Corel WordPerfect Office - 2000 Instruction Manual

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User Guide

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BOOK CONTENTS

Table of contents ..................i

Section 1: WordPerfect Section 2: WordPerfect

Office 2000.........1

9.............31

Section 3: Quattro®Pro9.............145

™

Section 4: Corel Presentations

9.........237

Section 5: Paradox®9...............323

™

Section 6: CorelCENTRAL

9...........379

SECTION 1: WordPerfect Office 2000

Chapter 1 Welcome to WordPerfect Office 2000 .............................1

What’s the purpose of this user guide? ......................................1

About Corel Corporation .............................................3

WordPerfect Office 2000 applications ......................................3

What's new in WordPerfect Office 2000 .....................................4

Other WordPerfect Office 2000 applications and utilities ............................5

Year 2000 and WordPerfect Office 2000 .....................................9

Chapter 2 Installing WordPerfect Office 2000 .............................11

Setting up WordPerfect Office 2000 .......................................11

Registering WordPerfect Office 2000 ......................................13

Adding, deleting, and updating WordPerfect Office 2000 components......................13

Upgrading from Corel WordPerfect Suite ....................................14

Questions and answers about installing.....................................14

Starting and closing WordPerfect Office 2000 applications ...........................15

Network installations ..............................................16

Chapter 3 Learning how to use WordPerfect Office 2000 ...........................19

Using online Help ................................................19

Reference Center manuals ...........................................20

PerfectExpert ..................................................21

We want your feedback.............................................22

Other sources for learning WordPerfect Office 2000 ..............................23

Chapter 4 Support and services ....................................25

Technical support on the World Wide Web ...................................25

Other WordPerfect Office 2000 support options.................................26

Telephone technical support options ......................................27

Professional Services ..............................................29

Customer Service ................................................29

SECTION 2: WordPerfect 9

Chapter 5 Welcome to WordPerfect 9 .................................33

What’s new in WordPerfect 9 ..........................................33

Table of contents i

Chapter 6 Creating, editing, and printing documents .........................37

Starting and opening documents ........................................37

Setting page size and orientation ........................................38

Saving and closing documents .........................................39

Inserting text using the Shadow Cursor .....................................39

Using Spell-As-You-Go™, Grammar-As-You-Go™, Prompt-As-You-Go™, and QuickCorrect™ ........40

Using Spell Check, Grammatik, and the Thesaurus ...............................41

Selecting text, graphics, and tables .......................................41

Moving and deleting text and graphics .....................................42

Using Cut, Copy, and Paste ...........................................42

Using Undo and Redo..............................................43

Finding and replacing text and codes ......................................43

Printing your document ............................................44

From here ...................................................44

Chapter 7 Formatting documents ...................................45

Applying and modifying fonts .........................................45

Setting tabs and indents ............................................47

Using QuickFormat™ to format text ......................................48

Aligning text ..................................................49

Setting page margins ..............................................50

Formatting paragraphs.............................................50

Using styles...................................................52

Using bullets and numbers ...........................................54

Adding and removing drop caps ........................................55

Sorting text...................................................56

Keeping text together and making it fit .....................................57

Inserting page numbers.............................................57

Using headers and footers ...........................................58

Inserting the date and time...........................................59

From here ...................................................60

Chapter 8 Working with long documents................................61

Using outlines .................................................61

Using master documents ............................................62

Inserting chapter or volume numbers......................................64

Creating a table of contents ..........................................64

Creating an index................................................65

From here ...................................................68

ii Table of contents

Chapter 9 Adding tables to documents.................................69

Adding tables and floating cells to a document .................................69

Editing tables..................................................70

Using QuickFormat and SpeedFormat for tables ................................73

Applying lines, borders, and fills to tables ...................................75

Calculating formulas in tables .........................................78

From here ...................................................78

Chapter 10 Adding columns to documents................................81

Adding and removing columns .........................................81

Editing columns ................................................84

Adding borders and fills to columns ......................................85

Adding tables and clipart to document columns ................................87

From here ...................................................88

Chapter 11 Working with graphics ...................................89

Adding graphics to a document.........................................90

Editing graphics ................................................92

Moving graphics ................................................94

Rotating graphics................................................95

Grouping and layering graphics ........................................96

Shaping and skewing graphics .........................................98

Adding borders, fills, and shadows to graphics .................................99

Adding watermarks to a document ......................................100

Working with drawings and charts ......................................101

Adding captions to graphics ..........................................102

Using TextArt® images ............................................104

Working with the Equation Editor.......................................105

From here ...................................................106

Chapter 12 Assembling documents using Merge ............................109

Working with a data source ..........................................110

Using a form document ............................................112

Merging documents ..............................................115

Merging using an address book ........................................117

From here ...................................................120

Chapter 13 Building Internet and electronic documents ........................123

World Wide Web basics ............................................123

Creating and using Internet links .......................................124

Table of contents iii

Publishing to HTML ..............................................125

Building Web documents ...........................................127

Adding a form to a Web document ......................................132

Browsing the Web ...............................................135

Publishing to Trellix ..............................................135

Building XML documents ...........................................136

Working with PDF files ............................................138

From here ...................................................138

SECTION 3: Quattro Pro 9

Chapter 14 Welcome to Quattro Pro 9 .................................147

What’s new in Quattro Pro 9? .........................................148

Quattro Pro concepts .............................................149

From here ...................................................152

Chapter 15 Getting started with Quattro Pro..............................153

Components of the desktop ..........................................153

Working with toolbars.............................................155

Navigating in rows and columns........................................156

Selecting cells, rows, and columns .......................................156

Inserting and deleting cells, rows, columns, and spreadsheets .........................157

Naming spreadsheets and cells ........................................158

Changing your view of the notebook ......................................159

Keeping key cells, rows, and columns in view .................................161

Hiding and revealing data ...........................................161

Inserting and deleting page breaks ......................................162

Saving, protecting and backing up files ....................................163

Printing spreadsheets .............................................164

Making Quattro Pro look like other spreadsheet applications .........................165

Creating and saving customized workspaces..................................166

Closing files and exiting Quattro Pro......................................166

From here ...................................................167

Chapter 16 Creating a spreadsheet...................................169

Creating and opening a notebook .......................................169

Working with data...............................................170

Entering labels ................................................170

Entering values ................................................171

Filling cells automatically ...........................................173

iv Table of contents

Restricting data ................................................174

Working with cell comments..........................................174

Performing simple calculations ........................................175

Setting cell addresses .............................................176

Working with formulas ............................................177

Copying formulas ...............................................178

Correcting and tracing errors in formulas ...................................179

Working with spreadsheet functions......................................180

From here ...................................................181

Chapter 17 Editing and formatting spreadsheets ...........................183

Editing, moving, copying, and deleting cell content ..............................183

Formatting cell content ............................................184

Formatting cells ................................................187

Formatting spreadsheets ...........................................188

Setting page margins .............................................192

Adding headers and footers ..........................................193

Protecting cells and objects ..........................................193

From here ...................................................194

Chapter 18 Analyzing and summarizing data .............................195

Sorting, filtering, grouping and combining data ................................195

Analyzing data using Quattro Pro Experts ...................................197

Analyzing data using regression analysis and frequency distribution tools...................199

Working with external databases .......................................200

Summarizing data using Cross Tab Reports ..................................201

Using OLAP in Cross Tab Reports .......................................202

From here ...................................................203

Chapter 19 Presenting data graphically ................................205

Working with chart data ...........................................205

Choosing a chart type .............................................206

Creating a chart ................................................212

Viewing charts.................................................214

Editing charts .................................................214

Working with maps ..............................................216

Working with TextArt .............................................217

Working with graphics and clipart.......................................218

Working with slide shows ...........................................219

From here ...................................................222

Table of contents v

Chapter 20 Managing data and files in Quattro Pro ..........................223

Opening and saving files ...........................................223

Opening a file with another file format ....................................224

Saving a file in another file format ......................................225

Importing data ................................................225

Embedding and linking data..........................................227

From here ...................................................231

SECTION 4: Corel Presentations 9

Chapter 21 Welcome to Corel Presentations 9 .............................239

What’s new in Corel Presentations 9? .....................................239

From here ...................................................241

Chapter 22 Getting started with Corel Presentations ..........................243

Understanding the components of a slide show ................................243

Using masters and layouts ..........................................244

Using slide show views ............................................244

Using the Slide Editor .............................................245

Using the Slide Outliner ............................................245

Using the Slide Sorter .............................................247

Creating Custom Audiences ..........................................248

Adding speaker notes .............................................248

Selecting objects................................................249

Sizing objects .................................................250

Shaping and positioning objects with precision ................................251

From here ...................................................252

Chapter 23 Creating, playing, and publishing slide shows .......................253

Creating slide shows..............................................253

Saving and closing slide shows ........................................254

Creating a portable slide show ........................................254

Printing slide shows ..............................................255

Working with PDF files ............................................256

Publishing an Internet slide show in HTML format...............................257

Playing slide shows ..............................................257

From here ...................................................258

Chapter 24 Working with text .....................................259

Creating text boxes ..............................................259

vi Table of contents

Importing text in a text box ..........................................261

Changing text format .............................................261

Using TextArt .................................................263

Changing bulleted lists ............................................263

Adding frames to text boxes ..........................................265

From here ...................................................266

Chapter 25 Object animation, slide transitions and multimedia elements ...............267

Adding transitions...............................................267

Adding animation effects to a bulleted list...................................268

Animating objects ...............................................269

Adding multimedia elements .........................................270

From here ...................................................272

Chapter 26 Working with drawings ..................................273

Opening and starting drawings ........................................273

Saving and closing drawings .........................................274

Printing drawings ...............................................274

From here ...................................................275

Chapter 27 Working with graphic objects and shapes .........................277

Adding shapes.................................................277

Filling shapes .................................................278

Sizing a shape .................................................279

Using Image Tools...............................................280

From here ...................................................280

Chapter 28 Working with data charts .................................281

Choosing a data chart type ..........................................281

Creating and saving data charts........................................286

Adding and editing chart data.........................................287

Importing and exporting data in the datasheet ................................289

Using formulas ................................................290

Formatting data charts ............................................291

Adding data chart titles ............................................293

Adding data labels and legends ........................................293

From here ...................................................296

Chapter 29 Working with organization charts .............................297

Creating and saving organization charts....................................297

Using WordPerfect outlines ..........................................298

Table of contents vii

Adding boxes to organization charts......................................299

Adding fields to boxes and editing fields....................................300

Changing organization chart views ......................................301

Changing the format of organization charts ..................................303

From here ...................................................304

Chapter 30 Working with clipart and bitmap images .........................305

Understanding bitmap concepts........................................305

Inserting, saving, and closing bitmap images .................................306

Adding clipart images .............................................307

Combining clipart images with other objects .................................308

Converting a vector image to a bitmap image .................................310

Viewing bitmap images ............................................310

Selecting bitmap images ............................................311

Sizing bitmap images .............................................312

Using bitmap tools ..............................................314

Applying fills to bitmap images ........................................315

Applying special effects ............................................317

From here ...................................................318

SECTION 5: Paradox 9

Chapter 31 Welcome to Paradox 9 ...................................325

What’s new in Paradox 9?...........................................325

Introducing relational databases .......................................327

Database terminology .............................................327

Chapter 32 Exploring Paradox .....................................329

The desktop ..................................................329

The Welcome screen ..............................................331

Chapter 33 Planning your database ..................................333

From here ...................................................334

Chapter 34 Working with tables and records ..............................335

Creating a table structure ...........................................335

Saving your tables...............................................337

Setting validity checks.............................................338

Establishing a secondary index ........................................338

Creating a lookup table ............................................339

viii Table of contents

Creating Passwords ..............................................340

Establishing referential integrity .......................................341

Navigating between records ..........................................342

Adding, editing and deleting records .....................................342

Locating records................................................343

Adding and deleting table fields ........................................344

Resizing table rows and columns .......................................345

From Here...................................................346

Chapter 35 Working with forms ....................................347

Creating a form ................................................347

Creating a data model.............................................348

Adding objects to your form..........................................349

Moving or deleting objects...........................................350

Changing the color of objects .........................................351

Using forms to add, edit, or delete records...................................351

Printing a form ................................................352

From Here...................................................352

Chapter 36 Working with reports ...................................353

Creating a report ...............................................353

Creating mailing labels ............................................354

Adding text and graphics to your reports ...................................354

Moving or deleting objects...........................................355

Changing the color of objects .........................................356

Adding a chart to a report...........................................356

Previewing a report ..............................................357

Printing a report ...............................................357

From Here...................................................358

Chapter 37 Working with queries ...................................359

Using Query By Example ...........................................359

Saving queries.................................................361

Creating multi-table QBE queries .......................................361

Creating advanced QBE queries ........................................362

Query operators ................................................363

From Here...................................................365

Chapter 38 Working with ObjectPAL ..................................367

Object-based .................................................367

Table of contents ix

Event-driven .................................................368

Methods....................................................368

Intergrated Development Environment (IDE) .................................368

Using the Object Explorer ...........................................369

Using the ObjectPAL Editor ..........................................369

Using the Debugger ..............................................369

ObjectPAL Help ................................................370

From Here...................................................370

Chapter 39 Paradox and the Internet..................................371

Publishing a table to the Internet .......................................371

Publishing a report to the Internet ......................................372

Importing HTML information from the Internet ................................372

From Here ...................................................372

Chapter 40 Compatibility with other applications ...........................373

Publishing reports...............................................373

Importing and exporting data .........................................373

Using Paradox table data in a Quattro Pro spreadsheet ............................375

Creating a mail merge.............................................375

Working with previous versions of Paradox ..................................375

From Here...................................................376

SECTION 6: CorelCENTRAL 9

Chapter 41 Welcome to CorelCENTRAL 9 ................................381

How CorelCENTRAL components work together ................................382

From here ...................................................382

Chapter 42 Using CorelCENTRAL Day Planner .............................383

Starting CorelCENTRAL Day Planner ......................................383

Scheduling tasks and events..........................................384

Adding subtasks to tasks and events......................................385

Viewing tasks and events ...........................................385

Repeating tasks and events ..........................................386

Setting alarms for events ...........................................386

From here ...................................................386

Chapter 43 Using CorelCENTRAL Calendar ...............................387

Starting CorelCENTRAL Calendar........................................387

x Table of contents

Starting and viewing calendars ........................................387

Displaying holidays ..............................................388

Scheduling tasks and events..........................................388

Adding subtasks to tasks and events .....................................389

Repeating tasks and events ..........................................390

Setting alarms for events ...........................................390

Displaying dates................................................390

Viewing tasks .................................................390

Printing calendars...............................................391

From here... ..................................................391

Chapter 44 Using CorelCENTRAL Memos ................................393

Starting CorelCENTRAL Memos.........................................393

Writing memos ................................................393

Using categories................................................393

Printing memos ................................................394

From here ...................................................394

Chapter 45 Using CorelCENTRAL Card File ...............................395

Starting CorelCENTRAL Card File........................................395

Starting new card files ............................................395

Adding fields and cards ............................................395

Linking fields .................................................396

Creating comment fields............................................397

Using groups .................................................397

Printing card files ...............................................398

Chapter 46 Using CorelCENTRAL Address Book.............................399

Starting CorelCENTRAL Address Book .....................................399

Adding address books .............................................399

Adding address entries ............................................399

Viewing address books and address entries ..................................400

Printing address books ............................................400

Chapter 47 Using CorelCENTRAL Alarms ................................401

CorelCENTRAL Alarms and CorelCENTRAL ...................................401

Starting CorelCENTRAL Alarms ........................................401

Setting alarms for CorelCENTRAL events....................................402

Chapter 48 Using a 3Com PalmPilot with CorelCENTRAL ........................403

Corresponding applications ..........................................403

Table of contents xi

Enabling and disabling CorelCENTRAL PalmPilot conduits...........................404

HotSyncing tasks, subtasks, and To Do List items ...............................404

From here ...................................................404

xii Table of contents

SECTION 1

WordPerfect Office 2000

Chapter 1: Welcome to WordPerfect Office

2000

Chapter 2: Installing WordPerfect Office 2000 Chapter 3: Learning how to use WordPerfect

Office 2000

Chapter 4: Support and services

WELCOME TO WORDPERFECT OFFICE 2000

Welcome to WordPerfect Office 2000 from Corel Corporation. WordPerfect Office 2000 is an award-winning, integrated set of business-productivity applications for at work and at home. With WordPerfect Office 2000, you can create annual reports, calculate your home budget, produce mailing lists from databases, design brochures and menus, deliver business presentations, and more.

