Advanced User’s Guide
MFC-J6920DW
MFC-J6925DW
Version A
USA/CAN
User's Guides and where do I find them?
Which Guide? What's in it? Where is it?
Product Safety Guide Read this Guide first. Please read the Safety
Instructions before you set up your machine. See
this Guide for trademarks and legal limitations.
Quick Setup Guide Follow the instructions for setting up your machine,
and installing the drivers and software for the
operating system and connection type you are
using.
Basic User’s Guide Learn the basic Fax, Copy, Scan and PhotoCapture
Center™ operations and how to replace
consumables. See troubleshooting tips.
Advanced User’s Guide Learn more advanced operations: Fax, Copy,
security features, printing reports and performing
routine maintenance.
Software and Network
User’s Guide
This Guide provides instructions for Scanning,
Printing, PC-Fax and other operations that can be
performed by connecting your Brother machine to a
computer. You can also find useful information
about using the Brother ControlCenter utility, using
your machine in a network environment, and
frequently used terms.
Printed / In the box
Printed / In the box
Printed / In the box
PDF file / CD-ROM
HTML file / CD-ROM
Web Connect Guide This Guide provides useful information about
accessing Internet services from the Brother
machine, as well as downloading images, printing
data and uploading files directly to Internet services.
AirPrint Guide This Guide provides information for using AirPrint to
print from OS X v10.7.x, 10.8.x and your iPhone,
iPod touch, iPad, or other iOS device to your Brother
machine without installing a printer driver.
Google Cloud Print
Guide
This Guide provides details on how to use Google
Cloud Print™ services for printing over the Internet.
Wi-Fi Direct™ Guide This Guide provides details on how to configure and
use your Brother machine for wireless printing
directly from a mobile device supporting the Wi-Fi
Direct™ standard.
Mobile Print/Scan Guide
for Brother iPrint&Scan
This Guide provides useful information about
printing from your mobile device and scanning from
your Brother machine to your mobile device when
connected to a Wi-Fi network.
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Visit us at http://solutions.brother.com/.
PDF file / Brother
Solutions Center
PDF file / Brother
Solutions Center
PDF file / Brother
Solutions Center
PDF file / Brother
Solutions Center
PDF file / Brother
Solutions Center
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i
Table of Contents
1 General setup 1
Memory Storage ....................................................................................................1
Volume Settings..................................................................................................... 1
Ring Volume .................................................................................................... 1
Beep Volume ...................................................................................................2
Speaker Volume..............................................................................................2
Automatic Daylight Saving Time............................................................................3
Sleep Mode ...........................................................................................................3
Touchscreen LCD..................................................................................................4
Setting the backlight brightness.......................................................................4
Setting the Dim Timer for the backlight ........................................................... 4
Dial Prefix .............................................................................................................. 5
Setting up or changing the prefix number........................................................5
2 Security features 6
Secure Function Lock 2.0 ...................................................................................... 6
Before you begin to use Secure Function Lock 2.0.........................................6
Setting and changing the Administrator Password..........................................7
Setting up restricted users ............................................................................... 8
Turning Secure Function Lock on/off............................................................... 8
Switching users ............................................................................................... 9
Changing to Public mode ................................................................................9
Restricting dialing ..................................................................................................9
Dial pad restriction......................................................................................... 10
Address Book restriction................................................................................ 10
Shortcut restriction......................................................................................... 10
LDAP Server restriction .................................................................................10
3 Sending a fax 11
Additional sending options ................................................................................... 11
Sending faxes using multiple settings ...........................................................11
Stop faxing..................................................................................................... 11
Contrast ......................................................................................................... 12
Changing fax resolution.................................................................................12
Setting your changes as the new default.......................................................13
Restoring fax options to the factory settings.................................................. 14
Saving fax options as a Shortcut ...................................................................14
ii
Additional sending operations..............................................................................15
Sending a 2-sided fax from the ADF (Automatic Document Feeder) ............15
Sending a fax manually .................................................................................15
Sending a fax at the end of a conversation ...................................................16
Dual Access (Black & White only) ................................................................. 16
Broadcasting (Black & White only) ................................................................16
Real Time Transmission................................................................................ 18
Overseas Mode .............................................................................................19
Delayed Faxing (Black & White only) ............................................................ 19
Delayed Batch Transmission (Black & White only) .......................................20
Checking and canceling waiting jobs.............................................................20
Polling .................................................................................................................. 21
Polled Transmit (Black & White only) ............................................................ 21
4 Receiving a fax 22
Memory Receive (Black & White only) ................................................................22
Fax Forwarding.............................................................................................. 22
Paging ........................................................................................................... 23
Fax Storage ................................................................................................... 23
Printing a fax from the memory .....................................................................24
Turning off Memory Receive operations........................................................24
Changing Memory Receive operations .........................................................25
Remote Retrieval ................................................................................................. 26
Setting a Remote Access Code..................................................................... 26
Using your Remote Access Code..................................................................26
Remote Fax commands ................................................................................27
Retrieving fax messages ...............................................................................28
Changing your Fax Forwarding number ........................................................28
Additional receiving operations............................................................................29
Receiving faxes into memory when paper tray is empty ............................... 29
Printing a reduced incoming fax .................................................................... 29
Receiving a fax at the end of a conversation.................................................29
Polling .................................................................................................................. 30
Polling receive ............................................................................................... 30
5 Dialing and storing numbers 32
Voice operations..................................................................................................32
Tone or Pulse (Canada only).........................................................................32
Fax/Tel mode................................................................................................. 32
Caller ID.........................................................................................................32
Special line considerations ............................................................................ 33
Additional dialing operations ................................................................................35
Outgoing Call History..................................................................................... 35
Caller ID history ............................................................................................. 35
Dialing access codes and credit card numbers .............................................36
Additional ways to store numbers ........................................................................37
Storing Address Book numbers from the Outgoing Call history ....................37
Storing Address Book numbers from the Caller ID history ............................ 37
Setting up Groups for Broadcasting ..............................................................38
iii
6 Printing reports 40
Fax reports........................................................................................................... 40
Transmission Verification Report...................................................................40
Fax Journal (activity report) ...........................................................................40
Reports ................................................................................................................ 41
How to print a report ...................................................................................... 41
7 Making copies 42
Copy options ........................................................................................................ 42
Stop copying.................................................................................................. 42
Improving copy quality...................................................................................42
Enlarging or reducing copies .........................................................................43
Making N in 1 copies or a poster (Page Layout) ........................................... 44
2 in 1 ID Copy (Page Layout) ........................................................................ 47
Sorting copies using the ADF ........................................................................48
Adjusting Density........................................................................................... 48
Ink Save Mode............................................................................................... 49
Thin Paper Copy............................................................................................ 50
Auto Deskew ................................................................................................. 50
Book Copy ..................................................................................................... 51
Watermark Copy............................................................................................ 51
Remove Background Color ........................................................................... 52
2-sided copying ............................................................................................. 53
Saving copy options as a Shortcut ................................................................ 55
Ledger Copy Shortcuts ........................................................................................ 55
Ledger Copy Shortcut....................................................................................55
8 PhotoCapture Center™: Printing photos from a memory card or
USB Flash drive 58
PhotoCapture Center™ operations ..................................................................... 58
Memory cards, USB Flash drives and folder structures ................................58
Movie printing ................................................................................................ 59
Print Images.........................................................................................................59
Print Index (Thumbnails) ...............................................................................59
Printing Photos .............................................................................................. 60
Enhance Photos ............................................................................................60
ID photo print ................................................................................................. 62
Slide Show..................................................................................................... 63
DPOF printing ................................................................................................ 64
PhotoCapture Center™ print settings.................................................................. 65
Print Quality ................................................................................................... 65
Paper options ................................................................................................65
Auto Correct .................................................................................................. 67
Adjusting Brightness, Contrast and Color......................................................67
Cropping ........................................................................................................69
Borderless printing......................................................................................... 70
Print Date....................................................................................................... 70
Setting your changes as the new default.......................................................71
Restoring all settings to the factory settings .................................................. 71
iv
Scan to a memory card or USB Flash drive ........................................................72
Auto Crop ...................................................................................................... 72
How to set a new default ............................................................................... 73
How to reset to the factory settings ...............................................................74
Saving scan options as a Shortcut ................................................................ 74
9 Printing photos from a camera 75
Printing photos directly from a PictBridge camera...............................................75
PictBridge requirements ................................................................................ 75
Setting your digital camera ............................................................................ 75
Printing Images..............................................................................................76
DPOF printing ................................................................................................ 77
Printing photos directly from a digital camera (without PictBridge)......................77
Printing Images..............................................................................................78
A Routine maintenance 79
Cleaning and checking the machine....................................................................79
Cleaning the outside of the machine .............................................................79
Cleaning the machine’s printer platen ...........................................................80
Cleaning the paper feed rollers .....................................................................81
Cleaning the paper pick-up rollers .................................................................82
Cleaning the paper pick-up rollers for paper tray #2 .....................................83
Checking the ink volume ...............................................................................84
Packing and shipping the machine......................................................................84
B Glossary 87
C Index 91
v
General setup 1
1
Memory Storage 1
1
Volume Settings 1
Your menu settings are stored permanently,
and, in the event of a power failure, will not be
lost. Temporary settings (for example,
Overseas Mode) will be lost. If you have
chosen Set New Default for your Fax,
Scan and Photo preferred settings, those
settings will not be lost. Also, during a power
failure, the machine will retain the date and
time and programmed fax timer jobs (for
example, Delayed Fax) for approximately
24 hours.
Ring Volume 1
You can choose a range of ring volume
levels, from High to Off. The machine will
keep your new default setting until you
change it.
Setting the Ring Volume from the menu
a Press .
b Press All Settings.
c Swipe up or down, or press a or b to
display General Setup.
d Press General Setup.
e Swipe up or down, or press a or b to
display Volume.
1
f Press Volume.
g Press Ring.
h Press Low, Med, High or Off.
i Press .
1
Chapter 1
Beep Volume 1
When the beep is on, the machine will make
a sound when you press the Touchscreen or
Touchpanel, make a mistake, or after you
send or receive a fax.
You can choose a range of sound volume
levels, from High to Off.
a Press .
b Press All Settings.
c Swipe up or down, or press a or b to
display General Setup.
d Press General Setup.
e Swipe up or down, or press a or b to
display Volume.
f Press Volume.
Speaker Volume 1
You can choose a range of speaker volume
levels, from High to Off.
a Press .
b Press All Settings.
c Swipe up or down, or press a or b to
display General Setup.
d Press General Setup.
e Swipe up or down, or press a or b to
display Volume.
f Press Volume.
g Press Speaker.
h Press Low, Med, High or Off.
g Press Beep.
h Press Low, Med, High or Off.
i Press .
i Press .
You can also adjust the speaker volume by
pressing Hook.
a Do one of the following:
When Fax Preview is set to Off,
press (Fax).
When Fax Preview is set to On, press
(Fax) and then
(Sending Faxes).
b Press Hook.
c Press or .
d Press to decrease or to
increase the speaker volume level.
Each press changes the volume to the
next setting.
e Press Hook.
2
General setup
Automatic Daylight Saving Time
You can set the machine to change
automatically for daylight saving time. It will
reset itself forward one hour in the Spring and
backward one hour in the Fall. Make sure you
have set the correct date and time in the
Date & Time setting.
The factory setting is Off, so you will have to
turn on Automatic Daylight Saving Time as
follows.
a Press .
b Press .
c Swipe up or down, or press a or b to
display Auto Daylight.
d Press Auto Daylight.
e Press On (or Off).
f Press .
Sleep Mode 1
1
You can choose how long the machine must
be idle (up to 60 minutes) before it goes into
Sleep Mode. The timer will restart if any
operation is carried out on the machine.
a Press .
b Press All Settings.
c Swipe up or down, or press a or b to
display General Setup.
d Press General Setup.
e Swipe up or down, or press a or b to
display Sleep Mode.
f Press Sleep Mode.
g Swipe up or down, or press a or b to
display 1Min, 2Mins, 3Mins, 5Mins,
10Mins, 30Mins or 60Mins to choose
the length of time the machine must be
idle before entering Sleep Mode. Press
the option you want to set.
1
h Press .
3
Chapter 1
Touchscreen LCD 1
Setting the backlight brightness 1
You can adjust the brightness of the
Touchscreen LCD backlight. If you are having
difficulty reading the LCD, try changing the
brightness setting.
a Press .
b Press All Settings.
c Swipe up or down, or press a or b to
display General Setup.
d Press General Setup.
e Swipe up or down, or press a or b to
display LCD Settings.
f Press LCD Settings.
Setting the Dim Timer for the backlight 1
You can set how long the Touchscreen LCD
backlight stays on after the last finger press.
a Press .
b Press All Settings.
c Swipe up or down, or press a or b to
display General Setup.
d Press General Setup.
e Swipe up or down, or press a or b to
display LCD Settings.
f Press LCD Settings.
g Press Dim Timer.
h Press 10Secs, 20Secs, 30Secs or
Off.
g Press Backlight.
h Press Light, Med or Dark.
i Press .
i Press .
4
Dial Prefix 1
NOTE
General setup
The Dial Prefix setting will automatically dial a
predefined number before every fax number
you dial. For example, if your telephone
system requires a “9” to dial an outside
number, use this setting to automatically
dial 9 for every fax you send.
Setting up or changing the prefix number 1
a Press .
b Press All Settings.
c Swipe up or down, or press a or b to
display Initial Setup.
d Press Initial Setup.
e Swipe up or down, or press a or b to
display Dial Prefix.
1
f Press Dial Prefix.
g Press On (or Off).
h Press Dial Prefix.
i Enter the prefix number (up to 5 digits)
using the keyboard on the Touchscreen.
j Press OK.
• If your telephone system requires a timed
break recall (hookflash), press ! on the
Touchscreen.
• You cannot use ! with any other numbers
or characters.
• (Canada only) If the pulse dialing mode is
on, # and l are not available to use.
k Press .
5
NOTE
NOTE
Security features 2
2
Secure Function Lock
2.0
2
• Only administrators can set limitations
and make changes for each user.
Secure Function Lock lets you restrict public
access to certain machine functions:
Fax Send
Fax Receive
Copy
Scan
Print from Media
Scan to Media
PC Print
Color Print
Page Limit
Web Upload
Web Download
This feature also prevents users from
changing the default settings of the machine
by limiting access to the menu settings.
Before using the security features, you must
first enter an administrator password.
• If Fax Tx is disabled, you cannot use any
functions in the Fax menu.
• Polled Transmit and Polling Receive are
enabled only when both Fax Tx and Fax
Rx are enabled.
• You cannot edit or delete a Shortcut when
Secure Function Lock is set to On.
Before you begin to use Secure Function Lock 2.0 2
You can configure Secure Function Lock 2.0
settings using a Web browser. Before
configuration, the following preparations are
needed.
a Start your Web browser.
b Type “vmachine’s IP address/” into
your browser’s address bar (where
“machine’s IP address” is the Brother
machine’s IP address).
Access to restricted operations can be
enabled by creating a restricted user.
Restricted users must enter a password to
use the machine.
Make a careful note of your password. If you
forget it, please call Brother Customer
Service.
6
For example:
x192.168.1.2/
You can find the machine's IP address in
the Network Configuration List.
For more information, see Software and
Network User’s Guide: Set Up Public
Mode.
Security features
NOTE
c Enter a password in the Login box.
(This is a password to log into the
machine's Web page, not the
administrator password for Secure
Function Lock.) Click .
If you are using a Web browser to
configure the machine's settings for the
first time, set a password.
1 Click
Please configure the password.
2 Enter a password you want to use
(up to 32 characters).
Setting and changing the Administrator Password 2
You can configure these settings using a
Web browser. To set up the Web page, see
Before you begin to use Secure Function
Lock 2.0 on page 6. Then follow the
instructions below.
Setting the administrator password 2
The password you set in these steps is for the
administrator. This password is used to set
up users and to turn Secure Function Lock on
or off. (See Setting up restricted users
on page 8 and Turning Secure Function Lock
on/off on page 8.)
a Click Administrator.
b Click Secure Function Lock.
c Enter a four-digit number for the
password in the New Password box.
2
3 Re-enter the password in the
Confirm New Password box.
4 Click Submit.
d Re-enter the password in the
Retype Password box.
e Click Submit.
Changing the administrator password2
a Click Administrator.
b Click Secure Function Lock.
c Enter a four-digit number for the new
password in the New Password box.
d Re-enter the new password in the
Retype Password box.
e Click Submit.
7
Chapter 2
NOTE
NOTE
NOTE
Setting up restricted users 2
You can set up users with restrictions and a
password. You can set up to 10 restricted
users.
You can configure these settings using a
Web browser.
To set up the Web page, see Before you
begin to use Secure Function Lock 2.0
on page 6. Then follow the instructions
below.
a Click Administrator.
b Click Secure Function Lock.
c Enter an alphanumeric Group name or
User name (up to 15 characters) in the
ID Number/Name box and then enter a
four-digit password in the PIN box.
Turning Secure Function Lock on/off 2
Make a careful note of the administrator
password. If you enter the wrong
password, the Touchscreen will show
Wrong Password. Enter the correct
password. If you forget it, please call
Brother Customer Service.
Turning Secure Function Lock on 2
a Press .
b Press All Settings.
c Swipe up or down, or press a or b to
display General Setup.
d Uncheck the functions that you want to
restrict in the Function Restrictions
boxes. If you want to configure the
maximum page count, check the On box
in Print Limits, and then enter the
number in the Max. Pages box. Then
click Submit.
• You cannot use the same password as
another user’s password.
• You can set up one Public user. Public
users do not need to enter a password.
d Press General Setup.
e Swipe up or down, or press a or b to
display Function Lock.
f Press Function Lock.
g Press Lock OffiOn.
h Enter your four-digit administrator
password using the keyboard on the
Touchscreen.
