Brother MFC-J6945DW, MFC-J6545DW User Manual
Online User's Guide
MFC-J6545DW
MFC-J6945DW
© 2018 Brother Industries, Ltd. All rights reserved.
Home > Table of Contents
Table of Contents
Before You Use Your Brother Machine ............................................................................................... 1
Definitions of Notes ........................................................................................................................................ 2
Notice - Disclaimer of Warranties (USA and Canada) ................................................................................... 3
Trademarks .................................................................................................................................................... 4
Important Note ...............................................................................................................................................5
Introduction to Your Brother Machine................................................................................................. 6
Before Using Your Machine ........................................................................................................................... 7
Control Panel Overview .................................................................................................................................8
Touchscreen LCD Overview......................................................................................................................... 10
Settings Screen Overview ...........................................................................................................................13
Navigate the Touchscreen............................................................................................................................ 15
Set the Ready Screen .................................................................................................................................. 16
Set Default Function Screens ......................................................................................................................17
Access Brother Utilities (Windows®) ............................................................................................................ 18
Uninstall the Brother Software and Drivers (Windows®) .................................................................... 19
USB / Ethernet Port Locations on Your Brother Machine ............................................................................ 20
Paper Handling.................................................................................................................................... 22
Load Paper................................................................................................................................................... 23
Load Paper in Paper Tray #1 / Paper Tray #2....................................................................................24
Load Paper in the Multi-purpose Tray (MP Tray) ............................................................................... 41
Unprintable Area ................................................................................................................................ 46
Paper Settings.................................................................................................................................... 47
Acceptable Paper and Other Print Media........................................................................................... 53
Load Documents .......................................................................................................................................... 61
Load Documents in the Automatic Document Feeder (ADF) ............................................................. 62
Load Documents on the Scanner Glass ............................................................................................ 64
Unscannable Area.............................................................................................................................. 65
Print ...................................................................................................................................................... 66
Print from Your Computer (Windows®) ........................................................................................................ 67
Print a Photo (Windows®)................................................................................................................... 68
Print a Document (Windows®)............................................................................................................ 69
Cancel a Print Job (Windows®).......................................................................................................... 70
Print More Than One Page on a Single Sheet of Paper (N in 1) (Windows®).................................... 71
Print as a Poster (Windows®)............................................................................................................. 72
Print on Both Sides of the Paper Automatically (Automatic 2-sided Printing) (Windows®) ................ 73
Print as a Booklet Automatically (Windows®)..................................................................................... 76
Secure Print (Windows®).................................................................................................................... 78
Print a Color Document in Grayscale (Windows®)............................................................................. 79
Prevent Smudged Printouts and Paper Jams (Windows®) ................................................................ 80
Use a Preset Print Profile (Windows®)............................................................................................... 81
Change the Default Print Settings (Windows®).................................................................................. 84
Print Settings (Windows®).................................................................................................................. 85
Print from Your Computer (Mac) ..................................................................................................................90
i
Home > Table of Contents
Print a Photo (Mac) ............................................................................................................................ 91
Print a Document (Mac) ..................................................................................................................... 92
Print on Both Sides of the Paper Automatically (Automatic 2-sided Printing) (Mac) .......................... 93
Print More Than One Page on a Single Sheet of Paper (N in 1) (Mac) ............................................. 94
Secure Print (Mac) ............................................................................................................................. 95
Print a Color Document in Grayscale (Mac)....................................................................................... 96
Prevent Smudged Printouts and Paper Jams (Mac) .......................................................................... 97
Print Options (Mac) ............................................................................................................................ 98
Print Data Directly from a USB Flash Drive ............................................................................................... 104
Compatible USB Flash Drives.......................................................................................................... 105
Print Photos Directly from a USB Flash Drive .................................................................................. 106
Print a PDF File Directly from a USB Flash Drive ............................................................................ 116
Scan.....................................................................................................................................................118
Scan Using the Scan Button on Your Brother Machine ............................................................................. 119
Scan Multi-page Letter or A4 Size Documents ................................................................................ 120
Scan Photos and Graphics............................................................................................................... 121
Save Scanned Data to a Folder as a PDF File ................................................................................ 123
Save Scanned Data to a USB Flash Drive....................................................................................... 125
Scan Multiple Business Cards and Photos (Auto Crop)................................................................... 128
Scan to an Editable Text File Using OCR......................................................................................... 129
Scan to Email Attachment ................................................................................................................ 131
Send Scanned Data to an Email Server........................................................................................... 133
Scan to FTP ..................................................................................................................................... 135
Scan to SSH FTP (SFTP) ................................................................................................................ 139
Scan to Network (Windows®)........................................................................................................... 146
Scan to SharePoint®........................................................................................................................ 151
Web Services for Scanning on Your Network (Windows® 7, Windows® 8 and Windows® 10) ........ 155
Change Scan Button Settings from ControlCenter4 (Windows®)..................................................... 159
Change Scan Button Settings from Brother iPrint&Scan (Mac) ....................................................... 163
Scan from Your Computer (Windows®)...................................................................................................... 164
