Canon MP730, MP700 User Manual

User’s Guide

Copyright

Copyright © 2003 by Canon Inc. All rights reserved. No part of this publication may be
reproduced, transmitted, transcribed, stored in a retrieval system, or translated into any
language or computer language in any form or by any means, electronic, mechanical, magnetic,
optical, chemical, manual, or otherwise, without the prior written permission of Canon Inc.

Trademarks

Canon and BJ are registered trademarks. BCI, MultiPASS, UHQ, and ScanGear are trademarks of
Canon Inc.

All other product and brand names are registered trademarks, trademarks or service marks of
their respective owners.

As an ENERGY STAR® Partner, Canon Inc. has determined that this
product meets the ENERGY STAR® guidelines for energy efficiency.

Super G3 is a phrase used to describe the new generation of fax machines that
use ITU-T V.34 standard 33.6 Kbps* modems. Super G3 High Speed Fax
machines allow transmission time of approximately 3 seconds* per page
which results in reduced telephone line charges.

* Approximately 3 seconds per page fax transmission time based on ITU-T No. 1 Chart (Standard Mode) at

33.6 Kbps modem speed. The Public Switched Telephone Network (PSTN) currently supports 28.8 Kbps
modem speeds or lower, depending on telephone line conditions.

II

Preface

How to use the documentation provided

START HERE

Printed sheet

This sheet includes instructions for setting up your machine and getting it ready for use.
Follow all steps in this sheet before using your machine.

Printed manual

After following instructions in the Set-Up
Sheet, we recommend you read this guide
to familiarize yourself with the basic
operation of all functions of your machine.

Set-Up Sheet

Be sure to read this sheet first!

Quick Reference Guide

User's Guide (This guide) Software Guide

This guide, included as a PDF file in the
MultiPASS MP730/700 Setup CD-ROM,
includes instructions on functions that can
be performed directly from your machine
as well as detailed information on
memory cards. Refer to this guide for in­depth instructions not included in the
Quick Reference Guide, or if you want to
learn more about advanced features.

This guide, included as a PDF file in the
MultiPASS MP730/700 Setup CD-ROM,
includes comprehensive instructions on
using the software. Refer to this guide for
full instructions on printing, scanning, and

Fax Model

faxing from your computer.

NOTE

• In addition to the above documentation, you can also refer to the online help in the software for online
information about a window or dialog box, and for step by step instructions on performing software
tasks. To access the online help, select or click [Help] in the software.

Preface

III

Type conventions

Please read the list below of symbols, terms, and abbreviations used in this guide.

WARNING

CAUTION

IMPORTANT

NOTE

Fax Model

( p. n-nn) Indicates a page number where additional information can be found.



Set-Up Sheet



Quick Reference

Guide

 Software

Guide

machine General term used to represent the MultiPASS MP730 or MultiPASS MP700.

default A setting that remains in effect unless you change it.

document The original sheet(s) of paper you copy or scan with the machine.

menu A list of settings from which you select an item to set up or change. A menu

[key name] Text enclosed in these brackets indicate a key name or item on the

<message> Text enclosed in these brackets indicate an LCD message.

click, double-click Term used to select or choose a command or option on your computer,

Fax model only:

fax or document The original sheet(s) of paper you send or receive with the machine.

transaction number A four-digit number assigned automatically to any document you send or

TX/RX NO. Denotes

TX Denotes

RX Denotes

Indicates a warning concerning operations that may lead to death or
injury to persons if not performed correctly. In order to use the
machine safely, always pay attention to these warnings.

Indicates a caution concerning operations that may lead to injury to
persons or damage to property if not performed correctly. In order to
use the machine safely, always pay attention to these cautions.

Indicates operational warnings and restrictions. Be certain to read
these items to operate the machine correctly, and to avoid damage to
the machine.

Indicates notes for operation or additional explanations. Reading these is
highly recommended.

Indicates information exclusively for the MultiPASS MP730 model.

Refer to the Set-Up Sheet for more details.

Refer to the Quick Reference Guide for more details.

Refer to the Software Guide (included in the CD-ROM) for more details.

has a title which appears in the LCD.

computer you have to click, double-click, or point to.

generally with a mouse.

receive.

Transaction number

Sending

Receiving

.

.

.

IV

Preface

Contents

1: Introduction

What your machine can do..................................... 1-1

Unpacking your machine ........................................1-2

Main components of the machine....................... 1-3

Operation panel of the machine...................... 1-4

2: Document handling

Document requirements......................................... 2-1

Loading documents ..................................................2-2

Using the platen glass.......................................... 2-2

Fax Model

Using the ADF ........................................ 2-2

3: Print media handling

Recommended print media and

requirements................................................. 3-1

General print media guidelines........................ 3-4

Setting the paper thickness lever......................... 3-5

Setting the print media size and type................. 3-6

Loading print media.................................................. 3-7

Loading paper......................................................... 3-7

Loading envelopes................................................ 3-7

Loading banner paper .........................................3-9

4: Photo printing from a memory

card

Compatible memory cards .....................................4-1

Recommended print media ...................................4-1

Inserting/removing a memory card .................... 4-2

Inserting a memory card..................................... 4-2

Removing a memory card ..................................4-3

Printing methods........................................................ 4-4

Printing an index.................................................... 4-5

Printing all frames.................................................. 4-6

Printing a single frame......................................... 4-8

Printing a range of frames ................................4-10

DPOF (Digital Print Order Format)

printing..........................................................4-12

Setting vivid photo printing................................. 4-14

Setting date printing...............................................4-14

Reading data from or writing data to a memory

card .................................................................4-15

Enabling/disabling overwriting

memory card data .....................................4-15

5: Copying

Documents you can copy........................................ 5-1

Making copies.............................................................. 5-1

Improving copied images .......................................5-1

Setting color or black & white copying.......... 5-1

Adjusting the image quality (resolution).......5-2

Adjusting the exposure (density) .....................5-2

Reducing or enlarging a copy ................................5-3

Using preset copy ratios ......................................5-3

Using custom copy ratios....................................5-3

Copying an image to fit the page.....................5-3

Advanced copy features...........................................5-4

Copying two pages on a single page..............5-4

Borderless copying ................................................5-5

Repeating an image on a page .........................5-6

Creating a mirror image.......................................5-8

Shrinking an image to fit the page ..................5-9

Fax Model

6: Registering information in

your machine

Guidelines for entering numbers, letters, and

symbols............................................................6-1

Registering required sender information...........6-2

Entering the sender information......................6-3

Setting the telephone line type.............................6-4

Setting daylight saving.............................................6-5

Fax Model

7: Speed dialing

Speed dialing methods.............................................7-1

Registering one-touch speed dialing ..................7-2

Changing or deleting an entry ..........................7-3

Registering coded speed dialing...........................7-4

Changing or deleting an entry ..........................7-5

Registering group dialing ........................................7-6

Changing or deleting an entry ..........................7-7

Using speed dialing....................................................7-8

Printing speed dialing lists ......................................7-9

Fax Model

8: Sending faxes

Documents you can fax............................................8-1

Sending methods .......................................................8-1

Memory sending ....................................................8-1

Manual sending ......................................................8-2

Improving faxed images...........................................8-3

Setting color or black & white transmission..8-3

Adjusting the image quality

(fax resolution)...............................................8-3

Adjusting the scan exposure..............................8-4

Dialing methods..........................................................8-4

Redialing a busy number .........................................8-5

Manual redialing.....................................................8-5

Automatic redialing...............................................8-5

Customizing automatic redialing

settings.............................................................8-5

Preface

V

Sending the same document to several

recipients (sequential broadcasting).... 8-7

Documents stored in memory .............................. 8-8

Printing a list of documents in memory ........8-8

Printing or deleting a document in memory.. 8-8

Checking a document’s details......................... 8-9

Special dialing............................................................8-10

Dialing through a switchboard.......................8-10

Switching temporarily to tone dialing.........8-10

Fax Model

9: Receiving faxes

Setting the receive mode........................................ 9-1

Receiving both faxes and voice calls

automatically: FAX/TEL AUTO SW........... 9-2

Customizing FAX/TEL AUTO SW....................... 9-2

Receiving faxes automatically:

FA X ONLY MODE........................................... 9-3

Receiving with a DRPD (Distinctive Ring Pattern

Detection) service: DRPD ..........................9-4

Setting the ring pattern....................................... 9-4

Receiving faxes manually: MANUAL MODE ......9-5

Receiving when an answering machine is

connected: ANS.MACHINE MODE ..........9-6

Adjusting the answering machine ..................9-6

Canceling receiving................................................... 9-6

Fax Model

10: Reports and lists

Summary of reports and lists ...............................10-1

ACTIVITY REPORT .....................................................10-2

Printing the ACTIVITY REPORT ........................10-2

Adjusting the ACTIVITY REPORT setting......10-2

Adjusting the TX REPORT setting .......................10-3

Adjusting the RX REPORT setting.......................10-4

Printing the USER’S DATA LIST.............................10-5

11: Maintenance

Replacing ink tanks.................................................. 11-1

When to replace an ink tank............................11-1

Guidelines...............................................................11-1

Replacing an ink tank .........................................11-2

Maintaining the printhead....................................11-3

Flowchart of printhead maintenance...........11-3

Printing the nozzle check pattern..................11-4

Cleaning the printhead......................................11-4

Aligning the printhead ......................................11-5

Cleaning your machine ..........................................11-7

Cleaning the exterior.......................................... 11-7

Cleaning the interior...........................................11-7

Cleaning the scanning area.........................11-7

Cleaning inside the machine ......................11-7

Fax Model

Cleaning the ADF area..................11-8

Cleaning the roller ..........................................11-9

12: Troubleshooting

Problems installing and removing software.. 12-1

Problems turning on the computer ..................12-2

Problems printing from your computer ..........12-2

Copying problems ................................................... 12-5

Problems scanning.................................................. 12-6

Fax Model

Problems receiving faxes ..................... 12-9

Fax Model

Problems sending faxes......................12-11

Fax Model

Telephone problems............................12-12

Problems using a memory card........................12-12

If nothing displays in the LCD (if there is no

power)..........................................................12-14

Fax Model

If the power disconnects

unexpectedly ............................................12-15

Removing jammed paper...................................12-15

Removing jams in the paper output tray..12-15
Removing jams from the machine’s

interior.........................................................12-15

If there are repeated paper jams..................12-16

Fax Model

Removing jammed documents.......12-16

If the nozzle check pattern does not print

properly.......................................................12-18

Interpreting the messages..................................12-18

LCD messages.....................................................12-19

If you cannot solve the problem ......................12-23

13: Machine settings

Fax Model

Printing a list to check the current

settings.......................................................... 13-1

Accessing the machine settings .........................13-1

Settings........................................................................ 13-2

Menu: SPECIAL COPY .............................................. 13-2

Menu: MAINTENANCE ............................................ 13-2

Menu: USER DATA.....................................................13-3

Fax Model

Menu: RECEIVE MODE............................13-6

Fax Model

Menu: MEMORY REFERENCE............... 13-6

Fax Model

Menu: REPORTS/LISTS ...........................13-6

Menu: PHOTO PRINT MODE.................................. 13-7

Appendix: Specifications

General specifications ..............................................A-1

Ink specifications........................................................ A-3

Print specifications .................................................... A-4

Photo print specifications....................................... A-4

Copy specifications ................................................... A-4

Fax Model

Fax specifications...................................... A-5

Telephone specifications.........................................A-6

Index

......................................................................................I-1

VI

Preface

Safety information

Read this safety information thoroughly before using your machine, and keep it handy in case
you need to refer to it later.

WARNING

• This product emits low level magnetic flux. If you use a cardiac pacemaker and feel abnormalities,
please move away from this product and consult your doctor.

CAUTION

• Do not disassemble or modify. There are high-temperature and high-voltage components inside
the machine which may result in fire or electrical shock.

• Follow all warnings and instructions marked on the machine.

Location

WARNING

• Do not place the machine near alcohol, paint thinner, or
other flammable substances. If flammable substances
come into contact with electrical parts inside the
machine, it may result in fire or electrical shock.

CAUTION

• Do not place the machine on top of a carpet or rug which
has long pile. The threads may get inside the machine
and cause a fire.

• Place the machine on a flat, stable, vibration-free
surface that is strong enough to support its weight. (For
the weight of the machine, see the Appendix.)

• Do not place objects around the power plug so that you
are able to readily disconnect the power plug from the
wall socket at any time. Otherwise you will be unable to
disconnect the power plug in case of an emergency.

• Make sure the area is free from dust.

• Make sure the location is not affected by extreme
temperature changes, and always stays between 59° and

81.5°F (15° and 27.5°C).

• Make sure the relative humidity of the area is between 20%
and 80%.

• Keep the machine away from direct sunlight.

• Do not use or store the machine outdoors.

• Do not install the machine near devices that contain
magnets or generate magnetic fields, such as speakers.

Preface

VII

Power Supply

WARNING

• Do not damage or modify the power cord and power
plug. Also do not place heavy objects on the power cord,
pull on it, or extensively bend it. These actions may
cause electrical damage and result in fire or electrical
shock.

• Do not insert or unplug the power plug with wet hands,
as this may result in electrical shock.

• Do not overload the wall outlet with too many electrical
appliances, as this may result in fire or electrical shock.

• Plug the machine into a standard 120 V AC, 60 Hz,
three-prong outlet. Operate the machine only from the
type of power source indicated on the machine’s label or
a fire, electrical shock or malfunction may occur. If you
are not sure of the type of power available, consult your
local power company.

• Do not allow the power cord to be near objects that emit
heat. The outer cover of the power cord may melt
resulting in fire or electrical shock.

• Make sure the power cord is fully extended and has no
knots in it when electricity is running through it. Knots
etc. in the cord may result in fire or electrical shock.

• Fully insert the power plug securely into the electrical
outlet. If the prongs of the power plug come into contact
with metallic objects etc., it may result in fire or
electrical shock.

CAUTION

• During electrical storms, turn off the power and
disconnect the power cord from the power outlet.
(Please note that any documents stored in the machine’s
memory will be deleted when you turn off the power.)

• Do not use an extension cord as this may result in fire or
electrical shock.

• Turn off the power and disconnect the power cord if the
machine will not be used for a long period such as
during holidays.

VIII

Preface

IMPORTANT

• If dust accumulates around the plug of the power cord
when it is connected to a power outlet, unplug the
machine and wipe the plug with a clean, dry cloth.

Fax Model

• Do not plug the machine into the same circuit as
appliances such as an air conditioner, television, or copier.
These devices generate electrical noise which may
interfere with your machine’s operation.

• Whenever you turn off the power and unplug the machine,
wait at least five seconds before you plug it in again.

• Use only the power cord that came with the machine.

• Turn off the power and unplug the machine in the following conditions:
– When the power cord or plug is damaged or frayed.
– If liquid has spilled into the machine.
– If the machine has been exposed to rain or water.
– If the machine does not operate normally when you have followed the instructions in the guides

included with your machine. Adjust only those controls that are covered by the instructions in the
guides since improper adjustment of other controls may result in damage and will often require

extensive work by a qualified technician to restore the product to normal operation.
– If the machine has been dropped or damaged.
– If the machine exhibits a distinct change in performance, indicating a need for servicing.

Handling

WARNING

• Do not drop paper clips, staples, or other metal objects
inside the machine. Also do not spill water, liquid, or
flammable substances inside the machine. If these items
come into contact with high-voltage parts inside the
machine, it may result in fire or electrical shock. If these
items are dropped or spilled in the machine, turn off the
power and unplug the power cord immediately with dry
hands. Then contact the Canon Customer Care Center.

• Do not use any highly flammable sprays near the
machine. If gas from a spray comes into contact with the
electrical components inside the machine, it will result
in fire.

• There are high-voltage components inside the machine.
If you are looking inside the machine to remove paper
jams etc., do not allow metallic objects such as jewelry
to come into contact with the inside of the machine.
Contact may result in burns or electrical shock.

Preface

IX

CAUTION

• Close the document cover and scanning unit gently to
avoid catching your hand. Failing to do so may result in
personal injury.

• Do not press down hard on the document cover or

Fax Model

ADF when using the platen glass to scan thick
books. This may damage the platen glass and/or result
in personal injury.

• Do not place the following objects on top of the machine. If such objects come into contact
with internal electrical components, the machine may short-circuit resulting in fire or
electrical shock.
– Metallic objects such as jewelry and watches
– Containers of water or other liquids such as glasses, vases, or pot plants
If water etc. does spill inside the machine, turn off the power immediately, disconnect the
power cord and contact the Canon Customer Care Center.

