Brother MFC-J6910DW User Guide

Download

Page 1

Advanced User’s Guide

Safety and Legal

Basic User’s Guide

User’s Guide

Page 2

Note

Safety and Legal

Using the documentation

Please read this booklet before attempting to operate the machine, or before attempting any maintenance. Failure to follow these instructions may result in an increased risk of personal injury or damage to property, including through fire, electrical shock, burns or suffocation.

MFC-J6510DW/J6710DW

WARNING

WARNING indicates a potentially hazardous situation which, if not avoided, could result in death or serious injuries.

CAUTION

CAUTION indicates a potentially hazardous situation which, if not avoided, may result in minor or moderate injuries.

Read all of the instructions. Save them for later reference.

Symbols and conventions used in the documentation 1

The following symbols and conventions are used throughout the documentation.

Bold Bold typeface identifies specific

keys on the machine’s control panel, on the computer screen.

Italics Italicized typeface emphasizes

an important point or refers you to a related topic.

Courier New

Text in Courier New font identifies messages on the LCD of the machine.

IMPORTANT

IMPORTANT indicates a potentially hazardous situation which, if not avoided, may result in damage to property or loss of product functionality.

Notes tell you how you should respond to a situation that may arise or give tips about how the operation works with other features.

Electrical Hazard icons alert you to possible electrical shock.

Improper Setup icons alert you to devices and operations that are not compatible with the machine.

Fire Hazard icons alert you to the possibility of fire.

Follow all warnings and instructions marked on the machine.

The illustrations in this guide show the MFC-J6710DW.

Version 0

USA/CAN

Page 3

Compilation and Publication 1

WARNING

Under the supervision of Brother Industries, Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications.

The contents of this manual and the specifications of this product are subject to change without notice.

Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication.

Choosing a location 1

Put your machine on a flat, level, stable surface that is free of vibration and shocks, such as a desk. Put the machine near a telephone wall jack and a standard AC power outlet. Choose a location where the temperature remains between 50°F and 95°F (10°C and 35°C) and the humidity is between 20% to 80% (without condensation).

DO NOT expose the machine to direct sunlight, excessive heat, open flames, salty or corrosive gasses, moisture or dust. DO NOT place your machine on a carpet or rug, as this will expose it to dust. Doing so may create a risk of an electrical short or fire. It may also damage the machine and/or render it inoperable.

DO NOT place the machine near heaters, air conditioners, electrical fan, refrigerators, or water. Doing so may create the risk of a short circuit or fire should water come into contact with the machine (including condensation caused by heating/air conditioning/ventilation equipment).

Page 4

CAUTION

IMPORTANT

DO NOT place the machine near chemicals. Should the chemicals come into contact with the machine, there may be a risk of fire. The chemicals may also cause the machine to malfunction or become discolored.

Plastic bags are used in the packing of your machine. Plastic bags are not toys. To avoid the danger of suffocation, keep these bags away from babies and children and dispose of them properly.

Avoid placing your machine in a high-traffic area. If you must place it in a high-traffic area, ensure that the machine is in a safe location where it cannot be accidentally knocked-over, which could cause injury to you and serious damage to the machine.

Ensure that cables and cords leading to the machine are secured so as not to pose a tripping hazard.

DO NOT place this machine on an unstable or tilted cart, stand, or table. The machine is heavy and may fall, causing injury to you and serious damage to the machine.

• DO NOT place your machine next to sources of interference, such as speakers or the base units of non Brother cordless telephones. Doing so may interfere with the operation of the machine's electronic components.

• DO NOT place the machine on any tilted/slanted surface. DO NOT tip the machine after the ink cartridges are installed. Doing so may cause ink spillage and internal damage to the machine.

• DO NOT connect your machine to an AC power outlet controlled by wall switches or automatic timers. Disruption of power can delete information from the machine's memory, and repeated cycling of the power can damage the machine.

Page 5

To use the machine safely 1

WARNING

ELECTRICAL HAZARDS

Failure to follow the warnings in this section may create the risk of an electrical shock. In addition, you could create an electrical short, which may create the risk of a fire.

There are high-voltage electrodes inside the machine. Before you access the inside of the machine, including for routine maintenance such as cleaning, make sure you have unplugged the power cord from the AC power outlet, as well as any telephone (RJ-11) or Ethernet (RJ-45) cables from the machine.

DO NOT push objects of any kind into this machine through slots or openings in the cabinet, as they may touch dangerous voltage points or short out parts.

DO NOT handle the plug with wet hands.

Always make sure the plug is fully inserted.

DO NOT use the machine or handle the cord if the cord has become worn or frayed. If unplugging your machine, DO NOT touch the damaged/frayed part.

DO NOT continue using the machine if it has been dropped or the cabinet has been damaged. Instead, unplug the machine from the power outlet and contact Brother Authorized Service Personnel.

Page 6

If water, other liquids, or metal objects get inside the machine, immediately unplug the machine from the AC power outlet and contact Brother Authorized Service Personnel.

DO NOT connect it to a DC power source or inverter. If you are not sure what kind of power source you have, contact a qualified electrician.

Power Cord Safety:

• DO NOT pull on the middle of the AC power cord; pulling on the middle may cause the cord

to separate from the plug. Doing this might cause an electrical shock.

• DO NOT allow anything to rest on the power cord.

• DO NOT place this machine where people can walk on the cord.

• DO NOT place this machine in a position where the cord is stretched or strain is otherwise

put on the cord, as it may become worn or fray.

• If an extension cord is used with this machine, make sure that the total ampere ratings on

the machines plugged into the extension cord DO NOT exceed the extension cord ampere rating. Also, make sure that the total of all machines plugged into the AC power outlet does not exceed 15 amperes (USA only).

Never touch telephone wires or terminals that are not insulated unless the telephone line has been unplugged at the wall jack. Never install telephone wiring during a lightning storm. Never install a telephone wall jack in a wet location.

FIRE HAZARDS

Failure to follow the warnings in this section may create the risk of a fire.

DO NOT use flammable substances, any type of spray or an organic solvent/liquid that contains alcohol or ammonia to clean the inside or outside of the machine. Doing this may also cause an electrical shock.

DO NOT use this product in the vicinity of combustible dust.

Page 7

CAUTION

DO NOT sit or stand on the machine or use it for any purpose beyond its intended purpose.

If the machine becomes hot, releases smoke, or generates any strong smells, immediately unplug the machine from the AC power outlet. Call Brother Customer Service.

Wait until pages have exited the machine before picking them up. Doing this may cause injury to your fingers by trapping them in a roller.

DO NOT put your hands on the edge of the machine. Doing this may cause injury to your fingers by pinching them.

Page 8

DO NOT touch the area shaded in the illustration. Doing this may cause injury to your fingers by cutting them on the edge of the machine.

DO NOT carry the machine by holding the scanner cover or the Jam Clear Cover. Doing this may cause the machine to slip out of your hands. Only carry the machine by placing your hands under the entire machine.

(MFC-J6510DW) 1

(MFC-J6710DW)

To prevent injuries when moving or lifting this machine, make sure to use at least two people. Be careful not to pinch your fingers when you set the machine back down.

Page 9

IMPORTANT

• Disruption of power can wipe out information in the machine's memory.

• DO NOT put objects on top of the machine.

• DO NOT place anything in front of the machine that will block received faxes. DO NOT place anything in the path of received faxes.

• If the machine does not operate normally when the operating instructions are followed, adjust only those controls that are covered by the operating instructions. Improper adjustment of other controls may result in damage or minor exposure to electromagnetic waves and will often require extensive work by a qualified technician to restore the machine to normal operation.

• A distinct change in the machine’s performance may, indicate a need for service.

• The power cord, including extensions, should be no longer than 16.5 feet (5 meters). DO NOT connect your machine to an AC power outlet on the same circuit as large appliances or other equipment that requires a significant amount of electricity to operate. Doing this may cause an overvoltage, tripping your circuit breaker or blowing your fuse. If you cannot avoid using the machine with these appliances, we recommend that you use a voltage transformer or a high-frequency noise filter. Use a voltage regulator if the power source is not stable.

• Lightning and power surges can damage this machine. We recommend that you use a quality surge protection device on the AC power line and any telephone (RJ-11) or Ethernet (RJ-45) cable plugged into the machine, or that you unplug the cords during a lightning storm.

Important safety instructions 1

1 DO NOT attempt to service this machine yourself because opening or removing covers may

expose you to dangerous voltage points and other risks and may void your warranty. Refer all servicing to a Brother Authorized Service Center. For the location of your nearest Brother Authorized Service Center, please call:

In USA: 1-877-BROTHER (1-877-276-8437)

In Canada: 1-877-BROTHER

2 Unplug this machine from the power outlet and refer all servicing to Brother Authorized Service

Personnel under the following conditions:

 When the power cord is damaged or frayed.

 If liquid has been spilled into the machine.

 If the machine has been exposed to rain or water.

Page 10

Regulation 1

WARNING

When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electrical shock and injury to people, including the following:

• DO NOT use this product near water, for example, near a bath tub, wash bowl, kitchen sink or washing machine, in a wet basement or near a swimming pool.

• Avoid using this product during an electrical storm. There may be a remote risk of electric shock from lightning.

• DO NOT use this product to report a gas leak in the vicinity of the leak.

To reduce the risk of fire, electrical shock and injury to people;

• Use only a No. 26 AWG or larger telecommunication line cord.

This product must be installed near an AC power outlet that is easily accessible. In case of an emergency, you must unplug the power cord from the AC power outlet to shut off the power completely.

Standard telephone and FCC notices 1

These notices are in effect on models sold and used in the United States only.

When programming emergency numbers or making test calls to emergency numbers:

 Remain on the line and briefly explain to the dispatcher the reason for the call before hanging

up.

 Perform these activities in the off-peak hours, such as early morning or late evening.

This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA. On the backside of this equipment is a label that contains, among other information, a product identifier in the format US: AAAEQ##TXXXX. If requested, this number must be provided to the telephone company.

You may safely connect this equipment to the telephone line by means of a standard modular jack, USOC RJ11C.

A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA. A compliant telephone cord and modular plug is provided with this product. It is designed to be connected to a compatible modular jack that is also compliant. See installation instructions for details.

Page 11

The REN is used to determine the number of devices that may be connected to a telephone line.

WARNING

IMPORTANT

Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call. In most but not all areas, the sum of RENs should not exceed five (5.0). To be certain of the number of devices that may be connected to a line, as determined by the total RENs, contact the local telephone company. For products approved after July 23, 2001, the REN for this product is part of the product identifier that has the format US:AAAEQ##TXXXX. The digits represented by ## are the REN without a decimal point (e.g., 06 is a REN of 0.6). For earlier products, the REN is separately shown on the label.

If this equipment causes harm to the telephone network, the telephone company will notify you in advance that temporary discontinuance of service may be required. But if advance notice isn't practical, the telephone company will notify the customer as soon as possible. Also, you will be advised of your right to file a complaint with the FCC if you believe it is necessary.

The telephone company may make changes in its facilities, equipment, operations or procedures that could affect the operation of the equipment. If this happens the telephone company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service.

If trouble is experienced with this equipment, for repair or warranty information, please contact Brother Customer Service. (See Brother numbers in the Basic User’s Guide.) If the equipment is causing harm to the telephone network, the telephone company may request that you disconnect the equipment until the problem is resolved.

Connection to party line service is subject to state tariffs. Contact the state public utility commission, public service commission or corporation commission for information.

If your home has specially wired alarm equipment connected to the telephone line, ensure the installation of this equipment does not disable your alarm equipment. If you have questions about what will disable alarm equipment, call your telephone company or a qualified installer.

If you are not able to solve a problem with your machine, call Brother Customer Service. (See Brother numbers in the Basic User’s Guide.)

For protection against the risk of electrical shock, always disconnect all cables from the wall outlet before servicing, modifying or installing the equipment.

• This equipment may not be used on coin service lines provided by the telephone company or connected to party lines.

• Brother cannot accept any financial or other responsibilities that may be the result of your use of this information, including direct, special or consequential damages. There are no warranties extended or granted by this document.

• This machine has been certified to comply with FCC standards, which are applied to the USA only.

Page 12

Federal Communications Commission (FCC) Declaration of

IMPORTANT

Conformity (USA only) 1

Responsible Party: Brother International Corporation

100 Somerset Corporate Boulevard

Bridgewater, NJ 08807-0911 USA

TEL: (908) 704-1700

declares, that the products

Product Name: MFC-J6510DW and MFC-J6710DW

comply with Part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) This device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation.

This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

 Reorient or relocate the receiving antenna.

 Increase the separation between the equipment and receiver.

 Connect the equipment into an outlet on a circuit different from that to which the receiver is

connected.

 Call the dealer or an experienced radio/TV technician for help.

 This transmitter must not be co-located or operated in conjunction with any other antenna or

transmitter.

• Changes or modifications not expressly approved by Brother Industries, Ltd. could void the user’s authority to operate the equipment.

• A shielded interface cable should be used to ensure compliance with the limits for a Class B digital device.

Page 13

Industry Canada Compliance Statement (Canada only) 1

IMPORTANT

This Class B digital apparatus complies with Canadian ICES–003.

Cet appareil numérique de la classe B est conforme à la norme NMB–003 du Canada.

Operation is subject to the following two conditions: (1) this device may not cause interference, and (2) this device must accept any interference, including interference that may cause undesired operation of this device.

L'utilisation de ce dispositif est autorisée seulement aux conditions suivantes: (1) il ne doit pas produire de brouillage et (2) l'utilisateur du dispositif doit être prêt à accepter tout brouillage radioélectrique reçu, même si ce brouillage est susceptible de compromettre le fonctionnement du dispositif.

EQUIPMENT ATTACHMENT LIMITATIONS (Canada only) 1

NOTICE

This product meets the applicable Industry Canada technical specifications.

Le présent materiel est conforme aux specifications techniques applicables d’Industrie Canada.

NOTICE

The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five.

L’indice d’équivalence de la sonnerie (IES) sert à indiquer le nombre maximal de terminaux qui peuvent être raccordés à une interface téléphonique. La terminaison d’une interface peut consister en une combinaison quelconque de dispositifs, à la seule condition que la somme d’indices d’équivalence de la sonnerie de tous les dispositifs n’excède pas 5.

For use in the USA or Canada only 1

These machines are made for use in the USA and Canada only. We cannot recommend using them overseas because it may violate the Telecommunications Regulations of that country and the power requirements of your machine may not be compatible with the power available in foreign countries. Using USA or Canada models overseas is at your own risk and may void your warranty.

LAN connection 1

DO NOT connect this product to a LAN connection that is subject to over-voltages.

Page 14

International ENERGY STAR® Qualification Statement 1

The purpose of the International ENERGY STAR® Program is to promote the development and popularization of energy-efficient equipment.

As an ENERGY STAR® Partner, Brother Industries, Ltd. has determined that this product meets

the ENERGY STAR

specifications for energy efficiency.

