Page 1
TOP
Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
Reference Guide
Back
Previous
Next
Troubleshooting
10
Appendix
11
Table of Contents
Index
9
Please read this guide before operating this product.
After you finish reading this guide, store it in a safe place
for future reference.
How to Use This Guide
Page 2
TOP
Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
Manuals for the Machine
Back
Previous
Next
Troubleshooting
10
Appendix
11
Table of Contents
Index
9
To view the manuals in PDF format, Adobe Reader/Acrobat Reader/Acrobat is required. If Adobe Reader/Acrobat
●
Reader/Acrobat is not installed on your system, please download it from the Adobe Systems Incorporated website
(http://www.adobe.com).
Considerable effort has been made to make sure that the manuals for the machine are free of inaccuracies and
●
omissions. However, as we are constantly improving our products, if you need an exact specification, please
contact Canon.
The machine illustration on the cover may differ slightly from your machine.
●
i
Page 3
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Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
Things You Can Do
Select a scan mode depending on
the type of image
Image Quality
p. 3-3
Adjust the density level of scanned
images
Sort copies by page order
Collate Copying
p. 3-6
Make two-sided copies
Back
Specify a recipient with a single
key
One-Touch Speed Dialing Keys
Specify a recipient with a two-digit
code
Previous
p. 4-12
Next
Troubleshooting
10
Appendix
11
Table of Contents
Index
9
Density
p. 3-3
Enlarge or reduce copied images
Zoom Ratio
p. 3-4
Two-Sided Copy
p. 3-8
Copy two documents on one sheet
2 on 1 Combination
p. 3-7
Coded Speed Dialing Codes
p. 4-13
Specify multiple recipients as a
group
Group Dialing
p. 4-14
ii
Page 4
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Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
9
Troubleshooting
Look up a particular recipient
Address Book Search
p. 4-14
Redial when the line is busy
Redialing
p. 4-20
Send documents to multiple
recipients
Receive faxes in memory without
printing out
Memory Reception
p. 4-26
Reject faxes without their
numbers
Reception Restriction
p. 4-30
Send a fax from a PC
Back
Previous
Next
Print a document from a PC
Printing
p. 5-2
Sort printouts by page order
Collate Printing
p. 5-3
Print two pages on one sheet
10
Appendix
11
Table of Contents
Index
Broadcasting
p. 4-17
PC Faxing
2 on 1 Combination
Online Help
p. 5-4
iii
Page 5
TOP
Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
9
Troubleshooting
Make two-sided printouts
Two-Sided Printing
p. 5-5
Specify detailed scanning options
to suit various images
Scanning
Scanner Driver Guide
Access and manage the machine
from a PC
Restrict the use of the machine
with a password
System Manager Settings
p. 8-2
Back
Previous
Next
10
Appendix
11
Table of Contents
Index
Remote UI
Chapter 7
iv
Page 6
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Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
Back
Previous
Next
Table of Contents
Manuals for the Machine ............................................................................................................... i
Things You Can Do ..........................................................................................................................ii
How to Use This Guide ................................................................................................................xx
Using the Top Page ...............................................................................................................xx
Using the Chapter Topic List ........................................................................................... xxi
Legal Notices ...............................................................................................................................xxiii
1 Before Using the Machine ........................................................................................................1-1
Machine Components ...............................................................................................................1-3
Troubleshooting
10
Appendix
11
Table of Contents
Index
9
Operation Panel ...........................................................................................................................1-6
Main Operation Panel ........................................................................................................1-6
Fax Operation Panel ...........................................................................................................1-9
v
Page 7
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Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
Back
Previous
Next
LCD (Standby Mode) ............................................................................................................... 1-10
Copy Mode ......................................................................................................................... 1-10
Fax Mode .............................................................................................................................1-10
Scan Mode ..........................................................................................................................1-10
Toner Cartridge ......................................................................................................................... 1-11
Maintaining the Toner Cartridge ................................................................................ 1-12
Checking the Toner Level .............................................................................................. 1-13
Telephone Line Setting .......................................................................................................... 1-14
Setting the Telephone Line Type ................................................................................1-14
Timer Settings ........................................................................................................................... 1-15
Setting the Sleep Mode ................................................................................................. 1-15
Setting the Daylight Saving Time...............................................................................1-16
Troubleshooting
10
Appendix
11
Table of Contents
Index
9
vi
Page 8
TOP
Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
Back
Previous
Next
2 Document and Paper ................................................................................................................2-1
Document Requirements ......................................................................................................... 2-2
Scanning Area ..............................................................................................................................2-3
Loading Documents ..................................................................................................................2-4
On the Platen Glass ............................................................................................................2-4
In the ADF ..............................................................................................................................2-5
Paper Requirements ...................................................................................................................2-7
Printable Area ...............................................................................................................................2-9
Loading Paper ........................................................................................................................... 2-10
Into the Multi-Purpose Tray .......................................................................................... 2-10
Setting Paper Size and Type ................................................................................................. 2-13
Troubleshooting
10
Appendix
11
Table of Contents
Index
9
vii
Page 9
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Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
Back
Previous
Next
3 Copying .....................................................................................................................................3-1
Basic Copying Method ..............................................................................................................3-2
Scan Settings ................................................................................................................................3-3
Image Quality .......................................................................................................................3-3
Density ....................................................................................................................................3-3
Zoom Ratio ............................................................................................................................3-4
Advanced Copy Features ..........................................................................................................3-6
Collate Copy ..........................................................................................................................3-6
2 on 1 Combination ...........................................................................................................3-7
Two-Sided Copy ..................................................................................................................3-8
Printing a Sample Page .......................................................................................................... 3-10
Canceling Copy Jobs ............................................................................................................... 3-11
Troubleshooting
10
Appendix
11
Table of Contents
Index
9
viii
Page 10
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Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
9
Troubleshooting
Back
Previous
Next
4 Sending and Receiving .............................................................................................................4-1
Basic Sending Method ..............................................................................................................4-4
Scan Settings ................................................................................................................................4-5
Image Quality .......................................................................................................................4-5
Density ....................................................................................................................................4-5
Storing/Editing Address Book ................................................................................................4-6
Storing/Editing One-Touch Speed Dialing Keys/
Coded Speed Dialing Codes ...........................................................................................4-7
Storing/Editing Recipients for Group Dialing ...........................................................4-9
Specifying Recipients ............................................................................................................. 4-12
Using One-Touch Speed Dialing Keys ......................................................................4-12
Using Coded Speed Dialing Codes ............................................................................ 4-13
Group Dialing .................................................................................................................... 4-14
Using Address Book Key ................................................................................................ 4-14
10
Appendix
11
Table of Contents
Index
ix
Page 11
TOP
Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
Back
Previous
Next
Manual Sending ....................................................................................................................... 4-16
Advanced Sending Features ................................................................................................ 4-17
Broadcasting ......................................................................................................................4-17
PC Faxing ..................................................................................................................................... 4-18
Fax Dialing Features ................................................................................................................ 4-19
Switching Temporarily to Tone Dialing ....................................................................4-19
Redialing .............................................................................................................................4-20
Checking Dialing Line ....................................................................................................4-21
Dialing an Overseas Number (With Pauses) ........................................................... 4-22
Basic Receiving Method ......................................................................................................... 4-23
Troubleshooting
10
Appendix
11
Table of Contents
Index
9
x
Page 12
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Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
Back
Previous
Next
Receiving Features ................................................................................................................... 4-24
FAX/TEL: Optional Settings ...........................................................................................4-24
DRPD: Optional Settings ...............................................................................................4-25
Manual Reception ............................................................................................................ 4-25
Memory Reception .......................................................................................................... 4-26
Memory Lock Reception ...............................................................................................4-26
Remote Reception ...........................................................................................................4-28
Selecting the Receive Mode for Printing ................................................................. 4-29
Reception Restriction ..................................................................................................... 4-30
Printing Received Documents .....................................................................................4-30
Canceling TX/RX Jobs ............................................................................................................. 4-32
Checking and Deleting Jobs ................................................................................................ 4-33
Checking Transmission/Reception Results ............................................................. 4-33
Checking and Deleting Sending Documents Stored in Memory ................... 4-33
Troubleshooting
10
Appendix
11
Table of Contents
Index
9
xi
Page 13
TOP
Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
Back
Previous
Next
5 Printing and Scanning ..............................................................................................................5-1
Printing Documents ...................................................................................................................5-2
Advanced Printing Features ....................................................................................................5-3
Collate Printing ....................................................................................................................5-3
2 on 1 Combination ...........................................................................................................5-4
Two-Sided Printing .............................................................................................................5-5
Scanning to a Computer (USB connection only) .............................................................5-6
Canceling Scan Jobs ...................................................................................................................5-7
Canceling Scan Jobs to a Computer ............................................................................5-7
Checking and Deleting Jobs ...................................................................................................5-8
Checking and Deleting Print Jobs ................................................................................5-8
Checking Print and Scan Counts ...................................................................................5-8
Troubleshooting
10
Appendix
11
Table of Contents
Index
9
xii
Page 14
TOP
Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
Back
Previous
Next
6 Network .....................................................................................................................................6-1
System Requirements ................................................................................................................6-3
Printing or Sending a Fax from a Computer ..............................................................6-3
Basic Network Settings .............................................................................................................6-4
IP Address Setting ...............................................................................................................6-4
Interface Settings ................................................................................................................6-6
Communication Environment Setup ...........................................................................6-7
Setting Up a Computer for Printing/Sending a Fax ..................................................... 6-10
Settings from the Operation Panel ............................................................................ 6-10
Machine Connection Method (LPD/Raw) ...............................................................6-11
Print Server Settings .......................................................................................................6-14
Additional Network Settings................................................................................................ 6-15
TCP/IP Settings ..................................................................................................................6-15
Troubleshooting
10
Appendix
11
Table of Contents
Index
9
Startup Time Settings ..................................................................................................... 6-17
xiii
Page 15
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Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
Back
Previous
Next
Checking Network Settings .................................................................................................. 6-18
Machine Management ........................................................................................................... 6-19
Machine Management Using Web Browser (Remote UI) .................................. 6-19
Machine Management Using NetSpot Device Installer .....................................6-19
7 Remote UI ..................................................................................................................................7-1
System Requirements ................................................................................................................7-3
Using the Remote UI ..................................................................................................................7-4
Starting the Remote UI .....................................................................................................7-4
Displaying Device Status and Information ........................................................................7-6
Job Management ........................................................................................................................ 7-7
Managing Print Jobs ..........................................................................................................7-7
Troubleshooting
10
Appendix
11
Table of Contents
Index
9
Viewing the Activity Log ..................................................................................................7-8
Managing the Address Book ...................................................................................................7-9
Customizing System Settings .............................................................................................. 7-13
Customizing System Information ..............................................................................7-13
xiv
Page 16
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Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
9
Troubleshooting
Back
Previous
Next