Scan Using ControlCenter4 Home Mode (Windows®)..................................................................... 165
Scan Using ControlCenter4 Advanced Mode (Windows®)............................................................... 182
Scan Using Nuance™ PaperPort™ 14SE or Other Windows® Applications..................................... 199
Scan Using Windows® Fax and Scan .............................................................................................. 204
Install BookScan Enhancer and Whiteboard Enhancer (Windows®) ...............................................208
Scan from Your Computer (Mac)................................................................................................................ 209
Scan Using Brother iPrint&Scan (Mac) ............................................................................................ 210
Scan Using TWAIN-Compliant Applications (Mac)........................................................................... 211
Configure Scan Settings Using Web Based Management......................................................................... 215
Set the Scan Job Email Report Using Web Based Management .................................................... 216
Copy ................................................................................................................................................... 217
Copy a Document .....................................................................................................................................218
Enlarge or Reduce Copied Images ............................................................................................................ 220
Sort Copies ................................................................................................................................................221
Make Page Layout Copies ( N in 1 or Poster)............................................................................................ 222
Copy on Both Sides of the Paper (2-sided Copy) ...................................................................................... 225
ii
Home > Table of Contents
Copy an ID Card ........................................................................................................................................228
Use the Ledger Copy Shortcuts ................................................................................................................. 230
Copy in Ink Save Mode ............................................................................................................................. 232
Copy Options .............................................................................................................................................233
Use Preset Copy Settings .......................................................................................................................... 236
Fax ...................................................................................................................................................... 238
Send a Fax.................................................................................................................................................239
Send a Fax from Your Brother Machine ........................................................................................... 240
Send a 2-sided Fax from the ADF.................................................................................................... 242
Send a Fax Manually........................................................................................................................ 243
Send a Fax at the End of a Conversation ........................................................................................ 244
Send the Same Fax to More than One Recipient (Broadcasting) .................................................... 245
Send a Fax in Real Time.................................................................................................................. 248
Send a Fax at a Specified Time (Delayed Fax)................................................................................ 249
Change the Fax Auto Redial Setting ................................................................................................ 250
Cancel a Fax in Progress ................................................................................................................. 251
Check and Cancel a Pending Fax.................................................................................................... 252
Fax Options ...................................................................................................................................... 253
Receive a Fax ............................................................................................................................................ 254
Receive Mode Settings .................................................................................................................... 255
Set Easy Receive ............................................................................................................................. 260
Fax Preview...................................................................................................................................... 261
Shrink Page Size of an Oversized Incoming Fax ............................................................................. 265
Set the Fax Receive Stamp.............................................................................................................. 266
Receive a Fax at the End of a Telephone Conversation .................................................................. 267
Memory Receive Options ................................................................................................................. 268
Remote Fax Retrieval....................................................................................................................... 275
Voice Operations and Fax Numbers .......................................................................................................... 281
Voice Operations.............................................................................................................................. 282
Store Fax Numbers ..........................................................................................................................290
Set up Groups for Broadcasting ....................................................................................................... 295
Dial Access Codes and Credit Card Numbers ................................................................................ 299
Telephone Services and External Devices................................................................................................. 300
Voice Mail......................................................................................................................................... 301
Distinctive Ring................................................................................................................................. 302
Caller ID ........................................................................................................................................... 306
Voice Over Internet Protocol (VoIP/Telephone Line Interference)....................................................308
External TAD (Telephone Answering Device)................................................................................... 309
External and Extension Telephones ................................................................................................. 313
Fax Reports ............................................................................................................................................... 319
Set the Transmission Verification Report's Style.............................................................................. 320
Set the Fax Journal's Interval Period................................................................................................ 321
PC-FAX ...................................................................................................................................................... 322
PC-FAX for Windows® ..................................................................................................................... 323
PC-FAX for Mac ..............................................................................................................................343
Network .............................................................................................................................................. 346
Configure Network Details Using the Control Panel .................................................................................. 347
iii
Home > Table of Contents
Supported Basic Network Features ........................................................................................................... 348
Network Management Software and Utilities ............................................................................................. 349
Learn about Network Management Software and Utilities ............................................................... 350
Additional Methods of Configuring Your Brother Machine for a Wireless Network ....................................352
Before Configuring Your Brother Machine for a Wireless Network................................................... 353
Configure Your Machine for a Wireless Network Using the One Push Method of Wi-Fi Protected
Setup™ (WPS).................................................................................................................................. 354
Configure Your Machine for a Wireless Network Using the PIN Method of Wi-Fi Protected
Setup™ (WPS).................................................................................................................................. 355
Configure Your Machine for a Wireless Network When the SSID is Not Broadcast......................... 357
Configure Your Machine for an Enterprise Wireless Network .......................................................... 359
