Canon D760, D780, D761 User Manual

Fax Guide

Please read this guide before operating this equipment. After you finish reading this guide, store it in a safe place for future reference.

ENG

Using Your Documentation

Your machine includes the following documentation. This documentation has been designed so that you can easily use your machine to suit your particular needs.

Setting up the machine......................................

Setting up paper ..............................................

Installing Printer Driver .....................................

Document and paper handling .............................

Making copies ................................................

Maintenance ..................................................

Troubleshooting feed and copy issues ....................

Sending and receiving faxes ...............................

Speed dialing .................................................

Troubleshooting fax issues .................................

Printing with CAPT ...........................................

Checking the status of a print job..........................

Troubleshooting CAPT issues...............................

• Documentation is included on the CD-ROM in PDF form.

Set-up Instructions

Reference Guide

Fax Guide

Only for the imageCLASS D780 model

Printer Guide

Copyright ©2003 by Canon, Inc. All rights reserved. No part of this publication may be reproduced, transmitted, transcribed, stored in a retrieval system, or translated into any language or computer language in any form or by any means, electronic, mechanical, magnetic, optical, chemical, manual, or otherwise, without the prior written permission of Canon, Inc.

Trademarks

Canon is a registered trademark and UHQ™ is a trademark of Canon, Inc.

Super G3 is a phrase used to describe the new generation of fax machines that use ITU-T V.34 standard 33.6 Kbps* modems. Super G3 High Speed Fax machines allow transmission time of approximately 3 seconds* per page which results in reduced telephone line charges.

* Approximately 3 seconds per page fax transmission time based on ITU-T No. 1 Chart (Standard Mode) at

33.6 Kbps modem speed. The Public Switched Telephone Network (PSTN) currently supports 28.8 Kbps modem speeds or lower, depending on telephone line conditions.

