Brother MFC-J775DW User Manual
Basic User's Guide
MFC-J775DW
Online User's Guide
This Basic User's Guide contains basic
instructions and information for your Brother
machine.
For more advanced instructions, information,
and product specifications, see the Online
User's Guide at support.brother.com/manuals
If you need to call Customer Service
Please complete this information for future reference:
Model Number:
Serial Number:
1
MFC-J775DW
Date of Purchase:
Place of Purchase:
1
The serial number is on the back of the machine. Retain this User’s Guide with your sales
receipt as a permanent record of your purchase, in the event of theft, fire or warranty
service.
Register your product online at
www.brother.com/registration
By registering your product with Brother, you will be recorded as the original
owner of the product. Your registration with Brother:
• may serve as confirmation of the purchase date of your product if you lose
your receipt;
• may support an insurance claim by you in the event of product loss
covered by insurance; and,
• will help us notify you of enhancements to your product and special offers.
Complete and fax the Brother Warranty Registration and Test Sheet, or
register online at
www.brother.com/registration.
© 2017 Brother Industries, Ltd. All rights reserved.
Brother Numbers
IMPORTANT
For technical help, you must call the country where you bought the machine. Calls must be made
from within that country.
FAQs (Frequently Asked Questions)
The Brother Solutions Center is our one-stop resource for all your Fax Machine/Multi-Function
Center needs. Download the latest software and utilities and read FAQs and troubleshooting tips
to learn how to get the most from your Brother product.
support.brother.com
• Check here for Brother driver updates.
• To keep your machine’s performance up-to-date, check here for the latest firmware
upgrade.
i
For Customer Service
In USA:
www.brother-usa.com/support (Self-Service/Email/Chat)
1-877-BROTHER (1-877-276-8437)
1-901-379-1215 (assistance via fax)
1-877-268-9575 (test your fax sending and fax receiving operations)
In Canada:
www.brother.ca/support (Self-Service Videos, Email, Chat, Facebook and Twitter Help)
Service Center Locator (USA only)
For the location of a Brother authorized service center, call 1-877-BROTHER (1-877-276-8437)
or visit www.brother-usa.com/service.
Service Center Locations (Canada only)
For the location of a Brother authorized service center, visit www.brother.ca/support.
ii
Ordering Accessories and Supplies
For best quality results use only genuine Brother supplies, which are available at most Brother
retailers. If you cannot find the supplies you need and have a Visa, MasterCard, Discover,
American Express credit card, or PayPal account, you can order directly from Brother. Visit us
online for a complete selection of the Brother accessories and supplies that are available for
purchase.
NOTE
In Canada, only Visa and MasterCard are accepted.
In USA:
1-877-552-MALL (1-877-552-6255)
1-800-947-1445 (assistance via fax)
www.brothermall.com
In Canada:
www.brother.ca
Order Information
Description Item
Ink Cartridge Super High Yield
<black / yellow / cyan (blue) / magenta
(red) >
Premium Plus Glossy Photo Paper
(Letter size / 20 sheets) BP71GLTR
(4" x 6" size / 20 sheets) BP71GP20
Multipurpose Paper - Plain Paper
(Letter size / 500 sheets) BP60MPLTR (USA only)
1
For more information about the replacement supplies, visit www.brother.com/pageyield.
LC20EBK / LC20EY / LC20EC / LC20EM
(Prints approx. 2400 pages / black)
(Prints approx. 1200 pages / yellow / cyan (blue) /
magenta (red))
1
1
iii
Notice - Disclaimer of Warranties (USA and Canada)
BROTHER’S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR
AGENTS (COLLECTIVELY BROTHER’S LICENSOR) MAKE NO WARRANTIES, EXPRESS OR
IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF
MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE
SOFTWARE. BROTHER’S LICENSOR(S) DOES NOT WARRANT, GUARANTEE OR MAKE
ANY REPRESENTATIONS REGARDING THE USE OR THE RESULTS OF THE USE OF THE
SOFTWARE IN TERMS OF ITS CORRECTNESS, ACCURACY, RELIABILITY, CURRENTNESS
OR OTHERWISE. THE ENTIRE RISK AS TO THE RESULTS AND PERFORMANCE OF THE
SOFTWARE IS ASSUMED BY YOU. THE EXCLUSION OF IMPLIED WARRANTIES IS NOT
PERMITTED BY SOME STATES IN THE USA AND SOME PROVINCES IN CANADA. THE
ABOVE EXCLUSION MAY NOT APPLY TO YOU.
