo Restores the action you canceled.

Scroll Allows you to scroll through the image.
Crop Crops the selected image area.

Zoom Out Zooms the image out.

Zoom In Zooms the image in.

Scale Allows you to scale the image size; you can enter the size manually, or set the rate to scale

proportionally, vertically, or horizontally.

Rotate Allows you to rotate the image; you can select the number of degrees from the drop-down

list.

Flip Allows you to flip the image vertically or horizontally.

Brightness Allows you to adjust the brightness or contrast of the image, or to invert the image.

Properties Shows the properties of the image.

For further details about the Image Manager application, refer to the on screen help.

Faxing

This chapter gives you information about using your machine as a fax machine.

This chapter includes:

Preparing to fax

Using a fax in your computer

Sending a fax in your machine

Receiving a fax in your machine

Adjusting the document settings

Forwarding a fax to another destination

Setting up address book

Printing sent fax report automatically

You cannot use this machine as a fax via the internet phone. For more information ask your internet service
provider.
We recommend using traditional analog phone services (PSTN: public switched telephone network) when
connecting telephone lines to use the Fax. If you use other Internet services (DSL, ISDN, VolP), you can improve
the connection quality by using the Micro -filter. The Micro-filter eliminates unnecessary noise signals and
improves connection quality or Internet quality. Since the DSL Micro-filter is not provided with the machine,
contact your Internet Service provider for use on DSL Micro-filter.

1. Line port

2. Micro filter

3. DSL modem / Telephone line

Supported optional devices and features may differ according to your model. Please check your model name.
(See Features by Model).

Preparing to fax

Before you send or receive a fax, you need to connect the supplied line cord to the wall jack. Refer to the Quick Install
Guide how to make a connection. The method of making a telephone connection is varies from one country to another.

Using a fax in your computer

You can receive a fax from your computer without going to the machine.

Receiving a fax

If you have installed the printer driver, the Dell Scan and Fax Manager program is also installed. Start Dell Scan and
Fax Manager program to find out about this program information and the installed driver's condition. Through this
program, you can change fax settings and add or delete the folders where faxed documents are saved in your
computer.

Dell Scan and Fax Manager program can only be used with the Windows systems. Check if the forwarding a fax
to PC is set to On:

1. Press Fax ( ) on the control panel.

2. Press Menu ( ) on the control panel.

3. Press the left/right arrow until Fax Feature appears and press OK.

4. Press the left/right arrow until Forward appears and press OK.

5. Press the left/right arrow until PC appears and press OK.

1.

Make sure that the machine is connected to your computer and powered on.

2. Open Dell Scan and Fax Manager.

From the Start menu, click Control Panel > Dell Scan and Fax Manager.

3. Select the appropriate machine from Dell Scan and Fax Manager and click Properties.

4. Move to the Set Fax Receiving tab and activate Enable Fax Receiving.

This feature can be used by only one user at a time because the fax may have confidential or private
information. If fax receiving is set to another user and you attempt to enable it, a pop-up window will
appear. Try again when fax receiving is not being used by another user. You can set the following options
through the Set Fax Receiving tab:

Enable Fax Receiving: You can select whether to use or not.
File Format: You can convert the received faxes to PDF or TIFF.
Save Location: Selects location to save the converted faxes.
Prefix: Selects file or folder scheme as prefix.
Notify me when fax received: Shows popup window to notify receiving a fax.
Print received fax: After receiving the fax, set prints information for the received fax.

5. When setting is done, press OK.

Sending a fax in your machine

This part explains how to send a fax and the special methods of transmission.

When you place the originals, you can use either the document feeder or the scanner glass (See Loading

originals). If the originals are placed on both the document feeder and the scanner glass, the machine will read

the originals on the document feeder first, which has higher priority in scanning.

Setting the fax header

In some countries, you are required by law to indicate your fax number on any fax you send.

1. Press Menu ( ) on the control panel.

2. Press the left/right arrow until System Setup appears and press OK.

3. Press the left/right arrow until Machine Setup appears and press OK.

4. Press the left/right arrow until Machine ID appears and press OK.

5. Enter your name or the company name using the number keypad. You can enter alphanumeric characters using

the number keypad, and include special symbols by pressing the 1 button. For details on how to enter
alphanumeric characters, see Entering characters using the number keypad

.

6. Press OK to save the ID.

7. Press the left/right arrow until Machine Fax No. appears and press OK.

8. Enter your fax number using the number keypad and press OK.

9. Press Stop/Clear ( ) to return to ready mode.

Sending a fax

1. Press Fax ( ) on the control panel.

2. Load originals face up into the document feeder, or place a single original face down on the scanner glass.

(See On the scanner glass

3. Adjust the resolution and the darkness to suit your fax needs (See Adjusting the document settings).

4. Enter the receiving fax machine’s number.

You can use speed dial numbers, or group dial numbers. For details about storing and searching for a number,
see Setting up address book

5. Press Start ( ) on the control panel. The machine starts to scan and send a fax to destinations.

or In the document feeder).

.

When you want to cancel a fax job, press Stop/Clear ( ) before the machine start transmission.

If you used the scanner glass, the machine shows the message asking to place another page.

Sending a fax manually

This method is sending a fax using On Hook Dial on the control panel.

1. Press Fax ( ) on the control panel.

2. Load originals face up into the document feeder, or place a single original face down on the scanner glass.

3. Adjust the resolution and the darkness to suit your fax needs (See Adjusting the document settings).

4.

Press On Hook Dial ( ) on the control panel or lift the handset.

5. Enter a fax number using the number keypad on the control panel.

6. Press Start when you hear a high-pitched fax signal from the remote fax machine.

When you want to cancel a fax job, press Stop/Clear ( ) at any time while sending.

Confirming a transmission

When the last page of your original has been sent successfully, the machine beeps and returns to ready mode.
When something goes wrong while sending your fax, an error message appears on the display. For a list of error

messages and their meanings, see Understanding display messages

Stop/Clear (

You can set your machine to print a confirmation report automatically each time sending a fax is completed. For
further details, see Printing sent fax report automatically

) to clear the message and try to send the fax again.

.

. If you receive an error message, press

Automatic redialing

When the number you have dialed is busy or there is no answer when you send a fax, the machine automatically
redials the number every three minutes, up to seven times according to the factory default settings.

When the display shows Retry Redial?, press OK to redial the number without waiting. To cancel the automatic
redialing, press Stop/Clear (

To change the time interval between redials and the number of redial attempts (See Changing the fax setup

options).

).

Redialing the last number

To redial the number you called last:

1. Press Redial/Pause ( ) on the control panel.

2. When an original is loaded in the document feeder, the machine automatically begins to send.

If an original is placed on the scanner glass, select Yes to add another page. Load another original and press OK.
When you have finished, select No at the Another Page? prompt.

Sending a fax to multiple destinations

You can use the Multiple Send feature, which allows you to send a fax to multiple locations. Originals are
automatically stored in memory and sent to a remote station. After transmission, the originals are automatically
erased from memory. You cannot send a color fax using this feature.

1. Press Fax ( ) on the control panel.

2. Load originals face up into the document feeder, or place a single original face down on the scanner glass.

3. Adjust the resolution and the darkness to suit your fax needs (See Adjusting the document settings).

4. Press Menu ( ) on the control panel.

5. Press the left/right arrow until Fax Feature appears and press OK.

6. Press the left/right arrow until Multi Send appears and press OK.

7. Enter the number of the first receiving fax machine and press OK.

You can press speed dial numbers or select group dial number using Address book button. For details, see

Setting up address book

8. Enter the second fax number and press OK.

The display asks you to enter another fax number to send the document.

9. To enter more fax numbers, press OK when Yes appears and repeat steps 7 and 8. You can add up to 10

destinations.

10. Press OK to start storing the scanned original data into memory.

.

Once you entered a group dial number, you cannot enter another group dial numbers anymore.

11. When you have finished entering fax numbers, press the left/right arrow to select No at the Another No.?

prompt and press OK.

12. If an original is placed on the scanner glass, select Yes to add another pages. Load another original and press

OK.

When you have finished, select No at the Another Page? prompt.
The machine begins sending the fax to the numbers you entered in the order in which you entered them.

Delaying a fax transmission

You can set your machine to send a fax at a later time when you will not be present. You cannot send a color fax
using this feature.

1. Press Fax ( ) on the control panel.

2. Load originals face up into the document feeder, or place a single original face down on the scanner glass.

3. Adjust the resolution and the darkness to suit your fax needs (See Adjusting the document settings).

4. Press Menu ( ) on the control panel.

5. Press the left/right arrow until Fax Feature appears and press OK.

6. Press the left/right arrow until Delay Send appears and press OK.

7. Enter the number of the receiving fax machine and press OK.

You can press speed dial numbers or select group dial number using Address book button. For details, see

Setting up address book

.

8. The display asks you to enter another fax number to send the document.

9. To enter more fax numbers, press OK when Yes appears and repeat steps 7. You can add up to 10 destinations.

Once you entered a group dial number, you cannot enter another group dial numbers anymore.

10. When you have finished entering fax numbers, press the left/right arrow to select No at the Another No.?

prompt and press OK.

11. Enter the job name you want and press OK.

For details on how to enter alphanumeric characters, see Entering characters using the number keypad
If you do not want to assign a name, skip this step.

.

12. Enter the time using the number keypad and press OK.

If you set a time earlier than the current time, the fax will be sent at that time on the following day.

The original is scanned into memory before transmission.

13. If an original is placed on the scanner glass, select Yes to add another pages. Load another original and press

OK.

When you have finished, select No at the Another Page? prompt.
The machine returns to ready mode. The display reminds you that you are in ready mode and that a delayed fax

is set.

Adding documents to a reserved delay fax job

You can add additional documents to the delayed fax job which is saved in memory.

1. Load the originals to be added and adjust document settings.

2. Press Menu ( )on the control panel.

3. Press the left/right arrow until Fax Feature appears and press OK.

4. Press the left/right arrow until Add pages appears and press OK.

5. Press the left/right arrow until the fax job you want appears and press OK.

When you have finished, select No at the Another Page? prompt. The machine scans the original into
memory.

6. Press Stop/Clear ( ) to return to ready mode.

Canceling a reserved delay fax job

You can cancel the delayed fax job which is saved in memory.