What’s the purpose of this user guide?

WordPerfect Office 2000 User Guide explains the features of WordPerfect Office 2000 applications, and provides step-by-step instructions for performing the most common tasks that users perform with our applications. Because a single book cannot be an exhaustive reference for every application in WordPerfect Office 2000, this user guide is designed to be a companion to the WordPerfect Office 2000 online Help system. WordPerfect Office 2000 User Guide is designed to get new and experienced business application users up and running with WordPerfect Office 2000 quickly.

If you're new to word-processing, spreadsheet, database, presentation, or information-management business applications, you can use this user guide as a foundation to your learning. If you're familiar with business applications but new to WordPerfect Office 2000 applications, you can use this guide to learn about the tools available to you, and how to use them. If you are an experienced WordPerfect Office 2000 application user, you can use this user guide as a memory aid or a refresher course. Each section includes information about what's new in each WordPerfect Office 2000 application.

What’s in this user guide?

This user guide is divided into six sections. The first section, which you are currently reading, introduces WordPerfect Office 2000, and includes information about system requirements, installation, learning WordPerfect Office 2000, and support options. The other five sections document the major WordPerfect Office 2000 applications. The documentation for each major application provides basic information about performing the most common tasks and describes the application’s tools and functions. At the end of each chapter in each section, you'll find directions to appropriate topics in the online Help documentation, where you can find answers to questions not answered in this user guide.

Welcome to WordPerfect Office 2000

What you need to know

This user guide assumes that you know how to perform basic operations in Windows 95, Windows 98, or Windows NT 4.0. If you haven't used one of these operating systems before, you may want to read your Microsoft Windows manual before installing and using WordPerfect Office 2000.

You can find more information about WordPerfect Office 2000 documentation and online Help in Chapter 3 of this section, which begins on page 19.

Documentation conventions

Before you start using this user guide and the online Help, it's important to understand the documentation conventions.

The following are conventions related to using the mouse.

When you see this … Do this ...

Click File, New Click the File menu with the mouse, and

click the word New in the menu.

Click Edit, Select, Sentence Click the Edit menu, click Select, and click

Sentence from the submenu that appears.

Enable a check box Click the check box to place a check mark

or an "X" in the box.

Disable a check box Click the check box to remove the check

Select text Click and drag to highlight text.

Click a paragraph Click to plant the cursor in the paragraph.

Click a frame Click anywhere in a frame or click the

Right-click, and click Paste Click the right mouse button, and click the

The following conventions are related to keyboard actions.

When you see this … Do this ...

Press ENTER Press the Enter key on your keyboard.

CTRL + SHIFT Press the Control key and the Shift key at

The following conventions are used in this user guide.

2 WordPerfect Office 2000

mark or "X."

border of the frame.

Paste command from the submenu that appears.

the same time.

When you see this … This is ...

A note.

A tip.

About Corel Corporation

Corel Corporation is an internationally recognized developer of award-winning business productivity and graphics applications. Development of market-leading products such as WordPerfect Office 2000 and the CorelDRAW™ line of graphics applications is continually evolving to meet the demands of the corporate, retail, and academic users. Committed to value, compatibility, choice, and open standards, Corel® develops products for the Windows, Macintosh, UNIX, Linux, and Java platforms. Corel's common stock trades on the NASDAQ Stock Market under the symbol COSFF and on the Toronto Stock Exchange under the symbol COS.

WordPerfect Office 2000 applications

This section describes the major applications included in WordPerfect Office 2000. Not all WordPerfect Office 2000 editions include all the applications described in this section. For example, WordPerfect Office 2000 Standard Edition does not include Paradox, while the Professional Edition does.

You can find more information about each of these applications in other sections of this user guide.

WordPerfect 9

WordPerfect 9 is a word-processing application that lets you produce professional-looking documents, such as newsletters, articles, reports, books, proposals, legal pleadings, and brochures. WordPerfect 9 makes it easy to add graphics, charts, and tables to any document. WordPerfect 9 continues to support reveal codes, which lets you control every element of a document. WordPerfect 9 also has enhanced Internet features, which let you create a document and publish it to paper, electronic media, and the World Wide Web.

Quattro Pro 9

Quattro Pro 9 is a spreadsheet application that lets you manage, analyze, report, and share data. Quattro Pro 9 helps you make informed business decisions by providing the tools you need to produce tables, financial forms, lists, databases, charts, and reports. Quattro Pro 9 lets you perform simple tasks, such as creating personal budgets, to more complex tasks, such as preparing year-end financial statements, performing complex data analyses, and creating reports from external databases. Like WordPerfect 9, Quattro Pro 9 lets you create a single file, then publish it to paper, electronic media, and the World Wide Web.

Welcome to WordPerfect Office 2000

Corel Presentations 9

Corel Presentations 9 lets you create high-quality slide shows and drawings. Corel Presentations lets you produce project proposals, interactive reports and demonstrations, multimedia presentations, flyers, signs, and banners. You can also create slide show presentations for large monitors, portable presentations, the Internet or an intranet, overhead transparencies, 35-mm slides, and printed color or black-and-white copies of a slide show. Corel Presentations 9 is also a drawing application that lets you create drawings, edit and create bitmap images, and convert vector images to bitmaps, without learning a separate application.

CorelCENTRAL 9

CorelCENTRAL 9 is a personal information manager that helps you make the most of your time. You can plan your daily schedule, write reminders, organize reference information, and manage contact information. You can synchronize CorelCENTRAL with a 3Com Palm Pilot. In addition, CorelCENTRAL is compatible with any Internet browser; when you click on a hyperlink in a CorelCENTRAL component, it automatically opens your default Internet browser.

CorelCENTRAL includes the following components: CorelCENTRAL™ Day Planner, CorelCENTRAL™ Calendar, CorelCENTRAL™ Memos, CorelCENTRAL™ Card File, and CorelCENTRAL™ Address Book.

Paradox 9

Paradox is a powerful and easy-to-use relational database program that helps you organize, track, and retrieve data. You can also create sophisticated forms, charts, and reports to display data. You can run Paradox as a standalone system on a single computer, or as a multiuser system on a network.

Paradox contains Experts that guide you through the process of creating tables, forms, reports, charts, mailing lists, and queries. If you prefer, you can create these objects on your own.

Paradox also features ObjectPAL, an object-based, event-driven development language that you can use to create customized database applications.

What's new in WordPerfect Office 2000

WordPerfect Office 2000 provides improved integration of its applications, better performance, is smaller in size, and more Internet support. The following section outlines what's new overall in WordPerfect Office 2000. For information about what's new in WordPerfect Office 2000 applications, see their respective sections in this user guide. Not all WordPerfect Office 2000 editions include all the applications, tools, and features described in this section.

4 WordPerfect Office 2000

Install As You Go™

Install As You Go lets you minimize the hard disk space required by WordPerfect Office 2000 applications. If you try to use an item that is not installed, Install As You Go asks if you would like to install it. You can install only the applications and utilities you need, as you need them.

Adobe Acrobat Reader

Adobe Acrobat Reader is included with WordPerfect Office 2000. This application lets you view, navigate, and print PDF (Portable Document Format) files across multiple platforms. You can save WordPerfect and Corel Presentations documents as PDF files.

Microsoft Visual Basic for Applications

More than three million software developers worldwide use Microsoft Visual Basic for Applications (VBA) to create custom business solutions. VBA, integrated in WordPerfect, Quattro Pro, Corel Presentations, and CorelCENTRAL, can be used by developers to build custom solutions.

VBA integrates it’s development capabilities with host applications. When you use VBA to extend WordPerfect Office 2000 applications you can benefit from the Visual Basic programming language, an integrated Rapid Application Development (RAD) environment, and fast runtime performance. You can also benefit from Microsoft Forms Package and support for ActiveX controls to create custom user interfaces, provide access to the Windows API and the underlying file system, add connectivity to corporate data, and integrate applications with other Component Object Model-based applications.

NetPerfect

NetPerfect is a server-side application that is designed to be used by Information Technology (IT) managers. It lets organizations that run multiple applications on multiple platforms publish documents to the World Wide Web through a central server. It supports any input format with a print engine, including WordPerfect, Quattro Pro, CorelDRAW, Microsoft Word, Microsoft Excel, Trellix 2.x, .TXT, .RTF, and HTML files.

NetPerfect publishes documents as HTML or Adobe Acrobat PDF files, or by using Corel’s proprietary Java technology. This lets users view the documents using any standard Web browser, including Netscape Navigator and Microsoft Internet Explorer. NetPerfect can automatically update documents at any specified time and log publishing results to a text log. Since IT managers can set up NetPerfect to publish documents to the World Wide Web automatically, end users can save their documents in their native file formats.

Other WordPerfect Office 2000 applications and utilities

In addition to the major applications already discussed in this chapter, WordPerfect Office 2000 includes several other applications and utilities. This section describes some of

Welcome to WordPerfect Office 2000

This picture shows DAD on the Windows taskbar.

these applications and utilities. Not all editions of WordPerfect Office 2000 include the following items.

Desktop Application Director™

The Desktop Application Director (DAD™) lets you access the major applications in WordPerfect Office 2000 from the Windows taskbar, which eliminates the need to create shortcuts. You can can customize DAD to include any application or executable file, which reduces the need to navigate through the Windows Start menu.

Voice recognition

Some editions of WordPerfect Office 2000 include a voice recognition application. Using a voice recognition application, you can speak using your natural voice, and your words are transcribed immediately onto your screen and into your WordPerfect document. You can also use voice recognition to control Quattro Pro and Paradox. For more information about using voice recognition applications with WordPerfect Office 2000, see the following:



www.corel.com/voiceinfo on the World Wide Web

 Reference Center electronic manuals (see page 20)

 the online Help for WordPerfect, Quattro Pro, or Paradox

Corel® Versions®

Corel Versions provides a solution to the problem of controlling and tracking multiple copies of a file. Instead of tracking updates to a file by saving new versions of the file using different file names, you can use Corel Versions to save changes to each successive version of a file. Each version is archived to its own folder, or to the folder of your choice, on any read/write drive.

Corel Versions lists archived files in a history list. This lets you retrieve an archived file when you need a previous version. Corel Versions also lets you compare two files for text differences.

Corel Versions operates directly with your operating system. From the Windows Control Panel, you can:

 enable or disable Corel Versions

 enable file compression options

 set where archived files are stored — in one location or in the current directory

 set the maximum number of temporary versions

 set the type of files that will not be archived

6 WordPerfect Office 2000

 access online Help for Corel Versions

To open the Corel Versions dialog box

1 From the Windows taskbar, click Start, Settings, Control Panel.

2 Double-click the Corel Versions icon.

Bitstream Font Navigator

Bitstream Font Navigator 3.0.1 is a font manager. It lets you find and install fonts, organize fonts into manageable groups, and view and print font samples.

To start Bitstream Font Navigator

 From the Windows taskbar, click Start, Programs, WordPerfect Office 2000, Utilities,

Bitstream Font Navigator.

Macros and PerfectScript™

Macros are time-saving programming scripts that automate routine tasks. Macros let you reproduce the behavior of keyboard commands, some mouse actions, and menu commands. For example, you can create a macro that retrieves a file, gives it a new name, and saves it in another format. Then, at any time, you can play the macro to repeat the action.

PerfectScript is the macro language for WordPerfect, Quattro Pro, and Corel Presentations. It is a command-based language that lets you record the results of keystrokes or mouse selections, instead of recording the keystrokes themselves. For example, instead of recording each keystroke involved in changing the top margin of a document to 2 inches, you can use PerfectScript to record the command MarginTop (MarginWidth: 2.0”).

PerfectScript includes programming commands that direct the function of a macro. These commands let you create macros that can prompt user input, make decisions, and access system variables. By using programming commands with product commands, you can automate long or complex tasks.

WordPerfect Office 2000 provides detailed online Help files for WordPerfect, Quattro Pro, Corel Presentations, and PerfectScript macro commands. These files contain information about macro commands and their syntax, and additional instructions, and examples.

Fonts, clipart, and photos

To help you enhance your documents, WordPerfect Office 2000 offers an extensive collection of fonts, clipart, and photos. WordPerfect Office 2000 provides:

 more than 1,000 TrueType and Type 1 fonts. When you install WordPerfect Office 2000

using Typical Installation, a default set of fonts is installed automatically. Fonts are grouped by style and appearance to help you find the font you need.

Welcome to WordPerfect Office 2000

 more than 12,000 clipart images and symbols to help communicate your ideas and

make your documents more interesting. WordPerfect Office 2000 includes a full-color Libraries Catalog to help you find the clipart image or symbol you need. WordPerfect Office 2000 also lets you use the Scrapbook™ to search for clipart images or symbols by keyword or file name.

 more than 200 photos which you can add to your documents and presentations.

Fonts, clipart, and photos can be installed on a network to give multiple users access without installing them on individual systems.

WordPerfect Office 2000 file filters

WordPerfect Office 2000 applications include file filters that let you open and edit documents created using Microsoft Office and Lotus SmartSuite applications. For example, you can open a Microsoft Word document in WordPerfect, or you can use Quattro Pro to open a Lotus 1-2-3 spreadsheet. You can also save WordPerfect Office 2000 documents in Microsoft Office and Lotus SmartSuite formats. For example, you can save a Corel Presentations slide show as a Microsoft PowerPoint presentation, or a WordPerfect document as a Microsoft Word document.

 To maintain backward file compatibility, the file format for WordPerfect 9 remains the

same as for WordPerfect 6.1, 7, and 8.

