Brother MFC-J6925DW User Manual
Advanced User’s Guide
MFC-J6920DW
MFC-J6925DW
Version A
USA/CAN
User's Guides and where do I find them?
Which Guide? What's in it? Where is it?
Product Safety Guide Read this Guide first. Please read the Safety
Instructions before you set up your machine. See
this Guide for trademarks and legal limitations.
Quick Setup Guide Follow the instructions for setting up your machine,
and installing the drivers and software for the
operating system and connection type you are
using.
Basic User’s Guide Learn the basic Fax, Copy, Scan and PhotoCapture
Center™ operations and how to replace
consumables. See troubleshooting tips.
Advanced User’s Guide Learn more advanced operations: Fax, Copy,
security features, printing reports and performing
routine maintenance.
Software and Network
User’s Guide
This Guide provides instructions for Scanning,
Printing, PC-Fax and other operations that can be
performed by connecting your Brother machine to a
computer. You can also find useful information
about using the Brother ControlCenter utility, using
your machine in a network environment, and
frequently used terms.
Printed / In the box
Printed / In the box
Printed / In the box
PDF file / CD-ROM
HTML file / CD-ROM
Web Connect Guide This Guide provides useful information about
accessing Internet services from the Brother
machine, as well as downloading images, printing
data and uploading files directly to Internet services.
AirPrint Guide This Guide provides information for using AirPrint to
print from OS X v10.7.x, 10.8.x and your iPhone,
iPod touch, iPad, or other iOS device to your Brother
machine without installing a printer driver.
Google Cloud Print
Guide
This Guide provides details on how to use Google
Cloud Print™ services for printing over the Internet.
Wi-Fi Direct™ Guide This Guide provides details on how to configure and
use your Brother machine for wireless printing
directly from a mobile device supporting the Wi-Fi
Direct™ standard.
Mobile Print/Scan Guide
for Brother iPrint&Scan
This Guide provides useful information about
printing from your mobile device and scanning from
your Brother machine to your mobile device when
connected to a Wi-Fi network.
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Visit us at http://solutions.brother.com/.
PDF file / Brother
Solutions Center
PDF file / Brother
Solutions Center
PDF file / Brother
Solutions Center
PDF file / Brother
Solutions Center
PDF file / Brother
Solutions Center
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i
Table of Contents
1 General setup 1
Memory Storage ....................................................................................................1
Volume Settings..................................................................................................... 1
Ring Volume .................................................................................................... 1
Beep Volume ...................................................................................................2
Speaker Volume..............................................................................................2
Automatic Daylight Saving Time............................................................................3
Sleep Mode ...........................................................................................................3
Touchscreen LCD..................................................................................................4
Setting the backlight brightness.......................................................................4
Setting the Dim Timer for the backlight ........................................................... 4
Dial Prefix .............................................................................................................. 5
Setting up or changing the prefix number........................................................5
2 Security features 6
Secure Function Lock 2.0 ...................................................................................... 6
Before you begin to use Secure Function Lock 2.0.........................................6
Setting and changing the Administrator Password..........................................7
Setting up restricted users ............................................................................... 8
Turning Secure Function Lock on/off............................................................... 8
Switching users ............................................................................................... 9
Changing to Public mode ................................................................................9
Restricting dialing ..................................................................................................9
Dial pad restriction......................................................................................... 10
Address Book restriction................................................................................ 10
Shortcut restriction......................................................................................... 10
LDAP Server restriction .................................................................................10
3 Sending a fax 11
Additional sending options ................................................................................... 11
Sending faxes using multiple settings ...........................................................11
Stop faxing..................................................................................................... 11
Contrast ......................................................................................................... 12
Changing fax resolution.................................................................................12
Setting your changes as the new default.......................................................13
Restoring fax options to the factory settings.................................................. 14
Saving fax options as a Shortcut ...................................................................14
ii
Additional sending operations..............................................................................15
Sending a 2-sided fax from the ADF (Automatic Document Feeder) ............15
Sending a fax manually .................................................................................15
Sending a fax at the end of a conversation ...................................................16
Dual Access (Black & White only) ................................................................. 16
Broadcasting (Black & White only) ................................................................16
Real Time Transmission................................................................................ 18
Overseas Mode .............................................................................................19
Delayed Faxing (Black & White only) ............................................................ 19
Delayed Batch Transmission (Black & White only) .......................................20
Checking and canceling waiting jobs.............................................................20
Polling .................................................................................................................. 21
Polled Transmit (Black & White only) ............................................................ 21
4 Receiving a fax 22
Memory Receive (Black & White only) ................................................................22
Fax Forwarding.............................................................................................. 22
Paging ........................................................................................................... 23
Fax Storage ................................................................................................... 23
Printing a fax from the memory .....................................................................24
Turning off Memory Receive operations........................................................24
Changing Memory Receive operations .........................................................25
Remote Retrieval ................................................................................................. 26
Setting a Remote Access Code..................................................................... 26
Using your Remote Access Code..................................................................26
Remote Fax commands ................................................................................27
Retrieving fax messages ...............................................................................28
Changing your Fax Forwarding number ........................................................28
Additional receiving operations............................................................................29
Receiving faxes into memory when paper tray is empty ............................... 29
Printing a reduced incoming fax .................................................................... 29
Receiving a fax at the end of a conversation.................................................29
Polling .................................................................................................................. 30
Polling receive ............................................................................................... 30
5 Dialing and storing numbers 32
Voice operations..................................................................................................32