1. Press Menu ( ) on the control panel.

2. Press the left/right arrow until Fax Feature appears and press OK.

3. Press the left/right arrow until Cancel Job appears and press OK.

4. Press the left/right arrow until the fax job you want appears and press OK.

5. Press OK when Yes appears.

The selected fax is deleted from memory.

6. Press Stop/Clear ( ) to return to ready mode.

Sending a priority fax

This function is used when a high priority fax need to be sent ahead of reserved operations. The original is scanned
into memory and immediately transmitted when the current operation is finished. In addition, priority transmission
will interrupt a sending to multiple destinations between stations (example, when the transmission to station A ends,
before transmission to station B begins) or between redial attempts.

1. Press Fax ( ) on the control panel.

2. Load originals face up into the document feeder, or place a single original face down on the scanner glass.

3. Adjust the resolution and the darkness to suit your fax needs (See Adjusting the document settings).

4. Press Menu ( )on the control panel.

5.

Press the left/right arrow until Fax Feature appears and press OK.

6. Press the left/right arrow until Priority Send appears and press OK.

7. Enter the number of the receiving fax machine and press OK.

You can press speed dial numbers or select group dial number using Address book button. For details, see

Setting up address book

.

8. Enter the job name you want and press OK.

The original is scanned into memory before transmission.

9. If an original is placed on the scanner glass, select Yes to add another pages. Load another original and press

OK.

When you have finished, select No at the Another Page? prompt.
The machine starts to scan and send a fax to destinations.

Receiving a fax in your machine

This part explains how to receive a fax, and the special receiving methods available.

Changing the receive modes

Your machine is preset to Fax mode at the factory. When you receive a fax, the machine answers the call on a
specified number of rings and automatically receives the fax. But if you want to change the Fax mode to another
mode, follow the steps below:

1. Press Fax ( ) on the control panel.

2. Press Menu ( ) on the control panel.

3. Press the left/right arrow until Fax Setup appears and press OK.

4. Press the left/right arrow until Receiving appears and press OK.

5. Press the left/right arrow until Receive Mode appears and press OK.

6. Press the left/right arrow until the fax reception mode you want appears.

Fax: Answers an incoming fax call and immediately goes into the fax reception mode.
Tel: Receives a fax by pressing On Hook Dial and then Start. If your machine has a handset, you can

receive a fax by picking up the handset.
Ans/Fax: Is for when an answering machine attached to your machine. Your machine answers an incoming

call, and the caller can leave a message on the answering machine. If the fax machine senses a fax tone on
the line, the machine automatically switches to Fax mode to receive the fax.

DRPD: you can receive a call using the Distinctive Ring Pattern Detection (DRPD) feature. Distinctive Ring is
a telephone company service which enables an user to use a single telephone line to answer several
different telephone numbers. For further details, see Receiving faxes using DRPD mode

7. Press OK to save your selection.

.

8. Press Stop/Clear ( ) to return to ready mode.

To use the Ans/Fax mode, attach an answering machine to the EXT socket on the back of your
machine.
If you do not want other people to view your received documents, you can use secure receiving mode.
In this mode, all of the received faxes are stored in memory. For further details, see Receiving in secure

receiving mode.

Receiving manually in Tel mode

You can receive a fax call by pressing On Hook Dial and then pressing Start when you hear a fax tone from the
remote machine. The machine begins receiving a fax. If your machine has a handset, you can answer calls using the
handset.

To change the number of rings, see Changing the fax setup options

.

Receiving automatically in Answering Machine/Fax mode

To use this mode, you must attach an answering machine to the EXT socket on the back of your machine (See Rear

view).

If the caller leaves a message, the answering machine stores the message as it would normally. If your machine
detects a fax tone on the line, it automatically starts to receive the fax.

If you have set your machine to this mode and your answering machine is switched off, or no answering
machine is connected to EXT socket, your machine automatically goes into Fax mode after a predefined
number of rings.
If your answering machine has a user-selectable ring counter, set the machine to answer incoming calls
within 1 ring.

If you are in Tel mode when the answering machine is connected to your machine, you must switch off the
answering machine. otherwise, the outgoing message from the answering machine will interrupt your phone
conversation.

Receiving faxes manually using an extension telephone

This feature works best when you are using an extension telephone connected to the EXT socket on the back of your
machine. You can receive a fax from someone you are talking to on the extension telephone, without going to the
fax machine.

When you receive a call on the extension phone and hear fax tones, press the keys *9* on the extension phone.
The machine receives the fax.

Press the buttons slowly in sequence. If you still hear the fax tone from the remote machine, try pressing *9* once
again.

*9* is the remote receive code preset at the factory. The first and the last asterisks are fixed, but you can change
the middle number to whatever you wish. For details about changing the code, see Changing the fax setup options

Receiving faxes using DRPD mode

Distinctive Ring is a telephone company service which enables an user to use a single telephone line to answer
several different telephone numbers. The particular number someone uses to call you is identified by different
ringing patterns, which consist of various combinations of long and short ringing sounds. This feature is often used
by answering services who answer telephones for many different clients and need to know which number someone is
calling in on to properly answer the phone.

Using the Distinctive Ring Pattern Detection (DRPD) feature, your fax machine can learn the ring pattern you
designate to be answered. Unless you change it, this ringing pattern will continue to be recognized and answered as
a fax call, and all other ringing patterns will be forwarded to the extension telephone or answering machine plugged
into the EXT socket. You can easily suspend or change DRPD at any time.

Before using the DRPD option, Distinctive Ring service must be installed on your telephone line by the telephone
company. To set up DRPD, you will need another telephone line at your location, or someone available to dial your
fax number from outside.

To set up the DRPD mode:

1. Press Fax ( ) on the control panel.

2. Press Menu ( ) on the control panel.

3. Press the left/right arrow until Fax Setup appears and press OK.

4. Press the left/right arrow until Receiving appears and press OK.

5. Press the left/right arrow until Receive Mode appears and press OK.

6. Press the left/right arrow until DRPD appears and press OK.

Waiting Ring appears on the display.

7. Call your fax number from another telephone. It is not necessary to place the call from a fax machine.

8. When your machine begins to ring, do not answer the call. The machine requires several rings to learn the

pattern.
When the machine completes learning, the display shows Completed DRPD Setup. If the DRPD setup fails,

Error DRPD Ring appears.
Press OK when DRPD appears and start over from step 6.

DRPD must be set up again if you re-assign your fax number, or connect the machine to another
telephone line.
After DRPD has been set up, call your fax number again to verify that the machine answers with a fax
tone. Then have a call placed to a different number assigned to that same line to be sure the call is
forwarded to the extension telephone or answering machine plugged into the EXT socket.

Receiving in secure receiving mode

You may need to prevent your received faxes from being accessed by unauthorized people. You can turn on secure
receiving mode to restrict printing of received faxes when the machine is unattended. In secure receiving mode, all
incoming faxes go into memory. When the mode is deactivated, any stored faxes are printed.

Activating secure receiving mode

1. Press Fax ( ) on the control panel.

2. Press Menu ( ) on the control panel.

3. Press the left/right arrow until Fax Feature appears and press OK.

4. Press the left/right arrow until Secure Receive appears and press OK.

5. Press the left/right arrow until On appears and press OK.

6. Enter a four-digit password you want to use and press OK.

You can activate secure receiving mode without setting a password, but cannot protect your faxes.

7. Re-enter the password to confirm it and press OK.

8. Press Stop/Clear ( ) to return to ready mode.

When a fax is received in secure receiving mode, your machine stores it in memory and shows Secure Receive to
let you know that there is a fax received.

Printing received faxes

1. Access the Secure Receive menu by following steps 1 through 4 in “Activating secure receiving mode.”

2. Press the left/right arrow until Print appears and press OK.

3. Enter the four-digit password and press OK.

The machine prints all of the faxes stored in memory.

Deactivating secure receiving mode

1. Access the Secure Receive menu by following steps 1 through 4 in “Activating secure receiving mode.”

2. Press the left/right arrow until Off appears and press OK.

3. Enter the four-digit password and press OK.

The mode is deactivated and the machine prints all faxes stored in memory.

4. Press Stop/Clear ( ) to return to ready mode.

Receiving faxes in memory

Since your machine is a multi-tasking device, it can receive faxes while you are making copies or printing. If you
receive a fax while you are copying or printing, your machine stores incoming faxes in its memory. Then, as soon as
you finish copying or printing, the machine automatically prints the fax.

Adjusting the document settings

Before starting a fax, change the following settings according to your original’s status to get the best quality.

Resolution

The default document settings produces good results when using typical text-based originals. However, if you send
originals that are of poor quality, or contain photographs, you can adjust the resolution to produce a higher quality
fax.

1. Press Fax ( ) on the control panel.

2. Press Menu ( ) on the control panel.

3. Press the left/right arrow until Fax Feature appears and press OK.

4. Press the left/right arrow until Resolution appears and press OK.

5. Press the left/right arrow until the option you want appears and press OK.

6. Press Stop/Clear ( ) to return to ready mode.

Recommended resolution settings for different original document types are described in the table below:

mode recommended for:

Standard Originals with normal sized characters.

Fine
Super

Fine

Photo
Fax

Color
Fax

Originals containing small characters or thin lines or originals printed using a dot-matrix printer.
Originals containing extremely fine detail. Super Fine mode is enabled only if the machine with which

you are communicating also supports the Super Fine resolution.

For memory transmission, Super Fine mode is not available. The resolution setting is
automatically changed to Fine
When your machine is set to Super Fine resolution and the fax machine with which you are
communicating does not support Super Fine resolution, the machine transmits using the
highest resolution mode supported by the other fax machine.

Originals containing shades of gray or photographs.

Originals with colors. Sending a color fax is enabled only if the machine with which you are
communicating supports color fax reception and you send the fax manually. In this mode, memory
transmission is not available.

The resolution setting is applied to the current fax job. To change the default setting, see Change Default.

Darkness

You can select the degree of darkness of the original document.

1. Press Fax ( ) on the control panel.

2. Press Menu ( ) on the control panel.

3. Press the left/right arrow until Fax Feature appears and press OK.

4. Press the left/right arrow until Darkness appears and press OK.

5. Press the left/right arrow until the option you want appears and press OK.

6. Press Stop/Clear ( ) to return to ready mode.

The darkness setting is applied to the current fax job. To change the default setting, see Change Default.

Forwarding a fax to another destination

You can set the machine to forward the received or sent fax to other destination by a fax. If you are out of office but
have to receive the fax, this feature may be useful.