• Do not touch the high-voltage electrical parts as this may result in electrical shock.

• Do not place heavy objects on top of the machine as these may topple over and result in
injury.

• Do not insert your hands into the machine while it is printing as parts inside the machine are
moving and this may result in injury.

• After printing, do not touch the electrical contacts of the printhead. They will be hot and may
result in burns or electrical shock.

• Do not subject the machine to strong physical shock or
vibration.

• Turn off the power and unplug the machine before moving
it.

• Do not lift the machine by any of its attachments. Lift it by
the recessed areas on the sides of the machine.

•A distinct change in performance may indicate a need for
servicing.

Maintenance

WARNING

• Do not service the machine yourself except as specifically described in this guide. If further
servicing is required, contact the Canon Customer Care Center.

• Keep the machine clean. Dust accumulation may prevent the machine from operating properly.

X

Preface

Legal limitation on usage of your product and the

use of images

Using your product to scan, print or otherwise reproduce certain documents, and the use of
such images as scanned, printed or otherwise reproduced by your product, may be prohibited
by law and may result in criminal and/or civil liability. A non-exhaustive list of these documents
is set forth below. This list is intended to be a guide only. If you are uncertain about the legality
of using your product to scan, print or otherwise reproduce any particular document, and/or of
the use of the images scanned, printed or otherwise reproduced, you should consult in advance
with your legal advisor for guidance.

• Paper money

• Money orders

• Certificates of deposit

• Postage stamps (canceled or uncanceled)

• Identifying badges or insignias

• Selective service or draft papers

• Checks or drafts issued by governmental
agencies

• Motor vehicle licenses and certificates of title

• Traveler’s checks

• Food stamps

• Passports

• Immigration papers

• Internal revenue stamps (canceled or uncanceled)

• Bonds or other certificates of indebtedness

• Stock certificates

• Copyrighted works/works of art without permission
of copyright owner

Users in the U.S.A.

Pre-installation requirements for Canon facsimile equipment

A. Location

Supply a suitable table, cabinet, or desk. See the Appendix for the machine’s dimensions and weight.

B. Order information

1. Only a single line, touch-tone or rotary telephone set is to be used.

2. Order an RJ11-C modular jack (USOC code), which should be installed by the telephone
company. If the RJ11-C jack is not present, installation cannot occur.

3. Order a normal business line from your telephone company’s business representative. The
line should be a regular voice grade line or the equivalent. Use one line per machine.
DDD (DIRECT DISTANCE DIAL) LINE

-or­IDDD (INTERNATIONAL DIRECT DISTANCE DIAL) LINE IF YOU COMMUNICATE OVERSEAS

NOTE

• Canon recommends an individual line following industry standards, e.g., the 2500 (Touch Tone) or 500

(Rotary/Pulse Dial) telephones. A dedicated extension off a PBX unit without “Call Waiting” can be used
with the MultiPASS MP730. Key telephone systems are not recommended because they send
non-standard signals to individual telephones for ringing and special codes, which may cause a fax error.

C. Power requirements

This equipment should be connected to a standard 120-volt AC, three-wire grounded outlet
only. Do not connect this machine to an outlet or power line shared with other appliances that
cause “electrical noise.” Air conditioners, electric typewriters, copiers, and machines of this sort
generate electrical noise which often interferes with communications equipment and the
sending and receiving of documents.

Preface

XI

Connection of the equipment

This equipment complies with Part 68 of the FCC rules and the requirements adopted by the
ACTA. On the rear panel of this equipment is a label that contains, among other information, a
product identifier in the format US:AAAEQ##TXXXX. If requested, this number must be
provided to the telephone company.
The REN is used to determine the number of devices that may be connected to a telephone line.
Excessive RENs on a telephone line may result in the devices not ringing in response to an
incoming call. In most but not all areas, the sum of RENs should not exceed five (5.0). To be
certain of the number of devices that may be connected to a line, as determined by the total
RENs, contact the local telephone company. The REN for this product is part of the product
identifier that has the format US:AAAEQ##TXXXX. The digits represented by ## are the REN
without a decimal point (e.g., 03 is a REN of 0.3).
This equipment may not be used on coin service provided by the telephone company.
Connection to party lines is subjected to state tariffs.

In case of equipment malfunction

Should any malfunction occur which cannot be corrected by the procedures described in this
guide, disconnect the equipment from the telephone line or turn off the power and unplug the
power cord. The telephone line should not be reconnected or the power cord plugged in until
the problem is completely resolved. Users should contact Canon Authorized Service Facilities
for servicing of equipment. Information regarding Authorized Service Facility locations can be
obtained by calling the Canon Customer Care Center. (1-800-423-2366)

Rights of the telephone company

Should the equipment cause harm to the telephone network, the telephone company may
temporarily disconnect service. The telephone company also retains the right to make changes
in facilities and services which may affect the operation of this equipment. When such changes
are necessary, the telephone company is required to give adequate prior notice to the user.

FCC Notice

MultiPASS MP730: Facsimile Transceiver, Model H12269
MultiPASS MP700: H12270
This device complies with Part 15 of the FCC Rules.
Operation is subject to the following two conditions:
(1) This device may not cause harmful interference, and
(2) this device must accept an interference received, including interference that may cause

undesired operation.

NOTE

• This equipment has been tested and found to comply with the limits for a class B digital device, pursuant

to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful
interference in a residential installation. This equipment generates, uses and can radiate radio frequency
energy and, if not installed and used in accordance with the instructions, may cause harmful interference
to radio communications. However, there is no guarantee that interference will not occur in a particular
installation. If this equipment does cause harmful interference to radio or television reception, which can
be determined by turning the equipment off and on, the user is encouraged to try to correct the
interference by one or more of the following measures:

XII

Preface

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit different from that to which the receiver is
connected.

• Consult the dealer or an experienced radio/TV technician for help.

Use of shielded cable is required to comply with class B limits in Subpart B of Part 15 of the FCC
Rules.
Do not make any changes or modifications to the equipment unless otherwise specified in this
guide. If such changes or modifications should be made, you could be required to stop
operation of the equipment.

Canon U.S.A. Inc.

One Canon Plaza, Lake Success, NY 11042, U.S.A.

TEL No. [phone]
The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a
computer or other electronic device to send any message via a telephone fax machine unless
such message clearly contains in a margin at the top or bottom of each transmitted page or on
the first page of the transmission, the date and time it is sent and an identification of the
business or other entity, or other individual sending the message and the telephone number of
the sending machine or such business, other entity, or individual.
To automatically enter this information into your machine, follow the instructions on p. 7-1 or
p. 8-1 of this guide.

Users in Canada

Pre-installation requirements for Canon facsimile equipment

A. Location

Supply a suitable table, cabinet, or desk. See the Appendix for the machine’s dimensions and
weight.

B. Order information

1. Provide only a single-line to touch-tone or rotary telephone set terminated with a standard

4-pin modular phone plug. (Touch-tone is recommended if available in your area.)

2. Order an RJ11-C modular jack (USOC code), which should be installed by the telephone

company. If the RJ11-C jack is not present, installation cannot occur.

3. Order a normal business line from your telephone company’s business representative. The

line should be a regular voice grade line or equivalent. Use one line per machine.
DDD (DIRECT DISTANCE DIAL) LINE

-or­IDDD (INTERNATIONAL DIRECT DISTANCE DIAL) LINE IF YOU COMMUNICATE OVERSEAS

NOTE

• Canon recommends an individual line following industry standards [e.g., the 2500 (touch tone) or 500

(rotary/pulse dial) telephones]. A dedicated extension off a PBX unit without “Camp On” signals is also
permissible with your MultiPASS MP730. Key telephone systems are not recommended because they
send non-standard signals to individual telephones for ringing and special codes, which may cause a fax
error.

Preface

XIII

C. Power requirements

The power outlet should be a three-prong grounded receptacle (Single or Duplex). It should be
independent from copiers, heaters, air conditioners or any electric equipment that is
thermostatically controlled. The rated value is 120 volts and 15 amperes. The RJ11-C modular
jack should be relatively close to the power outlet to facilitate installation.

NOTICE

This equipment meets the applicable Industry Canada Terminal Equipment Technical
Specifications. This is confirmed by the registration number. The abbreviation, IC, before the
registration number signifies that registration was performed based on a Declaration of
Conformity indicating that Industry Canada technical specifications were met. It does not imply
that Industry Canada approved the equipment.
Cet appareil est conforme aux Spécifications techniques des équipements terminaux de
l’Industrie du Canada. Ceci est confirmé par le numéro d’enregistrement. L’abréviation IC
précédant le numéro d’enregistrement signifie que l’enregistrement a été effectué sur la base
de la Déclaration de conformité indiquant que le produit est conforme aux spécifications
techniques du Canada. Ceci n’implique pas que le produit ait été approuvé par l’industrie du
Canada.
Before installing this equipment, users should ensure that it is permissible to be connected to
the facilities of the local telecommunications company. The equipment must also be installed
using an acceptable method of connection. The customer should be aware that compliance
with the above conditions may not prevent degradation of service in some situations.
Repairs to certified equipment should be coordinated by a representative designated by the
supplier. Any repairs or alterations made by the user to this equipment, or equipment
malfunctions, may give the telecommunications company cause to request the user to
disconnect the equipment.
Users should ensure for their own protection that the electrical ground connections of the
power utility, telephone lines and internal metallic water pipe system, if present, are connected
together. This precaution may be particularly important in rural areas.

CAUTION

• Users should not attempt to make such connections themselves, but should contact the

appropriate electric inspection authority, or electrician, as appropriate.

IMPORTANT

• This Class B digital apparatus meets all requirements of the Canadian Interference-Causing

Equipment Regulations.

• Cet appareil numérique de la classe B respecte toutes les exigences du Règlement sur le matériel

brouilleur du Canada.

The Ringer Equivalence Number (REN) for this terminal equipment is 0.3. The REN assigned to
each terminal equipment provides an indication of the maximum number of terminals allowed
to be connected to a telephone interface. The termination on an interface may consist of any
combination of devices subject only to the requirement that the sum of the Ringer Equivalence
Numbers of all the devices does not exceed five.
Le Nombre d’équivalence Ringer (REN) de cet appareil terminal est 0.3. Le REN attribué à chaque
équipement terminal fournit une indication sur le nombre maximum de terminaux pouvant
être connectés sur une interface téléphonique. La terminaison sur une interface peut consister
en n’importe quelle combinaison d’appareils, à la condition seulement que la somme des
Nombres d’équivalence Ringer de tous les appareils ne soit pas supérieure à 5.

XIV Preface

CANON CANADA INC.

1-800-OK-CANON

24 HOURS A DAY, SEVEN DAYS A WEEK

http://www.canon.ca

Preface XV

Chapter

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1

Introduction

What your machine can do

Thank you for purchasing the Canon MultiPASS MP730 (indicated by the mark ) or the
MultiPASS MP700. Your machine incorporates the following functions in one simple-to-operate
device:

Printer . . . . . . . . . . . . . . . . Print crisp, clear color or black & white documents from your

computer.

Photo printer . . . . . . . . . . Print photo-quality images from a memory card inserted directly

into your machine.

Copier . . . . . . . . . . . . . . . . . Make color or black & white copies from your machine. Also, apply

advanced copy features to your copies.

Scanner . . . . . . . . . . . . . . . Scan high-resolution images to your computer and process them

easily using the software provided.

Fax . . . . . . . . . . . . . Fax directly from your machine, or use your computer to send faxes.

You may choose to use your machine as a stand-alone device for photo printing, copying, and

faxing. Alternatively, connect your machine to a computer and you will have a fully
integrated printer/photo printer/copier/scanner/ fax. The software provided with your
machine will allow you to perform a variety of tasks from your computer effortlessly and
efficiently.

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1

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Introduction

Chapter 1 Introduction 1-1

Unpacking your machine

When you unpack your machine, check that you have the following components:

Fax Model

• MP730

• Tray cover

• Ink tanks

Machine

• MP700

• Paper output tray

• Printhead

(Black, cyan, magenta, yellow)

NOTE

•A USB cable is not included. You must purchase a USB cable (less than 16

machine to a computer.

• Multi-purpose tray

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•Document tray

• Power cord

• Documentation

(Set-Up Sheet,
Quick Reference Guide)

• MultiPASS MP730/700

Setup CD-ROM

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•Telephone line cord

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•Destination labels

#/8 ft./5 m) to connect your

1-2 Introduction Chapter 1

Main components of the machine

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Fax model shown here.

eq w

r
t
y
u

i
o
!0

1

!1

!2
!3

!8

!6

!5

!4

!7

q ADF (Automatic Document Feeder) !0 Scanning unit (Printer cover)
w Feeder cover !1 [Open] button
e Document guides !2 Paper output tray
r Multi-purpose tray !3 Card slot
t Tray cover !4 Indicator light
y Automatic sheet feeder !5 Operation panel
u Document tray !6 Platen glass
i Document output slot !7 Printhead holder
o Document cover !8 Paper thickness lever

Introduction

Chapter 1 Introduction 1-3

Operation panel of the machine

Fax Model

Fax Model

Fax Model

Fax model shown here.

q w

e

!2

!4 !5 @2 @3

!3

!7uytr !1!0oi !6

!9 @1@0 @4 @5

!8

@6

q [Resume] key

Resumes an operation after an error is corrected. Also ejects a document remaining

Fax Model

in the ADF.

w In Use/Memory light

Blinks or lights during operation. Lights also when there are documents in the machine’s
memory.

e Alarm light

Blinks when an error occurs or when the machine needs attention.

r [Menu] key

Accesses the settings to customize operation of your machine.

t LCD

Displays messages and selections, and prompts during operation.

y [2222]([–]) and [3333] ([+]) keys

Scroll through selections, select the number of copies, and the photograph file number.

[2] also clears an entry and [3] enters a space between characters.

u [Set] key

Selects or confirms settings.

i [Enlarge/Reduce] key

Sets the copy enlargement or reduction ratio.

o [Paper Select] key

Selects the paper size and paper type for copying and received faxes.

Fax Model

!0 [Exposure] key

Selects the copy exposure and fax exposure.

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!1 [Image Quality] key

Selects the copy resolution and fax resolution.

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!2 [Copy] key

Switches the machine to copy mode.

!3 [Fax] key

Switches the machine to fax mode.

1-4 Introduction Chapter 1

!4 [Scan] key

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Fax Model

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Scans a document to your computer according to the action selected.

!5 [Photo Print] key

Switches the machine to photo card print mode.

!6 Numeric keys

Enter numerical values as well as fax/telephone numbers and characters.

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!7 [Tone] key

Switches temporarily to tone dialing.

!8 [Color] key

Sets the machine for color copying and color sending.

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!9 [Stop/Reset] key

Cancels operations and returns the machine to standby mode.

@0 [Start] key

Starts operations.

@1 [B&W] key

Sets the machine for black & white copying and black & white sending.

Fax Model

@2 [Redial/Pause] key

Redials the last number dialed with the numeric keys. Also enters pauses between or after
numbers when dialing or registering numbers.

@3 [Coded Dial] key

Press this key and a two-digit code to dial a pre-registered fax/telephone number or group.

@4 [Hook] key

Engages or disengages the telephone line.

@5 One-touch speed dialing keys

Dial a pre-registered fax/telephone number or group.

@6 [ON/OFF (1 sec.)] key

Turns the machine on and off (keep pressed for a brief interval). Before turning on the
machine, make sure the document cover is closed.

1

Introduction

IMPORTANT

• To prevent the printhead from drying up, the machine automatically caps it when the power is

turned off with the [ON/OFF (1 sec.)] key. If you need to disconnect the machine from the main
power source (e.g. disconnect the power cord), be sure to turn off the machine first by pressing
[ON/OFF (1 sec.)] before disconnecting it.

• If you are not using the machine for a long period of time, we recommend that you print (in black

and color) or clean the printhead approximately once a month to maintain the printhead in good
working condition. The printhead contains high-precision nozzles that will become blocked if the
printhead is not used for a long period of time.

NOTE

• The power cannot be turned off when the machine is operating or when the In Use/Memory

light is on or blinking.

• Your machine performs printhead cleaning every time you turn on the machine. This ensures optimum

print quality, but also consumes a small amount of ink during the cleaning process. For this reason, it is
recommended that you always leave your machine turned on, and only turn it off when instructed to do
so in this guide, or when not using the machine for a long period of time (one month or more). This will
avoid unnecessary ink consumption.