Tone or Pulse (Canada only).........................................................................32
Fax/Tel mode................................................................................................. 32
Caller ID.........................................................................................................32
Special line considerations ............................................................................ 33
Additional dialing operations ................................................................................35
Outgoing Call History..................................................................................... 35
Caller ID history ............................................................................................. 35
Dialing access codes and credit card numbers .............................................36
Additional ways to store numbers ........................................................................37
Storing Address Book numbers from the Outgoing Call history ....................37
Storing Address Book numbers from the Caller ID history ............................ 37
Setting up Groups for Broadcasting ..............................................................38
iii
6 Printing reports 40
Fax reports........................................................................................................... 40
Transmission Verification Report...................................................................40
Fax Journal (activity report) ...........................................................................40
Reports ................................................................................................................ 41
How to print a report ...................................................................................... 41
7 Making copies 42
Copy options ........................................................................................................ 42
Stop copying.................................................................................................. 42
Improving copy quality...................................................................................42
Enlarging or reducing copies .........................................................................43
Making N in 1 copies or a poster (Page Layout) ........................................... 44
2 in 1 ID Copy (Page Layout) ........................................................................ 47
Sorting copies using the ADF ........................................................................48
Adjusting Density........................................................................................... 48
Ink Save Mode............................................................................................... 49
Thin Paper Copy............................................................................................ 50
Auto Deskew ................................................................................................. 50
Book Copy ..................................................................................................... 51
Watermark Copy............................................................................................ 51
Remove Background Color ........................................................................... 52
2-sided copying ............................................................................................. 53
Saving copy options as a Shortcut ................................................................ 55
Ledger Copy Shortcuts ........................................................................................ 55
Ledger Copy Shortcut....................................................................................55
8 PhotoCapture Center™: Printing photos from a memory card or
USB Flash drive 58
PhotoCapture Center™ operations ..................................................................... 58
Memory cards, USB Flash drives and folder structures ................................58
Movie printing ................................................................................................ 59
Print Images.........................................................................................................59
Print Index (Thumbnails) ...............................................................................59
Printing Photos .............................................................................................. 60
Enhance Photos ............................................................................................60
ID photo print ................................................................................................. 62
Slide Show..................................................................................................... 63
DPOF printing ................................................................................................ 64
PhotoCapture Center™ print settings.................................................................. 65
Print Quality ................................................................................................... 65
Paper options ................................................................................................65
Auto Correct .................................................................................................. 67
Adjusting Brightness, Contrast and Color......................................................67
Cropping ........................................................................................................69
Borderless printing......................................................................................... 70
Print Date....................................................................................................... 70
Setting your changes as the new default.......................................................71
Restoring all settings to the factory settings .................................................. 71
iv
Scan to a memory card or USB Flash drive ........................................................72
Auto Crop ...................................................................................................... 72
How to set a new default ............................................................................... 73
How to reset to the factory settings ...............................................................74
Saving scan options as a Shortcut ................................................................ 74
9 Printing photos from a camera 75
Printing photos directly from a PictBridge camera...............................................75
PictBridge requirements ................................................................................ 75
Setting your digital camera ............................................................................ 75
Printing Images..............................................................................................76
DPOF printing ................................................................................................ 77
Printing photos directly from a digital camera (without PictBridge)......................77
Printing Images..............................................................................................78
A Routine maintenance 79
Cleaning and checking the machine....................................................................79
Cleaning the outside of the machine .............................................................79
Cleaning the machine’s printer platen ...........................................................80
Cleaning the paper feed rollers .....................................................................81
Cleaning the paper pick-up rollers .................................................................82
Cleaning the paper pick-up rollers for paper tray #2 .....................................83
Checking the ink volume ...............................................................................84
Packing and shipping the machine......................................................................84
B Glossary 87
C Index 91
v
General setup 1
1
Memory Storage 1
1
Volume Settings 1
Your menu settings are stored permanently,
and, in the event of a power failure, will not be
lost. Temporary settings (for example,
Overseas Mode) will be lost. If you have
chosen Set New Default for your Fax,
Scan and Photo preferred settings, those
settings will not be lost. Also, during a power
failure, the machine will retain the date and
time and programmed fax timer jobs (for
example, Delayed Fax) for approximately
24 hours.
Ring Volume 1
You can choose a range of ring volume
levels, from High to Off. The machine will
keep your new default setting until you
change it.
Setting the Ring Volume from the menu
a Press .
b Press All Settings.
c Swipe up or down, or press a or b to
display General Setup.
d Press General Setup.
e Swipe up or down, or press a or b to
display Volume.
1
f Press Volume.
g Press Ring.
h Press Low, Med, High or Off.
i Press .
1
Chapter 1
Beep Volume 1
When the beep is on, the machine will make
a sound when you press the Touchscreen or
Touchpanel, make a mistake, or after you
send or receive a fax.
You can choose a range of sound volume
levels, from High to Off.
a Press .
b Press All Settings.
c Swipe up or down, or press a or b to
display General Setup.
d Press General Setup.
e Swipe up or down, or press a or b to
display Volume.
f Press Volume.