Forwarding a sent fax to another destination

You can set the machine to forward every fax you sent to another destination.

1. Press Fax ( ) on the control panel.

2. Press Menu ( ) on the control panel.

3. Press the left/right arrow until Fax Feature appears and press OK.

4. Press the left/right arrow until Forward appears and press OK.

5. Press the left/right arrow until Fax appears and press OK.

6. Press the left/right arrow until Send Forward appears and press OK.

7. Press the left/right arrow until On appears and press OK.

8. Enter the number of the fax machine to which faxes are to be sent and press OK.

9. Press Stop/Clear ( ) to return to ready mode.

Subsequent sent faxes will be forwarded to the specified fax machine.

Forwarding a received fax to another destination

With this feature, you can forward every fax you received to another destination. When the machine receives a fax,
a fax is stored in the memory then, the machine sends it to the destination you have set.

1. Press Fax ( ) on the control panel.

2. Press Menu ( ) on the control panel.

3. Press the left/right arrow until Fax Feature appears and press OK.

4. Press the left/right arrow until Forward appears and press OK.

5. Press the left/right arrow until Fax appears and press OK.

6. Press the left/right arrow until Rcv. Forward appears and press OK.

7. Press the left/right arrow until Forward appears and press OK.

To set the machine to print out a fax when fax forwarding has been completed, select Forward & Print.

8. Enter the number of the fax machine to which faxes are to be sent and press OK.

9. Enter the starting time using left/right arrow or numeric keypad and press OK.

10. Enter the ending time using left/right arrow or numeric keypad and press OK.

11. Press Stop/Clear ( ) to return to ready mode.

Subsequent received faxes will be forwarded to the specified fax machine.

Setting up address book

You can set up Address Book with the fax numbers you use most frequently. Your machine provides you with the
following features for setting up Address Book:

Before beginning to store fax numbers, make sure that your machine is in Fax mode.

Speed dial numbers

You can store up to 200 frequently-used fax numbers in speed dial numbers.

Registering a speed dial number

1. Press Fax ( ) on the control panel.

2. Press Address Book ( ) on the control panel.

3. Press the left/right arrow until New & Edit appears and press OK.

4. Press the left/right arrow until Speed Dial appears and press OK.

5. Enter a speed dial number between 0 and 199 and press OK.

If an entry is already stored in the number you choose, the display shows the message to allow you to change
it. To start over with another speed dial number, press Back.

6. Enter the name you want and press OK.

For details on how to enter alphanumeric characters (See Entering characters using the number keypad

7. Enter the fax number you want and press OK.

8. Press Stop/Clear ( ) to return to ready mode.

Editing speed dial numbers

1. Press Fax ( ) on the control panel.

2. Press Address Book ( ) on the control panel.

3. Press the left/right arrow until New & Edit appears and press OK.

4. Press the left/right arrow until Speed Dial appears and press OK.

5. Enter the speed dial number you want to edit and press OK.

6. Change the name and press OK.

7. Change the fax number and press OK.

).

8. Press Stop/Clear ( ) to return to ready mode.

Using speed dial numbers

When you are prompted to enter a destination number while sending a fax, enter the speed dial number at which
you stored the number you want.

For a one -digit (0 -9) speed dial number, press and hold the corresponding digit button on the number
keypad.

For a two- or three-digit speed dial number, press the first digit button(s) and then hold down the last digit
button.

You can also search through memory for an entry by pressing Address Book (See Searching Address Book for an

entry).

Group dial numbers

If you frequently send the same document to several destinations, you can group these destinations and set them
under a group dial number. You can then use a group dial number to send a document to all of the destinations
within the group. You can set up to 100 (0 through 99) group dial numbers using the destination’s existing speed
dial numbers.

Registering a group dial number

1. Press Fax ( ) on the control panel.

2. Press Address Book ( ) on the control panel.

3. Press the left/right arrow until New & Edit appears and press OK.

4. Press the left/right arrow until Group Dial appears and press OK.

5. Enter a group dial number between 0 and 99 and press OK.

If an entry is already stored in the number you choose, the display shows the message to allow you to change
it.

6. Enter the name you want and press OK.

For details on how to enter alphanumeric characters (See Entering characters using the number keypad

7. Enter the first few letters of the speed dial’s name you want.

8. Press the left/right arrow until the name and number you want appears and press OK.

9. Press OK when Yes appears at the Another No.? prompt.

Repeat step 7 to include other speed dial numbers into the group.

10. When you have finished, press the left/right arrow to select No at the Another No.? prompt and press OK.

).

11. Press Stop/Clear ( ) to return to ready mode.

Editing a group dial number

1. Press Fax ( ) on the control panel.

2. Press Address Book ( ) on the control panel.

3. Press the left/right arrow until New & Edit appears and press OK.

4. Press the left/right arrow until Group Dial appears and press OK.

5. Enter the group dial number you want to edit and press OK.

6. Enter the name you want to edit and press OK.

7. Enter the first few letters of the speed dial’s name you want to add or delete.

8. Press the left/right arrow until the name and number you want appears and press OK.

If you entered a new speed dial number, Add? appears.
If you enter a speed dial number stored in the group, Delete? appears.

9. Press OK to add or delete the number.

10. Press OK when Yes appears to add or delete more numbers and repeat steps 7 and 8.

11. When you have finished, press the left/right arrow to select No at the Another No.? and press OK.

12. Press Stop/Clear ( ) to return to ready mode.

Using group dial numbers

To use a group dial entry, you need to search for and select it from memory.
When you are prompted to enter a fax number while sending a fax, press Address Book. See below.

Searching Address Book for an entry

There are two ways to search for a number in memory. You can either scan from A to Z sequentially, or you can
search by entering the first letters of the name associated with the number.

Searching sequentially through the memory

1. Press Fax ( ) on the control panel.

2. Press Address Book ( ) on the control panel.

3. Press the left/right arrow until Search & Dial appears and press OK.

4. Press the left/right arrow until Group Dial appears and press OK.

5. Press the left/right arrow until All appears and press OK.

6. Press the left/right arrow until the name and number you want appears. You can search upwards or

downwards through the entire memory in alphabetical order.

Searching sequentially through the memory

1. Press Fax ( ) on the control panel.

2. Press Address Book ( ) on the control panel.

3. Press the left/right arrow until Search & Dial appears and press OK.

4. Press the left/right arrow until Group Dial appears and press OK.

5. Press the left/right arrow until ID appears and press OK.

6. Enter the first few letters of the name you want.

7. Press the left/right arrow until the group dial’s name and number you want appears.

Deleting a Address Book for entry

1. Press Fax ( ) on the control panel.

2. Press Address Book ( ) on the control panel.

3. Press the left/right arrow until Delete appears and press OK.

4. Press the left/right arrow until the deleting option you want appears and press OK.

5. Press the left/right arrow until the searching method you want appears and press OK.

Select Search All to search for an entry by scanning through all entries in Address Book.
Select Search ID to search for an entry by the first few letters of the name.

6. Press the left/right arrow until the name you want appears and press OK.

Or, enter the first letters. Press the left/right arrow until the name you want appears and press OK.

7. Press OK when Yes appears to confirm the deletion.

8. Press Stop/Clear ( ) to return to ready mode.

Printing Address Book

You can check your Address Book settings by printing a list.

1. Press Fax ( ) on the control panel.

2. Press Address Book ( ) on the control panel.

3. Press the left/right arrow until Print appears and press OK.

The machine begins printing.

Printing sent fax report automatically

You can set the machine to print a report with detailed information about the previous 50 communication operations,
including time and dates.

1. Press Fax ( ) on the control panel.

2. Press Menu ( ) on the control panel.

3. Press the left/right arrow until Fax Setup appears and press OK.

4. Press the left/right arrow until Auto Report appears and press OK.

5. Press the left/right arrow until On appears and press OK.

6. Press Stop/Clear ( ) to return to ready mode.

Machine status and advanced feature

This chapter explains how to browse the current status of your machine, and the method of setting for the advanced
machine setup. Read this chapter carefully in order to use your machine's diverse features.

This chapter includes:

Fax setup

Copy setup

Printing a report

Clearing memory

Network

Menu overview

Fax setup

Changing the fax setup options

Your machine provides you with various user-selectable options for setting up the fax system. You can change the
default settings for your preferences and needs.

To change the fax setup options:

1. Press Fax ( ) on the control panel.

2. Press Menu ( ) on the control panel.

3. Press the left/right arrow until Fax Setup appears and press OK.

4. Press the left/right arrow until the fax setup item you want appears and press OK.

5. Press the left/right arrow until the option you want appears and press OK.

6. Press the left/right arrow until the desired status appears or enter the value for the option you have selected, and

press OK.

7. If necessary, repeat steps 4 through 6.

8. Press Stop/Clear ( ) to return to ready mode.

Sending

Option Description

Redial
Times

Redial
Term

Prefix
Dial

ECM
Mode

Send
Report

Image
TCR

Dial

You can specify the number of redial attempts. If you enter 0, the machine will not redial.

Your machine can automatically redial a remote fax machine if it was busy. You can set an interval
between attempts.

You can set a prefix of up to five digits. This number dials before any automatic dial number is started. It
is useful for accessing a PABX exchange.

This mode helps with poor line quality and makes sure any faxes you send are sent smoothly to any other
ECM-equipped fax machine. Sending a fax using ECM may take more time.

You can set your machine to print a confirmation report showing whether a transmission was successful,
how many pages were sent, and more. The available options are On, Off, and On-Error, which prints
only when a transmission is not successful.

This function allows users to know what fax messages have been sent by showing sent messages in the
transmission report.

The first page of the message is turned into an image file than is printed on the transmission report so the
users can see what messages have been sent.

However, you can not use this function when sending fax without saving the data in the memory.

This setting may not be available depending on your country. If you cannot reach this option, your

Mode

machine does not support this feature.
You can set the dial mode for your machine to either tone dialling or pulse dialling. If you have a public

telephone system or a private branch exchange (PBX) system, you may need to select Pulse. Contact
your local telephone company if you are not sure which dial mode to use.

If you select Pulse, some phone system features might not be available. It can also take longer to dial a
fax or phone number.

Receiving

Option Description

Receive
Mode

Ring To
Answer

Stamp
RCV
Name

RCV
Start
Code

Auto
Reduction

Discard
Size

Junk Fax
Setup

DRPD
Mode

You can select the default fax receiving mode. For details on receiving faxes in each mode, see

Changing the receive modes.