Contents

Chapter 1: Introduction

Customer Support..........................................1-1

Operation Panel.............................................1-1

Standby Display.............................................1-3

Making Connections ......................................1-3

Connecting the Telephone Line and an

External Device ...........................................1-3

Chapter 2: Registering Information

Methods of Registering Information in the

Machine .........................................................2-1

Guidelines for Entering Numbers, Letters, and

Symbols .........................................................2-1

Correcting a Mistake....................................2-2

Registering Required Sender Information .....2-3

What is Sender Information?.......................2-3

Entering the Date and Time.........................2-4

Registering Your Fax/Telephone Number and

Name ...........................................................2-4

Printing a List to Check Information

Registered in Your Machine ........................2-6

Setting the Telephone Line Type ...................2-7

Chapter 3: Speed Dialing

What is Speed Dialing? .................................3-1

Speed Dialing Methods ...............................3-1

One-Touch Speed Dialing..............................3-2

Registering Numbers for

One-Touch Speed Dialing............................3-2

Changing/Deleting a One-Touch Speed

Dialing Entry ................................................3-3

Coded Speed Dialing.....................................3-4

Registering Numbers for

Coded Speed Dialing...................................3-4

Changing/Deleting a Coded Speed Dialing

Entry ............................................................3-5

Group Dialing.................................................3-7

Creating Groups ..........................................3-7

Speed Dialing Lists ........................................3-9

Printing Speed Dialing Lists ........................3-9

Canceling the Print Out List.......................3-11

Registering a Password and Subaddress ...3-12

Chapter 4: Sending Faxes

Preparing to Send a Fax................................4-1

Documents You Can Fax.............................4-1

Adjusting the Quality of Your Faxes ............4-1

Dialing Methods...........................................4-2

Sending Methods...........................................4-5

Memory Sending .........................................4-5

Canceling Sending.........................................4-7

Redialing When the Line is Busy...................4-8

Manual Redialing.........................................4-8

Automatic Redialing.....................................4-8

Sequential Broadcasting................................4-9

Delayed Sending..........................................4-11

Confirming Transmission Status and

Sending Reservation....................................4-12

Confirming Transmission Status................4-12

Confirming Sending Reservation...............4-12

Documents Stored in Memory .....................4-13

Printing a List of Documents in Memory ...4-13

Resending a Document in Memory ...........4-14

Printing a Document in Memory ................4-15

Deleting a Document from Memory...........4-16

Chapter 5: Receiving Faxes

Different Ways to Receive a Fax...................5-1

Setting the Receive Mode..............................5-2

Setting the Options for FaxTel Mode...........5-3

Setting the Options for Distinctive

Ring Pattern Detection Feature: DRPD.......5-5

Receiving Faxes Manually.............................5-6

Registering a Password and Subaddress

for Polling.......................................................5-7

Receiving While Performing Other Tasks ......5-9

Receiving Faxes in Memory

When a Problem Occurs................................5-9

Canceling Receiving ......................................5-9

iii

Chapter 6: Special Features

Special Dialing ...............................................6-1

Dialing Through a Switchboard ...................6-1

Dialing an Overseas Number

(With Pauses) ..............................................6-1

Switching Temporarily to Tone Dialing.........6-2

Chapter 7: Reports and Lists

Summary of Reports and Lists .....................7-1

ACTIVITY REPORT.......................................7-2

TX (Transmission) REPORT..........................7-3

MULTI TX/RX (Transaction) REPORT ........7-4

RX (Reception) REPORT ..............................7-4

Chapter 8: Troubleshooting

LCD Messages ..............................................8-1

Faxing Problems............................................8-2

Sending Problems .......................................8-2

Receiving Problems.....................................8-3

Telephone Problems ......................................8-5

If a Power Cut Occurs ...................................8-5

If You Cannot Solve the Problem...................8-6

Chapter 9: Setting the Additional

Functions

Understanding the “Additional Functions”......9-1

Accessing the Additional Functions.............9-1

Menu Descriptions.......................................9-2

Appendix: Specifications

Facsimile ......................................................A-1

Telephone ......................................................A-1

Index ................................................................I-1

Users in the U.S.A.

Pre-Installation Requirements for Canon Facsimile Equipment

A. Location

Supply a suitable table, cabinet or desk. See the Reference Guide for the machine’s dimensions and weight.

B. Phone Line Requirements

1. Only a single line, touch-tone or rotary telephone set is to be used.

2. Order an RJ11-C modular jack (USOC code), which should be installed by the telephone company. If the RJ11-C jack is not present, installation cannot be performed.

3. Order a normal business line from your telephone company’s business representative. The line should be a regular voice grade line or the equivalent. Use only one line per machine. DDD (DIRECT DISTANCE DIAL) LINE

-orIDDD (INTERNATIONAL DIRECT DISTANCE DIAL) LINE IF YOU COMMUNICATE OVERSEAS

• Canon recommends an individual line following industry standards, e.g., the 2500 (Touch Tone) or 500

NOTE

(Rotary/Pulse Dial) telephones. A dedicated extension off a PBX unit without “Call Waiting” can be used with your unit. Key telephone systems are not recommended because they send non-standard signals to individual telephones for ringing and special codes, which may cause a fax error.

C. Power Requirements

This equipment should be connected to a standard 120-volt AC, three-wire grounded outlet only. Do not connect this machine to an outlet or power line shared with other appliances that cause “electrical noise.” Air conditioners, electric typewriters, copiers and machines of this sort generate electrical noise which often interferes with communications equipment and the sending and receiving of documents.

Connection of the Equipment

This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA. On the rear panel of this equipment is a label that contains, among other information, a product identifier in the format US:AAAEQ##TXXXX. If requested, this number must be provided to the telephone company. This equipment may not be used on coin service provided by the telephone company. Connection to party lines is subjected to state tariffs. An FCC compliant telephone cord and modular jack are provided with this equipment. This equipment is designed to be connected to the telephone network or premises wiring using a compatible modular jack which is Part 68 compliant. See Installation instructions for details. The REN is used to determine the number of devices that may be connected to a telephone line. Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call. In most but not all areas, the sum of RENs should not exceed five (5.0). To be certain of the number of devices that may be connected to a line, as determined by the total RENs, contact the local telephone company. The REN for this product is part of the product identifier that has the format US:AAAEQ##TXXXX. The digits represented by ## are the REN without a decimal point (e.g., 03 is a REN of 0.3).

In Case of Equipment Malfunction

NOTE

Should any malfunction occur which cannot be corrected by the procedures described in this Fax Guide, disconnect the equipment from the telephone line and unplug the power cord. The telephone line should not be reconnected or the power cord plugged in until the problem is completely resolved. Users should contact Canon Authorized Service Facilities for servicing of equipment. Information regarding Authorized Service Facility locations can be obtained by calling the Canon USA Consumer Information Center. (1-800-828-4040)

Rights of the Telephone Company

Should the equipment cause harm to the telephone network, the telephone company may temporarily disconnect service. The telephone company also retains the right to make changes in facilities and services which may affect the operation of this equipment. When such changes are necessary, the telephone company is required to give adequate prior notice to the user.

FCC Notice

Facsimile Transceiver, Model F188300 This device complies with Part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) This device may not cause harmful interference, and (2) this device must accept interference received, including interference that may cause undesired operation.

• This equipment has been tested and found to comply with the limits for a class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

• Consult the dealer or an experienced radio/TV technician for help.

