Canon LBP251dw, LBP252dw User Manual

LBP252dw / LBP251dw
User's Guide
USRMA-0786-00 2016-06 en Copyright CANON INC. 2015

Contents

Important Safety Instructions ........................................................................................................... 2
Installation ............................................................................................................................................................... 3
Power Supply ............................................................................................................................................................ 5
Handling ................................................................................................................................................................... 6
Consumables .......................................................................................................................................................... 10
Basic Operations .......................................................................................................................................... 14
Parts and Their Functions ........................................................................................................................................ 16
Front Side .......................................................................................................................................................... 17
Back Side ........................................................................................................................................................... 19
Interior .............................................................................................................................................................. 21
Multi-Purpose Tray .............................................................................................................................................. 22
Paper Drawer ..................................................................................................................................................... 23
Operation Panel ................................................................................................................................................. 24
Display ........................................................................................................................................................ 27
Using the Operation Panel ....................................................................................................................................... 30
Entering Text ...................................................................................................................................................... 32
Logging on to the Machine ...................................................................................................................................... 34
Loading Paper ......................................................................................................................................................... 35
Loading Paper in the Paper Drawer ....................................................................................................................... 37
Loading Paper in the Multi-Purpose Tray ............................................................................................................... 41
Loading Envelopes .............................................................................................................................................. 44
Loading Preprinted Paper .................................................................................................................................... 46
Specifying Paper Size and Type ............................................................................................................................. 50
Specifying Paper Size and Type in the Paper Drawer ......................................................................................... 51
Specifying Paper Size and Type in the Multi-Purpose Tray .................................................................................. 53
Registering Default Paper Settings for the Multi-Purpose Tray ............................................................................ 55
Registering a Custom Paper Size .................................................................................................................... 57
Limiting the Paper Sizes Displayed .................................................................................................................. 60
Saving Energy ......................................................................................................................................................... 61
Entering Sleep Mode ........................................................................................................................................... 62
Powering OFF at a Fixed Time ............................................................................................................................... 64
Setting Auto Shutdown Time ................................................................................................................................ 66
Printing ................................................................................................................................................................ 68
Basic Printing Operations ........................................................................................................................................ 70
Canceling Prints ...................................................................................................................................................... 75
Checking the Printing Status and Log ...................................................................................................................... 78
Various Print Settings .............................................................................................................................................. 80
Enlarging or Reducing ......................................................................................................................................... 82
I
Switching 1-Sided and 2-Sided Printing .................................................................................................................. 84
Collating Printouts by Page .................................................................................................................................. 86
Printing Multiple Pages onto One Sheet ................................................................................................................ 88
Printing Posters .................................................................................................................................................. 90
Printing Booklet ................................................................................................................................................. 91
Printing Borders ................................................................................................................................................. 93
Printing Dates and Page Numbers ........................................................................................................................ 94
Printing Watermarks ........................................................................................................................................... 96
Printing Specic Pages onto Different Paper .......................................................................................................... 98
Selecting Document Type .................................................................................................................................. 100
Saving Toner .................................................................................................................................................... 102
Combining and Printing Multiple Documents ....................................................................................................... 104
Conguring Printer Settings on the Machine ........................................................................................................ 108
Printing a Document Secured by a PIN (Secure Print) (LBP252dw) ........................................................................... 109
Preparing for Using Secure Print ........................................................................................................................ 110
Printing via Secure Print .................................................................................................................................... 112
Conguring Print Settings to Your Needs ............................................................................................................... 117
Registering Combinations of Frequently Used Print Settings .................................................................................. 118
Changing Default Settings ................................................................................................................................. 120
Can Be Used Conveniently with a Mobile Device ........................................................... 123
Connecting to a Mobile Device ............................................................................................................................... 124
Make Direct Connection (Access Point Mode) ....................................................................................................... 125
Making the Best Use of the Machine by Utilizing Applications ................................................................................. 127
Managing the Machine Remotely .......................................................................................................................... 129
Network ............................................................................................................................................................ 131
Connecting to a Network ...................................................................................................................................... 132
Selecting Wired LAN or Wireless LAN .................................................................................................................. 134
Connecting to a Wired LAN ................................................................................................................................ 135
Connecting to a Wireless LAN ............................................................................................................................. 136
