Brother QL1050ZU1 User Manual
BROTHER QL-500/550/650TD/1050/1050N
Software User's Guide
IntroductionCreating Labels (For Windows)Creating Labels (For Macintosh)Appendix
QL-500
QL-650TD
QL-550 QL-1050/1050N
1
Contents
Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4
About This Manual .........................................................................................................4
Manual Structure ...........................................................................................................4
Symbols Used in this Manual ........................................................................................4
Creating Labels (For Windows) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5
Label Creation Overview ................................................................................................... 5
From Label Creation to Printing ..................................................................................... 5
How to Use P-touch Editor ................................................................................................7
Starting P-touch Editor ..................................................................................................7
Creating an Address Label ............................................................................................ 9
Printing a Label ............................................................................................................ 10
Saving a Label ............................................................................................................. 11
Opening a Label File ...................................................................................................11
Creating Different Types of Labels .............................................................................. 12
Using the P-touch Editor Help .....................................................................................13
Creating Labels Efficiently ........................................................................................... 15
Creating Labels with Other Applications ......................................................................26
How to Use the P-touch Address Book ...........................................................................33
Starting the P-touch Address Book ............................................................................. 33
Creating a New Contact .............................................................................................. 35
Importing the Contact Data ..........................................................................................36
Editing the Contact Data ..............................................................................................37
Printing the Label ......................................................................................................... 38
How to Use P-touch Transfer Manager & P-touch Library .............................................. 39
Starting up P-touch Transfer Manager ........................................................................ 39
Transferring label templates from the PC to the printer ...............................................41
Backing up label templates ..........................................................................................44
Changing printer settings from the PC ........................................................................ 45
Starting up the P-touch Library .................................................................................... 46
Searching labels .......................................................................................................... 47
Introduction
Creating Labels (For Windows)Creating Labels (For Macintosh)Appendix
Creating Labels (For Macintosh) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
Overview ......................................................................................................................... 48
Procedure for Creating and Printing Labels ................................................................ 48
Using the P-touch Editor ................................................................................................. 50
Starting the P-touch Editor ..........................................................................................50
Creating an Address Label .......................................................................................... 53
Printing the Label ......................................................................................................... 54
2
How to use the User's Guide (HTML Manual) ............................................................. 56
Appendix . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
Sharing the printer ..........................................................................................................58
Using this printer as a Shared Printer ..........................................................................58
Using the PS-9000 Print Server (sold separately) .......................................................58
Controlling with the ESC/P Commands .......................................................................... 59
Available Commands ................................................................................................... 59
Serial Cables ............................................................................................................... 59
Printing Directly from Other Applications ........................................................................ 60
Installing the Printer Driver .......................................................................................... 60
Printing from Other Applications .................................................................................. 62
Uninstalling the Software ................................................................................................ 63
For Windows ................................................................................................................ 63
For Macintosh .............................................................................................................. 64
Specifications .................................................................................................................. 66
Product Specifications .................................................................................................66
Operating Environment ................................................................................................67
IntroductionCreating Labels (For Windows)Creating Labels (For Macintosh)Appendix
3
Introduction
Congratulations on purchasing a Brother QL-series label printer.
The Brother QL-500/QL-550/QL-650TD/QL-1050/QL-1050N label printer (hereafter referred to as "the
printer") enables you to quickly and easily print custom labels created with the label software, P-touch Editor.
With the Brother QL-650TD, you can also create and print labels directly from the label printer which is
connected to a PC.
About This Manual
This manual is a "PDF manual" contained on the included CD-ROM.
In this manual, when the mouse pointer changes to you can just click to jump to the corresponding
pages.
For the basic functions of Adobe
Manual Structure
The following manuals are provided to help you use the printer properly and extensively.
Make sure to read them before using the printer.
®
Reader, refer to the Adobe® Reader Help files.
IntroductionCreating Labels (For Windows)Creating Labels (For Macintosh)Appendix
Setup & Operation Guide (Quick Start Guide)
Read this guide before reading the Software User's Guide (this manual).
The guide includes information you should read before using the printer, such as general precautions for use,
installation and setting up of the main unit, and how to create/print labels using just the printer (Brother QL650TD only).
Also included is information describing how to install the accompanying software to connect the printer to a
PC, and maintenance/troubleshooting of the printer.
Software User's Guide (this manual)
This manual describes how to create labels using the P-touch Editor software that has been installed on a PC
connected to the printer.
• If you use Windows®, this manual can be can be viewed from the P-touch Setup application when it is
run from the CD-ROM.