Fax Model

Chapter 1 Introduction 1-5

Chapter

2

Document handling

Document requirements

The documents you load on the platen glass or ADF for copying, scanning, or
sending must meet these requirements:

Platen glass ADF

Document
type

Size

(W × L)

Quantity •1 sheet

• Special types of paper

• Photographs

• Book

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• Documents that are not
suitable for the ADF.

Max. 8 !/2 × 14 in. (216 × 356 mm)

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Max. 8 !/2 × 11 #/4 in.

(216 × 297 mm)

• 10 photographs for multi-scan

Fax Model Fax Model

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Multipage documents of the same
size, thickness, and weight.

Max. 8 !/2 × 39 in. (216 mm × 1 m)
Min. 4 !/8 × 5 &/8 in. (105 × 148 mm)

• Max. 35 letter- or A4-size sheets
(20 lb. or 75 g/m2 paper)

• Max. 30 legal-size sheets
(20 lb. or 75 g/m2 paper)

•1 sheet for sizes other than these.

2

Document handling

Thickness Max. #/4 in. (20 mm) 0.002 to 0.005 in. (0.06 to 0.13 mm)

Weight — 13 to 24 lb. (50 to 90 g/m2)

Problem documents

• Make sure any glue, ink, or correction fluid on the document is completely dry before loading.

• Remove all fasteners (staples, paper clips, etc.) before loading.

Fax Model

• To prevent jams in the ADF, do not use any of the following:
–Wrinkled or creased paper
–Curled or rolled paper
–Torn paper
–Hole-punched paper

Chapter 2 Document handling 2-1

–Carbon paper or carbon-backed paper
–Coated paper
–Onion skin or thin paper

Loading documents

You can load your document on the platen glass or ADF. Where you load it depends on
the type of document and the machine you are using ( p. 2-1).

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Using the platen glass

NOTE

Fax Model

• Load legal-size documents in the ADF.

Follow this procedure to load your document on the platen glass:

1 Lift the document cover.
2 Place your document face down on the

platen glass. Align the upper left corner of
your document with the alignment mark on
the upper left corner of the platen glass.

3 Gently lower the document cover.

Fax Model

Using the ADF

NOTE

• For clearer scans, use the platen glass.

Follow this procedure to load your document in the ADF:

1 Check first that there is no document on the

platen glass.

2 Insert the top of your document, face up,

into the ADF until you hear a beep q. Then
adjust the document guides to the width of
the document w.

2-2 Document handling Chapter 2

w

AB

q

Chapter

3

Print media handling

Recommended print media and requirements

The following print media is recommended for use with your machine. Please be sure to follow
the guidelines and meet the requirements when loading print media in the multi-purpose tray.

Plain Paper

You can use normal photocopy paper, Canon Bubble Jet paper (LC-301), or Canon Super White
paper (SW-101).
Size: • Standard paper:

Letter (8 !/2 × 11 in./215.9 × 279.4 mm)
Legal (8 !/2 × 14 in./215.9 × 355.6 mm)

• Non standard paper:

Min: 3 !/2 × 4 #/4 in. (90 × 120 mm)
Max: 8 !/2 × 23 in. (215.9 × 584.2 mm)

Weight: 17–28 lb. (64–105 g/m2)
Quantity: Approx. 150 sheets or maximum stack height of !/2 in. (13 mm)
Paper thickness lever position: Left
Printer driver setting ([Media Type]): [Plain Paper]
Use for: All functions

• The machine supports the above paper sizes in portrait orientation.

A4 (8 !/4 × 11 #/4 in./210 × 297 mm)

3

Print media handling

Envelopes

Size: U.S. Commercial No. 10 (9 !/2 × 4 !/8 in./241 × 105 mm)

European DL (8 %/8 × 4 #/8 in./220 × 110 mm)

Quantity: 10 envelopes
Paper thickness lever position: Right
Printer driver setting ([Media Type]): [Envelope]
Use for: Printing from your computer

• You cannot load envelopes of other sizes than those listed above.

• Do not use envelopes with double flaps or pressure seals as these do not feed properly.

• Do not use envelopes made with embossed or treated surfaces as print quality will

deteriorate.

• Remove each envelope as soon as it is printed.

• For details on loading envelopes, see p. 3-7.

Chapter 3 Print media handling 3-1

High Resolution Paper HR-101N

This type of paper provides better color reproduction than plain paper. It is suitable for printing
business documents that feature graphics, and for photographs.

Size: Letter, A4
Quantity: Approx. 80 sheets or maximum stack height of !/2 in. (13 mm)
Paper thickness lever position: Left
Printer driver setting ([Media Type]): [High Resolution Paper]
Use for: Printing from your computer/copying

• Load the paper with the whiter side facing up.

• Do not allow more than 50 sheets to stack up in the paper output tray. If the output paper is

curled, it may prevent the next sheet being ejected. In this case, or if the ink takes a long time
to dry, remove each sheet as soon as it is printed.

Glossy Photo Paper GP-301/GP-301N

This media is thicker than High Resolution Paper and has a glossy printing surface to produce
printouts close to photograph quality. This paper is suitable for borderless printing.

Size: Letter, A4
Quantity: 10 sheets
Paper thickness lever position: Left
Printer driver setting ([Media Type]): [Glossy Photo Paper]
Drying time: 2 minutes
Use for: Printing from your computer/copying

• Load the paper with the whiter side facing up.

• Do not use the loading support sheet provided with the package.

• Remove each sheet as soon as it is printed.

• Do not touch the printed surface until the ink is fixed.

Matte Photo Paper MP-101

This is a matte water-resistant paper and provides superior color reproduction. It is suitable for
a variety of printing purposes such as paper crafts, calendars and matte photographs.

Size: Letter, A4
Quantity: 10 sheets
Paper thickness lever position: Left
Printer driver setting ([Media Type]): [Matte Photo Paper]
Use for: All functions

• Load the paper with the glossier side facing up.

• Remove each sheet as soon as it is printed.

• Do not touch the printed surface until the ink is fixed.

Photo Paper Plus Glossy PP-101

This is a thick paper with a glossy water-resistant coating and provides superior color
reproduction. It is ideal for printing high-quality photographs.

Size: Letter, A4, 4 × 6 in. (101.6 × 152.4 mm), 5 × 7 in. (127.0 × 177.8 mm)
Quantity: 10 sheets, 20 sheets (4 × 6 in./101.6 × 152.4 mm size)
Paper thickness lever position: Left
Printer driver setting ([Media Type]): [Photo Paper Plus Glossy]
Use for: All functions

• Load the paper with the glossier side facing up.

• Remove each sheet as soon as it is printed.

3-2 Print media handling Chapter 3

Photo Paper Pro PR-101

This is thick paper with a treated surface that enhances gloss and provides superior color
reproduction. It is ideal for printing high-quality photographs. Also, by using borderless
printing, you can print without any white borders.

Size: Letter, A4, 4 × 6 in. (101.6 × 152.4 mm), 5 × 7 in. (127.0 × 177.8 mm)
Quantity: 10 sheets, 20 sheets (4 × 6 in./101.6 × 152.4 mm size)
Paper thickness lever position: Left
Printer driver setting ([Media Type]): [Photo Paper Pro]
Drying time: 30 minutes
Use for: All functions

• Load the paper with the glossier side facing up, one sheet at a time to stop them from sticking

together.

Photo Paper Pro PC-101S

This card–size paper for printing photographs is made of the same material as Photo Paper Pro
(PR-101). By printing the image beyond the perforations, you can then trim the borders to
produce a photograph without any white borders.

Size: 4 × 6 in. (101.6 × 152.4 mm )
Quantity: 20 sheets
Paper thickness lever position: Left
Printer driver setting ([Media Type]): [Photo Paper Pro]
Drying time: 30 minutes
Use for: All functions

• Load the paper with the glossy side facing up.

3

Print media handling

Transparencies CF-102

This film is ideal for printing presentation material for use with overhead projectors.

Size: Letter, A4
Quantity: 30 sheets
Paper thickness lever position: Left
Printer driver setting ([Media Type]): [Transparency]
Drying time: 15 minutes
Use for: Printing from your computer/copying

• Load one sheet of plain paper as the last sheet in the stack.

• Although you can print on either side of CF-102 transparencies, best results can be obtained

by printing on the side toward which it curls when held by the edge.

• Do not touch the printed surface or stack the transparencies until the ink is fixed. If you are

storing the transparencies for a long period of time, cover the printed sides with plain paper
before storing.

• Remove each transparency as soon as it is printed.

Chapter 3 Print media handling 3-3

T-Shirt Transfers TR-201

This paper is used to produce iron-on transfers.

Size: Letter, A4
Quantity: 1 sheet
Paper thickness lever position: Right
Printer driver setting ([Media Type]): [T-Shirt Transfer]
Use for: Printing from your computer/copying

• Load the paper with the side that does not have green lines facing up.

• Use mirror printing to print or copy the image onto the T-shirt transfer.

• If the T-shirt transfer is curled, flatten it by curling it in the opposite direction.

• Remove each T-shirt transfer as soon as it is printed.

• The T-shirt transfer should be used as soon as it is printed. Refer to the supplied instructions

for details on how to use this print media.

General print media guidelines

• Print media you cannot use:

–Folded print media
–Curled print media
–Creased print media
–Moist print media
–Very thin print media (less than 17 lb. or 64 g/m2)
–Very thick print media (more than 28 lb. or 105 g/m2)
–Print media with holes (e.g. punched holed)
–Envelopes with double flaps
–Envelopes with pressure seals
–Envelopes made with embossed or treated surfaces

• Hold the print media as closely as possible to its edges and try not to touch the printing

surface. Printing quality will deteriorate if the printing surface is damaged or becomes dirty.

• Do not touch the printing surface until the ink has dried.

• Some print media may curl and the printing surface may smudge if you have used a large

amount of ink for printing. If this occurs, move the paper thickness lever to the right ( p. 3-5).
Paper that tends to curl is not recommended for printing photographs or graphics. Use for
printing mainly text.

• Do not use print media that is in bad condition ( above). If the print media is curled, uncurl

it before printing.

• Place the print media you have not used back into its packet and store out of direct sunlight

in a place where temperature and humidity is low.

• Photo Paper Pro guidelines:

–Do not touch the printed surface until the ink is fixed (approx. 30 minutes). Colors in dark

images may appear indistinct at first, but will become clearer after about 30 minutes.

–Images may smudge if you place them in an album before the ink is completely dry. It is

recommended that you allow the ink to dry for 24 hours.

–Do not attempt to dry the ink with a hairdryer or by exposing printed sheets to direct

sunlight.

3-4 Print media handling Chapter 3

–Do not store or display printouts in hot, damp, or humid conditions. Never expose them to

heat or direct sunlight.

–Store printouts in photo albums, photo frames, or presentation binders to protect them from

direct exposure to air or sunlight.
–Do not mount printouts in an adhesive-type album as you may not be able to remove them.
–Be aware that some types of clear plastic folders and albums may cause the edges of the

paper to turn yellow.

Setting the paper thickness lever

The paper thickness lever adjusts the gap between the printhead and the print media to suit
the print media’s thickness. Before printing, be sure to set the paper thickness lever.

Follow this procedure to set the paper thickness lever:

1 Press [Open] q and lift up the scanning unit

w.

• The printhead holder automatically moves to the
center of the machine.

CAUTION

• Do not try to manually move or stop the
printhead holder.

• Do not touch any metal parts.

2 Move the paper thickness lever to the

appropriate setting.

• For details on which position to set for the print
media you are using, see pp. 3-1 to 3-4.

w

3

q

Print media handling

3 Close the scanning unit until it locks into

place.

Chapter 3 Print media handling 3-5

Setting the print media size and type

For copying and receiving faxes, you need to set the size and type of print media loaded

Fax Model

in the multi-purpose tray.

NOTE

• For documents printed from your computer, specify the print media size and type on your computer

( Software Guide).

• For photo printing, specify the print media size as described in Chapter 4.

Follow this procedure to set the print media size and type:

1 Press [Copy] or [Fax].

Fax Model

2 Press [Paper Select].

SIZE : < LTR >
TYPE : PLAIN

3 Use [22

22

] or [3333] to select the print media size.

• Select:
– <LTR> for letter-size print media.
– <LGL> for legal-size print media.
– <4" × 6"> for card-size print media.
– <5" × 7"> for card-size print media.
– <A4> for A4-size print media.

Fax Model

• For received faxes, select <LTR>, <LGL>, or <A4>.

4 Press [Set].

SIZE : LTR
TYPE : < PLAIN >

5 Use [22

22

] or [3333] to select the print media type.

• Select:
– <PLAIN> for plain paper.
– <GLOSSY> for glossy photo paper.
– <H.RES.> for high resolution paper.
– <TRANS.> for transparencies.
– <PHOTO> for photo paper pro, photo paper plus glossy, or matte photo paper.

6 Press [Set].

3-6 Print media handling Chapter 3

Loading print media

Loading paper

Follow this procedure to load paper in the multi-purpose tray:

1 Remove the tray cover.
2 Place a stack of paper (print side up) in the

multi-purpose tray q. Pinch the paper
guide A and adjust to the width of the stack
w.

IMPORTANT

• Make sure the stack does not exceed the paper

limit mark B or tab C. Otherwise a paper jam
may occur.

3 Replace the tray cover over the

multi-purpose tray.

Loading envelopes

A

B

w

q

3

C

Print media handling

Follow this procedure to load envelopes in the multi-purpose tray:

1 Make sure the paper thickness lever is set to

the right.

• For details, see p. 3-5.

2 Remove the tray cover.
3 Prepare the envelopes for loading:

Press down firmly on the edges of the
envelopes to make the folds crisp. Also,
press firmly on the area that corresponds to
the edges of the back flap.

Remove any curling by holding the edges
diagonally and bending them gently.

Chapter 3 Print media handling 3-7

If the edges of the envelope are
inflated or are curling up, place the
envelope on a desk and with a pen press
down on it moving from the center toward
the edges of the envelope.

• Ensure that no curl or puff exceeds ! / 8 in. (3 mm).

4 Place the stack of envelopes (print side up)

in the multi-purpose tray q. Pinch the
paper guide A and adjust to the width of
the stack w.

• Feed the left side of the envelope (return address
portion) into the multi-purpose tray first.

IMPORTANT

• Make sure the stack does not exceed the paper

limit mark B or tab. Otherwise a paper jam may
occur.

Cross-sections of the envelope edge

Incorrect Correct

A

w

B

q

5 Replace the tray cover over the

multi-purpose tray.

3-8 Print media handling Chapter 3

Loading banner paper

NOTE

• Always leave an extra sheet at the end of the banner—just in case the type runs over.

• Printing on banner paper may require considerable amounts of ink, so use new ink tanks if necessary.

• For best print results on banner paper, use light design patterns.

Follow this procedure to load banner paper in the multi-purpose tray:

1 Make sure the paper thickness lever is set to

the right.

• For details, see p. 3-5.

2 Remove the tray cover and multi-purpose

tray, and place the machine near the edge
of a table so that the paper can flow over the
edge as it exits the machine.

3 Cut the banner paper to the required length

and place it behind the machine on a flat
surface. Then insert the first sheet and press
gently down on the sheet q. Pinch and
adjust the paper guide to the width of the
paper w.

• Press down gently on the sheet until paper
feeding starts.

• Make sure the sheets behind the machine are
aligned with the first sheet.

w

q

3

Print media handling

4 Set your computer to print on banner

paper.

• Allow the paper to flow over the edge of the table
as it exits the machine.

Chapter 3 Print media handling 3-9

Chapter

Photo printing from a

4

This feature allows you to insert a memory card directly into your machine and print
photographs from it. You can also read data from and write data to a memory card from your
computer.

memory card

Compatible memory cards

The following cards are compatible with the machine:

• Compact flash type I • Compact flash type II (Except Microdrive memory cards)

• Memory stick • Smart media

• Multimedia card • SD memory card

CAUTION

• You cannot use Microdrive memory cards.

• You cannot use Smart media that has less than 2 MB of memory.

NOTE

• The above cards are acceptable for this machine. However, due to varying specifications, Canon cannot
guarantee that all card brands will be fully compatible.

• The file format is compatible with the JPEG (DCF/Exif 2.2 or lower/JFIF) format.

• Some digital cameras are not compatible with 64 MB and 128 MB memory cards. Photographs on
memory cards that are not compatible with the camera may be unreadable or the image data may be
damaged.

• Format the memory card with a digital camera. The memory card may not be able to be used with the
machine if formatted by a computer.