Press OK.
The Secure Function Lock icon is
prominently displayed in Home screen.
For more information, see Software and
Network User’s Guide: Set Up Public
Mode.
8
Security features
NOTE
XXXXX
XXXXX
Turning Secure Function Lock off 2
a Press or
the user’s name).
Public
(where xxxxx is
b Press Lock OniOff.
Restricting dialing 2
This feature prevents users from sending a
fax or call to a wrong number by mistake. You
can set the machine to restrict dialing when
you use the dial pad, Address Book, Shortcut
and LDAP search.
If you choose Off, the machine does not
restrict the dialing method.
c Enter your four-digit administrator
password using the keyboard on the
Touchscreen.
Press OK.
Switching users 2
This setting allows a restricted user to log on
to the machine when Secure Function Lock is
turned on.
If you choose Enter # Twice, the machine
will prompt you to re-enter the number, and
will start dialing after you re-enter the number
correctly. If you re-enter the wrong number,
the Touchscreen will show Try again.
Press Close and enter the number twice
again.
If you choose On, the machine will restrict all
fax sending and outbound calls for that
dialing method.
2
a On the Touchscreen, press
Public
XXXXX
the user’s name).
or
(where xxxxx is
b Press Change User.
c Swipe up or down, or press a or b to
display your user name.
d Press your user name.
e Enter your four-digit user password
using the keyboard on the Touchscreen.
Press OK.
Changing to Public mode 2
•The Enter # Twice setting will not work
if you use an external phone or press
Hook before entering the number. You will
not be asked to re-enter the number.
• If you chose On or Enter # Twice, you
cannot use the Broadcasting feature.
a Press (where
xxxxx is the user’s name).
b Press Go to Public.
9
Chapter 2
NOTE
Dial pad restriction 2
a Press .
b Press All Settings.
c Swipe up or down, or press a or b to
display Fax.
d Press Fax.
e Swipe up or down, or press a or b to
display Dial Restriction.
f Press Dial Restriction.
g Press Dial Pad.
h Press Enter # Twice, On or Off.
i Press .
Shortcut restriction 2
a Press .
b Press All Settings.
c Swipe up or down, or press a or b to
display Fax.
d Press Fax.
e Swipe up or down, or press a or b to
display Dial Restriction.
f Press Dial Restriction.
g Press Shortcuts.
h Press Enter # Twice, On or Off.
i Press .
Address Book restriction 2
a Press .
b Press All Settings.
c Swipe up or down, or press a or b to
display Fax.
d Press Fax.
e Swipe up or down, or press a or b to
display Dial Restriction.
f Press Dial Restriction.
g Press Address Book.
h Press Enter # Twice, On or Off.
i Press .
LDAP Server restriction 2
a Press .
b Press All Settings.
c Swipe up or down, or press a or b to
display Fax.
d Press Fax.
e Swipe up or down, or press a or b to
display Dial Restriction.
f Press Dial Restriction.
g Press LDAP Server.
h Press Enter # Twice, On or Off.
i Press .
If you combine Address Book numbers
when dialing, the address will be
recognized as dial pad input and will not
be restricted.
10
3
NOTE
Sending a fax 3
Additional sending options
Sending faxes using multiple settings 3
When you send a fax, you can choose a
combination of settings, such as
Fax Resolution, 2-sided Fax,
Contrast, Glass Scan Size, and
Real Time TX.
You can also choose Call History,
Address Book, Broadcasting, Preview,
Color Setting, Delayed Fax,
Batch TX, Polled TX, Polling RX,
Overseas Mode, Set New Default, and
Factory Reset.
Some settings are only available when
sending black & white faxes.
a Load your document.
b Do one of the following:
d Swipe up or down, or press a or b to
display the setting you want to change.
3
When the setting is displayed, press it.
e Press the option you want to set.
f Repeat steps d and e to change
additional settings.
3
g Press OK when you are finished
changing settings.
h Enter the fax number.
i Press Fax Start.
• Most settings are temporary, and the
machine returns to its default settings after
you send a fax.
• You can save some of the settings you
use most often by setting them as the
default settings. These settings will
remain until you change them again. (See
Setting your changes as the new default
on page 13.)
When Fax Preview is set to Off,
press (Fax).
When Fax Preview is set to On, press
(Fax) and then
(Sending Faxes).
The Touchscreen shows:
c Press Options.
• You can also save some of the settings
you use most often by setting them as a
Shortcut. (See Saving fax options as a
Shortcut on page 14.)
Stop faxing 3
To stop faxing, press .
11
Chapter 3
NOTE
Contrast 3
If your document is very light or very dark, you
may want to change the contrast. For most
documents, the factory setting Auto can be
used. Auto chooses the suitable contrast for
your document.
Choose Light when sending a light
document. Choose Dark when sending a
dark document.
a Load your document.
b Do one of the following:
When Fax Preview is set to Off,
press (Fax).
When Fax Preview is set to On, press
(Fax) and then
Changing fax resolution 3
The quality of a fax can be improved by
changing the fax resolution.
a Load your document.
b Do one of the following:
When Fax Preview is set to Off,
press (Fax).
When Fax Preview is set to On, press
(Fax) and then
(Sending Faxes).
c Press Options.
d Swipe up or down, or press a or b to
display Fax Resolution.
(Sending Faxes).
c Press Options.
d Swipe up or down, or press a or b to
display Contrast.
e Press Contrast.
f Press Auto, Light or Dark.
g Press OK.
h Enter the fax number.
i Press Fax Start.
Even if you choose Light or Dark, the
machine will send the fax using the Auto
setting in the following conditions:
• When you send a color fax.
e Press Fax Resolution.
f Press Standard, Fine, S.Fine or
Photo.
g Press OK.
h Enter the fax number.
i Press Fax Start.
• When you choose Photo as the Fax
Resolution.
12
Sending a fax
NOTE
Setting your changes as the
You can choose four different resolution
settings for black & white faxes and two for
color faxes.
Black & White
Standard Suitable for most typed
documents.
Fine Good for small print and
transmits a little slower than
Standard resolution.
S.Fine Good for small print or artwork
and transmits slower than
Fine resolution.
Photo Use when the document has
varying shades of gray or is a
photograph. Photo has the
slowest transmission.
Color
Standard Suitable for most typed
documents.
Fine Use when the document is a
photograph. The transmission
time is slower than Standard
resolution.
If you choose S.Fine or Photo and then
send a color fax (choosing Color in
Color Setting), the machine will send
the fax using the Fine setting.
new default 3
You can store the fax options you use
frequently for Fax Resolution,
Contrast, Glass Scan Size, Preview,
Real Time TX and Color Setting by
saving them as the default settings. These
settings will remain until you change them
again.
a Do one of the following:
When Fax Preview is set to Off,
press (Fax).
When Fax Preview is set to On, press
(Fax) and then
(Sending Faxes).
b Press Options.
c Swipe up or down, or press a or b to
choose the setting you want to change,
and then press your new option.
Repeat this step for each setting you
want to change.
d After changing the last setting to your
preferred option, swipe up or down, or
press a or b to display
Set New Default.
3
e Press Set New Default.
f The Touchscreen asks you to confirm
the change to the new default settings.
Press Yes to confirm.
g Press .
13
Chapter 3
NOTE
Restoring fax options to the factory settings 3
You can restore all the fax options you have
changed back to the factory settings. These
settings will remain until you change them
again.
a Do one of the following:
When Fax Preview is set to Off,
press (Fax).
When Fax Preview is set to On, press
(Fax) and then
(Sending Faxes).
b Press Options.
c Swipe up or down, or press a or b to
display Factory Reset.
b Enter the fax number.
If the Shortcut is to be used for
broadcasting, press Options and choose
Broadcasting in step d before entering
the fax number in step b.
(See Broadcasting (Black & White only)
on page 16.)
c Press Options.
d Swipe up or down, or press a or b to
display Fax Resolution,
2-sided Fax, Contrast,
Glass Scan Size, Preview,
Color Setting, Real Time TX or
Overseas Mode, and then press the
setting you want to change. Then press
the new option you want to set.
Repeat this step for each setting you
want to change.
d Press Factory Reset.
e The Touchscreen asks you to confirm to
change back to the factory settings.
Press Yes to confirm.
f Press .
Saving fax options as a Shortcut 3
You can store all the new fax options you use
frequently by saving them as a Shortcut.
a Do one of the following:
When Fax Preview is set to Off,
press (Fax).
When Fax Preview is set to On, press
e When you are finished choosing new
options, press OK.
f Press Save as Shortcut.
g Confirm the displayed list of options you
have chosen for the Shortcut, and then
press OK.
h Enter a name for the Shortcut using the
keyboard on the Touchscreen. (For help
entering letters, see Basic User’s Guide:
Entering Text.)
Press OK.
i Press OK to save your Shortcut.
(Fax) and then
(Sending Faxes).
14
Sending a fax
NOTE
Additional sending operations
Sending a 2-sided fax from the ADF (Automatic Document Feeder) 3
You can send 2-sided documents up to Legal
size from the ADF.
a Load your document in the ADF.
b Do one of the following:
When Fax Preview is set to Off,
press (Fax).
When Fax Preview is set to On, press
(Fax) and then
If your document is flipped on the
Short edge, press
3
Short edge
Portrait Landscape
2-sided Scan: Short Edge.
3
g Press OK.
h Enter the fax number.
i Press Fax Start.
The machine will now scan and send your
document.
(Sending Faxes).
c Press Options.
d Swipe up or down, or press a or b to
display 2-sided Fax.
e Press 2-sided Fax.
f Do one of the following:
If your document is flipped on the
Long edge, press
2-sided Scan: Long Edge.
Long edge
Portrait Landscape
Sending a fax manually 3
Manual transmission lets you hear the
dialing, ringing and fax-receiving tones while
sending a fax.
To send a multi-page fax, use the ADF.
a Load your document.
b Do one of the following:
When Fax Preview is set to Off,
press (Fax).
When Fax Preview is set to On, press
(Fax) and then
(Sending Faxes).
c To listen for a dial tone, press Hook.
d Dial the fax number.
15
Chapter 3
NOTE
e When you hear the fax tones, press
Fax Start.
If you are using the scanner glass, press
Send on the Touchscreen to send the
fax.
Sending a fax at the end of a conversation 3
At the end of a conversation, you can send a
fax to the other party before you both hang
up.
a Ask the other party to wait for fax tones
(beeps) and then to press the Start or
Send key before hanging up.
b Load your document.
c Press Fax Start.
If you are using the scanner glass,
press Send to send the fax.
d Replace the handset of the external
phone.
Broadcasting (Black & White only) 3
Broadcasting is automatically sending the
same fax message to more than one fax
number. You can include Groups, Address
Book numbers, and up to 50 manually dialed
numbers in the same broadcast.
After the broadcast is finished, a Broadcast
Report will be printed.
Before you begin the broadcast 3
Address Book numbers must be stored in the
machine's memory before they can be used
in a broadcast. (See Basic User’s Guide:
Storing Address Book numbers.)
Group numbers must also be stored in the
machine's memory before they can be used
in a broadcast. Group numbers include many
stored Address Book numbers for easier
dialing. (See Setting up Groups for
Broadcasting on page 38.)
Dual Access (Black & White only) 3
You can dial a number and start scanning the
fax into memory—even when the machine is
sending from memory, receiving faxes or
printing PC data. The Touchscreen shows
the new job number.
The number of pages you can scan into the
memory will vary depending on the data that
is printed on them.
If the Out of Memory message
appears, press or Quit to cancel or
Send Now to send the pages scanned so
far.
How to broadcast a fax 3
a Load your document.
b Do one of the following:
When Fax Preview is set to Off,
press (Fax).
When Fax Preview is set to On, press
(Fax) and then
(Sending Faxes).
c Press Options.
d Swipe up or down, or press a or b to
display Broadcasting.
e Press Broadcasting.
f Press Add Number.
16
Sending a fax
NOTE
NOTE
NOTE
g You can add numbers to the broadcast
in the following ways:
Press Add Number and enter a
number using the keyboard on the
Touchscreen.
Press OK.
If you downloaded Internet Fax:
If you want to broadcast using an E-mail
address, press , enter the E-mail
address, and press OK. (See Basic User’s
Guide: Entering Text.)
Press Add from Address book.
Swipe up or down, or press a or b to
display the number you want to add
to the broadcast.
i Press Fax Start.
Broadcasting is not available when you
select Color in Color Setting.
Faxing from the ADF
The machine starts scanning and
sending the document.
Faxing from the scanner glass
When the Touchscreen asks you
Next page?, do one of the following:
To send a single page, press No.
The machine starts sending the
document.
To send more than one page, press
Yes and place the next page on the
scanner glass.
3
Press the check boxes of the
numbers you want to add to the
broadcast.
After you have checked all the
numbers you want, press OK.
Press
Search in Address book.
Enter the first letter of the name and
press OK.
Press the name, and then press the
number you want to add to the
broadcast.
h After you have entered all the fax
numbers by repeating steps f and g,
press OK.
Press OK.
The machine starts scanning the
page. (Repeat this step for each
page.)
• If you did not use up any of the numbers
for Groups, you can broadcast faxes to as
many as 250 different numbers.
• The machine’s available memory will vary
depending on the types of jobs in the
memory and the numbers used for
broadcasting. If you broadcast to the
maximum number available, you will not
be able to use dual access and delayed
fax.
• If the Out of Memory message
appears, press or Quit to cancel or
Send Now to send the pages scanned so
far.
17
Chapter 3
NOTE
Canceling a Broadcast in progress 3
a Press .
b Do one of the following:
To cancel the entire broadcast, press
Entire Broadcast. Go to step c.
To cancel the current job, press the
name or number being dialed on the
Touchscreen. Go to step d.
To exit without canceling, press .
c When the Touchscreen asks if you want
to cancel the entire broadcast, do one of
the following:
Press Yes to confirm.
To exit without canceling, press No.
d Do one of the following:
Real Time Transmission 3
When you are sending a fax, the machine will
scan the document into the memory before
sending it. Then, as soon as the telephone
line is free, the machine will start dialing and
sending.
Sometimes, you may want to send an
important document immediately, without
waiting for memory transmission. You can do
this by turning on Real Time TX.
a Load your document.
b Do one of the following:
When Fax Preview is set to Off,
press (Fax).
When Fax Preview is set to On, press
(Fax) and then
To cancel the current job, press Yes.
To exit without canceling, press No.
(Sending Faxes).
c Press Options.
d Swipe up or down, or press a or b to
display Real Time TX.
e Press Real Time TX.
f Press On (or Off).
g Press OK.
h Enter the fax number.
i Press Fax Start.
• If you are sending a color fax or if the
memory is full and you are sending a black
& white fax from the ADF, the machine will
send the document in real time (even if
Real Time TX is set to Off).
• In Real Time Transmission, the automatic
redial feature does not work when you are
using the scanner glass.
18
Sending a fax
Overseas Mode 3
If you are having difficulty sending a fax
overseas due to possible interference on the
telephone line, we recommend that you turn
on Overseas Mode. After you send a fax
using this feature, the feature will turn itself
off.
a Load your document.
b Do one of the following:
When Fax Preview is set to Off,
press (Fax).
When Fax Preview is set to On, press
(Fax) and then
(Sending Faxes).
c Press Options.
d Swipe up or down, or press a or b to
display Overseas Mode.
Delayed Faxing (Black & White only) 3
You can store up to 50 faxes in the memory
to be sent within 24 hours. These faxes will
be sent at the time of day you enter in step i.
a Load your document.
3
b Do one of the following:
When Fax Preview is set to Off,
press (Fax).
When Fax Preview is set to On, press
(Fax) and then
(Sending Faxes).
c Press Options.
d Swipe up or down, or press a or b to
display Delayed Fax.
e Press Delayed Fax.
e Press Overseas Mode.
f Press On (or Off).
g Press OK.
h Enter the fax number.
i Press Fax Start.
f Press Delayed Fax.
g Press On (or Off).
h Press Set Time.
i To enter the time you want the fax to be
sent, do one of the following:
If you have set 12h Clock as the
format in the Clock Type setting,
enter the time (in 12-hour format)
using the keyboard on the
Touchscreen, and then press AM or
PM.
Press OK.
If you have set 24h Clock in the
Clock Type setting, enter the time
(in 24-hour format) using the
keyboard on the Touchscreen.
Press OK.
(For example, enter 19:45 for
7:45 PM.)
19
Chapter 3
NOTE
NOTE
Checking and canceling
The number of pages you can scan into
the memory depends on the amount of
data that is printed on each page.
j Press OK.
k Enter the fax number.
l Press Fax Start.
Delayed Fax is not available when you
select Color in Color Setting.
Delayed Batch Transmission (Black & White only) 3
Before sending the delayed faxes, your
machine will help you economize by sorting
all the faxes in the memory by destination and
scheduled time. All delayed faxes that are
scheduled to be sent at the same time to the
same fax number will be sent as one fax to
save transmission time.
a Do one of the following:
waiting jobs 3
You can check which jobs are still waiting in
the memory to be sent and cancel a job.
(If there are no jobs, the Touchscreen shows
No Jobs Waiting.)
a Press .
b Press All Settings.
c Swipe up or down, or press a or b to
display Fax.
d Press Fax.
e Swipe up or down, or press a or b to
display Remaining Jobs.
f Press Remaining Jobs.
Any waiting jobs appear on the
Touchscreen.
g Swipe up or down, or press a or b to
scroll through the jobs and press the job
you want to cancel.
Press Cancel.
When Fax Preview is set to Off,
press (Fax).
