Brother MFC J6910DW User Manual

ADVANCED

USER’S GUIDE

MFC-J6910DW

Version 0

USA/CAN

User's Guides and where do I find it?

Which manual?	What's in it?	Where is it?
Safety and Legal	Read this Guide first. Please read the Safety	Printed / In the box
	Instructions before you set up your machine.
	See this Guide for trademarks and legal
	limitations.
Quick Setup Guide	Follow the instructions for setting up your	Printed / In the box
	machine and installing the drivers and software
	for the operating system and connection type
	you are using.
Basic User's Guide	Learn the basic Fax, Copy, Scan and	Printed / In the box
	PhotoCapture Center™ operations and how to
	replace consumables. See troubleshooting tips.
Advanced User's Guide	Learn more advanced operations: Fax, Copy,	PDF file /
	security features, printing reports and	Documentation
	performing routine maintenance.	CD-ROM
Software User's Guide	Follow these instructions for Printing, Scanning,	PDF file /
	Network Scanning, PhotoCapture Center™,	Documentation
	Remote Setup, PC-Fax, and using the Brother	CD-ROM
	ControlCenter utility.
Network Glossary	This Guide provides basic information about	PDF file /
	advanced network features of Brother	Documentation
	machines along with explanations about	CD-ROM
	general networking and common terms.
Network User's Guide	This Guide provides useful information about	PDF file /
	wired and wireless network settings and	Documentation
	security settings using the Brother machine.	CD-ROM
	You can also find supported protocol
	information for your machine and detailed
	troubleshooting tips.

i

Table of Contents
1	General setup	1
	Memory storage.....................................................................................................	1
	Volume Settings.....................................................................................................	1
	Ring Volume ....................................................................................................	1
	Beeper Volume................................................................................................	2
	Speaker Volume ..............................................................................................	2
	Automatic Daylight Saving Time............................................................................	3
	Sleep Mode ...........................................................................................................	3
	LCD screen............................................................................................................	4
	Setting the backlight brightness.......................................................................	4
	Setting the Dim Timer for the backlight ...........................................................	4
	Dial Prefix ..............................................................................................................	4
	Setting up or changing the prefix number........................................................	4
	Mode Timer............................................................................................................	5
2	Security features	6
	Secure Function Lock 2.0......................................................................................	6
	Before you begin to use Secure Function Lock 2.0.........................................	6
	Setting and changing the Administrator Password..........................................	7
	Setting up restricted users...............................................................................	8
	Turning Secure Function Lock on/off...............................................................	8
	Switching users ...............................................................................................	9
	Changing to the Public mode ..........................................................................	9
3	Sending a fax	10
	Additional sending options...................................................................................	10
	Sending faxes using multiple settings ...........................................................	10
	Stop faxing.....................................................................................................	10
	Contrast .........................................................................................................	10
	Changing fax resolution.................................................................................	11
	Setting your changes as the new default.......................................................	11
	Restoring fax settings to the factory settings.................................................	11
	Additional sending operations..............................................................................	12
	Sending a duplex (2-sided) fax from the ADF ...............................................	12
	Sending a fax manually .................................................................................	12
	Sending a fax at the end of a conversation ...................................................	13
	Dual Access (Black & White only) .................................................................	13
	Broadcasting (Black & White only) ................................................................	13
	Real Time Transmission................................................................................	15
	Overseas Mode .............................................................................................	15
	Delayed Faxing (Black & White only) ............................................................	15
	Delayed Batch Transmission (Black & White only) .......................................	16
	Checking and canceling waiting jobs.............................................................	16
	Polling overview...................................................................................................	17
	Polled Transmit (Black & White only) ............................................................	17

ii

4	Receiving a fax	18
	Memory Receive (Black & White only) ................................................................	18
	Receiving faxes into memory when paper tray is empty ...............................	18
	Fax Forwarding..............................................................................................	18
	Paging ...........................................................................................................	19
	Fax Storage ...................................................................................................	20
	Printing a fax from the memory .....................................................................	20
	PC-Fax Receive (Windows® only).................................................................	21
	Turning off Memory Receive operations........................................................	22
	Changing Memory Receive operations .........................................................	22
	Remote Retrieval .................................................................................................	23
	Setting a Remote Access Code.....................................................................	23
	Using your Remote Access Code..................................................................	23
	Remote Fax commands ................................................................................	24
	Retrieving fax messages ...............................................................................	25
	Changing your Fax Forwarding number ........................................................	25
	Additional receiving operations............................................................................	26
	Printing a reduced incoming fax ....................................................................	26
	Receiving a fax at the end of a conversation.................................................	26
	Polling overview...................................................................................................	27
	Polling receive ...............................................................................................	27
5	Dialing and storing numbers	29
	Voice operations ..................................................................................................	29
	Tone or Pulse (Canada only).........................................................................	29
	Fax/Tel mode.................................................................................................	29
	Caller ID.........................................................................................................	29
	Special line considerations ............................................................................	30
	Additional dialing operations................................................................................	32
	Outgoing Call.................................................................................................	32
	Caller ID history .............................................................................................	32
	Dialing access codes and credit card numbers .............................................	33
	Additional ways to store numbers........................................................................	34
	Storing One Touch numbers from Outgoing Calls.........................................	34
	Storing One Touch numbers from the Caller ID history.................................	34
	Storing Speed Dial numbers from Outgoing Calls.........................................	35
	Storing Speed Dial numbers from the Caller ID history.................................	36
	Setting up groups for Broadcasting ...............................................................	37
6	Printing reports	39
	Fax reports...........................................................................................................	39
	Transmission Verification Report...................................................................	39
	Fax Journal (activity report) ...........................................................................	39
	Reports ................................................................................................................	40
	How to print a report ......................................................................................	40