After installing this manual on your PC, you can also view it from the Start menu.
• If you use a Macintosh
®
, refer to the PDF files in the [Manuals] folder on the CD-ROM.
Symbols Used in this Manual
The symbols used throughout this guide are as follows:
This symbol indicates information or directions that should be followed. If ignored, the result may be
injury, damage, or failed operations.
This symbol indicates information or directions that can help you better understand and use the printer
more efficiently.
About This Manual
4
Creating Labels (For Windows)
Label Creation Overview
This section describes the general procedure for creating labels using the printer.
For detailed step-by-step instructions, refer to the related pages or Help files.
From Label Creation to Printing
1 Choose the type of label you want to create.
Label images
IntroductionCreating Labels (For Windows)Creating Labels (For Macintosh)Appendix
2 Prepare the appropriate DK Roll for the label you want to create.
The printer comes with sample roll. (Other rolls can be purchased separately.)
Check the appropriate DK Roll for the label
you will create.
Î
Setup & Operation Guide or Quick Start Guide
From Label Creation to Printing
5
Î
Setup & Operation Guide or Quick Start Guide
Install the DK Roll.
3 Create and print the label.
Select your preferred method: printing labels directly from the printer, or print from a PC.
Printing directly
Create and print a label
using just the printer.
(Brother QL-650TD only)
The QL-1050 can also
transfer templates, but it
cannot select templates
with machine side
operation. So use the
ESC/P command, which
can transfer templates.
Printing using the PC
After creating a template
with your PC, create and
print the label using the
printer.
Create and print the label
using a PC.
Create and print a label using P-touch Editor.
P-touch Editor
Select a template
Transfer
P-touch Editor
Print
ÎSetup & Operation Guide
P-touch Transfer Manager
ÎPage 39
Create a template
ÎPage 39
IntroductionCreating Labels (For Windows)Creating Labels (For Macintosh)Appendix
Enter the text
ÎPage 9
Use an application from another manufacturer.
Microsoft
®
Word/Excel/Outlook® Add-In functions
Import the text
ÎPage 26
Create and print a label using P-touch Address Book.
P-touch Address Book
Enter the text
Import the text
ÎPage 35
ÎPage 36
P-touch Address Book
Edit the label
ÎPage 7
Edit the label
ÎPage 37
From Label Creation to Printing
6
How to Use P-touch Editor
This section explains the procedure for creating various kinds of labels using P-touch Editor.
Starting P-touch Editor
1 Click [Start]-[All Programs (Programs)]-
[Brother P-touch]-[P-touch Editor 4.2].
You can also start the P-touch Editor using
the following methods (only if you created
the shortcut during installation):
• Double-click the shortcut icon on the
desktop.
• Click the shortcut icon on the Quick
Launcher bar.
When the P-touch Editor is launched, the [Startup] dialog box appears, allowing you to select whether
you want to create a new label layout or open an existing label.
To specify how the P-touch Editor works when it starts, click [Tool]-[Options] to display the
[Options] dialog box. In the [General] tab, you can choose the setting in the [Operations] list box
in the [Startup Settings]. Normally, select [Display Startup Dialog Box].
IntroductionCreating Labels (For Windows)Creating Labels (For Macintosh)Appendix
2 Select an option in the [Startup] dialog box and click
.
• When you select [New layout] , [Apply a Layout Style], or [Open
the Last Layout Used], the layout window appears.
• When you select [Use the Auto Format Wizard], the [Auto
Format Wizard] appears. This dialog box allows you to create a
layout by choosing an existing template.
• When you select [Open an Existing Layout], the [Open] dialog
box appears. You can use a previously saved layout. Refer to
Î"Opening a Label File" on page 11.
• When you select [Help-How To], the P-touch Editor Help
appears.
The Help files allow you to learn step by step how to create a
label layout.
• When you select [Check for Updates] with a PC connected to
the Internet, you will be taken to the Brother Solutions Center.
Use this Brother Solutions Center to check for the latest
software downloads and FAQs.
Starting P-touch Editor
7
Layout window
The layout window consists of the following seven sections:
1
2
3
IntroductionCreating Labels (For Windows)Creating Labels (For Macintosh)Appendix
4
7
1
Menu
Commands are categorized under each menu (File, Edit, View, and Insert) by function.
2
Standard toolbar
A group of frequently used commands (New Layout, Open, Save, Auto Format, etc.) are provided in this
toolbar.
3
Property dock
The property dock contains the Print, Page, Text, Layout, and Database property boxes. Click on the
buttons at the left of the dock to show/hide the corresponding property box.