Use of shielded cable is required to comply with class B limits in Subpart B of Part 15 of FCC Rules. Do not make any changes or modifications to the equipment unless otherwise specified in the Fax Guide. If such changes or modifications should be made, you could be required to stop operation of the equipment.

Canon U.S.A. Inc.

One Canon Plaza, Lake Success, NY 11042, U.S.A.

TEL No. (516) 328-5000

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device to send any message via a telephone fax machine unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity, or individual. To automatically enter this information into your machine, follow the instructions in Chapter 2 of this guide.

Users in Canada

Pre-Installation Requirements for Canon Facsimile Equipment

A. Location

Supply a suitable table, cabinet, or desk. See the Reference Guide for the machine’s dimensions and weight.

B. Order Information

1. Provide only a single-line to touch-tone or rotary telephone set terminated with a standard 4-pin modular phone plug. (Touch-tone is recommended if available in your area.)

2. Order a CA11A modular jack (USOC code), which should be installed by the telephone company. If the CA11A jack is not present, installation cannot occur.

3. Order a normal business line from your telephone company’s business representative. The line should be a regular voice grade line or equivalent. Use one line per machine. DDD (DIRECT DISTANCE DIAL) LINE

-orIDDD (INTERNATIONAL DIRECT DISTANCE DIAL) LINE IF YOU COMMUNICATE OVERSEAS

• Canon recommends an individual line following industry standards [e.g. the 2500 (Touch Tone) or 500

NOTE

(Rotary/Pulse Dial) telephones]. A dedicated extension off a PBX machine without “Camp On” signals is also permissible with your machine. Key telephone systems are not recommended because they send non-standard signals to individual telephones for ringing and special codes, which may cause a fax error.

C. Power Requirements

The power outlet should be a three-prong grounded receptacle (Single or Duplex). It should be independent from copiers, heaters, air conditioners or any electric equipment that is thermostatically controlled. The rated value is 120 volts and 15 amperes. The CA11A modular jack should be relatively close to the power outlet to facilitate installation.

Notice

This equipment meets the applicable Industry Canada Terminal Equipment Technical Specifications. This is confirmed by the registration number. The abbreviation, IC, before the registration number signifies that registration was performed based on a Declaration of Conformity indicating that Industry Canada technical specifications were met. It does not imply that Industry Canada approved the equipment.

Before installing this equipment, users should ensure that it is permissible to be connected to the facilities of the local telecommunications company. The equipment must also be installed using an acceptable method of connection. The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations.

Repairs to certified equipment should be coordinated by a representative designated by the supplier. Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may give the telecommunications company cause to request the user to disconnect the equipment.

Users should ensure for their own protection that the electrical ground connections of the power utility, telephone lines and internal metallic water pipe system, if present, are connected together. This precaution may be particularly important in rural areas.

vii

• Users should not attempt to make such connections themselves, but should contact the appropriate

CAUTION

electric inspection authority or electrician, as appropriate.

• This Class B digital apparatus meets all requirements of the Canadian Interference-Causing Equipment

NOTE

Regulations.

The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five.

CANON CANADA INC.

1-800-652-2666

Mon. – Fri 9 AM.– 8 P.M. E.S.T. (Excluding holidays)

For Canadian Users

Canon Canada Inc., offers a full range of customer technical support* options:

• For interactive troubleshooting, e-mail technical support, the latest driver downloads and answers to frequently asked questions (www

• Automated interactive telephone support on most current products 24 hours, 7 days a week (1-800-652-2666).

• Free live technical support Monday—Friday (excluding holidays) for products still under warranty (1-800-652-

2666)

• The location of the authorized service facility nearest you (1-800-652-2666)

If the problem cannot be corrected by using one of the above technical support options, repair options are available at the time of your call to the Free live technical support number above or via the website at www

.canon.ca

.canon.ca)

viii

* Support program specifics are subject to change without notice.

NOTE

IMPORTANT

CAUTION

WARNING

Type Conventions Used in This Guide

Please read the following list of symbols, terms and abbreviations used in this guide.

• Indicates a warning concerning operations that may lead to death or injury to persons if not performed correctly. In order to use the machine safely, always pay attention to these warnings.

• Indicates a caution concerning operations that may lead to injury to persons or damage to property if not performed correctly. In order to use the machine safely, always pay attention to these cautions.

• Indicates an operational warning or restriction. Be certain to read these items to operate the machine correctly, and to avoid damage to the machine.

• Indicates a note for operation or an additional explanation. Reading these is highly recommended.

(→ p. n-nn) A number preceded by an arrow and enclosed in parenthesis refers to a page in this guide

where more information on the topic of the previous sentence can be found.