WordPerfect Office 2000 SDK and Corel® Solution Partners

The WordPerfect Office 2000 Software Developer’s Kit (SDK) is a set of tools that lets software developers customize WordPerfect Office 2000 applications for commercial or business use. The SDK is located on the WordPerfect Office 2000 installation CD in the D:\SDK folder (where "D" is the letter that corresponds to the CD-ROM drive). The SDK includes the following components:

 online Help for the SDK

 OLE automation samples

 PerfectScript tools

 tools and utilities, including code generation wizards for third-party add-ons to

WordPerfect, Quattro Pro, and Corel Presentations; utilities to monitor events in WordPerfect and Corel Presentations; and a file format parsing tool

The Corel Solution Partners program supports developers of complimentary products and add-ons for selected Corel products, including WordPerfect Office 2000. The program is designed to help accelerate the development of third-party products and promote these products. For more information about Corel Solution Partners, see our World Wide Web site at

www.corel.com/partners_developers/csp.

8 WordPerfect Office 2000

Year 2000 and WordPerfect Office 2000

Presenting timely solutions to your Year 2000 needs is important to Corel. We have developed a comprehensive Product Evaluation Program to ensure that Year 2000 issues are examined thoroughly. This program uses "real-world scenarios" to determine whether our products will continue to operate as designed. For more information about WordPerfect Office 2000 applications and Year 2000 issues, see the WordPerfect Office 2000 online Help for your application.

For the most up-to-date information about Year 2000 issues and Corel products including WordPerfect Office 2000, see our World Wide Web site at

To view Year 2000 information for WordPerfect Office 2000 applications

1 In your application, click Help, Help Topics.

2 Click the Contents tab.

3 Click Reference Information, Year 2000.

4 Click the Display button.

www.corel.com/year2000.

Welcome to WordPerfect Office 2000

INSTALLING WORDPERFECT OFFICE 2000

You must install WordPerfect Office 2000 before you run it for the first time. The WordPerfect Office 2000 Setup application makes it easy to install. You can also use the Setup application to

 add components to your currently installed WordPerfect Office 2000

 refresh files and configurations of your currently installed WordPerfect Office 2000

Before installing, you should do the following:

 Close any open applications.

 Close any virus-detection application.

 Make sure your computer meets the system requirements which are listed below.

WordPerfect Office 2000 system requirements

The following are the minimum system requirements for WordPerfect Office 2000.

 Windows 95, Windows 98, or Windows NT 4.0

 486 PC, 66 MHz processor

 16 MB Ram (32 MB Recommended)

 100 MB hard disk space (295 MB for typical install)

 CD-ROM Drive

 VGA Monitor

 Mouse or Tablet

If you are using an edition of WordPerfect Office 2000 that includes a voice recognition application, your system requirements will differ from those listed above. For more information about voice recognition applications, see page 6.

Setting up WordPerfect Office 2000

The WordPerfect Office 2000 Setup application installs all the main applications and components.

Installing WordPerfect Office 2000

 To change selections in the WordPerfect Office 2000 Setup application, click the Back

button.

 Click the Help button for more information when you make selections in the

WordPerfect Office 2000 Setup application.

To Install WordPerfect Office 2000 applications

1 Insert the WordPerfect Office 2000 CD into the CD-ROM drive.

If the WordPerfect Office 2000 Setup screen does not display, click the Start button on the Windows taskbar, and click Run. Type D:\SETUP (where D is the letter corresponding to the CD-ROM drive) in the Open box.

2 Click WordPerfect Office 2000 Setup.

3 If you want to read the WordPerfect Office 2000 Release Notes, click the Release

Notes button. The Release Notes may contain installation tips that were not available at press time.

4 Click the Next button.

5 Read the WordPerfect Office 2000 license agreement, and click the Accept button. If

you don’t accept the license agreement, the Setup application terminates.

6 Type your full name and company name (if it exists), and click the Next button.

7 Type your WordPerfect Office 2000 serial number and click the Next button. The serial

number is on the WordPerfect Office 2000 Product Authenticity Card.

8 Enable one of the following options:

Typical Setup — installs the most commonly used applications, utilities, and files, and is the recommended installation type for most users. Use this option if you're not sure which WordPerfect Office 2000 components you want to install. You can add and remove components afterwards.

Compact Setup — conserves hard drive space by installing the minimum number of applications, utilities, and files needed to operate WordPerfect Office 2000. Enable this option if you have little free disk space and require only the minimum components. This installation is often used for laptop computers.

Custom Setup — lets you choose which WordPerfect Office 2000 components to install. This option gives you the most control over the installation process. Choose this option if you need to install specialized components that are not included in the Typical or Compact installation setups.

9 If you want WordPerfect Office 2000 to read required files from the CD-ROM drive

when you use applications, enable the CD-ROM Based check box. This option saves hard disk space, but requires you to insert the WordPerfect Office 2000 CD into the CD-ROM drive each time you want to run a WordPerfect Office 2000 application. Enabling this option also results in slower-than-normal performance.

10 Click the Next button and follow the installation instructions in the Setup Wizard.

12 WordPerfect Office 2000

When the installation is completed, you will be prompted to register WordPerfect Office 2000. For more information about registering, see “Registering WordPerfect Office 2000” below.

Registering WordPerfect Office 2000

Registering WordPerfect Office 2000 provides you with timely access to the latest product updates and to high-quality technical support.

The serial number on the Product Authenticity Card is proof that you own a legal copy of WordPerfect Office 2000. You will need the serial number when you call Corel Technical Support, upgrade to a new version of WordPerfect Office 2000, or order replacement discs.

You can register using any of the following methods:

 Fill out the electronic registration form which displays when the WordPerfect Office

2000 installation is completed. The information in the registration form will be sent to Corel electronically if you have Internet access or a modem on your system. If you prefer, you can print the electronic registration form, and mail or fax it back to Corel.

 Visit Corel on the World Wide Web, and complete the registration form at

www.corel.com/support/onlineregistration.htm.

Adding, deleting, and updating WordPerfect Office 2000 components

After installing WordPerfect Office 2000, you can add components to the installation. For example, after using the Typical installation option, you may discover that you need additional import file filters for Corel Presentations, or you want to use Data Maps with Quattro Pro, or want access to detailed Macro Help for WordPerfect.

You can delete WordPerfect Office 2000 components to free up disk space. You can also update components to refresh their configuration settings. Updating components also repairs WordPerfect Office 2000 if you have accidentally deleted application files.

To add components to a WordPerfect Office 2000 installation

1 Close any open WordPerfect Office 2000 applications.

2 On the Windows taskbar, click Start, Programs, WordPerfect Office 2000, Setup and

Notes, Corel Setup Program.

3 Enable the Add New Components button.

4 Click the Next button, and follow the installation instructions in the Setup Wizard.

To delete installed WordPerfect Office 2000 components

1 Close any open WordPerfect Office 2000 applications.

Installing WordPerfect Office 2000

2 On the Windows taskbar, click Start, Programs, WordPerfect Office 2000, Setup and

Notes, Corel Remove Program.

3 Click the Next button, and follow the installation instructions in the Corel Uninstaller.

To update a WordPerfect Office 2000 installation

1 Close any open WordPerfect Office 2000 applications.

2 On the Windows taskbar, click Start, Programs, WordPerfect Office 2000, Setup and

Notes, Corel Setup Program.

3 Enable the Update Current Installation button.

4 Click the Next button.

5 Click the Install button.

Upgrading from Corel WordPerfect Suite

WordPerfect Office 2000 can co-exist with earlier versions of WordPerfect Office 2000 applications (for example, Corel WordPerfect Suite 8) on the same system, if you have enough disk space. The WordPerfect Office 2000 Setup application does not replace earlier versions of these applications.

If you don’t plan to use earlier versions of the applications, you can remove them from your hard drive to free up drive space.

To delete Corel WordPerfect Suite 8

1 Close any open applications.

2 On the Windows taskbar, click Start, Corel WordPerfect Suite 8, Setup and Notes,

Corel Remove Program.

3 Click the Next button.

4 Click the Select All button.

5 Enable the Remove Modified Files check box.

6 Click the Next button, and follow the installation instructions in the Corel Remove

wizard.

Questions and answers about installing

The following list answers some common questions about installing WordPerfect Office

2000.

What should I do if I get a prompt telling me that I do not have enough room to install all the files?

Exit the Setup application and delete unnecessary files from your hard disk to make more disk space available.

14 WordPerfect Office 2000

You can also use the Custom, Compact, or Run from CD-ROM installation options. Several files, such as the Clipart or data maps, are not required to run the applications. Use the Custom setup installation to add these files later.

How can I conserve disk space during installation?

Choose Compact installation, which does not install all the components that come with WordPerfect Office 2000. You can also choose Custom installation and install only the required application files for each application, plus any other files you want.

I did a Compact installation. Why do Spell Check, Thesaurus, or Grammatik not run?

A Compact installation installs only the files necessary to run WordPerfect Office 2000. If you want to install writing tools, such as Spell Check, Thesaurus, or Grammatik, run the Setup application again, choose Custom installation, then install the files you want.

Can I reinstall specific files?

If you need a specific file, you can copy it from the CD, where all the decompressed WordPerfect Office 2000 files are located. You can also reinstall an entire product or component.

If I install a mail system after installing WordPerfect Office 2000, do I need to run the Setup application again?

No. WordPerfect Office 2000 detects your mail system when you start one of the applications, not when you install, so the order in which you install the applications does not matter.

Starting and closing WordPerfect Office 2000 applications

After you have installed WordPerfect Office 2000, you’re ready to start using the applications and utilities.

To start a WordPerfect Office 2000 application

 From the Windows taskbar, click Start, Programs, WordPerfect Office 2000, and click

the application you want.

To start a WordPerfect Office 2000 utility

 From the Windows taskbar, click Start, Programs, WordPerfect Office 2000, Utilities,

and click the utility you want.

To close a WordPerfect Office 2000 application

 Click File, Exit.

Installing WordPerfect Office 2000

Network installations

WordPerfect Office 2000 includes the Network Administrator Setup wizard. Using this wizard, Information Technology (IT) managers and system administrators can deploy WordPerfect Office 2000 to multiple workstations by setting up WordPerfect Office 2000 so that it runs from a server.

The WordPerfect Office 2000 Network Administrator Guide in the WordPerfect Office 2000 Reference Center can provide more information about network installations. For more information about the Reference Center, see page 20.

To use the Network Administrator Setup wizard

1 Insert the WordPerfect Office 2000 CD into the CD-ROM drive.

If the WordPerfect Office 2000 Setup screen displays, click Exit.

2 From the Windows taskbar, click the Start button, and click Run. Type

D:\NETADMIN\NETSETUP.EXE (where D is the letter that corresponds to the CD-ROM drive) in the Open box.

3 If you want to read the WordPerfect Office 2000 Release Notes, click the Release

Notes button. The Release Notes may contain installation tips that were not available at press time.

4 Click the Next button and follow the instructions in the Network Administrator Setup

wizard.

Corel Application Management™ Tools

WordPerfect Office 2000 includes Corel Application Management Tools, which are designed for IT managers and system administrators to simplify network deployment and management. Corel Application Management Tools use the Windows Registry, system policies, and facilities for installing, managing, and distributing WordPerfect Office 2000. You can find the Corel Application Management Tools in the \COREL\APPMAN\TOOLS folder on the WordPerfect Office 2000 CD-ROM. Corel Application Management Tools include the following:

Corel Distribute Manager™

Corel Distribute Manager™ is a software distribution application that lets IT managers automate installation from a network to individual workstations. Using Corel Distribute, system administrators can determine which users can install applications, how and when they install, what they can install. If users have different application needs, system administrators can create separate distribution profiles to match individual needs.

Corel Settings Editor

Corel Settings Editor gives IT managers control of WordPerfect Office 2000 application deployment. It lets IT managers change settings for WordPerfect Office 2000 in the

16 WordPerfect Office 2000

Windows 95, Windows 98, or Windows NT 4.0 Registry. Corel Settings Editor lets system administrators perform the following tasks:

 create system policies to provide a standard setup in an organization

 change the Windows Registry on multiple workstations

 create user-specific and computer-specific settings

Installing WordPerfect Office 2000 17

In addition to the user guide you are reading, WordPerfect Office 2000 offers electronic documentation to help you learn and use the applications efficiently, and the PerfectExpert™, a user assistance tool that helps you work more quickly while you become more familiar with WordPerfect Office 2000 applications. WordPerfect Office 2000 electronic documentation is available in two formats that offer different content and tools: online Help files and Reference Center manuals.

Using online Help

The online Help is your most comprehensive source of information for WordPerfect Office 2000 applications.

The Help Topics dialog box provides five ways to find information. You can choose a topic from the Contents page, use the Index page to search for a topic, use the Find page to search for specific words and phrases in Help topics, or use the Ask the PerfectExpert. You can print topics from the online Help.

This picture shows a portion of the Help Topics dialog box for WordPerfect 9

LEARNING HOW TO USE WORDPERFECT OFFICE 2000

To access online Help topics

1 From a WordPerfect Office 2000 application, click Help, Help Topics.

2 Click one of the following tabs:

 Contents — to browse through topics by category

 Index — to see a list of index entries

 Find — to search for a particular word or phrase in the online Help

 Ask the PerfectExpert — to search for information using your own words

 Corel Knowledge Base — to search for information on the Corel home page on the

Internet. See page 25 for more information about Corel Knowledge Base.

Learning how to use WordPerfect Office 2000

To print an entire section in the online Help

1 On the Contents page, choose the section you want to print.

2 Click the Print button.

To print a selected topic in the online Help

 Right-click the help topic window, and click Print Topic.

Context-sensitive Help

WordPerfect Office 2000 includes several forms of context-sensitive Help — help that provides you with information about the application while you work. You can access context-sensitive Help from the menus, dialog boxes, and toolbars. The most common ways to access context-sensitive Help are as follows.

To get help on … Do this ...

Menu commands Position the cursor on a command. A brief

description appears, called a QuickTip.

Toolbar buttons Position the cursor on a button. A brief

description appears, called a QuickTip.

Dialog boxes Click the Help button in the dialog box or

press F1.

Dialog controls Click the What's This Help button in

a dialog box, and click the dialog control for which you want help.

Reference Center manuals

The Reference Center contains all the text of the manuals available for WordPerfect Office 2000 in Adobe Acrobat Portable Digital File (.PDF) format. You must have an Adobe Acrobat reader installed on your system to view the manuals. If you prefer reading from a paper format, you can print manuals from the Abode Acrobat reader you are using.

The WordPerfect Office 2000 Reference Center typically runs from the CD-ROM, unless your installation type is Custom or Run from Network.

This picture shows the WordPerfect Office 2000 Reference Center displaying four manuals. Other manuals are available.

20 WordPerfect Office 2000

To view the Reference Center manuals for WordPerfect Office 2000

1 If you did not do a Custom installation of the Corel Reference Center, insert the

WordPerfect Office 2000 CD into the CD-ROM drive.

If the WordPerfect Office 2000 setup screen displays, close it by clicking Exit.

2 From the Windows desktop, click Start, Programs, WordPerfect Office 2000, Setup and

Notes, Corel Reference Center.

