Corel WordPerfect Office - X3 Instruction Manual
Table of contents
Introduction to WordPerfect Office X3
Welcome to WordPerfect Office X3 . . . . . . . . . . . . . . . . . . . . 3
What’s in this user guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Main programs in WordPerfect Office X3 . . . . . . . . . . . . . . . . . . . 4
Other included programs and utilities. . . . . . . . . . . . . . . . . . . . . . 5
Starting and closing WordPerfect Office X3 programs . . . . . . . . . 7
Corel Support Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Corel Partner Program. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
About Corel Corporation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Installing WordPerfect Office X3 . . . . . . . . . . . . . . . . . . . . . . . 9
System requirements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Registering WordPerfect Office X3 . . . . . . . . . . . . . . . . . . . . . . . 10
Adding, deleting, and repairing components . . . . . . . . . . . . . . . 10
Accessing the latest information . . . . . . . . . . . . . . . . . . . . . . . . . 12
Upgrading from earlier versions . . . . . . . . . . . . . . . . . . . . . . . . . 13
Sharing files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Working with PDF files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Working with XML files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Working with HTML files. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
E-mailing files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Using password protection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Excluding metadata when saving documents . . . . . . . . . . . . . . . 21
Switching from Microsoft Office. . . . . . . . . . . . . . . . . . . . . . . 23
Simulating the Microsoft Office workspace. . . . . . . . . . . . . . . . . 23
Sharing files between WordPerfect Office and Microsoft Office . 24
Learning to use WordPerfect Office X3 . . . . . . . . . . . . . . . . . 27
Using the Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Table of contents i
Using the PerfectExpert. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Sending feedback . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
WordPerfect
Getting started in WordPerfect . . . . . . . . . . . . . . . . . . . . . . . 33
Discovering WordPerfect. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
Exploring the work area . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
Creating and opening documents . . . . . . . . . . . . . . . . . . . . . . . . 35
Entering and inserting text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
Performing Web searches powered by Yahoo! . . . . . . . . . . . . . . 38
Working with files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41
Inserting files into active documents . . . . . . . . . . . . . . . . . . . . . 41
Counting words . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
Converting multiple files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
Saving documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
Viewing and navigating . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
Switching document views . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
Using Reveal Codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
Formatting text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51
Modifying font settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51
Formatting pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
Setting page margins. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
Choosing page size and orientation . . . . . . . . . . . . . . . . . . . . . . 56
Customizing page sizes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57
Making text fit a specific number of pages . . . . . . . . . . . . . . . . . 60
Creating and deleting columns . . . . . . . . . . . . . . . . . . . . . . . . . . 60
Formatting paragraphs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
Indenting text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
Changing the spacing between lines and paragraphs . . . . . . . . . 66
ii Table of contents
Editing documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69
Finding and replacing text. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69
Cutting, copying, and pasting text and graphics . . . . . . . . . . . . . 72
Copying and pasting text from a Web browser. . . . . . . . . . . . . . 73
Reviewing documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74
Routing documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76
Comparing documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79
Working with footnotes and endnotes . . . . . . . . . . . . . . . . . 83
Inserting footnotes and endnotes . . . . . . . . . . . . . . . . . . . . . . . . 83
Finding footnotes and endnotes . . . . . . . . . . . . . . . . . . . . . . . . . 85
Modifying the display of footnotes and endnotes on a page . . . 86
Numbering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89
Numbering pages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89
Changing the appearance of page numbers . . . . . . . . . . . . . . . . 90
Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93
Printing documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93
Printing document sections and comments . . . . . . . . . . . . . . . . 95
Printing envelopes and labels . . . . . . . . . . . . . . . . . . . . . . . . . . . 96
Merging documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99
Creating data for a merge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99
Working with form documents for a merge . . . . . . . . . . . . . . . 102