IN NO EVENT WILL BROTHER’S LICENSOR(S) BE LIABLE TO YOU FOR ANY
CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES (INCLUDING DAMAGES FOR
LOSS OF BUSINESS PROFITS, BUSINESS INTERRUPTION, LOSS OF BUSINESS
INFORMATION, AND THE LIKE) ARISING OUT OF THE USE OR INABILITY TO USE THE
SOFTWARE EVEN IF BROTHER’S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY
OF SUCH DAMAGES. BECAUSE SOME STATES IN THE USA AND SOME PROVINCES IN
CANADA DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR
CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE LIMITATIONS MAY NOT APPLY
TO YOU. IN ANY EVENT BROTHER’S LICENSOR’S LIABILITY TO YOU FOR ACTUAL
DAMAGES FROM ANY CAUSE WHATSOEVER, AND REGARDLESS OF THE FORM OF THE
ACTION (WHETHER IN CONTRACT, TORT (INCLUDING NEGLIGENCE), PRODUCT
LIABILITY OR OTHERWISE), WILL BE LIMITED TO $50.
iv
You Can Use the Following Features
Printing
Scanning
Mobile Connect
Use Brother iPrint&Scan to check the
machine status and access various functions
from mobile devices.
By installing Brother iPrint&Scan on your
mobile device and connecting to the machine,
you can use the following convenient features:
• Print
You can print photos, documents, and web
pages from your mobile device. You can
also print files from various web services.
• Scan
You can scan photos and documents and
save them to your mobile device.
• Copy
You can use your mobile device to edit
scanned images (crop and rotate images),
and then print them using the machine.
• Fax
You can fax photos and documents that
are stored on your mobile device. You can
also view faxes, which are received by the
machine, on your mobile device.
• Check the Machine Status
You can check the remaining ink levels and
other information, and view error solutions.
Web Connect / Brother Apps
Scan and upload images and files to popular
web services directly from your machine.
Capture and convert information directly from
your machine without your computer.
For more information, see the
Online User's Guide:
support.brother.com/manuals
v
User's Guides and Where to Find Them
Which Guide? What's in It? Where Is It?
Product Safety Guide Read this Guide first. Please read the Safety
Instructions before you set up your machine.
See this Guide for trademarks and legal
limitations.
Quick Setup Guide Follow the instructions for setting up your
machine, and installing the drivers and
software for the operating system and
connection type you are using.
Basic User's Guide Learn the basic PC-Print, Scan, Copy, and
Fax operations and basic machine
maintenance. See troubleshooting tips.
Online User's Guide This guide includes the additional contents of
the Basic User’s Guide.
In addition to information about the PC-Print,
Scan, Copy, Fax, Internet services, mobile
functions, and Brother ControlCenter
operations, useful information is included
about using the machine on a network.
1
Visit support.brother.com/manuals.
Printed / In the box
Printed / In the box
Printed / In the box
Brother Solutions
Center
1
vi
Basic Operations and Where to Find Instructions
The contents of the Basic User's Guide are also included in the Online User's Guide with more
details.
Features Contents Guide
Setup Load paper Basic User's Guide
Connect the machine to your computer Quick Setup Guide
Connect the machine to your mobile
device
Copy Copy a document Basic User's Guide
Various types of copies (2-sided copies,
and so on)
Print
Fax Send and receive a fax Basic User's Guide
Scan Scan from the machine Basic User's Guide
Print from your computer (Windows®/
Mac)
Print using the Google Cloud Print
function
Print data downloaded from a cloud
service
Transfer a fax to your computer Online User's Guide
Send and receive a fax using your
computer
Scan from your computer Basic User's Guide
Save scanned data to a cloud service Online User's Guide
™
Quick Setup Guide
Online User's Guide
Basic User's Guide
Online User's Guide
Online User's Guide
Basic User's Guide
Additional
information
Error messages Basic User's Guide
Troubleshooting Basic User's Guide
Specifications Online User's Guide
vii
The Online User's Guide Helps You Get the Most
1
2
3
4
Out of Your Machine
We hope that you find this guide helpful. To learn more about your machine's features, please
take a look at our Online User's Guide. It offers:
Quicker navigation!
Search box
Navigation index in a separate panel
Comprehensive!
Every topic in one guide
Simplified Layout!
Provides step-by-step instructions
Feature summary at the top of the page
1. Search Box
2. Navigation
3. Summary
4. Step-by-Step
To View Online User's Guides
To view the Online User's Guide and other available guides, visit support.brother.com/manuals.
