Brother MFC 9970CDW User Manual

SOFTWARE
USER’S GUIDE

Not all models are available in all
countries.

(MFC-9560CDW) In USA:
Please go to the Brother Solutions

Center at http://solutions.brother.com/
and click Manuals on your model page to
download the other manuals.

Version C

USA

Table of Contents

Section I Machine operation keys

1 Using the control panel 2

Using printer keys......................................................................................................................................2

Job Cancel...........................................................................................................................................2

Secure Key..........................................................................................................................................2

Printer Emulation Support ...................................................................................................................4

Printing the Internal Font List...............................................................................................................6

Printing the Print Configuration List.....................................................................................................7

Test Print.............................................................................................................................................8

Duplex .................................................................................................................................................9

Output Color ......................................................................................................................................10

Restoring default printer settings.......................................................................................................11

Section II Windows

®

2Printing 13

Using the Brother printer driver................................................................................................................13

Printing a document.................................................................................................................................14

Duplex printing.........................................................................................................................................15

Guidelines for printing on both sides of the paper .............................................................................15

Automatic duplex printing ..................................................................................................................15

Manual duplex printing ......................................................................................................................15

Simultaneous scanning, printing and faxing ............................................................................................15

Printer driver settings...............................................................................................................................16

Accessing the printer driver settings........................................................................................................17

Features in the Windows

Basic tab..................................................................................................................................................18

Paper Size .........................................................................................................................................18

Orientation.........................................................................................................................................19

Copies ...............................................................................................................................................19

Media Type........................................................................................................................................20

Print Quality.......................................................................................................................................21

Color/Mono........................................................................................................................................21

Settings Dialog ..................................................................................................................................22

Multiple Page.....................................................................................................................................24

Duplex / Booklet ................................................................................................................................24

Paper Source ....................................................................................................................................25

Advanced tab...........................................................................................................................................26

Scaling...............................................................................................................................................27

Reverse Print.....................................................................................................................................27

Use Watermark..................................................................................................................................27

Watermark Settings...........................................................................................................................28

Header-Footer Print...........................................................................................................................30

Toner Save Mode..............................................................................................................................30

®

printer driver..................................................................................................17

i

Secure Print.......................................................................................................................................30

Administrator .....................................................................................................................................31

User Authentication...........................................................................................................................32

Other Print Options............................................................................................................................32

Color Calibration................................................................................................................................33

Improve Print Output .........................................................................................................................34

Skip Blank Page ................................................................................................................................34

Accessories tab .......................................................................................................................................35

Support ....................................................................................................................................................37

Features in the BR-Script 3 printer driver

(PostScript

®

3™ language emulation)..................................................................................................39

Printing Preferences ..........................................................................................................................39

Advanced options..............................................................................................................................41

Ports tab ...........................................................................................................................................46

Status Monitor..........................................................................................................................................47

Monitoring the machine’s status........................................................................................................48

3Scanning 49

Scanning a document using the TWAIN driver........................................................................................49

Scanning a document into the PC.....................................................................................................49

Pre-Scanning to crop a portion you want to scan..............................................................................51

Settings in the Scanner Setup dialog box..........................................................................................52

Scanning a document using the WIA driver

(Windows

WIA compliant ...................................................................................................................................57

Scanning a document into the PC.....................................................................................................57

Pre-Scanning to crop a portion you want to scan using the scanner glass .......................................59

Scanning a document using the WIA driver

(Windows Photo Gallery and Windows Fax and Scan) ........................................................................63

Scanning a document into the PC.....................................................................................................63

Pre-Scanning to crop a portion you want to scan using the scanner glass .......................................65

Using ScanSoft™ PaperPort™ 12SE with OCR by NUANCE™.............................................................67

Viewing items ....................................................................................................................................67

Organizing your items in folders........................................................................................................68

Quick links to other applications ........................................................................................................69

ScanSoft™ PaperPort™ 12SE with OCR lets you convert image text into text you can edit............69