3 Click the picture that represents the manual you want to see.

 You can find the WordPerfect Office 2000 Reference Center (REFCNTR.EXE) in the

\COREL\SHARED\REFCNTR folder on the WordPerfect Office 2000 CD-ROM.

To install Adobe Acrobat Reader

1 Insert the WordPerfect Office 2000 CD into the CD-ROM drive.

If the Setup Wizard does not start automatically, click the Start button on the Windows taskbar, and click Run. Type D:\SETUP (where D is the letter that corresponds to the CD-ROM drive) in the Open box.

2 Click Adobe Acrobat Reader Setup.

3 Follow the instructions in the Adobe Acrobat Reader setup application.

To view information about using Adobe Acrobat readers

 In the Adobe Acrobat reader you are using, click Help, Acrobat Online Guide

PerfectExpert

WordPerfect Office 2000 provides an Expert to help you with many common tasks. The PerfectExpert includes the best features of QuickTask™, templates, and Coaches™, which were included in earlier versions of WordPerfect Office 2000 applications.

The PerfectExpert can guide you through a detailed project, such as creating a resume, or it can guide you through a smaller task, such as inserting a clipart image. The

Learning how to use WordPerfect Office 2000

This picture shows an example of a WordPerfect 9 PerfectExpert.

PerfectExpert even provides you with galleries of professionally designed documents to choose from, whose layout and content you can change to match your needs.

To enable the PerfectExpert

 From a WordPerfect Office 2000 application, click Help, PerfectExpert.

We want your feedback

If you have comments or suggestions about WordPerfect Office 2000 documentation, you can email them to wpodocs@corel.ca or mail them to the address below. Unfortunately, we may not be able to respond to your messages individually.

WordPerfect Office 2000 Documentation Manager Corel Corporation 1600 Carling Avenue Ottawa, Ontario Canada K1Z 8R7

All comments or suggestions communicated to Corel, shall be deemed non-confidential and Corel shall be free to reproduce, use, disclose, publish, and transmit such information in any matter whatsoever without limitation.

22 WordPerfect Office 2000

Other sources for learning WordPerfect Office 2000

Other sources for learning about using WordPerfect Office 2000 applications inlcude the following:

World Wide Web

For in-depth information on getting the most out of WordPerfect Office 2000, visit the community site for WordPerfect Office 2000 users at Community.Corel.com/wpo2000 on the World Wide Web. Designed for both new and expert users, Community.Corel.com is a comprehensive, free resource for monthly features, tips & tricks, tutorials and more.

Corel’s site on the World Wide Web provides other resources to help answer your questions about WordPerfect Office 2000. For information about these resources, see “Technical support on the World Wide Web,” on page 25.

Corel eStore™

If you want to learn about getting more out of WordPerfect Office 2000, visit Corel eStore on the World Wide Web at www.corel.com/estore. This online shopping forum provides a listing of books, tutorials, and training videos.

Corel Training Partners

Corel Training Partners provide courses to teach you how to get the most out of WordPerfect Office 2000. Corel Approved Curriculum Vendors are independent organizations that carry training curricula for WordPerfect Office 2000 products. Corel Training Partners are required to use courseware from Corel Approved Curriculum Vendors, which ensures that course participants receive quality training and learning materials. If you are looking for the closest Corel Training Partner in your city, want to become Corel Certified for WordPerfect Office 2000, or if you want your organization to be approved as a Corel Training Partner, visit our Web site at

www.corel.com/learning/training/index.htm.

Third-party manuals and magazines

Third-party manuals for WordPerfect Office 2000 applications are available at your local computer store or bookstore. You can also find examples of specific tasks for WordPerfect Office 2000 applications in computer magazines.

Learning how to use WordPerfect Office 2000

SUPPORT AND SERVICES

WordPerfect Office 2000 is supported by the Corel Client Services team which is committed to provide quality customer service and support that is easy to access and convenient to use, while fostering one-to-one customer relationships.

If you have a question about the features and functions of WordPerfect Office 2000 applications, look in the WordPerfect Office 2000 User Guide (which you are reading), consult the online Help for the application you are using, or review the manuals in the WordPerfect Office 2000 Reference Center. You can also find updates and technical information in the Release Notes that were not available at press time.

To view the Release Notes

 On the Windows taskbar, click Start, Programs, WordPerfect Office 2000, Setup and

Notes, Release Notes.

Technical support on the World Wide Web

The World Wide Web address for Corel on the Internet is www.corel.com. Users in Germany can use www.corel.de and users in Ireland can use www.corel.ie. From Corel's home page, you can use a variety of support options.

Support Newsgroups

The Corel Support Newsgroups, accessible from the Corel Web site, are intended to let users exchange information, tips, and techniques with other users of WordPerfect Office 2000 applications. The newsgroup is located at

www.corel.com/support/newsgroup.htm.

Corel® Knowledge Base

From Corel’s searchable Knowledge Base, you can read, print, or download documents that contain answers to many of your WordPerfect Office 2000 technical questions or problems. The Knowledge Base is located at kb.corel.com.

AnswerPerfect™

AnswerPerfect is a convenient technical support service provided by Corel for customers in the United States and Canada that use English-language versions of our products.

Corel is committed to responding to AnswerPerfect support incidents within one business day. However, there may be delays associated with the World Wide Web that will prevent

Support and services

an immediate response. Please contact Corel Technical Services by telephone for all critical support issues.

You can access AnswerPerfect support at

www.corel.com/support/answerperfect.htm.

File Transfer Protocol (FTP)

You can download printer drivers, patches, plugs, updates, or other files located on the anonymous FTP site at ftp.corel.com. For information about this site, see

www.corel.com/support/ftpsite/ftpindex.htm.

Other WordPerfect Office 2000 support options

Corel offers the following technical support options, most of which are available 24 hours a day, 365 days a year. These services are useful if you prefer not to pay for support or if you encounter problems during off-hours.

IVAN (Interactive Voice Answering Network)

The Interactive Voice Answering Network provides answers to commonly asked questions about Corel products and is available 24 hours a day, 365 days a year. It is regularly updated with the latest information, tips, and tricks. You can also request that IVAN solutions be faxed to you. There is no charge for this service beyond the cost of the telephone call. To use this service, call:

North America (613) 728-1937

Rest of world +353-1-708-2525, select option 1 (Ireland-based phone number)

Automated FAX On Demand

Technical Support maintains an Automated FAX On Demand system of numbered documents that contain up-to-date information about common issues, tips, and tricks. This service is available 24 hours a day, 365 days a year. To use this service, call:

North America (613) 724-3456

Rest of world +353-1-708-2525, select option 2 (Ireland-based phone number)

CompuServe

If you have a CompuServe membership, you can interact with other users and Corel volunteers to obtain product information and support. You can also quickly search Corel's technical information database for answers to many of your technical questions or problems, and download printer drivers and other files. CompuServe is available 24 hours a day, 365 days a year, including holidays. Corel volunteers respond from 8:30 a.m. to 5:00 p.m. Eastern Time, from Monday to Friday, excluding holidays.

To access Corel on CompuServe, enter GO COREL at the CompuServe prompt.

26 WordPerfect Office 2000

Bulletin Board System (BBS)

If you have a modem and a communications software package, you can access Corel’s BBS. You can use the BBS to download files, including printer drivers, troubleshooting information, and utilities. You can also transfer problem files to Customer Support through the BBS. This option is available only outside North America. To access the BBS, call:

+353-1-708-2700 (Ireland-based phone number)

+31-10-4763232 (Netherlands-based phone number)

Telephone technical support options

WordPerfect Office 2000 users can use complimentary and fee-based telephone technical support options. Complete information about these options, including phone numbers, is available in the Support and Services online Help file. This online Help file explains the three levels of support that are available to you and your organization.

Classic Service

Classic Service is designed to address the technical support needs of WordPerfect Office 2000 users. This service helps users with basic installation and configuration issues.

Priority Service

Priority Service is a fee-based service for users that require the help of second-level technicians. Priority Service may be purchased by the minute, by the incident, or on a term basis. Options range from core business hour access for individual users, to around-the-clock access for multiuser environments.

Premium Service

Premium Service is Corel's highest level of support. This fee-based service is designed for organizations that want to establish a direct relationship with Corel and for organizations that employ dedicated support professionals or have centralized technical management.

To view the WordPerfect Office 2000 Support and Services online Help (excludes Paradox)

 Do one of the following:

 On the Windows taskbar, click Start, Programs, WordPerfect Office 2000, Setup and

Notes, Technical Support Help.

 If you have not installed WordPerfect Office 2000, you can access Support and

Services information in the SUPPORT9.HLP help file on the WordPerfect Office 2000 installation CD. This help file is located in the

Support and services

D:\Program Files\Corel\WordPerfect Office 2000\Shared\Help folder (where "D" is the letter that corresponds to the CD-ROM drive).

To view the Paradox Support and Services online help

 Do one of the following:

 On the Windows taskbar, click Start, Programs, WordPerfect Office 2000, Setup and

Notes, Paradox Technical Support Help.

 If you have not installed WordPerfect Office 2000, you can access Support and

Services information for Paradox in the TECHSUPP.HLP help file on the WordPerfect Office 2000 installation CD. This help file is located in the D:\Program Files\Corel\WordPerfect Office 2000\Paradox folder (where "D" is the letter that corresponds to the CD-ROM drive).

Before calling Corel Technical Support

Before you call Corel Technical Support, please have the following information available to assist the Technical Support representative in helping you.

 A brief description of the problem, including the exact text of any error messages

received, and the steps required to recreate the problem.

 The type of computer, monitor, pointing device (for example, mouse or tablet), printer,

and video card (display adapter) you are using.

 The version number of Microsoft Windows you are using. To find the version number,

in Windows Explorer, click Help, and choose About Windows 95, About Windows 98, or About Windows NT.

 The version number of the WordPerfect Office 2000 application you are using. To find

the version number, click Help, About (the name of your WordPerfect Office 2000 application) in an application.

 List of any applications loaded into RAM. Check the Startup folder in the Programs

menu to determine if you are running any other applications.

You must provide your Personal Identification Number (PIN) or serial number (found on the WordPerfect Office 2000 Product Authenticity Card) each time you call Corel Technical Support. This information is available in the About dialog boxes in WordPerfect Office 2000 applications.

To view and edit your serial number and PIN

1 Click Help, About (the name of your WordPerfect Office 2000 application).

2 Click Edit Serial Number/PIN.

3 Type your serial number.

4 Type your Personal Identification Number (PIN).

28 WordPerfect Office 2000

Professional Services

Corel Professional Services is a team of experienced professionals ready to assist you in implementing a complete technology solution and to realize your IT objectives by helping you:

 select and deploy new technologies without generating unexpected training, support

and administration costs

 extend the life of your legacy hardware and software to maximize the return on your IT

investment

 optimize the performance of your existing Corel technologies

Corel Professional Services offers a range of services including:

 planning and design

 development

 deployment

 support

You may choose to engage Corel Professional Services for some or all of these services, depending on the scope of the project and the availability of your company’s resources. For more information about Corel Professional Services, visit

www.corel.com/support/professional on the World Wide Web. If you would like a

representative of the North American Corel Professional Services team to contact you, please e-mail proservices@corel.ca. Outside of North America, you can contact Corel Professional Services through e-mail at dub-ps@corel.ie or by phoning 353-1-7082580 (Dublin).

Customer Service

Corel Customer Service can promptly and accurately provide you with information about Corel product features, specifications, pricing, availability, and services. You can access Customer Service support through the following avenues.

World Wide Web

You can access general customer service and product information through the World Wide Web at

Mail, fax, email

You can send specific customer service questions to Corel Customer Service representatives by mail, fax, and email.

www.corel.com/support.

Support and services

Corel Corporation Corel Customer Service 1600 Carling Ave. Ottawa, Ontario Canada K1Z 8R7

Fax: 613-761-9176

E-mail:

Telephone

You can also telephone Corel Customer Service centers with your questions.

In North America, you can reach Corel Customer Service by calling our 1-800-772-6735 toll-free line. The hours of operation are 9:00 a.m. to 9:00 p.m., Eastern Time, Monday through Friday, and from 10:00 a.m. to 7:00 p.m. on Saturday.

Corel customers residing outside North America can contact Corel Customer Service representatives in Dublin, Ireland on a toll line at 353-1-706-3916 or by calling a local authorized Corel Customer Service Partner.

To view a listing of Corel International Customer Service telephone numbers

 Do one of the following:

custserv2@corel.ca.

 On the Windows taskbar, click Start, Programs, WordPerfect Office 2000, Setup and

Notes, Technical Support Help.

 If you have not installed WordPerfect Office 2000, you can access customer support

telephone numbers in the SUPPORT9.HLP help file on the WordPerfect Office 2000 installation CD. This help file is located in the D:\Program Files\Corel\WordPerfect Office 2000\Shared\Help folder (where "D" is the letter that corresponds to the CD-ROM drive).

 On the World Wide Web, visit

www.corel.com/support.

30 WordPerfect Office 2000

SECTION 2

WordPerfect 9

Chapter 5: Welcome to WordPerfect 9 Chapter 6: Creating, editing, and printing

documents

Chapter 7: Formatting documents Chapter 8: Working with long documents Chapter 9: Adding tables to documents

Chapter 10: Adding columns to documents

Chapter 11: Working with graphics Chapter 12: Assembling documents using Merge Chapter 13: Building Internet and electronic

documents

WELCOME TO WORDPERFECT 9

WordPerfect 9 lets you create professional-looking documents. It provides all the tools you need to produce newsletters, articles, reports, proposals, books, and any other type of document. With WordPerfect, you can create a document and publish it to paper, electronic media, and the World Wide Web.

You can add graphics, tables, and charts to your documents. WordPerfect allows you to format, structure, and edit your documents at any time and gives you complete control over their design.

What’s new in WordPerfect 9

WordPerfect 9 has new and enhanced features. Some of the performance, integration, graphics, and Internet features are listed below.

Performance and productivity features

WordPerfect provides new performance and productivity features, such as Corel® RealTime Preview, Autoscroll, and Navigation controls.

Corel RealTime Preview

Corel RealTime Preview lets you preview a formatting change before you apply it to a document. You can scroll through and preview several different formatting options, such as fonts, lines, tables, borders, and shading. Corel RealTime Preview saves the time by reducing the need to undo and redo unsatisfactory formatting changes.

Autoscroll

The Autoscroll tool lets you scroll through a document quickly, without using the arrow keys or scroll bars. Point the Autoscroll arrow in the direction you want to move to scroll through a document. The scrolling speed increases when you move the arrow further from the Autoscroll tool and slows when you move the arrow closer to the Autoscroll tool. The Autoscroll tool gives you the functionality of the Microsoft IntelliMouse with your regular mouse.

Navigation controls

WordPerfect lets you navigate through a document the same way you navigate through an Internet document. You can use any of the following navigation controls:

Welcome to WordPerfect 9

 Browse — located on the vertical scroll bar. Browse lets you browse through a

document by page, table, box, footnote, endnote, heading, edit position, and comment.

 Previous and Next — located on the vertical scroll bar on either side of the Browse

button. Previous and Next let you scroll through a document based on what you have selected with the Browse button. For example, if Browse by footnote is selected, the Navigation buttons let you move to the previous or next footnote in your document.