Setting Up Connection Using WPS Push Button Mode ..................................................................................... 138
Setting Up Connection Using WPS PIN Code Mode ......................................................................................... 140
Setting Up Connection by Selecting a Wireless Router ..................................................................................... 143
Setting Up Connection by Specifying Detailed Settings .................................................................................... 146
Checking the SSID and Network Key ............................................................................................................. 150
Setting IP Addresses ......................................................................................................................................... 153
Setting IPv4 Address ................................................................................................................................... 154
Setting IPv6 Addresses ................................................................................................................................ 157
Viewing Network Settings ..................................................................................................................................... 161
Conguring the Machine for Printing from a Computer .......................................................................................... 164
Conguring Printing Protocols and WSD Functions ............................................................................................... 165
Conguring Printer Ports ................................................................................................................................... 168
Setting Up Print Server ...................................................................................................................................... 173
II
Conguring the Machine for Your Network Environment ....................................................................................... 176
Conguring Ethernet Settings ............................................................................................................................ 177
Changing the Maximum Transmission Unit .......................................................................................................... 179
Setting a Wait Time for Connecting to a Network .................................................................................................. 180
Conguring DNS .............................................................................................................................................. 181
Conguring WINS ............................................................................................................................................. 186
Conguring SNTP ............................................................................................................................................. 188
Monitoring and Controlling the Machine with SNMP ............................................................................................. 191
Conguring Settings for Device Management Software ......................................................................................... 196
Security .............................................................................................................................................................. 202
Protecting the Machine from Unauthorized Access ................................................................................................ 203
Preventing Unauthorized Access ........................................................................................................................ 204
Setting Access Privileges .................................................................................................................................... 206
Setting the System Manager ID .................................................................................................................... 207
Setting the Department ID Management ....................................................................................................... 209
Setting a Remote UI PIN .............................................................................................................................. 216
Restricting Communication by Using Firewalls ..................................................................................................... 218
Specifying IP Addresses for Firewall Rules ...................................................................................................... 219
Specifying MAC Addresses for Firewall Rules .................................................................................................. 223
Changing Port Numbers .................................................................................................................................... 226
Setting a Proxy ................................................................................................................................................. 228
Restricting the Machine's Functions ...................................................................................................................... 230
Restricting USB Functions .................................................................................................................................. 231
Disabling HTTP Communication ......................................................................................................................... 232
Disabling Remote UI ......................................................................................................................................... 233
Implementing Robust Security Features ................................................................................................................ 234
Enabling SSL Encrypted Communication for the Remote UI .................................................................................... 235
Conguring IPSec Settings ................................................................................................................................. 239
Conguring IEEE 802.1X Authentication ............................................................................................................... 248
Conguring Settings for Key Pairs and Digital Certicates ...................................................................................... 253
Generating Key Pairs ................................................................................................................................... 254
Using CA-issued Key Pairs and Digital Certicates ........................................................................................... 262
Verifying Key Pairs and Digital Certicates ..................................................................................................... 266
Using Remote UI ........................................................................................................................................ 269
Starting Remote UI ............................................................................................................................................... 270
Remote UI Screens ................................................................................................................................................ 272
Managing Documents and Checking the Machine Status ........................................................................................ 275
Setting Up Menu Options from Remote UI ............................................................................................................. 279
Saving/Loading Registered Data ............................................................................................................................ 281
Saving Registered Data ..................................................................................................................................... 282
Loading Registered Data ................................................................................................................................... 284
III
Setting Menu List ...................................................................................................................................... 287
Paper Settings (LBP252dw) .................................................................................................................................... 288
Direct Connection ................................................................................................................................................. 289
Network Settings .................................................................................................................................................. 290
Output Reports ..................................................................................................................................................... 301
Preferences .......................................................................................................................................................... 302
Timer Settings ...................................................................................................................................................... 307
Common Settings .................................................................................................................................................. 311
Printer Settings .................................................................................................................................................... 313
Adjustment/Maintenance ..................................................................................................................................... 332
System Management Settings ............................................................................................................................... 337
Troubleshooting ......................................................................................................................................... 348
Clearing Jams ........................................................................................................................................................ 350
When an Error Message Appears ........................................................................................................................... 357
When an Error Code Appears ................................................................................................................................. 366
