Corel WordPerfect Office - X6 User Manual

Part One: Introduction 1

getting started

Part Two: WordPerfect 17

creating professional-looking documents

Part Three: Quattro Pro 117

managing data with spreadsheets

Part Four: Presentations 169

making visual impact with slide shows

Part Five: Utilities 227

using WordPerfect Lightning, Address Book, and more

Part Six: Writing Tools 249

checking your spelling, grammar, and vocabulary

Part Seven: Macros 263

streamlining and automating tasks

Part Eight: Web Resources 273

finding even more information on the Internet

Handbook highlights

What’s included? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

What’s new? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Installation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Help resources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Documentation conventions . . . . . . . . . . . . . . . . . . . . . . . 11

WordPerfect basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Quattro Pro basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119

Presentations basics. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 171

WordPerfect Lightning. . . . . . . . . . . . . . . . . . . . . . . . . . . 229

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 277

Part One: Introduction

Welcome to the Corel® WordPerfect® Office X6 Handbook!
More than just a reference manual, this handbook is filled with
valuable tips and insights on a wide variety of tasks and projects.

The following chapters in this introductory section are key to getting
started with the software:

• “What’s new?” on page 3

• “Installation” on page 5

• “Help resources” on page 9

If you’re ready to explore specific components of the software in
greater detail, see the subsequent sections in this handbook.

For an A-to-Z look at the topics covered in this manual, see the index
on page 277.

What’s included?

WordPerfect Office X6 includes the following programs:

• Corel® WordPerfect® X6 — for creating professional-looking
documents. See “Part Two: WordPerfect” on page 17.

• Corel® Quattro Pro® X6 — for managing, analyzing, reporting,
and sharing data. See “Part Three: Quattro Pro” on page 117.

• Corel® Presentations™ X6 — for producing high-quality slide
shows and drawings. See “Part Four: Presentations” on page 169.

In addition, WordPerfect Office X6 provides the following:

• utilities — supplementary tools for accomplishing specific tasks
quickly and easily: taking notes, storing contact information,
converting and managing files, and much more. See “Part Five:
Utilities” on page 227.

Part One: Introduction 1

• writing tools — built-in features for improving your spelling,
grammar, style, and vocabulary. See “Part Six: Writing Tools” on
page 249.

•support for macros — tools, features, and resources that can help you
streamline or automate tasks. See “Part Seven: Macros” on page 263.

• Web resources — product information, support materials, social
media, and more. See “Part Eight: Web Resources” on page 273.

Not all documented features are available in all versions of
WordPerfect Office X6. To compare versions, please visit
WordPerfect.com.

2 Part One: Introduction

What’s new?

Corel WordPerfect Office X6 offers a variety of new and
enhanced features.

NEW! Multiple-instance support

You can now run multiple instances of WordPerfect at a time. See
“Running multiple instances of WordPerfect” on page 23.

NEW! Template for eBooks

You can now create WordPerfect documents for publication to the
MOBI eBook format. See “To create an eBook” on page 37.

NEW and ENHANCED! Shipping macros

The new & updated shipping macros for WordPerfect help you
perform various tasks easily. See “Shipping macros” on page 266.

ENHANCED! WordPerfect file-type support

You can now preview WordPerfect file-types from within Windows.
You can also search the content of WordPerfect documents from
within Windows.

ENHANCED! Reference Center

WordPerfect Office X5 saw the return — and modernization — of the
Reference Center: a centralized access point to the various Help
resources that install with WordPerfect Office. (See “Using the
Reference Center” on page 9.)

WordPerfect Office X6 enhances the Reference Center with the
following search capabilities:

• integrated Search box — From directly within the Reference Center,
you can now initiate a search for information.

Part One: Introduction 3

• all-in-one Help search — You can now search across multiple Help
categories at a time. (Previously, searches were limited to the Help files
for WordPerfect, Quattro Pro, or Presentations.) To help refine your
searches, helpful tips are presented alongside your search results.

• Web search — You can now search certain WordPerfect Office
websites for even more information.

ENHANCED! Help indexes

Browsing the Help files by keyword is easier than ever thanks to their
revised and expanded indexes.

NEW! Reference materials

The Reference Center now includes the following reference materials:

• Quick Reference Cards — provide a “bird's-eye view” of important or
complex tasks, complete with valuable tips and insights. Quick
Reference Cards are offered as PDF files, so you can display them on­screen or print them out.

• Content Manual — catalog that depicts, and installs along with, the
fonts and clipart included with WordPerfect Office X6

...And much more!

Sprinkled throughout this documentation are notes and tips on various
additional new features and enhancements proudly brought to you by
the WordPerfect Office team. Watch for the phrases “NEW for X6” and
“ENHANCED for X6”.

For even more information on what’s new, along with details on
additional programs and features included only with certain versions of
the software, please visit the WordPerfect Office website at
WordPerfect.com.

4 What’s new?

Installation

In this chapter:

• “Migrating from an earlier version”

• “Installing WordPerfect Office X6”

• “Registering WordPerfectOfficeX6” on page7

• “Updating WordPerfectOfficeX6” on page8

Migrating from an earlier version

WordPerfect Office X6 offers numerous features that help you
transfer, or “migrate,” from an earlier version of the software.

For your convenience, many such features are offered during
installation. If the setup detects an earlier version of the software, you
can choose to remove that version; you can also choose to migrate
customized settings, user-created templates, and user-created macros
from that version. See “To install WordPerfect Office X6 from DVD” on
page 6.

For even more migration options, please see “Migrating from an
earlier version of WordPerfect Office” in the WordPerfect Help.

Installing WordPerfect Office X6

The WordPerfect Office X6 DVD lets you install WordPerfect Office X6,
as well as any DVD extras included with your purchase.

If you downloaded the software, please refer to the installation
instructions included with your purchase.

After installing WordPerfect Office X6, you can use the Windows®
Control Panel to modify, repair, or uninstall the software.

Part One: Introduction 5

To install WordPerfect Office X6 from DVD

1 Close all applications.

2 Insert the WordPerfect Office X6 DVD in the DVD drive.

If the DVD does not start automatically, do one of the following:

• Click Start on the Windows® taskbar, type D:\Autorun.exe (where

D is the letter that corresponds to the DVD drive), and press Enter.

• On Windows® XP, click Start ` Run, type D:\Autorun.exe, and

press Enter.

3 Click WordPerfect Office X6, and follow the setup instructions for

installing the software.

You must enter your WordPerfect Office X6 serial number.
Check your disc holder for this number, and keep it handy.

If you purchased an “upgrade” version of the software, you must
enter the serial number for the earlier version if the setup cannot
detect it.

The setup lets you choose to remove any earlier versions of the
software detected by the setup. You can also choose to migrate
settings, templates, and macros from an earlier version.

For help with installation, please visit the Corel® Install Center at
Corel.com/installcenter.

To install DVD extras

1 Follow steps 1 and 2 in the previous procedure.

2 Click one of the following:

• Clipart, Photos, and Fonts — to install the extra content for

WordPerfect Office X6, along with a PDF catalog of the fonts and
clipart (“Content Manual”)

• any desired program or feature — to install that extra

3 Follow the setup instructions.

4 Repeat this procedure for each additional extra you want to install.

6 Installation

To modify WordPerfect Office X6

1 Close all applications.

2 On the Windows taskbar, click Start ` Control panel.

3 Click Uninstall a program.

NOTE: On Windows XP, double-click Add or remove programs.

4 Double-click WordPerfect Office X6 on the Uninstall or change a

program page. The setup appears.

NOTE: On Windows XP, choose WordPerfect Office X6 from the
list, and click Change/Remove. The setup appears.

5 Enable the Modify option, and then click Next.

6 Follow the setup instructions.

To modify an installed DVD (or download) extra for
WordPerfect Office X6, choose that extra at step 4.

You can also

Repair WordPerfect Office X6 At step 5, enable the Repair option.

Uninstall WordPerfect Office X6 At step 5, enable the Uninstall

option.

Registering WordPerfect Office X6

Registering Corel® products is important. Besides activating (or
updating) your Corel account, registration provides you with timely
access to product updates, free downloads, tutorials and tips, special
offers, and more.

Registration happens after you install WordPerfect Office X6. On the
Windows taskbar, click Start ` All Programs ` WordPerfect Office X6
` Product registration.

Part One: Introduction 7

You can also:

• Wait until WordPerfect Office X6 prompts you to register.

• Click Help ` Product registration in WordPerfect.

• Visit Corel.com/support/register on the Web.

Updating WordPerfect Office X6

WordPerfect Office X6 offers a messaging service that helps keep your
installation up-to-date by informing you when product updates are
available. To receive messages, you require an Internet connection.

For complete information about the messaging service, you can access
the Messages Help file.

To access the messaging service

• In WordPerfect, click Help ` Messages.

To update WordPerfect Office X6

• In WordPerfect, click Help ` Check for updates.

To modify the messaging settings

• In WordPerfect, click Help ` Message settings.

To access the Messages Help file

1 On the Windows taskbar, click Start ` All Programs `

WordPerfect Office X6 ` Reference Center.

The Key Resources page of the Reference Center appears.

2 Click Messages Help.

8 Installation

Help resources

WordPerfect Office X6 offers a variety of learning resources.

For centralized, categorized access to installed resources and
additional materials on the Web, you can visit the Reference Center.

For details on specific programs and features, you can use the installed
Help files and the various built-in Help features.

In this chapter:

• “Using the Reference Center”

• “Using the Help files” on page 11

• “Using the built-in Help features” on page 15

Using the Reference Center

The Reference Center centralizes and categorizes the Help files and
PDF resources that install with WordPerfect Office — and helps you
locate additional materials on the Web.

You can access the Reference Center from within Windows, or from
directly within WordPerfect Office. NEW for X6: You can perform a
Help search, or a Web search, from directly with the Reference Center.

About Help files

Help files offer information in a separate window that you can keep
displayed on top of the application window. For more information, see
“Using the Help files” on page 11.

About PDF resources

You can access the following PDF resources from the Reference Center:

• handbook — electronic copy of the general-reference printed
manual for the suite

Part One: Introduction 9

• guidebook — anthology of tutorials, based on the CorelTUTOR™

Help files for the suite

• quick-reference cards (NEW for X6) — tips and insights on various
topics

• user guides — detailed reference manuals, based on the main Help
files for specific programs

• macro guide — programming manual, based on the Macro Help file
for the suite

• content manual — catalog of installed fonts and clipart

You can access the content manual only if you’ve installed the
extra content (clipart, photos, and fonts) for the software. See
“To install DVD extras” on page 6.

To access the Reference Center

• Do one of the following:

• On the Windows taskbar, click Start ` All Programs `

WordPerfect Office X6 ` Reference Center.

• In WordPerfect, Quattro Pro, or Presentations, click Help `

Reference Center.