 Back and Forward — located on the main horizontal scroll bar. Back and Forward let

you move the insertion point to and from its previous position and are similar to the Back and Forward buttons in a Web browser.

Print Preview

Even though WordPerfect creates documents in a What You See Is What You Get (WYSIWYG) environment, WordPefect provides a separate print preview option. You can view your documents as single pages or as double pages. Print Preview is compatible with Corel RealTime Preview. You can experiment with formatting options, such as fonts, lines, tables, borders, and shading, without applying the formatting to your document. You can edit in Print Preview: you do not have to return to regular view to edit your documents. Print Preview is extremely helpful if you want to lay out your documents quickly.

Block Make It Fit™

Block Make It Fit is an enhancement of Make It Fit. It allows you to fit blocks or sections of your documents into a specified dimension or number of pages, without affecting other areas in which fitting specifications are different.

Writing tools for multiple languages

WordPerfect 9 includes writing tools for more than 15 languages. You can check spelling, hyphenation, and grammar, and look up synonyms in a document.

Euro currency symbol

WordPerfect 9 includes the Euro currency symbol in the list of characters and symbols to help meet the needs of multinational users.

Compatibility and integration features

WordPerfect provides new compatibility and integration features, such font embedding, same file format, and enhanced file conversion capabilities.

Font embedding

Bitstream TrueDoc lets you view or print WordPerfect documents from any computer or printer, even if the devices do not have the same fonts installed. Bitstream TrueDoc records the shape of the characters (regardless of the font format or complexity of the character shape) and embeds these representations into a document. Bitstream TrueDoc also provides true WYSIWYG technology, which lets you distribute electronic documents

34 WordPerfect Office 2000

that look the same to you and the documents' readers. This technology is designed to increase file compatibility in a multiuser environment.

Same file format

WordPerfect uses the same file format as WordPerfect 6.1, Corel WordPerfect 7, and Corel WordPerfect 8. This let you open and use documents that were created with previous versions of WordPerfect.

Enhanced file conversion capabilities

WordPerfect 9 provides enhanced file compatibility with other word processing applications, such as Microsoft Word, Lotus Word Pro, and Lotus Ami Pro. You can convert files to and from WordPerfect in native file format, without importing or exporting the documents. WordPerfect lets you open and save Lotus and Microsoft files in their native file formats.

XML capabilities

XML (eXtensible Markup Language) provides a platform- and application-independent environment for defining document architecture and document markup. WordPerfect 9 lets you edit, retrieve, validate, and save XML documents in the familiar WordPerfect environment. A structured tree view provides an easy-to-read view of the document structure. A wizard guides you through the process of creating a project and an XML document. Once you have created the document, you work within the WordPerfect editing environment. Automatic element insertion, XML specific toolbar, and context-sensitive property bar make document creation quick and easy. You can customize XML menus, toolbars, and keyboard mappings to create your own working XML environment. WordPerfect 9 incorporates your Document Type Definitions, layout information, and mapping files into a single WordPerfect template.

Although the user interface is now XML-oriented, all the SGML functionality that was available in WordPerfect 8 is still available in WordPerfect 9.

Graphics capabilities

WordPerfect provides enhanced graphics capabilities, such as enhanced shapes and enhanced Scrapbook.

Enhanced shapes

WordPerfect provides over 100 new shapes. You can choose a shape from any of the new shape palettes or use the Basic Shapes, Arrows, Stars, Banners, and Flowcharting tools. All shapes have the new Text In Shapes feature, which lets you add text to the shape. All callout shapes have points, which you can anchor anywhere in a document.

Welcome to WordPerfect 9

Enhanced Scrapbook

The Scrapbook gives you easy access to folders of clipart images organized by category. You can search and preview images, then drag and drop or copy and paste them into drawings, charts, letters, papers, and reports. The Scrapbook has been redesigned for WordPerfect 9. The enhanced Scrapbook lets you create your own categories and view automatic updates of thumbnails. It also lets you preview sounds, movies, and bitmap images. You can add items from your hard drive, CD-ROM, or network drive. The Scrapbook also lets you copy and paste images from the World Wide Web and import items from Corel WordPerfect Suite 7 or Corel WordPerfect Suite 8 clipart storage.

Internet and electronic publishing

WordPerfect provides new Internet and electronic publishing features, such as SpeedLinks™ and publishing to Trellix and PDF.

SpeedLinks

SpeedLinks let you create Internet links — highlighted text in a World Wide Web document that helps you jump to another part of the same document or to another document on the World Wide Web. When you type text that begins with “www,” “ftp,” “http,” or “mailto,” SpeedLinks automatically converts the text to an Internet link.

Publishing to Trellix

WordPerfect 9 lets you publish to Trellix. Trellix is an application for Web-style authoring and viewing of documents. Using familiar word processing, professional document designs, and powerful linking capabilities, you can produce and maintain navigable, multipage, hyperlinked information. You can convert standard paper documents to an optimal online viewing format, complete with navigation buttons, and produce standard HTML output with a single command.

Publishing to PDF

You can publish WordPerfect documents to Portable Document Format (PDF). This format preserves the fonts, images, graphics, and formatting of an original application file. It is platform-independent and can be viewed, shared, and printed by PC, UNIX, and Macintosh users.

You can view and print PDF files using the Adobe Acrobat Reader or a Web Browser that has the Adobe Acrobat Reader plug-in. The Adobe Acrobat Reader is included with WordPerfect 9 and can be installed from the WordPerfect Office 2000 CD.

36 WordPerfect Office 2000

CREATING, EDITING, AND PRINTING DOCUMENTS

WordPerfect has all the tools you need to create professional-looking documents. This chapter provides information about basic operations, such as starting, saving, and printing documents; inserting text; and selecting, moving, and deleting text, graphics, and tables. You will also learn about the tools you can use to assist you with correcting the spelling and grammar of text in your document.

Starting and opening documents

WordPerfect lets you start a new document or open an existing document to continue working on it. You can start a document from scratch using the WordPerfect default template or from a predefined document using a project template. For information about working with project templates, see the online Help.

To start a document using the default template

 Click File, New.

To start a document using a project template

1 Click File, New From Project.

2 Click the Create New tab.

3 Choose WordPerfect 9 from the first list box.

If WordPerfect 9 is not available in the list box, you may need to refresh your project list. For information about refreshing a project list, see the online Help.

4 Choose the type of project you want to create from the second list box.

5 Click the Create button.

6 Enter text, data, graphics, and other items for your project using the PerfectExpert

panel.

7 Edit and save the document.

To open a document

1 Click File, Open.

2 Choose the drive where the document is stored from the Look In list box.

3 Double-click the folder in which the document is stored.

4 Choose the file format you want to open from the File Type list box.

Creating, editing, and printing documents

All Files displays files of all types.

5 Double-click the document name.

Setting page size and orientation

WordPerfect includes many preset page sizes, including standard North American sizes, such as legal or letter, and European sizes, such as A4. For any single page in your document, you can choose one of the preset page sizes, or you can define a custom page size by creating your own page definition. For information about creating page definitions, see the online Help. You can also set a page's orientation.

This illustration shows examples of

1) Portrait page orientation and

2) Landscape page orientation.

To choose a preset page size

1 Click File, Page Setup.

2 Click the Size tab.

3 In the Page Definition section, choose a preset page size.

To set a page orientation

1 Follow steps 1 to 3 from the previous procedure.

2 Enable one of the following buttons:

 Portrait — sets the height of the page as greater than the width

 Landscape — sets the width of the page as greater than the height

To define a custom page size and orientation

1 Follow steps 1 and 2 from the previous procedure.

2 Click the Options buttons, and click New.

3 Type a name for the new page definition in the Name box.

4 Choose a paper size from the Type list box.

5 Type a value for the width of the page in the Width box.

6 Type a value for the height of the page in the Height box.

7 In the Orientation section, enable one of the following buttons:

38 WordPerfect Office 2000

 Portrait — sets the height of the page as greater than the width

 Landscape — sets the width of the page as greater than the height

 Both — lets you use both portrait and landscape orientation

Saving and closing documents

When you save a publication for the first time, you assign it a name and choose a folder in which to store it. You can then close the active document and still keep WordPerfect open, or you can use the Exit command to close both the active document and WordPerfect.

To save a document

1 Click File, Save.

2 Choose the drive where you want to save the document from the Save In list box.

3 Double-click the folder in which you want to save the document.

4 Type a filename in the File Name box.

5 Choose a file type from the File Type list box.

6 Click Save.

To close the active document

1 Click File, Close.

2 Click one of the following:

 Yes — overwrites the previous version and closes the document

 No — closes the document without saving the changes you have made

Inserting text using the Shadow Cursor

When you start or open a document in WordPerfect, the insertion point displays where the top and left margins meet. As you type, the text follows the insertion point, wrapping at the right margin and following the next line. Using the Shadow Cursor, you can insert text anywhere on a page — regardless of the location of the insertion point.

To insert text using the Shadow Cursor

1 Click View, Shadow Cursor.

A check mark next to the command name indicates that the Shadow Cursor is enabled.

2 Position the cursor anywhere in the page, and click.

The Shadow Cursor snaps to the nearest tab stop.

3 Type the text.

Creating, editing, and printing documents

Using Spell-As-You-Go™, Grammar-As-You-Go™, Prompt-As-You-Go™, and QuickCorrect™

WordPerfect provides tools that check the spelling and grammar of text. Spell-As-You-Go, Grammar-As-You-Go, Prompt-As-You-Go, and QuickCorrect automatically assist you as you work in your document. For more information about using Spell-As-You-Go, Grammar-As-You-Go, Prompt-As-You-Go, and QuickCorrect, see the online Help.

Spell-As-You-Go

Spell-As-You-Go automatically marks misspelled words with short red lines under the letters. By default, Spell-As-You-Go is enabled the first time you start WordPerfect; however, you can disable or enable it at any time.

To disable Spell-As-You-Go

 Click Tools, Proofread, Spell-As-You-Go.

To enable Spell-As-You-Go

 Click Tools, Proofread, Off.

Grammar-As-You-Go

Grammar-As-You-Go automatically marks grammatically incorrect words and phrases with short blue lines under the letters. By default, Grammar-As-You-Go is enabled the first time you start WordPerfect; however, you can disable or enable it at any time.

To disable Grammar-As-You-Go

 Click Tools, Proofread, Grammar-As-You-Go.

To enable Grammar-As-You-Go

 Click Tools, Proofread, Off.

Prompt-As-You-Go

Prompt-As-You-Go automatically displays possible replacement words for misspelled words in a box on the Property Bar. You can disable or enable Prompt-As-You-Go at any time.

To enable or disable Prompt-As-You-Go

 Click Tools, Proofread, Prompt-As-You-Go.

No check mark next to the command name indicates that Prompt-As-You-Go is not enabled.

40 WordPerfect Office 2000

QuickCorrect

QuickCorrect replaces typing errors and performs other automatic replacements. By default, two options — Replace Words As You Type and Correct Other Mis-typed Words When Possible — are enabled the first time you start WordPerfect; however, you can enable or disable those options again at any time.

To disable or enable QuickCorrect options

1 Click Tools, QuickCorrect.

2 Disable or enable any of the following check boxes:

 Replace Words As You Type

 Correct Other Mis-typed Words When Possible

Using Spell Check, Grammatik, and the Thesaurus

You can use Spell Check to correct misspelled words, duplicate words, or irregular capitalization in all or part of your document; you can use Grammatik to proofread your document for grammar errors; and you can use the Thesaurus to find synonyms and antonyms. For more information about using Spell Check, Grammatik, and Thesaurus, see the online Help.

Selecting text, graphics, and tables

Before applying any changes to text, graphics, or tables, you have to select them. For information about inserting graphics or tables in a document, see the online Help.

To select... Do the following...

A single word Double-click the word.

A paragraph Triple-click the paragraph, or click in the

left margin.

A sentence Quadruple-click the sentence, or

double-click in the left margin.

Any text Drag across the text.

A graphic Click the graphic.

A table Click in a table, move the cursor so that it

becomes an arrow pointing upward or to the left, and triple-click.

To deselect... Do the following...

Any selected text Click outside of selected text.

Creating, editing, and printing documents 41

A selected graphic Click outside of the selected graphic.

A selected table Click outside of the selected table.

Moving and deleting text and graphics

WordPerfect lets you drag any selected text or graphic to a new location in the active document. You can also delete a graphic, a block of text, or an individual character. For information about moving and deleting tables, see the online Help.

To move text and graphics

1 Select the text or graphic.

2 Drag the selected text or graphic to its new location in the document.

To delete text and graphics

1 Select the text or graphic.

2 Press DELETE.

Using Cut, Copy, and Paste

You can use the Cut, Copy, and Paste commands to create copies of text, graphics, or tables. The Copy command places a copy of selected text, graphic, or table on the Clipboard, while the Cut command removes selected text, graphic, or table from the document and places it on the Clipboard. Once the text, graphic, or table is on the Clipboard, you can use the Paste command to place the copied item somewhere else in the same document or in another open document.

The text, graphic, or table remains on the Clipboard until you cut or copy another item.

To cut and paste

1 Select the text, graphic, or table.

2 Click Edit, Cut.

3 Position the cursor where you want to paste the text or graphic.

4 Click Edit, Paste.

To copy and paste

1 Select the text, graphic, or table you want to copy.

2 Click Edit, Copy.

3 Position the cursor where you want to copy the text, graphic, or table.

4 Click Edit, Paste.

42 WordPerfect Office 2000

Using Undo and Redo

You can use the Undo command to undo changes you make to text, graphics, or tables. If you undo an action and then realize that you want to keep it, you can use the Redo command to redo that action.

To undo your last editing action

 Click Edit, Undo.

To redo the last editing action you undid

 Click Edit, Redo.

Finding and replacing text and codes

You can use the Find And Replace command to search for words, phrases, or codes in your document or to search for and replace these items.

To find and replace text

1 Click Edit, Find And Replace.

2 In the Find box, type the text you want to find.

3 Type the new text in the Replace With box.

4 Click the Find Next button.

5 Click the Replace button.

To find and replace codes

1 Click Edit, Find And Replace.

2 Click Type, Specific Codes.

3 Choose a code from the Find Codes list box, and click OK.

4 Disable the Replace With Nothing check box.

5 Type a new code in the Replace With box.

6 Click the Find Next button.

7 Click the Replace button.

You can also...

Find the previous occurrence of a word, phrase, or code

Delete the text you are searching for Delete the contents from the Replace With

Click the Replace All button.

box.

Creating, editing, and printing documents

Delete the code you are searching for Enable the Replace With Nothing check

Printing your document

Before you print your document, you must choose the appropriate printing device, and you must specify what you want to print. For example, you can print an entire document or a single page.

To print a document

1 Click File, Print.

2 Choose a printer from the Current Printer list box.

3 Enable one of the following buttons:

 Full Document — prints all pages in the active document

 Current Page — prints the page where the insertion point is displayed

 Multiple Pages — prints the pages you specify on the Multiple Pages page

 Print Pages — prints the page range you specify in the Print Pages boxes

 Selected Text — prints selected text

 Document Summary — prints the document summary for the active document

box.

