Corel WordPerfect Office - X4 Mail Guide

Table of contents

Welcome to WordPerfect MAIL. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1

What’s included in WordPerfect MAIL. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

The WordPerfect MAIL workspace. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

To show, hide, or change the display of the Navigation pane . . . . . . . . . . . . . 4

To change the display of the Preview pane. . . . . . . . . . . . . . . . . . . . . . . . . . . 4

To hide or display message header information in the Preview pane . . . . . . . . 4

To display columns in the Message list. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

To rearrange columns in the Message list. . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

To sort a column in the Message list. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

To hide or display Calendar Peek . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

To flag a message. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

To mark a message as read or unread. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Moving between WordPerfect MAIL applications. . . . . . . . . . . . . . . . . . . . . . . . 5

To display the Calendar window. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

To display the Contacts window. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

To display the Mail window. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Fast filing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

To change the Fast File folder. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

To quickly file messages into this folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Configuring WordPerfect MAIL. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7

Importing data from another e-mail program . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

To import from Outlook Express . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

To import from Outlook 98, 2000, or 2002. . . . . . . . . . . . . . . . . . . . . . . . . . 9

To import from Eudora . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

To import from Netscape 7.0. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

To import from Netscape 4.x. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Importing Vcards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

To import Vcards. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Importing and exporting Mbox files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

To import messages from Mbox files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

To export messages to an Mbox file . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Creating an account or alias. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

To create an account or alias. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

To specify account downloading preferences. . . . . . . . . . . . . . . . . . . . . . . . . 16

To set a default account . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Table of contents i

Modifying and deleting e-mail accounts and aliases . . . . . . . . . . . . . . . . . . . . . .18

To modify an account or alias . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 8

To delete an account or alias. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Playing a sound when receiving messages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19

To play a sound when receiving messages. . . . . . . . . . . . . . . . . . . . . . . . . . . 1 9

Designating an outgoing server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19

To designate an outgoing server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19

Outgoing server authentication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21

To provide authentication information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Deleting an outgoing server. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21

To delete an outgoing server. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21

Creating signatures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 2

To create a signature. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

To choose a default signature for an account. . . . . . . . . . . . . . . . . . . . . . . . . 23

To apply a signature to a message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

To add a hyperlink to a signature file . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

To add an image to a signature file. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Editing and deleting signatures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25

To edit a signature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .26

To delete a signature from your account settings. . . . . . . . . . . . . . . . . . . . . . 26

Managing a list of contacts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27

Displaying the Contacts window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27

To display the Contacts window. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27

Importing contacts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .28

To import contacts from another e-mail program . . . . . . . . . . . . . . . . . . . . . 28

To import contacts from the Netscape 4.x Address Book . . . . . . . . . . . . . . .28

Managing contacts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

To add a contact. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29

To categorize a contact. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .30

To edit a contact. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .30

To delete a contact . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .30

Managing distribution lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .31

To create a distribution list. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .31

To edit a distribution list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 1

To delete a distribution list. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .32

Viewing contacts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .32

To search for a contact . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .32

ii Table of contents

To sort contacts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

To customize the Contacts list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Sending e-mail from the Contacts window. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

To send a message from the Contacts window . . . . . . . . . . . . . . . . . . . . . . . 33

To send contact information from the Contacts window. . . . . . . . . . . . . . . . 33

Printing contact information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

To preview contact information before you print it. . . . . . . . . . . . . . . . . . . . 34

To print contact information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Using the Calendar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .35

Viewing calendars. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 5

To display the Calendar window. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

To display or hide available calendars. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

To change the Calendar view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

To display or hide Calendar Peek . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Navigating calendars. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

To scroll through the Calendar. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

To advance to the current date. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 7

To advance to a specified date . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

To navigate the Calendar by using the Date Picker . . . . . . . . . . . . . . . . . . . 37

Managing multiple calendars. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

To add a calendar. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

To change the default calendar. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

To display or hide events from other calendars. . . . . . . . . . . . . . . . . . . . . . . 39

To edit a calendar’s settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

To delete a calendar. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Importing and exporting calendars . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

To import your calendar from Microsoft Outlook. . . . . . . . . . . . . . . . . . . . . 40

To import your calendar from iCalendar. . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

To export a calendar. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Subscribing to calendars . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

To subscribe to a calendar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

To download changes from a calendar manually. . . . . . . . . . . . . . . . . . . . . . 42