Importing items from other applications.............................................................................................69

Exporting items into other formats.....................................................................................................70

Uninstalling ScanSoft™ PaperPort™ 12SE with OCR ......................................................................70

®

XP/Windows Vista®/Windows®7) .....................................................................................57

4 ControlCenter4 71

Overview..................................................................................................................................................71

Changing the user interface ..............................................................................................................71

Using ControlCenter4 in Home Mode......................................................................................................72

ControlCenter4 Features for Home Mode users ...............................................................................73

Scan tab ..................................................................................................................................................74

File types ...........................................................................................................................................75

Document Size..................................................................................................................................75

Saving the scanned image ................................................................................................................75

Printing the scanned image ...............................................................................................................76

Opening the scanned image with an application ...............................................................................76

ii

Attaching the scanned data to E-mail................................................................................................77

Using the OCR feature ......................................................................................................................77

PC-FAX tab..............................................................................................................................................78

Sending an image file from your computer........................................................................................79

Sending a scanned image .................................................................................................................79

Viewing and printing received PC-FAX data .....................................................................................80

Device Settings tab..................................................................................................................................81

Configuring Remote Setup ................................................................................................................81

Accessing Quick Dial.........................................................................................................................82

Configuring Scan button settings.......................................................................................................82

Launching the BRAdmin utility...........................................................................................................83

Support tab ..............................................................................................................................................84

Opening ControlCenter Help .............................................................................................................84

Using Brother Solutions Center.........................................................................................................84

Accessing the Brother CreativeCenter ..............................................................................................84

Using ControlCenter4 in Advanced Mode ...............................................................................................85

ControlCenter4 Features for Advanced Mode users .........................................................................86

Scan tab ..................................................................................................................................................87

File types ...........................................................................................................................................88

Document Size..................................................................................................................................88

Opening the scanned image with an application ...............................................................................88

Using the OCR feature ......................................................................................................................89

Attaching the scanned data to E-mail................................................................................................89

Saving the scanned image ................................................................................................................89

PC-Copy tab ............................................................................................................................................90

Printing the scanned image ...............................................................................................................90

PC-FAX tab..............................................................................................................................................90

Sending an image file from your computer........................................................................................90

Sending a scanned image .................................................................................................................91

Viewing and printing received PC-FAX data .....................................................................................91

Device Settings tab..................................................................................................................................92

Configuring Remote Setup ................................................................................................................92

Accessing Quick Dial.........................................................................................................................92

Configuring Scan button settings.......................................................................................................93

Launching the BRAdmin utility...........................................................................................................94

Support tab ..............................................................................................................................................95

Opening ControlCenter Help .............................................................................................................95

Using Brother Solutions Center.........................................................................................................95

Accessing the Brother CreativeCenter ..............................................................................................95

Custom tab ..............................................................................................................................................96

Creating a Custom tab.......................................................................................................................96

Creating a Custom button..................................................................................................................97

5 Remote Setup 98

Remote Setup..........................................................................................................................................98

6 Brother PC-FAX Software 100

PC-FAX sending....................................................................................................................................100

Setting up user information..............................................................................................................100

Sending setup..................................................................................................................................101

Setting up a cover page...................................................................................................................102

iii

Entering cover page information......................................................................................................103

Sending a file as a PC-FAX using the Facsimile style user interface..............................................103

Sending a file as a PC-FAX using the Simple style user interface..................................................105

Address Book ........................................................................................................................................106

Brother Address Book .....................................................................................................................107

Setting up a member in the Address Book......................................................................................107

Speed Dial setup .............................................................................................................................108

Setting up a group for broadcasting ................................................................................................109

Editing member information.............................................................................................................109

Deleting a member or group............................................................................................................109

Exporting the Address Book............................................................................................................110

Importing to the Address Book ........................................................................................................111

PC-FAX receiving ..................................................................................................................................113