When Fax Preview is set to On, press
(Fax) and then
(Sending Faxes).
b Press Options.
c Swipe up or down, or press a or b to
display Batch TX.
d Press Batch TX.
e Press On (or Off).
f Press .
h Do one of the following:
To cancel, press Yes.
If you want to cancel another job, go
to step g.
To exit without canceling, press No.
i When you are finished, press .
20
Sending a fax
Polling 3
Polling lets you set up your machine so other
people can receive faxes from you, but they
pay for the call. It also lets you call somebody
else’s fax machine and receive a fax from it,
so you pay for the call. The polling feature
needs to be set up on both machines for this
to work. Not all fax machines support polling.
Polled Transmit (Black & White only) 3
Polled Transmit lets you set up your machine
to wait with a document so another fax
machine can call and retrieve it.
The document will be stored and can be
retrieved by any other fax machine until you
delete it from the memory. (See Checking
and canceling waiting jobs on page 20.)
h If you are using the scanner glass, the
Touchscreen will prompt you to choose
one of the following options:
Press Yes to scan another page.
Go to step i.
Press No to store the document in
the memory. Other fax machines can
now call your machine and retrieve
the document.
i Place the next page on the scanner
glass and press OK.
Repeat steps h and i for each page.
The document will be stored in the
memory and wait to be polled.
3
Setting up Polled Transmit 3
a Load your document.
b Do one of the following:
When Fax Preview is set to Off,
press (Fax).
When Fax Preview is set to On, press
(Fax) and then
(Sending Faxes).
c Press Options.
d Swipe up or down, or press a or b to
display Polled TX.
e Press Polled TX.
f Press On (or Off).
g Press Fax Start.
21
4
IMPORTANT
Receiving a fax 4
Memory Receive (Black & White only)
Memory Receive lets you receive faxes while
you are away from the machine.
You can only use one Memory Receive
operation at a time:
Fax Forwarding
Paging
Fax Storage
PC-Fax Receive
Off
You can change your selection at any time. If
received faxes are still in the machine’s
memory when you change the Memory
Receive operation, a message will appear on
the Touchscreen. (See Changing Memory
Receive operations on page 25.)
Fax Forwarding 4
g Swipe up or down, or press a or b to
display Memory Receive.
4
h Press Memory Receive.
i Swipe up or down, or press a or b to
display Fax Forward.
j Press Fax Forward.
k Enter the forwarding number (up to
20 digits) using the keyboard on the
Touchscreen.
Press OK.
l If Fax Preview is set to Off, press
Backup Print: On or
Backup Print: Off.
• If you choose Backup Print: On, the
machine will also print the fax at your
machine so you will have a copy. This is a
safety feature in case there is a power
failure before the fax is forwarded or a
problem at the receiving machine.
When you choose Fax Forward, your
machine stores the received fax in the
memory. The machine will then dial the fax
number you have programmed and forward
the fax message.
a Press .
b Press All Settings.
c Swipe up or down, or press a or b to
display Fax.
d Press Fax.
e Swipe up or down, or press a or b to
display Setup Receive.
f Press Setup Receive.
• When you receive a color fax, your
machine prints the color fax but does not
forward the fax to the Fax Forwarding
number you programmed.
m Press .
22
Receiving a fax
NOTE
Paging 4
When you choose Paging, your machine
dials the cell phone or pager number you
have programmed. This activates your cell
phone or pager so you will know that you
have a fax message in the memory.
If you have set Paging, a backup copy of the
received fax will be printed at the machine.
a Press .
b Press All Settings.
c Swipe up or down, or press a or b to
display Fax.
d Press Fax.
e Swipe up or down, or press a or b to
display Setup Receive.
f Press Setup Receive.
l Do one of the following:
If you are programming your cell
phone number and do not need to
enter a PIN, press OK.
If your pager needs a PIN, enter the
PIN, press #, press Pause, and then
enter your fax number followed by
##.
Press OK.
For example, press:
1 2 3 4 5 # Pause 1 8 0 0 5 5 5 6 7 8
9 # #
If you do not need a PIN, press:
Pause, and then enter your fax
number followed by # #. Press OK.
For example, press:
Pause 1 8 0 0 5 5 5 6 7 8 9 # #
m Press .
4
g Swipe up or down, or press a or b to
display Memory Receive.
h Press Memory Receive.
i Swipe up or down, or press a or b to
display Paging.
j Press Paging.
k Enter your cell phone or pager number
followed by # # (up to 20 digits).
Press OK.
Do not include the area code if it is the
same as that of your machine.
For example, press:
1 8 0 0 5 5 5 1 2 3 4 # #.
You cannot change a cell phone number,
pager number, or PIN remotely.
Fax Storage 4
If you choose Fax Storage, your machine
stores received faxes in the memory. You will
be able to retrieve fax messages from
another location using the Remote Retrieval
commands.
If you have turned on Fax Storage, a backup
copy will be printed at the machine.
a Press .
b Press All Settings.
c Swipe up or down, or press a or b to
display Fax.
d Press Fax.
23
Chapter 4
NOTE
NOTE
NOTE
e Swipe up or down, or press a or b to
display Setup Receive.
• (When Fax Preview is set to Off.)
f Press Setup Receive.
g Swipe up or down, or press a or b to
display Memory Receive.
h Press Memory Receive.
i Swipe up or down, or press a or b to
display Fax Storage.
j Press Fax Storage.
k Press .
Color faxes cannot be stored in the
memory. When you receive a color fax,
your machine prints it.
Printing a fax from the memory 4
You can also print a fax from the memory
by pressing Print on the Touchscreen.
• When you print a fax from the memory, the
fax data will be erased.
Turning off Memory Receive operations 4
a Press .
b Press All Settings.
c Swipe up or down, or press a or b to
display Fax.
d Press Fax.
e Swipe up or down, or press a or b to
display Setup Receive.
If you have chosen Paging or Fax Storage,
you can still print a fax from the memory when
you are at your machine. (See Memory
Receive (Black & White only) on page 22.)
a Press .
b Press All Settings.
c Swipe up or down, or press a or b to
display Fax.
d Press Fax.
e Swipe up or down, or press a or b to
display Print Fax.
f Press Print Fax.
g Press OK.
f Press Setup Receive.
g Swipe up or down, or press a or b to
display Memory Receive.
h Press Memory Receive.
i Press Off.
j Press .
The Touchscreen will show you more
options if there are still received faxes in
the machine’s memory. (See Changing
Memory Receive operations on page 25.)
h Press .
24
Receiving a fax
Changing Memory Receive operations 4
If received faxes are in your machine’s
memory when you change the Memory
Receive operations, the Touchscreen will ask
you one of the following questions:
If all the received faxes have already been printed
Erase all faxes?
• If you press Yes, faxes in the memory
will be erased before the setting
changes.
• If you press No, faxes in the memory
will not be erased and the setting will
be unchanged.
If unprinted faxes are in the memory 4
The Touchscreen will ask you the following
question:
Send Fax to PC?
• If you press Yes, faxes in the memory
will be sent to your PC before the
setting changes. You will be asked if
you want to turn on Backup Print.
(See Basic User’s Guide: PC-FAX
Receiving (Windows
4
• If you press No, faxes in the memory
will not be erased or transferred to your
PC and the setting will be unchanged.
®
).)
4
Print all faxes?
• If you press Yes, faxes in the memory
will be printed before the setting
changes. If a backup copy has already
been printed, it will not be printed
again.
• If you press No, faxes in the memory
will not be printed and the setting will
be unchanged.
If received faxes are left in the machine's
memory when you change to
PC Fax Receive from another option
[Fax Forward, Paging or Fax Storage],
press <USB> or the name of the PC if you are
on a network.
Press OK.
25
Chapter 4
NOTE
NOTE
NOTE
Remote Retrieval 4
You can call your machine from any
touch-tone telephone or fax machine and
then use the Remote Access Code and
remote commands to retrieve fax messages.
You can change your code at any time by
entering a new one. If you want to make
your code inactive, press and hold in
step g to restore the inactive setting (---l)
and press OK.
Setting a Remote Access Code 4
The Remote Access Code lets you access
the Remote Retrieval features when you are
away from your machine. Before you can use
the Remote Access and Retrieval features,
you have to set up your own code. The
factory default code is the inactive code (--- ).
a Press .
b Press All Settings.
c Swipe up or down, or press a or b to
display Fax.
d Press Fax.
e Swipe up or down, or press a or b to
display Remote Access.
f Press Remote Access.
Using your Remote Access Code 4
a Dial your fax number from a touch-tone
telephone or another fax machine.
b When your machine answers, enter
your Remote Access Code (3 digits
followed by ) at once.
c The machine signals if it has received
messages:
1 long beep — Fax messages
No beeps — No messages
d When the machine gives two short
beeps, enter a command.
The machine will hang up if you wait
longer than 30 seconds to enter a
command.
The machine will beep three times if you
enter an invalid command.
g Enter a three-digit code using numbers
0 to 9, l, or # using the keyboard on the
Touchscreen.
Press OK.
(The preset ‘l’ cannot be changed.)
Do not use the same code as your Fax
Receive Code (l 51) or Telephone
Answer Code (#51). (See Basic User’s
Guide: Using external and extension
telephones.)
h Press .
26
e Press 90 to stop Remote Access when
you have finished.
f Hang up.
• If your machine is set to Manual mode
and you want to use the Remote Retrieval
features, wait for about 100 seconds after
it starts ringing, and then enter the
Remote Access Code within 30 seconds.
• In some countries this function may not be
available or supported by local telephone
companies.
Receiving a fax
Remote Fax commands 4
Follow the commands in the table to access features when you are away from the machine. When
you call the machine and enter your Remote Access Code (3 digits followed by ), the system will
give two short beeps and you must enter a remote command.
Remote commands Operation details
95 Change the Fax Forwarding,
Paging or Fax Storage settings
1 OFF You can choose Off after you have retrieved or erased all
your messages.
2 Fax Forwarding One long beep means the change is accepted. If you hear
3 Paging
4 Fax Forwarding number
6 Fax Storage
three short beeps, you cannot make a change because
something has not been set up (for example, a Fax
Forwarding or Paging number has not been registered).
You can register your Fax Forwarding number by entering
4. (See Changing your Fax Forwarding number
on page 28.) Once you have registered the number, Fax
Forwarding will work.
4
96 Retrieve a fax
2 Retrieve all faxes Enter the number of a remote fax machine to receive stored
fax messages. (See Retrieving fax messages on page 28.)
3 Erase faxes from the memory If you hear one long beep, fax messages have been erased
from the memory.
97 Check the receiving status
1 Fax You can check whether your machine has received any
faxes. If yes, you will hear one long beep. If no, you will hear
three short beeps.
98 Change the Receive Mode
1 External TAD If you hear one long beep, your change has been accepted.
2 Fax/Tel
3 Fax Only
90 Exit Pressing 9 0 allows you to exit Remote Retrieval. Wait for
the long beep, then replace the handset.
27
Chapter 4
NOTE
NOTE
Retrieving fax messages 4
You can call your machine from any
touch-tone telephone and have your fax
messages sent to another machine. Before
you use this feature, you have to turn on Fax
Storage or Fax Preview. (See Fax Storage
on page 23 or see Basic User’s Guide: Fax
Preview (Black & White only).)
a Dial your fax number.
b When your machine answers, enter
your Remote Access Code (3 digits
followed by ) at once. If you hear one
long beep, you have messages.
c When you hear two short beeps,
press 962.
d Wait for a long beep, and then use the
dial pad to enter the number of the
remote fax machine where you want
your fax messages sent, followed by ##
(up to 20 digits).
You cannot use l and # as dial numbers.
However, press # if you want to create a
pause.
Changing your Fax Forwarding number 4
You can change the default setting of your
Fax Forwarding number from another
touch-tone telephone or fax machine.
a Dial your fax number.
b When your machine answers, enter
your Remote Access Code (3 digits
followed by ) at once. If you hear one
long beep, you have messages.
c When you hear two short beeps,
press 954.
d Wait for the long beep, enter the new
number (up to 20 digits) of the remote
fax machine you want your fax
messages forwarded to using the dial
pad, then enter ##.
You cannot use l and # as dial numbers.
However, press # if you want to create a
pause.
e Press 9 0 to stop Remote Access when
you have finished.
e Hang up after you hear your machine
beep. Your machine will call the other
fax machine, which will then print your
fax messages.
28
f Hang up after you hear your machine
beep.
Receiving a fax
NOTE
Additional receiving operations
Receiving faxes into memory when paper tray is empty 4
As soon as the paper tray becomes empty
during fax reception, the Touchscreen shows
No Paper Fed. Put some paper in the
paper tray. (See Basic User’s Guide: Loading
paper and other print media.)
If you don't put paper in the paper tray, the
machine will continue receiving the fax, with
the remaining pages being stored in the
memory, if enough memory is available.
When the memory is full, the machine will
stop answering calls. To print the faxes, put
fresh paper in the tray.
Printing a reduced incoming
g Swipe up or down, or press a or b to
display Auto Reduction.
4
h Press Auto Reduction.
i Press On (or Off).
j Press .
Receiving a fax at the end of a conversation 4
At the end of a conversation, you can ask the
other party to fax you information before you
both hang up. Make sure the ADF is empty.
4
a Ask the other party to place the
document in their machine and to press
the Start or Send key.
b When you hear the other machine's
CNG tones (slowly repeating beeps),
press Fax Start.
fax 4
If you choose On, the machine reduces each
page of an incoming fax to fit on one sheet of
Letter, Legal, Ledger, A4 or A3 size paper.
The machine calculates the reduction ratio by
using the page size of the fax and your Paper
Size setting.
(See Basic User’s Guide: Paper Size and
Type.)
a Press .
b Press All Settings.
c Swipe up or down, or press a or b to
display Fax.
d Press Fax.
e Swipe up or down, or press a or b to
display Setup Receive.
If the Touchscreen is dark for Sleep mode,
touch it to display Fax Start.
c Press Receive to receive the fax.
d Replace the handset of the external
telephone.
f Press Setup Receive.
29
Chapter 4
Polling 4
Polling lets you set up your machine so other
people can receive faxes from you, but they
pay for the call. It also lets you call somebody
else’s fax machine and receive a fax from it,
so you pay for the call. The polling feature
needs to be set up on both machines for this
to work. Not all fax machines support polling.
Polling receive 4
Polling receive lets you call another fax
machine to receive a fax.
Setup to receive polling 4
a Do one of the following:
When Fax Preview is set to Off,
press (Fax).
When Fax Preview is set to On, press
Sequential polling (Black & White only)
Sequential polling lets you request
documents from several fax machines in one
operation. Afterwards, a Sequential Polling
Report will be printed.
a Do one of the following:
When Fax Preview is set to Off,
press (Fax).
When Fax Preview is set to On, press
(Fax) and then
(Sending Faxes).
b Press Options.
c Swipe up or down, or press a or b to
display Polling RX.
d Press Polling RX.
4
(Fax) and then
(Sending Faxes).
b Press Options.
c Swipe up or down, or press a or b to
display Polling RX.
d Press Polling RX.
e Press On (or Off).
f Enter the fax number you are polling
using Address Book or the dial pad on
the Touchpanel.
g Press Fax Start.
The Touchscreen shows Dialing.
e Press On (or Off).
f Press Options. Swipe up or down, or
press a or b to display Broadcasting.
g Press Broadcasting.
h Press Add Number.
30
Receiving a fax
i You can add numbers to the broadcast
in the following ways:
Press Add Number and enter a
number using the keyboard on the
Touchscreen.
Press OK.
Press Add from Address book.
Swipe up or down, or press a or b to
display the number you want to add
to the broadcast.
Press the check boxes of the
numbers you want to add to the
broadcast.
After you have checked all the
numbers you want, press OK.
Press
Search in Address book.
Enter the first letter of the name and
press OK.
Press the name, and then press the
number you want to add to the
broadcast.
Canceling a Sequential Polling Job 4
a Press .
b Do one of the following:
To cancel the entire sequential
polling job, press
Entire Seq. Poll. Go to step c.
To cancel the current job, press the
name or number being dialed on the
Touchscreen. Go to step d.
To exit without canceling, press .
c When the Touchscreen asks if you want
to cancel the entire sequential polling
job, do one of the following:
Press Yes to confirm.
To exit without canceling, press No.
d Do one of the following:
To cancel the current job, press Yes.
To exit without canceling, press No.
4
j After you have entered all the fax
numbers by repeating steps h and i,
press OK.
k Press Fax Start.
The machine polls each number or
Group number in turn for a document.
Press while the machine is dialing to
cancel the polling process.
To cancel all sequential polling receive jobs,
see Canceling a Sequential Polling Job
on page 31.
31
5
Dialing and storing numbers 5
Voice operations 5
You can use your external telephone to dial
voice calls.
Tone or Pulse (Canada only) 5
If you have a Pulse dialing service, but need
to send tone signals (for example, for
telephone banking), follow the instructions
below:
a Do one of the following:
When Fax Preview is set to Off,
press (Fax).
When Fax Preview is set to On, press
(Fax) and then
(Sending Faxes).
b Press Hook.
c Press # on the machine’s Touchpanel.
Any digits dialed after this will send tone
signals.
When you are finished with the call, the
machine will return to the Pulse dialing
service.
Fax/Tel mode 5
When the machine is in Fax/Tel mode, it will
use the F/T Ring (pseudo/double-ringing) to
alert you to pick up a voice call.
If you are at the extension telephone, you'll
need to lift the handset during the F/T Ring
and then press #51 between the
pseudo/double-rings. If no one is on the line,
or if someone wants to send you a fax, send
the call back to the machine by pressing
l 51.
If you are at the machine, lift the external
telephone’s handset, and then press Pickup
to answer.
Caller ID 5
The Caller ID feature lets you use the Caller
ID subscriber service offered by many local
telephone companies. This service shows the
telephone number or name (if available) of
your caller as the line rings. Call your
telephone company for details.