Speaker Volume 1
You can choose a range of speaker volume
levels, from High to Off.
a Press .
b Press All Settings.
c Swipe up or down, or press a or b to
display General Setup.
d Press General Setup.
e Swipe up or down, or press a or b to
display Volume.
f Press Volume.
g Press Speaker.
h Press Low, Med, High or Off.
g Press Beep.
h Press Low, Med, High or Off.
i Press .
i Press .
You can also adjust the speaker volume by
pressing Hook.
a Do one of the following:
When Fax Preview is set to Off,
press (Fax).
When Fax Preview is set to On, press
(Fax) and then
(Sending Faxes).
b Press Hook.
c Press or .
d Press to decrease or to
increase the speaker volume level.
Each press changes the volume to the
next setting.
e Press Hook.
2
General setup
Automatic Daylight Saving Time
You can set the machine to change
automatically for daylight saving time. It will
reset itself forward one hour in the Spring and
backward one hour in the Fall. Make sure you
have set the correct date and time in the
Date & Time setting.
The factory setting is Off, so you will have to
turn on Automatic Daylight Saving Time as
follows.
a Press .
b Press .
c Swipe up or down, or press a or b to
display Auto Daylight.
d Press Auto Daylight.
e Press On (or Off).
f Press .
Sleep Mode 1
1
You can choose how long the machine must
be idle (up to 60 minutes) before it goes into
Sleep Mode. The timer will restart if any
operation is carried out on the machine.
a Press .
b Press All Settings.
c Swipe up or down, or press a or b to
display General Setup.
d Press General Setup.
e Swipe up or down, or press a or b to
display Sleep Mode.
f Press Sleep Mode.
g Swipe up or down, or press a or b to
display 1Min, 2Mins, 3Mins, 5Mins,
10Mins, 30Mins or 60Mins to choose
the length of time the machine must be
idle before entering Sleep Mode. Press
the option you want to set.
1
h Press .
3
Chapter 1
Touchscreen LCD 1
Setting the backlight brightness 1
You can adjust the brightness of the
Touchscreen LCD backlight. If you are having
difficulty reading the LCD, try changing the
brightness setting.
a Press .
b Press All Settings.
c Swipe up or down, or press a or b to
display General Setup.
d Press General Setup.
e Swipe up or down, or press a or b to
display LCD Settings.
f Press LCD Settings.
Setting the Dim Timer for the backlight 1
You can set how long the Touchscreen LCD
backlight stays on after the last finger press.
a Press .
b Press All Settings.
c Swipe up or down, or press a or b to
display General Setup.
d Press General Setup.
e Swipe up or down, or press a or b to
display LCD Settings.
f Press LCD Settings.
g Press Dim Timer.
h Press 10Secs, 20Secs, 30Secs or
Off.
g Press Backlight.
h Press Light, Med or Dark.
i Press .
i Press .
4
Dial Prefix 1
NOTE
General setup
The Dial Prefix setting will automatically dial a
predefined number before every fax number
you dial. For example, if your telephone
system requires a “9” to dial an outside
number, use this setting to automatically
dial 9 for every fax you send.
Setting up or changing the prefix number 1
a Press .
b Press All Settings.
c Swipe up or down, or press a or b to
display Initial Setup.
d Press Initial Setup.
e Swipe up or down, or press a or b to
display Dial Prefix.
1
f Press Dial Prefix.
g Press On (or Off).
h Press Dial Prefix.
i Enter the prefix number (up to 5 digits)
using the keyboard on the Touchscreen.
j Press OK.
• If your telephone system requires a timed
break recall (hookflash), press ! on the
Touchscreen.
• You cannot use ! with any other numbers
or characters.
• (Canada only) If the pulse dialing mode is
on, # and l are not available to use.
k Press .
5
NOTE
NOTE
Security features 2
2
Secure Function Lock
2.0
2
• Only administrators can set limitations
and make changes for each user.
Secure Function Lock lets you restrict public
access to certain machine functions:
Fax Send
Fax Receive
Copy
Scan
Print from Media
Scan to Media
PC Print
Color Print
Page Limit
Web Upload
Web Download
This feature also prevents users from
changing the default settings of the machine
by limiting access to the menu settings.
Before using the security features, you must
first enter an administrator password.
• If Fax Tx is disabled, you cannot use any
functions in the Fax menu.
• Polled Transmit and Polling Receive are
enabled only when both Fax Tx and Fax
Rx are enabled.
• You cannot edit or delete a Shortcut when
Secure Function Lock is set to On.
Before you begin to use Secure Function Lock 2.0 2
You can configure Secure Function Lock 2.0
settings using a Web browser. Before
configuration, the following preparations are
needed.
a Start your Web browser.
b Type “vmachine’s IP address/” into
your browser’s address bar (where
“machine’s IP address” is the Brother
machine’s IP address).
Access to restricted operations can be
enabled by creating a restricted user.
Restricted users must enter a password to
use the machine.
Make a careful note of your password. If you
forget it, please call Brother Customer
Service.
6
For example:
x192.168.1.2/
You can find the machine's IP address in
the Network Configuration List.
For more information, see Software and
Network User’s Guide: Set Up Public
Mode.
Security features
NOTE
c Enter a password in the Login box.
(This is a password to log into the
machine's Web page, not the
administrator password for Secure
Function Lock.) Click .
If you are using a Web browser to
configure the machine's settings for the
first time, set a password.
1 Click
Please configure the password.
2 Enter a password you want to use
(up to 32 characters).