iii

7	Making copies	41
	Copy settings .......................................................................................................	41
	Stop copying..................................................................................................	41
	Changing copy quality ...................................................................................	41
	Enlarging or reducing the copied image ........................................................	42
	Making N in 1 copies or a poster (Page Layout) ...........................................	43
	2 in 1 ID Copy................................................................................................	46
	Sorting copies using the ADF ........................................................................	46
	Adjusting Density...........................................................................................	47
	Ink Save Mode...............................................................................................	47
	Thin Paper Copy............................................................................................	48
	Skew Adjustment...........................................................................................	48
	Book Copy .....................................................................................................	49
	Watermark Copy............................................................................................	49
	Duplex (2-sided) copying...............................................................................	50
	Setting your favorites.....................................................................................	53
8	PhotoCapture Center™: Printing photos from a memory card or
	USB Flash memory drive	54
	PhotoCapture Center™ operations .....................................................................	54
	Memory cards, USB Flash memory drive and folder structures ....................	54
	Movie printing ................................................................................................	55
	Print Images.........................................................................................................	55
	Print Index (Thumbnails) ...............................................................................	55
	Printing Photos ..............................................................................................	56
	Enhance Photos ............................................................................................	56
	DPOF printing................................................................................................	58
	PhotoCapture Center™ print settings..................................................................	59
	Print Quality ...................................................................................................	59
	Paper options ................................................................................................	59
	Adjusting Brightness, Contrast and Color......................................................	60
	Cropping ........................................................................................................	61
	Borderless printing.........................................................................................	62
	Print Date.......................................................................................................	62
	Setting your changes as the new default.......................................................	62
	Restoring all settings to the factory settings ..................................................	62
	Scan to a memory card or USB Flash memory drive ..........................................	63
	Glass Scan Size ............................................................................................	63
	Auto Crop ......................................................................................................	63
	How to set a new default ...............................................................................	64
	How to reset to the factory settings ...............................................................	65

iv

9	Printing photos from a camera	66
	Printing photos directly from a PictBridge camera...............................................	66
	PictBridge requirements ................................................................................	66
	Setting your digital camera ............................................................................	67
	Printing Images..............................................................................................	68
	DPOF printing................................................................................................	68
	Printing photos directly from a digital camera (without PictBridge)......................	69
	Printing Images..............................................................................................	69
A	Routine maintenance	70
	Cleaning and checking the machine....................................................................	70
	Cleaning the outside of the machine .............................................................	70
	Cleaning the machine’s printer platen ...........................................................	71
	Cleaning the paper feed rollers .....................................................................	72
	Cleaning the paper pick-up rollers.................................................................	73
	Cleaning the paper pick-up rollers for paper tray #2 .....................................	74
	Checking the ink volume ...............................................................................	74
	Packing and shipping the machine ......................................................................	75
B	Glossary	77
C	Index	81

v

1 General setup

Memory storage

Even if there is a power failure, you will not lose the settings you have chosen using the MENU button because they are stored permanently. Also, you will not lose your settings in the FAX, SCAN, COPY and PHOTO CAPTURE mode key menus if you have chosen Set New Default or Favorite Settings. You may have to reset the date and time.

Note

During a power failure the machine will retain messages that are in the memory for approximately 24 hours.

Volume Settings	1

Ring Volume

You can choose a range of ring volume levels, from High to Off. The machine will keep your new default setting until you change it.

Setting the Ring Volume from the menu

a Press MENU.

b Press a or b to display

General Setup.

c Press General Setup.

d Press a or b to display Volume. e Press Volume.

f Press Ring.

g Press Low, Med, High or Off. h Press Stop/Exit.

