Brother MFC-9840CDW Quick Setup Guide

MFC-9840CDW

Before you can use the machine, you must set up the hardware and install the driver. Please read this ‘Quick Setup Guide’ for proper set up and installation instructions.

Quick Setup Guide

STEP 1

Setting Up the Machine

STEP 2

Installing the Driver & Software

Setup is Complete!

Keep this ‘Quick Setup Guide’ and the supplied CD-ROM in a convenient place for quick and easy reference at all times.

Version A

1

Symbols used in this guide

Warning

Warnings tell you what to do to prevent possible personal injury.

Note

Notes tell you how you should respond to a situation that may arise or give tips about how the current operation works with other features.

Caution

Cautions specify procedures you must follow or avoid to prevent possible damage to the machine or other objects.

User's Guide, Software User's Guide or

Network User's Guide

Indicates reference to the User's Guide, Software User's Guide or Network User's Guide which is on the CD-ROM we have supplied.

Improper Setup

Improper Setup icons alert you to devices and operations that are not compatible with the machine.

Getting Started

1

Carton components may vary from one country to another. Save all packing materials and the printer carton in case for any reason you must ship your printer.

Carton components

1

2

3

4

5

6

10

9

8

7

11

1 Automatic Document Feeder (ADF) 2 Control Panel 3 Front Cover Release Button 4 USB Direct Interface 5Front Cover 6 Paper Tray

CD-ROMs

For Windows

For Macintosh

®

Quick Setup Guide

Telephone line Cord

AC Power Cord

Toner cartridges (Black, Cyan, Magenta and Yellow)

7 Power Switch 8 ADF Document Output Support Flap 9 Document Cover 10 Face-down Output Tray Support 11 Multi-purpose tray (MP tray)

User’s Guide

Belt Unit (pre-installed)

Insertion Sheet and Plastic

bag for repacking

Accessory Order Form and

Test Sheet (USA only)

Waste Toner Box (pre-

Drum Unit (pre-installed)

installed)

The interface cable is not a standard accessory. Please purchase the appropriate interface cable for the interface you intend to use (USB or Network). Do NOT connect the interface cable at this time. Connecting the interface cable is done during the software installation process.

 USB interface cable

Please make sure you use a USB 2.0 interface cable that is no longer than 6 feet (2 meters). When you use a USB cable, make sure you connect it to the USB port of your computer and not to a USB port on a keyboard or non-powered USB hub.

 Network cable

Use a straight-through Category5 (or greater) twisted-pair cable for 10BASE-T or 100BASE-TX Fast Ethernet Network.

2

Getting Started

2

MFC-9840CDW

Control panel

1 2 3

12

1 One Touch keys

2 LCD (Liquid Crystal Display)

3 Status LED

4 Menu keys

5 Dial Pad

6 Stop/Exit key

4

05/01/2008 18:00

Fax Only

Sleep

5

11

6

78910

7Start keys

8 Copy keys

9 Duplex key

10 Mode keys

11 Fax and Telephone keys

12 Print keys

For the details of the control panel, see Control panel overview in Chapter 1 of the User’s Guide.

Note

This machine is heavy and weighs 83.6 lb (38 kg). To prevent injuries use at least two people to lift the machine. Be careful not to pinch your fingers when you set the machine back down.

3

STEP 1

Setting Up the Machine

1

1 Remove the packing

materials from the machine

Important

Save all packing materials and the carton in case you have to ship your machine.

Improper Setup

DO NOT plug in the AC power cord yet.

1 Remove the packing tape from the outside of

the machine.

2 Press the front cover release button and open

the front cover.

4 Hold the green handle of the drum unit. Lift the

drum unit up and then pull it out until it stops.

3 Remove the four pieces of orange packing

material as shown in the illustration below.

5 Remove the orange packing material as shown

in the illustration below.

4

2 Installing the toner

cartridges

1 Unpack the toner cartridges and rock each

toner cartridge from side to side 5 to 6 times.

2 Pull off the protective cover.

Setting Up the Machine

4 Repeat steps 1 through 3 for the remaining

toner cartridges.

5 Put the drum unit back into the machine.

6 Close the front cover of the machine.

3 Hold the handle of the toner cartridge and slide

it into the drum unit. Make sure that you match

the toner cartridge color to the same color label

on the drum unit, and make sure that you fold

down the toner cartridge handle (1) once the

toner cartridge is in place.

(1)

1 2

3 4

3 Load paper in the paper tray

1 Pull the paper tray completely out of the

machine.

1 C — Cyan

2 M — Magenta

3 Y — Yellow

4 K — Black

5

STEP 1

2 While pressing the green paper-guide release

3 Fan the stack of paper well to avoid paper jams

Setting Up the Machine

lever (1), slide the paper guides to fit the paper size. Make sure that the guides are firmly in the slots.

(1)

and misfeeds.

4 Release the Scanner Lock

1 Push the lever (1) in the direction to unlock the

scanner. (The gray scanner lock lever is located at the back left side, under the docment cover (2) )

(2)

(1)

4 Put paper in the paper tray. Make sure that the

paper is flat in the tray and below the maximum paper mark.

5 Put the paper tray firmly back into the machine.

5 Install the power cord and

phone line

1 Make sure that the machine power switch is off.

Remove the label covering the AC power inlet.

2 Connect the AC power cord to the machine.

3 Plug the AC power cord into an AC outlet. Turn

the power switch on.

6

Setting Up the Machine

4 Connect one end of the telephone line cord to

the jack on the machine marked LINE and the

other end to a modular wall jack.

Note

Make sure the telephone line cord is connected to the jack labeled LINE and not the EXT. jack.

Warning

• The machine must be grounded using a 3-prong plug.

• Since the machine is grounded through the power outlet, you can protect yourself from potentially hazardous electrical conditions on the telephone network by keeping the power cord connected to your machine when you connect it to a telephone line. Similarly, you can protect yourself when you want to move your machine by disconnecting the telephone line first and then the power cord.

Note

If you are sharing one phone line with an external telephone answering device, connect it as shown below.

Please set the receive mode to External TAD. For more details, see step 8 Choosing the correct Receive Mode on page 9 and Connecting an external TAD in Chapter 7 of the User’s Guide.

6 Setting the date and time

The machine displays the date and time.

1 Press Menu. 2 Press 0.

Note

If you are sharing one phone line with an external telephone, connect it as shown below.

3 Press 2. 4 Enter the last two digits of the year on the dial

pad, and then press OK.

02.Date&Time

Year:2008

Enter & OK Key

(e.g. Enter 0, 8 for 2008.)

5 Enter the two digits for the month on the dial

pad, and then press OK.

02.Date&Time XX/XX/2008

Month:03

Enter & OK Key

(e.g. Enter 0, 3 for March.)

7

STEP 1

Setting Up the Machine

6 Enter the two digits for the day on the dial pad,

and then press OK.

02.Date&Time 03/XX/2008

Day:25

Enter & OK Key

(e.g. Enter 2, 5.)

7 Enter the time in 24-hour format on the dial

pad, and then press OK.

