Brother MFC J6910DW User Manual

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ADVANCED USER’S GUIDE

MFC-J6910DW

Version 0

USA/CAN

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User's Guides and where do I find it?

Which manual? What's in it? Where is it?

Safety and Legal Read this Guide first. Please read the Safety

Instructions before you set up your machine. See this Guide for trademarks and legal limitations.

Quick Setup Guide Follow the instructions for setting up your

machine and installing the drivers and software for the operating system and connection type you are using.

Basic User's Guide Learn the basic Fax, Copy, Scan and

PhotoCapture Center™ operations and how to replace consumables. See troubleshooting tips.

Advanced User's Guide Learn more advanced operations: Fax, Copy,

security features, printing reports and performing routine maintenance.

Software User's Guide Follow these instructions for Printing, Scanning,

Network Scanning, PhotoCapture Center™, Remote Setup, PC-Fax, and using the Brother ControlCenter utility.

Network Glossary This Guide provides basic information about

advanced network features of Brother machines along with explanations about general networking and common terms.

Printed / In the box

PDF file / Documentation CD-ROM

Network User's Guide This Guide provides useful information about

wired and wireless network settings and security settings using the Brother machine. You can also find supported protocol information for your machine and detailed troubleshooting tips.

PDF file / Documentation CD-ROM

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1 General setup 1

Memory storage ..................................................................................................... 1

Volume Settings..................................................................................................... 1

Ring Volume ....................................................................................................1

Beeper Volume................................................................................................2

Speaker Volume..............................................................................................2

Automatic Daylight Saving Time............................................................................3

Sleep Mode ........................................................................................................... 3

LCD screen............................................................................................................4

Setting the backlight brightness.......................................................................4

Setting the Dim Timer for the backlight ........................................................... 4

Dial Prefix ..............................................................................................................4

Setting up or changing the prefix number........................................................4

Mode Timer............................................................................................................5

2 Security features 6

Secure Function Lock 2.0 ......................................................................................6

Before you begin to use Secure Function Lock 2.0.........................................6

Setting and changing the Administrator Password..........................................7

Setting up restricted users ...............................................................................8

Turning Secure Function Lock on/off............................................................... 8

Switching users ...............................................................................................9

Changing to the Public mode ..........................................................................9

3 Sending a fax 10

Additional sending options ................................................................................... 10

Sending faxes using multiple settings ...........................................................10

Stop faxing..................................................................................................... 10

Contrast ......................................................................................................... 10

Changing fax resolution.................................................................................11

Setting your changes as the new default....................................................... 11

Restoring fax settings to the factory settings ................................................. 11

Additional sending operations..............................................................................12

Sending a duplex (2-sided) fax from the ADF ...............................................12

Sending a fax manually .................................................................................12

Sending a fax at the end of a conversation ...................................................13

Dual Access (Black & White only) .................................................................13

Broadcasting (Black & White only) ................................................................ 13

Real Time Transmission ................................................................................ 15

Overseas Mode .............................................................................................15

Delayed Faxing (Black & White only) ............................................................ 15

Delayed Batch Transmission (Black & White only) ....................................... 16

Checking and canceling waiting jobs............................................................. 16

Polling overview................................................................................................... 17

Polled Transmit (Black & White only) ............................................................ 17

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4 Receiving a fax 18

Memory Receive (Black & White only) ................................................................ 18

Receiving faxes into memory when paper tray is empty ...............................18

Fax Forwarding.............................................................................................. 18

Paging ........................................................................................................... 19

Fax Storage ...................................................................................................20

Printing a fax from the memory ..................................................................... 20

PC-Fax Receive (Windows

Turning off Memory Receive operations........................................................22

Changing Memory Receive operations .........................................................22

Remote Retrieval ................................................................................................. 23

Setting a Remote Access Code..................................................................... 23

Using your Remote Access Code..................................................................23

Remote Fax commands ................................................................................24

Retrieving fax messages ...............................................................................25

Changing your Fax Forwarding number........................................................25

Additional receiving operations............................................................................26

Printing a reduced incoming fax ....................................................................26

Receiving a fax at the end of a conversation.................................................26

Polling overview...................................................................................................27

Polling receive ............................................................................................... 27

only) ................................................................. 21

5 Dialing and storing numbers 29

Voice operations..................................................................................................29

Tone or Pulse (Canada only).........................................................................29

Fax/Tel mode................................................................................................. 29

Caller ID.........................................................................................................29

Special line considerations ............................................................................ 30

Additional dialing operations................................................................................ 32

Outgoing Call .................................................................................................32

Caller ID history ............................................................................................. 32

Dialing access codes and credit card numbers .............................................33

Additional ways to store numbers ........................................................................ 34

Storing One Touch numbers from Outgoing Calls.........................................34

Storing One Touch numbers from the Caller ID history.................................34

Storing Speed Dial numbers from Outgoing Calls.........................................35

Storing Speed Dial numbers from the Caller ID history.................................36

Setting up groups for Broadcasting ...............................................................37

6Printing reports 39

Fax reports...........................................................................................................39

Transmission Verification Report...................................................................39

Fax Journal (activity report) ...........................................................................39

Reports ................................................................................................................40

How to print a report ......................................................................................40

iii

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7 Making copies 41

Copy settings ....................................................................................................... 41

Stop copying.................................................................................................. 41

Changing copy quality ...................................................................................41

Enlarging or reducing the copied image........................................................ 42

Making N in 1 copies or a poster (Page Layout) ........................................... 43

2 in 1 ID Copy................................................................................................ 46

Sorting copies using the ADF ........................................................................ 46

Adjusting Density........................................................................................... 47

Ink Save Mode...............................................................................................47

Thin Paper Copy............................................................................................ 48

Skew Adjustment........................................................................................... 48

Book Copy ..................................................................................................... 49

Watermark Copy............................................................................................ 49

Duplex (2-sided) copying ...............................................................................50

Setting your favorites ..................................................................................... 53

8 PhotoCapture Center™: Printing photos from a memory card or

USB Flash memory drive 54

PhotoCapture Center™ operations .....................................................................54

Memory cards, USB Flash memory drive and folder structures .................... 54

Movie printing ................................................................................................ 55

Print Images.........................................................................................................55

Print Index (Thumbnails) ...............................................................................55

Printing Photos .............................................................................................. 56

Enhance Photos ............................................................................................56

DPOF printing ................................................................................................ 58

PhotoCapture Center™ print settings.................................................................. 59

Print Quality ................................................................................................... 59

Paper options ................................................................................................ 59

Adjusting Brightness, Contrast and Color...................................................... 60

Cropping ........................................................................................................61

Borderless printing......................................................................................... 62

Print Date....................................................................................................... 62

Setting your changes as the new default....................................................... 62

Restoring all settings to the factory settings .................................................. 62

Scan to a memory card or USB Flash memory drive .......................................... 63

Glass Scan Size ............................................................................................ 63

Auto Crop ...................................................................................................... 63

How to set a new default ............................................................................... 64

How to reset to the factory settings ............................................................... 65

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9 Printing photos from a camera 66

Printing photos directly from a PictBridge camera...............................................66

PictBridge requirements ................................................................................ 66

Setting your digital camera ............................................................................67

Printing Images..............................................................................................68

DPOF printing ................................................................................................68

Printing photos directly from a digital camera (without PictBridge)......................69

Printing Images..............................................................................................69

A Routine maintenance 70

Cleaning and checking the machine....................................................................70

Cleaning the outside of the machine ............................................................. 70

Cleaning the machine’s printer platen ........................................................... 71

Cleaning the paper feed rollers .....................................................................72

Cleaning the paper pick-up rollers ................................................................. 73

Cleaning the paper pick-up rollers for paper tray #2 ..................................... 74

Checking the ink volume ...............................................................................74

Packing and shipping the machine......................................................................75

B Glossary 77

C Index 81

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Note

General setup 1

Memory storage 1

Volume Settings 1

Even if there is a power failure, you will not lose the settings you have chosen using the MENU button because they are stored permanently. Also, you will not lose your settings in the FAX, SCAN, COPY and PHOTO CAPTURE mode key menus if you have chosen Set New Default or Favorite Settings. You may have to reset the date and time.

During a power failure the machine will retain messages that are in the memory for approximately 24 hours.

Ring Volume 1

You can choose a range of ring volume levels, from High to Off. The machine will keep your new default setting until you change it.

Setting the Ring Volume from the menu

a Press MENU. b Press a or b to display

General Setup.

c Press General Setup. d Press a or b to display Volume. e Press Volume.

f Press Ring. g Press Low, Med, High or Off. h Press Stop/Exit.

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Chapter 1

Beeper Volume 1

When the beeper is on, the machine will beep when you press a key, make a mistake, or after you send or receive a fax.

You can choose a range of beeper volume levels, from High to Off.

a Press MENU. b Press a or b to display

General Setup.

c Press General Setup. d Press a or b to display Volume. e Press Volume. f Press Beeper. g Press Low, Med, High or Off. h Press Stop/Exit.

Speaker Volume 1

You can choose a range of speaker volume levels, from High to Off.

a Press MENU. b Press a or b to display

General Setup.

c Press General Setup. d Press a or b to display Volume. e Press Volume. f Press Speaker. g Press Low, Med, High or Off. h Press Stop/Exit.

You can also adjust the speaker volume by pressing Hook.

a Press Hook on the control panel. b Press d or c on the Touchscreen to

display the Volume button.

c Press Volume. d Press d or c on the Touchscreen.

Each button press changes the volume to the next setting.

e Press Hook on the control panel.

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General setup

Automatic Daylight Saving Time

You can set the machine to change automatically for daylight saving time. It will reset itself forward one hour in the Spring and backward one hour in the Fall. Make sure you have set the correct date and time in the Date&Time setting.

The factory setting is Off, so you will have to turn on Automatic Daylight Saving Time as follows.

a Press MENU. b Press a or b to display

General Setup.

c Press General Setup. d Press a or b to display

Auto Daylight.

Sleep Mode 1

You can choose how long the machine must be idle (from 1 to 60 minutes) before it goes into Sleep Mode. The timer will restart if any operation is carried out on the machine.

a Press MENU. b Press a or b to display

General Setup.

c Press General Setup. d Press a or b to display Sleep Mode. e Press Sleep Mode. f Press 1 Min, 2 Mins, 3 Mins,

5 Mins, 10 Mins, 30 Mins or 60 Mins, which is the length of time the

machine is idle before entering sleep mode.

e Press Auto Daylight. f Press On (or Off). g Press Stop/Exit.

g Press Stop/Exit.

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Chapter 1

Note

LCD screen 1

Setting the backlight brightness 1

You can adjust the brightness of the LCD backlight. If you are having difficulty reading the LCD, try changing the brightness setting.

a Press MENU. b Press a or b to display

General Setup.

c Press General Setup. d Press a or b to display LCD Settings. e Press LCD Settings. f Press Backlight.

Dial Prefix 1

The Dial Prefix setting will automatically dial a predefined number before every fax number you dial. For example, if your telephone system requires you to dial 9 before dialing an outside number use this setting to automatically dial 9 for every fax you send.

Setting up or changing the prefix number 1

a Press MENU. b Press a or b to display

Initial Setup.

c Press Initial Setup. d Press a or b to display Dial Prefix.

g Press Light, Med or Dark. h Press Stop/Exit.

Setting the Dim Timer for the backlight 1

You can set how long the LCD backlight stays on after you go back to the Ready screen.

a Press MENU. b Press a or b to display

General Setup.

c Press General Setup. d Press a or b to display LCD Settings. e Press LCD Settings. f Press Dim Timer. g Press 10 Secs, 20 Secs, 30 Secs or

Off.

e Press Dial Prefix. f Press On (or Off). g Press Dial Prefix. h Enter the prefix number (up to 5 digits)

by pressing the buttons on the Touchscreen.

i Press OK.

• If your telephone system requires a timed break recall (hookflash), press ! to enter the break.

• You cannot use ! with any other numbers or characters.

• (Canada only) If the pulse dialing mode is on, # and l are not available to use.

j Press Stop/Exit.

h Press Stop/Exit.

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Mode Timer 1

General setup

The machine has four temporary mode keys on the control panel: FAX, SCAN, COPY and PHOTO CAPTURE. You can change the amount of time the machine takes after the last Scan, Copy or PhotoCapture operation before it returns to FAX mode. If you choose Off, the machine stays in the mode you used last.

a Press MENU. b Press a or b to display

General Setup.

c Press General Setup. d Press a or b to display Mode Timer. e Press Mode Timer. f Press 0 Sec, 30 Secs, 1 Min,

2 Mins, 5 Mins or Off.

g Press Stop/Exit.

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Note

Security features 2

Secure Function Lock

2.0

Secure Function Lock lets you restrict public access to certain machine functions:

 Fax Tx (Fax Transmit)

 Fax Rx (Fax Receive)

 Copy

 Scan

 PCC

 PC Print

 Color Print

 Page Limit

This feature also prevents users from changing the default settings of the machine by limiting access to the menu settings.

Before using the security features, you must first enter an administrator password.

Access to restricted operations can be enabled by creating a restricted user. Restricted users must enter a user password to use the machine.

Make a careful note of your password. If you forget it, please call Brother Customer Service.

Before you begin to use

Secure Function Lock 2.0 2

You can configure Secure Function Lock 2.0 settings using a Web browser. Before configuration, following preparations are needed.

a Start your Web browser. b Type “http://machine’s IP

address/” into your browser’s address bar (where “machine’s IP address” is the machine’s IP address).

 For example:

http://192.168.1.2/

You can find the machine's IP address in the Network Configuration List. (See Printing the Network Configuration List in the Network User’s Guide.)

c Enter a password in the Login box.

(This is a password to log into the machine's Web page, not the administrator password for Secure

Function Lock.) Click .

• Only administrators can set limitations and make changes for each user.

• If Fax Tx is disabled, you cannot use any functions in the Fax menu.

• Polling Receive is enabled only when both Fax Tx and Fax Rx are enabled.

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Note

If you are using a Web browser to configure the machine's setting for the first time, set a password.

Security features

c Enter a four-digit number for the

password in the New Password box.

1 Click

Please configure the password.

2 Enter a password you want to use

(up to 32 characters).

3 Re-enter the password in

Confirm new password box.

4 Click Submit.

Setting and changing the Administrator Password 2

You can configure these settings using a Web browser. To set up the Web page, see

Before you begin to use Secure Function Lock 2.0 on page 6. Then follow the

instructions below.

d Re-enter the password in the

Retype Password box.

e Click Submit.

Changing the administrator password2

a Click Administrator. b Click Secure Function Lock. c Enter a four-digit number for the new

password in the New Password box.

Setting the administrator password 2

The password you set in these steps is for the administrator. This password is used to set up users and to turn Secure Function Lock on or off. (See Setting up restricted users on page 8 and Turning Secure Function Lock on/off on page 8.)

a Click Administrator. b Click Secure Function Lock.

d Re-enter the new password in the

Retype Password box.

e Click Submit.

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Chapter 2

Note

Setting up restricted users 2

You can set up users with restrictions and a password. You can set up to 10 restricted users.

You can configure these settings using a Web browser. To set up the Web page, see Before you begin to use Secure Function Lock 2.0 on page 6. Then follow the instructions below.

a Click Administrator. b Click Secure Function Lock. c Enter an alphanumeric Group name or

User name (up to 15 characters) in the ID Number/Name box and then enter a four-digit password in the PIN box.