To edit the settings for a calendar to which you have subscribed. . . . . . . . . . 42

To unsubscribe from a calendar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Printing calendars. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 3

To preview a calendar before you print it . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

To print a calendar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Table of contents iii

Creating events . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .44

To create an event. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .45

To view the details of an event . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .46

Editing events . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .46

To edit an event . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

Searching for events. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .47

To search for an event. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Deleting events . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .48

To delete an event . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .48

To display or hide deleted events . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .48

Configuring spam protection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .49

Setting up SAproxy Pro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .50

To enable spam protection for an e-mail account . . . . . . . . . . . . . . . . . . . . .50

To adjust the spam threshold . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

To add a subject tag to spam messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . .51

To adjust the safety level. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 1

Training SAproxy Pro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .51

To train SAproxy Pro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .52

Using the white list and blacklist. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .53

To add a single entry to the white list. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

To add all your contacts to the white list. . . . . . . . . . . . . . . . . . . . . . . . . . . .54

To add an entry to the blacklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .54

Using rules. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .54

To create a rule. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .55

Using community blacklists. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .56

To enable the community blacklists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .56

Using historical averaging . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

To disable historical averaging . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .58

Searching in WordPerfect MAIL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .59

Understanding the basics of searching . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Searching the Inbox. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .60

To search your Inbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 0

One-Click searching. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 0

To use one-click search . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 1

Performing easy and complex searches. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 1

To perform an easy search. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

iv Table of contents

To search a specific folder. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

To perform a complex search . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Searching by dates. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

To search by date. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Using searching shortcuts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Saving searches . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

To save your search . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Navigating searches. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

To navigate searches. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

Using Web shortcuts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

To find a word in the dictionary. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

To find a word in the thesaurus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

To search the Web. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

To find news items. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

To find a stock quote . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

To locate a contact. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

To find a phone number. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

To find news items. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Working with folders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .71

Creating folders. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

To create a new folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Renaming, emptying, and deleting folders. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

To rename a folder. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

To empty a folder. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 2

To delete a folder. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Viewing folder properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

To view folder properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Moving messages to folders. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

To move a message to a folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Grouping messages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .75

Grouping messages by thread . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

To group or ungroup messages by thread. . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Creating, editing, and deleting rules for messages . . . . . . . . . . . . . . . . . . . . . . . 76

To create a rule . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

To edit a rule . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

To delete a rule . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Table of contents v

Applying rules. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

To apply a rule to messages in a folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . .78

To apply a rule to a group of selected messages. . . . . . . . . . . . . . . . . . . . . . . 7 8

Creating, editing, and deleting mailing list Smart Groups . . . . . . . . . . . . . . . . . 79

To create a mailing list Smart Group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .79

To edit a mailing list Smart Group. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .80

To delete a mailing list Smart Group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 1

Creating, editing, and deleting RSS feed Smart Groups . . . . . . . . . . . . . . . . . . . 81

To create a RSS feed Smart Group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .81

To edit a RSS feed Smart Group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .82

To delete a RSS feed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .83

Designating a lifecycle for Smart Groups . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .83

To change the lifecycle for a Smart Group. . . . . . . . . . . . . . . . . . . . . . . . . . .83

Backing up WordPerfect MAIL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .85

Using multiple datastores . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

To create an additional datastore . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .85

Backing up datastores . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .86

To back up a datastore . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .86

Moving datastores . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

To move a datastore . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

Checking, rebuilding, and compacting datastores. . . . . . . . . . . . . . . . . . . . . . . .87

To check a datastore. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

To compact a datastore. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .88

To rebuild a datastore. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .88

Keyboard shortcuts in WordPerfect MAIL. . . . . . . . . . . . . . . . . . . . . . . . .89

Keyboard shortcuts for working with messages . . . . . . . . . . . . . . . . . . . . . . . . . 8 9

Keyboard shortcuts for editing messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .90

Setting e-mail preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .91

Setting WordPerfect MAIL as your default mail application. . . . . . . . . . . . . . . .92

To set WordPerfect MAIL as your default mail application. . . . . . . . . . . . . .92

Configuring message text settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .93

To change the appearance of message text . . . . . . . . . . . . . . . . . . . . . . . . . .93

To change the text format used for outgoing messages . . . . . . . . . . . . . . . . .93

To change plain text font preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 4

To change HTML font preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 4

vi Table of contents

Managing WordPerfect MAIL. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94