• For information on memory cards compatible with your digital camera, contact your digital camera
manufacturer.

• If you have copied photographs from a memory card to your computer and then edited them, be sure to
print them from your computer. Copying edited photographs back onto a memory card and then
printing them from your machine will not produce good results.

4

Photo printing from a memory card

Recommended print media

Although you can use plain paper, Photo Paper Pro paper is recommended for high-quality
images ( p. 3-3).

Chapter 4 Photo printing from a memory card 4-1

Inserting/removing a memory card

Inserting a memory card

Follow this procedure to insert a memory card into the machine:

IMPORTANT

• The machine only recognizes one memory card at a time. Do not insert memory cards into both
slots or the same slot at the same time as the machine will not recognize them.

• When switching between memory cards of the same type or inserting a memory card into a
different card slot, press [ON/OFF (1 sec.)] to turn off the power before removing the card. Once
removed, press [ON/OFF (1 sec.)] again to turn on the power before inserting the other memory
card.

• In Windows 2000, if you turn off the machine, the [Unsafe Removal of Device] screen will be displayed.
In this case, click [OK]. This will not affect your machine or computer’s operation.

• If you insert memory cards into both slots, the compact flash card will be recognized.

1 Make sure the machine is on.

• If not, press [ON/OFF (1 sec.)].

2 Insert a memory card into the appropriate slot.

• The indicator light A will blink when the memory card is being accessed.

• Insert the Multimedia card into the same slot as the SD memory card.

A

512

MB

Smart media

Memory stick

NOTE

• If the memory card cannot be read, check that:
– the memory card is inserted all the way into the card slot.
– the memory card was not removed while being read.
– you are using a compatible memory card.
– your memory card contains photographs.

SD memory card Compact flash

4-2 Photo printing from a memory card Chapter 4

Removing a memory card

Follow this procedure to remove a memory card from the machine:

CAUTION

• Do not remove the memory card or turn off the machine when the indicator light is blinking as this
may damage the data in the memory card.

IMPORTANT

• If an error occurs during printing (e.g. paper runs out), do not remove the memory card as this may
damage the data in the memory card.

1 Check that the indicator light is not blinking q,

then press [ON/OFF (1 sec.)] to turn the machine
off w.

2 Remove the memory card.

q

w

4

Photo printing from a memory card

Chapter 4 Photo printing from a memory card 4-3

Printing methods

There are different methods for printing photographs from a memory card. Follow this general
procedure to print photographs:

Step 1

Print an index ( p. 4-5) to see thumbnails of all the
photographs in the memory card.

•Note the number below the photograph(s) you want to print.

Step 2

Select a printing method.

All frames

( p. 4-6)

NOTE

• You may not be able to print photographs if their file sizes are too large.

• You can set vivid photo printing to make your photographs appear more vibrant. For details, see p. 4-14.

• For each printing method except DPOF, you can set date printing from the machine. For details, see p. 4-14.

Single frame

( p. 4-8)

Frame range

( p. 4-10)

DPOF

( p. 4-12)

4-4 Photo printing from a memory card Chapter 4

Printing an index

This printing method prints thumbnails of the photographs in a memory card. An index is useful
to see small versions of all photographs in a memory card without having to print each
photograph individually.
When you print an index, a number A is assigned to each thumbnail. You will need these
numbers to select the photographs you want to print in a larger format.

If “?” appears in the index, see p. 12-13.

Follow this procedure to print an index:

1 Load the correct print media in the multi-purpose tray.

• For details on print media and how to load it, see pp. 3-1, 3-7.

2 Insert the memory card as described on p. 4-2.
3 Press [Photo Print].
4 Press [Menu].
5 Press [Set].

A

4

PHOTO PRINT MODE
INDEX

6 Use [22

22

] or [3333] to select <INDEX>.

7 Press [Set].

SELECT PAPER SIZE
LTR

8 Use [22

22

] or [3333] to select the print media size.

• Select:
– <LTR> for letter-size print media.
– <4" × 6"> for card-size print media.
– <5" × 7"> for card-size print media.
– <A4> for A4-size print media.

9 Press [Set].

SELECT PAPER TYPE
PHOTO PAPER PRO

Chapter 4 Photo printing from a memory card 4-5

Photo printing from a memory card

10 Use [22

22

] or [3333] to select the print media type.

• Select from the following:
– <PHOTO PAPER PRO>
– <PLAIN PAPER>

• If you selected <4" × 6"> or <5" × 7"> in step 8, you can only select <PHOTO PAPER PRO>.

11 Press [Set].

INDEX
PHOTO LTR

12 Press [Start].

• To cancel printing, press [Stop/Reset].

NOTE

• You can only print one index at a time.

• The number assigned to each thumbnail on the index is different from the ID numbers assigned by the
digital camera.

Printing all frames

This printing method prints individually all photographs stored in a memory card.

Follow this procedure to print individually all photographs in a memory card:

1 Load the correct print media in the multi-purpose tray.

• For details on print media and how to load it, see pp. 3-1, 3-7.

2 Insert the memory card as described on p. 4-2.
3 Press [Photo Print].
4 Press [Menu].
5 Press [Set].

PHOTO PRINT MODE
INDEX

6 Use [22

22

] or [3333] to select <ALL FRAMES>.

7 Press [Set].

SELECT PAPER SIZE
LTR

4-6 Photo printing from a memory card Chapter 4

8 Use [22

22

] or [3333] to select the print media size.

• Select:
– <LTR> for letter-size print media.
– <4" × 6"> for card-size print media.
– <5" × 7"> for card-size print media.
– <A4> for A4-size print media.

9 Press [Set].

SELECT PAPER TYPE
PHOTO PAPER PRO

10 Use [22

22

] or [3333] to select the print media type.

• Select from the following:
– <PHOTO PAPER PRO>
– <PLAIN PAPER>

• If you selected <4" × 6"> or <5" × 7"> in step 8, you can only select <PHOTO PAPER PRO>.

If you selected <PLAIN PAPER> in step 10:

11 Go to step 13.

If you selected <PHOTO PAPER PRO> in step 10:

11 Press [Set].

BORDERLESS PRINT
OFF

12 Use [22

22

] or [3333] to select borderless printing.

• Select:
– <OFF> to print the photographs with borders.
– <ON> to print the photographs without borders.

13 Press [Set].

ALL FRAMES
PHOTO LTR

14 Press [Start].

NOTE

• Printing is enlarged or reduced automatically according the print media size. Depending on the print
media type and whether borderless printing is selected, the photographs may be cropped.

•A margin may still appear even if you select borderless printing on letter-size print media.

• You can select the width cropped from the borders of the original image ( <EXTENSION AMOUNT>,
p. 13-5).

4

Photo printing from a memory card

Chapter 4 Photo printing from a memory card 4-7

Printing a single frame

This printing method prints a specified single photograph from a memory card. In order to
select the photograph you want to print, you will need to print the index and note the number
assigned to the photograph. To print an index, see p. 4-5.

Without a border With a border

Follow this procedure to print a single photograph from a memory card:

1 Load the correct print media in the multi-purpose tray.

• For details on print media and how to load it, see pp. 3-1, 3-7.

2 Insert the memory card as described on p. 4-2.
3 Press [Photo Print].
4 Press [Menu].
5 Press [Set].

PHOTO PRINT MODE
INDEX

6 Use [22

22

] or [3333] to select <SINGLE FRAME>.

7 Press [Set].

FILE NO:
0001

8 Use the numeric keys to enter the frame number.

• You can also use [2] or [3] to select the frame number.

• To find the frame number, you will need to print the index beforehand ( p. 4-5).

9 Press [Set].

NUMBER OF PRINTS
1COPIES

10 Use the numeric keys to enter the number of copies of the photograph you want.

• You can also use [2] or [3] to select the quantity.

11 Press [Set].

SELECT PAPER SIZE
LTR

4-8 Photo printing from a memory card Chapter 4

12 Use [22

22

] or [3333] to select the print media size.

• Select:
– <LTR> for letter-size print media.
– <4" × 6"> for card-size print media.
– <5" × 7"> for card-size print media.
– <A4> for A4-size print media.

13 Press [Set].

SELECT PAPER TYPE
PHOTO PAPER PRO

14 Use [22

22

] or [3333] to select the print media type.

• Select from the following:
– <PHOTO PAPER PRO>
– <PLAIN PAPER>

• If you selected <4" × 6"> or <5" × 7"> in step 12, you can only select <PHOTO PAPER PRO>.

If you selected <PLAIN PAPER> in step 14:

15 Go to step 17.

If you selected <PHOTO PAPER PRO> in step 14:

15 Press [Set].

BORDERLESS PRINT
OFF

16 Use [22

22

] or [3333] to select borderless printing.

• Select:
– <OFF> to print the photograph with a border.
– <ON> to print the photograph without a border.

17 Press [Set].

• Use [2] or [3] to view your settings in the LCD.

SINGLE FRAME
PHOTO LTR 

SINGLE FRAME

or

 NO.0002 01

18 Press [Start].

NOTE

• Printing is enlarged or reduced automatically according the print media size. Depending on the print
media type and whether borderless printing is selected, the photograph may be cropped.

•A margin may still appear even if you select borderless printing on letter-size print media.

• You can select the width cropped from the borders of the original image ( <EXTENSION AMOUNT>,
p. 13-5).

4

Photo printing from a memory card

Chapter 4 Photo printing from a memory card 4-9

Printing a range of frames

This printing method prints a range of photographs in sequence from a memory card. In order
to select the photographs you want to print, you will need to print the index and note the
numbers assigned to them. To print an index, see p. 4-5.

Without borders With borders

Follow this procedure to print selected photographs from a memory card:

1 Load the correct print media in the multi-purpose tray.

• For details on print media and how to load it, see pp. 3-1, 3-7.

2 Insert the memory card as described on p. 4-2.
3 Press [Photo Print].
4 Press [Menu].
5 Press [Set].

PHOTO PRINT MODE
INDEX

6 Use [2] or [33

33

] to select <FRAME RANGE>.

7 Press [Set].

FIRST FILE:
0001

8 Use the numeric keys to enter the first frame number you want print.

• You can also use [2] or [3] to select the frame number.

• To find the frame number, you will need to print the index beforehand ( p. 4-5).

9 Press [Set].

LAST FILE:
0006

10 Use the numeric keys to enter the last frame number you want print.

• You can also use [2] or [3] to select the frame number.

• To find the frame number, you will need to print the index beforehand (

 p. 4-5).

11 Press [Set].

SELECT PAPER SIZE
LTR

4-10 Photo printing from a memory card Chapter 4

12 Use [22

22

] or [3333] to select the print media size.

• Select:
– <LTR> for letter-size print media.
– <4" × 6"> for card-size print media.
– <5" × 7"> for card-size print media.
– <A4> for A4-size print media.

13 Press [Set].

SELECT PAPER TYPE
PHOTO PAPER PRO

14 Use [22

22

] or [3333] to select the print media type.

• Select from the following:
– <PHOTO PAPER PRO>
– <PLAIN PAPER>

• If you selected <4" × 6"> or <5" × 7"> in step 12, you can only select <PHOTO PAPER PRO>.

If you selected <PLAIN PAPER> in step 14:

15 Go to step 17.

If you selected <PHOTO PAPER PRO> in step 14:

15 Press [Set].

BORDERLESS PRINT
OFF

16 Use [22

22

] or [3333] to select borderless printing.

• Select:
– <OFF> to print the photographs with borders.
– <ON> to print the photographs without borders.

17 Press [Set].

• Use [2] or [3] to view your settings in the LCD.

FRAME RANGE
PHOTO LTR 

FRAME RANGE

or

 NO.0001-0006

18 Press [Start].

NOTE

• Printing is enlarged or reduced automatically according the print media size. Depending on the print
media type and whether borderless printing is selected, the photograph may be cropped.

•A margin may still appear even if you select borderless printing on letter-size print media.

• You can select the width cropped from the borders of the original image ( <EXTENSION AMOUNT>,
p. 13-5).

4

Photo printing from a memory card

Chapter 4 Photo printing from a memory card 4-11

DPOF (Digital Print Order Format) printing

This printing method prints photographs according to the Digital Print Order Format (DPOF)
settings specified on your digital camera.

The machine supports the following DPOF functions:

• Specified frames printed

• Print style (individual photographs, index)

• Date printing on individual photographs. Date or frame number printing on index

• Number of copies to be printed

All other DPOF functions (shooting information, trimming, etc.) are not supported.

Follow this procedure for DPOF printing:

1 Load the correct print media in the multi-purpose tray.

• For details on print media and how to load it, see pp. 3-1, 3-7.

2 Insert the memory card as described on p. 4-2.
3 Press [Photo Print].

When you insert a memory card registered with DPOF settings, the LCD will
automatically display DPOF.

DPOF
PHOTO LTR

• You can press [Start] at this point to print immediately the photographs according to the DPOF
settings. However, if you want to set the print media size and type as well as borderless printing,
follow the instructions below.

4 Press [Menu].
5 Press [Set] twice.

SELECT PAPER SIZE
LTR

6 Use [22

4-12 Photo printing from a memory card Chapter 4

22

] or [3333] to select the print media size.

• Select:
– <LTR> for letter-size print media.
– <4" × 6"> for card-size print media.
– <5" × 7"> for card-size print media.
– <A4> for A4-size print media.

7 Press [Set].

SELECT PAPER TYPE
PHOTO PAPER PRO

8 Use [22

If you selected <PLAIN PAPER> in step 8:

22

] or [3333] to select the print media type.

• Select from the following:
– <PHOTO PAPER PRO>
– <PLAIN PAPER>

• If you selected <4" × 6"> or <5" × 7"> in step 6, you can only select <PHOTO PAPER PRO>.

9 Go to step 11.

If you selected <PHOTO PAPER PRO> in step 8:

9 Press [Set].

BORDERLESS PRINT
OFF

10 Use [22

22

] or [3333] to select borderless printing.

• Select:
– <OFF> to print the photographs with borders.
– <ON> to print the photographs without borders.

11 Press [Set].

DPOF
PLAIN LTR

12 Press [Start].

NOTE

• Printing is enlarged or reduced automatically according the print media size. Depending on the print
media type and whether borderless printing is selected, the photographs may be cropped.

•A margin may still appear even if you select borderless printing on letter-size print media.

• You can select the width cropped from the borders of the original image ( <EXTENSION AMOUNT>,
p. 13-5).

4

Photo printing from a memory card

Chapter 4 Photo printing from a memory card 4-13

Setting vivid photo printing

Enabling this setting will make photographs appear more vibrant, especially blues and greens.
It is also effective for photographs that were not taken with the correct exposure. Enable or
disable this setting before printing photographs from a memory card.

NOTE

• Printing will take longer when this setting is enabled.

• This setting is only effective when using photo paper pro. It cannot be used with plain paper.

Follow this procedure to enable/disable this setting:

1 Press [Photo Print].
2 Press [Menu].
3 Use [22
4 Press [Set].

22

] or [3333] to select <VIVID PHOTO PRINT>.

VIVID PHOTO PRINT
OFF

5 Use [22

22

] or [3333] to select <ON> to enable vivid photo printing or <OFF> to disable it.

6 Press [Set].

• When vivid photo printing is enabled, the LCD with display <VIVID>.

Setting date printing

Enabling this setting will print the date, recorded by the digital camera, below each thumbnail
on an index A or on the bottom right of the photograph B.

A

Enable or disable this setting before printing photographs from a memory card.

NOTE

• Printing will take longer when this setting is enabled.

Fax Model

•

• You cannot set date printing with DPOF printing.

Follow this procedure to enable/disable this setting:

1 Press [Photo Print].
2 Press [Menu].
3 Use [22

The date format can be changed with the <DATE SETUP> setting ( p. 13-3).

22

] or [3333] to select <PRINT PHOTO DATE>.

B

4-14 Photo printing from a memory card Chapter 4

4 Press [Set].

PRINT PHOTO DATE
OFF

5 Use [22

22

] or [3333] to select <ON> to enable date printing or <OFF> to disable it.

6 Press [Set].

• When date printing is enabled, the LCD will display < >.

Reading data from or writing data to a memory

card

When your machine is connected to a computer, the memory card drive (Removable Disk) will
appear on your computer’s [My Computer].
By inserting a memory card in the machine, you can view photographs on the memory card by
opening the [Removable Disk] on your computer. You can then copy the photographs to your
computer’s hard disk (similar to copying other files on the hard disk), or by changing the setting,
can copy hard disk files onto the memory card.

