Brother QL-720NW, QL-710W, QL-700, QL-650TD, QL-580N User's Guide
Software User's Guide
Brother QL-series
The contents of this guide and the specifications of this product are subject to change without notice.
Brother reserves the right to make changes without notice in the specifications and materials contained herein
and shall not be responsible for any damages (including consequential) caused by reliance on the materials
presented, including but not limited to typographical and other errors relating to the publications.
The screen images and printer illustrations in this guide can differed depending on your OS or printer.
Not all models are available in all countries.
Version E
US ENG
Contents
Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3
Trademarks ................................................................................................................... 3
About this Guide ............................................................................................................ 3
Symbols used in this Guide ........................................................................................... 3
Creating Labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4
Label creation overview .................................................................................................... 4
From label creation to printing ....................................................................................... 4
How to use P-touch Editor for Windows® ......................................................................... 6
Starting P-touch Editor ..................................................................................................6
Starting P-touch Editor Help ........................................................................................ 10
Creating labels with other applications ........................................................................ 12
How to use the P-touch Address Book (Windows® only) ............................................... 18
Starting the P-touch Address Book .............................................................................18
Creating a new contact ................................................................................................ 20
How to use P-touch Transfer Manager (QL-650TD / 580N / 1050 / 1060N / 720NW only)
(Windows® only)..............................................................................................................21
Starting up P-touch Transfer Manager ........................................................................ 21
Transferring label templates from the PC to the printer via USB ................................. 22
Backing up label templates ..........................................................................................24
Transferring templates to the printer via the network
(QL-580N / 1060N / 720NW only) ............................................................................... 25
How to use the P-touch Library (Windows® only) ..........................................................26
Starting up the P-touch Library .................................................................................... 26
Searching labels .......................................................................................................... 26
Transferring label templates with P-touch Transfer Express
(QL-720NW only) (Windows® only) ................................................................................ 28
How to use P-touch Editor Lite (QL-700 only) (Windows® only) .................................... 29
How to use P-touch Editor Lite LAN (QL-710W / 720NW only) (Windows® only) ......... 32
Using the P-touch Update Software ................................................................................ 35
Downloading a New Label Collection Category to P-touch Editor /
Updating P-touch Editor Software ............................................................................... 35
Updating P-touch Editor Lite (Windows® only) / QL printer firmware .......................... 37
Printing labels using P-touch templates (QL-580N / 720NW / 1050 / 1060N only) ......... 39
P-touch Template function ........................................................................................... 39
Printing labels distributed to multiple printers (QL-710W / 720NW only)
(Windows® only) .............................................................................................................40
Distributed printing ....................................................................................................... 40
How to use P-touch Editor for Macintosh ........................................................................ 42
Starting P-touch Editor ................................................................................................42
Starting P-touch Editor Help ........................................................................................ 43
Introduction
Creating LabelsAppendix
1
Appendix . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
Printing directly from other applications .......................................................................... 45
Setting the Printer Driver ............................................................................................. 45
Printing from other applications ................................................................................... 47
IntroductionCreating LabelsAppendix
2
Introduction
The Brother label printer (hereafter referred to as "the machine") enables you to quickly and easily print
custom labels created with the label software, P-touch Editor.
Trademarks
The Brother logo is a registered trademark of Brother Industries, Ltd.
Brother is a registered trademark of Brother Industries, Ltd.
© 2012 Brother Industries, Ltd. All rights reserved.
Microsoft, Windows Vista, Windows Server, Windows, Excel and Outlook are registered trademarks of
Microsoft Corporation, USA.
Apple, Macintosh and Mac OS are trademarks of Apple Inc., registered in the United States and other
countries.
The names of other software or products used in this document are trademarks or registered trademarks of
the respective companies that developed them.
Each company whose software title is mentioned in this guide has a Software License Agreement specific to
its proprietary programs.
All other brand and product names mentioned in this Software User's Guide and the User's Guide are
registered trademarks of their respective companies.