Turning Secure Function Lock on/off 2

Make a careful note of the administrator password. If you enter the wrong password, the LCD will show Wrong Password. Enter the correct password. If you forget it, please call Brother Customer Service.

Turning Secure Function Lock on 2

a Press MENU. b Press General Setup. c Press a or b to display

Function Lock.

d Uncheck the functions that you want to

restrict in the Print box or the Others box. If you want to configure the maximum page count, check the On box in Page Limit, and then enter the number in the Max. box. Then click Submit.

• You cannot use the same password as another user’s password.

d Press Function Lock. e Press Lock OffiOn. f Enter your four-digit administrator

password by pressing the buttons on the Touchscreen. Press OK.

Turning Secure Function Lock off 2

a Press .

Pub l i c

b Press Lock OniOff. c Enter your four-digit administrator

password by pressing the buttons on the Touchscreen. Press OK.

• You can set up one Public user. Public users do not need to enter a password. For more information, see the Network User's Guide.

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Switching users 2

Note

xxxxx

This setting allows a restricted user to log on the machine when Secure Function Lock is turned on.

a Hold down Shift as you press l.

Or, on the Touchscreen, press

Security features

Pub l i c

(where xxxxx is the user’s name). Then press Change User.

xxxxx

b Press a or b to display your user name. c Press your user name. d Enter your four-digit user password by

pressing the buttons on the Touchscreen. Press OK.

Changing to the Public mode 2

a Press (where xxxxx is

the user’s name).

b Press Go to Public.

After a restricted user has finished using the machine, it will return to the Public setting within the same time as the Mode Timer setting. (See Mode Timer on page 5.)

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Note

Sending a fax 3

Additional sending options

Sending faxes using multiple settings 3

When you send a fax you can choose a combination of settings, such as

Fax Resolution, Contrast, Duplex Fax, Glass Scan Size, Real Time TX, and Preview.

You can also choose: Call History, Phone Book, Broadcasting, Delayed Fax, Batch TX, Polled TX, Polling RX, Overseas Mode, Set New Default, and Factory Reset.

Some settings are only available when sending black & white faxes.

a Press (FAX).

The LCD shows:

• Most settings are temporary and the machine returns to its default settings after you send a fax.

• You can save some of the settings you use most often by setting them as the default. These settings will stay until you change them again. (See Setting your changes as the new default on page 11.)

Stop faxing 3

To stop faxing, press Stop/Exit.

Contrast 3

If your document is very light or very dark, you may want to change the contrast. For most documents the factory setting Auto can be used. It automatically chooses the suitable contrast for your document. Choose Light when sending a light document. Choose Dark when sending a dark document.

b Press d or c to display a setting you

want to change. When the setting is displayed, press it.

c Press an option. d Repeat steps b to c to change more

settings.

a Press (FAX).

b Press d or c to display Contrast. c Press Contrast. d Press Auto, Light or Dark.

Even if you choose Light or Dark, the machine will send the fax using the Auto setting in any of the following conditions:

• When you send a color fax.

• When you choose Photo as the Fax Resolution.

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Sending a fax

Note

Changing fax resolution 3

The quality of a fax can be improved by changing the fax resolution.

a Press (FAX).

b Press d or c to display

Fax Resolution.

c Press Fax Resolution. d Press the resolution you want.

You can choose four different resolution settings for black & white faxes and two for color faxes.

Black & White

Standard Suitable for most typed

documents.

Fine Good for small print and

transmits a little slower than Standard resolution.

Setting your changes as the new default 3

You can save the fax settings for

Fax Resolution, Contrast, Glass Scan Size, Preview and Real Time TX you use most often by

setting them as default. These settings will stay until you change them again.

a Press (FAX).

b Press d or c to choose the setting you

want to change, and then press your new option.

Repeat this step for each setting you want to change.

c After changing the last setting, press

d or c to display Set New Default.

d Press Set New Default. e Press Yes.

S.Fine Good for small print or artwork

and transmits slower than Fine resolution.

Photo Use when the document has

varying shades of gray or is a photograph. Photo has the slowest transmission.

Color

Standard Suitable for most typed

documents.

Fine Use when the document is a

photograph. The transmission time is slower than Standard resolution.

If you choose S.Fine or Photo and then use the Color Start key to send a fax, the machine will send the fax using the Fine setting.

f Press Stop/Exit.

Restoring fax settings to the factory settings 3

You can restore all the fax settings you have changed to the factory settings. These settings will stay until you change them again.

a Press (FAX).

b Press d or c to display

Factory Reset.

c Press Factory Reset. d Press Yes. e Press Stop/Exit.

Page 18

Chapter 3

Note

Additional sending operations

Sending a duplex (2-sided) fax from the ADF 3

You can send 2-sided documents up to Legal size from the ADF.

a Press Duplex on the machine’s control

panel.

b Load your document in the ADF. c Press Fax. d Do one of the following:

 If your document is flipped on the

Long edge, press DuplexScan :LongEdge.

Long edge

Portrait Landscape

 If your document is flipped on the

Short edge, press DuplexScan :ShortEdge.

Short edge

Sending a fax manually 3

Manual transmission lets you hear the dialing, ringing and fax-receiving tones while sending a fax.

To send a multiple page fax, use the ADF.

a Press (FAX).

b Load your document. c To listen for a dial tone, press Hook or

pick up the handset of the external telephone.

d Dial the fax number.

If your network supports the LDAP protocol you can search for fax numbers and E-mail addresses on your server. (See LDAP operation in the Network User’s Guide.)

e When you hear the fax tone, press

Black Start or Color Start. If you are using the scanner glass, press Send on the Touchscreen to send the fax. If you pressed Color Start, go to step f.

f If you picked up the handset of an

external telephone, replace it.

Portrait Landscape

e Enter the fax number. f Press Black Start or Color Start.

The machine will now scan and send your document.

Page 19

Sending a fax

Note

Sending a fax at the end of a conversation 3

At the end of a conversation, you can send a fax to the other party before you both hang up.

a Ask the other party to wait for fax tones

(beeps) and then to press the Start or Send key before hanging up.

b Press (FAX).

c Load your document. d Press Black Start or Color Start.

 If you are using the scanner glass,

press Send to send the fax.

e Replace the handset of the external

phone.

Dual Access (Black & White only) 3

You can dial a number and start scanning the fax into memory—even when the machine is sending from memory, receiving faxes or printing PC data. The LCD shows the new job number and available memory.

Broadcasting (Black & White only) 3

Broadcasting is when the same fax message is automatically sent to more than one fax number. You can include Groups, One Touch numbers, Speed Dial numbers, and up to 50 manually dialed numbers in the same broadcast.

After the broadcast is finished, a Broadcast Report will be printed.

Before you begin the broadcast 3

One Touch and Speed Dial numbers must be stored in the machine's memory before they can be used in a broadcast. (See Storing One

Touch Dial numbers and Storing Speed Dial numbers in chapter 7 of the Basic User's Guide.)

Group numbers must also be stored in the machine's memory before they can be used in a broadcast. Group numbers include many stored One Touch Dial and Speed Dial numbers for easier dialing. (See Setting up groups for Broadcasting on page 37.)

How to broadcast a fax 3

a Press (FAX).

The number of pages you can scan into the memory will vary depending on the data that is printed on them.

If the Out of Memory message appears while scanning a document, press Stop/Exit to cancel or Black Start to send the scanned pages.

b Load your document. c Press d or c to display Broadcasting. d Press Broadcasting. e You can add numbers to the broadcast

in the following ways:

 Press Add Number and enter a

number by pressing the buttons on the Touchscreen.

Press OK.

Page 20

Chapter 3

Note

If you downloaded Internet Fax:

If you want to broadcast using an E-mail

address, press , enter the E-mail address, and press OK. (See Entering

Text in appendix C of the Basic User's Guide.)

 Press Phone Book.

Press to search by Alphabetical Order or Numerical Order. Press the locations where you want to send a fax.

Press OK.

If you chose Numerical Order:

One Touch Dial locations begin with l. Speed Dial locations begin with #.

f After you have entered all the fax

numbers by repeating step e, press OK.

g Press Black Start.

Faxing from the ADF

 The machine starts scanning and

sending the document.

Faxing from the scanner glass

When the LCD asks you Next Page?, do one of the following:

 To send a single page, press No (or

press Black Start again).

The machine starts sending the document.

• If you did not use up any of the numbers for Groups, you can broadcast faxes to as many as 266 different numbers.

• The machine’s available memory will vary depending on the types of jobs in the memory and the number of locations used for broadcasting. If you broadcast to the maximum number available, you will not be able to use dual access and delayed fax.

• If the Out of Memory message appears, press Stop/Exit to stop the job. If more than one page has been scanned, press Black Start to send the portion that is in the machine’s memory.

Canceling a Broadcast in progress 3

a Press Stop/Exit. b Do one of the following:

 To cancel the entire broadcast, press

Entire Broadcast. Go to step c.

 To cancel the current job, press the

button that displays the number being dialed. Go to step d.

 To exit without canceling, press

Stop/Exit.

c When the LCD asks if you want to

cancel the entire broadcast, do one of the following:

 Press Yes to confirm.

 To exit without canceling, press No

or Stop/Exit.

 To send more than one page, press

Yes and place the next page on the scanner glass.

Press Black Start.

The machine starts scanning the page. (Repeat this step for each additional page.)

d Do one of the following:

 To cancel the current job, press Yes.

 To exit without canceling, press No

or Stop/Exit.

Page 21

Sending a fax

Note

Real Time Transmission 3

When you are sending a fax, the machine will scan the document into the memory before sending it. Then, as soon as the telephone line is free, the machine will start dialing and sending.

Sometimes, you may want to send an important document immediately, without waiting for memory transmission. You can do this by turning on Real Time TX.

a Press (FAX).

b Load your document. c Press d or c to display Real Time TX. d Press Real Time TX. e Press On.

Overseas Mode 3

If you are having difficulty sending a fax overseas due to possible interference on the telephone line, we recommend that you turn on Overseas Mode. After you send a fax using this feature, the feature will turn itself off.

a Press (FAX).

b Load your document. c Press d or c to display

Overseas Mode.

d Press Overseas Mode. e Press On (or Off).

Delayed Faxing (Black & White only) 3

• If you are sending a color fax or the memory is full and you are sending a black & white fax from the ADF, the machine will send the document in real time (even if Real Time TX is set to Off). Faxes from the scanner glass cannot be sent until you clear some of the memory.

• In Real Time Transmission, the automatic redial feature does not work when you are using the scanner glass.

You can store up to 50 faxes in the memory to be sent within 24 hours. These faxes will be sent at the time of day you enter in step f.

a Press (FAX).

b Load your document. c Press d or c to display Delayed Fax. d Press Delayed Fax. e Press On. f Enter the time you want the fax to be

sent (in 24-hour format) by pressing the buttons on the Touchscreen. (For example, enter 19:45 for 7:45 PM.) Press OK.

• When you set 12h Clock in the Date&Time setting, enter the time in 12-hour format.

• The number of pages you can scan into the memory depends on the amount of data that is printed on each page.

Page 22

Chapter 3

Delayed Batch Transmission (Black & White only) 3

Before sending the delayed faxes, your machine will help you economize by sorting all the faxes in the memory by destination and scheduled time. All delayed faxes that are scheduled to be sent at the same time to the same fax number will be sent as one fax to save transmission time.

a Press (FAX).

b Press d or c to display Batch TX. c Press Batch TX. d Press On. e Press Stop/Exit.

Checking and canceling waiting jobs 3

You can check which jobs are still waiting in the memory to be sent and cancel a job. (If there are no jobs, the LCD shows No Jobs Waiting.)

a Press MENU. b Press a or b to display Fax. c Press Fax. d Press a or b to display

Remaining Jobs.

e Press Remaining Jobs.

Any waiting jobs appear on the LCD.

f Press a or b to scroll through the jobs

and press the job you want to cancel. Press OK.

g Do one of the following:

 To cancel, press Yes.

If you want to cancel another job go to step f.

 To exit without canceling, press No.

h When you are finished, press Stop/Exit.

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Sending a fax

Polling overview 3

Polling lets you set up your machine so other people can receive faxes from you, but they pay for the call. It also lets you call somebody else’s fax machine and receive a fax from it, so you pay for the call. The polling feature needs to be set up on both machines for this to work. Not all fax machines support polling.

Polled Transmit (Black & White only) 3

Polled transmit lets you set up your machine to wait with a document so another fax machine can call and retrieve it.

The document will be stored and can be retrieved by any other fax machine until you delete it from the memory. (See Checking and canceling waiting jobs on page 16.)

h If you are using the scanner glass, the

LCD will prompt you to choose one of the following options:

 Press Yes to scan another page.

Go to step i.

 Press No or Black Start to send the

document.

i Place the next page on the scanner

glass and press Black Start. Repeat steps h and i for each additional page. Your machine will automatically send the fax.

Setup for polled transmit 3

a Press (FAX).

b Load your document. c Press d or c to display Polled TX. d Press Polled TX. e Press On (or Off). f Press d or c to display any settings you

want to change, and press it. Then choose your option. After each setting is accepted, you can continue to change more settings.

g Press Black Start.

Page 24

Receiving a fax 4

Memory Receive (Black & White only)

You can only use one Memory Receive operation at a time:

 Fax Forwarding

 Paging

 Fax Storage

 PC-Fax Receive

 Off

You can change your selection at any time. If received faxes are still in the machine’s memory when you change the Memory Receive operation, a question will appear on the LCD. (See Changing Memory Receive operations on page 22.)

Fax Forwarding 4

When you choose Fax Forward, your machine stores the received fax in the memory. The machine will then dial the fax number you have programmed and forward the fax message.

a Press MENU. b Press a or b to display Fax. c Press Fax. d Press a or b to display

Setup Receive.

e Press Setup Receive. f Press a or b to display

Memory Receive.

Receiving faxes into memory when paper tray is empty 4

As soon as the paper tray becomes empty during fax reception, the LCD shows No Paper Fed. Put some paper in the paper tray. (See Loading paper and other

print media in chapter 2 of the Basic User’s Guide.)

If you don't put paper in the paper tray, the machine will carry on receiving the fax, with the remaining pages being stored in memory, if enough memory is available.

Further incoming faxes will also be stored in memory until the memory is full. When the memory is full the machine will stop automatically answering calls. To print the faxes, put fresh paper in the tray.

g Press Memory Receive. h Press Fax Forward. i Do one of the following:

 To forward faxes to another

machine, enter the forwarding number (up to 20 digits) by pressing the buttons on the Touchscreen.

Press OK.

 To forward faxes to an E-mail

address, press , enter the E-mail address and press OK. (See Entering Text in appendix C of the Basic User’s Guide.)

Page 25

Receiving a fax

IMPORTANT

Note

j Press Backup Print:On or

Backup Print:Off.

• If you choose Backup Print:On, the machine will also print the fax at your machine so you will have a copy. This is a safety feature in case there is a power failure before the fax is forwarded or a problem at the receiving machine.

• When you receive a color fax, your machine prints the color fax at your machine but does not send the fax to the fax forwarding number you programmed.

k Press Stop/Exit.