Import/Export Function ......................................................................................................... 7-16
Saving the Address Book ..............................................................................................7-16
Loading an Address Book ............................................................................................. 7-17
Device Custom Settings ......................................................................................................... 7-19
8 System Manager Settings ........................................................................................................8-1
Specifying the System Manager Settings...........................................................................8-2
Restricting Access to Destinations ........................................................................................8-3
Confirming Entered Fax Numbers ................................................................................8-3
Restricting Redial ................................................................................................................8-4
9 Maintenance .............................................................................................................................9-1
Cleaning the Machine ...............................................................................................................9-2
Exterior ...................................................................................................................................9-2
10
Appendix
11
Table of Contents
Index
Interior ....................................................................................................................................9-3
Fuser Roller ............................................................................................................................9-7
Scanning area .......................................................................................................................9-8
xv
Page 17
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Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
Back
Previous
Next
Replacing the Toner Cartridge ............................................................................................ 9-11
Redistributing Toner .......................................................................................................9-11
Replacing the Toner Cartridge with a New One ...................................................9-15
Recycling Used Cartridges .................................................................................................... 9-20
The Clean Earth Campaign ...........................................................................................9-20
U.S.A. PROGRAM ...............................................................................................................9-21
CANADA PROGRAM-CANADA PROGRAMME ........................................................ 9-23
Transporting the Machine .................................................................................................... 9-26
10 Troubleshooting ...................................................................................................................10-1
Clearing Jams ............................................................................................................................ 10-3
Document Jams ................................................................................................................10-4
Paper Jams..........................................................................................................................10-6
Troubleshooting
10
Appendix
11
Table of Contents
Index
9
LCD Messages ..........................................................................................................................10-14
Error Codes ............................................................................................................................... 10-20
xvi
Page 18
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Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
9
Troubleshooting
10
Appendix
Back
Previous
Next
If <LOAD CORRECT PAPER> is displayed .......................................................................10-22
Re-loading the Paper ....................................................................................................10-22
Changing the Paper Size Setting ..............................................................................10-22
General Problems ...................................................................................................................10-24
Paper Feeding Problems......................................................................................................10-26
Fax Problems ............................................................................................................................10-27
Sending Problems .........................................................................................................10-27
Receiving Problems .......................................................................................................10-31
Copying Problems .................................................................................................................10-37
Printing Problems ..................................................................................................................10-40
Telephone Problems .............................................................................................................10-43
Network Problems ................................................................................................................. 10-44
If a Power Failure Occurs......................................................................................................10-46
11
Table of Contents
Index
xvii
Page 19
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Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
9
Troubleshooting
10
Appendix
Back
Previous
Next
If You Cannot Solve a Problem ..........................................................................................10-47
Customer Support (U.S.A.) ..........................................................................................10-47
Customer Support (Canada) ......................................................................................10-47
11 Appendix ...............................................................................................................................11-1
Machine Settings ..................................................................................................................... 11-3
Printing USER DATA LIST ................................................................................................11-3
Accessing the Setting Menu ........................................................................................ 11-3
Setting Menu ............................................................................................................................. 11-5
PAPER SETTINGS ...............................................................................................................11-5
VOLUME CONTROL .......................................................................................................... 11-6
BROADCAST .......................................................................................................................11-7
COMMON SETTINGS .......................................................................................................11-7
COPY SETTINGS ................................................................................................................11-8
FAX SETTINGS ....................................................................................................................11-9
ADDRESS BOOK SET. .....................................................................................................11-14
PRINTER SETTINGS .........................................................................................................11-15
11
Table of Contents
Index
xviii
Page 20
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Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
Back
TIMER SETTINGS .............................................................................................................11-16
ADJUST
REPORT SETTINGS..........................................................................................................11-18
SYSTEM SETTINGS .........................................................................................................11-20
./CLEANING .......................................................................................................11-17
Previous
Next
Summary of Reports and Lists...........................................................................................11-25
Printing Reports Automatically ......................................................................................... 11-26
TX REPORT ........................................................................................................................11-26
RX REPORT ........................................................................................................................11-27
ACTIVITY REPORT ...........................................................................................................11-28
Printing Reports and Lists Manually................................................................................11-29
Checking Remaining Memory ...........................................................................................11-30
Glossary ..................................................................................................................................... 11-31
Troubleshooting
10
Appendix
11
Table of Contents
Index
9
Index ...........................................................................................................................................11-41
xix
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Before Using the
Machine
1
Document and Paper
2
Copying
3
Sending and
Receiving
4
Printing and
Scanning
5
Network
6
Remote UI
7
System Manager
Settings
8
Maintenance
9
Troubleshooting
10
Appendix
11
How to Use This Guide
Using the Top Page
■
Before Using the
Machine
Document and Paper
Copying
Sending and
Receiving
Printing and
Scanning
Network
Remote UI
System Manager
Settings
Maintenance
Troubleshooting
Appendix
Table of Contents
Index
1
2
Reference Guide
3
4
5
6
7
8
9
10
11
Please read this guide before operating this product.
fter you nish reading this guide, store it in a safe place
A
for future reference.
Back NextPrevious
How to Use This Guide
TOP
Back
Previous
Next
Table of Contents
Index
xx
Page 22
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Before Using the
Machine
1
Document and Paper
2
Copying
3
Sending and
Receiving
4
Printing and
Scanning
5
Network
6
Remote UI
7
System Manager
Settings
8
Maintenance
9
Troubleshooting
10
Appendix
Using the Chapter Topic List
■
Before Using the
Machine
Document and Paper
Copying
Sending and
Receiving
Printing and
Scanning
Network
Remote UI
System Manager
Settings
Maintenance
Troubleshooting
Appendix
Table of Contents
Index
1
1 Before Using the Machine
2
3
4
5
6
7
8
9
10
11
Machine Components......................................................................................1-3
Operation Panel ...............................................................................................1-6
LCD (Standby Mode) ......................................................................................1-10
Toner Cartridge ..............................................................................................1-11
Back Previous Next
TOP
Main Operation Panel.................................................................1-6
Fax Operation Panel....................................................................1-9
Copy Mode.................................................................................. 1-10
Fax Mode ...................................................................................... 1-10
Scan Mode ................................................................................... 1-10
Maintaining the Toner Cartridge......................................... 1-12
Checking the Toner Level....................................................... 1-13
Back
1-1
Previous
Next
11
Table of Contents
Index
xxi
Page 23
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Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
Back
The following symbols are used throughout the manuals for the machine and indicate the warnings, cautions and notes you should keep in
mind when using the machine.
Indicates a warning that may lead to death or serious injury if not observed.
Explains how to avoid actions that could injure you or damage your machine.
Explains operating restrictions and how to avoid minor difficulties.
In addition, this guide uses distinctive notations to identify keys and information in the LCD:
The keys you press appear in square brackets: [Stop/Reset].
–
Information in the LCD appears in angle brackets: <LOAD PAPER>.
–
The items on the PC (Menus, Menu commands, buttons etc.) appear in square brackets: [Save].
–
Previous
Next
Troubleshooting
10
Appendix
11
Table of Contents
Index
9
xxii
Page 24
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Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
9
Troubleshooting
Back
Previous
Next
Legal Notices
Trademarks
Canon, the Canon logo, imageCLASS, and NetSpot are trademarks of Canon Inc.
Microsoft, Windows, Windows Server and Windows Vista are trademarks or registered trademarks of Microsoft Corporation in the U.S. and/or other
countries.
All other product and brand names are registered trademarks, trademarks or service marks of their respective owners.
Copyright
Copyright © 2007 by Canon Inc. All rights reserved. No part of this publication may be reproduced, transmitted, transcribed, stored in a retrieval system,
or translated into any language or computer language in any form or by any means, electronic, mechanical, magnetic, optical, chemical, manual, or
otherwise, without the prior written permission of Canon Inc.
Disclaimer
The information in this document is subject to change without notice.
CANON INC. MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS MATERIAL, EITHER EXPRESS OR IMPLIED, EXCEPT AS PROVIDED HEREIN,
INCLUDING WITHOUT LIMITATION, THEREOF, WARRANTIES AS TO MARKETABILITY, MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OF USE OR
NON-INFRINGEMENT. CANON INC. SHALL NOT BE LIABLE FOR ANY DIRECT, INCIDENTAL, OR CONSEQUENTIAL DAMAGES OF ANY NATURE, OR LOSSES OR
EXPENSES RESULTING FROM THE USE OF THIS MATERIAL.
10
Appendix
11
Table of Contents
Index
xxiii
Page 25
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Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
1 Before Using the Machine
Machine Components ......................................................................................1-3
Operation Panel ...............................................................................................1-6
Main Operation Panel .................................................................1-6
Fax Operation Panel ....................................................................1-9
LCD (Standby Mode) ......................................................................................1-10
Copy Mode .................................................................................. 1-10
Fax Mode ...................................................................................... 1-10
Scan Mode ................................................................................... 1-10
Toner Cartridge ..............................................................................................1-11
Back
Previous
Next
Troubleshooting
10
Appendix
11
Table of Contents
Index
9
Maintaining the Toner Cartridge ......................................... 1-12
Checking the Toner Level ....................................................... 1-13
1-1
Page 26
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Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
Back
Previous
Next
Telephone Line Setting ..................................................................................1-14
Setting the Telephone Line Type ......................................... 1-14
Timer Settings ................................................................................................1-15
Setting the Sleep Mode .......................................................... 1-15
Setting the Daylight Saving Time ........................................ 1-16
Troubleshooting
10
Appendix
11
Table of Contents
Index
9
1-2
Page 27
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Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
Machine Components
Back
A ADF ( Automatic Document Feeder)
Holds documents and feeds them automatically into the scanning
area.
B Slide guides
Adjust to the width of the document.
C Document feeder tray
Holds documents.
D Document delivery tray
Receives documents.
E Operation panel
Controls the machine.
F Output tray
Receives copies, prints and faxes.
G Paper cassette
Loads the paper supply.
Previous
Next
Troubleshooting
10
Appendix
11
Table of Contents
Index
9
1-3
Page 28
TOP
Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
9
Troubleshooting
10
Appendix
Back
H Scanning area
Scans documents from the ADF.
I Platen glass
Place documents.
J Output tray extension
Extends for the output tray.
K Paper stopper
Prevents the paper from falling off the output tray.
Open the paper stopper from its original position for LTR/A4
paper. For LGL paper, pull out the output tray extension first, and
then open the paper stopper.
L Slide guides for multi-purpose tray
Adjust to the width of the paper.
M Paper guide rail
Holds the paper supply.
N Dust cover
Protects the paper supply in the paper cassette from the dirt and
dust.
O Multi-purpose tray
Feeds paper when you insert one by one manually.
P Scanning platform
Open this platform when replacing the toner cartridge or clearing
paper jams.
Q Main power switch
Turns the power on or off.
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11
Table of Contents
Index
1-4
Page 29
TOP
Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
Back
R Ethernet port
Connect the network cable.
S USB port
Connect the USB (Universal Serial Bus) cable.
T Rear cover
Open this cover when clearing paper jams.
U Power socket
Connect the power cord.
V Telephone line jack
Connect the telephone cable.
W External device jack
Connect an external device.
Previous
Next
Troubleshooting
10
Appendix
11
Table of Contents
Index
9
1-5
Page 30
TOP
Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
9
Troubleshooting
10
Appendix
11
Operation Panel
Main Operation Panel
■
A [System Monitor] key
Press to check fax transmission, print, copy, or report output
status.
B [View Settings] key
Press to confirm settings of the copy function.
C [COPY] key
Press to switch to the Copy mode.
Back
D [FAX] key
Press to switch to the Fax mode.
E [SCAN] key
Press to switch to the Scan mode.
F [Additional Functions] key
Press to select or cancel the modes in Additional Functions.
G [2-Sided] key
Press to set two-sided copying.
Previous
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Table of Contents
Index
1-6
Page 31
TOP
Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
9
Troubleshooting
10
Appendix
11
H [Enlarge/Reduce] key
Press to enlarge or reduce copy ratio.
I [Density] key
Press to adjust the density for copy or documents you send.
J [Image Quality] key
Press to select image quality for copy or fax.
K [Collate/2 on 1] key
Press to collate copies, or press to set 2 on 1 copying.
L [Energy Saver] key
Press to set or cancel the Sleep mode manually. The key
lights green when the Sleep mode is set, and goes off when
the mode is canceled.
M [Stop/Reset] key
Press to stop a current job. Also, press to return the machine
to the standby mode.
Back
N Error indicator
Flashes when an error has occurred.
O Processing/Data indicator
Flashes while sending or receiving faxes. Lights when the
machine has waiting jobs and stores the data in memory.
Any fax documents that have been received and are stored in the
memory will be deleted if you turn off the main power switch when
the Processing/Data indicator is lit.
P [Start] key
Press to start copying, scanning and sending faxes.
Q Numeric keys
Enter letters and numbers.
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Table of Contents
Index
1-7
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Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
9
Troubleshooting
10
Appendix
11
R [Tone] key
Press to switch from rotary pulse to tone dialing.
S [Clear] key
Press to clear entered alphanumeric characters.