You can specify the number of times the machine rings before answering an incoming call.

This option allows the machine to automatically print the page number, and the date and time of
reception at the bottom of each page of a received fax.

This code allows you to initiate fax reception from an extension phone plugged into the EXT socket on
the back of the machine. If you pick up the extension phone and hear fax tones, enter the code. It is
preset to *9* at the factory.

When receiving a fax containing pages as long as or longer than the paper loaded in the paper tray,
the machine can reduce the size of the original to fit the size of the paper loaded in the machine.

Turn on this feature if you want to automatically reduce an incoming page.
With this feature set to Off, the machine cannot reduce the original to fit onto one page. The original

will be divided and printed in actual size on two or more pages.

When receiving a fax containing pages as long as or longer than the paper in your machine, you can
set the machine to discard a specific length from the end of the received fax. The machine will print
the received fax on one or more sheets of paper, minus the data that would have been on the specified
discard segment.

When the received fax contains pages larger than the paper in your machine, and Auto Reduction
has been turned on, the machine will reduce the fax to fit on the existing paper, and nothing will be
discarded.

This setting may not be available depending on your country. Using this feature, the system will not
accept faxes sent from remote stations whose numbers are stored in the memory as junk fax numbers.
This feature is useful for blocking any unwanted faxes.

When you turn on this feature, you can access the following options to set junk fax numbers.

Add: Allows you to set up to 10 fax numbers.
Delete: Allows you to delete the desired junk fax number. If you select Delete All, Allows you to

delete all junk fax numbers.

This mode enables a user to use a single telephone line to answer several different telephone
numbers. In this menu, you can set the machine to recognize which ring patterns to answer. For
details about this feature, see Receiving faxes using DRPD mode

.

Change Default

Option Description

Resolution Changing the resolution setting affects the appearance of the received document.

Standard: Originals with normal sized characters.
Fine: Originals containing small characters or thin lines or originals printed using a dot-matrix

printer.
Super Fine: Originals containing extremely fine detail. Super Fine mode is enabled only if the

machine with which you are communicating also supports the Super Fine resolution.

For memory transmission, Super Fine mode is not available. The resolution setting is
automatically changed to Fine.
When your machine is set to Super Fine resolution and the fax machine with which you
are communicating does not support Super Fine resolution, the machine transmits using
the highest resolution mode supported by the other fax machine.

Photo Fax: Originals containing shades of gray or photographs.
Color Fax: Originals with colors. Sending a color fax is enabled only if the machine with which you

are communicating supports color fax reception and you send the fax manually. In this mode,

memory transmission is not available.

Darkness

You can select the default contrast mode to fax your originals lighter or darker.

Auto Report

You can set the machine to print a report with detailed information about the previous 50 communication
operations, including time and dates.

For further details, see Printing sent fax report automatically.

Copy setup

Changing the copy setup options

For copy output, you can set up several options in advance.

1. Press Copy ( ) on the control panel.

2. Press Menu ( ) on the control panel.

3. Press the left/right arrow until Copy Setup appears and press OK.

4. Press the left/right arrow until the copy setup item you want appears and press OK.

5. Press the left/right arrow until the setup option you want appears and press OK.

6. Press the left/right arrow until the setting you want appears and press OK.

7. Repeat steps 4 through 6, as needed.

8. Press Stop/Clear ( ) to return to ready mode.

Change Default

Option Description

Copies You can enter the number of copies using the number keypad.

Copy Collation

Reduce/Enlarge
Darkness

Original Type

You can set the machine to sort the copy job.
For further details, see Deciding the form of copy output .

Reduces or enlarges the size of a copied image.

Adjusts the brightness level to make a copy that is easier to read, when the original contains
faint markings and dark images.

Improves the copy quality by selecting the document type for the current copy job.

Printing a report

You can print a report on the machine's configuration or font list, etc.

1. Press Menu ( ) on the control panel.

2. Press the left/right arrow until System Setup appears and press OK.

3. Press the left/right arrow until Report appears and press OK.

4. Press the left/right arrow until the report or list you want to print appears and press OK.

To print all reports and lists, select All Report.

5. Press OK when Yes appears to confirm printing.

The selected information prints out.

Option Description

Configuration
Phone Book

Send Report

Sent Report This report shows information on the faxes you have recently sent.

Fax RCV
Report

Schedule This list shows the documents currently stored for delayed faxes along with the starting time and

This list shows the status of the user-selectable options. You may print this list to confirm your
changes after changing settings.

This list shows all of the fax numbers currently stored in the machine’s memory.

This report shows the fax number, the number of pages, the elapsed time of the job, the
communication mode, and the communication results for a particular fax job.

You can set up your machine to automatically print a transmission confirmation report after each fax
job (See Sending

You can set the machine to automatically print this report every 50 communications (See Sending).

This report shows information on the faxes you have recently received.

).

Jobs type of each operation.
JunkFax

Report
Network

Info.

You can also print the machine's status information and browse status with Embedded Web Service. Open the
Web browser on your networked computer and type the IP address of your machine. When Embedded Web
Service opens, click Information > Print information.

This list shows the fax numbers specified as junk fax numbers. To add or delete numbers to or from
this list, access the Junk Fax Setup menu (See Receiving

This list shows information on your machine’s network connection and configuration.

).

Clearing memory

You can selectively clear information stored in your machine’s memory.

1. Press Menu ( ) on the control panel.

2. Press the left/right arrow until System Setup appears and press OK.

3. Press the left/right arrow until Clear Setting appears and press OK.

4. Press the left/right arrow until the item you want to clear appears and press OK.

5. Press OK when Yes appears to confirm clearing.

6. Repeat steps 4 through 5 to clear another item.

7. Press Stop/Clear ( ) to return to ready mode.

Some menus may not appear in the display depending on options or models. If so, it is not applicable to your
machine.

Option Description

All settings
Fax Setup
Copy Setup
Scan Setup

System Setup Restores all of the system options to the factory default.
Network Setup Restores all of the network options to the factory default.
Phone Book Clears all of the fax numbers entries stored in memory.
Sent Report Clears all records of sent faxes.
RCV Report Clears all records of received faxes.

Clears all of the data stored in memory and resets all of your settings to the factory default.

Restores all of the fax options to the factory default.

Restores all of the copy options to the factory default.

Restores all of the scan options to the factory default.

Network

You may set up the network with the machine's display screen. Before doing that, you must have the relevant
information concerning the type of network protocols and computer system you use. If you are not sure which setting
to use, contact your network administrator to configure this machine to the network.

1. Press Menu ( ) on the control panel.

2. Press the left/right arrow until Network appears and press OK.

3. Press the left/right arrow until the setup option you want appears and press OK.

4. Press the left/right arrow until the setting you want appears and press OK.

5. Repeat steps 3 through 4, as needed.

6. Press Stop/Clear ( ) to return to ready mode.

Option Description

TCP/IP
(IPv4)

TCP/IP
(IPv6)

Ethernet

Select appropriate protocol and configure parameters to use the network environment.

There are lots of parameters to be set; therefore, if you are not sure, leave as is, or consult the
network administrator.

Selects this option to use the network environment through IPv6 (See IPv6 Configuration

Configure the network transmission speed.

Speed
Clear

Reverts the network settings to the default values.

).

Setting

Network
Info

This list shows information on your machine’s network connection and configuration.

Menu overview

The control panel provides access to various menus to set up the machine or use the machine’s functions. These
menus can be accessed by pressing Menu (

Some menus may not appear in the display depending on options or models. If so, it is not applicable to your
machine.

Items Option

Fax Feature Darkness

Resolution
Multi Send
Delay Send
Priority Send
Forward
Secure Receive
Add Page
Cancel Job

Fax Setup Sending

Redial Times
Redial Term
Prefix Dial
ECM Mode
Send Report
Image TCR
Dial Mode

Receiving

Receive Mode
Ring To Answer
Stamp RCV Name
RCV Start Code
Auto Reduction
Discard Size
Junk Fax Setup
DRPD Mode

Change Default

Resolution
Darkness

Auto Report

Copy Feature Reduce/Enlarge

Darkness
Original Type
Layout
Adjust Bkgd.

Copy Setup Scan Size

Change Default

Copies
Copy Collation
Reduce/Enlarge
Darkness
Original Type

System Setup Machine Setup

Machine ID
Machine Fax No

).

Date & Time
Clock Mode
Language
Default Mode
Power Save
Timeout
Job Timeout
Altitude Adj.
Toner Save

Paper Setup

Paper Size
Paper Type
Paper Source

Sound/Volume

Key Sound
Alarm Sound
Speaker
Ringer

Report

All Report
Configuration
Phone Book
Send Report
Sent Report
Fax RCV Report
Schedule Jobs
JunkFax Report
Network Info.

Maintenance

CLR Empty Msg
Supplies Life
TonerLow Alert
Serial Number
Paper Stacking

Clear Setting

All Settings
Fax Setup
Copy Setup
Scan Setup
System Setup
Network Setup
Phone Book
Sent Report
RCV Report

Network TCP/IP (IPv4)

DHCP
BOOTP
Static

TCP/IP (IPv6)

IPv6 Activate

DHCPv6 Config
Ethernet Speed
Clear Setting
Network Info.

Maintenance

This chapter provides information for maintaining your machine and the toner cartridge.

This chapter includes:

Printing a machine report

Monitoring the supplies life

Using toner low alert

Finding the serial number

Cleaning the machine

Storing the Toner cartridge

Tips for moving & storing your machine

Printing a machine report

You can print the machine's information and job report.

1. PressMenu ( ) on the control panel.

2. Press the left/right arrow until System Setup appears and press OK.

3. Press the left/right arrow until Report appears and press OK.

4. Press the left/right arrow until the report or list you want to print appears and press OK.

To print and lists, select All Reports.

5. Press the left/right arrow until Yes appears at the Print? prompt and press OK.

You can use SyncThru™ Web Service to print the machine's configuration or browse the status. Open the web
browser in the networked computer and type the machine's IP address. When Embedded Web Service opens, click
Information > Print information.

Monitoring the supplies life

If you experience frequent paper jams or printing problems, check the number of pages the machine has printed.
Replace the corresponding parts, if necessary.