The Reference Center appears. Click a tab (on the left) to display the
resources for that category; click any entry on the page to access that
resource.

To perform a search from the Reference Center

1 In the Reference Center, click one of the following tabs:

• Key Resources — to search a wide variety of WordPerfect Office

resources

• WordPerfect — to limit searches to WordPerfect content

• Quattro Pro — to limit searches to Quattro Pro content

• Presentations — to limit searches to Presentations content

2 Type a word or phrase in the search box.

10 Help resources

3 Enable one of the following options:

• Help Search — consults the installed Help files

• Web Search — consults select websites (Internet
connection required)

4 Click Search.

Results appear in a new window, which you can use to perform
additional searches.

Using the Help files

Help files offer information in a separate window that you can keep
displayed on top of the application window.

You can access the Help from within a program or from the Reference
Center. You can browse by topic, use the index to look up keywords
(ENHANCED for X6), or search for specific information. You can also
print specific Help topics or entire Help sections.

You can browse or search multiple Help files — or only those
for WordPerfect, Quattro Pro, or Presentations — by visiting
the Reference Center. See “To perform a search from the
Reference Center” on page 10.

Documentation conventions

The following table explains the documentation conventions.

When you see this Do this

Click File

Click Format

Enable a check box. Click the check box to place a check

Part One: Introduction 11

` New.

` Justification ` Left.

Click the File menu, and click New
in the menu.

Click the Format menu, click
Justification, and click Left in the
submenu that displays.

mark or an “X” inside the box.

When you see this Do this

Disable an option. Click the option to remove the

indicator.

Select text. Click and drag to highlight text.

Click an object. Click anywhere on an object.

Right-click, and click Paste. Press the right mouse button, and

click Paste in the submenu that
displays.

Press Enter. Press the Enter key.

Ctrl + Shift Press the Ctrl key and the Shift key

at the same time.

Not all documented features are available in all versions of
WordPerfect Office. To compare versions, please visit
WordPerfect.com.

To access the Help

1 Do one of the following:

• In WordPerfect, Quattro Pro, or Presentations, click Help ` Help

topics.

• In the Reference Center, click a Help file.

2 Click one of the following tabs:

• Contents — to browse the Help file by topic

• Index — to browse the Help file by keyword

• Search — to search the Help file for a particular word or phrase.
For more information, see “To search a Help file” on page 13.

12 Help resources

You can also

Access tutorials Do one of the following:

• In WordPerfect, Quattro Pro,

Access information on macros,
macro languages (such as
PerfectScript™), and macro
commands

or Presentations, click Help
CorelTUTOR.

• In the Reference Center, click
the Tu to r ia l s entry on the
associated program page.

Do one of the following:

• In WordPerfect, Quattro Pro,
or Presentations, click Help
Macro commands.

• In the Reference Center, click
the Macros tab, and then click
the Macro Help entry.

`

`

To search a Help file

1 Click the Search tab in the left pane of the Help file.

2 Type a word or phrase in the search box.

For example, if you are looking for information about macros, you
can type macro to display a list of relevant topics.

To search for an exact phrase, type the phrase, and enclose it in
quotation marks (for example, type “writing tools” or “file
formats”).

3 Click the List topics button.

4 Choose a topic from the list that appears, and press Enter. The topic

is displayed in the right pane of the Help file.

If your search results do not include any relevant topics, check the
spelling of the word or phrase you typed. Note that the English
Help uses American spelling (for example, “color,” “favorite,”
“center,” and “customize”), so British spellings (“colour,”
“favourite,” “centre,” and “customise”) produce no results.

Part One: Introduction 13

To determine the location of a displayed topic within the Help,
click the Contents tab in the left pane of the Help.

You can also

Search for a word or phrase in a list
of topics generated by the previous
search

Search for all forms of a word Enable the Match similar words

Search only the titles of Help topics Enable the Search titles only check

Repeat a recently performed search On the search box, click the arrow

Combine multiple search terms Type a search term in the box. Click

Search multiple Help files, or search
for materials on the Web

Enable the Search previous results
check box.

check box.

For example, if you type “type”
and enable this check box, the
search results will include topics
that contain the words “types”
and “typing.”

box.

that points down, and choose a
word or phrase.

the flyout arrow that points to the
right, and choose an operator. Type
another search term in the search
box, and then press Enter.

See “To perform a search from the
Reference Center” on page 10.

To print Help content

To Do the following

Print a section Select the section you want to

print, click Print, and enable the
Print selected heading and all
subtopics option.

14 Help resources

To Do the following

Print a topic Select the topic you want to

print, click Print, and enable
the Print selected topic
option.

You can also right-click the
window and click Print.

Using the built-in Help features

WordPerfect Office programs offer the following types of built-in Help
content:

• context-sensitive Help — information, relevant to the current task,
on menu commands, toolbar buttons, dialog boxes, and dialog box
controls

• QuickTips™— information about menu items, or about icons and
buttons on the toolbars and the Toolbox

• PerfectExpert™— assistance with everyday tasks and detailed
projects

To access context-sensitive Help

To get help for Do the following

A menu item Point to the menu item, and press

F1.

A toolbar button Point to the toolbar button, press

Shift + F1, and click the button.

A dialog box Click Help, or press F1.

A dialog box control

Click the Context-sensitive Help
button in the dialog box, and click
the control.

Part One: Introduction 15

To access a QuickTip

• Point to a menu item, icon, or button.

The QuickTip appears in a balloon.

To access the PerfectExpert

• In WordPerfect, Quattro Pro, or Presentations, click Help `
PerfectExpert.

A check mark next to the PerfectExpert command indicates that the
command is enabled, and the PerfectExpert panel displays in the left
side of the document window.

16 Help resources

Part Two: WordPerfect

WordPerfect is a powerful word-processing application that
helps you produce newsletters, articles, reports, proposals,
books, and other documents.

About WordPerfect

See the following chapters:

• “WordPerfect basics” on page 19

• “Windows and views” on page 23

• “Reveal Codes” on page 27

• “Navigation” on page 29

• “Microsoft Word compatibility” on page 31

Documents and templates

See the following chapters:

• “Document basics” on page 35

• “PDF import” on page 39

•“Templates” on page41

Tex t

See the following chapters:

• “Text basics” on page 45

• “Text selection” on page 47

• “Text formatting” on page 49

• “Text arrangement” on page 57

• “Text organization” on page 61

Part Two: WordPerfect 17

Graphics

See the following chapter:

• “Graphics” on page 65

Editing content

See the following chapters:

• “Editing basics” on page 69

• “Find and Replace” on page 73

Design and layout

See the following chapters:

•“Styles” on page77

• “Page margins” on page 83

• “Page size and orientation” on page 85

• “Page flow” on page 89

• “Page columns” on page 91

• “Page numbering” on page 95

• “Headers and footers” on page 99

• “Footnotes and endnotes” on page 103

Sharing documents

See the following chapters:

• “Saving documents” on page 107

• “Printing” on page 111

• “PDF publication” on page 115

The WordPerfect page of the Reference Center offers extensive
program help: reference topics, tutorials, tips, insights, and
more. See “To access the Reference Center” on page 10.

18 Part Two: WordPerfect

WordPerfect basics

This chapter tells you how to perform basic operations in WordPerfect.

In this chapter:

• “Starting WordPerfect”

• “Exploring the workspace”

• “Changing the workspace” on page 21

• “Quitting WordPerfect” on page 22

Starting WordPerfect

You can start WordPerfect as you would any other Windows program.

NEW for X6: If you start WordPerfect while the program is already
running, a new instance is created. Running multiple instances of
WordPerfect is useful when, for example, you need to work on
multiple documents simultaneously:

• Rather than switching among document windows within
WordPerfect, you can switch among WordPerfect instances in
Windows.

• Rather than switching among documents at all, you can display
them simultaneously across multiple monitors (if available).

To start WordPerfect

• On the Windows taskbar, click Start ` All Programs `
WordPerfect Office X6 ` WordPerfect.

Exploring the workspace

In WordPerfect, the workspace (or “work area”) refers to everything
within the WordPerfect application window.

Part Two: WordPerfect 19

The document window

The large open area is the document window.

The menu bar

The menu bar, located at the top of the workspace, just below the title
bar, provides access to most of the WordPerfect commands.

The toolbars

Many menu commands can be accessed through toolbars, located
below the menu bar.

This is the WordPerfect toolbar.

The property bar

The property bar is a context-sensitive toolbar that displays buttons and
options related to the task you are performing. For example, when text
is selected, the property bar contains only text-related commands.

This is the property bar.

By default, the property bar is located above the document window.

The application bar

The application bar displays information about the status of the active
WordPerfect document. By default, the application bar is located below
the document window.

This illustration shows items on the right side of the application bar.

20 WordPerfect basics

When you open a file, a document button with the name of the file
appears on the application bar. You can use document buttons to
quickly move between the documents. For more information about
moving between documents, see “Navigation” on page 29.

Changing the workspace

WordPerfect lets you use different workspaces for creating
documents. When choosing a workspace, you are specifying the
toolbars, buttons, options, and menus that WordPerfect
displays.

You can customize and save workspace settings, including shadow
cursor settings, measurement and ruler settings, toolbar, application
bar and property bar settings. Saving your workspace settings ensures
they remain in effect until you change them.

To change the workspace

1 Click To ol s ` Workspace manager.

2 Enable one of the following options:

• WordPerfect Office mode — displays the default WordPerfect

workspace

• Microsoft Word mode — simulates the Microsoft® Word

workspace by positioning the WordPerfect features, including
toolbars, keyboards, and menu items, where you would find the
equivalent features in Microsoft Word

• WordPerfect Classic mode (version 5.1) — lets you work in the

familiar visual environment of Corel WordPerfect 5.1 and use its
keystrokes

• WordPerfect Legal mode — exposes the WordPerfect legal

features, such as tools that let you create specialized legal
documents such as cases and pleadings

Part Two: WordPerfect 21

To save workspace settings

1 Click To ol s ` Settings.

2 Click Environment.

3 In the Environment settings dialog box, click the Interface tab.

4 In the Save workspace area, enable one of the following options:

• Always — always saves workspace settings when quitting
WordPerfect

• Never — never saves workspace settings when quitting
WordPerfect

• Prompt on exit — prompts you to save workspace settings when
quitting WordPerfect

Quitting WordPerfect

You can quit WordPerfect, thereby closing the application along with all
of the documents you have open.

To quit WordPerfect

• Click File ` Exit.

You are prompted to save any modified documents before
quitting.

22 WordPerfect basics

Windows and views

In this chapter:

• “Running multiple instances of WordPerfect”

• “Switching document views”

• “Changing document display settings” on page 24

• “Working with the ruler and ruler guides” on page 25

• “Using guidelines” on page 26

For additional topics, please see “Viewing and navigating
documents” in the WordPerfect Help.

