Brother MFC-L8600CDW User Manual

Advanced User’s Guide

MFC-L8600CDW

MFC-L8850CDW

MFC-L9550CDW

Not all models are available in all countries.

Version 0

USA/CAN

User’s Guides and where do I find them?

Which Guide?	What’s in it?	Where is it?
Product Safety	Read this Guide first. Read the Safety	Printed / In the Box
Guide	Instructions before you set up your machine.
	See this Guide for trademarks and legal
	limitations.
Quick Setup Guide	Follow the instructions for setting up your	Printed / In the Box
	machine and installing the drivers and
	software for the operating system and
	connection type you are using.
Basic User's Guide	Learn the basic Fax, Copy, Scan and Direct	Printed / In the Box
	Print operations and how to replace
	supplies. See troubleshooting tips.
Advanced User's	Learn more advanced operations: Fax,	For USA:
Guide	Copy, security features, printing reports and	PDF file / Brother Solutions
	performing routine maintenance.	Center 1
		For Other Countries:
		(Windows®)
		PDF file / CD-ROM / In the Box
		(Macintosh)
		PDF file / Brother Solutions
		Center 1
Software and	This Guide provides instructions for	For USA:
Network User's	Scanning, Printing and other operations that	HTML file / Brother Solutions
Guide	can be performed by connecting your	Center 1
	Brother machine to a computer. You can	For Other Countries:
	also find useful information about using the
		(Windows®)
	Brother ControlCenter utility, using your
	machine in a network environment, and	HTML file / CD-ROM / In the Box
	frequently used terms.	(Macintosh)
		HTML file / Brother Solutions
		Center 1
Google Cloud Print	This Guide provides information about how to	PDF file / Brother Solutions
Guide	configure your Brother machine to a Google	Center 1
	account and use Google Cloud Print™
	services for printing over the Internet.
Mobile Print/Scan	This Guide provides useful information	PDF file / Brother Solutions
Guide for Brother	about printing from your mobile device and	Center 1
iPrint&Scan	scanning from your Brother machine to your
	mobile device when connected on a Wi-Fi®
	network.
Web Connect Guide	This Guide provides information about how	PDF file / Brother Solutions
	to configure and use your Brother machine	Center 1
	to scan, load and view images and files on
	certain Web sites that provide these
	services.

1 Visit http://solutions.brother.com/.

i

Table of Contents
1	General Setup	1
	Memory storage.....................................................................................................	1
	Set tone or pulse dialing mode (Canada only).......................................................	1
	Volume settings .....................................................................................................	2
	Ring volume.....................................................................................................	2
	Beeper volume ................................................................................................	2
	Speaker volume...............................................................................................	3
	Automatic Daylight Saving Time............................................................................	3
	Set the Time Zone .................................................................................................	4
	Ecology features ....................................................................................................	4
	Toner Save ......................................................................................................	4
	Sleep Time ......................................................................................................	5
	Deep Sleep mode............................................................................................	5
	Quiet mode feature................................................................................................	6
	Quiet mode ......................................................................................................	6
	Touchscreen..........................................................................................................	6
	Setting the backlight brightness.......................................................................	6
	Setting the Dim Timer for the backlight ...........................................................	7
	Dial Prefix ..............................................................................................................	7
	Setting up the prefix number ...........................................................................	7
	Changing the prefix number ............................................................................	8
2	Security features	9
	Secure Function Lock 3.0......................................................................................	9
	Before you begin to use Secure Function Lock 3.0.......................................	10
	Turning Secure Function Lock on/off.............................................................	10
	Configure Secure Function Lock 3.0 Using Web Based Management .........	11
	Setting up the card authentication users
	(For MFC-L9550CDW) ..............................................................................	12
	Setting up and changing the Public user mode .............................................	12
	Switching Users.............................................................................................	13
	Active Directory Authentication............................................................................	14
	Turning Active Directory Authentication Lock on/off......................................	14
	IPSec ...................................................................................................................	15
	Setting Lock .........................................................................................................	15
	Setting up the administrator password ..........................................................	16
	Changing the Setting Lock administrator password ......................................	16
	Turning Setting Lock on/off............................................................................	17
	Restricting dialing ................................................................................................	17
	Dial pad restriction.........................................................................................	17
	Address Book restriction................................................................................	18
	Shortcuts restriction.......................................................................................	18
	LDAP server restriction..................................................................................	18