For Windows® users only: you can also access your machine's guides by using Brother Utilities.
The Brother Utilities tool is included in the standard installation and, once installed, you can find it
either as a shortcut on your desktop, or from the Windows® Start menu.
viii
Questions or Problems? Please take a look at our FAQs, solutions, and videos online.
Go to your model's FAQs & Troubleshooting page on the Brother Solutions Center at
support.brother.com
• Provides several ways to search!
• Displays related questions for more information
• Receives regular updates based on customer feedback
Since the Brother Solutions Center is updated regularly, this screenshot is subject to change
without notice.
ix
Definitions of Notes
We use the following symbols and conventions throughout this User's Guide:
IMPORTANT
IMPORTANT indicates a potentially hazardous situation which, if not avoided, may result in
damage to property or loss of product functionality.
NOTE
NOTE specifies the operating environment, conditions for installation, or special conditions of
use.
Tips icons provide helpful hints and supplementary information.
Bold
Bold style identifies buttons on the machine's control panel or computer screen.
Italics
Italicized style emphasizes an important point or refers you to a related topic.
[Courier New]
Courier New font identifies messages shown on the machine's LCD.
For the Latest Driver Updates
Go to your model's Downloads page on the Brother Solutions Center at
download drivers.
To keep your machine’s performance up-to-date, check there for the latest firmware upgrades.
support.brother.com to
Compilation and Publication Notice
Under the supervision of Brother Industries, Ltd., this manual has been compiled and published,
covering the latest product's descriptions and specifications.
The contents of this manual and the specifications of this product are subject to change without
notice.
Brother reserves the right to make changes without notice in the specifications and materials
contained herein and shall not be responsible for any damages (including consequential) caused
by reliance on the materials presented, including but not limited to typographical and other errors
relating to the publication.
x
Table of Contents
General Information ............................................................................................ 1
1
Control Panel Overview.............................................................................................1
LCD Overview ...........................................................................................................5
Access Brother Utilities (Windows®) .........................................................................6
Uninstall the Brother Software and Drivers (Windows®) .................................6
Paper Handling .................................................................................................... 7
2
Load Paper................................................................................................................7
Load paper in the paper tray............................................................................7
Change the Check Paper Size Setting ............................................................9
Change the Paper Size and Paper Type...................................................................9
Recommended Print Media.....................................................................................10
Handle and Use Print Media....................................................................................10
Print .....................................................................................................................11
3
Print from Your Computer........................................................................................ 11
Print a Document (Mac).................................................................................11
Print a Document (Windows®).......................................................................11
Print on Both Sides of the Paper Automatically (Automatic 2-sided
Printing) (Windows®) .....................................................................................11
Print More Than One Page on a Single Sheet of Paper (N in 1)
(Windows®)....................................................................................................12
Print Photos from ControlCenter4 (Windows®) .............................................12
Copy ................................................................................................................... 14
4
Copy a Document ...................................................................................................14
Copy Settings ..........................................................................................................15
Copy Options .................................................................................................15
Scan.................................................................................................................... 17
5
Scan from Your Computer (Windows®)...................................................................17
Scan Using ControlCenter4 Home Mode (Windows®) ..................................17
Scan Using the Scan Button on Your Brother Machine...........................................18
Scan Using the Scan Button on the Machine ................................................18
Fax ...................................................................................................................... 20
6
Before Faxing ..........................................................................................................20
Set Your Station ID ........................................................................................20
Telephone Line Interference/VoIP..................................................................20
Receive Modes ..............................................................................................21
Choose the Correct Receive Mode................................................................21
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Set the F/T Ring Time (Pseudo/Double-ring).................................................23
Set the Number of Rings Before the Machine Answers (Ring Delay) ...........23
Store Numbers ........................................................................................................24
Store Address Book Numbers .......................................................................24
Change or Delete Address Book Names or Numbers ...................................24
Telephone Services and External Devices ..............................................................25
Voice Mail ......................................................................................................25
Distinctive Ring .............................................................................................25
Voice Over Internet Protocol (VoIP)...............................................................25
Connection of an External Telephone Answering Device (TAD)....................25
External and Extension Telephones ..............................................................25
Fax Using Your Machine .........................................................................................26
Send a Fax ....................................................................................................26
Fax Using Your Computer (PC-FAX).......................................................................28
Send Faxes from Your Computer ..................................................................28
Receive Faxes on Your Computer (Windows® only) .....................................28
Routine Maintenance ........................................................................................ 30
A
Clean the Scanner...................................................................................................30
Check the Print Quality............................................................................................30
Check the Print Alignment from Your Brother Machine ...........................................32
Troubleshooting ................................................................................................ 33
B
Identify the Problem.................................................................................................33
Error and Maintenance Messages...........................................................................35
Transfer Your Faxes or Fax Journal Report...................................................40
Troubleshooting for Wireless LAN setup.................................................................41
Wireless LAN Report Error Codes.................................................................41
Fax and Telephone Problems..................................................................................43
Troubleshooting for Other Fax Problems.......................................................44
Print or Scan Problems............................................................................................46
Troubleshooting for Other Print Problems .....................................................48
Document and Paper Jams.....................................................................................49
Document Jams.............................................................................................49
Printer Jam or Paper Jam..............................................................................50
Appendix ............................................................................................................ 57
C
Enter Text on Your Brother Machine........................................................................57
Supply Specifications ..............................................................................................59
Index ................................................................................................................... 60
D
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1
General Information
1
Control Panel Overview
1
General Information
1. 1.8" Liquid Crystal Display (LCD)
Displays messages to help you set up and use the machine.