Use Wi-Fi Direct®............................................................................................................................. 361
Advanced Network Features......................................................................................................................370
Print the Network Configuration Report............................................................................................ 371
Fax Using the Internet (I-Fax) .......................................................................................................... 372
Configure and Operate LDAP Search .............................................................................................. 391
Synchronize Time with the SNTP Server Using Web Based Management ..................................... 394
Technical Information for Advanced Users................................................................................................. 397
Reset the Network Settings to Factory Default ................................................................................ 398
Print the WLAN Report..................................................................................................................... 399
Security .............................................................................................................................................. 402
Before Using Network Security Features ................................................................................................... 403
Secure Function Lock 3.0 ..........................................................................................................................404
Before Using Secure Function Lock 3.0........................................................................................... 405
Configure Secure Function Lock 3.0 Using Web Based Management ............................................ 406
Scan Using Secure Function Lock 3.0 ............................................................................................. 407
Configure Public Mode for Secure Function Lock 3.0 ...................................................................... 408
Additional Secure Function Lock 3.0 Features................................................................................. 409
Register a new IC Card Using Machine's Control Panel .................................................................. 410
Register an External IC Card Reader............................................................................................... 411
Use Active Directory® Authentication......................................................................................................... 412
Introduction to Active Directory® Authentication............................................................................... 413
Configure Active Directory® Authentication Using Web Based Management.................................. 414
Log On to Change the Machine Settings Using the Machine's Control Panel (Active Directory
Authentication) ................................................................................................................................. 415
Use LDAP Authentication........................................................................................................................... 416
Introduction to LDAP Authentication ................................................................................................ 417
Configure LDAP Authentication Using Web Based Management.................................................... 418
Log On to Change the Machine Settings Using the Machine's Control Panel (LDAP
Authentication) ................................................................................................................................. 419
Manage Your Network Machine Securely Using SSL/TLS ........................................................................ 420
Certificates and Web Based Management....................................................................................... 421
Manage Your Network Machine Securely Using IPsec.............................................................................. 443
Introduction to IPsec......................................................................................................................... 444
Configure IPsec Using Web Based Management ............................................................................ 445
Configure an IPsec Address Template Using Web Based Management ......................................... 446
Configure an IPsec Template Using Web Based Management ....................................................... 448
®
iv
Home > Table of Contents
Send an Email Securely.............................................................................................................................457
Configure Email Sending Using Web Based Management.............................................................. 458
Send an Email with User Authentication .......................................................................................... 459
Send an Email Securely Using SSL/TLS ......................................................................................... 460
Send or Receive an Email Securely........................................................................................................... 461
Configure Email Sending or Receiving Using Web Based Management......................................... 462
Send an Email with User Authentication .......................................................................................... 463
Send or Receive an Email Securely Using SSL/TLS ....................................................................... 464
Use IEEE 802.1x Authentication for a Wired or a Wireless Network ......................................................... 465
What Is IEEE 802.1x Authentication? .............................................................................................. 466
Configure IEEE 802.1x Authentication for a Wired or a Wireless Network Using Web Based
Management (Web Browser)............................................................................................................ 467
IEEE 802.1x Authentication Methods............................................................................................... 469
Mobile/Web Connect......................................................................................................................... 470
Brother Web Connect................................................................................................................................. 471
Brother Web Connect Overview....................................................................................................... 472
Online Services Used with Brother Web Connect............................................................................ 473
Conditions for Using Brother Web Connect...................................................................................... 475
Set Up Brother Web Connect........................................................................................................... 479
Scan and Upload Documents Using Brother Web Connect............................................................. 487
Upload a Document from an External Memory Device Using Brother Web Connect ...................... 488
Download and Print Documents Using Brother Web Connect ......................................................... 489
Download and Save a Document to an External Memory Device Using Brother Web Connect...... 492
FaxForward to Cloud or E-mail ........................................................................................................ 493
Google Cloud Print.....................................................................................................................................496
Google Cloud Print Overview ........................................................................................................... 497
Before Using Google Cloud Print ..................................................................................................... 498
Print from Google Chrome™ or Chrome OS™................................................................................. 502
Print from Google Drive™ for Mobile ................................................................................................ 503
Print from Gmail™ Webmail Service for Mobile................................................................................504
AirPrint .......................................................................................................................................................505
AirPrint Overview.............................................................................................................................. 506
Before Using AirPrint (macOS) ........................................................................................................ 507
Print Using AirPrint ........................................................................................................................... 508
Scan Using AirPrint (macOS)........................................................................................................... 511
Send a Fax Using AirPrint (macOS)................................................................................................. 512
Mobile Printing for Windows®.................................................................................................................... 513
Mopria® Print Service................................................................................................................................. 514
Brother iPrint&Scan for Mobile Devices ..................................................................................................... 515
Near-Field Communication (NFC).............................................................................................................. 516
ControlCenter .................................................................................................................................... 517