Setting and changing the Administrator Password 2
You can configure these settings using a
Web browser. To set up the Web page, see
Before you begin to use Secure Function
Lock 2.0 on page 6. Then follow the
instructions below.
Setting the administrator password 2
The password you set in these steps is for the
administrator. This password is used to set
up users and to turn Secure Function Lock on
or off. (See Setting up restricted users
on page 8 and Turning Secure Function Lock
on/off on page 8.)
a Click Administrator.
b Click Secure Function Lock.
c Enter a four-digit number for the
password in the New Password box.
2
3 Re-enter the password in the
Confirm New Password box.
4 Click Submit.
d Re-enter the password in the
Retype Password box.
e Click Submit.
Changing the administrator password2
a Click Administrator.
b Click Secure Function Lock.
c Enter a four-digit number for the new
password in the New Password box.
d Re-enter the new password in the
Retype Password box.
e Click Submit.
7
Chapter 2
NOTE
NOTE
NOTE
Setting up restricted users 2
You can set up users with restrictions and a
password. You can set up to 10 restricted
users.
You can configure these settings using a
Web browser.
To set up the Web page, see Before you
begin to use Secure Function Lock 2.0
on page 6. Then follow the instructions
below.
a Click Administrator.
b Click Secure Function Lock.
c Enter an alphanumeric Group name or
User name (up to 15 characters) in the
ID Number/Name box and then enter a
four-digit password in the PIN box.
Turning Secure Function Lock on/off 2
Make a careful note of the administrator
password. If you enter the wrong
password, the Touchscreen will show
Wrong Password. Enter the correct
password. If you forget it, please call
Brother Customer Service.
Turning Secure Function Lock on 2
a Press .
b Press All Settings.
c Swipe up or down, or press a or b to
display General Setup.
d Uncheck the functions that you want to
restrict in the Function Restrictions
boxes. If you want to configure the
maximum page count, check the On box
in Print Limits, and then enter the
number in the Max. Pages box. Then
click Submit.
• You cannot use the same password as
another user’s password.
• You can set up one Public user. Public
users do not need to enter a password.
d Press General Setup.
e Swipe up or down, or press a or b to
display Function Lock.
f Press Function Lock.
g Press Lock OffiOn.
h Enter your four-digit administrator
password using the keyboard on the
Touchscreen.
Press OK.
The Secure Function Lock icon is
prominently displayed in Home screen.
For more information, see Software and
Network User’s Guide: Set Up Public
Mode.
8
Security features
NOTE
XXXXX
XXXXX
Turning Secure Function Lock off 2
a Press or
the user’s name).
Public
(where xxxxx is
b Press Lock OniOff.
Restricting dialing 2
This feature prevents users from sending a
fax or call to a wrong number by mistake. You
can set the machine to restrict dialing when
you use the dial pad, Address Book, Shortcut
and LDAP search.
If you choose Off, the machine does not
restrict the dialing method.
c Enter your four-digit administrator
password using the keyboard on the
Touchscreen.
Press OK.
Switching users 2
This setting allows a restricted user to log on
to the machine when Secure Function Lock is
turned on.
If you choose Enter # Twice, the machine
will prompt you to re-enter the number, and
will start dialing after you re-enter the number
correctly. If you re-enter the wrong number,
the Touchscreen will show Try again.
Press Close and enter the number twice
again.
If you choose On, the machine will restrict all
fax sending and outbound calls for that
dialing method.
2
a On the Touchscreen, press
Public
XXXXX
the user’s name).
or
(where xxxxx is
b Press Change User.
c Swipe up or down, or press a or b to
display your user name.
d Press your user name.
e Enter your four-digit user password
using the keyboard on the Touchscreen.
Press OK.
Changing to Public mode 2
•The Enter # Twice setting will not work
if you use an external phone or press
Hook before entering the number. You will
not be asked to re-enter the number.
• If you chose On or Enter # Twice, you
cannot use the Broadcasting feature.
a Press (where
xxxxx is the user’s name).
b Press Go to Public.
9
Chapter 2
NOTE
Dial pad restriction 2
a Press .
b Press All Settings.
c Swipe up or down, or press a or b to
display Fax.
d Press Fax.
e Swipe up or down, or press a or b to
display Dial Restriction.
f Press Dial Restriction.
g Press Dial Pad.
h Press Enter # Twice, On or Off.
i Press .
Shortcut restriction 2
a Press .
b Press All Settings.
c Swipe up or down, or press a or b to
display Fax.
d Press Fax.
e Swipe up or down, or press a or b to
display Dial Restriction.
f Press Dial Restriction.
g Press Shortcuts.
h Press Enter # Twice, On or Off.
i Press .
Address Book restriction 2
a Press .
b Press All Settings.
c Swipe up or down, or press a or b to
display Fax.
d Press Fax.
e Swipe up or down, or press a or b to
display Dial Restriction.
f Press Dial Restriction.
g Press Address Book.
h Press Enter # Twice, On or Off.
i Press .
LDAP Server restriction 2
a Press .
b Press All Settings.
c Swipe up or down, or press a or b to
display Fax.
d Press Fax.
e Swipe up or down, or press a or b to
display Dial Restriction.
f Press Dial Restriction.
g Press LDAP Server.
h Press Enter # Twice, On or Off.
i Press .
If you combine Address Book numbers
when dialing, the address will be
recognized as dial pad input and will not
be restricted.