02.Date&Time 03/25/2008

Time:15:25

Enter & OK Key

(e.g. Enter 1, 5, 2, 5 for 3:25 P.M.)

8 Press Stop/Exit.

Note

If you make a mistake, press Stop/Exit to start from step 1.

5 Enter your telephone number (up to 20 digits)

on the dial pad, and then press OK.(If your telephone number and fax number are the same, enter the same number again.)

03.Station ID Fax:908XXXXXXXX

Tel:_

Enter & OK Key

6 Use the dial pad to enter your name (up to 20

characters), and then press OK.

03.Station ID Fax:908XXXXXXXX Tel:908XXXXXXXX Name:

Enter & OK Key

Note

• Refer to the following chart for entering your name.

• If you need to enter a character that is on the same key as the previous character, press to move the cursor to the right.

• If you entered a letter incorrectly and want to change it, press to move the cursor to the incorrect character, press Clear/Back.

7 Setting your station ID

You should store your name and fax number to be printed on all fax pages that you send.

1 Press Menu. 2 Press 0. 3 Press 3. 4 Enter your fax number (up to 20 digits) on the

dial pad, and then press OK.

03.Station ID

Fax:_

Enter & OK Key

8

Press

key

2 ABC2A 3 DEF 3D 4 GH I 4G 5 JKL5J 6 MNO 6M 7 PQRS7 8 TUV8T 9 WXY Z 9

One time

For more details, see Entering text on page 48.

Two

times

Three times

Four

times

Five

times

7 Press Stop/Exit.

Note

(USA only)The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or electronic device to send any message via a telephone fax machine unless such messages clearly contain, in a margin at the top or bottom of each transmitted page, or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending machines or such business, other entity or individual.To program this information into your machine, see Setting the date and time on page 7 and Setting your station ID on page 8.

Setting Up the Machine

8 Choosing the correct Receive Mode

The correct Receive mode is determined by the external devices and telephone subscriber services (Voicemail, Distinctive Ring, etc.) you have (or will be using) on the same line as the Brother machine.

Will you be using a Distinctive Ring number for receiving faxes?

Brother uses the term "Distinctive Ring" but other telephone companies have other names for this service such as Custom Ringing, RingMaster, Personalized Ring, Teen Ring, Ident-A-Call, and Smart Ring. See Distinctive Ring in Chapter 7 of the User's Guide for instruction on setting up your machine using this feature.

Will you be using Voicemail on the same telephone line as your Brother machine?

If you have Voicemail on the same telephone line as your Brother machine, there is a strong possibility that Voice mail and the Brother machine will conflict with each other when receiving incoming calls. See Voice Mail in Chapter 7 of the User's Guide for instructions on setting up your machine using this service.

Will you be using a Telephone Answering Device on the same telephone line as your Brother machine?

Your external telephone answering device (TAD) will automatically answer every call. Voice messages are stored on the external TAD and fax messages are printed. Choose External TAD as your receive mode. See the instructions on the next page.

Will you be using your Brother machine on a dedicated fax line?

Your machine automatically answers every call as a fax. Choose Fax Only as your receive mode. See the instructions on the next page.

Will you be using your Brother machine on the same line as your telephone?

Do you want to receive voice calls and faxes automatically

The

Fax/Tel

Important Note: You can not receive voice messages on either Voicemail or an answering machine when choosing the Fax/Tel mode.

receive mode is used when sharing the Brother machine and your telephone on the same line. Choose

as your receive mode. See the instructions on the next page.

Do you expect to receive very few faxes?

Choose Manual as your receive mode. You control the phone line and must answer every call yourself. See the instructions on the next page.

For details, see Using receive modes in Chapter 6 of the User's Guide.

9

STEP 1

1 Press Menu. 2 Press 0. 3 Press 1.

4 Press or to select the mode.

Setting Up the Machine

Press OK.

10 Dial Prefix

The dial prefix setting will automatically dial a predefined number before every fax number you dial. For example: If your phone system requires a 9 to dial an outside number this setting will automatically dial 9 for every fax you send.

5 Press Stop/Exit.

9 Tone and pulse dialing mode

Your machine comes set for Tone dialing service. If you have Pulse dialing service (rotary), you need to change the dialing mode.

(Canada only)

1 Press Menu. 2 Press 0. 3 Press 4.

4 Press or to select Pulse (or Tone).

Press OK.

5 Press Stop/Exit.

1 Press Menu. 2 Press 0. 3 Press 5 (For Canada, press 6).

4 Press or to choose On or Off and

press OK.

Do one of the following:

 If you chose On, go to step 5.  If you chose Off, go to step 7.

5 Press 1 or 2 to choose 1.Change or 2.Exit.

Do one of the following:

 If you chose 1.Change, go to step 6.  If you chose 2.Exit, go to step 7.

Note

The default setting is “9 ”.

6 Enter the prefix number (up to 5 digits) on the

dial pad, and then press OK.

Note

• You can use numbers 0 to 9 , # ,and !. (Press Hook to display “!“.)

• You cannot use ! with any other numbers or characters.

• If the pulse dialing mode is on, # and * are not available to use. (Canada only)

7 Press Stop/Exit.

10

Setting Up the Machine

11 Selecting your language

(Canada only)

1 Press Menu. 2 Press 0. 3 Press 0.

4 Select your language (English or French) by

using or and then press OK.

5 Press Stop/Exit.

12 Setting the LCD contrast

You can change the contrast to help the LCD look lighter or darker.

1 Press Menu. 2 Press 1.

13 Sending in the product

registration and test sheet (USA only)

1 Fill out the Product Registration and Test

Sheet.

2 Place the sheet face up in the Automatic

Document Feeder.

3 Press 8.

4 Press to increase the contrast.

—OR—

Press to decrease the contrast. Press OK.

5 Press Stop/Exit.

Note

Make sure (Fax) is illuminated in Blue.

3 Enter the toll-free fax number:

1-877-268-9575.

4 Press Start.

Note

• You will receive a confirmation fax of your Product Registration.

• You can also register your product online using the On-Line Registration link from the installation CD-ROM or go to www.brother.com/registration

.

Now go to

the next page to install the driver and software.

11

Supplied CD-ROM ‘MFL-Pro Suite’

1

Supplied CD-ROM ‘MFL-Pro Suite’

Windows

®

Install MFL-Pro Suite

You can install the MFL-Pro Suite software and multifunction drivers.

Install Other Drivers or Utilities

You can install additional MFL-Pro Suite software utilities.

Documentation

View the User’s Guide, Software User’s Guide and Network User’s Guide in HTML format. You can also view the manuals in PDF format by accessing the Brother Solutions Center. (Internet access required) The Software User’s Guide and Network User’s Guide include instructions for features available when connected to a computer. (eg. printing, scanning and networking details)

On-Line Registration

Register your machine from the Brother Product Registration Page.

Brother Support

View contact information for Brother Customer Service and how to find a Brother Authorized Service Center. For Supplies Information, visit our site for original/genuine Brother supplies at http://www.brother.com/original/

.