1

Chapter 1

Beeper Volume

When the beeper is on, the machine will beep when you press a key, make a mistake, or after you send or receive a fax.

You can choose a range of beeper volume levels, from High to Off.

a Press MENU.

b Press a or b to display

General Setup.

c Press General Setup.

d Press a or b to display Volume. e Press Volume.

f Press Beeper.

g Press Low, Med, High or Off. h Press Stop/Exit.

Speaker Volume

You can choose a range of speaker volume levels, from High to Off.

a Press MENU.

b Press a or b to display

General Setup.

c Press General Setup.

d Press a or b to display Volume. e Press Volume.

f Press Speaker.

g Press Low, Med, High or Off.

h Press Stop/Exit.

You can also adjust the speaker volume by pressing Hook.

a Press Hook on the control panel.

b Press d or c on the Touchscreen to display the Volume button.

c Press Volume.

d Press d or c on the Touchscreen. Each button press changes the volume to the next setting.

e Press Hook on the control panel.

2

Automatic Daylight

Saving Time

You can set the machine to change automatically for daylight saving time. It will reset itself forward one hour in the Spring and backward one hour in the Fall. Make sure you have set the correct date and time in the

Date&Time setting.

The factory setting is Off, so you will have to turn on Automatic Daylight Saving Time as follows.

a Press MENU.

b Press a or b to display

General Setup.

c Press General Setup.

d Press a or b to display

Auto Daylight.

e Press Auto Daylight. f Press On (or Off).

g Press Stop/Exit.

General setup

Sleep Mode

You can choose how long the machine must

1

be idle (from 1 to 60 minutes) before it goes into Sleep Mode. The timer will restart if any operation is carried out on the machine.

a Press MENU.

b Press a or b to display

General Setup.

c Press General Setup.

d Press a or b to display Sleep Mode. e Press Sleep Mode.

f Press 1 Min, 2 Mins, 3 Mins, 5 Mins, 10 Mins, 30 Mins or

60 Mins, which is the length of time the machine is idle before entering sleep mode.

g Press Stop/Exit.

3

Chapter 1

LCD screen

Setting the backlight brightness

You can adjust the brightness of the LCD backlight. If you are having difficulty reading the LCD, try changing the brightness setting.

a Press MENU.

b Press a or b to display

General Setup.

c Press General Setup.

d Press a or b to display LCD Settings. e Press LCD Settings.

f Press Backlight.

g Press Light, Med or Dark. h Press Stop/Exit.

Setting the Dim Timer for the backlight

You can set how long the LCD backlight stays on after you go back to the Ready screen.

a Press MENU.

b Press a or b to display

General Setup.

c Press General Setup.

d Press a or b to display LCD Settings. e Press LCD Settings.

f Press Dim Timer.

g Press 10 Secs, 20 Secs, 30 Secs or Off.

h Press Stop/Exit.

Dial Prefix

The Dial Prefix setting will automatically dial a predefined number before every fax number you dial. For example, if your telephone system requires you to dial 9 before dialing an outside number use this setting to automatically dial 9 for every fax you send.

Setting up or changing the prefix number

a Press MENU.

b Press a or b to display

Initial Setup.

c Press Initial Setup.

d Press a or b to display Dial Prefix. e Press Dial Prefix.

f Press On (or Off). g Press Dial Prefix.

h Enter the prefix number (up to 5 digits) by pressing the buttons on the Touchscreen.

i Press OK.

Note

•If your telephone system requires a timed break recall (hookflash), press ! to enter the break.

•You cannot use ! with any other numbers or characters.

•(Canada only) If the pulse dialing mode is on, # and l are not available to use.

j Press Stop/Exit.

4

Mode Timer

The machine has four temporary mode keys on the control panel: FAX, SCAN, COPY and PHOTO CAPTURE. You can change the amount of time the machine takes after the last Scan, Copy or PhotoCapture operation before it returns to FAX mode. If you choose Off, the machine stays in the mode you used last.

a Press MENU.

b Press a or b to display

General Setup.

c Press General Setup.

d Press a or b to display Mode Timer. e Press Mode Timer.

f Press 0 Sec, 30 Secs, 1 Min,

2 Mins, 5 Mins or Off.

g Press Stop/Exit.

General setup

1

5

2 Security features

Secure Function Lock 2.0

Secure Function Lock lets you restrict public access to certain machine functions:

Fax Tx (Fax Transmit)

Fax Rx (Fax Receive)

Copy

Scan

PCC

PC Print

Color Print

Page Limit

This feature also prevents users from changing the default settings of the machine by limiting access to the menu settings.

Before using the security features, you must first enter an administrator password.

Access to restricted operations can be enabled by creating a restricted user. Restricted users must enter a user password to use the machine.

Make a careful note of your password. If you forget it, please call Brother Customer Service.