1. Press Menu ( ) on the control panel.

2. Press the left/right arrow until System Setup appears and press OK.

3. Press the left/right arrow until Maintenance appears and press OK.

4. Press the left/right arrow until Supplies Life appears and press OK.

5. Press the left/right arrow until the item you want appears and press OK.

Supplies Info: Prints the supply information page.
Total: Displays the total number of pages printed.
ADF Scan: Displays the number of pages scanned using the ADF.
Platen Scan: Displays the number of pages scanned using the scanner glass.

6. Press Stop/Clear ( ) to return to ready mode.

Using toner low alert

If the amount of toner in the cartridge is low, a message informing user to change the toner cartridge appears. You
can set the option for this message to appear or not.

In the control panel

1. Press Menu ( ) on the control panel.

2. Press the left/right arrow until System Setup appears and press OK.

3. Press the left/right arrow until Maintenance appears and press OK.

4. Press the left/right arrow until TonerLow Alert appears and press OK.

5.

Select the appropriate setting and then click OK.

6. Press Stop/Clear ( ) to return to ready mode.

In the computer

1. Ensure that you have installed the printer driver with the provided software CD.

2. You can launch Printer Settings Utility from the Start menu, select Programs or All Programs > Dell > Dell

Printers > your printer driver name > Printer Settings Utility.

3. Click Printer Setting.

4. Click Setting > Toner Low Alert. Select the appropriate setting and then click Apply.

Finding the serial number

When you call for service or register as a user on the Dell website, the machine’s serial number by taking the following
steps:

1. Press Menu ( ) on the control panel.

2. Press the left/right arrow until System Setup appears and press OK.

3. Press the left/right arrow until Maintenance appears and press OK.

4. Press the left/right arrow until Serial Number appears and press OK.

5. Check your machine’s serial number.

6. Press Stop/Clear ( ) to return to ready mode.

Cleaning the machine

If printing quality problems occur or if you use your machine in a dusty environment, you need to clean your machine
regularly to keep the best printing condition and use your machine longer.

Cleaning the cabinet of the machine with cleaning materials containing large amounts of alcohol, solvent, or
other strong substances can discolor or distort the cabinet.
If your machine or the surrounding area is contaminated with toner, use a cloth or tissue dampened with
water to clean it. If you use a vacuum cleaner, toner blows in the air and might be harmful.

Cleaning the outside

Clean the machine cabinet with a soft, lint-free cloth. Dampen the cloth slightly with water, but be careful not to let
any water drip onto or into the machine.

Cleaning the inside

During the printing process, paper, toner, and dust particles can accumulate inside the machine. This buildup can
cause print quality problems, such as toner specks or smearing. Cleaning the inside of the machine clears and
reduces these problems.

1. Turn the machine off and unplug the power cord. Wait for the machine to cool down.

2. Open the front door and pull the toner cartridge out. Set it on a clean flat surface

To prevent damage to the toner cartridge, do not expose it to light for more than a few minutes. Cover
it with a piece of paper, if necessary.
Do not touch the green surface underside of the toner cartridge. Use the handle on the cartridge to
avoid touching this area.

3. With a dry, lint-free cloth, wipe away any dust and spilt toner from the toner cartridge area.

While cleaning the inside of the machine, be careful not to damage the transfer roller or any other inside
parts. Do not use solvents such as benzene or thinner to clean. Printing quality problems can occur and
cause damage to the machine.

4. Locate the long strip of glass (LSU) inside the top of the cartridge compartment and gently clean the glass with a

swab.

5. Reinsert the toner cartridge and close the front door.

6. Plug in the power cord and turn the machine on.

Cleaning the scan unit

Keeping the scan unit clean helps ensure the best possible copies. We suggest that you clean the scan unit at the
start of each day and during the day, as needed.

1. Slightly dampen a soft, lint-free cloth or paper towel with water.

2. Open the scanner lid.

3. Wipe the surface of the scanner glass and the document feeder glass until it is clean and dry.

1. Scanner lid

2. Scanner glass

3. Document feeder glass

4. White bar

4. Wipe the underside of the scanner lid and white bar until it is clean and dry.

5. Close the scanner lid.

Storing the Toner cartridge

Toner cartridges are sensitive to light, temperature, and humidity. It is recommended that users follow the these
recommendations to ensure optimum performance, highest quality, and longest life from your new Dell toner cartridge.

Store this cartridge in the same environment as the printer it will be used in; this should be in controlled office
temperature and humidity conditions. The toner cartridge should remain in its original, unopened package until
installation – If original packaging is not available, cover the top opening of the cartridge with paper and store in a dark
cabinet.

Opening the cartridge package prior to use significantly shortens its useful shelf and operating life. Do not store on the
floor. If the toner cartridge is removed from the printer, always store the cartridge:

Inside the protective bag from the original package.

Store lying flat (not standing on end) with the same side facing up as if they were installed in the machine.

Do not store the toner in

Temperature greater than 40 °C (104 °F).

Humidity range less than 20% and not greater than 80%.

An environment with extreme changes in humidity or temperature.

Direct sunlight or room light.

Dusty places.

A car for a long period of time.

An environment where corrosive gases are present.

An environment with salty air.

Handling instructions

Do not touch the surface of the photosensitive drum in the cartridge.

Do not expose the cartridge to unnecessary vibrations or shock.

Never manually rotate the drum, especially in the reverse direction; this can cause internal damage and toner
spillage.

Use of non-Dell and refilled toner cartridge

Dell does not recommend or approve the use of non-Dell brand toner cartridges in your printer including generic,
store brand, refilled, or remanufactured toner cartridges.

Dell’s printer warranty does not cover damage to the machine caused by the use of a refilled, remanufactured,
or non-Dell brand toner cartridge.

Estimated cartridge life

Estimated cartridge life (the life of the toner cartridge yield) depends on the amount of toner that print jobs require.
The actual print-out number may vary depending on the print density of the pages you print on, operating
environment, printing interval, media type, and/or media size. For example, if you print a lot of graphics, the
consumption of the toner is high and you may need to change the cartridge more often.

Tips for moving & storing your machine

When moving the machine, do not tilt or turn it upside down. Otherwise, the insides of the machine may be
contaminated by toner, which can cause damage to the machine or bad print quality.

You requre at least two people to move the machine.

Management tools

Select Support.

This chapter introduces the different management tools provided.

This chapter includes:

Introducing useful management tools

Using Embedded Web Service

Using the Printer Status Monitor

Smarthru

Using the Linux Unified Driver Configurator

Introducing useful management tools

The programs below help you to use your machine conveniently.

Using Embedded Web Service.

Using the Printer Status Monitor.

Smarthru.

Using the Linux Unified Driver Configurator.

Using Embedded Web Service

Your Embedded Web Service window that appears in this user’s guide may differ depending on the machine in use.

If you have connected your machine to a network and set up TCP/IP network parameters correctly, you can manage
the machine via Embedded Web Service, an Embedded web server. Use Embedded Web Service to:

View the machine’s device information and check its current status.

Change TCP/IP parameters and set up other network parameters.

Change printer preference.

Set the email notifications advising of the machine’s status.

Get support for using the machine.

To access Embedded Web Service:

1. Access a web browser, such as Internet Explorer, from Windows.

Enter the machine IP address (http://xxx.xxx.xxx.xxx) in the address field and press the Enter key or click Go.

2. Your machine’s Embedded website opens.

Embedded Web Service overview

Information tab: This tab gives you general information about your machine. You can check things, such as the
machine’s IP address, remaining amount of toner, ethernet information, firmware version, and so on. You can
also print reports such as an error report and so on.

Machine Settings tab: This tab allows you to set options provided by your machine.
Network Settings tab: This tab allows you to view and change the network environment. You can set things,

such as TCP/IP, enabling Ether Talk and so on.
Maintenance tab: This tab allows you to maintain your machine by upgrading firmware and setting security

information.
Support tab: This tab allows you to set contact information for sending email. You can also connect to SEC

website or download drivers by selecting Link.

Setting the contact information

Set the machine administrator information and this setting is necessary to use E-mail notification option.

1. Start a web browser, such as Internet Explorer, from Windows.

Enter the machine IP address (http://xxx.xxx.xxx.xxx) in the address field and press the Enter key or click Go.

2. Your machine’s Embedded website opens.

3.

4. Enter the name of machine administrator, phone number, location or E-mail address.

5. Click Apply.

If the firewall is activated, the E-mail may not be sent successfully. In that case, contact the a network
administrator.

Using the Printer Status Monitor

The Printer Status Monitor program can only be used on computers running Microsoft Windows operating system. The
Printer Status Monitor program can only be used on computers running Microsoft Window operating system.

Printer Status Monitor is installed automatically when you install the machine software.

To use this program, you need the following system requirements:

Windows. Check for windows operating system(s) compatible with your machine. (See System requirements.)

Understanding Printer Status Monitor

If an error occurs while printing, you can check the error from the Printer Status Monitor.
You can launch Printer Status Monitor from the Start menu, select Programs or All Programs > Dell > Dell

Printers > your printer driver name > Printer Status Monitor.
The Printer Status Monitor program displays the current status of the machine, the estimated level of toner

remaining in the toner cartridge(s), and various other types of information.

Printing

1

Status
Toner Level View the level of toner remaining in the toner cartridge(s).

2

Order

3

Supplies
Help me When error occurs, Help me button appears. You can directly open troubleshooting section in

4

User’s Guide View User’s Guide.

5

The Printer Status Monitor displays the current status of the printer.

Order replacement toner cartridge(s) online.

the user’s guide.

Changing the Printer Status Monitor Program Settings

Right-click the Printer Status Monitor icon and select Options. Select the settings you want from the Options
window.

Using the Dell 1135n Laser MFP Toner Reorder

The Dell 1135n Laser MFP Toner Reorder window also displays the level of toner remaining and allows you to order
replacement toner cartridge.

Using the Printer Settings Utility

When you install the Dell software, the Printer Settings Utility is automatically installed.
To open the Printer Settings Utility .
If you are a Windows user, you can launch Printer Settings Utility from the Start menu, select Programs or All

Programs > Dell > Dell Printers > your printer driver name > Printer Settings Utility.
The Printer Settings Utility window provides several features.

For more information, click the help icon button.

Firmware update utility

Firmware Update Utility allows you to maintain your machine by upgrading firmware.
If you are a Windows user, you can launch Firmware Update Utility from the Start menu, select Programs or All

Programs > Dell > Dell Printers > your printer driver name > Firmware Update Utility.

Smarthru

The supplied software CD provides you with SmarThru. SmarThru offers you convenient features to use with your
machine.