Enabling PC-FAX Receiving software on your machine .................................................................114

Running the PC-FAX Receiving software on your PC.....................................................................115

Setting up your PC ..........................................................................................................................115

Configuring the Network PC-FAX Receiving Settings.....................................................................116

Viewing new PC-FAX messages.....................................................................................................117

7 Firewall settings (For Network users) 118

Before using the Brother software .........................................................................................................118

Windows
Windows Vista
Windows

®

XP SP2 or greater..........................................................................................................118

®

®

users .....................................................................................................................120

7 users...........................................................................................................................123

Section III Apple Macintosh

8 Printing and Faxing 128

Features in the printer driver (Macintosh)..............................................................................................128

Duplex printing.......................................................................................................................................128

Guidelines for printing on both sides of the paper ...........................................................................128

Automatic duplex printing ................................................................................................................128

Manual duplex printing ....................................................................................................................128

Simultaneous scanning, printing and faxing ..........................................................................................129

Choosing page setup options ..........................................................................................................129

Choosing printing options................................................................................................................130

Cover Page......................................................................................................................................131

Layout..............................................................................................................................................132

Secure Print.....................................................................................................................................133

Print Settings ...................................................................................................................................134

Removing the Printer driver for Macintosh ............................................................................................140

Features in the BR-Script 3 printer driver (PostScript

Choosing printing options................................................................................................................141

Printer Features...............................................................................................................................142

Secure Print (Mac OS X 10.5.x to 10.6.x) .......................................................................................150

Status Monitor........................................................................................................................................151

Updating the machine’s status ........................................................................................................151

Hiding or showing the window.........................................................................................................152

Quitting the window .........................................................................................................................152

®

3™ language emulation) ................................141

iv

Web Based Management (Network Connection Only)....................................................................152

Color Calibration..............................................................................................................................152

Sending a fax.........................................................................................................................................153

Drag a vCard from the Mac OS X Address Book application (Mac OS X 10.4.11) .........................156

Using Mac OS X 10.5.x to 10.6.x Addresses panel.........................................................................157

9Scanning 159

Scanning a document using the TWAIN driver......................................................................................159

Scanning an image into your Macintosh..........................................................................................160

Scanning a duplex (two sided) document (For MFC-9560CDW and MFC-9970CDW)...................160

Pre-Scanning an image...................................................................................................................161

Settings in the Scanner window ......................................................................................................162

Scanning a document using the ICA driver (Mac OS X 10.6.x).............................................................165

Using Image Capture.......................................................................................................................165

Scanning directly from the “Print & Fax” section .............................................................................168

Using Presto! PageManager..................................................................................................................171

Features ..........................................................................................................................................171

System requirements for Presto! PageManager .............................................................................171

NewSoft Technical Support .............................................................................................................172

10 ControlCenter2 174

Using ControlCenter2............................................................................................................................174

Turning the AutoLoad feature off.....................................................................................................175

SCAN.....................................................................................................................................................176

File types .........................................................................................................................................177

Document Size................................................................................................................................177

Image (example: Apple Preview).....................................................................................................178

OCR (word processing application).................................................................................................180

E-mail ..............................................................................................................................................181

File...................................................................................................................................................182

CUSTOM SCAN ....................................................................................................................................183

File types .........................................................................................................................................184

Document Size................................................................................................................................184

User-defined button .........................................................................................................................184

Scan to Image .................................................................................................................................185

Scan to OCR ...................................................................................................................................187

Scan to E-mail .................................................................................................................................188

Scan to File......................................................................................................................................189

COPY / PC-FAX ....................................................................................................................................191

DEVICE SETTINGS ..............................................................................................................................193

Remote Setup..................................................................................................................................194

Quick-Dial........................................................................................................................................195

Status Monitor .................................................................................................................................195

11 Remote Setup 196

Remote Setup........................................................................................................................................196

v

Section IV Using The Scan key

12 Scanning (For USB cable users) 199

Using the Scan key................................................................................................................................199