5
6
4
Draw toolbar
Provides tools for selecting an object, entering text, drawing graphics, and so on.
5
Layout work area
The layout work area is used to display and edit objects.
6
Object dock
Using the object dock, you can easily insert and format text, barcodes, frames, tables, figures, etc.
7
Label list/Database window
Displays a database or a label list.
The [View] menu allows you to show/hide the toolbars, docks, and windows.
Starting P-touch Editor
8
Creating an Address Label
This section describes the process of creating an address label.
1 In the Page properties box, select
[Standard Address Label] from the [Label
Format] list box.
If the Page property box is not shown in the
Property dock, click to display the box.
• The label format in the layout work area changes
to Standard Address Label.
• The tape length and width settings are
automatically set to the size of a standard
address label.
2 Click (Text) in the Object dock and type
in the name and address.
IntroductionCreating Labels (For Windows)Creating Labels (For Macintosh)Appendix
3 Adjust the font size.
Select the name and apply the bold ( ) and
scaled-up font size ( ) settings using the Text
property box.
Select the address and apply the scaled-down
font size ( ) setting.
• When the Text property box is not shown
in the Property dock, click to display
the box.
• Changes made in the Text property box
will be applied only to the selected text.
Now you are ready to print your label.
For detailed information on how to print, refer to Î"Printing a Label" on next page.
Creating an Address Label
9
Printing a Label
This section explains the procedure for printing a label you have created.
1 In the Print property box, set the number of copies to
be printed to [1] and click .
The label is printed.
If the Print property box is not shown in the Property
dock, click to display the box.
2 Cut off the printed label using the Cut
button or the Cut lever (Brother QL-500) of
the printer.
In the [Print] dialog box, if [Auto Cut] is
checked in [Options], the printed labels will be
automatically cut. (Not available for QL-500)
Print Options and label cutting
When you click in the Print property box, the [Print]
dialog box appears.
This dialog box allows you to set the print options and
the number of copies.
You can set the number of labels between
cuts with the Option tab in the Print dialog
box displayed when you click the
Properties button. (QL-1050/1050N only)
IntroductionCreating Labels (For Windows)Creating Labels (For Macintosh)Appendix
Setting Description
Auto Cut
(QL-550/650TD/
1050/1050N)
Cut at end
Options
Copies Number Used to specify the number of copies to be printed.
(QL-650TD/
1050/1050N)
Mirror Printing
Output directly
to Printer Driver
When this check box is checked, each label will be automatically cut.
When this check box is not checked, labels won't be automatically cut after
printing. Press the Cut button in the printer to cut.
When multiple labels are printed, only cuts after the final label is printed.
When this check box is checked, labels will be printed so they can be seen
when looking through a window.
For normal use, this check box should be checked.
10
Printing a Label
By clicking in the [Print] dialog box, you can select more detailed settings.
For example, you can specify that priority be given to printing quality or printing speed when printing
labels.
When you print labels that require higher quality, such as barcode labels, select [Give priority to print
quality].
Saving a Label
You can save a label you have created in a file for later use. This section explains the procedure for saving a
label you have created.
1 Click [File]-[Save As].
The [Save As] dialog box appears.
If the same file already exists, changes are saved to the existing file.
2 Select the folder where you want to save
the file, enter the [File name], and then
click .
The file is saved in the folder you have specified.
IntroductionCreating Labels (For Windows)Creating Labels (For Macintosh)Appendix
You can enter up to 255 characters for the
[File name], the following characters are
not allowed:
/ \ > < * ? " | :
Opening a Label File
To use a label you have saved, open the label file. This section describes the procedure for opening
the label file.
1 Click [File]-[Open].
The [Open] dialog box appears.
2 Select the folder containing the file you
want to open, select the file, and click the
.
In the layout window, the label layout from the
selected file is displayed.
11
Saving a Label
Creating Different Types of Labels
The following are examples of the labels that can be created using various functions of the P-touch Editor.
Refer to the Creating Labels section in the P-touch Editor Help for further details.