Repair MFL-Pro Suite (For USB users only)

If an error occurred during the installation of the MFL-Pro Suite, use this selection to automatically repair and re-install the MFL-Pro Suite.

Note

MFL-Pro Suite includes the Printer Driver, Scanner Driver, Brother ControlCenter3, ScanSoft™ PaperPort™ 11SE with OCR by NUANCE™. ScanSoft™ PaperPort™ 11SE is a document management application for scanning and viewing documents.

Macintosh

®

Start Here OSX

You can install the MFL-Pro Suite that includes the printer driver, scanner driver, the Brother

ControlCenter2 and BRAdmin Light for Mac OS

®

X

10.2.4 or greater.

Documentation

View the User’s Guide, Software User’s Guide and Network User’s Guide in HTML format. You can also view the manuals in PDF format by accessing the Brother Solutions Center. (Internet access required) The Software User’s Guide and Network User’s Guide include instructions for features available when connected to a computer. (eg. printing, scanning and networking details)

Brother Solutions Center

Access the Brother Solutions Center for FAQs, User’s Guide, driver updates and tips for using your machine. (Internet access required)

Presto! PageManager

You can install Presto!

®

PageManager® to add OCR capability to the Brother ControlCenter2 and easily scan, share and organize photos and documents.

On-Line Registration

Register your machine from the Brother Product Registration Page.

Utilities

You can find the following additional Utilities from this folder.

 Wireless Device Setup Wizard

 Presto!

®

PageManager® Uninstaller

 BRAdmin Light

12

STEP 2

Follow the instructions on this page for your operating system and interface. For the latest drivers, documentation, and to find the best solution for your problem, access the Brother Solutions Center directly from the CD-ROM / Driver or visit http://solutions.brother.com

Installing the Driver & Software

.

Windows

For USB Interface Cable Users...................................................................................... 14

For Wired Network Interface Users............................................................................... 17

For Windows Server

For Wireless Network Interface Users (in infrastructure mode) ................................ 22

For other setup methods supported, see the Network User's Guide on the CD-ROM for installation details.

Macintosh

For USB Interface Cable Users...................................................................................... 32

®

2003, see Chapter 5 of the Network User’s Guide

®

For Wired Network Interface Users............................................................................... 34

For Wireless Network Interface Users (in infrastructure mode) ................................ 37

For other setup methods supported, see the Network User's Guide on the CD-ROM for installation details.

The screens for Windows The screens for Mac OS

®

in this Quick Setup Guide are based on Windows® XP.

®

X in this Quick Setup Guide are based on Mac OS® X 10.4.

13

STEP 2

1

Installing the Driver & Software

Windows

®

1

®

USB

Windows

For USB Interface Cable Users (For Windows® 2000 Professional/XP/ XP Professional x64 Edition/Windows Vista™)

Important

Make sure that you have finished the instructions from step 1 Setting Up the

4 The CD-ROM main menu will appear.Click

Install MFL-Pro Suite.

Machine on pages 4 through 11.

Note

• Please close any applications running before installing the MFL-Pro Suite.

• The supplied CD-ROM includes the ScanSoft™ PaperPort™ 11SE. This software supports

Windows greater), XP Professional x64 Edition and Windows Vista™ only. Please update to the latest

Windows MFL-Pro Suite.

1 Turn off and unplug the machine from the AC

®

2000 (SP4 or greater), XP (SP2 or

®

Service Pack before installing

outlet and disconnect it from your computer, if you already connected an interface cable.

Note

• If this window does not appear, use Windows® Explorer to run the start.exe program from the root folder of the Brother CD-ROM.

• For Windows Vista™, when the User Account Control screen appears, click Allow.

2 Turn on your computer. (You must be logged

on with administrator rights.)

3 Put the supplied CD-ROM for Windows

your CD-ROM drive. If the model name screen appears, choose your machine. If the language screen appears, choose your language.

®

into

5 Choose Local Connection (USB), and then

click Next. The installation will continue.

Note

If you want to install the PS driver (Brother’s BR-Script Driver), choose Custom Install and then follow the on-screen instructions. When the

Select Features screen appears, check PS Printer Driver, and then continue following the

on-screen instructions.

14

Installing the Driver & Software

Windows

®

6 After reading and accepting the ScanSoft™

PaperPort™ 11SE License Agreement, click Yes.

The installation of ScanSoft™ PaperPort™ 11SE will automatically start and is followed by the installation of MFL-Pro Suite.

7 When the Brother MFL-Pro Suite Software

License Agreement window appears, click Yes if you agree to the Software Licence Agreement.

8 When this screen appears, connect the USB

interface cable to your PC, and then connect it to the machine.

®

USB

Windows

Note

For Windows Vista™, when this screen appears, click the check box and click Install.

Improper Setup

DO NOT connect the machine to a USB port on a keyboard or a non-powered USB hub. Brother recommends that you connect the machine directly to your computer.

9 Plug the AC power cord into an AC outlet. Turn

the power switch on.

The installation of the Brother drivers will automatically start. The installation screens

appear one after another, please wait for a while.

Improper Setup

DO NOT try to cancel any of the screens during this installation.

15

STEP 2

10 When the On-Line Registration screen is

®

USB

Windows

11 Click Finish to restart your computer. ( You

Installing the Driver & Software

displayed, make your selection and follow the on-screen instructions.

must be logged on with Administrator rights.)

Windows

®

Note

• XML Paper Specification Printer Driver The XML Paper Specification Printer Driver is the most suitable driver when printing from the applications that use the XML Paper Specification documents. Please download the latest driver by accessing the Brother Solutions Center at http://solutions.brother.com

• After restarting the computer, the Installation Diagnostics will run automatically. If the installation is unsuccessful, the installation results window will be shown. If the Installation Diagnostics shows a failure, please follow the on-screen instruction or read the on-line help and FAQs in Start/All Programs/ Brother/ MFC-XXXX.

The MFL-Pro Suite (including printer driver and scanner driver) has been installed and the installation is now complete.

.

16

Installing the Driver & Software

Windows

®

2

For Wired Network Interface Users (For Windows® 2000 Professional/XP/ XP Professional x64 Edition/Windows Vista™)

Important

Make sure that you have finished the instructions from step 1 Setting Up the Machine on pages 4 through 11.

Note

The supplied CD-ROM includes the ScanSoft™ PaperPort™ 11SE. This software supports

Windows greater), XP Professional x64 Edition and Windows Vista™ only. Please update to the latest

Windows MFL-Pro Suite.

®

2000 (SP4 or greater), XP (SP2 or

®

Service Pack before installing

1 Turn off and unplug the machine from the AC

outlet.

2 Connect the network interface cable to the

machine, and then connect it to your network.

5 Put the supplied CD-ROM into your CD-ROM

drive. If the model name screen appears, choose your machine. If the language screen appears, choose your language.

6 The CD-ROM main menu will appear. Click

Install MFL-Pro Suite.

®

Wired

Network

Windows

3 Plug the AC power cord into an AC outlet. Turn

the power switch on.