Note

•Only administrators can set limitations and make changes for each user.

•If Fax Tx is disabled, you cannot use any functions in the Fax menu.

•Polling Receive is enabled only when both Fax Tx and Fax Rx are enabled.

Before you begin to use Secure Function Lock 2.0

You can configure Secure Function Lock 2.0 settings using a Web browser. Before configuration, following preparations are needed.

a Start your Web browser.

b Type “http://machine’s IP address/” into your browser’s address bar (where “machine’s IP address” is the machine’s IP address).

For example: http://192.168.1.2/

Note

You can find the machine's IP address in

the Network Configuration List. (See

Printing the Network Configuration List in

the Network User’s Guide.)

c Enter a password in the Login box.

(This is a password to log into the machine's Web page, not the administrator password for Secure

Function Lock.) Click .

6

Note

If you are using a Web browser to configure the machine's setting for the first time, set a password.

1Click

Please configure the password.

2Enter a password you want to use (up to 32 characters).

3Re-enter the password in

Confirm new password box.

4Click Submit.

Setting and changing the Administrator Password

You can configure these settings using a Web browser. To set up the Web page, see

Before you begin to use Secure Function Lock 2.0 on page 6. Then follow the instructions below.

Setting the administrator password

The password you set in these steps is for the administrator. This password is used to set up users and to turn Secure Function Lock on or off. (See Setting up restricted users

on page 8 and Turning Secure Function Lock on/off on page 8.)

a Click Administrator.

b Click Secure Function Lock.

Security features

c Enter a four-digit number for the password in the New Password box.

2

d Re-enter the password in the

Retype Password box. e Click Submit.

Changing the administrator password

a Click Administrator.

b Click Secure Function Lock.

c Enter a four-digit number for the new password in the New Password box.

d Re-enter the new password in the

Retype Password box. e Click Submit.

7

Chapter 2

Setting up restricted users

You can set up users with restrictions and a password. You can set up to 10 restricted users.

You can configure these settings using a Web browser.

To set up the Web page, see Before you begin to use Secure Function Lock 2.0 on page 6. Then follow the instructions below.

a Click Administrator.

b Click Secure Function Lock.

c Enter an alphanumeric Group name or User name (up to 15 characters) in the ID Number/Name box and then enter a four-digit password in the PIN box.

d Uncheck the functions that you want to restrict in the Print box or the Others box. If you want to configure the maximum page count, check the On box in Page Limit, and then enter the number in the Max. box. Then click

Submit.

Note

•You cannot use the same password as another user’s password.

•You can set up one Public user. Public users do not need to enter a password. For more information, see the Network User's Guide.

Turning Secure Function Lock on/off

Note

Make a careful note of the administrator password. If you enter the wrong password, the LCD will show

Wrong Password. Enter the correct password. If you forget it, please call Brother Customer Service.

Turning Secure Function Lock on

a Press MENU.

b Press General Setup.

c Press a or b to display

Function Lock.

d Press Function Lock. e Press Lock OffiOn.

f Enter your four-digit administrator password by pressing the buttons on the Touchscreen.

Press OK.

Turning Secure Function Lock off

a Press

Publ ic

.

b Press Lock OniOff.

c Enter your four-digit administrator password by pressing the buttons on the Touchscreen.

Press OK.

8

Switching users

This setting allows a restricted user to log on the machine when Secure Function Lock is turned on.

a Hold down Shift as you press l. Or, on the Touchscreen, press

Publ ic

or

xxxxx

(where xxxxx is the user’s name). Then press Change User.

b Press a or b to display your user name. c Press your user name.

d Enter your four-digit user password by pressing the buttons on the Touchscreen.

Press OK.

Changing to the Public mode

a Press		(where xxxxx is
	xxxxx
the user’s name).

b Press Go to Public.

Note

After a restricted user has finished using the machine, it will return to the Public setting within the same time as the Mode Timer setting. (See Mode Timer

on page 5.)

Security features

2

9

3 Sending a fax

Additional sending options

Sending faxes using multiple settings

When you send a fax you can choose a combination of settings, such as

Fax Resolution, Contrast, Duplex Fax, Glass Scan Size, Real Time TX, and Preview.

You can also choose: Call History,

Phone Book, Broadcasting, Delayed Fax, Batch TX, Polled TX, Polling RX, Overseas Mode,

Set New Default, and Factory Reset.

Some settings are only available when sending black & white faxes.

a Press (FAX). The LCD shows:

b Press d or c to display a setting you want to change. When the setting is displayed, press it.

c Press an option.

d Repeat steps b to c to change more settings.

Note

•Most settings are temporary and the machine returns to its default settings after you send a fax.