Once you answer a call, the Caller ID
information disappears from the
Touchscreen, but the call information stays
stored in the Caller ID memory.
You can view the list or choose one of these
numbers to fax to, add to Address Book, or
delete from the history. (See Caller ID history
on page 35.)
32
You can see the number (or name).
The # Unavailable message means
the call originated outside your Caller ID
service area.
The Private Call message means the
caller has intentionally blocked
transmission of Caller ID information.
You can print a list of the Caller ID information
received by your machine. (See How to print
a report on page 41.)
NOTE
• This feature may not be available in
certain areas of the USA and Canada.
• The Caller ID service varies with different
carriers. Call your local telephone
company to find out about the kind of
service available in your area.
Setting up your area code (USA only) 5
Dialing and storing numbers
Special line considerations 5
Roll-over telephone lines 5
A roll-over telephone system is a group of two
or more separate telephone lines that pass
incoming calls to each other if they are busy.
The calls are usually passed down or “rolled
over” to the next available telephone line in a
preset order.
When returning calls from the Caller ID
history, your machine will dial “1” plus the
area code for all calls. If your local dialing plan
requires that “1” not be dialed for calls within
your area code, enter your area code in this
setting. With the area code setting, calls
returned from the Caller ID history to
numbers within your area code will be dialed
using 10 digits (area code + 7-digit number).
If your dialing plan does not follow the
standard 1 + area code + 7-digit number
dialing system for calling outside your area
code, you may experience problems
automatically returning calls from the Caller
ID history. If this is not the procedure followed
by your dialing plan, you will not be able to
automatically return calls.
a Press .
b Press All Settings.
c Swipe up or down, or press a or b to
display Fax.
Your machine can work in a roll-over system
as long as it is the last number in the
sequence so the call cannot roll away. Do not
put the machine on any of the other numbers;
when the other lines are busy and a second
fax call is received, the fax call will be sent to
a line that does not have a fax machine. Your
machine will work best on a dedicated
line.
Two-line telephone system 5
A two-line telephone system is nothing more
than two separate telephone numbers on the
same wall outlet. The two telephone numbers
can be on separate jacks (RJ11) or mixed into
one jack (RJ14). Your machine must be
plugged into an RJ11 jack. RJ11 and RJ14
jacks may be equal in size and appearance
and both may contain four wires (black, red,
green and yellow). To test the type of jack,
plug in a two-line telephone and see if it can
access both lines. If it can, you must separate
the line for your machine.
5
d Press Fax.
e Swipe up or down, or press a or b to
display Miscellaneous.
f Press Miscellaneous.
g Press Area Code.
h Enter your Area Code (3-digit number),
and press OK.
i Press .
33
Chapter 5
RJ14
RJ11
RJ14
Converting telephone wall outlets 5
There are three ways to convert to an RJ11
jack. The first two ways may require help from
the telephone company. You can change the
wall outlets from one RJ14 jack to two RJ11
jacks. Or, you can have an RJ11 wall outlet
installed and slave or jump one of the
telephone numbers to it.
The third way is the easiest: Buy a triplex
adapter. You can plug a triplex adapter into
an RJ14 outlet. It separates the wires into two
separate RJ11 jacks (Line 1, Line 2) and a
third RJ14 jack (Lines 1 and 2). If your
machine is on Line 1, plug the machine into
L1 of the triplex adapter. If your machine is on
Line 2, plug it into L2 of the triplex adapter.
Triplex Adapter
5
b Plug one end of the telephone line cord
for your machine into the L2 jack of the
triplex adapter. Plug the other end into
the LINE jack inside the machine.
c Plug one end of the first telephone line
cord for your TAD into the L1 jack of the
triplex adapter. Plug the other end into
the L1 or L1/L2 jack of the two-line TAD.
d Plug one end of the second telephone
line cord for your TAD into the L2 jack of
the two-line TAD. Plug the other end into
the EXT. jack inside the machine.
1
3
4
2
Installing machine, external two-line TAD and two-line telephone
When you are installing an external two-line
telephone answering device (TAD) and a
two-line telephone, your machine must be
isolated on one line at both the wall jack and
at the TAD. The most common connection is
to put the machine on Line 2, which is
explained in the following steps. The back of
the two-line TAD must have two telephone
jacks: one labeled L1 or L1/L2, and the other
labeled L2. You will need at least three
telephone line cords: the one that came with
your machine and two for your external twoline TAD. You will need a fourth line cord if
you add a two-line telephone.
1 Triplex Adapter
2 Two-Line Telephone
3 External Two-Line TAD
4 Machine
Your additional two-line telephones on other
5
wall outlets do not require adapters. There
are two ways to add a two-line telephone to
the machine's wall outlet. You can plug the
telephone line cord from the two-line
telephone into the L1+L2 jack of the triplex
adapter. Or, you can plug the two-line
telephone into the TEL jack of the two-line
TAD.
a Put the two-line TAD and the two-line
telephone next to your machine.
34
Dialing and storing numbers
NOTE
Additional dialing operations
Outgoing Call History 5
The last 30 numbers you sent a fax to will be
stored in the Outgoing Call history. You can
choose one of these numbers to fax to, add to
Address Book, or delete from the history.
a Press (Fax).
b Press (Call History).
c Press Outgoing Call.
d Press the number you want.
e Do one of the following:
Caller ID history 5
5
This feature requires the Caller ID subscriber
service offered by many local telephone
companies. (See Caller ID on page 32.)
The numbers or names (if available) from the
last 30 faxes and telephone calls you
received will be stored in the Caller ID history.
You can view the list or choose one of these
numbers to fax to, add to the Address Book,
or delete from the history. When the thirty-first
call comes into the machine, it replaces
information about the first call.
5
If you are not a Caller ID subscriber, Caller
ID history only allows you to view and
delete the dates of calls.
a Press (Fax).
To send a fax, press Apply.
Press Fax Start.
If you want to store the number,
press Edit and then press
Add to Address Book.
(See Storing Address Book numbers
from the Outgoing Call history
on page 37.)
If you want to delete the number from
the Outgoing Call history list, press
Edit and then press Delete.
Press Yes to confirm.
Press .
b Press (Call History).
c Press Caller ID history.
d Press the number or the name you want.
e Do one of the following:
To send a fax, press Apply.
Press Fax Start.
If you want to store the number,
press Edit and then press
Add to Address Book.
(See Storing Address Book numbers
from the Caller ID history
on page 37.)
If you want to delete the number from
the Caller ID history list, press Edit
and then press Delete.
Press Yes to confirm.
Press .
35
Chapter 5
NOTE
NOTE
• (USA only) If you redial from the Caller ID
history outside your area code, you must
set up your area code in advance.
(See Setting up your area code (USA
only) on page 33.)
• You can print the Caller ID history List.
(See How to print a report on page 41.)
Dialing access codes and credit card numbers 5
g Swipe up or down, or press a or b to
display the number of Brother 2.
h Press the number.
i Press Apply.
j Press Fax Start.
You will dial ‘555-7000’.
To temporarily change a number, you can
substitute part of the number with manual
dialing using the dial pad. For example, to
change the number to 555-7001, you could
enter the number (Brother 1: 555) using
Sometimes, you may want to choose from
several long-distance carriers when you send
a fax. Rates may vary depending on the time
and destination. To take advantage of low
rates, you can store the access codes of longdistance carriers and credit card numbers as
Address Book numbers. (See Basic User’s
Guide: Storing Address Book numbers.)
You can store these long dialing sequences
by dividing them and setting them up as
separate Address Book numbers in any
combination.
You can even include manual dialing using
the dial pad.
For example, you might have stored ‘555’ on
Address Book: Brother 1 and ‘7000’ on
Address Book: Brother 2. You can use them
both to dial ‘555-7000’ as shown in the
following example:
(Address Book), press Apply, and
then press 7001 using the dial pad.
If you must wait for another dial tone or
signal at any point in the dialing sequence,
create a pause in the number by pressing
Pause. Each key press adds a
3.5-second delay. You can press Pause
as many times as needed to increase the
length of the pause.
a Press (Fax).
b Press (Address Book).
c Swipe up or down, or press a or b to
display the number of Brother 1.
d Press the number.
e Press Apply.
f Press Address Book.
36
Dialing and storing numbers
Additional ways to store numbers
Storing Address Book numbers from the Outgoing Call history 5
You can also store Address Book numbers
from the Outgoing Call history.
a Press (Fax).
b Press (Call History).
c Press Outgoing Call.
d Swipe up or down, or press a or b to
display the number you want to store.
Storing Address Book
5
numbers from the Caller ID
history 5
If you have the Caller ID subscriber service
from your telephone company, you can also
store Address Book numbers from incoming
calls in the Caller ID history. (See Caller ID
on page 32.)
a Press (Fax).
b Press (Call History).
5
c Press Caller ID history.
d Swipe up or down, or press a or b to
display the name or number you want to
store.
e Press the number you want to store.
f Press Edit.
g Press Add to Address Book.
h Press Name.
i Enter the name (up to 16 characters)
using the keyboard on the Touchscreen.
Press OK.
(For help entering letters, see Basic
User’s Guide: Entering Text.)
j If you want to store a second fax or
telephone number, press Address 2.
Enter the second fax or telephone
number using the keyboard on the
Touchscreen (up to 20 digits).
Press OK.
k Press OK to confirm the fax or telephone
number you want to store.
e Press the name or number you want to
store.
f Press Edit.
g Press Add to Address Book.
h Press Name.
i Enter the name (up to 16 characters)
using the keyboard on the Touchscreen.
Press OK.
(For help entering letters, see Basic
User’s Guide: Entering Text.)
j If you want to store a second fax or
telephone number, press Address 2.
Enter the second fax or telephone
number using the keyboard on the
Touchscreen (up to 20 digits).
Press OK.
k Press OK to confirm the fax or telephone
number you want to store.
l Press .
l Press .
37
Chapter 5
NOTE
NOTE
Setting up Groups for Broadcasting 5
A Group, which is stored in the Address Book,
allows you to send the same fax message to
many fax numbers by pressing (Fax),
(Address Book), Apply and
Fax Start.
(See Broadcasting (Black & White only)
on page 16.)
First, you'll need to store each fax number in
the Address Book. (See Basic User’s Guide:
Storing Address Book numbers.) Then you
can include them as numbers in the Group.
Each Group uses up an Address Book
number. You can have up to six Groups, or
you can assign up to 198 numbers to a large
Group.
j Do one of the following:
To store another Group for
broadcasting, repeat steps c to i.
To finish storing Groups for
broadcasting, press .
You can print a list of all the Address Book
numbers. (See Reports on page 41.)
Changing a Group name 5
a Press (Fax).
b Press (Address Book).
c Press Edit.
d Press Change.
a Press (Fax).
b Press (Address Book).
c Press Edit.
d Press Setup Groups.
e Press Name.
f Enter the Group name (up to 16
characters) using the keyboard on the
Touchscreen.
Press OK.
g Press Add/Delete.
h Add Address Book numbers to the
Group by pressing them to display a red
check mark. Press OK.
i Read and confirm the displayed list of
names and numbers you have chosen,
and then press OK to save your Group.
e Swipe up or down, or press a or b to
display the Group you want to change.
f Press the Group.
g Press Name.
h Enter the new name (up to
16 characters) using the keyboard on
the Touchscreen.
Press OK.
(For example, type NEW CLIENTS.)
How to change the stored name:
If you want to change a character, press
d or c to position the cursor to highlight the
character you want to change, and then
press . Enter the new character.
(For help entering letters, see Basic
User’s Guide: Entering Text.)
i Press OK.
j Press .
38
Dialing and storing numbers
Deleting a Group 5
a Press (Fax).
b Press (Address Book).
c Press Edit.
d Press Delete.
e Swipe up or down, or press a or b to
display the Group you want to delete.
f Press the Group name to add a check
mark.
g Press OK.
Press Yes to confirm.
h Press .
Adding or Deleting a number in a Group
a Press (Fax).
b Press (Address Book).
c Press Edit.
d Press Change.
e Swipe up or down, or press a or b to
display the Group you want to change.
f Press the Group.
g Swipe up or down, or press a or b to
display Add/Delete.
h Press Add/Delete.
5
5
Swipe up or down, or press a or b to
i
display the number you want to add or
delete.
j Do the following for each number you
want to change:
To add a number to the Group, press
the check box of the number to add a
check mark.
To delete a number from the Group,
press the check box of the number to
remove the check mark.
Press OK to confirm all your changes.
k Press OK.
l Press .
39
6
Printing reports 6
Fax reports 6
Press on the Touchscreen to set up the
Transmission Verification Report and the
Journal Period.
Transmission Verification Report 6
You can use the Transmission Verification
Report as proof that you sent a fax.
(See Basic User’s Guide: Transmission
Verification Report.)
Fax Journal (activity report) 6
You can set the machine to print the Fax
Journal report at specific intervals (every 50
faxes, 6, 12 or 24 hours, 2 or 7 days). If you
set the interval to Off, you can still print the
report by following the steps in How to print a
report on page 41. The factory setting is
Every 50 Faxes.
a Press .
b Press All Settings.
i Swipe up or down, or press a or b to
choose an interval.
If you choose Every 50 Faxes, go to
step m.
6, 12, 24 hours, 2 or 7 days
The machine will print the report at
the chosen time and then erase all
jobs from its memory. If the
machine's memory becomes full with
200 jobs before the time you chose
has passed, the machine will print
the Fax Journal report early and then
erase all jobs from the memory. If
you want an extra report before it is
due to print, you can print it without
erasing the jobs from the memory.
Every 50 Faxes
The machine will print the Fax
Journal report when the machine has
stored 50 jobs.
j To enter the time to start printing, do one
of the following:
If you have set 12h Clock in the
Clock Type setting, press Time
and enter the time (in 12-hour
format) by pressing the keyboard on
the Touchscreen, and then press AM
or PM.
c Swipe up or down, or press a or b to
display Fax.
d Press Fax.
e Swipe up or down, or press a or b to
display Report Setting.
f Press Report Setting.
g Press Journal Period.
h Press Journal Period.
40
Press OK.
If you have set 24h Clock in the
Clock Type setting, press Time
and enter the time (in 24-hour
format) by pressing the keyboard on
the Touchscreen.
Press OK.
(For example: enter 19:45 for
7:45 PM.)
k If you chose Every 7 Days, press
Day.
Printing reports
l Swipe up or down, or press a or b to
display Every Monday,
Every Tuesday, Every Wednesday,
Every Thursday, Every Friday,
Every Saturday or Every Sunday,
and then press the first day for the 7-day
countdown.
m Press .
Reports 6
The following reports are available:
Transmission
Prints a Transmission Verification Report
for your last transmission.
Address Book
Prints a list of names and numbers stored
in the Address Book memory, in
alphabetical order.
Fax Journal
Prints a list of information about the last
incoming and outgoing faxes.
(TX: Transmit.) (RX: Receive.)
User Settings
Prints a list of your settings.
Network Configuration
6
Prints a list of your Network settings.
WLAN Report
Prints the result of the WLAN connection.
Caller ID history
Prints a list of the available Caller ID
information about the last 30 received
faxes and telephone calls.
How to print a report 6
a Press .
b Press All Settings.
c Swipe up or down, or press a or b to
display Print Reports.
d Press Print Reports.
e Press the report you want to print.
f Press OK.
g Press .
41
7
NOTE
NOTE
Making copies 7
Copy options 7
You can change the copy settings for the next
copy.
These settings are temporary. The machine
returns to its default settings 1 minute after
copying.
Press Copy, and then press Options. Swipe
up or down, or press a or b to scroll through
the copy settings. When the setting you want
is displayed, press it and choose your
preferred option.
When you have finished changing the
options, press OK, and then press
Black Start or Color Start.
• You can save some of the options you use
most often by setting them as a Shortcut.
(See Saving copy options as a Shortcut
on page 55.)
Improving copy quality 7
You can choose the copy quality. The factory
setting is Normal.
If you choose Normal, you can only
choose Plain Paper in Paper Type.
Normal
Normal is the recommended mode for
ordinary printouts. This produces good
copy quality with good copy speed.
Best
Use Best mode to copy precise images,
such as photographs. This provides the
highest resolution and slowest speed.
a Load your document.
b Press (Copy).
•The Ink Save Mode,
Thin Paper Copy, Book Copy and
Watermark Copy features are
supported by technology from Reallusion,
Inc.
Stop copying 7
To stop copying, press .
c Enter the number of copies you want.
d Press Options.
e Swipe up or down, or press a or b to
display Quality.
f Press Quality.
g Press Normal or Best.
h Press OK.
i If you do not want to change additional
settings, press Black Start or
Color Start.
42
Making copies
Enlarging or reducing copies 7
You can choose an enlargement or reduction
ratio. If you choose Fit to Page, your
machine will adjust the size to the paper size
you set.
a Load your document.
b Press (Copy).
c Enter the number of copies you want.
d Press Options.
e Swipe up or down, or press a or b to
display Enlarge/Reduce.
f Press Enlarge/Reduce.
g Swipe up or down, or press a or b to
display the available options, and then
press the option you want to change.
h Do one of the following:
If you chose Enlarge or Reduce,
press the enlargement or reduction
ratio you want to use.
198% 4"x6" i A4
186% 4"x6" i Letter
130% Letter i Ledger
104% EXE i Letter
100%
97% Letter i A4
93% A4 i Letter
85% Letter i EXE
83% Legal i A4
78% Legal i Letter
64% Ledger i Letter
46% Letter i 4"x6"
Fit to Page
Custom(25-400%)
i Read and confirm the displayed list of
options you have chosen, and then
press OK.
j If you do not want to change additional
settings, press Black Start or
Color Start.