4 Turn on your computer. (You must be logged

on with Administrator rights.) Close any applications running before installing the MFLPro Suite.

Note

Before installation, if you are using personal firewall software, disable it. After the installation, restart your personal firewall software.

Note

• If this window does not appear, use Windows® Explorer to run the start.exe program from the root folder of the Brother CD-ROM.

• For Windows Vista™, when the User Account Control screen appears, click Allow.

17

STEP 2

Installing the Driver & Software

Windows

®

7 Choose Wired Network Connection

(Ethernet), and then click Next.

®

10 If the machine is configured for your network,

choose the machine from the list, and then click Next. This window will not appear if there is only one machine connected on the network, it will be chosen automatically.

Note

Wired

Network

Windows

If you want to install the PS driver (Brother’s BR-Script Driver), choose Custom Install and then follow the on-screen instructions. When the

Select Features screen appears, check PS Printer Driver, and then continue following the

on-screen instructions.

8 After reading and accepting the ScanSoft™

PaperPort™ 11SE License Agreement, click Yes.

If your machine shows APIPA in the IP Address field, click Configure IP Address and enter an IP address for your machine that is suitable for your network.

Note

If the machine is not yet configured for use on your network, the following screen appears.

The installation of ScanSoft™ PaperPort™ 11SE will automatically start and is followed by the installation of MFL-Pro Suite.

9 When the Brother MFL-Pro Suite Software

License Agreement window appears, click Yes if you agree to the Software License Agreement.

Click OK. The Configure IP Address window will appear. Enter an IP address for your machine that is suitable for your network by following the onscreen instructions.

11 The installation of the Brother drivers will

automatically start. The installation screens appear one after another, please wait for a while.

Improper Setup

DO NOT try to cancel any of the screens during this installation.

Note

For Windows Vista™, when this screen appears, click the check box and click Install.

18

Installing the Driver & Software

Windows

®

12 When the Brother and ScanSoft on-line

Registration screen is displayed, make your selection and follow the on-screen instructions.

13 Click Finish to restart your computer.

(You must be logged on with Administrator rights.)

Note

• XML Paper Specification Printer Driver The XML Paper Specification Printer Driver is the most suitable driver when printing from the applications that use the XML Paper Specification documents. Please download the latest driver by accessing the Brother Solutions Center at http://solutions.brother.com

• MFL-Pro Suite includes the Network Printer Driver, Network Scanner Driver, Brother ControlCenter3, ScanSoft™ PaperPort™ 11SE

and True Type

®

fonts. ScanSoft™ PaperPort™ 11SE is a document management application for viewing scanned documents.

• After restarting the computer, the Installation Diagnostics will run automatically. If the installation is unsuccessful, the installation results window will be shown. If the Diagnostics shows a failure, please follow the on-screen instructions or read the on-line help and FAQ’s in Start/ All Programs/Brother/MFC-XXXX.

.

®

Wired

Network

Windows

The MFL-Pro Suite has been installed and the installation is now complete.

• Once you are sure that you can print after the installation, restart your firewall software.

• Firewall settings on your PC may reject the necessary network connection for Network Scanning and Printing. Follow the instructions on the following page to

configure your Windows

®

Firewall. If you are using personal firewall software, see the User's Guide for your software or contact the software manufacturer.

19

STEP 2

Installing the Driver & Software

Windows

®

Firewall settings

5Click the Add button.

6 Add port 54926 for Network PC-Fax by

Firewall settings on your PC may reject the necessary network connection for Network Scanning and PC-

Fax. If you are using the Windows

®

instructions for Windows

XP SP2 or Windows

®

Firewall follow the

Vista™. If you are using personal firewall software, see the User's Guide for your software or contact the software manufacturer.

®

 For Windows

®

XP SP2 users:

1 Click the Start button, Control Panel,

Network and Internet Connections and then

Wired

Network

Windows

Windows Firewall.

Make sure that Windows Firewall on the General tab is set to On.

2 Click the Advanced tab and Settings... button.

entering the information below:

1. In Description of service:

- Enter any description, for example "Brother PC-FAX".

2. In Name or IP address (for example

192.168.0.12) of the computer hosting this service on your network:

- Enter "Localhost".

3. In External Port Number for this service:

- Enter "54926".

4. In Internal Port number for this service:

- Enter "54926".

5. Make sure UDP is selected.

6. Click OK.

7 If you still have trouble with your network

connection, click the Add button.

8 Add port 137 for network scanning, Network

PC-Fax receiving and Network printing by entering the information below:

3 Click the Add button.

4 Add port 54925 for network scanning by

entering the information below:

1. In Description of service:

- Enter any description, for example "Brother Scanner".

2. In Name or IP address (for example

192.168.0.12) of the computer hosting this service on your network:

- Enter "Localhost".

3. In External Port Number for this service:

- Enter "54925".

4. In Internal Port number for this service:

- Enter "54925".

5. Make sure UDP is selected.

6. Click OK.

1. In Description of service: - Enter any description, for example "Brother Network Print".

2. In Name or IP address (for example

192.168.0.12) of the computer hosting this service on your network: - Enter

"Localhost".

3. In External Port Number for this service:

- Enter "137".

4. In Internal Port number for this service:

- Enter "137".

5. Make sure UDP is selected.

6. Click OK.

9 Make sure that the new settings are added and

checked, and then click OK.

20

1

2

3

4

5

Installing the Driver & Software

Windows

®

 For Windows Vista™ users:

1 Click the Start button, Control Panel,

Network and Internet, Windows Firewall

and click change settings.

2 When the User Account Control screen

appears, do the following.

 For Users who have administrator rights:

Click Continue.

 Users who do not have administrator rights:

Enter the administrator password and click OK.

6 To add port 54925 for network scanning, enter

the information below:

1. In Name: Enter any description, for example “Brother Scanner”.

2. In Port number: Enter “54925”.

3. Make sure UDP is selected. Then, click OK.

1

2

3

7 Click the Add port... button.

8 To add port 54926 for Network PC-Fax, enter

the information below:

1. In Name: Enter any description, for example “Brother PC-Fax”.

2. In Port number: Enter “54926”.

3. Make sure UDP is selected. Then, click OK.

®

Wired

Network

Windows

3 Make sure that Windows Firewall on the

General tab is set to On.

4 Click the Exceptions tab.

5 Click the Add port... button.

9 Make sure that the new setting is added and is

checked, and then click OK.

10 If you still have trouble with your network

connection such as Network Scanning or Printing, check the File and Printer Sharing box in the Exceptions tab and then click OK.

21

STEP 2

Installing the Driver & Software

Windows

®

Windows

3

For Wireless Network Interface Users in infrastructure mode (For Windows

®

2000 Professional/XP/ XP Professional x64

Edition/Windows Vista™)

Connecting your wireless machine and wireless network together and installing the printer driver in infrastructure mode

First you must configure the wireless network settings of your machine to communicate with your network access point (router). After the machine is configured to communicate with your access point (router) computers on your network will have access to the machine. To use the machine from these computers, you will need to install the MFL-Pro Suite. The following steps will guide you through the configuration and installation process.