ii

3	Sending a fax	19
	Additional sending options...................................................................................	19
	Sending faxes using multiple settings ...........................................................	19
	Changing a 2-sided fax layout (MFC-L8850CDW and MFC-L9550CDW).....	20
	Contrast .........................................................................................................	21
	Changing Fax Resolution ..............................................................................	21
	Additional sending operations..............................................................................	22
	Sending a fax manually .................................................................................	22
	Sending a fax at the end of a conversation ...................................................	22
	Dual access ...................................................................................................	23
	Broadcasting..................................................................................................	23
	Real Time Transmission................................................................................	25
	Overseas Mode .............................................................................................	25
	Delayed Fax ..................................................................................................	26
	Delayed batch transmission ..........................................................................	26
	Checking and canceling waiting jobs.............................................................	27
	Setting your changes as the new default.......................................................	27
	Restoring all fax settings to the factory settings ............................................	28
	Saving fax options as a Shortcut ...................................................................	28
	Electronic cover page ....................................................................................	29
	Destination Display........................................................................................	31
4	Receiving a fax	32
	Memory Receive Options ....................................................................................	32
	Fax Forwarding..............................................................................................	32
	Paging ...........................................................................................................	33
	Fax Storage ...................................................................................................	34
	Changing Memory Receive Options..............................................................	34
	Turning off Memory Receive Options ............................................................	35
	Remote retrieval ..................................................................................................	36
	Setting a Remote Access Code.....................................................................	36
	Using your Remote Access Code..................................................................	36
	Remote fax commands..................................................................................	37
	Retrieving fax messages ...............................................................................	38
	Changing the Fax Forwarding number ..........................................................	38
	Additional receiving operations............................................................................	39
	Printing a reduced incoming fax ....................................................................	39
	2-sided printing for Fax mode........................................................................	39
	Setting the Fax Receive Stamp .....................................................................	40
	Receiving a fax at the end of a conversation.................................................	40
	Printing a fax from the memory .....................................................................	41
	Receiving faxes into memory when the paper tray is empty .........................	41

iii

5	Dialing and storing numbers	42
	Telephone line services .......................................................................................	42
	Tone or Pulse (Canada only).........................................................................	42
	For Fax/Tel mode only...................................................................................	42
	Special line considerations ............................................................................	42
	Additional dialing operations................................................................................	44
	Dialing access codes and credit card numbers .............................................	44
	Additional ways to store numbers........................................................................	45
	Storing Address Book numbers from Outgoing Calls ....................................	45
	Setting up Groups for Broadcasting ..............................................................	45
6	Printing reports	48
	Fax reports...........................................................................................................	48
	Transmission Verification Report...................................................................	48
	Fax Journal (Activity Report) .........................................................................	48
	Reports ................................................................................................................	49
	How to print a report ......................................................................................	50
7	Making copies	51
	Copy settings .......................................................................................................	51
	Stop copying..................................................................................................	51
	Improving copy quality...................................................................................	51
	Enlarging or reducing copies .........................................................................	52
	2-sided Copying.............................................................................................	53
	Tray selection ................................................................................................	55
	Adjusting Density and Contrast .....................................................................	55
	Sorting copies................................................................................................	56
	Making N in 1 copies (page layout) ...............................................................	57
	2 in 1 ID Copy................................................................................................	59
	Adjusting the Color Saturation.......................................................................	60
	Making 2-sided N in 1 copies (MFC-L8850CDW and MFC-L9550CDW)......	60
	Removing Background Color.........................................................................	61
	Saving copy options as a Shortcut ................................................................	62
	Saving paper .................................................................................................	62

iv

A	Routine maintenance	63
	Cleaning and checking the machine....................................................................	63
	Cleaning the outside of the machine .............................................................	64
	Cleaning the scanner.....................................................................................	65
	Cleaning the laser scanner windows .............................................................	67
	Cleaning the corona wires .............................................................................	70
	Cleaning the drum unit ..................................................................................	74
	Cleaning the paper pick-up rollers.................................................................	81
	Calibration .....................................................................................................	82
	Color Registration..........................................................................................	83
	Auto Correction..............................................................................................	83
	Printing the Test Print ....................................................................................	84
	Checking the Page Counters.........................................................................	84
	Checking the remaining life of toner cartridges .............................................	85
	Checking the remaining life of parts ..............................................................	85
	Replacing periodic maintenance parts.................................................................	86
	Packing and shipping the machine ......................................................................	87
B	Options	90
	Options ................................................................................................................	90
	Optional paper tray (For MFC-L8600CDW and MFC-L8850CDW (LT-320CL))
	(For MFC-L9550CDW (LT-325CL)) .................................................................	91
	Memory board......................................................................................................	91
	SO-DIMM Types............................................................................................	91
	Installing extra memory .................................................................................	92
C	Glossary	94
D	Index	98

v

1 General Setup

NOTE

•This manual shows the LCD messages of the MFC-L9550CDW unless specified.