Associating merge files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108
Performing a merge. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110
Quattro Pro
Getting started in Quattro Pro . . . . . . . . . . . . . . . . . . . . . . . 115
Discovering Quattro Pro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115
Components of a notebook. . . . . . . . . . . . . . . . . . . . . . . . . . . . 116
Working with Quattro Pro Experts . . . . . . . . . . . . . . . . . . . . . . 118
Navigating in spreadsheets and notebooks. . . . . . . . . . . . . . . . 120
Table of contents iii
Selecting cells, rows, and columns . . . . . . . . . . . . . . . . . . . . . . 122
Inserting and deleting cells, rows, and columns . . . . . . . . . . . . 125
Adding, deleting, moving, and copying spreadsheets. . . . . . . . 128
Naming spreadsheets. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 130
Displaying, arranging, resizing, and hiding windows . . . . . . . . 131
Saving and closing notebooks . . . . . . . . . . . . . . . . . . . . . . . . . . 135
Creating spreadsheets. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139
Creating and opening notebooks . . . . . . . . . . . . . . . . . . . . . . . 139
Entering labels and special characters. . . . . . . . . . . . . . . . . . . . 140
Entering values . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 143
Filling cells and spreadsheet tabs automatically . . . . . . . . . . . . 146
Creating simple equations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 147
Calculating data in rows and columns. . . . . . . . . . . . . . . . . . . . 149
Using preset calculations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 151
Editing and formatting spreadsheets . . . . . . . . . . . . . . . . . 155
Protecting data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 155
Editing cell content . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 156
Resizing rows and columns . . . . . . . . . . . . . . . . . . . . . . . . . . . . 159
Hiding rows and columns . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 162
Wrapping text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 163
Joining cells . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 164
Aligning data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 165
Summarizing data using CrossTab reports. . . . . . . . . . . . . 167
Creating CrossTab reports. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 167
Creating CrossTab reports using ODBC data sources . . . . . . . . 169
Naming CrossTab reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 171
Updating and refreshing CrossTab report data . . . . . . . . . . . . . 171
Sorting and filtering CrossTab report data . . . . . . . . . . . . . . . . 172
Managing files and data . . . . . . . . . . . . . . . . . . . . . . . . . . . 175
Opening and saving files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 175
iv Table of contents
Inserting, importing, and combining files . . . . . . . . . . . . . . . . . 177
Importing text into columns . . . . . . . . . . . . . . . . . . . . . . . . . . . 181
Presenting spreadsheet data in a chart . . . . . . . . . . . . . . . 185
Creating charts automatically . . . . . . . . . . . . . . . . . . . . . . . . . . 185
Presentations
Getting started in Presentations. . . . . . . . . . . . . . . . . . . . . . 189
Discovering Presentations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 189
Using slide show views . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 190
Opening slide shows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 191
Saving slide shows. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 192
Working with the Slide Outliner . . . . . . . . . . . . . . . . . . . . . . . . 193
Adding and removing slides . . . . . . . . . . . . . . . . . . . . . . . . . . . 195
Adding speaker notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 196
Working with the Slide Sorter. . . . . . . . . . . . . . . . . . . . . . . . . . 196
Creating portable slide shows . . . . . . . . . . . . . . . . . . . . . . . . . . 198
Creating and saving drawings . . . . . . . . . . . . . . . . . . . . . . . . . . 199
Working with the Master Gallery . . . . . . . . . . . . . . . . . . . . . 201
Applying masters to slides. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 201
Applying backgrounds and layouts to slides . . . . . . . . . . . . . . . 203
Creating slide show layouts and backgrounds . . . . . . . . . . . . . 204
Working with text in slide shows and drawings . . . . . . . . . 205
Creating text objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 205
Working with objects in slide shows and drawings . . . . . . 207
Inserting objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 207
Selecting objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 208
Flipping, rotating, and skewing objects . . . . . . . . . . . . . . . . . . 209
Arranging objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 211
Animating objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 213
Table of contents v
Working with bulleted lists in Presentations . . . . . . . . . . . . 217
Creating bulleted lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 217
Formatting bulleted lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 218
Animating bulleted lists. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 219
Playing slide shows. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 221
Playing slide shows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 221
Drawing and editing shapes . . . . . . . . . . . . . . . . . . . . . . . . 223