ControlCenter4 (Windows®)....................................................................................................................... 518
Change the Operation Mode in ControlCenter4 (Windows®) .......................................................... 519
Scan Using ControlCenter4 Home Mode (Windows®)..................................................................... 521
Scan Using ControlCenter4 Advanced Mode (Windows®)............................................................... 522
Set Up the Brother Machine Using ControlCenter4 (Windows®) .....................................................523
v
Home > Table of Contents
Create a Custom Tab Using ControlCenter4 Advanced Mode (Windows®)..................................... 525
Brother iPrint&Scan for Windows® and Mac.................................................................................. 527
Brother iPrint&Scan Overview.................................................................................................................... 528
Troubleshooting................................................................................................................................ 529
Error and Maintenance Messages ............................................................................................................. 530
Transfer Your Faxes or Fax Journal Report ..................................................................................... 537
Error Messages When Using the Brother Web Connect Feature..................................................... 541
Document Jams ......................................................................................................................................... 543
Document is Jammed in the Top of the ADF Unit ............................................................................ 544
Document is Jammed in the Bottom of the ADF Unit....................................................................... 545
Document is Jammed inside the ADF Unit....................................................................................... 546
Remove Paper Scraps Jammed in the ADF .................................................................................... 547
Printer Jam or Paper Jam .......................................................................................................................... 548
Paper is Jammed in the Front of the Machine.................................................................................. 549
Paper is Jammed in the Back of the Machine .................................................................................. 554
Remove Paper Scraps ..................................................................................................................... 558
If You Are Having Difficulty with Your Machine .......................................................................................... 559
Paper Handling and Printing Problems ............................................................................................ 560
Telephone and Fax Problems........................................................................................................... 566
Other Problems ................................................................................................................................ 572
Network Problems ............................................................................................................................ 574
Google Cloud Print Problems........................................................................................................... 584
AirPrint Problems ............................................................................................................................. 585
Check the Machine Information .................................................................................................................586
Reset Your Brother Machine ...................................................................................................................... 587
Reset Functions Overview ............................................................................................................... 588
Routine Maintenance ........................................................................................................................ 589
Replace the Ink Cartridges......................................................................................................................... 590
Clean Your Brother Machine ...................................................................................................................... 593
Clean the Scanner............................................................................................................................ 594
Clean the ADF Document Sensor .................................................................................................... 596
Clean the Print Head from Your Brother Machine ............................................................................ 597
Clean the Print Head from Your Computer (Windows®)................................................................... 598
Clean the Print Head from Your Computer (Mac)............................................................................. 600
Clean the Machine's LCD.................................................................................................................601
Clean the Outside of the Machine .................................................................................................... 602
Clean the Machine's Printer Platen .................................................................................................. 603
Clean the Paper Feed Rollers .......................................................................................................... 604
Clean the Base Pad ......................................................................................................................... 606
Clean the Paper Pick-up Rollers ...................................................................................................... 607
Clean the Paper Pick-up Rollers for Paper Tray #2 ......................................................................... 609
Check Your Brother Machine .....................................................................................................................610
Check the Print Quality..................................................................................................................... 611
Check the Print Alignment from Your Brother Machine .................................................................... 613
Check the Print Alignment from Your Computer (Windows®) .......................................................... 614
Check the Print Alignment from Your Computer (Mac) .................................................................... 616
vi
Home > Table of Contents
Check the Ink Volume (Page Gauge)............................................................................................... 617
Monitor Machine Status from Your Computer (Windows®) .............................................................. 619
Monitor Machine Status from Your Computer (Mac) ........................................................................ 624
Correct the Paper Feed to Clear Vertical Lines.......................................................................................... 626
Change the Print Setting Options When Having Printing Problems........................................................... 627
Pack and Ship Your Brother Machine ........................................................................................................628
Machine Settings............................................................................................................................... 630
Change Machine Settings from the Control Panel ..................................................................................... 631
In the Event of Power Failure (Memory Storage) ............................................................................. 632
General Settings............................................................................................................................... 633
Save Your Favorite Settings as a Shortcut.......................................................................................648
Print Reports .................................................................................................................................... 654
Settings and Features Tables...........................................................................................................657
Change Machine Settings from Your Computer......................................................................................... 676
Change Machine Settings Using Web Based Management ............................................................ 677
Change the Machine Settings Using Remote Setup ........................................................................ 682
Appendix............................................................................................................................................ 694
Specifications ............................................................................................................................................. 695
Enter Text on Your Brother Machine ..........................................................................................................703
Brother Numbers........................................................................................................................................704
vii
Home > Before You Use Your Brother Machine
Before You Use Your Brother Machine
• Definitions of Notes
• Notice - Disclaimer of Warranties (USA and Canada)
• Trademarks
• Important Note
1
Home > Before You Use Your Brother Machine > Definitions of Notes
Definitions of Notes
We use the following symbols and conventions throughout this User's Guide:
WARNING
CAUTION
IMPORTANT
NOTE
Bold Bold style identifies buttons on the machine's control panel or computer screen.