IMPORTANT

• Do not put your computer in standby or sleep mode when a memory card is inserted in a card slot.
Also, do not remove or switch memory cards when your computer is in standby or sleep mode.

• Insert only one memory card at a time into the machine.

• When switching between memory cards of the same type or inserting a memory card into a
different card slot, press [ON/OFF (1 sec.)] to turn off the power before removing the card. Once
removed, press [ON/OFF (1 sec.)] again to turn on the power before inserting the other memory
card.

• In Windows 2000, if you turn off the machine, the [Unsafe Removal of Device] screen will be displayed.
In this case, click [OK]. This will not affect your machine or computer’s operation.

• If you insert memory cards into both slots, the compact flash card will be recognized.

4

Photo printing from a memory card

Enabling/disabling overwriting memory card data

You can enable or disable overwriting memory card data. This setting is initially set to disable
overwriting.

Follow this procedure to change the setting:

1 Make sure there is no memory card inserted in the machine.
2 Press [Menu].
3 Use [22
4 Press [Set].

5 Use [22
6 Press [Set].
7 Use [22

Chapter 4 Photo printing from a memory card 4-15

22

] or [3333] to select <USER DATA>.

USER DATA

1.TEL REGISTRATION

22

] or [3333] to select <SYSTEM SETTINGS>.

22

] or [3333] to select <CARD PROTECT>.

8 Press [Set].

CARD PROTECT
ON

9 Use [22

22

] or [3333] to select <ON> to disable overwriting or <OFF> to enable overwriting.

10 Press [Set].
11 Press [Stop/Reset] to return to standby mode.
12 Press [Copy], [Fax], or [Scan] to select a mode other than photo print mode.

• To avoid damage to data being accessed on a memory card, you cannot overwrite data in photo
print mode.

13 Insert a memory card into the appropriate slot.

IMPORTANT

• If you change the above setting while a memory card is inserted in a card slot, turn the machine off
then on again. The new setting will not be activated until you do so.

4-16 Photo printing from a memory card Chapter 4

Chapter

5

Copying

Documents you can copy

For information on the types of documents you can copy, their requirements, and details on
loading them, see Chapter 2.

Making copies

Follow this procedure to make color or black & white copies:

1 Load the document on the platen glass or

• For details on how to load documents, see p. 2-2.

2 Press [Copy].
3 Use the numeric keys to enter the number of copies.
4 Adjust any necessary settings for your document.

• Press [Color] for color copying, or [B&W] for black & white copying ( below).

• Press [Paper Select] to select the print media size and type ( p. 3-6).

• Press [Image Quality] to select the scanning resolution ( p. 5-2).

• Press [Exposure] to select the scanning exposure ( p. 5-2).

• Press [Enlarge/Reduce] to select the copy ratio ( p. 5-3).

5 Press [Start].

• To cancel copying, press [Stop/Reset].

Fax Model

ADF.

5

Copying

Improving copied images

Setting color or black & white copying

Refer to Making copies ( above) and in step 4, set color or black & white copying as follows:

For color copying: Press [Color] to turn on its light.
For black & white copying: Press [B&W] to turn on its light.

Chapter 5 Copying 5-1

Adjusting the image quality (resolution)

Refer to Making copies on p. 5-1 and in step 4, adjust the image quality as follows:

1 Press [Image Quality].
2 Use [22

22

] or [3333] to select the image quality.

• In black & white mode, select:
– <B&W TEXT> for text-only documents.
– <B&W PHOTO> for photographs.
– <B&W DRAFT> for high-speed copying at a lower resolution.*

• In color mode, select:
– <COLOR NORMAL> for color text-only documents.**
– <COLOR FINE> for color photographs.
– <COLOR FAST> for high-speed color copying at a lower resolution.*

3 Press [Set].

NOTE

• When using <COLOR FAST>, if the color output is different from that expected, select <COLOR NORMAL>
or <COLOR FINE> and try copying again.

Adjusting the exposure (density)

Exposure (density) is the degree of difference between light and dark. A high exposure setting
will make blacks darker and whites brighter, whereas a low exposure setting will make the
differences between black and white less marked.

Refer to Making copies on p. 5-1 and in step 4, adjust the exposure as follows:

1 Press [Exposure].
2 Use [22
3 Press [Set].

22

] or [3333] to select the exposure.

* This setting is only available when <PLAIN> is selected as the print media type ( p. 3-6).

** This setting is not available when <GLOSSY> or <PHOTO> is selected as the print media type ( p. 3-6).

5-2 Copying Chapter 5

Reducing or enlarging a copy

You can reduce or enlarge copies in three different ways: using preset copy ratios, using custom
copy ratios, or automatically reducing or enlarging an image to fit on the print media size selected.

NOTE

• For legal-size documents, the lowermost section of the document may not be copied.

Using preset copy ratios

Refer to Making copies on p. 5-1 and in step 4, adjust the copy ratio as follows:

1 Press [Enlarge/Reduce].

PRESET RATIO

- 100% +

2 Use [22

22

] or [3333] to select the copy ratio.

• Select from the following:
– <25% MIN.>
– <78% LGL  LTR>
– <95% A4  LTR>
– <100%>
– <212% 4" × 6"  LTR>
– <400% MAX.>

3 Press [Set].

Using custom copy ratios

Refer to Making copies on p. 5-1 and in step 4, adjust the copy ratio as follows:

1 Press [Enlarge/Reduce] twice.

ZOOM 25-400%

- 100% +

2 Use the numeric keys to enter a copy ratio between 25% and 400%.
3 Press [Set].

Copying an image to fit the page

If the document to be copied is on paper larger or smaller than the specified print media size
( p. 3-6), you can automatically reduce or enlarge the image to fit the selected print media size.

NOTE

• You can only use the platen glass with this feature.

Refer to Making copies on p. 5-1 and in step 4, follow this procedure:

1 Press [Enlarge/Reduce] three times.

5

Copying

FIT-TO-PAGE

2 Press [Set].

Chapter 5 Copying 5-3

Advanced copy features

Copying two pages on a single page

This feature allows you to reduce two pages to fit onto one page.

NOTE

• Before using this feature, print or delete any documents in memory you no longer need. This will
maximize the amount of memory available for this feature. Also, setting the image quality setting to
<B&W TEXT> or <COLOR NORMAL> will use less memory ( p. 5-1).

• You can only use this feature when the print media size setting is set to <LTR> or <A4>. For details on
setting the print media size, see p. 3-6.

Follow this procedure to reduce and copy two originals onto one page:

1 Load the document on the platen glass or ADF.
2 Press [Copy].
3 Use the numeric keys to enter the number of copies.
4 Adjust any necessary settings for your document (
5 Press [Menu].
6 Press [Set] twice.

Fax Model



step 4, p. 5-1).

62% LTR TEXT
2 on 1

• If a print media size setting other than <LTR> or <A4> is selected, the LCD will display the following
message:

SIZE : < LTR >
TYPE : PLAIN

Use [2] or [3] to select <LTR> or <A4>, then press [Set].
Use [2] or [3] to select the print media type, then press [Set].

7 Press [Start].

If you are using the platen glass, you will be prompted when the page has been
scanned. Load the next page and follow the instructions in the LCD.

5-4 Copying Chapter 5

Borderless copying

This feature allows you to copy colored images that fill the entire page without borders.

NOTE

• You can only use the platen glass with this feature.

• Use specialty papers with this feature ( p. 3-1).

• You can only use this feature when the print media size setting is set to <LTR>, <4" × 6">, <5" × 7">, or
<A4>. For details on setting the print media size, see p. 3-6. Note that with letter-size paper, a margin may
still appear.

• You can only use this feature when the print media type setting is set to <GLOSSY>, <H.RES.>, or
<PHOTO>. For details on setting the print media type, see

• You can only copy in color with this feature.

• Since the image is slightly enlarged to fill the entire page when copied, the image will be slightly cropped
at the edges.

• When borderless copying is selected, the LCD will display <100%+>.

Follow this procedure to make a borderless copy:

1 Load the document on the platen glass.
2 Press [Copy].
3 Use the numeric keys to enter the number of copies.
4 Adjust any necessary settings for your document (

• The image quality setting is fixed to <COLOR FINE>. You cannot change this setting.

• You cannot use the [COLOR] or [B&W] key. Copying is fixed to color copying.

5 Press [Menu].
6 Press [Set].

p. 3-6

.



step 4, p. 5-1).

5

Copying

SPECIAL COPY

1.2 on 1

7 Use [22

22

] or [3333] to select <BORDERLESS COPY>.

8 Press [Set].

• If a print media size setting other than <LTR>, <4" × 6">,
<PLAIN> or <TRANS.> is selected as the print media type, the LCD will display the following
message:

SIZE : < LTR >
TYPE : PLAIN

Use [2] or [3] to select either <LTR>, <4" × 6">,
Use [2] or [3] to select <PHOTO>, <GLOSSY>, or <H.RES.> as the print media type, then press
[Set].

Chapter 5 Copying 5-5

<5" × 7">,

<5" × 7">,

or <A4> is selected, or if

or <A4>, then press [Set].

9 Press [Start].

NOTE

• You can select the width cropped from the borders of the original image ( <EXTENSION AMOUNT>,

p. 13-5).

Repeating an image on a page

This feature allows you to copy an image several times onto a single page.

You can set the machine to automatically select the number of times it repeats the image
( p. 5-7), or you can specify the number ( below).

Preparing your image to repeat it manually

To successfully repeat an image manually (with the <MANUAL> setting), do the following:

1 Set the print media size you will be copying on to (
2 Decide the number of times you want to copy the image. You can have a maximum

of four vertical repeats and four horizontal repeats.

3 Your document must be no larger than one of the divisions of the print media. For

example, if you want to make four repeats of your image, the document must be no
larger than one quarter of the print media size you are copying on to.

Examples

 2 × 2 repeats  3 × 3 repeats



p. 3-6).

Print mediaDocumentPrint mediaDocument

NOTE

• The scanned area of a document also depends on the enlargement/reduction ratio.

You are now ready to start copying.

5-6 Copying Chapter 5

Copying your image

Follow this procedure to automatically or manually repeat an image on a page:

1 Load the document on the platen glass or ADF.

Fax Model

• If you will be selecting the <AUTO> setting to automatically select the number of repeats,
load your document on the platen glass. You cannot use the ADF.

Fax Model

2 Press [Copy].
3 Use the numeric keys to enter the number of copies.
4 Adjust any necessary settings for your document (



step 4, p. 5-1).

5 Press [Menu].
6 Press [Set].

SPECIAL COPY

1.2 on 1

7 Use [22

22

] or [3333] to select <IMAGE REPEAT>.

8 Press [Set].

IMAGE REPEAT
AUTO

9 Use [22

If you selected <AUTO> in step 9:

22

] or [3333] to select <AUTO> or <MANUAL>.

10 Press [Set].

100% LTR TEXT
REPEAT AUTO

11 Press [Start].

If you selected <MANUAL> in step 9:

10 Press [Set].

VERTICAL < 2 >
HORIZONTAL 2

11 Use [22

22

] or [3333] to select the number of vertical repeat (up to 4).

12 Press [Set].

VERTICAL 3
HORIZONTAL < 2 >

5

Copying

13 Use [22

22

] or [3333] to select the number of horizontal repeat (up to 4).

14 Press [Set].

100% LTR TEXT
REPEAT 3X3

15 Press [Start].

Chapter 5 Copying 5-7

Creating a mirror image

This feature allows you to make a mirror copy of a document. Use this feature when copying
onto T-shirt transfers so that the image appears the right way when ironed onto fabric.

Follow this procedure to make a mirror copy:

1 Load the document on the platen glass or ADF.
2 Press [Copy].
3 Use the numeric keys to enter the number of copies.
4 Adjust any necessary settings for your document (
5 Press [Menu].
6 Press [Set].

SPECIAL COPY

1.2 on 1

Fax Model



step 4, p. 5-1).

7 Use [22

22

] or [3333] to select <MIRROR IMAGE>.

8 Press [Set].

100% LTR TEXT
MIRROR

9 Press [Start].

5-8 Copying Chapter 5

Shrinking an image to fit the page

If the original image fills the entire page, this feature will slightly reduce the image so that it fits
on the output print media.

Same size print media

NOTE

• Your original document and the print media loaded in the multi-purpose tray must be the same size. For
details on setting the print media size, see p. 3-6.

Follow this procedure to copy an entire image onto a page:

1 Load the document on the platen glass or ADF.
2 Press [Copy].
3 Use the numeric keys to enter the number of copies.
4 Adjust any necessary settings for your document (
5 Press [Menu].
6 Press [Set].

Fax Model



step 4, p. 5-1).

5

Copying

SPECIAL COPY

1.2 on 1

7 Use [22

22

] or [3333] to select <ENTIRE IMAGE>.

8 Press [Set].

90% LTR TEXT
ENTIRE IMAGE

9 Press [Start].

NOTE

• For some documents, the lowermost section of the document may not be copied.

Chapter 5 Copying 5-9

Chapter

Registering information

6

in your machine

Guidelines for entering numbers, letters, and

symbols

Follow this procedure when you come to a step that requires you to enter a name or number:

1 Press [TT

2 Use the numeric keys to enter the character. Press the key repeatedly until the

TT

] to switch to letter mode (:A) or number mode (:1).

• You can see what mode you are in by the character indicated on the top right corner of the LCD.

:A

character you want appears.

NumberLettersKey

[1] 1
[2] ABCabc 2
[3] DEFdef 3
[4] GHIghi 4
[5] JKLjkl 5
[6] MNOmno 6
[7]

PQRSpqrs

[8]

TUVtuv

[9]

WXYZwxyz

[0] 0
[#]

-.A#!",;:^`_=/|'?$@%&+()[]{}<>

7
8
9

6

Registering information in your machine

To enter two characters that are under the same key: Press the numeric key, press [3],
then press the same numeric key again. For example, to enter <DD> you would press [3], [3],
[3].

To enter a space: Press [3].

To delete a character: Press [2].

To delete an entire entry: Press and hold [2].

Chapter 6 Registering information in your machine 6-1

Registering required sender information

In the United States, FCC rules governing the use of facsimile equipment state that your fax/
telephone number, personal name or company name, and date and time of transmission must
be printed on every facsimile transmission.
Your machine has been designed to print this information at the top of every fax you send.

You must therefore register this information in your machine before using it.

Below is an example of how your sender information will print on a fax sent from your machine:

12/27/2003 15:33 FAX [phone] YOUR NAME RECIPIENT’S NAME 001/001

Date and time
of transmission

Your fax/telephone
number.
You can select
FAX or TEL to be
displayed in front
of the number
( <TELEPHONE #
MARK>, p. 13-3).

Our Ref. 350/PJC/EAC

THE SLEREXE COMPANY LIMITED

SAPORS LANE•BOOLE•DORSET•BH25 8ER

TELEPHONE BOOLE (945 13) 51617 – FAX [phone]

Your name

If you used memory
sending and dialed the
fax number using speed
dialing, the other party’s
name appears here.

Page number

NOTE

• You can set the sender information to print inside or outside the image area ( <TTI POSITION>, p. 13-3).

• For color sending, the recipient’s name is not printed.

6-2 Registering information in your machine Chapter 6

Entering the sender information

IMPORTANT

• If your machine is connected to a computer and you start the computer or disconnect and connect
the USB cable, the date and time will be read from your computer.

Follow this procedure to enter the sender information:

1 Press [Menu].
2 Use [22
3 Press [Set].

22

] or [3333] to select <USER DATA>.

USER DATA

1.TEL REGISTRATION

4 Use [22

22

] or [3333] to select <FAX SETTINGS>.

5 Press [Set] three times.

DATE & TIME
12/27/2003 15:10

6 Use the numeric keys to enter the date (month/day/year) and time (in 24-hour

format).

• Enter only the last two digits of the year.

7 Press [Set].

USER SETTINGS

2.DATE SETUP

8 Use [22

22

] or [3333] to select <UNIT TELEPHONE #>.

9 Press [Set].

UNIT TELEPHONE #
TEL=

10 Use the numeric keys to enter your fax/telephone number (max. 20 digits, including

spaces).

• To enter a plus sign (+) before the number, press [#].

• For details on how to enter or delete numbers, see p. 6-1.

11 Press [Set] twice.

6

Registering information in your machine

UNIT NAME :A

12 Use the numeric keys to enter your name (max. 24 characters, including spaces).

• For details on how to enter or delete characters, see p. 6-1.

