Brother MFC 9880 User Manual

MFC-9880

OWNER’S MANUAL

THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE CONNECTOR.

APPROVAL INFORMATION

Brother advises that this product may not function correctly in a country other than where it was originally purchased, and does not offer any warranty in the event that this product is used on public telecommunication lines in another country.

i

ii

Using This Manual

Thank you for purchasing a Brother machine.

This machine has been designed to be simple to use, with LCD screen prompts to guide you through functions. However, you can use the machine to its fullest potential by taking a few minutes to read this manual.

Additionally, the machine has a Reports key. Press Reports and 1 to print a help list of basic operational steps and functions.

Finding Information

All chapter headings and subheadings are listed in the Table of Contents. You will also be able to find information about a specific feature or function by checking the Index at the back of this manual. Also, throughout this manual, you will see special symbols alerting you to important information, cross-references, and warnings. Illustrations of some screen displays also help you choose the correct key-presses.

Symbols Used In This Manual

Note or additional information.

The machine may be damaged or may not work correctly if this is not observed.

Warnings detail precautions you must take to avoid possible personal injury.

iii

User-Friendly Programming

We have designed the machine with on-screen programming. User-friendly programming helps you take full advantage of all the functions the machine has to offer.

Since your programming is done on the LCD, we have created step-by-step on-screen prompts to help you program the machine. All you need to do is follow the prompts as they guide you through the function menu selections, programming options and settings. Additionally, you can program settings more quickly by pressing Menu and the menu number using the dial pad.

For complete list of the function selections, options, and settings, see Menu Mode, page 12.

iv

Table of Contents
	Using This Manual
	User-Friendly Programming
	Table of Contents.................................................................................	v
PREPARATION AND SIMPLE USE
	Preparation and Simple Use Guide
	Advice for Preparation and Simple Use Guide....................................	4
	Control Panel Overview.....................................................................	10
BASIC FAX USE
Chapter 1	Setup
	Initial Settings ....................................................................................	16
	Custom Settings .................................................................................	17
	Storing Numbers for Easy Dialling....................................................	21
Chapter 2	Sending a Fax
	Scanning Adjustment.........................................................................	23
	Dialling a Number..............................................................................	24
	Sending Operation .............................................................................	25
Chapter 3	Receiving a Fax
	Receive Mode Settings ......................................................................	27
	Receiving a Fax..................................................................................	30
Chapter 4	Telephone (Voice) Operation
	Making Voice Calls with an External Telephone..............................	32
Chapter 5	Printing Reports
	Transmission Report and Journal Setting ..........................................	34
	Using the Reports Key.......................................................................	35
ADVANCED FAX USE
Chapter 6	Advanced Sending
	Advanced Operations.........................................................................	36
Chapter 7	Advanced Receiving
	Operation from an External or
	Extension Telephone..........................................................................	44
	Telephone Services ............................................................................	45

v

Chapter 8	Polling
	Polling Receive..................................................................................	46
	Polling Transmit ................................................................................	48
Chapter 9	Remote Fax Options
	Setting Fax Storage............................................................................	49
	Fax Forwarding .................................................................................	49
	Remote Retrieval ...............................................................................	50
COPIER
Chapter 10	Making Copies
	Basic Copy Operations ......................................................................	53
	Temporary Copy Setting ...................................................................	55
	Changing Default Settings.................................................................	60
PRINTER/SCANNER
Chapter 11	Using the machine as a Printer
	Special Printing Features...................................................................	62
	Printing From Your PC .....................................................................	62
	Simultaneous Printing/Faxing ...........................................................	66
	Printer Menu Functions .....................................................................	67
	Acceptable Paper ...............................................................................	68
Chapter 12	Printer Driver Settings (For Windows® Only)
	Using the Brother MFC-9880 Printer Driver ....................................	69
	Basic Tab ...........................................................................................	69
	Advanced Tab....................................................................................	72
	Accessories Tab.................................................................................	78
	Support Tab .......................................................................................	80
	General Tab .......................................................................................	81
	Layout Tab.........................................................................................	81
	Paper/Quality Tab..............................................................................	82
	Advanced Options .............................................................................	83
	Device Settings Tab...........................................................................	84

vi

Chapter 13 Using the Windows®-Based Brother Control Centre (For Windows® Only)