Italics Italicized style emphasizes an important point or refers you to a related topic.
Courier New
WARNING indicates a potentially hazardous situation which, if not avoided, could
result in death or serious injuries.
CAUTION indicates a potentially hazardous situation which, if not avoided, may
result in minor or moderate injuries.
IMPORTANT indicates a potentially hazardous situation which, if not avoided, may
result in damage to property or loss of product functionality.
NOTE specifies the operating environment, conditions for installation, or special
conditions of use.
Tips icons indicate helpful hints and supplementary information.
Electrical Hazard icons alert you to possible electrical shock.
Courier New font identifies messages shown on the machine's LCD.
Related Information
• Before You Use Your Brother Machine
2
Home > Before You Use Your Brother Machine > Notice - Disclaimer of Warranties (USA and Canada)
Notice - Disclaimer of Warranties (USA and Canada)
BROTHER’S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS
(COLLECTIVELY BROTHER’S LICENSOR) MAKE NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING
WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A
PARTICULAR PURPOSE, REGARDING THE SOFTWARE. BROTHER’S LICENSOR(S) DOES NOT
WARRANT, GUARANTEE OR MAKE ANY REPRESENTATIONS REGARDING THE USE OR THE RESULTS
OF THE USE OF THE SOFTWARE IN TERMS OF ITS CORRECTNESS, ACCURACY, RELIABILITY,
CURRENTNESS OR OTHERWISE. THE ENTIRE RISK AS TO THE RESULTS AND PERFORMANCE OF THE
SOFTWARE IS ASSUMED BY YOU. THE EXCLUSION OF IMPLIED WARRANTIES IS NOT PERMITTED BY
SOME STATES IN THE USA AND SOME PROVINCES IN CANADA. THE ABOVE EXCLUSION MAY NOT
APPLY TO YOU.
IN NO EVENT WILL BROTHER’S LICENSOR(S) BE LIABLE TO YOU FOR ANY CONSEQUENTIAL,
INCIDENTAL OR INDIRECT DAMAGES (INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS,
BUSINESS INTERRUPTION, LOSS OF BUSINESS INFORMATION, AND THE LIKE) ARISING OUT OF THE
USE OR INABILITY TO USE THE SOFTWARE EVEN IF BROTHER’S LICENSOR HAS BEEN ADVISED OF
THE POSSIBILITY OF SUCH DAMAGES. BECAUSE SOME STATES IN THE USA AND SOME PROVINCES IN
CANADA DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR
INCIDENTAL DAMAGES, THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU. IN ANY EVENT BROTHER’S
LICENSOR’S LIABILITY TO YOU FOR ACTUAL DAMAGES FROM ANY CAUSE WHATSOEVER, AND
REGARDLESS OF THE FORM OF THE ACTION (WHETHER IN CONTRACT, TORT (INCLUDING
NEGLIGENCE), PRODUCT LIABILITY OR OTHERWISE), WILL BE LIMITED TO $50.
Related Information
• Before You Use Your Brother Machine
3
Home > Before You Use Your Brother Machine > Trademarks
Trademarks
Microsoft, Windows, Windows Server, SharePoint, Internet Explorer, Excel, PowerPoint, OneNote, Active
Directory and Microsoft Edge are either registered trademarks or trademarks of Microsoft Corporation in the
United States and/or other countries.
Apple, App Store, Mac, Safari, iPad, iPhone, iPod touch and macOS are trademarks of Apple Inc., registered in
the United States and other countries.
AirPrint and the AirPrint logo are trademarks of Apple Inc., registered in the U.S. and other countries.