Scan to USB....................................................................................................................................201

Scan to E-mail .................................................................................................................................208

Scan to Image .................................................................................................................................209

Scan to OCR ...................................................................................................................................211

Scan to File......................................................................................................................................213

13 Network Scanning 215

Before using Network Scanning ............................................................................................................215

Network license (Windows
Configuring Network Scanning (Windows

Configuring Network Scanning (Macintosh)....................................................................................219

Using the Scan key on your network .....................................................................................................220

Scan to E-mail .................................................................................................................................222

Scan to E-mail (E-mail Server, For MFC-9460CDN, MFC-9560CDW and MFC-9970CDW)..........224

Scan to Image .................................................................................................................................228

Scan to OCR ...................................................................................................................................230

Scan to File......................................................................................................................................232

Scan to FTP.....................................................................................................................................233

Scan to Network ..............................................................................................................................240

How to set a new default for Scan to E-mail

(E-mail Server, For MFC-9970CDW) ..........................................................................................248

How to set a new default for the file size

(For Scan to FTP and Network) (For MFC-9460CDN and MFC-9560CDW) ..............................250

®

) ...........................................................................................................215

®

)....................................................................................216

AIndex 251

vi

Section I

Machine operation keys

Using the control panel 2

I

1

1

Note

Using the control panel 1

Using printer keys 1

You can operate the following features from your machine’s control panel.

Job Cancel 1

To cancel the current print job, press Job Cancel. You can clear the data that is left in the printer memory by
pressing Job Cancel. To cancel multiple print jobs, hold down this key until the LCD shows
Job Cancel (All) or Cancel Printing (All) (For Touchscreen models).

Secure Key 1

Secured data is password protected. Only those people who know the password will be able to print the
secured data. The machine will not print secure data until the password is entered. After the document is
printed, the data will be cleared from the memory. To use this function, you need to set your password in the
printer driver dialog box. If you turn the power switch Off, the secured data saved in memory will be cleared.

a Press Secure.

If the LCD displays No Data Stored, there is no secured data in the memory.

b Press a or b to choose the user name. Press OK. The LCD displays the secured jobs list for that name.
c Press a or b to choose the job. Press OK. Enter your four-digit password and press OK.
d To print the data, press a or b to choose Print, press OK and then enter the number of copies you want.

Press OK.
The machine prints the data.
To delete the secured data, press a or b to choose Delete. Press OK.

2

Using the control panel

1

Note

For Touchscreen models 1

a Press Secure Print.
b Press a or b to display the user name. Press the user name.

The LCD displays the secured job list for that name.

c Press a or b to display the job. Press the print job.

Enter the four-digit password and press OK.

d To print the data, press Print.

To delete the secured data, press Delete.

e Enter the number of copies you want. Press OK.
f Press Black Start or Color Start.

The machine prints the data.

After you print the secured data, it will be cleared from memory.

3

Using the control panel

1

Printer Emulation Support 1

Your machine will receive print commands in a printer job language or emulation. Different operating systems
and applications will send the print commands in different languages. Your machine can receive print
commands in a variety of emulations and has an automatic emulation selection feature. When the machine
receives data from the computer, it automatically chooses the emulation mode. The default setting is Auto.

Your machine has the following emulation modes. You can change the setting by using the control panel or
Web Based Management (web browser). To use Web Based Management, type http://xxx.xxx.xxx.xxx
(where xxx.xxx.xxx.xxx is the IP address of your machine) into your browser.

 HP LaserJet Mode

The HP LaserJet mode (or HP mode) is the emulation mode in which this printer supports the PCL6
language of a Hewlett-Packard LaserJet laser printer. Many applications support this type of laser printer.
Using this mode will allow your machine to run at its best with those applications.

 BR-Script 3 Mode

®

BR-Script is an original Brother page description language and a PostScript

®

interpreter. This machine supports PostScript
to control text and graphics on the page.