Brother Control Centre ......................................................................	85
Using the Scan Keys with Windows PC............................................	86
Using the Control Panel Keys............................................................	87
Brother Control Centre Features........................................................	88
Scan to File ........................................................................................	91
Scan to E-mail....................................................................................	92
Scan to Word Processor.....................................................................	94
User Defined Button ..........................................................................	95
Copy...................................................................................................	96
Send a Fax..........................................................................................	97
Chapter 14 Using ScanSoft™ PaperPort® for Brother and
ScanSoft™ TextBridge®
Chapter 15 Setting Up and Using PC-FAX (For Windows® Only)
Introduction......................................................................................	105
MFC Remote Setup .........................................................................	105
PC-FAX Sending (For Windows® Only) ........................................	106
PC FAX Receiving ..........................................................................	116
Chapter 16 Using the Brother MFC with a New Power
Macintosh® G3, G4 or iMac™/iBook™
Set up Your USB Equipped Apple® Macintosh® G3,G4 or iMac™
with Mac OS 8.5/8.5.1/8.6/9.0/9.0.4/9.1..........................................	118
Using Brother Printer Driver with your Apple® Macintosh® .........	118
Sending a Fax from your Macintosh Application............................	120
Using Brother TWAIN Scanner Driver with Your Apple®
Macintosh® ......................................................................................	124
Chapter 17 For DOS User
MAINTENANCE
Chapter 18 Troubleshooting and Maintenance
Error Messages.................................................................................	130
Document Jams and Paper Jams ......................................................	133
Packing and Shipping the Machine..................................................	140
Regular Maintenance .......................................................................	142
IMPORTANT INFORMATION
Chapter 19 Important Safety Information
Important Safety Instructions...........................................................	152

vii

OPTIONAL ACCESSORIES
Chapter 20	Optional Accessories
	Memory Board.................................................................................	155
	Optional Paper Tray ........................................................................	158
	Network (LAN) Board ....................................................................	158
APPENDIX
Chapter 21	Specifications
	Fax Specifications ...........................................................................	159
	Printer Specifications.......................................................................	160
	Computer Requirement ..................................................................	161
	Electrical and Environment .............................................................	161
	Compilation and Publication Notice ...............................................	162
	Trademarks ......................................................................................	162
	Entering Text ...................................................................................	163
	About Fax Machines........................................................................	164
	Glossary ...........................................................................................	165
	Index ................................................................................................	168

viii

Preparation and Simple Use Guide

Steps to prepare and use the machine simply

Follow the steps below to prepare and use the machine simply.

However, before you perform these steps, see Important Safety Information (page 152), and Advice for Preparation and Simple Use Guide (page 4).

If you need further information, refer to BASIC FAX USE or ADVANCED FAX USE.

1 Read the Quick Setup Guide

Follow the instructions on the Brother Quick Setup Guide to set up the machine.

2 Setting the Document

You can scan the document for faxing and copying from either the ADF (Automatic Document Feeder) or from the glass platen.

Using the ADF (Automatic Document Feeder)

The automatic document feeder (ADF) can hold up to 50 pages, feeding each one individually through the machine. Use standard (75 g/m2) paper when using the ADF. Always fan the pages well before placing them in the feeder.

Recommended Environment

Temperature: 20-30˚C (68-86˚F)

Humidity: 50%-70%

DO NOT use curled, wrinkled, folded, or ripped paper, or paper with staples, paper clips, paste or tape attached. DO NOT use cardboard, newspaper, or fabric. (To copy or scan this kind of document, see Using the Glass Platen, page 2.)

■Make sure documents written with ink are completely dry.

■Documents must be from 14.7 to 21.6 cm wide, and from 12.7 to 35.6 cm long.

1Insert documents face up, top edge first.

2Adjust the paper guides to fit the width of your pages.

3Stagger the pages. Then place them in the ADF, until you feel the first page lightly touch the feed roller.

PREPARATION USE SIMPLE AND

Documents are Face Up in the ADF

Document

Stopper

Preparation and Simple Use Guide 1

4 Pull up the document stopper.

Document

Stopper

If the original “double-feeds”, try to straighten the paper or try again by inserting a simple sheet of original in the ADF or use glass platen.

Using the Glass Platen

To use the glass platen, the ADF must be empty.

Documents are Face Down

on the Glass Platen

1Lift the document cover.

2Using the document guidelines on the left, centre the document FACE DOWN on the glass platen.

3Close the document cover.

If the document is a book or is thick, do not slam the cover or press on it, as damage to the glass platen may result.

2

3 Faxing from the ADF (Automatic Document Feeder)

1Insert the document face up in the ADF.

2Dial the fax number, then press Fax Start.

4 Faxing from the Glass Platen

1Place the document face down on the glass platen.

2Dial the fax number, then press Fax Start. The machine starts scanning the first page.

3	To send a single page, go to Step 5—OR—To send	MEMORY #001 99%
	multiple pages, go to Step 4.
		NEXT:PRESS SET
		DIAL:PRESS START

4Place the next page on the glass platen and press Set. The machine starts scanning. (Repeat Step 4 for each additional page.)

5Press Fax Start to begin dialling.

