Canon D760, D780, D761 User Manual

Fax Guide

Please read this guide before operating this equipment. After you finish reading this guide, store it in a safe place for future reference.

ENG

Using Your Documentation

Your machine includes the following documentation. This documentation has been designed so that you can easily use your machine to suit your particular needs.

Setting up the machine......................................

Setting up paper ..............................................

Installing Printer Driver .....................................

Document and paper handling .............................

Making copies ................................................

Maintenance ..................................................

Troubleshooting feed and copy issues ....................

Sending and receiving faxes ...............................

Speed dialing .................................................

Troubleshooting fax issues .................................

Printing with CAPT ...........................................

Checking the status of a print job..........................

Troubleshooting CAPT issues...............................

• Documentation is included on the CD-ROM in PDF form.

Set-up Instructions

Reference Guide

Fax Guide

Only for the imageCLASS D780 model

Printer Guide

Copyright ©2003 by Canon, Inc. All rights reserved. No part of this publication may be reproduced, transmitted, transcribed, stored in a retrieval system, or translated into any language or computer language in any form or by any means, electronic, mechanical, magnetic, optical, chemical, manual, or otherwise, without the prior written permission of Canon, Inc.

Trademarks

Canon is a registered trademark and UHQ™ is a trademark of Canon, Inc.

Super G3 is a phrase used to describe the new generation of fax machines that use ITU-T V.34 standard 33.6 Kbps* modems. Super G3 High Speed Fax machines allow transmission time of approximately 3 seconds* per page which results in reduced telephone line charges.

* Approximately 3 seconds per page fax transmission time based on ITU-T No. 1 Chart (Standard Mode) at

33.6 Kbps modem speed. The Public Switched Telephone Network (PSTN) currently supports 28.8 Kbps modem speeds or lower, depending on telephone line conditions.

Contents

Chapter 1: Introduction

Customer Support..........................................1-1

Operation Panel.............................................1-1

Standby Display.............................................1-3

Making Connections ......................................1-3

Connecting the Telephone Line and an

External Device ...........................................1-3

Chapter 2: Registering Information

Methods of Registering Information in the

Machine .........................................................2-1

Guidelines for Entering Numbers, Letters, and

Symbols .........................................................2-1

Correcting a Mistake....................................2-2

Registering Required Sender Information .....2-3

What is Sender Information?.......................2-3

Entering the Date and Time.........................2-4

Registering Your Fax/Telephone Number and

Name ...........................................................2-4

Printing a List to Check Information

Registered in Your Machine ........................2-6

Setting the Telephone Line Type ...................2-7

Chapter 3: Speed Dialing

What is Speed Dialing? .................................3-1

Speed Dialing Methods ...............................3-1

One-Touch Speed Dialing..............................3-2

Registering Numbers for

One-Touch Speed Dialing............................3-2

Changing/Deleting a One-Touch Speed

Dialing Entry ................................................3-3

Coded Speed Dialing.....................................3-4

Registering Numbers for

Coded Speed Dialing...................................3-4

Changing/Deleting a Coded Speed Dialing

Entry ............................................................3-5

Group Dialing.................................................3-7

Creating Groups ..........................................3-7

Speed Dialing Lists ........................................3-9

Printing Speed Dialing Lists ........................3-9

Canceling the Print Out List.......................3-11

Registering a Password and Subaddress ...3-12

Chapter 4: Sending Faxes

Preparing to Send a Fax................................4-1

Documents You Can Fax.............................4-1

Adjusting the Quality of Your Faxes ............4-1

Dialing Methods...........................................4-2

Sending Methods...........................................4-5

Memory Sending .........................................4-5

Canceling Sending.........................................4-7

Redialing When the Line is Busy...................4-8

Manual Redialing.........................................4-8

Automatic Redialing.....................................4-8

Sequential Broadcasting................................4-9

Delayed Sending..........................................4-11

Confirming Transmission Status and

Sending Reservation....................................4-12

Confirming Transmission Status................4-12

Confirming Sending Reservation...............4-12

Documents Stored in Memory .....................4-13

Printing a List of Documents in Memory ...4-13

Resending a Document in Memory ...........4-14

Printing a Document in Memory ................4-15

Deleting a Document from Memory...........4-16

Chapter 5: Receiving Faxes

Different Ways to Receive a Fax...................5-1

Setting the Receive Mode..............................5-2

Setting the Options for FaxTel Mode...........5-3

Setting the Options for Distinctive

Ring Pattern Detection Feature: DRPD.......5-5

Receiving Faxes Manually.............................5-6

Registering a Password and Subaddress

for Polling.......................................................5-7

Receiving While Performing Other Tasks ......5-9

Receiving Faxes in Memory

When a Problem Occurs................................5-9

Canceling Receiving ......................................5-9

iii

Chapter 6: Special Features

Special Dialing ...............................................6-1

Dialing Through a Switchboard ...................6-1

Dialing an Overseas Number

(With Pauses) ..............................................6-1

Switching Temporarily to Tone Dialing.........6-2

Chapter 7: Reports and Lists

Summary of Reports and Lists .....................7-1

ACTIVITY REPORT.......................................7-2

TX (Transmission) REPORT..........................7-3

MULTI TX/RX (Transaction) REPORT ........7-4

RX (Reception) REPORT ..............................7-4

Chapter 8: Troubleshooting

LCD Messages ..............................................8-1

Faxing Problems............................................8-2

Sending Problems .......................................8-2

Receiving Problems.....................................8-3

Telephone Problems ......................................8-5

If a Power Cut Occurs ...................................8-5

If You Cannot Solve the Problem...................8-6

Chapter 9: Setting the Additional

Functions

Understanding the “Additional Functions”......9-1

Accessing the Additional Functions.............9-1

Menu Descriptions.......................................9-2

Appendix: Specifications

Facsimile ......................................................A-1

Telephone ......................................................A-1

Index ................................................................I-1

Users in the U.S.A.

Pre-Installation Requirements for Canon Facsimile Equipment

A. Location

Supply a suitable table, cabinet or desk. See the Reference Guide for the machine’s dimensions and weight.

B. Phone Line Requirements

1. Only a single line, touch-tone or rotary telephone set is to be used.

2. Order an RJ11-C modular jack (USOC code), which should be installed by the telephone company. If the RJ11-C jack is not present, installation cannot be performed.

3. Order a normal business line from your telephone company’s business representative. The line should be a regular voice grade line or the equivalent. Use only one line per machine. DDD (DIRECT DISTANCE DIAL) LINE

-orIDDD (INTERNATIONAL DIRECT DISTANCE DIAL) LINE IF YOU COMMUNICATE OVERSEAS

• Canon recommends an individual line following industry standards, e.g., the 2500 (Touch Tone) or 500

NOTE

(Rotary/Pulse Dial) telephones. A dedicated extension off a PBX unit without “Call Waiting” can be used with your unit. Key telephone systems are not recommended because they send non-standard signals to individual telephones for ringing and special codes, which may cause a fax error.

C. Power Requirements

This equipment should be connected to a standard 120-volt AC, three-wire grounded outlet only. Do not connect this machine to an outlet or power line shared with other appliances that cause “electrical noise.” Air conditioners, electric typewriters, copiers and machines of this sort generate electrical noise which often interferes with communications equipment and the sending and receiving of documents.

Connection of the Equipment

This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA. On the rear panel of this equipment is a label that contains, among other information, a product identifier in the format US:AAAEQ##TXXXX. If requested, this number must be provided to the telephone company. This equipment may not be used on coin service provided by the telephone company. Connection to party lines is subjected to state tariffs. An FCC compliant telephone cord and modular jack are provided with this equipment. This equipment is designed to be connected to the telephone network or premises wiring using a compatible modular jack which is Part 68 compliant. See Installation instructions for details. The REN is used to determine the number of devices that may be connected to a telephone line. Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call. In most but not all areas, the sum of RENs should not exceed five (5.0). To be certain of the number of devices that may be connected to a line, as determined by the total RENs, contact the local telephone company. The REN for this product is part of the product identifier that has the format US:AAAEQ##TXXXX. The digits represented by ## are the REN without a decimal point (e.g., 03 is a REN of 0.3).

In Case of Equipment Malfunction

NOTE

Should any malfunction occur which cannot be corrected by the procedures described in this Fax Guide, disconnect the equipment from the telephone line and unplug the power cord. The telephone line should not be reconnected or the power cord plugged in until the problem is completely resolved. Users should contact Canon Authorized Service Facilities for servicing of equipment. Information regarding Authorized Service Facility locations can be obtained by calling the Canon USA Consumer Information Center. (1-800-828-4040)

Rights of the Telephone Company

Should the equipment cause harm to the telephone network, the telephone company may temporarily disconnect service. The telephone company also retains the right to make changes in facilities and services which may affect the operation of this equipment. When such changes are necessary, the telephone company is required to give adequate prior notice to the user.

FCC Notice

Facsimile Transceiver, Model F188300 This device complies with Part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) This device may not cause harmful interference, and (2) this device must accept interference received, including interference that may cause undesired operation.

• This equipment has been tested and found to comply with the limits for a class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

• Consult the dealer or an experienced radio/TV technician for help.

Use of shielded cable is required to comply with class B limits in Subpart B of Part 15 of FCC Rules. Do not make any changes or modifications to the equipment unless otherwise specified in the Fax Guide. If such changes or modifications should be made, you could be required to stop operation of the equipment.

Canon U.S.A. Inc.

One Canon Plaza, Lake Success, NY 11042, U.S.A.

TEL No. (516) 328-5000

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device to send any message via a telephone fax machine unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity, or individual. To automatically enter this information into your machine, follow the instructions in Chapter 2 of this guide.

Users in Canada

Pre-Installation Requirements for Canon Facsimile Equipment

A. Location

Supply a suitable table, cabinet, or desk. See the Reference Guide for the machine’s dimensions and weight.

B. Order Information

1. Provide only a single-line to touch-tone or rotary telephone set terminated with a standard 4-pin modular phone plug. (Touch-tone is recommended if available in your area.)

2. Order a CA11A modular jack (USOC code), which should be installed by the telephone company. If the CA11A jack is not present, installation cannot occur.

3. Order a normal business line from your telephone company’s business representative. The line should be a regular voice grade line or equivalent. Use one line per machine. DDD (DIRECT DISTANCE DIAL) LINE

-orIDDD (INTERNATIONAL DIRECT DISTANCE DIAL) LINE IF YOU COMMUNICATE OVERSEAS

• Canon recommends an individual line following industry standards [e.g. the 2500 (Touch Tone) or 500

NOTE

(Rotary/Pulse Dial) telephones]. A dedicated extension off a PBX machine without “Camp On” signals is also permissible with your machine. Key telephone systems are not recommended because they send non-standard signals to individual telephones for ringing and special codes, which may cause a fax error.

C. Power Requirements

The power outlet should be a three-prong grounded receptacle (Single or Duplex). It should be independent from copiers, heaters, air conditioners or any electric equipment that is thermostatically controlled. The rated value is 120 volts and 15 amperes. The CA11A modular jack should be relatively close to the power outlet to facilitate installation.

Notice

This equipment meets the applicable Industry Canada Terminal Equipment Technical Specifications. This is confirmed by the registration number. The abbreviation, IC, before the registration number signifies that registration was performed based on a Declaration of Conformity indicating that Industry Canada technical specifications were met. It does not imply that Industry Canada approved the equipment.

Before installing this equipment, users should ensure that it is permissible to be connected to the facilities of the local telecommunications company. The equipment must also be installed using an acceptable method of connection. The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations.

Repairs to certified equipment should be coordinated by a representative designated by the supplier. Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may give the telecommunications company cause to request the user to disconnect the equipment.

Users should ensure for their own protection that the electrical ground connections of the power utility, telephone lines and internal metallic water pipe system, if present, are connected together. This precaution may be particularly important in rural areas.

vii

• Users should not attempt to make such connections themselves, but should contact the appropriate

CAUTION

electric inspection authority or electrician, as appropriate.

• This Class B digital apparatus meets all requirements of the Canadian Interference-Causing Equipment

NOTE

Regulations.

The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five.

CANON CANADA INC.

1-800-652-2666

Mon. – Fri 9 AM.– 8 P.M. E.S.T. (Excluding holidays)

For Canadian Users

Canon Canada Inc., offers a full range of customer technical support* options:

• For interactive troubleshooting, e-mail technical support, the latest driver downloads and answers to frequently asked questions (www

• Automated interactive telephone support on most current products 24 hours, 7 days a week (1-800-652-2666).

• Free live technical support Monday—Friday (excluding holidays) for products still under warranty (1-800-652-

2666)

• The location of the authorized service facility nearest you (1-800-652-2666)

If the problem cannot be corrected by using one of the above technical support options, repair options are available at the time of your call to the Free live technical support number above or via the website at www

.canon.ca

.canon.ca)

viii

* Support program specifics are subject to change without notice.

NOTE

IMPORTANT

CAUTION

WARNING

Type Conventions Used in This Guide

Please read the following list of symbols, terms and abbreviations used in this guide.

• Indicates a warning concerning operations that may lead to death or injury to persons if not performed correctly. In order to use the machine safely, always pay attention to these warnings.

• Indicates a caution concerning operations that may lead to injury to persons or damage to property if not performed correctly. In order to use the machine safely, always pay attention to these cautions.

• Indicates an operational warning or restriction. Be certain to read these items to operate the machine correctly, and to avoid damage to the machine.

• Indicates a note for operation or an additional explanation. Reading these is highly recommended.

(→ p. n-nn) A number preceded by an arrow and enclosed in parenthesis refers to a page in this guide

where more information on the topic of the previous sentence can be found.

→ Set-up Instructions Refer to the Set-up Instructions for details on the topic of the previous sentence.

→ Reference Guide Refer to the Reference Guide for details on the topic of the previous sentence.

machine The word “machine” refers to the imageCLASS D780.

default A setting that remains in effect unless you change it.

document or fax The original sheet(s) of paper you send or receive with the machine.

menu A list of settings from which you select an item to set up or change. A menu has a title

which appears in the LCD.

transaction number When you send or receive a document, your machine automatically assigns the document

a unique transaction number. A transaction number is a four-digit number that will help you keep track of documents you send and receive.

TX/RX NO. TX/RX NO. is the abbreviation used for Transaction number.

TX Denotes Sending.

RX Denotes Receiving.

In addition, this guide uses distinctive typefaces to identify keys and information in the LCD:

• The keys you press appear in this typeface: Stop/Reset.

• Information in the LCD appears in this typeface: FAX SETTINGS.

2 on 1Collate

Paper SelectEnlarge/Reduce

Image QualityExposure

Additional Functions

In Use/Memory Alarm

Stop/Reset

Start

Energy Saver

ABC DEF

GHI

JKL

MNO

PRS TUV WXY

OPER

SYMBOLS

Tone

Report

Memory Reference

Fax Monitor

Delayed Transmission

Book Sending

Clear

Delete

Space

Function

Redial / Pause

Coded Dial

Directory

Receive Mode

FAX Resolution

Set

Additional Functions Key

Customizes the way your machine operates.

LCD

Displays messages and prompts during operation. Also displays selections, text and numbers when specifying settings.

COPY Key

Switches standby display to Copy Mode.

FAX Key

Switches standby display to Fax Mode.

In Use/Memory indicator

Flashes green when a fax is being received or sent. Lights green when the reservation of fax transmission is set, or a fax is received into the memory.

Alarm indicator

Flashes orange when the machine has a problem such as paper jams, etc. (The error message is displayed in the LCD).

Energy Saver Key

Sets or cancels the energy saver mode manually. The key lights green when the energy saver mode is set, and goes off when the mode is canceled.

Set Key

Determines the contents you set or register. Also, if the document being scanned stops in the ADF, pressing this key makes the document come out automatically.

4 (–), e (+) Keys

Scroll through the selections so you can see other settings.

Numeric Keys

Enter numbers when dialing or registering fax/telephone numbers. Also enter characters when registering names.

Tone Key

Connects to information services that accept tone dialing only, even if you are using a rotary pulse.

Stop/Reset Key

Cancels sending or receiving faxes and other operations, and returns the machine to standby mode.

Start Key

Starts sending faxes.

Chapter 1

Introduction

Customer Support

Your machine is designed with the latest technology to provide trouble-free operation. If you encounter a problem with the machine’s operation, try to solve it by using the information in Chapter 8. If you cannot solve the problem or if you think your machine needs servicing, contact your service representative, → Reference Guide.

Operation Panel

This section describes keys used when sending and receiving faxes.

Introduction

1-1

One-Touch Speed Dialing Keys

The keys marked 01 to 12 can be used to dial pre-registered fax/telephone numbers. To dial using these keys, you need to register the number for one-touch speed dialing. When the Function key is pressed and the indicator lights green, the following keys can be used for the fax functions. Also, if fax functions are programmed into these keys, they can be used directly as One-Touch Keys without pressing Function to execute the fax functions.

Fax Monitor Key

Confirms the status of fax communication.

Memory Reference Key

Confirms documents stored in the machine for memory sending or memory receiving.

Report Key

Prints a report listing fax communications, dial list, data list or document list. You can also use this key to cancel the printing job.

Delayed Transmission Key

Specifies the fax sending time for the delayed sending function.

Book Sending Key

This key can be used to send documents from the platen glass.

+ Key

Enters a plus sign (+).

Space Key

Enters a space between letters and numbers.

Delete Key

Deletes characters one by one.

Clear Key

Deletes all characters.

Function Key

After pressing this key, you can use the keys marked 01 to 12 (except for 06 to 08) for the fax functions. Lights green when the key is pressed and goes off when the key is pressed again.

Redial/Pause Key

Dials the last number dialed with the numeric keys, or inserts a pause within and/or after a number.

Coded Dial Key

The key can be used to dial fax/telephone numbers preregistered under a two-digit code. To dial by using this key, you need to register a number for the coded speed dialing.

Directory Key

Searches fax/telephone numbers pre-registered under the One-Touch Speed Dialing Keys or Coded Speed Dialing Keys using the names of the registers.

FAX Resolution Key

Selects the fax resolution: STANDARD, FINE, PHOTO, SUPER FINE or ULTRA FINE.

Receive Mode Key

Selects the receive mode.

Fax Monitor

Memory Reference

Report

Delayed Transmission

Space

Function

Redial / Pause

Coded Dial

Directory

Receive Mode

Book Sending

Delete

FAX Resolution

1-2

Clear

Standby Display

The standby display differs depending on which mode is selected. When the machine is plugged in, the Copy Mode standby display appears. You can switch from Copy Mode to Fax Mode by pressing FAX. The standby display in Fax Mode is as follows:

■ Fax Mode

Date & Time

Receive Mode Fax Resolution

• The standby display in Copy Mode is, → Reference Guide.