Help Section Sample Label Process
1: Making an address label with
P-touch Editor
2: Changing the text properties
of an address label
3: Making an address label by
using an Add-in
4: Making a label by using the
label list
5: Using layout styles to create
labels
•Printing
• Saving a layout
• Changing the font size and style
• Adjusting text, images and other
objects
Using add-ins
•Microsoft
•Microsoft
•Microsoft
®
Word
®
Excel
®
Outlook
®
• Saving to the label list
• Using label list to create a new
layout
• Choosing/Changing the default
layout style
• Editing and saving a layout style
IntroductionCreating Labels (For Windows)Creating Labels (For Macintosh)Appendix
6: Making a label by using a
database
7: Making a banner or sign with
continuous length tape
8: Making sequential labels
using the Numbering
function
9: Using P-touch Editor to
make a label that contains a
bar code
10: Making address labels with
continuous length tape
11: Making a label by using the
Auto Format feature
• Using / Connecting an
Microsoft
®
Excel file
• Specifying the label length or
using auto setting
• Inserting clip art illustrations
• Specifying the field to increment
(numbering field)
•Printing
• Selecting a protocol
• Using tape as vertical direction
• Using the Auto Format function
12: Making a label by using the
P-touch Library
12
• Using the P-touch Library
Creating Different Types of Labels
Using the P-touch Editor Help
The P-touch Editor Help offers detailed information on available features and explains on how to use the Ptouch Editor.
Opening the Help files
1 Starting P-touch Editor
Refer to Î"Starting P-touch Editor" on page 7.
The layout window appears.
2 Click [Help]-[P-touch Editor Help].
Or, press the [F1] key on the keyboard.
The [P-touch Editor4 Help] window appears.
P-touch Editor Help window
1
2
IntroductionCreating Labels (For Windows)Creating Labels (For Macintosh)Appendix
3
1
To ol bar
A group of icons that allows quick and easy access to the Help.
2
Ta bs
Using four different ways ([Contents], [Index], [Search], and [Favorites]), you can search the information in
the P-touch Editor Help.
3
Menu
Displays the information for the tab you chose.
4
Topic Area
Displays the description for the item you chose.
4
13
Using the P-touch Editor Help
Printing a Help description
The information given in P-touch Editor Help can be printed. Use your normal printer to print the P-touch
Editor Help information.
1 In the [Contents] tab, select any topic you want to print.
2 Click on the Toolbar.
The [Print Topics] dialog box appears.
3 Select the range of topics to be printed,
and click .
The [Print] dialog box appears.
4 Specify the [Printer] item and click .
The Help information is printed.
IntroductionCreating Labels (For Windows)Creating Labels (For Macintosh)Appendix
Select a normal printer that supports general paper sizes, such as Letter.
14
Using the P-touch Editor Help
Creating Labels Efficiently
To create labels efficiently, you can utilize the Label List and Database functions of P-touch Editor. Since
labels can be automatically created from a database or label log, you can create many labels quickly and
easily if you specify the label layout beforehand.
The label list function allows you to create a data log by directly entering text into the label list window of the
P-touch Editor. The log can also be edited (added, deleted, or modified). The list is saved together with the
labels to allow you to use it again.
The database function is used to import information from an existing database created by another application.
For detailed information on the database function, refer to Î"Using external database files" on page 23.
• The label list can be exported only in the CSV format.
• Supported database file formats are: mdb (Microsoft
• To create labels using the Add-In function of the P-touch Editor in any other application, refer to
Î"Creating Labels with Other Applications" on page 26.
®
Access ), xls (Microsoft® Excel), csv, and txt.
Using the Label List
Using the following example, this section describes the procedure for creating address labels by directly
entering text into the label list.
First, create a new layout by referring to Î"Creating an Address Label" on page 9 and choose the label size.
Opening the Label List
IntroductionCreating Labels (For Windows)Creating Labels (For Macintosh)Appendix
1 Click [File]-[Database]-[Label List].
The Label List/Database window appears.
15
Creating Labels Efficiently
Switching the Label List view
There are two ways to display the Label List/Database window: Record View and Form View. To change the
view, right-click in the Label List/Database window, and select either Record View or Form View.
Record View
This view displays the list information.
1
4
3
1
Record selector
Clicking the record selector allows you to select a record.
The selected record is highlighted. The active record is indicated by a mark.
2
Field selector
Displays the field names.
3
Cell
Displays the field information for each field in a record.
4
Record check mark
Records with a mark can be printed.
Once fields are linked to a label layout, the corresponding data from the database automatically appears in
the label when a record is selected.
To change what you see on the label, select another record.
2
IntroductionCreating Labels (For Windows)Creating Labels (For Macintosh)Appendix
• The font used in the record view can be changed by choosing a different setting in the [Database] tab
in the [Options] dialog box.
Click [Tool]-[Options] in the menu to open the [Options] dialog box. (If [Tool] is not displayed, click on
the layout work area once.)
• The height of a record can be adjusted by dragging the record divider line in the record selector column.