About this Guide
This guide (PDF) is included on the CD-ROM.
In this guide, when the mouse pointer changes to you can just click to jump to the corresponding pages.
For the basic functions of Adobe® Reader®, see the Adobe® Reader® Help files.
IntroductionCreating LabelsAppendix
Symbols used in this Guide
The symbols used throughout this guide are as follows:
This symbol shows information or directions that should be followed. Ignoring them may result in injury,
damage, or failed operations.
This symbol shows information or directions that can help you better understand and more efficiently use
the machine.
3
Trademarks
Creating Labels
Label creation overview
This section describes the general procedure for creating labels using the machine.
For details on step-by-step instructions, see Help files. For Windows
10, for Macintosh users see page 43.
From label creation to printing
1 Choose the type of label you want to create. There is a variety to choose from.
Label examples
®
Users see P-touch Editor Help on page
IntroductionCreating LabelsAppendix
2 Prepare the appropriate DK Roll for the label you want to create.
The machine is supplied with one or more sample rolls. (Other rolls can be purchased separately.)
Choose the appropriate DK Roll for the type of
label you will create.
ÎSee the Quick Setup Guide or the User's Guide
From label creation to printing
4
Install the DK Roll.
3 Create and print the label.
Create a label
Using P-touch Editor
Windows
Macintosh
Windows
®
®
Professional Mode
Express Mode
Enter the text Edit the label
Standard Mode
Enter the text Edit the label
Print the label
IntroductionCreating LabelsAppendix
Express Mode
Standard Mode
Windows®/
Macintosh
Enter the text
Snap Mode
• Screen capture
• Print text
• Drag and drop
Edit the label
The result may differ.
Using an application from another publisher (Windows® only)
Microsoft
• Add-In functions
• Import the text
®
Word/Excel®/Outlook
®
Using P-touch Address Book (Windows® only)
Professional Mode
Enter/Import the text
Edit the label
From label creation to printing
5
How to use P-touch Editor for Windows
®
This section explains the procedure for starting P-touch Editor. With P-touch Editor, you can create various
kinds of labels.
See the P-touch Editor Help for samples of various kinds of labels and details on creating, printing, and
saving the labels. The screens may differ depending on your operating system. Read the printer name in
each image as your purchased machine model name.
Starting P-touch Editor
1 Click [Start]-[All Programs]-
[Brother P-touch]-[P-touch Editor 5.0].
You can also start P-touch Editor using the
following methods (only if you created the
shortcut during installation):
• Double-click the shortcut icon on the
desktop.
• Click the shortcut icon on the Quick
Launch bar.
IntroductionCreating LabelsAppendix
When P-touch Editor is launched, the [New/Open] dialog box appears, allowing you to choose whether
you want to create a new label layout or open an existing label.
To specify how the P-touch Editor works when it starts, click [Tools]-[Options] of the menu bar on
the P-touch Editor to display the [Options] dialog box. In the [General] tab, you can choose the
setting in the [Operations] list box in the [Startup Settings]. Normally, choose [Display New/Open
Dialog Box].
2 Choose an option in the [New/Open] dialog
box and click .
• You can choose the label printer and media size.
• When you choose [Open File], the [Open] dialog
box appears. You can choose and open a file you
have created and stored previously.
• When you choose [View History], the [History]
dialog appears. You can choose from recently
created labels.
• When you choose [New], choose either vertical
writing style or horizontal writing style.
• When you choose [Select by Use], you can choose
by label applications.
• When you choose [Help-How To], the P-touch
Editor Help appears.
The Help files allow you to learn step by step how
to create a label layout.
• When you choose [Check for Updates] with the PC
connected to the Internet, you will be taken to the
Brother Solutions Center. Use the Brother Solutions
Center to check for the latest software downloads
and FAQs.
Starting P-touch Editor
6
Layout window
Express Mode
This mode provides easy label creation with texts and images.