Drawing shapes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 223
Editing shapes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 225
Working with bitmaps in Presentations. . . . . . . . . . . . . . . . 227
Modifying bitmaps. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 227
Adding multimedia effects to slide shows . . . . . . . . . . . . . 229
Working with sounds in slide shows. . . . . . . . . . . . . . . . . . . . . 229
Working with movies in slide shows. . . . . . . . . . . . . . . . . . . . . 232
Changing data chart properties . . . . . . . . . . . . . . . . . . . . . 235
Changing axis labels, titles, and tick options . . . . . . . . . . . . . . 235
Changing title, label, and legend properties . . . . . . . . . . . . . . . 239
Changing data series properties . . . . . . . . . . . . . . . . . . . . . . . . 243
Working with datasheets . . . . . . . . . . . . . . . . . . . . . . . . . . . 245
Adding and copying data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 245
Working with organization charts . . . . . . . . . . . . . . . . . . . . 247
Creating and saving organization charts . . . . . . . . . . . . . . . . . . 247
Adding and editing text in organization charts. . . . . . . . . . . . . 248
Working with organization chart box fields . . . . . . . . . . . . . . . 249
Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 251
Printing slide shows and drawings . . . . . . . . . . . . . . . . . . . . . . 251
vi Table of contents
WordPerfect MAIL
Welcome to WordPerfect MAIL . . . . . . . . . . . . . . . . . . . . . . 255
The WordPerfect MAIL workspace . . . . . . . . . . . . . . . . . . . . . . 255
Moving between WordPerfect MAIL applications . . . . . . . . . . . 259
Getting started with WordPerfect MAIL . . . . . . . . . . . . . . . . 261
Accessing WordPerfect MAIL. . . . . . . . . . . . . . . . . . . . . . . . . . . 261
Importing data from Microsoft Outlook and Outlook Express . 262
Creating e-mail accounts and aliases. . . . . . . . . . . . . . . . . . . . . 263
Setting up outgoing servers . . . . . . . . . . . . . . . . . . . . . . . . . . . 265
Changing message settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . 267
Managing contacts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 269
Adding contacts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 269
Editing contact information. . . . . . . . . . . . . . . . . . . . . . . . . . . . 270
Deleting contacts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 270
Using the calendar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 273
Opening and creating calendars . . . . . . . . . . . . . . . . . . . . . . . . 273
Navigating in calendars . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 274
Scheduling events . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 277
Using WordPerfect MAIL search tools . . . . . . . . . . . . . . . . . 281
Searching for messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 281
Searching for events . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 284
Searching for contacts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 285
Using Web shortcuts to find words or stock quotes. . . . . . . . . 285
Table of contents vii
Introduction to WordPerfect Office X3
Welcome to WordPerfect Office X3
WordPerfect® Office X3 is the value-priced, compatible, feature-rich
alternative to Microsoft® Office. WordPerfect Office offers word
processing, spreadsheet, presentation, address book, and database
programs. WordPerfect Office X3 is also designed for compatibility
with industry-standard file formats such as Microsoft Office, XML, PDF,
and HTML.
In this section, you’ll learn about
• what’s in this user guide
• main programs in WordPerfect Office X3
• other included programs and utilities
• starting and closing programs
• Corel® Support Services™
• Corel® Partner program
• Corel Corporation
What’s in this user guide
This user guide is divided into four main sections. The first section
introduces you to WordPerfect Office X3. It includes information about
system requirements, installation, and learning to use WordPerfect
Office. The other three sections document the main
WordPerfect Office X3 programs — WordPerfect, Quattro Pro®, and
Presentations™. The content provided in the user guide for each of the
programs describes basic information about performing the most
common tasks. If you require information about topics that are not
discussed in this user guide, please refer to the Help system found in
each program.
Welcome to WordPerfect Office X3 3
Main programs in WordPerfect Office X3
This section describes the main programs included in
WordPerfect Office X3. Not all WordPerfect Office X3 editions include
all of the programs described in this section. You can find more
information about each of these programs in other sections of this user
guide and in the Help.
WordPerfect
WordPerfect is a word-processing program that lets you produce
professional-looking documents, such as newsletters, articles, reports,
books, proposals, and brochures. WordPerfect makes it easy to add
graphics, charts, columns, and tables to any document. In addition,
WordPerfect continues to support Reveal Codes, which lets you control
every element of a document. WordPerfect also has enhanced
publishing features that let you create a document and publish it to
paper, PDF, and the Web. You can create, edit, retrieve, validate, and
save documents created with Extensible Markup Language (XML).
Quattro Pro
Quattro Pro is a spreadsheet program that lets you manage, analyze,
report, and share data. Quattro Pro provides the tools you need to
produce tables, financial forms, lists, databases, charts, and reports.