From here

For information about... In the online Help Index, type...

Using project templates project templates

Creating page definitions page definitions, creating

Using Spell-As-You-Go spelling, checking

Using Grammar-As-You-Go grammar, checking

Using Prompt-As-You-Go prompting

Using QuickCorrect correcting

Using Spell Check checking, spelling

Using Grammatik checking, grammar

Finding synonyms and antonyms Thesaurus

Setting up a printer job printer jobs, setting

Using print settings printer settings

44 WordPerfect Office 2000

FORMATTING DOCUMENTS

WordPerfect gives you the tools you need to set the look and position of text in your document and to add features that can enhance your documents' readability. For example, you can use different fonts in various sizes and styles; set tabs, indents, and page margins; align and sort text; add drop caps; create bulleted or numbered lists; add page numbers, headers, and footers; and insert the date and time. You can even make the contents of your document fit on as few or as many pages as you need.

Applying and modifying fonts

Fonts help define the appearance of your documents. Every font includes a font face (such as Times New Roman or Arial), style (such as Bold or Italic), and size (such as 10 point or 12 point).

This illustration shows examples of font faces, font styles, and font sizes.

As you create or edit a document, you can apply fonts to selected text and change the font size using Corel RealTime Preview or the Fonts dialog box. Corel RealTime Preview allows you to see how the font or the font size will look in your document before you apply it. You can also set the default font for an entire document or for all documents created for a specific printer.

To change fonts in a document using Corel RealTime Preview

1 Select the text.

Formatting documents

2 Open the Change The Font list box on the Property Bar.

3 Point to a font to view a preview of it in the Font Preview window.

When you pause on a font, a preview of the text in that font is displayed on the page.

4 Click the font in the Change The Font list box to apply it.

To change a font size using Corel RealTime Preview

1 Select the text.

2 Open the Font Size list box on the Property Bar.

3 Point to a font size to view a preview of it in the Font Size Preview window.

When you pause on a font size, a preview of the text in that font size is displayed on the page.

4 Click a font size in the Font Size list box to apply it.

To apply a font using the Fonts dialog box

1 Select the text.

2 Click Format, Font.

3 Choose a font from the Face list.

4 Consider the following options:

 To apply a font style, enable any of the check boxes in the Appearance section

 To change the font size, choose a size from the Size list box

 If the font is scalable, you can specify almost any font size, regardless of whether that

size appears in the list. If the font is not scalable, you can only choose a size from the Size list box.

To change the default font of documents

1 Click Format, Font.

2 Choose a font from the Face list.

3 Choose a font size from the Size list box.

4 Click the Settings button, and click one of the following:

 Set As Default For This Document

 Set As Default For All Documents

To change a printer’s default font

1 Click File, Print.

2 Choose a printer from the Current Printer list box.

46 WordPerfect Office 2000

3 Click the Details tab.

4 Click the Default Font button.

5 Choose a font from the Face list.

6 Choose a font size from the Size list box.

 Printer default font settings apply to all documents created for the current printer

unless changes to a document's default font or to the font of selected text in a document override them.

Setting tabs and indents

Tabs let you indent lines in a paragraph or align a list of items for better readability. By default, tabs are set at regular intervals, positioned every one-half inch (1.25 cm) from the left margin. You can define tab settings in your document by adding or removing tab stops and by setting their location and alignment.

While a tab moves just one line of text to the next tab setting, an indent moves all subsequent lines of text in a paragraph to the next tab setting. Indents also let you adjust the space between the margins and your text.

This illustration shows the indent options WordPerfect provides: 1) paragraph which is not indented, 2) indented paragraph,

3) paragraph to which double indent has been applied, and 4) paragraph to which hanging indent has been applied.

To define tab settings

1 Click in a paragraph.

2 Click Format, Line, Tab Set.

3 Choose a tab type from the Tab Type list box.

4 Type a value in the Tab Position box.

Formatting documents 47

5 Click one of the following buttons:

 From Left Margin (Relative) — positions tabs relative to the left margin

 From Left Edge Of Paper (Absolute) — positions tabs relative to the left edge of the

paper

6 Click one of the following buttons:

 Set — adds a tab whose settings you have specified

 Clear — removes a tab whose settings you have specified

 Clear All — removes all tabs whose settings you have specified

To add a tab using the horizontal ruler

1 Click a paragraph.

2 Click in the bottom of the horizontal ruler.

 If the horizontal ruler is not displayed, click View, Ruler.

To remove a tab using the horizontal ruler

1 Click a paragraph.

2 Click the tab you want to remove and drag it out of the bottom of the horizontal ruler.

To indent a paragraph

1 Click in a paragraph.

2 Click Format, Paragraph, and click one of the following:

 Indent — indents the current paragraph one tab stop to the right

 Hanging Indent — indents all but the first line of the current paragraph one tab stop

 Double Indent — indents the current paragraph one tab stop inward from both

margins

Using QuickFormat™ to format text

QuickFormat allows you to copy the attributes of selected text in your document to other text. For example, you can copy the font face of a word and apply it to an entire phrase, or you can copy the spacing of one paragraph and apply it to another. After you apply the attributes, you can disable QuickFormat.

To use QuickFormat

1 Select the text whose attributes you want to copy.

2 Right-click the text, and click QuickFormat.

48 WordPerfect Office 2000

3 Click the Selected Characters button.

4 Select the text to which you want to apply the attributes.

To disable QuickFormat

 Right-click anywhere in a document, and click QuickFormat.

 For information about using QuickFormat with tables and graphics, see the online

Aligning text

You can align the text in your document horizontally or vertically. When you align text horizontally, you specify its position between the left and right margins of the page. When you align text vertically, you center it between the top and bottom margins of the page. You can apply horizontal alignment to individual or consecutive paragraphs, and vertical alignment to individual or consecutive pages.

This picture shows examples of justification: 1) Left Justification produces a ragged right margin, 2) Right Justification produces a ragged left margin,

3)Center Justification centers each line of text between the left and right margins,

4) Full Justification aligns text on the left and right margins, and 5) All Justification aligns text, including the last line, on the left and right margins.

The cursor changes to a paint brush.

Help.

To align text horizontally

1 Select the text.

If you want to align consecutive paragraphs, click in a paragraph.

2 Click Format, Justification, and click one of the following:

 Left — aligns the text on the left margin

 Right — aligns the text on the right margin

Formatting documents

 Center — centers the text between the margins

 Full — aligns the text on the left and right margins

 All — aligns each line of text on the left and right margins

To align text vertically

1 Click on a page.

2 Click Format, Page, Center.

3 Click one of the following buttons:

 Current Page — aligns text vertically on the active page

 Current And Subsequent Pages - aligns text vertically on the active page and each

page that follows it

 No Centering - inserts text as you type it from the top margin without centering it

vertically

Setting page margins

You can set page margins at any time as you create or edit your document. The settings you specify for the left and right margins affect the paragraph in which the insertion point is located and each subsequent paragraph; settings for the top and bottom margins affect the active page and each subsequent page.

To change margins

1 Click in a paragraph.

2 Click Format, Margins.

3 Click the Margins/Layout tab.

4 Specify a value in any of the following boxes:

 Left

 Right

 To p

 Bottom

Formatting paragraphs

As you create or edit your document, you can apply specific formatting attributes to individual or consecutive paragraphs. For example, you can set the indentation of the first line of paragraphs, set left and right paragraph margins, and set the spacing between paragraphs.

50 WordPerfect Office 2000

1) The left margin has been changed for this paragraph.

2) The spacing between these two paragraphs has been increased.

To format paragraphs

1 Click in a paragraph.

If you want to apply the formatting to an individual paragraph, select a paragraph.

2 Click Format, Paragraph, Format.

3 Type a value in any of the following boxes:

 First Line Indent — sets the distance to indent the first line of a paragraph

 Left Margin Adjustment — adjusts the left margin in addition to the current page

margin

 Right Margin Adjustment — adjusts the right margin in addition to the current page

margin

4 In the Spacing Between Paragraph section, enable one of the following buttons, and

type a value in the box beside it:

 Number Of Lines — lets you specify the spacing between paragraphs based on the

current line spacing

 Distance In Points — lets you specify the spacing between paragraphs in points.

There are 72 points in one inch.

 Paragraph margins are set relative to page margins. For example, if the left page

margin is set at 1 inch (2.5 cm) and you set a left margin of 2 inches (5 cm), the left paragraph margin is 3 inches (7.6 cm).

Formatting documents

Using styles

A style is a group of attributes, such as font face, font size, and font style, that you can apply to text. By using styles, you can achieve consistent formatting throughout a document.

There are five kinds of styles:

 Character style — allows you to format text within a paragraph

 Paragraph style — allows you to format entire paragraphs. Headings are formatted as

paragraphs.

 Automatic paragraph style — allows you to update paragraph styles when you change

the format of a paragraph in that style. All other paragraphs with that format are updated as well.

 Document style — allows you to format all text from the insertion point to the end of

the document

 System style — includes many WordPerfect features, such as footers, footnotes, and

graphics boxes

You can create styles based on existing text and save them with the current document. If you want to use a style in another document, you will have to save the style and retrieve it into the new document or copy it to a template.

You can edit styles the same way you edit text. You cannot delete or disable a system style, but you can edit one for the current document and for a template. After you edit a system style, you must reset it. For more information, see the online Help.

To create a QuickStyle using existing text you have formatted

1 Click formatted text.

2 Click Format, Styles.

3 Click the QuickStyle button.

4 Type a style name in the Style Name box.

5 Click one of the following buttons:

 Paragraph With Automatic Update — allows you to create a paragraph style

 Character With Automatic Update — allows you to create a character style

To apply... Do the following...

A character style Select the text; click Format, Styles;

52 WordPerfect Office 2000

choose a style; and click the Insert button.

A paragraph style Position the cursor anywhere in the

paragraph; click Format, Styles; choose a style; and click the Insert button.

A document style Position the cursor where you want the

style to take effect; click Format, Styles; choose a style; and click the Insert button.

To copy styles

1 Click Format, Styles.

2 Select a style from the Available Style list box.

3 Click Options, Copy.

4 Click one of the following buttons:

 Current Document — copies a style to the current document

 Default Template — copies a style to the template listed as the default template in

File Settings

 Additional Objects Template — copies a style to the template listed as the Additional

Objects template in File Settings

To save a styles file

1 Click Format, Styles, Options, Save As.

2 Type a name in the Filename box.

3 Click one of the following buttons:

 Both — includes styles you have created and styles for WordPerfect features

 User Styles — includes only styles you have created

 System Styles — includes only styles for WordPerfect features

To retrieve a styles file

1 Click Format, Styles.

2 Click Options, Retrieve.

3 Click the Browse button in the Filename section.

4 Choose the drive where the file is stored from the Look In list box.

5 Double-click the folder in which the file is stored.

6 Double-click the filename.

7 Follow steps 2 and 3 from the previous procedure.

To delete a style from a document

1 Click View, Reveal Codes.

A check mark next to the Reveal Codes command shows that the command is enabled.

Formatting documents

2 Drag the style code out of the Reveal Codes section.

To delete all occurrences of a style throughout a document

1 Click Format, Styles.

2 Select the style you want to delete.

3 Click Options, Delete.

4 Click one of the following buttons:

 Including Formatting Codes — includes the style and any codes that are part of the

style

 Leave Formatting Codes In Document — deletes the style but leaves the codes that

are part of the style

Using bullets and numbers

You can use bullets and numbers to differentiate items in a list or to add emphasis to paragraphs. You can create bulleted lists by applying a preset bullet format, or you can create your own bullet format. For information about creating a bullet format, see the online Help.

This illustration shows examples of preset bullet formats.

Numbered lists give your documents better structure. The numbers you insert in a document increment automatically. You can create numbered lists by applying a preset number format, or you can create your own number format. For information about creating a number format, see the online Help.

54 WordPerfect Office 2000

This illustration shows examples of preset number formats.

To apply a preset bullet or number format

1 Click Insert, Outline/Bullets & Numbering.

2 Click one of the following tabs:

 Numbers — allows you to choose a preset number format

 Bullets — allows you to choose a preset bullet format

3 Click the preset format you want to apply.

 When you number a list or a series of paragraphs, the numbers increase automatically.

Adding and removing drop caps

Drop caps are used at the beginning of paragraphs for visual impact. You can apply a preset drop cap, or you can create your own drop cap. For information about creating custom drop caps, see the online Help.

This illustration shows a paragraph without a drop cap (on the left) and a paragraph with a drop cap (on the right).

To insert a preset drop cap

1 Position the cursor where you will start a paragraph.

Formatting documents

2 Click Format, Paragraph, Drop Cap.

To add a preset drop cap to an existing paragraph

1 Click a paragraph.

2 Click Format, Paragraph, Drop Cap.

Sorting text

WordPerfect lets you sort text alphabetically or numerically and extract specific information from a list by using sorting options. You can sort lines, paragraphs, table rows, parallel columns, or merge records.

Using sorting records

Items that are sorted in a file are called records. WordPerfect lets you sort five kinds of records:

 Line — each line record ends with a hard return. A line is divided into fields and words.

 Paragraph — each paragraph record ends with two or more hard returns. A paragraph

is divided into fields, lines, and words.

 Merge record — each merge record ends with an ENDRECORD code. A merge record

is divided into fields, lines, and words.

 Parallel column — each record is a row of parallel columns. A column is divided into

columns, lines, and words.

 Table — each record is a row of cells. A cell is divided into columns, lines, and words.

For information about sorting records, see the online Help.

Using subdividing records

Records are divided into smaller pieces — field, line, word, column, and cell — to give you more flexibility for sorting. The way records are divided depends on the record type.

1) Each record on this list is sorted by the author's name.

2) Each line is a record.

3) Tabs divide each record into four fields.

For more information about subdividing records, see the online Help.

56 WordPerfect Office 2000

Keeping text together and making it fit

As you create or edit a document, you can avoid having the last paragraph appear alone at the top of a page. You can also make all or portions of the text in your document fit on a specific number of pages; however, the number of pages must be within 50 percent of the document's actual size.

To keep text together on a page

1 Position the cursor in the first of the lines you want to keep together.

2 Click Format, Keep Text Together.

3 Enable one or more of the following check boxes:

 Widow/Orphan — prevents the first and the last line of paragraphs from being

separated across pages

 Block Protect — keeps selected text together on the same page

 Conditional End Of Page — keeps a certain number of lines together

To make text fit in your document

1 Click on a page.

If you want to make only a portion of your document fit, select the text.

2 Click Format, Make It Fit.

3 Type a number in the Desired Number Of Pages box.

4 Enable one or more check boxes in the Items To Adjust section.

5 Click the Make It Fit button.

Inserting page numbers

WordPerfect lets you add page numbers to your document and specify where you want them to appear. You can choose from several preset page number formats, or you can create your own. For information about creating a page number format, see the online Help.

To insert page numbers

1 Click Format, Page, Numbering.

2 Choose a position for the page numbers from the Position list box.

3 Choose a page format from the Page Numbering Format list box.

4 Consider the following options:

 To change the page number on the active page, click the Set Value button.