5 Making a Single copy

1Insert the document face up in the ADF, or face down on the glass platen.

2Press Copy.

To stop the copy process and release the original, press Stop/Exit. (See

Making Copies, page 53.)

6 Multiple Copies (Using the ADF)

1Insert the document face up in the ADF.

2Using the dial pad, enter the number of copies you want (up to 99). For example, press 3, 8 for 38 copies.

3Press Copy.

PREPARATION USE SIMPLE AND

Preparation and Simple Use Guide 3

Advice for Preparation and Simple Use Guide

Choosing a Location

Place the machine on a flat, stable surface, such as a desk. Select a place that is free of vibration and shocks. Locate the machine near a telephone wall socket and a standard earthed electrical socket, grounded power outlet.

Avoid placing the machine where it may be knocked. Do not place near heaters, air conditioners, water, chemicals or refrigerators. Do not expose the machine to direct sunlight, excessive heat, moisture or dust. Do not connect the machine to electrical outlets controlled by wall switches or automatic timers as disruption of power can wipe out information in the unit’s memory. Do not connect the machine to electrical outlets on the same circuit as large appliances or other equipment that might disrupt the power supply. Avoid interference sources, such as speakers or the base units of cordless phones. Ensure the airflow from the fan on the right hand side of the machine is not impeded.

•Never touch telephone wires or terminals that are not insulated unless the telephone line has been disconnected at the network interface.

•Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning.

•Do not use the telephone to report a gas leak in the vicinity of the leak.

4

Connecting the Power Cord

• This machine must be fitted with an earthed plug.

• Since the machine is earthed via the mains plug, you can protect yourself from potentially hazardous electrical conditions on the telephone network by keeping the power to the machine on when you connect it to a telephone line. Similarly, you can protect yourself when you want to move the machine, by disconnecting the telephone line first, and then the power cord.

IMPORTANT:

If you need to remove the moulded mains plug in order to fit an appropriate type, you must discard the moulded plug immediately having cut it off, in order that it is not inadvertently inserted into a live socket, thus presenting a shock hazard. The wires in the mains lead of this appliance are coloured in accordance with the following code.

•Green-and-yellow : Earth

•	Blue	: Neutral
•	Brown	: Live

As the wires in the mains lead of this apparatus may not correspond with the coloured markings identifying the terminals in your plug, proceed as follows:

The wire which is coloured green-and-yellow must be connected to the terminal in the plug which is marked by the letter “E” or by the safety earth

symbol							or coloured green or green-and-yellow.

The wire which is coloured blue must be connected to the terminal which is marked with the letter “N” or coloured black.

The wire which is coloured brown must be connected to the terminal which is marked with the letter “L” or coloured red.

PREPARATION USE SIMPLE AND

Preparation and Simple Use Guide 5

Memory Storage

In the event of a power failure, all settings in the menus are stored permanently except for the settings that are valid for the next fax only (e.g. contrast, overseas mode).

Multi-Line Connections (PABXs)

Most offices use a central telephone system, or PABX. The machine will work with most PABX or key systems that allow a two-wire analogue connection. However, we recommend that you have a separate telephone line for the machine. You can then leave the machine in Fax Only Mode to receive faxes any time of day or night.

If you are installing the machine to work with a PABX:

1 It is not guaranteed that the unit will operate correctly under all circumstances with a PABX. Any cases of difficulty should be reported first to the company that handles your PABX.

2 If all incoming calls will be answered by a switchboard operator, it is recommended that the Receive Mode be set to MANUAL. All incoming calls should initially be regarded as telephone calls.

3 The unit may be used with either pulse or tone dialling.

6

Using Extension Telephones

It may be that your premises are already wired with parallel extension telephones, or you intend to add extension telephones to your line, in addition to the machine. While the simplest arrangement is straightforward parallel connection, there are some reasons as to why this arrangement will cause unsatisfactory service, the most obvious of which is inadvertent interruption of a facsimile transmission by someone picking up an extension telephone in order to make an outgoing call. Additionally, remote activation may not operate reliably in such a simple configuration.

This machine may also be set to make a delayed transmission (i.e. a transmission at a pre-set time). This pre-set job may coincide with someone picking up an extension handset.

Such problems can easily be eliminated however, if you arrange modification of your extension wiring circuit, such that extension devices are connected “downstream” of the machine, in a master/slave configuration. In such a configuration, this machine can always detect whether a telephone is in use, thus it will not attempt to seize the line during that time. This is known as “telephone off-hook detection.”

The inadvisable configuration is shown in figure 1 below, and the recommended master/slave configuration is shown in figure 2.