Page 15

Trademarks 1

The Brother logo is a registered trademark of Brother Industries, Ltd.

Brother is a registered trademark of Brother Industries, Ltd.

Windows Vista is either a registered trademark or trademark of Microsoft Corporation in the United States and/or other countries.

Microsoft and Windows are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries.

Apple, Macintosh and Mac OS are trademarks of Apple Inc., registered in the United States and other countries.

Adobe, Flash, Illustrator and Photoshop are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries.

Nuance, the Nuance logo, PaperPort and ScanSoft are trademarks or registered trademarks of Nuance Communications, Inc. or its affiliates in the United States and/or other countries.

PowerPC is a registered trademarks of IBM in the United States and/or other countries.

Memory Stick, Memory Stick PRO, Memory Stick PRO Duo, Memory Stick Duo, MagicGate, MagicGate Memory Stick, Memory Stick Micro and M2 are trademarks of Sony Corporation.

AOSS is a trademark of Buffalo Inc.

WPA, WPA2, Wi-Fi Protected Access and Wi-Fi Protected Setup are either trademarks or registered trademarks of Wi-Fi Alliance in the United States and/or other countries.

Wi-Fi and Wi-Fi Alliance are registered trademark of the Wi-Fi Alliance.

Intel and Pentium are trademarks of Intel Corporation in the U.S. and other countries.

AMD is a trademark of Advanced Micro Devices, Inc.

FaceFilter Studio is a trademark of Reallusion, Inc.

BRAdmin Professional is a trademark of Brother Industries, Ltd.

UNIX is a registered trademark of The Open Group in the United States and other countries.

Linux is the registered trademark of Linus Torvalds in the U.S. and other countries.

CorelDraw, Corel Paint Shop Pro and Corel WordPerfect are trademarks or registered trademarks of Corel Corporation and/or its subsidiaries in Canada, the United States and/or other countries.

Each company whose software title is mentioned in this manual has a Software License Agreement specific to its proprietary programs.

Any trade names and product names of companies appearing on Brother products, related documents and any other materials are all trademarks or registered trademarks of those respective companies.

Page 16

Open Source Licensing Remarks 1

This product includes open-source software. Please see Open Source Licensing Remarks and Copyright information on the supplied CD-ROM.

(For Windows®) “X:\\License.txt” (where X is your drive letter).

(For Macintosh) Double-click the CD-ROM icon on your desktop. Then double-click the Utilities icon. License.rtf will appear.

Legal limitations for copying 1

Color reproductions of certain documents are illegal and may result in either criminal or civil liability. The listing below is intended to be a guide rather than a complete listing of every possible prohibition. In case of doubt, we suggest that you consult with the appropriate authority or advisor with regard to the specific document.

The following documents issued by the United States/Canadian Government or any of its Agencies, States, Territories or Provinces may not be copied:

 Money

 Bonds or other certificates of indebtedness

 Certificates of Deposit

 Internal Revenue Stamps (canceled or uncanceled)

 Selective Service or draft papers

 Passports

 United States/Canadian Postage Stamps (canceled or uncanceled)

 Food Stamps

 Immigration Papers

 Checks or drafts drawn by Governmental agencies

 Identifying badges or insignias

 Licenses and Certificates of Title to motor vehicles, under certain State/Provincial law

Coping copyrighted works may be regulated by Federal, State of local laws. For more information, consult an appropriate authority or advisor.

Works of art should be considered the equivalent of copyrighted works.

Page 17

Page 18

BASIC USER’S GUIDE

MFC-J6910DW

Version 0

USA/CAN

Page 19

If you need to call Customer Service

Please complete the following information for future reference:

Model Number: MFC-J6910DW

Serial Number:

Date of Purchase:

Place of Purchase:

The serial number is on the back of the unit. Retain this User's Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service.

http://www.brother.com/registration/

By registering your product with Brother, you will be recorded as the original owner of the product. Your registration with Brother:

 may serve as confirmation of the purchase date of your product

should you lose your receipt;

 may support an insurance claim by you in the event of product loss

covered by insurance; and,

 will help us notify you of enhancements to your product and special

offers.

The most convenient and efficient way to register your new product is on-line at http://www.brother.com/registration/

Page 20

Brother numbers

IMPORTANT

Note

For technical help, you must call the country where you bought the machine. Calls must be made from within that country.

By registering your product with Brother International Corporation, you will be recorded as the original owner of the product. Your registration with Brother:

 may serve as confirmation of the purchase date of your product should you lose your receipt;

 may support an insurance claim by you in the event of product loss covered by insurance; and,

 will help us notify you of enhancements to your product and special offers.

Please complete and fax the Brother Warranty Registration And Test Sheet or, for your convenience and most efficient way to register your new product, register on-line at

http://www.brother.com/registration/

FAQs (frequently asked questions)

The Brother Solutions Center is our one-stop resource for all your Fax Machine/Multi-Function Center needs. You can download the latest software documents and utilities, read FAQs and troubleshooting tips, and learn how to get the most from your Brother product.

http://solutions.brother.com/

• You can check here for Brother driver updates.

• To keep your machine performance up to date, check here for the latest firmware upgrade.

For Customer Service

In USA: 1-877-BROTHER (1-877-276-8437)

1-901-379-1215 (fax)

In Canada: 1-877-BROTHER

(514) 685-4898 (fax)

Service Center Locator (USA only)

For the location of a Brother authorized service center, call 1-877-BROTHER (1-877-276-8437).

Service Center Locations (Canada only)

For the location of a Brother authorized service center, call 1-877-BROTHER.

Page 21

Ordering accessories and supplies

Note

For best quality results use only genuine Brother accessories, which are available at most Brother retailers. If you cannot find the accessory you need and you have a Visa, MasterCard, Discover, or American Express credit card, you can order accessories directly from Brother. (You can visit us online for a complete selection of the Brother accessories and supplies that are available for purchase.)

In Canada only Visa and MasterCard are accepted.

In USA: 1-877-552-MALL (1-877-552-6255)

1-800-947-1445 (fax)

http://www.brothermall.com/

In Canada: 1-877-BROTHER

http://www.brother.ca/

Description Item

Ink Cartridge Super High Yield <black>

Ink Cartridge Super High Yield <yellow>

Ink Cartridge Super High Yield <cyan> (blue)

Ink Cartridge Super High Yield <magenta> (red)

Ink Cartridge High Yield <black>

Ink Cartridge High Yield <yellow>

Ink Cartridge High Yield <cyan> (blue)

Ink Cartridge High Yield <magenta> (red)

LC79BK (Prints approx. 2,400 pages)

LC79Y (Prints approx. 1,200 pages)

LC79C (Prints approx. 1,200 pages)

LC79M (Prints approx. 1,200 pages)

LC75BK (Prints approx. 600 pages)

LC75Y (Prints approx. 600 pages)

LC75C (Prints approx. 600 pages)

LC75M (Prints approx. 600 pages)

Premium Plus Glossy Photo Paper

(Ledger size / 20 sheets) BP71GLGR

(Letter size / 20 sheets) BP71GLTR

(4"  6" size / 20 sheets) BP71GP

Premium Glossy Photo Paper

(Letter size / 20 sheets) BP61GLL (USA only)

(4"  6" / 20 sheets) BP61GLP (USA only)

For more information about the replacement consumables, visit us at http://www.brother.com/pageyield/.

Page 22

Description Item

Multipurpose Paper - Plain Paper

(Letter size / 500 sheets) BP60MPLTR (USA only)

Matte Inkjet Paper

(Letter size / 25 sheets) BP60ML (USA only)

Plain Inkjet Paper

(Ledger size / 100 sheets) BP60PLGR (USA only)

(Letter size / 100 sheets) BP60PL100 (USA only)

Telephone Line Cord LG3077001 (USA only)

Basic User's Guide LX7947001 (English for USA and Canada)

LX7947002 (French for Canada)

iii

Page 23

Notice - Disclaimer of Warranties

(USA and Canada)

BROTHER'S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER'S LICENSOR) MAKE NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE SOFTWARE. BROTHER'S LICENSOR(S) DOES NOT WARRANT, GUARANTEE OR MAKE ANY REPRESENTATIONS REGARDING THE USE OR THE RESULTS OF THE USE OF THE SOFTWARE IN TERMS OF ITS CORRECTNESS, ACCURACY, RELIABILITY, CURRENTNESS OR OTHERWISE. THE ENTIRE RISK AS TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS ASSUMED BY YOU. THE EXCLUSION OF IMPLIED WARRANTIES IS NOT PERMITTED BY SOME STATES IN THE USA AND SOME PROVINCES IN CANADA. THE ABOVE EXCLUSION MAY NOT APPLY TO YOU.

IN NO EVENT WILL BROTHER'S LICENSOR(S) BE LIABLE TO YOU FOR ANY CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES (INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS, BUSINESS INTERRUPTION, LOSS OF BUSINESS INFORMATION, AND THE LIKE) ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE EVEN IF BROTHER'S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. BECAUSE SOME STATES IN THE USA AND SOME PROVINCES IN CANADA DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU. IN ANY EVENT BROTHER'S LICENSOR'S LIABILITY TO YOU FOR ACTUAL DAMAGES FROM ANY CAUSE WHATSOEVER, AND REGARDLESS OF THE FORM OF THE ACTION (WHETHER IN CONTRACT, TORT (INCLUDING NEGLIGENCE), PRODUCT LIABILITY OR OTHERWISE), WILL BE LIMITED TO $50.

Page 24

Compilation and Publication Notice

Under the supervision of Brother Industries, Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications.

The contents of this manual and the specifications of this product are subject to change without notice.

Page 25

User's Guides and where do I find it?

Which manual? What's in it? Where is it?

Safety and Legal Read this Guide first. Please read the Safety

Instructions before you set up your machine. See this Guide for trademarks and legal limitations.

Quick Setup Guide Follow the instructions for setting up your

machine and installing the drivers and software for the operating system and connection type you are using.

Basic User's Guide Learn the basic Fax, Copy, Scan and

PhotoCapture Center™ operations and how to replace consumables. See troubleshooting tips.

Advanced User's Guide Learn more advanced operations: Fax, Copy,

security features, printing reports and performing routine maintenance.

Software User's Guide Follow these instructions for Printing, Scanning,

Network Scanning, PhotoCapture Center™, Remote Setup, PC-Fax, and using the Brother ControlCenter utility.

Network Glossary This Guide provides basic information about

advanced network features of Brother machines along with explanations about general networking and common terms.

Printed / In the box

PDF file / Documentation CD-ROM

Network User's Guide This Guide provides useful information about

wired and wireless network settings and security settings using the Brother machine. You can also find supported protocol information for your machine and detailed troubleshooting tips.

PDF file / Documentation CD-ROM

Page 26

Table of Contents

(BASIC USER’S GUIDE)

1 General information 1

Using the documentation .......................................................................................1

Symbols and conventions used in the documentation ....................................1

Accessing the Advanced User’s Guide, Software User’s Guide,

Network User’s Guide, and Network Glossary ...................................................2

Viewing Documentation ................................................................................... 2

Accessing Brother Support (Windows

Accessing Brother Support (Macintosh) ................................................................5

Control panel overview ..........................................................................................6

LCD Touchscreen............................................................................................8

Basic Operations ............................................................................................. 9

2 Loading paper 10

Loading paper and other print media...................................................................10

Loading paper in paper tray #1...................................................................... 10

Loading paper in paper tray #2...................................................................... 13

Loading paper in the manual feed slot ..........................................................17

Loading envelopes and postcards.................................................................19

Printable area ................................................................................................21

Paper settings......................................................................................................22

Paper Size and Type .....................................................................................22

Tray use in COPY mode................................................................................22

Tray use in FAX mode...................................................................................23

Secure Paper Feed mode for Ledger size Short Grain Paper.......................23

Acceptable paper and other print media..............................................................24

Recommended print media ...........................................................................24

Handling and using print media.....................................................................25

Choosing the right print media....................................................................... 26

)................................................................ 4

3 Loading documents 28

How to load documents .......................................................................................28

Using the ADF ...............................................................................................28

Using the scanner glass ................................................................................ 29

Unscannable area .........................................................................................30

4 Sending a fax 31

How to send a fax ................................................................................................ 31

Stop faxing..................................................................................................... 33

Setting scanner glass size for faxing .............................................................33

Color fax transmission ...................................................................................33

Canceling a fax in progress ........................................................................... 33

How to preview an outgoing fax ....................................................................33

Transmission Verification Report...................................................................34

vii

Page 27

5 Receiving a fax 35

Receive Modes....................................................................................................35

Choose the correct Receive Mode ................................................................35

Using Receive Modes..........................................................................................37

Fax Only ........................................................................................................ 37

Fax/Tel........................................................................................................... 37

Manual...........................................................................................................37

External TAD ................................................................................................. 37

Receive Mode settings ........................................................................................38

Ring Delay .....................................................................................................38

F/T Ring Time (Fax/Tel mode only) ...............................................................38

Easy Receive................................................................................................. 39

Fax Preview (Black & White only)........................................................................ 39

How to preview a received fax....................................................................... 39

Turning off Fax Preview.................................................................................41

6 Telephone services and external devices 42

Telephone services..............................................................................................42

Voice Mail ...................................................................................................... 42

Distinctive Ring ..............................................................................................43

Connecting an external TAD (telephone answering device)................................45

Connections...................................................................................................46

Recording an outgoing message (OGM) on an external TAD.......................46

Multi-line connections (PBX) .........................................................................46

External and extension telephones......................................................................47

Connecting an external or extension telephone ............................................47

Using external and extension telephones......................................................47

Using a non-Brother cordless external telephone .........................................48

Using remote codes.......................................................................................48

7 Dialing and storing numbers 49

How to dial ...........................................................................................................49

Manual dialing ...............................................................................................49

One Touch Dialing .........................................................................................49

Speed Dialing ................................................................................................49

Fax Redial .....................................................................................................50

Storing numbers .................................................................................................. 50

Storing a pause .............................................................................................50

Storing One Touch Dial numbers ..................................................................50

Storing Speed Dial numbers..........................................................................51

Changing One Touch or Speed Dial names or numbers...............................52

8 Making copies 54

How to copy .........................................................................................................54

Stop copying ..................................................................................................54

Copy settings................................................................................................. 55

Paper Options................................................................................................55

viii

Page 28

9 PhotoCapture Center™: Printing photos from a memory card or

USB Flash memory drive 57

PhotoCapture Center™ operations ..................................................................... 57

Using a memory card or USB Flash memory drive .......................................57

Getting started ..................................................................................................... 58

Print Images......................................................................................................... 60

View Photos...................................................................................................60

PhotoCapture Center™ print settings.................................................................. 61

How to scan to a memory card or USB Flash memory drive............................... 61

10 How to print from a computer 63

Printing a document.............................................................................................63

11 How to scan to a computer 64

Scanning a document ..........................................................................................64

Scanning using the SCAN key.............................................................................64

Scanning using a scanner driver .........................................................................64

A Routine maintenance 65

Replacing the ink cartridges ................................................................................ 65

Cleaning and checking the machine....................................................................67

Cleaning the scanner.....................................................................................67

Cleaning the print head .................................................................................68

Checking the print quality .............................................................................. 69

Checking the print alignment ......................................................................... 70

B Troubleshooting 71

Error and Maintenance messages.......................................................................71

Error animation .............................................................................................. 79

Transferring your faxes or Fax Journal report ............................................... 79

Document jam ..............................................................................................80

Printer jam or paper jam................................................................................81

Troubleshooting ..................................................................................................88

If you are having difficulty with your machine ................................................ 88

Dial Tone ......................................................................................................98

Telephone line interference / VoIP ................................................................98

Machine Information ............................................................................................ 99

Checking the serial number ........................................................................... 99

Reset functions ..............................................................................................99

How to reset the machine.............................................................................. 99

Page 29

C Menu and features 100

On-screen programming....................................................................................100

Menu table .........................................................................................................101

Entering Text .....................................................................................................130

Inserting spaces .........................................................................................130

Making corrections ...................................................................................... 130

Repeating letters .........................................................................................130

D Specifications 131

General ..............................................................................................................131

Print media.........................................................................................................133

Fax.....................................................................................................................135

Copy ..................................................................................................................136

PhotoCapture Center™ .....................................................................................137

PictBridge .......................................................................................................... 138

Scanner .............................................................................................................139

Printer ................................................................................................................ 140

Interfaces ........................................................................................................... 141

Computer requirements ..................................................................................... 142

Consumable items ............................................................................................. 143

Network (LAN) ...................................................................................................144

EIndex 145

Page 30

Table of Contents

(ADVANCED USER’S GUIDE)

The Advanced User's Guide explains the following features and operations.