Adjust the angle of the control panel by lifting it.
2. Mode buttons
FAX
Press to switch the machine to FAX Mode.
SCAN
Press to switch the machine to SCAN Mode.
1
COPY
Press to switch the machine to COPY Mode.
WEB
Press to switch the machine to WEB Mode.
3. Settings buttons
Clear/Back
Press to delete characters or to go back to the previous menu level.
Settings
Press to access the main menu.
OK
Press to choose a setting.
d or c
Press to adjust the ring volume while the machine is idle.
• Press to store Speed Dial and Group numbers in the machine's memory.
• Press to look up and dial numbers that are stored in the machine's memory.
Press to configure the wireless settings while the machine is idle.
a or b
Press to scroll through the menus and options.
d or c
Press to move the cursor left or right on the LCD.
2
54
8
76
4. Telephone buttons
Hook
Press before dialing to ensure a fax machine answers, and then press Black Start or
Color Start.
If the machine is in Fax/Tel (F/T) Mode and you pick up the handset of an external
telephone during the F/T ring (pseudo/double-ring), press Hook to talk.
1
General Information
Redial/Pause
• Press to dial the last 30 numbers you called.
• Press to insert a pause when dialing numbers.
5. Dial Pad
• Use to dial fax and telephone numbers.
• Use as a keyboard to enter text or characters.
6.
Stop/Exit
• Press to stop an operation.
• Press to exit from a menu.
3
7. Power On/Off
Press to turn on the machine.
Press and hold down to turn off the machine. The LCD will display [Shutting Down]
and will stay on for a few seconds before turning itself off. If you have connected an external
telephone or TAD, it is always available.
If you turn off the machine using , it will still clean the print head periodically to maintain
print quality. To prolong print head life, provide better ink efficiency, and maintain print quality,
keep your machine connected to a power source at all times.
8. Start buttons
Black Start
• Press to start sending faxes in black & white.
• Press to start making copies in black & white.
• Press to start scanning documents (in color or black & white depending on the scan
setting).
Color Start
• Press to start sending faxes in full color.
• Press to start making copies in full color.
• Press to start scanning documents (in color or black & white depending on the scan
setting).
4
LCD Overview
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346
2
5
This screen shows the machine’s status when
the machine is idle. This Home screen is also
called the Ready Mode screen. When
displayed, this indicates that your machine is
Ready for the next command.
3. Ink
Displays the available ink volume.
When an ink cartridge is near the end of
its life or having a problem, an error icon is
displayed on the ink color.
4. Date & Time
Displays the date and time set on the
machine.
5. Faxes in memory
Displays how many received faxes are in
the machine's memory.
6. Receive Mode
Displays the current Receive Mode.
• [Fax] (Fax Only)
1
General Information
1. Quiet Mode
The (Quiet Mode) icon appears when
the [Quiet Mode] setting is set to [On].
The Quiet Mode setting can reduce
printing noise. When Quiet Mode is turned
on, the print speed becomes slower. For
more information, see the Online User's
Guide.
2. Wireless Status
Each icon in the following table shows the
wireless network status.
The wireless setting is disabled.
Wireless network is connected.
A three-level indicator in the LCD
displays the current wireless signal
strength.
The wireless access point cannot
be detected.