→ Set-up Instructions Refer to the Set-up Instructions for details on the topic of the previous sentence.

→ Reference Guide Refer to the Reference Guide for details on the topic of the previous sentence.

machine The word “machine” refers to the imageCLASS D780.

default A setting that remains in effect unless you change it.

document or fax The original sheet(s) of paper you send or receive with the machine.

menu A list of settings from which you select an item to set up or change. A menu has a title

which appears in the LCD.

transaction number When you send or receive a document, your machine automatically assigns the document

a unique transaction number. A transaction number is a four-digit number that will help you keep track of documents you send and receive.

TX/RX NO. TX/RX NO. is the abbreviation used for Transaction number.

TX Denotes Sending.

RX Denotes Receiving.

In addition, this guide uses distinctive typefaces to identify keys and information in the LCD:

• The keys you press appear in this typeface: Stop/Reset.

• Information in the LCD appears in this typeface: FAX SETTINGS.

2 on 1Collate

Paper SelectEnlarge/Reduce

Image QualityExposure

Additional Functions

In Use/Memory Alarm

Stop/Reset

Start

Energy Saver

ABC DEF

GHI

JKL

MNO

PRS TUV WXY

OPER

SYMBOLS

Tone

Report

Memory Reference

Fax Monitor

Delayed Transmission

Book Sending

Clear

Delete

Space

Function

Redial / Pause

Coded Dial

Directory

Receive Mode

Book Sending

Delete

FAX Resolution

1-2

Clear

Standby Display

The standby display differs depending on which mode is selected. When the machine is plugged in, the Copy Mode standby display appears. You can switch from Copy Mode to Fax Mode by pressing FAX. The standby display in Fax Mode is as follows:

■ Fax Mode

Date & Time

Receive Mode Fax Resolution

• The standby display in Copy Mode is, → Reference Guide.

NOTE

Making Connections

Connecting the Telephone Line and an External Device

The machine has two jacks on the left side for connection of the following:

: Telephone line

: External device, such as telephone or

answering machine

If you neet to send and

receive faxes and voice calls,

Connect the supplied

telephone line to the jack, then connect the other end of the line to the telephone jack on your wall.

connect the line from the telephone or answering machine to the jack.

Introduction

1-3

External Device Connections

IMPORTANT

Wall Jack

Answering Machine

Wall Jack

Answering Machine

Telephone

Wall Jack

Telephone

The external devices you connect to the machine will depend on how you want to use the machine. Recommended device connections and receive modes are shown below.

• If you have connected an external device to the machine, be sure to select the correct receive mode. (→ p. 5-1)

Recommended Device Connections Receive Modes

Machine and Telephone FaxTel

DRPD Manual

Machine Only FaxOnly

Machine and Answering Machine AnsMode

1-4

Machine, Answering Machine and Telephone AnsMode

NOTE

Key Letters (:A) Numbers (:1)

@.–_/ 1

ABCabc 2

DEFdef 3

GHIghi 4

JKLjkl 5

MNOmno 6

PQRSpqrs 7

TUVtuv 8

WXYZwxyz 9

SYMBOLS

PRS

TUV

WXY

GHI

JKL

MNO

ABC

DEF

Tone

OPER

Letter input (:A) Number input (:1)

Chapter 2

Registering Information

Methods of Registering Information in the Machine

To customize the machine to your particular needs, you can adjust the general operation, sending, receiving, printing, system settings and speed dialing settings. You can adjust settings directly via the operation panel of the machine. Detailed instructions are described in this guide.

Guidelines for Entering Numbers, Letters and Symbols

When you come to a step that requires you to enter a name or number, refer to the table below to determine which numeric key to press for the character you want:

• If you do not press any key for more than 2 minutes, when entering data, the machine will automatically return to standby mode with the auto clear function.

• AUTO CLEAR can be set within a range of 1 to 9 minutes at one minute intervals. You can also disable

the auto clear function, → Reference Guide.

Registering Information

2-1

• The Function key will light up by pressing Function to be able to operate Space, Delete or Clear.

NOTE

■ Entering Letters

Press T to switch to letter mode (:A).

Ex:

Press the numeric key that contains the

letter you want.

Ex:

• Press repeatedly until the letter you want appears. Each key cycles through the letters it contains.

• If you are unsure which key to press for the letter you want, → p. 2-1.

■ Entering Symbols

Press T to switch to letter mode (:A).

Ex:

Press # repeatedly until the symbol you

want appears.

Ex:

Continue entering other letters using the numeric keys.

Ex:

• If the next letter you want to enter is under a different numeric key, simply press that key until the letter you want appears.