T [ ] key
Press to increase the value for various settings. Also press to
see the next item in the menu.
U [OK] key
Press to accept a set function or mode.
Also press and hold to print a sample page when you are in
the copy mode. For details, see “Printing a Sample Page,” on
p. 3-10.
Back
V [ ] key
Press to decrease the value for various settings. Also press to
see the previous item in the menu.
W LCD display
Displays messages and prompts during operation. Displays
selection, text, and numbers when adjusting the settings.
X [Toner Gauge] key
Press to check the toner remaining in the toner cartridge.
Previous
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Table of Contents
Index
1-8
Page 33
TOP
Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
9
Troubleshooting
Fax Operation Panel
■
A [Hook] key
Press when you want to dial without lifting up the handset of
the external telephone.
B [Redial/Pause] key
Press to redial the last dialed number when fax is standing
by, or press to insert a pause when entering a fax number.
C [Coded Dial] key
Press to specify recipients registered under coded speed
dialing codes.
Back
D [Address Book] key
Press to search pre-registered recipients under one-touch
speed dialing keys, coded speed dialing codes by name.
E One-Touch Speed Dialing keys
Press to specify recipients registered under one-touch speed
dialing keys.
Previous
Next
10
Appendix
11
Table of Contents
Index
1-9
Page 34
TOP
Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
LCD (Standby Mode)
Copy Mode
■
LTR100%
TEXT/PHOTO 1
A Zoom ratio
B Paper size
C Quantity
D Density
E Image quality
Fax Mode
■
Back
Scan Mode
■
SCANNING MODE
–
–
–
Depending on your needs, you can change the standby display which
appears when the main power switch is turned on. For details, see
“Setting Menu,” on p. 11-5.
When the main power switch is turned on, the LCD displays <PLEASE
WAIT> until the standby display appears.
If the machine remains idle for one minute, the display returns to the
standby mode (Auto Clear Function).
Previous
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Troubleshooting
10
Appendix
11
Table of Contents
Index
9
12/31/2007 MON 15:50
FaxOnly STANDARD
A Date & Time
B Receive mode
C Image quality
1-10
Page 35
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Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
9
Troubleshooting
10
Appendix
11
Toner Cartridge
The lifetime of the Canon genuine starter toner cartridge which
comes with the machine is approximately 1,000 pages, the
Canon genuine replacement toner cartridge is approximately
2,000 pages. The page counts are on the basis of “ISO/ IEC
19752”* when printing A4 size paper with the default print
density setting. The level of toner consumption varies
depending on the type of documents printed. If your average
document contains a lot of graphics, tables, or charts, the life of
the toner cartridge will be shorter as they consume more toner.
When you are replacing a toner cartridge, be sure to use a toner
cartridge designed for this product. To purchase the Canon
genuine replacement toner cartridge, contact your local Canon
dealer or Canon Customer Care Center (U.S.A.:1-800-828-4040,
Canada:1-800-652-2666).
* “ISO/IEC 19752” is the global standard related to “Method for
the determination of toner cartridge yield for monochromatic
electrophotographic printers and multi-function devices that
may contain printer components” issued by ISO (International
Organization for Standardization).
Toner Cartridge name:
Canon Cartridge 104
Model
Name
MF4270
Back
Type
Bundled
Replacement Canon Cartridge 104
Previous
Supported Canon
Genuine Cartridge
Canon Cartridge 104
Starter
Next
Print Yield
Approx. 1,000
pages
Approx. 2,000
pages
Table of Contents
Index
1-11
Page 36
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Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
9
Troubleshooting
10
Appendix
11
Maintaining the Toner Cartridge
■
Keep the toner cartridge away from computer screens,
●
disk drives, and floppy disks. The magnet inside the toner
cartridge may harm these items.
Avoid locations subject to high temperature, high humidity,
●
or rapid changes in temperature.
Do not expose the toner cartridge to direct sunlight or bright
●
light for more than five minutes.
Store the toner cartridge in its protective bag. Do not open
●
the bag until you are ready to install the toner cartridge in
the machine.
Save the toner cartridge’s protective bag in case you need to
●
repack and transport the toner cartridge at a later date.
Do not store the toner cartridge in a salty atmosphere or
●
where there are corrosive gases such as from aerosol sprays.
Do not remove the toner cartridge from the machine
●
unnecessarily.
Do not open the drum protective shutter on the toner
●
cartridge. Print quality may deteriorate if the drum surface is
exposed to light or is damaged.
Back
Always hold the toner cartridge by its handle to avoid
●
touching the drum protective shutter.
Do not stand the toner cartridge on end, and do not turn it
●
upside down. If toner becomes caked in the toner cartridge,
it may become impossible to free it even by shaking the toner
cartridge.
If there is a toner powder leakage, make sure not to inhale or
●
touch the toner powder. If it comes in contact with your skin,
rinse with cold water using soap. If you feel an irritation on
your skin or inhale the powder, consult a doctor immediately.
When removing the toner cartridge from the machine, make
●
sure to remove it carefully. If not removed with care, the
toner powder may scatter and come in contact with your eyes
and mouth. If this happens, rinse with water and consult a
doctor immediately.
Keep the toner cartridge away from small children. If they
●
ingest the toner powder, consult a doctor immediately.
Do not disassemble the toner cartridge. The toner powder
●
may scatter and come in contact with your eyes and mouth.
If this happens, rinse with water and consult a doctor
immediately.
Do not place the toner cartridge in fire. Toner powder is flammable.
Previous
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Table of Contents
Index
1-12
Page 37
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Before Using the
Machine
1
Document and Paper
2
Copying
3
Sending and
Receiving
4
Printing and
Scanning
5
Network
6
Remote UI
7
System Manager
Settings
Maintenance
8
Checking the Toner Level
■
You can check the amount of toner remaining in the toner cartridge
by pressing the [Toner Gauge] key. The toner level is displayed in
the LCD at four levels.
If the toner gauge indicates that the toner is empty, it is
recommended that the toner cartridge be replaced. (See “Replacing
the Toner Cartridge,” on p. 9-11.)
Toner full
TONER GAUGE
0% 100%
Toner high
TONER GAUGE
0% 100%
Back
Toner low
TONER GAUGE
0% 100%
Toner empty
TONER GAUGE
0% 100%
To return to the standby mode, press [Stop/Reset].
Previous
Next
Troubleshooting
10
Appendix
11
Table of Contents
Index
9
1-13
Page 38
TOP
Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
Telephone Line Setting
Setting the Telephone Line Type
■
The default setting is <TOUCH TONE>.
1. Press [Additional Functions].
2. Press [ ] or [ ] to select <FAX SETTINGS>,
then press [OK].
3. Press [ ] or [ ] to select <USER SETTINGS>,
then press [OK].
4. Press [ ] or [ ] to select <TEL LINE TYPE>,
then press [OK].
Back
Previous
Next
5. Press [ ] or [ ] to select the telephone line
type, then press [OK].
<TOUCH TONE>: Tone dialing
<ROTARY PULSE>: Pulse dialing
If you do not know the type of telephone line you use, contact your
local telephone company.
6. Press [Stop/Reset] to return to the standby
mode.
Troubleshooting
10
Appendix
11
Table of Contents
Index
9
1-14
Page 39
TOP
Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
9
Troubleshooting
10
Appendix
11
Timer Settings
Setting the Sleep Mode
■
When the machine remains idle for a certain period of time, it
automatically enters the Sleep mode.
The default settings are <ON> and <5MIN.>.
1. Press [Additional Functions].
2. Press [ ] or [ ] to select <TIMER SETTINGS>,
then press [OK].
3. Press [ ] or [ ] to select <AUTO SLEEP>,
then press [OK].
4. Press [ ] or [ ] to select <ON>, then press
[OK].
5. Press [ ] or [ ] to select the desired interval,
then press [OK].
You can set the interval from 3 to 30 minutes (in one-minute
increments).
You can also enter values using numeric keys.
The default setting is 5 minutes.
Back
Previous
Next
6. Press [Stop/Reset] to return to the standby
mode.
[Energy Saver] lights green when the machine enters the Sleep
–
mode.
To enter the Sleep mode manually, press [Energy Saver] on the
–
operation panel.
The machine will not enter the Sleep mode when:
–
• the machine is in operation
• the Processing/Data indicator lights or flashes
• a message appears on the display and the Error indicator flashes
• paper is loaded in the multi-purpose tray
• a paper jam occurs in the machine
• the handset of the external telephone is off the hook
The machine will leave the Sleep mode when:
–
• you press [Energy Saver] on the operation panel
• a fax is received
• the handset of the external telephone is off the hook
• a print job is sent from a computer, and the print is started
Table of Contents
Index
1-15
Page 40
TOP
Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
9
Troubleshooting
Setting the Daylight Saving Time
■
In some countries or areas, time is advanced throughout the
summer season. This is called “Daylight Saving Time.”
The default setting is <OFF>.
1. Press [Additional Functions].
2. Press [ ] or [ ] to select <TIMER SETTINGS>,
then press [OK].
3. Press [ ] or [ ] to select <DAYLIGHT
SV.TIME>, then press [OK].
4. Press [ ] or [ ] to select <ON>, then press
[OK].
5 . Press [ ] or [ ] to select <START DATE/
TIME>, then press [OK].
Back
Previous
Next
6. Press [ ] or [ ] to select <MONTH>, then
press [OK].
7. Press [ ] or [ ] to select the month, then
press [OK].
8. Press [ ] or [ ] to select <WEEK>, then press
[OK].
9. Press [ ] or [ ] to select the week, then press
[OK].
10. Press [ ] or [ ] to select <DAY>, then press
[OK].
11. Press [ ] or [ ] to select the day, then press
[OK].
12. Press [Additional Functions].
13. Press [ ] or [ ] to select <END DATE/TIME>,
then press [OK].
10
Appendix
11
Table of Contents
Index
1-16
Page 41
TOP
Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
14. Press [ ] or [ ] to select <MONTH>, then
press [OK].
15. Press [ ] or [ ] to select the month, then
press [OK].
16. Press [ ] or [ ] to select <WEEK>, then press
[OK].
17. Press [ ] or [ ] to select the week, then press
[OK].
18. Press [ ] or [ ] to select <DAY>, then press
[OK].
19. Press [ ] or [ ] to select the day, then press
[OK].
20. Press [Stop/Reset] to return to the standby
mode.
Back
Previous
Next
Troubleshooting
10
Appendix
11
Table of Contents
Index
9
1-17
Page 42
TOP
Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
9
Troubleshooting
10
Appendix
2 Document and Paper
Document Requirements .................................................................................2-2
Scanning Area ...................................................................................................2-3
Loading Documents .........................................................................................2-4
On the Platen Glass .....................................................................2-4
In the ADF .......................................................................................2-5
Paper Requirements ........................................................................................2-7
Printable Area ...................................................................................................2-9
Loading Paper ................................................................................................2-10
Into the Multi-Purpose Tray ................................................... 2-10
Setting Paper Size and Type ..........................................................................2-13
Back
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11
Table of Contents
Index
2-1
Page 43
TOP
Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
9
Troubleshooting
10
Appendix
11
Document Requirements
Platen Glass ADF
Type Plain paper
Size
(W x L)
Weight Max. 4.4 lb (2 kg) 11 to 28 lb bond
Quantity 1 sheet Max. 35 sheets*
*1When copying a transparent document such as tracing paper
or transparencies, use a piece of plain white paper to cover the
document after placing it face-down on the platen glass.
*221 lb bond (80 g/m2) paper
–
Thick documents
–
Photographs
–
Small documents (e.g.,
–
index cards)
Special types of paper
–
(e.g., tracing paper*1,
transparencies*1, etc.)
Book (Height: max. 1"
–
(24 mm))
Max. 8 1/2" x 11 5/8"
(Max. 216 x 297 mm)
Plain paper (Multi-page
documents of the same
size, thickness and weight
or one page documents.)