This new connection configuration can be arranged by your contacting BT, Kingston upon Hull Telecommunications, your PABX maintainer or a qualified telephone installation company as appropriate. Simply explained, the extension telephone circuit should be terminated on a normal modular plug (BT 431A style), which in turn should be inserted into the modular socket of the white “T”-shaped connector provided as part of the line cord assembly.

EXTENSION

EXTENSION

MASTER

SOCKET

SOCKET

SOCKET

INCOMING

LINE

FAX

INADVISABLE CONNECTION OF EXTENSION SOCKETS

Fig. 1.

DISCONNECT

EXTENSION

EXTENSION

MASTER

SOCKET

SOCKET

SOCKET

INCOMING

LINE

FAX

FAX MACHINE MUST BE PLUGGED

INTO MASTER SOCKET

RECOMMENDED CONNECTION OF EXTENSION SOCKETS

Fig. 2.

PREPARATION USE SIMPLE AND

Preparation and Simple Use Guide 7

Connecting an External Telephone Answering Device (TAD)

Sequence

You might choose to connect an additional answering machine. When you have an external TAD on the same telephone line as the machine, the TAD answers all calls. The machine “listens” for fax calling (CNG) tones. If it hears them, the machine takes over the call and receives the fax. If it doesn’t hear the CNG tones, the machine will not answer the call, and messages can be left on the TAD by callers in the normal way.

The TAD must answer within a maximum of four rings. However, we recommend two rings as the TAD setting. The machine cannot hear CNG tones until the TAD has answered the call, and with four rings there are only 8–10 seconds of CNG tones left for the fax “handshake.” Make sure you carefully follow instructions in this manual for recording your outgoing message. Do not use a “tollsaver” ring setting on the TAD.

It is important that the TAD is connected via the EXT socket on the machine or on the line jack unit. Do not use a line doubler on the line jack as this can cause answering problems.

Connections

1 You may connect an external TAD to the machine, as shown below.

TAD

TAD

(Example for the U.K.)

2

3

4

5

Set your external TAD to two rings or less.

Record the outgoing message (see next page).

Set the TAD to answer calls.

Set the Receive Mode to TAD:ANSWER MACH.. (See Receive Mode Settings, page 27.)

8

Outgoing Message (OGM) of External TAD

Timing is important in recording this message. The message sets up the ways to handle both manual and automatic fax reception.

1 We recommend the outgoing message (OGM) is no longer than 20 seconds.

2 Allow 5 seconds of silence at the beginning of your message.

(This allows the fax to detect the calling tone prior to OGM, so reception can be faster.)

3 We recommend that you end your OGM by giving your Remote Activation Code for people sending manual faxes. For example:

“After the beep, leave a message or send a fax manually by pressing 51 and Start”

Please note that some faxes that are sent manually cannot be received automatically because some fax machines do not send a fax tone if the call is manually dialled. In these cases you must inform callers that they must enter the remote activation code to send a fax.

Connecting an External or Extension Telephone

You can connect a separate telephone to the machine, as shown below.

PREPARATION USE SIMPLE AND

(Example	External	Extension
for the U.K.)
	Telephone	Telephone

Whenever this external phone (or TAD) is in use, the screen displays TELEPHONE.

Preparation and Simple Use Guide 9

Control Panel Overview

1	2	3	5	6	7	10	12	13
						1	2	3
						4	5	6
						7	8	9
							0
	4		9	8		11		14
1 One Touch Dial Keys						9 Programming Keys:
These 16 keys give you access to 32						Menu
previously stored phone numbers.						Lets you access the function and
2 Reports						programming mode.
Accesses the Reports menu so you can						(Left Arrow)
select a report to print: Help, Quick Dial,						Moves the LCD cursor to the left and
Journal, Xmit Verify, System Setup List						displays the previous menu
and Order Form.						option/function.
3 Broadcast						Set
Use this key when you want to send a fax						Stores a function setting into the
to several different locations (maximum						machine.
182 locations at once).						(Right Arrow)
4 Shift						Moves the LCD cursor to the right and
						displays the next menu option/function.
This key is used to access the “17”
						Clear
through “32” One Touch keys.
5 Liquid Crystal Display						Deletes entered data or moves back one
						step in function menu.
Displays messages to help you set up and
						0 Print Key:
operate the machine.

	6	Toner Empty LED	Reset
			Clears data from the printer memory.
		The Toner Indicator flashes on and off

when toner is low, so you will know to order another toner cartridge. You will still be able to print until the Indicator stays on.

7Resolution Indicator Lights

These LEDs show the resolution mode you selected.

8Resolution

Sets the resolution when you send a fax.

10

AScan Keys: Scan to E-mail

Press this key to start scanning an original into your E-mail application, setting it up automatically as an attachment.

Scan to Image

Press this key to scan a picture into your graphics application for viewing and editing.