Paging 4

When you choose Paging, your machine dials the cell phone or pager number you have programmed. This activates your cell phone or pager so you will know that you have a fax message in the memory.

If you have set Paging, a backup copy of the received fax will automatically be printed at the machine.

i Enter your cell phone or pager number

followed by # # (up to 20 digits). Press OK. Do not include the area code if it is the same as that of your machine. For example, press: 1 8 0 0 5 5 5 1 2 3 4 # #.

j Do one of the following:

 If you are programming your cell

phone number and do not need to enter a PIN, press OK.

 If your pager needs a PIN, enter the

PIN, press #, press Pause, and then enter your fax number followed by ##.

Press OK.

For example, press:

1 2 3 4 5 # Pause 1 8 0 0 5 5 5 6 7 8 9 # #

 If you do not need a PIN, press:

Pause, and then enter your fax number followed by # #. Press OK.

For example, press:

Pause 1 8 0 0 5 5 5 6 7 8 9 # #

k Press Stop/Exit.

a Press MENU. b Press a or b to display Fax. c Press Fax. d Press a or b to display

Setup Receive.

e Press Setup Receive. f Press a or b to display

Memory Receive.

g Press Memory Receive. h Press Paging.

You cannot change a paging number or PIN remotely.

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Chapter 4

Note

Fax Storage 4

If you choose Fax Storage, your machine stores the received fax in the memory. You will be able to retrieve fax messages from another location using the remote retrieval commands.

If you have set Fax Storage, a backup copy will automatically be printed at the machine.

a Press MENU. b Press a or b to display Fax. c Press Fax. d Press a or b to display

Setup Receive.

e Press Setup Receive. f Press a or b to display

Memory Receive.

g Press Memory Receive. h Press Fax Storage.

Printing a fax from the memory 4

If you have chosen Paging or Fax Storage, you can still print a fax from the memory when you are at your machine. (See Memory Receive (Black & White only) on page 18.)

a Press MENU. b Press a or b to display Fax. c Press Fax. d Press a or b to display Print Fax. e Press Print Fax. f Press Black Start. g Press Stop/Exit.

When you print a fax from the memory, the fax data will be erased.

i Press Stop/Exit.

Color faxes cannot be stored in the memory. When you receive a color fax your machine prints the color fax at your machine.

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Receiving a fax

PC-Fax Receive (Windows® only) 4

If you turn on the PC-Fax Receive feature your machine will store received faxes in memory and send them to your PC automatically. You can then use your PC to view and store these faxes.

Even if you have turned off your PC (at night or on the weekend, for example), your machine will receive and store your faxes in its memory. The number of received faxes that are stored in the memory will appear on the LCD.

When you start your PC and the PC-FAX Receiving software runs, your machine transfers your faxes to your PC automatically.

To transfer the received faxes to your PC you must have the PC-FAX Receiving software running on your PC. (For details, see PC-FAX receiving in the Software User’s Guide.)

If you choose Backup Print:On the machine will also print the fax.

a Press MENU. b Press a or b to display Fax.

k Press OK. l Press Backup Print:On or

Backup Print:Off.

m Press Stop/Exit.

Note

• PC-Fax Receive is not supported in the Mac OS.

• Before you can set up PC-Fax Receive you must install the MFL-Pro Suite software on your PC. Make sure your PC is connected and turned on. (For details see PC-FAX receiving in the Software User’s Guide.)

• If you get an error message and the machine cannot print the faxes in memory, you can use this setting to transfer your faxes to your PC. (For details, see

Transferring your faxes or Fax Journal report in appendix B of the Basic User’s Guide.)

• When you receive a color fax, your machine prints the color fax at your machine but does not send the fax to your PC.

c Press Fax. d Press a or b to display

Setup Receive.

e Press Setup Receive. f Press a or b to display

Memory Receive.

g Press Memory Receive. h Press PC Fax Receive. i The LCD shows the message

Run PC-Fax on your computer. Press OK.

j Press <USB> or the PC you want to

receive faxes.

Changing the destination PC 4

a Press MENU. b Press a or b to display Fax. c Press Fax. d Press a or b to display

Setup Receive.

e Press Setup Receive. f Press a or b to display

Memory Receive.

g Press Memory Receive. h Press PC Fax Receive.

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Chapter 4

i The LCD shows the message

Run PC-Fax on your computer. Press OK.

j Press <USB>, or the PC you want to

receive faxes.

k Press OK. l Press Backup Print:On or

Backup Print:Off.

m Press Stop/Exit.

Turning off Memory Receive operations 4

a Press MENU. b Press a or b to display Fax. c Press Fax. d Press a or b to display

Setup Receive.

e Press Setup Receive.

Changing Memory Receive operations 4

If received faxes remain in your machine’s memory when you change the Memory Receive Operations, the LCD will ask you one of the following questions:

 Erase All Fax?

 Print All Fax?

• If you press Yes, faxes in the memory will be erased or printed before the setting changes. If a backup copy has already been printed it will not be printed again.

• If you press No, faxes in the memory will not be erased or printed and the setting will be unchanged.

If received faxes are left in the machine's memory when you change to PC Fax Receive from another option [Fax Forward, Paging or Fax Storage], press a or b to choose the PC.

The LCD will ask you the following question:

 Send Fax to PC?

f Press a or b to display

Memory Receive.

g Press Memory Receive. h Press Off. i Press Stop/Exit.

Note

The LCD will give you more options if there are received faxes still in the machine’s memory. (See Changing Memory Receive operations on page 22.)

• If you press Yes, faxes in the memory will be sent to your PC before the setting changes. You will be asked if you want to turn on Backup Print. (For details, see PC-Fax Receive

(Windows

• If you press No, faxes in the memory will not be erased or transferred to your PC and the setting will be unchanged.

only) on page 21.)

Page 29

Remote Retrieval 4

Note

Clear

You can call your machine from any touch-tone telephone or fax machine and then use the remote access code and remote commands to retrieve fax messages.

Setting a Remote Access Code 4

The Remote Access Code lets you access the remote retrieval features when you are away from your machine. Before you can use the remote access and retrieval features, you have to set up your own code. The factory default code is the inactive code (--- ).

a Press MENU. b Press a or b to display Fax.

Receiving a fax

You can change your code at any time by entering a new one. If you want to make

your code inactive, press in step f to restore the inactive setting (---l) and press OK.

Clear

Using your Remote Access Code 4

a Dial your fax number from a touch-tone

telephone or another fax machine.

b When your machine answers, enter

your remote access code (3 digits followed by ) at once.

c The machine signals if it has received

messages:

c Press Fax. d Press a or b to display

Remote Access.

e Press Remote Access. f Enter a three-digit code using numbers

0-9, l, or # by pressing the buttons on the Touchscreen. Press OK. (The preset ‘l’ cannot be changed.)

Do not use the same code as your Fax Receive Code (l 51) or Telephone Answer Code (#51). (See Using external and extension telephones in chapter 6 of the Basic User’s Guide.)

g Press Stop/Exit.

 1 long beep — Fax messages

 No beeps — No messages

d When the machine gives two short

beeps, enter a command. The machine will hang up if you wait longer than 30 seconds to enter a command. The machine will beep three times if you enter an invalid command.

e Press 90 to stop Remote Access when

you have finished.

f Hang up.

If your machine is set to Manual mode and you want to use the remote retrieval features, wait for about 100 seconds after it starts ringing, and then enter the remote access code within 30 seconds.

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Chapter 4

Remote Fax commands 4

Follow the commands below to access features when you are away from the machine. When you call the machine and enter your remote access code (3 digits followed by ), the system will give two short beeps and you must enter a remote command.

Remote commands Operation details

95 Change the Fax Forwarding,

Paging or Fax Storage settings

1 OFF You can choose Off after you have retrieved or erased all

your messages.

2 Fax Forwarding One long beep means the change is accepted. If you hear

3 Paging

4 Fax Forwarding number

6 Fax Storage

three short beeps, you cannot make a change because something has not been set up (for example, a Fax Forwarding or Paging number has not been registered). You can register your Fax Forwarding number by entering

4. (See Changing your Fax Forwarding number on page 25.) Once you have registered the number, Fax Forwarding will work.

96 Retrieve a fax

2 Retrieve all faxes Enter the number of a remote fax machine to receive stored

fax messages. (See Retrieving fax messages on page 25.)

3 Erase faxes from the memory If you hear one long beep, fax messages have been erased

from the memory.

97 Check the receiving status

1 Fax You can check whether your machine has received any

faxes. If yes, you will hear one long beep. If no, you will hear three short beeps.

98 Change the Receive Mode

1 External TAD If you hear one long beep, your change has been accepted.

2 Fax/Tel

3 Fax Only

90 Exit Pressing 9 0 allows you to exit remote retrieval. Wait for the

long beep, then replace the handset.

Page 31

Receiving a fax

Note

Retrieving fax messages 4

You can call your machine from any touch-tone telephone and have your fax messages sent to another machine. Before you use this feature, you have to turn on Fax Storage.

a Dial your fax number. b When your machine answers, enter

your remote access code (3 digits followed by ) at once. If you hear one long beep, you have messages.

c When you hear two short beeps,

press 962.

d Wait for a long beep, and then use the

dial pad to enter the number of the remote fax machine where you want your fax messages sent, followed by ## (up to 20 digits).

Changing your Fax Forwarding number 4

You can change the default setting of your fax forwarding number from another touch-tone telephone or fax machine.

a Dial your fax number. b When your machine answers, enter

your remote access code (3 digits followed by ) at once. If you hear one long beep, you have messages.

c When you hear two short beeps,

press 954.

d Wait for the long beep, enter the new

number (up to 20 digits) of the remote fax machine you want your fax messages forwarded to using the dial pad, then enter ##.

You cannot use l and # as dial numbers. However, press # if you want to create a pause.

e Hang up after you hear your machine

beep. Your machine will call the other fax machine, which will then print your fax messages.

You cannot use l and # as dial numbers. However, press # if you want to create a pause.

e Press 9 0 to stop Remote Access when

you have finished.

f Hang up after you hear your machine

beep.

Page 32

Chapter 4

Additional receiving operations

Printing a reduced incoming fax 4

If you choose On, the machine automatically reduces each page of an incoming fax to fit on one page of Letter, Legal, Ledger, A4 or A3 size paper. The machine calculates the reduction ratio by using the page size of the fax and your Paper Size setting. (See Paper

Size and Type in chapter 2 of the Basic User’s Guide.)

a Press MENU. b Press a or b to display Fax. c Press Fax.

Receiving a fax at the end of a

conversation 4

At the end of a conversation, you can ask the other party to fax you information before you both hang up.

a Ask the other party to place the

document in their machine and to press the Start or Send key.

b When you hear the other machine's

CNG tones (slowly repeating beeps), press Black Start or Color Start.

c Press Receive to receive the fax. d Replace the handset of the external

telephone.

d Press a or b to display

Setup Receive.

e Press Setup Receive. f Press a or b to display

Auto Reduction.

g Press Auto Reduction. h Press On (or Off). i Press Stop/Exit.

Page 33

Receiving a fax

Note

Polling overview 4

Polling receive 4

Polling receive lets you call another fax machine to receive a fax.

Setup to receive polling 4

a Press (FAX).

b Press d or c to display Polling RX.

f Press Broadcasting. g Do one of the following:

 Press Add Number and enter a

number by pressing the buttons on the Touchscreen. Press OK.

 Press Phone Book. Press

to choose Alphabetical Order or Numerical Order. Press a or b to select a number. Press OK.

If you chose Numerical Order:

One Touch Dial locations begin with l. Speed Dial locations begin with #.

h After you have entered all the fax

numbers by repeating step g, press OK.

c Press Polling RX. d Press On (or Off). e Enter the fax number you are polling

using One Touch, Speed Dial or the dial pad on the control panel.

f Press Black Start or Color Start.

The LCD shows Dialing.

Sequential polling (Black & White only)

Sequential polling lets you request documents from several fax machines in one operation. Afterwards, a Sequential Polling Report will be printed.

a Press (FAX).

b Press d or c to display Polling RX.

i Press Black Start.

The machine polls each number or Group number in turn for a document.

Press Stop/Exit while the machine is dialing to cancel the polling process.

To cancel all sequential polling receive jobs, see Checking and canceling waiting jobs on page 16.

c Press Polling RX. d Press On (or Off).

e Press d or c to display Broadcasting.

Page 34

Chapter 4

Canceling a Sequential Polling Job 4

a Press Stop/Exit. b Do one of the following:

 To cancel the entire sequential

polling job, press Entire Seq. Poll. Go to step c.

 To cancel the current job, press the

button that displays the number being dialed. Go to step d.

 To exit without canceling, press

Stop/Exit.

c When the LCD asks if you want to

cancel the entire sequential polling job, do one of the following:

 Press Yes to confirm.

 To exit without canceling, press No

or Stop/Exit.

d Do one of the following:

 To cancel the current job, press Yes.

 To exit without canceling, press No

or Stop/Exit.

Page 35

Note

Dialing and storing numbers 5

Voice operations 5

Voice calls can be made either with an external telephone by dialing manually or by using Quick Dial numbers.

Tone or Pulse (Canada only) 5

If you have a Pulse dialing service, but need to send tone signals (for example, for telephone banking), follow the instructions below:

a Pick up the handset of an external

telephone or press Hook.

b Press # on the machine’s control panel.

Any digits dialed after this will send tone signals.

When you hang up, the machine will return to the Pulse dialing service.

Fax/Tel mode 5

Caller ID 5

The Caller ID feature lets you use the Caller ID subscriber service offered by many local telephone companies. Call your telephone company for details. This service shows the telephone number, or name if it is available, of your caller as the line rings.

After a few rings, the LCD shows the telephone number of your caller (and name, if available). Once you answer a call, the Caller ID information disappears from the LCD, but the call information stays stored in the Caller ID memory.

You can view the list or choose one of these numbers to fax to, add to One Touch or Speed Dial, or delete from the history. (See Caller ID history on page 32.)

 You can see the first 20 characters of the

number (or name).

 The # Unavailable message means

the call originated outside your Caller ID service area.

When the machine is in Fax/Tel mode, it will use the F/T Ring (pseudo/double-ringing) to alert you to pick up a voice call.

If you are at the extension telephone, you'll need to lift the handset during the F/T Ring and then press #51 between the pseudo/double-rings. If no one is on the line, or if someone wants to send you a fax, send the call back to the machine by pressing l 51.

If you are at the machine, lift the external telephone’s handset, and then press Hook to answer.

 The Private Call message means the

caller has intentionally blocked transmission of Caller ID information.

You can print a list of the Caller ID information received by your machine. (See How to print a report on page 40.)

• This feature may not be available in certain areas of the USA and Canada.

• The Caller ID service varies with different carriers. Call your local telephone company to find out about the kind of service available in your area.

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Chapter 5

Setting up your area code (USA only) 5

When returning calls from the Caller ID history your machine will automatically dial “1” plus the area code for all calls. If your local dialing plan requires that the “1” not be used for calls within your area code, enter your area code in this setting. With the area code setting, calls returned from the Caller ID history to numbers within your area code will be dialed using 10 digits (area code + 7-digit number). If your dialing plan does not follow the standard 1 + area code + 7-digit number dialing system for calling outside your area code, you may experience problems returning calls automatically from the Caller ID history. If this is not the procedure followed by your dialing plan, you will not be able to return calls automatically.

a Press MENU.