NOTE

Making Connections

Connecting the Telephone Line and an External Device

The machine has two jacks on the left side for connection of the following:

: Telephone line

: External device, such as telephone or

answering machine

If you neet to send and

receive faxes and voice calls,

Connect the supplied

telephone line to the jack, then connect the other end of the line to the telephone jack on your wall.

connect the line from the telephone or answering machine to the jack.

Introduction

1-3

External Device Connections

IMPORTANT

Wall Jack

Answering Machine

Wall Jack

Answering Machine

Telephone

Wall Jack

Telephone

The external devices you connect to the machine will depend on how you want to use the machine. Recommended device connections and receive modes are shown below.

• If you have connected an external device to the machine, be sure to select the correct receive mode. (→ p. 5-1)

Recommended Device Connections Receive Modes

Machine and Telephone FaxTel

DRPD Manual

Machine Only FaxOnly

Machine and Answering Machine AnsMode

1-4

Machine, Answering Machine and Telephone AnsMode

NOTE

Key Letters (:A) Numbers (:1)

@.–_/ 1

ABCabc 2

DEFdef 3

GHIghi 4

JKLjkl 5

MNOmno 6

PQRSpqrs 7

TUVtuv 8

WXYZwxyz 9

SYMBOLS

PRS

TUV

WXY

GHI

JKL

MNO

ABC

DEF

Tone

OPER

Letter input (:A) Number input (:1)

Chapter 2

Registering Information

Methods of Registering Information in the Machine

To customize the machine to your particular needs, you can adjust the general operation, sending, receiving, printing, system settings and speed dialing settings. You can adjust settings directly via the operation panel of the machine. Detailed instructions are described in this guide.

Guidelines for Entering Numbers, Letters and Symbols

When you come to a step that requires you to enter a name or number, refer to the table below to determine which numeric key to press for the character you want:

• If you do not press any key for more than 2 minutes, when entering data, the machine will automatically return to standby mode with the auto clear function.

• AUTO CLEAR can be set within a range of 1 to 9 minutes at one minute intervals. You can also disable

the auto clear function, → Reference Guide.

Registering Information

2-1

• The Function key will light up by pressing Function to be able to operate Space, Delete or Clear.

NOTE

■ Entering Letters

Press T to switch to letter mode (:A).

Ex:

Press the numeric key that contains the

letter you want.

Ex:

• Press repeatedly until the letter you want appears. Each key cycles through the letters it contains.

• If you are unsure which key to press for the letter you want, → p. 2-1.

■ Entering Symbols

Press T to switch to letter mode (:A).

Ex:

Press # repeatedly until the symbol you

want appears.

Ex:

Continue entering other letters using the numeric keys.

Ex:

• If the next letter you want to enter is under a different numeric key, simply press that key until the letter you want appears.

-orIf the next letter you want to enter is under the same numeric key you pressed in step 2, use e (+) to move the cursor to the right. Then press that same numeric key repeatedly until the letter you want appears.

• Press Space to enter a space and move the cursor to the right.

If you want to enter another symbol, use e

(+) to move the cursor to the right, then press # repeatedly until the symbol you want appears.

Ex:

2-2

■ Entering Numbers

Press T to switch to number mode (:1).

Ex:

Press the numeric key that contains the

Continue entering other numbers using the numeric keys.

10_

Ex:

number you want.

Ex:

• Press Space to enter a space and move the cursor

to the next digit.

Correcting a Mistake

If you make a mistake while entering letters or numbers, you can delete it by pressing Delete or Clear.

■ To delete the last letter/number

Press Delete once to delete the last letter or the last number you entered.

■ To delete all letters/numbers

Press Clear to delete all letters or all numbers you entered.

NOTE

12/03/2003 15:33 FAX 123 4567 CANON CANON CANADA 001/001

THE SLEREXE COMPANY LIMITED

SAPORS LANE•BOOLE•DORSET•BH25 8ER

TELEPHONE BOOLE (945 13) 51617 – FAX 1234567

Our Ref. 350/PJC/EAC

DATE AND TIME Date and time of transmission.

FAX/TELEPHONE NUMBER Your fax/telephone number. You can select FAX or TEL to be displayed in front of the number. (→ p. 9-4)

UNIT NAME Your name or company name.

DESTINATION If you used memory sending and dialed the fax number using onetouch or coded speed dialing, the other party’s name appears here.

PAGE NUMBER The page number of the fax.

Registering Required Sender Information

In the United States, FCC rules governing the use of facsimile equipment state that the following sender information must be printed on every facsimile transmission:

• Your fax/telephone number

• Your personal name or company name

• The date and time of transmission Your machine has been designed to print this information at the top of every fax you send. You must therefore register your machine’s fax/telephone number, your personal name or company name, and the current date and time before using your machine. This section gives details on registering the sender information.

What is Sender Information?

When you receive a fax, the name of the person or company who sent you the fax, their fax/telephone number and the date and time of transmission will be printed in small type at the top of each page. This information is called the Sender information or the Transmit Terminal Identification (TTI). Similarly, you must register your

details in your machine so that whenever you send a fax, the other party knows who sent it and when it was sent. Below is an example of how your sender information would be printed on a fax sent from your machine:

Registering Information

• You can set the sender information to print inside or outside the image area. (→ p. 9-4)

• You can enter the sender information from the Additional Functions. (→ p. 9-4)

2-3

Entering the Date and Time

NOTE

Press Additional Functions.

Use the numeric keys to enter the correct month, day, year and time in this order.

Use 4 (–) or e (+) to select 5.TIMER SETTINGS.

ADDITIONAL FUNCTIONS

5.TIMER SETTINGS

Press Set twice.

The date and time currently set for the machine are displayed.

TIMER SETTINGS

1.DATE/TIME SETTING

DATE/TIME SETTING

Ex:

2/03/03 12:10

DATE/TIME SETTING

Ex:

• Use 4 (–) or e (+) to move the cursor under the

number you want to change, then press the numeric key.

• Enter only the last two digits of the year.

• Use the 24-hour format for the time setting (e.g.1:00 p.m. as 13:00).

12/03/03 15:30

Press Set.

DATE/TIME SETTING DATA ENTRY OK

TIMER SETTINGS

2.AUTO CLEAR

Press Stop/Reset to return to standby display.

Registering Your Fax/Telephone Number and Name

• The Function key will light up by pressing Function to be able to operate the Space, Delete, Clear or + key.

2-4

Press Additional Functions.

Use 4 (–) or e (+) to select 3.FAX SETTINGS.

ADDITIONAL FUNCTIONS

3.FAX SETTINGS

Press Set four times.

FAX SETTINGS

1.USER SETTINGS

USER SETTINGS

1.TEL LINE SETTINGS

TEL LINE SETTINGS

1.USER TEL NO.

USER TEL NO. TEL=

Ex:

Use the numeric keys to enter your fax number (max. 20 digits, including spaces).

USER TEL NO. TEL= 123 4567

Ex:

• If you have already registered your fax/telephone number, the previous entry will be displayed. To change your fax/telephone number, use the numeric keys to enter your fax number.

• Press Space to enter a space.

• To enter a plus sign (+) before the number, press + key.

• If you make a mistake, press Delete or 4 (–) to delete the last number or press Clear to delete all the numbers you entered.

Press Set.

USER TEL NO. DATA ENTRY OK

TEL LINE SETTINGS

2.TEL LINE TYPE

Press Additional Functions.

USER SETTINGS

1.TEL LINE SETTINGS

Use 4 (–) or e (+) to select 2.UNIT NAME.

USER SETTINGS

2.UNIT NAME

Press Set.

Ex:

Use the numeric keys to enter your name or company name (max. 24 characters, including spaces).

CANON

Ex:

• If you are unsure how to enter characters, → p. 2-1.

• If you have already registered your name or company name, previous entry will be displayed. To change your name, press Clear to delete the previous entry and re-enter.

• Press Space to enter a space and move the cursor to the right.

• If you make a mistake, press 4 (–) or e (+) to move the cursor to the incorrect character, then press Delete. Or press Clear to delete all characters you entered.

Press Set.

DATA ENTRY OK

Ex:

USER SETTINGS

3.TX TERMINAL ID

Press Stop/Reset to return to standby

display.

Registering Information

2-5

Printing a List to Check Information Registered in

*****************************

***************************** *** ***

USER S DATA LIST

1. COMMON SETTINGS DEFAULT SETTINGS COPY SW AFTER AUTO CLR DEFAULT MODE VOLUME CONTROL

KEYPAD VOLUME ON

VOLUME 1

ALARM VOLUME ON

VOLUME 1

TX DONE TONE ERROR ONLY

VOLUME 1

RX DONE TONE ERROR ONLY

12/03/2003 16:40 FAX 123 4567 CANON 001

Your Machine

You can print the USER’S DATA LIST to check the sender information and current settings of your machine.

Press Additional Functions.

Use 4 (–) or e (+) to select 7.PRINT LISTS.

ADDITIONAL FUNCTIONS

Press Set twice.

PRINT LISTS

1.USER DATA

• The machine returns to standby mode then prints the USER’S DATA LIST.

7.PRINT LISTS

The sender information is shown at the beginning of the list. The current settings of the machine are listed after this.

2-6

Setting the Telephone Line Type

Before using your machine, you need to make sure it is set for your telephone line type. If you are unsure of your telephone line type, check with your local telephone company. Your machine is factory-set to operate with a tone line (TOUCH TONE). If you need to change the setting, follow this procedure.

Press Additional Functions.

Use 4 (–) or e (+) to select 3.FAX SETTINGS.

ADDITIONAL FUNCTIONS

3.FAX SETTINGS

Press Set three times.

FAX SETTINGS

1.USER SETTINGS

USER SETTINGS

1.TEL LINE SETTINGS

TEL LINE SETTINGS

1.USER TEL NO.

Use 4 (–) or e (+) to select 2.TEL LINE TYPE.

TEL LINE SETTINGS

2.TEL LINE TYPE

Press Set.

TEL LINE TYPE

Ex:

Use 4 (–) or e (+) to select the telephone

TOUCH TONE

line type setting you want to set.

TEL LINE TYPE

Ex:

• You can select from the following:

- ROTARY PULSE

- TOUCH TONE

Press Set.

TEL LINE SETTINGS

3.TX START SPEED

Press Stop/Reset to return to standby

ROTARY PULSE

display.

Registering Information

2-7

2-8

NOTE

Chapter 3

Speed Dialing

What is Speed Dialing?

Speed dialing allows you to simplify dialing procedures by registering a fax/telephone number(s) and name under a one-touch speed dialing key or coded speed dialing keys. You can then dial that number by pressing only one or a few keys.

Speed Dialing Methods

There are three speed dialing methods available with your machine as follows:

■ One-Touch Speed Dialing (→ p. 3-2)

Allows you to dial a fax or telephone number by pressing only one key. You can register up to 12 destinations for one-touch speed dialing.

■ Coded Speed Dialing (→ p. 3-4)

Allows you to dial a fax or telephone number by pressing Coded Dial followed by a two-digit code of your choice. You can register up to 100 different destinations.

■ Group Dialing (→ p. 3-7)

Allows you to dial a group of registered one-touch and/or coded speed dialing fax numbers. By registering a group for one-touch or coded speed dialing, you press only one or a few keys to send the same document to several destinations.

Speed Dialing

The following pages describe how to register numbers for speed dialing.

• For instructions on dialing using the speed dialing methods, → pp. 4-3, 4-4.

3-1

One-Touch Speed Dialing

NOTE

• The Function key will light up by pressing Function to be able to operate Space, Delete or Clear.

NOTE

Registering Numbers for One-Touch Speed Dialing

Press Additional Functions.

Use 4 (–) or e (+) to select 4.ADD.

REGISTRATION.

ADDITIONAL FUNCTIONS

4.ADD. REGISTRATION

• If you make a mistake, move the cursor to the incorrect number by pressing 4 (–) or e (+), and press Delete repeatedly to delete the numbers one by one. Or, press Clear to delete all the numbers you have entered.

Press Set twice.

ADD. REGISTRATION

1.1-TOUCH SPD DIAL

1-TOUCH SPD DIAL

01= 905 795 1111

Ex:

Use 4 (–) or e (+) to select a one-touch speed dialing key (01 to 12).

1-TOUCH SPD DIAL

04=

Ex:

• You can directly select the one-touch speed dialing key by pressing it.

• If a one-touch speed dialing key has already been registered, the number registered under that key appears.

• If a group is already registered under a one-touch speed dialing key, GROUP DIAL appears.

• If the fax functions have been programmed into the keys marked 01 to 12 using PROG 1-TOUCH KEY in the Additional Functions, PROG 1-TOUCH KEY will appear.

Press Set twice.

1-TOUCH SPD DIAL

1.TEL NUMBER ENTRY

TEL NUMBER ENTRY TEL=

Use the numeric keys to enter the fax/ telephone number you want to register (max. 120 digits, including spaces and pauses).

TEL NUMBER ENTRY TEL=2 50921

Ex:

• Press Space to enter a space and move the cursor to the next digit. Spaces are optional and are ignored during dialing.

• Press Redial/Pause to enter a pause (→ p. 6-1).

TEL NUMBER ENTRY DATA ENTRY OK

1-TOUCH SPD DIAL

2.NAME

Use the numeric keys to enter the name

that goes with the number (max. 16 characters, including spaces).

Canon ITALI A

Ex:

• If you are unsure how to enter characters, → p. 2-1.

Press Set.

DATA ENTRY OK

1-TOUCH SPD DIAL

3.OPTIONAL SETTING

• For details of OPTIONAL SETTING, refer to the following items as required. – Registering a Password and Subaddress (→ p. 3-12) – Registering a Password and Subaddress for

Polling (→ p. 5-7)

– TX TIME SETTING in the Additional Functions

(→ p. 9-9)

To continue registering other one-touch

speed dialing keys, press Additional Functions then repeat the procedure from

step 4. – or – Press Stop/Reset to return to standby display.

• Use the destination label provided on your machine for easy reference dialing.

3-2

Changing/Deleting a One-Touch Speed Dialing Entry

NOTE

• The Function key will light up by pressing Function to be able to operate Space, Delete or Clear.

Follow steps 1 to 3 of “Registering Numbers for One-Touch Speed Dialing.” (→p. 3-2)

Use 4 (–) or e (+) to select the one-touch speed dialing key assigned to the entry you want to change or delete.

1-TOUCH SPD DIAL

06= 1 432 2015

Ex:

• You can directly select the one-touch speed dialing key by pressing it.

Press Set twice.

1-TOUCH SPD DIAL

1.TEL NUMBER ENTRY

TEL NUMBER ENTRY TEL=1 432 2015_

❚ To Change a One-Touch Speed Dialing

Entry:

Press Function, then Clear to delete the previous entry, then re-enter the fax/telephone number.

TEL NUMBER ENTRY TEL=1 432 2060_

Ex:

• If you do not want to change the fax/telephone number, ignore this step.

• Press Space to enter a space and move the cursor to the next digit. Spaces are optional and are ignored during dialing.

• Press Redial/Pause to enter a pause.

Press Set twice.

TEL NUMBER ENTRY DATA ENTRY OK

Press Clear to delete the previous entry, then re-enter the name.

Canon OPTIC S

Ex:

• If you do not want to change the name, ignore this step. Proceed to step 7.

• If you are unsure how to enter characters, → p. 2-1.

Press Set.

DATA ENTRY OK

1-TOUCH SPD DIAL

3.OPTIONAL SETTING

Press Stop/Reset to return to standby

display.

❚ To Delete a One-Touch Speed Dialing

Entry:

Press Function, then Clear to delete the fax/telephone number.

TEL NUMBER ENTRY TEL=

• If you delete the number by mistake, press

NOTE

Stop/Reset before you press Set, so that the number is not deleted.

Press Set.

TEL NUMBER ENTRY ERASING END

1-TOUCH SPD DIAL

2.NAME

Press Stop/Reset to return to standby display.

• The registered name is automatically cleared when you clear the fax/telephone number.

Speed Dialing

1-TOUCH SPD DIAL

2.NAME

Canon OPTIX

Ex:

3-3

NOTE

Coded Speed Dialing

Registering Numbers for Coded Speed Dialing

• The Function key will light up by pressing Function to be able to operate Space, Delete or Clear.

Press Additional Functions.

Use 4 (–) or e (+) to select 4.ADD. REGISTRATION.

ADDITIONAL FUNCTIONS

4.ADD. REGISTRATION

Press Set.

ADD. REGISTRATION

1.1-TOUCH SPD DIAL

Use 4 (–) or e (+) to select 2.CODED SPD DIAL.

ADD. REGISTRATION

2.CODED SPD DIAL

Press Set.

CODED SPD DIAL

A 00= 2131 1250

Ex:

Use 4 (–) or e (+) to select a coded speed dialing code (00 to 99).

CODED SPD DIAL

A 02=

Ex:

• You can enter the coded speed dialing code (2-

digit) with the numeric keys after pressing Coded Dial.

• If a coded speed dialing code has already been registered, the number registered under that code appears.

• If a group is already registered under a coded speed dialing code, GROUP DIAL appears.

Use the numeric keys to enter the fax/ telephone number you want to register (max. 120 digits, including spaces and pauses).

TEL NUMBER ENTRY TEL=1 49 39 25 25_

Ex:

• Press Space to enter a space and move the cursor

to the next digit. Spaces are optional and are ignored during dialing.

• Press Redial/Pause to enter a pause.

• If you make a mistake, move the cursor to the

incorrect number by pressing 4 (–) or e (+), and press Delete repeatedly to delete the numbers one by one. Or, press Clear to delete all the numbers you have entered.

Press Set twice.

TEL NUMBER ENTRY DATA ENTRY OK

CODED SPD DIAL

2.NAME

Use the numeric keys to enter the name

that goes with the number (max. 16 characters, including spaces).

Canon FRANC E

Ex:

• If you are unsure how to enter characters, → p. 2-1.

3-4

Press Set twice.

CODED SPD DIAL

1.TEL NUMBER ENTRY

TEL NUMBER ENTRY TEL=

NOTE

Press Set.

DATA ENTRY OK

Ex:

CODED SPD DIAL

3.OPTIONAL SETTING

• For details of OPTIONAL SETTING, refer to the following items as required. – Registering a Password and Subaddress (→ p. 3-12) – Registering a Password and Subaddress for

Polling (→ p. 5-7)

– TX TIME SETTING in the Additional Functions

(→ p. 9-9)

To continue registering other coded speed dialing codes, press Additional Functions then repeat the procedure from step 6. – or – Press Stop/Reset to return to standby display.