•Most of the illustrations in this User’s Guide show the MFC-L8850CDW.

Memory storage

Your settings are stored permanently, and in the event of a power failure will not be lost. Temporary settings (for example, Contrast and Overseas Mode) will be lost. Also, during a power failure the machine will retain the date and time and programed fax timer jobs (for example, Delayed Fax) for approximately 60 hours. Other fax jobs in the machine’s memory will not be lost.

Set tone or pulse	1
dialing mode
(Canada only)

Your machine comes set for a Tone dialing service. If you have a Pulse dialing (rotary) service, you need to change the dialing mode.

a Press .

b Press All Settings.

c Swipe up or down, or press a or b to display Initial Setup.

Press Initial Setup.

d Swipe up or down, or press a or b to display Tone/Pulse.

Press Tone/Pulse.

e Press Pulse (or Tone).

f Press .

1

Chapter 1

Volume settings

Ring volume

You can choose from a range of ring volume levels, from High to Off.

a Press .

b Press All Settings.

c Swipe up or down, or press a or b to display General Setup.

d Press General Setup.

e Swipe up or down, or press a or b to display Volume.

f Press Volume. g Press Ring.

h Press Off, Low, Med or High. i Press .

Beeper volume

When the beeper is on, the machine will make a sound when you press the Touchscreen or Touchpanel, make a mistake, or after you send or receive a fax. You can choose from a range of sound levels, from High to Off.

a Press .

b Press All Settings.

c Swipe up or down, or press a or b to display General Setup.

d Press General Setup.

e Swipe up or down, or press a or b to display Volume.

f Press Volume. g Press Beep.

h Press Off, Low, Med or High. i Press .

2

Speaker volume

You can choose from a range of speaker volume levels, from High to Off.

a Press .

b Press All Settings.

c Swipe up or down, or press a or b to display General Setup.

d Press General Setup.

e Swipe up or down, or press a or b to display Volume.

f Press Volume.

g Press Speaker.

h Press Off, Low, Med or High.

i Press .

General Setup
Automatic Daylight
Saving Time	1

You can set the machine to change automatically for Daylight Saving Time. It will set itself forward one hour in the spring, and back one hour in the fall.

a Press .

b Press (Date & Time).

c Swipe up or down, or press a or b to display Auto Daylight.

d Press Auto Daylight. e Press On or Off.

f Press .

3

Chapter 1

Set the Time Zone

You can set the time zone on the machine for your location. For example, the time zone for Eastern Standard Time in the USA and Canada is UTC-05:00.

a Press .

b Press (Date & Time).

c Swipe up or down, or press a or b to display Time Zone.

d Press Time Zone.

e Enter your time zone. Press OK.

f Press .

Ecology features

Toner Save

You can save toner using this feature. When you set Toner Save to On, print appears lighter. The factory setting is Off.

a Press .

b Press All Settings.

c Swipe up or down, or press a or b to display General Setup.

d Press General Setup.

e Swipe up or down, or press a or b to display Ecology.

f Press Ecology. g Press Toner Save. h Press On or Off.

i Press .

NOTE

We do not recommend Toner Save for printing Photo or Gray Scale images.

4

Sleep Time

The Sleep Time setting can reduce power consumption. When the machine is in Sleep mode (Power Save mode) it acts as though it is turned off. The machine will wake up and start printing when it receives a print job.

You can choose how long the machine must be idle before it goes into Sleep mode. The timer will restart if any operation is carried out on the machine, such as receiving a fax or a print job. The factory setting is three minutes.

When the machine goes into Sleep mode, the Touchscreen backlight turns off.

a Press .

b Press All Settings.

c Swipe up or down, or press a or b to display General Setup.

d Press General Setup.

e Swipe up or down, or press a or b to display Ecology.

f Press Ecology. g Press Sleep Time.

h Using the Touchscreen's keyboard, enter the length of time (0-50 minutes) the machine will remain idle before entering Sleep mode.

Press OK. i Press .

General Setup

Deep Sleep mode

If the machine is in Sleep mode and does not 1 receive any jobs for a certain length of time, the machine will go into Deep Sleep mode automatically. Deep Sleep mode uses less

power than Sleep mode. The machine will wake up when it receives a job or if you press the Touchscreen.

When the machine is in Deep Sleep mode, the Touchscreen backlight turns off and blinks.