Scan to OCR

Press this key to start scanning a text document. ScanSoft™ TextBridge® will

convert it to editable text and display it in your word processor application for further editing.

BDial Pad

Dials phone and fax numbers and can be used as a keyboard for entering information into the machine.

# key lets you switch the dialling type during a telephone call from “PULSE” to “TONE”.

CCopy Keys:

(For the Next Copy Only) Enlarge/Reduce

Lets you select an enlargement or reduction ratio: 25%, 50%, 71%, 100%, 141%, 150%, 200%, 400%, For more choices, select MANUAL and use dial pad to type any percentage 25% and 400%.

Contrast

Press this key to temporarily change the contrast.

Options

You can quickly and easily select temporary settings.

Clear Settings

Resets your temporary copy settings back to the user default settings. Use this key when you do not want to wait 45 seconds for the temporary settings to clear automatically.

Copy

Makes a copy.

DFax and Telephone Keys: Search/Speed Dial

Lets you look up numbers stored in the dialling memory. Also, lets you dial stored phone numbers by pressing # and two-digit number.

Receive Mode

Select how the machine will handle incoming calls.

Redial/Pause

Redials the last number called. Also inserts a pause in autodial numbers.

Tel/R (Telephone/Recall)

This key is used to have a telephone conversation having picked up the external handset in F/T pseudo-ringing etc. Also, use this key to gain access to an outside line and/or to recall the operator or transfer a call to another extension when it is connected to a PABX.

Stop/Exit

Stops a fax, cancels an operation or exits from function mode.

Fax Start

Starts an operation (such as Sending a fax).

PREPARATION USE SIMPLE AND

Preparation and Simple Use Guide 11

Menu Mode

After pressing Menu key the following options are available.

Then press 1 for General Setup Menu—OR—Press 2 for Fax Menu—OR—Press 3 for Copy Menu

—OR—Press 4 for Printer Menu.

When you enter the Menu Mode, the machine displays a list of Level One Menus from which you can choose. These menu options appear one after the other on the display. Select an option by pressing Set when the option appears on the LCD.

You can “scroll” more quickly through options by pressing . When the screen displays your selection, press Set. (Use to scroll backward if you passed your choice or to save key strokes. Both arrow keys show all options, in the opposite order.)

When you finish selection, the screen displays ACCEPTED.

If you want to exit the Menu Mode, press Stop/Exit.

	Main Menu	Submenu	Menu	Options	Descriptions	Page
			Selections
	1. GENERAL	1. DATE/TIME			Enter date and time for
	SETUP		—	—	LCD display and to print	16
					on transmissions.
		2. STATION ID			Program the name and
			—	—	fax number to appear on	16
					each transmitted page.
		3. VOLUME	1. RING	HIGH	Adjusts ring volume.
				MED		17
				LOW
				OFF
			2. BEEPER	HIGH	Adjusts beeper volume.
				LOW		17
				OFF
			3. SPEAKER	HIGH	Adjusts speaker volume.
				MED		18
				LOW
				OFF
		4. PBX		ON	Turn on this function if
				OFF	the machine is
			—		connected to PABX	18
					(private automatic
					Branch Exchange.)
		5. CLOCK			Adjust the machine’s
		CHANGE	—	—	clock by one hour for	19
					summer/winter time.
		6. TONER	—	ON	Increase life of toner	19
		SAVE		OFF	cartridge.
		7. POWER	—	ON	Power save mode.	19
		SAVE		OFF

* The factory setting (option) is shown in bold.

12

Main Menu

Submenu

Menu

Options

Descriptions

Page

Selections

1. GENERAL

8. SLEEP

Set the time before the

SETUP

MODE

—

—

machine drops into sleep

19

(Continued)

mode.

9. TONE/PULSE

—

TONE

Select the dialling mode.

20

PULSE

2. FAX

1. SETUP

1.

RING

04

Number of rings before

RECEIVE

DELAY

03

the machine answers in

28

02

Fax/Tel (F/T) or Fax

01

Mode.

2.

F/T RING

70

Sets the time for “F/T

TIME

40

pseudo-ring” in Fax/Tel

29

30

(F/T) Mode.

20

3.

FAX

ON

Receive fax messages

DETECT

OFF

without pressing the

29

Fax Start key.

4.

REMOTE

ON

Activate or deactivate

CODE

(

51, #51)

the machine from a

OFF

remote location. You

45

can also personalize

these codes.

5.

AUTO

ON

Reduces size of image.

30

REDUCTION

OFF

6.

MEM.

ON

Automatically stores

RECEIVE

OFF

any incoming faxes in

31

its memory if it runs out

of paper.

7.

PRINT

-

+

Adjusts printing to be

31

DENSITY

lighter or darker.

8.