13 Press [Set].
14 Press [Stop/Reset].

NOTE

• You can print the USER’S DATA LIST to check the sender information you have registered ( p. 10-5).

Chapter 6 Registering information in your machine 6-3

Setting the telephone line type

Before using your machine, make sure you have set the correct telephone line type for your
telephone line. If you are unsure of your telephone line type, contact your telephone company.
For ISDN or ADSL connections, contact the telephone company or service provider to confirm
your line type.

NOTE

• You can print the USER’S DATA LIST to check the current setting ( p. 10-5).

Follow this procedure to set the telephone line type:

1 Press [Menu].
2 Use [22
3 Press [Set].

22

] or [3333] to select <USER DATA>.

USER DATA

1.TEL REGISTRATION

4 Use [22

22

] or [3333] to select <FAX SETTINGS>.

5 Press [Set] twice.

USER SETTINGS

1.DATE & TIME

6 Use [22

22

] or [3333] to select <TEL LINE TYPE>.

7 Press [Set].

TEL LINE TYPE
TOUCH TONE

8 Use [22

22

] or [3333] to select the telephone line type.

• Select:
– <TOUCH TONE> for tone dialing.
– <ROTARY PULSE> for pulse dialing.

9 Press [Set].
10 Press [Stop/Reset].

6-4 Registering information in your machine Chapter 6

Setting daylight saving

You can set your machine to automatically change the time for daylight saving by registering
the day and time that daylight saving begins and ends.

Follow this procedure to enable/disable the daylight saving.

1 Press [Fax].
2 Press [Menu].
3 Use [22
4 Press [Set].

22

] or [3333] to select <USER DATA>.

USER DATA

1.TEL REGISTRATION

5 Use [22

22

] or [3333] to select <SYSTEM SETTINGS>.

6 Press [Set].

SYSTEM SETTINGS

1.AUDIBLE TONES

7 Use [22

22

] or [3333] to select <DAYLGHT SAV TIME>.

8 Press [Set].

DAYLGHT SAV TIME
ON

9 Use [22

If you selected <OFF> in step 9:

22

] or [3333] to select <ON> to enable daylight saving or <OFF> to disable it.

10 Press [Set].

If you selected <ON> in step 9:

10 Press [Set] three times.

MONTH
APRIL

11 Use [22

22

] or [3333] to select the month when daylight saving starts.

12 Press [Set] twice.

WEEK
FIRST WEEK

6

Registering information in your machine

13 Use [22

Chapter 6 Registering information in your machine 6-5

22

] or [3333] to select the week when daylight saving starts.

• Select from the following:
– <FIRST WEEK>
– <SECOND WEEK>
– <THIRD WEEK>
– <FOURTH WEEK>
– <LAST WEEK> (fourth or fifth week depending on the month)

14 Press [Set] twice.

DAY
SUNDAY

15 Use [22

22

] or [3333] to select the day when daylight saving starts.

16 Press [Set] twice.

TIME
02:00

17 Use the numeric keys to enter the time (in 24-hour format) when daylight saving

compensation is made.

• Precede single digits with a zero.

18 Press [Set] three times.

MONTH
OCTOBER

19 Use [22

22

] or [3333] to select the month when daylight saving ends.

20 Press [Set] twice.

WEEK
FIRST WEEK

21 Use [22

22

] or [3333] to select the week when daylight saving ends.

• Select from the following:
– <FIRST WEEK>
– <SECOND WEEK>
– <THIRD WEEK>
– <FOURTH WEEK>
– <LAST WEEK> (fourth or fifth week depending on the month)

22 Press [Set] twice.

DAY
SUNDAY

23 Use [22

22

] or [3333] to select the day when daylight saving ends.

24 Press [Set] twice.

TIME
02:00

25 Use the numeric keys to enter the time (in 24-hour format) when daylight saving

compensation is made.

• Precede single digits with a zero.

26 Press [Set].

6-6 Registering information in your machine Chapter 6

Chapter

7

Speed dialing

 Speed dialing methods

Speed dialing allows you to dial fax/telephone numbers by simply pressing one or a few keys.

The following speed dialing methods are available:

One-touch speed dialing

Register a fax/telephone number for one-touch speed dialing ( p. 7-2), then to dial the
number, simply press the one-touch speed dialing key assigned to that number.

Coded speed dialing

Register a fax/telephone number for coded speed dialing ( p. 7-4), then to dial the number,
simply press [Coded Dial] and enter the two-digit code assigned to that number.

Group dialing

Register a group of fax numbers for group dialing ( p. 7-6), then to send a document to all
numbers in that group, simply press the one-touch speed dialing key, or press [Coded Dial] and
enter the two-digit code assigned to that group.

7

Speed dialing

Chapter 7 Speed dialing 7-1

Registering one-touch speed dialing

Before you can use one-touch speed dialing ( p. 7-8), you need to register the recipients’
numbers. Follow this procedure:

1 Press [Menu].
2 Use [22
3 Press [Set] three times.

22

] or [3333] to select <USER DATA>.

1-TOUCH SPD DIAL
01=

4 Use [22

22

] or [3333] to select a one-touch speed dialing key (01 to 10).

• You can also select a key by pressing the one-touch speed dialing key.

5 Press [Set] twice.

TELEPHONE NUMBER
TEL=

6 Use the numeric keys to enter the fax/telephone number you want to register (max.

120 digits, including spaces and pauses).

• For details on how to enter or delete numbers, see p. 6-1.

7 Press [Set] twice.

NAME :A

8 Use the numeric keys to enter a name for the one-touch speed dialing key (max. 16

characters, including spaces).

• For details on how to enter or delete characters, see p. 6-1.

9 Press [Set].
10 To continue registering one-touch speed dialing keys, repeat the procedure from

step 4.

-or­Press [Stop/Reset] to return to standby mode.

NOTE

• Use the destination labels provided with your machine to label the one-touch speed dialing keys with
the recipients’ names.

• For a list of the recipients you have registered, print the one-touch speed dialing list ( p. 7-9).

7-2 Speed dialing Chapter 7

Changing or deleting an entry

Follow the procedure for registering one-touch speed dialing ( p. 7-2), and do the following:

To change a registered number: In step 6, use [2] to delete the registered number, then use
the numeric keys to enter the new number.

To change a registered name: In step 8, use [2] to delete the registered name, then use the
numeric keys to enter the new name.

To delete an entire entry: In step 6, press and hold [2] to clear the registered number, press
[Set], then [Stop/Reset]. The name will automatically be deleted when you delete the number.

7

Chapter 7 Speed dialing 7-3

Speed dialing

Registering coded speed dialing

Before you can use coded speed dialing ( p. 7-8), you need to register the recipients’ numbers.
Follow this procedure:

1 Press [Menu].
2 Use [22
3 Press [Set] twice.

22

] or [3333] to select <USER DATA>.

TEL REGISTRATION

1.1-TOUCH SPD DIAL

4 Use [22

22

] or [3333] to select <CODED SPEED DIAL>.

5 Press [Set].

CODED SPEED DIAL

00=

6 Use [22

22

] or [3333] to select a coded speed dialing code (00 to 99).

• You can also select a code by pressing [Coded Dial] and then using the numeric keys to enter a two­digit code.

7 Press [Set] twice.

TELEPHONE NUMBER
TEL=

8 Use the numeric keys to enter the fax/telephone number you want to register (max.

120 digits, including spaces and pauses).

• For details on how to enter or delete numbers, see p. 6-1.

9 Press [Set] twice.

NAME :A

10 Use the numeric keys to enter a name for the coded speed dialing code (max. 16

characters, including spaces).

• For details on how to enter or delete characters, see p. 6-1.

11 Press [Set].
12

To continue registering coded speed dialing codes, repeat the procedure from step 6.

-or­Press [Stop/Reset] to return to standby mode.

NOTE

• For a list of the recipients you have registered, print the coded speed dialing list ( p. 7-9).

7-4 Speed dialing Chapter 7

Changing or deleting an entry

Follow the procedure for registering coded speed dialing ( p. 7-4), and do the following:

To change a registered number: In step 8, use [2] to delete the registered number, then use
the numeric keys to enter the new number.

To change a registered name: In step 10, use [2] to delete the registered name, then use the
numeric keys to enter the new name.

To delete an entire entry: In step 8, press and hold [2] to clear the registered number, press
[Set], then [Stop/Reset]. The name will automatically be deleted when you delete the number.

7

Chapter 7 Speed dialing 7-5

Speed dialing

Registering group dialing

Before you can use group dialing ( p. 7-8), you need to register the recipients’ numbers.
Follow this procedure:

NOTE

• You can only group numbers that have already been registered for one-touch or coded speed dialing (

pp. 7-2, 7-4).

1 Press [Menu].
2 Use [22
3 Press [Set] twice.

22

] or [3333] to select <USER DATA>.

TEL REGISTRATION

1.1-TOUCH SPD DIAL

4 Use [22

22

] or [3333] to select <GROUP DIAL>.

5 Press [Set].

GROUP DIAL
01=

6 Select a one-touch speed dialing key or coded speed dialing code under which you

want to register the group.

• To register a group under a one-touch speed dialing key:
Use [2222] or [3333] to select an empty key (01 to 10).

• To register a group under a coded speed dialing code:
Press [Coded Dial], then use the numeric keys to enter an empty two-digit code (00
to 99).

7 Press [Set] twice.

TEL=

8 Enter the one-touch and/or coded speed dialing numbers you want to register in the

group.

• To enter a one-touch speed dialing entry: Press the one-touch speed dialing key(s).

• To enter a coded speed dialing entry: Press [Coded Dial], then use the numeric keys
to enter the code(s).

• You can only enter numbers that have already been registered for one-touch or coded speed
dialing (i.e. you cannot enter numbers with the numeric keys).

• To review the numbers you have entered, use [2] or [3].

9 Press [Set] twice.

NAME :A

7-6 Speed dialing Chapter 7

10 Use the numeric keys to enter a name for the group (max. 16 characters, including

spaces).

• For details on how to enter or delete characters, see p. 6-1.

• The name you enter here will appear in speed dialing lists.

11 Press [Set].
12 To continue registering other groups, repeat the procedure from step 6.

-or­Press [Stop/Reset] to return to standby mode.

NOTE

• For a list of the entries you have made, print the group dialing list ( p. 7-9).

Changing or deleting an entry

Follow the procedure for registering groups ( p. 7-6), and do the following:

To delete a number from the group: In step 8, use [2] or [3] to display the number you want
to delete, then press and hold [2].

To add a number to the group: In step 8, simply enter the number as explained.

To delete an entire group: In step 8, press and hold [2] until all numbers are deleted, press

[Set], then [Stop/Reset]. The name for the group will automatically be deleted when you delete
the numbers.

7

Chapter 7 Speed dialing 7-7

Speed dialing

Using speed dialing

Using speed dialing is easy. Simply do the following when you want to dial a number or group
registered for speed dialing:

One-touch speed dialing:

1 Press the one-touch speed dialing

key assigned to the number you
want to dial (01 to 10).

09

10

Coded speed dialing:

1 Press [Coded Dial].

09 10

2 Use the numeric keys to enter the two-digit

code assigned to the number you want to dial
(00 to 99).

For a group registered for one-touch speed dialing: Press the one-touch speed dialing key

assigned to the group you want to dial (see One-touch speed dialing above).

For a group registered for coded speed dialing: Press [Coded Dial], then use the numeric

keys to enter the two-digit code assigned to the group you want to dial (see Coded speed
dialing above).

If you use speed dialing to send a fax, press [Start] after dialing, or wait a few seconds for the
machine to automatically begin scanning your document for sending. If you do not want the
machine to begin scanning automatically, disable the <TIME OUT> setting ( p. 13-4).

7-8 Speed dialing Chapter 7

Printing speed dialing lists

You can print lists of the recipients registered for speed dialing. You may want to keep these
lists near your machine to refer to them when dialing.

Follow this procedure to print speed dialing lists:

1 Press [Fax].
2 Press [Menu].
3 Use [22
4 Press [Set].

22

] or [3333] to select <REPORTS/LISTS>.

REPORTS/LISTS

1.ACTIVITY REPORT

5 Use [22

22

] or [3333] to select <SPEED DIAL LIST>.

6 Press [Set].

SPEED DIAL LIST

1.1-TOUCH LIST

7 Use [22

22

] or [3333] to select the list you want to print.

• Select from the following:
– <1-TOUCH LIST>
– <CODED DIAL LIST>
– <GROUP DIAL LIST>

8 Press [Set].

If you selected <1-TOUCH LIST> or <CODED DIAL LIST> above, select in what order
you want the destinations to be printed. Press [TTTT] to print the list with the
destination names in alphabetical order, or press [#] to print the list in code or key
order.

7

Speed dialing

Chapter 7 Speed dialing 7-9

Chapter

8

Sending faxes

Documents you can fax

For information on the types of documents you can fax, their requirements, and details on
loading them, see Chapter 2.

Sending methods

There are two methods of sending faxes from your machine:

 Memory sending ( below)
 Manual sending ( p. 8-2)

Memory sending

You should normally use memory sending to send documents fast and efficiently.

Follow this procedure for memory sending:

1 Load the document on the platen glass or ADF.

• For details on how to load documents, see p. 2-2.

2 Press [Fax].
3 Adjust any necessary settings for your document.

• Press [Color] for color sending, or [B&W] for black & white sending ( p. 8-3).

• Press [Image Quality] to select the fax resolution ( p. 8-3).

• Press [Exposure] to select the scan exposure ( p. 8-4).

4 Dial the recipient’s number.

• For details on the different dialing methods, see p. 8-4.

5 Press [Start].

If you are using the platen glass, you will be prompted when the page has been
scanned. Load the next page (for a multipage document) and press [Start]. To start
sending, press [Set].

8

Sending faxes

To cancel memory sending: Press [Stop/Reset] and follow any instructions in the LCD.

Chapter 8 Sending faxes 8-1

Manual sending

Use manual sending when you want to talk to the recipient before sending a document, or if
the recipient does not have a fax machine that can receive automatically.

NOTE

• With manual sending, you cannot use the platen glass to send documents.

• You will need to connect a telephone to your machine if you want to talk to the recipient before sending
a document.

Follow this procedure for manual sending:

1 Connect a telephone to your machine if you want to talk to the recipient before

sending a document ( Set-Up Sheet).

2 Load the document in the ADF.

• For details on how to load documents in the ADF, see p. 2-2.

3 Press [Fax].
4 Adjust any necessary settings for your document.

• Press [Color] for color sending, or [B&W] for black & white sending ( p. 8-3).

• Press [Image Quality] to select the fax resolution ( p. 8-3).

• Press [Exposure] to select the scan exposure ( p. 8-4).

5 Press [Hook] or lift the handset.
6 Dial the recipient’s number.

• For details on the different dialing methods, see p. 8-4.

7 Talk through the handset to the recipient.

• If you hear a high-pitched signal instead of the recipient’s voice, go to step 9.

8 Ask the recipient to set his fax machine to receive faxes.
9 When you hear a high-pitched signal, press [Start] and then hang up the handset.

To cancel manual sending: Press [Stop/Reset].

8-2 Sending faxes Chapter 8

Improving faxed images

There are several settings that allow you to improve the quality of faxed documents.

Setting color or black & white transmission

Follow the procedure for sending a document ( p. 8-1) and set color or black & white sending
as follows when required to do so:

For color sending: Press [Color] to turn on its light.
For black & white sending: Press [B&W] to turn on its light.

The setting automatically reverts to black & white after a document is sent or canceled.

NOTE

• If you attempt to send a color document to a fax machine that does not support color faxing, you will get
an error message. Try sending again in black & white. Alternatively, if you are sending from the ADF, you
can enable the <COLOR DIRECT TX> setting ( p. 13-4) that will send a color document in black & white
if the recipient’s fax machine does not support color faxing.

Adjusting the image quality (fax resolution)

You can adjust the image quality (fax resolution) of the document you send. The higher the
image quality, the better the output quality at the other end, but the slower the transmission
speed. Adjust the image quality according to the type of document you are sending.

Follow the procedure for sending a document ( p. 8-1) and adjust the image quality as follows
when required to do so:

8

1 Press [Image Quality].
2 Use [22

22

] or [3333] to select the resolution.

• In black & white mode, select:
– <B&W STANDARD> for text-only documents.
– <B&W FINE> for fine-print documents.
– <B&W PHOTO> for photographs.

• In color mode select:
– <COLOR STANDARD> for normal color documents.
– <COLOR FINE> for fine color documents.