5

Chapter 1

Quiet mode feature

Quiet mode

The Quiet mode setting can reduce noise while printing. When Quiet Mode is turned On, the print speed becomes slower. The default setting is Off.

a Press .

b Press All Settings.

c Swipe up or down, or press a or b to display General Setup.

d Press General Setup.

e Swipe up or down, or press a or b to display Ecology.

f Press Ecology. g Press Quiet Mode. h Press On or Off. i Press .

Touchscreen

Setting the backlight brightness

You can adjust the brightness of the Touchscreen LCD backlight. If you are having difficulty reading the Touchscreen, try changing the brightness setting.

a Press .

b Press All Settings.

c Swipe up or down, or press a or b to display General Setup.

d Press General Setup.

e Swipe up or down, or press a or b to display LCD Settings.

f Press LCD Settings. g Press Backlight.

h Press Light, Med or Dark.

i Press .

6

Setting the Dim Timer for the backlight

You can set how long the Touchscreen LCD backlight stays on after you go back to your Home screen.

a Press .

b Press All Settings.

c Swipe up or down, or press a or b to display General Setup.

d Press General Setup.

e Swipe up or down, or press a or b to display LCD Settings.

f Press LCD Settings. g Press Dim Timer.

h Press Off, 10Secs, 20Secs or 30Secs.

i Press .

General Setup

Dial Prefix

The Dial Prefix setting will automatically dial a 1 predefined number before every fax number you dial. For example: If your telephone

system requires a 9 to dial an outside number, use this setting to automatically dial 9 for every fax you send.

Setting up the prefix number

a Press .

b Press All Settings.

c Swipe up or down, or press a or b to display Initial Setup.

d Press Initial Setup.

e Swipe up or down, or press a or b to display Dial Prefix.

f Press Dial Prefix. g Press On (or Off). h Press Dial Prefix.

i Enter the prefix number (up to 5 digits) using the Touchscreen's keyboard. Press OK.

NOTE

•You can use the numbers and symbols 0 to 9, #, and l. (You cannot use ! with any other numbers or symbols.)

•If your telephone system requires a time break recall (hookflash), press ! on the Touchscreen.

•(Canada only) If pulse dialing mode is on,

# and l are not available to use.

j Press .

7

Chapter 1

Changing the prefix number

a

b c

d e

f g

h i

Press .

Press All Settings.

Swipe up or down, or press a or b to display Initial Setup.

Press Initial Setup.

Swipe up or down, or press a or b to display Dial Prefix.

Press Dial Prefix.

Press On (or Off).

You can turn off the prefix number by pressing Off. The prefix number will remain off until you press On.

Press Dial Prefix.

Do one of the following using the Touchscreen's keyboard.

To change the prefix number, press d or c to position the cursor under the digit to be deleted and press the

Back Space button . Then press the correct digit.

Repeat until the prefix number is correct, and then press OK.

To exit without making a change, press OK.

NOTE

•You can use the numbers and symbols 0 to 9, #, and l. (You cannot use ! with any other numbers or symbols.)

•If your telephone system requires a time break recall (hookflash), press ! on the Touchscreen.

•(Canada only) If pulse dialing mode is on,

# and l are not available to use.

j Press .

8

2 Security features

Secure Function Lock 3.0

Secure Function Lock lets you restrict Public access to the following machine operations:

Fax TX (Fax Sending)

Fax RX (Fax Receiving)

Copy

Scan (Remote) 1 2

Scan (Direct) 2 3

USB Direct Print

Print 4

Web Connect (Upload)

Web Connect (Download)

Color Print 4 5

Page Limits 5

1Scan except Scan to USB

2Scan includes scan jobs via Brother iPrint&Scan.

3Scan to USB

4Print and Color Print include print jobs via Google Cloud Print™ and Brother iPrint&Scan.

5Available for Print, USB Direct Print, Copy and Web Connect (Download).

NOTE

• Secure Function Lock can be set by using	2
Web Based Management or BRAdmin

Professional 3 (Windows® only).

•Only administrators can set limitations and make changes for each user.

•(For MFC-L9550CDW)

Use card authentication to switch to a different user and access operations, such as sending or receiving faxes, copying, remote 1 or direct 2 scanning, USB Direct Print and Web Connect.

1Scanning, except Scan to USB

2Scan to USB

This feature also prevents users from changing the default settings of the machine by limiting access to the machine’s settings.

Before using the security features you must first enter an administrator password.

The administrator can set up restrictions for individual users along with a user password.