Common Problems ................................................................................................................................................ 368
Installation/Settings Problems ........................................................................................................................... 369
Printing Problems ............................................................................................................................................. 373
When You Cannot Print Properly ............................................................................................................................ 376
Printing Results Are Not Satisfactory ................................................................................................................... 378
Paper Creases or Curls ...................................................................................................................................... 385
Paper Is Fed Incorrectly ..................................................................................................................................... 387
When a Problem Cannot Be Solved ......................................................................................................................... 388
Maintenance ................................................................................................................................................. 390
Cleaning the Machine ........................................................................................................................................... 392
Exterior ........................................................................................................................................................... 393
Fixing Unit ....................................................................................................................................................... 394
Replacing Toner Cartridges ................................................................................................................................... 396
Using Up Toner ................................................................................................................................................ 398
How to Replace Toner Cartridges ........................................................................................................................ 400
Relocating the Machine ......................................................................................................................................... 402
Maintaining and Improving Print Quality ............................................................................................................... 404
Adjusting Print Density ...................................................................................................................................... 405
Adjusting Print Position ..................................................................................................................................... 407
Printing Reports and Lists ..................................................................................................................................... 409
Consumables Status Report ............................................................................................................................... 410
User Data List/System Manager Data List ............................................................................................................ 411
Department ID Management Report ................................................................................................................... 412
IPSec Policy List ................................................................................................................................................ 413
PCL Font List .................................................................................................................................................... 414
PS Font List (LBP252dw) ..................................................................................................................................... 415
IV
Viewing the Counter Value .................................................................................................................................... 416
Using a USB Memory Device to Save/Load Registered Data ..................................................................................... 417
Saving Registered Data to a USB Memory Device .................................................................................................. 418
Loading Registered Data from a USB Memory Device ............................................................................................ 420
Initializing Settings ............................................................................................................................................... 422
Initializing Menu ............................................................................................................................................... 423
Initializing Key and Certicate ............................................................................................................................ 425
Appendix ........................................................................................................................................................... 427
Feature Highlights ................................................................................................................................................ 428
Going Green and Saving Money ......................................................................................................................... 429
Improving Eciency ......................................................................................................................................... 431
So Much More .................................................................................................................................................. 433
Specications ....................................................................................................................................................... 436
Machine Specications ...................................................................................................................................... 437
Wireless LAN Specications ................................................................................................................................ 439
Paper .............................................................................................................................................................. 440
Consumables ........................................................................................................................................................ 443
Optional Items ...................................................................................................................................................... 444
Using AirPrint ....................................................................................................................................................... 445
Printing with AirPrint ........................................................................................................................................ 449
If AirPrint Cannot Be Used ................................................................................................................................. 451
Using Google Cloud Print ....................................................................................................................................... 452
Manuals Included with the Machine ...................................................................................................................... 456
Using e-Manual ..................................................................................................................................................... 457
Installing e-Manual ........................................................................................................................................... 458
Uninstalling e-Manual ....................................................................................................................................... 462
Screen Layout of e-Manual ................................................................................................................................ 465
Viewing e-Manual ............................................................................................................................................. 470
Manual Display Settings .................................................................................................................................... 472
Others .................................................................................................................................................................. 473
Basic Windows Operations ................................................................................................................................. 474
For Mac OS Users ............................................................................................................................................. 481
Notice ............................................................................................................................................................. 482
Oce Locations .................................................................................................................................................... 487
V
Important Safety Instructions
Important Safety Instructions
Important Safety Instructions ................................................................................................................... 2
Installation ............................................................................................................................................................ 3
Power Supply ......................................................................................................................................................... 5
Handling ................................................................................................................................................................. 6
Maintenance and Inspections .............................................................................................................................. 9
Consumables ....................................................................................................................................................... 10
1