• You can print the CODED DIAL LIST showing all the numbers and names registered for coded speed dialing (→ pp. 3-9, 3-10). Keep this list near your machine for easy reference when dialing.

Changing/Deleting a Coded Speed Dialing Entry

• The Function key will light up by pressing Function to be able to operate Space, Delete or Clear.

Follow steps 1 to 5 of “Registering Numbers for Coded Speed Dialing.” (→p. 3-4)

Use 4 (–) or e (+) to select the coded speed dialing code assigned to the entry you want to change or delete.

CODED SPD DIAL

A 32= 81 773 3115

Ex:

• You can enter the coded speed dialing code (2-

digit) with the numeric keys after pressing Coded Dial.

Press Set twice.

CODED SPD DIAL

1.TEL NUMBER ENTRY

TEL NUMBER ENTRY TEL=81 773 3115_

❚ To Change a Coded Speed Dialing

Entry:

Press Function, then Clear to delete the previous entry, then re-enter the fax/telephone number.

TEL NUMBER ENTRY TEL=81 773 3173_

Ex:

• If you do not want to change the fax/telephone number, ignore this step.

• Use Space to enter a space and move the cursor to the next digit. Spaces are optional and are ignored during dialing.

• Press Redial/Pause to enter a pause.

Press Set twice.

TEL NUMBER ENTRY DATA ENTRY OK

Speed Dialing

CODED SPD DIAL

2.NAME

Canon UC_

Ex:

3-5

Press Function, then Clear to delete the previous entry, then re-enter the name.

Canon UK

Ex:

• If you do not want to change the name, ignore this step.

• If you are unsure how to enter characters, → p. 2-1.

Press Set.

DATA ENTRY OK

CODED SPD DIAL

3.OPTIONAL SETTING

Press Stop/Reset to return to standby

display.

❚ To Delete a Coded Speed Dialing

Entry:

Press Function, then Clear to delete the fax/telephone number.

TEL NUMBER ENTRY TEL=

Press Set.

TEL NUMBER ENTRY ERASING END

CODED SPD DIAL

2.NAME

Press Stop/Reset to return to standby display.

• The registered name is automatically cleared when you clear the fax/telephone number.

3-6

NOTE

Group Dialing

Creating Groups

• The Function key will light up by pressing Function to be able to operate Clear.

Press Additional Functions.

Use 4 (–) or e (+) to select 4.ADD. REGISTRATION.

ADDITIONAL FUNCTIONS

4.ADD. REGISTRATION

Press Set.

ADD. REGISTRATION

1.1-TOUCH SPD DIAL

Use 4 (–) or e (+) to select 3.GROUP DIAL.

ADD. REGISTRATION

3.GROUP DIAL

Press Set.

GROUP DIAL

01=1-TOUCH SPD DIAL

Ex:

Select a one-touch speed dialing key or coded speed dialing code under which you want to register the group.

• If you wish to register a group under the

NOTE

already registered one-touch speed dialing key or coded speed dialing code, or you want to re-enter a group, you must delete the previous information first. (→ pp. 3-3, 3-5, 3-6)

• Do not register a group under a one-touch speed dialing key or coded speed dialing code, in which SUBADDRESS TX or POLLING RX has been set. If you do so, you cannot send faxes to the other party’s which have a subaddress registered.

❚ To register a group under a one-touch

speed dialing key:

Use 4 (–) or e (+) to select the key under which you want to register the group (01 to

12).

GROUP DIAL

03=

Ex:

• If a one-touch speed dialing key has already been registered, 1-TOUCH SPD DIAL or GROUP DIAL appears.

• If the fax functions have been programmed into the keys marked 01 to 12 using PROG 1-TOUCH KEY in the Additional Functions, PROG 1-TOUCH KEY will appear.

❚ To register a group under a coded

speed dialing code:

Press Coded Dial, then use the numeric keys to enter the code under which you want to register the group (00 to 99).

GROUP DIAL

A 21=

Ex:

• If a coded speed dialing code has already been registered, CODED SPD DIAL or GROUP DIAL appears.

Press Set twice.

GROUP DIAL

1.TEL NUMBER ENTRY

TEL=

Speed Dialing

3-7

NOTE

Enter the one-touch and/or coded speed dialing numbers you want to register in the group.

• You cannot register numbers in groups that have not been registered for speed dialing.

• You can review the numbers registered under the group by pressing 4 (–) or e (+).

If you want to delete one of these numbers from the group:

Press 4 (–) or e (+) to display the number you want to delete and press Clear (ERASING END is displayed).

If you want to delete all numbers in the group:

Press 4 (–) or e (+) to display the number and press Clear repeatedly until all numbers are deleted. Deleting all numbers will cancel the group. * If the group has already been registered, or the

transmission time has already been registered using TX TIME SETTING, the group’s name or the transmission time will not be deleted even if you delete all the numbers.

• You can cancel registering numbers and return to standby display by pressing the Stop/Reset anytime before pressing Set in step 9.

Press Set twice.

GROUP DIAL

2.NAME

Use the numeric keys to enter a name for

the group (max.16 characters, including spaces).

Canon GROUP 2_

Ex:

• If you do not want to register the name, ignore this step.

• If you are unsure how to enter characters, → p. 2-1.

Press Set.

DATA ENTRY OK

GROUP DIAL

3.TX TIME SETTNG

• You can specify up to 5 different time settings for transmission time. (→ p. 9-9)

3-8

❚ To enter a destination registered for

one-touch speed dialing:

Press the one-touch speed dialing key assigned to each number you want to register in the group. Repeat for other keys.

TEL= 2 50921

04 Canon ITALIA

Ex:

❚ To enter a destination registered for

coded speed dialing:

Press Coded Dial, then use the numeric keys to enter the two-digit code assigned to the number you want to register in the group. Repeat for other codes.

TEL= 1 49 39 25 25 A02 Canon FRANCE

Ex:

To continue registering other groups, press Additional Functions then repeat the procedure from step 6. – or – Press Stop/Reset to return to standby display.

• You can print the GROUP DIAL LIST showing all the numbers and names registered for group dialing (→ pp. 3-9, 3-11). Keep this list near your machine for easy reference when dialing.

*********************************** *** ***

1-TOUCH SPD DIAL LIST

12/03/2003 17:02 FAX 123 4567 CANON 001

NO. CONNECTION TEL CONNECTION ID

[ 01] 905 795 1111 Canon CANADA [ 03] GROUP DIAL Canon EUROPA [ 04] 2 50921 Canon ITALIA [ 06] 1 432 2060 Canon OPTICS [ 12] 2 887 0166 Canon AUSTRALIA

***********************************

*********************************** *** ***

1-TOUCH SPD DIAL LIST

**********************************************

********************************************** *** ***

ONE-TOUCH SPEED DIAL TEL # LIST 1

NO. DESTINATION TEL # DESTINATION ID TX TYPE

[ 12] 2 887 0166 Canon AUSTRALIA REGULAR TX [ 01] 905 795 1111 Canon CANADA REGULAR TX [ 03]

GROUP

DIAL

Canon GROUP 2 [ 04] 2 50921 Canon ITALIA REGULAR TX [ 06] 1 432 2060 Canon OPTICS REGULAR TX

12/03/2003 17:03 FAX 123 4567 CANON 001

SORTED LIST: DESTINATIONS LISTED IN

ALPHABETICAL ORDER.

UNSORTED LIST: DESTINATIONS LISTED

IN KEY ORDER.

Speed Dialing Lists

NOTE

You can print lists of fax/telephone numbers registered for speed dialing. Keep these lists near your machine so you can refer to them when dialing.

Printing Speed Dialing Lists

1 Press Additional Functions. 2 Use 4 (–) or e (+) to select 7.PRINT

LISTS.

ADDITIONAL FUNCTIONS

7.PRINT LISTS

3 Press Set.

PRINT LISTS

1.USER DATA

4 Use 4 (–) or e (+) to select 2.SPEED

DIAL LIST.

PRINT LISTS

2.SPEED DIAL LIST

5 Press Set.

SPEED DIAL LIST

1.1-TOUCH LIST

6 Use 4 (–) or e (+) to select the list you

want to print.

SPEED DIAL LIST

2.CODED DIAL LIST

Ex:

• You can select from the following:

- 1-TOUCH LIST

- CODED DIAL LIST

- 1-TOUCH (DETAIL)

- CODED (DETAIL)

- GROUP DIAL LIST

7 Press Set.

1-TOUCH LIST

1.NO SORT

• If you selected 1-TOUCH LIST, or 1-TOUCH (DETAIL), CODED DIAL LIST or CODED (DETAIL) above, select SORT or NO SORT

depending on what order you want the destinations to be printed: Select 1.NO SORT to print the list in key number order.

-orSelect 2.SORT to print the list with the names of the destinations in alphabetical order.

8 Press Set.

• The machine prints the list and returns to standby mode.

• You can also print the list using Report. Press Fax, then press Function (the Function key lights up). Press Report, and select a report you want, then press Set. This procedure must be performed in Fax Mode.

Speed Dialing

Samples of the lists are shown as follows.

■ 1-TOUCH LIST

3-9

■ 1-TOUCH (DETAIL)

12/03/2003 17:04 FAX 123 4567 CANON 001

************************************

************************************ *** ***

CODED SPEED DIAL LIST

NO. CONNECTION TEL CONNECTION ID

[

A 00] 2131 1250 Canon DEUTSCH.

[

A 02] 1 49 39 25 25 Canon FRANCE

[

A 03] 516p488 6700 Canon U.S.A.

[

A 21]

GROUP

DIAL Canon GROUP 1

[

A 32] 81 773 3173 Canon UK

12/03/2003 17:05 FAX 123 4567 CANON 001

****************************************

**************************************** *** ***

CODED SPEED DIAL TEL # LIST 1

NO. DESTINATION TEL # DESTINATION ID TX TYPE

[

A 00] 2131 1250 Canon DEUTSCH. REGULAR TX

[

A 02] 1 49 39 25 25 Canon FRANCE REGULAR TX

[

A 21]

GROUP

DIAL Canon GROUP 1

[

A 03] 516p488 6700 Canon U . S . A . REGULAR TX

[

A 32] 81 773 3173 C anon UK REGULAR TX

SORTED LIST: DESTINATIONS LISTED IN

ALPHABETICAL ORDER.

UNSORTED LIST: DESTINATIONS LISTED

IN KEY ORDER.

12/03/2003 17:07 FAX 123 4567 CANON 001

*****************************

***************************** *** ***

1-TOUCH (DETAIL)

[ 01] DESTINATION TEL # 2 887 0166

DESTINATION ID Canon AUSTRALIA

TX TYPE REGULAR TX

[ 03] DESTINATION TEL # 905 795 1111

DESTINATION ID Canon CANADA

12/03/2003 17:07 FAX 123 4567 CANON 001

**********************************************

********************************************** *** ***

ONE-TOUCH SPEED DIAL TEL # LIST 2

[ 12] DESTINATION TEL # 2 887 0166

DESTINATION ID Canon AUSTRALIA

TX TYPE REGULAR TX

[ 01] DESTINATION TEL # 905 795 1111

DESTINATION ID Canon CANADA

SORTED LIST: DESTINATIONS LISTED IN

ALPHABETICAL ORDER.

UNSORTED LIST: DESTINATIONS LISTED

IN KEY ORDER.

■ CODED DIAL LIST

3-10

■ CODED (DETAIL)

NOTE

12/03/2003 17:10 FAX 123 4567 CANON 001

12/03/2003 17:09 FAX 123 4567 CANON 001

[

A 00] DESTINATION TEL # 2 887 0166

DESTINATION ID Canon AUSTRALIA

TX TYPE REGULAR TX

A 02] DESTINATION TEL # 905 795 1111

[

DESTINATION ID Canon CANADA

UNSORTED LIST: DESTINATIONS LISTED

A 00] DESTINATION TEL # 2131 1250

[

A 02] DESTINATION TEL # 1 49 39 25 25

[

IN KEY ORDER.

■ GROUP DIAL LIST

12/03/2003 17:06 FAX 123 4567 CANON 001

A 21] Canon GROUP 1 [A 03] 516p488 6700 Canon U. S. A.

[

[ 03] Canon GROUP 2 [A 00] 2131 1250 Canon DEUTSCH.

*****************************

1-TOUCH (DETAIL)

*** *** *****************************

*****************************************

CODED SPEED DIAL TEL # LIST 2

*** *** *****************************************

DESTINATION ID Canon DEUTSCH.

TX TYPE REGULAR TX

DESTINATION ID Canon FRANCE

SORTED LIST: DESTINATIONS LISTED IN

*********************************

GROUP DIAL TEL # LIST

*** *** *********************************

[ 01] 905 795 1111 Canon CANADA

[A 02] 1 49 39 25 25 Canon FRANCE [A 32] 81 773 3173 Canon UK [ 04] 2 50921 Canon ITALIA

ALPHABETICAL ORDER.

Speed Dialing

Canceling the Print Out List

You can cancel printing lists even after performing the printing procedure.

1 Press Additional Functions.

2 Use 4 (–) or e (+) to select 7.PRINT

LISTS.

ADDITIONAL FUNCTIONS

7.PRINT LISTS

3 Press Set.

PRINT LISTS

1.USER DATA

4 Use 4 (–) or e (+) to select 3.CANCEL

REPORT.

PRINT LISTS

3.CANCEL REPORT

5 Press Set.

CANCEL REPORT?

6 Press 4 (–).

• Printing is canceled.

• If you change your mind and want to continue the

printing, press e (+).

• You can also cancel the printing by pressing Function (the Function key lights up) then pressing Report.

3-11

NOTE

Registering a Password and Subaddress

The password and subaddress is required when you send faxes to the other party’s fax machine that has a password and subaddress.

• You can register the password and subaddress with a one-touch speed dialing key or coded speed dialing code.

• You must also know the password and subaddress of the other party’s fax so that you can enter them on your fax. If you do not know the password and subaddress, contact the other party.

• The Function key will light up by pressing Function to be able to operate Space, Delete or Clear.

1 Press Additional Functions.

2 Use 4 (–) or e (+) to select 4.ADD.

REGISTRATION.

ADDITIONAL FUNCTIONS

4.ADD. REGISTRATION

3 Press Set.

ADD. REGISTRATION

1.1-TOUCH SPD DIAL

4 Use 4 (–) or e (+) to select 1.1-TOUCH

SPD DIAL or 2.CODED SPD DIAL.

ADD. REGISTRATION

1.1-TOUCH SPD DIAL

Ex:

5 Press Set.

1-TOUCH SPD DIAL

01= 905795 1111

Ex:

6 Use 4 (–) or e (+) to select the one-touch

speed dialing number or coded speed dialing code.

1-TOUCH SPD DIAL

02= 81 773 3115

Ex:

9 Press Set.

OPTIONAL SETTING

Ex:

OFF

10 Use 4 (–) or e (+) to select ON.

OPTIONAL SETTING

11 Press Set.

OPTIONAL SETTING

1.TX TIME SETTNG

12 Use 4 (–) or e (+) to select 2.TX

TYPE.

OPTIONAL SETTING

2.TX TYPE

13 Press Set.

TX TYPE

Ex:

REGULAR TX

14 Use 4 (–) or e (+) to select

SUBADDRESS TX.

TX TYPE

SUBADDRESS TX

7 Press Set.

1-TOUCH SPD DIAL

1.TEL NUMBER ENTRY

8 Use 4 (–) or e (+) to select

3.OPTIONAL SETTING.

1-TOUCH SPD DIAL

3.OPTIONAL SETTING

3-12

15 Press Set twice.

SUBADDRESS TX

1.PASSWORD

PASSWORD

Ex:

16 Enter a password.

PASSWORD

Ex:

• If you do not need to enter a password, ignore this step.

• You can enter a password up to 20 digits long using the numeric keys, T, # or Space.

• Be sure to enter the password of the other party correctly, taking into account the position of spaces.

• If you make a mistake, press 4 (–) or e (+) to move the cursor to the incorrect character, then press Delete. Or press Clear to delete all characters you entered.

12345

17 Press Set twice.

SUBADDRESS TX

2.SUBADDRESS

SUBADDRESS

Ex:

18 Enter a subaddress.

SUBADDRESS

Ex:

• You can enter a subaddress up to 20 digits long

using the numeric keys, T, # or Space.

• Be sure to enter the subaddress of the other party correctly, taking into account the position of spaces.

• If you make a mistake, press 4 (–) or e (+) to move the cursor to the incorrect character, then press Delete. Or press Clear to delete all the characters you entered.

123456789012

19 Press Set.

1-TOUCH SPD DIAL

03=GROUP DIAL

Ex:

20 To continue registering other passwords

and subaddresses, press Additional Functions then repeat the procedure from

step 4. – or – Press Stop/Reset to return to standby display.

Speed Dialing

3-13

3-14

NOTE

Chapter 4

NOTE

Sending Faxes

Preparing to Send a Fax

Documents You Can Fax

For information on the types of documents you can fax, their requirements, and details on setting up documents, → Reference Guide.

Adjusting the Quality of Your Faxes

Canon’s Ultra High Quality (UHQ™) imaging technology enables you to send documents with image quality output similar to the original. The machine allows you to adjust the resolution and contrast to best suit your particular document.

• Please note that you cannot change settings while your machine is scanning a document.

Setting the Scanning Resolution

Resolution is a measure of the fineness or clarity of a printout. Low resolutions may cause text and graphics to have a jagged appearance, while higher resolutions provide smoother curves and lines, crisp text and graphics, and a better match to traditional typeface designs.

• Higher resolution produces higher output quality, but requires longer transmission time.

Press FAX Resolution to select the resolution.

FAX RESOLUTION

Ex:

• Press FAX Resolution to select the following:

- STANDARD

Suitable for most text-only documents.

- FINE

Suitable for fine-print documents.

- PHOTO

Suitable for documents that contain photographs.

- SUPER FINE

Suitable for documents that contain fine print and images (the resolution is four times that of

STANDARD).

- ULTRA FINE

Suitable for documents that contain fine print and images (the resolution is eight times that of

STANDARD).

STANDARD

Press Set.

Ex:

FAX 12/03/2003 15:30 FaxTel FINE

• You can set the Fax Resolution so that the

desired resolution such as STANDARD is automatically returned after the AUTO CLEAR function activates or documents are scanned. (→ p. 9-8) Since RESOLUTION of FAX DEFAULT is set to OFF in the factory default setting, the resolution set using FAX Resolution will remain unchanged.