For technical information about PostScript

• Adobe Systems Incorporated. PostScript
Professional, 1999. ISBN: 0-201-37922-8

• Adobe Systems Incorporated. PostScript

1988. ISBN: 0-201-14396-8

• Adobe Systems Incorporated. PostScript
Professional, 1985. ISBN: 0-201-10179-3

3™. The BR-Script interpreter of this machine allows you

®

commands, see the following manuals:

®

Language Reference, 3rd edition. Addison-Wesley

®

Language Program Design. Addison-Wesley Professional,

®

Language Tutorial and Cookbook. Addison-Wesley

language emulation

Setting the Emulation mode 1

a Press Menu, 4, 1.
b Press a or b to choose Auto, HP LaserJet or BR-Script 3. Press OK.
c Press Stop/Exit.

4

Using the control panel

1

Note

For Touchscreen models 1

a Press MENU.
b Press Printer.
c Press a or b to display Emulation. Press Emulation.
d Press to choose Auto, HP LaserJet or BR-Script 3.
e Press Stop/Exit.

We recommend that you set the emulation setting with your application software or network server. If the
setting does not work properly, choose the required emulation mode manually using the control panel
buttons of the machine.

5

Using the control panel

1

Printing the Internal Font List 1

You can print a list of the machine’s internal (or resident) fonts to see how each font looks before you choose
it.

a Press Menu, 4, 2, 1.
b Press a or b to choose 1.HP LaserJet or 2.BR-Script 3. Press OK.
c Press Black Start or Color Start. The machine prints the list.
d Press Stop/Exit.

For Touchscreen models

a Press MENU.
b Press Printer.
c Press a or b to display Print Options. Press Print Options.
d Press Internal Font.
e Press to choose HP LaserJet or BR-Script 3.
f Press Black Start or Color Start. The machine prints the list.
g Press Stop/Exit.

1

6

Using the control panel

1

Printing the Print Configuration List 1

You can print a list of current printer settings.

a Press Menu, 4, 2, 2.
b Press Black Start or Color Start. The machine prints the settings.
c Press Stop/Exit.

For Touchscreen models

a Press MENU.
b Press Printer.
c Press a or b to display Print Options. Press Print Options.
d Press Configuration.
e Press Black Start or Color Start. The machine prints the settings.
f Press Stop/Exit.

1

7

Using the control panel

1

Note

Test Print 1

If you are having problems with print quality, you can do a test print.

a Press Menu, 4, 2, 3.
b Press Black Start or Color Start.
c Press Stop/Exit.

For Touchscreen models

a Press MENU.
b Press Printer.
c Press a or b to display Print Options. Press Print Options.
d Press Test Print.
e Press Black Start or Color Start.
f Press Stop/Exit.

If the problem appears on the printout, see Improving the print quality in the Basic User's Guide.

1

8

Using the control panel

1

Note

Duplex 1

You can choose whether you want to automatically print on both sides of the paper. The setting in the printer
driver will take priority over the setting made on the control panel.

a Press Menu, 4, 3.
b Press a or b to choose Off, On(Long Edge) or On(Short Edge). Press OK.
c Press Stop/Exit.

For Touchscreen models

a Press MENU.
b Press Printer.
c Press a or b to display Duplex. Press Duplex.
d Press to choose Off, Long Edge or Short Edge.
e Press Stop/Exit.

If the problem appears on the printout, see Improving the print quality in the Basic User's Guide.

1

9

Using the control panel

1

Note

Output Color 1

If the driver does not have color settings, you can choose the color settings.

a Press Menu, 4, 4.
b Press a or b to choose Auto, Color or B&W.
c Press OK.
d Press Stop/Exit.

For Touchscreen models 1

a Press MENU.
b Press Printer.
c Press a or b to display Output Color. Press Output Color.
d Press to choose Auto, Color or B&W.
e Press Stop/Exit.