Max. 8 1/2" x 14"
(Max. 216 x 356 mm)
Min. 4 1/8" x 5 7/8"
(Min. 105 x 148.5 mm)
(40 to 105 g/m2)
2
(Max. 10 sheets for LGL
documents)
Back
Do not place the document on the platen glass or in the ADF
●
until the glue, ink or correction fluid on the document is
completely dry.
To prevent document jams in the ADF, do not use any of the
●
following:
Wrinkled or creased paper
–
Carbon paper or carbon-backed paper
–
Curled or rolled paper
–
Coated paper
–
Torn paper
–
Onion skin or thin paper
–
Documents with staples or paper clips attached
–
Paper printed with a thermal transfer printer
–
Transparencies
–
Previous
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Table of Contents
Index
2-2
Page 44
TOP
Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
9
Troubleshooting
Scanning Area
Make sure your document’s text and graphics fall within the
shaded area in the following diagram. Note that the margin
widths listed are approximate and there may be slight
variations in actual use.
Back
Previous
Next
10
Appendix
11
Table of Contents
Index
2-3
Page 45
TOP
Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
Loading Documents
On the Platen Glass
■
1. Lift up the ADF.
2. Place your document face down.
Back
Previous
Next
3. Align the document with the appropriate paper
size marks.
If your document does not match any of the paper size marks, align
the center of your document with the arrow mark.
Troubleshooting
10
Appendix
11
Table of Contents
Index
9
2-4
Page 46
TOP
Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
4. Gently close the ADF.
The document is ready for scanning.
When closing the ADF, be careful not to get your fingers caught,
–
as this may result in personal injury.
Do not press down the ADF forcefully, as this may damage the
–
platen glass and cause personal injury.
Remove the document from the platen glass when scanning is
complete.
Back
In the ADF
■
1. Fan the document stack and even the edges.
Previous
Next
2. Adjust the slide guides to the width of the
documents.
Troubleshooting
10
Appendix
11
Table of Contents
Index
9
2-5
Page 47
TOP
Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
3. Neatly place the documents face up in the
document feeder tray.
The document is ready for scanning.
–
Do not add or remove documents while they are being scanned.
–
When scanning is complete, remove the documents from the
document delivery tray to avoid paper jams.
–
Avoid using ADF to scan the same document more than 30
times. When scanned repeatedly, documents can become folded
or torn, which may cause paper jams.
–
If the feeder rollers are soiled from scanning a document written
in pencil, clean them. (See “Cleaning the Machine,” on p. 9-2.)
Back
Previous
Next
Troubleshooting
10
Appendix
11
Table of Contents
Index
9
2-6
Page 48
TOP
Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
9
Troubleshooting
Paper Requirements
Paper cassette Multi-purpose tray
Size
(W x L)
Weight
Quantity Max. 250 sheets
Type Plain Paper, Plain Paper L, Heavy Paper, Heavy Paper H,
The default paper size is LTR. If you use a different paper size, you must
change the paper size settings. (See “Setting Paper Size and Type,” on
p. 2-13.)
LTR, LGL, A4, B5, A5, Executive, Envelope (COM10 (#10),
Monarch, DL, ISO-C5 (6 3/8" x 9" (162 x 229 mm))), Oficio,
Brazil-Oficio, Mexico-Oficio, Folio, Government-LTR,
Government-LGL, Foolscap, 3” x 5” to 8 1/2” x 14” (76 x
127 to 216 x 356 mm)
16 to 43 lb bond (60 to 163 g/m2)
Max. 1 sheet
(Height: max. 1" (25 mm))
Transparency
Back
To prevent paper jams, do not use any of the following:
●
Wrinkled or creased paper
–
Curled or rolled paper
–
Coated paper
–
Torn paper
–
Damp paper
–
Very thin paper
–
Paper which has been printed on using a thermal transfer printer
–
(Do not copy on the reverse side.)
The following types of paper do not print well:
●
Highly textured paper
–
Very smooth paper
–
Shiny paper
–
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10
Appendix
11
Table of Contents
Index
2-7
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Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
Make sure the paper is free from dust, lint, and oil stains.
●
Be sure to test paper before purchasing large quantities.
●
Store all paper wrapped and on a flat surface until ready for
●
use. Keep opened packs in their original packaging in a cool,
dry location.
Store paper at 64.4°F–75.2°F (18°C–24°C), 40%–60% relative
●
humidity.
Use only the transparencies designed for laser printers.
●
Canon recommends you to use Canon type transparencies
with this machine.
Back
Previous
Next
Troubleshooting
10
Appendix
11
Table of Contents
Index
9
2-8
Page 50
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Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
Printable Area
The shaded area indicates the approximate printable area of
LTR paper and envelope. Note that the margin widths listed are
approximate and there may be slight variations in actual use.
Back
Previous
Next
Troubleshooting
10
Appendix
11
Table of Contents
Index
9
2-9
Page 51
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Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
Loading Paper
To load paper in the paper cassette, see “Set Up the Machine,” in
the Starter Guide.
Into the Multi-Purpose Tray
■
Use the multi-purpose tray when you want to copy or print on
the different paper which is in the paper cassette. Load paper
one by one in the multi-purpose tray.
The paper in the multi-purpose tray is fed prior to the paper in the paper
–
cassette.
The recommended envelopes are COM10 (#10), MONARCH, DL, and ISO-
–
C5. Using other envelopes may affect the quality of the printout.
Make sure to set the correct paper size in the printer driver. (See Online
–
Help.)
When printing received documents or reports, paper can be fed only
–
from the paper cassette. If paper is loaded into the multi-purpose tray,
<REMOVE MP PAPER> appears.
Back
Previous
Next
1. Spread the paper guides a little wider than the
actual paper width.
Troubleshooting
10
Appendix
11
Table of Contents
Index
9
2-10
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Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
2. When setting paper, gently insert the paper into
the multi-purpose tray with the print side up.
When you load paper with a logo on, position the paper with the
print side up (logo side) and insert it so that the top of the paper
feeds first in the multi-purpose tray.
Back
Previous
Next
When setting an envelope, gently insert the
envelope into the multi-purpose tray with the
print side up and the right edge (i.e., closer to
the stamp) first.
Troubleshooting
10
Appendix
11
Table of Contents
Index
9
2-11
Page 53
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Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
3. Slide the paper guides so that they fit to both
sides of the paper.
If the paper guides do not fit the size of the paper, the print quality
may be deteriorated.
4. Specify the size and the type of the paper you
load.
For details on how to specify the paper size and type, see “Setting
Paper Size and Type,” on p. 2-13.
Back
Previous
Next
Troubleshooting
10
Appendix
11
Table of Contents
Index
9
2-12
Page 54
TOP
Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
9
Troubleshooting
10
Appendix
Setting Paper Size and Type
The default setting is <LTR> and <PLAIN PAPER>. When you
place other sizes and/or types of paper, follow this procedure to
change the settings.
The procedure is same for the paper cassette and multipurpose tray except for selecting the paper cassette or multipurpose tray in step 3 and 6.
1. Press [Additional Functions].
2. Press [ ] or [ ] to select <PAPER SETTINGS>,
then press [OK].
3. Press [ ] or [ ] to select <CASSETTE> or <MP
TRAY>, then press [OK].
4. Press [ ] or [ ] to select <PAPER SIZE>, then
press [OK].
Back
Previous
Next
5. Press [ ] or [ ] to select the paper size, then
press [OK].
You can select from the following paper sizes:
<LTR>, <LGL>, <A4>, <B5>, <A5>, <EXECUTIVE>, <COM10>,
<MONARCH>, <DL>, <ISO-C5>, <OFICIO>, <BRAZIL-OFICIO>,
<MEXICO-OFICIO>, <FOLIO>, <GOVERNMENT-LETTER>,
<GOVERNMENT-LEGAL>, <FOOLSCAP>
The available paper sizes will vary depending on the country where
the unit was purchased.
6. Press [ ] or [ ] to select <CASSETTE> or <MP
TRAY>, then press [OK].
7. Press [ ] or [ ] to select <PAPER TYPE>, then
press [OK].
If you have selected <B5>, <A5>, <EXECUTIVE>, <COM10>,
<MONARCH>, <DL> or <ISO-C5> for the paper size in step 5, <PAPER
TYPE> is not displayed. Skip to step 9.
11
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Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
8. Press [ ] or [ ] to select the paper type, then
press [OK].
You can select from the following paper types:
<PLAIN PAPER> or <PLAIN PAPER L>*
2
(64 g/m
<HEAVY PAPER> or <HEAVY PAPER H>*
cassette: 28 lb to 34 lb (105 g/m
lb to 43 lb (105 g/m
<TRANSPARENCY> for Transparency
*1If paper curls excessively when printed with <PLAIN
*2If print fixing is not sufficient when printed with <HEAVY
to 90 g/m2))
2
to 163 g/m2)) or Envelope
PAPER> selected, select <PLAIN PAPER L>.
PAPER> selected, select <HEAVY PAPER H>.
1
for Plain paper (17 lb to 24 lb
2
2
for Heavy paper (Paper
to 128 g/m2), Multi-purpose tray: 28
9. Press [Stop/Reset] to return to the standby
mode.
Back
Previous
Next
Troubleshooting
10
Appendix
11
Table of Contents
Index
9
2-14
Page 56
TOP
Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
3 Copying
Basic Copying Method .....................................................................................3-2
Scan Settings ....................................................................................................3-3
Advanced Copy Features .................................................................................3-6
Back
Previous
Next
Image Quality ................................................................................3-3
Density ............................................................................................. 3-3
Zoom Ratio .....................................................................................3-4
Collate Copy ................................................................................... 3-6
2 on 1 Combination ....................................................................3-7
Two-Sided Copy ...........................................................................3-8
Troubleshooting
10
Appendix
11
Table of Contents
Index
9
Printing a Sample Page ..................................................................................3-10
Canceling Copy Jobs ......................................................................................3-11
3-1
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Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
Basic Copying Method
Follow this procedure to make a copy.
1. Set documents.
Place the document on the platen glass or load it in the ADF.
For documents you can copy, see “Document Requirements,” on
p. 2-2.
2. Press [COPY].
When you are in the copy mode and press and hold [OK], a sample
page will be printed. For details, see “Printing a Sample Page,” on
p. 3-10.
3 . Use the numeric keys to enter the desired copy
quantity (1 to 99).
4. Press [Start].
Back
Previous
Next
Troubleshooting
10
Appendix
11
Table of Contents
Index
9
3-2
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Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
9
Troubleshooting
Scan Settings
Before pressing [Start] to begin copying, you can adjust the
settings to better suit the document to be scanned. These
settings return to the default values if the machine remains idle
for a certain period of time or if you press [Stop/Reset].
Image Quality
■
The default setting is <TEXT/PHOTO>.
1. Press [COPY].
2. Press [Image Quality] repeatedly to select the
document type.
<TEXT/PHOTO>: for documents that contain text and photos
<TEXT>: for text documents
<PHOTO>: for documents that contain fine text or photos
<TEXT/PHOTO+>: for documents that contain fine text and photos
Copy density automatically changes to the manual mode when
<TEXT/PHOTO>, <PHOTO> or <TEXT/PHOTO+> is set.
Back
Density
■
You can adjust the density to the most appropriate level for the
document either automatically or manually.
The default setting is <MANUAL> (5).
Adjusting Automatically
Previous
Next
1. Press [COPY].
2. Press [Density] repeatedly to select <AUTO>,
then press [OK].
The image quality is automatically set to <TEXT>.
10
Appendix
11
Table of Contents
Index
3-3
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Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
9
Troubleshooting
10
Appendix
Adjusting Manually
1. Press [COPY].
2. Press [Density] repeatedly to select the manual
mode.
3. Press [ ] or [ ] to adjust the copy density,
then press [OK].
Ex.
DENSITY
-LT DK+
[ ]: to make dark documents lighter
[
]: to make light documents darker
–
To cancel all settings, press [Stop/Reset].