Sending Faxes

4-1

Dialing Methods

NOTE

2 on 1Collate

Paper SelectEnlarge/Reduce

Image QualityExposure

Additional Functions

In Use/Memory Alarm

Stop/Reset

Start

Energy Saver

ABC DEF

GHI

JKL

MNO

PRS TUV WXY

OPER

SYMBOLS

Tone

Report

Memory Reference

Fax Monitor

Delayed Transmission

Book Sending

Clear

Delete

Space

Function

Redial / Pause

Coded Dial

Directory

Receive Mode

FAX Resolution

Set

1 1 1 1

5 5

NOTE

There are several ways of dialing the number of the party to which you want to send a fax. They are as follows:

■ When the fax number is not registered in the machine

• Regular Dialing

• Redialing

■ When the fax number is registered in the machine

• One-Touch Speed Dialing

• Coded Speed Dialing

• Group Dialing

• Directory Dialing

• If you are unsure of the registered fax number, check the destination label, or print each list and check the numbers. (→ p. 3-9)

• For details on registering a fax number for speed dialing, → Chapter 3.

Regular Dialing

Dial a fax number by using the numeric keys, just like dialing a telephone number.

Ex:

4-2

w Press Start.

TEL= 9057951111

Ex:

• If you enter the wrong number, press Stop/Reset or Clear to delete the number, then enter the correct

number.

• The Function key will light up by pressing Function to be able to operate Clear.

One-Touch Speed Dialing

Dial a fax number by pressing the one-touch speed dialing key (01 to 12) to which the number is assigned.

Ex:

Fax Monitor

Memory Reference

Report

Delayed Transmission

Book Sending

Space

Delete

Clear

Additional Functions

Function

Redial / Pause

Coded Dial

Directory

Receive Mode

FAX Resolution

2 on 1Collate

ABC DEF

Set

Paper SelectEnlarge/Reduce

Image QualityExposure

GHI

PRS TUV WXY

MNO

JKL

SYMBOLS

OPER

Tone

In Use/Memory Alarm

Stop/Reset

Energy Saver

Start

TEL= 905 795 1111

01 Canon CANADA

Ex:

• The number registered under that one-touch speed dialing key is displayed.

• If you press the wrong key, press Stop/Reset. Then press the correct key.

• NO TEL # appears if no fax number is assigned to the one-touch speed dialing key you pressed.

Coded Speed Dialing

Dial a fax number by pressing Coded Dial followed by the two-digit code (00 to 99) to which the number is assigned.

Ex:

Coded Dial

Sending Faxes

Fax Monitor

Memory Reference

Report

Delayed Transmission

Book Sending

Space

Delete

Clear

Additional Functions

Function

Redial / Pause

Coded Dial

Directory

Receive Mode

FAX Resolution

2 on 1Collate

ABC DEF

Set

Paper SelectEnlarge/Reduce

Image QualityExposure

GHI

PRS TUV WXY

MNO

JKL

SYMBOLS

OPER

Tone

In Use/Memory Alarm

Stop/Reset

Energy Saver

Start

TEL= 1 49 39 25 25

A 02 Canon FRANCE

Ex:

• The number registered under that coded speed dialing code is displayed.

• If you enter the wrong code, press Stop/Reset. Then press Coded Dial and enter the correct code.

• NO TEL # appears if no fax number is assigned to the coded speed dialing code you entered.

4-3

Group Dialing

Dial the fax numbers of the multiple destinations one at a time.

❚ To enter a group registered under a one-touch speed dialing key:

Press the one-touch speed dialing key assigned to the group you wish to fax. (→ p. 4-3)

TEL=GROUP DIAL

03 Canon GROUP 2

Ex:

• The name of the group is displayed.

• If you press the wrong key, press Stop/Reset. Then press the correct key.

• NO TEL # appears if no fax number is assigned to the one-touch speed dialing key you pressed.

❚ To enter a group registered under a coded speed dialing code:

Press Coded Dial, then using the numeric keys to enter the two-digit code assigned to the group you wish to fax. (→ p. 4-3)

TEL=GROUP DIAL

A 21 Canon GROUP 1

Ex:

• The name of the group is displayed.

• If you enter the wrong code, press Stop/Reset. Then press Coded Dial and enter the correct code.

• NO TEL # appears if no fax number is assigned to the coded speed dialing code you entered.

Directory Dialing

Directory dialing allows you to look up the other party’s name and retrieve the number for dialing. This feature is convenient when you know the other party’s name but cannot recall the One-Touch Speed Dialing key, the code for Coded Speed Dialing or Group Dialing where the number is registered.

4-4

Press Directory.

• NO TEL # appears if the name of the other party

is not registered and the display will return to dial entry mode.

Press a numeric key to enter the first letter

of the name of the party you are searching for.

For example, if you want to search for a name that starts with the letter “H”, press 4 (GHI) twice.

Press Set.

• The name of the other party is displayed according to the first letter you entered.

• If there is no name that starts with the letter you entered, other names that start with the next letter will appear.

Press 4 (–) or e (+) to display the other

names.

• Pressing e (+) will display the names of other parties in alphabetical order. Pressing 4 (–) will display them in reverse order.

• When you reach the last name, the display will return to the first name.

Press Set.

• The other party’s fax number and name or GROUP DIAL and the group’s name will appear.

NOTE

Sending Methods

NOTE

Memory Sending

The machine begins calling the other party and transmitting the information after all documents are scanned into the memory. Since the machine is multitasking, you can even scan a document into memory while performing other tasks. The machine has enough memory to store up to approximately 255 pages* (fewer if the document contains many graphics or particularly dense text). * Based on ITU-T No.1 Chart, standard mode.

• When a large amount of memory is used, MEMORY FULL may be displayed depending on the

documents to be sent, and the machine can neither store the scanned documents in memory nor send them. In this case, print or delete any documents in memory, or select a lower fax resolution such as STANDARD, then send the documents.

• The Function key will light up by pressing Function to be able to operate Delete or Clear.

■ Using the ADF

Press FAX to set to Fax Mode.

FAX 12/03/2003 15:30 FaxTel STANDARD

Ex:

Prepare the document and load it face down in the ADF. (→ Reference Guide)

MEM IN USE

Ex:

(Currently used memory is displayed.)

DOCUMENT READY

(Standby to scan)

• To adjust the resolution, → p. 4-1.

• To adjust the contrast, → p. 9-4.

Dial the other party’s fax number.

TEL= 9057951111

Ex:

• For dialing methods, → p. 4-2.

• If you enter the wrong number, press Delete to delete the last number or press Clear to delete all the numbers you entered, then enter the correct number. You can also delete all the numbers by pressing Stop/Reset.

• If you must first dial a digit to get an outside line (“9”, for example), add a pause after that digit by pressing Redial/Pause.

Press Start to begin scanning for sending.

• The machine begins calling the other party after all documents are scanned into the memory.

• If you use speed dialing or redialing, scanning starts automatically without pressing Start when the TIME OUT setting is on. (→ p. 9-6)

• To cancel sending once dialing has started, press Stop/Reset then press 4 (–).

• You can scan a document up to 14 inches (356 mm) long.

• You can load up to 30 pages of LTR size paper in the ADF.

• After the machine finishes scanning the document into the memory, it returns to Standby display. Then, you can make the next reservation. You can make up to 20 reservations.

• If the machine’s memory becomes full while scanning your document, MEMORY FULL will appear in the LCD and the document being scanned stops in the ADF. Press Set to make the document come out automatically. If this happens, divide the documents into several sections and send each section separately.

Sending Faxes

4-5

■ Using the platen glass

NOTE

• You need to remove documents from the ADF in advance, in order to fax from the platen glass.

• You can operate Book Sending, Delete or Clear when the Function key is lit. If the Function key is not lit, press it. However, you do not need to press Function in step 3 to execute the Book Sending function if BOOK SENDING is programmed in PROGRAM 1-TOUCH KEY. (→ p. 9-4)

Press FAX to set to Fax Mode.

FAX 12/03/2003 15:30 FaxTel STANDARD

Ex:

Prepare the document and place it face down on the platen glass. (→ Reference Guide)

• To adjust the resolution, → p. 4-1.

• To adjust the contrast, → p. 9-4.

Press Function.

Press Book Sending.

Press 4 (–) or e (+) to select the document size.

BOOK TX SCAN SIZE

Ex:

Press Set.

Dial the other party’s fax number.

TEL= 9057951111

Ex:

• For dialing methods, → p. 4-2.

• If you must first dial a digit to get an outside line (“9”, for example), add a pause after that digit by pressing Redial/Pause.

LTR

Press Start to begin scanning.

NEXT PAGE :[START] FINISH SCAN :[SET]

Set the next document on the platen glass and press Start to begin scanning.

• Repeat for other documents.

After all the documents have been scanned, press Set to begin sending.

• To cancel sending after dialing has started, press

Stop/Reset then press 4 (–). (→ p. 4-7)

• You can scan up to approximately 255 pages* for memory sending. * Based on ITU-T No.1 Chart, standard

mode.

• The Function key will light up by pressing Function to be able to operate Delete or Clear.

• If the machine’s memory becomes full while scanning your document, MEMORY FULL will appear in the LCD. If this happens, divide the documents into several sections and send each section separately.

4-6

Canceling Sending

NOTE

Canceling memory sending

■ To cancel memory sending while documents are being scanned using the ADF

Press Stop/Reset.

• Scanning is canceled.

STOP KEY PRESSED PRESS SET KEY

■ To cancel memory sending after all documents have been scanned

❚ While documents are being sent:

Press Stop/Reset.

• The machine asks you to confirm that you want to cancel.

CANCEL DURING TX/RX?

< YES NO >

Press 4 (–) to cancel sending.

• If you change your mind and want to continue sending, press e (+).

• The machine prints an ERROR TX REPORT. (→ p. 7-3)

❚ While documents are waiting to be

sent:

• You can operate Fax Monitor or Delete

NOTE

when the Function key is lit. If the Function key is not lit, press it. However,

you do not need to press Function in step 1 to execute the Fax Monitor function if

FAX MONITOR is programmed in PROGRAM 1-TOUCH KEY. (→ p. 9-4)

Press Function.

Press Set.

• The document will come out automatically.

Use 4 (–) or e (+) to select TX RESERVE STATUS.

FAX MONITOR

2.TX RESERVE STATUS

Press Set.

--:-- 0013 TX STNDBY

Ex:

Use 4 (–) or e (+) to select the document

905795 1111

to be canceled by checking the reservation number and the fax number.

Press Delete.

• The machine asks you to confirm that you want to delete the document.

OK TO DELETE?

< YES NO >

Press 4 (–) to cancel sending.

• If you change your mind and want to continue sending, press e (+).

TX/RX NO. 0013 ERASING END

Ex:

Sending Faxes

Press Fax Monitor.

• You can also cancel sending in Memory Reference. (→ p. 4-16)

4-7

NOTE

Redialing When the Line is Busy

There are two methods of redialing: Manual redialing and Automatic redialing. This section explains these two

methods.

Manual Redialing

Press Redial/Pause to dial the last number you dialed with the numeric keys. (This starts redialing regardless of whether automatic redialing is enabled.)

Canceling Manual Redialing

To cancel manual redialing, press Stop/Reset.

Automatic Redialing

The fax automatically redials twice* after the first attempt at sending fails (e.g. the line is busy). The time interval between redialing attempts is two minutes*. The number of redialing attempts and the time interval between attempts can be adjusted by changing the settings in the AUTO REDIAL. Automatic redialing can also be set off and on. (→ p. 9-6) If all attempts are unsuccessful, the machine cancels the transmission and prints an ERROR TX REPORT. (→ p. 7-3) * Factory default setting

Canceling Automatic Redialing

• If you want to cancel a transmission while the machine is waiting to redial, you must delete the

document from memory using Memory Reference. (→ p. 4-16)

4-8

Wait until the machine begins redialing.

Press Stop/Reset.

• The machine asks you to confirm that you want to cancel.

CANCEL DURING TX/RX?

< YES NO >

Press 4 (–) to cancel redialing.

• If you change your mind and want to continue

redialing, press e (+).

• The machine prints an ERROR TX REPORT. (→ p. 7-3)

NOTE

Sequential Broadcasting

NOTE

Sending a Document to More Than One Destination

This feature allows you to scan a document once and send it to several destinations. You can send the document to a maximum of 122 destinations using a combination of the following dialing methods:

• One-touch speed dialing: up to 12 destinations

• Coded speed dialing: up to 100 destinations

• Regular dialing (using the numeric keys) or redialing: 10 destinations You can enter the destinations in any order. (Be sure to press Set after your entry with the numeric keys.)

• If you frequently send documents to the same group of destinations, you can group them and register these numbers for group dialing. You can register up to 111 fax numbers with group dialing and send the same document to these numbers. (→ p. 3-7)

• The Function key will light up by pressing Function to be able to operate Clear.

Press FAX to set to Fax Mode.

Prepare the document and load it face down in the ADF.

MEM IN USE

Ex:

(Currently used memory)

DOCUMENT READY

(Standby to scan)

• If you use the platen glass to send a document → p. 4-6.

• To adjust the resolution, → p. 4-1.

• To adjust the contrast, → p. 9-4.

Enter up to 122 fax numbers using any of

the following methods:

❚ One-touch speed dialing:

Press the desired one-touch speed dialing key(s).

TEL= 2 50921

04 Canon ITALIA

Ex:

❚ Regular dialing:

Use the numeric keys to enter the fax number, then press Set.

TEL= 9057951111

Ex:

• If you enter an incorrect destination, press

Clear to delete it.

• You must enter the second fax number within five seconds of entering the first one. After that, all subsequent fax numbers must be entered within 10 seconds of each other. If you wait longer than this, the machine automatically begins scanning the document for sending. If you prefer the machine not to do this, disable the TIME OUT setting. (→ p. 9-6)

• If you want to review the numbers you entered, use 4 (–) or e (+) to scroll through the numbers.

Sending Faxes

❚ Coded speed dialing:

Press Coded Dial, then use the numeric keys to enter the two-digit code. Repeat for other codes.

TEL= 1 49 39 25 25

A 02 Canon FRANCE

Ex:

4-9

NOTE

Press Start.

• After the scanning is finished, the machine starts to dial the number.

• The machine will first send the document to the one-touch speed dialing destinations, then the coded speed dialing destinations, and finally to the destination dialed using regular dialing.

• If you prefer the machine never to scan a document automatically after a few seconds, disable the TIME OUT setting. (→ p. 9-6)

• To cancel sending, press Stop/Reset then press 4 (–). Sending to all destinations specified in step 3 will be canceled. You cannot cancel just one destination. After canceling, the machine will print a MULTI TX/RX REPORT. (→ p. 7-4)

• If a number is busy, the machine will continue sending to the other destinations and then redial the number that was busy.

4-10

NOTE

Delayed Sending

NOTE

You can use your machine to send faxes at a preset time. This feature is called Delayed sending or Timer sending. By using this feature, you can take advantage of lower long distance rates at night, for example. You can set up to 122 destinations, and up to 20 reservations of delayed sending.

• You can perform other tasks even when you have set the machine for delayed sending.

• You can operate Book Sending, Delayed Transmission or Clear when the Function key is lit. If the Function key is not lit, press it. However, you do not need to press Function in step 1 or 2 to execute the Delayed Transmission function or Book Sending function if DELAYED TX or BOOK SENDING is programmed in PROGRAM 1-TOUCH KEY. (→ p. 9-4)

Prepare the document and place it on the platen glass or load it face down in the ADF.

• When using the platen glass, press

NOTE

Function and then Book Sending, and select the document size with 4 (–) or e (+). In this case, you do not need to press Function in step 2.

Press Function.

Press Delayed Transmission.

Use the numeric keys to enter the reservation time to send faxes.

DELAYED TX TX TIME SETTNG 1

Ex:

5:30

Press Set.

DELAYED TX SELECT LOCATIONS

TEL=

Enter a destination using a one-touch speed dialing key, coded speed dialing keys, Redial/Pause key or the numeric keys.

• You can use the one-touch speed dialing

key when the Function key is not lit. If the Function key is lit, press it.

• If you enter an incorrect destination, press

Clear to delete it.

Press Start to begin scanning.

• When you use speed dialing, scanning starts

automatically without pressing Start when the TIME OUT setting is on. (→ p. 9-6)

• When the time you set in step 4 comes, the machine will begin sending faxes.

• When you place the document on the platen glass, see step 8 on p. 4-6.

Sending Faxes

4-11

Confirming Transmission Status and Sending Reservation

NOTE

You can check the status of sending or receiving fax, or sending reservation.

• You do not need to press Function in step 1 to execute the Fax Monitor function if FAX MONITOR is

NOTE

programmed in PROGRAM 1-TOUCH KEY. (→ p. 9-4)

Confirming Transmission Status

The sending or receiving status can be confirmed using the following method:

Press Function while In Use/Memory is flashing.

Press Fax Monitor.

FAX MONITOR

1.RX/TX STATUS

Press Set.

16:50 0056 TX

Ex:

12345

Destination TX/RX mode TX/RX number Scanned/received time

Confirming Sending Reservation

Sending reservation or checking if there is a document being scheduled to be sent can be confirmed using the following method:

• To return to standby display, press

Stop/Reset.

• If you perform the procedure above when the machine is not sending or receiving faxes, NO CURRENT RX/TX JOB will appear, and the display will return to the display shown in step 2.

• The transaction number, TX/RX means the following: – 0001 to 4999: A sent document; – 5001 to 9999: A received document.

4-12

Press Function while In Use/Memory is lit.

Press Fax Monitor.

FAX MONITOR

1.RX/TX STATUS

Press 4 (–) or e (+), then select 2.TX RESERVE STATUS.

FAX MONITOR

2.TX RESERVE STATUS

Press Set.

16:00 0056 TX STNDBY

Ex:

• The sending reservation can be confirmed by checking the sending time, TX/RX NO. or fax number.

Press 4 (–) or e (+) to confirm the

905 795 1111

sending reservation.

17:00 0058 TX STNDBY

Ex:

• To return to standby display, press

Stop/Reset.

• If you perform the procedure above when

there is no sending reservation, NO DOC. STORED will appear, and the display will return to the display shown in step 3.