With Quattro Pro, you can perform simple tasks, such as creating
personal budgets, to more complex tasks, such as preparing year-end
financial statements, performing complex data analysis, and creating
reports from external databases. In addition, Quattro Pro lets you
create a single file and then publish it to paper, electronic media, and
the Web.
Presentations
Presentations lets you create high-quality slide shows. You can produce
project proposals, interactive reports, demonstrations, multimedia
presentations, flyers, signs, and banners. You can also publish slide
shows to HTML, XML, or PDF.
4 WordPerfect Office X3 User Guide
Presentations Graphics
Presentations Graphics lets you create drawings, edit and create
bitmaps, and convert vector images to bitmaps.
WordPerfect MAIL
This new addition to the WordPerfect Office family is a full-featured,
easy-to-use application that provides e-mail, calendar, and contact
management.
With lightning speed, WordPerfect® MAIL™ instantly finds information
buried by years of accumulated e-mail, contacts, calendar, and folder
clutter. It also provides innovative filing capabilities and outstanding
spam protection to help you keep your inbox clean and tidy. In addition,
WordPerfect MAIL offers automatic features to manage mailing lists,
distribution lists, and RSS (Really Simple Syndication) news feeds.In
some versions of WordPerfect Office, we have included a free 30-day
trial version of WordPerfect MAIL. After the trial period, you can
purchase the full version online through the Corel web site.
Other included programs and utilities
In addition to the main programs already discussed,
WordPerfect Office X3 includes other programs and utilities. This
section describes some of these programs. Not all editions of
WordPerfect Office X3 include the following items.
Program or utility Description
Adobe® Reader® 7 Adobe Reader 7 is included on
WordPerfect Office X3 CD 2. This program
lets you view, navigate, and print Adobe®
Portable Document Format (PDF) files across
multiple platforms. You can save
WordPerfect and Presentations documents as
PDF files.
Welcome to WordPerfect Office X3 5
Program or utility Description
Fonts, clipart, and photos WordPerfect Office includes an extensive
collection of fonts, clipart, and photos that
you can add to documents.
Grammatik® You can use Grammatik to check an entire
document, or part of a document, for
grammar, spelling, and style errors.
Grammatik also analyzes the grammatical
structure of a document and provides
statistics about the writing style, the types of
errors flagged in the document, and the level
of readability.
Macros Macros are time-saving programming scripts
that automate routine tasks.
PerfectScript™ PerfectScript is the macro language for
WordPerfect, Quattro Pro, and Presentations.
It’s a command-based language that lets you
record the results of keystrokes or mouse
selections instead of recording the
keystrokes themselves.
PerfectExpert™ PerfectExpert lets you create complex
documents quickly by using professionally
designed templates that you can customize.
For example, PerfectExpert can guide you
through a detailed project, such as creating a
resume, or it can guide you through a
smaller task, such as inserting a clipart
image.
Pleading Expert
The Pleading Expert is made up of the
Pleading Expert Designer and the Pleading
Expert Filler. The Pleading Expert Designer
helps you create templates, and the Pleading
Expert Filler allows you to capture case data
in the templates.
6 WordPerfect Office X3 User Guide
Program or utility Description
Spell Checker The Spell Checker is a writing tool that
checks for misspelled words, duplicate
words, and irregular capitalization in text
selections.
Thesaurus The Thesaurus is a writing tool that allows
you to refine your writing by letting you look
up options such as synonyms, antonyms, and
related words.
WordPerfect Classic mode The WordPerfect Classic mode emulates the
environment of Corel® WordPerfect® 5.1. It
also lets you map the keyboard to
WordPerfe ct X3.
WordPerfect Office
conversion utility
The WordPerfect Office conversion utility
allows you to convert a document without
having to open or format the document in
WordPerfe ct.
Starting and closing WordPerfect Office X3 programs
After installing WordPerfect Office X3, you’re ready to start using the
programs and utilities. You can start and close the programs and
utilities individually.
To start a WordPerfect Office X3 program
• On the Windows taskbar, click Start
WordPerfect Office X3, and click a program.
To start a WordPerfect Office X3 utility
• On the Windows taskbar, click Start
WordPerfect Office X3
Welcome to WordPerfect Office X3 7
` Utilities, and click a utility.
` Programs `
` Programs `
To close a WordPerfect Office X3 program or utility
•Click File
` Exit.
Corel Support Services
Corel Support Services can provide you with prompt and accurate
information about product features, specifications, pricing, availability,
services, and technical support. For the most current information on
support services available for your Corel product, please visit
www.corel.com/support.