The layout window consists of the following sections:
1
2
3
4
6
5
IntroductionCreating LabelsAppendix
7
1
Menu bar
Commands are categorized under each menu (File, Edit, View, and Insert, etc.) by function.
2
Command bar
Contains the New/Open, Paper, Text, Frame, Image, and other commands.
3
Draw/Edit toolbar
Provides tools for choosing an object, entering text, drawing graphics, etc.
4
Property bar
You can easily insert and format text, images, etc.
5
Layout window
Used to display and edit objects.
6
Database window
Displays a connected database.
7
Mode Switch
Switches the Editor's modes.
• The [View] menu allows you to show/hide the toolbars and windows.
• See the P-touch Editor Help for details.
Starting P-touch Editor
7
Professional Mode
This mode provides full-scale label creation from creating the templates.
The layout window consists of the following sections:
1
2
3
4
5
8
6
7
IntroductionCreating LabelsAppendix
1
Menu bar
Commands are categorized under each menu (File, Edit, View, and Insert, etc.) by function.
2
Standard toolbar
Provides a group of frequently used commands (New Layout, Open, Save, Print, etc.).
3
Property palette
Contains the Print, Paper, Text and Layout property boxes. Click on the left side of each palette to show/
hide the box.
4
Draw/Edit toolbar
Provides tools for choosing an object, entering text, drawing graphics, etc.
Layout window
5
Used to display and edit objects.
6
Database window
Displays a connected database.
7
Mode Switch
Switches the Editor's modes.
8
Side bar
By selecting a tab, you can easily insert and format text, bar codes, tables, etc., change the order of the
objects to create a label template, or set the advanced settings.
• The [View] menu allows you to show/hide the toolbars, palette, and windows.
• See the P-touch Editor Help for details.
Starting P-touch Editor
8
Snap Mode
With this mode, you can capture the screen, print it as an image, and save it for future use. To start Snap
mode, follow the steps below.
1 When you click [Snap] from Mode Switch,
the [Description of Snap mode] dialog box
appears. Click .
• If you put a checkmark in [Do Not Display
This Dialog Again], you can go to Snap
mode directly from the next time.
• You can also start Snap mode from [Start]-
[All Programs (Programs)]-[Brother Ptouch]-[P-touch Editor 5.0 (Snap mode)].
2 Snap mode appears.
See the P-touch Editor Help for details.
IntroductionCreating LabelsAppendix
Starting P-touch Editor
9
Starting P-touch Editor Help
This section explains how to start P-touch Editor Help for Windows®. The screens may differ depending on
your operating system.
From the Start button
To start P-touch Editor Help, click the Start
button on the task bar, and point to [All
Programs]. Click [Brother P-touch] and then
[P-touch Editor 5.0 Help].
From the New/Open dialog
When you start P-touch Editor 5.0 and the
[New/Open] dialog box appears, click Help-
How To.
IntroductionCreating LabelsAppendix
From P-touch Editor
Click the Help menu and choose P-touch Editor Help.
Express Mode
Right click the mouse and choose P-touch Editor Help.
Professional Mode
Snap Mode
10
Starting P-touch Editor Help
Printing the Help description
The information given in P-touch Editor Help can be printed. Use your normal printer to print the P-touch
Editor Help information.
1 In the [Contents] tab, choose any topic you want to print.
2 Click on the Toolbar.
3 Choose the range of topics to be printed,
and click .
4 Specify the [Printer] and click .
IntroductionCreating LabelsAppendix
Choose a normal printer that supports general paper sizes, such as Letter.
11
Starting P-touch Editor Help
Creating labels with other applications
When installing the software, if you choose the Add-In function, a P-touch icon will be automatically added
onto the Microsoft
already installed on your PC.) The Add-In function is valid for Windows
In each application, by choosing the text you want to print and clicking on the P-touch icon, you can create and
print labels quickly and easily.