• You can also check the reservations by printing out the DOCUMENT MEMORY LIST. (→ p. 4-13)

20 545 8584

0046 DELAYED TX [A 01] Canon TOKYO 3 12/03 16:30 14:00 0047 DELAYED TX [ 04] Canon ITALIA 2 12/03 16:37 14:05 0048 DEL SQ BDCST [A 02] Canon FRANCE 1 12/03 16:42 14:07

[ 01] Canon CANADA 14:07

0049 DEL SQ BDCST [ 03] Canon GROUP 2 1 12/03 16:55 14:10

DOCUMENT MEMORY LIST

TX/RX NO MODE DESTINATION TEL/ID PGS. SET TIME ST. TIME

**********************************

********************************** *** ***

12/03/2003 17:15 FAX 123 4567 CANON 001

Documents Stored in Memory

NOTE

• If there are no documents stored in memory, the machine will return to standby mode when you select

NOTE

Memory Reference.

• You do not need to press Function in step 1 to execute the Memory Reference function if MEMORY

REFERENCE is programmed in PROGRAM 1-TOUCH KEY. (→ p. 9-4)

Printing a List of Documents in Memory

The machine can print a list of documents stored in memory, along with the transaction number (TX/RX NO.) of each document.

Press Function.

Press Memory Reference.

MEMORY REFERENCE

1.DOC. MEMORY LIST

Press Set.

• The machine prints the DOCUMENT MEMORY LIST and returns to standby mode.

• Once you know the transaction number of a document stored in memory, you can print it or delete it. (→ pp. 4-15, 4-16)

Sending Faxes

4-13

Resending a Document in Memory

You can resend documents that are stored in memory. The machine stores faxes that are received but not printed because paper or toner has run out, a paper jam has occurred or documents have not been transmitted due to a transmission error. You can send such faxes to another fax machine to be printed.

Press Function.

Press Memory Reference.

MEMORY REFERENCE

1.DOC. MEMORY LIST

Use 4 (–) or e (+) to select 4.RESEND DOCUMENT.

MEMORY REFERENCE

4.RESEND DOCUMENT

• The sending error document also can be

NOTE

resent using 2.MEMORY RETRANSMT.

Press Set.

RESEND DOCUMENT TX/RX NO. 0

Ex:

051

Use 4 (–) or e (+) to select the transaction number (TX/RX NO.) of the document you want to send again.

RESEND DOCUMENT TX/RX NO. 0

Ex:

Press Set.

RESEND DOCUMENT SELECT LOCATIONS

TEL=

Enter the fax number.

Press Set.

• For dialing methods, → p. 4-2.

• You need to press Set twice when using the

numeric keys.

• The machine begins sending.

053

4-14

Printing a Document in Memory

NOTE

Press Function.

Press Memory Reference.

MEMORY REFERENCE

1.DOC. MEMORY LIST

Use 4 (–) or e (+) to select 3.PRINT DOCUMENT.

MEMORY REFERENCE

3.PRINT DOCUMENT

Press Set.

PRINT DOCUMENT TX/RX NO. 0

Ex:

Use 4 (–) or e (+) to select the

001

transaction number (TX/RX NO.) of the document you want to print.

PRINT DOCUMENT TX/RX NO. 0

Ex:

• You can enter the transaction number using the numeric keys.

003

Press Set.

PRINT 1ST PAGE ONLY?

< YES NO >

Press 4 (–) to print the first page only, or press e (+) to print all pages of the document.

• The machine prints the document.

• Pressing 4 (–) prints the first page when

sending (this is the last scanned page), not the first page when scanning with the ADF.

To continue printing other documents in memory, repeat the procedures from step 5. – or – Press Stop/Reset to return to standby display.

Sending Faxes

4-15

Deleting a Document from Memory

Press Function.

Press Memory Reference.

Use 4 (–) or e (+) to select 5.DELETE DOCUMENT.

MEMORY REFERENCE

5.DELETE DOCUMENT

Press Set.

DELETE DOCUMENT TX/RX NO. 0

Ex:

Use 4 (–) or e (+) to select the

001

transaction number (TX/RX NO.) of the document you want to delete.

DELETE DOCUMENT TX/RX NO. 0

Ex:

• You can enter the transaction number using the numeric keys.

004

Press Set.

• The machine asks you to confirm that you want to delete the document.

OK TO DELETE?

< YES NO >

Press 4(–) to delete the document.

• The machine deletes the document.

• If you change your mind and want to keep the document in memory, press e (+).

To continue deleting other documents in memory, repeat the procedures from step 5. – or – Press Stop/Reset to return to standby display.

4-16

Chapter 5

Receiving Faxes

Different Ways to Receive a Fax

The machine provides you with several modes for receiving faxes. Once you have decided which mode is suitable for your needs, set the mode as described (→ p. 5-2). You can change the mode when the machine is in standby mode. To determine which mode best suits your requirements, refer to the table below:

Receive Mode

FaxTel*

FaxOnly

DRPD

Manual

AnsMode

* Factory default setting

You can confirm which receive mode is set by checking the standby display. The receive mode is displayed in the lower left of the LCD.

FAX 12/03/2003 15:30 FaxTel STANDARD

Ex:

Main Use

Fax/Tel

Fax

Fax/Tel

Tel

Fax/Tel

Operation

Automatically switches between fax calls and voice calls. Receives faxes automatically and rings for voice calls. To set the details, → pp. 5-3, 5-4.

Machine answers all calls as fax calls. It receives faxes automatically and disconnects voice calls.

Allows you to have separate fax and telephone numbers that you distinguish by the type of ring. To set the details, → p. 5-5.

Machine rings for every call, whether it is a fax call or a voice call. For a fax call, you have to manually activate reception of the fax.

Receives faxes automatically and routes voice calls to the answering machine.

Requirements

Telephone connected to the machine.

Separate telephone line for fax use only.

Subscription to a DRP service. Telephone connected to the machine.

Telephone connected to the machine.

Answering machine connected to the machine.

Receiving Faxes

5-1

Setting the Receive Mode

NOTE

The setting of the receive mode can be changed if necessary.

Press Receive Mode until the mode you want appears.

RECEIVE MODE Manual

Ex:

• You can select from the following:

– FaxTel* :

when a telephone is connected to the machine, the machine automatically switches between fax calls and voice calls.

– FaxOnly :

if you use your machine to receive only faxes.

– DRPD* :

to distinguish between fax and voice calls by using Distinctive Ring Patterns.

– Manual :

when a telephone is connected to the machine, you can receive faxes by pressing Start before replacing the handset on the telephone.

– AnsMode :

if you want to receive faxes automatically and route voice calls to an answering machine.

* You can set details for the FaxTel and DRPD

modes. (→ pp. 5-3 to 5-5)

Press Set.

FAX 12/03/2003 15:30 Manual STANDARD

Ex: The selected receive mode is set and the machine returns to standby mode. The current date and the selected receive mode are displayed.

• The machine does not ring when it receives

a fax in FaxOnly. If you want to be alerted when a fax call is received, connect a telephone to the machine, and enable the INCOMING RING setting.

• When and answering machine or a telephone with an answering machine is connected to your machine, select AnsMode. (→ p. 1-4)

• Follow these guidelines when using the machine with an answering machine: – Set the answering machine to answer on

the first or second ring.

– When recording the outgoing message on

the answering machine, the entire message must be no longer than 15 seconds. Ex: “Hello. I can’t answer the phone

right now, but please leave a message after the beep. I’ll return your call as soon as possible.”

5-2

Setting the Options for FaxTel Mode

Telephone

Fax

Sending document

manually

Sending document

automatically

The machine answers without ringing.

The machine listens for the fax tone.

(for 8 sec.)

The fax tone

is detected.

The fax tone is not detected.

The document is

received automatically

The machine starts ringing.

Pick up the

handset to talk.

If you do not pick up the handset

(within 15 sec.).

F/T SWITCH ACTION

Choose between:

RECEIVE (Factory default setting) and DISCONNECT.

DISCONNECT

RECEIVE

(Factory default setting)

The fax tone is detected and the machine switches to receive mode.

The machine disconnects the call.

Not all fax machines are capable of sending a fax tone. For those cases if you set the F/T SWITCH ACTION to RECEIVE, the machine switches to receive mode automatically and starts receiving the document. If no document comes in, it disconnects the call after approximately 40 seconds.

F/T RING TIME

(Factory default

setting =15 sec.)

Type of call

Telephone charges begin for the caller.

RING START TIME

(Factory default

setting

8 sec.)

When selecting FaxTel mode, the following options can be set.

• Adjust the time the machine takes to check whether a call is from a fax machine or a telephone (RING START TIME setting).

• Adjust the length of time the machine rings when the call is a voice call (F/T RING TIME setting).

• Set whether the machine switches to receive mode after the ring time set in F/T RING TIME has elapsed (F/T SWITCH ACTION setting).

■ What Happens When FaxTel Mode is Selected

Receiving Faxes

5-3

Press Additional Functions.

Use 4 (–) or e (+) to select 3.FAX

SETTINGS.

ADDITIONAL FUNCTIONS

3.FAX SETTINGS

Press Set.

FAX SETTINGS

1.USER SETTINGS

Use 4 (–) or e (+) to select 4.RX SETTINGS.

FAX SETTINGS

4.RX SETTINGS

Press Set.

RX SETTINGS

1.ECM RX

Use 4 (–) or e (+) to select 2.FAX/TEL OPT.SET.

RX SETTINGS

2.FAX/TEL OPT.SET

Press Set twice.

FAX/TEL OPT. SET

1.RING START TIME

RING START TIME

Ex:

Use 4 (–) or e (+) to set the time the

08SEC

machine waits before ringing when it receives a call.

RING START TIME

Ex:

• You can select from 0 to 30 seconds.

• The default setting is eight seconds.

• You can use the numeric keys instead of using 4 (–) or e (+) to set the time.

09SEC

Press Set twice.

FAX/TEL OPT. SET

2.F/T RING TIME

F/T RING TIME

Ex:

Use 4 (–) or e (+) to set the time the

015SEC

machine rings while waiting for someone to pick up the handset.

F/T RING TIME

Ex:

• You can select from 15 to 300 seconds.

• The default setting is 17 seconds.

Press Set twice.

FAX/TEL OPT. SET

3.F/T SWITCH ACTION

F/T SWITCH ACTION

Ex:

Use 4 (–) or e (+) to select RECEIVE or

030SEC

RECEIVE

DISCONNECT.

F/T SWITCH ACTION

Ex:

• This setting tells the machine what to do if no one picks up the handset within the specified ring time set in step 10.

• Select RECEIVE to receive the call, or DISCONNECT to disconnect the call.

• The default setting is RECEIVE.

Press Set.

RX SETTINGS

3.DRPD:SELECT FAX

Press Stop/Reset to return to standby

DISCONNECT

display.

5-4

Setting the Options for Distinctive Ring Pattern Detection Feature: DRPD

Some telephone companies offer a Distinctive Ring Pattern (DRP) service whereby they assign two or more telephone numbers with distinctive ring patterns to a single telephone line. If your telephone company offers such a service, you can have both a fax number(s) and a telephone number(s) for your machine using only one telephone line. Your machine will automatically monitor incoming calls and based on the distinctive ring pattern, it will determine if the call is from a fax machine trying to send a document or from a telephone trying to make a voice call. Use the information in this section to set up the machine for use with a DRP service. For more details on the DRP service, contact your local telephone company. (Your telephone company may have a different name for this service. Also, this service may not be offered in all areas.)

Types of Ring Patterns

Your telephone company will assign a distinctive ring pattern to each number when you order the DRP service. See the fax ring pattern to match that assigned by the telephone company.

Press Additional Functions.

Use 4 (–) or e (+) to select 3.FAX SETTINGS.

ADDITIONAL FUNCTIONS

3.FAX SETTINGS

Press Set.

FAX SETTINGS

1.USER SETTINGS

Use 4 (–) or e (+) to select 4.RX SETTINGS.

FAX SETTINGS

4.RX SETTINGS

Press Set.

RX SETTINGS

1.ECM RX

Use 4 (–) or e (+) to select

3.DRPD:SELECT FAX.

RX SETTINGS

3.DRPD:SELECT FAX

Press Set.

DRPD:SELECT FAX

Ex:

Use 4 (–) or e (+) to select the type of

DOUBLE RING

ring pattern for the number the machine uses.

DRPD:SELECT FAX

Ex:

• Select the type of ring pattern of which your telephone company assigned for the number.

• You can select from the following:

- DOUBLE RING

- SHORT-SHORT-LONG

- SHORT-LONG-SHORT

- OTHER RING TYPE

- NORMAL RING

Press Set.

RX SETTINGS

Press Stop/Reset to return to standby

SHORT-SHORT-LONG

4.INCOMING RING

display.

Receiving Faxes

5-5

NOTE

Receiving Faxes Manually

NOTE

In Manual mode, if you connect a telephone to your machine, you can receive voice calls as well as manually activate reception of faxes. You can activate reception from the machine or from the telephone connected to the machine (this is called Remote receiving).

• For this mode, you need to connect a telephone to your machine. (→ p. 1-4)

• Make sure there are no documents in the ADF.

• Make sure the REMOTE RX setting is enabled. (→ p. 9-7)

• If your telephone line uses rotary pulse and the telephone connected to the machine cannot be switched to tone dialing, you cannot activate Remote receiving.

Make sure Manual is displayed in the LCD.

FAX 12/03/2003 15:30 Manual STANDARD

Ex:

• To set Manual, → p. 5-2.

Make sure you have connected a telephone to the machine.

When you hear the telephone ring, pick up the handset.

4 ❚ If you hear a person’s voice:

Start your conversation. If the caller wants to send a fax after talking to you, ask them to press the start key on their fax machine. When you hear a slow beep, press Start on your machine to begin receiving the fax. Hang up the handset.

❚ If you hear a slow beep tone or silence:

Someone is trying to send you a fax. If the telephone is close to your machine, press Start on the machine to begin receiving the fax. Hang up the handset.

• If no paper is loaded in the cassette, the

LCD displays RECEIVED IN MEMORY. When paper is loaded, the machine automatically resumes printing.

• The machine will beep and HANG UP PHONE will be displayed if the handset is not hung up properly. Make sure the handset is seated properly in its cradle. If you do not want the machine to beep, disable the OFFHOOK ALARM setting. (→ p. 9-5)

• If the telephone is located away from your machine, dial 25 (the remote receiving ID) on your telephone and hang up. When your telephone line uses rotary pulse, switch to tone dialing on your telephone before dialing 25 (the remote receiving ID).

• You can change the number for the remote receiving ID, with a combination of two characters using 0 to 9, remote receiving. (→ p. 9-7)

• If you have an answering machine connected to your machine that can carry out remote-control operations (controlling your answering machine from a remote telephone), the security code for this function may be the same as the remote receiving ID. If so, make sure you change the machine’s remote receiving ID to make it distinct from the answering machine’s security code. (→ p. 9-7)

A and #, or disable

5-6

NOTE

Registering a Password and Subaddress for Polling

The polling feature allows you to request a document to be faxed to you from another fax machine. The sender only needs to make sure that the document is on his fax machine and ready to be sent. When this machine polls the sender’s machine, the document is sent automatically.

• You can register a password and subaddress with a one-touch speed dialing key or coded speed dialing code.

• You must know if the other party’s fax is holding the document under both a password and subaddress or only a password or subaddress. You must also know the password and subaddress so that you can enter them on your fax. If you do not know the password and subaddress, contact the other party.

• The Function key will light up by pressing Function to be able to operate Space, Delete or Clear.

Press Additional Functions.

Use 4 (–) or e (+) to select 4.ADD. REGISTRATION.

ADDITIONAL FUNCTIONS

4.ADD. REGISTRATION

Press Set.

ADD. REGISTRATION

1.1-TOUCH SPD DIAL

Use 4 (–) or e (+) to select 1.1-TOUCH SPD DIAL or 2.CODED SPD DIAL.

ADD. REGISTRATION

1.1-TOUCH SPD DIAL

Ex:

Press Set.

1-TOUCH SPD DIAL

01= 905795 1111

Ex:

Use 4 (–) or e (+) to select the one-touch speed dialing number or coded speed dialing code.

1-TOUCH SPD DIAL

02= 81 773 3115

Ex:

Use 4 (–) or e (+) to select

3.OPTIONAL SETTING.

1-TOUCH SPD DIAL

3.OPTIONAL SETTING

Press Set.

OPTIONAL SETTING

Ex:

Use 4 (–) or e (+) to select ON.

OPTIONAL SETTING

Press Set.

OPTIONAL SETTING

1.TX TIME SETTNG

Use 4 (–) or e (+) to select 2.TX

TYPE.

OPTIONAL SETTING

2.TX TYPE

Press Set.

TX TYPE

Ex:

SUBADDRESS TX

OFF

Receiving Faxes

Press Set.

1-TOUCH SPD DIAL

1.TEL NUMBER ENTRY

Use 4 (–) or e (+) to select POLLING RX.

TX TYPE

POLLING RX

5-7

Press Set twice.

POLLING RX

1.PASSWORD

PASSWORD

Ex:

Enter a password.

PASSWORD

Ex:

• You can enter a password up to 20 digits long

using the numeric keys, T, # or Space.

• Be sure to enter the password of the other party correctly, taking into account the position of spaces.

• If you make a mistake, press Delete to delete the last number or press Clear to delete all numbers you entered.

Press Set twice.

SUBADDRESS

Ex:

12345

Enter a subaddress.

SUBADDRESS

Ex:

• You can enter a subaddress up to 20 digits long

using the numeric keys, T, # or Space.

• Be sure to enter the subaddress of the other party correctly, taking into account the position of spaces.

• If you make a mistake, press Delete to delete the last character or press Clear to delete all the characters you entered.

Press Set.

1-TOUCH SPD DIAL

03=GROUP DIAL

Ex:

To continue registering other passwords

123456789012

and subaddresses, press Additional Functions then repeat the procedure from

step 4. – or – Press Stop/Reset to return to standby mode.

5-8

Receiving While Performing Other Tasks

Since the machine is a multitasking device, it can receive faxes and voice calls while you are performing other tasks. If you receive a fax while you are performing certain tasks, the machine stores the incoming fax in memory. Then, as soon as you finish your task, the machine automatically prints the fax.

• If you are copying or printing, printing of the received fax is suspended and then resumed after copying

NOTE

or printing is finished.

Receiving Faxes in Memory When a Problem Occurs

If the machine encounters a problem when it is receiving a fax, the machine automatically stores the unprinted pages of the fax in memory, and the LCD displays RECEIVED IN MEMORY as well as one or more messages. When the problem is cleared, the machine automatically prints the fax which was stored in memory. For an explanation of the message(s) and details on the action to take, → p. 8-1.