Nuance and PaperPort are trademarks or registered trademarks of Nuance Communications, Inc. or its affiliates
in the United States and/or other countries.
Wi-Fi®, Wi-Fi Alliance® and Wi-Fi Direct® are registered trademarks of Wi-Fi Alliance®.
WPA™, WPA2™, Wi-Fi Protected Setup™ and Wi-Fi Protected Setup™ logo are trademarks of Wi-Fi Alliance®.
Android, Gmail, Google Cloud Print, Google Drive, Google Play, Google Chrome and Chrome OS are
trademarks of Google LLC.
Mozilla and Firefox are registered trademarks of the Mozilla Foundation.
The Bluetooth® word mark is a registered trademark owned by the Bluetooth SIG, Inc. and any use of such
marks by Brother Industries, Ltd. and related companies is under license. Other trademarks and trade names are
those of their respective owners.
Intel is a trademark of Intel Corporation in the U.S. and/or other countries.
Evernote and the Evernote Elephant logo are trademarks of Evernote Corporation and used under a license.
Mopria® and the Mopria® logo are registered trademarks and service marks of Mopria Alliance, Inc. in the United
States and other countries. Unauthorized use is strictly prohibited.
WordPerfect is a registered trademark of Corel Corporation and/or its subsidiaries in Canada, the United States
and/or other countries.
Each company whose software title is mentioned in this manual has a Software License Agreement specific to its
proprietary programs.
Any trade names and product names of companies appearing on Brother products, related documents
and any other materials are all trademarks or registered trademarks of those respective companies.
Related Information
• Before You Use Your Brother Machine
4
Home > Before You Use Your Brother Machine > Important Note
Important Note
• Do not use this product outside the country of purchase as it may violate the wireless telecommunication and
power regulations of that country.
• Windows® 10 in this document represents Windows® 10 Home, Windows® 10 Pro, Windows® 10 Education
and Windows® 10 Enterprise.
• Windows Server® 2008 in this document represents Windows Server® 2008 and Windows Server® 2008 R2.
• In this User's Guide, the LCD messages of the MFC-J6945DW are used unless otherwise specified.
• In this User's Guide, the illustrations of the MFC-J6945DW are used unless otherwise specified.
• The screens in this User's Guide are for illustration purposes only and may differ from the actual screens.
• Unless otherwise specified, the screens in this manual are from Windows® 7 and macOS v10.12.x. Screens
on your computer may vary depending on your operating system.
• The contents of this guide and the specifications of this product are subject to change without notice.
Related Information
• Before You Use Your Brother Machine
5
Home > Introduction to Your Brother Machine
Introduction to Your Brother Machine
• Before Using Your Machine
• Control Panel Overview
• Touchscreen LCD Overview
• Settings Screen Overview
• Navigate the Touchscreen
• Set the Ready Screen
• Set Default Function Screens
•
Access Brother Utilities (Windows®)
• USB / Ethernet Port Locations on Your Brother Machine
6
Home > Introduction to Your Brother Machine > Before Using Your Machine
Before Using Your Machine
Before attempting any printing operation, confirm the following:
• Make sure you have installed the Brother software and drivers.
• For USB or network cable users: Make sure the interface cable is physically secure.
Selecting the correct type of paper
For high quality printing, it is important to select the correct type of paper. Be sure to read the information about
acceptable paper before buying paper, and to determine the printable area depending on the settings in the
printer driver.
Simultaneous printing, scanning and faxing
Your machine can print from your computer while sending or receiving a fax into memory or while scanning a
document into the computer. Fax sending will not be stopped during printing from your computer. However, when
the machine is copying or receiving a fax on paper, it pauses the printing operation, and then continues printing
when copying or fax receiving has finished.
Firewall (Windows®)
If your computer is protected by a firewall and you are unable to network print, network scan, or PC-FAX, you
may need to configure the firewall settings. If you are using the Windows® Firewall and you installed the drivers
using the steps in the installer, the necessary firewall settings have been already set. If you are using any other
personal firewall software, see the User's Guide for your software or contact the software manufacturer.
Related Information
• Introduction to Your Brother Machine
7
Home > Introduction to Your Brother Machine > Control Panel Overview
32
5
6
4
1
Control Panel Overview
1. NFC (Near Field Communication) symbol
(MFC-J6945DW)
You can use card authentication by touching the IC card to the NFC symbol on the control panel.
If your Android™ device supports the NFC feature, you can print from your device or scan documents to your
device in the same way.
2. Touchscreen Liquid Crystal Display (LCD)
Access menus and options by pressing them on the touchscreen.
3. Menu buttons
(Back)
Press to go back to the previous menu.
(Home)
Press to return to the Home screen.
(Cancel)
Press to cancel an operation.