Important Safety Instructions

Important Safety Instructions
0W20-000
The content described in this chapter is for the prevention of damage to property and injury to users of the machine and others. Before using this machine, read this chapter and follow the instructions to properly use this machine. Do not perform any operations not described in this manual. Canon will not be responsible for any damages resulting from use not described in this manual, improper use, or repair/changes not performed by Canon or a third party authorized by Canon.
2
Important Safety Instructions

Installation

0W20-001
To use this machine safely and comfortably, carefully read the following precautions and install the machine in an appropriate location.
Do not install in a location that may result in a re or electrical shock
A location where the ventilation slots are blocked
(too close to walls, beds, rugs, or similar objects)
A damp or dusty location
A location exposed to direct sunlight or outdoors
A location subject to high temperatures
A location exposed to open ames
Near alcohol, paint thinners or other ammable substances
Other warnings
Do not connect unapproved cables to this machine. Doing so may result in a re or electrical shock.
Do not place necklaces and other metal objects or containers lled with liquid on the machine. If foreign
substances come in contact with electrical parts inside the machine, it may result in a re or electrical shock.
When installing and removing the optional accessories, be sure to turn OFF the power, unplug the power
plug, and then disconnect all the interface cables and power cord from the machine. Otherwise, the power cord or interface cables may be damaged, resulting in a re or electrical shock.
Do not use near any medical equipment. Radiowaves emitted from this machine may interfere with medical
equipment, which may cause a malfunction and result in serious accidents.
If any foreign substance falls into this machine, unplug the power plug from the AC power outlet and
contact your local authorized Canon dealer.
Do not install in the following locations
The machine may drop or fall, resulting in injury.
Unstable location
Location exposed to vibrations
Other cautions
When carrying this machine, follow the instructions in this manual. If carried improperly, it may fall, resulting
in injury.
When installing this machine, be careful not to get your hands caught between the machine and the oor or
walls, or between the paper drawers. Doing so may result in injury.
3
Important Safety Instructions
Do not install in the following locations that may result in damage
A location subject to dramatic changes in temperature or
humidity
A location near equipment that generates magnetic or
electromagnetic waves
A laboratory or location where chemical reactions occur
A location exposed to corrosive or toxic gases
A location that may warp from the weight of the machine or
where the machine is liable to sink (a carpet, etc.)
Avoid poorly ventilated locations
This machine generates a slight amount of ozone, etc. during normal use. Although sensitivity to ozone, etc.
may vary, this amount is not harmful. Ozone, etc. may be more noticeable during extended use or long production runs, especially in poorly ventilated rooms. It is recommended that the room where the machine operates be appropriately ventilated to maintain a comfortable working environment. Also avoid locations where people would be exposed to emissions from the machine.
Do not install in a location where condensation occurs
Water droplets (condensation) may form inside the machine when the room where the machine is installed
is heated rapidly, and when the machine is moved from a cool or dry location to a hot or humid location. Using the machine under these conditions may result in paper jams, poor print quality, or damage to the machine. Let the machine adjust to the ambient temperature and humidity for at least 2 hours before use.
When using wireless LAN
Set the machine at a distance of 50 m or less from the wireless LAN router.
Do not set machine in a location where any object blocks communication. The signal may be degraded when
passing through walls or oors.
Keep the machine as far as possible from digital cordless phones, microwave ovens, or other equipment that
emit radio waves.
In altitudes of 3,000 m or above sea level
Machines with a hard disk may not operate properly when used at high altitudes of about 3,000 meters
above sea level, or higher.
4
Important Safety Instructions

Power Supply

This machine is compatible with voltages of 220 to 240 V, and electrical frequency of 50/60 Hz.
Use only a power supply that meets the specied voltage requirements. Failure to do so may result in a re
or electrical shock.
Do not use power cords other than the one provided, as this may result in a re or electrical shock.
The provided power cord is intended for use with this machine. Do not connect the power cord to other
devices.
Do not modify, pull, forcibly bend, or perform any other act that may damage the power cord. Do not place
heavy objects on the power cord. Damaging the power cord may result in a re or electrical shock.
Do not plug in or unplug the power plug with wet hands, as this may result in an electrical shock.
Do not use extension cords or multi-plug power strips with the machine. Doing so may result in a re or
electrical shock.
0W20-002
Do not wrap the power cord or tie it in a knot, as this may result in a re or electrical shock.
Insert the power plug completely into the AC power outlet. Failure to do so may result in a re or electrical
shock.
Remove the power plug completely from the AC power outlet during a thunder storm. Failure to do so may
result in a re, electrical shock, or damage to the machine.
Install this machine near the power outlet and leave sucient space around the power plug so that it can be
unplugged easily in an emergency.
When connecting power
Do not connect the machine to an uninterruptible power source.
If plugging this machine into an AC power outlet with multiple sockets, do not use the remaining sockets to
connect other devices.
Do not connect the power cord into the auxiliary outlet on a computer.
Other precautions
Electrical noise may cause this machine to malfunction or lose data.
5