7
If you chose Custom(25-400%),
press to erase the displayed
percentage, or press d to move the
cursor, and then enter an
enlargement or reduction ratio from
25% to 400%.
Press OK.
If you chose 100% or Fit to Page,
go to step i.
43
Chapter 7
NOTE
NOTE
Making N in 1 copies or a
• Page Layout is not available with
Enlarge/Reduce.
• ADF High Speed Mode,
Page Layout, 2-sidedi2-sided and
1-sidedi2-sided of 2-sided Copy,
Book Copy, Sort, Thin Paper Copy,
Watermark Copy and
Remove Background Color are not
available with Fit to Page.
• Fit to Page does not work correctly
when the document on the scanner glass
or ADF is skewed more than 3 degrees.
(If you are using the scanner glass)
Using the document guidelines on the left
and top, place your document in the
upper-left corner, with the document face
down on the scanner glass.
(If you are using the ADF)
Place your document, face up, short edge
first in the ADF until the Touchscreen
shows ADF Ready. and you feel the
pages touch the feed rollers. Adjust the
paper guides so they touch the sides of
the document.
• Fit to Page is not available for Legal
size documents.
poster (Page Layout) 7
The N in 1 copy feature can help you save
paper by letting you copy two or four pages
onto one printed page.
The 1to2 feature copies one Ledger or A3
size page onto two Letter or A4 size pages. If
you use this setting, use the scanner glass.
You can also produce a poster. When you
use the poster feature, your machine divides
your document into sections, then enlarges
the sections so you can assemble them into a
poster. If you want to print a poster, use the
scanner glass.
• ADF High Speed Mode, Book Copy,
Sort, Thin Paper Copy,
Ink Save Mode, Enlarge/Reduce,
Watermark Copy and
Remove Background Color are not
available with Page Layout.
• Auto Deskew is not available with Poster
and 1 to 2 copy.
• 2-sided Copy is not available with
Poster copy.
a Load your document.
44
b Press (Copy).
c Enter the number of copies you want.
1
You can only make one copy at a time when
you are using Poster layout.
d Press Options.
e Swipe up or down, or press a or b to
display Page Layout.
f Press Page Layout.
1
Making copies
NOTE
g Swipe up or down, or press a or b to
display Off(1in1),
2in1(Portrait),
2in1(Landscape), 2in1(ID)
4in1(Portrait),
4in1(Landscape), 1to2,
Poster(2x1), Poster(2x2) or
Poster(3x3).
Press the option you want to set.
1
For details about 2 in 1 (ID), see 2 in 1 ID Copy
(Page Layout) on page 47.
If you chose 2in1 or Poster(2x2)
with Ledger or A3 size paper, go to
step h to choose your
Layout Format.
If you choose another setting, go to
step i.
1
,
h Press Layout Format.
Do one of the following:
If you chose 2in1(Portrait) or
2in1(Landscape), press
Letterx2 i Ledgerx1,
Ledgerx2 i Ledgerx1,
A4x2 i A3x1, or A3x2 i A3x1.
l Place the next page on the scanner
glass. Press OK to scan the page.
Repeat steps k and l for each page of
the layout.
m After all the pages have been scanned,
press No to finish.
• Make sure the paper size is set to Letter,
Ledger, A4, A3, or Executive.
• Poster copy is not available for Executive
size paper.
• You can only make one color copy at a
time.
• You can only make one Poster and 1 to 2
copy at a time.
• Poster copy is not available when using
transparencies.
7
If you chose Poster(2x2), press
Letterx1 i Ledgerx4,
Ledgerx1 i Ledgerx4,
A4x1 i A3x4, or A3x1 i A3x4.
i Read and confirm the displayed list of
settings you have chosen, and then
press OK.
j If you do not want to change additional
settings, press Black Start or
Color Start to scan the page.
If you placed the document in the ADF
or are making a poster, the machine
scans the pages and starts printing.
If you are using the scanner glass, go
to step k.
k After the machine has scanned the
page, press Yes to scan the next page.
45
Chapter 7
If you are copying from the ADF, insert the
document face up in the direction shown
below:
2in1(Portrait)
2in1(Landscape)
4in1(Portrait)
4in1(Landscape)
If you are copying from the scanner glass,
place the document face down in the
direction shown below:
2in1(Portrait)
2in1(Landscape)
4in1(Portrait)
4in1(Landscape)
1to2
46
Making copies
NOTE
NOTE
1
1
1
2
3
4
1
Poster(2x1)
Poster(2x2)
2 in 1 ID Copy (Page Layout) 7
You can copy both sides of your identification
card onto one page, keeping the original card
size. Make sure the paper size is set to Letter
or A4.
You can copy an identification card to the
extent permitted under applicable laws.
(See Product Safety Guide: Legal
limitations for copying.)
a Place your identification card face down
near the left corner of the scanner glass
as shown in the illustration.
7
Poster(3x3)
The poster copies have overlapping
portions so that you can easily paste them
together.
1 0.12 in. (3 mm) or greater (top, left)
2 8.5 in. (216 mm)
3 5.5 in. (140 mm)
4 scannable area
b Press (Copy).
c Enter the number of copies you want.
d Press Options.
display Page Layout.
f Press Page Layout.
47
e Swipe up or down, or press a or b to
Chapter 7
NOTE
NOTE
g Swipe up or down, or press a or b to
display 2in1(ID).
h Press 2in1(ID).
i Read and confirm the displayed list of
settings you have chosen, and then
press OK.
j Press Black Start or Color Start.
The machine starts scanning one side of
the identification card.
k After the machine has scanned the first
side, press Yes. Turn over the
identification card and press OK to scan
the other side.
• ADF High Speed Mode, Book Copy,
Sort, 2-sided Copy,
Thin Paper Copy, Ink Save Mode,
Enlarge/Reduce, Watermark Copy
and Remove Background Color are
not available with 2in1(ID).
• You can only make one color copy at a
time.
h Read and confirm the displayed list of
settings you have chosen, and then
press OK.
i If you do not want to change additional
settings, press Black Start or
Color Start.
Fit to Page, Page Layout and
Book Copy are not available with Sort.
Adjusting Density 7
You can adjust the copy density to make
copies darker or lighter.
a Load your document.
b Press (Copy).
c Enter the number of copies you want.
d Press Options.
e Swipe up or down, or press a or b to
display Density.
Sorting copies using the ADF7
You can sort multiple copies. Pages will be
stacked in the order 321, 321, 321, and so on.
a Load your document.
b Press (Copy).
c Enter the number of copies you want.
d Press Options.
e Swipe up or down, or press a or b to
display Stack/Sort.
f Press Stack/Sort.
g Press Sort.
f Press Density.
g Press the level of density you want, from
Light to Dark.
h Read and confirm the displayed list of
settings you have chosen, and then
press OK.
i If you do not want to change additional
settings, press Black Start or
Color Start.
48
Making copies
NOTE
Ink Save Mode 7
Ink Save Mode can help you save some ink.
Your machine detects the edges of the image
and prints the outline of the image.
The amount of ink saved will vary depending
on the document.
Ink Save Mode: Off
Ink Save Mode: On 7
7
g Swipe up or down, or press a or b to
display Ink Save Mode.
h Press Ink Save Mode.
i Read and confirm the displayed list of
settings you have chosen, and then
press OK.
j If you do not want to change any
additional settings, press
Black Start or Color Start.
• ADF High Speed Mode, Book Copy,
Thin Paper Copy, Auto Deskew,
Page Layout, Watermark Copy and
Remove Background Color are not
available with Ink Save Mode.
• Ink Save Mode may make your
printouts look different from your original
document.
7
(The above screens are used in ISO/IEC
24712.)
a Load your document.
b Press (Copy).
c Enter the number of copies you want.
d Press Options.
e Swipe up or down, or press a or b to
display Advanced Settings.
f Press Advanced Settings.
49
Chapter 7
NOTE
NOTE
Thin Paper Copy 7
If your document is a 2-sided Copy on thin
paper, choose Thin Paper Copy so the
print on the other side does not bleed
through.
a Load your document.
b Press (Copy).
c Enter the number of copies you want.
d Press Options.
e Swipe up or down, or press a or b to
display Advanced Settings.
f Press Advanced Settings.
g Swipe up or down, or press a or b to
display Thin Paper Copy.
h Press Thin Paper Copy.
Auto Deskew 7
If your scanned copy is skewed, your
machine can correct the data automatically.
This setting is only available when using the
scanner glass.
a Load your document.
b Press (Copy).
c Enter the number of copies you want.
d Press Options.
e Swipe up or down, or press a or b to
display Auto Deskew.
f Press Auto Deskew.
g Press Auto (or Off).
h If you do not want to change additional
settings, press OK, and then press
Black Start or Color Start.
i Read and confirm the displayed list of
settings you have chosen, and then
press OK.
j Press Black Start or Color Start.
ADF High Speed Mode,
Fit to Page, Page Layout,
Auto Deskew, Ink Save Mode,
Book Copy, Watermark Copy and
Remove Background Color are not
available with Thin Paper Copy.
• 1to2, Poster, Ink Save Mode,
Thin Paper Copy, Book Copy,
Watermark Copy,
Remove Background Color,
ADF High Speed Mode,
2-sidedi2-sided and
2-sidedi1-sided of 2-sided Copy
are not available with Auto Deskew.
• You cannot use this setting with Ledger,
A3 or paper that is smaller than
2.52 in. 3.58 in. (64 mm 91 mm).
• This setting is only available for paper that
is rectangular or square.
• You cannot use this setting with a thick
document, such as a book.
• Auto Deskew is only available if the
document is skewed by less than 3
degrees.
50
Making copies
NOTE
NOTE
Book Copy 7
Book Copy corrects dark borders and skew
when copying from the scanner glass. Your
machine can automatically correct the data.
a Load your document.
b Press (Copy).
c Enter the number of copies you want.
d Press Options.
e Swipe up or down, or press a or b to
display Advanced Settings.
f Press Advanced Settings.
g Swipe up or down, or press a or b to
display Book Copy.
Watermark Copy 7
You can place text into your document as a
Watermark. You can select one of the
template watermarks.
ADF High Speed Mode,
Fit to Page, Page Layout,
Auto Deskew, Thin Paper Copy,
Ink Save Mode, Book Copy and
Remove Background Color are not
available with Watermark Copy.
Using a template 7
a Load your document.
b Press (Copy).
7
h Press Book Copy.
i Read and confirm the displayed list of
settings you have chosen, and then
press OK.
j If you do not want to change additional
settings, press Black Start or
Color Start.
ADF High Speed Mode,
Page Layout, Sort, 2-sided Copy,
Auto Deskew, Ink Save Mode,
Fit to Page, Thin Paper Copy,
Watermark Copy and
Remove Background Color are not
available with Book Copy.
c Enter the number of copies you want.
d Press Options.
e Swipe up or down, or press a or b to
display Advanced Settings.
f Press Advanced Settings.
g Swipe up or down, or press a or b to
display Watermark Copy.
h Press Watermark Copy.
i Change the watermark settings by
pressing the options displayed on the
Touchscreen as needed. (For more
information, see Watermark Copy
Settings on page 52.)
Press OK.
j Press OK to confirm the watermark.
k Press Black Start or Color Start.
51
Chapter 7
NOTE
NOTE
Watermark Copy Settings 7
Option1 Option2 Option3
Watermark
Copy
Text CONFIDENTIAL*
DRAFT
COPY
IMPORTANT
URGENT
Position A
B
C
D
E*
F
G
H
I
Pattern
Size Small
Medium*
Large
Angle -90
-45*
0
45
Remove Background Color 7
Remove Background Color removes the
background color of the document when
copying. This may make the copy more
readable and will also save some ink.
This function is for use only when making
color copies. The background color is
automatically removed for all black &
white copies.
a Load your document.
b Press (Copy).
c Enter the number of copies you want.
d Press Options.
e Swipe up or down, or press a or b to
display Advanced Settings.
f Press Advanced Settings.
g Swipe up or down, or press a or b to
display Remove Background Color.
h Press Remove Background Color.
90
Transparency -2
-1
0*
+1
+2
Color Black*
Green
Blue
Purple
Red
Orange
Yellow
The factory settings are shown in Bold with an asterisk.
52
i Press Low, Medium or High.
j Press OK.
k Press Color Start.
ADF High Speed Mode,
Fit to Page, Page Layout,
Auto Deskew, Ink Save Mode,
Thin Paper Copy, Book Copy and
Watermark Copy are not available with
Remove Background Color.
Making copies
NOTE
NOTE
2-sided copying 7
You can reduce the amount of paper used for
copies by copying on both sides of the paper.
We recommend you load your document in
the ADF for 2-sided copying.
• You can copy 2-sided documents up to
Ledger or A3 size using the ADF.
• You can use only Letter, A4, A5,
Executive, Legal, A3, or Ledger size plain
paper.
a Load your document.
If you want to copy a 2-sided document,
load your document in the ADF.
b Press (Copy).
c Enter the number of copies you want.
d Press Options.
e If you want to sort multiple copies, swipe
up or down, or press a or b to display
Stack/Sort.
f Press Stack/Sort.
l Press Black Start or Color Start.
If you placed the document in the ADF,
the machine scans the pages and starts
printing.
If you are using the scanner glass, go
to step m.
m The Touchscreen shows:
Turn over the document
(or Flip the book), then
press [Scan]. When you
finish, press [Complete].
Place the next page on the scanner
glass and press Scan.
Press OK.
The machine starts printing.
n If you pressed Sort for multiple copies,
repeat step m for each page.
After all the pages have been scanned,
press Complete.
The machine starts printing.
DO NOT touch the printed page until it is
ejected the second time. The machine will
print the first side and eject the paper and
then pull the paper in to print the second side.
7
g Press Sort.
h Swipe up or down, or press a or b to
display 2-sided Copy.
i Press 2-sided Copy.
j Swipe up or down, or press a or b to
display the 2-sided copy type you want,
and press 2-sidedi2-sided,
1-sidedi2-sided Long Edge
Flip, 2-sidedi1-sided Long Edge
Flip, 1-sidedi2-sided Short
Edge Flip, 2-sidedi1-sided
Short Edge Flip, (or Off).
(See 2-sided copying type on page 54.)
k Review your settings on the
Touchscreen, and then press OK.
• If you get a paper jam, press Advanced
after step i, and then press one of the
jam prevention settings: 2-sided 1 or
2-sided 2.
2-sided 1 uses a longer print time for
the ink to dry.
2-sided 2 uses a longer print time and
will also print in lighter colors.
• 2in1(ID), Poster, Book Copy and
Fit to Page are not available with
2-sided Copy.
• 1to2 and Auto Deskew are not
available with 2-sidedi2-sided and
2-sidedi1-sided.
53
Chapter 7
1
2
1
1
2
1
1
2
1
2
1
2
1
1
2
1
1
2
1
2
1
1
2
1
1
2
1
1
2
1
1
2
1
2
1
1
2
1
1
2
1
2
1
2
1
1
2
1
1
2
1
2
2-sided copying type 7
1 sided i 2 sided
(Long edge flip)
Portrait
Landscape
(Short edge flip)
Portrait
2 sided i 2 sided
Portrait
Landscape
2 sided i 1 sided
(Long edge flip)
Portrait
Landscape
Landscape
(Short edge flip)
Portrait
Landscape
54
Making copies
1
1
11
Saving copy options as a Shortcut 7
You can store the copy options you use
frequently by saving them as a Shortcut.
a Press (Copy).
b Press Options.
c Swipe up or down, or press a or b to
display ADF High Speed Mode,
Quality, Paper Type, Paper Size,
Tray Select, Enlarge/Reduce,
Density, Stack/Sort,
Page Layout, 2-sided Copy or
Advanced Settings, and then press
the setting you want to change. Then
press the new option you want.
Repeat this step for each setting you
want to change.
d When you are finished choosing new
options, press Save as Shortcut.
e Read and confirm the displayed list of
options you have chosen for the
Shortcut, and then press OK.
Ledger Copy Shortcuts7
Ledger Copy Shortcut 7
You can copy your document in Ledger or A3
size paper with a format such as Note style.
Also you can make 2 in 1, enlarged and
reduced copies.
Ledger
Ledger 2in1
7
12 12
Letter + Note(L)
f Enter a name for the Shortcut using the
keyboard on the Touchscreen. (For help
entering letters, see Basic User’s Guide:
Entering Text.)
Press OK.
g Press OK to save your Shortcut.
Letter + Note(P)
1
Letter + Grid
11
1
55
Chapter 7
NOTE
11
1
1
Letter + Blank
Letter Center
• You can use only Ledger or A3 size plain
paper, with the exception that you must
use Letter or A4 size plain paper when
choosing Ledger i Letter.
• If you are producing multiple color copies,
Ledger 2in1, Letter + Note(L),
Letter + Note(P), Letter + Grid
and Letter + Blank are not available.
• (P) means Portrait and (L) means
Landscape.
1
Letter i Ledger
1
Ledger i Letter
1
1
• You can enlarge a copy only when using
Letter i Ledger. Also, you can
reduce a copy only when using
Ledger i Letter.
a Load your document.
b If the displayed screen is either Home or
Shortcut, swipe left or right, or press d or
c to display the More screen.
c Press LGR Copy Shortcuts.
d If information appears on the
Touchscreen, read it and then press OK
to confirm it.
Load Ledger or A3 size paper according
to the on-screen instructions.
e Swipe left or right to display
Ledger 2in1, Ledger,
Letter i Ledger,
Ledger i Letter,
Letter + Note(L),
Letter + Note(P),
Letter + Grid, Letter + Blank
or Letter Center, and then press the
option you want.
Press OK.
56
f Enter the number of copies you want.
g Do one of the following:
If you want to change more settings,
go to step h.