4. Dial Pad
Press the numbers to dial telephone or fax numbers and to enter the number of copies.
5. LED Power Indicator
The LED lights up depending on the machine’s power status.
When the machine is in Sleep Mode, the LED blinks.
8
6. Power On/Off
Press to turn on the machine.
Press and hold down
stay on for a few seconds before turning itself off. If you have connected an external telephone or TAD, it is
always available.
If you turn off the machine using , it will still clean the print head periodically to maintain print quality. To
prolong print head life, provide better ink efficiency, and maintain print quality, keep your machine connected
to a power source at all times.
to turn off the machine. The touchscreen will display [Shutting Down] and will
Related Information
• Introduction to Your Brother Machine
Related Topics:
• Near-Field Communication (NFC)
9
Home > Introduction to Your Brother Machine > Touchscreen LCD Overview
2
7
1
5
3 4
6
Touchscreen LCD Overview
You can switch Home screens by swiping left or right or pressing d or c.
From the Home screens, you can access Shortcuts, Wi‑Fi® setup, Settings and Ink levels screens.
Home Screen
This screen shows the machine’s status when the machine is idle. When displayed, it indicates that your
machine is ready for the next command.
1. Date & Time
Displays the date and time set on the machine.
2.
3. [Shortcuts]
Quiet Mode
This icon appears when the [Quiet Mode] setting is set to [On].
The Quiet Mode setting can reduce printing noise. When Quiet Mode is turned on, the print speed becomes
slower.
(MFC-J6545DW in USA only)
While appears, (Quiet Mode) is not displayed.
Create Shortcuts for frequently-used operations, such as sending a fax, copying, scanning, Web Connect and
Apps services.
• Three Shortcuts tabs are available with six Shortcuts on each tab.
• Press , displayed at the bottom of the screen to access the Home Screens.
10
4. Wireless Status
8
9
Each icon in the following table shows the wireless network status:
Your machine is not connected to the wireless access point/router.
Press this button to configure wireless settings. For more detailed information, see the Quick Setup Guide.
The wireless network is connected.
A three-level indicator in each of the Home screens displays the current wireless signal strength.
The wireless access point/router cannot be detected.
The wireless setting is disabled.
You can configure wireless settings by pressing the Wireless Status button.
5. [Settings]
Press to access the [Settings] menu.
6.
7. Modes:
8. Information icon
[Ink]
Displays the approximate available ink volume. Press to access the [Ink] menu.
When an ink cartridge is near the end of its life or having a problem, an error icon is displayed on the ink
color.
Press to switch to each mode.
[Fax] / [Copy] / [Scan] / [Secure Print] (MFC-J6945DW) / [Web] / [Apps] / [USB] / [LGR Copy
Shortcuts]
New information from Brother appears in the information bar when the notification settings such as
[Message from Brother] and [Firmware Auto Check] are set to [On].
(Internet connection is needed, and data rates may apply.)
Press to view the details.
9. Warning icon
The warning icon appears when there is an error or maintenance message; press to view the
details, and then press to return to the Home screen.
11
Related Information
• Introduction to Your Brother Machine
Related Topics:
• Set the Ready Screen
• Reduce Printing Noise
• Check the Ink Volume (Page Gauge)
• Settings Screen Overview
• Use the Ledger Copy Shortcuts
• Error and Maintenance Messages
12
Home > Introduction to Your Brother Machine > Settings Screen Overview
2 43
8
5
1
7
6
Settings Screen Overview
The touchscreen shows the machine's status when you press [Settings].
Use the Settings menu to access all of your Brother machine's settings.
1. Receive Mode
Displays the current Receive Mode.
2. [Maintenance]
Press to access the following menus:
• [Improve Print Quality]
• [Print Head Cleaning]
• [Remove Paper Scraps]
• [Ink Volume]
• [Ink Cartridge Model]
• [Print Setting Options]
3. [Wi-Fi]
Press to set up a wireless network connection.
If you are using a wireless connection, a three-level indicator
signal strength.
4. [Date & Time]
Displays the date and time.
Press to access the [Date & Time] menu.
5. [Quiet Mode]
Displays the Quiet Mode setting.
Press to access the [Quiet Mode] menu.
When this menu is set to [On], is displayed on the Home screen. (MFC-J6545DW in USA only: when
is not displayed.)
6. [All Settings]
Press to access a menu of all of your machine's settings.
7. [Fax Preview]
Displays the Fax Preview setting.
Press to access the [Fax Preview] menu.
8. [Tray Setting]
Press to access the [Tray Setting] menu.