Starting SmarThru

Follow the steps below to start SmarThru:

1. Make sure that your machine and computer are turned on and properly connected to each other.

2. Once you have installed SmarThru, you will see the SmarThru icon on your desktop.

3. Double-click the SmarThru icon.

4. The SmarThru appears.

Scan To: Allows you to scan an image and save it to an application or folder, email it, or publish it on a web
site.

Image: Allows you to edit an image you have saved as a graphic file and send it to a selected application or
folder, email it, or publish it on a web site.

Print: Allows you to print images you have saved. You can print images in black and white or color mode if
your machine supports it.

For more information about SmarThru, click
appears; you can view on screen help supplied on the SmarThru program.

Follow the steps below to uninstall SmarThru. Before you begin the uninstall, ensure that all applications are
closed on your computer.

at the top right corner of the window. The SmarThru help window

1. From the Start menu, select Programs or All Programs.

2. Select Dell Printers > SmarThru 4 > Uninstall SmarThru 4.

3. When your computer asks you to confirm your selection, read the statement and click OK.

4. Click Finish.

Using SmarThru

Scanning

1. Click Scan To.

Application: Scanning an image and placing it in an image editor application, such as Paint or Adobe

Photoshop.
E-mail: Scanning an image and emailing it. Allows you to scan an image, preview it, and email it.

To send an image by e -mail, you must have a mail client program, like Outlook Express, which has
been set up with your e-mail account.

Folder: Scanning an image and saving it to a folder. Allows you to scan an image, preview it, and save it
to the folder of your choice.

OCR: Scanning an image and performing text recognition. Allows you to scan an image, preview it, and
send it to the OCR program for text recognition.

Recommended scan option for OCR.

Resolution: 200 or 300 dpi.

Image type: grayscale or black & white.

Web: Scanning an image, previewing it, and publishing it on a web site, using the specified file format
for the image you want to publish.

Settings: Customizing settings of Scan To basic functions. Allows you to customize settings for
Application, E-mail, OCR, and Web functions.

2. Set scan settings and click Scan.

Printing

1. Click Print.

2. Select the file you want to print.

3. Select the machine you want to use for printing.

4. Click Print to start the job.

Using the Linux Unified Driver Configurator

Unified Driver Configurator is a tool primarily intended for configuring machine devices.

Opening the Unified Driver Configurator

1. Double-click the Unified Driver Configurator on the desktop.

You can also click the Startup Menu icon and select Dell Unified Driver > Unified Driver Configurator.

2. Click each button on the left to switch to the corresponding configuration window.

1. Printers Configuration

2. Scanners Configuration

3. Ports Configuration

To use the on screen help, click Help.

3. After changing the configurations, click Exit to close the Unified Driver Configurator.

Printers configuration

Printers configuration has the two tabs: Printers and Classes.

Printers tab

View the current system’s printer configuration by clicking on the machine icon button on the left side of the
Unified Driver Configurator window.

Switches to Printers configuration.

1

Shows all of the installed machine.

2

Shows the status, model name and URI of your machine.

3

The printer control buttons are, as follows:

Refresh: Renews the available machines list.
Add Printer: Allows you to add a new machines.
Remove Printer: Removes the selected machine.
Set as Default: Sets the current selected machine as a default machine.
Stop/Start: Stops/starts the machine.
Test: Allows you to print a test page to ensure the machine is working properly.
Properties: Allows you to view and change the printer properties.

Classes tab

The Classes tab shows a list of available machine classes.

Shows all of the machine classes.

1

Shows the status of the class and the number of machines in the class.

2

Refresh: Renews the classes list.
Add Class: Allows you to add a new machine class.
Remove Class: Removes the selected machine class.

Scanners configuration

In this window, you can monitor the activity of scanner devices, view a list of installed Dell machine devices, change
device properties, and scan images.

Switches to Scanners configuration.

1

Shows all of the installed scanners.

2

Shows the vendor, model name and type of your scanner.

3

Properties: Allows you to change the scan properties and scan a document.

Ports configuration

In this window, you can view the list of available ports, check the status of each port and release a port that is
stalled in a busy state when its users has terminated the job for any reason.

Switches to Ports configuration.

1

Shows all of the available ports.

2

Shows the port type, device connected to the port, and status.

3

Refresh: Renews the available ports list.
Release port: Releases the selected port.

Sharing Ports Between Printers and Scanners

Your machine may be connected to a host computer via a parallel port or USB port. Since the printer contains
more than one device (printer and scanner), it is necessary to organize proper access of user -installed
applications to these devices via the single I/O port.

The Unified Linux Driver package provides an appropriate port sharing mechanism that is used by Dell printer and
scanner drivers. The drivers talk to their devices via so-called machine ports. The current status of any machine
port can be viewed via the Ports configuration. The port sharing prevents you from accessing one functional
block of the machine device, while another block is in use.

When you install a new machine device onto your system, it is strongly recommended you do this with the
assistance of an Unified Driver Configurator. In this case you will be asked to choose I/O port for the new device.
This choice will provide the most suitable configuration for machine’s functionality. For machine scanners, I/O
ports are being chosen by scanner drivers automatically, so proper settings are applied by default.

Media and tray

This chapter provides information on how to load originals and print media into your machine.

This chapter includes:

Preparing originals

Loading originals

Selecting print media

Changing the tray size

Loading paper in the tray

Printing on special media

Setting the paper size and type

Using the output support

Supported optional devices and features may differ according to your model. Please check your model name.
(See Features by Model).

Preparing originals

Do not load paper smaller than 142 x 148 mm (5.6 x 5.8 inches) or larger than 216 x 356 mm (8.5 x 14 inches).

Do not attempt to load the following types of paper, in order to prevent paper jam, low print quality, and machine
damage.

Carbon-paper or carbon-backed paper

Coated paper

Onion skin or thin paper

Wrinkled or creased paper

Curled or rolled paper

Torn paper

Remove all staples and paper clips before loading.

Make sure any glue, ink, or correction fluid on the paper is completely dry before loading.

Do not load originals that include different sizes or weights of paper.

Do not load booklets, pamphlets, transparencies, or documents with other unusual characteristics.

Loading originals

You can use the scanner glass or the automatic document feeder to load an original for copying, scanning, and sending
a fax.

On the scanner glass

Make sure that no originals are in the document feeder. If an original is detected in the document feeder, the
machine gives it priority over the original on the scanner glass. To get the best scan quality, especially for colored or
gray-scaled images, use the scanner glass.

1. Lift and open the scanner lid.

2. Place the original face down on the scanner glass. And align it with the registration guide at the top left corner of

the glass.

3. Close the scanner lid.

Leaving the scanner lid open while copying may affect copy quality and toner consumption.
Dust on the scanner glass may cause black spots on the printout. Always keep it clean (See Cleaning

the scan unit).

If you are copying a page from a book or magazine, lift the scanner lid until its hinges are caught by
the stopper and then close the lid. If the book or magazine is thicker than 30
the lid open.

mm, start

copying with

Be careful not to damage the scanner glass. You may get hurt.
Do not put your hands on the scanner unit while closing the scanner lid. The scanner lid may fall on

your hands andcause injury.
Do not look the light from inside of the scanner while copying or scanning. It is harmful to eyes.

In the document feeder

Using the document feeder, you can load up to 40 sheets of paper (75 g/m2, 20 lb bond) for one job.

1. Flex or fan the edge of the paper stack to separate the pages before loading originals.

2. Load the original face up into the document feeder. Make sure that the bottom of the original stack matches the

paper size marked on the document input tray.

3. Adjust the document feeder width guides to the paper size.

Dust on the document feeder glass may cause black lines on the printout. Always keep the glass clean (See

Cleaning the scan unit).

Selecting print media

You can print on a variety of print media, such as plain paper, envelopes, labels, and transparencies. Always use print
media that meet the guidelines for use with your machine.

Guidelines to select the print media

Print media that does not meet the guidelines outlined in this user’s guide may cause the following problems:

Poor print quality

Increased paper jams

Premature wear on the machine.

Properties, such as weight, composition, grain, and moisture content, are important factors that affect the machine’s
performance and the output quality. When you choose print materials, consider the following:

The type, size, and weight of the print media for your machine are described in print media specifications (See

Print media specifications

Desired outcome: The print media you choose should be appropriate for your project.

Brightness: Some print media are whiter than others and produce sharper, more vibrant images.

Surface smoothness: The smoothness of the print media affects how crisp the printing looks on the paper.

Some print media may meet all of the guidelines in this section and still not produce satisfactory results. This
may be the result of improper handling, unacceptable temperature, and humidity levels, or other variables
over which cannot be controlled.
Before purchasing large quantities of print media, ensure that it meets the requirements specified in this
user’s guide.

Using print media that does not meet these specifications may cause problems, requiring repairs. Such repairs
are not covered by the warranty or service agreements.
The amount of paper put into the tray may differ according to media type used (See Print media specifications
).

).

Media sizes supported in each mode

Mode Size Source

Copy mode Letter, A4, Legal, Oficio, Folio, Executive, ISO B5, JIS B5, A5, A6

Print mode All sizes supported by the machine.

Fax mode Letter, A4, Legal

Tray 1

Manual tray

Tray 1

Manual tray

Tray 1

Changing the tray size

The tray is preset to Letter or A4 size, depending on your country. To change the size, you need to adjust the paper
guides.

1. Support guide

2. Paper length guide

3. Guide lock

4. Paper width guide

1. With one hand press and hold the guide lock, and with the other hand, hold the paper length guide and support

guide together. Slide the paper length guide and support guide to locate them in the correct paper size slot.

2. Flex or fan the edge of the paper stack to separate the pages before loading papers. Insert the paper into the tray.

3. After inserting paper into the tray, adjust the support guide so that it lightly touches the paper stack.

4. Squeeze the paper width guides and slide them to the desired paper size marked at the bottom of the tray.

Do not push the paper width guide too far causing the media to warp.
If you do not adjust the paper width guide, it may cause paper jams.

Do not use paper with more than 6 mm curl.

Loading paper in the tray

Tray 1

1. Pull out the paper tray. And adjust the tray size to the media size you are loading (See Changing the tray size).

2. Flex or fan the edge of the paper stack to separate the pages before loading paper.

3. And place paper with the side you want to print facing down.

4. Insert the tray back into the machine.

5. When you print a document, set the paper type and size for the tray.

For information about setting the paper type and size (See Setting the default tray and paper

If you experience problems with paper feeding, check whether the paper meets the media specification. Then
try placing one sheet at a time in the manual tray (See Print media specifications

).