You can view the Advanced User's Guide on the Documentation CD-ROM.

1 General setup

Memory storage Volume Settings Automatic Daylight Saving Time Sleep Mode LCD screen Dial Prefix Mode Timer

2 Security features

Secure Function Lock 2.0

3Sending a fax

Additional sending options Additional sending operations Polling overview

4 Receiving a fax

8 PhotoCapture Center™:

Printing photos from a memory card or USB Flash memory drive

PhotoCapture Center™ operations Print Images PhotoCapture Center™ print settings Scan to a memory card or USB Flash memory drive

9 Printing photos from a

camera

Printing photos directly from a PictBridge camera Printing photos directly from a digital camera (without PictBridge)

A Routine maintenance

Memory Receive (Black & White only) Remote Retrieval Additional receiving operations Polling overview

5 Dialing and storing numbers

Voice operations Additional dialing operations Additional ways to store numbers

6Printing reports

Fax reports Reports

7 Making copies

Copy settings

Cleaning and checking the machine Packing and shipping the machine

B Glossary

CIndex

Page 31

xii

Page 32

General information 1

Using the documentation

Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine.

WARNING

WARNING indicates a potentially hazardous situation which, if not avoided, could result in death or serious injuries.

CAUTION

Symbols and conventions used in the documentation 1

The following symbols and conventions are used throughout the documentation.

Bold Bold typeface identifies specific

keys on the machine’s control panel or on the computer screen.

Italics Italicized typeface emphasizes

an important point or refers you to a related topic.

Courier New

Text in Courier New font identifies messages on the LCD of the machine.

CAUTION indicates a potentially hazardous situation which, if not avoided, may result in minor or moderate injuries.

IMPORTANT

IMPORTANT indicates a potentially hazardous situation which, if not avoided, may result in damage to property or loss of product functionality.

Notes tell you how you should respond to a situation that may arise or give tips about how the operation works with other features.

Electrical Hazard icons alert you to possible electrical shock.

Page 33

Chapter 1

Note

Accessing the Advanced User’s Guide, Software User’s Guide, Network User’s Guide, and Network Glossary

This Basic User’s Guide does not contain all the information about the machine, such as how to use the advanced features for Fax, Copy, PhotoCapture Center™, Printer, Scanner, PC-Fax, and Network. When you are ready to learn detailed information about these operations, read the

Advanced User’s Guide, Software User’s Guide, Network User’s Guide, and Network Glossary that are on the

Documentation CD-ROM.

c Click your country.

d Point to your language, point to

View Guide, and then click the guide you want to read.

Viewing Documentation 1

a Turn on your computer. Insert the

Documentation CD-ROM into your CD-ROM drive. For Windows to step c.

(Windows® users) If the screen does not appear automatically, go to My Computer (Computer), double-click the CD-ROM icon, and then double-click index.html.

users, go

b (Macintosh users)

Double-click the Documentation CD-ROM icon, and then double-click

index.html.

Page 34

Note

• (Windows® users only)

Note

Your Web browser may display a yellow bar at the top of the page that contains a security warning about Active X controls. For the page to display correctly you must click on the bar, click Allow Blocked Content, then click Yes in the Security Warning dialog box.

• (Windows

users only)1 For faster access, you can copy all user documentation in PDF format to a local folder on your computer. Point to your language, then click Copy to local disk.

Microsoft® Internet Explorer® 6.0 or greater.

How to find Scanning instructions 1

There are several ways you can scan documents. You can find the instructions as follows:

Software User’s Guide

 Scanning

 ControlCenter

General information

Presto! PageManager User’s Guide (Macintosh users)

Presto! PageManager is available as a download from http://nj.newsoft.com.tw/download/ brother/PM9SEInstaller_BR_multilang.dmg

 The complete Presto! PageManager

User’s Guide can be viewed from the Help selection in the Presto! PageManager application.

How to find Network setup instructions

Your machine can be connected to a wireless or wired network. You can find basic setup instructions in the Quick Setup Guide. If your wireless access point or router supports Wi-Fi Protected Setup or AOSS™, you can also follow the steps in the Quick Setup Guide. For more information about network setup, please see the Network User's Guide on the Documentation CD-ROM.

 Network Scanning

ScanSoft™ PaperPort™12SE with OCR How-to-Guides

(Windows

users)

 The complete ScanSoft™

PaperPort™12SE with OCR How-toGuides can be viewed from the Help selection in the ScanSoft™ PaperPort™12SE application.

(Windows

2000 users need to download and install PaperPort™11SE from the Web site.)

Page 35

Chapter 1

Accessing Brother Support (Windows

You can find all the contacts you will need, such as Web support (Brother Solutions Center), Customer Service and Brother Authorized Service Centers in Brother numbers on page i and on the Installation CD-ROM.

 Click Brother Support on the Top Menu.

The following screen will appear:

) 1

 To visit our Web site for genuine Brother

Supplies (http://www.brother.com/original/ click Supplies Information.

 To access the Brother CreativeCenter

(http://www.brother.com/creativecenter/ for FREE photo projects and printable downloads, click Brother CreativeCenter.

 To return to the Top Menu, click Back or

if you are finished, click Exit.

)

 To access our Web site

(http://www.brother.com/ Brother Home Page.

 To view all Brother Numbers, including

Customer Service numbers for the USA and Canada, click Support Information.

 To access the USA Brother online

shopping mall (http://www.brothermall.com/ additional product and services information, click Brother Mall.com.

 To access Canada’s Brother online

shopping mall (http://www.brother.ca/ additional product and services information, click Shop Online (Canada).

 For the latest news and product support

information (http://solutions.brother.com/ Brother Solutions Center.

), click

) for

), click

Page 36

Accessing Brother

General information

Support (Macintosh)

You can find all the contacts you will need, such as Web support (Brother Solutions Center) on the Installation CD-ROM.

 Double-click the Brother Support icon.

The following screen will appear:

 To download and install Presto!

PageManager, click

Presto! PageManager.

 To register your machine from the Brother

Product Register Page (http://www.brother.com/registration/ click On-Line Registration.

 For the latest news and product support

information (http://solutions.brother.com/ Brother Solutions Center.

 To visit our Web site for genuine Brother

Supplies (http://www.brother.com/original/ Supplies Information.

), click

Page 37

Chapter 1

Control panel overview 1

1 Fax and Copy keys:

 Duplex

Press this key to copy, scan or fax both sides of the paper.

 Nin1Copy

Press this key to make N in 1 or Poster copies.

 Fax Preview

Lets you preview incoming faxes on the LCD.

 Tray Setting

Press this key to choose the tray you want to use for printing.

2 Mode keys:

 FAX

Lets you access FAX mode.

 SCAN

Lets you access SCAN mode.

 COPY

Lets you access COPY mode.

1 2

3 Dial Pad

Use these keys to dial telephone and fax numbers and as a keyboard for entering information into the machine.

This function transfers to the touchscreen when you store quick dial numbers.

(Canada only) The # key lets you temporarily switch the dialing mode during a telephone call from Pulse to Tone.

4 Telephone keys:

 Redial/Pause

Redials the last 30 numbers called. It also inserts a pause when dialing numbers.

 Hook

Press before dialing when you want to listen to make sure a fax machine has answered, and then press Black Start or Color Start.

Also, press this key after picking up the handset of the external telephone during the F/T pseudo/double-ring.

 PHOTO CAPTURE

Lets you access PHOTO CAPTURE mode.

Page 38

General information

3 54

5 Start keys:

 Black Start

Lets you start sending faxes or making copies in black & white. Also lets you start a scanning operation (in color or black & white depending on the scan setting in the ControlCenter software).

 Color Start

Lets you start sending faxes or making copies in full color. Also lets you start a scanning operation (in color or black & white, depending on the scan setting in the ControlCenter software).

6 Stop/Exit

Stops an operation or exits the menu.

7 LCD (Liquid Crystal Display)

This is a Touchscreen LCD. You can access the menus and options by pressing buttons displayed on the screen.

Also, you can adjust the angle of the LCD screen by lifting it.

8 One Touch keys

These 8 keys give you instant access to 16 previously stored numbers.

Shift

To access One Touch numbers 9 to 16, hold down Shift as you press the One Touch key.

9On/Off

You can turn the machine on and off. Press On/Off to turn the machine on. Press and hold down On/Off to turn the

machine off. The LCD will show Shutting Down and will stay on for a few seconds before going off.

If you have connected an external telephone or TAD, it is always available.

If you turn the machine off, it will still periodically clean the print head to maintain print quality. To prolong print head life, provide the best ink cartridge economy, and maintain print quality, you should keep your machine connected to the power at all times.

Page 39

Chapter 1

Note

LCD Touchscreen 1

The LCD shows the current machine status when the machine is idle.

12 3 4

1 Faxes in memory

Shows how many received faxes are in the memory.

2 Fax Preview

Lets you preview received faxes.

3MENU

Lets you access the main menu.

8 Wireless Status

A four-level indicator shows the current wireless signal strength if you are using a wireless connection.

0Max

9 Call History

Lets you view a list of outgoing calls and the Caller ID history.

Also, lets you fax the number you have chosen from the lists.

10 New Fax

When Fax Preview is set to On, you can see how many new faxes you have received.

The warning icon appears when there is an error or maintenance message.

For details, see Error and Maintenance messages on page 71.

4 Ink indicator

Lets you see the available ink volume. Also, lets you access the Ink menu.

5 Current Receive Mode

Lets you see the current Receive Mode.

 Fax (Fax Only)  F/T (Fax/Tel)  TAD (External TAD)  Mnl (Manual)

When the Distinctive Ring feature is turned on, the LCD shows D/R. For details, see Distinctive Ring on page 43.

6 Memory Status

Lets you see the available memory in the machine.

7 Phone Book

If you receive a fax containing multiple paper sizes (for example, a Letter size page and a Ledger size page), the machine may create and store a file for each paper size. The LCD may show that more than one fax job has been received.

Lets you set up your phone book of One Touch, Speed Dial and Group numbers.

Also, you can search the phone book for the number you want to dial.

Page 40

General information

IMPORTANT

Note

Basic Operations 1

To operate the Touchscreen use your finger to press the MENU or option button directly on the Touchscreen. To display and access all the screen menus or options in a setting, press dc or ab to scroll through them.

DO NOT press the Touchscreen with a sharp object, such as a pen or stylus. It may damage the machine.

The following steps show how to change a setting in the machine. In this example the Receive Mode setting is changed from Fax Only to Fax/Tel.

a Press MENU.

f Press Fax/Tel.

Press to go back to the previous level.

g Press Stop/Exit.

b Press a or b to display

Initial Setup.

c Press Initial Setup. d Press a or b to display Receive Mode.

e Press Receive Mode.

Page 41

Note

Loading paper 2

Loading paper and other print media

For Tray #2, see Loading paper in paper tray #2 on page 13.

Loading paper in paper tray #1 2

a Pull the paper tray completely out of the

machine.

• When you are using Legal, Ledger or A3 size paper, press the universal guide release button (1) as you slide out the front of the paper tray. Make sure that when using Legal or Ledger or A3 size paper, the triangular mark on the output paper tray cover is aligned with the line indicating Legal (2) or Ledger or A3 (3) size, as shown in the illustration.

If the paper support flap (1) is open, close it, and then close the paper support (2).

• If you are using A5 or smaller size paper, make sure that the paper tray is not extended.

• When you load a different paper size in a tray, you will need to change the paper size setting in the machine at the same time. (See Paper Size and Type on page 22.)

Page 42

Loading paper

Note

b Open the output paper tray cover (1).

c With both hands, gently press and slide

the paper length guide (1) and then the paper side guides (2) to fit the paper size. Make sure that the triangular marks (3) on the paper length guide (1) and paper side guides (2) line up with the mark for the paper size you are using.

d Fan the stack of paper well to avoid

paper jams and misfeeds.

Always make sure that the paper is not curled.

e Gently put the paper into the paper tray

print side down and top edge in first. Check that the paper is flat in the tray.

Page 43

Chapter 2

Note

WARNING

When you put Photo L size into the paper tray, you need to release the hinges on both sides of the output paper tray cover, and push the cover over. And then slide the paper length guide.

g Close the output paper tray cover.

Check that the paper is flat in the tray and below the maximum paper mark (1). Overfilling the paper tray may cause paper jams.

f Gently adjust the paper side guides to fit

the paper with both hands. Make sure the paper side guides touch the sides of the paper.

h Slowly push the paper tray completely

into the machine.

DO NOT push Tray #1 into the machine too quickly. Doing this may cause injury to your hand by trapping it between Tray #1 and Tray #2. Please push Tray #1 in slowly.

Be careful not to push the paper in too far; it may lift at the back of the tray and cause feed problems.

Page 44

Loading paper

Note

i While holding the paper tray in place,

pull out the paper support (1) until it clicks, and then unfold the paper support flap (2).

Before you shorten Tray #1, take the paper out of the tray. Then shorten the tray by pressing the universal guide release button (1). Adjust the paper length guide (2) to fit the paper size you are going to use. Then put the paper in the tray.