For more information about the color settings, see Color/Mono on page 21 for Windows® or Color/Mono
on page 144 for Macintosh.

10

Using the control panel

1

Restoring default printer settings 1

You can return the machine’s printer settings to the factory settings.
This will not reset the network settings. To reset the machine’s network settings to the factory settings, please

see the Network User's Guide.

a Press Menu, 4, 5.
b To restore the default settings, press 1 to choose 1.Reset.

To exit without making a change, press 2 to choose 2.Exit.

c Press Stop/Exit.

For Touchscreen models 1

a Press MENU.
b Press Printer.
c Press a or b to display Reset Printer. Press Reset Printer.
d To restore the default settings, press Yes.

To exit without making a change, press No.

e Press Stop/Exit.

11

Section II

Windows

Printing 13
Scanning 49
ControlCenter4 71
Remote Setup 98
Brother PC-FAX Software 100
Firewall settings (For Network users) 118

®

II

2

2

Note

Printing 2

• The screens in this section are from Windows®XP. Screens on your PC may vary depending on your
operating system.

• If your PC is protected by a firewall, and you are unable to network print, network scan or PC Fax, you may

®

need to configure the firewall settings. If you are using the Windows

Firewall and you installed MFL-Pro

Suite from the CD-ROM, the necessary Firewall settings have already been made. If you did not install

®

from the CD-ROM, see Firewall settings (For Network users) on page 118 to configure your Windows
Firewall. If you are using any other personal Firewall software, see the User’s Guide for your software or
contact the software manufacturer.

Using the Brother printer driver 2

A printer driver is software that translates data from the format used by a PC into the format needed by a
particular printer, using a printer command language or page description language.

The printer drivers are on the CD-ROM we have supplied. Install the drivers by following the Quick Setup
Guide. The latest printer driver can also be downloaded from the Brother Solutions Center at:

http://solutions.brother.com/

Windows® Printing

The dedicated printer drivers for Microsoft

®

Edition/Windows Vista

1

2008 R2
your Windows

are available on the CD-ROM supplied with your Brother device. You can install them easily into

®

system using our installer program. The drivers support our unique compression mode to

/Windows® 7/Windows Server®20031/Windows Server®20081/Windows Server®

enhance printing speed in Windows
Toner Save Mode and custom paper size.

1

Windows Server®2003, Windows Server®2008 and Windows Server® 2008 R2 are available for network printing only.

®

Windows®2000 Professional/XP/XP Professional x64

®

applications, and allows you to set various printer settings, including

13

Printing

2

Note

Note

Printing a document 2

When the machine receives data from your computer, it begins printing by picking up paper from the paper
tray. The paper tray can feed many types of paper and envelopes. (See the Basic User's Guide for information
about the Paper Tray and Recommended paper.)

a From your application, choose the Print command.

If any other printer drivers are installed on your computer, choose Brother MFC-XXXX* as your printer
driver from the Print or Print Settings menu in your software application, and then click OK to begin
printing.
*(Where XXXX is your model name.)

(Macintosh) See Features in the printer driver (Macintosh) on page 128.

b Your computer sends the data to the machine and the Data LED or Print Data key (For

Touchscreen models) will blink.

c When the machine finishes printing all the data, the Data LED or Print Data key (For

Touchscreen models) finishes blinking.

You can choose the paper size and orientation in your application software.
If your application software does not support your custom paper size, choose the next largest paper size.
Then adjust the print area by changing the right and left margins in your application software.

14

Printing

2

Duplex printing 2

The supplied printer driver supports duplex printing.

Guidelines for printing on both sides of the paper 2

 If the paper is thin, it may wrinkle.
 If paper is curled, turn over the stack, straighten it and then put it back in the paper tray or the MP Tray.
 If the paper is not feeding properly, it may be curled. Remove the paper, straighten it and turn over the

stack.

 When you use the manual duplex function, it is possible that there may be paper jams or poor print quality.