To exit WordPerfect MAIL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94

To minimize WordPerfect MAIL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

To enable message notification. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

To restore preferences. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

Composing messages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

To compose a message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

To compose a message using Smart Auto Complete . . . . . . . . . . . . . . . . . . . 96

Selecting a signature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97

To select a signature. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97

Customizing headers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98

To customize the message header. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98

Using the Spelling Checker. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98

To check the spelling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98

To automatically check the spelling of outgoing messages . . . . . . . . . . . . . . 99

Setting spelling options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99

To set spelling options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 9

Adding and customizing dictionaries. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100

To add a dictionary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100

To add or delete words from a dictionary . . . . . . . . . . . . . . . . . . . . . . . . . . 101

To create a new dictionary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101

To export words from a dictionary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102

To delete a dictionary file. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102

Sending attachments. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102

To add an attachment to your message . . . . . . . . . . . . . . . . . . . . . . . . . . . 102

To delete an attachment from a message . . . . . . . . . . . . . . . . . . . . . . . . . . 103

Specifying message priority . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 4

To specify message priority. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 4

To display the Priority column. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104

Saving draft messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104

To save a message as a draft. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 5

To complete and send a draft message . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105

Sending messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105

To send a message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105

Resending a message. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106

To resend a message. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106

Printing messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106

Table of contents vii

To specify the printing layout. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107

To print a message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .107

Replying to messages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108

To reply to a message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108

Forwarding messages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .109

To forward a message. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 9

Sorting messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .110

To sort messages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .110

To select the sort order for messages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .110

Configuring the HTML viewer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .110

To view a message in a browser window . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 1

To change HTML viewer settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .111

Applying security zones and zone overrides . . . . . . . . . . . . . . . . . . . . . . . . . . .111

To change security zones. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .111

To change zone settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .112

To change zone overrides . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112

Creating categories. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .113

To create a category . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113

To assign a category to a message. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 3

To assign more than one category to a message. . . . . . . . . . . . . . . . . . . . . . 114

To display the Categories column . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114

Setting message status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114

To assign a status to a message. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115

To add a new status designation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .115

To delete a status designation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .115

To add the status column to the Message list . . . . . . . . . . . . . . . . . . . . . . .115

viii Table of contents

Welcome to WordPerfect MAIL

Welcome to WordPerfect MAIL, a robust and innovative e-mail app lica t ion that provides you with the comprehensive e-mail, contact management, and scheduling tools you need to organize your information. WordPerfect MAIL also includes powerful search capabilities and world-class spam-blocking features.

In this section, you’ll learn about

• what’s included in WordPerfect MAIL

• the Word Perfect MAIL workspace

• switching between WordPerfect MAIL applications

• fast filing

What’s included in WordPerfect MAIL

Word Perfect MAIL includes many powerful features.

• The user interface is optimized to keep everything right where you need it. The toolbar lets you switch between the the message list displays categories to help you sort your e-mail.

• Searching is easy with saved searches and the WordPerfect MAIL Search bar. You can quickly locate contacts and calendar ev ents or access Web sites.

• The leading spam blocker, SAproxy Pro, is integrated into WordPerfect MAIL.

Mail, Contacts, and Calendar windows, and

WordPerfect MAIL also includes the Calendar, which has many useful features that enable you to do the following:

• create calendars or import them from other application s

• view calendars in the day, week, or month view

• schedule events quickly and easily using the Calendar window or Calendar Peek

• subscribe to other people’s calendars

Welcome to WordPerfect MAIL 1

The WordPerfect MAIL workspace

The main application window is the Mail window, which appears by default the first time you start the application. The other two windows in WordPerfect MAIL are the Contacts window and the Calendar window. Whichever window is open when you quit WordPerfect MAIL is the one that opens the next time you start the application.

Mail toolbar

Navigation pane

bar

Message

list

Calendar Peek

The mail window is the main application window in WordPerfect MAIL.

Preview

pane

Navigation pane

By default, the Navigation pane appears on the left side of the Mail window. In the Folders section of the Folders and Searches area, you can quickly identify the

hierarchy and status of e-mail messages. The folders that are included in WordPerfect MAIL are the standard folders found in most e-mail programs:

Inbox, Drafts, Outbox,

Deleted, and Filed folders.

The two other sections found in of the Folders and Searches area are Saved Searches and

Smart Groups. The default structure of Saved Searches lets you view messages in three different modes: Inbox by Address, Inbox by Account, and Everything by Category. For more information about Saved Searches, see

“Saving searches” on

page 65.