3 Press [Set].

Chapter 8 Sending faxes 8-3

Sending faxes

Adjusting the scan exposure

Exposure is the degree of difference between light and dark. A high exposure setting will make
blacks darker and whites brighter, whereas a low exposure setting will make the differences
between black and white less marked.

Follow the procedure for sending a document ( p. 8-1) and adjust the exposure as follows
when required to do so:

1 Press [Exposure].
2 Use [22

22

] or [3333] to select the exposure.

3 Press [Set].

Dialing methods

There are several methods of dialing the number of the recipient:

Regular dialing

Simply dial the number using the numeric keys.

One-touch speed dialing

Register a number for one-touch speed dialing so that you only have to press one key to dial
that number. For details on registering and using one-touch speed dialing, see Chapter 7.

Coded speed dialing

Register a number for coded speed dialing so that you only have to press [Coded Dial] and then
enter the two-digit code assigned to that number. For details on registering and using coded
speed dialing, see Chapter 7.

Group dialing

Register numbers for group dialing so that you can send a document to a predefined group of
fax numbers using speed dialing. For details on registering and using group dialing, see
Chapter 7.

PC dialing

Dial a fax number from your computer using the software. For details, see the Software Guide.

8-4 Sending faxes Chapter 8

Redialing a busy number

There are two methods of redialing: Manual redialing and Automatic redialing.

Manual redialing

Press [Redial/Pause] to redial the last number entered with the numeric keys.

To cancel manual redialing: Press [Stop/Reset].

Automatic redialing

When using memory sending to send a document and the recipient’s line is busy, your machine
will redial the number after an interval.

Your machine allows you to customize automatic redialing settings to suit your needs (see
below).

To cancel automatic redialing: Wait until the machine starts redialing, then press [Stop/Reset].
Follow the instructions in the LCD.

NOTE

• You can also delete the document from memory. For details, see p. 8-8.

Customizing automatic redialing settings

You can customize the following settings:

• Whether or not your machine redials automatically

• The number of times the machine redials

• The time interval between redialings

8

Follow this procedure to customize automatic redialing settings:

1 Press [Menu].
2 Use [22

22

] or [3333] to select <USER DATA>.

3 Press [Set].

USER DATA

1.TEL REGISTRATION

4 Use [22

22

] or [3333] to select <FAX SETTINGS>.

5 Press [Set].

FAX SETTINGS

1.USER SETTINGS

6 Use [22

22

] or [3333] to select <TX SETTINGS>.

7 Press [Set].

TX SETTINGS

1.ECM TX

Chapter 8 Sending faxes 8-5

Sending faxes

8 Use [22

22

] or [3333] to select <AUTO REDIAL>.

9 Press [Set].

AUTO REDIAL
ON

10 Use [22

If you selected <OFF> in step 10:

22

] or [3333] to select <ON> to enable automatic redialing or <OFF> to disable it.

11 Press [Set].
12 Press [Stop/Reset].

If you selected <ON> in step 10:

11 Press [Set] twice.

REDIAL TIMES
2TIMES

12 Use the numeric keys to enter the number of times you want the machine to redial.
13 Press [Set] twice.

REDIAL INTERVAL
2MIN.

14 Use the numeric keys to enter the time interval between redialings.
15 Press [Set].
16 Press [Stop/Reset].

8-6 Sending faxes Chapter 8

Sending the same document to several recipients

(sequential broadcasting)

Your machine allows you to send the same document to a maximum of 111 recipients in one
operation. You can dial the recipients’ numbers using any of the following dialing methods:

• One-touch speed dialing: up to 10 destinations

• Coded speed dialing: up to 100 destinations

• Regular dialing (using the numeric keys) or redialing: one destination

You can enter the destinations in any order, but be sure to press [Set] after your entry with the
numeric keys.

NOTE

• If you frequently send documents to the same group of recipients, you can group these numbers for
group dialing. This will allow you to send documents to all recipients in the group at the press of one or
a few keys ( p. 7-6).

Follow this procedure to send the same document to several recipients:

1 Load the document on the platen glass or ADF.

• For details on how to load documents, see p. 2-2.

2 Press [Fax].
3 Adjust any necessary settings for your document.

• Press [Color] for color sending, or [B&W] for black & white sending ( p. 8-3).

• Press [Image Quality] to select the fax resolution ( p. 8-3).

• Press [Exposure] to select the scan exposure ( p. 8-4).

4 Enter the fax numbers you want to send to.

• One-touch speed dialing: Press the one-touch speed dialing key(s).

• Coded speed dialing: Press [Coded Dial], then use the numeric keys to enter the
two-digit code(s).

• Regular dialing: Use the numeric keys to enter the fax number, then press [Set].

• You must enter the second fax number within five seconds of entering the first fax number. All
subsequent fax numbers must each be entered within 10 seconds. If you wait longer than these
times, the machine will automatically begin scanning the document for sending. If you prefer the
machine not to do this, disable the <TIME OUT> setting ( p. 13-4).

• To review the numbers you have entered, use [2] or [3].

5 Press [Start].

If you are using the platen glass, you will be prompted when the page has been
scanned. Load the next page (for a multipage document) and press [Start]. To start
sending, press [Set].

8

Sending faxes

To cancel sending: Press [Stop/Reset] and follow the instructions in the LCD. When you press
[Stop/Reset], sending to all recipients will be canceled. You cannot cancel sending to only one
recipient.

Chapter 8 Sending faxes 8-7

Documents stored in memory

NOTE

• If there are no documents stored in memory, the machine will revert to standby mode when you select
<MEMORY REFERENCE>.

Printing a list of documents in memory

The machine can print a list of documents stored in memory (DOC. MEMORY LIST) showing the
transaction number (TX/RX NO), transaction mode, recipient name, number of pages, date, and
set time of each document. This will help you select a document in memory you wish to delete
or print.

Follow this procedure to print a list of documents in memory:

1 Press [Fax].
2 Press [Menu].
3 Use [22
4 Press [Set] twice.

NOTE

• You can also print this list from the <DOC. MEMORY LIST> setting in the <REPORTS/LISTS> menu
( p. 13-6).

Printing or deleting a document in memory

Follow this procedure to print or delete a document in memory:

1 Press [Fax].
2 Press [Menu].
3 Use [22
4 Press [Set].

22

] or [3333] to select <MEMORY REFERENCE>.

22

] or [3333] to select <MEMORY REFERENCE>.

MEMORY REFERENCE

1.DOC. MEMORY LIST

5 Use [22

22

] or [3333] to select <PRINT DOCUMENT> or <DELETE DOCUMENT>.

6 Press [Set].

PRINT DOCUMENT
TX/RX NO. 0001

7 Use [22

22

] or [3333] to select the transaction number (TX/RX NO.) of the document you

want to print or delete.

• If you are unsure of the transaction number, print the DOC. MEMORY LIST

( Printing a list of documents in memory, above).

• To interpret the LCD message, see Checking a document’s details on p. 8-9.

8 Press [Set].

8-8 Sending faxes Chapter 8

9 • If printing a document, press [TT

of the document.

• If deleting a document, press [TTTT].

TT

] to print the first page only, or [#] to print all pages

10 To continue printing or deleting other documents in memory, repeat the procedure

from step 7.

-or­Press [Stop/Reset] to return to standby mode.

Checking a document’s details

When you have to select a document in memory to be printed or deleted, you can check its
details in the LCD as follows:

PRINT DOCUMENT
TX/RX NO. A 0001

B

A Transaction number (TX/RX NO.)

•A transaction number between 0001 and 4999 is a document to be sent.

•A transaction number between 5001 and 9999 is a received document.

B Marks before the transaction number

• No mark indicates a black & white document.

•<A> indicates a color document.

• <#> indicates a black & white document being sent or printed.

• <&> indicates a color document being sent or printed.

A

8

Displaying details of the transaction

Use [T] or [#] to display the details (e.g. destination).

NOTE

• If you are unsure of the transaction number, print the DOC. MEMORY LIST ( Printing a list of documents
in memory, p. 8-8).

Chapter 8 Sending faxes 8-9

Sending faxes

Special dialing

Dialing through a switchboard

A PBX (Private Branch Exchange) is an on-site telephone switchboard. If your machine is
connected through a PBX or other telephone switching system, you have to dial the outside line
access number first, and then the number of the party you are calling.

Switching temporarily to tone dialing

Many information services for banks, airline reservations, hotel reservations, etc. require tone
dialing for their services. If your machine is connected to a rotary pulse line, follow this
procedure to set the machine temporarily for tone dialing:

1 Press [Fax].
2 Press [Hook] or lift the handset if you have connected a telephone to your machine.
3 Use the numeric keys to dial the number of the information service.
4 When the recorded message of the information service answers, press [Tone] ([TT

switch to tone dialing.

• If you pressed [Hook] in step 2, you can pick up the handset if you need to talk to the other party.

5 Use the numeric keys to enter the numbers requested by the information service.
6 When you have finished, press [Hook] or hang up the handset.

TT

]) to

8-10 Sending faxes Chapter 8

Chapter

9

Receiving faxes

Setting the receive mode

Follow this procedure to set the receive mode:

1 Press [Fax].
2 Press [Menu].
3 Press [Set].

RECEIVE MODE
FAX/TEL AUTO SW

4 Use [22

5 Press [Set].

22

] or [3333] to select the receive mode:

• Select:
– <FAX/TEL AUTO SW> to automatically switch between fax and voice calls. Faxes will be received

automatically, and the machine will ring for voice calls. * A phone connected to your machine will

not ring.
– <FAX ONLY MODE> to automatically receive faxes only. Voice calls will be disconnected.
– <DRPD> if you have subscribed to a DRP (Distinctive Ring Pattern) service offered by some

companies.
– <MANUAL MODE> for the machine to ring for fax and voice calls. Fax calls must be answered

manually.
– <ANS.MACHINE MODE> to receive faxes automatically and route voice calls to an answering

machine connected to your machine.

• The receive mode will be displayed on the bottom left of the LCD.

9

Receiving faxes

12/27/2003 SAT 15:30
FaxTel STANDARD

Chapter 9 Receiving faxes 9-1

Receiving both faxes and voice calls

automatically: FAX/TEL AUTO SW

Choose this mode if:

• you only have one telephone line for both fax and telephone use.

• you want to receive faxes automatically as well as voice calls.

You will need to:

• set <FAX/TEL AUTO SW> ( p. 9-1).

• connect a telephone to your machine ( Set-Up Sheet).

When you receive a fax call: The machine will receive the fax automatically.

When you receive a voice call: The machine will ring. Pick up the handset to answer the call.

* A phone connected to your machine will not ring.

Customizing FAX/TEL AUTO SW

You can customize this mode to control precisely how your machine handles incoming calls.
You can adjust the time the machine takes to check whether a call is a fax or voice call, the
length of time the machine rings when it is a voice call, and the action the machine must take if
no one answers a voice call.

Follow this procedure to customize <FAX/TEL AUTO SW>:

1 Press [Menu].
2 Use [22
3 Press [Set].

22

] or [3333] to select <USER DATA>.

USER DATA

1.TEL REGISTRATION

4 Use [22

22

] or [3333] to select <FAX SETTINGS>.

5 Press [Set].

FAX SETTINGS

1.USER SETTINGS

6 Use [22

22

] or [3333] to select <RX SETTINGS>.

7 Press [Set].

RX SETTINGS

1.ECM RX

8 Use [22

22

] or [3333] to select <FAX/TEL AUTO SW>.

9 Press [Set] twice.

RING START TIME
8SEC

10 Use [22

9-2 Receiving faxes Chapter 9

22

] or [3333] to select the time the machine takes to check whether a call is a fax or

voice call.

11 Press [Set] twice.

F/T RING TIME
15SEC

call.

22

] or [3333] to select the length of time the machine rings when the call is a voice

12 Use [22

13 Press [Set] twice.

DEFAULT ACTION
RECEIVE

14 Use [22

22

] or [3333] to select whether the machine switches to receive mode or

disconnects the call if no one answers a voice call after the specified time in step 12.

• Select:
– <RECEIVE> to switch to receive mode.
– <DISCONNECT> to disconnect the call.

15 Press [Set].
16 Press [Stop/Reset].

Receiving faxes automatically: FAX ONLY MODE

Choose this mode if:

• you have a dedicated telephone line for fax use only.

• you only want to receive faxes automatically with your machine.

You will need to:

• connect your machine to a dedicated telephone line ( Set-Up Sheet).

• set <FAX ONLY MODE> ( p. 9-1).

When you receive a fax call: The machine will receive the fax automatically.

When you receive a voice call: You will not be able to answer the call.

9

NOTE

• The machine does not ring when it receives a fax call. If you want it to ring, connect a telephone to your

machine and enable the <INCOMING RING> setting ( p. 13-5). You can also select the number of rings
before the machine answers ( <RING COUNT>, p. 13-5).

Chapter 9 Receiving faxes 9-3

Receiving faxes

Receiving with a DRPD (Distinctive Ring Pattern

Detection) service: DRPD

Choose this mode if:

• you only have one telephone line for both fax and telephone use.

• you want to receive faxes automatically as well as voice calls.

• you have subscribed to a DRPD (Distinctive Ring Pattern Detection) service with your
telephone company. This service assigns two or more telephone numbers with distinctive ring
patterns to a single telephone line, allowing you to have both a fax number(s) and a telephone
number(s) using only one telephone line. Your machine will automatically monitor incoming
calls and based on the ring pattern, will let you know if the call is a fax or voice call. Contact
your telephone company for more information on this service.

You will need to:

• set <DRPD> ( p. 9-1).

• connect a telephone to your machine ( Set-up Sheet).

When you receive a fax call: The machine will ring according to the ring pattern you have

chosen and receive the fax automatically.

When you receive a voice call: The machine will ring according to the ring pattern you have

chosen. Pick up the handset to answer the call.

Setting the ring pattern

Your telephone company will assign a distinctive ring pattern to each number when you order
the DRPD service. Follow this procedure to set the fax ring pattern that matches the pattern
assigned by the telephone company:

1 Make sure you have set <DRPD> (
2 Press [Menu].
3 Use [22

22

] or [3333] to select <USER DATA>.

4 Press [Set].



p. 9-1).

USER DATA

1.TEL REGISTRATION

5 Use [22

22

] or [3333] to select <FAX SETTINGS>.

6 Press [Set].

FAX SETTINGS

1.USER SETTINGS

7 Use [22

22

] or [3333] to select <RX SETTINGS>.

8 Press [Set].

RX SETTINGS

1.ECM RX

9 Use [22

9-4 Receiving faxes Chapter 9

22

] or [3333] to select <DRPD:SELECT FAX>.

10 Press [Set].

DRPD:SELECT FAX
DOUBLE RING

11 Use [22

22

] or [3333] to select the ring pattern that your telephone company assigned to

your fax number.

• Select from the following:
– <DOUBLE RING>
– <SHORT-SHORT-LONG>
– <SHORT-LONG-SHORT>
– <OTHER RING TYPE>
– <NORMAL RING>

12 Press [Set].
13 Press [Stop/Reset].

Receiving faxes manually: MANUAL MODE

Choose this mode if:

• you only have one telephone line for both fax and telephone use.

• you receive mainly voice calls and sometimes faxes.

You will need to:

• set <MANUAL MODE> ( p. 9-1).

• connect a telephone to your machine ( Set-Up Sheet).

When you receive a fax call: The machine will ring. Pick up the handset and if you hear a

beep, press [Start] on the machine to receive the fax. If you are far from your machine, dial 25
(the remote receiving ID) on your telephone and hang up.

When you receive a voice call: The machine will ring. Pick up the handset to answer the call.

9

NOTE

• You can customize remote receiving by enabling/disabling it, or by changing the remote receiving ID

( <REMOTE RX>, p. 13-5).

• If you have an answering machine connected to your machine that can carry out remote-control
operations (controlling your answering machine from a remote telephone), the security code for this
function may be the same as the remote receiving ID. If so, make sure you change the machine’s remote
receiving ID to make it distinct from the answering machine’s security code ( <REMOTE RX ID>, p. 13-5).

Chapter 9 Receiving faxes 9-5

Receiving faxes





Receiving when an answering machine is connected:

ANS.MACHINE MODE

Choose this mode if:

• you only have one telephone line for both fax and telephone use.

• you want to receive faxes automatically and receive voice messages on your answering
machine.

You will need to:

• set <ANS.MACHINE MODE> ( p. 9-1).

• connect an answering machine to your machine ( Set-Up Sheet).

When you receive a fax call: The machine will receive the fax automatically.

When you receive a voice call: The answering machine will record any voice messages.