Special line considerations 5

Roll-over telephone lines 5

A roll-over telephone system is a group of two or more separate telephone lines that pass incoming calls to each other if they are busy. The calls are usually passed down or “rolled over” to the next available telephone line in a preset order.

Your machine can work in a roll-over system as long as it is the last number in the sequence so the call cannot roll away. Do not put the machine on any of the other numbers; when the other lines are busy and a second fax call is received, the fax call will be sent to a line that does not have a fax machine. Your

machine will work best on a dedicated line.

b Press a or b to display Fax. c Press Fax. d Press a or b to display

Miscellaneous.

e Press Miscellaneous. f Press a or b to display Area Code. g Press Area Code. h Enter your Area Code (3-digit number),

and press OK.

i Press Stop/Exit.

Two-line telephone system 5

A two-line telephone system is nothing more than two separate telephone numbers on the same wall outlet. The two telephone numbers can be on separate jacks (RJ11) or mixed into one jack (RJ14). Your machine must be plugged into an RJ11 jack. RJ11 and RJ14 jacks may be equal in size and appearance and both may contain four wires (black, red, green, yellow). To test the type of jack, plug in a two-line telephone and see if it can access both lines. If it can, you must separate the line for your machine.

Page 37

Dialing and storing numbers

RJ14

RJ11

RJ14

Converting telephone wall outlets 5

There are three ways to convert to an RJ11 jack. The first two ways may require help from the telephone company. You can change the wall outlets from one RJ14 jack to two RJ11 jacks. Or, you can have an RJ11 wall outlet installed and slave or jump one of the telephone numbers to it.

The third way is the easiest: Buy a triplex adapter. You can plug a triplex adapter into an RJ14 outlet. It separates the wires into two separate RJ11 jacks (Line 1, Line 2) and a third RJ14 jack (Lines 1 and 2). If your machine is on Line 1, plug the machine into L1 of the triplex adapter. If your machine is on Line 2, plug it into L2 of the triplex adapter.

Triplex Adapter

b Plug one end of the telephone line cord

for your machine into the L2 jack of the triplex adapter. Plug the other end into the LINE jack on the back of the machine.

c Plug one end of the first telephone line

cord for your TAD into the L1 jack of the triplex adapter. Plug the other end into the L1 or L1/L2 jack of the two-line TAD.

d Plug one end of the second telephone

line cord for your TAD into the L2 jack of the two-line TAD. Plug the other end into the EXT. jack on the left side of the machine.

Installing machine, external two-line TAD and two-line telephone

When you are installing an external two-line telephone answering device (TAD) and a two-line telephone, your machine must be isolated on one line at both the wall jack and at the TAD. The most common connection is to put the machine on Line 2, which is explained in the following steps. The back of the two-line TAD must have two telephone jacks: one labeled L1 or L1/L2, and the other labeled L2. You will need at least three telephone line cords: the one that came with your machine and two for your external twoline TAD. You will need a fourth line cord if you add a two-line telephone.

1 Triplex Adapter

2 Two Line Telephone

3 External Two Line TAD

4 Machine

Your additional two-line telephones on other wall outlets do not require adapters. There are two ways to add a two-line telephone to the machine's wall outlet. You can plug the telephone line cord from the two-line telephone into the L1+L2 jack of the triplex adapter. Or, you can plug the two-line telephone into the TEL jack of the two-line TAD.

a Put the two-line TAD and the two-line

telephone next to your machine.

Page 38

Chapter 5

Note

Additional dialing operations

Outgoing Call 5

The last 30 numbers you sent a fax to will be stored in the outgoing call history. You can choose one of these numbers to fax to, add to One Touch or Speed Dial, or delete from the history.

a Press Redial/Pause.

You can also press

(Call History).

b Press the Outgoing Call tab. c Press the number you want. d Do one of the following:

Caller ID history 5

This feature requires the Caller ID subscriber service offered by many local telephone companies. (See Caller ID on page 29.)

The number, or name if available, from the last 30 fax and telephone calls you received will be stored in the Caller ID history. You can view the list or choose one of these numbers to fax to, add to One Touch or Speed Dial, or delete from the history. When the thirty-first call comes into the machine, it replaces information about the first call.

If you are not a Caller ID subscriber, Caller ID history only allows you to view and delete the dates of calls.

a Press (Call History).

 To send a fax, press Send a fax.

 If you want to store the number,

press More and then press Add to Speed Dial or Add to One Touch Dial.

(See Storing One Touch numbers from Outgoing Calls on page 34 or Storing Speed Dial numbers from Outgoing Calls on page 35.)

 If you want to delete the number from

the Outgoing Call history list, press More and then press Delete.

Press Yes to confirm.

e Press Stop/Exit.

b Press Caller ID hist. c Press a or b to display the number or the

name you want to call.

d Press the number or the name you want

to call.

e Do one of the following:

 To send a fax, press Send a fax.

 If you want to store the number,

press More and then press Add to Speed Dial or Add to One Touch Dial.

(See Storing One Touch numbers from the Caller ID history on page 34 and Storing Speed Dial numbers from the Caller ID history

on page 36.)

 If you want to delete the number from

the Caller ID history list, press More and then press Delete.

Press Yes to confirm.

f Press Stop/Exit.

Page 39

Dialing and storing numbers

Note

f Press Send a fax.

• (USA only) If you redial from the Caller ID history outside your area code, you must set up your AREA CODE in advance. (See Setting up your area code (USA only) on page 30.)

• You can print the Caller ID List. (See How to print a report on page 40.)

Dialing access codes and credit card numbers 5

Sometimes, you may want to choose from several long distance carriers when you send a fax. Rates may vary depending on the time and destination. To take advantage of low rates, you can store the access codes of longdistance carriers and credit card numbers as One Touch and Speed Dial numbers. You can store these long dialing sequences by dividing them and setting them up as separate One Touch and Speed Dial numbers in any combination. You can even include manual dialing using the dial pad. (See Storing One Touch Dial numbers or Storing Speed Dial numbers in chapter 7 of the Basic User’s Guide.)

g Press Black Start or Color Start.

You will dial ‘555-7000’.

To temporarily change a number, you can substitute part of the number with manual dialing using the dial pad. For example, to change the number to 555-7001 you could

press (Phone Book), press #03, press Send a fax and then press 7001 using the dial pad.

If you must wait for another dial tone or signal at any point in the dialing sequence, create a pause in the number by pressing Redial/Pause. Each key press adds a

3.5-second delay.

For example, you might have stored ‘555’ on

Speed Dial: 03 and ‘7000’ on One Touch: 02. You can use them both to dial ‘555-7000’ if you press the following buttons on the Touchscreen:

a Press (Phone Book).

b Press #03.

One Touch Dial locations begin with l. Speed Dial locations begin with #.

c Press Send a fax. d Press Phone Book. e Press l02.

Page 40

Chapter 5

Note

Additional ways to store numbers

Storing One Touch numbers from Outgoing Calls 5

You can store One Touch numbers from the Outgoing Call history.

a Press Redial/Pause.

You can also choose by pressing

(Call History).

b Press Outgoing Call tab. c Press the number you want to store. d Press More. e Press Add to One Touch Dial. f To choose where the number will be

stored, do one of the following:

 To accept the displayed next

available One Touch location, press OK.

 To enter a different One Touch

location, press a number by pressing the buttons on the Touchscreen.

Press OK.

If the One Touch location you choose is already taken, the OK button on the LCD will not work. Choose a different location.

g Do one of the following:

h Press OK to accept the displayed

telephone or fax number.

i When the LCD shows your settings,

press OK to confirm.

j Press Stop/Exit.

Storing One Touch numbers from the Caller ID history 5

If you have the Caller ID subscriber service from your telephone company, you can also store One Touch numbers from incoming calls in the Caller ID History. (See Caller ID on page 29.)

a Press (Call History).

b Press the Caller ID hist. tab. c Press a or b to display the number you

want to store.

d Press the number you want to store. e Press More. f Press Add to One Touch Dial. g To choose where the number will be

stored, do one of the following:

 To accept the displayed next

available One Touch location, press OK.

 To enter a different One Touch

location, press a number by pressing the buttons on the Touchscreen. Press OK.

 Enter the name by pressing the

buttons on the Touchscreen (up to 16 characters). Press OK.

(To help you enter letters, see

Entering Text in appendix C of the Basic User’s Guide.)

 To store the number without a name,

press OK.

If the One Touch location you choose is already taken, the OK button on the LCD will not work. Choose a different location.

Page 41

Dialing and storing numbers

Note

h Do one of the following:

 If you want to store the displayed

name, press OK.

 Enter the name (up to 16 characters)

by pressing the buttons on the Touchscreen.

Press OK.

(To help you enter letters, see

Entering Text in appendix C of the Basic User’s Guide.)

 To store the number without a name,

press OK.

i Press OK to confirm the fax or telephone

number.

j When the LCD shows your settings,

press OK to confirm.

k Press Stop/Exit.

f Do one of the following:

 Enter the name (up to 16 characters)

by pressing the buttons on the Touchscreen.

Press OK.

(To help you enter letters, see

Entering Text in appendix C of the Basic User’s Guide.)

 To store the number without a name,

press OK.

g Press OK to confirm the fax or telephone

number you want to store.

h Do one of the following:

 Enter the second fax or telephone

number (up to 20 digits) by pressing the buttons on the Touchscreen.

Press OK.

 If you do not want to store a second

number, press OK.

Storing Speed Dial numbers from Outgoing Calls 5

You can also store Speed Dial numbers from the Outgoing Call history.

a Press Redial/Pause.

You can also choose the number by

pressing (Call History).

b Press the Outgoing Call tab. c Press the name or number you want to

store.

d Press More. e Press Add to Speed Dial.

i To choose where the number will be

stored, do one of the following:

 To accept the displayed next

available Speed Dial location, press OK.

 To enter a different Speed Dial

location, press a 2-digit number by pressing the buttons on the Touchscreen.

Press OK.

• Speed Dial locations begin with # (for example, # 0 2).

• If the 2-digit Speed Dial location you choose is already taken, the OK button on the LCD will not work. Choose a different location.

j When the LCD shows your settings,

press OK to confirm.

k Press Stop/Exit.

Page 42

Chapter 5

Note

Storing Speed Dial numbers from the Caller ID history 5

If you have the Caller ID subscriber service from your telephone company, you can also store Speed Dial numbers from incoming calls in the Caller ID History. (See Caller ID on page 29.)

a Press (Call History).

b Press the Caller ID hist. tab. c Press a or b to display the number you

want to store.

d Press the number you want to store. e Press More. f Press Add to Speed Dial. g Do one of the following:

j To choose where the number will be

stored, do one of the following:

 To accept the displayed next

available Speed Dial location, press OK.

 To enter a different Speed Dial

location, press a 2-digit number by pressing the buttons on the Touchscreen.

Press OK.

• Speed Dial locations begin with # (for example, # 0 2).

• If the 2-digit Speed Dial location you choose is already taken, the OK button on the LCD will not work. Choose a different location.

k When the LCD shows your settings,

press OK to confirm.

 If you want to store the displayed

name, press OK.

 Enter the name (up to 16 characters)

by pressing the buttons on the Touchscreen.

Press OK.

(To help you enter letters, see

Entering Text in appendix C of the Basic User’s Guide.)

 To store the number without a name,

press OK.

h Press OK to confirm the fax or telephone

number you want to store.

i Do one of the following:

 Enter a second fax or telephone

number (up to 20 digits) by pressing the buttons on the Touchscreen.

Press OK.

l Press Stop/Exit.

 If you do not want to store a second

number, press OK.

Page 43

Dialing and storing numbers

Note

Setting up groups for Broadcasting 5

Groups, which can be stored on a One Touch key or Speed Dial location, allow you to send the same fax message to many fax numbers by pressing only a One Touch key or a Speed Dial location by pressing

(Phone Book), the two-digit location,

Send a fax and Black Start.

First, you'll need to store each fax number in a One Touch key or Speed Dial location. Then you can include them as numbers in the Group. Each Group uses up a One Touch key or Speed Dial location. You can have up to six Groups, or you can assign up to 215 numbers to a large Group.

(See Broadcasting (Black & White only) on page 13 and Storing One Touch Dial

numbers and Storing Speed Dial numbers in chapter 7 of the Basic User’s Guide.)

a Press (Phone Book).

b Press More.

h Add One Touch or Speed Dial numbers

to the Group by pressing them to display a red checkmark. Press OK. If you want to list the numbers in

alphabetical order, press .

One Touch Dial locations begin with l. Speed Dial locations begin with #.

i When the LCD shows the Group Name

and numbers, press OK to confirm.

j Do one of the following:

 To store another Group for

broadcasting, repeat steps b to i.

 To finish storing Groups for

broadcasting, press Stop/Exit.

You can print a list of all the One Touch and Speed Dial numbers. Group numbers will be marked in the GROUP column. (See Reports on page 40.)

c Press Setup Groups. d Press Set Speed Dial or

Set One Touch Dial. If you choose Set Speed Dial go to step f.

e To accept the next available One Touch

key number press OK.

f Enter the group name (up to

16 characters) by pressing the buttons on the Touchscreen. Press OK.

g When the LCD shows the next available

Group number, press OK. This Group number and name will automatically be assigned to the next available Speed Dial location.

Page 44

Chapter 5

Changing a Group name 5

a Press (Phone Book).

b Press More. c Press Change. d Press a or b to display the Group you

want to change.

e Press the Group. f Press Name:. g Enter the new name (up to

16 characters) by pressing the buttons on the Touchscreen. Press OK. (See Entering Text in appendix C of the Basic User’s Guide. For example, type NEW CLIENTS.)

Deleting a Group 5

a Press (Phone Book).

b Press More. c Press Delete. d Press a or b to display the Group you

want to delete.

e Press the Group Name. f Press OK.

Press Yes to confirm.

g Press Stop/Exit.

Deleting a number from a Group 5

a Press (Phone Book).

Note

How to change the stored name or number:

If you want to change a character, press d or c to position the cursor under the character you want to change, and then

press . Re-enter the character.

h Press OK. i Press Stop/Exit.

b Press More. c Press Change. d Press a or b to display the Group you

want to change.

e Press the Group. f Press Add/Del. g Press a or b to display the number you

want to delete from the Group.

h Press the check box of the number you

want to delete to uncheck it. Press OK to confirm.

i Press OK. j Press Stop/Exit.

Page 45

Note

Printing reports 6

Fax reports 6

Use the MENU button on the LCD to set up the Transmission Verification Report and the Journal Period.

Transmission Verification Report 6

You can use the Transmission Verification Report as proof that you sent a fax. (For details about how to set up the type of report you want, see Transmission Verification

Report in chapter 4 of the Basic User's Guide.)

Fax Journal (activity report) 6

You can set the machine to print a journal at specific intervals (every 50 faxes, 6, 12 or 24 hours, 2 or 7 days). If you set the interval to Off, you can still print the report by following the steps in How to print a report on page 40. The factory setting is Every 50 Faxes.

g Press d or c to choose an interval.

If you choose Every 50 Faxes, go to step j.

 6, 12, 24 hours, 2 or 7 days

The machine will print the report at the chosen time and then erase all jobs from its memory. If the machine's memory becomes full with 200 jobs before the time you chose has passed, the machine will print the Journal early and then erase all jobs from the memory. If you want an extra report before it is due to print, you can print it without erasing the jobs from the memory.