Similarly, the width of a field can be adjusted by dragging the field divider line in the field selector row.
Form View
Displays the data for the current record in a form.
1
1
Field name
Displays the field names.
2
2
Field data
Displays the field information for the record selected in the record selector.
16
Creating Labels Efficiently
Entering data
In the following example, type an address and a name in the Body field.
1 Right-click in the Label List/Database
window, and click [Create New Record].
You can also display the menu by rightclicking on the record selector.
A new record is added to the list.
2 Double-click in the [Body] field to place the cursor in the field, and type in the address
and name.
IntroductionCreating Labels (For Windows)Creating Labels (For Macintosh)Appendix
• To enter a new line in a cell, hold down the [Ctrl] key and press the [Enter] key.
• The field name cannot be modified.
3 Repeat Step 1 to enter the data for all the fields you need.
4 To add another new record, right-click in the Label List/Database window and click
[Create New Record].
A new record is added to the list.
5 Enter data, such as the name and address, for the new record.
6 To add more records, repeat Steps 4 and 5 above.
17
Creating Labels Efficiently
Layout Styles
The Layout Style function allows you to create labels using label list information in a simple way.
What is a Layout Style?
• The Layout Style function lets you use a variety of saved label layouts easily.
• You can also save new layouts you have created, and later recall them quickly and easily.
When is it useful to use a Layout Style?
• You can easily create labels by simply selecting a layout style and typing text in the P-touch Editor Layout
window.
• With the Merge Fields function, you can quickly create and print labels by dropping a dragged data from the
Label List or a database.
Changing the Layout Style for each DK Roll
A default layout style can be specified for each type of DK Roll.
Default layout styles have been preset. You may make changes to the default styles by following the
procedure below:
1 Choose the DK Roll for the layout style you want to change, and
insert it in the printer.
2 Click [Format] -[Apply Layout Style].
IntroductionCreating Labels (For Windows)Creating Labels (For Macintosh)Appendix
If [Format] is not displayed, click on the
layout work area once.
The [Apply Layout Style] dialog box appears.
• The layout style that is currently the
default is surrounded with a frame.
• If your desired layout style is not listed,
create a new layout style.
• Refer to the following section "Using a
Layout Style to create labels".
3 For the inserted DK Roll, click the layout
style you want to use, and click .
Now the default layout style for the DK Roll
installed in the printer has been set.
18
Creating Labels Efficiently
Using a Layout Style to create labels
1 With the Label List/Database window displayed, click [Format]-[Apply Layout Style].
If [Format] is not displayed, click on the layout work area once.
The [Apply Layout Style] dialog box appears.
2 Select a layout suitable for the label you
want to create, and click .
Every DK Roll has its own default layout.
The layout style for that DK Roll is
automatically saved as the default setting.
IntroductionCreating Labels (For Windows)Creating Labels (For Macintosh)Appendix
3 Return to the Layout window to check the labels.
19
Creating Labels Efficiently
Creating and registering a new Layout Style
When there is no layout style appropriate for the label you want to create, you can create a new layout style.
You can then save it as a new layout style for later use.
1 Click [File]-[New].
The [New] dialog box appears.
2 Click [New Layout], and click .
3 Create a text object and adjust its position
or format.
IntroductionCreating Labels (For Windows)Creating Labels (For Macintosh)Appendix
4 Right-click on the created text object and
select [Properties] from the menu
displayed.
The [Text Properties] dialog box appears.
The [Text Properties] dialog box also
appears when you double-click the created
text object.
5 Click the [Expanded] tab and check the
[Change Data in Layout Style Template]
check box.
Select [Label List] in [Target], select a field
(such as [Title]) map from the label list,
and click .
6 Repeat Steps 4 and 5 for every text object you have created.
20
Creating Labels Efficiently
7 Click [File]-[Save As].
The [Save As] dialog box appears.
8 Move to the folder in which you want to
save the label layout.
9 From the [Save As] type pull down, select
[Layout Style Template].
Enter the [File name] and click .
The layout style you have created is now saved.
At this point, the new style has not yet been
applied to the label list information.
You need to apply the created layout style.
IntroductionCreating Labels (For Windows)Creating Labels (For Macintosh)Appendix
10 With the Label List/Database window displayed, click [Format]-[Apply Layout Style].
When [Format] is not displayed, click on the layout work area once now saved.
The [Apply Layout Style] dialog box appears.
11 Select the layout style you have created,
and click .
The label list information and layout are now
updated.
21
Creating Labels Efficiently
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