-orIf the next letter you want to enter is under the same numeric key you pressed in step 2, use e (+) to move the cursor to the right. Then press that same numeric key repeatedly until the letter you want appears.

• Press Space to enter a space and move the cursor to the right.

If you want to enter another symbol, use e

(+) to move the cursor to the right, then press # repeatedly until the symbol you want appears.

Ex:

2-2

■ Entering Numbers

Press T to switch to number mode (:1).

Ex:

Press the numeric key that contains the

Continue entering other numbers using the numeric keys.

10_

Ex:

number you want.

Ex:

• Press Space to enter a space and move the cursor

to the next digit.

Correcting a Mistake

If you make a mistake while entering letters or numbers, you can delete it by pressing Delete or Clear.

■ To delete the last letter/number

Press Delete once to delete the last letter or the last number you entered.

■ To delete all letters/numbers

Press Clear to delete all letters or all numbers you entered.

NOTE

12/03/2003 15:33 FAX 123 4567 CANON CANON CANADA 001/001

THE SLEREXE COMPANY LIMITED

SAPORS LANE•BOOLE•DORSET•BH25 8ER

TELEPHONE BOOLE (945 13) 51617 – FAX 1234567

Our Ref. 350/PJC/EAC

DATE AND TIME Date and time of transmission.

FAX/TELEPHONE NUMBER Your fax/telephone number. You can select FAX or TEL to be displayed in front of the number. (→ p. 9-4)

UNIT NAME Your name or company name.

DESTINATION If you used memory sending and dialed the fax number using onetouch or coded speed dialing, the other party’s name appears here.

PAGE NUMBER The page number of the fax.

Registering Required Sender Information

In the United States, FCC rules governing the use of facsimile equipment state that the following sender information must be printed on every facsimile transmission:

• Your fax/telephone number

• Your personal name or company name

• The date and time of transmission Your machine has been designed to print this information at the top of every fax you send. You must therefore register your machine’s fax/telephone number, your personal name or company name, and the current date and time before using your machine. This section gives details on registering the sender information.

What is Sender Information?

When you receive a fax, the name of the person or company who sent you the fax, their fax/telephone number and the date and time of transmission will be printed in small type at the top of each page. This information is called the Sender information or the Transmit Terminal Identification (TTI). Similarly, you must register your

details in your machine so that whenever you send a fax, the other party knows who sent it and when it was sent. Below is an example of how your sender information would be printed on a fax sent from your machine:

Registering Information

• You can set the sender information to print inside or outside the image area. (→ p. 9-4)

• You can enter the sender information from the Additional Functions. (→ p. 9-4)

2-3

Entering the Date and Time

NOTE

Press Additional Functions.

Use the numeric keys to enter the correct month, day, year and time in this order.

Use 4 (–) or e (+) to select 5.TIMER SETTINGS.

ADDITIONAL FUNCTIONS

5.TIMER SETTINGS

Press Set twice.

The date and time currently set for the machine are displayed.

TIMER SETTINGS

1.DATE/TIME SETTING

DATE/TIME SETTING

Ex:

2/03/03 12:10

DATE/TIME SETTING

Ex:

• Use 4 (–) or e (+) to move the cursor under the

number you want to change, then press the numeric key.

• Enter only the last two digits of the year.

• Use the 24-hour format for the time setting (e.g.1:00 p.m. as 13:00).

12/03/03 15:30

Press Set.

DATE/TIME SETTING DATA ENTRY OK

TIMER SETTINGS

2.AUTO CLEAR

Press Stop/Reset to return to standby display.

Registering Your Fax/Telephone Number and Name

• The Function key will light up by pressing Function to be able to operate the Space, Delete, Clear or + key.

2-4

Press Additional Functions.

Use 4 (–) or e (+) to select 3.FAX SETTINGS.

ADDITIONAL FUNCTIONS

3.FAX SETTINGS

Press Set four times.

FAX SETTINGS

1.USER SETTINGS

USER SETTINGS

1.TEL LINE SETTINGS

TEL LINE SETTINGS

1.USER TEL NO.

USER TEL NO. TEL=

Ex:

Use the numeric keys to enter your fax number (max. 20 digits, including spaces).

USER TEL NO. TEL= 123 4567

Ex:

• If you have already registered your fax/telephone number, the previous entry will be displayed. To change your fax/telephone number, use the numeric keys to enter your fax number.

• Press Space to enter a space.

• To enter a plus sign (+) before the number, press + key.

• If you make a mistake, press Delete or 4 (–) to delete the last number or press Clear to delete all the numbers you entered.

Press Set.