 To insert the page number into the text of your document, click Format, Page, Insert

Page Number.

Formatting documents

Using headers and footers

WordPerfect allows you to use two different headers — Header A and HeaderB—and two different footers — Footer A and Footer B. You can have several headers in a document, but only two headers can be active on a page.

1) A header prints just below the top margin.

2) A footer prints just below the bottom margin.

To create a header or footer

1 Click in a paragraph.

2 Click Insert, Header/Footer.

3 Click one of the following buttons:

 Header A — allows you to create a header

 Header B — allows you to create a second header

 Footer A — allows you to create a footer

 Footer B — allows you to create a second footer

4 Click the Create button.

5 Type the text.

6 Click outside the header or footer frame.

To edit a header or footer

1 Click the page on which the header or footer appears.

2 Click Insert, Header/Footer.

3 Click one of the following buttons:

 HeaderA—toedit Header A

 HeaderB—toedit Header B

58 WordPerfect Office 2000

 FooterA—toedit Footer A

 FooterB—toedit Footer B

4 Click the Edit button.

5 Edit the text.

6 Click outside the header or footer frame.

To delete a header or footer

1 Click the page on which the header or footer appears.

2 Click Insert, Header/Footer.

3 Click one of the following buttons:

 Header A — allows you to delete the first header you created

 Header B — allows you to delete the second header you created

 Footer A — allows you to delete the first footer you created

 Footer B — allows you to delete the second footer you created

4 Click the Discontinue button.

Inserting the date and time

You can insert the current date and time into documents. You can use a preset format, or you can create your own.

To insert the date and time using a preset format

1 Position the cursor where you want to insert the date and time.

2 Click Insert, Date/Time.

3 Choose a date and time format from the Date/Time Formats list box.

4 Click the Insert button.

 To update the date and time format automatically when you open, save, or print a

document, enable the Keep The Inserted Date Current check box. If you do not enable this check box, WordPerfect inserts the date and time but does not update them.

 To display the date and time on every page, insert the date and time in a header or

footer.

To insert a custom date and time format

1 Position the cursor where you want to insert the date and time.

2 Click Insert, Date/Time.

3 Click the New Format button.

Formatting documents

4 Create your own format.

From here

For information about... In the online Help Index, type...

Using Corel RealTime Preview Corel RealTime Preview

Inserting tabs tabs, inserting

Removing tabs tabs, removing

Using indents indenting

Hanging indent indenting, hanging indent

Aligning text horizontally and vertically text, aligning

Working with guidelines guidelines

Setting margins margins, document

Editing styles styles, editing

Creating custom bullet formats bullets, customizing

Creating custom number formats numbered lists, customizing

Sorting records records, sorting

Subdividing records records, subdividing

60 WordPerfect Office 2000

Whether you want to produce books, papers, business reports, or magazine articles, WordPerfect has the tools and the power you need to get the job done quickly. You can

 use outlines to summarize a document

 work with several small documents and link them to a master document

 add page numbers to a document

 produce a professional-looking document by creating a table of contents and an index

Using outlines

When you create a long document, you can use an outline to arrange your ideas and review the structure of your document. An outline provides a list of headings and sections which are organized hierarchically. WordPerfect lets you create an outline from scratch or from existing text. You can use a preset outline format, or you can create your own. For information about creating your own outline format or an outline from existing text, see the online Help.

WORKING WITH LONG DOCUMENTS

The text on the left page is an outline of the text on the right page; it is organized using numbers. The text on the right page is organized using headings.

To create an outline from scratch

1 Click Insert, Outline/Bullets & Numbering.

Working with long documents 61

2 Click the Numbers tab.

3 Click an outline preset.

4 Type text.

Using master documents

You can manage long documents, such as books, reports, or papers, by dividing them into shorter documents and saving them as separate files, called subdocuments. You can then link the subdocuments to one document, called a master document.

This illustrations shows 1) a master document and 2) subdocuments that are linked to the master document.

Master documents are useful for generating consolidated tables of contents, indexes, tables of authorities, and lists. When you generate a master document, the subdocuments are generated as well. The subdocuments do not need to be open.

In a master document, you can open, edit, save, close, and print one or more subdocuments at the same time. You can open a subdocument like any other document, or you can open it by expanding a master document. When a master document is printed, all open subdocuments are printed. You should close all subdocuments before you close a master document.

When you want to use all subdocuments (for example, to generate a table of contents, tables of authorities, indexes, cross-references, or lists for the master document), you can expand the master document to its full length. WordPerfect also lets you condense all or some of the subdocuments. When a master document is condensed, it contains only basic information.

Master document formatting codes apply to subdocuments, except where different codes are found in a subdocument. Master document styles override subdocument styles.

Removing a subdocument from a master document does not delete the subdocument; only the link of the subdocument to the master document is removed.

To link a subdocument to a master document

1 Do one of the following:

 start a new document

62 WordPerfect Office 2000

 open an existing document

2 Click where you want to insert a subdocument link.

3 Click File, Document, Subdocument.

4 Choose the drive and folder where the file is stored from the Look In list box.

5 Click the filename.

6 Click the Include button.

A document icon displayed in the page margin indicates that a document is linked to the master document.

 In Page view and Two Pages view of a master document, subdocument links display as

icons; in Draft view, they display as comments. For information about viewing your publication, see the online Help.

To expand a master document

1 Click File, Document, Expand Master.

2 Disable the check boxes that correspond to the subdocuments you do not want to open.

To condense a master document

1 Click File, Document, Condense Master.

2 Disable the check boxes that correspond to the subdocuments you do not want to

condense.

3 Disable the check boxes that correspond to the subdocuments you do not want to save.

To remove subdocuments from a master document

1 Click View, Reveal Codes.

2 Drag a Subdoc code out of the Reveal Codes window.

To generate components in subdocuments

1 Click Tools, Reference, Generate.

2 Enable the Save Subdocuments check box.

If the Save Subdocuments check box is not enabled, changes to table of contents, tables of authorities, indexes, cross-references, and lists generated in condensed subdocuments will not be saved.

Working with long documents

Inserting chapter or volume numbers

WordPerfect lets you add chapter or volume numbers to your document and specify where exactly you want them to appear. You can choose from several preset chapter and volume number formats, or you can create your own. For information about adding page, secondary page, or total page numbers, see the online Help.

To insert chapter or volume numbers

1 Click where you want to insert the number in your document.

2 Click Format, Page, Insert Page Number.

3 Select the type of number you want to insert from the Number list box.

4 Click the Insert button.

 The current value for the number is displayed at the insertion point in the document.

 For information about adding or deleting page, secondary page, chapter, volume, or

total pages numbers, see the online Help.

Creating a table of contents

A table of contents provides a list of chapters and sections in a document. You can have up to five levels of headings and subheadings in a table of contents, and you can choose from several preset formats for table of contents.

After you mark the headings and subheadings you want to include and define where you want the table of contents to appear, you can generate the table of contents.

A table of contents presents an outline of your document.

To mark text for a table of contents

1 Click Tools, Reference, Table Of Contents.

2 Select the text you want to mark.

3 On the Property Bar, click one of the following buttons:

64 WordPerfect Office 2000

 Mark 1 — lets you mark text for level one of the table of contents

 Mark 2 — lets you mark text for level two of the table of contents

 Mark 3 — lets you mark text for level three of the table of contents

 Mark 4 — lets you mark text for level four of the table of contents

 Mark 5 — lets you mark text for level five of the table of contents

4 Repeat steps 2 and 3 for each entry you want to mark.

5 Click the Close button.

 Any font attributes applied to the marked text will be retained in the table of contents.

To define a table of contents

1 Click where you want to insert the table of contents.

2 Click Tools, Reference, Table of Contents.

3 Click the Define button.

4 Type a value in the Number Of Levels box.

5 For each level of the table of contents, choose a page number position from the Position

list box.

To generate a table of contents

1 Click Tools, Reference, Table Of Contents.

2 Click the Generate button.

Creating an index

In WordPerfect, an index is a text file that contains the words you mark as index entries. You can include both headings and subheadings in an index, and you can choose how the page numbers are displayed and printed. After you mark all entries and define where you want the index to appear, you can generate the index.

Working with long documents

An index provides a list of the important words in your publication.

When you create an index, you can save all condensed subdocuments or build hypertext links. If you save the subdocuments, all condensed subdocuments will be saved with the generated changes; if you build hypertext links, hypertext links are created and generated. For information about working with subdocuments, see "Using master documents" on page 62. For information about hypertext links, see the online Help.

WordPerfect also allows you to use a concordance file to create an index. A concordance file contains a list of words or phrases that you want to include in an index. Using a concordance file can save you time because it eliminates the task of searching for and marking entries throughout a document. A concordance entry is listed as a subheading in an index if the entry is marked as a subheading.

To mark text for an index

1 Click Tools, Reference, Index.

2 Select the text you want to mark.

3 Do one of the following:

 To mark the selected text as a heading, click in the Heading list box, and click the

Mark button.

 To mark the selected text as a subheading, click in the Subheading box, and click the

Mark button.

 The heading and subheading entries do not have to correspond to the text mark. You

can type any text in the Heading and the Subheading boxes. The index entry will show the heading and subheading text you typed, but the page number will correspond to the text you mark.

 Once you create headings and subheadings, you can choose them from the Heading and

Subheading list boxes rather than type them again.

To define an index

1 Click where you want the index to appear.

66 WordPerfect Office 2000

2 Click Tools, Reference, Index.

3 Click the Define button.

4 Choose a page number position for the index entries from the Position list box.

 You can have each page number printed out (for example, 4, 5, 6, 7, 9) rather than

combined (for example, 4-9) by disabling the Use Dash To Show Consecutive Pages check box.

 You can insert secondary page numbers, chapter numbers, volume numbers, or the

total number of pages by clicking the Page Numbering button in the Define Index dialog box.

To generate an index

1 Click Tools, Reference, Index.

2 Click the Generate button.

3 Enable one of the following check boxes:

 Save Subdocuments — saves condensed documents with the generated changes

 Build Hypertext Links — creates and generates hypertext links to all marked text

To create an index using a concordance file

1 Start a document.

2 Type an entry for the index, and press ENTER.

3 Repeat the previous step for each entry you want to include in the index.

4 Save the document.

5 Open the document for which you want to create a concordance file.

6 Click where you want to insert the concordance file, type a title for the concordance,

and press ENTER.

7 Click Tools, Reference, Index.

8 Click the Define button, type the name of the concordance file in the Filename box, and

click OK.

The message Index Will Generate Here displays in the document for which you are creating a concordance.

9 Click the Generate button.

Working with long documents

From here

For information about... In the online Help Index, type...

Creating a custom outline format custom outline

Using master documents master document

Working with subdocuments subdocuments

Deleting codes codes, deleting

Adding page, secondary page, chapter, volume, or total pages numbers

Deleting page, secondary page, chapter, volume, or total pages numbers

Marking table of contents entries table of contents, entries

Creating multiple indexes multiple indexes

Marking index entries index entries

Using concordance files concordance file

numbers, adding

numbers, deleting

68 WordPerfect Office 2000

ADDING TABLES TO DOCUMENTS

Tables allow you to organize information in rows and columns of cells. You can use tables as an effective way to represent or present lists, schedules, financial data, comparisons, summaries, and many other types of data. WordPerfect lets you choose from a number of preset table formats. You can also create your own format.

Adding tables and floating cells to a document

A table consists of horizontal rows and vertical columns. These rows and columns intersect to create cells. A cell is a small editing window in which you can insert text, graphics, numbers, or formulas. The cells in a table are labeled alphabetically, from left to right, and numerically, from top to bottom.

This illustration shows the basic components of a table: 1) column,

2) row, 3) a cell (D4), and 4) another cell (E6).

WordPerfect lets you use preset or custom formats to create tables. You can also create a table by converting text that already exists in tabbed or parallel columns.

When you create a table and click in it, the Tables Property Bar appears. You can use the Tables Property Bar, as well as menu and right-click options, to add and move columns and rows, to join or split tables or cells, or to select a table or parts of it. For information about using the Tables Property Bar, see the online Help.

You can also create a floating cell, which is a single table cell that exists outside a table. A floating cell can contain formulas, text, or numbers. Information in a floating cell can be linked to other parts of the document, or to other documents, to present a snapshot of information, such as a sales total.

To create a table using a preset format

1 Click Insert, Table.

2 Click the SpeedFormat button.

Adding tables to documents

3 Choose a table style from the Available Styles list box.

4 Click the Apply button.

To create a table using a custom format

1 Click Insert, Table.

2 Click the Table button.

3 Type a number in the Columns box.

4 Type a number in the Rows box.

5 Click the Create button.

To convert tabular text or parallel columns to tables

1 Select the tabular text or parallel columns.

2 Click Insert, Table.

3 Click one of the following buttons:

 Tabular Column — creates a table from columns of data separated by tabs

 Parallel Column — creates a table from data in separated columns

 Tables converted from tabular text may contain extra columns that you can join or

delete. For more information, see the “Editing tables” section below.

To create a floating cell

1 Click Insert, Table.

2 Click the Floating Cell button.

3 Click the Create button.

4 Do one of the following:

 To insert a formula in the floating cell, use the Table Formula toolbar.

 To reference information in a table cell, insert the name of that cell.

Editing tables

WordPerfect lets you select, add, and delete cells, columns, rows, or tables. You can also

 join and split tables or table cells

 change the size or position of a table

 define the size of columns and rows

70 WordPerfect Office 2000

 create a header row, which appears at the top of the table each time the table spans a

page break

You can also lock a cell so that the data in it remains the same, and you can specify which cell data should be ignored during calculations. For information about locking cells and performing calculations in tables, see the online Help.

To select a... Do the following...

Cell Click in a cell, move the cursor so that it

becomes an arrow pointing upward or to the left, and click.

Column Click in a cell, move the cursor so that it

becomes an arrow pointing upward, and double-click.

Row Click in a cell, move the cursor so that it

becomes an arrow pointing to the left, and double-click.

Table Click in a cell, move the cursor so that it

becomes an arrow pointing upward or to the left, and triple-click.

 You can use Row/Column indicators to select cells, rows, columns, or a table.

To define column, row, or table properties

1 Right-click a table, and click Format.

2 Click one of the following tabs:

 Column — allows you to define column properties

 Row — allows you to define row properties

 Table — allows you to define table properties

3 Set the table properties you want.

 For more information about defining column, row, or table properties, see the online

Help.

 To keep the selected column width the same regardless of changes in other column

widths or in left and right column margin settings, enable the Always Keep Width The Same check box on the Columns page of the Properties For Table Format dialog box.

Adding tables to documents

 To change column width, you can drag the table guidelines to decrease or increase it.

 To increase or decrease column width, you can drag the table guidelines.

To add columns or rows to a table

1 Right-click a table, and click Insert.

2 Click one of the following buttons:

 Columns — specifies the number of columns you want to insert

 Rows — specifies the number of rows you want to insert

3 Click one of the following buttons:

 Before — places the columns or rows before the insertion point

 After — places the columns or rows after the insertion point

 Columns and rows you insert in a table have the same formatting as the column or row

in which the insertion point is positioned.