If there is a paper jam, see Error and maintenance messages in the Basic User's Guide. If you have a print
quality problem, see Improving the print quality in the Basic User's Guide.

Automatic duplex printing 2

 Use Letter, Legal or Folio size paper when you use the automatic duplex printing function.
 Make sure that the back cover is closed.
 If paper is curled, straighten it and then put it back in the paper tray.
 Use regular paper or thin paper. DO NOT use bond paper.

Manual duplex printing 2

The machine prints all the even-numbered pages on one side of the paper first. Then, the printer driver
instructs you (with a pop-up message) to reinsert the paper. Before reinserting the paper, straighten it well,
or you may get a paper jam. Very thin or thick paper is not recommended.

Simultaneous scanning, printing and faxing 2

Your machine can print from your computer while sending or receiving a fax in memory, or while scanning a
document into the computer. Fax sending will not be stopped during the computer printing. However, when
the machine is copying or receiving a fax on paper, it pauses the computer printing operation, and then
continues printing when copying or fax receiving has finished.

15

Printing

2

Note

Printer driver settings 2

For Macintosh users see Printing and Faxing on page 128.

You can change the following printer settings when you print from your computer:

 Paper Size

 Orientation

 Copies

 Media Type

 Print Quality

 Color / Mono

 Multiple Page

 Duplex / Booklet

 Paper Source

 Scaling

1

 Reverse Print

 Use Watermark

 Header-Footer Print

1

1

 Toner Save Mode

 Secure Print

 Administrator

 User Authentication

 Color Calibration

1

1

1

 Improve Print Output

 Skip Blank Page

1

These settings are not available with the BR-Script 3 printer driver for Windows®.

1

16

Printing

2

Note

Accessing the printer driver settings 2

a (For Windows

Click Start, Settings and then Printers.
(For Windows

Click start, and then Printers and Faxes.
(For Windows Vista

Click the button, Control Panel, Hardware and Sound, and then Printers.

(For Windows

Click the button and Devices and Printers.

®

2000)

®

XP and Windows Server®)

®

)

®

7)

b Right-click the Brother MFC-XXXX Printer icon (where XXXX is your model name) and select

Properties (Printer properties). The printer properties dialog box appears.

c Choose the General tab and then click Printing Preferences... (Preferences...). To configure the tray

settings, choose the Accessories tab.

Features in the Windows® printer driver 2

For more information, see the Help text in the printer driver.

• The screens in this section are from Windows®XP. The screens on your PC will vary depending on your
operating system.

• To access the printer driver settings, see Accessing the printer driver settings on page 17.

17

Printing

2

(1)

(2)

(3)

(4)

Basic tab 2

You can also change the Page Layout settings by clicking the illustration on the left side of the Basic tab.

a Choose the Paper Size, Orientation, Copies, Media Type, Print Quality and Color / Mono (1).
b Choose Multiple Page and Duplex / Booklet (2).
c Choose the Paper Source (3).
d Confirm your current settings in the window (4).
e Click OK to apply your chosen settings.

To return to the default settings, click Default, then OK.

Paper Size 2

From the drop-down box choose the Paper Size you are using.

18

Printing

2

Orientation 2

Orientation selects the position of how your document will be printed (Portrait or Landscape).

Portrait (Vertical) Landscape (Horizontal)

Copies 2

The copies selection sets the number of copies that will be printed.

 Collate

With the Collate check box selected, one complete copy of your document will be printed and then
repeated for the number of copies you selected. If the Collate check box is not selected, then each page
will be printed for all the copies selected before the next page of the document is printed.

19

Printing

2

Note

Media Type 2

You can use the following types of media in your machine. For the best print quality, select the type of media
that you wish to use.