10
3
NOTE
Sending a fax 3
Additional sending options
Sending faxes using multiple settings 3
When you send a fax, you can choose a
combination of settings, such as
Fax Resolution, 2-sided Fax,
Contrast, Glass Scan Size, and
Real Time TX.
You can also choose Call History,
Address Book, Broadcasting, Preview,
Color Setting, Delayed Fax,
Batch TX, Polled TX, Polling RX,
Overseas Mode, Set New Default, and
Factory Reset.
Some settings are only available when
sending black & white faxes.
a Load your document.
b Do one of the following:
d Swipe up or down, or press a or b to
display the setting you want to change.
3
When the setting is displayed, press it.
e Press the option you want to set.
f Repeat steps d and e to change
additional settings.
3
g Press OK when you are finished
changing settings.
h Enter the fax number.
i Press Fax Start.
• Most settings are temporary, and the
machine returns to its default settings after
you send a fax.
• You can save some of the settings you
use most often by setting them as the
default settings. These settings will
remain until you change them again. (See
Setting your changes as the new default
on page 13.)
When Fax Preview is set to Off,
press (Fax).
When Fax Preview is set to On, press
(Fax) and then
(Sending Faxes).
The Touchscreen shows:
c Press Options.
• You can also save some of the settings
you use most often by setting them as a
Shortcut. (See Saving fax options as a
Shortcut on page 14.)
Stop faxing 3
To stop faxing, press .
11
Chapter 3
NOTE
Contrast 3
If your document is very light or very dark, you
may want to change the contrast. For most
documents, the factory setting Auto can be
used. Auto chooses the suitable contrast for
your document.
Choose Light when sending a light
document. Choose Dark when sending a
dark document.
a Load your document.
b Do one of the following:
When Fax Preview is set to Off,
press (Fax).
When Fax Preview is set to On, press
(Fax) and then
Changing fax resolution 3
The quality of a fax can be improved by
changing the fax resolution.
a Load your document.
b Do one of the following:
When Fax Preview is set to Off,
press (Fax).
When Fax Preview is set to On, press
(Fax) and then
(Sending Faxes).
c Press Options.
d Swipe up or down, or press a or b to
display Fax Resolution.
(Sending Faxes).
c Press Options.
d Swipe up or down, or press a or b to
display Contrast.
e Press Contrast.
f Press Auto, Light or Dark.
g Press OK.
h Enter the fax number.
i Press Fax Start.
Even if you choose Light or Dark, the
machine will send the fax using the Auto
setting in the following conditions:
• When you send a color fax.
e Press Fax Resolution.
f Press Standard, Fine, S.Fine or
Photo.
g Press OK.
h Enter the fax number.
i Press Fax Start.
• When you choose Photo as the Fax
Resolution.
12
Sending a fax
NOTE
Setting your changes as the
You can choose four different resolution
settings for black & white faxes and two for
color faxes.
Black & White
Standard Suitable for most typed
documents.
Fine Good for small print and
transmits a little slower than
Standard resolution.
S.Fine Good for small print or artwork
and transmits slower than
Fine resolution.
Photo Use when the document has
varying shades of gray or is a
photograph. Photo has the
slowest transmission.
Color
Standard Suitable for most typed
documents.
Fine Use when the document is a
photograph. The transmission
time is slower than Standard
resolution.
If you choose S.Fine or Photo and then
send a color fax (choosing Color in
Color Setting), the machine will send
the fax using the Fine setting.
new default 3
You can store the fax options you use
frequently for Fax Resolution,
Contrast, Glass Scan Size, Preview,
Real Time TX and Color Setting by
saving them as the default settings. These
settings will remain until you change them
again.
a Do one of the following:
When Fax Preview is set to Off,
press (Fax).
When Fax Preview is set to On, press
(Fax) and then
(Sending Faxes).
b Press Options.
c Swipe up or down, or press a or b to
choose the setting you want to change,
and then press your new option.
Repeat this step for each setting you
want to change.
d After changing the last setting to your
preferred option, swipe up or down, or
press a or b to display
Set New Default.
3
e Press Set New Default.
f The Touchscreen asks you to confirm
the change to the new default settings.
Press Yes to confirm.
g Press .
13
Chapter 3
NOTE
Restoring fax options to the factory settings 3
You can restore all the fax options you have
changed back to the factory settings. These
settings will remain until you change them
again.
a Do one of the following:
When Fax Preview is set to Off,
press (Fax).
When Fax Preview is set to On, press
(Fax) and then
(Sending Faxes).
b Press Options.
c Swipe up or down, or press a or b to
display Factory Reset.
b Enter the fax number.
If the Shortcut is to be used for
broadcasting, press Options and choose
Broadcasting in step d before entering
the fax number in step b.
(See Broadcasting (Black & White only)
on page 16.)
c Press Options.
d Swipe up or down, or press a or b to
display Fax Resolution,
2-sided Fax, Contrast,
Glass Scan Size, Preview,
Color Setting, Real Time TX or
Overseas Mode, and then press the
setting you want to change. Then press
the new option you want to set.
Repeat this step for each setting you
want to change.
d Press Factory Reset.
e The Touchscreen asks you to confirm to
change back to the factory settings.
Press Yes to confirm.
f Press .
Saving fax options as a Shortcut 3
You can store all the new fax options you use
frequently by saving them as a Shortcut.
a Do one of the following:
When Fax Preview is set to Off,
press (Fax).