• The machine memory can store up to approximately 255 pages.*

NOTE

• Once the pages are printed, they are deleted from memory.

• If the memory becomes full, you will not be able to receive the remaining pages. Contact the other party and ask them to resend the remainder of the fax.

* Based on the condition, that the other party sends the fax by imageCLASS D780, with ITU-T No.1 Chart,

standard mode. The maximum number of pages, that the machine’s memory can store, differs depending on the other party’s machine.

Canceling Receiving

Follow this procedure if you want to stop receiving a fax before reception is completed:

Press Stop/Reset.

• The machine asks you to confirm that you want to cancel.

CANCEL DURING TX/RX?

< YES NO >

Press 4 (–) to cancel receiving.

• If you change your mind and want to continue

receiving, press e (+).

Receiving Faxes

5-9

5-10

NOTE

Chapter 6

NOTE

Special Features

Special Dialing

This section explains special dialing features, such as dialing through a switchboard, dialing an overseas number, and switching temporarily to tone dialing.

Dialing Through a Switchboard

A PBX (Private Branch Exchange) is an on-site telephone switchboard. If your machine is connected through a PBX or other telephone switching system, you have to dial the outside line access number first, and then dial the number of the party you are calling.

Dialing an Overseas Number (With Pauses)

When you dial or register an overseas number, you may need to insert a pause within and/or after the number. The length and location of the pause depends on the telephone system of your country.

• The Function key will light up by pressing Function to be able to operate Delete or Clear.

Press FAX to set to Fax Mode.

FAX 12/03/2003 15:30 FaxTel STANDARD

Ex:

Prepare the document and load it facing down into the ADF.

MEM IN USE

Ex:

(Currently used memory)

DOCUMENT READY

(Standby to scan)

• If you use the platen glass to send a document,

→ p. 4-6.

Use the numeric keys to dial the

international access code.

TEL= 00

Ex:

• If you enter the wrong number, press Stop/Reset, then enter the correct number.

• For details on international access codes, contact your local telephone company.

If necessary, press Redial/Pause to enter a pause.

TEL= 00P

Ex:

• A pause entered within a number (p) is two seconds long.

• For a longer pause, press Redial/Pause again for another two-second pause. Alternatively, you can change the length of the pause. (→ p. 9-5)

Use the numeric keys to dial the country code, the area code, and the fax/telephone number of the other party.

TEL= 00p81123

Ex:

• If you enter the wrong number, press Delete to delete the last number, then enter the correct number. Or, press Clear or Stop/Reset to delete all the numbers you entered, then start again from step 3.

If necessary, press Redial/Pause to enter a pause at the end of a number.

TEL= 00p81123P

Ex:

• A pause at the end of a number (P) is fixed to 10 seconds.

Press Start to begin scanning for sending.

• To cancel sending after dialing has started, press Stop/Reset then 4 (–). (→ p. 4-7)

• To take advantage of the speed dialing features of your machine, register frequently used overseas numbers for onetouch or coded speed dialing. (→ pp. 3-2, 3-4)

Special Features

6-1

Switching Temporarily to Tone Dialing

Many information services for banks, airline reservations, hotel reservations, etc., require tone dialing for their services. If your machine is connected to a rotary pulse line, follow this procedure to set the machine temporarily for tone dialing:

Press FAX to set to Fax Mode.

FAX 12/03/2003 15:30 FaxTel STANDARD

Ex:

Pick up the handset of your telephone.

Enter a destination using the numeric keys on your telephone or using a one-touch speed dialing key, coded speed dialing code, Redial/Pause key or the numeric keys on the machine.

When the recorded message of the information service answers, press

(Tone) to switch to tone dialing.

TEL= T

Ex:

• When T (Tone) is pressed, T is displayed in the

LCD.

• If your telephone line uses tone dialing, go to the next step.

Use the numeric keys on the machine to enter the numbers requested by the information service.

TEL= T34

Ex:

• Numbers entered after pressing T (Tone) will be

dialed using tone dialing.

• After pressing T (Tone), you cannot use the

numeric keys on the telephone. Use the numeric keys on the machine.

If you want to receive faxes, press Start.

Hang up to disconnect the call.

• Tone dialing is canceled when you disconnect the call.

6-2

NOTE

Chapter 7

Reports and Lists

Summary of Reports and Lists

The table below shows the reports and lists that can be printed from your machine. Refer to the pages indicated for more details.

• Make sure that LTR or LGL-size paper is loaded in the cassette. If a different paper size is loaded, the report or list cannot be printed. Also, you cannot use the multi-purpose tray for printing the report or list.

Report or List

USER’S DATA LIST

ACTIVITY REPORT

TX (Transmission) REPORT

RX (Reception) REPORT

DOCUMENT MEMORY LIST

1-TOUCH LIST/ 1-TOUCH (DETAIL)

CODED DIAL LIST/ CODED (DETAIL)

Description

Lists the current settings of your machine and the registered sender information.

Shows recent facsimile transactions performed by your machine. You can enable or disable automatic printing of this report after every 20 transactions. You can also manually set the machine to print it.

Prints after transmission of a document. You can enable or disable this feature, or set the machine to print a report only when an error occurs. You can also set the machine to print the first page of the document under the transmission report to remind you of the contents of the document.

Prints after reception of a document. You can enable or disable this feature, or set the machine to print a report only when an error occurs.

Lists the documents currently stored in the machine’s memory.

Lists the numbers and names registered under one-touch speed dialing keys.

Lists the numbers and names registered under coded speed dialing codes.

Details

p. 2-6

p. 7-2

p. 7-3

p. 7-4

p. 4-13

pp. 3-9, 3-10

pp. 3-10, 3-11

Reports and Lists

GROUP DIAL LIST

Lists groups registered under one-touch speed dialing keys and coded speed dialing codes.

p. 3-11

7-1

A12/03 15:10 905 795 1111 5001 AUTO RX ECM 1 OK 00,33 A12/03 15:14 905 795 1111 5002 AUTO RX ECM 1 OK 00,24 A12/03 15:22 Canon TOKYO 03 3758 2111 0001 SEQ. B,CAST ECM 3 OK 01,18 A12/03 15:24 Canon AUSTRALIA 2 887 0166 0001 SEQ. B,CAST ECM 3 OK 01,18 A12/03 16:10 905 795 1111 5003 AUTO RX ECM 1 OK 00,18 A12/03 16:16 2 887 0166 5004 AUTO RX ECM 4 OK 00,59 A12/03 16:27 Canon EUROPE 20 545 8545 0002 TRANSMIT ECM 1 OK 01,20 A12/03 16:30 Canon EUROPE 20 545 8545 0003 TRANSMIT ECM 1 OK 04,12

12/03 16:53 03 3758 2111 5005 AUTO RX ECM 1 OK 01,16 12/03 17:08 Canon AUSTRALIA 2 887 0166 0004 TRANSMIT 3 NG 00,51

12/03 17:20 CANON OPTICS 1 432 2060 0005 TRANSMIT 0 NG 00,01

*****************************

***************************** *** ***

ACTIVITY REPORT

12/03/2003 17:28 FAX 123 4567 CANON 001

3 STOP

0 #0018

ST. TIME DESTINATION TEL/ID NO. MODE PGS. RESULT

TRANSACTION (TX/RX) NUMBER

TRANSACTION MODE

INDICATES AN ENTRY THAT HAS APPEARED ON A PREVIOUS REPORT.

ERROR PAGE*

ERROR CODE (→ p. 8-2)

Stop/Reset WAS PRESSED DURING TRANSACTION

TRANSACTION DURATION

* The number of pages that have been printed and the number of pages indicated

on the report may not be the same.

ERROR CORRECTION MODE TRANSACTION

NOTE

ACTIVITY REPORT

The machine is factory-set to automatically print an ACTIVITY REPORT after every 20 transactions. If you want to print an ACTIVITY REPORT before it is automatically printed, follow this procedure:

• If you prefer the machine not to print an ACTIVITY REPORT after every 20 transactions, set ACTIVITY REPORT to OFF . (→ p. 9-5)

• You do not need to press Function in step 1 to execute the Report function if REPORT is programmed in PROGRAM 1-TOUCH KEY. (→ p. 9-4)

Press Function.

Use 4 (–) or e (+) to select

1.ACTIVITY REPORT.

Press Report.

Transactions in an ACTIVITY REPORT are listed chronologically.

REPORT

1.ACTIVITY REPORT

Press Set.

• The machine prints an ACTIVITY REPORT and returns to standby mode.

7-2

TRANSMISSION OK

TX/RX NO 0003 DESTINATION TEL # 1 432 2060 CONNECTION ID Canon OPTICS ST. TIME 12/27 14:59 USAGE T 00’00 PGS. SENT 0 RESULT NG #018

BUSY/NO SIGNAL

12/03/2003 17:47 FAX 123 4567 CANON 001

***********************

*********************** *** ***

TX REPORT

TX FUNCTION WAS NOT COMPLETED

TX/RX NO 0004 DESTINATION TEL # 20 545 8545 DESTINATION ID Canon EUROPE ST. TIME 12/03 17:21 TIME USE 00 18 PAGES SENT 1 RESULT NG #0018 BUSY/NO SIGNAL

THE SLEREXE COMPANY LIMITED

SAPORS LANE•BOOLE•DORSET•BH25 8ER

TELEPHONE BOOLE (945 13) 51617 – FAX 1234567

Our Ref. 350/PJC/EAC December 3, 2001

Dr. P. N. Cundall, Mining Surveys Ltd., Holroyd Road, Reading, Berks.

12/03/2003 17:21 FAX 123 4567 CANON 001

*******************************

******************************* *** ***

ERROR TX REPORT

IF YOU ENABLE THE REPORT WITH TX IMAGE SETTING (→ p. 9-5), THE FIRST PAGE OF THE DOCUMENT WILL PRINT ON THE REPORT TO REMIND YOU OF THE CONTENTS OF THE DOCUMENT .

OK: TRANSMISSION SUCCESSFUL NG: SOME OR NO PAGES SENT

NUMBER OF PAGES SENT

TRANSMISSION DURATION

TRANSMISSION TIME

TX (Transmission) REPORT

The machine is factory-set to print a TX (transmission) REPORT only when an error occurs during sending. To change this setting, → p. 9-5. If you set the machine to print a report, a TX REPORT or an ERROR TX REPORT, similar to the ones below, will be printed depending on the setting you select.

Reports and Lists

7-3

MULTI TX/RX (Transaction) REPORT

***********************

*********************** *** ***

RX REPORT

RECEPTION OK

TX/RX NO 5004 DESTINATION TEL # 905 795 1111 DESTINATION ID Canon CANADA ST. TIME 12/03 17:52 TIME USE 01 59 PGS. 4 RESULT OK

12/03/2003 17:52 FAX 123 4567 CANON 001

OK: RECEPTION SUCCESSFUL NG: SOME OR NO PAGES RECEIVED

NUMBER OF PAGES RECEIVED

RECEPTION DURATION

RECEPTION TIME

If the transmission was a sequential broadcast, a MULTI TX/RX (transaction) REPORT, similar to the one below, will be printed. It will also be printed if you select OUTPUT YES under TX REPORT or RX REPORT in the Report Settings (→ p. 9-5).

12/03/2003 18:16 FAX 123 4567 CANON 001

********************************

MULTI TX/RX REPORT

*** *** ********************************

TX/RX NO 0054 PGS. 1 TX/RX INCOMPLETE ––––– TRANSACTION OK [ A 0 0]2131 1250 Canon DEUTSCH.

ERROR INFORMATION –––––

[ A 02] 1 49 39 25 25 Canon FRANCE [ 01] 905 795 1111 Canon CANADA

RX (Reception) REPORT

The machine is factory-set not to print an RX (reception) REPORT even if an error occurs during reception. To change this setting, → p. 9-5. If you set the machine to print a report, an RX REPORT, similar to the one below, will be printed.

7-4

Chapter 8

Troubleshooting

LCD Messages

The following messages are displayed in the LCD when the machine performs a function or if it encounters an error. This section describes messages related to fax functions. For other messages, → Reference Guide.

Message

CHANGE DOCUMENT

DOCUMENT TOO LONG

HANG UP PHONE

MEM IN USE nn %

MEMORY FULL

Cause

When using the platen glass to send documents with Book sending, you pressed Start without changing the document.

The length of the document exceeds 356 mm.

The handset is not placed in the handset cradle correctly.

Shows the percentage of memory currently in use.

The memory becomes full during the document scanning.

Action

Place the next document on the platen glass then press Start.

The length of the document should be within 356 mm.

Replace the handset correctly.

Wait for the machine to send any faxes in memory. Also, print or delete any documents in memory you no longer need. (→ pp. 4-15, 4-16)

When sending the document, divide it into a few parts or select a lower fax resolution. If you need more space, wait for the machine to send any faxes. Also, print or delete any documents in memory you no longer need. (→ pp. 4-15, 4-16) If the machine’s memory becomes full while scanning documents using the ADF, the document being scanned stops in the ADF. Press Set to make the document come out automatically.

Troubleshooting

NO TEL #

RECEIVED IN MEMORY

TX/RX NO. nnnn *

* The identification number does not appear in the standby display. It appears when scanning documents,

operating Fax Monitor or Memory Reference, or receiving faxes in Manual mode.

The one-touch speed dialing key or coded speed dialing code you entered has not been registered.

The machine received the fax in memory because paper or toner ran out, or a paper jam occurred.

When the machine sends or receives a fax, it assigns a unique identification number (nnnn).

Load paper in the cassette (→ Set-up Instructions), replace the cartridge (→ Reference Guide), or clear the paper jam. (→ Reference Guide)

Write the number down if you will need it later.

8-1

Faxing Problems

Sending Problems

❚ You cannot send a fax.

The machine may have overheated.

• Unplug the machine and let it cool for about 10 minutes. Then plug in the machine and try sending again.

The machine may not be set for the type of telephone line in use (pulse/tone).

• Make sure the machine is set for the correct telephone line type. (→ p. 2-7)

The document may not have been loaded.

• Remove the document, stack it if necessary, and place it on the platen glass or load it into the ADF correctly. (→ Reference Guide)

The one-touch speed dialing key or coded speed dialing code you entered may not be registered for the feature you want to use.

• Check the one-touch speed dialing key or coded speed dialing code and make sure it is registered correctly. (→ Chapter 3)

You dialed or have been provided with an incorrect number.

• Dial the number again, or check that you have the correct number.

The other party’s fax machine may be out of paper.

• Call the other party and ask them to make sure paper is loaded in their fax machine.

There may be other documents being sent from memory.

• Allow time for those documents to finish sending.

An error may have occurred during sending.

• Print an ACTIVITY REPORT and check for an error. (→ p. 7-2)

The telephone line may not be working properly.

• Make sure there is a dial tone when you lift the handset of the telephone connected to the machine. If there is no dial tone, contact your local telephone company.

The receiving fax machine may not be a G3 fax machine.

• Make sure the receiving fax machine is compatible with the machine (which is a G3 fax machine).

The other party’s telephone may be busy or the other party’s fax machine may be turned OFF. BUSY/NO SIGNAL is shown on the ERROR TX REPORT.

• The telephone number you dialed is busy. Try sending the document at a later time.

• The other party’s fax machine is not working. Contact the other party and have them check their fax machine.

The receiving fax machine did not answer within 55 seconds (after all automatic redialing attempts).

• Contact the other party and have them check their fax machine. For an overseas call, add pauses to the registered number. (→ p. 6-1)

8-2

❚ Faxes sent from the machine are spotted or dirty.

The receiving fax machine may not be working properly.

• Check the machine by making a copy (→ Reference Guide). If the copy is clear, the problem may be in the receiving fax machine. If the copy is spotted or dirty, clean the platen glass or the rollers inside the main unit. (→ Reference Guide)

The document may not have been loaded.

• Remove the document, stack it if necessary, and place it on the platen glass or load it into the ADF correctly. (→ Reference Guide)

❚ Cannot send using Error Correction Mode (ECM).

The other party’s fax machine may not support ECM.

• If the other party’s fax machine does not support ECM, then the document is sent in normal mode without error checking.

ECM may be disabled.

• Make sure ECM is on. (→ p. 9-5)

❚ Errors occur frequently while sending.

The telephone lines may be in poor condition, or you may have a bad connection.

• Lower the transmission speed. (→ p. 9-4)

Receiving Problems

❚ Cannot receive a fax automatically.

The machine may not be set to receive automatically.

• For the machine to receive faxes automatically, the receive mode must be set to FaxTel, FaxOnly, AnsMode or DRPD (→ Chapter 5). If you have set AnsMode, confirm that an answering machine is connected to the machine and that it is turned on with an outgoing message properly recorded. (→ p. 5-2)

The machine’s memory is full.

• Print out or delete any documents stored in memory to free up space in the machine’s memory. (→ pp. 4-15, 4-16)

An error may have occurred during reception.

• Print an ACTIVITY REPORT and check for an error. (→ p. 7-2)

No paper in the cassette.

• Make sure paper is loaded in the cassette. (→ Set-up Instructions)

The telephone line may not be connected properly.

• Make sure all line connections are secure. (→ p. 1-3)

Troubleshooting

❚ The machine does not switch automatically between telephone and fax reception.

The machine may not be set to switch automatically between telephone and fax reception.

• For the machine to switch automatically, the receive mode must be set to FaxTel, AnsMode or DRPD (→ Chapter 5). If you have set AnsMode, confirm that an answering machine is connected to the machine and that it is turned on with an outgoing message properly recorded. (→ p. 5-2)

The sending fax machine cannot send the CNG signal that tells the machine that the incoming signal is a fax.

• Some fax machines cannot send the CNG signal that tells your machine the incoming call is from a fax machine. In such cases, you will have to receive the fax manually. (→ p. 5-6)

8-3

❚ Cannot receive a document manually.

You may have disconnected the call by pressing Start or dialing the remote receiving ID after hanging up the handset.

• Always press Start or dial the remote receiving ID before hanging up the handset. Otherwise you will disconnect the call.

• When your telephone line uses rotary pulse, switch to tone dialing on your telephone before dialing 25 (the remote receiving ID).

❚ Print quality is poor.

You may not be using the correct type of paper.

• Make sure you load paper that meets the paper requirements for the machine. (→ Reference Guide)

The sending fax machine may not be functioning properly.

• The sending fax machine usually determines the fax’s quality. Call the sender and have them make sure the top cover and scanning glass of their fax machine are clean.

Error Correction Mode (ECM) may be disabled.

• Make sure ECM is on. (→ p. 9-6)

❚ Faxes do not print.