•You can save some of the settings you use most often by setting them as the default. These settings will stay until you change them again. (See Setting your changes as the new default on page 11.)

Stop faxing

To stop faxing, press Stop/Exit.

Contrast

If your document is very light or very dark, you may want to change the contrast. For most documents the factory setting Auto can be used. It automatically chooses the suitable contrast for your document.

Choose Light when sending a light document. Choose Dark when sending a dark document.

a Press (FAX).

b Press d or c to display Contrast.

c Press Contrast.

d Press Auto, Light or Dark.

Note

Even if you choose Light or Dark, the machine will send the fax using the Auto setting in any of the following conditions:

•When you send a color fax.

•When you choose Photo as the Fax Resolution.

10

Changing fax resolution

The quality of a fax can be improved by changing the fax resolution.

a Press (FAX).

b Press d or c to display

Fax Resolution.

c Press Fax Resolution. d Press the resolution you want.

Note

You can choose four different resolution settings for black & white faxes and two for color faxes.

Black & White

Standard	Suitable for most typed
	documents.
Fine	Good for small print and
	transmits a little slower than
	Standard resolution.
S.Fine	Good for small print or artwork
	and transmits slower than Fine
	resolution.
Photo	Use when the document has
	varying shades of gray or is a
	photograph. Photo has the
	slowest transmission.
Color
Standard	Suitable for most typed
	documents.
Fine	Use when the document is a
	photograph. The transmission
	time is slower than Standard
	resolution.

If you choose S.Fine or Photo and then use the Color Start key to send a fax, the machine will send the fax using the Fine setting.

Sending a fax

Setting your changes as the new default

	You can save the fax settings for
	Fax Resolution, Contrast,
	Glass Scan Size, Preview and
	Real Time TX you use most often by
	setting them as default. These settings will		3
	stay until you change them again.
	a Press	(FAX).
	b Press d or c to choose the setting you

want to change, and then press your new option.

Repeat this step for each setting you want to change.

c After changing the last setting, press d or c to display Set New Default.

d Press Set New Default. e Press Yes.

f Press Stop/Exit.

Restoring fax settings to the factory settings

You can restore all the fax settings you have changed to the factory settings. These settings will stay until you change them again.

a Press (FAX).

b Press d or c to display

Factory Reset.

c Press Factory Reset.

d Press Yes.

e Press Stop/Exit.

11

Chapter 3

Additional sending operations

Sending a duplex (2-sided) fax from the ADF

You can send 2-sided documents up to Legal size from the ADF.

a Press Duplex on the machine’s control panel.

b Load your document in the ADF. c Press Fax.

d Do one of the following:

If your document is flipped on the Long edge, press

DuplexScan :LongEdge.

Long edge

Portrait Landscape

If your document is flipped on the Short edge, press

DuplexScan :ShortEdge.

Short edge

Portrait Landscape

Sending a fax manually

Manual transmission lets you hear the dialing, ringing and fax-receiving tones while sending a fax.

Note

To send a multiple page fax, use the ADF.

a Press (FAX). b Load your document.

c To listen for a dial tone, press Hook or pick up the handset of the external telephone.

d Dial the fax number.

Note

If your network supports the LDAP protocol you can search for fax numbers and E-mail addresses on your server. (See LDAP operation in the Network User’s Guide.)

e When you hear the fax tone, press

Black Start or Color Start.

If you are using the scanner glass, press Send on the Touchscreen to send the fax.

If you pressed Color Start, go to step f.

f If you picked up the handset of an external telephone, replace it.

e f

Enter the fax number.

Press Black Start or Color Start.

The machine will now scan and send your document.

12

Sending a fax at the end of a conversation

At the end of a conversation, you can send a fax to the other party before you both hang up.

a Ask the other party to wait for fax tones (beeps) and then to press the Start or Send key before hanging up.

b Press (FAX). c Load your document.

d Press Black Start or Color Start.

If you are using the scanner glass, press Send to send the fax.

e Replace the handset of the external phone.

Dual Access

(Black & White only)

You can dial a number and start scanning the fax into memory—even when the machine is sending from memory, receiving faxes or printing PC data. The LCD shows the new job number and available memory.

The number of pages you can scan into the memory will vary depending on the data that is printed on them.

Note

If the Out of Memory message appears while scanning a document, press

Stop/Exit to cancel or Black Start to send the scanned pages.

Sending a fax

Broadcasting (Black & White only)

Broadcasting is when the same fax message is automatically sent to more than one fax number. You can include Groups, One Touch numbers, Speed Dial numbers, and up to 50

manually dialed numbers in the same 3 broadcast.

After the broadcast is finished, a Broadcast Report will be printed.

Before you begin the broadcast

One Touch and Speed Dial numbers must be stored in the machine's memory before they can be used in a broadcast. (See Storing One Touch Dial numbers and Storing Speed Dial numbers in chapter 7 of the Basic User's Guide.)