When Fax Preview is set to On, press
e When you are finished choosing new
options, press OK.
f Press Save as Shortcut.
g Confirm the displayed list of options you
have chosen for the Shortcut, and then
press OK.
h Enter a name for the Shortcut using the
keyboard on the Touchscreen. (For help
entering letters, see Basic User’s Guide:
Entering Text.)
Press OK.
i Press OK to save your Shortcut.
(Fax) and then
(Sending Faxes).
14
Sending a fax
NOTE
Additional sending operations
Sending a 2-sided fax from the ADF (Automatic Document Feeder) 3
You can send 2-sided documents up to Legal
size from the ADF.
a Load your document in the ADF.
b Do one of the following:
When Fax Preview is set to Off,
press (Fax).
When Fax Preview is set to On, press
(Fax) and then
If your document is flipped on the
Short edge, press
3
Short edge
Portrait Landscape
2-sided Scan: Short Edge.
3
g Press OK.
h Enter the fax number.
i Press Fax Start.
The machine will now scan and send your
document.
(Sending Faxes).
c Press Options.
d Swipe up or down, or press a or b to
display 2-sided Fax.
e Press 2-sided Fax.
f Do one of the following:
If your document is flipped on the
Long edge, press
2-sided Scan: Long Edge.
Long edge
Portrait Landscape
Sending a fax manually 3
Manual transmission lets you hear the
dialing, ringing and fax-receiving tones while
sending a fax.
To send a multi-page fax, use the ADF.
a Load your document.
b Do one of the following:
When Fax Preview is set to Off,
press (Fax).
When Fax Preview is set to On, press
(Fax) and then
(Sending Faxes).
c To listen for a dial tone, press Hook.
d Dial the fax number.
15
Chapter 3
NOTE
e When you hear the fax tones, press
Fax Start.
If you are using the scanner glass, press
Send on the Touchscreen to send the
fax.
Sending a fax at the end of a conversation 3
At the end of a conversation, you can send a
fax to the other party before you both hang
up.
a Ask the other party to wait for fax tones
(beeps) and then to press the Start or
Send key before hanging up.
b Load your document.
c Press Fax Start.
If you are using the scanner glass,
press Send to send the fax.
d Replace the handset of the external
phone.
Broadcasting (Black & White only) 3
Broadcasting is automatically sending the
same fax message to more than one fax
number. You can include Groups, Address
Book numbers, and up to 50 manually dialed
numbers in the same broadcast.
After the broadcast is finished, a Broadcast
Report will be printed.
Before you begin the broadcast 3
Address Book numbers must be stored in the
machine's memory before they can be used
in a broadcast. (See Basic User’s Guide:
Storing Address Book numbers.)
Group numbers must also be stored in the
machine's memory before they can be used
in a broadcast. Group numbers include many
stored Address Book numbers for easier
dialing. (See Setting up Groups for
Broadcasting on page 38.)
Dual Access (Black & White only) 3
You can dial a number and start scanning the
fax into memory—even when the machine is
sending from memory, receiving faxes or
printing PC data. The Touchscreen shows
the new job number.
The number of pages you can scan into the
memory will vary depending on the data that
is printed on them.
If the Out of Memory message
appears, press or Quit to cancel or
Send Now to send the pages scanned so
far.
How to broadcast a fax 3
a Load your document.
b Do one of the following:
When Fax Preview is set to Off,
press (Fax).
When Fax Preview is set to On, press
(Fax) and then
(Sending Faxes).
c Press Options.
d Swipe up or down, or press a or b to
display Broadcasting.
e Press Broadcasting.
f Press Add Number.
16
Sending a fax
NOTE
NOTE
NOTE
g You can add numbers to the broadcast
in the following ways:
Press Add Number and enter a
number using the keyboard on the
Touchscreen.
Press OK.
If you downloaded Internet Fax:
If you want to broadcast using an E-mail
address, press , enter the E-mail
address, and press OK. (See Basic User’s
Guide: Entering Text.)
Press Add from Address book.
Swipe up or down, or press a or b to
display the number you want to add
to the broadcast.
i Press Fax Start.
Broadcasting is not available when you
select Color in Color Setting.
Faxing from the ADF
The machine starts scanning and
sending the document.
Faxing from the scanner glass
When the Touchscreen asks you
Next page?, do one of the following:
To send a single page, press No.
The machine starts sending the
document.
To send more than one page, press
Yes and place the next page on the
scanner glass.
3
Press the check boxes of the
numbers you want to add to the
broadcast.
After you have checked all the
numbers you want, press OK.
Press
Search in Address book.
Enter the first letter of the name and
press OK.
Press the name, and then press the
number you want to add to the
broadcast.
h After you have entered all the fax
numbers by repeating steps f and g,
press OK.
Press OK.
The machine starts scanning the
page. (Repeat this step for each
page.)
• If you did not use up any of the numbers
for Groups, you can broadcast faxes to as
many as 250 different numbers.
• The machine’s available memory will vary
depending on the types of jobs in the
memory and the numbers used for
broadcasting. If you broadcast to the
maximum number available, you will not
be able to use dual access and delayed
fax.
• If the Out of Memory message
appears, press or Quit to cancel or
Send Now to send the pages scanned so
far.