Corel Partner Program
The Corel Partner Program supports developers of products and addons for selected Corel products, including WordPerfect Office X3. The
program is designed to help accelerate the development of third-party
products and to promote these products. More information about the
Corel Partner program is available at www.corel.com/partners.
About Corel Corporation
Corel Corporation provides innovative software solutions that help
millions of value-conscious businesses and consumers in more than 75
countries improve their productivity. The company is renowned for its
powerful software portfolio, which combines innovative photo-editing,
graphics-creation, vector-illustration, and technical-graphics
applications with office and personal productivity solutions. Corel’s
flagship products include CorelDRAW® Graphics Suite, WordPerfect®
Office suite, Corel® Paint Shop Pro®, Corel® Painter™, and Corel
DESIGNER® Technical Suite. For more information, please visit
www.corel.com.
8 WordPerfect Office X3 User Guide
Installing WordPerfect Office X3
This section provides information about the WordPerfect Office X3
installation.
In this section, you’ll learn about
• system requirements
• registering WordPerfect Office X3
• adding, deleting, and repairing components
• accessing the latest information
• upgrading from earlier versions
• working with network installations
System requirements
The following are the minimum system requirements for
WordPerfect Office X3:
• Windows® 98 Second Edition, Windows 2000 with SP4 or most
recent service pack, Windows XP with SP1 or most recent service
pack (Home or Professional), or Windows NT® 4.0 with SP6a
• Pentium® III 466-MHz processor
• 64 MB of RAM (128 MB of RAM recommended)
• minimum 450 MB of hard disk space for the Standard Edition
(Please note that the space requirement varies, depending on the
configuration.)
• an additional 197 MB for Paradox® — applies only to the
Professional or Education Editions (Please note that the space
requirement varies, depending on the configuration.)
•CD-ROM drive
Installing WordPerfect Office X3 9
• Super VGA, 16-bit color monitor supporting 800 × 600 or higher
resolution
• mouse or tablet
• Microsoft® Outlook® and Internet Explorer 5.5 (or higher) are
required for some program functions
Registering WordPerfect Office X3
Registering WordPerfect Office X3 gives you timely access to the latest
product updates and to high-quality technical support.
The serial number on the registration card is proof that you own a legal
copy of WordPerfect Office X3. You need the serial number when you
call Corel Technical Support, upgrade to a new version of WordPerfect
Office, or order replacement CDs.
You can use any of the following methods to register:
• Fill out the WordPerfect Office X3 registration card, and return it to
Corel. You can do this during the installation, while the setup
program is running.
• Fill out the electronic form that appears when the
WordPerfect Office X3 installation is completed. You will need
access to the Internet to use this method.
• Visit Corel on the Web, and complete the registration form at
www.corel.com.
Adding, deleting, and repairing components
After installing WordPerfect Office X3, you can add components to the
installation. For example, if you did not install a specific Writing Tools
language when you first installed the product, you can do so now.
You can also delete WordPerfect Office components to free up disk
space. In addition, you can repair an installation. Repairing an
installation reinstalls all program features that were installed in the
previous setup attempt.
10 WordPerfect Office X3 User Guide
To add or delete components in a WordPerfect Office X3
installation
1 Close any open programs.
2 On the Windows taskbar, click Start
` Settings ` Control panel.
3 Double-click the Add/Remove programs icon.
4 Choose WordPerfect Office X3 from the Currently installed
programs list.
5 Click Change.
6 On the Program maintenance page, click the Change which
program features are installed icon.
7 Add or delete any components.
8 Click Next, and follow the instructions in the installation wizard.
To add a language for Writing Tools
1 Close any open programs.
2 On the Windows taskbar, click Start
` Settings ` Control panel.
3 Double-click the Add/Remove programs icon.
4 Choose WordPerfect Office X3 from the Currently installed
programs list.
5 Click Change.
6 On the Program maintenance page, click the Change which
program features are installed icon.
7 In the feature list, double-click Writing tools, and click the icon
next to the language you want to install.
8 Click This feature will be installed on the local hard drive.
9 Click Next, and follow the instructions in the installation wizard.
To remove the WordPerfect Office X3 installation
1 Close any open programs.
2 On the Windows taskbar, click Start
` Settings ` Control panel.