Running multiple instances of WordPerfect

NEW for X6: You can run multiple instances of WordPerfect — for
example, if you want to work on multiple documents across multiple
monitors.

To accommodate this new multiple-instance workflow, various
traditional behaviors of WordPerfect have been adjusted.

• Starting WordPerfect: If you start WordPerfect while the program is

already running, a new instance is created.

• Viewing documents: You can transfer an open document to a new

instance of WordPerfect. See page 25.

• Template settings: You can choose to apply template changes to all

instances of WordPerfect. See page 42

• Macro behavior: Macro commands that previously applied to “all

documents” now apply only to those in the current instance.

Switching document views

In WordPerfect, you can view documents in four ways: draft, page,
two pages, and browser preview.

Part Two: WordPerfect 23

To switch the document view

• Click View, and click one of the following:

• Draft — to hide some document elements

• Page — to display the document the way it will look when printed

• Tw o p a ges — to display two consecutive pages side by side

• Preview in browser — to display a document in HTML format

Changing document display settings

WordPerfect lets you change document display settings in several ways.
You can enlarge or reduce the page display. As well, the document
window can be minimized or maximized.

You can cascade or tile multiple open documents. NEW for X6: You c an
also transfer an open document to a new instance of WordPerfect.

To enlarge or reduce the page display

1 Click View ` Zoom.

2 Enable one of the following options:

• Margin width — displays a complete line or block of text within a
window, with minimal white space to the right and left

• Page width — displays the width of the page, including margins

• Full page — displays all page margins in the document window

• Other — lets you enter a custom zoom percentage

To enlarge or reduce the page display, the document must be in
Draft or Page view.

To minimize or maximize the document window

• Right-click the WordPerfect title bar, and click one of the following:

• Minimize

• Maximize

24 Windows and views

If you want to restore a document window to its original size,
right-click the title bar, and click Restore.

To cascade multiple documents

• Click Window ` Cascade.

To tile multiple documents

• Click Window, and click one of the following:

• Tile side by side

• Tile top to bottom

To transfer a document to a new instance of
WordPerfect

• Click Window ` Separate.

You can also right-click the document button on the
application bar and choose Separate document.

Working with the ruler and ruler guides

The ruler is used to display page format elements, such as margins,
tabs, column gutters, and indentation. The ruler has two parts: the
line and the tab bar.

• The line resembles a ruler and contains graduated measurements

for the area between the left and right margins.

• The tab bar, the white space in the lower part of the ruler, displays

the triangular shaped tab marks.

Ruler guides are black dotted vertical lines that allow you to see where
the settings for your margins and indentations are in relation to where
the text displays on the page. For example, when you click a tab, the
ruler guide and a box containing the tab’s settings are displayed.

Part Two: WordPerfect 25

To hide or display the ruler

• Click View ` Ruler.

A check mark beside Ruler indicates that the ruler is displayed.

To display ruler guides

1 Click To ol s ` Settings.

2 Click Display.

3 Click the Ruler tab.

4 Enable the Show ruler guides check box.

Using guidelines

Guidelines are horizontal and vertical nonprinting lines that you can use
to align tables, margins, columns, headers, and footers on a page.

To display guidelines

1 Click View ` Guidelines.

2 In the Display guidelines for area, enable one or more of the following

check boxes:

• Ta b le s — displays guidelines that you can drag to change the width
of table columns

• Margins — displays guidelines that you can drag to change the
width of margins

• Columns — displays guidelines that you can drag to change the
width of columns

• Header/Footer — displays guidelines that you can drag to change
the widths of headers or footers

26 Windows and views

Reveal Codes

Formatting codes are inserted when you add text and formatting to a
document.

The Reveal Codes feature gives you full control over document
formatting, especially when copying and pasting text from
various sources. For example, to remove bold formatting, you
can turn on Reveal Codes, locate the <Bold> code, and then
just drag it out of the Reveal Codes window.

You can also double-click any code in the Reveal Codes window to
make advanced alterations to the settings or styles.

Codes are hidden by default; however, they can be displayed in a
separate window below the active document.

This is how the text is displayed in the Reveal Codes window.

You can hide or display formatting codes.

You can also customize the display of the codes. For example, you can
specify the font style and color, and several other formatting options.

To hide or display formatting codes

• Click View ` Reveal Codes.

A check mark beside Reveal Codes indicates that formatting codes
are displayed.

Part Two: WordPerfect 27

To customize the display of formatting codes

1 Click To ol s ` Settings.

2 Click Display.

3 Click the Reveal Codes tab.

4 In the Format area, enable or disable any of the following check

boxes:

• Wrap lines at window — to continue codes on the next line

• Show spaces as bullets — to display a bullet for each space
character

• Show codes in detail — to display formatting information with
codes

• Auto-display codes in Go to dialog — to display the Reveal Codes
window when a code match is found in a specific section of the
document

You can also

Change the font Click Font, and choose a font from

the Face list box.

Change the font size Choose a font size from the Size list

box.

Change the font color In the Color area, disable the Use

system colors check box. Open the
Tex t color flyout, and click a color.

Change the background color In the Color area, disable the Use

system colors check box. Open the
Background color flyout, and click a
color.

Use Windows system colors In the Color area, enable the Use

system colors check box.

28 Reveal Codes

Navigation

WordPerfect lets you navigate documents in several ways. You can
move to a specific section of a document, or you can scroll
through a document. You can also display a document from a
list of open documents.

You can browse a document by insertion points, or by using a
navigation control.

To move to a specific section of a document

1 Click Edit ` Go to.

You can also press Ctrl + G.

2 Choose an option from Go to what list box.

3 Choose any applicable options from the area to the left of the list

box.

4 Click Go to.

To scroll through a document

1 On the toolbar, click the Autoscroll button.

The pointer changes to the Autoscroll arrow.

2 Move the Autoscroll arrow in the direction you want to scroll.

The scrolling speed increases if you move the arrow further
away from the Autoscroll tool.

You can disable Autoscroll by clicking anywhere in the
document.

To display a document from a list of open documents

• Click Window, and click the filename of the document that you

want to display.

Part Two: WordPerfect 29

A check mark beside a document path and filename indicates the
active document.

You can also display a document by clicking its button on the
application bar.

To browse through insertion points in a document

• Click one of the following buttons:

• Back

• Forward

To browse by using a navigation control

1 On the vertical scroll bar, click the Browse button, and click a

navigation control.

2 Click one of the following buttons:

• Previous — moves the cursor to the previous occurrence of the
selected navigation control

• Next — moves the cursor to the next occurrence of the selected
navigation control

30 Navigation

Microsoft Word compatibility

WordPerfect offers compatibility features geared towards those who
are migrating to WordPerfect from Microsoft Word and those
who need to exchange WordPerfect documents with Microsoft
Word users.

In this chapter:

• “Simulating the Microsoft Word workspace”

• “Sharing documents with Microsoft Word users” on page 32

For additional topics, please see “Compatibility with Microsoft
Word” in the WordPerfect Help.

Simulating the Microsoft Word workspace

If you recently switched from Microsoft Word to WordPerfect, you
may not be familiar with the WordPerfect workspace. While there are
many similarities between the two applications, you may find it easier
to simulate the Microsoft Word workspace until you are accustomed
to working in WordPerfect. What the Microsoft Word workspace does
is position the WordPerfect features, including toolbars and menu
items, where you would find the equivalent feature in Microsoft Word.
It also applies Microsoft Word keyboard shortcuts to WordPerfect
features, allowing you to quickly find the tools you need to create
documents in WordPerfect.

If you prefer to work in the WordPerfect workspace, but you want to
access the most common WordPerfect features using Microsoft Word
buttons and icons, you can display the Microsoft Word toolbar. In
addition, you can display the Microsoft Word Compatibility toolbar,
which gives you immediate access to features, such as saving
documents to Microsoft Word and publishing to PDF.

Part Two: WordPerfect 31

To work in the Microsoft Word workspace

1 Click To ol s ` Workspace manager.

2 Enable the Microsoft Word mode option.

To display the Microsoft Word toolbar in WordPerfect

1 Click View ` Toolbars.

2 Enable one of the following check boxes:

• Microsoft Word 97

• Microsoft Word 2002

To display the Compatibility toolbar

1 Click View ` Toolbars.

2 Enable the Compatibility check box.

Sharing documents with Microsoft Word users

WordPerfect makes it possible for you to share WordPerfect documents
with Microsoft Word users and they can share their documents with you.

For example, to share a WordPerfect document with a Microsoft Word
user, you must save the WordPerfect document as a Microsoft Word file.
The saving process automatically converts the document to the
Microsoft Word format.

In addition, if you receive a file created in Microsoft Word, all you need
to do is open it in WordPerfect. The opening process automatically
converts the file to the WordPerfect format. If you modify the same file
and you want others to view the changes in Microsoft Word, then you
need to save the file as a Microsoft Word file. You can specify that the
default format when saving files is set to the Microsoft Word file format
or you can choose to automatically save files in the same file format in
which the file was opened. If you don’t specify the Microsoft Word
format when saving, the file is saved as a WordPerfect file by default.

32 Microsoft Word compatibility

You can also insert a Microsoft Word document into a WordPerfect
document.

To save a WordPerfect document as a Microsoft Word
document

1 Click File ` Save as.

2 Choose the drive and folder where you want to save the file.

3 Type the filename in the Filename box.

4 Choose MS Word from the File type list box.

5 Click Save.

When you save a WordPerfect document as a Microsoft Word
document, some of the formatting in the document may no
longer display properly.

To open a Microsoft Word document

1 Click File ` Open.

2 Choose the drive and folder where the Microsoft Word file is stored.

If you can’t see the file, choose All files from the File type box.

3 Click the Microsoft Word file.

4 Click Open.

You can open documents created in Microsoft Word for MS­DOS versions 1.0, 1.1, 1.2, 2.0, 4.0, 5.0, and 5.5, Microsoft
Word for Windows 6.0, and 7.0, and Microsoft Word 97,
2000, XP (2002), 2003, 2007, and 2010. You can also open
Microsoft Word Open XML documents (.docx) and Microsoft
Word Open XML Macro-enabled document (.docm).

When you open a Microsoft Word document in WordPerfect,
some information in the file may not be displayed in the same
way after it is converted.

Part Two: WordPerfect 33

To automatically save Microsoft Word files opened in
WordPerfect to the Microsoft Word format

1 Click To ol s ` Settings ` Files.

2 On the Document page, choose a version of the MS Word format

from the Default save file format list box.

To automatically save files to their original format

1 Click To ol s ` Settings ` Files.

2 On the Document page, enable the On save, keep document’s

original file format check box.