Adjusting the answering machine

Adjust your answering machine as follows:

• Set the answering machine to answer on the first or second ring.

• The entire message should be no longer than 15 seconds.

• In the message, tell your callers how to send a fax.

Canceling receiving

Press [Stop/Reset] and follow any instructions in the LCD.

9-6 Receiving faxes Chapter 9

Chapter

10

Reports and lists

Summary of reports and lists

The table below shows the reports and lists that can be printed from your machine. Refer to the
pages indicated for more details.

Report or List Description Details

USER’S DATA LIST Lists the current settings of your machine and the registered

sender information.

ACTIVITY REPORT Shows recent facsimile transactions performed by your machine.

You can enable or disable automatic printing of this report after
every 20 transactions. You can also manually set the machine to
print it.

TX (Transmission)
REPORT

RX (Reception)
REPORT

MULTI TX/RX
(Transaction) REPORT

DOC. MEMORY LIST Lists the documents currently stored in the machine’s memory. p. 8-8

MEMORY CLEAR
REPORT

1-TOUCH SPD DIAL
LIST

CODED SPEED DIAL
LIST

GROUP DIAL LIST Lists groups registered for group dialing. p. 7-9

Prints after transmission of a document.
You can enable or disable this feature, or set the machine to print
a report only when an error occurs.
You can also set the machine to print the first page of the
document under the transmission report to remind you of the
contents of the document.

Prints after reception of a document.
You can enable or disable this feature, or set the machine to print
a report only when an error occurs.

Prints after sequential broadcasting of a document.

Prints automatically when power is restored to the machine after
a power failure. Lists the documents deleted from memory.

Lists the numbers and names registered for one-touch speed
dialing.

Lists the numbers and names registered for coded speed dialing. p. 7-9

p. 10-5

p. 10-2

p. 10-3

p. 10-4

p. 12-15

p. 7-9

10

Reports and lists

Chapter 10 Reports and lists 10-1

ACTIVITY REPORT

Printing the ACTIVITY REPORT

The machine is factory-set to print an ACTIVITY REPORT after every 20 transactions. If you want
to print an ACTIVITY REPORT before it is automatically printed, follow this procedure:

1 Press [Fax].
2 Press [Menu].
3 Use [22
4 Press [Set] twice.

Adjusting the ACTIVITY REPORT setting

If you do not want the machine to automatically print an ACTIVITY REPORT after every 20
transactions, disable the <ACTIVITY REPORT> setting.

Follow this procedure to adjust this setting:

1 Press [Menu].
2 Use [22
3 Press [Set].

22

] or [3333] to select <REPORTS/LISTS>.

22

] or [3333] to select <USER DATA>.

USER DATA

1.TEL REGISTRATION

4 Use [22

22

] or [3333] to select <FAX SETTINGS>.

5 Press [Set].

FAX SETTINGS

1.USER SETTINGS

6 Use [22

22

] or [3333] to select <REPORT SETTINGS>.

7 Press [Set].

REPORT SETTINGS

1.TX REPORT

8 Use [22

22

] or [3333] to select <ACTIVITY REPORT>.

9 Press [Set].

ACTIVITY REPORT
AUTO PRINT ON

10 Use [22

22

] or [3333] to select the setting you want.

• Select:
– <AUTO PRINT ON> to turn on automatic printing of the ACTIVITY REPORT.
– <AUTO PRINT OFF> to turn off automatic printing of the ACTIVITY REPORT.

11 Press [Set].
12 Press [Stop/Reset].

10-2 Reports and lists Chapter 10

 Adjusting the TX REPORT setting

Your machine can print a TX (transmission) report after sending a document. You can set it to
print every time it sends a document, or only when an error occurs. Alternatively, you can
disable printing of a report.

Follow this procedure to adjust this setting:

1 Press [Menu].
2 Use [22
3 Press [Set].

22

] or [3333] to select <USER DATA>.

USER DATA

1.TEL REGISTRATION

4 Use [22

22

] or [3333] to select <FAX SETTINGS>.

5 Press [Set].

FAX SETTINGS

1.USER SETTINGS

6 Use [22

22

] or [3333] to select <REPORT SETTINGS>.

7 Press [Set] twice.

TX REPORT
PRINT ERROR ONLY

8 Use [22

If you selected <OUTPUT NO> in step 8:

22

] or [3333] to select the setting you want.

• Select:
– <PRINT ERROR ONLY> to print a report only when a transmission error occurs.
– <OUTPUT YES> to print a report every time you send a document.
– <OUTPUT NO> to disable printing of a report.

9 Press [Set].
10 Press [Stop/Reset].

If you selected <PRINT ERROR ONLY> or <OUTPUT YES> in step 8:

9 Press [Set].

PRINT WITH IMAGE
ON

10

Reports and lists

10 Use [22

22

] or [3333] to select if you want the first page of your fax to be printed under the

report (valid for black & white faxes only).

• Select:
– <ON> to print the first page of the fax under the report.
– <OFF> not to print the first page of the fax under the report.

11 Press [Set].
12 Press [Stop/Reset].

Chapter 10 Reports and lists 10-3

Adjusting the RX REPORT setting

Your machine can print an RX (reception) report after receiving a document. You can set it to
print every time it receives a document, or only when an error occurs. Alternatively, you can
disable printing of a report.

Follow this procedure to adjust this setting:

1 Press [Menu].
2 Use [22
3 Press [Set].

22

] or [3333] to select <USER DATA>.

USER DATA

1.TEL REGISTRATION

4 Use [22

22

] or [3333] to select <FAX SETTINGS>.

5 Press [Set].

FAX SETTINGS

1.USER SETTINGS

6 Use [22

22

] or [3333] to select <REPORT SETTINGS>.

7 Press [Set].

REPORT SETTINGS

1.TX REPORT

8 Use [22

22

] or [3333] to select <RX REPORT>.

9 Press [Set].

RX REPORT
OUTPUT NO

10 Use [22

22

] or [3333] to select the setting you want.

• Select:
– <OUTPUT NO> to disable printing of a report.
– <PRINT ERROR ONLY> to print a report only when a reception error occurs.
– <OUTPUT YES> to print a report every time you receive a document.

11 Press [Set].
12 Press [Stop/Reset].

10-4 Reports and lists Chapter 10

Printing the USER’S DATA LIST

The USER’S DATA LIST allows you to check the current settings of your machine as well as the
registered sender information ( p. 6-2).

Follow this procedure to print the USER’S DATA LIST:

1 Press [Fax].
2 Press [Menu].
3 Use [22
4 Press [Set].

22

] or [3333] to select <REPORTS/LISTS>.

REPORTS/LISTS

1.ACTIVITY REPORT

5 Use [22

22

] or [3333] to select <USER DATA LIST>.

6 Press [Set].

10

Reports and lists

Chapter 10 Reports and lists 10-5

Chapter

11

Maintenance

Replacing ink tanks

When to replace an ink tank

If one of the following messages appears in the LCD, replace the necessary ink tank(s) as
described on p. 11-2:

<C INK EMPTY> . . . . . . . .Cyan ink tank empty

<M INK EMPTY>. . . . . . . .Magenta ink tank empty

<Y INK EMPTY> . . . . . . . .Yellow ink tank empty

<Bk INK EMPTY> . . . . . . .Black ink tank empty

If more than one ink tank is empty, several letters may appear (e.g. <C Y INK EMPTY>).
If no message appears but print quality is below standard, refer to the flow chart to determine
the problem ( p. 11-3).

Guidelines

CAUTION

• Keep the printhead and ink tanks out of the reach of children. If a child inadvertently ingests ink,
consult a physician immediately.

• Damage caused by using refilled ink tanks is not covered by Canon’s warranty. To ensure
optimum printing results and to avoid printing problems, Canon recommends using original
Canon ink tank only.

• Ink tanks compatible with the machine are as follows:

– Black ink tank: BCI-3eBK – Cyan ink tank: BCI-3eC
– Magenta ink tank: BCI-3eM –Yellow ink tank: BCI-3eY

• Replaced ink tanks should be new. If you install partially used ink tanks, the nozzles may block
and the ink tank replacement warning may not be accurate.

• For best ink quality, use ink tanks within one year of purchase. After placing ink tanks in the
machine, use the ink tanks within six months.

• Do not open the ink tank packaging until ready to install.

• Do not touch printed paper with wet hands or spill liquids on it as the ink may run.

• Replace ink tanks quickly and do not leave them out in the open. Doing so may cause the ink
tank not to function properly when reinstalled in the machine.

11

Maintenance

Chapter 11 Maintenance 11-1

Replacing an ink tank

BCI-3eY

Ink Tank

This section describes how to replace an ink tank. Before replacing an ink tank, be sure to read
the section When to replace an ink tank ( p. 11-1).

CAUTION

• Do not replace ink tanks while the machine is printing or performing another operation.

Follow this procedure to replace an ink tank:

1 Make sure the power is turned on.
2 Press [Open] q and lift up the scanning unit w.

• The printhead holder automatically moves to the
center of the machine.

CAUTION

• Do not try to manually move or stop the
printhead holder.

• Do not touch any metal parts.

3 Press on the tab to release the empty ink

tank q, then remove it from its slot w.

CAUTION

• Do not remove the printhead from the machine.

• If several ink tanks need replacing, remove
and replace each one individually.

IMPORTANT

• Discard the empty ink tank immediately
according to local laws and regulations for
disposal of consumables.

• Handle ink tanks carefully to avoid staining
clothing or the surrounding area.

4 On the new ink tank, pull the orange tape in

the direction of the arrow and remove the
plastic wrapper so you can see the air hole A.
Turn the ink tank over so that the protective
cap B is facing up. Then hold the ink tank as
shown and remove the protective cap B.

• To avoid spilling ink, never press on the long sides
of the ink tank C.

• Once you remove the cap B, do not touch the ink
port D.

5 Insert the ink tank into the empty slot on

the printhead. Press down gently on the ink
tank until an audible click is heard.

• Make sure the ink tank is the correct color for the
slot.

w

w

PULL

L

PUL

k
n
a

Y

T

e

k

3

n
I

I-

C
B

w

llo
e
Y

n
a

p
a
J

in

e
d
a
M

PUSU

A

q

q

B

D C

6 Close the scanning unit until it locks into place.

11-2 Maintenance Chapter 11

Maintaining the printhead

NOTE

• Before doing the following, open the scanning unit, press “PUSH” on the ink tanks and check that they

are securely inserted. Check how much ink is left and if there is none, replace the ink tank ( p. 11-1).

Flowchart of printhead maintenance

If print quality deteriorates, follow this procedure:

Step 1

Print the nozzle check pattern ( p. 11-4).

This pattern allows you to check if the ink is coming out of the printhead nozzles
correctly and if the printhead is aligned.

The ink is not coming out correctly.

Step 2 Step 2

Perform normal printhead cleaning
(<HEAD CLEANING> setting) ( p. 11-4).

You can perform normal printhead
cleaning up to three times.

If there is no improvement.

Step 3

Perform deep printhead cleaning (<HEAD
REFRESHING> setting) ( p. 11-4).

If there is no improvement.

Step 4

Replace the ink tank(s) ( p. 11-1).

If there is no improvement.

The printhead is misaligned.

Align the printhead ( p. 11-5).

11

Maintenance

The printhead may be damaged. Contact
the Canon Customer Care Center.

Chapter 11 Maintenance 11-3

If there is no
improvement.

Printing the nozzle check pattern

The nozzle check pattern shows if each printhead nozzle is operating properly.

NOTE

• You can also print the nozzle check pattern from your computer ( Software Guide).

Follow this procedure to print the nozzle check pattern from the machine:

1 Load letter-size plain paper in the multi-purpose tray.
2 Press [Menu].
3 Use [22
4 Press [Set] twice.

22

] or [3333] to select <MAINTENANCE>.

Nozzle check pattern

If the pattern is broken, missing, or a specific color is not
printed, see Cleaning the printhead, below.

Printhead position

If the pattern is not uniform, align the printhead ( p. 11-5).

If lateral lines are visible, align the printhead ( p. 11-5).

Cleaning the printhead

If the printed nozzle check pattern is broken, missing, or a specific color is not printed, clean the
printhead.

NOTE

• Cleaning the printhead consumes a small amount of ink. Cleaning too often reduces the amount of ink
in the ink tanks.

• You can also clean the printhead from your computer ( Software Guide).

Follow this procedure to clean the printhead from the machine:

1 Press [Menu].
2 Use [22
3 Press [Set].

4 Use [22

5 Press [Set].

11-4 Maintenance Chapter 11

22

] or [3333] to select <MAINTENANCE>.

MAINTENANCE

1.NOZZLE CHECK

22

] or [3333] to select the cleaning setting you want.

• Select:
– <HEAD CLEANING> for normal printhead cleaning.
– <HEAD REFRESHING> for deep printhead cleaning.

• For details on which to select, see p. 11-3.

Aligning the printhead

To align the printhead after you have just installed it, follow the procedure in the Set-Up Sheet.

If you have printed the nozzle check pattern ( p. 11-4) and determined that the printhead
needs aligning, align it from the operation panel ( below) or from the software ( Software
Guide).

Follow this procedure to align the printhead from the operation panel:

1 Load letter-size plain paper in the multi-purpose tray.
2 Press [Menu].
3 Use [22
4 Press [Set].

22

] or [3333] to select <MAINTENANCE>.

MAINTENANCE

1.NOZZLE CHECK

5 Use [22

22

] or [3333] to select <ALIGN PRINT HEAD>.

6 Press [Set].

• The machine prints a horizontal pattern.

CHANGE H VALUE
A 0

7 In column A on the printout, note which box has the most solid image. Note the value

next to this box and use [2222] or [3333] to enter it.

BAD SAMPLE

Least solid
box

GOOD SAMPLE

Most solid
box

8 Press [Set].
9 Repeat steps 7 and 8 for columns B to K.

When all values have been entered, the LCD displays the following:

11

Maintenance

PRINT VERT.PATTERN?
YES=() NO= (#)

10 Press [TT

Chapter 11 Maintenance 11-5

TT

].

11 When the horizontal pattern has been adjusted, the machine will print a vertical

pattern.

12 In column L on the printout, note which box has the most solid image. Note the value

next to this box and use [2222] or [3333] to enter it.

CHANGE V VALUE
L 0

GOOD SAMPLE

Most solid
box

13 Press [Set].
14 Repeat steps 12 and 13 for column M.

11-6 Maintenance Chapter 11

Cleaning your machine

This section describes the necessary cleaning procedures for your machine.

CAUTION

• Be sure to turn off the power and disconnect the power cord before cleaning the machine.

Fax Model

• Print any documents stored in memory before disconnecting the power cord, since

documents in memory are erased when the power is disconnected ( p. 8-8).

• Do not use tissue paper, paper towels, or similar materials for cleaning; they can stick to the
components or generate static charges. Use a soft cloth to avoid scratching the components.

• Never use volatile liquids such as thinners, benzene, acetone, or any other chemical cleaner to
clean the interior of the machine; these can damage the machine’s components.

Cleaning the exterior

Wipe the machine’s exterior with a clean, soft, lint-free cloth moistened with water or diluted
dishwashing liquid.

Cleaning the interior

Cleaning the scanning area

Wipe the platen glass A, white area B, and
transparent sheet C with a clean, soft, lint-free
cloth moistened with water. Then wipe with a clean,
soft, dry, lint-free cloth making sure there are no
residues left, especially on the platen glass.

Fax Model

C B A

Cleaning inside the machine

To prevent ink spots and paper dust from accumulating inside the machine and affecting print
quality, clean the machine’s print area periodically.

Follow this procedure to clean inside the machine:

1 Turn off the power and disconnect the

power cord from the wall outlet.

2 Press [Open] q and lift up the scanning unit

w.

w

11

Maintenance

q

Chapter 11 Maintenance 11-7

CAUTION

Fax Model

• Do not touch the round shaft A, transparent
film B, film cable C, ink absorber (sponge
part) D, or any metal parts.

3 Use a dry cloth to wipe away any stray drops

of ink, scraps of paper, and dust, especially
from the black panel E.

4 Close the scanning unit until it locks into

place.

5 Reconnect the power cord and turn on the

power.

C DBA

E

Cleaning the ADF area

Follow this procedure to clean the ADF area:

1 Turn off the power and disconnect the

power cord from the wall outlet.

2 Open the feeder cover.

3 Use a clean, soft, dry, lint-free cloth to wipe

up paper dust from the shaded area.

11-8 Maintenance Chapter 11