POLLING RX

STANDARD

You call another fax

SECURE

machine to receive a fax

46

TIMER

from it.

2. SETUP

1.

CONTRAST

AUTO

Change the lightness or

SEND

LIGHT

darkness of a fax you are

23

DARK

sending.

2.

FAX

STANDARD

Changes the default

RESOLUTION

FINE

setting of fax resolution.

23

S.FINE

PHOTO

3.

TIMER

—

Set the machine to send

38

your documents later.

* The factory setting (option) is shown in bold.

PREPARATION USE SIMPLE AND

Preparation and Simple Use Guide 13

	Main Menu	Submenu		Menu	Options	Descriptions	Page
			Selections
	2. FAX	2. SETUP	4.	BATCH TX	ON	Sends all delayed faxes
	(Continued)	SEND			OFF	that are to the same fax
		(Continued)				number and at the same	38
						time as one
						transmission.
			5.	REAL TIME	NEXT FAX ONLY	When memory is full,
				TX	ON	you can send faxes in	26
					OFF	real time.
			6.	POLLED TX	STANDARD	Set Polled Transmission
					SECURE	for someone to poll the	48
						machine to receive a fax
						from you.
			7.	COVERPG	NEXT FAX ONLY	Automatically sends a
				SETUP	ON	programmable cover	36
					OFF	page or prints a sample
					PRINT SAMPLE	coverpage.
			8.	COVERPAGE		Program a customized
				NOTE	—	message for fax cover	37
						page.
			9.	OVERSEAS	ON	Special setting for
				MODE	OFF	international	38
						transmissions.
		3. SET	1.	ONE-TOUCH		Stores dial numbers in
		QUICK-DIAL		DIAL	—	memory so as to dial	21
						them by pressing only
						one key.
			2.	SPEED-DIAL		Stores dial numbers in
					—	memory so as to dial	21
						them by pressing only
						four keys.
			3.	SETUP	—	Set up a Group for	40
				GROUPS		broadcasting.
		4. REPORT	1.	XMIT	ON	Initial setup for
		SETTING		REPORT	ON+IMAGE	Transmission	34
					OFF	Verification Report and
					OFF+IMAGE	Journal period.
			2.	JOURNAL	2/4/7 Days
				PERIOD	1/3/6/12/24 Hours		34
					OFF

* The factory setting (option) is shown in bold.

14

Main Menu

Submenu

Menu

Options

Descriptions

Page

Selections

2. FAX

5. REMOTE

1. FAX FWD

ON

Set the machine to

49

(Continued)

FAX OPT

OFF

forward faxes.

2. FAX

ON

Store incoming faxes in

STORAGE

OFF

memory for fax

49

forwarding and remote

retrieval.

3. REMOTE

159

Set code for retrieving

50

ACCESS

faxes.

4. PRINT

—

Print incoming faxes

31

DOCUMENT

stored in the memory.

6. REMAINING

Check which jobs are in

JOBS

—

—

memory or cancel a

41

delayed fax (timer) or

polling job.

0. MISCELLANEOUS

1. MEM

Prohibits most functions

SECURITY

—

except receiving faxes

41

into memory.

2. LOWER

ON

Turn ON if you use the

TRAY

OFF

optional paper tray, and

(with optional

chose which tray you

20

paper tray

want to use for receiving

only)

faxes or copying.

3. DRUM LIFE

You can check the

—

remaining drum life on

149

the screen.

4. BT CALL

ON

Use with BT Call Sign.

45

SIGN

OFF

3. COPY

1. COPY MODE

AUTO

Selects the Copy

—

TEXT

resolution for your type

61

PHOTO

of document.

2. CONTRAST

—

-

+

Adjusts the contrast.

61

3. PAPER TYPE

THIN

Identify the type of

—

PLAIN

paper in the paper tray.

61

THICK

THICKER

4. PRINTER

1. PRINT

1. INTERNAL

You can print resident

OPTIONS

FONT

—

fonts to check and

67

confirm font types.

2. CONFIGURATION

—

Printer settings and

67

status are listed here.

2. RESET

You can restore factory

PRINTER

default settings and

—

—

temporary settings for

67

the printer back to

factory default settings.

* The factory setting (option) is shown in bold.

PREPARATION USE SIMPLE AND

Preparation and Simple Use Guide 15

1 Setup

Initial Settings

Setting the Date and Time

The machine displays the date and time, and prints it on every fax you send.

In the event of a power failure, the machine maintains date and time information for several hours. All other settings remain unaffected.

1 Press Menu, 1, 1.

2 Enter the two digits of the year, and press Set. “02” is registered as 2002 in the machine.

3 Enter two digits for the month and press Set.

4 Enter two digits for the day and press Set.

5 Enter the time in 24 hour format and press Set.

6 Press Stop/Exit.

Setting the Station ID

You can store your name, fax number and telephone number in this setting. The name and fax number will be printed on the fax cover pages and all fax pages that you send. (The telephone number will be printed only on your cover pages.) (See Electronic Cover Page, page 36.)