USER TEL NO. DATA ENTRY OK

TEL LINE SETTINGS

2.TEL LINE TYPE

Press Additional Functions.

USER SETTINGS

1.TEL LINE SETTINGS

Use 4 (–) or e (+) to select 2.UNIT NAME.

USER SETTINGS

2.UNIT NAME

Press Set.

Ex:

Use the numeric keys to enter your name or company name (max. 24 characters, including spaces).

CANON

Ex:

• If you are unsure how to enter characters, → p. 2-1.

• If you have already registered your name or company name, previous entry will be displayed. To change your name, press Clear to delete the previous entry and re-enter.

• Press Space to enter a space and move the cursor to the right.

• If you make a mistake, press 4 (–) or e (+) to move the cursor to the incorrect character, then press Delete. Or press Clear to delete all characters you entered.

Press Set.

DATA ENTRY OK

Ex:

USER SETTINGS

3.TX TERMINAL ID

Press Stop/Reset to return to standby

display.

Registering Information

2-5

Printing a List to Check Information Registered in

*****************************

***************************** *** ***

USER S DATA LIST

1. COMMON SETTINGS DEFAULT SETTINGS COPY SW AFTER AUTO CLR DEFAULT MODE VOLUME CONTROL

KEYPAD VOLUME ON

VOLUME 1

ALARM VOLUME ON

VOLUME 1

TX DONE TONE ERROR ONLY

VOLUME 1

RX DONE TONE ERROR ONLY

12/03/2003 16:40 FAX 123 4567 CANON 001

Your Machine

You can print the USER’S DATA LIST to check the sender information and current settings of your machine.

Press Additional Functions.

Use 4 (–) or e (+) to select 7.PRINT LISTS.

ADDITIONAL FUNCTIONS

Press Set twice.

PRINT LISTS

1.USER DATA

• The machine returns to standby mode then prints the USER’S DATA LIST.

7.PRINT LISTS

The sender information is shown at the beginning of the list. The current settings of the machine are listed after this.

2-6

Setting the Telephone Line Type

Before using your machine, you need to make sure it is set for your telephone line type. If you are unsure of your telephone line type, check with your local telephone company. Your machine is factory-set to operate with a tone line (TOUCH TONE). If you need to change the setting, follow this procedure.

Press Additional Functions.

Use 4 (–) or e (+) to select 3.FAX SETTINGS.

ADDITIONAL FUNCTIONS

3.FAX SETTINGS

Press Set three times.

FAX SETTINGS

1.USER SETTINGS

USER SETTINGS

1.TEL LINE SETTINGS

TEL LINE SETTINGS

1.USER TEL NO.

Use 4 (–) or e (+) to select 2.TEL LINE TYPE.

TEL LINE SETTINGS

2.TEL LINE TYPE

Press Set.

TEL LINE TYPE

Ex:

Use 4 (–) or e (+) to select the telephone

TOUCH TONE

line type setting you want to set.

TEL LINE TYPE

Ex:

• You can select from the following:

- ROTARY PULSE

- TOUCH TONE

Press Set.

TEL LINE SETTINGS

3.TX START SPEED

Press Stop/Reset to return to standby

ROTARY PULSE

display.

Registering Information

2-7

2-8

NOTE

Chapter 3

Speed Dialing

What is Speed Dialing?

Speed dialing allows you to simplify dialing procedures by registering a fax/telephone number(s) and name under a one-touch speed dialing key or coded speed dialing keys. You can then dial that number by pressing only one or a few keys.

Speed Dialing Methods

There are three speed dialing methods available with your machine as follows:

■ One-Touch Speed Dialing (→ p. 3-2)

Allows you to dial a fax or telephone number by pressing only one key. You can register up to 12 destinations for one-touch speed dialing.

■ Coded Speed Dialing (→ p. 3-4)

Allows you to dial a fax or telephone number by pressing Coded Dial followed by a two-digit code of your choice. You can register up to 100 different destinations.

■ Group Dialing (→ p. 3-7)

Allows you to dial a group of registered one-touch and/or coded speed dialing fax numbers. By registering a group for one-touch or coded speed dialing, you press only one or a few keys to send the same document to several destinations.

Speed Dialing

The following pages describe how to register numbers for speed dialing.

• For instructions on dialing using the speed dialing methods, → pp. 4-3, 4-4.

3-1

One-Touch Speed Dialing

NOTE

• The Function key will light up by pressing Function to be able to operate Space, Delete or Clear.

NOTE

Registering Numbers for One-Touch Speed Dialing

Press Additional Functions.

Use 4 (–) or e (+) to select 4.ADD.

REGISTRATION.