–
When you switch the mode by pressing the mode keys such as
[FAX], all settings will be also canceled. If you want to keep the
settings, set the density as follows:
[Additional Functions] <COPY SETTINGS> <STANDARD
SETTINGS> <DENSITY> <MANUAL>
(See “STANDARD SETTINGS,” on p. 11-8.)
Back
Zoom Ratio
■
The default setting is <100%>.
Previous
Next
Preset Zoom
You can enlarge or reduce documents from one standard paper size
to another.
1. Press [COPY].
2. Press [Enlarge/Reduce].
3. Press [ ] or [ ] to select the copy ratio, then
press [OK].
200% MAX.
–
129% STMT LTR
–
100%
–
78% LGL LTR
–
64%
–
50% MIN.
–
When <PAPER SIZE GROUP> in the <COPY SETTINGS> menu is set to
<A> or <AB>, the preset copy ratios change as follows:
A: 50%, 70%, 100%, 141%, 200%
AB: 50%, 70%, 81%, 86%, 100%, 115%, 122%, 141%, 200%
11
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Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
Zoom Designation
You can reduce or enlarge images by any copy ratio, in 1%
increments. The available copy ratios are from 50% to 200%.
1. Press [COPY].
2. Press [Enlarge/Reduce] twice.
3. Enter the copy ratio with the numeric keys, then
press [OK].
You can also use [ ] or [ ] to adjust the zoom ratio. To increase
the zoom ratio, press [
To return the copy ratio to 100%, press [Enlarge/Reduce] repeatedly
to display <100%>, then press [OK].
]. To decrease the zoom ratio, press [ ].
Back
Previous
Next
Troubleshooting
10
Appendix
11
Table of Contents
Index
9
3-5
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Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
9
Troubleshooting
Advanced Copy Features
Collate Copy
■
You can copy documents collated into sets arranged in page order.
This feature can be used together with both “Two-Sided Copy” (see
p. 3-8) and “2 on 1 Combination” (see p. 3-7).
1. Set documents.
Place the first page on the platen glass if you are not using the ADF.
2. Press [COPY].
If <AUTO COLLATE> is set to <ON> in <STANDARD SETTINGS> in
<COPY SETTINGS>, skip to step 4.
3. Press [Collate/2 on 1] repeatedly to select
<COLLATE>, then press [OK].
If you want to use <COLLATE> with “2 on 1 Combination” (see p. 3-7)
at the same time, select <COLLATE+2 ON 1>, then press [OK].
If you want to use with “Two-Sided Copy” at the same time, go to
step 3 on p. 3-8.
Back
Previous
Next
5. Press [Start].
When the documents are loaded in the ADF, collate copying starts
and no further operation is required.
6. Place the next page of the document on the
platen glass, then press [Start].
Repeat this step to scan all pages.
7. Press [OK].
The machine prints the remaining sets of copies.
–
To cancel all settings, press [Stop/Reset].
–
When you switch the mode by pressing the mode keys such as
[FAX], all settings will be also canceled. If you want to keep the
settings, store the settings in <STANDARD SETTINGS> in <COPY
SETTINGS>. (See “STANDARD SETTINGS,” on p. 11-8.)
–
When scanning multiple page documents, <MEMORY FULL> may
appear in the LCD and scanning may be canceled. If this happens,
press [OK] to return to standby mode, and print, send, or delete
any documents stored in memory.
10
Appendix
11
Table of Contents
Index
4. Use the numeric keys to enter the desired copy
quantity (1 to 99).
3-6
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Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
9
Troubleshooting
10
Appendix
2 on 1 Combination
■
2 on 1 combination automatically reduces two-page document to
fit on the selected paper size. This feature can be used together with
both “Collate Copy” (see p. 3-6) and “Two-Sided Copy” (see p. 3-8).
1. Set documents.
Place the first page on the platen glass if you are not using the ADF.
2. Press [COPY].
3. Press [Collate/2 on 1] repeatedly to select <2 ON
1>, then press [OK].
If you want to use <2 ON 1> with “Collate Copy” (see p. 3-6) at the
same time, select <COLLATE+2 ON 1>, then press [OK].
If you want to use with “Two-Sided Copy” at the same time, go to
step 3 on p. 3-8.
Back
Previous
Next
4. Use the numeric keys to enter the desired copy
quantity (1 to 99).
5. Press [Start].
When you set the document on the platen glass, press [Start] for
each page. When scanning is complete, press [OK].
–
If you press [OK] without scanning the second page, only the first
page will be printed on the left side of the paper.
–
A maximum of 1/8" (4 mm) margin will be produced between the
two reduced documents in 2 on 1 combination copying.
–
To cancel all settings, press [Stop/Reset].
–
When you switch the mode by pressing the mode keys such as
[FAX], all settings will be also canceled. If you want to keep the
settings, store the settings in <STANDARD SETTINGS> in <COPY
SETTINGS>. (See “STANDARD SETTINGS,” on p. 11-8.)
11
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Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
9
Troubleshooting
10
Appendix
Two-Sided Copy
■
Two-sided copying enables you to make two-sided copies from
one-sided documents. This feature can be used together with both
“Collate Copy” (see p. 3-6) and “2 on 1 Combination” (see p. 3-7).
Back
Paper used to make two-sided copies must conform to the following
specifications:
–
Paper size: LTR and A4
–
Paper weight: 17 to 21 lb (64 to 80 g/m
Previous
2
)
Next
1. Set documents.
Place the first page on the platen glass if you are not using the ADF.
2. Press [COPY].
3. Press [2-Sided] repeatedly to select
<ON>, then press [OK].
4. Press [ ] or [ ] to select <BOOK TYPE> or
<CALENDAR TYPE>, then press [OK].
<BOOK TYPE>: The front and back sides of the copy will have the
same top-bottom orientation.
<CALENDAR TYPE>: The front and back sides of the copy will have
opposite top-bottom orientations.
For the landscape oriented documents, the front and back sides
of the copy will have the opposite top-bottom orientation when
<BOOK TYPE> is selected.
When <CALENDAR TYPE> is selected, the front and back sides of the
copy will have the same top-bottom orientation.
11
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Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
5. Use the numeric keys to enter the desired copy
quantity (1 to 99).
6. Press [Start].
When you set the document on the platen glass, press [Start] for
each page. When scanning is complete, press [OK].
–
To cancel all settings, press [Stop/Reset].
–
When you switch the mode by pressing the mode keys such as
[FAX], all settings will be also canceled. If you want to keep the
settings, store the settings in <STANDARD SETTINGS> in <COPY
SETTINGS>. (See “STANDARD SETTINGS,” on p. 11-8.)
Instead of performing step 4, you can just press [OK]. In this case,
–
the machine makes <BOOK TYPE> copies.
Back
Previous
Next
Troubleshooting
10
Appendix
11
Table of Contents
Index
9
3-9
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Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
Printing a Sample Page
This machine provides you to print a sample page. You can use
this function to test how the printouts will look with current
settings.
–
The paper size must be LTR.
–
The paper type must be Plain Paper (17 to 21 lb (64 to 80 g/m
–
If the paper setting is not appropriate or the paper is not loaded
correctly, printing does not start without any error massages.
–
You cannot cancel printing a sample page once printing has started.
–
You cannot use this function while making copies, scanning documents,
or printing reports or lists.
1. Press [COPY].
2. Press and hold [OK].
The sample page will be printed on the both sides of the paper.
Back
2
)).
Previous
Next
Troubleshooting
10
Appendix
11
Table of Contents
Index
9
3-10
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Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
Canceling Copy Jobs
Follow this procedure to cancel an outgoing job.
1. Press [Stop/Reset].
2. When the <CANCEL COPYING?> message
appears, press [
CANCEL COPYING?
< YES NO >
The job is canceled, and the copy quantity is reset.
] to select <YES>.
Back
Previous
Next
Troubleshooting
10
Appendix
11
Table of Contents
Index
9
3-11
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Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
4 Sending and Receiving
Basic Sending Method .....................................................................................4-4
Scan Settings ....................................................................................................4-5
Image Quality ................................................................................4-5
Density ............................................................................................. 4-5
Storing/Editing Address Book .........................................................................4-6
Storing/Editing One-Touch Speed Dialing Keys/
Coded Speed Dialing Codes ....................................................4-7
Storing/Editing Recipients for Group Dialing ....................4-9
Specifying Recipients .....................................................................................4-12
Back
Previous
Next
Troubleshooting
10
Appendix
11
Table of Contents
Index
9
Using One-Touch Speed Dialing Keys ............................... 4-12
Using Coded Speed Dialing Codes ..................................... 4-13
Group Dialing ............................................................................. 4-14
Using Address Book Key ......................................................... 4-14
4-1
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Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
Back
Previous
Next
Manual Sending .............................................................................................4-16
Advanced Sending Features ..........................................................................4-17
Broadcasting ............................................................................... 4-17
PC Faxing.........................................................................................................4-18
Fax Dialing Features .......................................................................................4-19
Switching Temporarily to Tone Dialing ............................. 4-19
Redialing ...................................................................................... 4-20
Checking Dialing Line ............................................................. 4-21
Dialing an Overseas Number (With Pauses) .................... 4-22
Basic Receiving Method .................................................................................4-23
Troubleshooting
10
Appendix
11
Table of Contents
Index
9
4-2
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Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
9
Troubleshooting
Back
Previous
Next
Receiving Features .........................................................................................4-24
FAX/TEL: Optional Settings .................................................... 4-24
DRPD: Optional Settings ........................................................ 4-25
Manual Reception ..................................................................... 4-25
Memory Reception ................................................................... 4-26
Memory Lock Reception ........................................................ 4-26
Remote Reception .................................................................... 4-28
Selecting the Receive Mode for Printing .......................... 4-29
Reception Restriction .............................................................. 4-30
Printing Received Documents .............................................. 4-30
Canceling TX/RX Jobs .....................................................................................4-32
Checking and Deleting Jobs ..........................................................................4-33
Checking Transmission/Reception Results ...................... 4-33
10
Appendix
11
Table of Contents
Index
Checking and Deleting Sending Documents Stored
in Memory ................................................................................... 4-33
4-3
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Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
Basic Sending Method
Follow this procedure to send faxes.
1. Set documents.
Place the first page on the platen glass if you are not using the ADF.
2. Press [FAX].
If you want to adjust the image quality and density, see “Scan
Settings,” on p. 4-5.
3. Enter the fax number with the numeric keys.
You can also specify the fax number with one-touch speed dialing
keys, coded speed dialing codes or [Address Book] key. (See
“Specifying Recipients,” on p. 4-12.)
4. Press [Start].
When you set the documents on the platen glass, press [Start] for
each document. When scanning is complete, press [OK] to start
dialing.
Back
Previous
Next
Troubleshooting
10
Appendix
11
Table of Contents
Index
9
4-4
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Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
9
Troubleshooting
10
Appendix
Scan Settings
You can adjust the image quality and density of the document
you send. The higher image quality you set, the better the
output will be, but the longer the transmission will take.
Image Quality
■
The default setting is <STANDARD>.
1. Press [FAX].
2. Press [Image Quality] repeatedly to select the
resolution, then press [OK].
<STANDARD>: for most text-only documents (200 x 100 dpi)
<FINE>: for fine-print documents (the resolution is twice that of
<STANDARD>) (200 x 200 dpi)
<PHOTO>: for documents that contain photographs (the resolution
is twice that of <STANDARD>) (200 x 200 dpi)
<SUPER FINE>: for documents that contain fine print and images
(the resolution is four times that of <STANDARD>) (200 x 400 dpi)
Next
Density
■
The default setting is (5).
Back
Previous
1. Press [FAX].
2. Press [Density].
3. Press [ ] or [ ] to adjust the density, then
press [OK].
Ex.
DENSITY
-LT DK+
[ ]: to make dark documents lighter.
[
]: to make light documents darker.
These settings return to the default values after all documents are
scanned. If you want to keep the settings, set the image quality
and/or density as follows:
[Additional Functions] <FAX SETTINGS> <USER SETTINGS>
<STANDARD SETTINGS> <Image Quality> or <DENSITY> (See
“STANDARD SETTINGS,” on p. 11-9.)