Handling

Important Safety Instructions
0W20-003
Immediately unplug the power plug from the AC power outlet
and contact an authorized Canon dealer if the machine makes an unusual noise, emits an unusual smell, or emits smoke or excessive heat. Continued use may result in a re or electrical shock.
Do not disassemble or modify this machine. There are high-
voltage and high-temperature components inside the machine which may result in a re or electrical shock.
Place the machine where children will not come in contact with the power cord and other cables or internal
and electrical parts. Failure to do so may result in unexpected accidents.
Do not use ammable sprays near this machine. If ammable substances come into contact with electrical
parts inside this machine, it may result in a re or electrical shock.
When moving this machine, be sure to turn OFF the power of this machine and your computer, and then
unplug the power plug and interface cables. Failure to do so may damage the power cord or interface cables, resulting in a re or electrical shock.
When plugging or unplugging a USB cable when the power plug is plugged into an AC power outlet, do not
touch the metal part of the connector, as this may result in an electrical shock.
If you are using a cardiac pacemaker
This machine generates a low level magnetic ux. If you use a cardiac pacemaker and feel abnormalities,
please move away from this machine and consult your physician immediately.
Do not place heavy objects on this machine as they may fall, resulting in injury.
For your safety, please unplug the power cord if the machine will not be used for a long period of time.
Use caution when opening and closing covers to avoid injury to your hands.
Keep hands and clothing away from the rollers in the output area. If the rollers catch your hands or clothing,
this may result in personal injury.
The inside of the machine and the output slot are very hot during
and immediately after use. Avoid contact with these areas to prevent burns. Also, printed paper may be hot immediately after being output, so use caution when handling it. Failure to do so may result in burns.
6
Important Safety Instructions
Do not carry the machine with the paper drawers or the optional
paper feeder installed. Otherwise, the paper drawer may fall and result in injury.
Laser beam
This machine is classied as a Class 1 Laser Product under IEC60825-1:2007 and EN60825-1:2007. The laser
beam can be harmful to the human body. The laser beam is conned within protective housings and external covers, so there is no danger of the laser beam escaping during normal machine operation. For safety, never open covers other than those indicated in this manual.
If you operate the machine in manners other than the control, adjustment, and operating procedures
prescribed in this manual, this may result in hazardous radiation exposure. If the laser beam should escape and enter your eyes, exposure may cause damage to your eyes.
When transporting the machine
To prevent damage to the machine during transport, perform the following.
Remove the toner cartridges.
Securely pack the machine in the original box with packing materials.
If the operating noise concerns you
Depending on the use environment and operating mode, if the operating noise is of concern, it is
recommended that the machine be installed in a place other than the oce.
Other precautions
Follow the instructions in the caution label attached to this machine.
Avoid shaking or applying shock to this machine.
Do not forcibly open and close doors, covers, and other parts. Doing so may result in damage to the
machine.
Do not touch the contacts (
) inside the machine. Doing so may result in damage to the machine.
7
Important Safety Instructions
To prevent a paper jam, do not turn OFF the power, open/close the covers, and load/unload the paper when
printing.
8
Important Safety Instructions

Maintenance and Inspections

0W20-004
Clean this machine periodically. If dust accumulates, the machine may not operate properly. When cleaning, be sure to observe the following. If a problem occurs during operation, see Troubleshooting(P. 348) . If the problem cannot be resolved or you feel the machine requires an inspection, see When a Problem Cannot Be Solved(P. 388) .
Before cleaning, turn OFF the power and unplug the power plug from the AC power outlet. Failure to do so
may result in a re or electrical shock.
Unplug the power plug periodically and clean with a dry cloth to remove dust and grime. Accumulated dust
may absorb humidity in the air and may result in a re if it comes into contact with electricity.
Use a damp, well wrung-out cloth to clean the machine. Dampen cleaning cloths with water only. Do not use
alcohol, benzenes, paint thinners, or other ammable substances. Do not use tissue paper or paper towels. If these substances come into contact with electrical parts inside the machine, they may generate static electricity or result in a re or electrical shock.
Check the power cord and plug periodically for damage. Check the machine for rust, dents, scratches,
cracks, or excessive heat generation. Use of poorly-maintained equipment may result in a re or electrical shock.
The inside of the machine has high-temperature and high-voltage components. Touching these components
may result in burns. Do not touch any part of the machine that is not indicated in the manual.
When loading paper or removing jammed paper, be careful not to cut your hands with the edges of the
paper.
When removing jammed paper or replacing toner cartridges, be careful not to get any toner on your hands
or clothing. If toner gets on your hands or clothing, wash them immediately with cold water.
9
Important Safety Instructions

Consumables

Do not dispose of used toner cartridges in open ames. Also, do not store toner cartridges or paper in a
location exposed to open ames. This may cause the toner to ignite, and result in burns or re.
If you accidentally spill or scatter toner, carefully wipe up the loose toner with a damp, soft cloth and avoid
inhaling any toner dust. Do not use a vacuum cleaner that is not equipped with safety measures to prevent dust explosions to clean up loose toner. Doing so may cause damage to the vacuum cleaner or result in a dust explosion due to static discharge.
If you are using a cardiac pacemaker
The toner cartridge generates a low level magnetic ux. If you are using a cardiac pacemaker and feel
abnormalities, please move away from the toner cartridge and consult your physician immediately.
0W20-005
Use caution not to inhale any toner. If you should inhale toner, consult a physician immediately.
Use caution so that toner does not get into your eyes or mouth. If toner should get into your eyes or mouth,
immediately wash with cold water and consult a physician.
Use caution so that toner does not come into contact with your skin. If it should, wash with soap and cold
water. If there is any irritation on your skin, consult a physician immediately.
Keep the toner cartridges and other consumables out of the reach of small children. If toner is ingested,
consult a physician or poison control center immediately.
Do not disassemble or modify the toner cartridge. Doing so may cause the toner to scatter.
Remove the sealing tape of the toner cartridge completely without using excessive force. Doing otherwise
may cause the toner to scatter.
Handling the toner cartridge
Be sure to hold the toner cartridge using the handle.
Do not touch the toner cartridge memory ( ) or the electrical contacts ( ). To avoid scratching the
surface of the drum inside the machine or exposing it to light, do not open the drum protective shutter ( ).
10
Important Safety Instructions
Do not remove the toner cartridge from this machine or from the protective bag unnecessarily.
The toner cartridge is a magnetic product. Do not move it close to products susceptible to magnetism
including oppy disks and disk drives. Doing so may result in data corruption.
Storing the toner cartridge
Store in the following environment to ensure safe and satisfactory use.
Storage temperature range: 0 to 35 °C Storage humidity range: 35 to 85% RH (relative humidity/no condensation)
*
Store without opening until the toner cartridge is to be used.
When removing the toner cartridge from this machine for storage, place the removed toner cartridge into
the original protective bag or wrap it with a thick cloth.
When storing the toner cartridge, do not store it upright or upside down. The toner will solidify and may not
return to its original condition even if it is shaken.
*
Even within the storable humidity range, water droplets (condensation) may develop inside the toner cartridge if there is a difference of temperature inside and outside the toner cartridge. Condensation will adversely affect the print quality of toner cartridges.
Do not store the toner cartridge in the following locations
Locations exposed to open ames
Locations exposed to direct sunlight or bright light for ve minutes or more
Locations exposed to excessive salty air
Locations where there are corrosive gases (i.e. aerosol sprays and ammonia)
Locations subject to high temperature and high humidity
Locations subject to dramatic changes in temperature and humidity where condensation may easily occur
Locations with a large amount of dust
Locations within the reach of children
Be careful of counterfeit toner cartridges
Please be aware that there are counterfeit Canon toner cartridges in the marketplace. Use of counterfeit
toner cartridge may result in poor print quality or machine performance. Canon is not responsible for any malfunction, accident or damage caused by the use of counterfeit toner cartridge. For more information, see canon.com/counterfeit .
Availability period of repairing parts and toner cartridges
The repairing parts and toner cartridges for the machine will be available for at least seven (7) years after
production of this machine model has been discontinued.
Toner cartridge packing materials
Save the protective bag for the toner cartridge. They are required when transporting this machine.
The packing materials may be changed in form or placement, or may be added or removed without notice.
11
Important Safety Instructions
Dispose of the removed sealing tape according to local regulations.
When disposing of a used toner cartridge
Place the toner cartridge into its protective bag to prevent the toner from scattering, and then dispose of the
toner cartridge according to local regulations.
12
Basic Operations
Basic Operations
Basic Operations ............................................................................................................................................... 14
Parts and Their Functions ................................................................................................................................... 16
Front Side ....................................................................................................................................................... 17
Back Side ........................................................................................................................................................ 19
Interior ........................................................................................................................................................... 21
Multi-Purpose Tray ......................................................................................................................................... 22
Paper Drawer ................................................................................................................................................. 23
Operation Panel .............................................................................................................................................. 24
Display ..................................................................................................................................................... 27
Using the Operation Panel .................................................................................................................................. 30
Entering Text .................................................................................................................................................. 32
Logging on to the Machine ................................................................................................................................. 34
Loading Paper ...................................................................................................................................................... 35
Loading Paper in the Paper Drawer ................................................................................................................ 37
Loading Paper in the Multi-Purpose Tray ........................................................................................................ 41
Loading Envelopes .......................................................................................................................................... 44
Loading Preprinted Paper ............................................................................................................................... 46
Specifying Paper Size and Type ....................................................................................................................... 50
Specifying Paper Size and Type in the Paper Drawer ............................................................................... 51
Specifying Paper Size and Type in the Multi-Purpose Tray ....................................................................... 53
Registering Default Paper Settings for the Multi-Purpose Tray ................................................................ 55
Registering a Custom Paper Size ............................................................................................................. 57
Limiting the Paper Sizes Displayed .......................................................................................................... 60
Saving Energy ...................................................................................................................................................... 61
Entering Sleep Mode ...................................................................................................................................... 62
Powering OFF at a Fixed Time ......................................................................................................................... 64
Setting Auto Shutdown Time .......................................................................................................................... 66
13

Basic Operations

Basic Operations
0W20-006
This chapter describes basic operations, such as how to use the operation panel or how to load the paper, that are frequently performed to use the functions of the machine.
Parts and Their Functions
This section describes the exterior and interior parts of the machine and their functions, as well as how to use the keys on the operation panel and how to view the display.
Parts and Their Functions(P. 16)
Using the Operation Panel
This section describes how to use the keys on the operation panel to perform various operations, such as adjusting and checking the settings. Using the Operation Panel(P. 30)
Logging on to the Machine
This section describes how to log on when a logon screen is displayed. Logging on to the Machine(P. 34)
Loading Paper
This section describes how to load the paper into the paper drawer and multi-purpose tray. Loading Paper(P. 35)
14
Saving Energy
Basic Operations
This section describes how to reduce power consumption.
Setting Auto Shutdown Time
This section describes how to enable the <Auto Shutdown Time> setting.
Saving Energy(P. 61)
Setting Auto Shutdown Time(P. 66)
15
Basic Operations

Parts and Their Functions

0W20-007
This section describes the parts of the machine (exterior, front and back side, and interior) and how they function. In addition to describing the parts of the machine used for such basic operations as loading paper and replacing the toner cartridges, this section also describes the keys on the operation panel and display. Read this section for tips on how to use the machine properly.
Front Side(P. 17) Back Side(P. 19) Interior(P. 21) Multi-Purpose Tray(P. 22) Paper Drawer(P. 23) Operation Panel(P. 24)
16

Front Side

Basic Operations
0W20-008
Operation panel
The operation panel consists of numeric keys, a display, status indicators, etc. You can perform all the operations and specify settings from the operation panel. Operation Panel(P. 24) Display(P. 27)
Output tray
Printed paper is output to the output tray.
Lift handles
Hold the lift handles when carrying the machine. Relocating the Machine(P. 402)
Multi-purpose tray
Load the paper into the multi-purpose tray when you want to temporarily use a type of paper different from that which is loaded in the paper drawer. Loading Paper in the Multi-Purpose Tray(P. 41)
Paper stopper
Open the paper stopper to prevent paper in the output tray from falling.
Front cover
Open the front cover when replacing the toner cartridge or clearing paper jams.
Cartridges(P. 400) Clearing Jams(P. 350)
Paper drawer
Load the type of paper you frequently use into the paper drawer.
Drawer(P. 37)
17
Loading Paper in the Paper
How to Replace Toner
Basic Operations
Ventilation slots
Air from inside the machine is vented out to cool down the inside of the machine. Note that placing objects in front of the ventilation slots prevents ventilation. Installation(P. 3)
Power switch
Turns the power ON or OFF. To restart the machine, turn OFF the machine, wait for at least 10 seconds, and turn it back ON.
18

Back Side

Basic Operations
0W20-009
Upper rear cover
Open the upper rear cover when clearing paper jams. Clearing Jams(P. 350)
Rating label
The label shows the serial number, which is needed when making inquiries about the machine. When a Problem Cannot Be Solved(P. 388)
Power socket
Connect the power cord.
Lower rear cover
Open the lower rear cover to set the paper size switch lever or remove jammed paper. Interior(P. 21) Clearing Jams(P. 350)
Ventilation slots
Air from inside the machine is vented out to cool down the inside of the machine. Note that placing objects in front of the ventilation slots prevents ventilation. Installation(P. 3)
Sub-output tray
When using a paper type that easily curls such as labels, or envelopes, you can reduce curl by opening this tray. Paper Curls(P. 385)
USB port (for USB device connection)
Connect a USB memory device when exporting or importing the settings of the machine.
19
Basic Operations
USB port (for computer connection)
Connect a USB cable when connecting the machine and a computer.
LAN port
Connect a LAN cable when connecting the machine to a wired LAN router, etc. Connecting to a Wired LAN(P. 135)
20

Interior

Basic Operations
0W20-00A
Transport guide
If there is a paper jam inside the machine, raise the transport guide to remove the jammed paper.
Clearing Jams(P. 350)
Duplex transport guide
If paper has jammed during 2-sided printing, lower the duplex transport guide to remove the jammed paper.
Clearing Jams(P. 350)
Paper size switch lever
Before starting 2-sided printing, change the position of this lever properly to match the size of the paper to print on.
A4 size
Pull the lever towards you.
Letter/Legal size
Push the lever away from you.
In addition to A4, Letter, and Legal sizes, some other paper sizes can be used for 2-sided printing (
Paper(P. 440) ). When using those paper sizes, set the paper size switch lever in the same position as that for Letter/Legal size.
21

Multi-Purpose Tray

Basic Operations
0W20-00C
Paper guides
Adjust the paper guides to exactly the width of the loaded paper to ensure that paper is fed straight into the machine.
Paper tray
Pull out the paper tray when loading paper.
Tray extension
Open the tray extension when loading large paper.
LINKS
Loading Paper in the Multi-Purpose Tray(P. 41)
22

Paper Drawer

Basic Operations
0W20-00E
Paper guides
Adjust the paper guides to exactly the size of the loaded paper to ensure that paper is fed straight into the machine. Press the lock release levers that are marked with arrows in the illustrations to release the locks and slide the paper guides.
Paper level indicator
Indicates the remaining amount of paper. The mark moves downward as the remaining amount of paper decreases.
LINKS
Loading Paper in the Paper Drawer(P. 37)
23

Operation Panel

Basic Operations
0W20-00F
Display
Displays the current printing or other operation status, error information, amount remaining in the toner cartridge, etc. Display(P. 27)
Menu key
Displays the Setup menu. You can specify settings of the machine. Setting Menu List(P. 287)
Back key
Press to return to the previous screen. If you press this key when specifying settings, for example, the settings are not applied and the display returns to the previous screen.
Numeric keys ([0]-[9] keys)
Press to enter numbers and text.
Entering Text(P. 32)
[*] key
Press to switch the type of text that is entered.
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