Canon LBP325x User Guide

LBP325x

User's Guide

USRMA-4266-00 2019-08 en Copyright CANON INC. 2019

Contents

Important Safety Instructions

Installation ............................................................................................................................................................... 3

Power Supply ............................................................................................................................................................ 5

Handling ................................................................................................................................................................... 6

Maintenance and Inspections .................................................................................................................................... 9

Consumables .......................................................................................................................................................... 10

........................................................................................................... 2

Basic Operations .......................................................................................................................................... 14

Main Functions ....................................................................................................................................................... 16

Parts and Their Functions ........................................................................................................................................ 17

Front Side .......................................................................................................................................................... 18

Back Side ........................................................................................................................................................... 20

Interior .............................................................................................................................................................. 22

Multi-Purpose Tray .............................................................................................................................................. 23

Paper Drawer ..................................................................................................................................................... 24

Operation Panel ................................................................................................................................................. 25

Display ........................................................................................................................................................ 28

Using the Operation Panel ....................................................................................................................................... 30

Entering Text ...................................................................................................................................................... 33

Turning ON/OFF the Power ...................................................................................................................................... 35

Performing a Quick Start of the Machine ............................................................................................................... 37

Loading Paper ......................................................................................................................................................... 39

Loading Paper in the Paper Drawer ....................................................................................................................... 41

Loading Paper in the Multi-Purpose Tray ............................................................................................................... 46

Loading Envelopes or Postcards ........................................................................................................................... 49

Loading Preprinted Paper .................................................................................................................................... 53

Specifying Paper Size and Type ............................................................................................................................. 57

Specifying Paper Size and Type in the Paper Drawer ......................................................................................... 58

Specifying Paper Size and Type in the Multi-Purpose Tray .................................................................................. 60

Saving Energy ......................................................................................................................................................... 62

Entering Sleep Mode ........................................................................................................................................... 63

Setting Auto Shutdown Time ................................................................................................................................ 65

Printing a Document ................................................................................................................................ 69

Printing from a Computer ....................................................................................................................................... 70

Canceling Prints ................................................................................................................................................. 73

Various Printing Methods ........................................................................................................................................ 75

Printing from USB Memory (USB Direct Print) ......................................................................................................... 77

Changing Default USB Print Settings ............................................................................................................... 86

Printing a Document Secured by a PIN (Secured Print) ............................................................................................ 88

Using the Encrypted Secured Print .................................................................................................................. 91

I

Printing a Document Stored in the Machine (Stored Job Print)

Deleting a Document Stored in the Machine .................................................................................................... 96

Setting a Name or PIN to a Box ...................................................................................................................... 99

Printing without Opening a File (Direct Print) ....................................................................................................... 101

Print Settings for Direct Print ....................................................................................................................... 104

Printing Received E-mail (E-Mail Print) ................................................................................................................. 111

.................................................................................. 92

Can Be Used Conveniently with a Mobile Device ........................................................... 118

Connecting to a Mobile Device ............................................................................................................................... 119

Utilizing the Machine through Applications ........................................................................................................... 120

Using AirPrint ................................................................................................................................................... 121

Printing with AirPrint .................................................................................................................................. 125

If AirPrint Cannot Be Used ........................................................................................................................... 127

Using Google Cloud Print .................................................................................................................................. 128

Managing the Machine Remotely .......................................................................................................................... 132

Network ............................................................................................................................................................ 134

Connecting to a Network ...................................................................................................................................... 135

Connecting to a Wired LAN ................................................................................................................................ 137

Setting IP Addresses ......................................................................................................................................... 139

Setting IPv4 Address ................................................................................................................................... 140

Setting IPv6 Addresses ................................................................................................................................ 144

Conguring the Machine for Printing from a Computer .......................................................................................... 148

Conguring Printing Protocols and WSD Functions ............................................................................................... 149

Enabling IPP/IPPS ....................................................................................................................................... 155

Conguring Printer Ports ................................................................................................................................... 161

Setting Up Print Server ...................................................................................................................................... 164

Conguring the Machine for Your Network Environment ....................................................................................... 168

Conguring Ethernet Settings ............................................................................................................................ 169

Setting a Wait Time for Connecting to a Network .................................................................................................. 171

Conguring DNS .............................................................................................................................................. 172

Conguring WINS ............................................................................................................................................. 178

Conguring SNTP ............................................................................................................................................. 181

Monitoring and Controlling the Machine with SNMP ............................................................................................. 184

Conguring Settings for Device Management Software ......................................................................................... 190

Conguring SMB .............................................................................................................................................. 194

Conguring Settings on the Computer for Printing ......................................................................................... 197

Security .............................................................................................................................................................. 200

Protecting the Machine from Unauthorized Access ................................................................................................ 201

Preventing Unauthorized Access ........................................................................................................................ 202

Setting Access Privileges .................................................................................................................................... 204

Setting the System Manager Password .......................................................................................................... 205

Setting the Department ID Management ....................................................................................................... 208

Setting a Remote UI PIN .............................................................................................................................. 215

II

Restricting Communication by Using Firewalls

Specifying IP Addresses for Firewall Rules ...................................................................................................... 217

Specifying MAC Addresses for Firewall Rules .................................................................................................. 223

Setting a Proxy ................................................................................................................................................. 226

Restricting the Machine's Functions ...................................................................................................................... 229

Restricting the Printing Operations ..................................................................................................................... 230

Restricting USB Functions .................................................................................................................................. 234

Restricting Operation Panel Functions ................................................................................................................. 237

Disabling HTTP Communication ......................................................................................................................... 240

Disabling Remote UI ......................................................................................................................................... 241

Disabling the LAN Port ...................................................................................................................................... 242

Hiding the Print Job History ................................................................................................................................ 243

Implementing Robust Security Features ................................................................................................................ 245

Using TLS for Encrypted Communications ............................................................................................................ 246

Conguring IPSec Settings ................................................................................................................................. 251

Conguring IEEE 802.1X Authentication ............................................................................................................... 261

Conguring Settings for Key Pairs and Digital Certicates ...................................................................................... 267

Generating Key Pairs ................................................................................................................................... 268

Using CA-issued Key Pairs and Digital Certicates ........................................................................................... 277

Verifying Key Pairs and Digital Certicates ..................................................................................................... 280

..................................................................................................... 216

Using Remote UI ........................................................................................................................................ 283

Starting Remote UI ............................................................................................................................................... 284

Remote UI Screens ................................................................................................................................................ 287

Managing Documents and Checking the Machine Status ........................................................................................ 293

Enabling End Users to Operate Documents .......................................................................................................... 298

Setting Up Menu Options from Remote UI ............................................................................................................. 301

Saving/Loading Registered Data ............................................................................................................................ 303

Saving Registered Data ..................................................................................................................................... 304

Loading Registered Data ................................................................................................................................... 306

Setting Menu List ...................................................................................................................................... 309

Setup Menu .......................................................................................................................................................... 310

Control Menu ................................................................................................................................................... 311

Paper Source ................................................................................................................................................... 325

Network .......................................................................................................................................................... 326

Layout ............................................................................................................................................................. 347

Print Quality ..................................................................................................................................................... 351

Interface ......................................................................................................................................................... 355

User Maintenance ............................................................................................................................................ 358

Print Mode ....................................................................................................................................................... 371

Settings Specic to Print Mode ........................................................................................................................... 373

UFR II ........................................................................................................................................................ 374

PCL ........................................................................................................................................................... 375

Imaging .................................................................................................................................................... 381

III

XPS ...........................................................................................................................................................

PDF ........................................................................................................................................................... 391

PS ............................................................................................................................................................. 395

MEAP Settings .................................................................................................................................................. 398

Check Counter ................................................................................................................................................. 400

Initialize Menu ................................................................................................................................................. 401

Utility Menu .......................................................................................................................................................... 402

Job Menu .............................................................................................................................................................. 406

Reset Menu ........................................................................................................................................................... 408

Select Feeder Menu ............................................................................................................................................... 410

387

Troubleshooting (FAQ) .......................................................................................................................... 418

Maintenance ................................................................................................................................................. 420

Cleaning the Machine ........................................................................................................................................... 422

Exterior ........................................................................................................................................................... 423

Fixing Unit ....................................................................................................................................................... 424

Replacing the Toner Cartridges .............................................................................................................................. 425

Relocating the Machine ......................................................................................................................................... 431

Maintaining and Improving Print Quality ............................................................................................................... 433

Adjusting Print Density ...................................................................................................................................... 434

Adjusting Print Position ..................................................................................................................................... 436

Printing Reports and Lists ..................................................................................................................................... 441

Viewing the Counter Value .................................................................................................................................... 450

Checking Consumables ......................................................................................................................................... 453

Initializing Settings ............................................................................................................................................... 455

Initializing Menu ............................................................................................................................................... 456

Initializing the Network Settings ......................................................................................................................... 457

Appendix ........................................................................................................................................................... 459

Third Party Software ............................................................................................................................................. 460

Feature Highlights ................................................................................................................................................ 461

Going Green and Saving Money ......................................................................................................................... 462

Improving Eciency ......................................................................................................................................... 463

So Much More .................................................................................................................................................. 465

Specications ....................................................................................................................................................... 467

Main Unit ........................................................................................................................................................ 468

Available Paper ................................................................................................................................................ 470

Paper Feeder PF-C ............................................................................................................................................ 474

Printer Functions .............................................................................................................................................. 475

Management Functions ..................................................................................................................................... 479

System Environment ......................................................................................................................................... 483

Network Environment ....................................................................................................................................... 484

Consumables ........................................................................................................................................................ 485

IV

Options ................................................................................................................................................................

Optional Equipment .......................................................................................................................................... 488

System Options ................................................................................................................................................ 489

Installing the ROM ...................................................................................................................................... 491

Installing an SD Card ................................................................................................................................... 495

Manuals and Their Contents .................................................................................................................................. 500

Using User's Guide ................................................................................................................................................ 501

Screen Layout of User's Guide ............................................................................................................................ 502

Viewing User's Guide ........................................................................................................................................ 505

Managing MEAP Applications ................................................................................................................................ 507

Using FTP Clients .................................................................................................................................................. 508

Preparing for Using the FTP Server ..................................................................................................................... 509

Printing via FTP Client (FTP Print) ........................................................................................................................ 512

Specifying Settings via FTP Client ........................................................................................................................ 514

Others .................................................................................................................................................................. 521

Basic Windows Operations ................................................................................................................................. 522

Font Samples ................................................................................................................................................... 530

Notice ............................................................................................................................................................. 535

487

V

Important Safety Instructions

Important Safety Instructions

Important Safety Instructions ...................................................................................................................

Installation ............................................................................................................................................................ 3

Power Supply ......................................................................................................................................................... 5

Handling ................................................................................................................................................................. 6

Maintenance and Inspections .............................................................................................................................. 9

Consumables ....................................................................................................................................................... 10

2

1

Important Safety Instructions

Important Safety Instructions

51W4-000

The content described in this chapter is for the pr
and others. Before using this machine, read this chapter and follow the instructions to properly use this machine. Do
not perform any operations not described in this manual. Canon will not be responsible for any damages resulting
from use not described in this manual, improper use, or repair/changes not performed by Canon or a third party
authorized by Canon.

evention of damage to property and injury to users of the machine

2

Important Safety Instructions

Installation

51W4-001

T

o use this machine safely and comfortably, carefully read the following precautions and install the machine in an

appropriate location.