17
Chapter 3
NOTE
Canceling a Broadcast in progress 3
a Press .
b Do one of the following:
To cancel the entire broadcast, press
Entire Broadcast. Go to step c.
To cancel the current job, press the
name or number being dialed on the
Touchscreen. Go to step d.
To exit without canceling, press .
c When the Touchscreen asks if you want
to cancel the entire broadcast, do one of
the following:
Press Yes to confirm.
To exit without canceling, press No.
d Do one of the following:
Real Time Transmission 3
When you are sending a fax, the machine will
scan the document into the memory before
sending it. Then, as soon as the telephone
line is free, the machine will start dialing and
sending.
Sometimes, you may want to send an
important document immediately, without
waiting for memory transmission. You can do
this by turning on Real Time TX.
a Load your document.
b Do one of the following:
When Fax Preview is set to Off,
press (Fax).
When Fax Preview is set to On, press
(Fax) and then
To cancel the current job, press Yes.
To exit without canceling, press No.
(Sending Faxes).
c Press Options.
d Swipe up or down, or press a or b to
display Real Time TX.
e Press Real Time TX.
f Press On (or Off).
g Press OK.
h Enter the fax number.
i Press Fax Start.
• If you are sending a color fax or if the
memory is full and you are sending a black
& white fax from the ADF, the machine will
send the document in real time (even if
Real Time TX is set to Off).
• In Real Time Transmission, the automatic
redial feature does not work when you are
using the scanner glass.
18
Sending a fax
Overseas Mode 3
If you are having difficulty sending a fax
overseas due to possible interference on the
telephone line, we recommend that you turn
on Overseas Mode. After you send a fax
using this feature, the feature will turn itself
off.
a Load your document.
b Do one of the following:
When Fax Preview is set to Off,
press (Fax).
When Fax Preview is set to On, press
(Fax) and then
(Sending Faxes).
c Press Options.
d Swipe up or down, or press a or b to
display Overseas Mode.
Delayed Faxing (Black & White only) 3
You can store up to 50 faxes in the memory
to be sent within 24 hours. These faxes will
be sent at the time of day you enter in step i.
a Load your document.
3
b Do one of the following:
When Fax Preview is set to Off,
press (Fax).
When Fax Preview is set to On, press
(Fax) and then
(Sending Faxes).
c Press Options.
d Swipe up or down, or press a or b to
display Delayed Fax.
e Press Delayed Fax.
e Press Overseas Mode.
f Press On (or Off).
g Press OK.
h Enter the fax number.
i Press Fax Start.
f Press Delayed Fax.
g Press On (or Off).
h Press Set Time.
i To enter the time you want the fax to be
sent, do one of the following:
If you have set 12h Clock as the
format in the Clock Type setting,
enter the time (in 12-hour format)
using the keyboard on the
Touchscreen, and then press AM or
PM.
Press OK.
If you have set 24h Clock in the
Clock Type setting, enter the time
(in 24-hour format) using the
keyboard on the Touchscreen.
Press OK.
(For example, enter 19:45 for
7:45 PM.)
19
Chapter 3
NOTE
NOTE
Checking and canceling
The number of pages you can scan into
the memory depends on the amount of
data that is printed on each page.
j Press OK.
k Enter the fax number.
l Press Fax Start.
Delayed Fax is not available when you
select Color in Color Setting.
Delayed Batch Transmission (Black & White only) 3
Before sending the delayed faxes, your
machine will help you economize by sorting
all the faxes in the memory by destination and
scheduled time. All delayed faxes that are
scheduled to be sent at the same time to the
same fax number will be sent as one fax to
save transmission time.
a Do one of the following:
waiting jobs 3
You can check which jobs are still waiting in
the memory to be sent and cancel a job.
(If there are no jobs, the Touchscreen shows
No Jobs Waiting.)
a Press .
b Press All Settings.
c Swipe up or down, or press a or b to
display Fax.
d Press Fax.
e Swipe up or down, or press a or b to
display Remaining Jobs.
f Press Remaining Jobs.
Any waiting jobs appear on the
Touchscreen.
g Swipe up or down, or press a or b to
scroll through the jobs and press the job
you want to cancel.
Press Cancel.
When Fax Preview is set to Off,
press (Fax).
When Fax Preview is set to On, press
(Fax) and then
(Sending Faxes).
b Press Options.
c Swipe up or down, or press a or b to
display Batch TX.
d Press Batch TX.
e Press On (or Off).
f Press .
h Do one of the following:
To cancel, press Yes.
If you want to cancel another job, go
to step g.
To exit without canceling, press No.
i When you are finished, press .
20
Sending a fax
Polling 3
Polling lets you set up your machine so other
people can receive faxes from you, but they
pay for the call. It also lets you call somebody
else’s fax machine and receive a fax from it,
so you pay for the call. The polling feature
needs to be set up on both machines for this
to work. Not all fax machines support polling.
Polled Transmit (Black & White only) 3
Polled Transmit lets you set up your machine
to wait with a document so another fax
machine can call and retrieve it.
The document will be stored and can be
retrieved by any other fax machine until you
delete it from the memory. (See Checking
and canceling waiting jobs on page 20.)
h If you are using the scanner glass, the
Touchscreen will prompt you to choose
one of the following options:
Press Yes to scan another page.
Go to step i.
Press No to store the document in
the memory. Other fax machines can
now call your machine and retrieve
the document.
i Place the next page on the scanner
glass and press OK.