Loading paper in paper tray #2 2

• You can only use plain paper sizes Ledger, Letter, Legal, Executive, A3 or A4 in Tray #2.

• When you use the Borderless printing feature paper must be fed from Tray #1.

a Pull the paper tray completely out of the

machine.

• If you are using Ledger, Legal or A3 size

paper, press the universal guide release button (1) as you slide out the front of the paper tray until it clicks.

• You can check if the length of the tray is adjusted properly by opening the paper tray cover.

Page 45

Chapter 2

Note

b Open the paper tray cover (1).

c Using both hands, gently press and

slide the paper length guide (1) and then the paper side guides (2) to fit the paper size. Make sure that the triangular marks (3) on the paper length guide (1) and paper side guides (2) line up with the marks for the paper size you are using.

d Fan the stack of paper well to avoid

paper jams and misfeeds.

Always make sure that the paper is not curled.

e Gently put the paper into the paper tray

print side down and top edge in first. Check that the paper is flat in the tray and below the maximum paper mark (1). Overfilling the paper tray may cause paper jams.

f Using both hands, gently adjust the

paper side guides so they touch the sides of the paper stack.

Page 46

Note

Be careful not to push the paper in too far;

Note

it may lift at the back of the tray and cause feed problems.

g Close the paper tray cover.

h Slowly push the paper tray back into the

machine.

Loading paper

j Pull tray #1 out of the machine.

Press the universal guide release button (1) as you slide out the front of the paper tray.

i Do one of the following:

 If you are using Ledger, Legal or A3

size paper, go to step j.

When you are using large size paper in Tray #2, you may need to extend Tray #1 out over Tray #2 to prevent printed pages from falling off the output tray.

 If you are using Letter, Executive or

A4 size paper, go to step m.

k Open the output paper tray cover and

adjust the paper length guide (1) for the paper.

Page 47

Chapter 2

Note

l Close the output paper tray cover and

slowly push the paper tray into the machine.

m Pull out the paper support (1) until it

clicks and unfold the paper support flap (2).

If you are finished using Ledger, Legal or A3 size paper and want to use a smaller paper size, take the paper out of the tray. Then shorten the tray by pressing the universal guide release button (1). Adjust the paper length guide (2) to fit the paper size you are going to use. Then put the smaller paper into the tray.

Page 48

Loading paper

Note

IMPORTANT

Loading paper in the manual feed slot 2

You can load special print media one at a time into this slot. Use the manual feed slot to print or copy on envelopes, labels or thicker paper.

• The machine automatically turns on the Manual Feed mode when you put paper in the manual feed slot.

• When you use the Borderless printing feature paper must be fed from Tray #1.

a Open the manual feed slot cover.

b Slide the manual feed slot paper guides

to the width of the paper that you are going to use.

c Put only one sheet of paper in the

manual feed slot with the side to be printed face up.

• DO NOT put more than one sheet of paper in the manual feed slot at any one time. Doing this may cause a paper jam. Wait until the LCD shows

Put paper in Manual Feed Slot Then Press Start before you feed the

next sheet of paper in the manual feed slot.

• DO NOT put paper in the manual feed slot when you are printing from Tray #1 or Tray #2. Doing this may cause a paper jam.

Page 49

Chapter 2

Note

d Using both hands gently adjust the

manual feed slot paper guides to fit the paper.

When loading an envelope, or a sheet of thick paper, push the envelope into the manual feed slot until you feel it grab the envelope.

f If the data does not fit on one page, the

LCD will prompt you to load another page. Place another sheet of paper in the manual feed slot, and then press Black Start or Color Start.

• Make sure printing has finished before you close the manual feed slot.

• When paper is placed in the manual feed slot, the machine always prints from the manual feed slot.

• DO NOT press the paper guides too tightly against the paper. Doing this may cause the paper to fold.

• Place the paper in the center of the manual feed slot between the paper guides. If the paper is not centered, pull it out and insert it again at the center position.

e Using both hands, put one sheet of

paper in the manual feed slot until the front edge touches the paper feed roller and the machine beeps. Let go of the paper when you feel the machine feed the paper in a short distance. The LCD will show Manual Feed Slot ready.

• Paper inserted in the manual feed slot while a test page, fax or report is being printed will be ejected.

• During the machine's cleaning process, paper you place in the manual feed slot will be ejected. Wait until the machine finishes its cleaning, and then put the paper into the manual feed slot again.

Page 50

Loading paper

IMPORTANT

Loading envelopes and postcards 2

About envelopes 2

 Use envelopes that weigh from 20 to 25 lb

(80 to 95 g/m

 Some envelopes need margin settings to

be set in the application. Make sure you do a test print first before printing many envelopes.

DO NOT use any of the following types of envelopes, as they will cause paper feed problems:

• That are of a baggy construction.

• That have windows.

Loading envelopes and postcards 2

a Before loading, press the corners and

sides of envelopes or postcards to make them as flat as possible.

If envelopes or postcards are “doublefeeding,” put one envelope or postcard in the paper tray at a time.

• That are embossed (have raised writing on them).

• That have clasps or staples.

• That are pre-printed on the inside.

Glue Double flaps

Occasionally you may experience paper feed problems caused by the thickness, size and flap shape of the envelopes you are using.

Page 51

Chapter 2

b Put envelopes or postcards in the paper

tray with the address side down and the leading edge in first as shown in the illustration. Using both hands, gently press and slide the paper length guide (1) and paper side guides (2) to fit the size of the envelopes or postcards.

If you have problems when printing on envelopes, try the following suggestions:

a Open the envelope flap. b Make sure the open flap is to the back

edge of the envelope when printing.

c Adjust the size and margin in your

application.

Page 52

Loading paper

Note

Printable area 2

The printable area depends on the settings in the application you are using. The figures below show the unprintable areas on cut-sheet paper and envelopes. The machine can print in the shaded areas of cut-sheet paper only when the Borderless print feature is available and turned

on. (See Printing for Windows Guide.)

Cut-Sheet Paper Envelopes

or Printing and Faxing for Macintosh in the Software User’s

Top (1) Bottom (2) Left (3) Right (4)

Cut-Sheet 0.12 in. (3 mm) 0.12 in. (3 mm) 0.12 in. (3 mm) 0.12 in. (3 mm)

Cut-Sheet (Duplex print when using Ledger or A3 size)

Envelopes

The top margin of Y4 envelopes is 0.47 in. (12 mm).

0.87 in. (22 mm) 0.87 in. (22 mm) 0.12 in. (3 mm) 0.12 in. (3 mm)

0.87 in. (22 mm)

0.87 in. (22 mm) 0.12 in. (3 mm) 0.12 in. (3 mm)

• The Borderless feature is not available for envelopes and duplex printing.

• When you use the Borderless printing feature paper must be fed from Tray #1.

Page 53

Chapter 2

Note

Paper settings 2

Paper Size and Type 2

To get the best print quality, set the machine for the type of paper you are using.

You can use eight sizes of paper for printing copies: Letter, Legal, Ledger, A4, A5, A3, Executive and 4  6in. (10 15 cm) and five sizes for printing faxes: Ledger, Letter, Legal, A3 or A4. When you load a different size of paper in the machine, you will need to change the paper size setting at the same time so your machine can fit an incoming fax on the page.

a Press Tray Setting. b Press the displayed paper size or paper

type for Tray#1, or press the displayed paper size for Tray#2.

Tray use in COPY mode 2

You can change the default tray the machine will use for copies.

Auto Select will allow your machine to feed paper from either Tray #1 or Tray #2, using the paper type and size settings from the COPY key menu.

To change the default setting, follow the instructions below:

a Press Tray Setting. b Press a or b on the Touchscreen to

display Tray Use:Copy.

c Press Tray Use:Copy. d Press Tray#1, Tray#2 or

Auto Select.

e Press Stop/Exit.

c Do one of the following:

 If you chose the paper size for

Tray#1, press d or c to display the paper size options, and press

Letter, Legal, Ledger, A4, A5, A3, EXE or 4"x6".

 If you chose the paper type for

Tray#1, press Plain Paper, Inkjet Paper, Brother BP71, Brother BP61, Other Glossy or Transparency.

 If you chose Tray#2, press Letter,

Legal, Ledger, A4, A3 or EXE.

d Press Stop/Exit.

• You can only use plain paper in Tray#2.

• The machine ejects paper with the printed surface face up onto the paper tray in the front of the machine. When you use transparencies or glossy paper, remove each sheet at once to prevent smudging or paper jams.

You can temporarily change the paper size and tray selection for the next copy by using the COPY mode key. (See Paper Size on page 55 and Tray Select on page 56.)

Page 54

Loading paper

Note

Tray use in FAX mode 2

You can change the default tray the machine will use for printing received faxes.

Auto Select will allow your machine to take paper from Tray #1 first, or from Tray #2 if:

 Tray #2 is set to a different paper size that

is more suitable for the received faxes.

 Both trays are using the same size paper

and Tray #1 is not set to use plain paper.

a Press Tray Setting. b Press a or b on the Touchscreen to

display Tray Use:Fax.

c Press Tray Use:Fax. d Press Tray#1, Tray#2 or

Auto Select.

Secure Paper Feed mode for Ledger size Short Grain Paper2

If your printed pages are smudged when using Ledger paper, your paper may be short grain paper. Choose LGR - Short Grain and set it to On to avoid this problem.

a Press MENU. b Press a or b to display

General Setup.

c Press General Setup. d Press a or b to display

LGR - Short Grain.

e Press LGR - Short Grain. f Press On. g Press Stop/Exit.

e Press Stop/Exit.

• If you are not sure about the type of paper you are using, consult the paper packaging or paper manufacturer for paper specifications.

• Printing will be slower when using the LGR - Short Grain setting.

Page 55

Chapter 2

Acceptable paper and other print media

The print quality can be affected by the type of paper you use in the machine.

To get the best print quality for the settings you have chosen, always set the Paper Type to match the type of paper you load.

You can use plain paper, inkjet paper (coated paper), glossy paper, transparencies and envelopes.

We recommend testing various paper types before buying large quantities.

For best results, use Brother paper.

 When you print on inkjet paper (coated

paper), transparencies and glossy paper, be sure to choose the proper print media in the Basic tab of the printer driver or in the Paper Type setting of the machine’s menu. (See Paper Size and Type on page 22.)

 When you print on Brother Photo paper,

load one extra sheet of the same photo paper in the paper tray. An extra sheet has been included in the paper package for this purpose.

Recommended print media 2

To get the best print quality, we suggest using Brother paper. (See the table below.)

We recommend using “3M Transparency Film” when you print on transparencies.

Brother paper

Paper Type Item

Premium Plus Glossy Photo

 Ledger BP71GLGR

 Letter BP71GLTR

 4"  6" BP71GP

Premium Glossy Photo

 Letter BP61GLL (USA only)

 4"  6" BP61GLP (USA only)

Matte Inkjet (Letter) BP60ML (USA only)

Plain Inkjet

 Ledger BP60PLGR (USA only)

 Letter BP60PL100 (USA

only)

 When you use transparencies or photo

paper, remove each sheet at once to prevent smudging or paper jams.

 Avoid touching the printed surface of the

paper immediately after printing; the surface may not be completely dry and may stain your fingers.

Page 56

Loading paper

IMPORTANT

Handling and using print media 2

 Store paper in its original packaging and

keep it sealed. Keep the paper flat and away from moisture, direct sunlight and heat.

 Avoid touching the shiny (coated) side of

photo paper. Load photo paper with the shiny side facing down.

 Avoid touching either side of

transparencies because they absorb water and perspiration easily, and this may cause decreased output quality. Transparencies designed for laser printers/copiers may stain your next document. Use only transparencies recommended for inkjet printing.

Labels 2

Labels should be arranged so that they cover the entire length and width of the sheet. Using labels with spaces may result in labels peeling off and causing serious jams or print problems.

Types of labels to avoid 2

Do not use labels that are damaged, curled, wrinkled or an unusual shape.

• Avoid feeding labels with the carrier sheet exposed because your machine will be damaged.

DO NOT use the following kinds of paper:

• Damaged, curled, wrinkled, or irregularly shaped

1 0.08 in. (2 mm) or greater curl may

cause jams to occur.

• Extremely shiny or highly textured

• Paper that cannot be arranged uniformly when stacked

• Paper made with a short grain

• DO NOT reuse or insert labels that have previously been used or are missing few labels on the sheet.

Paper capacity of the output paper tray cover

Up to 50 sheets of Letter, Legal or A4 20 lb (80 g/m

 Transparencies and photo paper must be

) paper.

picked up from the output paper tray cover one page at a time to avoid smudging.

Page 57

Chapter 2

Choosing the right print media 2

Paper type and size for each operation 2

Paper Type Paper Size Usage

Fax Copy

Cut-Sheet Ledger 11  17 in. (279.4  431.8 mm) Yes Yes Yes Yes

Letter 8 1/2  11 in. (215.9  279.4 mm) Yes Yes Yes Yes

A3 11.7  16.5 in. (297  420 mm) Yes Yes Yes Yes

A4 8.3  11.7 in. (210  297 mm) Yes Yes Yes Yes

Legal 8 1/2  14 in. (215.9  355.6 mm) Yes Yes – Yes

Executive 7 1/4  10 1/2 in. (184  267 mm) – Yes – Yes

JIS B4 10.1  14.3 in. (257  364 mm) – – – User

JIS B5 7.2  10.1 in. (182  257 mm) – – – User

A5 5.8  8.3 in. (148  210 mm) – Yes – Yes

A6 4.1  5.8 in. (105  148 mm) – – – Yes

Cards Photo 4  6 in. (10  15 cm) – Yes Yes Yes

Photo L 3 1/2  5 in. (89  127 mm) – – – Yes

Photo 2L 5  7 in. (13  18 cm) – – Yes Yes

Index Card 5  8 in. (127  203 mm) – – – Yes

Photo Capture

Printer

Defined

Postcard 1 3.9  5.8 in. (100  148 mm) – – – User

Defined

Postcard 2 (Double)

Envelopes C5 Envelope 6.4  9 in. (162  229 mm) – – – Yes

DL Envelope 4.3  8.7 in. (110  220 mm) – – – Yes

COM-10 4 1/8  9 1/2 in. (105  241 mm) – – – Yes

narch 3 7/8  7 1/2 in. (98  191 mm) – – – Yes

Y4 Envelope 4.1  9.3 in. (105  235 mm) – – – Yes

Transparencies

Labels

Manual Feed Slot only

Letter 8 1/2  11 in. (215.9  279.4 mm) – Yes – Yes

A4 8.3  11.7 in. (210  297 mm) – Yes – Yes

Legal 8 1/2  14 in. (215.9  355.6 mm) – Yes – Yes

A5 5.8  8.3 in. (148  210 mm) – Yes – Yes

5.8  7.9 in. (148  200 mm) – – – User Defined

––– User

Defined

Page 58

Loading paper

Paper capacity of the paper trays 2

Paper size Paper types No. of

sheets

Tray #1

Letter, Ledger, A3, Legal, Executive, A4, A5, A6, JIS B4, JIS B5, Envelopes (commercial No.10, DL, C5, Monarch, Y4), Photo, Photo L, Photo 2L, Index Card, Postcard 1, Postcard 2

Tray #2 Letter, Ledger, A3, Legal,

Executive, A4, JIS B4, JIS B5

Plain Paper

Inkjet Paper 20

Glossy Paper, Photo 20

Index Card, Postcard 30

Envelopes, Transparencies 10

Plain Paper

250

Manual Feed Slot Letter, Ledger, A3, Legal,

Executive, A4, A5, A6, JIS B4, JIS B5, Envelopes (commercial

Plain Paper, Inkjet Paper, Glossy Paper, Envelopes, Transparencies and Labels

No.10, DL, C5, Monarch, Y4), Photo, Photo L, Photo 2L, Index Card, Postcard 1, Postcard 2

Up to 250 sheets of plain paper 20 lb (80 g/m2).