To insert a Microsoft Word file into a WordPerfect
document

1 Click Insert ` File.

2 Choose the drive and folder where the Microsoft Word file is stored.

If you can’t see the file, choose All files from the File type box.

3 Click the Microsoft Word file.

4 Click Insert.

34 Microsoft Word compatibility

Document basics

You can create documents from scratch. You can also open existing
documents — even those created in another word processor.

In this chapter:

• “Understanding the parts of a document”

• “Creating documents” on page 36

• “Opening documents” on page 37

Understanding the parts of a document

A WordPerfect document consists of one or more of the following
components.

Tem pl at e

A template is a preformatted document that can be used as a guide
for creating a new document.

Every document created in WordPerfect is based on either the default
template or a project template.

• When you open WordPerfect, the blank document you see is based

on the default template. For information, see “Default template”
on page 41.

• Project templates include fax cover sheets, memos, newsletters,

and brochures. For information, see “Project templates” on
page 43.

Tex t

Text can be typed directly into WordPerfect or imported from text
editors or other word-processing applications.

For information, see “Text basics” on page 45.

Part Two: WordPerfect 35

Graphics

Graphics include shapes, drawings, pictures, and clipart.

• A shape is any object created with WordPerfect drawing tools.

• A drawing is created with Presentations menus and tools.

• A picture is a bitmap, or graphic image, that has been imported into
a WordPerfect document. Pictures can be imported from storage
media, photo-editing programs, or a scanner.

• Clipart images are images that can be brought into Corel applications
and used as they are or edited.

For information, see “Graphics” on page 65.

Styles

A style is a collection of formatting attributes applied to text (characters,
paragraphs, or documents) or graphics.

By formatting items with styles, you ensure consistent formatting
throughout a document. Whenever you change the formatting in a
style, you change the appearance of all items that use that style.

For information, see “Styles” on page 77.

Macros

Macros are used to automate application tasks. For example, you can use
WordPerfect macros to set margins, select a font, or create a merge file.

For information, see “Part Seven: Macros” on page 263.

Creating documents

You can create a document in WordPerfect by using the default
template, a blank document that includes formatting elements such as
margin settings, tab settings, and toolbars.

36 Document basics

WordPerfect also includes ready-made project templates that you can
open and use to create a wide range of documents, including letters,
fax cover sheets, calendars, and business cards.

NEW for X6: You can create an eBook by using a template
specially designed for publishing to the MOBI format.

To create a document by using the default
template

• Click File ` New.

You can also apply the default template to a new document by
clicking the New blank document button on the toolbar.
For more information on the default template, see page 41.

To create a document by using a project template

• Click File ` New from project.

For more information on project templates, see page 43.

To create an eBook

1 Click File ` New from project.

2 Click the Create new tab.

3 Choose [WordPerfect] from the list box.

If [WordPerfect] is not displayed in the list box, click Options, and
click Refresh projects.

4 Choose eBook Publisher from the list.

5 Click Create.

Opening documents

You can open word-processing documents that were created in
WordPerfect or in another application.

Part Two: WordPerfect 37

The advantage of opening — rather than importing — a document
created in another application is that many of the formatting attributes
in the original document (such as page size, margins, font properties,
bullets, and underlining) are preserved.

To open a document

1 Click File ` Open.

You can also click the Open button on the toolbar.

2 Choose the drive and folder where the file is stored, and choose the

file.

You can also type the full path and filename in the File name list box.

3 Click Open.

The document opens in a new document window, and a
corresponding button is added to the application bar. You can have
up to nine documents open within the application window.

NEW for X6: You can also

Go to the folder where an open
document is stored

Copy the folder path for an open
document

Open more than nine documents
at a time

Set documents accessed outside
WordPerfect to open in the first
available instance (rather than in a
new instance)

38 Document basics

Right-click the document button
on the application bar, and choose
Open containing folder.

Right-click the document button
on the application bar, and choose
Copy full path.

Split the documents across multiple
instances of WordPerfect. See also
“To transfer a document to a new
instance of WordPerfect” on
page 25.

Click Too ls
Document page, disable the
following check box: Outside
WordPerfect, open documents in
new application window.

` Settings ` Files. On the

PDF import

WordPerfect lets you import PDF files and scanned PDF files and then
access and reuse the text and graphics content. For example, if
you have a PDF file that was created by someone else, you can
open it in WordPerfect and edit the contents.

When you import PDF files, the text formatting may appear
different from that of the original PDF. You can alleviate most
conversion issues if you are familiar with the two most common PDF
document types: design documents and scanned documents.

Design documents

A design document is a PDF in which the layout is not necessarily
based on flow — for example, a magazine advertisement. Design
documents are typically created with graphics or illustration software,
such as CorelDRAW.

Text strings may be individual lines across sections on the page, as
opposed to a long paragraph that flows down a page. In such cases,
WordPerfect provides text flows for all text strings that were saved in
the graphics application when the PDF was created. The text and
formatting of graphic elements are also maintained.

Images are maintained in their original file formats, as is text that is
embedded in images that are not vector based.

The layout in the imported PDF may be different from the layout in the
original PDF, but you can still modify text strings and create a new
document without having to copy or redesign all the elements.

Scanned documents

A scanned document is a document that is read with a scanner and
saved as a graphic file, such as a JPEG. Scanned documents store all
information as one large image file that is not vector based.

Part Two: WordPerfect 39

When you import a scanned document, WordPerfect uses OCR
technology to scan the document and reconstruct text strings and
images. The quality of the original scanned PDF that you import affects
the accuracy of what is displayed in the WordPerfect document.

To import a PDF file

1 Click File ` Open PDF.

2 Choose the drive and folder where the PDF document is stored.

3 Choose the file.

4 Click Open.

The Open PDF settings dialog box appears.

If the PDF document is protected by a password, type the password
in the Password box. If both permission and open passwords are
applied, type the permission password in the Password box.

5 In the Page range area, enable one of the following options:

• Full document

• Pages (requires you to type a page range in the box)

6 Click Open.

The PDF import dialog box appears.

You can import the content from the PDF file without text
formatting by enabling the Bring in content from original PDF
without any formatting check box.

40 PDF import

Templates

A template is a preformatted document that can be used as a guide
for creating a new document. Every document created in
WordPerfect is based on either the default template or a project
template.

In this chapter:

• “Default template”

• “Project templates” on page 43

Default template

When you open WordPerfect, the blank document you see is based on
the default template—a special WordPerfect template (WPT) file that
records various workspace settings.

Besides storing basic document settings (such as the default font and
the default text and graphics styles), the default template also stores
any customizations you make to the WordPerfect work area.

Choosing the default template

You can choose a different default template.

You can also choose an additional objects template. This is a second
default template that stores objects such as keyboards, menus,
template macros, toolbars, and styles that you can use in addition to
or in place of those in the default template. For example, a system
administrator could use an additional objects template as a network
template that would overwrite a user’s default template.

Applying the current document style to the default template

You can apply the style used in the current document to the default
template.

Part Two: WordPerfect 41

Applying template settings across multiple instances

NEW for X6: You can choose to apply template changes across all
instances of WordPerfect. This technique is especially useful for
refreshing all open documents that are based on the same template.

Document, style, and compatibility settings typically affect all
instances, whereas customization settings affect only the current
instance (and subsequent instances). For details, see the Help.

To choose a different default template

1 Click To ol s ` Settings.

2 Click Files.

3 Click the Te mp la te tab.

4 In the Default template folder box, click the Browse button.

5 Choose the drive and folder where the template is stored.

6 Click Select.

7 In the Default template box, click the Browse button.

8 Click the template you want to use as the default template.

9 Click Open.

To choose an additional objects template

1 Follow steps 1 to 3 in the previous procedure.

2 In the Additional template folder box, click the Browse button.

3 Choose the drive and folder where the template is stored.

4 Click Select.

5 In the Additional objects template box, click the Browse button.

6 Click the template you want to use as the additional objects template.

7 Click Open.

If desired, enable the Update default template from additional
objects template check box.

42 Templates

To use the current document style as the default

1 Click File ` Document ` Current document style.

2 Enable the Use as default check box.

To apply template changes across multiple
instances

1 Click To ol s ` Settings.

2 Click Files.

3 Click the Te mp la te tab.

4 Enable the Apply template changes to all WordPerfect windows

check box.

You can apply both default-template and project-template
changes across multiple instances.

Project templates

WordPerfect lets you create documents from project templates. A
project template is a shell, or skeleton structure, that can consist of
elements such as margins, styles, and graphics objects. You fill in the
details and provide data to complete the project.

These are examples of project templates.

If you intend to use a specific template often, you can add it to the
Favorites category.

Part Two: WordPerfect 43

You can also use the PerfectExpert, which guides you through
basic tasks and helps you create detailed projects. For
information, see “To access the PerfectExpert” on page 16.

To create a document from a project template

1 Click File ` New from project.

2 Click the Create new tab.

3 Choose [WordPerfect] from the list box.

If [WordPerfect] is not displayed in the list box, click Options, and click
Refresh projects.

4 Choose a project template from the list.

5 Click Create.

Some WordPerfect project templates use prompts to guide you
through the process of adding information to a document.

To add a project template to the Favorites category

1 Click File ` New from project.

2 Click the Create new tab.

3 Choose a category from the list box.

4 Choose a project template from the list.

5 Click Copy to favorites.

You can view the contents of the Favorites folder. Click File ` New
from project. Choose [Favorites] from the list box.

44 Templates

Text basics

In this chapter:

• “Entering text”

• “Inserting text” on page 46

Entering text

You can enter text in the document window. You can use the
shadow cursor to show where the text will be positioned.

You can also enter text in a text box so that it appears in a separate
frame.

To enter text in a document window

1 Click in the document window.

2 Ty pe t ex t .

To enter text by using the shadow cursor

1 Click View ` Shadow cursor.

A check mark next to the menu command indicates that the
shadow cursor is enabled.

2 Click anywhere on the page.

3 Ty pe t ex t .

The shadow cursor changes appearance to show how text will
be aligned when you start typing. Small arrows beside the
shadow cursor point in different directions when text is left­justified, centered, or right-justified.

To enter text in a text box

1 Click Insert ` Te xt bo x.

2 Ty pe t ex t .

Part Two: WordPerfect 45

Inserting text

You can insert text from another file.

If you have more than one document opened, you can use the
application bar to insert text from one document to another document.

See also:

• “Cutting, copying, and pasting text and graphics” on page 69

• “Moving text and graphics” on page 70

To insert the entire text of another document

1 Click where you want to insert the text.

2 Click Insert ` File.

3 Choose the drive and folder where the document is stored.

4 Choose a file.

5 Click Insert.

To insert selected text from another document

1 Select the text you want to insert.

2 Drag the selected text to the button on the application bar that

displays the name of the document into which you want to insert the
text, but don’t release the mouse button.

This document opens in the document window.