Make a careful note of your password. If you forget it, you will have to reset the password stored in the machine. For information about how to reset the password contact Brother Customer Service.

9

Chapter 2

Before you begin to use Secure Function Lock 3.0

You can configure the Secure Function Lock settings using a web browser. Before configuration, the following preparations are needed.

a Start your web browser.

b Type “vmachine’s IP address/” into your browser’s address bar (where “machine’s IP address” is the IP address of the Brother machine).

For example: v192.168.1.2/

NOTE

You can find the machine’s IP address in the Network Configuration List

(see Software and Network User's Guide).

c Type an Administrator password in the Login box. (This is a password to log on to the machine’s web page.) Click .

NOTE

If you are using a web browser to configure the machine’s settings for the first time, set a password (see Software and Network User's Guide).

Turning Secure Function Lock on/off

a Click Administrator.

b Click User Restriction Function. c Select Secure Function Lock or Off. d Click Submit.

NOTE

The Secure Function Lock icon is displayed beneath the time and date.

10

Configure Secure Function

Lock 3.0 Using Web Based

Management

Set up groups with restrictions and users with

a password and card ID (NFC ID) 1. You can set up to 100 restricted groups and 100 users. Configure these settings using a web browser. To set up the web page, see Before you begin to use Secure Function Lock 3.0 on page 10. Then follow these steps:

1 For MFC-L9550CDW

a Click Administrator.

b Click Restricted Functions xx-xx.

c Type an alphanumeric Group name (up to 15 characters) in the User List / Restricted Functions field.

d In the Print and other columns, clear the check box to restrict access to operations. To configure the maximum page count, select the On check box in Page Limits, and then type the number in the Max. Pages box.

e Click Submit.

f Click User List xx-xx.

g In the User List field, type the user name up to 20 characters.

h In the PIN Number box, type a four-digit password.

Security features
i (For MFC-L9550CDW)
In the Card ID (NFC ID) box, type the
card number (up to 16 characters.) 1
1 You can use numbers from 0 - 9 and
letters from A - F (not case-	2
sensitive).

j Select User List / Restricted Functions from the drop-down list for each user.

k Click Submit.

11

Chapter 2

Setting up the card authentication users (For MFC-L9550CDW)

Before setting up the card authentication users, you must set up restricted operations and a user list using the web browser.

For more information, see Configure Secure Function Lock 3.0 Using Web Based Management on page 11.

a Changing to the restricted user mode using the Touchscreen (for more information, see Changing to restricted user mode using the Touchscreen

on page 13).

b Press XXXXX

c Press Register Card.

d Touch the card to the NFC Reader. The Touchscreen displays the card ID.

e Press OK.

NOTE

•To change the card ID, touch the new card to the NFC Reader in step d.

•The NFC Reader may not be able to detect when the card is in a case or cover. Always remove the card from a case or cover when you touch the card to the NFC Reader.

Setting up and changing the Public user mode

Public user mode restricts the operations that are available for all users who do not have a password.

When you set up restrictions for Public users, you must do it through Web Based Management or BRAdmin Professional 3

(Windows® only) (see

Software and Network User's Guide). a Click Administrator.

b Click Restricted Functions xx-xx.

c In the Public Mode row, clear the check box to restrict the operation in Public user mode. To configure the maximum page count, select the On check box in Page Limits, and then type the number in the Max. Pages box.

d Click Submit.

12

Switching Users

This setting allows you to switch between registered restricted users or Public mode when Secure Function Lock is turned on.

Changing to restricted user mode using the Touchscreen

a Press		Public	or

XXXXX .

(Where xxxxx is the user’s name.) b Press Change User.

c Swipe up or down, or press a or b to display your user name.

d Press your user name.

e Enter your four-digit user password using the Touchscreen's keyboard. Press OK.

NOTE

•If the current ID is restricted for the operation you want, Access Denied appears on the Touchscreen.

•If your ID has page limit restrictions and has already reached the maximum number of pages, the Touchscreen displays Limit Exceeded or No Permission when you try to print. Contact your administrator to check your Secure Function Lock Settings.

•If your ID has Color Print restrictions set to disabled, the Touchscreen displays No Permission or Function Locked when you try to print colored documents.

Security features

Changing to restricted user mode using the NFC Reader

(For MFC-L9550CDW)

a Press		to return to the Ready screen.	2

b Touch the card to the NFC Reader.

c When you have successfully logged in, the Touchscreen displays

Authorization Succeeded.

NOTE

•You can log on by touching the card to the NFC Reader even if the machine is set to Public mode or another user is logged in.