• [F/T] (Fax/Tel)
• [TAD] (External TAD)
• [Mnl] (Manual)
When the Distinctive Ring feature is
turned on, the LCD displays [D/R].
You can configure wireless settings by
pressing on the control panel.
5
Access Brother Utilities (Windows®)
Brother Utilities is an application launcher
that offers convenient access to all Brother
applications installed on your computer.
Do one of the following:
1
• Windows® XP, Windows Vista® and
Windows® 7
Click (Start) > All Programs >
Brother > Brother Utilities.
Select your machine.
2
• Windows® 8
Tap or click
either on the Start screen or the
desktop.
• Windows® 8.1
Move your mouse to the lower left
corner of the Start screen and click
(if using a touch-based device,
swipe up from the bottom of the Start
screen to bring up the Apps screen).
When the Apps screen appears, tap
or click (Brother Utilities).
• Windows® 10
Click > All apps > Brother >
Brother Utilities.
(Brother Utilities)
Choose the operation you want to use.
3
Uninstall the Brother
Software and Drivers
(Windows®)
Launch (Brother Utilities).
1
Click the drop-down list, and then select
2
your model name (if not already
selected). Click Tools in the left
navigation bar, and then click Uninstall.
Follow the instructions in the dialog box
to uninstall the software and drivers.
6
1
1
2
1
2
Paper Handling
Load Paper
Load paper in the paper tray
• If the [Check Paper] setting is set to
[On] and you pull the paper tray out of
the machine, a message appears on the
LCD asking if you want to change the
paper type and paper size. Change the
Paper Size and Paper Type settings if
needed, following the LCD instructions.
• Load only one size and type of paper in
the paper tray at a time.
• When you load a different paper size in
the tray, you must change the Paper
Size setting in the machine or the paper
size setting on your computer.
Pull the paper tray completely out of the
1
machine.
Gently press and slide the paper width
3
guides (1) and then the paper length
guide (2) to fit the paper size.
When you are using Legal size paper,
press the square paper tray expansion
button (1) and slide out the paper tray
until the square paper tray expansion
button locks into the square LGL hole.
2
Paper Handling
Open the output paper tray cover (1).
2
7
Fan the stack of paper well.
1
1
2
1
4
Gently load paper in the paper tray with
5
the printing surface face down.
Make sure the paper is flat in the tray
and the paper length guide (1) touches
the edges of the paper.
Gently adjust the paper width guides (1)
6
to fit the paper.
Make sure the paper guides touch the
edges of the paper.
Close the output paper tray cover.
7
Slowly push the paper tray completely
into the machine.
IMPORTANT
• Be careful not to push the paper in too far;
it may lift at the back of the tray and cause
paper feed problems.
• Loading more than 20 sheets of Photo 2L
(5" x 7")/(13 x 18 cm) paper may cause
paper jams.
To add paper before the tray is empty,
remove the paper from the tray and
combine it with the paper you are adding.
Always fan the stack of paper well to
prevent the machine from feeding multiple
pages.
While holding the paper tray in the
8
machine, pull out the paper support (1)
until it locks into place, and then unfold
the paper support flap (2).
8
Change the Check Paper Size Setting
Change the Paper Size and Paper Type
If the Check Paper setting is set to [On] and
you pull the paper tray out of the machine, the
LCD displays a message asking if you want to
change the Paper Size and Paper Type
settings.
The default setting is [On].
Press Settings.
1
Press a or b to select the following:
2
a. Select [General Setup].
Press OK.
b. Select [Check Paper]. Press OK.
c. Select [On] or [Off]. Press OK.
Press Stop/Exit.
3
Related Information
• Error and Maintenance Messages on
page 35
Set the Paper Size and Paper Type settings
for the paper tray.
• To get the best print quality, set the
machine for the type of paper you are
using.
• When you change the size of the paper
you load in the tray, you must change the
Paper Size setting on the LCD at the same
time.
Press Settings.
1
Press a or b to select the following:
2
a. Select [General Setup].
Press OK.
b. Select [Paper Type]. Press OK.
c. Select [Plain Paper], [Inkjet
Paper], [Brother BP71] or
[Other Glossy]. Press OK.
d. Select [Paper Size]. Press OK.
e. Select the paper size option you
want, and then press OK.
2
Paper Handling
Press Stop/Exit.
3
The machine ejects paper with the printed
surface face up onto the paper tray at the
front of the machine. When you use
glossy paper, remove each sheet at once
to prevent smudging or paper jams.
Related Information
• Error and Maintenance Messages on
page 35
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