3 Point to where you want to insert the text, and release the mouse

button.

46 Text basics

Text selection

You can select text or deselect text, a tabular column, a rectangular
block of text, or a range of text.

You can also set selection options.

To select text

To select Do the following

A character or word Drag across a character or word.

A sentence

A paragraph

A page

A document

A tabular column Select the text from the first

A rectangular block of text Select the text from the upper left

A range of text in a document

Click in a sentence. Click Edit

` Sentence.

Select

Click in a paragraph. Click Edit

` Paragraph.

Select

Click on a page. Click Edit

`

`

` Select

` Page.

Click Edit

character in the tabular column to
the last character in the tabular
column, and then click Edit

` Select ` All.

` Select

` Tab u lar c olu mn .

corner to the lower left corner of
the block, and then click Edit

` Rectangle.

Select

Click Edit
an option from the Select list, and
then type a value in the Range box.

` Select ` Section, choose

`

Part Two: WordPerfect 47

To deselect text

• Click anywhere outside the selected text.

To set the selection options for a document

1 Click To ol s ` Settings.

2 Click Environment.

3 In the Environment settings dialog box, click the General tab.

4 Enable the Automatically select whole words when dr agging to select

text check box.

48 Text selection

Text formatting

In WordPerfect, you can use a variety of formatting tools to control the
look of text.

In this chapter:

• “Modifying font settings”

• “Copying the text format” on page 52

• “Working with drop caps” on page 53

• “Inserting characters and symbols” on page 54

• “Correcting capitalization” on page 55

• “Correcting the spacing between words and sentences” on
page 56

For additional topics, please see “Formatting text” in the
WordPerfect Help.

Modifying font settings

You can apply formatting to text to change the font and its attributes,
such as style, size, and color.

You can also apply relative font sizes, which allows you to format text
relative to the specified font size. Suppose you want to add a heading
to a document that has a 12-point paragraph font. If you select the
heading text and specify a large relative font size, the text displays
proportionately larger than the 12-point font.

Using Corel® RealTime Preview™ lets you view text fonts and sizes
before you apply them. For example, you can view text as it will display
in various fonts before choosing which is the most suitable.

WordPerfect lets you format text using recent font settings, including
the font and its size. You can also change the default font and font
size for the active document or for all documents.

Part Two: WordPerfect 49

To c h a n g e th e f on t

1 Click in the document.

2 Click Format ` Font.

3 Click the Font tab.

4 Choose a font from the Face list.

You can also

Change the font size Choose a font size from the Size list box.

Change the relative font size Click Relative size, and click a font size.

Change the font color Open the Color picker, and click a color.

You can also use the Font color
button on the property bar.

You can also change the underline font style by using the
Underline picker on the property bar.

To change the font appearance

1 Select the text you want to modify.

2 Click Format ` Font.

3 Click the Font tab.

4 In the Appearance area, enable one or more of these check boxes:

• Bold — applies bold formatting to the selected text

• Italic — applies italic formatting to the selected text

• Underline — applies a single underline to the selected text

• Outline — applies an outline to the selected text

• Shadow — applies a shadow to the selected text

• Small caps — applies small capitals to the selected text

• Redline — applies the color red to the selected text

• Strikeout — applies a line through the selected text

• Hidden — applies the hidden format to the selected text

50 Text formatting

To change the font by using Corel RealTime Preview

1 Click in a document.

2 Open the Font face list box on the property bar, and point to a font.

Changes to the font display in the font face preview window.

3 Choose a font from the Font face list box.

Similarly, the Font size list box on the property bar lets
you use Corel RealTime Preview to change the font size.

To apply a recently used font

1 Select the text you want to format.

If the Fonts toolbar is not displayed, click View ` Tool ba rs . In the
Toolbars dialog box, enable the Fonts check box.

2 Click the QuickFonts™ button on the font toolbar, and choose

a font from the list.

The QuickFonts list displays the 10 most recently used fonts.

To change the default font and font size

1 Click File ` Document ` Default font.

2 Choose a font from the Face list.

3 Choose a font size from the Size list box.

If you want to change the default font and font size for all new
documents, click Settings, and click Set as default for all
documents.

You must install a printer before changing the default font.

If you specify a default printer font and distribute the file to
others, the file may not display or print correctly if their printer
doesn’t have the specified default font.

You can view the available attributes for each font by clicking
the plus sign (+) to the left of a font in the Face list.

Part Two: WordPerfect 51

Copying the text format

You can copy the format of text and apply it to other text in a document.
If you want to copy selected text, then formatting attributes, such as
font, font size, and font style, are all copied. If you want to copy the
heading in a paragraph, the paragraph style as well as the font and its
attributes are copied.

When you copy the format of text, you automatically create a text
style. Changing text that has been formatted using a text style
also changes other text in the document that uses that style. For
information about text styles, see “Using text styles” on page 77.

To copy the text format

1 Click in the text whose format you want to copy.

2 Click Format ` QuickFormat™.

3 Enable one of the following options:

• Selected characters — copies the format of the font and its
attributes

• Headings — copies the format of the paragraph and its styles, and
the font and its attributes

4 Click OK.

5 Drag the QuickFormat paintbrush pointer over the text to which you

want to copy the format.

6 Click Format ` QuickFormat.

QuickFormat is disabled when no check mark displays beside the
QuickFormat menu command.

You can also enable or disable QuickFormat by clicking the
QuickFormat button.

52 Text formatting

Working with drop caps

Drop caps are letters that you can use to decorate text at the
beginning of a line or paragraph.

These are examples of drop caps.

To add or remove a drop cap

To Do the following

Add a drop cap to a blank line Click in a document. Click Format

` Paragraph ` Drop cap. Type a

letter.

Add a drop cap to an existing
paragraph

Remove a drop cap Click before a drop cap. Click the

Click at the beginning of a
paragraph. Click Format
Paragraph

Drop cap style button on the
property bar. In the Style area,
click No drop cap.

You can also click the Drop cap

style picker and click the No
drop cap style.

` Drop cap.

`

You can also add a drop cap by right-clicking in a document
and clicking Drop cap.

Part Two: WordPerfect 53

Inserting characters and symbols

You can insert characters, such as iconic symbols, phonetic characters,
and characters from other alphabets, into your document.

To insert a character or symbol

1 Click in the document where you want to insert a character or symbol.

2 Click Insert ` Symbol.

3 Choose a symbol type or a character set from the Set list box.

4 Choose a symbol from the Symbols list.

5 Click one of the following:

• Insert — inserts the symbol and leaves the Symbols dialog box
open

• Insert and close — inserts the symbol and closes the Symbols
dialog box

Depending on the font you are using, some WordPerfect
characters may not display in the document window. These
characters are represented by a hollow box on your screen;
however, they will display and print correctly if your printer
supports graphics.

You can also insert a symbol by clicking the Symbols button
on the property bar and clicking a symbol.

You can also insert a character or symbol by pressing Ctrl + W.

54 Text formatting

Correcting capitalization

You can quickly change a word or selected text to all uppercase or
lowercase letters, or to lowercase letters with initial caps. You can also
correct capitalization automatically.

To change capitalization

1 Select the text for which you want to change capitalization.

2 Click Edit ` Convert case, and click one of the following:

• Lowercase — changes all letters to lowercase

• Uppercase — changes all letters to uppercase

• Initial capitals — changes only the first letter of each word to
uppercase

You can also change the selected text to uppercase or
lowercase by pressing Ctrl + K.

To correct capitalization automatically

1 Click To ol s ` QuickCorrect™.

2 Click the Format-As-You-Go™ tab.

3 In the Sentence corrections area, enable the Capitalize next letter

after end-of-sentence punctuation check box.

You can also

Automatically correct two initial
capital letters in a sentence

Automatically correct Caps lock
capitalization

Automatically correct
capitalization after a period

Part Two: WordPerfect 55

Enable the Correct two irregular
capitals (make a second letter
lowercase) check box.

Enable the CapsFix check box.

Click Exceptions. In the Do not
capitalize next letter after this
word box, type a word. Click Add
entry. Click Close.

Correcting the spacing between words and sentences

WordPerfect lets you correct the spacing between words and sentences.
You can delete double spaces between words in a sentence, and you can
convert one space between sentences to two or two spaces to one.

To automatically change double spaces between words to
single spaces

1 Click To ol s ` QuickCorrect.

2 Click the Format-As-You-Go tab.

3 In the Sentence corrections area, enable the Change two spaces to

one space between words check box.

To automatically change the number of spaces between
sentences

1 Click To ol s ` QuickCorrect.

2 Click the Format-As-You-Go tab.

3 In the End of sentence corrections area, enable one of the following

options:

• Change one space to two spaces between sentences

• Change two spaces to one space between sentences

56 Text formatting

Text arrangement

In this chapter:

•“Indenting text”

•“Justifying text” on page58

• “Changing the spacing between lines” on page 59

For additional topics, please see “Formatting
paragraphs” in the WordPerfect Help.

Indenting text

Indenting arranges text on a page by moving one or more lines to the
left or the right of the paragraph margin. You can indent a line or
paragraph manually or you can indent lines or paragraphs using the
ruler or automatically.

To move the first line of a paragraph farther to the left than
subsequent lines, you can apply a hanging indent. To indent an entire
paragraph one tab stop from both the left and right margins — such
as for a lengthy quotation — you can apply a double indent.

To apply a single indent to text

To indent Do the following

A line of text Click at the beginning of the line. Press Ta b.

A paragraph Click at the beginning of the paragraph.

Click Format

The first line of a
paragraph

The first line of every
paragraph automatically

Part Two: WordPerfect 57

Click in the paragraph. On the ruler, drag
the First line indent marker.

Click in the paragraph. Click Format
Paragraph
box, specify the distance to indent.

` Paragraph ` Indent.

`

` Format. In the First line indent

To apply a hanging or double indent to text

1 Click at the beginning of a paragraph.

2 Click Format ` Paragraph, and click one of the following:

• Hanging indent — indents all but the first line in the paragraph

• Double indent — indents the paragraph equally from both
margins

You can also apply a hanging indent by clicking at the beginning
of any line in a paragraph, except the first line, and pressing Ta b.

To remove an indent from text

1 Click at the beginning of a line of text.

2 Press Shift + Ta b .

Justifying text

You can justify text in a document. Doing so aligns the text horizontally
between the left and right margins of the page.

To justify text

1 Click in a paragraph.

2 Click Format ` Justification, and click one of the following:

• Left — aligns text evenly with the left margin

• Right — aligns text evenly with the right margin

• Center — centers text between the right and left margins

• Full — aligns text, excluding the last line, along both the right and
left margins

• All — aligns text, including the last line, along both the right and
left margins

Justification is applied to all text from the cursor location
forward. If you want to apply justification to a word, line, or
paragraph, you must first select the text.