2 WordPerfect Mail User Guide

Smart Groups help you manage opt-in subscriptions to di stri buti on lists that send

industry reports, news, and other information on a daily, weekly, or monthly basis. For

more information about Smart Groups, see

“Creating, editing, and deleting mailing list Smart Groups” on page 79 and “Creat ing, editing, and deletin g RSS feed S m art Groups” on page 81.

You can also show, hide, or change the display of the Navigation pane.

Preview pane

The Preview pane displays the full body of e-mail messages, the header area (containing the

Subject, From, Date, and To fields), a list of attachments, and the status of these messages. By default, the each message as you select it in the

Preview pane appears below the Message list, and displays

Message list.

You can move the Preview pane. You can also hide or display message header information in the

Preview pane.

Message list

The Message list displays all of the e-mail messages contained in the folder you select in the

Navigation pane. By default, the Message list appears to the right of the

Navigation pane, and above the Preview pane. For the selected folder, the Message

list displays all of the messages by date in descending order (that is, with the most recent messages first).

You can hide, display, or sort columns in the Message list.

Calendar Peek

Calendar Peek appears in the Mail window and displays the current month and a brief description of any events scheduled in that month. It appea rs below the

Searches

area of the Navigation pane.

Folders and

You can hide or display Calendar Peek. You can also create and edit events in Calendar Peek

without leaving the Mail window. For more information about using Calendar

Peek, see

Welcome to WordPerfect MAIL 3

“Using the Calendar” on page 35.

To show, hide, or change the display of the Navigation pane

To Do the following

Show or hide the Navigation pane

Display the folder list or the Favorites list In the top-rig h t corner of the Navigation

Expand the folder list Click the plus icon (+) next to a folder. Collapse the folder list Click the minus icon (–) next to a folder.

Click View mark next to Navigation pane indicates that the Navigation pane is displayed.

pane, click the star icon to display the folder list. Click the book icon to display the Favorites list.

` Navigation pane. A check

To change the display of the Preview pane

1 Click View ` Preview pane, and click one of the following commands:

• None — hides the Preview pane

• Right — displays messages on the right side of the Mail window

• Bottom — displays the Preview pane below the message list

To hide or display message header information in the Preview pane

•In the Preview pane, click one of the following icons:

• +(plus icon) — displays the complete message header

• – (minus icon) — displays only the message subject and status

To display columns in the Message list

1 Click View ` Customize columns. 2 In the Customize columns list, enable any of the check boxes. 3 Click OK.

To rearrange columns in the Message list

1 Click View ` Customize columns. 2 Click a column heading, and click one of the following buttons:

4 WordPerfect Mail User Guide

• Move up — moves the column to the left in the Message list

• Move down — moves the column to the right in the Message list

You can also rearrange columns by draggin g them in the Message list.

To sort a column in the Message list

• From the column heading, click the arrow to sort the column in ascending order

or the arrow to sort the column in descending order.

To hide or display Calendar Peek

•Click View ` Calendar Peek.

A check mark next to Calendar Peek indicates that Calendar Peek is displayed.

To flag a message

1 In the Message list, click to select the message you want to fla g. 2 Click Organize ` Mark ` Flagged.

To mark a message as read or unread

1 In the Message list, click to select the message you want to ma rk. 2 Click Organize ` Mark ` Rea d.

Moving between WordPerfect MAI L applications

You can switch between the Mail, Calend ar, and Contacts windows. The menus and toolbars reflect the tasks performed most often in a given application; therefor e, they differ slightl y be t ween applicat ions. Yo u can also

For more information about using the Calendar, see “Using the Calendar” on page 35. For more information about working with contacts, see “Managing a list of c ontacts” on page 27.

To display the Calendar window

•Click the Calendar button .

Welcome to WordPerfect MAIL 5

To display the Contacts window

•Click the Contacts button .

To display the Mail window

•Click the Mail button .

Fast filin g

Fast filing lets you quickly move messages to a designated folder. By default, the fast filing feature automatically stores your files to the another folder.

To change the Fast File folder

1 Click Configure ` Preferences. 2 In the General settings area, click the Find butto n (...) next to the Fast filing

folder

box.