Group numbers must also be stored in the machine's memory before they can be used in a broadcast. Group numbers include many stored One Touch Dial and Speed Dial numbers for easier dialing. (See Setting up groups for Broadcasting on page 37.)

How to broadcast a fax

a Press (FAX). b Load your document.

c Press d or c to display Broadcasting. d Press Broadcasting.

e You can add numbers to the broadcast in the following ways:

Press Add Number and enter a number by pressing the buttons on the Touchscreen.

Press OK.

13

Chapter 3

Note

If you downloaded Internet Fax:

If you want to broadcast using an E-mail

address, press , enter the E-mail address, and press OK. (See Entering Text in appendix C of the Basic User's Guide.)

Press Phone Book.

Press to search by Alphabetical Order or

Numerical Order. Press the locations where you want to send a fax. Press OK.

Note

If you chose Numerical Order:

One Touch Dial locations begin with l. Speed Dial locations begin with #.

f After you have entered all the fax numbers by repeating step e, press OK.

g Press Black Start.

Faxing from the ADF

The machine starts scanning and sending the document.

Faxing from the scanner glass

When the LCD asks you Next Page?, do one of the following:

To send a single page, press No (or press Black Start again).

The machine starts sending the document.

To send more than one page, press Yes and place the next page on the scanner glass.

Press Black Start.

The machine starts scanning the page. (Repeat this step for each additional page.)

Note

•If you did not use up any of the numbers for Groups, you can broadcast faxes to as many as 266 different numbers.

•The machine’s available memory will vary depending on the types of jobs in the memory and the number of locations used for broadcasting. If you broadcast to the maximum number available, you will not be able to use dual access and delayed fax.

•If the Out of Memory message appears, press Stop/Exit to stop the job. If more than one page has been scanned, press Black Start to send the portion that is in the machine’s memory.

Canceling a Broadcast in progress

a Press Stop/Exit.

b Do one of the following:

To cancel the entire broadcast, press

Entire Broadcast. Go to step c.

To cancel the current job, press the button that displays the number being dialed. Go to step d.

To exit without canceling, press

Stop/Exit.

c When the LCD asks if you want to cancel the entire broadcast, do one of the following:

Press Yes to confirm.

To exit without canceling, press No or Stop/Exit.

d Do one of the following:

To cancel the current job, press Yes.

To exit without canceling, press No or Stop/Exit.

14

Real Time Transmission

When you are sending a fax, the machine will scan the document into the memory before sending it. Then, as soon as the telephone line is free, the machine will start dialing and sending.

Sometimes, you may want to send an important document immediately, without waiting for memory transmission. You can do this by turning on Real Time TX.

a Press (FAX). b Load your document.

c Press d or c to display Real Time TX.

d Press Real Time TX.

e Press On.

Note

•If you are sending a color fax or the memory is full and you are sending a black & white fax from the ADF, the machine will send the document in real time (even if Real Time TX is set to Off). Faxes from the scanner glass cannot be sent until you clear some of the memory.

•In Real Time Transmission, the automatic redial feature does not work when you are using the scanner glass.

Sending a fax

Overseas Mode

If you are having difficulty sending a fax overseas due to possible interference on the telephone line, we recommend that you turn

	on Overseas Mode. After you send a fax
	using this feature, the feature will turn itself
	off.	3
	a Press
		(FAX).

b Load your document.

c Press d or c to display

Overseas Mode.

d Press Overseas Mode. e Press On (or Off).

Delayed Faxing (Black & White only)

You can store up to 50 faxes in the memory to be sent within 24 hours. These faxes will be sent at the time of day you enter in step f.

a Press (FAX). b Load your document.

c Press d or c to display Delayed Fax. d Press Delayed Fax.

e Press On.

f Enter the time you want the fax to be sent (in 24-hour format) by pressing the buttons on the Touchscreen.

(For example, enter 19:45 for 7:45 PM.) Press OK.

Note

•When you set 12h Clock in the Date&Time setting, enter the time in 12-hour format.

•The number of pages you can scan into the memory depends on the amount of data that is printed on each page.

15

Chapter 3

Delayed Batch Transmission (Black & White only)

Before sending the delayed faxes, your machine will help you economize by sorting all the faxes in the memory by destination and scheduled time. All delayed faxes that are scheduled to be sent at the same time to the same fax number will be sent as one fax to save transmission time.

a Press (FAX).

b Press d or c to display Batch TX.

c Press Batch TX.

d Press On.

e Press Stop/Exit.

Checking and canceling waiting jobs

You can check which jobs are still waiting in the memory to be sent and cancel a job.