To achieve optimum results with normal every day document printing, place the Brother machine as close to the network access point (router) as possible with minimal obstructions. Large objects and walls between the two devices as well as interference from other electronic devices can affect the data transfer speed of your documents.

Wireless

Network

Important

The following instructions will offer two methods for installing your Brother machine in a wireless network environment. Both methods are for infrastructure mode, using a wireless router or access point that uses DHCP to assign IP addresses. If your wireless router/access point supports SecureEasySetup™ follow the steps on page 24 Using the SecureEasySetup™ software to configure your machine for a wireless network. If your wireless router/access point does not support SecureEasySetup™ follow the steps on page 25 Using the Setup Wizard from the control panel LAN menu for wireless network configuration. To set up your machine in any other wireless environment you can find instructions in the Network User’s Guide on the CD-ROM.

You can view the Network User’s Guide by following the instructions below. 1 Turn on your computer. Insert the Brother CD-ROM into your CD-ROM drive. 2 If the language screen appears, click your language. The CD-ROM main menu will appear. 3 Click the Documentation. 4 Click the HTML documents. 5 Click the NETWORTK USER’S GUIDE.

Note

• If you are going to connect the printer to your network, we recommend that you contact your system administrator prior to installation.

• If you are using personal firewall software (e.g. Windows print, restart your personal firewall software.

®

Firewall), disable it. Once you are sure that you can

22

Installing the Driver & Software

Confirm your network environment

The setup process will be different depending on your network environment.

 Installation using SecureEasySetup™ .

If your wireless access point (A) supports SecureEasySetup™ , you do not need to use a computer to configure the machine. The access point (router) and your machine can automatically negotiate using the SecureEasySetup™ procedure. For instructions, go to page 24.

Windows

®

Windows

®

Wireless

Network

 Infrastructure Mode

If your wireless access point (A) does not support SecureEasySetup™ , follow the instructions, on page 25.

23

STEP 2

Using the SecureEasySetup™ software to configure your machine for a wireless network

Installing the Driver & Software

Windows

®

Windows

The SecureEasySetup™ software allows you to configure the wireless network easier than configuring it manually. By pushing a button on the wireless router or access point, you can setup the wireless network and security settings. Your router or access point must also support SecureEasySetup™. See the user’s guide for your wireless LAN router or access point for instructions to configure your machine for a wireless network. If your wireless router or access point does not support SecureEasySetup™ go to the next page for installation instructions.

Network

Wireless

Note

Routers or access points that support SecureEasySetup™ have the SecureEasySetup™ symbol as shown below.

1 Plug the AC power cord into an AC outlet. Turn

the power switch on.

3 Push the SecureEasySetup™ button on your

wireless router or access point. See the user’s guide for your wireless router or access point for instructions.

4 Press Menu, 7, 2, 3 on the control panel of the

Brother machine.

72.WLAN WLAN Enable ?

a On b Off

Select ab or OK

Press or to choose On, then press OK. The wired network interface will become

inactive with this setting.

5 The wireless network connection status using

the SecureEasySetup™ software will be displayed: Connecting WLAN, Connected or Connection NG.

Connecting WLAN is displayed when the print server is trying to make connections to your router or access point. Wait till either

Connected or Connection NG is displayed. Connected is displayed when the print server

is successfully connected to your router or access point. You can now use your machine in a wireless network.

Connection NG is displayed when the print server has not successfully connected to your router or access point. Try starting from step 2 again. If the same message is displayed again, reset the print server back to the default factory settings and try again. (See Restoring the network settings to factory default on page 47.)

Improper Setup

If you have previously configured the wireless settings of the machine you must reset the network (LAN) settings before you can configure the wireless settings again. Press Menu, 7, 2, 5 (or Menu, 7, 0) and then press 1 to accept the change.

2 Place the Brother machine close to the

SecureEasySetup™ router or access point .

24

Wireless setup is now complete. To install the MFL-Pro suite, continue to step 14 on page 27.

Installing the Driver & Software

Using the Setup Wizard from the control panel LAN menu for wireless network configuration

Important

Make sure that you have finished the instructions from step 1 Setting Up the Machine on pages 4 through 11.

Windows

®

These instructions will install your Brother machine in a typical small office or home wireless network environment in infrastructure mode, using a wireless router or access point that uses DHCP to assign IP addresses. If you want to setup your machine in any other wireless environment you can find instructions in the Network User’s Guide on the CD-ROM. You can view the Network User’s Guide by following the instructions below. 1 Turn on your PC. Insert the Brother CD-ROM

labeled Windows

2 If the language screen appears, click your

language. The CD-ROM main menu will appear. 3 Click Documentation. 4 Click the HTML document. 5 Click the Network User’s Guide.

®

into your CD-ROM drive.

Note

If the window does not appear, use Windows®

Explorer to run the setup.exe program from the

root directory of the Brother CD-ROM.

Before you begin you must know your wireless network settings.

1 Write down the wireless network settings of

your access point or wireless router. SSID (Service Set ID or Network name) _________________________ WEP Key (if needed) _________________________ WPA-PSK (if needed) _________________________

The WEP key is for 64-bit encrypted networks or 128-bit encrypted networks and can contain both numbers and letters. If you do not know this information you should see the documentation provided with your access point or wireless router. This key is a 64-bit or 128-bit value that must be entered in an ASCII or HEXADECIMAL format.

For example:

64-bit ASCII:

64-bit Hexadecimal:

128-bit ASCII:

128-bit Hexadecimal:

Uses 5 text characters. e.g. “Hello” (this is case sensitive)

Uses 10 digits of hexadecimaldata. e.g. “71f2234aba”

Uses 13 text characters. e.g. “Wirelesscomms” (this is case sensitive)

Uses 26 digits of hexadecimal data. e.g. “71f2234ab56cd709e5412aa3ba”

®

Windows

Wireless

Network

WPA-PSK enables a Protected Access Pre-shared key that allows the Brother wireless machine to associate with access points using TKIP and AES encryption. WPA-PSK uses a Pre-Shared Key that is 8 or more characters in length, up to a maximus of 63 characters.

See Chapter 3 of the Network User’s Guide for more details.

25

STEP 2

Installing the Driver & Software

Windows

®

Windows

2 Plug the AC power cord into an AC outlet. Turn

the power switch on.

Improper Setup

If you have previously configured the wireless settings of the machine you must reset the network (LAN) settings before you can configure the wireless settings again. Press Menu, 7, 2, 5 (or Menu, 7, 0) and then press 1 to accept the change.

3 On your machine, press Menu, 7, 2, 2.

72.WLAN WLAN Enable ?

a On b Off

Select ab or OK

Wireless

Network

5 Select <New SSID> using or and press

OK. Go to step 6.

72.WLAN SSID <New SSID>

Select ab or OK

6 Enter a new SSID and press OK. For

information how to type text, see Entering text on page 48.

72.WLAN SSID:

Enter & OK Key

7 Press or to choose Infrastructure,

then press OK.