If you do not want to change more
settings, go to step l.
h Press Options.
i Press the setting you want to change.
j Press your new option.
Repeat steps i and j to change other
settings as needed.
k Press OK when you are finished
changing the options.
l Press Black Start or Color Start.
If you are using the scanner glass
when choosing Ledger 2in1, go to
step m.
m After the machine has scanned the
page, press Yes to scan the next page.
n Place the next page on the scanner
glass. Press OK to scan the page.
Making copies
7
Repeat steps m and n for each page of
the layout.
o After all the pages have been scanned,
press No to finish.
57
PhotoCapture Center™: Printing
8
photos from a memory card or
USB Flash drive
PhotoCapture Center™ operations
Memory cards, USB Flash drives and folder structures 8
Your machine is designed to be compatible
with modern digital camera image files,
memory cards and USB Flash drives;
however, please read the bullet points to
avoid errors:
The image file extension must be .JPG
(other image file extensions like .JPEG,
.TIF, .GIF and so on will not be
recognized).
Direct PhotoCapture Center™ printing
must be performed separately from
PhotoCapture Center™ operations using
the PC. (Simultaneous operation is not
available.)
The machine can read up to 999 files
a memory card or USB Flash drive.
1
The folder inside memory cards or USB Flash
drives is also counted.
The DPOF file on the memory cards must
be in a valid DPOF format. (See DPOF
printing on page 64.)
1
on
8
Please be aware of the following:
8
When printing an index or image, the
PhotoCapture Center™ will print all the
valid images, even if one or more images
have been corrupted. Corrupted images
will not be printed.
(Memory card users)
Your machine is designed to read memory
cards that have been formatted by a digital
camera.
When a digital camera formats a memory
card, it creates a special folder into which
it copies image data. If you need to modify
the image data stored on a memory card
with your PC, we recommend that you do
not modify the folder structure created by
the digital camera. When saving new or
modified image files to the memory card,
we also recommend you use the same
folder your digital camera uses. If the data
is not saved to the same folder, the
machine may not be able to read the file or
print the image.
(USB Flash drive users)
This machine supports USB Flash drives
that have been formatted by Windows
®
.
58
PhotoCapture Center™: Printing photos from a memory card or USB Flash drive
NOTE
NOTE
Movie printing 8
You can print images from movie files that are
stored on a memory card or USB Flash drive.
A movie file is automatically divided into
9 parts by movie recording times and is
placed in 3 lines. You can then see and print
the scenes that have been divided.
• You cannot choose a particular movie
scene.
• You can use AVI or MOV movie file
formats (Motion JPEG only). However, if
an AVI file size is 1 GB or more (the
shooting time is about 30 minutes) or a
MOV file size is 2 GB or more (the
shooting time is about 60 minutes), these
files cannot be printed.
• If the data for a divided scene is corrupted,
the part for that scene will be blank.
Print Images 8
Print Index (Thumbnails) 8
The PhotoCapture Center™ assigns
numbers for images (such as No.1, No.2,
No.3, and so on).
The PhotoCapture Center™ does not
recognize any other numbers or file names
that your digital camera or computer has
used to identify the pictures. You can print a
thumbnail page. This will show all the pictures
on the memory card or USB Flash drive.
8
Only file names that are 20 characters or
less will be printed correctly on the index
sheet.
a Open the media slot cover.
b Put the memory card or USB Flash drive
in the correct slot.
c Press Photo.
d Swipe left or right to display
Index Print.
e Press Index Print.
Press OK.
f Press Print Index Sheet.
59
Chapter 8
NOTE
NOTE
g Do one of the following:
Press Print Settings to change
the paper type or the paper size you
are using.
Go to step h.
If you do not want to change the
paper settings, press Start.
h Press Paper Type.
i Press Plain Paper, Inkjet Paper,
Brother BP71 or Other Glossy.
j Press Paper Size.
k Press Letter or A4.
l Press OK.
m Press Start to print.
Printing Photos 8
• You can enter multiple numbers at one
time by using a comma or a hyphen. For
example, Enter 1,3,6 to print images No.1,
No.3 and No.6. Enter 1-5 to print images
No.1 to No.5.
• You can enter up to 12 characters
(including commas and hyphens) for the
image numbers you want to print.
i Enter the number of copies you want by
using the dial pad on the Touchpanel.
j Do one of the following:
Press Print Settings to change
the print settings. (See
PhotoCapture Center™ print
settings on page 65.)
If you do not want to change any
settings, press Start to print.
Before you can print an individual image, you
have to know the image number.
a Open the media slot cover.
b Put the memory card or USB Flash drive
in the correct slot.
c Press Photo.
d Print the Index. (See Print Index
(Thumbnails) on page 59.)
e Swipe left or right to display
Index Print.
f Press Index Print.
Press OK.
g Press
Print Photos Using Index No.
h Enter the image number that you want to
print from the Index page (Thumbnails).
After you have chosen the image
numbers, press OK.
Enhance Photos 8
You can edit and add effects to your photos
and view them on the Touchscreen before
printing.
The Enhance Photos feature is
supported by technology from Reallusion,
Inc.
a Open the media slot cover.
b Put the memory card or USB Flash drive
in the correct slot.
c Press Photo.
d Swipe left or right to display
Enhance Photos.
e Press Enhance Photos.
Press OK.
60
PhotoCapture Center™: Printing photos from a memory card or USB Flash drive
NOTE
NOTE
(Remove Red-Eye)
• Eight thumbnails are displayed at a time
with the current page number and total
number of pages listed above the
thumbnails.
• Swipe left or right, or press d or c
repeatedly to scroll through all photos.
Hold down d or c to fast-forward and
fast-rewind through the thumbnail pages.
f Press a photo from the thumbnails.
g Press Enhance, Crop or
Enhance and Crop.
h Do one of the following:
If you chose Enhance or
Enhance and Crop, go to step i.
If you chose Crop, go to step j.
i Press the effect you wish to add.
Press OK.
Do one of the following:
If you chose Enhance in step h, go
to step k.
If you chose Enhance and Crop in
step h, go to step j.
• There are ten ways you can add effects to
your photo.
(Auto Correct)
The machine decides the suitable
effect for your photo.
(Enhance Skin)
Best used for adjusting portrait
photographs. It adjusts human skin
color. Press d or c to adjust the level of
contrast.
(Enhance Scenery)
Best used for adjusting landscape
photographs. It highlights green and
blue areas in your photo. Press d or c
to adjust the level of contrast.
The machine will attempt to remove
red-eye from your photo. If red-eye
detection fails, you can press
Try Again to re-detect.
(Night Scene)
Night Scene is best used for adjusting
night view photographs to make them
more vivid. Press d or c to adjust the
level of contrast.
(Fill Light)
Fill Light is best used for adjusting
photographs against the light. Press d
or c to adjust the level of contrast.
(Whiteboard)
Whiteboard is best used for adjusting
photographs. It detects letters on a
whiteboard in your photo and makes
them more legible.
(Monochrome)
You can convert your photo to
black & white.
(Sepia)
You can convert the color of your
photo to sepia.
Auto Correct & Remove Red-Eye
(
The machine decides the suitable
effects for your photo. Also, it will
attempt to remove red-eye from your
photo.
• There are some cases when red-eye may
not be removed.
• When the face is too small in the
image.
• When the face is turning too far up,
down, left or right.
• Press Cancel to return to the list of
effects.
• If your photo is very small or has irregular
proportions, you may not be able to crop
or enhance it. The Touchscreen will
display Image Too Small or
Image Too Long.
8
)
61
Chapter 8
NOTE
NOTE
j Adjust the red frame around your photo.
The part inside of the red frame will be
printed.
Press + or - to enlarge or reduce the
frame size.
Press a, b, d or c to move the
position of the frame.
Press to rotate the frame.
Press OK when you have finished
adjusting the frame setting.
Press OK to confirm.
If your photo is very small or has irregular
proportions, you may not be able to crop
or enhance it. The Touchscreen will
display Image Too Small or
Image Too Long.
k Enter the number of copies you want,
either by pressing + or - or using the dial
pad on the Touchpanel.
Press OK.
ID photo print 8
You can select a photo stored in a memory
card or USB Flash drive and print ID photos
for your resume, passport and so on. You can
print four ID photos on one sheet of paper.
Just one photo will be printed when you
choose 2x2inch or
50x70mm (2x2.75inch) in ID Photo
Size, and 4"x6" in Paper Size.
a Open the media slot cover.
l Do one of the following.
Press Print Settings to change
the print settings. (See
PhotoCapture Center™ print
settings on page 65.)
If you do not want to change any
settings, press Start to print.
b Put the memory card or USB Flash drive
in the correct slot.
c Press Photo.
d Swipe left or right to display
ID Photo Print.
e Press ID Photo Print.
Press OK.
f Swipe left or right, or press d or c to
display each photo.
When the photo you want is displayed,
press it.
62
PhotoCapture Center™: Printing photos from a memory card or USB Flash drive
NOTE
g Swipe up or down, or press a or b to
display 2x2inch, 25x36mm, 35x45mm,
36x51mm, 45x45mm, 45x55mm,
35x48mm or
and then press the option you want to
set as the photo size.
The machine automatically crops the
photo according to the size you choose.
You cannot trim the photo further.
50x70mm (2x2.75inch)
h Confirm the image displayed on the
Touchscreen.
Rotate the image if necessary by
pressing .
i Press OK.
j Do one of the following:
Press Print Settings to change
the print settings. Go to step k.
If you do not want to change any
settings, press Start to print.
k Do one of the following:
To change the print quality, press
Print Quality.
Press Normal or Photo.
To change the paper type, press
Paper Type.
Press Plain Paper,
Inkjet Paper, Brother BP71 or
Other Glossy that you want to set.
l When you are finished changing the
settings press OK.
,
m Press Start.
Slide Show 8
You can view all your photos on the
Touchscreen using Slide Show. You can
also choose a photo during the operation.
a Open the media slot cover.
b Put the memory card or USB Flash drive
in the correct slot.
c Press Photo.
d Swipe left or right to display
Slide Show.
e Press Slide Show.
Press OK.
8
f Do one of the following:
If you want to change the length of
time the Touchscreen shows each
photo, press
Show Each Photo for.
Swipe up or down, or press a or b to
display 3Secs, 10Secs, 30Secs,
1Min or 5Mins, and then press the
option you want to set.
If you want to change the effect,
press Effect.
Press Slide In, Fade In,
Zoom In or Off.
To change the paper size, press
Paper Size.
Press 4"x6", 5"x7", Letter or A4
that you want to set.
To add enhancement effects, press
Photo Enhance.
Press Auto Correct,
Remove Red-Eye,
Auto Correct & Remove Red-Eye
or Off that you want to set.
If you do not want to change the
settings, press Start.
g Press to finish Slide Show.
63
Chapter 8
NOTE
Printing a photo during a Slide Show 8
a To print an image during a slide show,
press the image when it appears on the
Touchscreen.
b Enter the number of copies you want
using the dial pad on the Touchpanel.
c Do one of the following:
Press Print Settings to change
the print settings.
(See PhotoCapture Center™ print
settings on page 65.)
If you do not want to change any
settings, press Start to print.
DPOF printing 8
DPOF stands for Digital Print Order Format.
d Do one of the following:
Press Print Settings to change
the print settings. (See
PhotoCapture Center™ print
settings on page 65.)
If you do not want to change any
settings, press Start to print.
An Invalid DPOF File error can occur if the
print order that was created on the camera
has been corrupted. Delete and recreate
the print order using your camera to
correct this problem. For instructions on
how to delete or recreate the print order,
refer to your camera manufacturer's
support website or accompanying
documentation.
Major digital camera manufacturers (Canon
Inc., Eastman Kodak Company, FUJIFILM
Corporation, Panasonic Corporation and
Sony Corporation) created this standard to
make it easier to print images from a digital
camera.
If your digital camera supports DPOF
printing, you will be able to use it to choose
the images and number of copies you want to
print.
When a memory card (Memory Stick Duo™,
Memory Stick PRO Duo™, SD Memory Card,
SDHC Memory Card, SDXC Memory Card,
MultiMedia Card or MultiMedia Card plus)
containing DPOF information is put into your
machine, you can print the chosen image
easily.
a Open the media slot cover.
b Put the memory card or USB Flash drive
in the correct slot.
c Press DPOF.
64
PhotoCapture Center™: Printing photos from a memory card or USB Flash drive
NOTE
NOTE
PhotoCapture Center™ print settings
You can change the print settings for the next
print job.
These settings are temporary, and the
machine returns to its default settings
1 minute after printing.
You can save the print settings you use
most often by setting them as the default
settings. (See Setting your changes as the
new default on page 71.)
i Swipe up or down, or press a or b to
display Print Quality.
8
j Press Print Quality.
k Press Normal or Photo.
l If you do not want to change additional
settings, press or OK.
Press Start to print.
If you choose Inkjet Paper in
Paper Type, you can only choose Photo.
Paper options 8
Paper Type 8
Print Quality 8
a Open the media slot cover.
b Put the memory card or USB Flash drive
in the correct slot.
c Press Photo.
d Swipe left or right to display
View Photos.
e Press View Photos.
Press OK.
f Swipe left or right, or press d or c to
display each photo. When the photo you
want is displayed, press it, and then
press OK.
g Press OK.
h Press Print Settings.
a Open the media slot cover.
b Put the memory card or USB Flash drive
in the correct slot.
c Press Photo.
d Swipe left or right to display
View Photos.
e Press View Photos.
Press OK.
f Swipe left or right, or press d or c to
display each photo. When the photo you
want is displayed, press it, and then
press OK.
g Press OK.
h Press Print Settings.
i Swipe up or down, or press a or b to
display Paper Type.
j Press Paper Type.
k Press Plain Paper, Inkjet Paper,
Brother BP71 or Other Glossy.
8
65
Chapter 8
l If you do not want to change additional
settings, press or OK.
Press Start to print.
Paper Size and Print Size 8
a Open the media slot cover.
b Put the memory card or USB Flash drive
in the correct slot.
c Press Photo.
d Swipe left or right to display
View Photos.
e Press View Photos.
Press OK.
f Swipe left or right, or press d or c to
display each photo. When the photo you
want is displayed, press it, and then
press OK.
l Press Print Size.
Swipe up or down, or press a or b to
display the options in the following table,
and then press the option you want to
set.
Example: Printed position for Letter size paper
1
3"x4"
4
5"x7"
2
3.5"x5"
5
6"x8"
3
4"x6"
6
Max. Size
g Press OK.
h Press Print Settings.
i Swipe up or down, or press a or b to
display Paper Size.
j Press Paper Size.
k Swipe up or down, or press a or b to
display 4"x6", 5"x7", Letter,
Ledger, A4 or A3. Press the option you
want to set.
Do one of the following:
If you chose Letter or A4, go to
step l.
If you chose 4"x6", 5"x7", Ledger
or A3, go to step m.
m If you do not want to change additional
settings, press or OK.
Press Start to print.
66
PhotoCapture Center™: Printing photos from a memory card or USB Flash drive
Auto Correct 8
Auto Correct is available for most photos. The
machine decides the suitable effect for your
photo.
a Open the media slot cover.
b Put the memory card or USB Flash drive
in the correct slot.
c Press Photo.
d Swipe left or right to display
View Photos.
e Press View Photos.
Press OK.
f Swipe left or right, or press d or c to
display each photo. When the photo you
want is displayed, press it, and then
press OK.
g Press OK.
Adjusting Brightness, Contrast and Color 8
Brightness 8
a Open the media slot cover.
b Put the memory card or USB Flash drive
in the correct slot.
c Press Photo.
d Swipe left or right to display
View Photos.
e Press View Photos.
Press OK.
f Swipe left or right, or press d or c to
display each photo. When the photo you
want is displayed, press it, and then
press OK.
8
g Press OK.
h Press Print Settings.
i Swipe up or down, or press a or b to
display Auto Correct.
j Press Auto Correct.
k Press On (or Off).
l If you do not want to change additional
settings, press or OK.
Press Start to print.
h Press Print Settings.
i Swipe up or down, or press a or b to
display Brightness.
j Press Brightness.
k Adjust the level of brightness by
pressing it on the Touchscreen.
l If you do not want to change additional
settings, press or OK.
Press Start to print.
67
Chapter 8
Contrast 8
You can choose the contrast setting.
Increasing the contrast will make an image
look sharper and more vivid.
a Open the media slot cover.
b Put the memory card or USB Flash drive
in the correct slot.
c Press Photo.
d Swipe left or right to display
View Photos.
e Press View Photos.
Press OK.
f Swipe left or right, or press d or c to
display each photo. When the photo you
want is displayed, press it, and then
press OK.
g Press OK.
h Press Print Settings.
i Swipe up or down, or press a or b to
display Contrast.
j Press Contrast.
k Adjust the level of contrast by pressing it
on the Touchscreen.
Color Enhancement 8
You can turn on the color enhancement
feature to print more vivid images. Print time
will be slower, and depending on the image,
this feature may use more ink.
a Open the media slot cover.
b Put the memory card or USB Flash drive
in the correct slot.
c Press Photo.
d Swipe left or right to display
View Photos.
e Press View Photos.
Press OK.
f Swipe left or right, or press d or c to
display each photo. When the photo you
want is displayed, press it, and then
press OK.
g Press OK.
h Press Print Settings.
i Swipe up or down, or press a or b to
display Color Enhance.
j Press Color Enhance.
k Do one of the following:
l If you do not want to change additional
settings, press or OK.
Press Start to print.
68
If you want to customize the
White Balance, Sharpness or
Color Density, press
Color Enhance, and then press
On.
Go to step l.
If you do not want to customize,
press Color Enhance, and then
press Off.
Press .
Go to step o.
l Press White Balance, Sharpness or
Color Density.