11
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Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
9
Troubleshooting
Storing/Editing Address Book
This machine provides you with various ways to specify the fax/
telephone numbers besides using the numeric keys. You can
register fax/telephone numbers to the Address Book. Once you
have registered fax/telephone numbers using these functions,
you can specify the fax/telephone numbers by simply pressing
one or a combination of keys:
Using One-Touch Speed Dialing Key (p. 4-12)
●
You can specify fax/telephone numbers by pressing one-touch
speed dialing keys. You can register up to 8 one-touch speed dialing
keys, including group dialing.
Using Coded Speed Dialing (p. 4-13)
●
You can specify fax/telephone numbers by pressing [Coded Dial]
followed by two-digit code. You can register up to 100 coded speed
dialing codes.
Using Group Dialing (p. 4-14)
●
You can specify groups of fax/telephone numbers registered in onetouch speed dialing keys. You can register up to 50 fax/telephone
numbers in a group dialing.
Back
Using Address Book Key (p. 4-14)
●
You can specify fax/telephone numbers by pressing [Address Book]
and searching a fax/telephone number from Address Book.
Recipients stored in the Address Book can be exported to your computer
–
as a file, which can be imported into the machine. For information on
exporting the Address Book, see Chapter 7, “Remote UI.”
For easy reference, print out the list of recipients registered in one-
–
touch speed dialing keys or coded speed dialing codes. (See “REPORT
SETTINGS,” on p. 11-18.)
Previous
Next
10
Appendix
11
Table of Contents
Index
4-6
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TOP
Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
9
Troubleshooting
10
Appendix
11
Storing/Editing One-Touch Speed Dialing
■
Keys/Coded Speed Dialing Codes
Registering One-Touch Speed Dialing Keys/Coded
Speed Dialing Codes
1. Press [Additional Functions].
2. Press [ ] or [ ] to select <ADDRESS BOOK
SET.>, then press [OK].
3. Press [ ] or [ ] to select <1-TOUCH SPD
DIAL> or <CODED DIAL>, then press [OK].
4 . Press [ ] or [ ] to select a one-touch speed
dialing key (01 to 08) or coded speed dialing
code (00 to 99) for which you want to register
the fax/telephone number, then press [OK].
You can also select a one-touch speed dialing key or coded speed
dialing code by pressing the corresponding one-touch speed dialing
key, or [Coded Dial] followed by the desired two-digit code.
Back
Previous
Next
5. Enter the recipient name (max. 20 letters,
including spaces) with the numeric keys, then
press [OK].
Ex.
NAME [A]
Can
6. Enter the fax/telephone number you register
(max. 50 digits, including spaces and pauses)
with the numeric keys, then press [OK].
Ex.
TEL NUMBER ENTRY
012XXXXXXX_
To register another one-touch speed dialing key or coded speed
dialing code, repeat the procedure from step 4.
7. Press [Stop/Reset] to return to the standby
mode.
Editing One-Touch Speed Dialing Keys/Coded
Speed Dialing Codes
1. Press [Additional Functions].
2. Press [ ] or [ ] to select <ADDRESS BOOK
SET.>, then press [OK].
Table of Contents
Index
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Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
9
Troubleshooting
10
Appendix
3. Press [ ] or [ ] to select <1-TOUCH SPD
DIAL> or <CODED DIAL>, then press [OK].
4 . Press [ ] or [ ] to select the one-touch
speed dialing key (01 to 08) or coded speed
dialing code (00 to 99) you want to edit, then
press [OK].
You can also select a one-touch speed dialing key or coded speed
dialing code by pressing the corresponding one-touch speed dialing
key, or [Coded Dial] followed by the two-digit code.
5. Press [ ] repeatedly to go to the character you
want to change, then press [Clear].
To delete the entire entry, press and hold [Clear].
6. Enter a new character with the numeric keys,
then press [OK].
7. Press [ ] repeatedly to go to the wrong digit,
then press [Clear] to delete it.
To delete the entire entry, press and hold [Clear].
8. Enter a new number with the numeric keys, then
press [OK].
9. Press [Stop/Reset] to return to the standby
mode.
Back
Deleting One-Touch Speed Dialing Keys/ Coded
Speed Dialing Codes
Previous
Next
1. Press [Additional Functions].
2. Press [ ] or [ ] to select <ADDRESS BOOK
SET.>, then press [OK].
3. Press [ ] or [ ] to select <1-TOUCH SPD
DIAL> or <CODED DIAL>, then press [OK].
4 . Press [ ] or [ ] to select the one-touch
speed dialing key (01 to 08) or coded speed
dialing code (00 to 99) you want to delete, then
press [OK].
You can also select a one-touch speed dialing key or coded speed
dialing code by pressing the corresponding one-touch speed dialing
key, or [Coded Dial] followed by the two-digit code.
5. Press [OK].
11
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Index
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Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
9
Troubleshooting
10
Appendix
11
6. Press and hold [Clear] to delete the entire entry,
then press [OK].
If you delete the fax/telephone number, the registered name is
cleared automatically.
7. Press [Stop/Reset] to return to the standby
mode.
Storing/Editing Recipients for Group
■
Dialing
The recipients must be registered in one-touch speed dialing keys or coded
speed dialing codes beforehand.
Registering Recipients for Group Dialing
1. Press [Additional Functions].
2. Press [ ] or [ ] to select <ADDRESS BOOK
SET.>, then press [OK].
3. Press [ ] or [ ] to select <GROUP DIAL>,
then press [OK].
Back
Previous
Next
4. Press [ ] or [ ] to select an empty one-touch
speed dialing key that you want to set as the
group dialing, then press [OK].
You can also select a one-touch speed dialing key by pressing the
corresponding one-touch speed dialing key.
5. Enter the group name (max. 20 letters, including
spaces) with the numeric keys, then press [OK].
To register another group, repeat the procedure from step 4.
Ex.
NAME [A]
Canon Group
6 . Select the recipients you want to register in the
group (max. 50 recipients) until all recipients are
registered, then press [OK].
To enter a recipient stored under a one-touch speed dialing key,
press the desired one-touch speed dialing key.
To enter a recipient stored under a coded speed dialing code, press
[Coded Dial], then enter the two-digit code with the numeric keys.
For multiple entries, press [Coded Dial] between each entry.
You can review the recipients which have been already entered with
[
] or [ ].
Table of Contents
Index
4-9
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Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
9
Troubleshooting
10
Appendix
11
7. Press [Stop/Reset] to return to the standby
mode.
Adding New Recipients to Group
1. Press [Additional Functions].
2. Press [ ] or [ ] to select <ADDRESS BOOK
SET.>, then press [OK].
3. Press [ ] or [ ] to select <GROUP DIAL>,
then press [OK].
4. Press [ ] or [ ] to select a group to edit, then
press [OK].
You can specify a group to edit by pressing the corresponding onetouch speed dialing key.
5. Press [OK].
6. Select the recipient you want to add to the
group, then press [OK].
For details on specifying a recipient from Address Book, see
“Registering Recipients for Group Dialing,” on p. 4-9.
7. Press [Stop/Reset] to return to the standby
mode.
Back
Deleting Recipients from Group
Previous
Next
1. Press [Additional Functions].
2. Press [ ] or [ ] to select <ADDRESS BOOK
SET.>, then press [OK].
3. Press [ ] or [ ] to select <GROUP DIAL>,
then press [OK].
4. Press [ ] or [ ] to select a group to edit, then
press [OK].
You can specify a group to edit by pressing the corresponding onetouch speed dialing key.
5. Press [OK].
6. Press [ ] or [ ] to display the recipient
you want to delete from the group, then press
[Clear].
Repeat this step if you want to delete another recipient.
7. Press [OK].
8. Press [Stop/Reset] to return to the standby
mode.
Table of Contents
Index
4-10
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Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
9
Troubleshooting
10
Appendix
Changing Group Name
1. Press [Additional Functions].
2. Press [ ] or [ ] to select <ADDRESS BOOK
SET.>, then press [OK].
3. Press [ ] or [ ] to select <GROUP DIAL>,
then press [OK].
4. Press [ ] or [ ] to select a group to edit, then
press [OK].
You can specify a group to edit by pressing the corresponding onetouch speed dialing key.
5. Press [ ] repeatedly to go to the character you
want to change, then press [Clear].
To delete the entire name, press and hold [Clear].
6. Enter a new character with the numeric keys,
then press [OK].
7. Press [OK].
8. Press [Stop/Reset] to return to the standby
mode.
Back
Deleting Group Dialing
Previous
Next
1. Press [Additional Functions].
2. Press [ ] or [ ] to select <ADDRESS BOOK
SET.>, then press [OK].
3. Press [ ] or [ ] to select <GROUP DIAL>,
then press [OK].
4. Press [ ] or [ ] to select a group to delete,
then press [OK].
You can specify a group to delete by pressing the corresponding
one-touch speed dialing key.
5. Press [OK].
6. Press [Clear] repeatedly until all recipients are
deleted, then press [OK].
When you delete all recipients, the registered name is cleared
automatically.
7. Press [Stop/Reset] to return to the standby
mode.
11
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Index
4-11
Page 78
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Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
Specifying Recipients
Follow the procedure below to send documents to registered
recipients.
Using One-Touch Speed Dialing Keys
■
To use this feature, you must register recipients in one touch speed dialing
keys beforehand. (See “Storing/Editing Address Book,” on p. 4-6.)
1. Set documents.
Place the first page on the platen glass if you are not using the ADF.
2. Press [FAX].
If you want to adjust the image quality and density, see “Scan
Settings,” on p. 4-5.
Back
Previous
Next
3 . Press the desired one-touch speed dialing keys
(01 to 08).
If you pressed a wrong key, press [Stop/Reset] and try again.
Ex.
=0123XXXXXX
[05]CANON USA
4. Press [Start].
When you set the documents on the platen glass, press [Start] for
each document. When scanning is complete, press [OK] to start
sending.
Troubleshooting
10
Appendix
11
Table of Contents
Index
9
4-12
Page 79
TOP
Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
Using Coded Speed Dialing Codes
■
You can specify up to 100 recipients using coded speed dialing
codes.
To use this feature, you must register recipients in coded speed dialing
codes beforehand. (See “Storing/Editing Address Book,” on p. 4-6.)
1. Set documents.
Place the first page on the platen glass if you are not using the ADF.
2. Press [FAX].
If you want to adjust the image quality and density, see “Scan
Settings,” on p. 4-5.
3. Press [ Coded Dial].
Back
Previous
Next
4. Enter the desired two-digit code (00 to 99) with
the numeric keys.
Ex.
=012XXXXXXX
[*01]CANON
If you entered a wrong code, press [Stop/Reset], then try again from
step 3.
5. Press [Start].
When you set the documents on the platen glass, press [Start] for
each document. When scanning is complete, press [OK] to start
sending.
Troubleshooting
10
Appendix
11
Table of Contents
Index
9
4-13
Page 80
TOP
Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
9
Troubleshooting
Back
Group Dialing
■ Using Address Book Key
To use this feature, you must register recipients in a group dialing
beforehand. (See “Storing/Editing Address Book,” on p. 4-6.)
1. Set documents.
Place the first page on the platen glass if you are not using the ADF.
■
Address book dialing enables you to search for a particular recipient
registered in the machine. This is useful when you forget which onetouch speed dialing key or coded speed dialing code the recipient
you want is registered under.
You can either go through all the recipients registered in the
machine (LIST), or look up a particular one by their name (SEARCH).
Listing All Recipients
Previous
2. Press [FAX].
If you want to adjust the image quality and density, see “Scan
Settings,” on p. 4-5.
3. Press the one-touch speed dialing key under
which the desired group dialing is registered.
If you pressed a wrong key, press [Stop/Reset], and perform step 3
again.
4. Press [Start].
When you set the documents on the platen glass, press [Start] for
each document. When scanning is complete, press [OK] to start
sending.
1. Set documents.
Place the first page on the platen glass if you are not using the ADF.