Repeat steps h and i for each page.
The document will be stored in the
memory and wait to be polled.
3
Setting up Polled Transmit 3
a Load your document.
b Do one of the following:
When Fax Preview is set to Off,
press (Fax).
When Fax Preview is set to On, press
(Fax) and then
(Sending Faxes).
c Press Options.
d Swipe up or down, or press a or b to
display Polled TX.
e Press Polled TX.
f Press On (or Off).
g Press Fax Start.
21
4
IMPORTANT
Receiving a fax 4
Memory Receive (Black & White only)
Memory Receive lets you receive faxes while
you are away from the machine.
You can only use one Memory Receive
operation at a time:
Fax Forwarding
Paging
Fax Storage
PC-Fax Receive
Off
You can change your selection at any time. If
received faxes are still in the machine’s
memory when you change the Memory
Receive operation, a message will appear on
the Touchscreen. (See Changing Memory
Receive operations on page 25.)
Fax Forwarding 4
g Swipe up or down, or press a or b to
display Memory Receive.
4
h Press Memory Receive.
i Swipe up or down, or press a or b to
display Fax Forward.
j Press Fax Forward.
k Enter the forwarding number (up to
20 digits) using the keyboard on the
Touchscreen.
Press OK.
l If Fax Preview is set to Off, press
Backup Print: On or
Backup Print: Off.
• If you choose Backup Print: On, the
machine will also print the fax at your
machine so you will have a copy. This is a
safety feature in case there is a power
failure before the fax is forwarded or a
problem at the receiving machine.
When you choose Fax Forward, your
machine stores the received fax in the
memory. The machine will then dial the fax
number you have programmed and forward
the fax message.
a Press .
b Press All Settings.
c Swipe up or down, or press a or b to
display Fax.
d Press Fax.
e Swipe up or down, or press a or b to
display Setup Receive.
f Press Setup Receive.
• When you receive a color fax, your
machine prints the color fax but does not
forward the fax to the Fax Forwarding
number you programmed.
m Press .
22
Receiving a fax
NOTE
Paging 4
When you choose Paging, your machine
dials the cell phone or pager number you
have programmed. This activates your cell
phone or pager so you will know that you
have a fax message in the memory.
If you have set Paging, a backup copy of the
received fax will be printed at the machine.
a Press .
b Press All Settings.
c Swipe up or down, or press a or b to
display Fax.
d Press Fax.
e Swipe up or down, or press a or b to
display Setup Receive.
f Press Setup Receive.
l Do one of the following:
If you are programming your cell
phone number and do not need to
enter a PIN, press OK.
If your pager needs a PIN, enter the
PIN, press #, press Pause, and then
enter your fax number followed by
##.
Press OK.
For example, press:
1 2 3 4 5 # Pause 1 8 0 0 5 5 5 6 7 8
9 # #
If you do not need a PIN, press:
Pause, and then enter your fax
number followed by # #. Press OK.
For example, press:
Pause 1 8 0 0 5 5 5 6 7 8 9 # #
m Press .
4
g Swipe up or down, or press a or b to
display Memory Receive.
h Press Memory Receive.
i Swipe up or down, or press a or b to
display Paging.
j Press Paging.
k Enter your cell phone or pager number
followed by # # (up to 20 digits).
Press OK.
Do not include the area code if it is the
same as that of your machine.
For example, press:
1 8 0 0 5 5 5 1 2 3 4 # #.
You cannot change a cell phone number,
pager number, or PIN remotely.
Fax Storage 4
If you choose Fax Storage, your machine
stores received faxes in the memory. You will
be able to retrieve fax messages from
another location using the Remote Retrieval
commands.
If you have turned on Fax Storage, a backup
copy will be printed at the machine.
a Press .
b Press All Settings.
c Swipe up or down, or press a or b to
display Fax.
d Press Fax.
23
Chapter 4
NOTE
NOTE
NOTE
e Swipe up or down, or press a or b to
display Setup Receive.
• (When Fax Preview is set to Off.)
f Press Setup Receive.
g Swipe up or down, or press a or b to
display Memory Receive.
h Press Memory Receive.
i Swipe up or down, or press a or b to
display Fax Storage.
j Press Fax Storage.
k Press .
Color faxes cannot be stored in the
memory. When you receive a color fax,
your machine prints it.
Printing a fax from the memory 4
You can also print a fax from the memory
by pressing Print on the Touchscreen.
• When you print a fax from the memory, the
fax data will be erased.
Turning off Memory Receive operations 4
a Press .
b Press All Settings.
c Swipe up or down, or press a or b to
display Fax.
d Press Fax.
e Swipe up or down, or press a or b to
display Setup Receive.
If you have chosen Paging or Fax Storage,
you can still print a fax from the memory when
you are at your machine. (See Memory
Receive (Black & White only) on page 22.)
a Press .
b Press All Settings.
c Swipe up or down, or press a or b to
display Fax.
d Press Fax.
e Swipe up or down, or press a or b to
display Print Fax.
f Press Print Fax.
g Press OK.
f Press Setup Receive.
g Swipe up or down, or press a or b to
display Memory Receive.
h Press Memory Receive.
i Press Off.
j Press .
The Touchscreen will show you more
options if there are still received faxes in
the machine’s memory. (See Changing
Memory Receive operations on page 25.)
h Press .
24
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