Paper weight and thickness 2

Paper Type Weight Thickness

Cut-Sheet Plain Paper

(Tray #2)

Plain Paper

Inkjet Paper

Glossy Paper

Cards

Photo 4"  6"

Index Card

Postcard 1

Postcard 2

Envelopes

17 to 32 lb (64 to 120 g/m

17 to 28 lb (64 to 105 g/m

17 to 53 lb (64 to 200 g/m

Up to 58 lb (Up to 220 g/m2)

Up to 32 lb (Up to 120 g/m

Up to 53 lb (Up to 200 g/m

20 to 25 lb (75 to 95 g/m

)

3 to 6 mil (0.08 to 0.15 mm)

3 to 10 mil (0.08 to 0.25 mm)

Up to 10 mil (Up to 0.25 mm)

Up to 6 mil (Up to 0.15 mm)

Up to 10 mil (Up to 0.25 mm)

Up to 20 mil (Up to 0.52 mm)

Transparencies – –

Labels – –

BP71 69 lb (260 g/m2) paper is especially designed for Brother inkjet machines.

Page 59

IMPORTANT

Loading documents 3

How to load documents

You can send a fax, make copies, and scan from the ADF (automatic document feeder) and from the scanner glass.

Duplex (2-sided) documents can be faxed, copied, or scanned up to Legal size using the ADF.

Using the ADF 3

The ADF can hold up to 35 pages and feeds each sheet individually. Use standard 20 lb

(80 g/m before putting them in the ADF.

Document Sizes Supported 3

Recommended Paper: 20 lb LTR (80 g/m2 A4)

) paper and always fan the pages

How to load documents 3

• DO NOT pull on the document while it is feeding.

• DO NOT use paper that is curled, wrinkled, folded, ripped, stapled, paper clipped, pasted or taped.

• DO NOT use cardboard, newspaper or fabric.

Make sure documents with ink or correction fluid are completely dry.

a Unfold the ADF Document Support (1)

and the ADF Document Output Support Flap (2).

Length: 5.8 to 17 in.

(148 to 431.8 mm)

Width: 5.8 to 11.7 in.

(148 to 297 mm)

Weight: 17 to 24 lb

(64 to 90 g/m

)

b Fan the pages well. c Adjust the paper guides (1) to fit the

width of your document.

Page 60

Loading documents

IMPORTANT

Note

IMPORTANT

d Place your document, face up, top

edge first in the ADF until the LCD

shows ADF Ready and you feel it touch the feed rollers.

DO NOT leave a thick document on the scanner glass. If you do this, the ADF may jam.

Using the scanner glass 3

You can use the scanner glass to fax, copy or scan pages of a book or one page at a time.

Document Sizes Supported 3

Length: Up to 17 in. (431.8 mm)

How to load documents 3

To use the scanner glass, the ADF must be empty.

a Lift the document cover. b Using the document guidelines on the

left and top, place the document face down in the upper left corner of the scanner glass.

Width: Up to 11.7 in. (297 mm)

Weight: Up to 4.4 lb (2 kg)

c Close the document cover.

If you are scanning a book or thick document, DO NOT slam the cover down or press on it.

Page 61

Chapter 3

Unscannable area 3

The scannable area depends on the settings in the application you are using. The figures below show unscannable areas.

Usage

Fax Ledger 0.12 in.

Copy All paper

Scan

The unscannable area is 0.04 in (1 mm) when you use the ADF.

Document Size

Letter 0.16 in.

Legal

A3 0.18 in.

sizes

Top (1)

Bottom (2)

(3 mm)

Left (3)

Right (4)

0.15 in. (3.7 mm)

(4 mm)

(4.5 mm)

0.12 in. (3 mm)

Page 62

Note

Sending a fax 4

How to send a fax 4

The following steps show how to send a fax.

a When the machine is idle, the date and

time appear on the LCD. When you want to send a fax, or change fax send or receive settings, press the

(FAX) key to illuminate it in

blue.

 The LCD shows:

b Do one of the following to load your

document:

 Place the document face up in the

ADF. (See Using the ADF on page 28.)

 Load your document face down on

the scanner glass. (See Using the scanner glass on page 29.)

• To send color faxes with multiple pages use the ADF.

• If you send a black & white fax from the ADF while the memory is full, it will be sent in real time.

• You can use the scanner glass to fax pages of a book one at a time. The document can be up to Ledger or A3 size.

• Since you can only scan one page at a time, it is easier to use the ADF if you are sending a multiple-page document.

Page 63

Chapter 4

Note

You can change the following fax sending settings. Press

dorc

to scroll through the fax settings. When the setting you want is displayed, press it and choose your option.

(Basic User's Guide)

For details changing the following fax sending settings, see pages 33 to 34.

 Glass ScanSize

 Color Fax Transmission

 Preview Outgoing Fax

 Transmission Verification Report

(Setup)

FAX

and then press

• You can preview a fax message before sending it by setting Preview to On. (See How to preview an outgoing fax on page 33.)

• If your network supports the LDAP protocol you can search for fax numbers and E-mail addresses on your server. (See LDAP operation in the Network User’s Guide.)

e Press Black Start or Color Start.

Faxing from the ADF

(Advanced User's Guide)

For more advanced fax sending operations and settings, see Chapter 3

Sending a fax in the Advanced User’s Guide:

 Contrast

 Fax Resolution

 Set New Defaults

 Factory Reset

 Duplex fax

 Faxing at End of Call

 Broadcasting

 Real Time TX

 Overseas Mode

 Delayed Fax

 Batch TX

 Canceling Waiting Jobs

 Polled Transmit

d Enter the fax number.

Using the dial pad

Using the Phone Book

 The machine starts scanning and

sending the document.

Faxing from the scanner glass

 If you pressed Black Start, the

machine starts scanning the first page. Go to step f.

 If you pressed Color Start, the LCD

asks if you want to send a color fax. Press Yes to confirm. The machine starts sending the document.

f When the LCD asks you Next Page?,

do one of the following:

 To send a single page, press No (or

press Black Start again).

The machine starts sending the document.

 To send more than one page, press

Yes and go to step g.

g Place the next page on the scanner

glass. Press Black Start. The machine starts scanning the page. (Repeat steps f and g for each additional page.)

 Phone Book

Using call history

 Outgoing Call

 Caller ID hist.

Page 64

Sending a fax

Note

Stop faxing 4

To stop faxing, press Stop/Exit.

Setting scanner glass size for faxing 4

When documents are A4 size, you need to set the Scan Size to A4. If you do not, the bottom portion of the faxes will be missing.

a Press (FAX). b Press d or c to display

Glass Scan Size.

c Press Glass Scan Size. d Press Letter, Legal, Ledger, A4 or

A3.

• You can save the setting you use most often by setting it as the default. (See

Setting your changes as the new default in chapter 3 of the Advanced User’s Guide.)

• This setting is only available for sending documents from the scanner glass.

How to preview an outgoing fax 4

You can preview a fax message before you send it. You must set Real Time Transmission and Polling RX to Off before you use this feature.

a Press (FAX).

b Press d or c to display Preview. c Press Preview. d Press On. e Load the document. f Enter the fax number using the dial pad,

One Touch or Speed Dial.

g Press Black Start.

The machine starts scanning the document and the outgoing fax appears on the LCD. When the fax is displayed, press MENU on the Touchscreen and the following buttons will appear. Press the button you want to use to perform an operation.

Color fax transmission 4

Your machine can send a color fax to machines that support this feature.

Color faxes cannot be stored in the machine’s memory. When you send a color fax, the machine will send it in real time (even if Real Time TX is set to Off).

Canceling a fax in progress 4

If you want to cancel a fax while the machine is scanning, dialing or sending, press

Stop/Exit.

Button Description

Enlarge the fax.

Reduce the fax.

To send a color fax do not use Fax Preview.

Scroll vertically.

Scroll horizontally.

Rotate the fax clockwise.

Go back to the previous page.

Go to the next page.

Close the preview table.

Page 65

Chapter 4

Note

h Press Black Start.

The fax message in the memory will be sent and then erased when you press

Black Start.

Transmission Verification Report 4

You can use the Transmission Verification Report as proof that you sent a fax. This report lists the sender’s name or fax number, the time and date of transmission, duration of transmission, number of pages sent, and whether or not the transmission was successful.

There are several settings available for the Transmission Verification Report:

 On:

 On+Image: Prints a report after every fax

 Off: Prints a report if your fax is

Prints a report after every fax you send.

you send. A portion of the fax’s first page appears on the report.

unsuccessful due to a transmission error. The report will also print if the receiving machine modifies the size of the document you fax, or if you send a color fax that the receiving machine prints in black and white. Off is the default setting.

a Press MENU. b Press a or b to display Fax. c Press Fax. d Press a or b to display

Report Setting.

e Press Report Setting. f Press Transmission. g Press On, On+Image, Off,

Off+Image, Off2 or Off2+Image.

h Press Stop/Exit.

• If you choose On+Image, Off+Image or Off2+Image the image will only appear

on the Transmission Verification Report if Real Time Transmission is set to Off. The image will not appear on the report when you send a color fax. (See Real Time

Transmission in chapter 3 of the Advanced User’s Guide.)

• If your transmission is successful, "OK" will appear next to "RESULT" on the Transmission Verification Report. If transmission is not successful, "NG" will appear next to "RESULT."

 Off+Image: Prints a report if your fax is

unsuccessful due to a transmission error. The report will also print if your fax is successful, but the receiving machine modifies the size of the document you fax, or if you send a color fax that the receiving machine prints in black and white. A portion of the fax’s first page appears on the report.

 Off2: Prints a report only if your fax is

unsuccessful due to a transmission error.

 Off2+Image: Prints a report only if your

fax is unsuccessful due to a transmission error. A portion of the fax’s first page appears on the report.

Page 66

Receiving a fax 5

Receive Modes 5

Choose the correct Receive Mode 5

The correct Receive Mode is determined by the external devices and telephone subscriber services (Voice Mail, Distinctive Ring, etc.) you have (or will be using) on the same line as the Brother machine.

Will you be using a Distinctive Ring number for receiving faxes? Brother uses the term “Distinctive Ring” but different telephone companies may have other names for this service, such as Custom Ringing, RingMaster, Personalized Ring, Teen Ring, Ident-A-Ring, Ident-A-Call, Data Ident-A-Call, Smart Ring and SimpleBiz Fax & Alternate Number Ringing. (See Distinctive Ring on page 43 for instructions on setting up your machine using this feature.)

Will you be using Voice Mail on the same telephone line as your Brother machine? If you have Voice Mail on the same telephone line as your Brother machine, there is a strong possibility that Voice Mail and the Brother machine will conflict with each other when receiving incoming calls. (See Voice Mail on page 42 for instructions on setting up your machine using this service.)

Will you be using a Telephone Answering Device on the same telephone line as your Brother machine?

Your external telephone answering device (TAD) will automatically answer every call. Voice messages are stored on the external TAD and fax messages are printed. Choose External TAD as your Receive Mode. (See Connecting an external TAD (telephone answering device) on page 45.)

Will you be using your Brother machine on a dedicated fax line? Your machine automatically answers every call as a fax. Choose Fax Only as your Receive Mode. (See Fax Only on page 37.)

Will you be using your Brother machine on the same line as your telephone?

Do you want to receive voice calls and faxes automatically?

The Fax/Tel Receive Mode is used when sharing the Brother machine and your telephone on the same line. Choose Fax/Tel as your Receive Mode. (See Fax/Tel on page 37.) Important Note: You cannot receive voice messages on either Voice Mail or an answering machine with the Fax/Tel mode.

Do you expect to receive very few faxes? Choose Manual as your Receive Mode. You control the telephone line and must answer every call yourself. (See Manual on page 37.)

Page 67

Chapter 5

To set the Receive Mode follow the instructions below:

a Press MENU. b Press a or b to display Initial Setup. c Press Initial Setup. d Press a or b to display Receive Mode. e Press Receive Mode. f Press Fax Only, Fax/Tel, External TAD or Manual. g Press Stop/Exit.

The LCD will display the current Receive Mode.

Page 68

Receiving a fax

Using Receive Modes 5

Some Receive Modes answer automatically (Fax Only and Fax/Tel). You may want to change the Ring Delay before using these modes. (See Ring Delay on page 38.)

Fax Only 5

Fax Only mode will automatically answer every call as a fax call.

Fax/Tel 5

Fax/Tel mode helps you automatically manage incoming calls, by recognizing whether they are fax or voice calls and handling them in one of the following ways:

 Faxes will be automatically received.

External TAD 5

External TAD mode lets an external answering device manage your incoming calls. Incoming calls will be handled in one of the following ways:

 Faxes will be automatically received.

 Voice callers can record a message on the

external TAD.

(For more information see Connecting an external TAD (telephone answering device) on page 45.)

 Voice calls will start the F/T Ring to tell you

to pick up the line. The F/T Ring is a fast pseudo/double-ring made by your machine.

(Also see F/T Ring Time (Fax/Tel mode only) on page 38 and Ring Delay on page 38.)

Manual 5

Manual mode turns off all automatic answering functions unless you are using the Distinctive Ring feature.

To receive a fax in Manual mode lift the handset of the external telephone or press Hook. When you hear fax tones (short repeating beeps), press Black Start or Color Start and choose Receive. You can also use the Easy Receive feature to receive faxes by lifting a handset on the same line as the machine.

(Also see Easy Receive on page 39.)

Page 69

Chapter 5

Note

Receive Mode settings 5

Ring Delay 5

The Ring Delay sets the number of times the machine rings before it answers in Fax Only or Fax/Tel mode. If you have external or extension telephones on the same line as the machine, keep the Ring Delay setting of 4rings.