).

Manual tray

The manual tray can hold special sizes and types of print material, such as postcards, note cards, and envelopes. It
is useful for single page printing on letterhead or colored paper.

Tips on using the manual tray

If you select Manual Feeder for Source from your software application, you need to press OK each time you
print a page and load only one type, size and weight of print media at a time in the manual tray.

To prevent paper jams, do not add paper while printing when there is still paper in the manual tray. This also
applies to other types of print media.

Print media should be loaded face up with the top edge going into the manual tray first and be placed in the
center of the tray.

Always load the specified print media only to avoid paper jams and print quality problems (See Print media

specifications ).

Flatten any curl on postcards, envelopes, and labels before loading them into the manual tray.

1. Load the paper in the manual tray.

Do not force the paper beyond the surface with mark when loading.

When printing the special media, you must follow the loading guideline (See Printing on special

media).

When papers overlap when printing using manual tray, open tray 1 and remove overlapping papers
then try printing again.
When paper does not feed well while printing, push the paper in manually until it starts feeding
automatically.

2. Squeeze the manual tray paper width guides and adjust them to the width of the paper. Do not force them

too much, or the paper will bent resulting in a paper jam or skew.

3. To print in application, open an application and start the print menu.

4. Open Printing Preferences (See Opening printing preferences).

5. Press the Paper tab in Printing Preferences, and select an appropriate paper type.

For example, if you want to use a label, set the paper type to Label.

6. Select Manual Feeder in paper source, then press OK.

7. Start printing in application.

If you are printing multiple pages, load the next sheet after the first page prints out, and press the OK.
Repeat this step for every page to be printed.

Printing on special media

The table below shows the available special media for each tray.

When using special media, feed one paper at a time. Check the maximum input number of media for each tray
(See Print media specifications ).

Types Tray 1 Manual tray

Plain ? ?
Thick ? ?
Thin ? ?
Bond ?
Color ?
CardStock ?
Labels ?

Transparency ?
Envelope ?
Preprinted ?
Cotton ?
Recycled ? ?
Archive ? ?

(?: supported, Blank: not supported)
The media types are shown in the Printing Preferences. This paper type option allows you to set the type of paper to

be loaded in the tray. This setting appears in the list, so that you can select it. This will let you get the best quality
printout. If not, the desired print quality may not be achieved.

Plain: Normal plain paper. Select this type if your machine is monochrome and printing on the 60 to 90 g/m

2

(16

to 24 lb).

Thick: 90 to 105 g/m
Thin: 60 to 70 g/m
Bond: 105 to 120 g/m
Color: 75 to 90 g/m
CardStock: 90 to 163 g/m
Labels: 120 to 150 g/m
Transparency: 138 to 146 g/m
Envelope: 75 to 90 g/m
Preprinted: 75 to 90 g/m
Cotton: 75 to 90 g/m
Recycled: 75 to 90 g/m

2

(24 to 28 lb) thick paper.

2

(16 to 19 lb) thin paper.

2

(28 to 32 lb) bond.

2

(20 to 24 lb) color -backgrounded paper.

2

(24 to 43 lb) cardstock.

2

(32 to 40 lb) labels.

2

(37 to 39 lb) transparency paper.

2

(20 to 24 lb) envelope.

2

(20 to 24 lb) preprinted/letterhead paper.

2

(20 to 24 lb) cotton paper.

2

(20 to 24 lb) recycled paper.

When you use recycled paper as a used paper, printouts might be wrinkled.

Archive: 70 to 90 g/m

2

(19 to 24 lb). If you need to keep the print-out for a long period time, such as archives,

select this option.

Envelope

Successful printing on envelopes depends upon the quality of the envelopes.
To print an envelope, the stamp area is on the left side and the end of the envelope with the stamp area enters the

printer first and the envelope in the center of the manual tray with the stamp area entering the printer first and
keeping the stamp on the left.

If envelopes are printed out with wrinkles, crease or black bold lines, open the rear cover and pull down the pressure
lever and try printing again. Keep the rear cover opened during printing.

1. Pressure lever

When selecting envelopes, consider the following factors:

Weight: The weight of the envelope paper should not exceed 90 g/m
Construction: Prior to printing, envelopes should lie flat with less than 6 mm curl, and should not contain air.
Condition: Envelopes should not be wrinkled, nicked, nor damaged.
Temperature: Use envelopes that are compatible with the heat and pressure of the machine during

operation.

Use only well-constructed envelopes with sharp-and well-creased folds.

Do not use stamped envelopes.

Do not use envelopes with clasps, snaps, windows, coated lining, self-adhesive seals, or other synthetic
materials.

Do not use damaged or poorly made envelopes.

Be sure the seam at both ends of the envelope extends all the way to the corner of the envelope.

2

otherwise, jam may occur.

1. Acceptable

2. Unacceptable

Envelopes with a peel-off adhesive strip or with more than one flap that folds over to seal, must use adhesives
compatible with the machine’s fusing temperature of about 170 °C (338 °F) for 0.1 second. The extra flaps and
strips might cause wrinkling, creasing, or jams, and may even damage the fuser.

For the best print quality, position margins no closer than 15 mm (0.59 inches) from the edges of the envelope.

Avoid printing over the area where the envelope’s seams meet.

Transparency

To avoid damaging the machine, use only transparencies designed for use in laser printers.

Transparencies used in the machine must be able to withstand machine’s fusing temperature.

Place them on a flat surface after removing them from the machine.

Do not leave unused transparencies in the paper tray for long periods of time. Dust and dirt may accumulate on
them, resulting in spotty printing.

To avoid smudging caused by fingerprints, handle them carefully.

To avoid fading, do not expose printed transparencies to prolonged sunlight.

Ensure that transparencies are not wrinkled, curled, or have any torn edges.

Do not use transparencies that separates from the backing sheet.

To prevent transparencies from sticking to each other, do not let the printed sheets stack up as they are being
printed out.

Labels

To avoid damaging the machine, use only labels designed for use in laser machines.

When selecting labels, consider the following factors:

Adhesives: The adhesive material should be stable at your machine’s fusing temperature about 170 °C (338

°F).
Arrangement: Only use labels with no exposed backing between them. Labels can peel off sheets that have

spaces between the labels, causing serious jams.

Curl: Prior to printing, labels must lie flat with no more than 13 mm of curl in any direction.
Condition: Do not use labels with wrinkles, bubbles, or other indications of separation.

Make sure that there is no exposed adhesive material between labels. Exposed areas can cause labels to peel off
during printing, which can cause paper jams. Exposed adhesive can also cause damage to machine components.

Do not run a sheet of labels through the machine more than once. The adhesive backing is designed for only a
single pass through the machine.

Do not use labels that are separating from the backing sheet or are wrinkled, bubbled, or otherwise damaged.

Card stock/Custom-sized paper

Postcards, cards, and other custom-sized materials can be printed with this machine.

Do not print on media smaller than 76 mm (3.00 inches) wide or 127 mm (5.00 inches) long.

In the software application, set margins at least 6.4 mm (0.25 inches) away from the edges of the material.

If media weight is over 160 g/m2 (43 lb), try printing in the rear cover (face up).

Letterhead/ Preprinted paper

Single-sided Double-sided

Tray1 Face down Face up

Manual tray Face up Face down

Letterhead/ Preprinted paper must be printed with heat-resistant ink that will not melt, vaporize, or release
hazardous emissions when subjected to the machine’s fusing temperature for 0.1 second. Check your machine’s
specification to view the fusing temperature about 170°C(338 °F).

Letterhead/ Preprinted paper ink must be non-flammable and should not adversely affect machine rollers.

Forms and letterhead should be sealed in a moisture-proof wrapping to prevent changes during storage.

Before you load letterhead/preprinted paper, verify that the ink on the paper is dry. During the fusing process,
wet ink can come off preprinted paper, reducing print quality.

Photo

Make sure not to use the inkjet photo paper with this machine. It could cause damage to the machine.

Glossy

Load one paper to the manual tray at a time, glossy side facing up.

Setting the paper size and type

After loading paper in the paper tray, set the paper size and type using the control panel. These settings will apply to
copy and fax modes. For computer printing, select the paper size and type in the application program you use on your
computer (See Opening printing preferences

The settings made from the machine driver override the settings on the control panel.

).

Setting the paper size

1. Press Menu ( ) on the control panel.

2. Press the left/right arrow until System Setup appears and press OK.

3. Press the left/right arrow until Paper Setup appears and press OK.

4. Press the left/right arrow until Paper Size appears and press OK.

5. Press the left/right arrow to select the paper tray you want and press OK.

6. Press the left/right arrow to select the paper size you want.

7. Press OK to save the selection.

8. Press Stop/Clear ( ) to return to ready mode.

If you want to use special-sized paper, such as a billing paper, select Edit... in the Paper tab in the Printing
Preferences (See Opening printing preferences).

Setting the paper type

1. Press Menu ( ) on the control panel.

2. Press the left/right arrow until System Setup appears and press OK.

3. Press the left/right arrow until Paper Setup appears and press OK.

4. Press the left/right arrow until Paper Type appears and press OK.

5. Press the left/right arrow to select the paper tray you want and press OK.

6. Press the left/right arrow to select the paper type you want.

7. Press OK to save the selection.

8. Press Stop/Clear ( ) to return to ready mode.

Setting the paper source

1. Press Menu ( ) on the control panel.

2. Press the left/right arrow until System Setup appears and press OK.

3. Press the left/right arrow until Paper Setup appears and press OK.

4. Press the left/right arrow until Paper Source appears and press OK.

5. Press the left/right arrow until Copy Tray or Fax Tray appears and press OK.

6. Press the left/right arrow to select the paper tray you want.

7. Press OK to save the selection.

8. Press Stop/Clear ( ) to return to ready mode.

Using the output support

The surface of the output tray may become hot if you print a large number of pages at once. Make sure that you
do not touch the surface, and do not allow children near it.

The printed pages stack on the output support, and the output support will help the printed pages to align. The printer
sends output to the output tray by default. To use the output tray, make sure that the rear cover is closed.

If you are using A5 paper, fold the output tray. Otherwise, printed pages might be mis-aligned or jammed.