 Every 50 Faxes

The machine will print the Journal when the machine has stored 50 jobs.

h Enter the time to start printing in 24-hour

format. Press OK. (For example: enter 19:45 for 7:45 PM.)

a Press MENU. b Press a or b to display Fax. c Press Fax. d Press a or b to display

Report Setting.

e Press Report Setting. f Press Journal Period.

When you set 12h Clock in the Date&Time setting, enter the time in

12-hour format.

i If you choose Every 7 Days, the LCD

will ask you to choose the first day for the 7-day countdown.

j Press Stop/Exit.

Page 46

Chapter 6

Reports 6

The following reports are available:

 Transmission

Prints a Transmission Verification Report for your last transmission.

 Help List

A help list showing how to program your machine.

 Quick Dial

Lists names and numbers stored in the One Touch and Speed Dial memory, in alphabetical or numerical order.

 Fax Journal

Lists information about the last incoming and outgoing faxes. (TX: Transmit.) (RX: Receive.)

How to print a report 6

a Press MENU. b Press a or b to display

Print Reports.

c Press Print Reports. d Press the report you want. e (Quick Dial Only) Press

Alphabetical Order or Numerical Order.

f Press Black Start. g Press Stop/Exit.

 User Settings

Lists your settings.

 Network Config

Lists your Network settings.

 WLAN Report

Prints the result of the WLAN connection.

 Caller ID hist.

Lists the available Caller ID information about the last 30 received faxes and telephone calls.

Page 47

Note

Making copies 7

Copy settings 7

You can change the copy settings for the next copy.

These settings are temporary. The machine returns to its default settings 1 minute after copying unless you have set the Mode Timer to 30 seconds or less. (See Mode Timer on page 5.)

To change a setting, press COPY and then press d or c to scroll through the copy settings. When the setting you want is displayed, press it and choose your option.

When you are finished choosing settings, press Black Start or Color Start.

• You can save some of the settings that you use most often by setting them as default. These settings will stay until you change them again. (See Setting your favorites on page 53.)

Changing copy quality 7

You can choose from a range of quality. The factory setting is Normal.

 Fast

Fast copy speed and lowest amount of ink used. Use to save time printing documents to be proof-read, large documents or many copies.

 Normal

Normal is the recommended mode for ordinary printouts. This produces good copy quality with good copy speed.

 Best

Use Best mode to copy precise images such as photographs. This provides the highest resolution and slowest speed.

a Press (COPY).

b Load your document.

• The Ink Save Mode, Thin Paper Copy, Book Copy and Watermark Copy features are

supported by technology from Reallusion,

Inc.

Stop copying 7

To stop copying, press Stop/Exit.

c Enter the number of copies you want. d Press d or c to display Quality. e Press Quality. f Press Fast, Normal or Best. g If you do not want to change additional

settings, press Black Start or Color Start.

Page 48

Chapter 7

Note

Enlarging or reducing the copied image 7

You can choose an enlargement or reduction ratio. If you choose Fit to Page, your machine will adjust the size automatically to the paper size you set.

a Press (COPY).

b Load your document. c Enter the number of copies you want. d Press d or c to display

Enlarge/Reduce.

e Press Enlarge/Reduce. f Press 100%, Enlarge, Reduce,

Fit to Page or Custom(25-400%).

g Do one of the following:

198% 4"x6"iA4

186% 4"x6"iLTR

130% LTRiLGR

104% EXEiLTR

100%

97% LTRiA4

93% A4iLTR

85% LTRiEXE

83% LGLiA4

78% LGLiLTR

64% LGRiLTR

46% LTRi4"x6"

Fit to Page

Custom(25-400%)

h If you do not want to change additional

settings, press Black Start or Color Start.

 If you chose Enlarge or Reduce,

press the enlargement or reduction ratio you want.

 If you chose Custom(25-400%),

enter an enlargement or reduction ratio from 25% to 400%.

Press OK.

 If you chose 100% or Fit to Page,

go to step h.

• Page Layout is not available with Enlarge/Reduce.

• Page Layout, Book Copy, Sort,

Thin Paper Copy and Watermark Copy are not available with Fit to Page.

• Fit to Page does not work properly when the document on the scanner glass is skewed more than 3 degrees. Using the document guidelines on the left and top, place your document in the upper left hand corner, with the document face down on the scanner glass.

• Fit to Page is not available for a Legal size document.

• When using Ledger or A3 size paper,

1sidei2side and 2sidei2side of Duplex Copy is not available with Enlarge/Reduce.

Page 49

Making N in 1 copies or a

IMPORTANT

Note

Making copies

poster (Page Layout) 7

The N in 1 copy feature can help you save paper by letting you copy two or four pages onto one printed page.

The 1 to 2 feature copies one Ledger or A3 size page onto two Letter or A4 size pages. If you use this setting, use the scanner glass.

You can also produce a poster. When you use the poster feature your machine divides your document into sections, then enlarges the sections so you can assemble them into a poster. If you want to print a poster, you must use the scanner glass and Tray #1.

• Make sure the paper size is set to Letter, Ledger, A4, A3 or Executive.

• If you are producing multiple color copies, N in 1 copy is not available.

• (P) means Portrait and (L) means Landscape.

• You can only make one poster copy and 1 to 2 copy at a time.

• Poster copy is not available when using transparencies or Executive size paper.

• Poster copy is not available when you feed paper from Tray #2.

• Watermark Copy, Book Copy, Sort, Thin Paper Copy, Ink Save Mode and Enlarge/Reduce are not available with Page Layout.

• Skew Adjustment is not available with Poster and 1 to 2 copy.

• Duplex Copy is not available with Poster copy.

• 2sidei2side and 2sidei1side of

Duplex Copy are not available with 1to2.

a Press (COPY).

b Load your document. c Enter the number of copies you want. d Press d or c to display Page Layout. e Press Page Layout. f Press d or c to display Off(1in1),

2in1(P), 2in1(L), 4in1(P), 4in1(L), 1to2, Poster (2 x 1), Poster (2 x 2), Poster (3 x 3)

or 2 in 1 (ID)

For details about 2 in 1 (ID), see 2 in 1 ID Copy on page 46.

If you chose 2in1 or Poster (2 x 2)with Ledger or A3, go to step g to choose the paper size of your document. If you choose another setting, go to step h.

g Do one of the following:

 If you chose 2in1(P) or 2in1(L),

press LGRx2 i LGRx1,

LTRx2 i LGRx1, A3x2 i A3x1 or A4x2 i A3x1.

 If you chose Poster (2 x 2),

press LGRx1 i LGRx4,

LTRx1 i LGRx4, A3x1 i A3x4 or A4x1 i A3x4.

Page 50

Chapter 7

Note

h If you do not want to change additional

settings, press Black Start or Color Start to scan the page.

If you placed the document in the ADF or are making a poster, the machine scans the pages and starts printing.

If you are using the scanner glass, go to step i.

i After the machine scans the page,

press Yes to scan the next page.

j Place the next page on the scanner

glass. Press Black Start or Color Start to scan the document. Repeat steps i and j for each page of the layout.

k After all the pages have been scanned,

press No to finish.

If you are copying from the ADF, insert the document face up in the direction shown below:

 2in1(P)

 2in1(L)

 4in1(P)

If you have chosen photo paper as the Paper Type for N in 1 copies, the machine will print the images as if plain paper had been chosen.

 4in1(L)

Page 51

Making copies

If you are copying from the scanner glass, place the document face down in the direction shown below:

 2in1(P)

 2in1(L)

 4in1(P)

 4in1(L)

 Poster (2 x 1)

 Poster (2 x 2)

 1to2

 Poster (3 x 3)

Page 52

Chapter 7

Note

2 in 1 ID Copy 7

You can copy both sides of your identification card onto one page, keeping the original card size. Make sure the paper size is set to Letter or A4.

You can copy an identification card to the extent permitted under applicable laws. See Legal limitations for copying in the Safety and Legal Booklet.

a Press (COPY).

b Place your identification card face down

at the left corner of the scanner glass.

i After the machine copies the one side,

press Yes. Turn over the identification card and press Black Start or Color Start to scan the another side.

• Watermark Copy, Book Copy, Sort,

Duplex Copy, Thin Paper Copy, Ink Save Mode and Enlarge/Reduce

are not available with 2 in 1 (ID).

• If you are producing multiple color copies, 2 in 1 (ID) copy is not available.

Sorting copies using the ADF7

You can sort multiple copies. Pages will be stacked in the order 321, 321, 321, and so on.

a Press (COPY).

1 0.12 in. (3 mm) or greater (top, left)

c Enter the number of copies you want. d Press d or c to display Page Layout. e Press Page Layout. f Press d or c to display 2 in 1 (ID). g Press 2 in 1 (ID).

b Load your document. c Enter the number of copies you want. d Press d or c to display Stack/Sort. e Press Stack/Sort. f Press Sort. g If you do not want to change additional

settings, press Black Start or Color Start.

Fit to Page, Page Layout and Book Copy are not available with Sort.

h Press Black Start or Color Start.

The machine starts scanning the first page.

Page 53

Making copies

Adjusting Density 7

You can adjust the copy density to make copies darker or lighter.

a Press (COPY).

b Load your document. c Enter the number of copies you want. d Press d or c to display Density. e Press Density. f Press c to make the copy darker or

press d to make the copy lighter. Press OK.

g If you do not want to change additional

settings, press Black Start or Color Start.

Ink Save Mode 7

Ink Save Mode can help you save some ink. Your machine detects the edges of the image and prints the outline of the image.

The amount of ink saved will vary depending on the document.

Ink Save Mode : Off

Ink Save Mode : On 7

a Press (COPY).

b Load your document. c Enter the number of copies you want. d Press d or c to display

Advanced Settings.

e Press Advanced Settings. f Press Ink Save Mode.

Page 54

Chapter 7

Note

g If you do not want to change any

additional settings, press Black Start or Color Start.

• Watermark Copy, Book Copy, Skew Adjustment, Thin Paper Copy and Page Layout

are not available with Ink Save Mode.

• Ink Save Mode may make your printouts look different from your original document.

Thin Paper Copy 7

If your document is a duplex copy on thin paper, choose Thin Paper Copy so the print on the other side does not bleed through.

a Press (COPY).

Skew Adjustment 7

If your scanned copy is skewed, your machine can correct the data automatically. This setting is only available when using the scanner glass.

a Press (COPY).

b Load your document. c Enter the number of copies you want. d Press d or c to display

Skew Adjustment.

e Press Skew Adjustment. f Press Auto (or Off). g If you do not want to change additional

settings, press Black Start or Color Start.

b Load your document. c Enter the number of copies you want. d Press d or c to display

Advanced Settings.

e Press Advanced Settings. f Press Thin Paper Copy. g Press Black Start or Color Start.

Fit to Page, Page Layout, Skew Adjustment, Ink Save Mode, Book Copy and Watermark Copy are

not available with Thin Paper Copy.

• 1to2, Poster, Ink Save Mode,

Thin Paper Copy, Book Copy, Watermark Copy, 2sidei2side and 2sidei1side of Duplex Copy are not

available with Skew Adjustment.

• You cannot use this setting with Ledger, A3 or paper that is smaller than

2.52 in.  3.58 in. (64 mm  91 mm).

• This setting is only available for paper that is rectangular or square.

• You cannot use this setting with a thick document, such as a book.

• Skew Adjustment is only available if the document is skewed by less than 3 degrees.

Page 55

Making copies

Note

Book Copy 7

Book copy corrects dark borders and skew when copying from the scanner glass. Your machine can correct the data automatically or you can make specific corrections.

a Press (COPY).

b Load your document. c Enter the number of copies you want. d Press d or c to display

Advanced Settings.

e Press Advanced Settings. f Press Book Copy. g If you are finished making corrections,

press Black Start or Color Start.

Page Layout, Sort, Duplex Copy, Skew Adjustment, Ink Save Mode, Fit to Page, Thin Paper Copy and Watermark Copy are not available with Book Copy.

Using a template 7

a Press (COPY).

b Load your document. c Enter the number of copies you want. d Press d or c to display

Advanced Settings.

e Press Advanced Settings. f Press Watermark Copy. g Press Edit Template. h Change the settings from the options

displayed on the LCD if required.

i Press OK to confirm to use watermark. j If you do not want to change additional

settings, press Black Start or Color Start.

Using a media card or USB Flash memory drive

a Press (COPY).

Watermark Copy 7

You can place a logo or text into your document as a Watermark. You can select one of the template watermarks, data from your media cards or USB Flash memory drive, or scanned data.

Fit to Page, Page Layout, Thin Paper Copy, Skew Adjustment, Ink Save Mode and Book Copy are not available with Watermark Copy.

b Load your document. c Enter the number of copies you want. d Press d or c to display

Advanced Settings.

e Press Advanced Settings. f Press Watermark Copy. g Press Use Image. h Insert a media card or USB Flash

memory drive. Press Media.

i Press the data you want to use for the

watermark.

Page 56

Chapter 7

IMPORTANT

Note

j Change any additional settings from the

options shown on the LCD.

k Press OK to confirm to use watermark. l If you do not want to change additional

settings, press Black Start or Color Start.

DO NOT take out the memory card or USB Flash memory drive while PHOTO CAPTURE is blinking to avoid damaging the card, USB Flash memory drive, or the data stored on them.

Using a scanned paper document as your watermark

a Press (COPY).

b Enter the number of copies you want. c Press d or c to display

Advanced Settings.

d Press Advanced Settings. e Press Watermark Copy.

l Press OK to confirm to use watermark. m If you do not want to change any

additional settings, press Black Start or Color Start.

You cannot enlarge or reduce the scanned watermark.

Duplex (2-sided) copying 7

You can reduce the amount of paper used for copies by copying on both sides of the paper.

We recommend you load your document in the ADF for duplex copying.

• You can copy 2-sided documents up to Legal size using the ADF.

• You can only use plain paper sizes Letter, Legal, Ledger, A4, A5, A3 or Executive

a Press Duplex on the machine’s panel. b Load your document.

If you want to copy a 2-sided document, load your document in the ADF.

f Press Use Image. g Press Scan. Place the page that you

want to use as a watermark on the scanner glass.

h Press Black Start or Color Start. i Take out the watermark document you

scanned and load the document you want to copy.

j Press Transparency, and then press

d or c to change the Transparency of the watermark. Press OK.

k Press OK.

c Press Copy. d Do one of the following:

 If you are copying Ledger or A3 size

document, go to step e.

 If you are copying Letter, Legal, A4,

A5 or Executive size document, go to step h.

e Press More. f Press

A3/LGR Duplex Copy Setting.

N in 1 copy is not available with A3/LGR Duplex Copy Setting.

Page 57

Making copies

Note

g Press Fit to Page or Keep Scale.

If you choose Fit to Page, your machine will reduce the document size automatically to fit the printable area. If you choose Keep Scale, your machine will not change the document size. The top and bottom might be cut off depending on the document size.

h Press d or c to display the duplex copy

type you want, and press it. (See Duplex copying type on page 52.)

i Enter the number of copies you want.

If you want to sort multiple copies, press

d or c to display Stack/Sort, then press Sort.

DO NOT touch the printed page until it is ejected the second time. The machine will print the first side and eject the paper and then pull the paper in to print the second side.