Press or to choose On, then press OK. The wired network interface will become

inactive with this setting.

4 The machine will search for your network and

display a list of available SSIDs. You should see the SSID you wrote down earlier. If the machine finds more than one network use the

or keys to choose your network, then

press OK. Go to step 8.

72.WLAN SSID

a salesgroup b ABCgroup

Select ab or OK

Note

It will take several seconds to display a list of available SSIDs.

If your access point is set to not broadcast the SSID you will have to manually add the SSID name. Go to step 5.

8 Use the , and OK keys to choose one of

the options below: If your network is configured for Authentication and Encryption you must match the settings used for your network.

No Authentication or Encryption: Choose Open System, press OK then choose None for Encryption Type and press OK. Then

press or to choose 1.Yes and press OK to apply your settings. Go to step 12.

No Authentication with WEP Encryption:

Choose Open System, press OK then use the

or to choose WEP for the

Encryption Type and press OK. Go to step 9. Authentication with WEP Encryption: Choose Shared Key, press OK. Go to step 9.

Authentication with WPA-PSK (TKIP or AES Encryption): Choose WPA/WPA2-PSK, press OK. Go to step 10.

Authentication with LEAP: Choose LEAP,

press OK. Go to step 11.

26

Installing the Driver & Software

Windows

®

9 Choose the appropriate key number and

press OK.

72.WLAN WEP key

a KEY1: b KEY2:

Select ab or OK

Enter the WEP key you wrote down in step 1 using the dial pad. You can use the and

keys to move the cursor. For example, to enter the letter a, press the 2 key on the dial pad once. To enter the number 3, press the 3 key on the dial pad seven times.

The letters appear in this order: lower case, upper case and numbers.

Press OK when you have entered all the characters, then choose 1.Yes and press OK to apply your settings. Go to step 12.

12 Your machine will now try to connect to your

wireless network using the information you have entered. If successful, Connected will appear briefly on the LCD.

Connection NG is displayed when the print server has not successfully connected to your router or access point. Try starting from step 3 again. If the same message is displayed again, reset the print server back to the default factory settings and try again. (See Restoring the network settings to factory default on page 47.)

13 The machine will automatically acquire the

correct TCP/IP address information from your access point (router) if DHCP is enabled (DHCP is normally enabled as default for most access point routers).

If your access point does not have DHCP enabled you will need to manually configure the IP address, subnet mask and gateway of the machine to suit your network. See the Network User’s Guide for details.

®

Windows

Wireless

Network

Most access points and routers can store more than one key, but they will only use one at any time for authentication and encryption.

10 Press or to choose TKIP or AES for

Encryption Type and press OK.

Enter the WPA-PSK Password you wrote down in step 1 using the dial pad. You can use the

and keys to move the cursor. For example, to enter the letter a, press the 2 key on the dial pad once. To enter the number 3, press the 3 key on your dial pad seven times.

Press OK when you have entered all the characters, then choose 1.Yes and press OK to apply your settings. Go to step 12.

11 Enter the user and press OK. You can use

and keys to move the cursor. For example, to enter the letter a, press the 2 key on the dial pad once.

Enter the password and press OK, and then choose 1.Yes and press OK to apply your settings. Go to step 12. (Use the chart on Entering text on page 48.)

Wireless setup is now complete. To install the MFL-Pro Software suite, continue to step 14.

Note

The supplied CD-ROM includes the ScanSoft™ PaperPort™ 11SE. This software supports

Windows greater), XP Professional x64 Edition and Windows Vista™ only. Please update to the latest

Windows Pro Suite.

®

2000 (SP4 or greater), XP (SP2 or

®

Service Pack before installing MFL-

14 Turn on your computer. (You must be logged

on with Administrator rights.) Close any applications running before installing the MFLPro Suite.

Note

Before installation, if you are using personal firewall software, disable it. After the installation, restart your personal firewall software.

27

STEP 2

Installing the Driver & Software

Windows

®

Windows

15 Put the supplied CD-ROM into your CD-ROM

drive. If the model name screen appears, choose your machine. If the language screen appears, choose your language.

16 The CD-ROM main menu will appear. Click

Install MFL-Pro Suite.

Network

Wireless

Note

If you want to install the PS driver (Brother’s BR-Script Driver), choose Custom Install and then follow the on-screen instructions. When the

Select Features screen appears, check PS Printer Driver, and then continue following the

on-screen instructions.

18 Click on the Checked and confirmed check

box, and then click Next. Follow the on screen instructions.

19 After reading and accepting the ScanSoft™

PaperPort™ 11SE License Agreement, click Yes.

Note

• If this window does not appear, use Windows® Explorer to run the start.exe program from the root folder of the Brother CD-ROM.

• For Windows Vista™, when the User Account Control screen appears, click Allow.

17 Choose Wireless Network Connection, and

then click Next.

The installation of ScanSoft™ PaperPort™ 11SE will automatically start and is followed by the installation of MFL-Pro Suite.

20 When the Brother MFL-Pro Suite Software

License Agreement window appears, click Yes if you agree to the Software License Agreement.

28

Installing the Driver & Software

Windows

®

21 If the machine is configured for your network,

choose the machine from the list, and then click Next. This window will not appear if there is only one machine connected on the network, it will be chosen automatically.

If your machine shows APIPA in the IP Address field, click Configure IP Address and enter an IP address for your machine that is suitable for your network.

Note

If the machine is not yet configured for use on your network, the following screen appears.

23 When the Brother and ScanSoft on-line

Registration screen is displayed, make your selection and follow the on-screen instructions.

24 Click Finish to restart your computer.

(You must be logged on with Administrator rights.)

®

Windows

Wireless

Network

Click OK. The Configure IP Address window will appear. Enter an IP address for your machine that is suitable for your network by following the onscreen instructions.

22 The installation of the Brother drivers will

automatically start. The installation screens appear one after another, please wait for a while.

Improper Setup

DO NOT try to cancel any of the screens during this installation.

Note

For Windows Vista™, when this screen appears, click the check box and click Install.

The MFL-Pro Suite has been installed and the installation is now complete.

Note

• XML Paper Specification Printer Driver The XML Paper Specification Printer Driver is the most suitable driver when printing from the applications that use the XML Paper Specification documents. Please download the latest driver by accessing the Brother Solutions Center at http://solutions.brother.com

• MFL-Pro Suite includes the Network Printer Driver, Network Scanner Driver, Brother ControlCenter3, ScanSoft™ PaperPort™ 11SE

and True Type

®

fonts. ScanSoft™ PaperPort™ 11SE is a document management application for viewing scanned documents.

• After restarting the computer, the Installation Diagnostics will run automatically. If the installation is unsuccessful, the installation results window will be shown. If the Diagnostics shows a failure, please follow the on-screen instructions or read the on-line help and FAQ’s in Start/All Programs/Brother/MFC-XXXX.

• Once you are sure that you can print after the installation, restart your Firewall software.

• Firewall settings on your PC may reject the necessary network connection for Network Scanning and Printing. Follow the instructions on the following page to

configure your Windows personal firewall software, see the User's Guide for your software or contact the software manufacturer.