3 Click to select the folder you want to use.

To quickly file messages into this folder

Filed folder, but you can specify

1 In the Message list, select the message or messages you wa nt to fi le. 2 Click the Fast file button on the toolbar.

6 WordPerfect Mail User Guide

Configuring WordPerfect MAIL

Before you can start using WordPerfect MAIL, you need to configure a variety of settings, such as specifying an e-mail server and other e-mail accou nt inform ation.

In this section, you’ll learn about

• importing data from an e-mail program

• importing Vcards

• importing and exporting M box fi les

• creating an account or alias

• modifying and deleting e-mail accounts and aliases

• playing a sound when receiving messages

• designating an outgoing server

• outgoing server authentication

• deleting an outgoing server

• creating signatures

• editing and deleting signatures

Importing data from another e-mail program

When you start WordPerfect MAIL, you are prompted to import data from another email program. You can import into W ordPerfect MAIL all existing account information from Outlook Express; Microsoft Outlook 98, 2000, 2002; Eudora; or Netscape 7.0 or

4.x. This includes contacts, messages, contact data, and calendar events. Before you start the importing process, close the e-mail application, temporarily disable

any anti-viru s and anti-spam applications that are running, and disconnec t f ro m t h e Internet. After completing the importing process, you can res tart the ant i-vir us program.

If you don’t want to import the data, you can cancel the importing process a nd manually set up your accounts. You can import e-mail accounts at a later time.

Configuring WordPerfec t MAIL 7

To import from Outlook Express

1 Click File ` Import. 2 In the Import wizard, choose Outlook Express. 3 Click Next. 4 On the Select identity page, enable of the following options:

• WordPerfect MAIL will now import settings, mail, and contacts from Main

identity of Outlook Express —

an identify from the Import from lis t box.

• Browse to select the Outlook Express Datastore folder that you would like

to import from —

If you choose this option, click Browse and choose the drive

and folder where the datastore is found.

5 Click Next. 6 On the Select items page, enable any of the following check boxes:

• Account data

• Messages

• Contacts

7 Click Next. 8 Click Import now.

The Status dialog box opens as WordPerfect MAIL imports the messages, folders, account settings, and contacts from Outlook Express. After the import is complete, the folders and messages appear in WordPerfect MAIL. Your e-mail account is already set up in Express are available in the

Accounts and Aliases, and any contacts you had in Outlook

Contacts list.

If you choose this option, you can also choose

The default file location for the Outlook Express information is

X:\Documents and Settings\<username>\Loca l Settings\Application Data\Identities

(where “X” corresponds to the drive where Outlook Express

is installed).

WordPerfect MAIL places your entire folder structure, including all messages, in a folder named WordPerfect MAIL’s existing folders or create a new folder by clicking

Outlook Express. You can change this to one of

Change

and selecting a new folder.

Related Topics

8 WordPerfect Mail User Guide

To import from Outlook 98, 2000, or 2002

1 Click File ` Import. 2 In the Import wizard, choose Microsoft Outlook. 3 Click Next. 4 Click Browse. 5 Choose the drive and folder where the PST file you want to import is stored. 6 Click Choose. 7 Choose the drive and folder where the datastore is stored. 8 Click Next. 9 On the Select items page, enable any of the following check boxes:

• Contacts

• Account data

• Messages

• Calendar

If you want to change the default folder location, click Change. 10 Click Next. 11 Click Import now.

WordPerfect MAIL places your entire folder structure, including all messages, in a folder named

The default location of the PS T file is usually: X:\Documents a nd Settings\<Username>\Local Settings\Application Data\Microsoft\Outlook (where “X” corresponds to the drive where Outlook is installed).

Microsoft Outlook.

If you import only one specific folder, WordPerfect MAIL imports only the messages within that folder; it does not import subfolders. If you import everything, all folders are imported.

Related Topics

To import from Eu dora

1 Click File ` Import. 2 In the Import wizard, choose Eudora.

Configuring WordPerfec t MAIL 9

3 Click Next. 4 Click Browse. 5 Choose the drive and folder where the INI file you want to import is stored. 6 Click Next. 7 On the Select items page, enable any of the following check boxes:

• Contacts

• Account data

• Messages

WordPerfect MAIL places the entire folder structure, including all messages, inside a folder called Eudora. You can change this to another folder or a new folder.

8 Click Next. 9 Click Import now.

A status window opens as WordPerfect MAIL imports the messages, folders, account settings, and contacts. After the import is complete, the folders and messages appear in WordP erfect MAIL. Your e-mail account is already set up in

Accounts and aliases.