• If you get a paper jam, press More after

step c. Press Advanced, and then press one of the jam prevention settings: DX1 or

DX2. DX1 uses a longer print time for the ink to

dry. DX2 uses a longer print time and will also print in lighter colors.

• DX1 is not available for Ledger or A3 size paper.

• 2 in 1 (ID), Poster and Book Copy are not available with Duplex Copy.

• 1to2 and Skew Adjustment are not available with 2sidei2side and 2sidei1side.

j Press Black Start or Color Start.

If you placed the document in the ADF, the machine scans the pages and starts printing. If you are using the scanner glass, go to step k.

k Press Scan and place the next page on

the scanner glass. Press Black Start or Color Start.

The machine starts printing.

l If you pressed Sort for multiple copies,

repeat step k for each additional page. After all the pages have been scanned, press Complete. The machine starts printing.

• When using Ledger or A3 size paper,

Enlarge/Reduce is not available with 1sidei2side and 2sidei2side.

• Fit to Page is not available with 1sidei2side and 2sidei2side.

Page 58

Chapter 7

Duplex copying type 7

 1 sided i 2 sided

(long edge flip)

Portrait

Landscape

(short edge flip)

Portrait

 2 sided i 1 sided

(long edge flip)

Portrait

Landscape

(short edge flip)

Portrait

Landscape

 2 sided i 2 sided

Portrait

Landscape

Page 59

Making copies

Note

Setting your favorites 7

You can store the copy settings that you use most often by setting them as a favorite. You can set up to three favorites.

a Press (COPY).

b Choose the copy option and settings

you want to store.

c Press d or c to display

Favorite Settings.

d Press Favorite Settings. e Press Store.

Set Watermark Copy to Off or Template when storing Favorite Settings.

f Press the location where you want to

store your setting for Favorite:1, Favorite:2 or Favorite:3.

Retrieving your favorite setting 7

When you are ready to use one of your favorite set of settings, you can recall it.

a Press (COPY).

b Press d or c to display Favorite. c Press Favorite. d Press the favorite setting you want to

retrieve.

Rename your favorite setting 7

After you stored your favorite setting, you can rename it.

a Press (COPY).

b Press d or c to display

Favorite Settings.

c Press Favorite Settings. d Press Rename.

g Do one of the following:

 If you want to rename your setting,

press to delete characters. Then enter the new name (up to 12 characters).

Press OK. (See Entering Text in

appendix C of the Basic User’s Guide.)

 If you do not want to rename your

setting, press OK.

e Press the favorite setting you want to

rename.

f Enter the new name (up to

12 characters). (See Entering Text in appendix C of the Basic User’s Guide.)

g Press OK.

Page 60

PhotoCapture Center™: Printing

photos from a memory card or USB Flash memory drive

PhotoCapture Center™ operations

Memory cards, USB Flash memory drive and folder structures 8

Your machine is designed to be compatible with modern digital camera image files, memory cards and USB Flash memory drives; however, please read the points below to avoid errors:

 The image file extension must be .JPG

(other image file extensions like .JPEG, .TIF, .GIF and so on will not be recognized).

 Direct PhotoCapture Center™ printing

must be performed separately from PhotoCapture Center™ operations using the PC. (Simultaneous operation is not available.)

 The machine can read up to 999 files on a

memory card or USB Flash memory drive.

 The DPOF file on the memory cards must

be in a valid DPOF format. (See DPOF printing on page 58.)

Please be aware of the following:

 When printing an index or image, the

PhotoCapture Center™ will print all valid images, even if one or more images have been corrupted. Corrupted images will not be printed.

 (memory card users)

Your machine is designed to read memory cards that have been formatted by a digital camera.

When a digital camera formats a memory card it creates a special folder into which it copies image data. If you need to modify the image data stored on a memory card with your PC, we recommend that you do not modify the folder structure created by the digital camera. When saving new or modified image files to the memory card, we also recommend you use the same folder your digital camera uses. If the data is not saved to the same folder, the machine may not be able to read the file or print the image.

 (USB Flash memory drive users)

This machine supports USB Flash memory drives that have been formatted

by Windows

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PhotoCapture Center™: Printing photos from a memory card or USB Flash memory drive

Note

Movie printing 8

You can print images from movie files that are stored on a memory card or USB Flash memory drive.

A movie file is automatically divided into 9 parts by movie recording times and is placed in 3 lines, then you can see and print the scenes that have been automatically divided.

• You cannot choose a particular movie scene.

• You can use AVI or MOV movie file formats (Motion JPEG only). However, if an AVI file size is 1 GB or more (the shooting time is about 30 minutes) or a MOV file size is 2 GB or more (the shooting time is about 60 minutes), these files cannot be printed.

Print Images 8

Print Index (Thumbnails) 8

The PhotoCapture Center™ assigns numbers for images (such as No.1, No.2, No.3, and so on).

The PhotoCapture Center™ does not recognize any other numbers or file names that your digital camera or computer has used to identify the pictures. You can print a thumbnail page. This will show all the pictures on the memory card or USB Flash memory drive.

Only file names that are 8 characters or less will be printed correctly on the index sheet.

a Make sure you have put the memory

card or USB Flash memory drive in the proper slot.

Press (PHOTO CAPTURE).

b Press Index Print. c Press Index Sheet and choose

6 Images/Line or 5 Images/Line.

6 Images/Line 5 Images/Line

Print time for 5 Images/Line will be slower than 6 Images/Line, but the quality is better.

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Note

d Do one of the following:

 Press Print Setting to change

the paper type or the paper size you are using.

 If you do not want to change the

paper settings, go to g.

e Press Paper Type.

Choose the paper type you are using,

Plain Paper, Inkjet Paper, Brother BP71, Brother BP61 or Other Glossy.

f Press Paper Size.

Choose the paper size you are using, Letter or A4.

g Press Color Start to print.

Printing Photos 8

Before you can print an individual image, you have to know the image number.

a Make sure you have put the memory

card or USB Flash memory drive in the proper slot.

Press (PHOTO CAPTURE).

b Print the Index. (See Print Index

(Thumbnails) on page 55.)

f Enter the number of copies you want

either by pressing the number box directly and entering the number you want or by pressing + or -.

g Do one of the following:

 Press Print Setting to change

the print settings. (See page 59.)

 If you do not want to change any

settings, press Color Start to print.

Enhance Photos 8

You can edit and add effects to your photos and view them on the LCD before printing.

The Enhance Photo feature is supported by technology from Reallusion,

Inc.

a Make sure you have put a memory card

or USB Flash memory drive in the proper slot.

Press (PHOTO CAPTURE).

b Press Enhance Photo.

c Press Index Print. d Press Print Photos. e Enter the image number that you want to

print from the Index page (Thumbnails). After you have chosen the image numbers, press OK.

• You can enter multiple numbers at one time by using a comma or a hyphen. For example, Enter 1,3,6 to print images No.1, No.3 and No.6. Enter 1-5 to print images No.1 to No.5.

• You can enter up to 12 characters (including commas) for the image numbers you want to print.

• Four thumbnails are displayed at a time with the current page number and total number of pages listed under the thumbnails.

•Press d or c repeatedly to scroll through all photos. Hold down d or c to fast-forward and fast-rewind through the thumbnail pages.

• Press to start Slide Show.

c Press a photo from the thumbnails. d Press Enhance or Trim. You can also

choose both together. Press OK.

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PhotoCapture Center™: Printing photos from a memory card or USB Flash memory drive

e Do one of the following:

 If you chose Enhance, go to step f.

 If you chose Trim, go to step g.

f Press the effect you wish to add.

Press OK. Go to step h.

Note

• You have 10 ways to add effects to your photo.

(Auto Correct)

The machine decides the suitable effect for your photo.

(Enhance Skin)

Best used for adjusting portrait photographs. It adjusts human skin color. Press d or c to adjust the level of contrast.

(Enhance Scenery)

Best used for adjusting landscape photographs. It highlights green and blue areas in your photo. Press d or c to adjust the level of contrast.

(Remove Red-Eye)

The machine will attempt to remove red-eye from your photo. If red-eye detection fails, you can press the Try Again button to re-detect.

(Night Scene)

Night Scene is best used for adjusting night view photographs to make them more vivid.

(Sepia)

You can convert the color of your photo to sepia.

Auto Correct & Remove Red-Eye

(

The machine decides the suitable effects for your photo. Also, it will attempt to remove red-eye from your photo.

• There are some cases when red-eye may not be removed.

• When the face is too small in the image.

• When the face is turning too far up, down, left or right.

• After adding each effect, you can enlarge

the view of the image by pressing . To go back to the original size, press .

• While the image is enlarged, you can

move around the image with up (), down (), left () and right ().

• Press Cancel to return to the list of effects.

g Adjust the red frame around your photo.

The part inside of the red frame will be printed.

 Press + or - to enlarge or reduce the

frame size.

 Press a, b, d or c to move the

position of the frame.

 Press to rotate the frame.

)

(Fill Light)

Fill Light is best used for adjusting photographs against the light.

(Whiteboard)

Whiteboard is best used for adjusting photographs. It detects letters on a whiteboard in your photo and makes them more legible.

(Monochrome)

You can convert your photo to black & white.

Press OK when you have finished adjusting the frame setting. Press OK to confirm.

Note

If your photo is very small or has irregular proportions you may not be able to trim the photo. The LCD will display

Image Too Small. or Image Too Long.

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h Enter the number of copies you want

either by pressing the number box directly and entering the number you want or by pressing + or -. Press OK.

i Do one of the following.

 Press Print Setting and change

the print settings. (See page 59.)

 If you do not want to change any

settings, press Color Start to print.

DPOF printing 8

DPOF stands for Digital Print Order Format.

Major digital camera manufacturers (Canon Inc., Eastman Kodak Company, FUJIFILM Corporation, Panasonic Corporation and Sony Corporation) created this standard to make it easier to print images from a digital camera.

If your digital camera supports DPOF printing, you will be able to choose on the digital camera display the images and number of copies you want to print.

When a memory card (Memory Stick™, Memory Stick PRO™, Memory Stick Duo™, Memory Stick PRO Duo™ SD or SDHC) containing DPOF information is put into your machine, you can print the chosen image easily.

a Make sure you have put the memory

card in the proper slot.

Press (PHOTO CAPTURE). The machine will ask you if you want to use DPOF settings.

b Press Yes. c Do one of the following:

 Press Print Setting to change

the print settings. (See page 59.)

 If you do not want to change any

settings, press Color Start to print.

An Invalid DPOF File error can occur if the print order that was created on the camera has been corrupted. Delete and recreate the print order using your camera to correct this problem. For instructions on how to delete or recreate the print order, refer to your camera manufacturer's support Web site or accompanying documentation.

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PhotoCapture Center™: Printing photos from a memory card or USB Flash memory drive

Note

PhotoCapture Center™ print settings

You can change the print settings for the next printing.

These settings are temporary, and the machine returns to its default settings 3 minutes after printing, unless you have set the Mode Timer to 2 minutes or less. (See Mode Timer on page 5.)

You can save the print settings you use most often by setting them as the default. (See Setting your changes as the new default on page 62.)

Paper options 8

Paper Type 8

a Press Print Setting. b Press a or b to display Paper Type. c Press Paper Type. d Press the paper type you are using,

Plain Paper, Inkjet Paper, Brother BP71, Brother BP61 or Other Glossy.

e If you do not want to change additional

settings, press . Press Color Start to print.

Paper and print size 8

Print Quality 8

a Press Print Setting. b Press a or b to display

Print Quality.

c Press Print Quality. d Press Normal or Photo.

e If you do not want to change additional

settings, press . Press Color Start to print.

a Press Print Setting.

b Press a or b to display Paper Size. c Press Paper Size. d Press the paper size you are using,

4"x 6", 5"x 7", Letter, Ledger, A4 or A3. Do one of the following:

 If you chose Letter or A4, go to

step e.

 If you chose another size of paper,

go to step f.

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Chapter 8

e Press the Print Size.

Example: Printed position for Letter paper

3"x 4"

5"x 7"

3.5"x 5"

6"x 8"

4"x 6"

Max. Size

f If you do not want to change additional

Contrast 8

You can choose the contrast setting. Increasing the contrast will make an image look sharper and more vivid.

a Press Print Setting. b Press a or b to display Contrast. c Press Contrast. d Press c to increase the contrast or press

d to decrease the contrast. Press OK.

e If you do not want to change additional

settings, press . Press Color Start to print.

Color Enhancement (True2Life™) 8

You can turn on the color enhancement (True2Life™) feature to print more vivid images. Printing time will be slower.

settings, press . Press Color Start to print.

Adjusting Brightness, Contrast and Color 8

Brightness 8

a Press Print Setting. b Press a or b to display Brightness. c Press Brightness. d Press d to make a darker print or press

c to make a lighter print. Press OK.

e If you do not want to change additional

settings, press . Press Color Start to print.

Press Print Setting.

a b Press a or b to display True2Life. c Press True2Life. d Do one of the following:

 If you want to customize the

White Balance, Sharpness or Color Density, press On, and

then go to step e.

 If you do not want to customize,

press Off.

Go to step h.

e Press White Balance, Sharpness or

Color Density.

f Press d or c to adjust the degree of the

setting. Press OK.

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PhotoCapture Center™: Printing photos from a memory card or USB Flash memory drive

Note

g Do one of the following:

 If you want to customize another

color enhancement, repeat steps e to f.

 If you want to change other settings,

press to display the print setting menu and press the setting you want to change. (See page 59.)

h If you do not want to change additional

settings, press . Press Color Start to print.

• White Balance

This setting adjusts the hue of the white areas of an image. Lighting, camera settings and other influences will affect the appearance of white. The white areas of a picture may be slightly pink, yellow or some other color. By using this setting, you can correct that effect and bring the white areas back to pure white.

Cropping 8

If your photo is too long or wide to fit the available space on your chosen layout, part of the image will automatically be cropped.

The factory setting is On. If you want to print the whole image, turn this setting to Off. When you set Cropping to Off, also set

Borderless to Off. (See Borderless printing on page 62.)

a Press Print Setting. b Press a or b to display Cropping. c Press Cropping. d Press Off (or On).

e If you do not want to change additional

settings, press . Press Color Start to print.

Cropping: On

• Sharpness

This setting enhances the detail of an image, similar to adjusting the fine focus on a camera. If the image is not in true focus and you cannot see the fine details of the picture, then adjust the sharpness.

• Color Density

This setting adjusts the total amount of color in the image. You can increase or decrease the amount of color in an image to improve a washed out or weak picture.

Cropping: Off 8

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Note

Borderless printing 8

This feature expands the printable area to the edges of the paper. Printing time will be slightly slower.

a Press Print Setting. b Press a or b to display Borderless. c Press Borderless. d Press Off (or On).

e If you do not want to change additional

settings, press . Press Color Start to print.

Print Date 8

You can print the date if it is already in the data on your photo. The date will be printed on the lower right corner. If the data doesn’t have the date information, you cannot use this function.

Setting your changes as the new default 8

You can save the print settings you use most often by setting them as the default settings. These settings will stay until you change them again.

a Press your new setting.

Repeat this step for each setting you want to change.

b After changing the last setting, press

a or b to choose Set New Default.

c Press Set New Default. d Press Yes to confirm. e Press Stop/Exit.