.

®

Firewall. If you are using

29

STEP 2

Installing the Driver & Software

Windows

®

Windows

Firewall settings

Firewall settings on your PC may reject the necessary network connection for Network Scanning and PC-

Fax. If you are using the Windows

®

instructions for Windows

XP SP2 or Windows Vista™. If you are using personal firewall software, see the User's Guide for your software or contact the software manufacturer.

 For Windows

®

XP SP2 users:

1 Click the Start button, Control Panel,

Network and Internet Connections and then Windows Firewall.

Make sure that Windows Firewall on the General tab is set to On.

2 Click the Advanced tab and Settings... button.

Network

Wireless

®

Firewall follow the

5Click the Add button.

6 Add port 54926 for Network PC-Fax by

entering the information below:

1. In Description of service:

- Enter any description, for example "Brother PC-FAX".

2. In Name or IP address (for example

192.168.0.12) of the computer hosting this service on your network:

- Enter "Localhost".

3. In External Port Number for this service:

- Enter "54926".

4. In Internal Port number for this service:

- Enter "54926".

5. Make sure UDP is selected.

6. Click OK.

7 If you still have trouble with your network

connection, click the Add button.

8 Add port 137 for network scanning, Network

PC-Fax receiving and Network printing by entering the information below:

3 Click the Add button.

4 Add port 54925 for network scanning by

entering the information below:

1. In Description of service:

- Enter any description, for example "Brother Scanner".

2. In Name or IP address (for example

192.168.0.12) of the computer hosting this service on your network:

- Enter "Localhost".

3. In External Port Number for this service:

- Enter "54925".

4. In Internal Port number for this service:

- Enter "54925".

5. Make sure UDP is selected.

6. Click OK.

1.

In Description of service:

- Enter any description, for example "Brother Network Print".

2. In Name or IP address (for example

192.168.0.12) of the computer hosting this service on your network:

- Enter "Localhost".

3. In External Port Number for this service:

- Enter "137".

4. In Internal Port number for this service:

- Enter "137".

5. Make sure UDP is selected.

6. Click OK.

9 Make sure that the new settings are added and

checked, and then click OK.

30

1

2

3

4

5

Installing the Driver & Software

Windows

®

 For Windows Vista™ users:

1 Click the Start button, Control Panel,

Network and Internet, Windows Firewall

and click change settings.

2 When the User Account Control screen

appears, do the following.

 For Users who have administrator rights:

Click Continue.

 Users who do not have administrator rights:

Enter the administrator password and click OK.

6 To add port 54925 for network scanning, enter

the information below:

1. In Name: Enter any description, for example “Brother Scanner”.

2. In Port number: Enter “54925”.

3. Make sure UDP is selected. Then, click OK.

1

2

3

7 Click the Add port... button.

8 To add port 54926 for Network PC-Fax, enter

the information below:

1. In Name: Enter any description, for example “Brother PC-Fax”.

2. In Port number: Enter “54926”.

3. Make sure UDP is selected. Then, click OK.

®

Windows

Wireless

Network

3 Make sure that Windows Firewall on the

General tab is set to On.

4 Click the Exceptions tab.

5 Click the Add port... button.

9 Make sure that the new setting is added and is

checked, and then click OK.

10 If you still have trouble with your network

connection such as Network Scanning or Printing, check the File and Printer Sharing box in the Exceptions tab and then click OK.

31

STEP 2

Installing the Driver & Software

Macintosh

®

4

For USB Interface Cable Users

For Mac OS® X 10.2.4 or greater

Important

Make sure that you have finished the instructions from step 1 Setting Up the Machine on pages 4 through 11.

Note

For Mac OS® X 10.2.0 to 10.2.3 users, upgrade to

Mac OS

information for Mac OS http://solutions.brother.com

®

X 10.2.4 or greater. (For the latest

®

X, visit

)

1 Connect the USB interface cable to your

computer, and then connect it to the machine.

®

USB

4 Double-click the Start Here OSX icon to install.

Follow the on-screen instructions.

Note

Please see the Software User’s Guide on the CDROM to install the PS driver.

5 Choose Local Connection (USB), and then

click Next. The installation will continue.

Macintosh

Improper Setup

DO NOT connect the machine to a USB port on a keyboard or a non-powered USB hub. Brother recommends that you connect the machine directly to your computer.

Note

Please wait, it will take a few seconds for the software to install. After the installation, click Restart to finish installing the software.

6 The Brother software will search for the Brother

device. During this time the following screen

Note

Make sure that the machine is turned on by

will appear.

connecting the power cord.

2 Turn on your Macintosh 3 Put the supplied CD-ROM into your CD-ROM

drive.

®

.

7 When this screen appears, click OK.

32

For Mac OS® X 10.3.x or greater users: The MFL-Pro Suite, Brother printer driver, scanner driver and Brother ControlCenter2 have been installed and the installation is now complete. Go to step 12.

Installing the Driver & Software

Macintosh

®

8 For Mac OS

Click Add.

9 Choose USB.

10 Choose your model name, and then click Add.

®

X 10.2.4 to 10.2.8 users:

12 To install Presto!

®

PageManager®, double-click the Presto! PageManager icon and follow the on-screen instructions.

Note

When Presto!®PageManager® is installed OCR capability is added to the Brother ControlCenter2. You can easily scan, share and organize photos

and documents using Presto!

Presto!® PageManager® has been installed and the installation is now complete.

®

PageManager®.

®

11 Click Print Center, then Quit Print Center.

The MFL-Pro Suite, Brother printer driver, scanner driver and Brother ControlCenter2 have been installed and the installation is now complete.

USB

Macintosh

33

STEP 2

Installing the Driver & Software

Macintosh

®

5

For Wired Network Interface Users

For Mac OS® X 10.2.4 or greater

Important

Make sure that you have finished the instructions from step 1 Setting Up the Machine on pages 4 through 11.

4 Double-click the Start Here OSX icon to install.

Follow the on-screen instructions.

1 Connect the network interface cable to the

machine, and then connect it to your network.

Note

Please see the Network User’s Guide on the CDROM to install the PS driver.

5 Choose Wired Network Connection

Note

Make sure that the machine is turned on by connecting the power cord.

2 Turn on your Macintosh

®

.

(Ethernet), and then click Next.

3 Put the supplied CD-ROM into your CD-ROM

drive.

Wired

Network

Macintosh

Note

Please wait, it will take a few seconds for the software to install. After the installation, click Restart to finish installing the software.

34

Installing the Driver & Software

Macintosh

®

6 The Brother software will search for the Brother

device. During this time the following screen will appear.

Note

• If the machine is configured for your network, choose the machine from the list, and then click OK. This window will not appear if there is only one machine connected on the network, it will be chosen automatically. Go to step 7.

• If this screen appears click OK.

7 When this screen appears, click OK.

For Mac OS® X 10.3.x or greater users: The MFL-Pro Suite, Brother printer driver, scanner driver and Brother ControlCenter2 have been installed and the installation is now complete. Go to step 12.