Related Topics

To import from Netscape 7.0

1 Click File ` Import. 2 In the Import wizard, choose Netscape. 3 Click Next. 4 Click Browse. 5 Choose the drive and folder where the PREFS.JS file you want to imp ort is stored. 6 Click Next. 7 On the Select items page, enable any of the following check boxes:

• Contacts

• Account data

• Messages

WordPerfect MAIL places the entire folder structure, including all messages, in a folder called Netscape. You can change this to another folder or a new folder.

8 Click Next.

10 WordPerfect Mail User Guide

9 Click Import now.

A status window opens as WordPerfect MAIL imports the messages, folders,

account settings, and contacts. After the import is complete, the folders and

messages appear in WordP erfect MAIL. Your e-mail account is already set up in

Accounts and aliases, and any contacts yo u h ad in Netscape are available in the

Contacts list.

The PREFS.JS file is usually located in: X:\Program Files\Netscape\Users\default\prefs.js (where “X” corresponds to the drive where Netscape is installed).

Related Topics

To import from Netscape 4.x

1 Click File ` Import. 2 In the Import wizard, choose Netscape 4x Address Book. 3 Click Next. 4 Click Browse. 5 Choose the drive and folder where the PREFS.JS file you want to import is stor ed. 6 Click Next. 7 On the Select items page, enable any of the following check boxes:

• Account data

• Messages

8 Click Next. 9 Click Import now.

A status window opens as WordPerfect MAIL imports your messages, folders, and

account settings. Once the import process is complete, the folders and messages

appear in WordPerfect MAIL. Your e-mail account is already set up in

and aliases

Accounts

The PREFS.JS file is usually located in: X:/Program Files/Netscape/Users/ default/prefs.js (where “X” indicates the drive where Ne tscap e is installed).

Configuring WordPerfec t MAIL 11

Related Topics

Importin g Vc ards

Word Perfect MAIL lets you import Vcards from other e-mail applications. A Vcard is similar to an electronic business card. Y ou can import individual or a collection of Vcards as contacts.

Before you start the importing process, close the e-mail application, temporarily disable any anti-viru s and anti-spam applications that are running , a nd d isconnect fro m t h e Internet. After you complete the importing process, you can restart the anti-virus program.

To import Vcards

1 Click File ` Import. 2 In the Import wizard, choose Vcard. 3 Click Next. 4 Click Browse. 5 Choose the drive and folder where the Vcard file is stored. 6 Choose the Vcard(s). 7 Click Open. 8 Click Next. 9 Click Import now.

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Importing an d exporting Mb ox files

You can easily import and export Mbox files. Mbox is a standard file format that many e-mail programs use to store e-mail messages. WordPerfect MAIL uses Mbox files to exchange messages (through importing and exportin g) between your existing e-mail program and WordPerfect MAIL.

Before you start the importing process, close the e-mail application, temporarily disable any anti-viru s and anti-spam applications that are running , a nd d isconnect fro m t h e

12 WordPerfect Mail User Guide

Internet. After completing the importing process, you can res tart the ant i-vir us program.

To import messages from Mbox files

1 Click File ` Import. 2 Choose Mbox. 3 Click Next. 4 Click Browse, and choose the drive and folder where the Mbox file is stored. 5 Choose the Mbox file. 6 Click Open. 7 Click Next. 8 On the Select destination page, click Next.

If you want to import the messages to a different folder, click Change. 9 Click Import now.

Word Perfect MAIL imports the Mbox file.

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To export messages to an Mbox file

1 Click File ` Export ` Mbox. 2 Choose one of the following exporting options:

• Selected messages — includes only selected mess age s

• All messages in folder — includes all messages from the chosen folder

If you want to export the messages to different Mbox file, click the Browse button

(...) in the

file is stored.

You can also

Include messages from a new search Click Search form, and choose the

Include messages from an existing search Click Recent searches, then choose a search

Configuring WordPerfec t MAIL 13

Target Mbox file area, and choose the drive and folder where the Mbox

searching criteria.

from the Recent searches list .

You can also

Export messages that are in the Deleted folder when you select the Search option

Limit the number of messages you want to export

If you are exporting your Spam Saved Search to train SAproxy Pro, you need to enable the

Include deleted messages check box. The messages in the Spam

Saved Search are considered deleted.