•The NFC Reader may not be able to detect when the card is in a case or cover. Always remove the card from a case or cover when you touch the card to the NFC Reader.

Changing to Public mode using the Touchscreen

a Press		XXXXX	.

(Where xxxxx is the user’s name.) b Press Go to Public.

NOTE

•After a restricted user has finished using the machine, it returns to Public mode after one minute.

•If the operation you want is restricted for all users, Access Denied will appear on the Touchscreen and the Change User screen will appear. You cannot access the operation. Contact your administrator to check your Secure Function Lock Settings.

•If Public Mode has Color Print restrictions set to disabled, the Touchscreen displays No Permission or Function Locked when you try to print colored documents.

13

Chapter 2

Active Directory

Authentication

Active Directory Authentication restricts the use of the Brother machine. If Active Directory Authentication is enabled, the machine's control panel will be locked. The machine's settings cannot be changed until the user enters the user ID, domain name and password.

Active Directory Authentication includes the following features:

Store incoming faxes

Obtain the machine's email address from the LDAP server

You can change the Active Directory Authentication setting using Web Based Management or BRAdmin Professional 3

(Windows®).

For more information about Active Directory Authentication, see

Software and Network User's Guide.

Turning Active Directory Authentication Lock on/off

a Start your web browser.

b Type “http://machine’s IP address/” into your browser’s address bar (where “machine’s IP address” is the IP address of the Brother machine).

For example: http://192.168.1.2/

c Click Administrator.

d Click User Restriction Function.

e Select Active Directory

Authentication or Off.

f Click Submit.

NOTE

•You need to configure Active Directory Server Settings to enable Active Directory Authentication.

•Control Panel Lock is enabled if Active Directory Server is correctly configured.

14

IPSec

IPsec (Internet Protocol Security) is a security protocol that uses an optional Internet Protocol function to prevent manipulation and ensure the confidentiality of data transmitted as IP packets. IPsec encrypts data carried over the network, such as print jobs sent from computers to a printer. Because the data is encrypted at the network layer, applications that use a higher-level protocol use IPsec even if the user is not aware of its use.

IPsec supports the following operations:

IPsec transmissions

IPsec settings

For more information about IPsec,

see Software and Network User's Guide.

Security features

	Setting Lock
	Setting Lock lets you set a password to stop
	other people from accidentally changing your
	machine’s settings.	2
	Make a careful note of your password. If you
	forget it, you will have to reset the passwords
	stored in the machine. Contact your
	administrator or Brother Customer Service.

While Setting Lock is On, you cannot access the machine's settings.

Machine settings cannot be changed through the Remote Setup utility while Setting Lock is

On.

15

Chapter 2

Setting up the administrator password

a Press .

b Press All Settings.

c Swipe up or down, or press a or b to display General Setup.

d Press General Setup.

e Swipe up or down, or press a or b to display Setting Lock.

f Press Setting Lock.

g Enter a four-digit number for the new password using the Touchscreen's keyboard.

Press OK.

h Re-enter the new password when the Touchscreen displays Verify:. Press OK.

i Press .

Changing the Setting Lock administrator password

a Press .

b Press All Settings.

c Swipe up or down, or press a or b to display General Setup.

d Press General Setup.

e Swipe up or down, or press a or b to display Setting Lock.

f Press Setting Lock.

g Press Set Password.

h Enter the old four-digit password using the Touchscreen's keyboard.

Press OK.

i Enter a four-digit number for the new password using the Touchscreen's keyboard.

Press OK.

j Re-enter the new password when the Touchscreen displays Verify:. Press OK.

k Press .

16

Turning Setting Lock on/off

If you enter the wrong password, the Touchscreen displays Wrong Password. Enter the correct password.

Turning Setting Lock on

a Press .

b Press All Settings.

c Swipe up or down, or press a or b to display General Setup.

d Press General Setup.

e Swipe up or down, or press a or b to display Setting Lock.

f Press Setting Lock.

g Press Lock Off On.

h Enter the registered four-digit administrator password using the Touchscreen's keyboard.

Press OK.

Turning Setting Lock off

a Press

on the Touchscreen.

b Enter the registered four-digit administrator password using the Touchscreen's keyboard.

Press OK.

Security features

Restricting dialing

This feature is to prevent users from sending a fax or call to a wrong number by mistake.

You can set the machine to restrict dialing 2 when you use the dial pad, Address Book and Shortcuts.

If you choose Off, the machine does not restrict the dialing method.

If you choose Enter # Twice, the machine will prompt you to re-enter the number, and then if you re-enter the same number correctly, the machine will start dialing. If you enter a different number, the Touchscreen displays an error message.