PhotoCapture Center™: Printing photos from a memory card or USB Flash drive
NOTE
m Press d or c to adjust the degree of the
setting.
Press OK.
n Do one of the following:
If you want to customize another
color enhancement, repeat steps l
and m.
Press .
If you want to change other settings,
press to display the print setting
menu and press the setting you want
to change. (See PhotoCapture
Center™ print settings on page 65.)
o If you do not want to change additional
settings, press or OK.
Press Start to print.
• White Balance
Cropping 8
If your photo is too long or too wide to fit the
available space on your chosen layout, part
of the image will be cropped.
The factory setting is On. If you want to print
the whole image, change this setting to Off.
If you set Cropping to Off, also set
Borderless to Off. (See Borderless
printing on page 70.)
a Open the media slot cover.
b Put the memory card or USB Flash drive
in the correct slot.
c Press Photo.
d Swipe left or right to display
View Photos.
e Press View Photos.
Press OK.
8
This setting adjusts the hue of the white
areas of an image. Lighting, camera
settings and other influences will affect the
appearance of white. The white areas of a
picture may be slightly pink, yellow or
some other color. By using this setting,
you can correct that effect and bring the
white areas back to pure white.
• Sharpness
This setting enhances the detail of an
image, similar to adjusting the fine focus
on a camera. If the image is not in true
focus and you cannot see the fine details
of the picture, then adjust the sharpness.
• Color Density
This setting adjusts the total amount of
color in the image. You can increase or
decrease the amount of color in an image
to improve a washed-out or weak picture.
f Swipe left or right, or press d or c to
display each photo. When the photo you
want is displayed, press it, and then
press OK.
g Press OK.
h Press Print Settings.
i Swipe up or down, or press a or b to
display Cropping.
j Press Cropping.
k Press Off (or On).
l If you do not want to change additional
settings, press or OK.
Press Start to print.
69
Chapter 8
NOTE
Cropping: On 8
Cropping: Off
8
Borderless printing 8
This feature expands the printable area to the
edges of the paper. Printing time will be
slightly slower.
l If you do not want to change additional
settings, press or OK.
Press Start to print.
Print Date 8
You can print the date if it is already in your
photo’s data. The date will be printed on the
lower-right corner. If the data doesn’t have
the date information, you cannot use this
function.
a Open the media slot cover.
b Put the memory card or USB Flash drive
in the correct slot.
c Press Photo.
d Swipe left or right to display
View Photos.
a Open the media slot cover.
b Put the memory card or USB Flash drive
in the correct slot.
c Press Photo.
d Swipe left or right to display
View Photos.
e Press View Photos.
Press OK.
f Swipe left or right, or press d or c to
display each photo. When the photo you
want is displayed, press it, and then
press OK.
g Press OK.
h Press Print Settings.
i Swipe up or down, or press a or b to
display Borderless.
e Press View Photos.
Press OK.
f Swipe left or right, or press d or c to
display each photo. When the photo you
want is displayed, press it, and then
press OK.
g Press OK.
h Press Print Settings.
i Swipe up or down, or press a or b to
display Print Date.
j Press Print Date.
k Press On (or Off).
l If you do not want to change additional
settings, press or OK.
Press Start to print.
j Press Borderless.
k Press Off (or On).
70
The DPOF setting on your camera must
be turned off to use the Print Date
feature.
PhotoCapture Center™: Printing photos from a memory card or USB Flash drive
Setting your changes as the new default 8
You can save the print settings you use most
often—such as Print Quality,
Paper Type, Paper Size, Print Size,
Auto Correct, Brightness, Contrast,
Color Enhance, Cropping, Borderless
and Print Date—by setting them as the
default settings. These settings will stay until
you change them again.
a Open the media slot cover.
b Put the memory card or USB Flash drive
in the correct slot.
c Press Photo.
d Swipe left or right to display
View Photos.
e Press View Photos.
Press OK.
f Swipe left or right, or press d or c to
display each photo. When the photo you
want is displayed, press it, and then
press OK.
g Press OK.
h Press Print Settings.
i Press your new setting.
Repeat this step for each setting you
want to change.
Restoring all settings to the factory settings 8
You can restore the PhotoCapture settings
that you have changed—such as
Print Quality, Paper Type,
Paper Size, Print Size,
Auto Correct, Brightness, Contrast,
Color Enhance, Cropping, Borderless
and Print Date—to the factory settings.
a Open the media slot cover.
b Put the memory card or USB Flash drive
in the correct slot.
c Press Photo.
d Swipe left or right to display
View Photos.
e Press View Photos.
Press OK.
f Swipe left or right, or press d or c to
display each photo. When the photo you
want is displayed, press it, and then
press OK.
g Press OK.
h Press Print Settings.
i Swipe up or down, or press a or b to
display Factory Reset.
j Press Factory Reset.
8
j After changing the last setting, swipe up
or down, or press a or b to display
Set New Default.
k Press Set New Default.
l The Touchscreen asks you to confirm
the change to the new default settings.
Press Yes to confirm.
m Press .
k The Touchscreen asks you to confirm to
change back to the factory settings.
Press Yes to confirm.
l Press .
71
Chapter 8
NOTE
LGR
1
2
3
4
1
24 3
LGR
1
21
Scan to a memory card or USB Flash drive
Auto Crop 8
You can scan multiple documents placed on
the scanner glass. An individual document
can be previewed on the Touchscreen before
you save it. When you choose Auto Crop,
the machine will scan each document and
create separate files. For example, if you
place four documents on the scanner glass,
the machine will scan and create four
separate files. If you want to create a fourpage file, choose PDF or TIFF for
File Type.
(If you choose JPEG, the four documents are
created as four separate files.)
c Press Scan to Media.
8
d Load your document.
e Press Options.
f Swipe up or down, or press a or b to
display Auto Crop.
g Press Auto Crop.
h Press On.
i Press OK.
j If you do not want to change additional
settings, press Start to start scanning.
k The number of the scanned documents
appears on the Touchscreen.
Press OK to confirm.
l Press d or c to preview the data for each
document.
1 0.4 in. (10 mm) or greater (top, left, right)
2 0.8 in. (20 mm) or greater (bottom)
Auto Crop is supported by technology from Reallusion, Inc.
a Open the media slot cover.
b Put the memory card or USB Flash drive
in the correct slot.
m Press Save All to save the data.
72
PhotoCapture Center™: Printing photos from a memory card or USB Flash drive
NOTE
IMPORTANT
How to set a new default 8
• Auto Crop is available for paper with
90-degree angles at all four corners. If one
of the angles is not square, Auto Crop
cannot detect the document.
• If your document is too long or wide, this
setting does not work properly. The
document has to meet the following
specification: up to 10.6 16.54 in.
(270 420 mm).
If the ratio between the height and width of
the document is more than 1 to 8, this
setting does not work correctly.
• You must place the documents away from
the edges of the scanner glass as shown
in the illustration.
• You must place the documents at least
0.4 in. (10 mm) apart from each other.
• Auto Crop adjusts the skew of the
document on the scanner glass, but if your
document is skewed more than
10 degrees, this setting will not work.
• The ADF must be empty to use
Auto Crop.
• The Auto Crop feature is available for up
to a maximum of 32 documents,
depending on the documents' sizes.
You can save the Scan to Media settings
(ADF High Speed Mode, Scan Type,
Resolution, File Type, Scan Size,
Scan Long Paper, Auto Crop,
Skip Blank Page and
Remove Background Color) you use
most often by setting them as the default
settings. These settings will remain until you
change them again.
a Open the media slot cover.
b Put the memory card or USB Flash drive
in the correct slot.
c Press Scan to Media.
d Press Options.
e Swipe up or down, or press a or b to
display ADF High Speed Mode,
Scan Type, Resolution,
File Type, Scan Size,
Scan Long Paper, Auto Crop,
Skip Blank Page or
Remove Background Color, and
then press the setting you want to
change. Then press the option you want
to set.
8
• ADF High Speed Mode,
2-sided Scan and Skip Blank Page
are not available with Auto Crop.
DO NOT take out the memory card or
USB Flash drive while the machine is
reading or writing to the memory card or
USB Flash drive to avoid damaging the
card, USB Flash drive, or the data stored
on them.
Repeat this step for each setting you
want to change.
f After you are finished choosing your
preferred settings, swipe up or down, or
press a or b to display
Set New Default.
g Press Set New Default.
h The Touchscreen asks you to confirm
the change to the new default settings.
Press Yes to confirm.
i Press .
73
Chapter 8
How to reset to the factory settings 8
You can restore all the Scan to Media settings
that you have changed—such as
ADF High Speed Mode, Scan Type,
Resolution, File Type, Scan Size,
Scan Long Paper, Auto Crop,
Skip Blank Page, and
Remove Background Color—to the
factory settings.
a Open the media slot cover.
b Put the memory card or USB Flash drive
in the correct slot.
c Press Scan to Media.
d Press Options.
e Swipe up or down, or press a or b to
display Factory Reset.
f Press Factory Reset.
g The Touchscreen asks you to confirm to
change back to the factory settings.
Press Yes to confirm.
Saving scan options as a Shortcut 8
You can store the scan options you use
frequently by saving them as a Shortcut. This
section introduces how to add a Shortcut for
Scan to Media.
a Open the media slot cover.
b Put the memory card or USB Flash drive
in the correct slot.
c Press Scan to Media.
d Press Options.
e Swipe up or down, or press a or b to
display ADF High Speed Mode,
2-sided Scan, Scan Type,
Resolution, File Type,
Scan Size, Scan Long Paper,
File Name, Auto Crop,
Skip Blank Page or
Remove Background Color, and
then press the setting you want to
change. Then press the option you want
to set.
h Press .
Repeat this step for each setting you
want to change.
f When you are finished choosing new
options, press OK.
g Press Save as Shortcut.
h Confirm the displayed list of settings you
have chosen for the Shortcut, and then
press OK.
i Enter a name for the Shortcut using the
keyboard on the Touchscreen. (To help
you enter letters, see Basic User’s
Guide: Entering Text.)
Press OK.
j Press OK to save your Shortcut.
74
9
Printing photos from a camera 9
Printing photos directly from a PictBridge camera
Your Brother machine supports the
PictBridge standard, allowing you to connect
to and print photos directly from any
PictBridge compatible digital camera.
If your camera is using the USB Mass
Storage standard, you can also print photos
from a digital camera without PictBridge.
(See Printing photos directly from a digital
camera (without PictBridge) on page 77.)
PictBridge requirements 9
To avoid errors, remember the following
points:
The machine and the digital camera must
be connected using a suitable USB cable.
The image file extension must be .JPG
(other image file extensions like .JPEG,
.TIF, .GIF and so on will not be
recognized).
PhotoCapture Center™ operations are
not available when using the PictBridge
feature.
Setting your digital camera 9
Make sure your camera is in PictBridge
9
mode. The following PictBridge settings may
be available from the LCD of your PictBridge
compatible camera.
Depending on your camera, some of these
settings may not be available.
Camera Menu
Selections
Paper Size Ledger, Letter, A3, A4, 4" 6"
Paper Type Plain Paper, Glossy Paper,
Layout Borderless: On,
DPOF Setting
Print Quality Normal, Fine,
Color
Enhancement
Print Date On, Off,
1
See DPOF printing on page 77 for more details.
2
If your camera is set to use the Printer Settings
(Default setting), the machine will print your photo
using the following settings.
Options
(10 15 cm),
Printer Settings
(Default setting)
Inkjet Paper, Printer Settings
(Default setting)
Borderless: Off,
Printer Settings
(Default setting)
1
-
Printer Settings
(Default setting)
On, Off,
Printer Settings
(Default setting)
Printer Settings
(Default setting)
2
2
2
2
2
2
9
75
Chapter 9
NOTE
1
Settings Options
Paper Size 4" 6" (10 15 cm)
Paper Type Glossy Paper
Layout Borderless: On
Print Quality Fine
Color Enhancement Off
Print Date Off
When your camera does not have any
menu selections, these settings are also
used.
The name and availability of each setting
depends on your camera's specifications.
Please refer to the documentation supplied
with your camera for more detailed
information on changing PictBridge settings.
Printing Images 9
Remove any memory card or USB Flash
drive from the machine before connecting
a digital camera.
a Open the media slot cover.
b Make sure that your camera is turned
off. Connect your camera to the USB
direct interface (1) on the machine using
the USB cable.
1 USB direct interface
c Turn on the camera.
When the machine has recognized the
camera, the Touchscreen shows
Camera is connected.
76
Printing photos from a camera
IMPORTANT
NOTE
NOTE
d Choose the photo you want to print
following the instructions from your
camera.
When the machine starts printing a
photo, the Touchscreen will show
Printing.
To prevent damage to your machine, do
not connect any device other than a digital
camera or USB Flash drive to the USB
direct interface.
DPOF printing 9
DPOF stands for Digital Print Order Format.
Major digital camera manufacturers (Canon
Inc., Eastman Kodak Company, FUJIFILM
Corporation, Panasonic Corporation and
Sony Corporation) created this standard to
make it easier to print images from a digital
camera.
If your digital camera supports DPOF
printing, you can choose the images and
number of copies you want to print from the
camera’s display.
Printing photos directly from a digital camera (without PictBridge)
If your camera is using the USB Mass
Storage standard, you can connect your
camera in storage mode. This enables you to
print photos from your camera.
(If you would like to print photos in PictBridge
mode, see Printing photos directly from a
PictBridge camera on page 75.)
The name, availability and operation differ
among digital cameras. Please refer to the
documentation supplied with your camera
for detailed information, such as how to
switch from PictBridge mode to USB mass
storage mode.
9
9
An Invalid DPOF File error can occur if the
print order that was created on the camera
has been corrupted. Delete and recreate
the print order using your camera to
correct this problem. For instructions on
how to delete or recreate the print order,
refer to your camera manufacturer's
support website or accompanying
documentation.
77
Chapter 9
NOTE
IMPORTANT
1
Printing Images 9
Remove any memory card or USB Flash
drive from the machine before connecting
a digital camera.
a Open the media slot cover.
b Make sure that your camera is turned
off. Connect your camera to the USB
direct interface (1) on the machine using
the USB cable.
1 USB direct interface
c Turn on the camera.
d Follow the steps in Print Images
on page 59.
To prevent damage to your machine, do
not connect any device other than a digital
camera or USB Flash drive to the USB
direct interface.
78
A
IMPORTANT
IMPORTANT
1
2
Routine maintenance A
Cleaning and checking the machine
Cleaning the outside of the machine A
Clean the Touchscreen as follows:
• Press and hold down to turn the
machine off. The Touchscreen will show
Shutting Down for a few seconds
before the power goes off.
• DO NOT use any type of liquid cleaners
(including ethanol).
a Clean the Touchscreen with a dry, soft
lint-free cloth.
Clean the outside of the machine as
follows:
A
• Use neutral detergents. Cleaning with
volatile liquids, such as thinner or benzine,
will damage the outside surface of the
machine.
• DO NOT use cleaning materials that
contain ammonia.
• DO NOT use isopropyl alcohol to remove
dirt from the control panel. It may crack the
panel.
a Pull the paper tray #1 (1) and then
tray #2 (2) completely out of the
machine.
A
79
b Wipe the outside of the machine with a
WARNING
IMPORTANT
1
2
dry, soft, lint-free cloth to remove dust.
Cleaning the machine’s printer platen A
Be sure to unplug the machine from the AC
power outlet before cleaning the printer
platen to avoid an electrical shock.
c Lift the output paper tray cover and
remove anything that is stuck inside the
paper tray.
d Wipe the inside and outside of the paper
tray with a dry, soft, lint-free cloth to
remove dust.
e Close the output paper tray cover and
put the paper tray firmly back in the
machine.
a Using both hands, use the finger holds
on each side of the machine to lift the
scanner cover into the open position.
b Clean the machine’s printer platen (1)
and the area around it, wiping off any
scattered ink with a dry, soft, lint-free
cloth.
80
DO NOT bend or apply too much pressure
on the nine tabs (2). They could be
damaged.
Routine maintenance
CAUTION
NOTE
1
1
c Gently close the scanner cover using
the finger holds on each side.
Be careful not to pinch your fingers when
you close the scanner cover.
Always use the finger holds provided on
each side of the scanner cover when
opening and closing it.
d Re-connect the power cord.
Cleaning the paper feed rollers A
If the paper feed rollers are stained with ink, it
may cause paper feed problems.
b Clean the front side of the Paper Feed
Rollers (1) with a soft lint-free cloth
moistened with water, using a
side-to-side motion.
After cleaning, wipe the rollers with a
dry, soft, lint-free cloth to remove all
moisture.
a Unplug the machine from the AC power
outlet. Pull the paper tray (1) completely
out of the machine.
If the paper support flap is open, close it,
and then close the paper support.
A
81
c Lift the green Jam Clear Flap (2), and
NOTE
NOTE
1
2
1
then clean the back side of the Paper
Feed Rollers (1) with a soft lint-free cloth
moistened with water.
After cleaning, wipe the rollers with a
dry, soft, lint-free cloth to remove all
moisture.
Cleaning the paper pick-up rollers A
a Unplug the machine from the AC power
outlet.
b Pull the paper tray completely out of the
machine.
If the machine has been feeding multiple
pages when there are only a few sheets of
paper left in the tray, clean the Base
Pad (1) with a soft lint-free cloth
moistened with water.
After cleaning, wipe the pad with a dry,
soft, lint-free cloth to remove all moisture.
d Put the paper tray firmly back in the
machine.
e Re-connect the power cord.
Do not use the machine again until the
rollers are dry. Using the machine before
the rollers are dry may cause paper feed
problems.
82
Routine maintenance
NOTE
2
1
1
c Lift the green Jam Clear Flap (1), and
then clean the Paper Pick-up Rollers (2)
with a soft lint-free cloth moistened with
water.