It is important that you enter the fax and telephone numbers in the internationally standardized format, i.e. in accordance with the following strict sequence:

-The “+” (plus) character (press key)

-Your Country Code (e.g. “44” for the United Kingdom, “41” for Switzerland)

-Your local area code minus any leading “0” (“9” in Spain)

-A space

-Your number on the local exchange, using spaces to aid readability as appropriate.

As an example, the machine is installed in the United Kingdom, is to be used for both fax and voice calls, and your national telephone number is 0161-444 5555, then you must set the fax and telephone number parts of your station ID as: [phone]

1

2

3

4

Press Menu, 1, 2.

Enter your fax number (up to 20 digits) and press Set.

Enter your telephone number (up to 20 digits) and press Set.

Enter your name (up to 20 characters) using the dial pad and the chart. To enter a space press twice.

5 Press Set.

6 Press Stop/Exit.

16 Chapter 1

■ When you enter your name, see Entering Text, page 163.

■ The telephone number you enter is used only for the Cover Page features.

■If you do not enter a fax number, no additional information can be entered.

■To enter a space, press once between numbers and twice between characters.

■If your Station ID has already been programmed, the screen prompts “1” to make a change, or “2” to exit without changing.

Custom Settings

Volume Settings

Ring Volume

You can select how loud, the machine rings. The ring volume can be turned off for silent reception if required.

1 Press Menu, 1, 3, 1.

2 Press or to select OFF, LOW, MED, or HIGH.

3 Press Set when the screen displays your selection.

4 Press Stop/Exit.

Beeper Volume

You can set the beeper to LOW, HIGH or OFF. The machine comes with this volume set to LOW. When the beeper is set to LOW or HIGH, the machine beeps every time you press a key or make an error, and at the end of sending or receiving a fax.

1 Press Menu, 1, 3, 2.

2 Press or to select your setting.

3 When the screen displays the setting you want, press Set.

4 Press Stop/Exit.

USE FAX BASIC

Setup 17

Speaker Volume

You can set the volume of the machine speaker.

1

2

3

4

Press Menu, 1, 3, 3.

Press or to select your volume setting (OFF, LOW, MED, or HIGH). Press Set when the screen displays your selection.

Press Stop/Exit.

PABX and TRANSFER

The machine is initially set to be connected with PSTN (Public Switched Telephone Network) lines. However, many offices use a central telephone system or Private Automatic Branch Exchange (PABX). Your fax can be connected to most types of PABX. The recall facility on the machine supports timed break recall only (TBR), PBXS normally can work with this for gaining access to an outside line, or for transferring a call to another extension: The feature works when the Tel/R key is pressed. Press Tel/R to disconnect the line.

Setting PABX

If the machine is connected to a PABX system, set PBX:ON. If not, set OFF.

1 Press Menu, 1, 4.

2 Press or to select ON (or OFF).

3 Press Set when the screen displays your selection.

4 Press Stop/Exit.

You can program an Tel/R key press as part of a number stored in a One Touch or Speed Dial location. When programming the One Touch or Speed Dial number (Function menu 2-3-1 or 2-3-2) press Tel/R first (the screen displays “!”), then enter the telephone number. If you do this, you do not need to press Tel/R each time before you dial using a One Touch or Speed Dial location. (See Storing Numbers for Easy Dialling, page 21.)

However, if PBX is set to OFF, you can’t use the One Touch or Speed Dial number that the Tel/R keypress is programmed into.

18 Chapter 1

Setting the Clock Change

You can easily let the machine’s clock gain or lose one hour by using this feature.

1 Press Menu, 1, 5. The screen displays	TO SUMMER TIME ?
	SELECT { } & SET

2 Press or to select Summer Time to gain an hour or Winter time to lose an hour, and press Set.

3 Press 1 to change to Winter Time or Summer Time

—OR—Press 2 to exit without changing.

Toner Save

You can conserve toner using this feature. When you set Toner Save to ON, print appears somewhat lighter. The default setting is OFF.

1 Press Menu, 1, 6.

2 Press or to select ON (or OFF).

3 Press Set.

4 Press Stop/Exit.

Power Save

Setting Power Save Mode more reduces power consumption by turning off the CPU inside the machine. If Power Save Mode is switched ON, when the machine is idle, it drops into power save mode automatically. In the Power Save Mode, you cannot use fax detect function or remote activation.

The machine will not display the date and time in this condition.