The Cartridge may not be installed properly.

• Make sure the Cartridge is installed properly. (→ Reference Guide)

The Cartridge may need to be replaced.

• Determine if the problem is with the Cartridge, and replace if necessary. (→ Reference Guide)

No paper may be loaded in the cassette.

• Make sure paper is loaded in the cassette. (→ Set-up Instructions)

8-4

❚ Faxed images are blotched or uneven.

The telephone lines may be in poor condition, or you may have a bad connection.

• Error Correction Mode (ECM) sending/receiving should eliminate such problems. However, if the telephone lines are in poor condition, you may have to try again.

The sending fax machine may not be functioning properly.

• The sending fax machine usually determines the fax’s quality. Call the sender and have them make sure the top cover and scanning glass of their fax machine are clean.

❚ Cannot receive using Error Correction Mode (ECM).

The other party’s fax machine may not support ECM.

• If the other party’s fax machine does not support ECM, then the document is received in normal mode without error checking.

ECM may be disabled.

• Make sure ECM is on. (→ p. 9-6)

❚ Errors occur frequently while receiving.

The telephone lines may be in poor condition, or you may have a bad connection.

• Lower the reception speed. (→ p. 9-4)

The sending fax machine may not be functioning properly.

• Call the sender and have them check that their fax machine is functioning properly.

NOTE

************************************

************************************ *** ***

MEMORY CLEAR REPORT

MEMORY FILES DELETED

TX/RX NO MODE DESTINATION TEL/ID PGS. SET TIME ST. TIME

0023 SEQ. B,CAST [ 01] Canon CANADA 3 12/03 14:23

[ 05] Canon OPTICS

0024 TRANSMIT [A 32] Canon UK 1 12/03 14:28

12/03/2003 15:38 FAX 123 4567 CANON 001

Telephone Problems

❚ You cannot dial.

The telephone line may not be connected properly.

• Make sure all line connections are secure. (→ p. 1-3)

The machine may not be set for the type of telephone line in use (pulse/tone).

• Make sure the machine is set for the correct telephone line type. (→ p. 2-7)

❚ The telephone disconnects while you are talking.

The telephone line may not be plugged in securely.

• Check that the modular cord is connected securely to the jacks on the machine, the telephone jack on your wall and the connecting jack on your telephone.

If a Power Cut Occurs

If power is suddenly lost due to an outage or accidental unplugging, a built-in battery retains the user data settings and the speed dialing settings. Any sent or received documents stored in memory are backed up for about two hours. During a power cut, functions are limited as follows:

• You cannot send, receive, or copy documents.

• You can make or receive calls.

When power is restored to the machine, the machine will automatically print a list of documents that were stored in memory at the time of the power cut.

Troubleshooting

• Make sure that LTR-size paper is loaded in the cassette. If a different paper size is loaded, the report cannot be printed. Also, you cannot use the multi-purpose tray for printing the report.

• If there is no paper in the cassette or no toner in the cartridge when power is restored, the MEMORY CLEAR REPORT will not be printed.

8-5

If You Cannot Solve the Problem

If you have a problem with your machine and you cannot solve it by referring to the information in this chapter and in the Reference Guide, contact your service representative. Canon’s support personnel are trained in the technical support of Canon’s products and should be able to help you with your problem. For details on contacting your service representative, → Reference Guide.

8-6

Chapter 9

NOTE

Setting the Additional Functions

Understanding the “Additional Functions”

The menus of the Additional Functions can allow you to specify or register the various settings. Available menus differ depending on the machine type. This section explains the procedure to access the menus, and the contents of the menus only related to the fax functions.

• For the menus related to the common settings and the copy functions, → Reference Guide.

NOTE

• Before adjusting any settings, you may want to print the USER’S DATA LIST to check the current settings. (→ p. 2-6)

Accessing the Additional Functions

Press Additional Functions to display the menus.

• The Additional Functions key blinks.

Press 4 (–) or e (+) to select the menu

you want to change.

ADDITIONAL FUNCTIONS

3.FAX SETTINGS

Ex:

Press Set.

FAX SETTINGS

1.USER SETTINGS

Use 4 (–) or e (+) to select the sub menu you want to change.

FAX SETTINGS

Ex:

Press Set.

REPORT SETTINGS

1.TX REPORT

2.REPORT SETTINGS

Setting the Additional Functions

• For details of the submenus, → pp. 9-2 to 9-10.

• After selecting the item or value with 4 (–) or e (+), press Set to enter the setting.

• If you press Stop/Reset before Set is pressed, the item you have selected will not be registered.

• Press Stop/Reset to exit from menu system.

• If you press Additional Functions, the display returns to the previous screen.

9-1

Menu Descriptions

COMMON SETTINGS

Name Descriptions

DEFAULT SETTINGS Selects which mode standby display appears in the LCD

when the power cord is connected, or the AUTO CLEAR function* activates.

COPY The copy mode is selected.

FAX The fax mode is selected.

SW AFTER AUTO CLR Selects whether the machine switches to the mode you

set in DEFAULT SETTINGS after the AUTO CLEAR function* activates.

DEFAULT MODE The machine automatically switches to the mode you set

in DEFAULT SETTINGS after the AUTO CLEAR function* activates.

CURRENT MODE The machine does not automatically switch to the mode

you set in DEFAULT SETTINGS even after the AUTO

CLEAR function* activates.

VOLUME CONTROL Adjusts the volume of the unit.

1.KEYPAD VOLUME Adjusts the keypad volume.

ON 1 to 3 (1)

OFF The volume is turned off.

2.ALARM VOLUME Adjusts the alarm volume.

ON 1 to 3 (1)

OFF The volume is turned off.

3.TX DONE TONE Adjusts the volume of the done tone sounded when the

machine has finished sending faxes.

ON 1 to 3 (1)

ERROR ONLY 1 to 3 (1)

OFF The volume is turned off.

4.RX DONE TONE Adjusts the volume of the done tone sounded when the

machine has finished receiving faxes.

ON 1 to 3 (1)

ERROR ONLY 1 to 3 (1)

OFF The volume is turned off.

5.PRINTING END TONE Adjusts the volume of the done tone sounded when the

machine has finished printing.

ON 1 to 3 (1)

ERROR ONLY 1 to 3 (1)

OFF The volume is turned off.

9-2

* (→ Reference Guide)

(The factory default setting is in bold face.)

NOTE

Name Descriptions

6.SCANNING END TONE Adjusts the volume of the done tone sounded when the

machine has finished scanning.

ON 1 to 3 (1)

ERROR ONLY 1 to 3 (1)

OFF The volume is turned off.

7.CALLING VOLUME Adjusts the volume of the ring produced when the unit

detects a voice call.

1 to 3 (2)

8.LINE MONITOR VOL. Adjusts the line monitor volume.

ON 1 to 3 (2)

OFF The volume is turned off.

(The factory default setting is in bold face.)

• MP TRAY PAPERSIZE, CAS. PAPER SIZE, PRINT EXPOSURE, MP PAPERTYPE, HIGH COPY MODE, TONER SAVER MODE, PRT FEED INTERVAL and DISPLAY LANGUAGE, → Reference Guide.

COPY SETTINGS

For details, → Reference Guide.

Setting the Additional Functions

9-3

FAX SETTINGS

Name Descriptions

USER SETTINGS The basic operation settings in the Fax mode can be

specified.

1.TEL LINE SETTINGS Specify the telephone line settings.

1.USER TEL NO. Your telephone and fax number can be registered.

(→ p. 2-4)

2.TEL LINE TYPE Selects the telephone line type. (→ p. 2-7)

TOUCH TONE The telephone line is set for touch tone dialing.

ROTARY PULSE The telephone line is set for rotary pulse dialing.

3.TX START SPEED Sets the transmission speed for all documents you send.

33600bps/14400bps/9600bps/7200bps/4800bps/240 0bps

4.RX START SPEED Sets the transmission speed for all documents you receive.

33600bps/14400bps/9600bps/7200bps/4800bps/240 0bps

2.UNIT NAME You can register your name (or your company name).

(→ p. 2-5)

3.TX TERMINAL ID Prints your ID (transmitting terminal ID) on each page

you transmit. (→ p. 2-3)

1.TTI POSITION OUTSIDE IMAGE: Terminal ID is printed outside the

image border. INSIDE IMAGE: Terminal ID is printed inside the image border.

2.TEL NUMBER MARK Selects the prefix for the identification header number.

FAX, TEL

4.DENSITY CONTROL Sets the density of the documents.

LIGHT Sets for dark documents.

STANDARD Sets for the documents of normal density.

DARK Sets for light documents.

5.PROG 1-TOUCH KEY Programs a fax function into the One-Touch key. The

programmed fax function will be executed by directly pressing the corresponding One-Touch key. You do not need to press Function before pressing the One-Touch key.

01 - 12 Select the One-Touch key (01 to 12) in which you want

to program the fax function.

USE Uses PROGRAM 1-TOUCH KEY.

The following functions can be programmed:

1.REPORT;

2.DELAYED TX;

3.FAX MONITOR;

4.MEMORY REFERENCE;

5.BOOK SENDING.

DO NOT USE Disables PROGRAM 1-TOUCH KEY.

9-4

(The factory default setting is in bold face.)

Name Descriptions

6.OFFHOOK ALARM Enables/disables the offhook alarm that alerts you when

the handset is not in the handset cradle.

ON After reception, the offhook alarm sounds when the

handset of extension telephone is left off the hook.

OFF No offhook alarm.

REPORT SETTINGS Sets the report setting.

1.TX REPORT Enables/disables automatic printing of a transmission

report.

OUTPUT NO No report is printed.

PRINT ERROR ONLY Prints a report only when a transmission error occurs.

REPORT WITH TX IMAGE If you select PRINT ERROR ONLY or OUTPUT YES,

enables/disables printing of the first page of the fax under the report.

ON Prints a first page only when a transmission error occurs.

OFF No first page is printed.

OUTPUT YES Prints a report every time you send a document.

2.RX REPORT Enables/disables automatic printing of a reception report.

OUTPUT NO No report is printed.

PRINT ERROR ONLY Prints a report only when a reception error occurs.

OUTPUT YES Prints a report every time you receive a document.

3.ACTIVITY REPORT Enables/disables automatic printing of an ACTIVITY

REPORT after every 20 transactions.

ON Prints the ACTIVITY REPORT.

OFF No ACTIVITY REPORT is printed.

TX SETTINGS Sets the transmission functions.

1.ECM TX ECM (error correction mode) transmission is turned on

or off.

ON All transmissions are conducted with ECM if the other

party’s fax supports ECM.

OFF ECM is turned off.

2.PAUSE TIME Sets the length of the pause you insert into a dialing

sequence. 1 to 15 SEC (2 SEC)

(The factory default setting is in bold face.)

Setting the Additional Functions

9-5

9-6

Name Descriptions

3.AUTO REDIAL Sets whether to perform automatic redial when the other

line is busy or no answer.

ON Customizes the redial operation.

OFF After the first attempt at dialing fails, redialing is not

attempted.

1.REDIAL TIMES Sets the number of retries. 1 to 10 TIMES (2 TIMES )

2.REDIAL INTERVAL Sets period of time between redialings. 2 to 99 MIN. (2 MIN. )

3.TX ERROR RESEND Redialing is attempted when a transmission error occurred.

ON RESEND TX FROM: Sets the number of pages to be sent

when redialing is attempted.

ERROR & 1ST PAGE, ERROR PAGE , ALL PAGES

OFF Redialing is not attempted when a transmission error has

occurred.

4.ERASE FAILED TX Sets the ERASE FAILED TX function.

ON The document is deleted from the memory stored in the

machine if a transmission error has occurred.

OFF The document is not deleted from the memory stored in

the machine even if a transmission error has occurred.

5.TIME OUT Enables/disables automatic scanning of documents after

the fax number is entered by using speed dialing.

ON Scanning begins automatically in 5 or 10 seconds after

you enter the phone number.

OFF Press Start to scan document. Otherwise, the machine

will return to standby mode after 2 minutes while the

AUTO CLEAR function activates.

RX SETTINGS Sets the reception functions.

1.ECM RX ECM (error correction mode) receiving is turned on or off.

ON All receptions are conducted with ECM if the other

party’s fax supports ECM.

OFF ECM is turned off.

2.FAX/TEL OPT.SET When FaxTel has been set, the optional settings are

available.

1.RING START TIME Sets the duration that the machine listens for a fax tone

before starting to ring.

0 to 30 SEC (8 SEC)

2.F/T RING TIME Sets the length of time the machine rings to alert you of

an incoming call.

15 to 300 SEC (15 SEC)

3.F/T SWITCH ACTION Selects the action taken after the F/T RING TIME

expires.

RECEIVE The machine switches to fax receive mode automatically

at that point and starts to receive the document.

DISCONNECT The machine disconnects the call.

(The factory default setting is in bold face.)

Name Descriptions

3.DRPD:SELECT FAX Select a ring pattern when the machine receives faxes.

(→ p. 5-5)

NORMAL RING Ring type of normal telephone line.

DOUBLE RING Two short rings at regular intervals.

SHORT-SHORT-LONG Short-short-long at regular intervals.

SHORT-LONG-SHORT Short-long-short at regular intervals.

OTHER RING TYPE Patterns other than those described above.

4.INCOMING RING When the machine is set to FaxOnly and Fax/Tel, set

whether the machine rings when it receives a call.

OFF The machine does not ring when it receives a fax. (In

energy saver mode, the fax may ring one or two times.)

ON The machine rings when it receives a fax if the handset

or a telephone is connected.

RING COUNT Sets the number of incoming rings before the machine

answers.

1 to 99 TIMES (2 TIMES )

5.MAN/AUTO SWITCH Sets the machine to switch to document receive mode

after ringing for a specified length of time in the manual receive mode.

OFF The machine keeps ringing until someone answers the

call manually with the handset or a connected extension telephone.

ON F/T RING TIME: Sets the length of time to elapse

before the machine switches to the document receiving.

5 to 99 SEC (15 SEC )

6.REMOTE RX Receives from a remote telephone with preset setting.

ON Remote receiving is turned on.

REMOTE RX ID You can dial a number code on the remote extension to

start receiving a document. A combination of two characters using 0 to 9, A and #

(25) is possible.

OFF Remote receiving is turned off.

PRINTER SETTINGS Sets the print functions.

1.RX REDUCTION Receives images at a reduced size.

ON Turn on image reduction.

1.RX REDUCTION AUTO SELECTION: Reducing size is set to auto. FIXED REDUCTION: Reducing size is preset. 97%, 95%, 90% , 75%

2.SELECT REDUCE DIR VERTICAL ONLY: Reduction is performed in the vertical

direction only. HORIZ & VERTICAL: Reduction is performed in the horizontal and vertical direction.

OFF Image reduction is turned off.

(The factory default setting is in bold face.)

Setting the Additional Functions

9-7

Name Descriptions

2.TONER SUPPLY LOW Allows you to set whether the machine stores the

document in memory when the toner supply is low or ignores the warning and keeps printing until the document is completely printed. This setting is convenient if a new cartridge is not at hand.

KEEP PRINTING The keep printing function is turned on. With this setting,

the machine does not store documents in memory if the toner has run out. Re-set to RX TO MEMORY after replacing the cartridge with a new one.

RX TO MEMORY The machine receives the document in memory.

SYSTEM SETTINGS Sets the functions of FAX DEFAULT and LOCK PHONE.

1.FAX DEFAULT Sets the FAX DEFAULT functions.

1.RESOLUTION Sets the fax resolution.

OFF The setting of resolution set using FAX Resolution

remains even after the AUTO CLEAR function activates.

STANDARD Suitable for most text-only documents.

FINE Suitable for fine-print documents.

PHOTO Suitable for documents that contain photographs.

SUPER FINE Suitable for documents that contain fine print and images

(the resolution is four times that of STANDARD).

ULTRA FINE Suitable for documents that contain fine print and images

(the resolution is eight times that of STANDARD).

2.BOOK TX SCAN SIZE When you select SHEET:

Before sending a fax, you must press Book Sending and specify the scanning size of either LGL or LTR. When you select LGL or LTR : The document will be scanned in the size you selected, either LGL or LTR.

SHEET, LGL, LTR

2.LOCK PHONE Sets the LOCK PHONE functions.

OFF The telephone or fax transmission can be used normally.

ON The telephone transmission cannot be used. The

telephone reception and fax transmission/reception can be used.

9-8

(The factory default setting is in bold face.)

ADD. REGISTRATION

Name Descriptions

1-TOUCH SPD DIAL Registers the informations on One-Touch Speed Dialing.

(→ p. 3-2)

1-TOUCH SPD DIAL Selects a one-touch speed dialing key.

1.TEL NUMBER ENTRY Registers the other party’s telephone number.

2.NAME Registers the other party’s name.

3.OPTIONAL SETTING The transmission time and settings including the

registration of password and subaddress can be specified.

ON The optional settings can be set.

1.TX TIME SETTING 5 settings of the transmission time can be specified.

Setting procedure 1 Select the time setting number (1 to 5) by repeatedly

pressing Set, and press Set again.

2 Enter the hour and minute for the transmission time

using the numeric keys, then press Set. (Enter 0 before the 1-digit hour or minute. For example, enter “0905” for 9:05 am.)

• If you make a mistake while entering, press

Function and Clear, then enter the correct time.

Sending procedure 1 Load the document face down in the ADF or on the

platen glass.

2 Press the one-touch speed dialing key on which the

transmission time is set. The document is scanned and stored in memory.

The machine transmits the document at the transmission time. If you have set more than 2 transmission time settings, the document will be transmitted at the preset time closest to the time that the document has been scanned. Once you set the transmission time, the machine will transmit the document at the same time on every day. However, you cannot use the one-touch speed dialing key to send the document as usual, and cannot send the document any time unless you cancel the transmission time setting. To cancel the setting, press Set in TX TIME SETTING to select the preset time, and press Set again. Then, press Function and Clear, and press Set. The preset time is deleted. If you have set more than 2 transmission time settings, repeat this procedure to delete all the preset times. Or. when

OFF is selected in OPTIONAL SETTING, TX TIME SETTING and TX TYPE are canceled. You do not need to

delete all the preset times.

2.TX TYPE REGULAR TX: For a normal transmission. SUBADDRESS TX: For a subaddress transmission.

Registers passwords and subadresses. POLLING RX: For a polling reception. Registers passwords and subadresses.

OFF No setting.

Setting the Additional Functions

(The factory default setting is in bold face.)

9-9

Name Descriptions

CODED SPD DIAL Registers the information on Coded Speed Dialing.