2. Press [FAX].
If you want to adjust the image quality and density, see “Scan
Settings,” on p. 4-5.
3. Press [Address Book].
If no recipient is registered for speed dialing, <NOT REGISTERED> is
displayed.
4. Press [ ] or [ ] to select <LIST>, then press
[OK].
Next
10
Appendix
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Index
4-14
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Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
9
Troubleshooting
5. Press [ ] or [ ] to find the required
recipient.
–
The recipients are listed in the order of one-touch speed dialing
keys (01 to 08), and coded speed dialing codes (00 to 99).
For a one-touch speed dialing key or coded speed dialing code
–
with no recipient name registered, their fax number is displayed.
6. Press [Start].
When you set the documents on the platen glass, press [Start] for
each document. When scanning is complete, press [OK] to start
dialing.
Looking Up a Recipient
1. Set documents.
Place the first page on the platen glass if you are not using the ADF.
2. Press [FAX].
If you want to adjust the image quality and density, see “Scan
Settings,” on p. 4-5.
3. Press [Address Book].
If no recipient is registered for speed dialing, <NOT REGISTERED> is
displayed.
Back
Previous
Next
4. Press [ ] or [ ] to select <SEARCH>, then
press [OK].
5. Use the numeric keys to enter up to 10 first
characters of the recipient’s name, then press
[OK].
Ex.
SEARCH [A]
CANON
–
Enter uppercase letters for a recipient registered in uppercase
letters and enter lowercase letters for a recipient registered in
lowercase letters.
When the search is complete, the number of recipients that
–
match the characters you entered is displayed in parentheses.
Press [Clear] to run a new search.
–
6. Press [ ] or [ ] to find the required
recipient.
7. Press [Start].
When you set the documents on the platen glass, press [Start] for
each document. When scanning is complete, press [OK] to start
dialing.
10
Appendix
11
Table of Contents
Index
4-15
Page 82
TOP
Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
9
Troubleshooting
10
Appendix
Manual Sending
Use manual sending when you want to talk to the recipient
before sending a document, or if the recipient does not have a
fax machine that can receive automatically.
You cannot use the platen glass for manual sending.
–
You cannot use group dialing for manual sending.
–
1 . Connect an external telephone to the machine if
you want to talk to the recipient before sending
a document.
For details on how to connect an external telephone to the machine,
see “Before FAX Setting,” in the Starter Guide.
2. Load the document in the ADF.
3. Press [FAX].
If you want to adjust the image quality and density, see “Scan
Settings,” on p. 4-5.
Back
Previous
Next
4 . Press [ Hook] or pick up the handset of your
external telephone.
If you press [Hook], you can temporarily adjust the monitor tone
volume with [
] and [ ].
5. Dial the recipient’s fax/telephone number.
Make sure to confirm the dial tone before entering a fax/telephone
number. If you enter the number before the dial tone can be heard,
the call may not connect, or the wrong number may be dialed.
6. Talk through the handset to the recipient.
If you press [Hook] in step 4, you can pick up the handset when you
hear the recipient’s voice.
If you hear a high-pitched signal instead of the recipient’s voice, go
to step 8.
7. Ask the recipient to set their fax machine to
receive faxes.
8. When you hear a high-pitched signal, press
[Start], then hang up the handset.
11
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4-16
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Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
9
Troubleshooting
Advanced Sending Features
The machine provides the broadcasting feature as an
additional fax mode.
Broadcasting
■
Broadcasting enables you to send the same document to multiple
recipients.
A maximum of 124 recipients can be specified at the same time. (Out
–
of the 124 recipients, 16 numbers can be specified with the numeric
keys.) If you specify a group, which is made up of several recipients, each
recipient in the group is counted as a separate recipient.
If you frequently send documents to multiple recipients, it is
–
recommended that you store those recipients as a group.
1. Set documents.
Place the first page on the platen glass if you are not using the ADF.
2. Press [Additional Functions].
Back
Previous
Next
3. Press [ ] or [ ] to select <BROADCAST>,
then press [OK].
4. Specify the recipient(s), then press [OK].
Use the numeric keys, one touch speed dialing keys, coded speed
dialing codes or [Address Book] key to specify recipients.
Be sure to press [OK] after entering the recipient’s number if you use
the numeric keys. You can enter up to 16 different fax numbers using
the numeric keys.
5. Repeat step 4 to enter all required recipients.
To check all the specified recipients, press [ ] or [ ] to scroll the
display.
6. Press [Start].
When you set the documents on the platen glass, press [Start] for
each document. When scanning is complete, press [OK] to start
dialing.
10
Appendix
11
Table of Contents
Index
4-17
Page 84
TOP
Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
9
Troubleshooting
PC Faxing
Follow this procedure to send a fax from your computer.
Make sure that the fax driver is installed. To check if the driver is
installed, see “Software Settings with Computer,” in the Starter
Guide.
For details on the fax driver settings, see Online Help.
How to display the print screen or items on the screen may vary depending
on your application and/or OS.
1. From an open document on an application, click
[File] [Print].
2. Select the fax icon ([Canon MF4200 Series
(FAX)]), then click [Print] or [OK].
3. Specify the name and fax number in [Sending
Settings], then click [Add to Recipient List].
4. Click [OK] in the Fax Sending Settings.
Back
Previous
Next
10
Appendix
11
Table of Contents
Index
4-18
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Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
9
Troubleshooting
Fax Dialing Features
Switching Temporarily to Tone Dialing
■
If your machine is set for pulse dialing, use the procedure below to
switch to tone dialing to use information services (e.g., banks, airline
reservations, and hotel reservations).
To talk to the other party, you will need to connect an external telephone
to the machine.
1. Press [FAX].
2. Press [Hook].
Make sure to confirm the dial tone before entering a fax number. If
you enter the number before the dial tone can be heard, the call may
not be connected, or the wrong number may be dialed.
Back
Previous
Next
3. Use the numeric keys to dial the required
information service.
4. When the recorded message of the information
service answers, press [ Tone] to switch to tone
dialing.
5 . Use the numeric keys to enter the numbers
requested by the information service.
6. If you want to receive faxes, press [Start].
If you are using the external telephone, hang up the handset after
pressing [Start].
10
Appendix
11
Table of Contents
Index
4-19
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TOP
Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
9
Troubleshooting
Redialing
■
Redialing can be done manually or automatically. For automatic
redialing, you can set how many times the machine redials and the
time between redials.
Redialing Manually
1. Set documents.
Place the first page on the platen glass if you are not using the ADF.
2. Press [FAX].
3. Press [Redial/Pause].
4. Press [Start].
When you set the documents on the platen glass, press [Start] for
each document. When scanning is complete, press [OK] to start
dialing.
When <RESTRICT REDIAL> is set to <ON> in the <ACCESS TO DEST.>
of the <SYSTEM SETTINGS> menu, redialing is not available.
Back
Redialing Automatically
The default settings are as follows:
AUTO REDIAL: <ON>
–
REDIAL TIMES: <2TIMES>
–
REDIAL INTERVAL: <2MIN.>
–
Previous
Next
1. Press [Additional Functions].
2. Press [ ] or [ ] to select <FAX SETTINGS>,
then press [OK].
3. Press [ ] or [ ] to select <TX SETTINGS>,
then press [OK].
4. Press [ ] or [ ] to select <AUTO REDIAL>,
then press [OK].
5. Press [ ] or [ ] to select <ON>, then press
[OK].
10
Appendix
11
Table of Contents
Index
4-20
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Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
6. Press [ ] or [ ] to select the number of
redials the machine will make, then press [OK].
Ex.
REDIAL TIMES
2TIMES
You can also enter values with the numeric keys.
Regardless of the number you entered, the machine makes only one
redialing attempt if it does not detect a busy signal.
7. Press [ ] or [ ] to select the time (in
minutes) between redials, then press [OK].
Ex.
REDIAL INTERVAL
2MIN.
You can also enter values with the numeric keys.
8. Press [Stop/Reset] to return to the standby
mode.
Back
Checking Dialing Line
■
Checking dialing line function enables you to configure the setting
on whether to check for a dial tone.
The default setting is <OFF>.
Previous
Next
1. Press [Additional Functions].
2. Press [ ] or [ ] to select <FAX SETTINGS>,
then press [OK].
3. Press [ ] or [ ] to select <TX SETTINGS>,
then press [OK].
4. Press [ ] or [ ] to select <DIALING LINE
CHCK>, then press [OK].
5. Press [ ] or [ ] to select <ON>, then press
[OK].
6. Press [Stop/Reset] to return to the standby
mode.
Troubleshooting
10
Appendix
11
Table of Contents
Index
9
4-21
Page 88
TOP
Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
9
Troubleshooting
Dialing an Overseas Number (With Pauses)
■
When you dial or register an overseas number, you may need to
insert a pause within the number.
1. Set documents.
Place the first page on the platen glass if you are not using the ADF.
2. Press [FAX].
3. Use the numeric keys to dial the international
access code.
For details on international access codes, contact your local
telephone company.
4. If necessary, press [Redial/Pause] to insert a
pause.
Ex.
=123P
The letter <P> is displayed between the numbers.
–
<P> in the fax/telephone number represents 2.5-second pause.
–
For a longer pause, press [Redial/Pause] again.
–
Back
Previous
Next
5. Use the numeric keys to dial the country code,
the area code, and the fax/telephone number of
the recipient.
6. If necessary, press [Redial/Pause] to enter a
pause at the end of the number.
The letter <P> appears at the end of the fax number.
7. Press [Start].
When you set the documents on the platen glass, press [Start] for
each document. When scanning is complete, press [OK] to start
sending.
10
Appendix
11
Table of Contents
Index
4-22
Page 89
TOP
Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
9
Troubleshooting
10
Appendix
Basic Receiving Method
Follow this procedure to set the machine for receiving faxes.
The default setting is <FaxOnly>.
Any data stored in the memory, including received fax documents, will be
deleted if you turn off the main power switch of the machine.
1. Press [Additional Functions].
2. Press [ ] or [ ] to select <FAX SETTINGS>,
then press [OK].
3. Press [ ] or [ ] to select <RX MODE>, then
press [OK].
Back
4.
Press [ ] or [ ] to select the receive mode,
then press [OK].
< FaxOnly>: Answers all calls as faxes.
< AnsMode>: Receives faxes automatically and records voice
messages.
<DRPD> (Distinctive Ring Pattern Detection): Distinguishes between
fax and voice calls using distinctive ring patterns. Select the ring
pattern assigned by your telephone company. For optional settings,
see “DRPD: Optional Settings,” on p. 4-25.
<FAX/TEL>: Switches between fax and voice calls automatically if
an external telephone is connected to the machine. For optional
settings, see “FAX/TEL: Optional Settings,” on p. 4-24.
<MANUAL>: Does not answer any calls. You have to manually receive
faxes. See “Manual Reception,” on p. 4-25.
For <FAX/TEL> or <MANUAL>, make sure an external telephone
–
is connected to the machine.
For <AnsMode>, make sure an external telephone with built in
–
answering machine is connected to the machine.
For <DRPD>, subscription to a DRPD service is required. Contact
–
your telephone company for availability.
Previous
Next
5. Press [Stop/Reset] to return to the standby
mode.
11
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Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
9
Troubleshooting
10
Appendix
Receiving Features
You can set the fax receive mode to suit your needs, set the
machine to receive fax documents into memory (memory lock),
and use the external telephone connected to the machine to
receive faxes manually (remote reception). You can also set how
the received documents are printed.
FAX/TEL: Optional Settings
■
When you select <FAX/TEL> in <RX MODE>, you can specify
optional settings as follows:
1. Press [Additional Functions].
2. Press [ ] or [ ] to select <FAX SETTINGS>,
then press [OK].
3. Press [ ] or [ ] to select <RX SETTINGS>,
then press [OK].
4. Press [ ] or [ ] to select <FAX/TEL OPT.
SET>, then press [OK].