(If there are no jobs, the LCD shows

No Jobs Waiting.) a Press MENU.

b Press a or b to display Fax. c Press Fax.

d Press a or b to display

Remaining Jobs.

e Press Remaining Jobs.

Any waiting jobs appear on the LCD.

f Press a or b to scroll through the jobs and press the job you want to cancel. Press OK.

g Do one of the following:

To cancel, press Yes.

If you want to cancel another job go to step f.

To exit without canceling, press No.

h When you are finished, press Stop/Exit.

16

Polling overview

Polling lets you set up your machine so other people can receive faxes from you, but they pay for the call. It also lets you call somebody else’s fax machine and receive a fax from it, so you pay for the call. The polling feature needs to be set up on both machines for this to work. Not all fax machines support polling.

Polled Transmit (Black & White only)

Polled transmit lets you set up your machine to wait with a document so another fax machine can call and retrieve it.

The document will be stored and can be retrieved by any other fax machine until you delete it from the memory. (See Checking and canceling waiting jobs on page 16.)

Setup for polled transmit

a Press (FAX). b Load your document.

c Press d or c to display Polled TX. d Press Polled TX.

e Press On (or Off).

f Press d or c to display any settings you want to change, and press it. Then choose your option. After each setting is accepted, you can continue to change more settings.

g Press Black Start.

Sending a fax

h If you are using the scanner glass, the LCD will prompt you to choose one of the following options:

Press Yes to scan another page. Go to step i.

Press No or Black Start to send the document.

3

i Place the next page on the scanner glass and press Black Start. Repeat steps h and i for each additional page.

Your machine will automatically send the fax.

17

4 Receiving a fax

Memory Receive (Black & White only)

You can only use one Memory Receive operation at a time:

Fax Forwarding

Paging

Fax Storage

PC-Fax Receive

Off

You can change your selection at any time. If received faxes are still in the machine’s memory when you change the Memory Receive operation, a question will appear on the LCD. (See Changing Memory Receive operations on page 22.)

Receiving faxes into memory when paper tray is empty

As soon as the paper tray becomes empty during fax reception, the LCD shows

No Paper Fed. Put some paper in the paper tray. (See Loading paper and other print media in chapter 2 of the Basic User’s Guide.)

If you don't put paper in the paper tray, the machine will carry on receiving the fax, with the remaining pages being stored in memory, if enough memory is available.

Further incoming faxes will also be stored in memory until the memory is full. When the memory is full the machine will stop automatically answering calls. To print the faxes, put fresh paper in the tray.

Fax Forwarding

When you choose Fax Forward, your machine stores the received fax in the memory. The machine will then dial the fax number you have programmed and forward the fax message.

a Press MENU.

b Press a or b to display Fax. c Press Fax.

d Press a or b to display

Setup Receive.

e Press Setup Receive.

f Press a or b to display

Memory Receive.

g Press Memory Receive. h Press Fax Forward. i Do one of the following:

To forward faxes to another machine, enter the forwarding number (up to 20 digits) by pressing the buttons on the Touchscreen. Press OK.

To forward faxes to an E-mail

address, press , enter the E-mail address and press OK.

(See Entering Text in appendix C of the Basic User’s Guide.)

18

j Press Backup Print:On or Backup Print:Off.

IMPORTANT

•If you choose Backup Print:On, the machine will also print the fax at your machine so you will have a copy. This is a safety feature in case there is a power failure before the fax is forwarded or a problem at the receiving machine.

•When you receive a color fax, your machine prints the color fax at your machine but does not send the fax to the fax forwarding number you programmed.

k Press Stop/Exit.

Paging

When you choose Paging, your machine dials the cell phone or pager number you have programmed. This activates your cell phone or pager so you will know that you have a fax message in the memory.

If you have set Paging, a backup copy of the received fax will automatically be printed at the machine.

a Press MENU.

b Press a or b to display Fax. c Press Fax.

d Press a or b to display

Setup Receive.

e Press Setup Receive.

f Press a or b to display

Memory Receive.

g Press Memory Receive.

h Press Paging.

Receiving a fax

i Enter your cell phone or pager number followed by # # (up to 20 digits). Press OK.

Do not include the area code if it is the same as that of your machine.

For example, press:

1 8 0 0 5 5 5 1 2 3 4 # #.

j Do one of the following:

 If you are programming your cell

	phone number and do not need to	4
	enter a PIN, press OK.

If your pager needs a PIN, enter the PIN, press #, press Pause, and then enter your fax number followed by

# #.

Press OK.

For example, press:

1 2 3 4 5 # Pause 1 8 0 0 5 5 5 6 7 8

9 # #

If you do not need a PIN, press:

Pause, and then enter your fax number followed by # #. Press OK. For example, press:

Pause 1 8 0 0 5 5 5 6 7 8 9 # #

k Press Stop/Exit.