1 Press Menu, 1, 7.

2 Press or to select ON (or OFF).

3 Press Set when the screen displays your selection.

4 Press Stop/Exit.

Sleep Mode

Setting the Sleep Mode reduces power consumption by turning off the fuser inside the machine, while the machine is idle. You can choose how long the machine is idle (from 00 to 99 minutes) before it drops into sleep mode. The timer automatically resets when the machine receives a Fax or PC data, or makes a copy. The factory setting is 05 minutes. While the machine is in sleep mode, you will see SLEEP in the LCD. When you try to print or copy in sleep mode, there will be a short delay whilst the fuser warms up to working temperature.

1 Press Menu, 1, 8.

2 Use the dial pad to enter the amount of time the machine is idle before it drops into sleep mode (00 to 99).

3 Press Set.

4 Press Stop/Exit.

USE FAX BASIC

Setup 19

Turning Off the Scanner Lamp

The scanner lamp stays on for 16 hours before switching off to preserve the life of the lamp. You can turn off the scanner lamp manually if you wish by pressing the or keys simultaneously. The scanner lamp will remain turned off until the next time you use the scanning feature.

Turning off the scanner lamp will also reduce the power consumption.

Please note that turning the lamp off regularly will reduce the lamps life. Some people prefer to turn the lamp off as they leave the office, or late at night at home. This is not necessary during normal day to day use.

Setting the Dialling Mode (Tone/Pulse)

The machine is initially set to TONE. If you are using a PULSE dial line, you can change the setting to PULSE by following the steps below.

1

2

3

4

Press Menu, 1, 9. The screen prompts you to select PULSE (or TONE).

Use or to select the dialling mode.

Press Set when the screen displays the dialling mode you want.

Press Stop/Exit.

Lower Tray (With Optional Paper Tray Only)

You can set the machine to recognize the optional lower tray. When Lower Tray is set to ON, you can set which tray you want to use for faxes or for copies. For Printer setting, see Paper Source, page 71.

1

2

After setting up the optional paper tray, press Menu, 2, 0, 2.

Press or to turn ON (or OFF) the optional paper tray.

3 Press Set.

When the optional LOWER TRAY is set to ON, you can set the tray usage.

The default setting of AUTO allows the machine to choose the lower tray if paper is out in the upper tray. Choose UPPER or LOWER if you want to keep special paper in the other tray and control when it is used.

4 To set tray usage for faxes, press or to select FOR FAX, and then press Set.

—OR—

To set tray usage for copies, press or to select FOR COPY, and then press Set.

5 Press or to select AUTO, UPPER or LOWER and press Set.

6 Press Stop/Exit.

20 Chapter 1

Storing Numbers for Easy Dialling

You can set up the machine to do three types of easy dialling: One Touch, Speed Dial and Groups for Broadcasting of faxes. (See Broadcasting, page 39.)

Even if you lose electrical power, numbers stored in memory will not be lost.

Storing One Touch Dial Numbers

You can store 32 fax/phone numbers that you can dial by pressing one key. You can also store names with these numbers. When you press a One Touch key, the screen displays the name or number as the call is dialled. (See One Touch Dialling, page 24.)

One Touch Dial keys are not the dial pad keys. They are the 16 keys (numbers 1-32) on the left side of the panel. One Touch Dial Numbers 17-32 are accessed by holding down Shift while you press the appropriate One Touch Dial key.

1 Press Menu, 2, 3, 1.

2 Press the One Touch Dial key where you want to store a number. The screen displays the location you selected.

3 Enter a number (up to 20 digits), and press Set. The screen prompts you to enter a name for this number.

4 Use the dial pad to enter the name (up to 15 characters). (See Entering Text, page 163.)—OR— Go to Step 5 to store the number without a name.

5 Press Set. Return to Step 2 to store another One Touch dial number—OR—Press Stop/Exit. When you dial a One Touch dial number, the screen displays the name you have stored or if you have not stored a name, the number you have stored.

Storing Speed Dial Numbers

You can store Speed Dial numbers, which you dial by pressing only four keys. There are 100 Speed Dial locations. (See Speed Dialling, page 24.)

1 Press Menu, 2, 3, 2.

The screen prompts you to enter a location.

2 Use the dial pad to enter a two-digit location (00-99), and press Set. The screen displays your entry, then prompts you to enter the number you’re storing.

3 Enter the number (up to 20 digits), and press Set.

The screen now prompts you to store a name with this number.

4 Use the dial pad to enter the name (up to 15 characters). (See Entering Text, page 163.)—OR— Go to Step 5 to store the number without a name.

5 Press Set. Return to Step 2 to store another Speed Dial number—OR—Press Stop/Exit. When you dial a Speed dial number, the screen displays the name you have stored or if you have not stored a name, the number you have stored.

USE FAX BASIC

Setup 21