If you choose On, the machine will restrict all fax sending and outbound calls for that dialing method.

Dial pad restriction

a Press .

b Press All Settings.

c Swipe up or down, or press a or b to display Fax.

d Press Fax.

e Swipe up or down, or press a or b to display Dial Restriction.

f Press Dial Restriction. g Press Dial Pad.

h Press Enter # Twice, On or Off.

i Press .

17

Chapter 2

Address Book restriction

a Press .

b Press All Settings.

c Swipe up or down, or press a or b to display Fax.

d Press Fax.

e Swipe up or down, or press a or b to display Dial Restriction.

f Press Dial Restriction. g Press Address Book.

h Press Enter # Twice, On or Off.

i Press .

Shortcuts restriction

a Press .

b Press All Settings.

c Swipe up or down, or press a or b to display Fax.

d Press Fax.

e Swipe up or down, or press a or b to display Dial Restriction.

f Press Dial Restriction. g Press Shortcuts.

h Press Enter # Twice, On or Off.

i Press .

18

LDAP server restriction

a Press .

b Press All Settings.

c Swipe up or down, or press a or b to display Fax.

d Press Fax.

e Swipe up or down, or press a or b to display Dial Restriction.

f Press Dial Restriction. g Press LDAP Server.

h Press Enter # Twice, On or Off.

i Press .

NOTE

•The Enter # Twice setting will not work if you use an external phone or press Hook before entering the number. You will not be asked to re-enter the number.

•You cannot restrict dialing when using

Redial/Pause.

•If you chose On or Enter # Twice, you cannot use the Broadcasting feature.

3 Sending a fax

Additional sending options

Sending faxes using multiple settings

Before you send a fax, you can change any combination of these settings:

2-sided Fax 1

Contrast

Fax Resolution

Real Time TX

Overseas Mode

Delayed Fax

Batch TX

Coverpage Message

Coverpage Setup

Broadcasting

1 For MFC-L8850CDW and MFC-L9550CDW

a Do one of the following:

When Fax Preview is set to Off, press (Fax).

When Fax Preview is set to On, press

(Fax) and Sending

Fax(es).

The Touchscreen displays:

b Press Options.

c Swipe up or down, or press a or b to display the setting you want, and then press the setting.

d Press the option you want.	3
e Do one of the following:

Repeat steps c and d to change more settings.

If you are finished choosing settings, press OK. Go to the next step for sending your fax.

NOTE

•Most settings are temporary and the machine returns to its default settings after you send a fax.

•You can save some of the settings you use most often by setting them as the default settings. These settings will stay until you change them again (see Setting your changes as the new default

on page 27).

•You can also save some of the settings you use most often by setting them as a Shortcut (see Saving fax options as a Shortcut on page 28).

19

Chapter 3

Changing a 2-sided fax layout (MFC-L8850CDW and MFC-L9550CDW)

You must choose the 2-sided scanning format before you send a 2-sided fax. The format you choose will depend on the layout of your 2-sided document.

a Load your document in the ADF. b Do one of the following:

When Fax Preview is set to Off, press (Fax).

When Fax Preview is set to On, press

(Fax) and Sending Fax(es).

c Press Options.

d Swipe up or down, or press a or b to display 2-sided Fax.

e Press 2-sided Fax. f Do one of the following:

If your document is flipped on the Long edge, press 2-sided Scan: Long Edge.

Long edge

Portrait

Landscape

20

If your document is flipped on the Short edge, press 2-sided Scan: Short Edge.

Short edge

Portrait

Landscape

Contrast

For most documents the default setting of Auto will give the best results.

Auto automatically chooses the appropriate contrast for your document.

If your document is very light or very dark, changing the contrast may improve the quality of the fax.

Select Dark to make the faxed document lighter.

Select Light to make the faxed document darker.

a Do one of the following:

When Fax Preview is set to Off, press (Fax).

When Fax Preview is set to On, press

(Fax) and Sending Fax(es).

b Press Options.

c Swipe up or down, or press a or b to display Contrast.

d Press Contrast.

e Press Auto, Light or Dark.

NOTE

Even if you choose Light or Dark, the machine will send the fax using the Auto setting if you choose Photo as the Fax Resolution.

Sending a fax

Changing Fax Resolution

The quality of a fax can be improved by changing the Fax Resolution. This is a temporary setting that will only be active for your next fax.

	a Do one of the following:	3
	 When Fax Preview is set to Off,

press (Fax).