ADDITIONAL FUNCTIONS

4.ADD. REGISTRATION

• If you make a mistake, move the cursor to the incorrect number by pressing 4 (–) or e (+), and press Delete repeatedly to delete the numbers one by one. Or, press Clear to delete all the numbers you have entered.

Press Set twice.

ADD. REGISTRATION

1.1-TOUCH SPD DIAL

1-TOUCH SPD DIAL

01= 905 795 1111

Ex:

Use 4 (–) or e (+) to select a one-touch speed dialing key (01 to 12).

1-TOUCH SPD DIAL

04=

Ex:

• You can directly select the one-touch speed dialing key by pressing it.

• If a one-touch speed dialing key has already been registered, the number registered under that key appears.

• If a group is already registered under a one-touch speed dialing key, GROUP DIAL appears.

• If the fax functions have been programmed into the keys marked 01 to 12 using PROG 1-TOUCH KEY in the Additional Functions, PROG 1-TOUCH KEY will appear.

Press Set twice.

1-TOUCH SPD DIAL

1.TEL NUMBER ENTRY

TEL NUMBER ENTRY TEL=

Use the numeric keys to enter the fax/ telephone number you want to register (max. 120 digits, including spaces and pauses).

TEL NUMBER ENTRY TEL=2 50921

Ex:

• Press Space to enter a space and move the cursor to the next digit. Spaces are optional and are ignored during dialing.

• Press Redial/Pause to enter a pause (→ p. 6-1).

TEL NUMBER ENTRY DATA ENTRY OK

1-TOUCH SPD DIAL

2.NAME

Use the numeric keys to enter the name

that goes with the number (max. 16 characters, including spaces).

Canon ITALI A

Ex:

• If you are unsure how to enter characters, → p. 2-1.

Press Set.

DATA ENTRY OK

1-TOUCH SPD DIAL

3.OPTIONAL SETTING

• For details of OPTIONAL SETTING, refer to the following items as required. – Registering a Password and Subaddress (→ p. 3-12) – Registering a Password and Subaddress for

Polling (→ p. 5-7)

– TX TIME SETTING in the Additional Functions

(→ p. 9-9)

To continue registering other one-touch

speed dialing keys, press Additional Functions then repeat the procedure from

step 4. – or – Press Stop/Reset to return to standby display.

• Use the destination label provided on your machine for easy reference dialing.

3-2

Changing/Deleting a One-Touch Speed Dialing Entry

NOTE

• The Function key will light up by pressing Function to be able to operate Space, Delete or Clear.

Follow steps 1 to 3 of “Registering Numbers for One-Touch Speed Dialing.” (→p. 3-2)

Use 4 (–) or e (+) to select the one-touch speed dialing key assigned to the entry you want to change or delete.

1-TOUCH SPD DIAL

06= 1 432 2015

Ex:

• You can directly select the one-touch speed dialing key by pressing it.

Press Set twice.

1-TOUCH SPD DIAL

1.TEL NUMBER ENTRY

TEL NUMBER ENTRY TEL=1 432 2015_

❚ To Change a One-Touch Speed Dialing

Entry:

Press Function, then Clear to delete the previous entry, then re-enter the fax/telephone number.

TEL NUMBER ENTRY TEL=1 432 2060_

Ex:

• If you do not want to change the fax/telephone number, ignore this step.

• Press Space to enter a space and move the cursor to the next digit. Spaces are optional and are ignored during dialing.

• Press Redial/Pause to enter a pause.

Press Set twice.

TEL NUMBER ENTRY DATA ENTRY OK

Press Clear to delete the previous entry, then re-enter the name.

Canon OPTIC S

Ex:

• If you do not want to change the name, ignore this step. Proceed to step 7.

• If you are unsure how to enter characters, → p. 2-1.

Press Set.

DATA ENTRY OK

1-TOUCH SPD DIAL

3.OPTIONAL SETTING

Press Stop/Reset to return to standby

display.

❚ To Delete a One-Touch Speed Dialing

Entry:

Press Function, then Clear to delete the fax/telephone number.

TEL NUMBER ENTRY TEL=

• If you delete the number by mistake, press

NOTE

Stop/Reset before you press Set, so that the number is not deleted.

Press Set.

TEL NUMBER ENTRY ERASING END

1-TOUCH SPD DIAL

2.NAME

Press Stop/Reset to return to standby display.

• The registered name is automatically cleared when you clear the fax/telephone number.

Speed Dialing

1-TOUCH SPD DIAL

2.NAME

Canon OPTIX

Ex:

3-3

NOTE

Coded Speed Dialing

Registering Numbers for Coded Speed Dialing

• The Function key will light up by pressing Function to be able to operate Space, Delete or Clear.