 Plain Paper
 Thin Paper

 Thick Paper

 Thicker Paper

 Bond Paper

 Envelopes

 Env. Thick

 Env. Thin

 Recycled Paper

 Label

 Glossy Paper

• When using ordinary plain paper (60 to 105 g/m2, 16 to 28 lb) choose Plain Paper. When using heavier
weight paper or rough paper choose Thick Paper or Thicker Paper. For bond paper, choose
Bond Paper.

• When you use envelopes, choose Envelopes. If the toner is not fixed to the envelope correctly when
Envelopes has been selected, choose Env. Thick. If the envelope is crumpled when Envelopes has
been selected, choose Env. Thin. For more information, see the Basic User's Guide.

• When you are using glossy paper, put only one sheet at a time in the MP tray to avoid a paper jam.

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Printing

2

Note

Note

Print Quality 2

You can choose the following print quality settings.

 Normal (600 x 600 dpi)

600 × 600 dpi. Recommended for ordinary printing. Good print quality with reasonable print speeds.

 Fine (2400 dpi class)

2400 dpi class. The finest print mode. Use this mode to print precise images such as photographs. Since
the print data is much larger than in normal mode, processing time / data transfer time and printing time
will be longer.

The print speed will change depending on what print quality setting you choose. Higher print quality takes
longer to print, while lower print quality takes less time to print.

Color/Mono 2

You can change the Color/Mono settings as follows:

 Auto

The machine checks the content of your documents for color. If color is detected, it prints in color. If no
color content is detected, it prints in monochrome.

 Color

When your document contains color and you want to print it in color, select this mode.

 Mono

Select this mode if your document has only black and grayscale text and/or objects. If your document
contains color, selecting Mono mode prints your document in 256 levels of gray.

• Sometimes a document can contain color information even if it appears to be monochrome (for example,
gray areas can actually be made from a combination of colors).

• If either the Cyan, Magenta or Yellow toner reaches the end of its life while printing a color document, the
print job cannot be completed. You can choose to start the print job again in the Mono mode, as long as
black toner is available.

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Printing

2

Settings Dialog 2

You can change the following settings by clicking Settings from the Basic tab.

 Color Mode

The following options are available in Color Matching mode:

• Normal
This is the default color mode.

• Vivid
The color of all elements are adjusted to become a more vivid color.

• Auto
The printer driver automatically selects the Color Mode type.

• None
If you want to apply the color management settings of your application, choose this setting. The printer

driver will not adjust the color.

 Import

You can adjust the print configuration of a particular image by clicking Settings. When you have finished
adjusting the image parameters, such as brightness and contrast, you can import those settings as a print
configuration file. Use the Export function to create a print configuration file from the current settings.

 Export

You can adjust the print configuration of a particular image by clicking Settings. When you have finished
adjusting the image parameters, such as brightness and contrast, you can export those settings as a print
configuration file. Use the Import function to load a previously exported configuration file.

 Improve Gray Color

You can improve the image quality of a shaded area.

 Enhance Black Printing

If a black graphic cannot be printed correctly, choose this setting.

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Printing

2

(1)

(2)

(4)

(3)

(5)

(6)

(7)

(8)

 Improve Thin Line

You can improve the image quality of thin lines.

 Improve Pattern Printing

Select this option if printed fills and patterns are different from the patterns and fills you see on your
computer.

 Settings

If you want to change the color settings such as brightness, contrast, intensity or saturation, click the
Settings button to access more advanced settings.

• Brightness (1)
Moving the scroll bar to the right makes your image lighter and moving the scroll bar left makes your

image darker.

• Contrast (2)
Darker sections are darker while lighter sections will be lighter as you increase the contrast.

• Red (3)
Increase the intensity of Red in the image.

• Green (4)
Increase the intensity of Green in the image.

• Blue (5)
Increase the intensity of Blue in the image.

• Saturation (6)
Increase the saturation when you wish to print a more vivid image or decrease the saturation when you

want to print a less vivid image.

• Browse (7)
By clicking the Browse button, you can change the image shown in the preview window. The file must

be a bitmap file.

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