Back
Previous
Next
5. For <RING START TIME>, use [ ], [ ], or the
numeric keys to specify the duration (4 to 30
seconds) for which the machine attempts to
detect the fax tone before it starts ringing, then
press [OK].
If the machine receives a fax, the machine does not ring and switches
to the receive mode automatically.
The default setting is <6SEC>.
6. For <F/T RING TIME>, use [ ], [ ], or the
numeric keys to specify the duration (10 to 45
seconds) of ringing, then press [OK].
The default setting is <22SEC>.
7. For <F/T SWITCH ACTION>, press [ ] or [ ]
to select the action the machine will take after
the ringing ends, then press [OK].
The default setting is <RECEIVE>.
<RECEIVE>: Receives a fax.
<DISCONNECT>: Disconnects the call.
8. Press [Stop/Reset] to return to the standby
mode.
11
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Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
9
Troubleshooting
10
Appendix
11
Back
DRPD: Optional Settings
■ Manual Reception
When you select <DRPD> in <RX MODE>, select the ring pattern
assigned by your telephone company.
The default setting is <NORMAL RING>.
■
When you select <MANUAL> in <RX MODE>, follow the procedure
below to receive a fax.
1. When the telephone rings, pick up the external
1. Press [Additional Functions].
2. Press [ ] or [ ] to select <FAX SETTINGS>,
then press [OK].
telephone.
2. Press [FAX].
3. Confirm that the modem’s connecting sound is
3. Press [ ] or [ ] to select <RX SETTINGS>,
then press [OK].
heard, then press [Start].
4. Hang up the external telephone.
4. Press [ ] or [ ] to select <DRPD:SELECT
FAX>, then press [OK].
5. Press [ ] or [ ] to select a ring pattern, then
press [OK].
<NORMAL RING>
<DOUBLE RING>
<SHORT-SHORT-LONG>
<SHORT-LONG-SHORT>
<OTHER RING TYPE>
6. Press [Stop/Reset] to return to the standby
mode.
For <DRPD>, subscription to a DRPD (Distinctive Ring Pattern
Detection) service is required. Contact your telephone company for
availability.
Previous
Next
Table of Contents
Index
4-25
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Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
Memory Reception
■
The machine automatically receives faxes in memory when printing
is disabled under certain conditions (e.g., toner or paper has run
out).
Load paper and press [OK] to start printing faxes stored in memory.
For toner empty, the machine automatically starts printing when
the error is cleared.
The machine memory can store up to 256 fax jobs or approximately 256
–
pages.*
* Based on the condition that the other party sends the fax by the
imageCLASS MF4270 with ITU-T Standard Chart No. 1, standard mode.
The maximum number of pages that the machine’s memory can store
differs depending on the other party’s machine.
Once the pages are printed, they are deleted from the memory.
–
If the memory becomes full, you will not be able to receive the remaining
–
pages. Contact the other party and ask them to resend the remaining
pages of the fax.
Back
Memory Lock Reception
■
You can set the machine to store all documents in memory without
automatically printing them.
The default setting is <OFF>.
Previous
Next
1. Press [Additional Functions].
2. Press [ ] or [ ] to select <SYSTEM
SETTINGS>, then press [OK].
If the System Password has been set, enter the System Password
using the numeric keys, then press [OK].
3. Press [ ] or [ ] to select
<COMMUNICATIONS>, then press [OK].
4. Confirm that <MEMORY LOCK> is displayed,
then press [OK].
If the memory lock password has already been set, enter the
password, then press [OK].
Troubleshooting
10
Appendix
11
Table of Contents
Index
9
4-26
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Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
9
Troubleshooting
5. Press [ ] or [ ] to select <ON>, then press
[OK].
When you select <OFF>, the machine starts to print the received
documents in memory.
6. If you want to set a password, press [ ] or
] to select <PASSWORD>, then press [OK].
[
If you need not set a password, skip to step 8.
7. Use the numeric keys to enter the memory lock
reception password (up to seven digits), then
press [OK].
Ex.
PASSWORD
1234567
8. If you want to specify <MEMORY RX TIME>,
press [
TIME>, then press [OK].
If you need not set the timer for memory lock, skip to step 12.
] or [ ] to select <MEMORY RX
Back
Previous
Next
9. Press [ ] or [ ] to select <ON>, then press
[OK].
10. For <MEM. RX START TIME>, use the numeric
keys to enter the start time (in 24-hour format),
then press [OK].
Ex.
MEM. RX START TIME
00:00
11. For <MEM. RX END TIME>, use the numeric keys
to enter the end time, then press [OK].
12. Press [Stop/Reset] to return to the standby
mode.
Printing All Documents Stored in Memory
1. Perform step 1 to 3 in “Memory Lock Reception,”
on p. 4-26.
10
Appendix
11
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Index
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Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
9
Troubleshooting
10
Appendix
2. Confirm that <MEMORY LOCK> is displayed,
then press [OK].
3. Use the numeric keys to enter the memory lock
reception password, then press [OK].
4. Press [ ] or [ ] to select <OFF>, then press
[OK].
The received documents are printed.
5. Press [Stop/Reset] to return to the standby
mode.
Remote Reception
■
Remote reception enables you to use an external telephone
connected to the machine to receive faxes manually. This can be
useful when the machine is not nearby or is being used by someone
else.
The default settings are as follows:
REMOTE RX: <ON>
–
REMOTE RX ID: <25>
–
Back
Registering Remote Reception ID
Follow this procedure if you want to change the default remote
reception ID of 25.
Previous
Next
1. Press [Additional Functions].
2. Press [ ] or [ ] to select <FAX SETTINGS>,
then press [OK].
3. Press [ ] or [ ] to select <RX SETTINGS>,
then press [OK].
4. Press [ ] or [ ] to select <REMOTE RX>, then
press [OK].
5. Press [ ] or [ ] to select <ON>, then press
[OK].
6. Use the numeric keys to enter a new remote
reception ID (a combination of two characters
using 0 to 9), then press [OK].
7. Press [Stop/Reset] to return to the standby
mode.
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Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
9
Troubleshooting
Receiving a Fax Remotely
1. When you receive a call, pick up the external
telephone.
2. Use the numeric keys to enter the two-digit
remote reception ID to start reception.
If the machine is set for pulse dialing, press [Tone] to switch to tone
dialing before pressing the remote reception ID.
3. When the reception is complete, hang up the
telephone.
Back
Selecting the Receive Mode for Printing
■
You can select whether the machine stores all received pages in
the memory before printing them out or prints each page as it is
received.
Previous
Next
1. Press [Additional Functions].
2. Press [ ] or [ ] to select <FAX SETTINGS>,
then press [OK].
3. Press [ ] or [ ] to select <RX SETTINGS>,
then press [OK].
4. Press [ ] or [ ] to select <RX PRINT>, then
press [OK].
5. Press [ ] or [ ] to select desired printing
method, then press [OK].
<MEMORY RX>: Prints after all the pages of the document are
received.
<PRINT RX>: Prints each page as it is received.
6. Press [Stop/Reset] to return to the standby
mode.
10
Appendix
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Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
9
Troubleshooting
10
Appendix
11
Reception Restriction
■
You can reject incoming faxes from the senders who do not
transmit their fax numbers to your machine.
The default setting is <OFF>.
1. Press [Additional Functions].
2. Press [ ] or [ ] to select <FAX SETTINGS>,
then press [OK].
3. Press [ ] or [ ] to select <RX SETTINGS>,
then press [OK].
4. Press [ ] or [ ] to select <RX RESTRICTION>,
then press [OK].
5. Press [ ] or [ ] to select <ON>, then press
[OK].
6. Press [Stop/Reset] to return to the standby
mode.
Back
Printing Received Documents
■
The machine provides the following printing features: two-sided
printing and received image reduction.
Two-Sided Printing
You can print received documents on both sides of the paper.
The default setting is <OFF>.
You can print the received documents on both sides of the paper only
when <PAPER SIZE> is set to <LTR> or <A4>. The received documents are
printed on one side of the paper when <PAPER SIZE> is not set to <LTR> or
<A4>. (See “Setting Paper Size and Type,” on p. 2-13.)
Previous
Next
1. Press [Additional Functions].
2. Press [ ] or [ ] to select <FAX SETTINGS>,
then press [OK].
3. Press [ ] or [ ] to select <PRINTER
SETTINGS>, then press [OK].
4. Press [ ] or [ ] to select <2-SIDED PRINT>,
then press [OK].
5. Press [ ] or [ ] to select <ON>, then press
[OK].
6. Press [Stop/Reset] to return to the standby
mode.
Table of Contents
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Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
Received Image Reduction
You can print received documents in a reduced size.
The default setting is <ON>.
1. Press [Additional Functions].
2. Press [ ] or [ ] to select <FAX SETTINGS>,
then press [OK].
3. Press [ ] or [ ] to select <PRINTER
SETTINGS>, then press [OK].
4. Press [ ] or [ ] to select <RX REDUCTION>,
then press [OK].
Back
Press [ ] or [ ] to select desired setting,
5.
then press [OK].
<ON>: Reduces the documents automatically depending on the
length of the documents.
<OFF>: Prints documents on a paper without reducing the size.
<CUT>: Cuts off the end of a document that does not fit on one page
up to 24 mm. When the height of the area to be cut off is more than
24 mm, the document will be printed on the following page without
being cut off.
Previous
Next
6. Press [Stop/Reset] to return to the standby
mode.
Troubleshooting
10
Appendix
11
Table of Contents
Index
9
4-31
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Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
Canceling TX/RX Jobs
Follow the procedure below to cancel an ongoing job (sending
or receiving).
1. Press [Stop/Reset].
2. When the <CANCEL DURING TX/RX?> message
appears, press [
CANCEL DURING TX/RX?
< YES NO >
–
For sending jobs, remove any unscanned documents from the
ADF.
–
If you are in the copy or scan standby mode and want to cancel a
fax job, press [FAX] to return to the fax mode first.
] to select <YES>.
Back
Previous
Next
Troubleshooting
10
Appendix
11
Table of Contents
Index
9
4-32
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Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
Checking and Deleting Jobs
System monitor enables you to view the transmission and
reception results, monitor the status of the send jobs currently
being processed.
Checking Transmission/Reception Results
■
1. Press [System Monitor].
2. Press [ ] or [ ] to select <TX/RX LOG>, then
press [OK].
3. Press [ ] or [ ] to view the required
transmission/reception result.
4. Press [Stop/Reset] to return to the standby
mode.
Back
Checking and Deleting Sending
■
Previous
Next
Documents Stored in Memory
1. Press [System Monitor].
2. Press [ ] or [ ] to select <TX STATUS>, then
press [OK].
3. Press [ ] or [ ] to scroll through the job list.
If you want to delete the job, go to step 4. Otherwise, press [Stop/
Reset] to return to the standby mode.
4. Press [ ] or [ ] to select the desired job,
then press [OK].
For <BROADCAST>, all recipients entered for a broadcasting job will
be canceled.
Troubleshooting
10
Appendix
11
Table of Contents
Index
9
5. Press [ ] to select <YES>.
If you do not want to cancel the job, press [ ] to select <NO>.
6. Press [Stop/Reset] to return to the standby
mode.
4-33
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Before Using the
Machine
Document and Paper
1
2
Copying
3
Sending and
Receiving
Printing and
Scanning
Network
4
5
6
Remote UI
7
System Manager
Settings
Maintenance
8
9
Troubleshooting
10
Appendix
5 Printing and Scanning
Printing Documents .........................................................................................5-2
Advanced Printing Features ............................................................................5-3
Collate Printing .............................................................................5-3
2 on 1 Combination ....................................................................5-4
Two-Sided Printing ......................................................................5-5
Scanning to a Computer (USB connection only) ............................................5-6
Canceling Scan Jobs .........................................................................................5-7
Canceling Scan Jobs to a Computer .....................................5-7
Checking and Deleting Jobs ............................................................................5-8
Checking and Deleting Print Jobs ..........................................5-8
Checking Print and Scan Counts ............................................5-8
Back
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Next
11
Table of Contents
Index
5-1
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