(See Using external and extension telephones on page 47 and Easy Receive on page 39.)

a Press MENU. b Press a or b to display Fax. c Press Fax. d Press a or b to display

Setup Receive.

e Press Setup Receive. f Press a or b to display Ring Delay. g Press Ring Delay.

F/T Ring Time (Fax/Tel mode only) 5

When somebody calls your machine, you and your caller will hear the normal telephone ring. The number of rings is set by the Ring Delay setting.

If the call is a fax, then your machine will receive it; however, if it is a voice call the machine will sound the F/T Ring (a fast pseudo/double-ring) for the time you have set in the F/T Ring Time setting. If you hear the F/T Ring it means that you have a voice caller on the line.

Because the F/T Ring is made by the machine, extension and external telephones will not ring; however, you can still answer the call on any telephone. (For more information see Using remote codes on page 48.)

a Press MENU. b Press a or b to display Fax. c Press Fax. d Press a or b to display

Setup Receive.

h Press the number of times the machine

will ring before it answers (0, 1, 2, 3 or

4). If you choose 0, the machine will answer immediately and the line will not ring at all.

i Press Stop/Exit.

e Press Setup Receive. f Press a or b to display

F/T Ring Time.

g Press F/T Ring Time. h Press how long the machine will ring to

alert you that you have a voice call (20, 30, 40 or 70 seconds).

i Press Stop/Exit.

Even if the caller hangs up during the pseudo/double-ringing, the machine will continue to ring for the set time.

Page 70

Receiving a fax

Note

Easy Receive 5

If Easy Receive is On: 5

The machine can receive a fax automatically, even if you answer the call. When you see Receiving on the LCD or hear a click on the phone line through the handset you are using, just replace the handset. Your machine will do the rest.

If Easy Receive is Off: 5

If you are at the machine and answered a call first by lifting the external handset, press Black Start or Color Start, and then press Receive to receive.

If you answered at an extension telephone press l 51. (See Using external and extension telephones on page 47.)

• If this feature is set to On, but your machine does not connect a fax call when you lift an extension or external telephone, press the fax receive code l 51.

Fax Preview (Black & White only)

How to preview a received fax5

You can view received faxes on the LCD by pressing the Fax Preview key. When the machine is in Ready mode, a popup message will appear on the LCD to alert you of new faxes.

Setting Fax Preview 5

a Press Fax Preview.

The LCD will ask you if you want to turn on Fax Preview.

b Press Yes.

The LCD asks you again to confirm because faxes will be viewed instead of being automatically printed. Press Yes.

c Press Stop/Exit.

• If you send faxes from a computer on the same telephone line and the machine intercepts them, set Easy Receive to Off.

a Press MENU. b Press a or b to display Fax. c Press Fax. d Press a or b to display

Setup Receive.

e Press Setup Receive. f Press a or b to display Easy Receive. g Press Easy Receive. h Press On (or Off). i Press Stop/Exit.

• When Fax Preview is turned on, a backup copy of received faxes will not be printed for Fax Forwarding and PC-Fax Receiving operations, even if you have set Backup Print to On.

• Fax Preview is not available when Fax Forwarding is turned on.

Page 71

Chapter 5

Note

Using Fax Preview 5

When you receive a fax, you will see the popup message on the LCD. (For example: New Fax(es): 02)

a Press Fax Preview.

You can see the new fax list.

• If you receive a fax containing multiple paper sizes (for example, a Letter size page and a Ledger size page), the machine may create and store a file for each paper size. The LCD may show that more than one fax job has been received.

• You can also see your old fax list by pressing the Old Fax tab on the Touchscreen. Press the New Fax tab to go back to your new fax list.

b Press a or b to display the fax number of

the fax you want to see.

When the fax is displayed, the following buttons will appear on the LCD and you can perform the operations shown below.

Button Description

Enlarge the fax.

Reduce the fax.

Scroll vertically.

Scroll horizontally.

Rotate the fax clockwise.

Delete the fax.

Press Yes to confirm.

Go back to the previous page.

Go to the next page.

Go back to the fax list.

Print the fax.

Do one of the following:

c Press the fax you want to see.

• If your fax is large there may be a delay before it is displayed on the LCD.

• The LCD will show the current page number and total pages of the fax message. When your fax message is over 99 pages the total number of pages will be shown as "XX."

 Press Print All Pages

to print the whole message.

 Press

Print Displayed Only to print only the displayed page.

 Press

Print From Displayed to print from the displayed page to the last page.

Close the preview table.

d Press Stop/Exit.

Page 72

Receiving a fax

How to print a fax 5

a Press Fax Preview. b Press the fax you want to view. c Press (Print).

 If the fax is multiple pages, go to

step d.

 If the fax is a single page it will start

printing. Go to step e.

d Do one of the following:

 Press Print All Pages to print

all pages of the fax.

 Press Print Displayed Only to

print the displayed page.

 Press Print From Displayed to

print the displayed page to the last page.

e Do one of the following:

Turning off Fax Preview 5

a Press Fax Preview. b Press More. c Press Turn Off Fax Preview. d Press Yes to confirm. e If there are faxes stored in the memory,

do one of the following:

 To turn off Fax Preview without

printing your stored faxes, press Continue. Press Yes to confirm your faxes will be deleted.

 If you want to print all the stored

faxes, press Print all faxes.

 If you do not wish to turn off Fax

Preview, press Cancel.

 To delete the fax, press Yes.

 To keep the fax in the memory, press

No.

f Press Stop/Exit.

How to print all faxes in the list 5

a Press Fax Preview. b Press More. c Press Print All. d Press Stop/Exit.

How to delete all faxes in the list 5

a Press Fax Preview. b Press More.

f Press Stop/Exit.

c Press Delete All.

Press Yes to confirm.

d Press Stop/Exit.

Page 73

Telephone services and external

devices

Telephone services 6

Your machine supports the Caller ID and Distinctive Ring subscriber telephone services that some telephone companies offer.

Features like Voice Mail, Call Waiting, Call Waiting/Caller ID, RingMaster, answering services, alarm systems or other custom features on one telephone line may create problems with the operation of your machine. If you have Voice Mail on your telephone line, please read the following carefully.

Voice Mail 6

If you have Voice Mail on the same telephone line as your Brother machine, Voice Mail and the Brother machine will conflict with each other when receiving incoming calls.

For example, if your Voice Mail is set to answer after 4 rings and your Brother machine is set to answer after 2 rings, then your Brother machine will answer first. This will prevent callers from being able to leave a message in your Voice Mail.

Similarly, if your Brother machine is set to answer after 4 rings and your Voice Mail is set to answer after 2 rings, then your Voice Mail will answer first. This will prevent your Brother machine from being able to receive an incoming fax, since Voice Mail cannot transfer the incoming fax back to the Brother machine.

To avoid conflicts between your Brother machine and your Voice Mail service, do one of the following:

Get the Distinctive Ring service from your telephone company. Distinctive Ring is a feature of your Brother machine that allows a person with one line to receive fax and voice calls through two different phone numbers on that one line. Brother uses the term “Distinctive Ring,” but telephone companies market the service under a variety of names, such as Custom Ringing, Personalized Ring, Smart Ring, RingMaster, Ident-A-Ring, Ident-A-Call, Data Ident-A-Call, Teen Ring, and SimpleBiz Fax & Alternate Number Ringing. This service establishes a second telephone number on the same line as your existing telephone number, and each number has its own ring pattern. Typically, the original number rings with the standard ring pattern and is used for receiving voice calls, and the second number rings with a different ring pattern and is used for receiving faxes. (See Distinctive Ring on page 43.)

Set your Brother machine’s Receive Mode to “Manual.” Manual Mode requires that you answer every incoming call if you want to be able to receive a fax. If the incoming call is a telephone call, then complete the call as you normally would. If you hear fax-sending tones you must transfer the call to the Brother machine. (See Using external and extension telephones on page 47.) Unanswered fax and voice calls will go to your Voice Mail. (To set the machine in MANUAL Mode, see Choose the correct Receive Mode on page 35.)

Page 74

Telephone services and external devices

Note

Distinctive Ring 6

Distinctive Ring is a function of your Brother machine that allows a person with one line to receive fax and voice calls through two different phone numbers on that one line. Brother uses the term “Distinctive Ring,” but telephone companies market the service under a variety of names, such as Smart Ring, Ring Master or Ident-a-Ring. This service establishes a second telephone number on the same line as your existing telephone number, and each number has its own ring pattern. Typically, the original number rings with the standard ring pattern and is used for receiving voice calls, and the second number rings with a different ring pattern and is used for receiving faxes.

• You must pay for your telephone company's Distinctive Ring service before you program the machine to work with it.

• Please call your telephone company for availability and rates.

Do you have Voice Mail? 6

If you have Voice Mail on the telephone line that you will install your new machine on,

there is a strong possibility that Voice Mail and the machine will conflict with each other while receiving incoming calls. However, the

Distinctive Ring feature allows you to use more than one number on your line, so both Voice Mail and the machine can work together without any problems. If each one

has a separate telephone number, neither will interfere with the other's operations.

If you decide to get the Distinctive Ring service from the telephone company, you will need to follow the directions on next page to “register” the new Distinctive Ring pattern they give you. This is so your machine can recognize its incoming calls.

You can change or cancel the Distinctive Ring pattern at any time. You can switch it off temporarily, and turn it back on later. When you get a new fax number, make sure you reset this feature.

What does your telephone company's “Distinctive Ring” do?

Your telephone company's Distinctive Ring service allows you to have more than one number on the same telephone line. If you

need more than one telephone number, it is cheaper than paying for an extra line.

Each telephone number has its own distinctive ring pattern, so you will know which telephone number is ringing. This is one way you can have a separate telephone number for your machine.

What does Brother's “Distinctive Ring” do?

The Brother machine has a Distinctive Ring feature that allows you to use your machine to take full advantage of the telephone company's Distinctive Ring service. The new telephone number on your line can just receive faxes.

Before you choose the ring pattern to

You can only register one Distinctive Ring pattern with the machine. Some ring patterns cannot be registered. The ring patterns below are supported by your Brother machine. Register the one your telephone company gives you.

Ring Pattern

1 long-long

2 short-long-short

3 short-short-long

4very long

Rings

(normal pattern)

Page 75

Chapter 6

Note

f Press a or b to display Distinctive.

Ring Pattern #1 is often called Short-Short and is the most commonly used. If the ring pattern you received is not on this chart, please call your telephone

company and ask for one that is shown.

 The machine will only answer calls to its

registered number.

 The first two rings are silent on the

machine. This is because the fax must “listen” to the ring pattern (to compare it to the pattern that was “registered”). (Other telephones on the same line will ring.)

 If you program the machine properly, it will

recognize the registered ring pattern of the “fax number” within 2 ring patterns and then answer with a fax tones. When the “voice number” is called, the machine will not answer.

g Press Distinctive. h Press Set. i Press the stored ring pattern you want to

use. Press OK. (You will hear each pattern as you scroll through the four patterns. Make sure you choose the pattern that the telephone company gave you.)

j Press Stop/Exit.

Distinctive Ring is now set to On.

Turning off Distinctive Ring 6

a Press MENU. b Press a or b to display Fax. c Press Fax.

Registering the Distinctive Ring pattern

Very Important !

After you have set the Distinctive Ring feature to On, your Distinctive Ring number will receive faxes automatically. The Receive Mode is automatically set to Manual and you cannot change it to another Receive Mode while Distinctive Ring is set to On. This ensures the Brother machine will only answer the Distinctive Ring number and will not interfere when your main telephone number is called. When Distinctive Ring is on, the LCD will show D/R as the Receive Mode.

a Press MENU. b Press a or b to display Fax. c Press Fax.

d Press a or b to display

Miscellaneous.

e Press Miscellaneous. f Press a or b to display Distinctive. g Press Distinctive. h Press Off. i Press Stop/Exit.

If you turn off Distinctive Ring, the machine will stay in Manual mode. You will need to set the Receive Mode again. (See Choose the correct Receive Mode on page 35.)

d Press a or b to display

Miscellaneous.

e Press Miscellaneous.

Page 76

Telephone services and external devices

Note

IMPORTANT

Connecting an external TAD (telephone answering device)

You may choose to connect an external answering device. However, when you have an external TAD on the same telephone line as the machine, the TAD answers all calls and the machine “listens” for fax calling (CNG) tones. If it hears them, the machine takes over the call and receives the fax. If it does not hear CNG tones, the machine lets the TAD continue playing your outgoing message so your caller can leave you a voice message.

The TAD must answer within four rings (the recommended setting is two rings). The machine cannot hear CNG tones until the TAD has answered the call, and with four rings there are only 8 to 10 seconds of CNG tones left for the fax “handshake.” Make sure you carefully follow the instructions in this guide for recording your outgoing message. We do not recommend using the toll saver feature on your external answering machine if it exceeds five rings.

• If you do not receive all your faxes, shorten the Ring Delay setting on your external TAD.

• If You Subscribe to your Telephone

company's Distinctive Ring Service:

You may connect an external TAD to a separate wall jack only if you subscribe to your telephone company's Distinctive Ring service, have registered the distinctive ring pattern on your machine, and use that number as a fax number. The recommended setting is at least four rings on the external TAD when you have the telephone company's Distinctive Ring service. You cannot use the Toll Saver setting.

• If You Do Not Subscribe to the

Distinctive Ring Service:

You must plug your TAD into the EXT.

jack of your machine. If your TAD is plugged into a wall jack, both your machine and the TAD will try to control the telephone line. (See the illustration below.)

• Before you connect the external TAD, remove the protective cap (2) from the EXT. jack on the machine.

1TAD

2 Protective Cap

When the TAD answers a call, the LCD shows Telephone.

DO NOT connect a TAD elsewhere on the same telephone line.

Page 77

Chapter 6

Note

Connections 6

The external TAD must be plugged into the jack labeled EXT. Your machine cannot work properly if you plug the TAD into a wall jack (unless you are using Distinctive Ring).

a Plug the telephone line cord from the

telephone wall jack into the jack labeled LINE.

b Remove the protective cap (1) from the

jack labeled EXT., and then plug the telephone line cord from the external TAD into the EXT. jack. (Make sure this cord is connected to the TAD at the TAD's telephone line jack, and not its handset jack.)

Recording an outgoing message (OGM) on an external TAD 6

Timing is important in recording this message. The message sets up the ways to handle both manual and automatic fax reception.

a Record 5 seconds of silence at the

beginning of your message. (This allows your machine time to listen for the fax CNG tones of automatic transmissions before they stop.)

b Limit your speaking to 20 seconds. c End your 20-second message by giving

your Fax Receive Code for people sending manual faxes. For example: “After the beep, leave a message or send a fax by pressing l 51 and Start.”

c Set your external TAD to four rings or

less. (The machine's Ring Delay setting does not apply.)

d Record the outgoing message on your

external TAD.

e Set the TAD to answer calls. f Set the Receive Mode to

External TAD. (See Choose the correct Receive Mode on page 35.)

We recommend beginning your OGM with an initial 5-second silence because the machine cannot hear fax tones over a resonant or loud voice. You may try omitting this pause, but if your machine has trouble receiving, then you must re-record the OGM to include it.

Multi-line connections (PBX) 6

We suggest you ask the company who installed your PBX to connect your machine. If you have a multi-line system we suggest you ask the installer to connect the unit to the last line on the system. This prevents the machine being activated each time the system receives telephone calls. If all incoming calls will be answered by a switchboard operator we recommend that you set the Receive Mode to Manual.

We cannot guarantee that your machine will operate properly under all circumstances when connected to a PBX. Any difficulties with sending or receiving faxes should be reported first to the company who handles your PBX.

Page 78

Telephone services and external devices

Note

External and extension telephones

Connecting an external or extension telephone 6

You can connect a separate telephone to your machine as shown in the diagram below.

Connect the telephone line cord to the jack labeled EXT.

Before you connect the external telephone, remove the protective cap (3) from the EXT. jack on the machine.

Using external and extension

telephones 6

Using extension telephones

If you answer a fax call at an extension telephone, you can make your machine receive the fax by pressing the Fax Receive Code l 51.

If the machine answers a voice call and pseudo/double-rings for you to take over, you can take the call at an extension telephone by pressing the Telephone Answer Code #51. (See F/T Ring Time (Fax/Tel mode only) on page 38.)

Using an external telephone (connected to the EXT. jack of the machine)

If you answer a fax call at the external telephone connected to the EXT. jack of the machine, you can make the machine receive the fax by pressing Black Start and choosing Receive.

1 Extension telephone

2 External telephone

3 Protective Cap

When you are using a telephone on the same phone line, the LCD shows Telephone.

You can also use the Fax Receive Code l 51.

If the machine answers a voice call and pseudo/double-rings for you to take over, you can take the call at the external telephone by pressing Hook.

If you answer a call and no one is on the line:

You should assume that you're receiving a manual fax.

Press l 51 and wait for the chirp or until the LCD shows Receiving, and then hang up.

You can also use the Easy Receive feature to make your machine automatically take the call. (See Easy Receive on page 39.)

Page 79

Chapter 6

Note

Using a non-Brother cordless external telephone 6

If your non-Brother cordless telephone is connected to the EXT. jack of the machine and you typically carry the cordless handset elsewhere, it is easier to answer calls during the Ring Delay.

If you let the machine answer first, you will have to go to the machine so you can press

Hook to send the call to the cordless handset.

Using remote codes 6

Fax Receive Code 6

If you answer a fax call on an extension telephone, you can tell your machine to receive it by dialing the Fax Receive Code l 51. Wait for the chirping sounds and then replace the handset. (See Easy Receive on page 39.)

If you answer a fax call at the external telephone connected to the EXT. jack of the machine, you can make the machine receive the fax by pressing Black Start and choosing Receive.

Changing the remote codes 6

The preset Fax Receive Code is l 51. The preset Telephone Answer Code is #51. If you want to, you can replace them with your own codes.

a Press MENU. b Press a or b to display Fax. c Press Fax. d Press a or b to display

Setup Receive.

e Press Setup Receive. f Press a or b to display Remote Codes. g Press Remote Codes. h Press On (or Off).

i Do one of the following.

 If you want to change the Fax

Receive Code, enter the new code.

Press OK. Go to step j.

 If you do not want to change the Fax

Receive Code, press OK. Go to step j.

Telephone Answer Code 6

If you receive a voice call and the machine is in Fax/Tel mode, it will start to sound the F/T (pseudo/double) ring after the initial Ring Delay. If you pick up the call on an extension telephone you can turn the F/T Ring off by pressing #51 (make sure you press this between the rings).

If the machine answers a voice call and pseudo/double-rings for you to take over, you can take the call at the external telephone connected to the EXT. jack of the machine by pressing Hook.

j Do one of the following.

 If you want to change the Telephone

Answer Code, enter the new code.

Press OK. Go to step k.

 If you do not want to change the

Telephone Answer Code, press OK. Go to step k.

k Press Stop/Exit.

• If you are always disconnected when accessing your external TAD remotely, try changing the Fax Receive Code and Telephone Answer Code to another threedigit code (such as ### and 999).

• Remote Codes might not work with some telephone systems.

Page 80

Note

Dialing and storing numbers 7

How to dial 7

Manual dialing 7

Press all of the digits of the fax or telephone number.

One Touch Dialing 7

Speed Dialing 7

a Press (Phone Book).

Or, you can press (FAX) and then press Phone Book.

b Press the 2-digit number you want to

call. You can also display the numbers in alphabetical order by pressing

on LCD.

If the LCD shows Not Registered when you enter a Speed Dial number that has not been stored at this location.

c To send a fax, press Send a fax and

go to step d. The machine dials the telephone number.

Your machine has 8 One Touch keys where you can store 16 fax or telephone numbers for automatic dialing.

Press the One Touch key that stores the number you want to call. (See Storing One Touch Dial numbers on page 50.) To access numbers 9 to 16, hold down Shift as you press the One Touch key.

d Press Black Start or Color Start.

The machine scans and sends the fax.

Page 81

Chapter 7

Note

Fax Redial 7

If you are sending a fax manually and the line is busy, press Redial/Pause, and then press Black Start or Color Start to try again. If you want to make a second call to a number you recently dialed, you can press Redial/Pause and choose one of the last 30 numbers from the Outgoing Call List.

Redial/Pause only works if you dialed from the control panel. If you are sending a fax automatically and the line is busy, the machine will automatically redial once after five minutes.

a Press Redial/Pause. b Press the number you want to redial. c Press Send a fax. d Press Black Start or Color Start.

Storing numbers 7

You can set up your machine to do the following types of easy dialing: One Touch, Speed Dial and Groups for broadcasting faxes. When you dial a Quick Dial number, the LCD shows the number.

If you lose electrical power, the Quick Dial numbers that are in the memory will not be lost.

Storing a pause 7

When you are storing One Touch or Speed Dial numbers in the Phone Book, you can insert one or more 3.5-second pauses by

pressing the button on the Touchscreen.

Pau s e

In Real Time Transmission the automatic redial feature does not work when you are using the scanner glass.

Storing One Touch Dial numbers 7

Your machine has 8 One Touch keys where you can store 16 fax or telephone numbers for automatic dialing. To access numbers 9 to 16 hold down Shift as you press the One Touch key.

Page 82

Dialing and storing numbers

Note

a Do one of the following:

 Press the One Touch key where you

want to store the number. If a number is not stored there, the LCD shows Not Registered Register Now? Press Yes.

 Press (Phone Book), More,

and Set One Touch Dial. Then, enter the One Touch number where you want to store the number. Press OK.

b Do one of the following:

 Enter the name (up to 16 characters)

by pressing the buttons on the Touchscreen.

Press OK.

(To help you enter letters, see Entering Text on page 130.)

Storing Speed Dial numbers 7

Names and numbers can be stored in 2-digit Speed Dial locations. You can store up to 100 different Speed Dial numbers. When you dial you will only have to press a few buttons on the Touchscreen (for example: press

(Phone Book), the number you want

to call and Send a fax).

a Press (Phone Book).

b Press More. c Press Set Speed Dial. d Do one of the following:

 Enter the name (up to 16 characters)

by pressing the buttons on the Touchscreen.

Press OK.

 To store the number without a name,

press OK.

c Enter the fax or telephone number (up to

20 digits) by pressing the buttons on the Touchscreen. Press OK.

If you downloaded Internet Fax:

If you want to store an E-mail address to use with Internet fax or Scan to E-mail

server, press and enter the E-mail address and press OK. (See Entering Text on page 130.)

d When the LCD shows your settings,

press OK to confirm.

e Press Stop/Exit.

(To help you enter letters, see Entering Text on page 130.)

 To store the number without a name,

press OK.

e Enter the first fax or telephone number

(Fax/Tel1:) by pressing the buttons on the Touchscreen (up to 20 digits). Press OK.

If you want to store an E-mail address to use with Internet fax or Scan to E-mail

server, press and enter the E-mail address and press OK. (See Entering Text on page 130.)

f Do one of the following:

 Enter the second fax or telephone

number (Fax/Tel2:) by pressing the buttons on the Touchscreen (up to 20 digits).

Press OK.

 If you do not want to store a second

number, press OK.

Page 83

Chapter 7

Note

g To choose where the number will be

stored, do one of the following:

 To accept the displayed next

available Speed Dial location, press OK.

 To enter a different Speed Dial

location, press the 2-digit number using the buttons on the Touchscreen.

Press OK.

If the 2-digit Speed Dial location you choose is already taken, the OK button on the LCD will not work. Choose a different location.

h When the LCD shows your settings,

press OK to confirm.

Changing One Touch or Speed Dial names or numbers7

You can change or delete a One Touch or Speed Dial name or number that has already been stored.

a Press (Phone Book).

b Press More. c Do one of the following:

 Press Change to edit the names or

numbers.

 Press Delete to delete all

information in a Speed Dial or One Touch location.

Press the number you want to delete.

Press OK.

i Do one of the following:

 To store another Speed Dial

number, repeat steps b to h.

 To finish storing numbers, press

Stop/Exit.

Press Yes to confirm.

Go to step h.

d Press a or b to display the number you

want to change.

e Press the number you want to change.

One Touch Dial locations begin with l. Speed Dial locations begin with #.

Page 84

f Do one of the following:

Note

 If you want to change the name,

press Name:

Enter the new name (up to 16 characters) by pressing the buttons on the Touchscreen. (See Entering Text on page 130.)

Press OK.

 If you want to change the first

Fax/Tel number, press Fax/Tel: (One Touch Dial) or Fax/Tel1: (Speed Dial).

Enter the new fax or telephone number (up to 20 digits) by pressing the buttons on the Touchscreen.

Press OK.

Dialing and storing numbers

 If you want to change the second

Fax/Tel number, press Fax/Tel2: (Speed Dial).

Enter the new fax or telephone number (up to 20 digits) by pressing the buttons on the Touchscreen.

Press OK.

How to change the stored name or number:

If you want to change a character, press d or c to position the cursor under the character you want to change, and then

press . Re-enter the character.

g Do one of the following:

 Press OK to finish.

To change another One Touch or Speed Dial number, repeat steps b to f.

 To change more details, go to f.

The LCD will display your settings.

h Press Stop/Exit.

Page 85

Note

Making copies 8

How to copy 8

The following steps show the basic copy operation. For details about each option, see the Advanced User’s Guide.

a When you want to make a copy, press

(COPY) to illuminate it in blue.

 Make sure you are in COPY mode.

 The LCD shows:

b Do one of the following to load your

document:

 Place the document face up in the

ADF.

(See Using the ADF on page 28.)

 Place the document face down on

the scanner glass.

(See Using the scanner glass on page 29.)

c If you want more than one copy, enter

the number (up to 99).

d Press Black Start or Color Start.

Stop copying 8

To stop copying, press Stop/Exit.

1 No. of Copies

Press the number box (1) and enter the number of copies you want.

Also you can enter the number of copies

by pressing or on the screen (as shown above) or by using the

dial pad.

The default setting is FAX mode. You can change the amount of time that the machine stays in COPY mode after the last copy operation. (See Mode Timer in chapter 1 of the Advanced User’s Guide.)

Page 86

Making copies

Note

Copy settings 8

You can change the following copy settings. Press COPY and then press d or c to scroll through the copy settings. When the setting you want is displayed, press it and choose your option.

(Basic User's Guide)

For details about changing the following copy settings, see page 55.

 Paper Type

 Paper Size

 Tray Select

(Advanced User’s Guide)

For details about changing the following copy settings, see chapter 7:

 Quality

 Enlarge/Reduce

 Page Layout

 2 in 1 (ID)

Paper Options 8

Paper Type 8

If you are copying on special paper, set the machine for the type of paper you are using to get the best print quality.

a Press (COPY).

b Load your document. c Enter the number of copies you want. d Press d or c to display Paper Type. e Press Paper Type. f Press Plain Paper, Inkjet Paper,

Brother BP71, Brother BP61, Other Glossy or Transparency.

g If you do not want to change additional

settings, press Black Start or Color Start.

 Stack/Sort

 Density

 Ink Save Mode

 Thin Paper Copy

 Skew Adjustment

 Book Copy

 Watermark Copy

 Duplex Copy

 Favorite Settings

If you want to sort copies, use the ADF.

Paper Size 8

If you are copying on paper other than Letter size, you will need to change the Paper Size setting. You can copy only on Letter, Legal, Ledger, A4, A5, A3, Executive or Photo 4"  6" (10  15 cm) paper.

a Press (COPY).

b Load your document. c Enter the number of copies you want. d Press d or c to display Paper Size. e Press Paper Size. f Press Letter, Legal, Ledger, A4,

A5, A3, EXE or 4"x6".

g If you do not want to change additional

settings, press Black Start or Color Start.

Page 87

Chapter 8

Note

Tray Select 8

You can temporarily change the tray for the next copy. To change the default tray setting see Tray use in COPY mode on page 22.

a Press (COPY).

b Load your document. c Enter the number of copies you want. d Press d or c to display Tray Select. e Press Tray Select. f Press Tray#1, Tray#2 or

Auto Select.

g If you do not want to change additional

settings, press Black Start or Color Start.

Poster copy is not available when you use Tray #2.

Page 88

PhotoCapture Center™: Printing

photos from a memory card or USB Flash memory drive

PhotoCapture Center™ operations

Even if your machine is not connected to your computer, you can print photos directly from digital camera media or a USB Flash memory drive. (See Print Images on page 60.)

You can scan documents and save them directly to a memory card or USB Flash memory drive. (See How to scan to a memory card or USB Flash memory drive on page 61.)

If your machine is connected to a computer, you can access a memory card or USB Flash memory drive that is inserted in the front of the machine from your computer.

(See PhotoCapture Center

Remote Setup & PhotoCapture Center Macintosh in the Software User’s Guide.)

™

for Windows® or

™

for

Using a memory card or USB Flash memory drive 9

Your Brother machine has media drives (slots) for use with the following popular digital camera media: Memory Stick™, Memory Stick PRO™, Memory Stick Duo™, Memory Stick PRO Duo™, SD, SDHC, MultiMedia Card, MultiMedia Card plus and USB Flash memory drives.

The PhotoCapture Center™ feature lets you print digital photos from your digital camera at high resolution to get photo quality printing.

Page 89

Chapter 9

IMPORTANT

Getting started 9

Firmly put a memory card or USB Flash memory drive into the proper slot.

1 USB Flash memory drive

The USB direct interface supports only a USB Flash memory drive, a PictBridge-compatible camera, or a digital camera that uses the USB mass storage standard. Any other USB devices are not supported.

2 Memory card slot

Slot Compatible memory cards

Upper slot

Lower slot

Memory Stick™

Memory Stick PRO™

Memory Stick Duo™

Memory Stick PRO Duo™

Memory Stick Micro™ (Adapter required)

SDHC

MultiMedia Card

MultiMedia Card plus

mini SD (Adapter required)

micro SD (Adapter required)

micro SDHC (Adapter required)

MultiMedia Card mobile (Adapter required)

Page 90

PhotoCapture Center™: Printing photos from a memory card or USB Flash memory drive

IMPORTANT

DO NOT insert a Memory Stick Duo™ into the lower SD slot. Doing this may cause damage to the machine.

PHOTO CAPTURE key lights:

 PHOTO CAPTURE light is on, the memory card or USB Flash memory drive is properly

inserted.

 PHOTO CAPTURE light is off, the memory card or USB Flash memory drive is not properly

inserted.

 PHOTO CAPTURE light is blinking, the memory card or USB Flash memory drive is being read

or written to.

DO NOT unplug the power cord or remove the memory card or USB Flash memory drive from the media drive (slot) or USB direct interface while the machine is reading or writing to the memory card or USB Flash memory drive (the PHOTO CAPTURE key is blinking). You will

lose your data or damage the card.

The machine can only read one memory card or USB Flash memory drive at a time.

Page 91

Chapter 9

Note

Print Images 9

View Photos 9

You can preview your photos on the LCD before you print them. If your photos are large files there may be a delay before each photo is displayed on the LCD.

a Make sure you have put the memory

card or USB Flash memory drive in the proper slot.

Press (PHOTO CAPTURE).

b Press View Photo(s).

Do one of the following:

 If you want to choose photos to print

or print more than one for an image, go to step c.

e Repeat step c and d until you have

chosen all the photos that you want to print.

f After you have chosen all the photos,

press OK. You now have the following options:

 To add the Auto Correct effect to

your chosen photos, press . (See Enhance Photos in chapter 8 of

the Advanced User’s Guide.)

 If you want to change the print

settings, press Print Setting. (See page 61.)

 If you do not want to change any

settings, go to step g.

g Press Color Start to print.

 If you want to print all photos,

press .

Press Yes to confirm.

Go to step f.

• Four thumbnails are displayed at a time with the current page number and total number of pages listed under the thumbnails.

• Press d or c repeatedly to scroll through all photos. Hold down d or c to fast-forward and fast-rewind through the thumbnail pages.

• Press to start Slide Show.

c Press a photo from the thumbnail. d Enter the number of copies you want

either by pressing the number box and entering the number of copies or by pressing + or -. Press OK.

Page 92

PhotoCapture Center™: Printing photos from a memory card or USB Flash memory drive

Note

IMPORTANT

PhotoCapture Center™ print settings

You can change the print settings for the next printing.

These settings are temporary, and the machine returns to its default settings 3 minutes after printing, unless you have set the Mode Timer to 2 minutes or less. (See

Mode Timer in chapter 1 of the Advanced User’s Guide.)

You can save the print settings you use most often by setting them as the default. (See Setting your changes as the new

default in chapter 8 of the Advanced User’s Guide.)

How to scan to a

memory card or USB Flash memory drive

You can scan black & white and color documents into a memory card or USB Flash memory drive. Black & white documents will be stored in PDF (*.PDF) or TIFF (*.TIF) file formats. Color documents may be stored in PDF (*.PDF) or JPEG (*.JPG) file formats. The factory setting is Color 200 dpi and the default file format is PDF. The machine automatically creates file names based on the current date. (For details, see the Quick Setup Guide.) For example, the fifth image scanned on July 1, 2011 would be named

07011105.PDF. You can change the color and quality.

Quality Selectable File

Format

Color 100 dpi JPEG / PDF

Color 200 dpi JPEG / PDF

Color 300 dpi JPEG / PDF

Color 600 dpi JPEG / PDF

B/W 100 dpi TIFF / PDF

B/W 200 dpi TIFF / PDF

B/W 300 dpi TIFF / PDF

a Make sure you have put the memory

card or USB Flash memory drive in the proper slot.

DO NOT take out the memory card or USB Flash memory drive while PHOTO CAPTURE is blinking to avoid damaging the card, USB Flash memory drive or the data stored on them.

Page 93

Chapter 9

Note

b Do one of the following:

 If you want to scan a 2-sided

document, load your document in the ADF. Press Stop/Exit to return to Ready mode. Press Duplex, and then press Scan. Go to step c.

 If you want to scan a single-sided

document, load your document and press (SCAN).

Go to step d.

c Do one of the following:

 If your document is flipped on the

long edge, press DuplexScan :LongEdge.

Long edge

Portrait Landscape

e Do one of the following:

 To change the quality, press d or c to

display Quality. Press Quality and choose

Color 100 dpi, Color 200 dpi, Color 300 dpi, Color 600 dpi, B/W 100 dpi, B/W 200 dpi or B/W 300 dpi.

 To change the file type, press d or c

to display File Type. Press File Type and choose PDF, JPEG or TIFF.

If you are using the scanner glass of the machine you can change the glass scan size. Press d or c to display

Glass Scan Size and choose Letter, Legal, Ledger, A3 or A4.

 If you want to change the file name,

press d or c to display File Name. Press File Name and enter the file name.

 If your document is flipped on the

short edge, press DuplexScan :ShortEdge.

Short edge

Portrait Landscape

d Press to Media.

You can only change the first 6 characters.

Press OK.

 To start scanning without changing

additional settings, go to step f.

• If you chose color in the resolution setting, you cannot choose TIFF.

• If you chose black & white in the resolution setting, you cannot choose JPEG.

f Press Black Start or Color Start.

• You can scan a 2-sided document up to Legal size from the ADF.

• You can place multiple documents on the scanner glass and scan them as separate files. (See Auto Crop in chapter 8 of the Advanced User’s Guide.)

Page 94

How to print from a computer 10

Printing a document 10

The machine can receive data from your computer and print it. To print from a computer, install the printer driver.

(See Printing for Windows

Faxing for Macintosh in the Software User’s Guide for details about the print settings.)

or Printing and

a Install the Brother printer driver on the

Installation CD-ROM. (See the Quick Setup Guide.)

b From your application, choose the Print

command.

c Choose the name of your machine in the

Print dialog box and click Properties.

d Choose the settings you want in the

Properties dialog box.

 Media Type

 Print Quality

 Paper Size

 Orientation

 Color/Grayscale

 Ink Save Mode

 Scaling

e Click OK. f Click OK to begin printing.

Page 95

How to scan to a computer 11

Scanning a document 11

There are several ways to scan documents. You can use the SCAN key on the machine or the scanner drivers on your computer.

a To use the machine as a scanner, install

a scanner driver. If the machine is on a Network, configure it with a TCP/IP address.

 Install the scanner drivers on the

Installation CD-ROM. (See the Quick Setup Guide and Scanning in the Software User’s Guide.)

 Configure the machine with a TCP/IP

address if network scanning does not work. (See Configuring Network

Scanning in the Software User’s Guide.)

b Load your document. (See How to load

documents on page 28.)

 Use the ADF to scan multiple pages

of documents or 2-sided documents. It feeds each sheet automatically.

 Use the scanner glass to scan a

page of a book or one sheet at a time.

Scanning using the SCAN key

For more information, see Using the Scan key in the Software User’s Guide.

a Press (SCAN).

b Choose the SCAN mode you want.

 to File

 to Media

 to Network

 to FTP

 to Email

 to OCR

 to Image

(Macintosh users) This function is available after you download and install Presto! PageManager from http://nj.newsoft.com.tw/download/brother/ PM9SEInstaller_BR_multilang.dmg

c (For network users)

Choose the computer you want to send the data to.

d Press Start to begin scanning.

c Do one of the following:

 To scan using the SCAN key, go to

Scanning using the SCAN key.

 To scan using a scanner driver at

your computer, go to Scanning using a scanner driver.

Scanning using a scanner driver

For more information, see Scanning a document using the TWAIN driver or Scanning a document using the WIA driver in the Software User’s Guide.

a Start a scanning application and click

the Scan button.

b Adjust the settings such as Resolution,

Brightness and Scan Type in the Scanner Setup dialog box.

c Click Start or Scan to begin scanning.

Page 96

IMPORTANT

Routine maintenance A

Replacing the ink cartridges

Your machine is equipped with an ink dot counter. The ink dot counter automatically monitors the level of ink in each of the four cartridges. When the machine detects an ink cartridge is running out of ink, the machine will tell you with a message on the LCD.

The LCD will tell you which ink cartridge is low or needs replacing. Be sure to follow the LCD prompts to replace the ink cartridges in the correct order.

Even though the machine tells you to replace an ink cartridge, there will be a small amount of ink left in the ink cartridge. It is necessary to keep some ink in the ink cartridge to prevent air from drying out and damaging the print head assembly.

a Open the ink cartridge cover.

If one or more of the ink cartridges have

reached the end of their life, the LCD shows B&W Print Only or Cannot Print.

b Press the lock release lever as shown to

release the cartridge for the color indicated on the LCD. Remove the cartridge from the machine.

Brother strongly recommends that you do not refill the ink cartridges provided with your machine. We also strongly recommend that you continue to use only Genuine Brother Brand replacement ink cartridges. Use or attempted use of potentially incompatible ink and/or cartridges in the Brother machine may cause damage to the machine and/or may result in unsatisfactory print quality. Our warranty coverage does not apply to any problem that is caused by the use of unauthorized third-party ink and/or cartridges. To protect your investment and obtain premium performance from the Brother machine, we strongly recommend the use of Genuine Brother Supplies.

c Open the new ink cartridge bag for the

color shown on the LCD, and then take out the ink cartridge.

Page 97

d Turn the green release lever on the

Note

CAUTION

orange protective packing (1) clockwise until it clicks to release the vacuum seal. Then remove the orange protective packing as shown.

f Gently push the back of the ink cartridge

marked “PUSH” until it clicks, and then close the ink cartridge cover.

g The machine will automatically reset the

ink dot counter.

e Each color has its own correct position.

Insert the ink cartridge in the direction of the arrow on the label.

• If you replaced an ink cartridge, for example Black, the LCD may ask you to verify that it was a brand new one (for

example, Did You Change Black). For each new cartridge you installed, press Yes to automatically reset the ink dot counter for that color. If the ink cartridge you installed is not a brand new one, be sure to press No.

• If the LCD shows No Ink Cartridge or Cannot Detect after you install the ink cartridges, check that the ink cartridges are installed properly. Remove the ink cartridge and reinstall it slowly until it clicks.

If ink gets in your eyes, wash it out with water at once and call a doctor if you are concerned.

Page 98

Routine maintenance

IMPORTANT

Cleaning and checking

• DO NOT take out ink cartridges if you do not need to replace them. If you do so, it may reduce the ink quantity and the machine will not know the quantity of ink left in the cartridge.

• DO NOT touch the cartridge insertion slots. If you do so, the ink may stain your skin.

• If ink gets on your skin or clothing immediately wash it off with soap or detergent.

• If you mix the colors by installing an ink cartridge in the wrong position, clean the print head several times after correcting the cartridge installation.

• Once you open an ink cartridge, install it in the machine and use it up within six months of installation. Use unopened ink cartridges by the expiration date written on the cartridge package.

the machine

Cleaning the scanner A

a Unplug the machine from the AC power

outlet.

b Lift the document cover (1). Clean the

scanner glass (2) and the white plastic (3) with a soft lint-free cloth moistened with a non-flammable glass cleaner.

• DO NOT dismantle or tamper with the ink cartridge; this can cause the ink to leak out of the cartridge.

c In the ADF unit, clean the white bar (1)

and the glass strip (2) with a soft lint-free cloth moistened with a non-flammable glass cleaner.

Page 99

d Close the document cover and open the

Note

IMPORTANT

Note

ADF cover. Clean the white bar (1) and the glass strip (2) with a soft lint-free cloth moistened with a non-flammable glass cleaner.

e Close the ADF cover. f Re-connect the power cord.

Cleaning the print head A

To maintain good print quality, the machine will automatically clean the print head when needed. You can start the cleaning process manually if there is a print quality problem.

Clean the print head and ink cartridges if you get a horizontal line in the text or graphics, or blank text on your printed pages. You can clean Black only, three colors at a time (Yellow/Cyan/Magenta), or all four colors at once.

Cleaning the print head consumes ink. Cleaning too often uses ink unnecessarily.

DO NOT touch the print head. Touching the print head may cause permanent damage and may void the print head's warranty.

In addition to cleaning the scanner glass and glass strip with a non-flammable glass cleaner, run your fingertip over the glass to see if you can feel anything on it. If you feel dirt or debris, clean the glass again concentrating on that area. You may need to repeat the cleaning process three or four times. To test, make a copy after each cleaning attempt.

When there is a spot of dirt or correction fluid on the glass strip the printed sample shows a vertical line.

After the glass strip is cleaned the vertical line is gone.

a Press .

b Press Cleaning. c Press Black, Color or All.

The machine cleans the print head. When cleaning is finished, the machine will go back to the Ready screen automatically.

If you clean the print head at least five times and the print has not improved, try installing a new Genuine Brother Brand replacement ink cartridge for each problem color. Try cleaning the print head again up to five more times. If the print has not improved call Brother Customer Service. (See Brother numbers on page i.)

Page 100

Routine maintenance

IMPORTANT

Note

Checking the print quality A

If faded or streaked colors and text appear on your printouts, some of the print head nozzles may be clogged. You can check this by printing the Print Quality Check Sheet and looking at the nozzle check pattern.

a Press .

b Press Test Print. c Press Print Quality. d Press Color Start.

The machine begins printing the Print Quality Check Sheet.

e Check the quality of the four color blocks

on the sheet.

f The LCD asks you if the print quality is

OK. Do one of the following:

 If all lines are clear and visible, press

Yes to finish the Print Quality check and go to step j.

i After cleaning is finished, press

Color Start. The machine starts printing the Print Quality Check Sheet again and then return to step e.

j Press Stop/Exit.

If you repeat this procedure at least five times and the print quality is still poor, replace the ink cartridge for the clogged color. After replacing the ink cartridge, check the print quality. If the problem still exists, repeat the cleaning and test print procedures at least five times for the new ink cartridge. If ink is still missing, call Brother Customer Service. (See Brother numbers on page i.)

DO NOT touch the print head. Touching the print head may cause permanent damage and may void the print head's warranty.

 If you can see missing short lines as

shown below, press No.

OK Poor

g The LCD asks you if the print quality is

OK for black and the three colors. Press Yes or No.

h The LCD asks you if you want to start

cleaning. Press Color Start. The machine starts cleaning the print head.

When a print head nozzle is clogged the printed sample looks like this.

After the print head nozzle is cleaned, the horizontal lines are gone.

Brother MFC-J6910DW User Guide

Specifications and Main Features

Frequently Asked Questions

User Manual