Note

You cannot change a paging number or PIN remotely.

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Chapter 4

Fax Storage

If you choose Fax Storage, your machine stores the received fax in the memory. You will be able to retrieve fax messages from another location using the remote retrieval commands.

If you have set Fax Storage, a backup copy will automatically be printed at the machine.

a Press MENU.

b Press a or b to display Fax. c Press Fax.

d Press a or b to display

Setup Receive.

e Press Setup Receive.

f Press a or b to display

Memory Receive.

g Press Memory Receive.

h Press Fax Storage.

i Press Stop/Exit.

Note

Color faxes cannot be stored in the memory. When you receive a color fax your machine prints the color fax at your machine.

Printing a fax from the memory

If you have chosen Paging or Fax Storage, you can still print a fax from the memory when you are at your machine. (See Memory Receive (Black & White only) on page 18.)

a Press MENU.

b Press a or b to display Fax.

c Press Fax.

d Press a or b to display Print Fax. e Press Print Fax.

f Press Black Start.

g Press Stop/Exit.

Note

When you print a fax from the memory, the fax data will be erased.

20

PC-Fax Receive (Windows® only)

If you turn on the PC-Fax Receive feature your machine will store received faxes in memory and send them to your PC automatically. You can then use your PC to view and store these faxes.

Even if you have turned off your PC (at night or on the weekend, for example), your machine will receive and store your faxes in its memory. The number of received faxes that are stored in the memory will appear on the LCD.

When you start your PC and the PC-FAX Receiving software runs, your machine transfers your faxes to your PC automatically.

To transfer the received faxes to your PC you must have the PC-FAX Receiving software running on your PC. (For details, see PC-FAX receiving in the Software User’s Guide.)

If you choose Backup Print:On the machine will also print the fax.

a Press MENU.

b Press a or b to display Fax. c Press Fax.

d Press a or b to display

Setup Receive.

e Press Setup Receive.

f Press a or b to display

Memory Receive.

g Press Memory Receive.

h Press PC Fax Receive.

i The LCD shows the message

Run PC-Fax on your computer.

Press OK.

j Press <USB> or the PC you want to receive faxes.

Receiving a fax

k Press OK.

l Press Backup Print:On or Backup Print:Off.

m Press Stop/Exit.

Note

•PC-Fax Receive is not supported in the Mac OS.

• Before you can set up PC-Fax Receive	4
you must install the MFL-Pro Suite

software on your PC. Make sure your PC is connected and turned on. (For details see PC-FAX receiving in the Software User’s Guide.)

•If you get an error message and the machine cannot print the faxes in memory, you can use this setting to transfer your faxes to your PC. (For details, see

Transferring your faxes or Fax Journal report in appendix B of the Basic User’s Guide.)

•When you receive a color fax, your machine prints the color fax at your machine but does not send the fax to your PC.

Changing the destination PC

a Press MENU.

b Press a or b to display Fax. c Press Fax.

d Press a or b to display

Setup Receive.

e Press Setup Receive.

f Press a or b to display

Memory Receive.

g Press Memory Receive. h Press PC Fax Receive.

21

Chapter 4

i The LCD shows the message

Run PC-Fax on your computer.

Press OK.

j Press <USB>, or the PC you want to receive faxes.

k Press OK.

l Press Backup Print:On or Backup Print:Off.

m Press Stop/Exit.

Turning off Memory Receive operations

a Press MENU.

b Press a or b to display Fax. c Press Fax.

d Press a or b to display

Setup Receive.

e Press Setup Receive.

f Press a or b to display

Memory Receive.

g Press Memory Receive.

h Press Off.

i Press Stop/Exit.

Note

The LCD will give you more options if there are received faxes still in the machine’s memory. (See Changing Memory Receive operations on page 22.)

Changing Memory Receive operations

If received faxes remain in your machine’s memory when you change the Memory Receive Operations, the LCD will ask you one of the following questions:

Erase All Fax?

Print All Fax?

•If you press Yes, faxes in the memory will be erased or printed before the setting changes. If a backup copy has already been printed it will not be printed again.

•If you press No, faxes in the memory will not be erased or printed and the setting will be unchanged.

If received faxes are left in the machine's memory when you change to

PC Fax Receive from another option [Fax Forward, Paging or Fax Storage], press a or b to choose the PC.

The LCD will ask you the following question:

Send Fax to PC?

•If you press Yes, faxes in the memory will be sent to your PC before the setting changes. You will be asked if you want to turn on Backup Print. (For details, see PC-Fax Receive (Windows® only) on page 21.)

•If you press No, faxes in the memory will not be erased or transferred to your PC and the setting will be unchanged.

22