You can export to Mozilla by clicking the Browse button (...) in the Target

Mbox fi le

area and choosing the drive and folder where the Mozilla mail folder is found. It is typically found at X:\Documents and Settings\<Username>\Application Data\Mozilla\Profiles\<profile name>\<random string>.slt\Mail\<account name> (where “X” indicates the drive where Mozilla is installed). To proceed, copy the Mbox file into this folder and start Mozilla Mail. It will recognize this folder and the messages in it.

You can export to Netscape 4.x by clicking the Browse button (...) in the Target Mbox file area and choosing the drive and folder where the Netscape Messenger mail folder is stored. It is typically found at X:\Program Files\Netscape\Users\<username>\Mail (where “X” indicates the drive where Netscape is installed). To proceed, copy the Mbox file into this folder and start Netscape Messenger. It will recognize this folder and the messages in it.

Enable the Include deleted messages check box.

Enable the Limit exported messages count to check box, and type a number in the box.

Related Topics

Creating an account or alias

You can create an account or alias in WordPerfect MAIL. When you set up a new account, the downloading preferences are already configured for you. Y ou can, however , change them. You can also specify a default e-mail account, which is the e-mail address

14 WordPerfect Mail User Guide

Word Perfect MAIL automatically uses when you create ne w messages. This account name (e-mail address) appears in the

From: field of your message.

To create an account or alias

1 Click Configure ` Accounts and aliases. 2 Click Add. 3 In the Select account type area, enable one of the following options:

• POP account

• IMAP account

• Alias

If you do not know whether your account is a POP or IMAP account or an alias, check with your e-mail provider.

4 Click Next. 5 On the Accounts details page, type a name in the Display name text box. 6 Type the e-mail address you want to use for this account or alias in the E-mail

address

7 Choose a signature from the Signature list box.

If you want create a different signature for outgoing messages, click Add.

8 Click Next.

text box.

9 On the Server details page, complete the information about your POP or IMAP

server.

10 Click Finish.

You can also

Choose a different reply to address Click Advanced, enable the Reply to check

box, and type the e-mail address in the Reply to text box.

Choose a different Bcc address Click Advanced, enable the Bcc copy to

check box, and type the e-mail address in the Bcc copy to text box.

Configuring WordPerfec t MAIL 15

You can also

Choose a specific SMTP server Click Advanced, enable the Use specific

SMTP server check box, and choose a server

from the Server list box. This field overrides the default SMTP setting you selected under Outgoing servers.

Leave downloaded messages on the server On the Server details page, enable the

Leave downloaded messages on the server check box.

Download messages on startup On the Server details page, enable the

Download on startup check box.

Specify download intervals On the Server details page, enable the

Download every check box and type a

number in the Minutes box.

If you are an IMAP user, be aware that WordPerfect MAIL downloads messages only from the

Inbox: other folders and messages are not downloaded. The message status (read, unread, replied to, and so on) is not synchronized with the server. If new folders are created locally and/or i f messages are moved to the new folder, they will not be reflected as such on the server and will still remain in the Inbox.

WordPerfect MAIL automatically sets POP accounts to 110 and IMAP accounts to 143. Do not adjust these values unless your ISP instructs you to do so.

SSL (Secure Socket Layer) provides an extra layer of security when receiving messages. This service is usually set up by your e-mail provider. Select this option only if your e-mail service requires SSL.

Related Topics

To specify account downloading preferences

1 Click Configure ` Accounts and aliases. 2 Choose an account from the list. 3 Click Edit.

16 WordPerfect Mail User Guid e

4 In the Download settings area, disable the Turn on Spam protection check box.

This disables SAproxy Pro. We recommend that you do this only if you are performing a task that requires you

to temporarily disable spam protection software, such as importing files from other e-mail applications into WordPerfect MAIL.

5 Enable the Download every ___ check box, and type a number in the Minutes

box. This changes the frequency with which WordPerfect MAIL downloads from the

server.

6 Enable the Download on startup check box.

If you disable this check box, you need to manually download messages by clicking the Send/Rec button on the Mail toolbar.

7 Enable the Leave downloaded messages on the server check box.

If you have limited space on your e-mail server, disable this check box.

You can also

Perio dically remo ve message s from serv er Enable the Remove messages from server

after check box and typ e a nu m ber in the days box.

Remove deleted messages from the server Enable the Remove messages from server

when moved to deleted folder check box.

Modify the advanced settings Click More options.