58 Text arrangement

You can also justify text by clicking the Justification picker
on the property bar and clicking a justification.

Changing the spacing between lines

The space between lines, or the amount of white space that
appears between the bottom of one line and the top of the next
line, is referred to as leading.

This is an example of changing spacing between lines.

You can change the leading by changing the line spacing and
changing the line height.

You can also change the spacing between paragraphs. For
information, see “Adjusting paragraph spacing” in the
WordPerfect Help.

To adjust the leading

1 Click in a paragraph.

2 Click Format ` Ty pe se tt in g ` Word/Letter spacing.

3 Enable the Adjust leading check box.

4 Type a value in the Between lines box.

A positive value increases the leading; a negative value decreases
it.

Part Two: WordPerfect 59

To change the line spacing

1 Click in a paragraph.

If you want to limit the line spacing change to a specific section of
text, select the text.

2 Click Format ` Line ` Spacing.

3 Type a value in the Spacing box.

To change the line height

1 Click in the line of text where you want the line height change to

begin.

If you want to limit the line height change to a specific section of text,
select the text.

2 Click Format ` Line ` Height.

3 Enable one of the following options:

• Automatic — defines the line height according to the font being
used

• Fixed — lets you specify the height of the line regardless of the font
being used

• At least — lets you specify the minimum height of the line

Line height is determined by multiplying the current line height
by the number you specify.

60 Text arrangement

Text organization

You can organize text by using bullets, numbers, or outlines.

• Bullets help to differentiate items in a list or add emphasis to

selected paragraphs. You can use bullets to mark list items
that have no particular order.

• Numbered lists and outlines help you organize and display

information and are used to show the relationship between
ideas.

In this chapter:

• “Bulleted lists”

• “Numbered lists” on page 62

• “Outlines” on page 64

For additional topics, please see “Using bulleted lists,
numbered lists, and outlines” in the WordPerfect Help.

Bulleted lists

You can create a bulleted list in a document. You can also use
QuickBullets to create lists as you type.

You can also apply a bullet format to existing text.

To create a bulleted list

1 Click in a document.

2 Click Insert ` Outline/Bullets & numbering.

3 Click the Bullets tab.

4 Choose a bullet style from the Bullets list.

5 Click OK.

6 Type text, and press Enter.

Perform this step for each entry in the list.

Part Two: WordPerfect 61

You can also create a bulleted list by opening the Bullets
picker on the toolbar, and clicking a bullet format.

You can discontinue a bulleted list by pressing Backspace.

To create a bulleted list by using QuickBullets

1 Click in a document.

2 Ty pe a QuickBullet character.

3 Press Ta b .

4 Type the text, and press Enter.

Perform this step for each entry in the list.

If QuickBullets are disabled, you must click Too ls ` QuickCorrect
` Format As-You-Go to enable them.

You can discontinue a bulleted list by pressing Backspace.

To create a bulleted list from existing text

1 Select the text to which you want to apply the bullet format.

2 Click Insert ` Outline/Bullets & numbering.

3 Click the Bullets tab.

4 Choose a bullet style from the Bullets list.

You can also add a bullet to existing text by clicking at the
beginning of a line, opening the Bullets picker on the
toolbar, and clicking a bullet format.

You can type body text between list items by pressing Enter
twice, and pressing the Up arrow to type on the line that begins
without a bullet.

Numbered lists

You can create a numbered list in a document. You can also use
QuickNumbers to create lists as you type.

62 Text organization

You can number existing text. You can also renumber an existing
numbered list.

To create a numbered list

1 Click in a document.

2 Click Insert ` Outline/Bullets & numbering.

3 Click the Numbers tab.

4 Choose a number style from the Numbers list.

5 Click OK.

6 Type text, and press Enter.

Perform this step for each entry in the list.

You can also create a numbered list by opening the Numbers

picker on the toolbar and clicking a numbering format.

You can discontinue a numbered list by pressing Backspace.

To create a numbered list by using QuickNumbers

1 At the beginning of a new line, type a number followed by a closing

parenthesis or hyphen.

2 Press Ta b .

3 Type the text for the first list item, and press Enter.

For a paragraph, let the text wrap at the end of the line instead of
inserting a hard return.

Perform this step for each entry in the list.

4 Press Backspace.

If QuickNumbers are disabled, you must click Too ls `
QuickCorrect ` Format As-You-Go to enable QuickBullets.

You can discontinue a numbered list by pressing Backspace.

Part Two: WordPerfect 63

To number existing text

1 Select the text you want to number.

2 Open the Numbering picker on the toolbar, and click a

numbering format.

To renumber a list

1 Click in a list or outline.

2 Click the Set paragraph number button on the property bar.

3 Type the new number in the Paragraph number box.

The number changes, and all numbers following it are renumbered
accordingly.

You can also renumber paragraphs by pressing Ctrl + Shift + F5.

If the numbering you want to change is indented from the left
margin, type “?” for each indentation level in the Paragraph
number box before you type the new number.

Outlines

You can apply different levels to text by creating an outline.

To create an outline

1 Click in a document.

2 Click Insert ` Outline/Bullets & numbering.

3 Click the Te xt tab.

4 From the Te xt list, choose an option.

5 Click OK.

6 Type text, and press Enter.

64 Text organization

Graphics

In this chapter:

• “Inserting graphics”

• “Sizing graphics” on page 66

• “Arranging graphics” on page 67

For additional topics, please see “Working with
graphics” in the WordPerfect Help.

Inserting graphics

You can insert clipart images into a WordPerfect document, such as
those included with WordPerfect. Clipart images are images that can
be brought into a WordPerfect document and edited or used as is. You
can also insert pictures from the WordPerfect Office disc.

You can link to an image on disk. When you link to an image on disk,
the location of the image — not the image itself — is inserted into the
document. This way, you can considerably reduce the size of the file,
especially if the image is used throughout the document.

To insert a clipart image

1 Click where you want to insert an image.

2 Click Insert ` Graphics/Pictures ` Clipart.

The Scrapbook™ opens.

3 Browse through the folders in the Scrapbook until you find the

image you want to insert.

4 Select the clipart image.

5 Click Insert.

You can also insert a clipart image by dragging the image from
the Scrapbook into a document.

Part Two: WordPerfect 65

To insert a picture from the WordPerfect Office disc

1 Insert the WordPerfect Office disc into your disc drive.

2 Click where you want to insert a picture.

3 Click Insert ` Graphics/Pictures ` From file.

4 Choose the drive and folder where the file is stored.

Pictures have a .jpg filename extension.

5 Double-click a filename.

You can also insert a picture by dragging. Enable the shadow
cursor by clicking the Shadow cursor icon on the application bar,
drag across the area of the document in which you want the
picture, and click Image from file in the QuickMenu™.

You can preview a picture before you insert it by clicking Toggle
preview , and clicking the picture filename.

To link to an image on disk

1 Click where you want to insert a link to an image.

2 Click Insert ` Graphics/Pictures ` From file.

3 Choose the drive and folder where the file is stored.

4 Click the image you want to link to the document.

5 Enable the Image on disk check box.

6 Click Insert.

If you want to display the name of the image file, right-click the
image, and click Content.

You can link to images copied from the Scrapbook by saving
them to your hard disk.

Sizing graphics

You can size a graphic by dragging its handles.

66 Graphics

To s i z e a gr a p h i c

1 Select a graphic.

2 Drag a corner handle until the graphic is the size you want.

You can also

Stretch a graphic Drag a side handle until you achieve

the effect you want.

Size a graphic proportionally Hold down Shift, and drag a handle.

Arranging graphics

When two or more graphics overlap in a document, you can arrange
their order by moving them in front of or behind the others in the
stack. You can also move graphics behind text (like a watermark) or in
front of text (like a sticky note). You can also select a graphic that is
over or under another graphic.

You can group graphics so that they remain together when they are
moved, sized, or edited.

You can also align and distribute graphics. For details, see the Help.

To move a graphic by using the keyboard

1 Select a graphic.

2 Press any of the Arrow keys to move the graphic in that direction.

To reorder overlapping graphics

1 Right-click a graphic.

2 Click Order, and click one of the following:

• To front — moves a graphic in front of the overlapping graphics

• To ba ck — moves a graphic behind the overlapping graphics

• Forward one — moves a graphic forward one layer

• Back one — moves a graphic back one layer

Part Two: WordPerfect 67

You can also reorder overlapping graphics by selecting a graphic
and clicking one of the following buttons on the property bar:

• Object(s) forward one

• Object(s) back one

To move a graphic behind or in front of text

1 Select a graphic.

2 Click the Graphics picker on the property bar, and click one of the

following:

• In front of text — moves the selected graphic in front of the text

• Behind text — moves the selected graphic behind the text

To navigate between graphics

1 Select a graphic.

2 On the property bar, click one of the following buttons:

• Next box — selects the next graphic box in the document

• Previous box — selects the previous graphic box in the
document

To group graphics

1 Hold down Shift, and click the graphics you want to group.

2 Right-click one of the selected graphics, and click Group.

You can separate grouped graphics by right-clicking grouped
graphics, and clicking Separate.

68 Graphics

Editing basics

In this chapter:

• “Cutting, copying, and pasting text and graphics”

• “Moving text and graphics” on page 70

• “Undoing, redoing, and repeating actions” on page 71

You can also apply comments and digital signatures to
documents. For information, see “Editing basics” in the
WordPerfect Help.

Cutting, copying, and pasting text and graphics

You can cut or copy text or graphics and paste them to a new location
in a document.

When you cut or copy information, it is stored on the Clipboard. You
can paste it in the active document, in another document, or in
another application.

You can also choose a specific format when you paste information
from the Clipboard into WordPerfect.

To cut, copy, and paste text and graphics

To Do the following

Copy text or graphics to the
Clipboard

Cut text or graphics and move
to the Clipboard

Part Two: WordPerfect 69

Select the item, and click Edit

You can also click the Copy
button on the property bar.

Select the item, and click Edit

You can also click the Cut button
on the property bar.

` Copy.

` Cut.

To Do the following

Paste text or graphics in a
document

Add a selection to the current
Clipboard contents

Click where you want to insert the
item, and click Edit

You can also click the Paste
button on the property bar.

Select the text to add to the
Clipboard, and click Edit

` Paste.

` Append.

You can link copied content to a document by enabling the Paste
link option. The changes you make to the linked content in the
active file are reflected in the original file. The changes made to
the original file also appear in the active file.

To paste Clipboard contents in a specified format

1 Select the text or graphic.

2 Click Edit, and click one of the following:

• Copy

• Cut

3 Click Edit ` Paste special.

4 Enable the Paste option.

5 Choose a format from the As list.

You can paste text without its formatting by pressing Ctrl + Alt
+ V. This technique is particularly useful for pasting text copied
from a Web browser.