Restoring all settings to the factory settings 8

You can restore the PhotoCapture settings

a Press Print Setting. b Press a or b to display Print Date. c Press Print Date. d Press

(or

Off

e If you do not want to change additional

settings, press . Press Color Start to print.

The DPOF setting on your camera must be turned off to use the Print Date feature.

Print Quality, Paper Type, Paper Size, Brightness, Contrast, True2Life, Cropping, Borderless and Print Date, that you have changed, to the

factory settings.

a Press Print Setting. b Press a or b to display

Factory Reset.

c Press Factory Reset. d Press Yes to confirm. e Press Stop/Exit.

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PhotoCapture Center™: Printing photos from a memory card or USB Flash memory drive

Note

Scan to a memory card or USB Flash memory drive

Glass Scan Size 8

To scan a Legal, Ledger, A3 or A4 size document, you need to change the Glass Scan Size setting. The default setting is Letter.

a Press (SCAN).

b Press to Media. c Press d or c to display

Glass Scan Size.

d Press Glass Scan Size. e Press Letter, Legal, Ledger, A3 or

A4.

Auto Crop 8

You can scan multiple documents placed on

the scanner glass. An individual document can be previewed on the LCD before you save it. When you choose Auto Crop, the machine will scan each document and create separate files. For example, if you place three documents on the scanner glass, the machine will scan and create three separate files. If you want to create a three-page file, choose PDF or TIFF for File Type.

(If you choose JPEG, each document is created as three separate files.)

• You can save the setting you use most often by setting it as the default. (See Setting your changes as the new default on page 62.)

• This setting is only available for scanning documents from the scanner glass.

1 0.4 in. (10 mm) or greater (top, left, right)

2 0.8 in. (20 mm) or greater (bottom)

• Auto Crop works properly for all Glass Scan Size settings.

• Auto Crop is supported by technology from Reallusion, Inc.

a Make sure you have put the memory

card or USB Flash memory drive in the proper slot.

b Load your document.

c Press (SCAN).

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Note

IMPORTANT

d Press to Media. e Press d or c to display Auto Crop. f Press Auto Crop. g Press On. h If you do not want to change additional

settings, press Black Start or Color Start to start scanning.

i The number of the scanned documents

appears on the LCD. Press OK.

j Press d or c to preview each document

data.

k Press Save All to save the data.

• Auto Crop is available for paper with right angles of 90 degrees at all four corners. If one of the angles is not square, Auto Crop cannot detect the document.

DO NOT take out the memory card or USB Flash memory drive while PHOTO CAPTURE is blinking to avoid damaging the card, USB Flash memory drive or the data stored on them.

How to set a new default 8

You can save the Scan to Media settings (Quality, File Type, Glass Scan Size and Auto Crop) you use most often by setting them as the default settings. These settings will stay until you change them again.

a Press (SCAN).

b Press to Media. c Press d or c to display

Set New Default.

• If your document is too long or wide, this setting does not work properly.

• You must place the documents away from the edges of the scanner glass as shown in the illustration.

• You must place the documents at least

0.4 in. (10 mm) apart from each other.

• Auto Crop adjusts the skew of the document on the scanner glass, but if your document is skewed more than 10 degrees, this setting will not work.

• The ADF must be empty to use the Auto Crop.

•The Auto Crop feature is available for up to a maximum of 16 documents depending on the size of your documents.

d Press Set New Default. e Press Yes to confirm. f Press Stop/Exit.

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PhotoCapture Center™: Printing photos from a memory card or USB Flash memory drive

How to reset to the factory settings 8

You can restore all the Scan to Media settings (Quality, File Type, Glass Scan Size and Auto Crop), that you have changed, to the factory settings.

a Press (SCAN).

b Press to Media. c Press d or c to choose

Factory Reset.

d Press Factory Reset. e Press Yes to confirm. f Press Stop/Exit.

Page 72

Printing photos from a camera 9

Printing photos directly from a PictBridge camera

Your Brother machine supports the PictBridge standard, allowing you to connect to and print photos directly from any PictBridge compatible digital camera.

If your camera is using the USB Mass Storage standard, you can also print photos from a digital camera without PictBridge. (See Printing photos directly from a digital camera (without PictBridge) on page 69.)

PictBridge requirements 9

To avoid errors, remember the following

points:

 The machine and the digital camera must

be connected using a suitable USB cable.

 The image file extension must be .JPG

(other image file extensions like .JPEG, .TIF, .GIF and so on will not be recognized).

 PhotoCapture Center™ operations are

not available when using the PictBridge feature.

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Printing photos from a camera

Setting your digital camera 9

Make sure your camera is in PictBridge mode. The following PictBridge settings may be available from the LCD of your PictBridge compatible camera.

Depending on your camera some of these settings may not be available.

Camera Menu Selections

Paper Size Ledger, Letter, A3, A4,

Paper Type Plain Paper, Glossy Paper,

Layout Borderless: On,

DPOF setting

Print Quality Normal, Fine,

Options

4"  6", Printer Settings

(Default setting)

Inkjet Paper, Printer Settings

(Default setting)

Borderless: Off, Printer Settings

(Default setting)

Printer Settings

(Default setting)

Settings Options

Paper Size 4"  6"

Paper Type Glossy Paper

Layout Borderless: On

Print Quality Fine

Color Enhancement Off

Print Date Off

 When your camera does not have any

menu selections, these settings are also used.

 The name and availability of each setting

depends on the specification of your camera.

Please refer to the documentation supplied with your camera for more detailed information on changing PictBridge settings.

Color Enhancement

Print Date On, Off,

See DPOF printing on page 68 for more details.

If your camera is set to use the Printer Settings (Default setting), the machine will print your photo using the following settings.

On, Off, Printer Settings

(Default setting)

Printer Settings

(Default setting)

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Chapter 9

Note

IMPORTANT

Note

Printing Images 9

Remove any memory cards or USB Flash memory drive from the machine before connecting a digital camera.

a Make sure that your camera is turned

off. Connect your camera to the USB direct interface (1) on the machine using the USB cable.

1 USB direct interface

DPOF printing 9

DPOF stands for Digital Print Order Format.

If your digital camera supports DPOF printing, you will be able to choose on the digital camera display the images and number of copies you want to print.

b Turn on the camera.

When the machine has recognized the camera, the LCD shows Camera Connected.

c Choose the photo you want to print

following the instructions from your camera. When the machine starts printing a photo, the LCD will show Printing.

To prevent damage to your machine, do not connect any device other than a digital camera or USB Flash memory drive to the USB direct interface.

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Printing photos from a camera

Note

IMPORTANT

Printing photos directly from a digital camera (without PictBridge)

If your camera is using the USB Mass Storage standard, you can connect your camera in storage mode. This enables you to print photos from your camera.

(If you would like to print photos in PictBridge mode, see Printing photos directly from a PictBridge camera on page 66.)

The name, availability and operation differ among digital cameras. Please refer to the documentation supplied with your camera for detailed information, such as how to switch from PictBridge mode to USB mass storage mode.

Printing Images 9

Remove any memory cards or USB Flash

memory drive from the machine before connecting a digital camera.

a Make sure that your camera is turned

off. Connect your camera to the USB direct interface (1) on the machine using the USB cable.

1 USB direct interface

b Turn on the camera. c Follow the steps in Print Images

on page 55.

To prevent damage to your machine, do not connect any device other than a digital camera or USB Flash memory drive to the USB direct interface.

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IMPORTANT

Routine maintenance A

Cleaning and checking the machine

Cleaning the outside of the machine A

Clean the Touchscreen as follows:

• Turn off the power switch when you clean the Touchscreen.

• DO NOT use any type of liquid cleaners (including ethanol).

a Clean the Touchscreen with a dry, soft

lint-free cloth.

Clean the outside of the machine as follows:

• Use neutral detergents. Cleaning with volatile liquids such as thinner or benzine will damage the outside surface of the machine.

• DO NOT use cleaning materials that contain ammonia.

• DO NOT use isopropyl alcohol to remove dirt from the control panel. It may crack the panel.

a Pull the paper trays (1) completely out of

the machine.

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Routine maintenance

CAUTION

IMPORTANT

b Wipe the outside of the machine with a

dry, soft lint-free cloth to remove dust.

c Lift the output paper tray cover and

remove anything that is stuck inside the paper tray.

d Wipe the inside and outside of the paper

tray with a dry, soft lint-free cloth to remove dust.

Cleaning the machine’s printer platen A

Be sure to unplug the machine from the AC power outlet before cleaning the printer platen to avoid an electrical shock.

a Using both hands, use the finger holds

on each side of the machine to lift the scanner cover into the open position.

b Clean the machine’s printer platen (1)

and the area around it, wiping off any scattered ink with a dry, soft lint-free cloth.

e Close the output paper tray cover and

put the output paper tray firmly back in the machine.

DO NOT touch the plate (2) and lever (3). Doing this may cause damage to the machine.

Page 78

Cleaning the paper feed

Note

rollers A

If the paper feed rollers are stained with ink, it may cause paper feed problems.

a Unplug the machine from the AC power

outlet. Pull the paper tray completely out of the machine.

c Lift the Jam Clear flap (2), and then

clean the back side of the Paper Feed Rollers (1) with a soft lint-free cloth moistened with water. After cleaning, wipe the rollers with a dry, soft lint-free cloth to remove all moisture.

If the paper support flap is open, close it, and then close the paper support.

b Clean the front side of the Paper Feed

Rollers (1) with a soft lint-free cloth moistened with water, using a side-to-side motion. After cleaning, wipe the rollers with a dry, soft lint-free cloth to remove all moisture.

d Put the paper tray firmly back in the

machine.

e Re-connect the power cord.

Do not use the machine again until the rollers are dry. Using the machine before the rollers are dry may cause paper feed problems.

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Routine maintenance

Note

Cleaning the paper pick-up rollers A

a Unplug the machine from the AC power

outlet.

b Pull the paper tray completely out of the

machine.

If the machine starts multiple-feeding the last few sheets of paper in the tray, clean the Base Pad (1) with a soft lint-free cloth moistened with water.

After cleaning, wipe the pad with a dry, soft lint-free cloth to remove all moisture.

d Clean the Paper Pick-up Rollers (1) with

a soft lint-free cloth moistened with water. Slowly turn the rollers so that the whole surface is cleaned. After cleaning, wipe the rollers with a dry, soft lint-free cloth to remove all moisture.

c Open the Jam Clear Cover (1) at the

back of the machine.

e Clean the Back Paper Feed Rollers (1)

with a soft lint-free cloth moistened with water. Slowly turn the rollers so that the whole surface is cleaned. After cleaning, wipe the rollers with a dry, soft lint-free cloth to remove all moisture.

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Note

c Put tray #2 firmly back in the machine.

Note

Do not touch the metal shaft.

f Close the Jam Clear Cover.

Make sure the cover is closed completely.

g Put the paper tray firmly back in the

machine.

h Re-connect the power cord.

Cleaning the paper pick-up rollers for paper tray #2 A

a Unplug the machine from the AC power

outlet. Pull tray #2 completely out of the machine.

If the paper support flap is open, close it, and then close the paper support.

d Re-connect the power cord.

Checking the ink volume A

Although an ink volume icon appears on the LCD, you can use the ink menu to see a large graph showing the ink that is left in each cartridge.

a Press .

b Press Ink Volume.

The LCD shows the ink volume.

c Press Stop/Exit.

You can check the ink volume from your

computer. (See Printing for Windows

Printing and Faxing for Macintosh in the Software User’s Guide.)

b Clean the paper pick-up rollers for

tray #2 (1) with a soft lint-free cloth moistened with water. Slowly turn the rollers so that the whole surface is cleaned. After cleaning, wipe the rollers with a dry, soft lint-free cloth to remove all moisture.

Page 81

Routine maintenance

IMPORTANT

WARNING

Packing and shipping the machine

When you transport the machine, use the packing materials that came with your machine. If you do not pack the machine properly, any damage that may occur in transit may not be covered by your warranty.

It is important to allow the machine to “park” the print head after a print job. Listen carefully to the machine before unplugging it to make sure that all mechanical noise has stopped. Not allowing the machine to finish this parking process may lead to print problems and possible damage to the print head.

a Unplug the machine from the telephone

wall jack and take the telephone line cord out of the machine.

e Gently close the scanner cover using

the finger holds on each side.

Be careful not to trap your fingers under the scanner cover. Always use the finger holds provided on each side of the scanner cover when opening and closing it.

b Unplug the machine from the AC power

outlet.

c Using both hands, use the finger holds

on each side of the machine to lift the scanner cover into the open position. Then unplug the interface cable from the machine, if it is connected.

d Remove the orange protective part from

the inside right corner of the machine.

f Open the ink cartridge cover. g Press the ink release levers to release

the ink cartridges and then take out the ink cartridges. (See Replacing the ink

cartridges in appendix A of the Basic User’s Guide.)

h Install the orange protective part and

then close the ink cartridge cover.

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IMPORTANT

• Make sure the plastic tab on the right side

Note

of the orange protective part (1) clicks securely into place (2).

• If you are not able to find the orange protective part, DO NOT remove the ink cartridges before shipping. It is essential that the machine be shipped with either the orange protective part or the ink cartridges in position. Shipping without them will cause damage to your machine and may void your warranty.

i Wrap the machine in the bag.

j Pack the machine and the printed

materials in the original carton with the original packing material as shown below. Do not pack the used ink cartridges in the carton.

If you are returning your machine to Brother as part of the Exchange Service, pack only the machine. Keep all separate parts and printed materials to use with your “Exchange” machine.

k Close the carton and tape it shut.

Page 83

Glossary B

This is a comprehensive list of features and terms that appear in Brother manuals. Availability of these features depends on the model you purchased.

ADF (automatic document feeder)

The document can be placed in the ADF and scanned one page at a time automatically.

Auto Reduction

Reduces the size of incoming faxes.

Automatic Redial

A feature that enables your machine to redial the last fax number after five minutes if the fax did not go through because the line was busy.

Backup Print

Your machine prints a copy of every fax that is received and stored in memory. This is a safety feature so you will not lose messages during a power failure.

Batch Transmission

(Black & white faxes only) As a cost saving feature, all delayed faxes to the same fax number can be sent as one transmission.

Beeper Volume

Volume setting for the beep when you press a key or make an error.

Brightness

Changing the Brightness makes the whole image lighter or darker.

Broadcasting

The ability to send the same fax message to more than one location.

Caller ID

A service purchased from the telephone company that lets you see the number (or name) of the party calling you.

CNG tones

The special tones (beeps) sent by fax machines during automatic transmission to tell the receiving machine that a fax machine is calling.

Coding method

Method of coding the information contained in the document. All fax machines must use a minimum standard of Modified Huffman (MH). Your machine is capable of greater compression methods, Modified Read (MR), Modified Modified Read (MMR) and JPEG, if the receiving machine has the same capability.

Communication error (Comm. Error)

An error during fax sending or receiving, usually caused by line noise or static.

Compatibility group

The ability of one fax unit to communicate with another. Compatibility is assured between ITU-T Groups.

Contrast

Setting to compensate for dark or light documents, by making faxes or copies of dark documents lighter and light documents darker.

Delayed Fax

Sends your fax at a specified time later.

Density

Changing the Density makes the whole image lighter or darker.