Slowly turn the rollers so that the whole
surface is cleaned.
After cleaning, wipe the rollers with a
dry, soft, lint-free cloth to remove all
moisture.
Cleaning the paper pick-up rollers for paper tray #2 A
a Unplug the machine from the AC power
outlet. Pull tray #2 completely out of the
machine.
If the paper support flap is open, close it,
and then close the paper support.
b Clean the paper pick-up rollers for
tray #2 (1) with a soft lint-free cloth
moistened with water.
Slowly turn the rollers so that the whole
surface is cleaned.
After cleaning, wipe the rollers with a
dry, soft, lint-free cloth to remove all
moisture.
A
d Put the paper tray firmly back in the
machine.
e Re-connect the power cord.
c Put tray #2 firmly back in the machine.
d Re-connect the power cord.
83
Checking the ink volume A
NOTE
NOTE
NOTE
IMPORTANT
Packing and shipping
Although an ink volume icon appears on the
Touchscreen, you can use the ink menu to
see a large graph showing the ink that is left
in each cartridge.
a Press .
You can also press and Ink.
b Press Ink Volume.
The Touchscreen shows the ink volume.
the machine
When you transport the machine, use the
packing materials that came with your
machine. If you do not pack the machine
correctly, any damage that may occur in
transit may not be covered by your warranty.
The machine should be adequately insured
with the carrier.
It is important to allow the machine to
“park” the print head after a print job.
Listen carefully to the machine before
unplugging it to make sure that all
mechanical noises have stopped and the
print head is in the right corner as shown
in the illustration. Not allowing the
machine to finish this parking process may
lead to print problems and possible
damage to the print head.
A
When the ink cartridge is near the end of
its life or having a problem, one of the
following icons is displayed.
The ink level is low.
The ink cartridge is empty.
There is a problem with the ink
cartridge.
c Press .
You can check the ink volume from your
computer.
For more information, see Software and
Network User’s Guide: Monitor the Ink
Level and Status of the Machine from
Your Computer (Windows
Machine Status from Your Computer
(Macintosh).
®
) or Monitor
a Unplug the machine from the AC power
outlet.
b Using both hands, use the finger holds
on each side of the machine to lift the
scanner cover into the open position.
Then unplug the machine from the
telephone wall jack and take the
telephone line cord out of the machine.
c Unplug the interface cable from the
machine, if it is connected.
84
Routine maintenance
CAUTION
IMPORTANT
1
2
d Remove the orange protective part from
its storage place inside the right corner
of the machine.
f Open the ink cartridge cover.
g Press the ink release levers to release
the ink cartridges, and then take out the
ink cartridges. (See Basic User’s Guide:
Replacing the ink cartridges.)
h Install the orange protective part, and
then close the ink cartridge cover.
e Gently close the scanner cover using
the finger holds on each side.
A
• Make sure the plastic tab on the left side
of the orange protective part (1) locks
securely into place (2).
Be careful not to pinch your fingers when
you close the scanner cover.
Always use the finger holds provided on
each side of the scanner cover when
opening and closing it.
• If you cannot find the orange protective
part, ship the machine without it. DO NOT
install the ink cartridges as an alternative
before shipping.
85
i Wrap the machine in the bag.
NOTE
3
3
4
2
1
1
j Pack the machine and the printed
materials in the original carton with the
original packing material as shown
below.
Do not pack the used ink cartridges in
the carton.
k Close the carton and tape it shut.
If you are returning your machine to
Brother as part of the Exchange Service,
pack only the machine. Keep all separate
parts and printed materials to use with
your “Exchange” machine.
86
Glossary B
B
This is a comprehensive list of features and terms that appear in Brother manuals. Availability of
these features depends on the model you purchased.
3.7" Touchscreen LCD and Touchpanel
The Touchscreen LCD (Liquid Crystal
Display) on the machine shows interactive
messages and prompts for using the
machine. You can operate the
Touchscreen by pressing or swiping on
the screen.
Address Book
Names and numbers you have stored for
easy dialing.
Address Book List
A listing of names and numbers stored in
the Address Book memory, in alphabetical
order.
ADF (automatic document feeder)
The document can be placed in the ADF
and scanned one page at a time
automatically.
Auto Reduction
Reduces the size of incoming faxes.
Automatic Redial
A feature that enables your machine to
redial the last fax number after five
minutes if the fax did not go through
because the line was busy.
Backup Print
Your machine prints a copy of every fax
that is received and stored in its memory.
This is a safety feature so you will not lose
messages during a power failure.
Batch Transmission
(Black & white faxes only) As a
cost-saving feature, all delayed faxes to
the same fax number can be sent as one
transmission.
Beep Volume
Volume setting for the beep when you
press the Touchscreen or Touchpanel,
make an error.
Brightness
Changing the Brightness makes the whole
image lighter or darker.
Broadcasting
The ability to send the same fax message
to more than one location.
Caller ID
A service purchased from the telephone
company that lets you see the number (or
name) of the party calling you.
CNG tones
The special tones (beeps) sent by fax
machines during automatic transmission
to tell the receiving machine that a fax
machine is calling.
Coding method
Method of coding the information
contained in the document. All fax
machines must use a minimum standard
of Modified Huffman (MH). Your machine
is capable of greater compression
methods, Modified Read (MR), Modified
Modified Read (MMR) and JPEG, if the
receiving machine has the same
capability.
Color Enhancement
Adjusts the color in the image for better
print quality by improving sharpness,
white balance and color density.
Communication error (Comm. Error)
An error during fax sending or receiving,
usually caused by line noise or static.
Compatibility group
The ability of one fax unit to communicate
with another. Compatibility is assured
between ITU-T Groups.
B
87
Contrast
Setting to compensate for dark or light
documents, by making faxes or copies of
dark documents lighter and light
documents darker.
Delayed Fax
Sends your fax at a specified time later.
Fax Forwarding
Sends a fax received into the memory to
another pre-programmed fax number.
Fax Journal
Lists information about the last 200
incoming and outgoing faxes. TX means
Transmit. RX means Receive.
Density
Changing the Density makes the whole
image lighter or darker.
Distinctive Ring
A subscriber service purchased from the
telephone company that gives you
another telephone number on an existing
telephone line. The Brother machine uses
the new number to simulate a dedicated
fax line.
Dual Access
Your machine can scan outgoing faxes or
scheduled jobs into the memory at the
same time it is sending a fax from
memory, receiving or printing an incoming
fax.
Easy Receive
Enables your machine to respond to CNG
tones if you interrupt a fax call by
answering it.
ECM (Error Correction Mode)
Detects errors during fax transmission
and resends the pages of the fax that had
an error.
Extension telephone
A telephone using the same line as your
fax but plugged into a separate wall jack.
External telephone
A telephone that is plugged into the
EXT. jack of your machine.
F/T Ring Time
The length of time that the Brother
machine rings (when the Receive Mode
setting is Fax/Tel) to notify you to pick up
a voice call that it answered.
Fax Receive Code
Press this code (l 5 1) when you answer
a fax call on an extension or external
telephone.
Fax Storage
You can store received faxes in memory.
Fax tones
The signals sent by sending and receiving
fax machines while communicating
information.
Fax/Tel
You can receive faxes and telephone
calls. Do not use this mode if you are
using a telephone answering device
(TAD).
Fine resolution
Resolution is 203 196 dpi. It is used for
small print and graphs.
Gray Scale
The shades of gray available for copying,
scanning and faxing photographs.
Group number
A combination of Address Book numbers
that are stored in Address Book for
Broadcasting.
Journal Period
The pre-programmed time period
between automatically printed Fax
Journal reports. You can print the Fax
Journal report on demand without
interrupting the cycle.
Manual fax
You can press Hook to hear the receiving
fax machine answer before you press
Fax Start to begin sending.
88
Glossary
Memory Receive
Receives faxes into the machine's
memory when the machine is out of paper.
OCR (optical character recognition)
Nuance™ PaperPort™ 12SE or Presto!
PageManager software application
converts an image of text to text you can
edit.
Overseas Mode
Makes temporary changes to the fax
tones to accommodate noise and static on
overseas telephone lines.
Paging
This feature enables your machine to call
your cell phone or pager when a fax is
received into its memory.
Pause
Allows you to place a 3.5 second delay in
the dialing sequence while you are dialing
using the dial pad or while you are storing
Address Book numbers. Press Pause on
the Touchscreen as many times as
needed for longer pauses.
PhotoCapture Center™
Allows you to print digital photos from your
digital camera at high resolution for photo
quality printing.
Photo resolution (B&W only)
A resolution setting that uses varying
shades of gray for the best representation
of photographs.
PictBridge
Allows you to print photos directly from
your digital camera at high resolution for
photo quality printing.
Polling
The process of a fax machine calling
another fax machine to retrieve waiting fax
messages.
Pulse (Canada only)
A form of rotary dialing on a telephone
line.
Real Time Transmission
When the memory is full, you can send
faxes in real time.
Remaining jobs
You can check which jobs are waiting in
memory and cancel jobs individually.
Remote Access Code
Your own four-digit code (--- ) that allows
you to call and access your machine from
a remote location.
Remote Retrieval Access
The ability to access your machine
remotely from a touch-tone telephone.
Resolution
The number of vertical and horizontal lines
per inch. (See Standard resolution, Fine
resolution, Super Fine resolution and
Photo resolution.)
Ring Delay
The number of rings before the machine
answers in Fax Only and Fax/Tel
modes.
Ring Volume
Volume setting for the machine's ring.
Scanning
The process of sending an electronic
image of a paper document to your
computer.
Scan to Media
You can scan a black & white or color
document onto a memory card or USB
Flash drive. Black & white images can be
in the TIFF or PDF file format and color
images can be in the PDF or JPEG file
format.
Search
An alphabetical electronic listing of stored
Address Book and Group numbers.
Settings Tables
At-a-glance instructions that show all the
settings and options that are available for
setting up your machine.
B
89
Standard resolution
203 98 dpi (black & white).
203 196 dpi (color). It is used for regular
sized text and the quickest transmission.
Station ID
The stored information that appears on
the top of faxed pages. It includes the
sender's name and fax number.
Super Fine resolution (B&W)
203 392 dpi. Best for very small print
and line art.
TAD (telephone answering device)
You can connect an external telephone
answering device or answering machine
to the EXT. jack of your machine.
Telephone Answer Code
(For Fax/Tel mode only)
When the machine answers a voice call, it
pseudo/double-rings. You can pick up at
an extension telephone by pressing this
code (#51).
Temporary settings
You can choose certain options for each
fax transmission and copy without
changing the default settings.
Tone
A form of dialing on the telephone line
used for touch-tone telephones.
Transmission
The process of sending faxes over the
phone lines from your machine to the
receiving fax machine.
Transmission Verification Report
A listing for the last fax sent, that shows its
date, time and number.
User Settings
A printed report that shows the current
settings of the machine.
WLAN Report
A printed report that shows the result of
the WLAN Connection.
90
C
Index
Numerics
2 in 1 ID Copy ..........................................47
2-sided
copy
......................................................53
fax
.........................................................15
A
Access codes, storing and dialing ............36
Address Book
Access codes and credit card
numbers
Broadcasting
deleting Groups
using Groups
Group dial
changing
setting up Groups for Broadcasting
setting up from Caller ID history
setting up from outgoing calls
Apple Macintosh
See Software and Network User’s Guide.
................................................36
.........................................16
.................................39
.....................................16
............................................38
...38
............37
...............37
Connecting
two-line external TAD or telephone
ControlCenter
See Software and Network User’s Guide.
Copy
2 in 1 ID
2-sided
book
density
enlarge/reduce
ink save mode
Ledger shortcut
page layout (N in 1)
poster
quality
remove background color
sort (ADF only)
thin paper
using ADF
Watermark
using a template
................................................ 47
................................................. 53
..................................................... 51
.................................................. 48
..................................... 43
...................................... 49
.................................... 55
.............................. 44
................................................... 44
................................................... 42
..................... 52
..................................... 48
............................................. 50
............................................ 48
............................................ 51
................................ 51
...... 34
D
B
Broadcasting ............................................16
setting up Groups for
............................38
C
Caller ID ...................................................32
Caller ID history
Add to Address Book
Delete
Send a fax
Caller ID History report
Setting up your area code
Canceling
Fax Forwarding
Fax Storage
jobs awaiting redial
Paging
Cleaning
paper feed rollers
paper pick-up rollers
printer platen
................................................35
............................................ 24, 27
....................................35
.........................35
..........................................35
.........................41
..................... 33
.............................. 24, 27
..........................................24
...............................20
..................................81
.............................82
.........................................80
Dialing
access codes and credit card
numbers
Caller ID history
dial prefix
Groups (Broadcasting)
Outgoing Call
restricting dialing
Direct printing
from a non-PictBridge camera
from a PictBridge camera
Dual Access
............................................... 36
.................................... 35
................................................ 5
......................... 16
....................................... 35
.................................... 9
............................................ 16
C
............. 77
..................... 75
91
F
I
Fax codes
changing
Remote Access Code
Fax Forwarding
changing remotely
programming a number
Fax Storage
printing from memory
turning off
turning on
Fax, from PC
See Software and Network User’s Guide.
Fax, stand-alone
receiving
at end of conversation
Fax Forwarding
into the memory
out of paper reception
Paging
printing from memory
reducing to fit on paper
retrieving from a remote site
sending
2-sided
at end of conversation
Broadcasting
canceling from memory
contrast
delayed batch transmission
delayed fax
from memory (Dual Access)
manual
overseas
Real Time Transmission
Resolution
return to factory setting
set new default
Function Lock
...............................................26
...........................26
.......................... 27, 28
......................... 22
.............................................23
............................ 24
..............................................24
..............................................23
........................29
..................................27
.................................29
........................29
................................................23
......................... 24
......................29
....... 27, 28
.................................................11
...............................................15
........................16
......................................16
......................20
.............................................. 12
...............20
.........................................19
.............. 16
...............................................15
............................................19
....................18
..........................................12
......................14
...................................13
.............................................6
ID Copy ................................................... 47
Ink cartridges
checking ink volume
............................. 84
J
Jacks
Convert to RJ11 jack triplex adapter
EXT
TAD
................................................... 34
.... 34
L
LCD (Liquid Crystal Display)
Brightness
.............................................. 4
M
Macintosh
See Software and Network User’s Guide.
Manual
transmission
Memory Storage
Movie printing
......................................... 15
........................................ 1
.......................................... 59
N
Network
Printing
See Software and Network User’s Guide.
Scanning
See Software and Network User’s Guide.
Nuance™ PaperPort™ 12SE
See Software and Network User’s Guide.
See also Help in the PaperPort™ 12SE
application.
O
G
Groups for Broadcasting ..........................38
92
Outgoing Call
Add to Address Book
Delete
Send a fax
................................................... 35
............................................ 35
............................ 35
P
Packing and shipping the machine .......... 84
Paging
PhotoCapture Center™
PictBridge
Power failure
Presto! PageManager
......................................................23
Adding Effect
DPOF printing
from PC
See Software and Network User’s Guide.
ID photo
Photo Effects
Auto Correct
Crop
...................................... 60, 61, 62
Enhance Scenery
Enhance Skin
Fill Light
Monochrome
Night Scene
Remove Red-Eye
Sepia
Whiteboard
Print settings
Borderless
Brightness
Color Enhancement
Contrast
Cropping
Paper Size and Print Size
Paper Type
Print Date
Quality
Return to factory setting
rotate
Set new default
Printing
index
.................................................. 59
photos
Scan to Media
auto crop
memory card
USB Flash drive
Slide-Show
........................................60
....................................... 64
................................................62
................................ 60, 61
....................... 60, 61
.............................. 60, 61
...................................... 60, 61
............................... 60, 61
................................ 60, 61
....................... 60, 61
........................................... 60, 61
................................. 60, 61
..........................................70
..........................................67
........................... 68
.............................................68
............................................69
.................. 66
........................................65
...........................................70
................................................65
.....................71
........................................... 62, 63
.................................. 71
................................................ 60
............................................72
......................................72
.................................72
............................................63
.................................................75
DPOF Printing
.......................................77
..............................................1
See Software and Network User’s Guide.
See also Help in the Presto! PageManager
application.
Print
fax from memory
report
Printing
See Software and Network User’s Guide.
.................................................... 41
.................................. 24
R
Reducing
copies
incoming faxes
Remote Retrieval
commands
getting your faxes
Remote Access Code
Remote Setup
See Software and Network User’s Guide.
Reports
Address Book
Caller ID History Report
Fax Journal
how to print
Network Configuration
Transmission Verification
User Settings
WLAN Report
Resolution
setting for next fax
Restricted users
................................................... 43
..................................... 29
..................................... 26
............................................ 27
................................. 28
.......................... 26
.................................................... 40
....................................... 41
....................... 41
.......................................... 41
Journal Period
................................... 40
........................................... 41
.......................... 41
............... 40, 41
........................................ 41
....................................... 41
................................ 12
........................................ 8
S
Scanning
See Software and Network User’s Guide.
Security
Secure function lock
administrator password
restricted users
Shipping the machine
Sleep Mode
............................................... 3
.................................... 8
....................... 7
.............................. 84
C
93
T
TAD (telephone answering device),
external
with two-line jack
Telephone line
roll over lines
two-line telephone system
Troubleshooting
checking ink volume
Two-line telephone system
....................................................34
................................... 34
.........................................33
.................... 33
..............................84
......................33
V
Volume, setting
beep
........................................................2
ring
..........................................................1
speaker
...................................................2
W
Warranties are in the box
Windows
See Software and Network User’s Guide.
Wireless Network
See Quick Setup Guide and Software and
Network User’s Guide.
®
94
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