Leaving messages on the server ensures that no message gets lost. You should, however, periodically delete messages from the server so that your server mailbox does not get overloaded. This is especially important if you are using a webmail account such as Yahoo! or Juno.

Related Topics

To set a default account

1 Click Configure ` Accounts and aliases. 2 Choose an account from the Default account list box.

Configuring WordPerfec t MAIL 17

You can manually change the default account na me i n the From: field when you compose a message

Modifying and deleting e-mail accounts and aliases

After you have set up an account or an alias, you can edit your account information as necessary. If you no longer use an account or alias, you can delete it.

To modify an account or alias

1 Click Configure ` Accounts and aliases. 2 Choose the account or alias you want to modify. 3 Click Edit.

Unless you are having trouble receiving mail, you should not need to edit the server set t ings.

Related Topics

To delete an account or alias

1 Click Configure ` Accounts and aliases. 2 Choose the account or alias you want to delete. 3 Click Delete.

If you delete an account accidentally, you can restore it by clicking Cancel to close the

Configuration dialog box.

Related Topics

18 WordPerfect Mail User Guide

Configuration dialog box. This discards any changes you made in the

Playing a sound when receiving messages

WordPerfect MAIL can notify you of incoming e-mail messages by playing a sound. The default configuration is to not play a sound, but, if you prefer, you can turn on this option.

To play a sound when receiving messages

1 Click Configure ` Accounts and aliases. 2 Enable the Play sound when message arrives check box. 3 Click the Browse (...) button.

This automatically selects the default file that comes with WordPerfect MAIL, defaultwave.wav.

If you want to choose a different sound file, choose the drive and folder where the sound file is stored.

4 Click Open.

Related Topics

Designating an outgoing server

To send e-mail messages, you need to configure WordPerfect MAIL to use an outgoing server. The outgoing server is sometimes different from your incoming server — for example, if you want to receive messages from a Website, such as Yahoo!. The outgoing server settings, however, need to follow the requirements for your Internet Service Provider (ISP) or e-mail service provider.

You can change the outgoing server information for any account, at any time. For example, if you switch to a different e-mail service provider.

To designate an outgoing server

1 Click Configure ` Outgoing servers. 2 Click Add. 3 In the Basic area, type the server address required to send outgoing messages in

the

Server address text box.

Configuring WordPerfec t MAIL 19

If you do not know this information, please check with your e-mail provider or your Internet Service Provider.

4 Click Set as default.

If the server requires a secure connection, enable the This server requ ires a

secure connection (SSL)

check box.

If the server requires authentication, enable the This server requires

authentication

You can also

check box, and click Settings.

Specify a server port, if required by your service provider

Specify a timeout, if requ ired by y our service provider

Specify an envelope address, if required by your service provider

The two security settings that are available are SSL (S ecure Socket Layer) and authentication. Select SSL only if you know your ISP requires it. Authentication means that your ISP requires you to send your user name and password along with your outgoing message. If your ISP requires authentication, select this option and enter the user name and password.

The server port is the virtual communication port that the application uses to send a message. For certain types of servers, these settings are always the same. For example, for outgoing messages, a POP server always uses Server port 25.

Using a timeout can be useful if you are getting “connection has timed out” errors. If you increase this number, it will take more time to send messages if the server does not respond right away.

In an effort to thwart spam, SMTP servers require that you use a specific envelope address.

Type a num b e r in the Server port box.

Type a num b e r in the Seconds box.

Enable the Use specific envelope address check box, and type an address in the

Address text box.

Related Topics

20 WordPerfect Mail User Guide

Outgoing server authentication

When you add or edit an outgoing server that requires authentication by your ISP (Internet Service Provider) or e-mail service provider, you need to provide authentication information.

To provide authentication information

1 Click Configuration ` Outgoing servers. 2 Choose the server for which you need to provide authentication info rma tion . 3 Click Edit. 4 Enable the This server requires authentication check box. 5 Click Settings. 6 In the Outgoing server authentication dialog box, enable the Use same account

and password as my incoming main account

You can also

option.

Specify that the outgoing server store a password

Related Topics

Enable the Login using option, and type the user name and password in the boxes provided.

Enable the Remember password check box.

Deleting an outgoing server

If you change e-mail servers or Internet Service Providers (ISP), you may want to delete the account or server. Before deleting a server, you must verify if you have another account that depends on that server.

To delete an outgoing server

1 Click Configuration ` Outgoing servers. 2 Select the server you want to delete.

Configuring WordPerfect MAIL 21

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