Distinctive Ring

A subscriber service purchased from the telephone company that gives you another telephone number on an existing telephone line. The Brother machine uses the new number to simulate a dedicated fax line.

Page 84

Dual Access

Your machine can scan outgoing faxes or scheduled jobs into memory at the same time it is sending a fax from memory or receiving or printing an incoming fax.

Easy Receive

Enables your machine to respond to CNG tones if you interrupt a fax call by answering it.

Fax tones

The signals sent by sending and receiving fax machines while communicating information.

Fax/Tel

You can receive faxes and telephone calls. Do not use this mode if you are using a telephone answering device (TAD).

ECM (Error Correction Mode)

Detects errors during fax transmission and resends the pages of the fax that had an error.

Extension telephone

A telephone using the same line as your fax but plugged into a separate wall jack.

External telephone

A telephone that is plugged into the EXT. jack of your machine.

F/T Ring Time

The length of time that the Brother machine rings (when the Receive Mode setting is Fax/Tel) to notify you to pick up a voice call that it answered.

Fax Forwarding

Sends a fax received into the memory to another pre-programmed fax number.

Fax Journal

Lists information about the last 200 incoming and outgoing faxes. TX means Transmit. RX means Receive.

Fax Preview

If you turn on Fax Preview you will be able to view incoming faxes on the LCD by pressing the Fax Preview key on the control panel or the Fax Preview button on the Touchscreen.

Fax Receive Code

Press this code (l 5 1) when you answer a fax call on an extension or external telephone.

Fine resolution

Resolution is 203  196 dpi. It is used for small print and graphs.

Gray Scale

The shades of gray available for copying, scanning and faxing photographs.

Group number

A combination of One Touch and Speed Dial numbers that are stored on a One Touch key or in a Speed Dial location for Broadcasting.

Help list

A printout of the complete Menu table that you can use to program your machine when you do not have the Basic User's Guide with you.

Innobella™

Innobella™ is a range of genuine consumables offered by Brother. For best quality results Brother recommends Innobella™ Ink and Paper.

Journal Period

The pre-programmed time period between automatically printed Fax Journal Reports. You can print the Fax Journal on demand without interrupting the cycle.

LCD (Liquid Crystal Display)

The LCD screen on the machine that shows interactive messages during OnScreen Programming and shows the date and time when the machine is idle.

Fax Storage

You can store received faxes in memory.

Page 85

Glossary

Manual fax

You can lift the handset of the external telephone or you can press Hook to hear the receiving fax machine answer before you press Black Start or Color Start to begin sending.

Memory Receive

Receives faxes into the machine's memory when the machine is out of paper.

Menu mode

Programming mode for changing your machine's settings.

OCR (optical character recognition)

ScanSoft™ PaperPort™12SE with OCR or Presto! PageManager software application converts an image of text to text you can edit.

One Touch

Keys on the machine’s control panel where you can store numbers for easy dialing. You can store a second number on each key if you hold down Shift as you press the One Touch key.

Overseas Mode

Makes temporary changes to the fax tones to accommodate noise and static on overseas telephone lines.

Paging

This feature enables your machine to call your pager when a fax is received into its memory. The machine will also page for voice messages.

Pause

Allows you to place a 3.5 second delay in the dialing sequence while you are dialing using the dial pad or while you are storing One Touch and Speed Dial numbers. Press the Redial/Pause key on the control panel or the Pause button on the Touchscreen as many times as needed for longer pauses.

PhotoCapture Center™

Allows you to print digital photos from your digital camera at high resolution for photo quality printing.

Photo resolution (B&W only)

A resolution setting that uses varying shades of gray for the best representation of photographs.

PictBridge

Allows you to print photos directly from your digital camera at high resolution for photo quality printing.

Polling

The process of a fax machine calling another fax machine to retrieve waiting fax messages.

Pulse (Canada only)

A form of rotary dialing on a telephone line.

Quick Dial List

A listing of names and numbers stored in One Touch and Speed Dial memory, in numerical order.

Real Time Transmission

When memory is full, you can send faxes in real time.

Remaining jobs

You can check which jobs are waiting in memory and cancel jobs individually.

Remote Access Code

Your own four-digit code (--- ) that allows you to call and access your machine from a remote location.

Remote Retrieval Access

The ability to access your machine remotely from a touch-tone telephone.

Resolution

The number of vertical and horizontal lines per inch. See: Standard, Fine, Super Fine and Photo.

Ring Delay

The number of rings before the machine answers in Fax Only and Fax/Tel modes.

Ring Volume

Volume setting for the machine's ring.

Page 86

Scanning

The process of sending an electronic image of a paper document into your computer.

Transmission

The process of sending faxes over the phone lines from your machine to the receiving fax machine.

Scan to Media

You can scan a black & white or color document into a memory card or USB Flash memory drive. Black & white images can be in TIFF or PDF file format and color images can be in PDF or JPEG file format.

An electronic, numerical or alphabetical listing of stored One Touch, Speed Dial and Group numbers.

Speed Dial

A pre-programmed number for easy dialing.

Standard resolution

203  97 dpi. It is used for regular size text and quickest transmission.

Station ID

The stored information that appears on the top of faxed pages. It includes the sender's name and fax number.

Transmission Verification Report

A listing for the last fax sent, that shows its date, time and number.

True2Life™

Adjusts the color in the image for better print quality by improving sharpness, white balance and color density.

User Settings

A printed report that shows the current settings of the machine.

WLAN Report

A printed report that shows the result of the WLAN Connection.

Super Fine resolution (B&W)

392  203 dpi. Best for very small print and line art.

TAD (telephone answering device)

You can connect an external telephone answering device or answering machine to the EXT. jack of your machine.

Telephone Answer Code (For Fax/Tel mode only)

When the machine answers a voice call, it pseudo/double-rings. You can pick up at an extension telephone by pressing this code (#51).

Temporary settings

You can choose certain options for each fax transmission and copy without changing the default settings.

Tone

A form of dialing on the telephone line used for touch-tone telephones.

Page 87

Index

Numerics

2 in 1 ID Copy ..........................................46

Access codes, storing and dialing ............33

Apple Macintosh

See Software User's Guide.

Broadcasting ............................................13

setting up Groups for

............................37

Caller ID ...................................................29

Caller ID history

Add to One Touch Dial Add to Speed Dial Delete

Send a fax Caller ID History report Setting up your area code

Canceling

Fax Forwarding Fax Storage jobs awaiting redial Paging

Cleaning

paper feed roller paper pick-up roller printer platen

Connecting

two-line external TAD or telephone

ControlCenter

See Software User's Guide.

................................................ 32

............................................ 22, 24

....................................32

......................32

..............................32

..........................................32

.........................40

.....................30

.............................. 22, 24

.......................................... 22

...............................16

....................................72

...............................73

.........................................71

......31

Copy

2 in 1 ID book density duplex enlarge/reduce Favorite settings ink save mode page layout (N in 1) poster quality skew adjustment sort (ADF only) thin paper using ADF Watermark

using a media card using a paper document using a template using a USB Flash memory drive

................................................ 46

..................................................... 49

.................................................. 47

................................................... 50

..................................... 42

................................... 53

...................................... 47

.............................. 43

................................................... 43

................................................... 41

.................................. 48

..................................... 46

............................................. 48

............................................ 46

............................................ 49

............................ 49

.................... 50

................................ 49

Dialing

access codes and credit card numbers Caller ID history dial prefix Groups (Broadcasting) Outgoing Call

Direct printing

from a non-PictBridge camera

from a PictBridge camera Dual Access Duplex (2-sided)

copy

fax

............................................... 33

.................................... 32

................................................ 4

......................... 13

....................................... 32

............. 69

..................... 66

............................................ 13

...................................................... 50

........................................................ 12

...... 49

Page 88

Fax codes

changing Remote Access Code

Fax Forwarding

changing remotely programming a number

Fax Storage

printing from memory turning off turning on

Fax, from PC

See Software User's Guide.

Fax, stand-alone

receiving

at end of conversation Fax Forwarding into PC into the memory out of paper reception Paging printing from memory reducing to fit on paper retrieving from a remote site

sending

at end of conversation Broadcasting canceling from memory contrast delayed batch transmission delayed fax duplex (2-sided) from memory (Dual Access) manual overseas Real Time Transmission Resolution return to factory setting set new default

Function Lock

...............................................23

...........................23

.......................... 24, 25

.........................18

.............................................20

............................20

..............................................22

..............................................20

........................26

..................................24

...............................................21

.................................18

........................18

................................................19

......................... 20

......................26

....... 24, 25

................................................. 10

........................13

......................................13

......................16

..............................................10

...............16

.........................................15

.................................12

.............. 13

...............................................12

............................................ 15

.................... 15

..........................................11

......................11

...................................11

.............................................6

Groups for Broadcasting ..........................37

ID Copy ................................................... 46

Ink cartridges

checking ink volume

............................. 74

Jacks

Convert to RJ11 jack triplex adapter EXT

TAD

................................................... 31

.... 31

LCD (Liquid Crystal Display)

Brightness Dim Timer Help List

.............................................. 4

............................................... 4

............................................... 40

Macintosh

See Software User's Guide.

Manual

transmission Memory Storage Mode, entering

Timer

...................................................... 5

Movie printing

......................................... 12

........................................ 1

.......................................... 55

Network

Printing

See Network User's Guide.

Scanning

See Software User's Guide.

One Touch

setting up from Caller ID history

setting up from outgoing calls Outgoing Call

Add to One Touch Dial

Add to Speed Dial

Delete

Send a fax

................................................... 32

............................................ 32

......................... 32

................................ 32

........... 34

............... 34

Page 89

Packing and shipping the machine .......... 75

Paging PaperPort™12SE with OCR

PhotoCapture Center™

PictBridge

Power failure Presto! PageManager

......................................................19

See Software User's Guide. See also Help in the PaperPort™12SE application.

Adding Effect DPOF printing from PC

See Software User's Guide.

Photo Effects

Auto Correct Enhance Scenery Enhance Skin Fill Light Monochrome Night Scene Remove Red-Eye Sepia Trim

....................................................56

Whiteboard

Print settings

Borderless Brightness Contrast Cropping Paper type & size Print Date Quality Return to factory setting Set new default

Printing

index

..................................................55

photos

Scan to Media

auto crop memory card USB Flash memory

DPOF Printing

........................................56

.......................................58

....................................... 56

..............................56

.....................................56

.............................................56

......................................56

.......................................56

..............................56

..................................................56

........................................56

..........................................62

..........................................60

............................................. 60

............................................ 61

...............................59

...........................................62

................................................59

.....................62

..................................62

................................................56

............................................63

......................................63

............................63

.......................................68

..............................................1

See Software User's Guide. See also Help in the Presto! PageManager application.

fax from memory report

.................................................... 40

...................................20

Printing

See Software User's Guide.

Quick Dial

Access codes and credit card numbers Broadcasting

deleting Groups using Groups

Group dial

changing setting up Groups for Broadcasting

One Touch

setting up from Caller ID history setting up from outgoing calls

Speed Dial

setting up from Caller ID history setting up from outgoing calls

............................................... 33

........................................ 13

................................. 38

..................................... 13

............................................ 38

..................................... 37

Reducing

copies incoming faxes

Remote Retrieval

commands getting your faxes remote access code

Remote Setup

See Software User's Guide.

Reports

Caller ID History Report Fax Journal

Help List how to print Network Configuration Quick Dial List Transmission Verification User Settings WLAN Report

Resolution

setting for next fax

Restricted users

................................................... 42

..................................... 26

..................................... 23

............................................ 24

................................. 25

............................. 23

.................................................... 39

....................... 40

.......................................... 40

Journal Period

................................... 39

............................................... 40

........................................... 40

.......................... 40

...................................... 40

........................................ 40

....................................... 40

................................ 11

........................................ 8

........ 34

........... 34

........ 36

........... 35

............... 39, 40

Page 90

Scanning

See Software User's Guide.

Security

Secure function lock

administrator password

restricted users Shipping the machine Sleep Mode Speed Dial

setting up from Caller ID history setting up from outgoing calls

................................................3

....................................8

........................7

..............................75

............36

...............35

TAD (telephone answering device), external

with two-line jack

Telephone line

roll over lines two-line telephone system

Troubleshooting

checking ink volume

Two-line telephone system

....................................................31

................................... 31

.........................................30

.................... 30

..............................74

......................30

Volume, setting

beeper ring speaker

.....................................................2

..........................................................1

...................................................2

Warranties (Printed / In the box) Windows

See Software User's Guide.

Wireless Network

See Quick Setup Guide and Network User's Guide.

Page 91

Brother International Corporation

100 Somerset Corporate Boulevard

Bridgewater, NJ 08807-0911 USA

Brother International Corporation (Canada) Ltd.

Dollard-des-Ormeaux, QC, Canada H9B 3H6

P.O. Box 6911

1 rue Hôtel de Ville,

Visit us on the World Wide Web

http://www.brother.com/

This machine is approved for use in the country of purchase only. Local Brother companies or their dealers will only support machines purchased in their own countries.

Brother MFC J6910DW User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

User's Guides and where do I find it?

Table of Contents

General setup 1

Memory storage 1

Volume Settings 1

Ring Volume 1

Setting the Ring Volume from the menu

Beeper Volume 1

Speaker Volume 1

Automatic Daylight Saving Time

Sleep Mode 1

LCD screen 1

Setting the backlight brightness 1

Dial Prefix 1

Setting up or changing the prefix number 1

Setting the Dim Timer for the backlight 1

Mode Timer 1

Security features 2

Secure Function Lock 2.0 2

Setting and changing the Administrator Password 2

Changing the administrator password2

Setting the administrator password 2

Setting up restricted users 2

Turning Secure Function Lock on/off 2

Turning Secure Function Lock on 2

Turning Secure Function Lock off 2

Switching users 2

Changing to the Public mode 2

Sending a fax 3

Additional sending options

Sending faxes using multiple settings 3

Stop faxing 3

Contrast 3

Changing fax resolution 3

Setting your changes as the new default 3

Restoring fax settings to the factory settings 3

Additional sending operations

Sending a duplex (2-sided) fax from the ADF 3

Sending a fax manually 3

Sending a fax at the end of a conversation 3

Dual Access (Black & White only) 3

Broadcasting (Black & White only) 3

Before you begin the broadcast 3

How to broadcast a fax 3

Canceling a Broadcast in progress 3

Real Time Transmission 3

Overseas Mode 3

Delayed Faxing (Black & White only) 3

Delayed Batch Transmission (Black & White only) 3

Checking and canceling waiting jobs 3

Polling overview 3

Polled Transmit (Black & White only) 3

Setup for polled transmit 3

Receiving a fax 4

Memory Receive (Black & White only)

 Fax Forwarding

Receiving faxes into memory when paper tray is empty 4

Paging 4

Fax Storage 4

Printing a fax from the memory 4

PC-Fax Receive (Windows® only) 4

Changing the destination PC 4

Turning off Memory Receive operations 4

Changing Memory Receive operations 4

Remote Retrieval 4

Setting a Remote Access Code 4

Using your Remote Access Code 4

Remote Fax commands 4

Retrieving fax messages 4

Changing your Fax Forwarding number 4

Additional receiving operations

Printing a reduced incoming fax 4

Polling overview 4

Polling receive 4

Setup to receive polling 4

Sequential polling (Black & White only)