3 Double-click the Add/Remove programs icon.
4 Choose WordPerfect Office X3 from the Currently installed
programs list.
Installing WordPerfect Office X3 11
5 Click Remove.
To repair the WordPerfect Office X3 installation
1 Close any open programs.
2 On the Windows taskbar, click Start
3 Double-click the Add/Remove programs icon.
4 Choose WordPerfect Office X3 from the Currently installed
programs list.
5 Click Change.
6 On the Program maintenance page, click the Repair installation
errors in the program icon.
7 On the Ready to repair the program page, enable one of the
following check boxes:
• Reinstall entire program
• Detect and repair errors in the program
8 Click Begin.
` Settings ` Control panel.
Accessing the latest information
To learn more about WordPerfect Office X3, refer to the Readme file
provided with the product. It contains up-to-date information about
WordPerfect Office X3.
To access the Readme file
1 On the Windows taskbar, click Start
2 Double-click the Add/Remove programs icon.
3 Choose WordPerfect Office X3 from the Currently installed
programs list.
4 Click the Click here for support information hyperlink.
5 In the Support information dialog box, click the Readme hyperlink.
12 WordPerfect Office X3 User Guide
` Settings ` Control panel.
Upgrading from earlier versions
WordPerfect Office X3 can coexist with programs from earlier versions
of WordPerfect Office (for example, WordPerfect Office 2002,
WordPerfe ct Office 11, or Wo rdPerfect Office 12), provided you have
enough disk space. The installation wizard lets you install
WordPerfect Office X3 while keeping or replacing the older versions.
If you choose to replace an older version, you also have the option of
keeping the following customized settings:
• templates (only the templates that you created)
• macros (only the macros that you created)
• user word lists
•QuickWords™
• address book (only files from the version 11 address book)
• upgraded Oxford™ Dictionary (only if you previously purchased the
Oxford Dictionary upgrade)
• Most Recently Used (MRU) files list
Installing WordPerfect Office X3 13
Sharing files
WordPerfect Office includes tools and features that allow you to easily
share content with others. For example, you can e-mail documents
directly from WordPerfect Office programs. In addition, if you need to
share a WordPerfect Office file with someone who does not have
WordPerfect Office, you can convert your files to Microsoft Office
formats and to the industry-standard file formats XML, PDF, and HTML.
If you receive a file created in a Microsoft Office program, you can
open it in the corresponding WordPerfect Office program. You can
even open PDF files in WordPerfect.
For more information about working with Microsoft Office files, see
“Sharing files between WordPerfect Office and Microsoft Office” on
page 24.
In this section, you’ll learn about
•working with PDF files
•working with XML files
•working with HTML files
• e-mailing files
• using password protection
• excluding metadata when saving documents
Working with PDF files
With WordPerfect Office, you have the ability to work with PDF files. In
WordPerfect, you can import PDF documents to edit them. You can also
publish WordPerfect documents, Quattro Pro spreadsheets, and
Presentations slide shows to PDF. By using Adobe Reader, you can print,
view, and share the PDF files. For more detailed information about
publishing to PDF, see the Help available within each of the programs.
Sharing files 15
To import PDF documents into WordPerfect
1 Click File
` Open.
2 Choose Adobe PDF files from the File type list box.
3 Choose the drive and folder in which the PDF document is stored.
4 Choose the file.
5 Click Open.
If the PDF document is protected by a password, type the password
in the Password box. You need the password to open the document
in WordPerfect.
6 In the PDF import dialog box, click OK.
To c lo s e t he PDF import dialog box, enable the Close this dialog
when import completes check box.
To publish to PDF
1 Click File
` Publish to ` PDF.
2 Click the General tab.
3 Click Browse.
4 Choose the drive and folder in which you want to save the file.
5 Typ e a f il en a me i n t he Filename box.
6 Click Save.
7 From the PDF style list box, choose one of the following options:
• Smallest file — creates a PDF suitable for online viewing, such as
a document to be distributed by e-mail or displayed on the Web
• Standard desktop printing and viewing — creates a PDF suitable
for viewing or printing on a laser or desktop printer
• Highest quality — creates a high-quality PDF to send to a printer
or digital copier
8 In the Export range area, enable one of the following options:
• Full document — publishes the entire file
• Current page — publishes the active page only
• Pages — publishes a portion of the file
• Selection — publishes selected text
16 WordPerfect Office X3 User Guide
You can also
Optimize PDF files for different
versions of Adobe Reader
Add author information Type a name in the Author box.