Moving text and graphics

You can move text and graphics by dragging them within a document
or between documents.

70 Editing basics

To move text or graphics by dragging within a
document

• Select a text or graphic, and drag it to a new position.

To move text or graphics by dragging to another
document

1 Click Window, and click one of the following:

• Tile top to bottom — arranges the windows so that the
documents are displayed above or below one another

• Tile side by side — arranges the windows so that the documents
are displayed side by side

2 Select the text or graphic, and drag it to the other document.

Undoing, redoing, and repeating actions

WordPerfect lets you undo actions one at a time, or undo a series of
actions all at once. You can undo changes made to text, graphics, or
tables. However, some actions, such as scrolling or saving a document,
cannot be reversed. You can redo actions that you have undone. You
can also repeat actions.

To undo actions

To Do the following

Undo the last action you performed

Undo a series of actions

Part Two: WordPerfect 71

Click Edit

You can also click the Undo
button on the toolbar.

Click Edit
choose an action from the Undo
list, and click Undo.

You can also click the drop-down
arrow beside the Undo button

on the toolbar.

` Undo.

` Undo/Redo history,

To Do the following

Set the number of Undo levels

Save Undo and Redo items with a
document

Click Edit
Options, and type a value in the
Number of undo/redo items box.

Click Edit
Options, and enable the Save
undo/Redo items with document
check box.

` Undo/Redo history, click

` Undo/Redo history, click

The maximum number of Undo levels is 300.

If the Undo/Redo history has not been saved with the document,
you can undo and redo changes that have been made since the
document was last saved.

To r ed o a c t i on s

To Do the following

Redo an action that was just
undone

Redo a series of actions

Click Edit

You can also click the Redo
button on the toolbar.

Click Edit
choose an action from the Redo
list, and click Redo.

You can also click the drop-down

arrow beside the Redo button
on the toolbar.

` Redo.

` Undo/Redo history,

To repeat an action

1 Click Edit ` Repeat next action.

2 Type a value in the Number of times to repeat next action box.

To set this value as the default whenever you use repeat, click Use as
default.

72 Editing basics

Find and Replace

In this chapter:

• “Finding and replacing text”

• “Finding and replacing formatting codes” on page 75

Finding and replacing text

WordPerfect lets you find and replace text. You can search for
words, phrases, or individual characters in a document. Once the text
is found, you can replace some or all occurrences of the text with other
text, or you can delete the text.

You can search for text that is displayed in a specific font or case. You
can also find and replace forms of a word. For example, you can
replace forms of the word “entry” with the word “insertion”;
therefore, if the plural form, “entries,” is found, it is replaced with the
word “insertions.” Furthermore, you can search for occurrences of
words that are whole words, and not part of a larger word. For
example, if you do a default search for the word “sum,” you will find
“sum,” “summer,” and “summit”; if you do a whole-word search for
the word “sum,” you will find only occurrences of the word “sum.”

To f i n d a n d r e p l a ce te xt

1 Click Edit ` Find and replace.

2 In the Find box, type the text you want to search for.

3 Type the replacement text in the Replace with box.

4 Click one of the following:

• Find next — finds the next occurrence of the search text

• Find prev — finds the previous occurrence

• Replace — finds and replaces the next occurrence

• Replace all — finds and replaces all occurrences

Part Two: WordPerfect 73

You can delete all occurrences of a text string by typing the text
you want to delete in the Find box and leaving the Replace with
box empty.

You can search for a word or phrase you searched for previously
by choosing the word or phrase from the Find list box.

To find text in a specific font

1 Click Edit ` Find and replace.

2 In the Find box, type the text you want to find.

3 Click Match ` Font.

4 Enable the Font check box.

5 Choose a font from the Font list box.

You can also

Search for a font style Choose a font style from the Font

style list box.

Search for a specific point size Enable the Point size check box.

Type a point size in the Point size
box.

Search for specific font attributes In the Attributes area, enable one

or more of the attribute check
boxes.

To find and replace case-specific text

1 Click Edit ` Find and replace.

2 Click Match ` Case.

To find and replace a form of a word

1 Click Edit ` Find and replace.

2 Click Ty pe ` Word forms.

74 Find and Replace

To find and replace a whole word

1 Click Edit ` Find and replace.

2 Click Match ` Whole word.

Finding and replacing formatting codes

You can search for and replace codes in a document. For
example, if you search for a font size code, all font size codes are
found.

You can also search for specific codes, such as a specific font size.

To find and replace codes, you must first enable Reveal Codes.

Sample Code Represents

Bot mar Bottom margin

Font Font

Font size Font size

HAdv Horizontal advance

Just Justification

Lft Mar Left margin

Lft Mar Adj Left margin adjustment

Ln Spacing Line spacing

Ovrstk Overstrike

Rgt Mar Right margin

Rgt Mar Adj Right margin adjustment

Style Document style

Top M a r Top m a rg in

VAdv Vertical advance

Part Two: WordPerfect 75

To find and replace a general formatting code

1 Click Edit ` Find and replace.

2 Click Match ` Codes.

To choose a merge code, enable the Display merge codes only check
box.

3 Choose a code from the Find codes list box.

4 Click Insert.

5 In the Find and replace dialog box, click in the Replace with box.

6 In the Codes dialog box, choose a replacement code from the Replace

codes list box.

7 Click Insert and close.

8 Click one of the following:

• Find next — finds the next occurrence of the code

• Find prev — finds the previous occurrence of the code

• Replace — finds and replaces the next occurrence of the code

• Replace all — finds and replaces all occurrences of the code

To find and replace a specific formatting code

1 Click Edit ` Find and replace.

2 Click Ty pe ` Specific codes.

3 Choose a code from the Find codes list box.

4 Type values in the following boxes:

• Find

• Replace with

76 Find and Replace

Styles

A style is a collection of formatting attributes that you can apply to
text or graphics.

WordPerfect provides several preset styles ready for use. You can
also create your own styles.

In this chapter:

•“Using text styles”

• “Using graphics styles” on page 80

For information about list styles, variables, graphics boxes, and
graphics lines, see “Working with styles” in the WordPerfect
Help.

Using text styles

You can create text styles. Text styles are collections of formatting
attributes that you can apply to selected text, paragraphs, or the entire
document. Text styles you create are saved with the active document.
You can create a QuickStyle for text. QuickStyles are styles created
based on the formatting in effect at the cursor location. You can also
create a QuickStyle for a paragraph.

Formatting text with styles ensures consistent formatting throughout
a document. Whenever you change the formatting in a style, you
change the appearance of all text that uses that style.

You can save a text style. You can also specify where to save text styles.
When you save a text style, you can associate it with a specific
template or with the active document only, or you can save it as a
separate file. Saving a text style as a separate file is useful if you plan
to use the style with a different template or on a different computer.

You can apply a style to text in a document. You can edit a text style.

Part Two: WordPerfect 77

To create a text style

1 Click Format ` Styles.

2 Click Create.

3 In the Styles editor dialog box, type a name for the style in the Style

name box.

You can create style names that contain up to 12 characters.

4 Type a description for the style in the Description box.

5 Choose a style from the Typ e list box.

6 Using the Styles editor toolbar and menu bar, apply any style

attributes.

If you want to define what function the Enter key performs when the
style is applied, choose a style from the Enter key inserts style list box.

If you want to display the codes that take effect when a style ends,
enable the Show ‘off codes’ check box.

You can also

Delete a text style

Click Format
from the Available styles list, and
click Options

` Styles, choose a style

` Delete.

Give each style a unique name; otherwise, when you combine
documents that contain a style with the same name, one style is
used and the other deleted in the new document.

The Reveal Codes check box is enabled by default and displays the
codes for the style attributes in the Contents box.

You can also define the style attributes by typing codes or text in
the Contents box in the Styles editor dialog box.

78 Styles

To create a QuickStyle

1 Select the desired text or paragraph.

2 Click Format ` Styles.

3 Click QuickStyle.

4 In the QuickStyle dialog box, type a name for the style in the

Style name box.

5 Type a description for the style in the Description box.

6 Enable one of the following options:

• Character with automatic update — creates a QuickStyle for
characters

• Paragraph with automatic update — creates a QuickStyle for
paragraphs

To save a text style

1 Click Format ` Styles.

2 Click Options ` Save as.

3 In the Save styles to dialog box, type a filename in the Filename box.

4 In the Style type area, enable one of the following options:

• Both — includes both the styles you have created and the preset
styles provided with WordPerfect

• User styles — includes only the styles you have created

• System styles — includes only the preset styles

5 Click Options ` Settings.

6 In the Save new styles to area, enable one of the following options:

• Current document

• Default template

• Additional objects template

The Additional objects template option is available only if you
have specified a second default template.

Part Two: WordPerfect 79

To apply a text style

1 Click Format ` Styles.

2 Choose a style from the Available styles list.

3 Click Insert.

4 Type the text in the document.

5 Press Enter.

6 Press Backspace.

To edit a text style

1 Click Format ` Styles.

2 Choose a style from the Available styles list box.

3 Click Edit.

4 In the Styles editor dialog box, use the Styles editor toolbar and

menus to apply any style attributes.

If you want to define what function the Enter key performs when the
style is applied, choose a style from the Enter key inserts style list.

If you want to display the codes that take effect when a style ends,
enable the Show ‘off codes’ check box.

Using graphics styles

You can create graphics styles for boxes, borders, fills, and lines. You can
save a graphics style. Saving graphics styles lets you use them again in
other documents or templates.

You can delete a graphics style that you have created, but you cannot
delete one of the preset graphics styles provided with WordPerfect.

You can edit a graphics style to apply different formatting. When you
edit a graphics style, all graphics boxes, borders, fills, and lines formatted
with that style are updated.

80 Styles

To create a graphics style

1 Click Format ` Graphics styles.

2 Enable one of the following options:

• Box

• Border

• Fill

• Line

3 Click Create.

4 Type a name for the style in the Style name box.

5 Change the attributes of the graphics style.

To save a graphics style

1 Click Format ` Graphics styles.

2 Enable one of the following options:

• Box

• Border

• Fill

• Line

3 Click Options ` Save as, and type a name for the style in the

Filename box.

The file is saved to the default template folder, as specified in
Tools ` Settings. If none is specified, WordPerfect saves the
styles where your user files are stored.

Part Two: WordPerfect 81

To delete a graphics style

1 Click Format ` Graphics styles.

2 Enable one of the following options:

• Box

• Border

• Fill

• Line

3 Choose a style from the Styles list.

4 Click Options ` Delete.

To edit a graphics style

1 Click Format ` Graphics styles.

2 Enable one of the following options:

• Box

• Border

• Fill

• Line

3 Choose a style from the Styles list.

4 Click Edit.

5 Change the attributes of the graphics style.

82 Styles

Page margins

You can set margins by using guidelines. Guidelines are vertical or
horizontal dotted lines that are displayed on pages.