(→ p. 3-4) To register them, perform the same procedure with that of 1-TOUCH SPD DIAL.

GROUP DIAL Registers the information on Group Dialing. (→ p. 3-7)

1.TEL NUMBER ENTRY Registers the other party’s telephone numbers by

specifying the One-Touch Speed Dialing keys or Coded Speed Dialing codes.

2.NAME Registers the group’s name.

3.TX TIME SETTING Sets the transmission time.

5 settings of the transmission time can be specified. To set them, perform the same procedure with that of 1-TOUCH SPD DIAL.

TIMER SETTINGS

For details, → Reference Guide.

ADJUST/CLEAN

For details, → Reference Guide.

PRINT LISTS

Name Descriptions

USER DATA Prints out a list of items set or registered in the

Additional Functions.

SPEED DIAL LIST Prints the list of the fax/telephone numbers registered for

the One-Touch Speed Dialing keys, Coded Speed Dialing codes or Group Dialing.

1.1-TOUCH LIST Prints the 1-TOUCH LIST.

1.NO SORT The printout of the list is not sorted.

2.SORT The printout of the list is sorted.

2.CODED DIAL LIST Prints the CODED DIAL LIST.

1.NO SORT The printout of the list is not sorted.

2.SORT The printout of the list is sorted.

3.1-TOUCH (DETAIL) Prints the details of the 1-TOUCH LIST.

1.NO SORT The printout of the list is not sorted.

2.SORT The printout of the list is sorted.

4.CODED (DETAIL) Prints the details of the CODED DIAL LIST.

1.NO SORT The printout of the list is not sorted.

2.SORT The printout of the list is sorted.

5.GROUP DIAL LIST Prints the list of the Group Dialing.

CANCEL REPORT Cancels printout of the report.

9-10

Appendix:

Specifications

Facsimile

■ Applicable Line

Public Switched Telephone Network (PSTN)

■ Compatibility

■ Data Compressing System

MH, MR, MMR, JBIG

■ Modem Speed

33.6/31.2/28.8/26.4/24/21.6/19.2/16.8/14.4/12/

9.6/7.2/4.8/2.4 Kbps Automatic fallback

■ Transmission Speed

Approx. 3 seconds/page* at 33.6 Kbps, ECM-MMR, transmitting from memory * Based on ITU-T No. 1 Chart, standard mode.

■ Scanning Image Processing

• UHQ™ (Ultra High Quality) image enhancement

■ Transmission/Reception Memory

Transmission: Maximum approx. 255 pages* Reception: Maximum approx. 255 pages* * Based on ITU-T No. 1 Chart, standard mode.

■ Fax Scanning Speed

Approx. 3.2 seconds/page* * Based on standard mode.

■ Fax Resolution

STANDARD: 203 pels/in. × 98 lines/in. (8 pels/mm × 3.85 lines/mm) FINE: 203 pels/in. × 196 lines/in. (8 pels/mm × 7.7 lines/mm) SUPER FINE: 203 pels/in. × 392 lines/in. (8 pels/mm × 15.4 lines/mm) ULTRA FINE: 406 pels/in. × 392 lines/in. (16 pels/mm × 15.4 lines/mm)

■ Dialing

• Automatic dialing One-touch speed dialing (12 destinations) Coded speed dialing (100 destinations) Group dialing (Max. 111 destinations) Directory dialing (with Directory key)

• Regular dialing (with numeric keys)

• Automatic redialing

• Manual redialing (with Redial/Pause key)

■ Networking

• Sequential broadcast (Max. 122 destinations)

• Automatic reception

• Automatic Fax/Tel switchover

• Remote reception by telephone (Default ID: 25)

• Non-ring reception

• ECM deactivation

• DRPD (Distinctive Ring Pattern Detection)

• ACTIVITY REPORT (after every 20

transactions)

• Non-delivery report

• TTI (Transmit Terminal Identification)

Telephone

■ Connection

Telephone/answering machine (CNG detecting signal)/data modem

Specifications

A-1

A-2

Index

4 (–) key ...................................................................1-1

e (+) key...................................................................1-1

+ key ..........................................................................1-2

1-TOUCH

SPD DIAL setting..................................................9-9

1-TOUCH LIST

description..............................................................7-1

printing...................................................................3-9

sample...........................................................3-9, 3-10

Accessing, menus ......................................................9-1

ACTIVITY REPORT

description ......................................................7-1, 7-2

printing...................................................................7-2

sample ....................................................................7-2

setting.....................................................................9-5

Additional Functions

accessing ................................................................9-1

key..........................................................................1-1

understanding.........................................................9-1

Alarm indicator..........................................................1-1

ALARM VOLUME setting.......................................9-2

AnsMode, description................................................5-1

Answering machine

connecting..............................................................1-4

AUTO REDIAL settings ...........................................9-6

Automatic redialing

canceling ................................................................4-8

description..............................................................4-8

Book Sending key .....................................................1-2

BOOK TX SCAN SIZE setting ................................9-8

Broadcasting, sequential............................................4-9

BUSY/NO SIGNAL..................................................8-2

CANCEL REPORT setting .....................................9-10

Canceling

automatic redialing ................................................4-8

manual redialing ....................................................4-8

printing lists .........................................................3-11

receiving.................................................................5-9

sending ...................................................................4-7

CHANGE DOCUMENT message ............................8-1

Clear key....................................................................1-2

Coded Dial key..........................................................1-2

CODED DIAL LIST

description..............................................................7-1

printing...................................................................3-9

sample.........................................................3-10, 3-11

CODED SPD DIAL setting.....................................9-10

Coded speed dialing

changing, deleting..................................................3-5

description..............................................................3-1

registering numbers for..........................................3-4

using.......................................................................4-3

Confirming

sending reservation ..............................................4-12

transmission status ...............................................4-12

Connecting

answering machine ................................................1-4

external device .......................................................1-4

telephone ........................................................1-3, 1-4

telephone line.........................................................1-3

COPY key..................................................................1-1

CURRENT MODE setting........................................9-2

Customer support.......................................................1-1

Date, entering ............................................................2-4

DEFAULT MODE setting.........................................9-2

DEFAULT SETTINGS..............................................9-2

Delayed sending ......................................................4-11

Delayed Transmission key ...............................1-2, 4-11

Delete key..................................................................1-2

Deleting document from memory ...........................4-16

DENSITY CONTROL settings .................................9-4

Device connections....................................................1-4

Index

I-1

Dialing

coded speed..............................3-1, 3-4, 3-5, 3-6, 4-3

group................................................3-1, 3-7, 3-8, 4-4

methods..................................................................4-2

one-touch speed...............................3-1, 3-2, 3-3, 4-3

overseas number ....................................................6-1

regular ....................................................................4-2

speed (See Speed dialing)

switching temporarily to tone................................6-2

through switchboard ..............................................6-1

with pauses.............................................................6-1

Directory key .............................................................1-2

Document

in memory............................................................4-13

printing document in memory .............................4-15

printing list of documents in memory .................4-13

DOCUMENT MEMORY LIST

description..............................................................7-1

printing.................................................................4-13

sample ..................................................................4-13

DOCUMENT TOO LONG message.........................8-1

DOUBLE RING setting ............................................9-7

DRPD

description ......................................................5-1, 5-2

setting options for ..................................................5-5

settings ...................................................................9-7

types of ring patterns .............................................5-5

FaxTel

description ......................................................5-1, 5-2

device connections.................................................1-4

setting options for ..................................................5-3

FAX/TEL OPT. SET settings ....................................9-6

FINE

description..............................................................4-1

setting .............................................................4-1, 9-8

Function key ..............................................................1-2

GROUP DIAL LIST

description..............................................................7-1

printing...................................................................3-9

sample ..................................................................3-11

Group dialing

creating groups.......................................................3-7

description..............................................................3-1

using.......................................................................4-4

HANG UP PHONE message.....................................8-1

In Use/Memory indicator ..........................................1-1

INCOMING RING settings.......................................9-7

INSIDE IMAGE setting ............................................9-4

I-2

ECM

RX setting ..............................................................9-6

TX setting ..............................................................9-5

Energy Saver key.......................................................1-1

ERASE FAILED TX setting .....................................9-6

External device, connecting ......................................1-4

F/T RING TIME setting ............................................9-6

F/T SWITCH ACTION setting..........................5-4, 9-6

FAX key.....................................................................1-1

FAX DEFAULT settings............................................9-8

Fax Monitor key ........................................................1-2

FaxOnly

description ......................................................5-1, 5-2

device connections.................................................1-4

FAX Resolution key..................................................1-2

Jack ............................................................................1-3

KEEP PRINTING setting..........................................9-8

KEYPAD VOLUME setting .....................................9-2

Keys (See also individual key names)

numeric ..................................................................1-1

one-touch speed dialing .........................................1-2

LCD

description..............................................................1-1

messages (See also individual message names)

messages, descriptions...........................................8-1

Letters, entering.........................................................2-2

LINE MONITOR VOL. setting ................................9-3

List (See individual list names)

LIST setting

1-TOUCH ............................................................9-10

CODED DIAL .....................................................9-10

GROUP DIAL .....................................................9-10

SPEED DIAL.......................................................9-10

LOCK PHONE setting ..............................................9-8

MAN/AUTO SWITCH settings................................9-7

Manual

description ......................................................5-1, 5-2

device connections.................................................1-4

receiving in ............................................................5-6

Manual redialing

canceling ................................................................4-8

MEM IN USE nn % message ...................................8-1

Memory

deleting document from.......................................4-16

documents in........................................................4-13

printing document in............................................4-15

printing list of documents in................................4-13

receiving when problem occurs.............................5-9

sending (See Memory sending)

MEMORY CLEAR REPORT

description..............................................................8-5

sample ....................................................................8-5

MEMORY FULL message ........................................8-1

Memory Reference key .............................................1-2

Memory sending

canceling ................................................................4-7

using, ADF.............................................................4-5

using, platen glass..................................................4-6

Menu descriptions .....................................................9-2

Messages, LCD (See also individual message names)

descriptions ............................................................8-1

Mistake, correcting ....................................................2-2

MULTI TX/RX REPORT

description..............................................................7-4

sample ....................................................................7-4

NAME setting

for 1-TOUCH SPD DIAL......................................9-9

for GROUP DIAL................................................9-10

NO TEL # message ...................................................8-1

NORMAL RING setting ...........................................9-7

Numbers, entering .....................................................2-2

Numeric keys.............................................................1-1

OFFHOOK ALARM setting .....................................9-5

One-touch speed dialing

changing, deleting..................................................3-3

description..............................................................3-1

keys ........................................................................1-2

registering numbers for..........................................3-2

using.......................................................................4-3

Operation panel

registering information via ....................................2-1

OPTIONAL SETTING

for 1-TOUCH SPD DIAL......................................9-9

OTHER RING TYPE setting ....................................9-7

OUTSIDE IMAGE setting ........................................9-4

Overseas number, dialing ..........................................6-1

PAUSE TIME setting ................................................9-5

Pauses, dialing with...................................................6-1

PHOTO

description..............................................................4-1

setting .............................................................4-1, 9-8

Polling ................................................................5-8, 5-9

Power

cut...........................................................................8-5

PRINTER SETTINGS...............................................9-7

Printing

1-TOUCH LIST.....................................................3-9

ACTIVITY REPORT ............................................7-2

CODED DIAL LIST..............................................3-9

document in memory ...........................................4-15

DOCUMENT MEMORY LIST...........................4-13

GROUP DIAL LIST..............................................3-9

list of documents in memory ...............................4-13

speed dialing lists...................................................3-9

USER’S DATA LIST.............................................2-6

PRINTING END TONE setting................................9-2

Index

I-3

Problems

cannot solve ...........................................................8-6

faxing .....................................................................8-2

receiving.................................................................8-3

receiving in memory when ....................................5-9

sending ...................................................................8-2

telephone................................................................8-5

PROG 1-TOUCH KEY settings................................9-4

Quality, adjusting.......................................................4-1

Receive Mode key .....................................................1-2

Receive Mode

device connections.................................................1-4

settings ...................................................................5-2

RECEIVED IN MEMORY message .........................8-1

Receiving (See also individual receive modes)

canceling ................................................................5-9

in memory when problem occurs ..........................5-9

manually.................................................................5-6

methods ..........................................................5-1, 5-2

problems.................................................................8-3

while performing other tasks .................................5-9

Redial/Pause key .......................................................1-2

REDIAL INTERVAL setting.....................................9-6

REDIAL TIMES setting............................................9-6

Redialing

automatic................................................................4-8

manual....................................................................4-8

Registering

coded speed dialing ...............................................3-4

one-touch speed dialing .........................................3-2

password and subaddress.............3-12, 3-13, 5-7, 5-8

sender information ......................................2-3 to 2-5

via operation panel.................................................2-1

Regular dialing ..........................................................4-2

REMOTE RX ID setting ...........................................9-7

REMOTE RX settings...............................................9-7

Report (See also individual report names)

settings ...................................................................9-5

Report key .................................................................1-2

REPORT SETTINGS ................................................9-5

REPORT WITH TX IMAGE setting ........................9-5

Resolution, setting scanning......................................4-1

RESOLUTION settings.............................................9-8

RING COUNT setting...............................................9-7

RING START TIME setting......................................9-6

ROTARY PULSE setting...................................2-7, 9-4

RX (Reception)

report......................................................................7-1

SETTINGS.............................................................9-6

RX DONE TONE setting..........................................9-2

RX REDUCTION settings ........................................9-7

RX REPORT

description ......................................................7-1, 7-4

sample ....................................................................7-4

settings ...................................................................9-5

RX START SPEED setting .......................................9-4

RX TO MEMORY setting .........................................9-8

Scanning

resolution, setting...................................................4-1

SCANNING END TONE setting..............................9-3

SELECT REDUCE DIR setting................................9-7

Sender information

description..............................................................2-3

printing list to check ..............................................2-6

registering.......................................................2-4, 2-5

Sending

canceling ................................................................4-7

memory ..................................................................4-5

methods..................................................................4-5

preparing ................................................................4-1

problems.................................................................8-2

sequential broadcasting ................................4-9, 4-10

setting scanning resolution ....................................4-1

timer (See Delayed sending)

to more than one destination ........................4-9, 4-10

using coded speed dialing......................................4-3

using group dialing ................................................4-4

using one-touch speed dialing ...............................4-3

Set key .......................................................................1-1

Setting

resolution ...............................................................4-1

Settings, list of.........................................................9-10

I-4

SHORT-LONG-SHORT setting ................................9-7

SHORT-SHORT-LONG setting.................................9-7

Space key...................................................................1-2

Speed dialing

coded................................................3-4, 3-5, 3-6, 4-3

description..............................................................3-1

group dialing ...........................................3-7, 3-8, 4-4

lists ......................................................3-9, 3-10, 3-11

methods..................................................................3-1

one-touch.................................................3-2, 3-3, 4-3

STANDARD

description..............................................................4-1

setting .............................................................4-1, 9-8

Standby display, fax mode.........................................1-3

Start key.....................................................................1-1

Stop/Reset key ...........................................................1-1

SUPER FINE

description..............................................................4-1

setting .............................................................4-1, 9-8

Support

customer.................................................................1-1

SW AFTER AUTO CLR setting ...............................9-2

Symbols, entering ......................................................2-2

SYSTEM SETTINGS ...............................................9-8

TEL LINE SETTINGS..............................................9-4

TEL LINE TYPE settings .........................................9-4

TEL NUMBER

ENTRY setting for 1-TOUCH SPD DIAL............9-9

ENTRY setting for GROUP DIAL......................9-10

TEL NUMBER MARK setting.................................9-4

Telephone

connecting ......................................................1-3, 1-4

problems.................................................................8-5

Telephone line

connecting..............................................................1-3

setting type.............................................................2-7

Time, entering............................................................2-4

TIME OUT setting ....................................................9-6

Timer sending (See Delayed sending)

TONE (T) key ..........................................................1-1

Tone dialing, switching to.........................................6-2

TONER SUPPLY LOW setting.................................9-8

TOUCH TONE setting.......................................2-7, 9-4

TTI POSITION setting..............................................9-4

TX DONE TONE setting ..........................................9-2

TX ERROR RESEND setting ...................................9-6

TX REPORT

description ......................................................7-1, 7-3

sample ....................................................................7-3

settings ...................................................................9-5

TX START SPEED setting........................................9-4

TX TERMINAL ID setting .......................................9-4

TX TIME SETTING

for 1-TOUCH SPD DIAL......................................9-9

for GROUP DIAL................................................9-10

TX (Transmission) SETTINGS.................................9-5

TX TYPE settings......................................................9-9

TX/RX NO. nnnn message........................................8-1

Type conventions, this guide.......................................ix

ULTRA FINE

description..............................................................4-1

setting .............................................................4-1, 9-8

UNIT NAME setting .................................................9-4

USER

DATA setting........................................................9-10

SETTINGS.............................................................9-4

USER TEL NO. setting .............................................9-4

USER’S DATA LIST

description..............................................................7-1

printing...................................................................2-6

sample ....................................................................2-6

VOLUME CONTROL setting ..................................9-2

Index

I-5

Memo

I-6

CANON INC.

30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, Japan

CANON U.S.A., INC.

One Canon Plaza, Lake Success, NY 11042, U.S.A.

CANON CANADA INC.

6390 Dixie Road Mississauga, Ontario L5T 1P7, Canada

CANON EUROPA N.V.

Bovenkerkerweg 59-61 P.O. Box 2262, 1180 EG Amstelveen, The Netherlands

CANON FRANCE S.A.

17,quai du President Paul Doumer 92414 Courbevoie Cedex, France

CANON (U.K.) LTD.

Woodhatch, Reigate, Surrey, RH2 8BF, United Kingdom

CANON DEUTSCHLAND GmbH

Europark Fichtenhain A10, 47807 Krefeld, Germany

CANON ITALIA S.p.A.

Via Milano, 8 - 20097 San Donato Milanese (MI) Italy

CANON LATIN AMERICA, INC.

703 Waterford Way Suite 400 Miami, Florida 33126 U.S.A.

CANON AUSTRALIA PTY. LTD

1 Thomas Holt Drive, North Ryde, Sydney, N.S.W. 2113, Australia

CANON SINGAPORE PTE. LTD.

79 Anson Road #09-01/06, Singapore 079906

CANON HONG KONG CO., LTD

9/F, The Hong Kong Club Building, 3A Chater Road, Central, Hong Kong

120V

FA7-5179 (010)

Canon D760, D780, D761 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual