Brother mfc-j4335dw, mfc-j4345dw, mfc-j4535dw User Manual
Online User's Guide
MFC-J4335DW
MFC-J4345DW
MFC-J4535DW
© 2020 Brother Industries, Ltd. All rights reserved.
Home > Table of Contents
Table of Contents
Before You Use Your Machine ............................................................................................................. 1
Definitions of Notes ........................................................................................................................................ 2
Notice - Disclaimer of Warranties (USA and Canada) ................................................................................... 3
Trademarks .................................................................................................................................................... 4
Open Source Licensing Remarks .................................................................................................................. 5
Copyright and License ...................................................................................................................................6
Important Notes.............................................................................................................................................. 7
Introduction to Your Machine............................................................................................................... 8
Before Using Your Machine ........................................................................................................................... 9
Control Panel Overview ...............................................................................................................................10
LCD Overview .............................................................................................................................................. 14
Touchscreen LCD Overview......................................................................................................................... 15
Settings Screen Overview ...........................................................................................................................18
Navigate the Touchscreen............................................................................................................................ 20
Set the Ready Screen .................................................................................................................................. 21
Set Default Function Screens ......................................................................................................................22
Enter Text on Your Brother Machine ............................................................................................................23
Access Brother Utilities (Windows) .............................................................................................................. 25
Uninstall the Brother Software and Drivers (Windows) ...................................................................... 26
USB / Ethernet Port Locations on Your Brother Machine ............................................................................ 27
Paper Handling.................................................................................................................................... 28
Load Paper................................................................................................................................................... 29
Load Paper in Paper Tray #1 / Paper Tray #2....................................................................................30
Load Paper in the Manual Feed Slot.................................................................................................. 39
Unprintable Area ................................................................................................................................ 42
Paper Settings....................................................................................................................................43
Acceptable Print Media ...................................................................................................................... 46
Load Documents .......................................................................................................................................... 53
Load Documents in the Automatic Document Feeder (ADF) ............................................................. 54
Load Documents on the Scanner Glass ............................................................................................ 56
Unscannable Area.............................................................................................................................. 57
Print ...................................................................................................................................................... 58
Print from Your Computer (Windows)........................................................................................................... 59
Print a Photo (Windows)..................................................................................................................... 60
Print a Document (Windows).............................................................................................................. 61
Cancel a Print Job (Windows) ............................................................................................................ 62
Print More Than One Page on a Single Sheet of Paper (N in 1) (Windows)...................................... 63
Print as a Poster (Windows)............................................................................................................... 64
Print on Both Sides of the Paper Automatically (Automatic 2-sided Printing) (Windows) .................. 65
Print as a Booklet Automatically (Windows)....................................................................................... 68
Print a Color Document in Grayscale (Windows) ............................................................................... 70
Prevent Smudged Printouts and Paper Jams (Windows) .................................................................. 71
Use a Preset Print Profile (Windows) ................................................................................................. 72
Change the Default Print Settings (Windows) .................................................................................... 75
Print Settings (Windows) .................................................................................................................... 76
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Print from Your Computer (Mac) ..................................................................................................................80
Print Using Brother iPrint&Scan (Windows/Mac) ......................................................................................... 81
Print Photos or Documents Using Brother iPrint&Scan (Windows/Mac)............................................ 82
Print on Both Sides of the Paper Automatically Using Brother iPrint&Scan (Automatic 2-sided
Printing)(Windows/Mac) .....................................................................................................................84
Print More Than One Page on a Single Sheet of Paper Using Brother iPrint&Scan (N in 1)
(Windows) .......................................................................................................................................... 86
Print a Color Document in Grayscale Using Brother iPrint&Scan (Windows/Mac) ............................ 87
Print Photos Directly from a USB Flash Drive..............................................................................................88
Compatible USB Flash Drives............................................................................................................ 89
Important Information about Photo Printing........................................................................................ 90
Print Photos from a USB Flash Drive on the Brother Machine........................................................... 91
Print an Email Attachment............................................................................................................................ 99
Scan.................................................................................................................................................... 101
Scan Using the Scan Button on Your Machine ..........................................................................................102
Scan Photos and Graphics............................................................................................................... 103
Save Scanned Data to a Folder as a PDF File ................................................................................ 106
Save Scanned Data to a USB Flash Drive....................................................................................... 109
Scan Multiple Business Cards and Photos (Auto Crop)................................................................... 112
Scan to an Editable Text File Using OCR......................................................................................... 113
Save Scanned Data as an Email Attachment .................................................................................. 116
Scan to FTP ..................................................................................................................................... 119
Scan to SSH FTP (SFTP) ................................................................................................................ 123
Scan to Network (Windows) ............................................................................................................. 130
Scan to SharePoint .......................................................................................................................... 134
Web Services for Scanning on Your Network (Windows 7, Windows 8.1, and Windows 10) .......... 138
Change Scan Settings Using Brother iPrint&Scan........................................................................... 142
Scan Using Brother iPrint&Scan (Windows/Mac) ...................................................................................... 143
Scan from Your Computer (Windows)........................................................................................................144
Scan Using Nuance™ PaperPort™ 14SE or Other Windows Applications....................................... 145
Scan Using Windows Fax and Scan ................................................................................................ 150
Scan from Your Computer (Mac)................................................................................................................ 154
Configure Scan Settings Using Web Based Management......................................................................... 155
Set the Scan Job Email Report Using Web Based Management .................................................... 156
Copy ................................................................................................................................................... 157
Copy a Document .....................................................................................................................................158
Enlarge or Reduce Copied Images ............................................................................................................ 160
Sort Copies ................................................................................................................................................162
Make Page Layout Copies (N in 1 or Poster)............................................................................................. 163
Copy on Both Sides of the Paper (2-sided Copy) ...................................................................................... 167
Copy an ID Card ........................................................................................................................................170
Copy Settings.............................................................................................................................................172
Fax ...................................................................................................................................................... 176
Send a Fax.................................................................................................................................................177
Send a Fax from Your Brother Machine ........................................................................................... 178
Send a Fax Manually........................................................................................................................ 181
Send a Fax at the End of a Conversation ........................................................................................ 182
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Send the Same Fax to More than One Recipient (Broadcasting) .................................................... 183
Send a Fax in Real Time.................................................................................................................. 186
Send a Fax at a Specified Time (Delayed Fax)................................................................................ 187
Change the Fax Auto Redial Setting ................................................................................................ 188
Cancel a Fax in Progress ................................................................................................................. 189
Check and Cancel a Pending Fax.................................................................................................... 190
Fax Options ...................................................................................................................................... 191
Receive a Fax ............................................................................................................................................ 193
Receive Mode Settings .................................................................................................................... 194
Set Easy Receive ............................................................................................................................. 200
Fax Preview...................................................................................................................................... 201
Shrink Page Size of an Oversized Incoming Fax ............................................................................. 205
Set the Fax Receive Stamp.............................................................................................................. 206
Receive a Fax at the End of a Telephone Conversation .................................................................. 207
Memory Receive Options ................................................................................................................. 208
Remote Fax Retrieval....................................................................................................................... 216
Voice Operations and Fax Numbers .......................................................................................................... 222
Voice Operations.............................................................................................................................. 223
Store Fax Numbers ..........................................................................................................................231
Set up Broadcasting Groups ............................................................................................................ 237
Dial Access Codes and Credit Card Numbers ................................................................................ 242
Telephone Services and External Devices................................................................................................. 244
Voice Mail......................................................................................................................................... 245
Distinctive Ring................................................................................................................................. 246
Caller ID ........................................................................................................................................... 251
Voice Over Internet Protocol (VoIP/Telephone Line Interference)....................................................253
External TAD (Telephone Answering Device)................................................................................... 254
External and Extension Telephones ................................................................................................. 258
Fax Reports ............................................................................................................................................... 264
Set the Transmission Verification Report's Style.............................................................................. 265
Set the Fax Journal's Interval Period................................................................................................ 266
PC-FAX ...................................................................................................................................................... 268
PC-FAX for Windows ....................................................................................................................... 269
PC-FAX for Mac ..............................................................................................................................288
Network .............................................................................................................................................. 289
Supported Basic Network Features ........................................................................................................... 290
Configure Network Settings .......................................................................................................................291
Configure Network Settings Using the Control Panel....................................................................... 292
Wireless Network Settings ......................................................................................................................... 293
Use the Wireless Network ................................................................................................................ 294
Use Wi-Fi Direct®............................................................................................................................. 312
Enable/Disable Wireless LAN .......................................................................................................... 317
Print the WLAN Report..................................................................................................................... 318
Network Features.......................................................................................................................................322
Print the Network Configuration Report............................................................................................ 323
Configure and Operate LDAP Search .............................................................................................. 324
Synchronize Time with the SNTP Server Using Web Based Management ..................................... 328
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Reset the Network Settings to Factory Default ................................................................................ 331
Brother Management Tools........................................................................................................................ 332
Security .............................................................................................................................................. 333
Before Using Network Security Features ................................................................................................... 334
Configure Certificates for Device Security ................................................................................................. 335
Supported Security Certificate Features .......................................................................................... 336
Step by Step Guide for Creating and Installing a Certificate ............................................................ 337
Create a Self-signed Certificate ....................................................................................................... 338
Create CSR and Install a Certificate from a Certificate Authority (CA) ............................................ 339
Import and Export the Certificate and Private Key ........................................................................... 343
Import and Export a CA Certificate................................................................................................... 346
Manage Multiple Certificates ............................................................................................................ 349
Use SSL/TLS .............................................................................................................................................350
Introduction to SSL/TLS ................................................................................................................... 351
Manage Your Network Machine Securely Using SSL/TLS...............................................................354
Print Documents Securely Using SSL/TLS ...................................................................................... 359
Use SNMPv3.............................................................................................................................................. 361
Manage Your Network Machine Securely Using SNMPv3 ............................................................... 362
Use IPsec...................................................................................................................................................364
Introduction to IPsec......................................................................................................................... 365
Configure IPsec Using Web Based Management ............................................................................ 366
Configure an IPsec Address Template Using Web Based Management ......................................... 368
Configure an IPsec Template Using Web Based Management ....................................................... 370
Use IEEE 802.1x Authentication for a Wired or a Wireless Network ......................................................... 379
What Is IEEE 802.1x Authentication? .............................................................................................. 380
Configure IEEE 802.1x Authentication for a Wired or a Wireless Network Using Web Based
Management (Web Browser)............................................................................................................ 381
IEEE 802.1x Authentication Methods............................................................................................... 383
Use Active Directory Authentication...........................................................................................................384
Introduction to Active Directory Authentication................................................................................. 385
Configure Active Directory Authentication Using Web Based Management .................................... 386
Log On to Change the Machine Settings Using the Machine's Control Panel (Active Directory
Authentication) ................................................................................................................................. 388
Use LDAP Authentication........................................................................................................................... 389
Introduction to LDAP Authentication ................................................................................................ 390
Configure LDAP Authentication Using Web Based Management.................................................... 391
Log On to Change the Machine Settings Using the Machine's Control Panel (LDAP
Authentication) ................................................................................................................................. 392
Use Secure Function Lock 3.0 ................................................................................................................... 393
Before Using Secure Function Lock 3.0........................................................................................... 394
Configure Secure Function Lock 3.0 Using Web Based Management ............................................ 395
Scan Using Secure Function Lock 3.0 ............................................................................................. 396
Configure Public Mode for Secure Function Lock 3.0 ...................................................................... 397
Additional Secure Function Lock 3.0 Features................................................................................. 398
Register an External IC Card Reader............................................................................................... 399
Send an Email Securely.............................................................................................................................400
Configure Email Sending Using Web Based Management.............................................................. 401
Send an Email with User Authentication .......................................................................................... 402
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Send an Email Securely Using SSL/TLS ......................................................................................... 403
Lock the Machine Settings from the Control Panel .................................................................................... 404
About Using TX Lock........................................................................................................................ 405
Mobile/Web Connect......................................................................................................................... 409
Brother Web Connect................................................................................................................................. 410
Brother Web Connect Overview....................................................................................................... 411
Online Services Used with Brother Web Connect............................................................................ 414
Set Up Brother Web Connect........................................................................................................... 416
Scan and Upload Documents Using Brother Web Connect............................................................. 424
Upload a Document from an External Memory Device Using Brother Web Connect ...................... 426
Download and Print Documents Using Brother Web Connect ......................................................... 427
Download and Save a Document to an External Memory Device Using Brother Web Connect...... 431
FaxForward to Cloud or E-mail ........................................................................................................ 432
AirPrint .......................................................................................................................................................435
AirPrint Overview.............................................................................................................................. 436
Before Using AirPrint (macOS) ........................................................................................................ 437
Print Using AirPrint ........................................................................................................................... 438
Scan Using AirPrint (macOS)........................................................................................................... 441
Send a Fax Using AirPrint (macOS)................................................................................................. 442
Mopria® Print Service................................................................................................................................. 443
Brother Mobile Connect .............................................................................................................................444
Print with Near-Field Communication (NFC)..............................................................................................445
Brother iPrint&Scan for Windows and Mac ................................................................................... 446
Brother iPrint&Scan Overview for Windows and Mac ................................................................................ 447
Troubleshooting................................................................................................................................ 448
Error and Maintenance Messages ............................................................................................................. 449
Transfer Your Faxes or Fax Journal Report ..................................................................................... 463
Error Messages When Using the Brother Web Connect Feature..................................................... 467
Document Jams ......................................................................................................................................... 469
Document is Jammed in the Top of the ADF Unit ............................................................................ 470
Document is Jammed inside the ADF Unit....................................................................................... 471
Remove Paper Scraps Jammed in the ADF .................................................................................... 472
Printer Jam or Paper Jam .......................................................................................................................... 473
Paper is Jammed Inside and in the Front of the Machine (Jam Inside/Front).................................. 474
Paper is Jammed in the Front of the Machine (Jam Front) .............................................................. 480
Paper is Jammed in the Back of the Machine (Jam Rear / Jam Tray2) ........................................... 484
If You Are Having Difficulty with Your Machine .......................................................................................... 487
Paper Handling and Printing Problems ............................................................................................ 488
Telephone and Fax Problems........................................................................................................... 494
Other Problems ................................................................................................................................ 500
Network Problems ............................................................................................................................ 502
AirPrint Problems ............................................................................................................................. 510
Check the Machine Information ................................................................................................................. 511
Reset Your Machine................................................................................................................................... 512
Reset Functions Overview ............................................................................................................... 513
Routine Maintenance ........................................................................................................................ 514
Replace the Ink Cartridges......................................................................................................................... 515
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Clean Your Brother Machine ...................................................................................................................... 518
Clean the Scanner............................................................................................................................ 519
Clean the Print Head from Your Brother Machine ............................................................................ 521
Clean the Print Head Using Web Based Management .................................................................... 523
Clean the Print Head from Your Computer (Windows).....................................................................524
Clean the Machine's LCD.................................................................................................................526
Clean the Outside of the Machine .................................................................................................... 527
Clean the Machine's Printer Platen .................................................................................................. 529
Clean the Paper Feed Rollers .......................................................................................................... 530
Clean the Base Pad ......................................................................................................................... 532
Clean the Paper Pick-up Rollers for Paper Tray #1 ......................................................................... 534
Clean the Paper Pick-up Rollers for Paper Tray #2 ......................................................................... 536
Check Your Brother Machine .....................................................................................................................537
Check the Print Quality..................................................................................................................... 538
Check the Print Alignment from Your Brother Machine .................................................................... 541
Check the Ink Volume (Page Gauge)............................................................................................... 543
Monitor Machine Status from Your Computer (Windows) ................................................................ 545
Monitor Machine Status Using Brother iPrint&Scan (Windows/Mac) ............................................... 550
Correct the Paper Feed to Clear Vertical Lines.......................................................................................... 552
Change the Print Options to Improve Your Print Results ........................................................................... 553
Pack and Ship Your Machine ..................................................................................................................... 554
Machine Settings............................................................................................................................... 556
Change Machine Settings from the Control Panel ..................................................................................... 557
In the Event of Power Failure (Memory Storage) ............................................................................. 558
General Settings............................................................................................................................... 559
Save Your Favorite Settings as a Shortcut.......................................................................................576
Print Reports .................................................................................................................................... 582
Settings and Features Tables...........................................................................................................585
Change Machine Settings Using Web Based Management ...................................................................... 610
What is Web Based Management?.................................................................................................. 611
Access Web Based Management .................................................................................................... 612
Set or Change a Login Password for Web Based Management...................................................... 614
Set Up Your Machine's Address Book Using Web Based Management.......................................... 615
Appendix............................................................................................................................................ 616
Specifications ............................................................................................................................................. 617
Supply Specifications ................................................................................................................................. 624
Brother Help and Customer Support..........................................................................................................626
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Home > Before You Use Your Machine
Before You Use Your Machine
• Definitions of Notes
• Notice - Disclaimer of Warranties (USA and Canada)
• Trademarks
• Open Source Licensing Remarks
• Copyright and License
• Important Notes
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Home > Before You Use Your Machine > Definitions of Notes
Definitions of Notes
We use the following symbols and conventions throughout this User's Guide:
WARNING
CAUTION
IMPORTANT
NOTE
Bold Bold style identifies buttons on the machine's control panel or computer screen.
Italics Italicized style emphasizes an important point or refers you to a related topic.
Courier New
Related Information
• Before You Use Your Machine
WARNING indicates a potentially hazardous situation which, if not avoided, could
result in death or serious injuries.
CAUTION indicates a potentially hazardous situation which, if not avoided, may
result in minor or moderate injuries.
IMPORTANT indicates a potentially hazardous situation which, if not avoided, may
result in damage to property or loss of product functionality.
NOTE specifies the operating environment, conditions for installation, or special
conditions of use.
Tips icons indicate helpful hints and supplementary information.
Electrical Hazard icons alert you to possible electrical shock.
Courier New font identifies messages shown on the machine's LCD.
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Home > Before You Use Your Machine > Notice - Disclaimer of Warranties (USA and Canada)
Notice - Disclaimer of Warranties (USA and Canada)
BROTHER’S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS
(COLLECTIVELY BROTHER’S LICENSOR) MAKE NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING
WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A
PARTICULAR PURPOSE, REGARDING THE SOFTWARE. BROTHER’S LICENSOR(S) DOES NOT
WARRANT, GUARANTEE OR MAKE ANY REPRESENTATIONS REGARDING THE USE OR THE RESULTS
OF THE USE OF THE SOFTWARE IN TERMS OF ITS CORRECTNESS, ACCURACY, RELIABILITY,
CURRENTNESS OR OTHERWISE. THE ENTIRE RISK AS TO THE RESULTS AND PERFORMANCE OF THE
SOFTWARE IS ASSUMED BY YOU. THE EXCLUSION OF IMPLIED WARRANTIES IS NOT PERMITTED BY
SOME STATES IN THE USA AND SOME PROVINCES IN CANADA. THE ABOVE EXCLUSION MAY NOT
APPLY TO YOU.
IN NO EVENT WILL BROTHER’S LICENSOR(S) BE LIABLE TO YOU FOR ANY CONSEQUENTIAL,
INCIDENTAL OR INDIRECT DAMAGES (INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS,
BUSINESS INTERRUPTION, LOSS OF BUSINESS INFORMATION, AND THE LIKE) ARISING OUT OF THE
USE OR INABILITY TO USE THE SOFTWARE EVEN IF BROTHER’S LICENSOR HAS BEEN ADVISED OF
THE POSSIBILITY OF SUCH DAMAGES. BECAUSE SOME STATES IN THE USA AND SOME PROVINCES IN
CANADA DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR
INCIDENTAL DAMAGES, THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU. IN ANY EVENT BROTHER’S
LICENSOR’S LIABILITY TO YOU FOR ACTUAL DAMAGES FROM ANY CAUSE WHATSOEVER, AND
REGARDLESS OF THE FORM OF THE ACTION (WHETHER IN CONTRACT, TORT (INCLUDING
NEGLIGENCE), PRODUCT LIABILITY OR OTHERWISE), WILL BE LIMITED TO $50.
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• Before You Use Your Machine
3
Home > Before You Use Your Machine > Trademarks
Trademarks
Apple, App Store, AirPrint, Mac, iPad, iPhone, iPod touch, macOS, iPadOS and Safari are trademarks of Apple
Inc., registered in the United States and other countries.
Nuance and PaperPort are trademarks or registered trademarks of Nuance Communications, Inc. or its affiliates
in the United States and/or other countries.
Wi-Fi®, Wi-Fi Alliance® and Wi-Fi Direct® are registered trademarks of Wi-Fi Alliance®.
WPA™, WPA2™, and Wi-Fi Protected Setup™ are trademarks of Wi-Fi Alliance®.
Android, Google Drive, Google Play and Google Chrome are trademarks of Google LLC.
EVERNOTE is a trademark of Evernote Corporation and used under a license.
The Bluetooth® word mark is a registered trademark owned by the Bluetooth SIG, Inc. and any use of such
marks by Brother Industries, Ltd. is under license. Other trademarks and trade names are those of their
respective owners.
Mopria® and the Mopria® logo are registered and/or unregistered trademarks and service marks of Mopria
Alliance, Inc. in the United States and other countries. Unauthorized use is strictly prohibited.
Each company whose software title is mentioned in this manual has a Software License Agreement specific to its
proprietary programs.
Software Trademarks
FlashFX® is a registered trademark of Datalight, Inc.
FlashFX® Pro™ is a trademark of Datalight, Inc.
FlashFX® Tera™ is a trademark of Datalight, Inc.
Reliance™ is a trademark of Datalight, Inc.
Reliance Nitro™ is a trademark of Datalight, Inc.
Datalight® is a registered trademark of Datalight, Inc.
Any trade names and product names of companies appearing on Brother products, related documents
and any other materials are all trademarks or registered trademarks of those respective companies.
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• Before You Use Your Machine
4
Home > Before You Use Your Machine > Open Source Licensing Remarks
Open Source Licensing Remarks
This product includes open-source software.
To view Open Source Licensing Remarks and Copyright Information, go to your model's Manuals page at
support.brother.com.
Related Information
• Before You Use Your Machine
5
Home > Before You Use Your Machine > Copyright and License
Copyright and License
©2020 Brother Industries, Ltd. All rights reserved.
This product includes software developed by the following vendors:
This product includes the “KASAGO TCP/IP” software developed by ZUKEN ELMIC, Inc.
Copyright 1989-2020 Datalight, Inc., All Rights Reserved.
FlashFX® Copyright 1998-2020 Datalight, Inc.
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• Before You Use Your Machine
6
Home > Before You Use Your Machine > Important Notes
Important Notes
• Check support.brother.com for Brother driver and software updates.
• To keep your machine performance up to date, check support.brother.com for the latest firmware upgrade.
Otherwise, some of your machine's functions may not be available.
• Do not use this product outside the country of purchase as it may violate the wireless telecommunication and
power regulations of that country.
• When replacing or disposing of your machine, Brother strongly recommends resetting it to its factory settings
to remove all personal information.
• Windows 10 in this document represents Windows 10 Home, Windows 10 Pro, Windows 10 Education and
Windows 10 Enterprise.
• Windows Server 2008 in this document represents Windows Server 2008 and Windows Server 2008 R2.
• In this User's Guide, the LCD messages of the MFC-J4345DW/MFC-J4535DW are used unless otherwise
specified.
• In this User's Guide, the illustrations of the MFC-J4535DW are used unless otherwise specified.
• The screens in this User's Guide are for illustration purposes only and may differ from the actual screens.
• Unless otherwise specified, the screens in this manual are from Windows 10 and macOS v10.15.x. Screens
on your computer may vary depending on your operating system.
• The contents of this guide and the specifications of this product are subject to change without notice.
• In this document XXX-XXXX represents your machine's model name.
Related Information
• Before You Use Your Machine
Related Topics:
• Reset Your Machine
7
Home > Introduction to Your Machine
Introduction to Your Machine
• Before Using Your Machine
• Control Panel Overview
• LCD Overview
• Touchscreen LCD Overview
• Settings Screen Overview
• Navigate the Touchscreen
• Set the Ready Screen
• Set Default Function Screens
• Enter Text on Your Brother Machine
• Access Brother Utilities (Windows)
• USB / Ethernet Port Locations on Your Brother Machine
8
Home > Introduction to Your Machine > Before Using Your Machine
Before Using Your Machine
Before attempting any printing operation, confirm the following:
• Make sure you have installed the correct software and drivers for your machine.
• For USB or network cable users: Make sure the interface cable is physically secure.
Selecting the correct type of paper
For high quality printing, it is important to select the correct type of paper. Be sure to read the information about
acceptable paper before buying paper, and to determine the printable area depending on the settings in the
printer driver or in the application you use to print.
Simultaneous printing and faxing
Your machine can print from your computer while receiving a fax into memory. However, when the machine is
copying or receiving a fax on paper, it pauses the printing operation, and then continues printing when copying or
fax receiving has finished.
Firewall (Windows)
If your computer is protected by a firewall and you are unable to network print, network scan, or PC-FAX, you
may need to configure the firewall settings. If you are using the Windows Firewall and you installed the drivers
using the steps in the installer, the necessary firewall settings have been already set. If you are using any other
personal firewall software, see the User's Guide for your software or contact the software manufacturer.
Related Information
• Introduction to Your Machine
9
Home > Introduction to Your Machine > Control Panel Overview
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Control Panel Overview
>> MFC-J4335DW/MFC-J4345DW
>> MFC-J4535DW
MFC-J4335DW/MFC-J4345DW
1. 1.8" Liquid Crystal Display (LCD)
Displays messages to help you set up and use the machine.
2. Mode Buttons
FAX
Press to switch the machine to Fax mode.
SCAN
Press to switch the machine to Scan mode.
COPY
Press to switch the machine to Copy mode.
WEB
Press to switch the machine to Web mode.
3. Settings Buttons
Clear/Back
Press to go back to the previous menu.
Settings
Press to access the main menu.
OK
Press to select a setting.
d
Press to access the ring volume adjustment menu while the machine is idle.
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Press to access the ink menu while the machine is idle.
• Press to store Speed Dial and Group numbers in the machine's memory.
• Press to look up and dial numbers that are stored in the machine's memory.
Press to configure the wireless settings while the machine is idle.
a or b
Press to scroll through the menus and options.
d or c
• Press to move the cursor left or right on the LCD.
• Press to either confirm or cancel a procedure which is in progress.
4. Telephone Buttons
Hook
Press before dialing to ensure a fax machine answers, and then press Black Start or Color Start.
If the machine is in Fax/Tel (F/T) mode and you pick up the handset of an external telephone during the
F/T ring (pseudo/double-ring), press Hook to talk.
Redial/Pause
• Press to redial the last number you called.
• Press to select and redial the numbers from the Outgoing Call History or Caller ID History.
• Press to insert a pause when dialing numbers.
5. Dial Pad
• Use to dial fax and telephone numbers.
• Use as a keyboard to enter text or characters.
6.
• Press to stop an operation.
• Press to exit from a menu.
7. Start Buttons
Stop/Exit
Black Start
• Press to start sending faxes in black and white.
• Press to start making copies in black and white.
• Press to start scanning documents (in color or black and white, depending on the scan setting).
Color Start
• Press to start sending faxes in full color.
• Press to start making copies in full color.
• Press to start scanning documents (in color or black and white, depending on the scan setting).
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8. Power On/Off
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Press to turn on the machine.
Press and hold
to turn off the machine. The LCD displays [Shutting Down] and stays on for a few
seconds before turning itself off. A connected external telephone or Telephone Answering Device (TAD) will
always remain available.
If you turn off the machine using , it will still clean the print head periodically to maintain print quality. To
prolong print head life, provide better ink efficiency, and maintain print quality, keep your machine connected
to a power source at all times.
MFC-J4535DW
1. NFC (Near Field Communication) symbol
If your Android™ device supports the NFC feature, you can print from your device by touching it to the NFC
symbol.
2. Touchscreen Liquid Crystal Display (LCD)
Access menus and options by pressing them on the touchscreen.
3. Menu Buttons
(Back)
Press to go back to the previous menu.
(Home)
Press to return to the Home screen.
(Cancel)
Press to cancel an operation.
4. LED Power Indicator
The LED lights up depending on the machine’s power status.
When the machine is in Sleep Mode, the LED blinks.
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5. Power On/Off
Press to turn on the machine.
Press and hold
few seconds before turning itself off. A connected external telephone or Telephone Answering Device (TAD)
will always remain available.
If you turn off the machine using , it will still clean the print head periodically to maintain print quality. To
prolong print head life, provide better ink efficiency, and maintain print quality, keep your machine connected
to a power source at all times.
to turn off the machine. The touchscreen displays [Shutting Down] and stays on for a
Related Information
• Introduction to Your Machine
Related Topics:
• Print with Near-Field Communication (NFC)
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Home > Introduction to Your Machine > LCD Overview
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LCD Overview
Related Models: MFC-J4335DW/MFC-J4345DW
The Home screen shows the machine’s status when the machine is idle. When displayed, this indicates that your
machine is ready for the next command.
Home Screen
1. Quiet Mode
This icon appears when the [Quiet Mode] setting is set to [On].
The Quiet Mode setting can reduce printing noise. When Quiet Mode is turned on, the print speed becomes
slower.
2. Wireless Status
Each icon in the following table shows the wireless network status:
The wireless network is connected.
A three-level indicator in the Home screen displays the current wireless signal strength.
The wireless access point cannot be detected.
The wireless setting is disabled.
3. [Ink]
Displays the approximate available ink volume.
When an ink cartridge is near the end of its life or having a problem, an error icon is displayed on the ink color
indicator.
4. Date and Time
Displays the date and time set on the machine.
5. Faxes in Memory
Displays how many received faxes are in the machine's memory.
6. Receive Mode
Displays the current Receive Mode.
When the Distinctive Ring feature is turned on, the LCD displays [D/R].
Related Information
• Introduction to Your Machine
14
Home > Introduction to Your Machine > Touchscreen LCD Overview
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Touchscreen LCD Overview
Related Models: MFC-J4535DW
You can switch Home screens by pressing d or c.
From the Home screens, you can access the various settings.
Home Screen
This screen shows the machine’s status when the machine is idle. When displayed, it indicates that your
machine is ready for the next command.
1. Date & Time
Displays the date and time set on the machine.
2.
3. [Shortcuts]
Quiet Mode
This icon appears when the [Quiet Mode] setting is set to [On].
The Quiet Mode setting can reduce printing noise. When Quiet Mode is turned on, the print speed becomes
slower.
US only: While appears, (Quiet Mode) is not displayed.
Create Shortcuts for frequently-used operations, such as sending a fax, copying, scanning, Web Connect and
Apps services.
• Three Shortcuts tabs are available with six Shortcuts on each tab.
• Press , displayed at the bottom of the screen to access the Home Screens.
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4. Wireless Status
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Each icon in the following table shows the wireless network status:
• Your machine is not connected to the wireless access point/router.
Press this button to configure wireless settings. For more detailed information, see the Quick Setup
Guide.
• The wireless setting is disabled.
The wireless network is connected.
A three-level indicator in each of the Home screens displays the current wireless signal strength.
The wireless access point/router cannot be detected.
You can configure wireless settings by pressing the Wireless Status button.
5. [Settings]
Press to access the [Settings] menu.
6. [Ink]
Displays the approximate available ink volume. Press to access the [Ink] menu.
When an ink cartridge is near the end of its life or having a problem, an error icon is displayed on the ink color
indicator.
7. Modes:
Press to switch to each mode.
[Fax] / [Copy] / [Scan] / [Web] / [Apps] / [USB] / [Download Software] / [Print Head
Cleaning]
8. Information icon
New information from Brother appears in the information bar when the notification settings such as
[Message from Brother] and [Firmware Auto Check] are set to [On].
(An internet connection is needed, and data rates may apply.)
Press to view the details.
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9. Warning icon
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The warning icon appears when there is an error or maintenance message; press to view the
details, and then press to return to the Home screen.
Related Information
• Introduction to Your Machine
Related Topics:
• Set the Ready Screen
• Reduce Printing Noise
• Check the Ink Volume (Page Gauge)
• Settings Screen Overview
• Error and Maintenance Messages
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Home > Introduction to Your Machine > Settings Screen Overview
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Settings Screen Overview
Related Models: MFC-J4535DW
The touchscreen shows the machine's status when you press [Settings].