Use options in the Tray setting menu to change the paper size and type.
on the screen displays the current wireless
13
Related Information
• Introduction to Your Brother Machine
Related Topics:
• Touchscreen LCD Overview
• Check the Ink Volume (Page Gauge)
• Distinctive Ring
14
Home > Introduction to Your Brother Machine > Navigate the Touchscreen
Navigate the Touchscreen
Press your finger on the LCD to operate it. To display and access all the options, swipe left, right, up, down or
press d c or a b on the LCD to scroll through them.
NOTE
• This product adopts the font of ARPHIC TECHNOLOGY CO., LTD.
Related Information
• Introduction to Your Brother Machine
15
Home > Introduction to Your Brother Machine > Set the Ready Screen
Set the Ready Screen
You can change the Ready screen to either the [Screen 1] , [Screen 2], [Screen 3], [Shortcuts 1],
[Shortcuts 2] or [Shortcuts 3] screen.
When the machine is idle or you press , the machine will go back to the screen that you have set.
1. Press [Settings] > [All Settings] > [General Setup] > [Screen Settings] > [Home
Screen].
2. Swipe up or down or press a or b to display the [Screen 1], [Screen 2], [Screen 3], [Shortcuts
1], [Shortcuts 2], or [Shortcuts 3] option, and then press the option you want.
3. Press .
The machine will go to your new Home screen.
Related Information
• Introduction to Your Brother Machine
Related Topics:
• Touchscreen LCD Overview
16
Home > Introduction to Your Brother Machine > Set Default Function Screens
Set Default Function Screens
You can change the default screen of the Copy and Scan mode.
1. Do one of the following:
• when changing the copy screen:
Press
Screen].
• when changing the scan screen:
Press [Settings] > [All Settings] > [General Setup] > [Screen Settings] > [Scan
Screen].
2. Swipe up or down or press a or b to display the copy or scan options, and then press the option you want in
the default screen.
3. Press .
[Settings] > [All Settings] > [General Setup] > [Screen Settings] > [Copy
Related Information
• Introduction to Your Brother Machine
17
Home > Introduction to Your Brother Machine > Access Brother Utilities (Windows®)
Access Brother Utilities (Windows®)
Brother Utilities is an application launcher that offers convenient access to all Brother applications installed on
your computer.
1. Do one of the following:
• Windows® 7
Click
• Windows® 8
Tap or click (Brother Utilities) either on the Start screen or the desktop.
• Windows® 8.1
Move your mouse to the lower left corner of the Start screen and click
device, swipe up from the bottom of the Start screen to bring up the Apps screen).
When the Apps screen appears, tap or click (Brother Utilities).
• Windows® 10
Click
2. Select your machine.
(Start) > All Programs > Brother > Brother Utilities.
> Brother > Brother Utilities.
(if using a touch-based
3. Select the operation you want to use.
Related Information
• Introduction to Your Brother Machine
• Uninstall the Brother Software and Drivers (Windows®)
18
Home > Introduction to Your Brother Machine > Access Brother Utilities (Windows®) > Uninstall the Brother
Software and Drivers (Windows®)
Uninstall the Brother Software and Drivers (Windows®)
1. Do one of the following:
• Windows® 7
Click (Start) > All Programs > Brother > Brother Utilities.
• Windows® 8
Tap or click
• Windows® 8.1
Move your mouse to the lower left corner of the Start screen and click
device, swipe up from the bottom of the Start screen to bring up the Apps screen).
When the Apps screen appears, tap or click (Brother Utilities).
• Windows® 10
Click
2. Click the drop-down list, and then select your model name (if not already selected). Click Tools in the left
navigation bar, and then click Uninstall.
Follow the instructions in the dialog box to uninstall the software and drivers.
> Brother > Brother Utilities.
(Brother Utilities) either on the Start screen or the desktop.
(if using a touch-based
Related Information
• Access Brother Utilities (Windows®)
19
Home > Introduction to Your Brother Machine > USB / Ethernet Port Locations on Your Brother Machine
1
USB / Ethernet Port Locations on Your Brother Machine
The USB and Ethernet ports are located inside the machine.
• When connecting the USB or Ethernet cable, follow the instructions in the installation process.
• To install the Full Driver & Software Package necessary for operating your machine, insert the Brother
installation disc into your computer, or go to your model's Downloads page on the Brother Solutions
Center at
1. Place both hands under the plastic tabs on both sides of the machine to lift the scanner cover (1) into the
open position.
support.brother.com.
2. Locate the correct port (based on the cable you are using) inside the machine as shown.
Carefully guide the cable through the cable channel and out the back of the machine.
3. Gently close the scanner cover using both hands.
20
Related Information
• Introduction to Your Brother Machine
21
Home > Paper Handling
Paper Handling
• Load Paper
• Load Documents
22
Loading...