 To insert a column without adjusting the width of existing columns, enable the Keep

Column Widths The Same check box.

To delete columns or rows

1 Select a column or row.

2 Right-click the column or row, and click Delete.

 To delete only the text or formulas in the selected cells, click the Cell Contents Only

button.

 To delete formulas but leave the formula result, click the Formulas Only button.

To delete a table

1 Select a table.

2 Right-click the table, and click Delete.

3 Click one of the following buttons:

 Entire Table — deletes the entire table structure and contents

 Table Contents Only — deletes table contents, but leaves the table structure

 Formulas Only — deletes formulas, but leaves formula results

72 WordPerfect Office 2000

 Table Structure — deletes the table structure, but leaves the table text

To join table cells

1 Select the cells you want to join.

2 Right-click the selected cells, and click Join Cells.

 To join table cells, you can also click Table, Join, Cell on the Tables Property Bar.

To split table cells

1 Right-click a cell, and click Split Cell.

2 Click one of the following buttons:

 Columns — splits the cell into columns

 Rows — splits the cell into rows

3 In the Columns and Rows boxes, specify the number of columns or rows in which you

want to split the cells.

 To split table cells, you can also click Table, Split, Cell on the Tables Property Bar.

To create a table header row

1 Right-click a row, and click Format.

2 Click the Row tab.

3 Enable the Header Row check box.

Using QuickFormat and SpeedFormat for tables

QuickFormat lets you copy the format of one table in your document to another table and of one cell to another cell or to a group of cells in the same table. You can copy text attributes, lines, borders, and fills, and you can copy the format of a word, selected text, or an entire table.

SpeedFormat lets you apply preset table style formats.

Adding tables to documents

This illustration shows examples of some of the preset formats you can apply to a table.

To use QuickFormat for tables

1 Click or select the table or table component that has the format you want to copy.

2 Right-click the table, and click QuickFormat.

3 Click one of the following buttons:

 Selected Characters — copies the format of text at the insertion point so that you

can apply the format to other text

 Headings — copies the format of the heading at the insertion point so that you can

apply the format to other text

 Selected Table Cells — copies the format of selected cells so that you can apply the

format to other cells

 Table Structure — copies the format of the selected table so that you can apply the

format to other tables

4 Click OK.

The cursor changes to a paintbrush.

5 Click the QuickFormat paintbrush in the table or table cells you want to format.

6 Right-click anywhere in your document, and click QuickFormat to disable

QuickFormat.

A check mark next to the QuickFormat command shows that the command is enabled.

To use SpeedFormat for tables

1 Right-click a table, and click SpeedFormat.

2 Choose a table style from the Available Styles list box.

3 Click the Apply button.

74 WordPerfect Office 2000

 To apply a table style only to the current cells of the table (and not update if the table

size changes), enable the Apply Style On A Cell By Cell Basis check box.

 To clear any table settings that may exist, enable the Clear Current Table Format

Before Applying check box.

 To add a group of table styles to the Available Styles list box, click Options, Setup, click

the button showing the location of the table styles, and click OK.

Applying lines, borders, and fills to tables

WordPerfect lets you select, create, and edit line, border, and fill styles for tables in your document. You can also apply color to table cells, lines, or borders.

Applying lines and borders to tables

A table consists of two distinct graphic elements: lines and a border. Table lines form columns, rows, and cells. The table border surrounds the table and masks, but does not erase the outer table lines. Because table lines and table borders are independent elements, you can select, create, and edit them separately.

This illustration shows table lines and borders: 1) a doubleline table border, 2) table lines, and 3) the outer table which is masked by the table border.

You can format all table lines at the same time, or you can format the lines in specific cells or selected groups of cells. If thick lines take up cell text space, you can increase the row height and column width to make room for the text.

When you select a group of cells, there are lines that surround the selection (outside lines) and lines within the selection (inside lines). You can edit the two types of lines separately.

To apply a line style and color to one or more cells

1 Right-click a cell or selected cells, and click Borders/Fill.

2 Click the Cell tab.

3 In the Cell Lines section, click one of the following Cell Lines buttons:

Adding tables to documents

 Left — allows you to choose a line style for a cell or selected cells from the Left

palette

 Right — allows you to choose a line style for the right line of a cell or selected cells

from the Right palette

 Top — allows you to choose a line style for the top line of a cell or selected cells

from the Top palette

 Bottom — allows you to choose a line style for the bottom line of a cell or selected

cells from the Bottom palette

 Inside — allows you to choose a line style for the inside lines of a cell or selected

cells from the Inside palette

 Outside — allows you to choose a line style for the outside lines of a cell or selected

cells from the Outside palette

4 In the Cell Lines section, choose a color from the color palette.

 To disable a line style, click the Cell Lines button that corresponds to the line style you

want to disable, and choose None from the palette.

To change the style and color of table lines

1 Right-click a table, and click Borders/Fill.

2 Click the Table tab.

3 Do one or more of the following:

 To change the line style of table lines, choose a line style from the Line palette in the

Default Cell Lines section.

 To change the color style of table lines, choose a color from the Color palette in the

Default Cell Lines section.

 To remove a line color, choose None from the Color pallette.

To apply a table border

1 Right-click a table, and click Borders/Fill.

2 Click the Table tab.

3 In the Table Border Section, choose a border style from the Border Palette.

A preview of a table in that border style is displayed in the Preview window.

To apply a color to a table border

1 Follow steps 1 and 2 from the previous procedure.

76 WordPerfect Office 2000

This picture shows 1) a fill applied to one cell and 2) a different fill applied to more than one cell.

2 In the Table Border Section, choose a color from the Color palette.

A preview of the table in that border color is displayed in the Preview window.

 To disable a border style, choose None from the Border palette; to disable a border

color style, choose None from the Color palette.

 To save the border settings for use in other tables in the document or as the default

setting for tables you create in subsequent documents, click the Default Settings button.

Applying fills to cells and tables

A fill style consists of a fill type (pattern or gradient) and foreground and background colors (shaded percentages of a color). Only the background colors of a gradient fill display in the document window.

To apply a fill to one or more cells

1 Right-click a cell or selected cells, and click Borders/Fill.

2 Click the Cell tab.

3 Choose a fill you want to apply from the Fill palette.

4 Consider the following options:

 To apply a foreground color to a cell fill, choose a color from the Foreground palette

 To apply a background color to a cell fill, choose a color from the Background palette

To apply a fill to a table

1 Right-click a cell or selected cells, and click Borders/Fill.

2 Click the Table tab.

3 Do one or more of the following:

 To add a pattern fill, choose a fill from the Pattern palette.

Adding tables to documents

 To add a foreground fill, choose a fill from the Foreground palette.

 To add a background fill, choose a fill from the Background palette.

 To save the table border, cell lines, and fill settings for use in other tables in the

document or as the default setting for tables you create in subsequent documents, click the Default Settings button.

 To create a custom border style, choose a border from the Border palette, and click the

Custom button. For information about custom border styles, see the online Help.

 To create or edit border, line, or fill styles, click the Styles button.

Calculating formulas in tables

WordPerfect lets you add formulas and functions to your tables so that you can perform spreadsheet calculations on table data. You can calculate the formulas in a table or in all the tables and floating cells in a document. Formulas are calculated automatically each time you move the insertion point out of a cell or insert a formula using the Table Formula toolbar.

The Table Formula toolbar is used to insert and modify formulas and functions. For more information about using the Table Formula toolbar, see the online Help.

To calculate formulas in a table

1 Click in the table.

2 On the Tables Property Bar, click Table, Calculate.

3 Enable one of the following buttons:

 Calculate Table — calculates the table or floating cell in which the insertion point is

positioned

 Calculate Tables In Document — calculates all tables and floating cells in the

document

From here

For information about... In the online Help Index, type...

Using the Tables Property Bar tables, using

Opening tables created in wordprocessing applications

Importing spreadsheets as a table tables, importing spreadsheets

Importing database information as a table tables, importing database information

78 WordPerfect Office 2000

tables, opening

Creating a table in a graphics box tables, creating

Defining custom skew settings tables, skewing

Performing calculations in tables calculations, performing

Locking a table cell table cell, locking

Using Row/Column indicators to select tables

Using table gridlines gridlines, using

Applying an alternating fill alternating fill, applying

Naming tables and table components tables, naming

Entering formulas formulas, entering

Using table functions table functions, using

tables, selecting

Adding tables to documents

ADDING COLUMNS TO DOCUMENTS

Columns allow you to organize information vertically on a page and to control text flow. You can add preset columns, or you can create your own custom formats.

Adding and removing columns

Columns let you create newsletters, glossaries, scripts, inventory lists, or other documents in which you want to divide text vertically on the page. You can specify as many as 24 columns on a page.

There are four basic types of columns: newspaper, balanced newspaper, parallel, and parallel with block protect.

Newspaper columns

Text in a newspaper column flows down the column to the bottom of a page or column break and starts again at the top of the next column.

In newspaper columns, text flows down a column to the bottom of the page and up to the next column.

Adding columns to documents 81

Balanced newspaper columns have the same length.

1) Text in parallel columns is grouped across the page in a row.

Balanced newspaper columns

Balanced newspaper columns are similar to regular newspaper columns, but each column is adjusted on the page so they are equal in length.

Parallel columns

Text in parallel columns is grouped across the page in rows. The next row starts below the longest column of the previous row. Parallel columns are useful for resumes, scripts, charts, or inventory lists.

Parallel columns with block protect

Parallel columns with block protect keep each row of columns together. If a column in one row becomes so long that it moves across a page break, the entire row moves to the next page. You can also use tables to create this type of column. For information about working with tables, see “Adding tables and floating cells to a document” on page 69.

82 WordPerfect Office 2000

1) Block Protect forces the entire row of text to the next page.

WordPerfect lets you add columns to a document, add text to columns, convert text to columns, and delete columns.

To add columns to a document

1 Position the cursor where you want the columns to start.

2 Click Format, Columns.

3 Click one of the following buttons:

 Newspaper

 Balanced Newspaper

 Parallel

 Parallel W/block Protect

4 Type a value in the Number Of Columns box.

 To keep the width of a column or the space between columns the same regardless of

width or margin changes in other columns, enable the appropriate Fixed check box in the Column Widths section.

To add text to columns

1 Position the cursor in a column.

2 Type the text.

 For information about importing text into columns and defining text flow, see the online

Help.

Adding columns to documents

 To display column guidelines, click View, Guidelines, and enable the Columns check

box.

To convert existing text to columns

1 Position the cursor at the beginning of the paragraph you want to be displayed in

columns.

2 Follow steps 2 to 4 from the “To add columns to a document” procedure.

To discontinue columns

1 Position the cursor where you want to discontinue document columns.

2 Click Format, Columns.

3 Click the Discontinue button.

To delete columns

1 Click View, Reveal Codes.

2 Position the cursor before the column definition code you want to delete.

3 Press DELETE.

 If you delete a column definition code by mistake, click Edit, Undo.

Editing columns

You can change the space between columns, or you can change the width of a column. The fastest way to change the spacing between columns and column widths is to use column guidelines. When you drag a column guideline, a floating status box shows you the position of the guideline or the width of the column.

You can also change column width or left and right column margins using the Ruler or the Columns dialog box.

To change... Do the following...

Space between all columns Click Format, Columns, and type a value in

Space between specific columns Click Format, Columns, and type a value in

84 WordPerfect Office 2000

the Space Between box.

the appropriate Space box in the Column Widths section.

Value for the width between columns Click Format, Columns, and type a value in

the appropriate Column box in the Column Widths section.

Space between rows in parallel columns Click Format, Columns, and type a value in

the Extra Line Spacing In Parallel Columns box.

To change the width of a column using guidelines

1 Click View, Guidelines.

2 Enable the Columns check box.

3 Do one of the following:

 To increase or decrease the width of columns, drag the column margin guidelines.

 To change the spacing between columns, drag the column gutter (the margin

guideline between columns).

To edit a document column using the Ruler

1 Click View, Ruler.

A check mark next to the Ruler command shows that the Ruler is enabled.

2 Do one of the following:

 To change tabs in a column, drag the tab markers.

 To change left and right column margins, drag column margin markers.

 To change column width, drag column width markers.

Adding borders and fills to columns

WordPerfect lets you add borders and fills to columns to enhance the visual impact of your document.

Adding columns to documents

This picture shows columns to which borders and fills have been applied.

To add a border to a column

1 Click in a column.

2 Click Format, Columns.

3 Click the Border/Fill button.

4 Click the Border tab.

5 Choose a border style from the Available Border Styles list box.

A preview of the column in that border style is displayed in the Preview window.

6 Consider the following options:

 To change the border line style, choose a style from the Line Style palette.

 To change the border color, choose a color from the Color palette.

To add a fill to a column

1 Follow steps 1 to 3 from the previous procedure.

2 Click the Fill tab.

3 Choose a fill style from the Available Fill Styles list box.

A preview of the column in that fill style is displayed in the Preview window.

4 Consider the following options:

 To apply a foreground fill, choose a fill from the Foreground palette.

 To apply a background fill, choose a fill from the Background palette.

 To apply a pattern fill, choose a fill from the Pattern palette.

86 WordPerfect Office 2000

Adding tables and clipart to document columns

You can add tables to document columns.

This picture shows

1) a table in a document column and 2) a table that spans two document columns.

You can also add clipart to document columns.

This picture shows

1) a graphic in a document column and 2) a graphic that spans two document columns.

To add tables to document columns

1 Position the cursor where you want to insert the table.

2 Click Insert, Table.

3 Click the Table button.

4 Type values in the following boxes:

Adding columns to documents

 Columns

 Rows

5 Click the Create button.

To add clipart to document columns

1 Click where you want to insert a clipart.

2 Click Insert, Graphics, Clipart.

3 Drag the image from the Scrapbook to a column.

From here

For information about... In the online Help Index, type...

Defining text flow in document columns columns, text flow

Importing text into document columns text, importing

Moving from column to column columns, navigating

88 WordPerfect Office 2000

This illustration shows a picture made from basic shapes.

WORKING WITH

GRAPHICS

In WordPerfect, shapes, pictures, and clipart are called graphics. Shapes are objects you create with the shape templates WordPerfect provides. These templates allow you to create basic shapes, such as triangles, rectangles, or circles, as well as lines, arrows, flowcharts, stars, callouts, and more.

Pictures are graphics that you import into a WordPerfect document using scanners or CD-ROM or from drawing and painting programs, such as Corel Presentations, CorelDRAW and Corel PHOTO-PAINT™. Clipart images are images that can be brought into a WordPerfect document and edited or used as is. WordPerfect comes with a large selection of clipart.

WordPerfect lets you create, edit, and manipulate graphics; for example, you can move, rotate, group, layer, or shape graphics. To enhance the effect of your graphics, you can add borders, fills, shadows, and captions to them.

You can also create your own drawings and charts, apply graphic effects to text using TextArt®, add watermarks to a document, or create graphical representations of equations.

Working with graphics 89

Corel WordPerfect Office - 2000 Instruction Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Table of contents ..................i

TABLE OF CONTENTS