Use the Settings menu to access all of your Brother machine's settings.
1. [Maintenance]
Press to access the following menus:
• [Improve Print Quality]
• [Print Head Cleaning]
• [Ink Volume]
• [Ink Cartridge Model]
• [Print Options]
• [Ink Cartridge Check]
2. Receive Mode
Displays the current Receive Mode.
3. [Date & Time]
Displays the date and time.
Press to access the [Date & Time] menu.
4. [Network]
Press to set up a network connection.
If you are using a wireless connection, a three-level indicator
wireless signal strength.
5. [Fax Preview]
Displays the Fax Preview setting.
Press to access the [Fax Preview] menu.
6. [All Settings]
Press to access a menu of all of your machine's settings.
7. [Wi-Fi Direct]
Press to set up a Wi-Fi Direct network connection.
8. [Tray Setting]
Press to access the [Tray Setting] menu.
Use these options to change the paper size and type.
on the screen displays the current
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Related Information
• Introduction to Your Machine
Related Topics:
• Touchscreen LCD Overview
• Check the Ink Volume (Page Gauge)
• Distinctive Ring
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Home > Introduction to Your Machine > Navigate the Touchscreen
Navigate the Touchscreen
Related Models: MFC-J4535DW
Using your finger, press d c or a b on the LCD to display and access the machine options.
IMPORTANT
DO NOT press the LCD with a sharp object such as a pen or stylus. It may damage the machine.
NOTE
DO NOT touch the LCD immediately after plugging in the power cord or turning on the machine. Doing this
may cause an error.
This product adopts the font of ARPHIC TECHNOLOGY CO., LTD.
Related Information
• Introduction to Your Machine
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Home > Introduction to Your Machine > Set the Ready Screen
Set the Ready Screen
Related Models: MFC-J4535DW
You can change the Ready screen to either the [Screen 1], [Screen 2], [Screen 3], [Shortcuts 1],
[Shortcuts 2] or [Shortcuts 3] screen.
When the machine is idle or you press , the machine will go back to the screen that you have set.
1. Press [Settings] > [All Settings] > [General Setup] > [Screen Settings] > [Home
Screen].
2. Press a or b to display the [Screen 1], [Screen 2], [Screen 3], [Shortcuts 1], [Shortcuts 2]
or [Shortcuts 3] option, and then select the option you want.
3. Press .
The machine will go to your new Home screen.
Related Information
• Introduction to Your Machine
Related Topics:
• Touchscreen LCD Overview
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Home > Introduction to Your Machine > Set Default Function Screens
Set Default Function Screens
Related Models: MFC-J4535DW
You can set the Scan default screen using the Screen Settings.
1. Press [Settings] > [All Settings] > [General Setup] > [Screen Settings] > [Scan
Screen].
2. Press a or b to display the scan options, and then select the option you want to set as the default screen.
3. Press .
Related Information
• Introduction to Your Machine
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Home > Introduction to Your Machine > Enter Text on Your Brother Machine
English:
French:
Spanish:
Enter Text on Your Brother Machine
• The characters that are available may differ depending on your country.
• For touchscreen models, the keyboard layout may differ depending on the function you are setting.
>> MFC-J4335DW/MFC-J4345DW
>> MFC-J4535DW
MFC-J4335DW/MFC-J4345DW
When you are setting certain menu selections, such as the Station ID, you may need to enter text into the
machine. Most dial pad buttons have three or four letters printed on the buttons. The buttons for 0, # and do
not have printed letters because they are used for special characters.
Press the appropriate dial pad button the number of times shown in this reference table to access the character
you want.
Press
Button
2 A B C a b c 2 A B
3 D E F d e f 3 D E
4 G H I g h i 4 G H
5 J K L j k l 5 J K
6 M N O m n o 6 M N
7 P Q R S p q r s 7
8 T U V t u v 8 T U
9 W X Y Z w x y z 9
One Time Two
Times
Three
Times
Four
Times
Five
Times
Six
Times
Seven
Times
Eight
Times
Nine
Times
• To move the cursor to the left or right, press a, b, d or c to select or , and then press OK.
Inserting spaces
• To enter a space, press a, b, d or c to select
, and then press OK.
Making corrections
• If you entered an incorrect number or letter and want to change it, press a, b, d or c to select or .
Press OK several times to move the highlight to the incorrect character. Then, press a, b, d or c to select
, and press OK. Re-enter the correct letter.
Special characters and symbols
Press , # or 0 repeatedly until you see the special character or symbol you want.
Press
Press #
Press 0
MFC-J4535DW
When you need to enter text on your Brother machine, a keyboard will appear on the touchscreen.
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