Add keywords Type any keywords in the Keywords
Choose a compatible PDF
application from the Compatibility
list box.
box.
To publish a Quattro Pro spreadsheet to PDF
1 Click File
` Publish to PDF.
2 Click the General tab.
3 Type a file path and filename in the Filename box.
4 In the Export range area, enable one of the following options:
• Notebook — publishes the notebook to PDF
• Selection — publishes the selected cells to PDF
• Current sheet — publishes the selected sheet to PDF
5 Type the page range in the Pages From and To boxes.
6 Click Save.
To publish a Presentations slide show to PDF
1 Click File
` Publish to PDF.
2 Click the General tab.
3 Type a file path and filename in the Filename box.
4 In the Export range area, enable one of the following options:
• Full document
• Current view
• Selection
• Slides (Type a number in the box beside it.)
• Speakers notes (Type a number in the box beside it.)
• Audience notes (Type a number in the box beside it.)
Sharing files 17
• Handouts (Type a number in the box beside it.)
5 Click Save.
Working with XML files
You can publish WordPerfect documents, Quattro Pro spreadsheet data,
and text from a Presentations slide show to XML, which lets you share
and repurpose the content. With WordPerfect, you can also create and
open XML documents. For more information, see “Publishing to XML
with WordPerfect” and “Creating and opening XML documents in
WordPerfect” in the online Help.
Working with HTML files
WordPerfect Office lets you create Web-compatible content by
publishing WordPerfect documents, Quattro Pro spreadsheets, and
Presentations slide shows to HTML.
Publishing to HTML in WordPerfect
When you publish a document to HTML, WordPerfect saves it with an
.htm filename extension. You can preview a document in a browser
from within WordPerfect.
To publish to HTML
1 Click File
2 Typ e a n am e in th e HTML filename box.
3 Click Publish.
` Publish to ` HTML.
Publishing to HTML in Quattro Pro
Using Quattro Pro, you can save spreadsheet ranges as HTML
documents.
To save a spreadsheet range as an HTML document
1 Click File
18 WordPerfect Office X3 User Guide
` Publish to ` Internet.
2 In the Ranges and charts to convert area, click the Range picker,
and select a range of cells.
3 Click Add.
4 In the Export range as area, enable one of the following options:
• Table exports HTML table formatting tags
• Text exports only text, excluding HTML table formatting tags
5 Type a path and filename in the Save file box.
Publishing to HTML in Presentations
You can publish Presentations slide shows as HTML documents so that
you can publish them to the Web.
To publish a slide show as an HTML document
1 Click File
` Internet Publisher.
The Corel® Internet Publisher™ wizard starts.
2 Click Next.
3 Click Layout.
4 Enable one of the following options:
• Create a new layout
• Use an existing layout
5 Choose the formatting options for the slide show by following the
instructions in the Internet Publisher wizard.
6 Click Finish.
E-mailing files
You can e-mail files from any WordPerfect Office program by using the
default e-mail program that is installed on your computer, such as
WordPerfe ct MAIL .
To e-mail a file
•Click File
This opens the default e-mail program.
Sharing files 19
` Send to ` Mail recipient.
Using password protection
WordPerfect and Quattro Pro let you assign a password to a file, to
prevent it from being opened by unauthorized users. You can open a
password-protected file if you know the password. After you open a
password-protected file, you can disable the password.
To assign a password to a WordPerfect document
1 Click File
2 Enable the Password protect check box.
3 Click Save.
4 In the Password protection dialog box, type a password in the Ty pe
password for document box.
5 Retype the password in the Retype password to confirm box.
6 In the Protection options area, enable one of the following options:
• Enhanced password protection — provides case-sensitive
• Original password protection — provides case-insensitive
` Save as.
password protection for greater security
password protection
If you assign a password to a document, any associated backup
or temporary files for the document are also passwordprotected.
To assign a password to a Quattro Pro file
1 Click File
` Save as.
2 Enable the Password protect check box.
3 Click Save.
4 In the Enter password dialog box, type a password in the Password
text box.
5 In the Verify password dialog box, retype the password in the
Password text box.
To open a password-protected file
1 Click File
20 WordPerfect Office X3 User Guide
` Open.
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