Press Additional Functions.

Use 4 (–) or e (+) to select 4.ADD. REGISTRATION.

ADDITIONAL FUNCTIONS

4.ADD. REGISTRATION

Press Set.

ADD. REGISTRATION

1.1-TOUCH SPD DIAL

Use 4 (–) or e (+) to select 2.CODED SPD DIAL.

ADD. REGISTRATION

2.CODED SPD DIAL

Press Set.

CODED SPD DIAL

A 00= 2131 1250

Ex:

Use 4 (–) or e (+) to select a coded speed dialing code (00 to 99).

CODED SPD DIAL

A 02=

Ex:

• You can enter the coded speed dialing code (2-

digit) with the numeric keys after pressing Coded Dial.

• If a coded speed dialing code has already been registered, the number registered under that code appears.

• If a group is already registered under a coded speed dialing code, GROUP DIAL appears.

Use the numeric keys to enter the fax/ telephone number you want to register (max. 120 digits, including spaces and pauses).

TEL NUMBER ENTRY TEL=1 49 39 25 25_

Ex:

• Press Space to enter a space and move the cursor

to the next digit. Spaces are optional and are ignored during dialing.

• Press Redial/Pause to enter a pause.

• If you make a mistake, move the cursor to the

incorrect number by pressing 4 (–) or e (+), and press Delete repeatedly to delete the numbers one by one. Or, press Clear to delete all the numbers you have entered.

Press Set twice.

TEL NUMBER ENTRY DATA ENTRY OK

CODED SPD DIAL

2.NAME

Use the numeric keys to enter the name

that goes with the number (max. 16 characters, including spaces).

Canon FRANC E

Ex:

• If you are unsure how to enter characters, → p. 2-1.

3-4

Press Set twice.

CODED SPD DIAL

1.TEL NUMBER ENTRY

TEL NUMBER ENTRY TEL=

NOTE

Press Set.

DATA ENTRY OK

Ex:

CODED SPD DIAL

3.OPTIONAL SETTING

• For details of OPTIONAL SETTING, refer to the following items as required. – Registering a Password and Subaddress (→ p. 3-12) – Registering a Password and Subaddress for

Polling (→ p. 5-7)

– TX TIME SETTING in the Additional Functions

(→ p. 9-9)

To continue registering other coded speed dialing codes, press Additional Functions then repeat the procedure from step 6. – or – Press Stop/Reset to return to standby display.

• You can print the CODED DIAL LIST showing all the numbers and names registered for coded speed dialing (→ pp. 3-9, 3-10). Keep this list near your machine for easy reference when dialing.

Changing/Deleting a Coded Speed Dialing Entry

• The Function key will light up by pressing Function to be able to operate Space, Delete or Clear.

Follow steps 1 to 5 of “Registering Numbers for Coded Speed Dialing.” (→p. 3-4)

Use 4 (–) or e (+) to select the coded speed dialing code assigned to the entry you want to change or delete.

CODED SPD DIAL

A 32= 81 773 3115

Ex:

• You can enter the coded speed dialing code (2-

digit) with the numeric keys after pressing Coded Dial.

Press Set twice.

CODED SPD DIAL

1.TEL NUMBER ENTRY

TEL NUMBER ENTRY TEL=81 773 3115_

❚ To Change a Coded Speed Dialing

Entry:

Press Function, then Clear to delete the previous entry, then re-enter the fax/telephone number.

TEL NUMBER ENTRY TEL=81 773 3173_

Ex:

• If you do not want to change the fax/telephone number, ignore this step.

• Use Space to enter a space and move the cursor to the next digit. Spaces are optional and are ignored during dialing.

• Press Redial/Pause to enter a pause.

Press Set twice.

TEL NUMBER ENTRY DATA ENTRY OK

Speed Dialing

CODED SPD DIAL

2.NAME

Canon UC_

Ex:

3-5

Press Function, then Clear to delete the previous entry, then re-enter the name.

Canon UK

Ex:

• If you do not want to change the name, ignore this step.

• If you are unsure how to enter characters, → p. 2-1.

Press Set.

DATA ENTRY OK

CODED SPD DIAL

3.OPTIONAL SETTING

Press Stop/Reset to return to standby

display.

❚ To Delete a Coded Speed Dialing

Entry:

Press Function, then Clear to delete the fax/telephone number.

TEL NUMBER ENTRY TEL=

Press Set.

TEL NUMBER ENTRY ERASING END

CODED SPD DIAL

2.NAME

Press Stop/Reset to return to standby display.

• The registered name is automatically cleared when you clear the fax/telephone number.

3-6

+ 65 hidden pages