Do not install in a location that may result in a r

● A location where the ventilation slots are blocked

(too close to walls, beds, sofas, rugs, or similar objects)

● A damp or dusty location

● A location exposed to direct sunlight or outdoors

● A location subject to high temperatures

● A location exposed to open ames

● Near alcohol, paint thinners or other ammable substances

e or electrical shock

Other warnings

● Do not connect unapproved cables to this machine. Doing so may result in a re or electrical shock.

● Do not place necklaces and other metal objects or containers lled with liquid on the machine. If foreign

substances come in contact with electrical parts inside the machine, it may result in a re or electrical shock.

● When installing and removing the optional accessories, be sure to turn OFF the power, unplug the power

plug, and then disconnect all the interface cables and power cord from the machine. Otherwise, the power
cord or interface cables may be damaged, resulting in a re or electrical shock.

● If any foreign substance falls into this machine, unplug the power plug from the AC power outlet and

contact your local authorized Canon dealer.

Do not install in the following locations

The machine may dr

● An unstable location

● A location exposed to vibrations

op or fall, resulting in injury.

Other cautions

● When carrying this machine, follo

in injury.

● When installing this machine, be careful not to get your hands caught between the machine and the oor or

walls. Doing so may result in injury.

w the instructions in this manual. If carried improperly, it may fall, resulting

3

Avoid poorly ventilated locations

Important Safety Instructions

● This machine gener

are not harmful to health. However, they may be noticeable during extended use or long production runs in
poorly ventilated rooms. To maintain a comfortable working environment, it is recommended that the room
where the machine operates be appropriately ventilated. Also avoid locations where people would be
exposed to emissions from the machine.

ates a slight amount of ozone and other emissions during normal use. These emissions

Do not install in the following locations that may result in damage

● A location subject to dr

humidity

● A location near equipment that generates magnetic or

electromagnetic waves

● A laboratory or location where chemical reactions occur

● A location exposed to corrosive or toxic gases

● A location that may warp from the weight of the machine or

where the machine is liable to sink (a carpet, etc.)

amatic changes in temperature or

Do not install in a location where condensation occurs

● W

ater droplets (condensation) may form inside the machine when the room where the machine is installed
is heated rapidly, and when the machine is moved from a cool or dry location to a hot or humid location.
Using the machine under these conditions may result in paper jams, poor print quality, or damage to the
machine. Let the machine adjust to the ambient temperature and humidity for at least 2 hours before use.

In altitudes of above sea level 3,000 m or higher

● Machines with a hard disk may not operate properly when used at high altitudes of about 3,000 meters

above sea level, or higher.

4

Power Supply

Important Safety Instructions

51W4-002

● Use only a po

or electrical shock.

● The machine must be connected to a socket-outlet with grounding connection by the provided power cord.

● Do not use power cords other than the one provided, as this may result in a re or electrical shock.

● The provided power cord is intended for use with this machine. Do not connect the power cord to other

devices.

● Do not modify, pull, forcibly bend, or perform any other act that may damage the power cord. Do not place

heavy objects on the power cord. Damaging the power cord may result in a re or electrical shock.

● Do not plug in or unplug the power plug with wet hands, as this may result in an electrical shock.

● Do not use extension cords or multi-plug power strips with the machine. Doing so may result in a re or

electrical shock.

● Do not wrap the power cord or tie it in a knot, as this may result in a re or electrical shock.

● Insert the power plug completely into the AC power outlet. Failure to do so may result in a re or electrical

shock.

● Remove the power plug completely from the AC power outlet during a thunder storm. Failure to do so may

result in a re, electrical shock, or damage to the machine.

wer supply that meets the specied voltage requirements. Failure to do so may result in a re

● Install this machine near the po

unplugged easily in an emergency.

wer outlet and leave sucient space around the power plug so that it can be

When connecting power

● Do not connect the po

damage to the machine at power failure.

● If you plug this machine into an AC power outlet with multiple sockets, do not use the remaining sockets to

connect other devices.

● Do not connect the power cord to the auxiliary AC power outlet on a computer.

wer cord to an uninterruptible power source. Doing so may result in malfunction of or

Other precautions

● Electrical noise may cause this machine to malfunction or lose data.

5

Handling

Important Safety Instructions

51W4-003

● Immediately unplug the po

and contact an authorized Canon dealer if the machine makes
an unusual noise, emits an unusual smell, or emits smoke or
excessive heat. Continued use may result in a re or electrical
shock.

● Do not disassemble or modify this machine. There are high-

voltage and high-temperature components inside the machine
which may result in a re or electrical shock.

● Place the machine wher

and electrical parts. Failure to do so may result in unexpected accidents.

● Do not use ammable sprays near this machine. If ammable substances come into contact with electrical

parts inside this machine, it may result in a re or electrical shock.

● When moving this machine, be sure to turn OFF the power of this machine and your computer, and then

unplug the power plug and interface cables. Failure to do so may damage the power cord or interface
cables, resulting in a re or electrical shock.

● When plugging or unplugging a USB cable when the power plug is plugged into an AC power outlet, do not

touch the metal part of the connector, as this may result in an electrical shock.

wer plug from the AC power outlet

e children will not come in contact with the power cord and other cables or internal

If you are using a cardiac pacemaker

● This machine gener

feel abnormalities, please move away from this machine and consult your physician immediately.

● Do not place heavy objects on this machine as the

● For your safety, please unplug the power cord if the machine will not be used for a long period of time.

● Use caution when opening and closing covers to avoid injury to your hands.

● Keep hands and clothing away from the rollers in the output area. If the rollers catch your hands or clothing,

this may result in personal injury.

● The inside of the machine and the output slot are very hot during and immediately after use. Avoid contact

with these areas to prevent burns. Also, printed paper may be hot immediately after being output, so use
caution when handling it. Failure to do so may result in burns.

ates a low level magnetic ux and ultrasonic waves. If you use a cardiac pacemaker and

y may fall, resulting in injury.

6

Important Safety Instructions

● Do not carry the machine with any of the paper dr

paper feeder installed. Otherwise, they may fall, resulting in injury.

awer or optional

Laser beam

● If the laser beam should escape and enter your e

yes, exposure may cause damage to your eyes.

When transporting the machine

T

o prevent damage to the machine during transport, perform the following.

● Remove the toner cartridge.

● Securely pack the machine in the original box with packing materials.

If the operating noise concerns you

● Depending on the use environment and operating mode, if the operating noise is of concern, it is

recommended that the machine be installed in a place other than the oce.

Other precautions

● Follow the caution instructions on labels and the like found on this machine.

● Avoid shaking or applying shock to this machine.

● Do not forcibly open and close doors, covers, and other parts. Doing so may result in damage to the

machine.

● Do not touch the contacts (

) inside the machine. Doing so may result in damage to the machine.

7

Important Safety Instructions

● T

o prevent a paper jam, do not turn OFF the power, open/close the covers, and load/unload the paper when

printing.

8

Important Safety Instructions

Maintenance and Inspections

51W4-004

Clean this machine periodically
observe the following. If a problem occurs during operation, see Troubleshooting.

● Befor

● Unplug the power plug periodically and clean with a dry cloth to remove dust and grime. Accumulated dust

● Use a damp, well wrung-out cloth to clean the machine. Dampen cleaning cloths with water only. Do not use

● Check the power cord and plug periodically for damage. Check the machine for rust, dents, scratches,

e cleaning, turn OFF the power and unplug the power plug from the AC power outlet. Failure to do so

may result in a re or electrical shock.

may absorb humidity in the air and may result in a re if it comes into contact with electricity.

alcohol, benzine, paint thinner, or other ammable substances. Do not use tissue paper or paper towels. If
these substances come into contact with electrical parts inside the machine, they may generate static
electricity or result in a re or electrical shock.

cracks, or excessive heat generation. Use of poorly-maintained equipment may result in a re or electrical
shock.

. If dust accumulates, the machine may not operate properly. When cleaning, be sure to

● The inside of the machine has high-temper

may result in burns. Do not touch any part of the machine that is not indicated in the manual.

● When loading paper or removing jammed paper, be careful not to cut your hands with the edges of the

paper.

● When r

your hands or clothing. If toner gets on your hands or clothing, wash them immediately with cold water.

emoving jammed paper or replacing toner cartridges or the like, be careful not to get any toner on

ature and high-voltage components. Touching these components

9

Consumables

Important Safety Instructions

51W4-005

● Do not dispose of used toner cartridges or the lik

paper in a location exposed to open ames. This may cause the toner to ignite, and result in burns or re.

● If you accidentally spill or scatter toner, carefully gather the toner particles together or wipe them up with a

soft, damp cloth in a way that prevents inhalation. Never use a vacuum cleaner that does not have
safeguards against dust explosions to clean up spilled toner. Doing so may cause a malfunction in the
vacuum cleaner, or result in a dust explosion due to static discharge.

e in open ames. Also, do not store toner cartridges or

If you are using a cardiac pacemaker

● The toner cartridge generates a low level magnetic ux. If you are using a cardiac pacemaker and feel

abnormalities, please move away from the toner cartridge and consult your physician immediately.

● Use caution not to inhale any toner. If you should inhale toner, consult a physician immediately

● Use caution so that toner does not get into your eyes or mouth. If toner should get into your eyes or mouth,

immediately wash with cold water and consult a physician.

● Use caution so that toner does not come into contact with your skin. If it should, wash with soap and cold

water. If there is any irritation on your skin, consult a physician immediately.

● Keep the toner cartridges and other consumables out of the reach of small children. If toner is ingested,

consult a physician or poison control center immediately.

.

● Do not disassemble or modify the toner cartridge or the like. Doing so may cause the toner to scatter.

● When removing the sealing tape from the toner cartridge, pull it out completely but without using excessive

force. Doing otherwise may cause the toner to scatter.

Handling the toner cartridge

● Be sur

● Do not touch the toner cartridge memory ( ) or the electrical contacts ( ). To avoid scratching the

e to hold the toner cartridge using the handle.

surface of the drum inside the machine or exposing it to light, do not open the drum protective shutter ( ).

10

Important Safety Instructions

● Ex

cept when necessary, do not take out the toner cartridge from the packing material or from this machine.

● The toner cartridge is a magnetic product. Do not move it close to products susceptible to magnetism

including oppy disks and disk drives. Doing so may result in data corruption.

Storing the toner cartridge

● Store in the following environment to ensure safe and satisfactory use.

Storage temperature range: 0 °C to 35 °C
Storage humidity range: 35 % to 85 % RH (relative humidity/no condensation)

*

● Store without opening until the toner cartridge is to be used.

● When removing the toner cartridge from this machine for storage, place the removed toner cartridge in the

original packing material.

● When storing the toner cartridge, do not store it upright or upside down. The toner will solidify and may not

return to its original condition even if it is shaken.

*

Even within the storable humidity range, water droplets (condensation) may develop inside the toner cartridge if there is a
difference of temperature inside and outside the toner cartridge. Condensation will adversely affect the print quality of
toner cartridges.

Do not store the toner cartridge in the following locations

● Locations exposed to open ames

● Locations exposed to direct sunlight or bright light for ve minutes or more

● Locations exposed to excessive salty air

● Locations where there are corrosive gases (i.e. aerosol sprays and ammonia)

● Locations subject to high temperature and high humidity

● Locations subject to dramatic changes in temperature and humidity where condensation may easily occur

● Locations with a large amount of dust

● Locations within the reach of children

Be careful of counterfeit toner cartridges

● Please be aware that there are counterfeit Canon toner cartridges in the marketplace. Use of counterfeit

toner cartridge may result in poor print quality or machine performance. Canon is not responsible for any
malfunction, accident or damage caused by the use of counterfeit toner cartridge.
For more information, see global.canon/ctc.

Availability period of repairing parts and toner cartridges and the like

● The repairing parts and toner cartridges and the like for the machine will be available for at least seven (7)

years after production of this machine model has been discontinued.

Toner cartridge packing materials

● Save the packing materials for the toner cartridge. They are required when transporting this machine.

● The packing materials may be changed in form or placement, or may be added or removed without notice.

11

Important Safety Instructions

● After you pull out the sealing tape fr

local regulations.

om the toner cartridge, dispose of it in accordance with the applicable

When disposing of a used toner cartridge or the like

● When discarding a toner cartridge or the like, place it in the original packing material to prevent toner from

scattering from inside, and dispose of it in accordance with the applicable local regulations.

12

Basic Operations

Basic Operations

Basic Operations ...............................................................................................................................................

Main Functions .................................................................................................................................................... 16

Parts and Their Functions ................................................................................................................................... 17

Front Side ....................................................................................................................................................... 18

Back Side ........................................................................................................................................................ 20

Interior ........................................................................................................................................................... 22

Multi-Purpose Tray ......................................................................................................................................... 23

Paper Drawer ................................................................................................................................................. 24

Operation Panel .............................................................................................................................................. 25

Display ..................................................................................................................................................... 28

Using the Operation Panel .................................................................................................................................. 30

Entering Text .................................................................................................................................................. 33

Turning ON/OFF the Power ................................................................................................................................. 35

Performing a Quick Start of the Machine ........................................................................................................ 37

Loading Paper ...................................................................................................................................................... 39

Loading Paper in the Paper Drawer ................................................................................................................ 41

Loading Paper in the Multi-Purpose Tray ........................................................................................................ 46

14

Loading Envelopes or Postcards ..................................................................................................................... 49

Loading Preprinted Paper ............................................................................................................................... 53

Specifying Paper Size and Type ....................................................................................................................... 57

Specifying Paper Size and Type in the Paper Drawer ............................................................................... 58

Specifying Paper Size and Type in the Multi-Purpose Tray ....................................................................... 60

Saving Energy ...................................................................................................................................................... 62

Entering Sleep Mode ...................................................................................................................................... 63

Setting Auto Shutdown Time .......................................................................................................................... 65

13

Basic Operations

Basic Operations

51W4-006

This chapter describes basic oper
frequently performed to use the functions of the machine.

ations, such as how to use the operation panel or how to load the paper, that are

◼ Parts and Their Functions

This section describes the exterior and interior parts of the machine and their functions, as well as how to use the keys
on the operation panel and how to view the display.

◼ Using the Oper

This section describes how to use the keys on the operation panel to perform various operations, such as adjusting
and checking the settings.

ation Panel

Using the Operation Panel(P. 30)

Parts and Their Functions(P. 17)

urning ON/OFF the Power

◼ T

This section describes how to turn ON/OFF the power.

◼ Loading Paper

This section describes ho

w to load the paper into the paper drawer and multi-purpose tray.

Turning ON/OFF the Power(P. 35)

Loading Paper(P. 39)

14

Basic Operations

◼ Saving Ener

This section describes how to reduce power consumption.

gy

Saving Energy(P. 62)

15

Main Functions

Basic Operations

51W4-08E

This manual co

vers all the functions of the model series you purchased. Before getting started, check which functions

are available on the model you purchased.

: With function : Without function

Function LBP325x

Print

2-sided printing

Wired LAN connection

Wireless LAN connection

USB connection

Remote UI

Keys and Certicates

Linking with Mobile Devices Black and white LCD

Display

Department ID Management

Paper Feeder PF-C Optional

Barcode Printing Kit Optional

PCL International Font Set Optional

SD CARD Optional

● For the available driver types, see the User Softwar

the Canon website (https://global.canon/).

LINKS

Viewing User's Guide(P. 505)

e CD-ROM/DVD-ROM supplied with the machine, or see

16

Basic Operations

Parts and Their Functions

51W4-007

This section describes the parts of the machine (e
addition to describing the parts of the machine used for such basic operations as loading paper and replacing the
toner cartridges, this section also describes the keys on the operation panel and display. Read this section for tips on
how to use the machine properly.

Front Side(P. 18)
Back Side(P. 20)
Interior(P. 22)
Multi-Purpose Tray(P. 23)
Paper Drawer(P. 24)
Operation Panel(P. 25)

xterior, front and back side, and interior) and how they function. In

17

Front Side

Basic Operations

51W4-008

Output tray

Printed paper is output to the output tr

ay.

Ventilation slots

om inside the machine is vented out to cool down the inside of the machine. Note that placing objects in

Air fr
front of the ventilation slots prevents ventilation.

Installation(P. 3)

Lift handles

Hold the lift handles when carrying the machine. Relocating the Machine(P. 431)

Multi-purpose tray

Load the paper into the multi-purpose tr
that which is loaded in the paper drawer.

ay when you want to temporarily use a type of paper different from

Loading Paper in the Multi-Purpose Tray(P. 46)

Operation panel

The oper
operations and specify settings from the operation panel.

ation panel consists of numeric keys, a display, status indicators, etc. You can perform all the

Operation Panel(P. 25) Display(P. 28)

Power switch

Pr

ess the power switch to turn ON the power. When turning OFF the power, do not use this switch, but follow

the procedures shown in

Turning OFF the Power (Performing a Shutdown)(P. 35) .

Paper stopper

Open the paper stopper to pr

event paper in the output tray from falling.

18

Basic Operations

Front cover

Open the fr

Replacing the Toner Cartridges(P. 425)

Interior(P. 22)

ont cover when replacing toner cartridges or removing jammed paper from inside the machine.

Paper drawer

Load the type of paper you fr

Dr

awer(P. 41)

equently use into the paper drawer.

Loading Paper in the Paper

USB memory port (For USB memory)

ou can connect a USB memory device to the machine and directly print the data from the USB memory

Y
device. You can directly print the data in the USB memory device without using a computer. (

fr

om USB Memory (USB Direct Print)(P. 77) ). Also, connect a USB memory device when exporting or

importing the settings of the machine (

Import/Export Set.(P. 368) ).

Printing

Right cover

Open the right co

ver to install the optional ROM.

Installing the ROM(P. 491)

19

Back Side

Basic Operations

51W4-009

Back cover

Open the back co
online manual website.

ver when clearing paper jams. For more information, see "Troubleshooting (FAQ)" on the

Rating label

The label sho
information, see "Troubleshooting (FAQ)" on the online manual website.

ws the serial number, which is needed when making inquiries about the machine. For more

Ventilation slots

om inside the machine is vented out to cool down the inside of the machine. Note that placing objects in

Air fr
front of the ventilation slots prevents ventilation.

Installation(P. 3)

Power socket

Connect the po

wer cord.

SD card slot cover

Open the SD car

d slot cover when installing the optional SD card.

Installing an SD Card(P. 495)

USB port (for USB device connection)

Connect a USB device that is used with MEAP applications. Also, connect a USB memory device when
exporting or importing the settings of the machine ( Import/Export Set.(P. 368) ).

USB port (for computer connection)

Connect a USB cable when connecting the machine and a computer.

ACT indicator

CT indicator blinks while data is being sent or received.

The A

20

Basic Operations

LNK indicator

The LNK indicator blinks gr

een when the machine is properly connected to a network.

LAN port

Connect a LAN cable when connecting the machine to a wir

LAN(P

. 137)

ed LAN router, etc.

Connecting to a Wired

21

Interior

Basic Operations

51W4-00A

Transport guide (at the back)

If ther

e is a paper jam inside the machine, raise the transport guide toward the front of the machine to
remove the jammed paper. For more information, see "Troubleshooting (FAQ)" on the online manual
website.

Transport guide (at the front)

e is a paper jam inside the machine, raise the transport guide toward the back of the machine to

If ther
remove the jammed paper. For more information, see "Troubleshooting (FAQ)" on the online manual
website.

Duplex transport guide

If paper has jammed during 2-sided printing, lo
For more information, see "Troubleshooting (FAQ)" on the online manual website.

wer the duplex transport guide to remove the jammed paper.

22

Multi-Purpose Tray

Basic Operations

51W4-00C

Paper guides

Adjust the paper guides to e
machine. Press the lock release lever that is marked with arrow in the illustration to release the lock and slide
the paper guides.

xactly the width of the loaded paper to ensure that paper is fed straight into the

Paper tray

Pull out the paper tr

ay when loading paper.

Tray extension

Open the tr

LINKS

Loading Paper in the Multi-Purpose Tray(P. 46)

ay extension when loading large paper.

23

Paper Drawer

Basic Operations

51W4-00E

Paper guides

Adjust the paper guides to e
machine. Press the lock release levers that are marked with arrows in the illustrations to release the locks
and slide the paper guides.

xactly the size of the loaded paper to ensure that paper is fed straight into the

Lock release lever (for extending the paper drawer)

When loading Legal size paper, the paper dr
and extend the length of the paper drawer.

Paper level indicator

Indicates the r
decreases.

LINKS

Loading Paper in the Paper Drawer(P. 41)

emaining amount of paper. The mark moves downward as the remaining amount of paper

awer needs to be extended. Press this lever to release the lock

24

Operation Panel

Basic Operations

51W4-00F

Display

Displays the curr

Display(P. 28)

ent printing or other operation status, error information, toner cartridge status, etc.

Job Status/Cancel key

If you pr
waiting to be printed ar

document.

ess this key when the [

e listed. You can select the document from the list and cancel printing of the

From the Operation Panel(P. 74)

] indicator is lit or blinking, a document being printed and documents

Back key

Press to return to the previous screen. If you press this key when specifying settings, for example, the
settings are not applied and the display returns to the previous screen.

Numeric keys ([0]-[9] keys)

Pr

ess to enter numbers and text.

Entering Text(P. 33)

[*] key

ess to switch the type of text that is entered.

Pr

25

Ready indicator

Lights up when the machine is r

Message indicator

Basic Operations

eady for printing or otherwise blinks.

● Lights

● Lights up if the machine enters sleep mode while being off line.

up when a problem occurs to disable printing. For more information, see "Troubleshooting (FAQ)"

on the online manual website.

Job indicator

Lights up when the machine is r
Blinks when print data is being processed.

eceiving print data or any print data remains in the memory of the machine.

Energy Saver key

ess to put the machine into sleep mode. This key lights up in green when the machine is in sleep mode.

Pr
Press the key again to exit sleep mode.

Entering Sleep Mode(P. 63)

Application key

Each pr

logging on when department ID management is enabled, the authentication scr

ess of this key cycles through the functions in the order of: Print Screen

MEAP8 USB Direct Print Print Screen. Select the function you want to use. If you press this key without

MEAP1 MEAP2 ...

een is displayed.

Select Feeder key

ess to select the paper source or specify the paper size.

Pr

Select Feeder Menu(P. 410)

[ID] key

Displays the login scr
again to log off.

een for using the MEAP function. After you nish using the machine, press this key

Clear key

Pr

ess to delete the entered numbers and text.

Online key

Switches between online mode (printing jobs ar
This key lights up green when the machine is online and goes off when the machine is oine. Usually, keep
the machine online, but set it to oine when specifying settings of
setting menu.

you do not operate the key for a length of time when the machine is oine and the

● If

een(P. 28) is displayed, the machine automatically becomes online. You can select <Auto Reset Time>

Scr

to change this time value (

Auto Reset Time(P. 313) ).

e accepted) and oine mode (no printing job is accepted).

User Maintenance(P. 358) in the

Main

[#] key

Pr

ess to enter symbols such as "@" or "/".

26

Utility key/[ ] key

Basic Operations

● Displays

information for checking.

● When

cursor to the left.

the Utility menu. You can display the total number of printed pages and print internal system

Utility Menu(P. 402)

specifying settings, press to return to the previous screen. When entering text, press to move the

Job key/[ ] key

● Displays the Job menu. Y

● When

specifying settings, press to select the item immediately above the currently selected item. When

changing setting values, press to increase a value.

ou can check the print logs.

Settings key/[ ] key

● Displays the Setup menu. Y

● When

specifying settings, press to proceed to the next screen. When entering text, press to move the

cursor to the right.

ou can specify settings of the machine.

Reset key/[ ] key

● Displays

Reset Menu(P. 408)

the Reset menu. You can cancel all processes, delete data in memory, and turn OFF the power.

Job Menu(P. 406)

Setup Menu(P. 310)

● When

specifying settings, press to select the item immediately below the currently selected item. When

changing setting values, press to decrease a value.

[OK] key

Pr

ess to apply settings or specied details.

LINKS

Using the Operation Panel(P. 30)

27

Display

Main Screen

Status indication

Displays the curr

Basic Operations

The display shows the printing status and the screens for specifying settings. It also

sho

ws error messages and toner cartridge status.

ent status or operation mode of the machine.

51W4-00H

Paper size indication

Displays the curr

The following paper sizes are shown in an abbreviated form.

● Legal: L

● Letter:LT

● Statement: ST

● Executive: EX

● Foolscap: FC

● Index Card: IC

● Indian Legal: ILG

● Postcard: PD

● Reply Postcard: P2

● 4 on 1 Postcard: P4

ently selected paper size.

G

● Envelope NAGAGATA 3: N3

● Envelope YOUGATANAGA 3: YN3

● Envelope No. 10 (COM10): CO

● Envelope Monarch: MO

● Envelope ISO-C5: EC5

● Envelope DL: DL

● Free Size: FR

● Custom Paper Size Landscape: 80

● Custom Paper Size Portrait: 80R

Toner cartridge status indication

Displays the status of toner cartridges.

Menu Scr

Press ( ), ( ), ( ), ( ), or ( ) to display the corresponding menu screen. The

een displayed when

scr

Setting Menu List(P. 309)

een

( ) is pressed is shown below as an example.

28

Basic Operations

When an Error Occurs

In some cases when an error occurs, instructions on how to respond to the error are displayed. Follow the on­scr

een instructions to solve the problem. The screen displayed when a paper jam occurs is shown below as an
example. For more information about the displayed messages, see "Troubleshooting (FAQ)" on the online
manual website.

LINKS

Using the Operation Panel(P. 30)

29

Basic Operations

Using the Operation Panel

51W4-00J

Use the k

eys shown below to specify settings and adjust values.

Using /

Scrolling the Screen

The scr
the scroll bar is displayed, use

inverted when it is selected.

oll bar is displayed on the right side of the screen when not all of the information ts on one screen. If

/ to scroll up or down. The text and background colors of an item are

Changing a Setting Value

Use / to enter values.

● V

alues in ( ) displayed below the entry box are the enterable value range.

30

Basic Operations

Using /

Proceeding to the Next Screen/Returning to the Previous Screen

Pr

ess

to proceed to the next screen. Press to return to the previous screen.

● Y

ou can also proceed to the next screen by pressing

.

, and return to the previous screen by pressing

Moving the Cursor

Use

/ to enter text and values. Entering Text(P. 33)

Using

Press to apply a setting.

Using ( )

To return to the main screen after exiting the setting menu, press ( ).

Using the Numeric Keys

Use the numeric keys to enter text and values. Entering Text(P. 33)

● Depending

.

on the screen, you cannot use the numeric keys to enter values. In that case, enter with

31

/

Basic Operations

● Y

ou can specify a variety of display-related settings, such as the screen adjustment and display language, by

using <Control Menu> in the setting menu of the operation panel.

Control Menu(P. 311)

32

Entering Text

Basic Operations

51W4-00K

Use the numeric k

eys to enter text and values.

Switching the Type of Text

Press to switch the type of text that is entered.

Types of Text That Can Be Entered

Text that can be entered is listed below.

Key A a 12

(Not available) 1

ABC abc 2

DEF def 3

GHI ghi 4

JKL jkl 5

MNO mno 6

33

Basic Operations

PQRS pqrs 7

TUV tuv 8

WXYZ wxyz 9

(Not available) 0

(space) @./-_!?&$%#()[]{}<>*+=",;:'^`|\ (Not available)

● Pr

scr

ess

een. Use

when the type of text that is entered is <A> or <a> to display enterable symbols in the

/ / / to select the symbol you want to enter, and press .

Deleting Text

One character is deleted each time is pressed. Press and hold to delete all of the entered text.

ving the Cursor

Mo

Press or to move the cursor.

Entering a Space

Press , and press .

Example of Entering T

Example: "Canon 1"

Press

1

Press repeatedly until the letter "C" is selected.

2

Press repeatedly until <a> is selected.

3

repeatedly until <A> is selected.

ext and Numbers

Press repeatedly until the letter "a" is selected.

4

Press repeatedly until the letter "n" is selected.

5

Press repeatedly until the letter "o" is selected.

6

Press repeatedly until the letter "n" is selected.

7

Press , and press .

8

Press repeatedly until <12> is selected.

9

Press .

10

Press .

11

34

Basic Operations

Turning ON/OFF the Power

51W4-00L

The po

wer switch is used to turn ON the machine. However, when turning OFF the machine, be sure to shut down the

machine from the operation panel without using the power switch. This procedure is the same as that for turning
ON/OFF a computer.

Turning ON the Power(P. 35)
Turning OFF the Power (Performing a Shutdown)(P. 35)

Turning ON the Power

Press the power switch of the machine. When the main screen appears on the display of the operation panel after self­diagnosis is performed, the machine is ready for printing.

● A message may be displayed after the self-diagnosis. For mor

the online manual website.

● If you specify the quick startup settings, you can reduce a waiting time after the power is turned on.

Performing a Quick Start of the Machine(P. 37)

e information, see "Troubleshooting (FAQ)" on

Turning OFF the Power (Performing a Shutdown)

When turning OFF the machine, shut do

Performing a Shutdown without Using the Power Switch

● If you pr

below to properly turn OFF the power.

● If you have enabled the quick start function, you can pr

Performing a Quick Start of the Machine(P. 37)

ess the power switch to turn OFF the power, an unexpected error may occur. Follow the procedure

wn the machine from the operation panel.

ess the power switch to turn OFF the power.

Press ( ).

1

35

Basic Operations

Use

2

Select <Yes>, and press .

3

/ to select <Shut Down>, and press .

➠ After the message belo

When <Could not execute.> appears

e is remaining print data. Delete the data (

● Ther

cancel the operation, press

w appears, the power is automatically turned OFF.

Reset Menu(P

( ).

. 408) ), and retry the operation. To

may take some time for the machine to completely shut down. Do not unplug the power cord until

● It

the display turns off.

Do not turn ON the power immediately after turning OFF the power

● W

ait for 10 seconds or more, and then turn ON the power.

Power consumption after power OFF

● The machine slightly consumes power even after the power is turned OFF. To completely eliminate power

consumption, unplug the power plug from the AC power outlet.

LINKS

Performing a Quick Start of the Machine(P. 37)

36

Basic Operations

Performing a Quick Start of the Machine

51W4-00R

If you specify the quick startup settings, you can r
screens become operable. The way of turning OFF the power to perform a quick start of the machine is called "quick
turn-OFF."

Conguring Quick Startup Settings(P
Turning OFF the Power (Performing a Quick Turn-OFF)(P. 38)

When you are using a network

● If any of the settings belo

- RARP, BOOTP, IPv6

IPSec

-

When you are using the MEAP function

● Check whether the currently installed MEAP applications support the quick start function.

Conguring IPSec Settings

w is <On>, the quick start function is disabled.

Network(P. 134)

. 37)

educe the time from when the power switch is pressed until the

(P. 251)

Conguring Quick Startup Settings

Press ( ).

1

Use

2

Select <Main Pwr Quick Start>, and press .

3

Select <Off> or <On>, and press .

4

/ to select <Control Menu>, and press .

<Off>

Disables the Quick Start function.

<On>

Enables the Quick Start function.

Perform a hard reset. Performing a Hard Reset(P. 408)

5

➠ The settings ar

e enabled after the hard reset is performed.

37

Basic Operations

Turning OFF the Power (Performing a Quick Turn-OFF)

If you press the power switch to turn OFF the power when the quick start function is enabled, a quick start of the
machine is performed when the machine is turned ON next time (quick turn-OFF).

Do not unplug the power plug from the AC power outlet after performing a quick turn­OFF

● Do not unplug the po

turn-OFF. Doing so may damage the internal components of the machine. Before you unplug the power plug
when relocating the machine, turn ON the power, and then perform a shutdown.

(Performing a Shutdo

● When the machine is performing a job or is in an err

operation panel or Remote UI, pressing the power switch does not trigger a quick turn-OFF, but triggers a
shutdown instead.

● If the power is turned OFF by a shutdown operation even when the quick start function is enabled, the

machine starts as usual when it is turned ON next time.

● If you perform the auto shutdown timer function when the quick start function is enabled, a quick turn-OFF

is performed.

● If you turn ON the po

machine to start up.

wer plug from the AC power outlet after turning OFF the power by performing a quick

Turning OFF the Power

wn)(P. 35)

or state or after you change any setting using the

Setting Auto Shutdown Time(P. 65)

wer immediately after performing a quick turn-OFF, it may take some time for the

38

Basic Operations

Loading Paper

51W4-00S

Y

ou can load paper into the paper drawer and multi-purpose tray. Load the paper you usually use into the paper
drawer. The paper drawer is convenient when using large amounts of paper. Use the multi-purpose tray when you
temporarily use size or type of paper that is not loaded in the paper drawer. See
available paper sizes and types.

About Paper

Precautions for Paper(P. 39)
Storing the Paper Printed with the Machine(P. 40)

Available Paper(P. 470) for

Ho

w to Load Paper

Loading Paper in the Paper Drawer(P. 41)
Loading Paper in the Multi-Purpose Tray(P. 46)
Loading Envelopes or Postcards(P. 49)
Loading Preprinted Paper(P. 53)

Conguring the Settings for the Loaded Paper

Specifying Paper Size and Type(P. 57)

Precautions for Paper

Do not use the following types of paper:

● A paper jam or printing err

- Wrinkled or creased paper

- Curled or rolled paper

- Torn paper

or may occur.

- Damp paper

- Very thin paper

- Thin coarse paper

- Paper printed by a thermal transfer printer

- Back side of paper printed by a thermal transfer printer

- Highly textured paper

- Glossy paper

Notes on use of paper

● Only use paper that has fully acclimatized to the environment in which the machine is installed. Using paper

that has been stored under different temperature or humidity conditions may cause paper jams or result in
poor print quality.

39

Paper handling and storage

Basic Operations

● It is r

● Keep the paper wrapped in its original package to protect the paper from moisture or dryness.

● Do not store the paper in such a way that may cause it to curl or fold.

● Do not store the paper vertically or do not stack too much paper.

● Do not store the paper in direct sunlight, or in a place subject to high humidity, dryness, or drastic changes

ecommended that you use paper as soon as possible after unwrapping. Paper remaining unused

should be covered with the original wrapping paper and stored on a at surface.

in temperature or humidity.

When printing on paper that has absorbed moisture

● Steam may emit fr

area. There is nothing unusual about any of these occurrences, which occur when the heat generated from
xing toner on the paper causes moisture in the paper to evaporate (most likely to occur at low room
temperatures).

om the paper output area, or water droplets may form on and around the paper output

Storing the Paper Printed with the Machine

When handling/storing the paper printed with the machine, tak

e the following precautions.

◼ How to Store the Printed Paper

● Store on a at surface.

● Do not store together with articles made of PVC (polyvinyl chloride) such as clear folders. Toner may melt, resulting

in the paper's sticking to PVC articles.

● Take care that the paper does not get folded or creased. Toner may peel off.

● To store over a long period of time (two years or longer), store in binders or equivalent.

● When the paper is stored over a long period of time, it may become discolored and thus the print may seem to have

undergone a change of color.

● Do not store in a place where the temperature is high.

◼ Precautions When Applying Adhesive

● Always use insoluble adhesive.

● Before applying adhesive, perform a test using a printout no longer required.

● When putting adhesive-applied paper sheets one over another, make sure that the adhesive is completely dried out.

40

Basic Operations

Loading Paper in the Paper Drawer

1660-02Y

Load the paper that you usually use in the paper dr
paper drawer, load the paper in the multi-purpose tray.

Loading Standard Size Paper(P. 41)
Loading a Custom Size Paper(P. 43)

Paper Orientation

See the table below to load available paper in correct orientation.

Paper Orientation

A4, B5, A5 (portrait), A6, Legal, Letter,
Statement, Ex
Indian Legal, Custom (portrait)

ecutive, Foolscap, 16K,

awer. When you want to print on paper that is not loaded in the

Loading Paper in the Multi-Purpose Tray(P. 46)

51W4-00U

A5 (landscape), Custom (landscape)

● Follo

w the procedure below when loading paper into the optional paper feeder.

Loading Standard Size Paper

o load paper whose size is found in the paper size markings on the paper drawer, use the following procedure. For

T
paper whose size is not found in the paper size markings, see

Pull out the paper drawer until it stops, and remove it while lifting the front side.

1

Loading a Custom Size Paper(P. 43) .

Adjust the positions of the paper guides to the paper size you want to use.

2

● Pr

ess the lock release lever (

) to align the projection ( ) to the appropriate paper size marking.

41

Basic Operations

When loading Legal size paper

● Pr

ess the lock release lever, and extend the paper drawer.

Load the paper so that the edge of the paper stack is aligned against the paper guide

3

on the r

● Insert the paper with the print side face do

● Fan the paper stack well, and tap it on a at surface to align the edges.

Do not exceed the load limit line when loading paper

● Mak

cause paper jams.

ear side of the paper drawer.

wn.

e sure that the paper stack does not exceed the load limit line (

). Loading too much paper can

● When loading paper with a logo, see Loading Preprinted Paper(P. 53) .

Set the paper drawer.

4

42

Basic Operations

Continue to

»

When changing the paper size or type

● When

o print from an OS not supporting printer drivers or from a mobile device or other device not supporting

● T

paper size and type settings, specify <Standard Paper Size> and <Default Paper Type>.

Menu(P

Printing on the Back Side of Printed Paper (Manual 2-Sided Printing)

You can print on the back side of printed paper. Flatten any curls on the printed paper and insert it into the
multi-purpose tr
(previously printed side face down).

● When you want to print on the back side of the paper that is already printed, set <Manual 2-Sided (MP)> to

<2nd Side> in the setting menu of the operation panel. Manual 2-Sided (MP)(P. 415)

● Load one sheet of paper each time you print.

you have changed the paper size or paper type, always check the setting. If the loaded paper and

the congured paper settings do not match, printing is not performed properly.

. 410)

ay ( Loading Paper in the Multi-Purpose Tray(P. 46) ), with the side to print face up

Specifying Paper Size and Type in the Paper Drawer(P. 58)

Select Feeder

● You can use only the paper printed with this machine.

● You cannot print on the side that has previously been printed on.

Loading a Custom Size Paper

To load custom size paper or other paper whose size is not found in the paper size markings on the paper drawer, use
the following procedure.

Pull out the paper drawer until it stops, and remove it while lifting the front side.

1

Slide the paper guides apart.

2

ess the lock release lever to slide the paper guides outward.

● Pr

43

Basic Operations

When loading paper that is longer than A4

● Pr

ess the lock release lever, and extend the paper drawer.

Load the paper so that the edge of the paper stack is aligned against the front side of

3

the paper dr

● Place the paper stack with the print side face do

● Fan the paper stack well, and tap it on a at surface to align the edges.

Do not exceed the load limit line when loading paper

e sure that the paper stack does not exceed the load limit line (

● Mak

cause paper jams.

awer.

wn.

). Loading too much paper can

● When loading paper with a logo, see Loading Preprinted Paper(P. 53) .

44

Basic Operations

Align the paper guides against the edges of the paper.

4

● Pr

ess the lock release lever and slide the paper guides inward until they are aligned securely against the

edges of the paper.

Align the paper guides securely against the edges of the paper

● Paper guides that ar

e too loose or too tight can cause misfeeds or paper jams.

Insert the paper drawer into the machine.

5

Continue to

»

When changing the paper size or type

● When

● T

o print from an OS not supporting printer drivers or from a mobile device or other device not supporting

paper size and type settings, specify <Standard Paper Size> and <Default Paper Type>.

Menu(P

Printing on the Back Side of Printed Paper (Manual 2-Sided Printing)

You can print on the back side of printed paper. Flatten any curls on the printed paper and insert it into the
multi-purpose tr
(pr

eviously printed side face down).

● When you want to print on the back side of the paper that is already printed, set <Manual 2-Sided (MP)> to

<2nd Side> in the setting menu of the operation panel.

you have changed the paper size or paper type, always check the setting. If the loaded paper and

the congured paper settings do not match, printing is not performed properly.

. 410)

ay (

Specifying Paper Size and Type in the Paper Drawer(P. 58)

Select Feeder

Loading Paper in the Multi-Purpose Tray(P. 46) ), with the side to print face up

Manual 2-Sided (MP)(P. 415)

● Load one sheet of paper each time you print.

● Y

ou can use only the paper printed with this machine.

● You cannot print on the side that has previously been printed on.

LINKS

Available Paper(P. 470)

45

Basic Operations

Loading Paper in the Multi-Purpose Tray

1660-030

When you want to print on paper that is not loaded in the paper dr
Load the paper that you usually use in the paper drawer.

Loading Paper in the Paper Drawer(P. 41)

Paper Orientation

See the table below to load available paper in correct orientation.

Paper Orientation

A4, B5, A5 (portrait), A6, Legal, Letter, Statement, Executive,
Foolscap, 16K, Inde
Postcard, Reply Postcard, 4 on 1 Postcard, Envelope

A5 (landscape), Custom (landscape)

x Card, Indian Legal, Custom (portrait),

awer, load the paper in the multi-purpose tray.

51W4-00W

Open the cover.

1

● Hold the left and right side handles, and open the co

Pull out the paper tray and the tray extension.

2

● Pull out the tr

ay extension when loading large paper.

ver.

Spread the paper guides apart.

3

ess the lock release lever to slide the paper guides outward.

● Pr

46

Basic Operations

Insert the paper into the multi-purpose tray until the paper stops.

4

● Insert the paper with the print side face up.

● Fan the paper stack well, and tap it on a at surface to align the edges.

Do not exceed the load limit guide when loading paper

e sure that the paper stack does not exceed the load limit guide (

● Mak

cause paper jams.

● When

Align the paper guides against the edges of the paper.

5

ess the lock release lever and slide the paper guides inward until they are aligned securely against the

● Pr

edges of the paper.

loading envelopes or paper with a logo, see

Loading Preprinted Paper(P. 53) .

Loading Envelopes or Postcards(P. 49)

). Loading too much paper can

or

47

Basic Operations

Align the paper guides securely against the edges of the paper

● Paper guides that ar

e too loose or too tight can cause misfeeds or paper jams.

Continue to

»

When changing the paper size or type

● When

o print from an OS not supporting printer drivers or from a mobile device or other device not supporting

● T

paper size and type settings, specify <Standard Paper Size> and <Default Paper Type>.

Menu(P

you have changed the paper size or paper type, always check the setting. If the loaded paper and

the congured paper settings do not match, printing is not performed properly.

. 410)

Specifying Paper Size and Type in the Multi-Purpose Tray(P. 60)

Select Feeder

Printing on the Back Side of Printed Paper (Manual 2-Sided Printing)

You can print on the back side of printed paper. Flatten any curls on the printed paper and insert it into the
multi-purpose tr

● When you want to print on the back side of the paper that is already printed, set <Manual 2-Sided (MP)> to

<2nd Side> in the setting menu of the operation panel.

ay, with the side to print face up (previously printed side face down).

Manual 2-Sided (MP)(P. 415)

● Load one sheet of paper each time you print.

ou can use only the paper printed with this machine.

● Y

● You cannot print on the side that has previously been printed on.

LINKS

Available Paper(P. 470)

48

Basic Operations

Loading Envelopes or Postcards

51W4-00X

Befor

e loading envelopes or postcards, make some preparations such as attening any curls on them. Also pay
attention to the orientation of envelopes or postcards and which side is face up. Note that neither envelopes nor
postcards can be loaded in the paper drawer.

Loading Envelopes(P. 49)
Loading Postcards(P. 51)

● This section describes ho

need to complete before loading envelopes or postcards. For the general procedure for loading envelopes
or postcards in the multi-purpose, see

w to load envelopes in the orientation you want, as well as procedures that you

Loading Paper in the Multi-Purpose Tray(P. 46) .

Loading Envelopes

◼ Befor

Follow the procedure below to prepare the envelopes before loading.

e Loading Envelopes

Close the ap of each envelope.

1

Flatten them to release any remaining air, and make sure that the edges are pressed

2

tightly

Loosen any stiff corners of the envelopes and atten any curls.

3

.

49

Basic Operations

Align the edges of the envelope on a at surface.

4

◼ Loading Envelopes in the Multi-Purpose T

Load the envelopes in portrait orientation (with the short edge toward the machine), with the non-glued side (front
side) face down. You cannot print on the reverse side of envelopes.

ray

Envelopes YOUGATANAGA 3, ISO-C5, Monarch, No. 10 (COM10), or DL

Load the envelope so that the edge with the ap is toward the left side as shown in the illustration.

Envelope NAGAGATA 3

Insert the envelope with the ap to

ward you.

50

Loading Postcards

Basic Operations

● For postcar

rst print on one side and then print on the other side.

● Before loading the postcards, atten any curls on them. With curls remaining, printouts may be skewed or

images may be printed distorted.

◼ Loading Postcar

Insert the postcard with the print side face up and with the short edge toward the machine if the type of postcard is
regular or 4-on-1 or the long edge toward the machine if the type of postcard is reply.

ds, automatic 2-sided printing is impossible. If you want to print on both sides of the postcard,

ds in the Multi-Purpose Tray

Postcard

Insert the postcard with the upper end toward the machine.

Reply Postcard

Unfold the postcar

d and insert it with the upper end toward the machine.

51

4 on 1 Postcard

Insert the postcar

Basic Operations

d with the upper end toward the machine.

52

Basic Operations

Loading Preprinted Paper

51W4-00Y

When you use paper that has been pr
Load the paper properly so that printing is performed on the correct side of the paper with a logo.

Making 1-Sided Printouts on Paper with Logos(P. 53)
Making 2-Sided Printouts on Paper with Logos(P. 55)

● This section mainly describes ho

general procedure for loading paper in the paper drawer or multi-purpose tray, see the following.

Loading Paper in the Paper Drawer(P. 41)
Loading Paper in the Multi-Purpose Tray(P. 46)

eprinted with a logo, pay attention to the orientation of the paper when loading.

w to load preprinted paper with the proper facing and orientation. For the

Making 1-Sided Printouts on Paper with Logos

Printing on Paper with Logos in Portr

ait Orientation

When loading paper in the paper drawer

Load the paper with the logo side (the side to print the document) face do

wn.

When loading paper in the multi-purpose tray

Load the paper with the logo side (the side to print the document) face up.

53

Basic Operations

Printing on Paper with Logos in Landscape Orientation

When loading paper in the paper drawer

Load the paper with the logo side (the side to print the document) face do

When loading paper in the multi-purpose tray

Load the paper with the logo side (the side to print the document) face up.

wn.

54

Basic Operations

Making 2-Sided Printouts on Paper with Logos

When a document to print consists of an odd number of pages, set <Alternative Method> to <Off> in the setting menu
of the operation panel. Alternative Method(P. 350)

Printing on Paper with Logos in Portr

ait Orientation

When loading paper in the paper drawer

Load the paper with the fr

ont logo side (the side to print the rst page of the document) face up.

When loading paper in the multi-purpose tray

Load the paper with the fr

ont logo side (the side to print the rst page of the document) face down.

55

Basic Operations

Printing on Paper with Logos in Landscape Orientation

When loading paper in the paper drawer

Load the paper with the fr

ont logo side (the side to print the rst page of the document) face up.

When loading paper in the multi-purpose tray

Load the paper with the fr

ont logo side (the side to print the rst page of the document) face down.

The <Paper Feed Method> setting

● When you print on pr

switch between 1-sided and 2-sided printing. However, if <Paper Feed Method> is set to <Print Side Priority>,
the facing that you use for loading preprinted paper for 2-sided printing (logo side face up for paper drawer
or down for multi-purpose tray) can also be used for 1-sided printing. This setting is especially useful if you
frequently perform both 1-sided and 2-sided printing.

eprinted paper, you need to change the facing of the paper to load each time you

Paper Feed Method(P. 366)

56

Basic Operations

Specifying Paper Size and Type

51W4-010

Y

ou must specify the paper size and type settings to match the paper that is loaded. Make sure to change the paper

settings when you load the paper that is different from the previously loaded paper.

● If the setting does not match the size and type of loaded paper, a paper jam or printing err

or may occur.

57

Basic Operations

Specifying Paper Size and Type in the Paper Drawer

51W4-011

Specify the paper size and type as necessary depending on the paper you load in the paper dr

Press

1

Use / to select one of <Drawer 1 Paper Size> to <Drawer 4 Paper Size>, and

2

pr

ess

awer 2 Paper Size> to <Drawer 4 Paper Size> are displayed when the optional paper feeder is installed.

● <Dr

Select the paper size, and press .

3

( ).

.

awer.

For A5 size/custom size paper

size or custom size paper can be loaded in either portrait or landscape orientation. See the table below

● A5

to select the setting according to the orientation of the paper.

Paper size Orientation Setting

A5

Custom size paper

*1

When using the Canon Generic Plus UFR II printer driver, select the [Feed Standar

in the [Paper Source] tab before printing.

*2

When using the Canon Generic Plus UFR II printer driver, select the [Feed Custom Paper Vertically] check box in the

[Paper Source] tab before printing.

< A5R>

*1

< A5>

< Custom Size R>

*2

< Custom Size>

d Paper Sizes Vertically] check box

About <Free Size>

you frequently change sizes of paper to load, you can specify <Free Size>, which saves you the trouble of

● If

changing the paper size setting each time you print. However, take note that this setting lets the machine

58

Basic Operations

print even if there is mismatch between the paper size setting in the printer driver and the paper size
actually loaded in the machine.

● If you select <Fr

Select one of <Drawer 1 Paper Type> to <Drawer 4 Paper Type>, and press

4

awer 2 Paper Type> to <Drawer 4 Paper Type> are displayed when the optional paper feeder is installed.

● <Dr

Select the paper type, and press .

5

About <Mixed Types>

you frequently change sizes of paper to load, you can specify <Mixed Types>, which saves you the

● If

trouble of changing the paper type setting each time you print. However, take note that this setting lets
the machine print even if there is mismatch between the paper type setting in the printer driver and the
paper type actually loaded in the machine.

ee Size>, the print speed will be slower.

.

LINKS

Loading Paper in the Paper Drawer(P. 41)
Available Paper(P. 470)

59

Basic Operations

Specifying Paper Size and Type in the Multi-Purpose

ray

T

51W4-012

Press

1

Use / to select <MP Tray Paper Size>, and press .

2

Select the paper size, and press .

3

For A5 size/custom size paper

● A5 size or custom size paper can be loaded in either portrait or landscape orientation. See the table below

to select the setting according to the orientation of the paper.

( ).

Paper size Orientation Setting

A5

Custom size paper

*1

When using the Canon Generic Plus UFR II printer driver, select the [Feed Standar

in the [Paper Source] tab before printing.

*2

When using the Canon Generic Plus UFR II printer driver, select the [Feed Custom Paper Vertically] check box in the

[Paper Source] tab before printing.

About <Free Size>

you frequently change sizes of paper to load, you can specify <Free Size>, which saves you the trouble of

● If

changing the paper size setting each time you print. However, take note that this setting lets the machine
print even if there is mismatch between the paper size setting in the printer driver and the paper size
actually loaded in the machine.

< A5R>

*1

< A5>

< Custom Size R>

*2

< Custom Size>

d Paper Sizes Vertically] check box

60

Basic Operations

● If you select <Fr

Select <MP Tray Paper Type>, and press

4

Select the paper type, and press .

5

About <Mixed Types>

you frequently change sizes of paper to load, you can specify <Mixed Types>, which saves you the

● If

trouble of changing the paper type setting each time you print. However, take note that this setting lets
the machine print even if there is mismatch between the paper type setting in the printer driver and the
paper type actually loaded in the machine.

ee Size>, the print speed will be slower.

.

LINKS

Loading Paper in the Multi-Purpose Tray(P. 46)
Available Paper(P. 470)

61

Basic Operations

Saving Energy

51W4-013

Y

ou can save energy by making a setting so that the machine automatically enters the power saving state (sleep
mode) or automatically turns OFF if no operation is performed for a certain period of time or that the machine is
automatically turned OFF at a xed time on each day of the week.

Entering Sleep Mode(P. 63)
Setting Auto Shutdown Time(P. 65)

62

Entering Sleep Mode

Basic Operations

51W4-014

The sleep mode function r
operation panel. If no operations will be performed on the machine for a while, such as during a lunch break, you can
save power simply by pressing

automatically put the machine into sleep mode if it r
to change the interval at which the auto sleep function is performed or put the machine in sleep mode at a specied
time.

educes the amount of power consumed by the machine by disabling power ow to the

on the operation panel. You can also use the Auto Sleep Time setting to

emains idle for a specied length of time. You can specify settings

When in sleep mode

● When the machine is in sleep mode, lights in green.

Situations in which the machine does not enter sleep mode

● The machine does not enter sleep mode when it is r

of the covers is opened, or no toner cartridge is installed.

eceiving data from or sending data to a computer, any

Selecting the Sleep Mode Level

The degree of energy consumption reduction effect of sleep mode differs with the selected level of the mode
( Sleep Mode(P. 311) ). T
factory default setting for sleep mode level. If you want to change the setting, follow the procedure below.

( ) <Control Menu> <Sleep Mode> <High (Deep Sleep)> or <Mid

(Printer Sleep)>

o effectively save the power, we recommend that you use the machine with the

Changing Auto Sleep Time

The machine automatically enters sleep mode if it remains idle for a specied length of time. W
using the factory default settings (
the amount of time that elapses before Auto Sleep is performed, follow the procedure below.

( ) <Control Menu> <Auto Sleep Time> Select the time

Auto Sleep Time(P. 312) ) to save the most po

wer. If you want to change

e recommend

63

Basic Operations

● Immediately after the machine is turned ON, the length of time to elapse befor

sleep mode may be longer than specied in the menu.

Automatically Entering/Exiting Sleep Mode at Specied Time

You can set the machine to enter sleep mode at a specied time. Y
mode at a specied time.

( ) <Control Menu> <Timer Settings> <Wake Up Timer> or <Sleep

Timer> <On> <Wake Up Time> or <Sleep Time> Set the time

ou can also set the machine to exit sleep

<Wake Up Timer>

Select <On> to automatically e

xit sleep mode at a specied time.

e the machine enters

<Wake Up Time>

Set the time to automatically e

xit sleep mode.

<Sleep Timer>

Select <On> to automatically enter sleep mode at a specied time.

<Sleep Time>

Set the time to automatically enter sleep mode.

When Y

You can specify settings so that the machine will not enter sleep mode when an error occurs. Sleep Even if
Err

ou Want to Prevent the Machine from Entering Sleep Mode if an Error Occurs

or(P. 312)

( ) <Control Menu> <Sleep Even if Error> <Off>

Exiting Sleep Mode

Press .

64

Basic Operations

Setting Auto Shutdown Time

51W4-015

Y

ou can congure the machine to be automatically turned OFF when it is not operated for a long time. You can also
congure the machine to be turned OFF at a specied time. These functions allow you to avoid useless power
consumption that occurs due to failure to turn OFF the power. By factory default, this function is enabled.

Start the Remote UI and log on in Management Mode.

1

Click [Settings/Registration].

2

Click [Control Menu] [Edit].

3

Starting Remote UI(P. 284)

Congure auto shutdo

4

wn timer settings.

65

Basic Operations

[Use Auto Shutdown Timer]

Select the check bo

[Auto Shutdown Time]

Specify after how many hours the machine should be turned OFF since it has entered sleep mode.

[Set Auto Shutdown Weekly Timer]

Select the check box to set the auto shutdown time for each day of the week.

[Sunday] to [Saturday]

Enter the time to turn OFF the power. If no time is specied, the auto shutdown time is not set for the day of
the week.

Click [OK].

5

x to turn OFF the power when the time set in [Auto Shutdown Time] elapses.

If shutdown does not seem to be nished

● It may take some time for the machine to completely shut down. Do not unplug the power cord until the

display turns off.

66

Basic Operations

Situations that may be responsible for failure to turn OFF the power automatically at
the specied time

ou are making some operation on the machine.

● Y

● The machine is in the process of printing, cleaning, or some other operation.

● An error message is displayed.

If the power cannot be turned OFF automatically at the specied time, a retry will be performed up to 10 times
at intervals of 1 minute. If the power cannot be turned OFF even after ten retries, auto shutdown will be
impossible for that day.

67

Printing a Document

Printing a Document

Printing a Document ......................................................................................................................................

Printing from a Computer ................................................................................................................................... 70

Canceling Prints .............................................................................................................................................. 73

Various Printing Methods ................................................................................................................................... 75

Printing from USB Memory (USB Direct Print) ................................................................................................. 77

Changing Default USB Print Settings ....................................................................................................... 86

Printing a Document Secured by a PIN (Secured Print) ................................................................................... 88

Using the Encrypted Secured Print .......................................................................................................... 91

Printing a Document Stored in the Machine (Stored Job Print) ....................................................................... 92

Deleting a Document Stored in the Machine ............................................................................................ 96

Setting a Name or PIN to a Box ................................................................................................................ 99

Printing without Opening a File (Direct Print) ............................................................................................... 101

Print Settings for Direct Print ................................................................................................................. 104

Printing Received E-mail (E-Mail Print) .......................................................................................................... 111

69

68

Printing a Document

Printing a Document

51W4-016

This section describes ho
print documents by entering a PIN from the operation panel.

w to print documents made on your computer, print les saved in a USB memory device, and

◼ Printing from a Computer

You can print a document made on your computer by using the printer driver.

Printing from a Computer(P. 70)

◼ Using Useful Print Functions

ou can use the print functions to print les stored in a USB memory device by connecting it directly to the machine

Y
without using a computer and to set a requirement that a PIN must be entered before any printing can start.

Various Printing Methods(P. 75)

69

Printing a Document

Printing from a Computer

51W4-017

Y

ou can print a document made with an application on your computer by using the printer driver. There are useful
settings on the printer driver, such as enlarging/reducing and 2-sided printing, that enable you to print your
documents in various ways. Before you can use this function, you need to complete some procedures, such as
installing the printer driver on your computer. For more information, see the manuals for the relevant drivers on the
online manual website.

About the Printer Driver Help(P. 70)
To Use Optional Accessories(P. 70)
Basic Printing Operations(P. 71)

About the Printer Driver Help

Clicking [Help] on the printer driver screen displays the Help screen. On this screen, you can see the detailed
descriptions that are not in the User's Guide.

To Use Optional Accessories

If the optional paper feeder is attached to the machine, perform the following operation on the printer driver.

o perform the following procedure, log on to your computer with an administrator account.

● T

Open the printer folder ( Displaying the Printer Folder(P. 522) ) Right-click the printer driver
icon for this machine [Printer properties] or [Properties] [Device Settings] tab [Paper Source]

Select the paper feeder in [Optional Drawer/Cassette] [OK] [OK]

70

Basic Printing Operations

Printing a Document

This section describes ho

Paper settings on the machine

● Normally

proceeding to printing.

1

2

3

● Switch the tab accor

, it is necessary to specify the paper size and type for the paper loaded in each paper source before

Open a document in an application and display the print dialog box.

Select your printer, and click [Preferences] or [Properties].

Specify the print settings as necessary, and click [OK].

w to print a document on your computer by using the printer driver.

ding to the settings.

71

Click [Print] or [OK].

4

Printing a Document

➠ Printing starts.

● If you want to cancel printing, see

Canceling Prints(P. 73) .

72

Printing a Document

Canceling Prints

Y

ou can cancel printing from your computer or on the operation panel of the machine.

From a Computer(P. 73)
From the Operation Panel(P. 74)

From a Computer

You can cancel printing from the printer icon displayed on the system tray on the desktop.

Double-click the printer icon.

1

51W4-019

When the printer icon is not displayed

● Open

Select the document you want to cancel, and click [Document]

2

Click [Yes].

3

➠ Printing of the selected document is canceled.

● Se

veral pages may be output after you cancel printing.

the printer folder (

this machine, and click [See what's printing] (or double-click the icon of the printer driver for the machine).

Displaying the Printer Folder(P

. 522) ), right-click the printer driver icon for

[Cancel].

Canceling from the Remote UI

ou can cancel printing from the [Job Status] page on the Remote UI:

● Y

Documents

Canceling from an application

● On some applications, a screen like shown below appears. You can cancel printing by clicking [Cancel].

(P. 293)

73

Checking Current Status of Print

From the Operation Panel

Printing a Document

When the print data is sent to the machine fr
printing fr

om the operation panel while the indicator is lit or blinking.

Press

1

Use / to select the document to cancel, and press .

2

Select <Yes>, and press .

3

➠ The <Canceling jobs> message is displayed and the selected print job is canceled.

( ).

om a computer, the [

] indicator lights up (or blinks). You can cancel

● Se

veral pages may be output after you cancel printing.

LINKS

Printing from a Computer(P. 70)
Managing Documents and Checking the Machine Status(P. 293)

74

Printing a Document

Various Printing Methods

51W4-023

Y

ou can use a variety of useful print functions as well as performing the basic print operations with the printer driver.

◼ Printing from USB Memory (USB Direct Print)

You can print PDF les and image les stored in a USB memory device by connecting it directly to the machine. Using
this function, you can print without using a computer.

Printing from USB Memory (USB Direct Print)(P. 77)

◼ Printing a Document Secur

By setting a PIN to data that is sent to the machine from a computer, the data is not printed until the correct PIN is
entered on the operation panel of the machine. This function is useful when printing condential documents.

Printing a Document Secured by a PIN (Secured Print)(P. 88)

◼ Printing a Document Stor

You can save print data sent from a computer onto an SD card. The stored data can be printed as many times as you
want.

Printing a Document Stored in the Machine (Stored Job Print)(P. 92)

ed by a PIN (Secured Print)

ed in the Machine (Stored Job Print)

◼ Printing without Opening a File (Dir

You can print les (PDF, JPEG, etc.) stored in your computer by sending them to the machine via a Web browser. No
specic application is needed.

Printing without Opening a File (Direct Print)(P. 101)

ect Print)

75

Printing a Document

◼ Printing Received E-mail (E-Mail Print)

ou can directly print e-mail messages and their attached les received in the machine without using a computer.

Y

Printing Received E-mail (E-Mail Print)(P. 111)

76

Printing a Document

Printing from USB Memory (USB Direct Print)

Y

ou can print les directly by connecting a USB memory device to the machine. Using this function, you can print
without using a computer.

Available USB Memory Devices

You can use FAT32 formatted USB memory devices.

51W4-024

● Do not use non-standar

depending on the USB memory device.

● Do not connect anything other than a USB memory device. USB memory devices cannot be connected

via a USB hub or an extension cable.

● Do not use USB memory devices with special functions such as built-in security functions.

Connect a USB memory device to the USB port on the right side of the machine.

1

d USB memory devices. You may not be able to print the les properly

➠ The following screen is automatically displayed.

2

● If the scr

not shock or shake the USB memory device or the machine while the device is connected to the

● Do

machine.

Use

een is not displayed, press

( ).

/ to select <Select File(s)>, and press .

77

Printing a Document

Select the type of the le to print, and pr

3

Select the le to print, and pr

4

ou can select multiple les.

● Y

o clear a selection, select the le you have selected (marked with

● T

select <Clear All>, and pr

o display the contents of a folder, select a folder, and press

● T

vel, press

le

or .

ess

ess

.

ess

.

.

), and press . To clear all selections,

or . To return to the folder in the upper

● Folders and les in lo

● When you move to another folder, the previous le selections will be cleared.

Select <Apply>, and press

5

wer levels or with longer names may not be displayed.

.

When printing an XPS Document Using a Print Ticket

When a le to print is in XPS format, it can be printed accor
the le.

Select <Use Print Ticket>, and press

1

.

ding to the print ticket (print settings) attached to

Select <Start Printing>, and press .

2

Printing starts. When the printing is nished, r

Disconnect the USB memory device.(P. 85)

emove the USB memory device from the machine.

78

Specify the print settings as necessary.

6

Printing a Document

● Select the desir

Icons* in the description

Settings for printing PDF les
Settings for printing XPS les
Settings for printing JPEG les
Settings for printing TIFF les

*

Icons ar

e omitted for the settings that are displayed regardless of the le format.

ed setting item, press

, and specify the setting.

<No. of Copies>

Specify the number of copies. Use the numeric keys to enter a quantity, and press .

<Print Range>/<Print Range (TIFF)>

Specify the range (pages) to print. Use / to select <Designation Method> select the method to
designate the print r

ange

.

<All>

Prints all pages.

<Specify Pages>

Prints only the specied pages. T
<Last Page> using the numeric k

<Resolution>

o specify the pages, select <Page Range>

select <Apply> .

eys

enter <First Page> and

Specify the resolution for processing print data. Use / to select the resolution, and press .

79

Printing a Document

<600 dpi>

This print mode is suitable for printing at a high speed.

<1200 dpi>

Edges of char
printing data that contains many small characters.

<2-Sided Printing>

Select whether to print on both sides of paper. Use / to select the setting, and press .

acters and graphics can be clearly reproduced at high resolution. This print mode is suitable for

● <2-Sided Printing> may not be available with some sizes or types of paper. Available Paper(P. 470)

<Binding Location>

Specify whether to bind the long edge or short edge of the 2-sided printouts with a binding tool such as a
stapler. Use / to select the binding position, and press .

<Long Edge>

Binds the printouts on the long edge.

<Short Edge>

Binds the printouts on the short edge.

80

Printing a Document

<Select Paper>

Select the paper source in which the paper to print is already loaded. Use / to select the paper source,
and press .

● When

● A paper source with custom size paper loaded cannot be selected.

you want to print a PDF le or XPS le, specify <Auto> to automatically select the optimum paper

source.

<Halftones>

You can select the method to reproduce halftones (the intermediate range between the lighter and darker

eas of an image).

ar

PDF les and XPS les

Halftones can be specied for each image data type in a single document. Use / to select the image data
type select the method to reproduce halftones .

JPEG les and TIFF les

Use / to select the method to reproduce halftones, and press .

Image data type

Select the image data type for which you want to change the settings. Select <Text> for characters,
<Graphics> for lines and gures, or <Image> for images such as photos.

<Resolution>

Performs ne printing b
printing data of characters and thin lines with a clear nish.

y sharply reproducing the edges of characters. This print mode is suitable for

<Gradation>

Prints gr
with gradation.

adation and lines with a smooth nish. This print mode is suitable for printing gures and charts

81

Printing a Document

<High Resolution>

Implements higher denition printing than the <Resolution> setting, but is slightly inferior in stability of

xture. This print mode is suitable for sharply printing edges of data such as characters, thin lines, and CAD

te
data.

<Match Paper Size>

Automatically makes enlarged or reduced printouts according to the printable area of the paper. The printouts
are enlarged or reduced with the original's aspect ratio kept. Use / to select the setting, and press .

● This setting is not available if <Auto> is set in <Select Paper>.

<Zoom>

Enable or disable enlarging/reducing images. The printouts are enlarged or reduced with the image's aspect
r

atio kept. Use

/ to select the setting, and press .

<Off>

When the image is within the printable ar
larger than the printable area, printouts are reduced.

ea of the paper, it is printed with the size as is. When an image is

<Auto>

Mak

es enlarged or reduced printouts according to the printable area.

<Enlarge Print Area>

Specify whether or not to print the image by extending the printable area fully to the paper size. Use / to
select the setting, and pr

ess

.

you select <On>, some portions of the image may be missing near the edge of the paper or the paper

● If

may be partly tainted depending on the original.

82

Printing a Document

<N on 1>

Select whether to print multiple pages onto a single sheet by sequentially allocating them from the top left. For
example, to print four pages onto a single sheet, select <4 on 1>. Use / to select the setting, and press

.

● This setting is not available if <Auto> is set in <Select Paper>.

<Finishing>

Specify the method to collate the printouts when printing multiple-page documents. Use / to select
whether or not to collate the printouts, and pr

ess

.

<Off>

The printouts ar
are printing three copies of a four-page document, the printouts will be arranged in the following page
order: 1, 1, 1, 2, 2, 2, 3, 3, 3, 4, 4, 4.

e not collated. The specied number of copies are printed for each page. For example, if you

<Collate>

The printouts ar
copies of a four-page document, the printouts will be arranged in the following page order: 1, 2, 3, 4, 1, 2, 3,
4, 1, 2, 3, 4.

<Image Orientation>

e grouped into complete sets in sequential page order. For example, if you are printing three

Specify the print orientation of an image. Use / to select the print orientation, and press .

83

Printing a Document

<Auto>

Automatically determines the print orientation based on the width and height of the image.

<Vertical>

Select when printing a vertically-long image.

<Horizontal>

Select when printing a horizontally-long image.

● If the specied setting of <Vertical> or <Horizontal> does not match the orientation of the image, the

reduced image is printed.

<Print Position>

Specify the position to print the image. Use / to select the print position, and press .

<Auto>

If the TIFF data contains the information that species the print position, the image is printed accor
the information, otherwise, it is printed at the center of paper. JPEG data is always printed at the center of
paper.

<Center>

Images ar

e printed at the center of paper.

<Top Left>

Images ar

e printed at the top left.

ding to

Select <Start Printing>, and press

7

➠ Printing starts.

● T

o cancel printing, use the operation panel.

.

Canceling Prints(P. 73)

84

Disconnect the USB memory device.

8

Printing a Document

Select <Remove USB Memory>, and press

1

Select <Yes>, and press .

2

Wait until the message shown below appears.

Disconnect the USB memory device.

3

● If you select <Sort Files> on the scr

the le to print.

TIPS

If you always want to print with the same settings:

een in step 1, you can change the order of displaying les when you select

.

Changing Default USB Print Settings(P. 86)

85

Printing a Document

Changing Default USB Print Settings

51W4-025

The settings that ar
default settings to match the operations that you perform frequently, you can eliminate the need to specify the same
settings every time you make prints.

PDF/XPS

e initially displayed for specifying print settings are called the default settings. If you change these

( ) <USB Print Settings> <PDF/XPS Default Set.> or <JPEG/TIFF Def. Set.>

Select the setting item Change the default value of the selected item

JPEG/TIFF

Setting items

Select the item you want to set, and change the default value.

◼ Setting the Or

You can set the order in which les to print from a USB memory device are displayed for selection.

der of Displaying Files to Print

( ) <USB Print Settings> <File Sort Def. Set.> Select the standard of

the le display or

der

<Name (Ascending)>

Displays the les in ascending or

der by name.

<Name (Descending)>

Displays the les in descending or

der by name.

86

Printing a Document

<Date/Time (Ascend.)>

Displays the les in ascending or

der by date/time.

<Date/Time (Descend.)>

Displays the les in descending or

LINKS

Printing from USB Memory (USB Direct Print)(P. 77)

der by date/time.

87

Printing a Document

Printing a Document Secured by a PIN (Secured Print)

51W4-026

By setting a PIN to a document when printing fr
on the machine, and is not printed until the correct PIN is entered on the operation panel of the machine. This
function is called "Secured Print," and the document that is protected by a PIN is called a "secured document." Using
Secured Print keeps printouts of condential documents from being left unattended. Before you can use this function,
you need to install an optional SD card on the machine (

Sending a Secured Document from a Computer to the Machine(P. 88)
Printing Out Secured Documents(P. 89)
Changing the Valid Time Period for Secured Documents(P. 90)

om a computer, the document is held in an optional SD card installed

Installing an SD Card(P. 495) ).

Sending a Secured Document from a Computer to the Machine

Follo

w the procedure below. You can send a document protected by a PIN.

Open a document in an application and display the print dialog box.

1

Select this machine, and click [Preferences] or [Properties].

2

Select [Secure Print] in [Output Method].

3

➠ The [Information] pop-up scr

Specify the print settings as necessary, and click [OK].

4

● Switch the tab accor

ding to the settings.

een is displayed. Check the message, and click [Yes] or [No].

88

Click [Print] or [OK].

5

Printing a Document

➠ After the secur

ou can also use the encrypted print function with enhanced security.

● Y

Print(P

. 91)

ed document is sent to the machine, it is held in the SD card waiting to be printed.

Using the Encrypted Secured

Printing Out Secured Documents

Prints secur

Secur

and can no longer be printed.

ed documents sent to the machine. After a valid time period (

ed Documents(P. 90) ) has elapsed, the secured document will be deleted from the memory of the machine

Press

1

Use / to select <Secured Print>, and press .

2

( ).

Changing the Valid Time Period for

Select the secured document to print, and press .

3

● If the SD car

d contains only one secured document, this screen is not displayed.

89

Printing a Document

If the user name is displayed

● If

secured documents from two or more users are being held in the SD card, the user selection screen as

shown below is displayed prior to the screen shown above. Select your user name, and press

.

Enter the PIN, and press

4

➠ Printing starts.

o cancel print jobs, use the operation panel.

● T

.

Canceling Prints(P. 73)

Changing the Valid Time Period for Secured Documents

Y

ou can change the valid time period from the time secured document data is sent to the machine until the time it is
deleted within a certain period of time.

Press

1

Use / select <Control Menu>, and press .

2

( ).

Select <Sec. Print Del. Time>, and press .

3

Select how long the SD card holds secured documents, and press

4

● The secur

LINKS

Using the Encrypted Secured Print(P. 91)
Installing an SD Card(P. 495)

ed document is erased from the SD card when the time selected here elapses.

.

90

Printing a Document

Using the Encrypted Secured Print

51W4-027

Print data is encrypted befor
function.

e being sent to the machine, enhancing security more than the regular secured print

◼ Activating the Encrypted Print function

To use the encrypted print function, perform the following operation in advance.

Open the printer folder ( Displaying the Printer Folder(P. 522) ) Right-click the printer driver
icon for this machine [Printer properties] or [Properties] [Device Settings] tab [Details]

[Other Settings] tab Enable [Encrypted Secure Print] [OK] [OK]

◼ Sending an Encrypted Secur

See Help. You can view Help from the printer driver.

Open the printer folder ( Displaying the Printer Folder(P. 522) ) Right-click the printer driver
icon for this machine [Printer properties] or [Properties] [Encrypted-P] tab [Help]

ed Document from a Computer to the Machine

◼ Printing Out Encrypted Secur

After you send an encrypted document to the machine, print it out. Encrypted documents will be deleted automatically
when the retention time has elapsed (
no longer be printed. The r

print Enter the PIN using the numeric keys

etention time setting method is common to secured documents and encrypted documents.

( ) <Encrypted Print> Select the encrypted secured document to

ed Documents

Changing the Valid Time Period for Secured Documents(P. 90) ), and can

If you are using alphanumeric characters or symbols in your PIN

● The Encrypted Secur

numbers when specifying a PIN in the printer driver. However, if you use an alphabetic character or
symbol in the PIN, you cannot print an encrypted secured document from the operation panel of the
machine. Use [Job Status] of the Remote UI to print an encrypted document.

Status of Print Documents

ed Print function allows you to use alphabetic characters and symbols as well as

Checking Current

(P. 293)

91

Printing a Document

Printing a Document Stored in the Machine (Stored Job Print)

51W4-028

The data printed fr
directly printed from the machine, you can eliminate the need to operate the computer every time you print. It is
convenient to save a document that will be printed many times such as a fax cover sheet.

Car

d(P. 495)

Storing a Document in the Machine(P. 92)
Printing a Document Stored in the Machine(P. 94)

● The data saved on the SD car

automatically when the set retention time has elapsed, and can no longer be printed. When you want to
change the data storage period or prevent the data from being automatically deleted, change the applicable
settings from the Remote UI (
also be deleted manually ( Manually Deleting Documents(P. 97) ).

om a computer can be saved on the SD card installed on the machine. Since the saved data can be

Installing an SD

d will not be deleted even when the power is turned OFF, but it will be deleted

Changing the Storage Period for Documents(P. 96) ). The saved data can

Storing a Document in the Machine

Open a document in an application and display the print dialog box.

1

Select this machine, and click [Preferences] or [Properties].

2

Select [Store] in [Output Method], and click [Yes].

3

92

Printing a Document

Specify the settings for storing documents, and click [OK].

4

[Data Name]

Assign a name to print data to stor

[Enter Name]

[Use File Name]

[Mail Boxes]

A place used to stor
document. You can assign a name to the box to facilitate identication of the box.

PIN to a Bo

Specify the print settings as necessary, and click [OK].

5

● Switch the tab accor

● The settings changed here are stored with the document. When the document is printed next time, it is

printed with the stored settings.

x(P. 99)

e print data in the SD card is called a box. Select the number of the box to store the

ding to the settings.

e in the SD card.

Manually set a name. Specify a friendly name that can be easily identied on the
display of the machine.

A name is automatically set based on the le name of print data to stor
information of an application that you are using.

Setting a Name or

e and the

93

Click [Print] or [OK].

6

Printing a Document

➠ The document is sent to the machine and stor

ed in the specied box.

Printing a Document Stored in the Machine

Press

1

● When the machine is oine, it does not oper

Online key(P. 26)

Use / to select <Stored Job Print>, and press .

2

Select the box number of the document to print, and press

3

( ).

ate even if you press

( ). Set the machine to Online.

.

If the box is protected by a PIN

● When

the PIN input screen is displayed, enter the PIN and press

the administr

ator of the machine.

. If you are unsure of the PIN, contact

94