Stacking papers firmly

If you use the machine in a humid area, or you are using the damp print media caused by a use a print media that is
damp because of high humidity, the print-outs on the output tray may be curled and may not be stacked properly.
In this case, you can set the machine to use the Paper Stacking function to let print-outs be stacked firmly. But,
using this function will make the print speed slow.

1. Press Menu ( ) on the control panel.

2. Press the left/right arrow until System Setup appears and press OK.

3. Press the left/right arrow until Maintenance appears and press OK.

4. Press the left/right arrow until Paper Stacking appears and press OK.

5. Press the left/right arrow until On appears and press OK.

6. Press Stop/Clear ( ) to return to ready mode.

Getting a small-sized printout

When you have printed a small sized printout like an envelope or a custom sized printout, it may not be placed on
the output support, due to its small size.

In this case, get the printout pull up the scan unit, get the printout, and close the scan unit again for future use.

Network setup

This chapter gives you step-by-step instructions for setting up the network connected machine and software.

This chapter includes:

Network environment

Introducing useful network programs

Using a wired network

Installing network connected machine’s driver

IPv6 Configuration

Network environment

You need to set up the network protocols on the machine to use it as your network machine. You can set up the basic
network settings through the machine's control panel.

The following table shows the network environments supported by the machine:

Item Requirements

Network interface

Network operating system

Network protocols

Ethernet 10/100 Base-TX

Windows 2000/XP/2003/2008/Vista/7/2008 Server R2

Various Linux OS

Mac OS X 10.3 ~ 10.6

TCP/IPv4

DHCP, BOOTP

DNS, WINS, Bonjour, SLP, UPnP

Standard TCP/IP Printing(RAW), LPR, IPP

SNMPv 1/2/3, HTTP(S), IPSec

TCP/IPv6 (DHCP, DNS, RAW, LPR, SNMPv 1/2/3, HTTP(S), IPSec)

(See IPv6 Configuration

).

Introducing useful network programs

There are several programs available to setup the network settings easily in network environment. For the network
administrator especially, managing several machines on the network is possible.

Before using the programs below, set the IP address first.

Embedded Web Service

Web server Embedded on your network machine, which allows you to:

Configure the network parameters necessary for the machine to connect to various network environments.

Customize machine settings.

(See Using

Embedded Web Service).

SetIP

This utility program allows you to select a network interface and manually configure the IP addresses for use with
the TCP/IP protocol (See IP setting using SetIP Program (Windows) or IP setting using SetIP Program (Macintosh)).

TCP/IPv6 is not supported by this program.

Using a wired network

You must set up the network protocols on your machine to use it on your network. This chapter will show you how this
is easily accomplished.

You can use network after connecting network cable to a corresponding port on your machine.

Printing Network Configuration report

You can print a Network Configuration Report from the machine’s control panel that will show the current
machine’s network settings. This will help you to set up a network and troubleshoot problems.

1. Press Menu ( ) on the control panel.

2. Press the left/right arrow until Network appears and press OK.

3. Press the left/right arrow until Network Info. appears and press OK.

4. Press the left/right arrow until Yes appears and press OK.

Using this Network Configuration Report, you can find your machine MAC address and IP address.
For example:

MAC Address:00:15:99:41:A2:78

IP Address:192.0.0.192

Setting IP address

First, you have to set up an IP address for network printing and managements. In most cases a new IP address will
be automatically assigned by a DHCP (Dynamic Host Configuration Protocol) server located on the network.

In a few situations the IP address must be set manually. This is called a static IP and is often required in corporate
Intranets for security reasons.

DHCP IP assignment: Connect your machine to the network, and wait a few minutes for the DHCP server to
assign an IP address to the machine. Then, print the Network Configuration Report as explained above. If the
report shows that the IP address has changed, the assignment was successful. You will see the new IP address in
the report.

Static IP assignment: Use SetIP program to change the IP address from your computer. If your machine has a
control panel, you can also change IP address using the machine's control panel.

In an office environment, we recommend that you contact a network administrator to set this address for you.

IP setting using control panel

1. Connect your machine to the network with a network cable.

2. Turn on the machine.

3. Press Menu( ) on the control panel.

4. Press the left/right arrow until Network appears and press OK.

5. Press the left/right arrow until TCP/IP (IPv4) appears and press OK.

6. Press the left/right arrow until Static appears and press OK.

7. Press the left/right arrow until IP Address appears and press OK.

8. Enter the IP address using numeric keypad and press OK.

Enter a byte between 0 and 255 using the number keypad and press the left/right arrow to move
between bytes.
Repeat this to complete the address from the 1st byte to the 4th byte.

9. Enter other parameters, such as the Subnet Mask and Gateway appears and press OK.

10. After entering all parameters, press Stop/Clear to return to ready mode.

Now go to Installing network connected machine’s driver

.

IP setting using SetIP Program (Windows)

This program is for manually setting the network IP address of your machine using its MAC address to
communicate with the machine. A MAC address is the hardware serial number of the network interface and can
be found in the Network Configuration Report.

For using SetIP program, disable the computer firewall before continuing by performing the following:

1. Open Control Panel.

2. Double click Security Center.

3. Click Windows Firewall.

4. Disable the firewall.

Installing the program

1.

Insert the Printer Software CD-ROM provided with your machine. When the driver CD runs automatically,
close that window.

2. Start Windows Explorer and open the X drive (X represents your CD-ROM drive).

3. Double-click Application > SetIP.

4. Double-click Setup.exe to install this program.

5. Select a language, then click Next.

6. Follow the instructions in the window and complete the installation.

Starting the program

1. Connect your machine to the network with a network cable.

2. Turn on the machine.

3. From the Windows Start menu, select All Programs > Dell Printers > SetIP > SetIP.

4. Click on the icon (third from left) in the SetIP window to open the TCP/IP configuration window.

5. Enter the machine’s new information into the configuration window as follows. In a corporate intranet, you

may need to have this information assigned by a network manager before proceeding.

MAC Address: Find the machine’s MAC address from the Network Configuration Report and enter it
without the colons. For example, 00:15:99:29:51:A8 becomes 0015992951A8.

IP Address: Enter a new IP address for your printer.

For example, if your computer’s IP address is 192.168.1.150, enter 192.168.1.X (X is number between 1
and 254 other than the computer’s address).

Subnet Mask: Enter a Subnet Mask.
Default Gateway: Enter a Default Gateway.

6. Click Apply, and then click OK. The machine will automatically print the Network Configuration Report.

Confirm that all the settings are correct.

7. Click Exit to close the SetIP program.

8. If necessary, restart the computer’s firewall.

IP setting using SetIP Program (Macintosh)

For using SetIP program, disable the computer firewall before continuing by performing the following:

1. Open System Preferences.

2. Click Security.

3. Click the Firewall menu.

4. Turn firewall off.

The following instructions may vary for your model.

1. Connect your machine to the network with a network cable.

2. Insert the Installation CD-ROM, and open the disk window, select MAC_Installer > MAC_Printer > SetIP >

SetIPapplet.html.

3. Double click the file and Safari will automatically open, then select Trust. The browser will open the

SetIPapplet.html page that shows the printer’s name and IP address information.

4. Highlight the printer information row and select the Setup icon, which is the second icon from the left in the

application menu bar. A TCP/IP Configuration window will open.

If the printer was not shown in the information row, select the Manual Setting icon (third from left) to
open the TCP/IP Configuration window.

5. Enter the machine’s new information into the configuration window as follows. In a corporate intranet, you

may need to have this information assigned by a network manager before proceeding.

MAC Address: Find the machine’s MAC address from the Network Configuration Report and enter it
without the colons. For example, 00:15:99:29:51:A8 becomes 0015992951A8.

IP Address: Enter a new IP address for your printer.

For example, if your computer’s IP address is 192.168.1.150, enter 192.168.1.X (X is number between 1
and 254 other than the computer’s address).

Subnet Mask: Enter a Subnet Mask.
Default Gateway: Enter a Default Gateway.

6. Select Apply, then OK, and OK again. The printer will automatically print the configuration report. Confirm

that all the settings are correct. Quit Safari. You may close and eject the installation CD-ROM. If necessary,
restart the computer’s firewall. You have successfully changed the IP address, subnet mask, and gateway.

IP setting using SetIP Program (Linux)

SetIP program should be automatically installed during the printer driver installation.

1. Print the machine’s network configuration report to find your machine’s MAC address.

2. Open the /opt/Dell/mfp/share/utils/.

3. Double click the SetIPApplet.html file.

4. Click to open the TCP/IP configuration window.

5. Enter the network card’s MAC address, IP address, subnet mask, default gateway, and then click Apply.

When you enter the MAC address, enter it without a colon(:).

6. The machine prints the network information. Confirm all the settings are correct.

7. Close the SetIP program.

Network parameter setting

You can also set up the various network settings through the network administration programs such as Embedded
Web Service.

Restoring factory default settings

You may need to reset the machine to the factory default settings when machine that you are using is connected to
new network environment.

Restoring factory default settings using control panel

1. Press Menu ( ) on the control panel.

2. Press the left/right arrow until Network appears and press OK.

3. Press the left/right arrow until Clear Settings appears and press OK.

4. Turn off and restart machine to apply settings.

Restoring factory default settings using Embedded Web Service

1. Start a web browser such as Internet Explorer, Safari or Firefox and enter your machine’s new IP address in

the browser window.
For example,

2. When the Embedded Web Service window opens, click Network Settings.

3. Click Reset. Then, click Clear for network.

4. Turn off and restart machine to apply settings.

Installing network connected machine’s driver

Windows

You can set up the machine driver, follow the steps below.
This is recommended for most users. All components necessary for machine operations will be installed.

1. Make sure that the machine is connected to the network and powered on.

2. Insert the supplied software CD into your CD/DVD drive.

The software CD should automatically run and an installation window appear.
If the installation window does not appear, click Start and then Run. Type X:\ Setup.exe, replacing “X”

with the letter which represents your drive. Click OK.
If you use Windows Vista, Windows 7 and Windows 2008 Server R2 click Start > All programs >

Accessories > Run.
Type X:\ Setup.exe replacing “X” with the letter which represents your drive and click OK.

If the AutoPlay window appears in Windows Vista, Windows 7 and Windows 2008 Server R2, click Run
Setup.exe in Install or run program field, and click Continue or Yes in the User Account Control
windows.

3. Click Next.

If necessary, select a language from the drop-down list.

4. Select Typical installation for a network printer. Then, click Next.

The Custom Installation allows you to select the machine’s connection and choose individual component to
install. Follow the guide on the window.