Depending on the setting, the character string that is downloaded by using the Add-In function will be registered to
the Label List. The Label List is a database exclusively for P-touch Editor. To display Label List, click [File][Database]-[Label List].
• The Add-In function supports the following applications:
Microsoft
Outlook
For details or installation information, see the P-touch Editor Help.
®
®
Word, Excel®, and Outlook® toolbar. (Only if Microsoft® Word, Excel®, Outlook® are
®
Word 2002/2003/2007/2010, Microsoft® Excel® 2002/2003/2007/2010, and Microsoft®
2002/2003/2007/2010
®
only.
Registering and canceling the Add-In function
Before running this program, close the Word, Excel® and Outlook® programs.
The screens may differ depending on your operating system.
1 Click [Start]-[All Programs]-
[Brother P-touch]-[P-touch Tools]-
[P-touch Editor 5.0 Add-Ins Utility].
The [Brother P-touch Add-In Settings]
dialog box appears.
IntroductionCreating LabelsAppendix
2
Click on the checkboxes for the Microsoft
application where you would like the
P-touch Editor Add-In function button to be
installed.
For each Microsoft application you must select
which version of the label creation software you
would like to open when the P-touch Editor button
on the tool bar is clicked.
• Express Mode : Starts Express Mode.
• Professional Mode : Starts Professional mode.
• Print Immediately : Prints the label.
12
Creating labels with other applications
Microsoft® Word
With the Add-In function, you can directly copy the text in Microsoft® Word to a label layout.
If Microsoft® Outlook® is running and Microsoft® Word is chosen as the standard editor, you won't
be able to use the Add-In function in Microsoft
Microsoft
®
Word.
Creating labels using Microsoft® Word
1 Open a Microsoft
select the text you want included in the label
from your Word document.
®
Word document and
®
Word. Exit Microsoft® Outlook® and restart
IntroductionCreating LabelsAppendix
2 On the Microsoft
For details on how to automatically add the text to the Label List, see "How to add the Microsoft®
Word text to the Label List shown in the database window" described below.
®
Word ribbon/standard toolbar, click .
How to add Microsoft® Word text to the Label List shown in the database window
For first time use, the message "Record data in the Label List?" is displayed. If you click Yes, new
records are automatically created in the Label List and the text is added to each field shown below
from the next time you register the text. Each time you add new information into the Label List it
also records the following information for your reference.
The text Added field
Date of creation Date field
The first line Title field
All lines including the first line Body field
Detected ZIP/Postal code Code field
Example of Label List data being stored in the database window in the P-touch Editor screen
If you clicked No when the message "Record data in the Label List?" was displayed, but want to register, go
to [Tools]-[Options], and check "Automatically Record Data Imported With Add-In." in the [Label List] tab.
13
Creating labels with other applications
Microsoft® Excel
With the Add-In function, you can directly copy text in Microsoft® Excel® to a label layout.
®
Creating labels using Microsoft® Excel
1 Open a Microsoft
®
Excel® worksheet and
®
select the cells of text you want included in
the label from your Microsoft
®
Excel®
spreadsheet.
2 On the Microsoft
The [Brother P-touch Import Setup] dialog box appears.
®
Excel® ribbon/standard toolbar, click .
3 In [Label Layout], make adjustments to the
line feed in the cells and click [Edit/Print].
IntroductionCreating LabelsAppendix
[Label Layout] enables you to change the
way your text is displayed/printed.
When you choose any listed item in the
[Fields] box and click , a new field is
added to the [Label Layout] box.
You can enter spaces, line feeds, commas,
and characters for each cell and print them
on a label. You can also remove fields in
this screen by highlighting the field and
pressing the delete key on your keyboard.
• For details on how to automatically add the text to the Label List, see "How to add text from
Microsoft
• If you want to include the data in the Code field of the Label List, choose [Text Imported Into the
"Code" Field of the Label List] in the [Brother P-touch Import Setup] dialog box.
®
Excel® to the Label List" described on page 15.
14
Creating labels with other applications
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