You can also set margins by using exact measurements or the
ruler.

All margin settings affect the current page and
subsequent pages until you change them.

To set the margins by using the margin guidelines

1 Click View ` Guidelines.

2 Enable the Margins check box.

3 Point to one of the following guidelines:

• left vertical dotted guideline

• right vertical dotted guideline

• upper horizontal dotted guideline

• lower horizontal dotted guideline

The pointer changes to a double-sided arrow.

4 Drag the guideline to a new position.

To set the margins by using exact measurements

1 Click in the document where you want the margin changes to start.

2 Click Format ` Margins.

3 Click the Page setup tab.

4 In the Document margins area, type in any of the following boxes:

• Left — lets you specify where the left margin starts

• Right — lets you specify where the right margin starts

• To p — lets you specify where the top margin starts

• Bottom — lets you specify where the bottom margin starts

Part Two: WordPerfect 83

You can also

Set all margins to the last margin
value edited

Set all margins to the minimum size
allowed by the current printer

In the Document margins area,
click Equal.

In the Document margins area,
click Minimum.

You can also set margins by clicking File ` Page setup.

To set the margins by using the ruler

1 Point to the Margin marker to the left or right of the ruler.

The pointer changes to a double-sided arrow.

2 Drag the Margin marker to a new location on the ruler.

84 Page margins

Page size and orientation

When creating documents, you can choose the size and orientation of
pages. The page size and orientation determine how a printer
formats and prints pages. You can choose from preset page
sizes, or you can create your own.

In this chapter:

• “Preset page sizes”

• “Page orientation” on page 86

• “Custom page sizes” on page 86

Preset page sizes

You can select preset page sizes.

To select a preset page size

1 Click File ` Page setup.

2 Click the Page setup tab.

3 From the Page definition list box, choose one of the following:

• Printer page types — lists all page size options for installed
printers

• Standard page types — lists all page size options for most
printers

4 Choose a page definition from the Page definition list.

5 In the Page definition applies to area, enable one of the following

options:

• Current and following pages — applies the page definitions to
the current and following pages

• Current page only — applies the page definitions to the current
page only

Part Two: WordPerfect 85

Page orientation

You can specify page orientation.

To specify page orientation

1 Click File ` Page setup.

2 Click the Page setup tab.

3 In the Orientation area, enable one of the following options:

• Portrait — prints the document on pages that have greater length
than width

• Landscape — prints the document on pages that have greater
width than height

Custom page sizes

You can create a custom page size from scratch, or you can modify a
preset page size. When you create a custom page size, it is added to the
printer’s page size selection as a preset. Therefore, you can apply the
custom size to more than one document. If you no longer require the
custom or modified page sizes, you can delete the page size or restore
the default page sizes.

In addition, you can divide a physical page into several logical pages.
Dividing pages is useful when you want to create small documents, such
as pamphlets, raffle tickets, or business cards.

This is an example of how you can divide pages.

86 Page size and orientation

To create a custom page size

1 Click File ` Page setup.

2 Click the Page setup tab.

3 Click Add.

4 In the Add new form dialog box, type a name for the new

page size in the Name box.

5 Choose a predefined paper type from the Typ e list box.

6 Choose a predefined paper size from the Size list box.

If you want to create a page size definition from a nonstandard
paper size, choose User defined size from the Size list box.

7 Type values in the following boxes:

• Width

• Height

8 Choose a paper source from the Source list box.

The paper source is not saved as part of the document. It must
be redefined for each document.

All printers have a nonprintable zone. If information is
formatted to print in this area, it will not print. To shift
information out of the nonprintable zone, you must specify
printing adjustments.

To modify a preset page size

1 Click File ` Page setup.

2 Click the Page setup tab.

3 Choose a page definition from the Page definition list.

4 Click Edit.

5 Modify any of the settings.

Part Two: WordPerfect 87

To delete a page size

1 Click File ` Page setup.

2 Click the Page setup tab.

3 From the Page definition list box, choose one of the following:

• Printer page types — lists all page size options for installed printers

• Standard page types — lists all page size options for most printers

4 Choose a page definition from the Page definition list box.

5 Click Delete.

When you delete a page size definition, you can no longer use
that definition; a document can print with a similar page
definition, but it may not be an exact match.

To restore default page sizes

1 Click File ` Page setup.

2 Click the Page setup tab.

3 From the Page definition list box, choose one of the following:

• Printer page types — lists all page size options for installed printers

• Standard page types — lists all page size options for most printers

4 Click Restore.

To divide a page

1 Click File ` Page setup.

2 Click the Layout tab.

3 In the Divide pages area, type a value in one of the following boxes:

• Columns — lets you divide a page into a specified number of
columns

• Rows — lets you divide a page into a specified number of rows

88 Page size and orientation

Page flow

You can start (or “force”) a new page at any point in a document.

You can also change the text flow in a document by using hard
or soft returns:

• You can start a new line manually by inserting a hard return.

• A soft return wraps text to the next line and is inserted

automatically by WordPerfect when the line extends beyond
the right margin.

You can also make all text in a document, or only selected text, fit a
specific number of pages.

To f or c e a n e w p a g e

1 Click where you want to start a new page.

2 Click Insert ` New page, or press Ctrl + Enter.

In Draft view, a new page break is displayed as a double line.

To insert a hard return

• At the end of a line or paragraph, press Enter.

A hard return displays as an [HRt] code in the Reveal Codes
window.

You can also view hard returns by clicking View ` Show ¶.

To insert a soft return

• As you type, WordPerfect automatically inserts a soft return at the

end of each line.

A soft return displays as an [SRt] code in the Reveal Codes
window.

Part Two: WordPerfect 89

To make text fit a specific number of pages

1 Click in a document.

To make only a certain block of text fit, select the text.

2 Click Format ` Make It Fit™.

3 Type a value in the Desired number of pages box.

The number of pages you set must be within 50 percent of the
document’s current page count.

4 In the Items to adjust area, enable any of these check boxes:

• Left margin

• Right margin

• Top margin

• Bottom margin

• Font size

• Line spacing

5 Click Make it fit.

90 Page flow

Page columns

You can use columns to divide text vertically on a page. You can use
four types of columns in documents: newspaper, balanced
newspaper, parallel, and parallel with block protect.

You can add columns to documents to create newsletters,
glossaries, scripts, or inventory lists. You can discontinue
columns when they are complete. You can also delete columns
and quickly move through columns.

You can change the appearance of columns by inserting a vertical line
between the columns. This creates a visual separation between the
columns.

Newspaper columns

Text in newspaper columns flows down the column to the bottom of
a page or column break and starts again at the top of the next column.

Balanced newspaper columns

Balanced newspaper columns are similar to regular newspaper
columns, but each column is adjusted on the page so that all columns
are equal in length.

These are examples of pages with columns.

The left page displays newspaper columns.

The right page displays balanced newspaper columns.

Part Two: WordPerfect 91

Parallel columns

The parallel column text is grouped across the page in a row. The next
row starts below the longest column of the previous row. Parallel
columns are useful for resumes, scripts, charts, inventory lists, or lists
where columns span multiple pages.

This is an example of parallel columns.

Parallel columns with block protect

Parallel columns with block protect keep each row of columns together.
If a column in one row becomes so long that it moves across a page
break, the entire row moves to the next page.

This is an example of parallel columns with block protect.

To create columns

1 Click a page.

2 Click Format ` Columns.

3 Type a value in the Number of columns box.

92 Page columns

4 In the Ty pe of c ol um n s area, enable one of the following options:

• Newspaper — makes text flow down a column to the bottom of
a page or column break and continues it at the top of the next
column

• Balanced newspaper — adjusts newspaper columns so
that columns are of equal length

• Parallel — groups columns across the page in rows, and
starts subsequent rows below the longest column of the
previous row

• Parallel w/block protect — keeps all rows of the columns
together across page breaks

You can also apply columns to a page by clicking the Columns

button on the toolbar.

To discontinue columns

1 Click where you want columns to discontinue.

2 Click Format ` Columns.

3 Click Discontinue.

Press Ctrl + Enter to end one column and start the next
column.

To delete all columns

1 Click in the top-left corner of the first column.

2 Click Format ` Columns.

3 Click Discontinue.

You can also delete columns by dragging the [Col Def] code
out of the Reveal Codes window.

Part Two: WordPerfect 93

To n a v i g a te co lu mn s

To move to Press

The top of a column Alt + Home

The last line of a column Alt + End

The previous column Alt + Left Arrow

The next column Alt + Right Arrow

To insert a vertical line between columns

1 Select a column.

2 Click Format ` Columns.

3 Click Border/Fill.

4 In the Column border/fill dialog box, click the Border tab.

5 Choose Column between from the Available border styles list.

If you want to apply the vertical line only to a selected column group,
enable the Apply border to current column group only check box.

94 Page columns

Page numbering

In this chapter:

• “Numbering pages”

• “Changing the appearance of page numbers” on page 97

• “Forcing, suppressing, and stopping page numbers” on
page 97

For additional topics, please see “Numbering the parts of
a document” in the WordPerfect Help.

Numbering pages

WordPerfect allows you to insert page numbers in a document and to
choose where to position page numbers on a page.

These are examples of various page-numbering options:

(top left) none, (top right) bottom-right corner,

(bottom left) bottom center, and (bottom right) top-right corner.

When you begin page numbering, you can also specify which number
to begin with. For example, you may want the first page of a
document to be labeled page 3 instead of page 1.

You can also insert secondary page numbers, which allow you to start
a new page numbering scheme in a document. For example, suppose
you are creating a document in WordPerfect, but in the middle of the
document, you need to add maps that were not created in

Part Two: WordPerfect 95

WordPerfect. The WordPerfect document is 10 pages, but the maps
need to be added as pages 7 and 8. To accomplish this, you can start
page numbering at 1 at the beginning of the document and insert a
secondary page number, number 9, on the document’s page 7. This
would allow for the addition of the maps without disrupting the page
numbering.

To insert page numbers

1 Click Format ` Page ` Numbering.

2 From the Position list box, choose a position for the page numbers.

3 From the Page numbering format list, choose a format for the page

numbers.

To specify an alternate starting page

1 Click Format ` Page ` Numbering.

2 Click Set value.

3 In the Values dialog box, click the Page tab.

4 Type a new page number in the Set page number box.

5 Enable one of the following options:

• Always keep number the same — ensures that the number remains
the same when the document is edited

• Let number change as pages are added or deleted — lets the
number change as the document is edited

When you merge a multiple-page form document, you can
restart the page numbering for each merged record by enabling
the Always keep number the same option.

To insert a secondary page number

1 Click Format ` Page ` Insert page number.

2 Choose Secondary page from the list.

3 Click Value/Adjust.

96 Page numbering