When Fax Preview is set to On, press

(Fax) and Sending Fax(es).

b Press Options.

c Swipe up or down, or press a or b to display Fax Resolution.

d Press Fax Resolution.

e Press Standard, Fine, S.Fine or Photo.

NOTE

You can choose four different resolution settings.

Black & white

Standard	Appropriate for most typed
	documents.
Fine	Good for small print and
	transmits a little slower than
	Standard resolution.
S.Fine	Good for small print or artwork
	and transmits slower than Fine
	resolution.
Photo	Use when the document has
	varying shades of gray or is a
	photograph. This has the
	slowest transmission time.

21

Chapter 3

Additional sending operations

Sending a fax manually

Manual transmission

Manual transmission lets you hear the dialing, ringing and fax-receiving tones while sending a fax.

a Load your document. b Do one of the following:

When Fax Preview is set to Off, press (Fax).

When Fax Preview is set to On, press

(Fax) and Sending Fax(es).

c Press Hook and listen for a dial tone. d Dial the fax number.

e When you hear the fax tones, press Fax Start.

If you are using the scanner glass, press Send.

Sending a fax at the end of a conversation

At the end of a conversation you can send a fax to the other party before you both hang up.

a Ask the other party to wait for fax tones (beeps) and then to press the Start or Send key before hanging up.

b Load your document. c Press Fax Start.

If you are using the scanner glass, press Send.

d Replace the handset of an external telephone.

22

Dual access

You can dial a number and start scanning the fax into memory—even when the machine is sending from memory, receiving faxes or printing computer jobs. The Touchscreen displays the new job number.

The number of pages you can scan into the memory will vary depending on the type of information that is printed on them.

NOTE

If you get an Out of Memory message while scanning the first page of a fax,

press

to cancel scanning. If you get an

Out of Memory message while scanning a subsequent page, you can press Send Now to send the pages

scanned so far, or press		to cancel the
operation.

Sending a fax

Broadcasting

Broadcasting lets you send the same fax message to more than one fax number. You can include Groups, Address Book numbers and up to 50 manually dialed numbers in the same broadcast.

You can broadcast up to 350 different	3
numbers.

Before you begin the broadcast

Address Book numbers must be stored in the machine’s memory before they can be used in a broadcast (see Basic User's Guide).

Group numbers must also be stored in the machine’s memory before they can be used in a broadcast. Group numbers include many stored Address Book numbers for easier dialing (see Setting up Groups for Broadcasting on page 45).

How to broadcast a fax

a Load your document. b Do one of the following:

When Fax Preview is set to Off, press (Fax).

When Fax Preview is set to On, press

(Fax) and Sending Fax(es).

c Press Options.

d Swipe up or down, or press a or b to display Broadcasting.

e Press Broadcasting.

23

Chapter 3

f Press Add Number.

NOTE

If you downloaded Internet Fax:

If you want to broadcast using an E-mail address, press , enter the E-mail

address (see Basic User's Guide), and press OK.

g You can add numbers to the broadcast in the following ways:

Press Add Number and enter a number using the Touchscreen's keyboard (see Basic User's Guide). Press OK.

Press Add from Address book. Swipe up or down, or press a or b to display the number you want to add to the broadcast. Select the check boxes of the numbers you want to add to the broadcast. After you select all the numbers you want, press OK.

Press Search in Address book. Press the first letter of the name, and then press OK. Press the name, and then press the number you want to add.

h After you enter all the fax numbers by repeating steps f and g, press OK.

i Press Fax Start.

After the broadcast is finished, the machine will print a broadcast report to let you know the results.

24

NOTE

•If you did not use up any of the numbers for Groups, you can broadcast faxes to as many as 350 different numbers.

•The machine’s available memory will vary depending on the types of jobs in the memory and the numbers used for broadcasting. If you broadcast to the maximum number available, you will not be able to use dual access and delayed fax.

•If the Out of Memory message appears,

press

to stop the job. If more than one

page has been scanned, press Send Now to send the portion that is in the machine’s memory.

Canceling a Broadcast in progress

While broadcasting you can cancel the fax currently being sent or the whole broadcast job.

a Press .

b Do one of the following:

To cancel the entire broadcast, press

Entire Broadcast. Go to step c.

To cancel the current job, press the button that displays the number or name being dialed. Go to step d.

To exit without canceling, press .

c When the Touchscreen asks if you want to cancel the entire broadcast, do one of the following:

Press Yes to confirm.

To exit without canceling, press No.

d Do one of the following:

To cancel the current job, press Yes.

To exit without canceling, press No.