8 For Mac OS

Click Add.

9 For Mac OS

Make the selection shown below.

®

X 10.2.4 to 10.2.8 users:

®

X 10.2.4 to 10.2.8 users:

Enter a name for your Macintosh® in Display Name up to 15 characters long and click OK.

Go to step 7.

• If you want to use the machine’s Scan key to scan over the network you must check the Register

your computer with the "Scan To" function on the machine box.

• The name you enter will appear on the machine’s LCD when you press the Scan key and choose a scan option. (For more information, see Network Scanning in the Software User’s Guide on the CDROM.)

10 Choose your model name, and then click Add.

®

Wired

Network

Macintosh

35

STEP 2

11 Click Print Center, then Quit Print Center.

Installing the Driver & Software

The MFL-Pro Suite, Brother printer driver, scanner driver and Brother ControlCenter2 have been installed and the installation is now complete.

Macintosh

®

12 To install Presto!

the Presto! PageManager icon and follow the on-screen instructions.

®

PageManager®, double-click

Note

Wired

Network

Macintosh

When Presto!®PageManager® is installed OCR capability is added to the Brother ControlCenter2. You can easily scan, share and organize photos

and documents using Presto!

Presto!® PageManager® has been installed and the installation is now complete.

®

PageManager®.

36

Installing the Driver & Software

Macintosh

®

6

For Wireless Network Interface Users in infrastructure mode (For Mac OS

®

X 10.2.4 or greater)

Connecting your wireless machine and wireless network together and installing the printer driver in infrastructure mode

First you must configure the wireless network settings of your machine to communicate with your network access point (router). After the machine is configured to communicate with your access point (router) computers on your network will have access to the machine. To use the machine from these computers, you will need to install the MFL-Pro Suite. The following steps will guide you through the configuration and installation process.

To achieve optimum results with normal every day document printing, place the Brother machine as close to the network access point (router) as possible with minimal obstructions. Large objects and walls between the two devices as well as interference from other electronic devices can affect the data transfer speed of your documents.

Important

The following instructions will offer two methods for installing your Brother machine in a wireless network environment. Both methods are for infrastructure mode, using a wireless router or access point that uses DHCP to assign IP addresses. If your wireless router/access point supports SecureEasySetup™ follow the steps on page 39 Using the SecureEasySetup™ software to configure your machine for a wireless network. If your wireless router/access point does not support SecureEasySetup™ follow the steps on page 40 Using the Setup Wizard from the control panel LAN menu for wireless network configuration. To set up your machine in any other wireless environment you can find instructions in the Network User’s Guide on the CD-ROM.

You can view the Network User’s Guide by following the instructions below.

1 Turn on your Macintosh 2 Double-click the Documentation. 3 Double-click your language folder. 4 Double-click the top page file in HTML format. 5 Double-click the NETWORTK USER’S GUIDE.

®

. Insert the Brother CD-ROM into your CD-ROM drive.

Note

• If you are going to connect the printer to your network, we recommend that you contact your system administrator prior to installation.

®

• If you are using personal firewall software (e.g. Windows print, restart your personal firewall software.

Firewall), disable it. Once you are sure that you can

®

Network

Wireless

Macintosh

37

STEP 2

Confirm your network environment

The setup process will be different depending on your network environment.

 Installation using SecureEasySetup™ .

If your wireless access point (A) supports SecureEasySetup™ , you do not need to use a computer to configure the machine. The access point (router) and your machine can automatically negotiate using the SecureEasySetup™ procedure. For instructions, go to page 39.

Installing the Driver & Software

Macintosh

®

 Infrastructure Mode

®

Network

Wireless

Macintosh

If your wireless access point (A) does not support SecureEasySetup™ , follow the instructions, on page 40.

38

Installing the Driver & Software

Macintosh

Using the SecureEasySetup™ software to configure your machine for a wireless network

®

The SecureEasySetup™ software allows you to configure the wireless network easier than configuring it manually. By pushing a button on the wireless router or access point, you can complete setup and secure the wireless network. Your router or access point must also support SecureEasySetup™. See the user’s guide for your wireless LAN router or access point for instructions to configure your machine for a wireless network. If your wireless router or access point does not support SecureEasySetup™ go to the next page for installation instructions.

Note

Routers or access points that support SecureEasySetup™ have the SecureEasySetup™ symbol as shown below.

3 Push the SecureEasySetup™ button on your

wireless router or access point. See the user’s guide for your wireless router or access point for instructions.

4 Press Menu, 7, 2, 3 on the control panel of the

Brother machine.

72.WLAN WLAN Enable ?

a On b Off

Select ab or OK

Press or to choose On, then press OK. The wired network interface will become

inactive with this setting.

5 The wireless network connection status using

the SecureEasySetup™ software will be displayed: Connecting WLAN, Connected or Connection NG.

Connecting WLAN is displayed when the print server is trying to make connections to your router or access point. Wait till either Connected or Connection NG is displayed.

1 Plug the AC power cord into an AC outlet. Turn

the power switch on.

Improper Setup

If you have previously configured the wireless settings of the machine you must reset the network (LAN) settings before you can configure the wireless settings again. Press Menu, 7, 2, 5 (or Menu, 7, 0) and then press 1 to accept the change.

2 Place the Brother machine close to the

SecureEasySetup™ router or access point.

Connected is displayed when the print server is successfully connected to your router or access point. You can now use your machine in a wireless network.

Connection NG is displayed when the print server has not successfully connected to your router or access point. Try starting from step 2 again. If the same message is displayed again, reset the print server back to the default factory settings and try again. (See Restoring the network settings to factory default on page 47.)

Wireless setup is now complete. To install the MFL-Pro suite, continue to step 14 on page 42.

®

Network

Wireless

Macintosh

39

STEP 2

Using the Setup Wizard from the control panel LAN menu for wireless network configuration

Important

Make sure that you have finished the instructions from step 1 Setting Up the Machine on pages 4 through 11.

Installing the Driver & Software

Macintosh

®

These instructions will install your Brother machine in a typical small office or home wireless network environment in infrastructure mode, using a wireless router or access point that uses DHCP to assign IP addresses. If you want to setup your machine in any other wireless environment you can find instructions in the Network User’s Guide on the CD-ROM. You can view the Network User’s Guide by following the instructions below.

1 Turn on your Macintosh

CD-ROM into your CD-ROM drive. 2 Double-click Documentation. 3 Double-click your language folder. 4 Double-click the HTML document. 5 Double-click the Network User’s Guide.

®

Network

Wireless

Macintosh

®

. Insert the Brother

Before you begin you must know your wireless network settings.

1 Write down the wireless network settings of

your access point or wireless router. SSID (Service Set ID or Network name) _________________________ WEP Key (if needed) _________________________ WPA-PSK (if needed) _________________________

The WEP key is for 64-bit encrypted networks or 128-bit encrypted networks and can contain both numbers and letters. If you do not know this information you should see the documentation provided with your access point or wireless router. This key is a 64-bit or 128-bit value that must be entered in an ASCII or HEXADECIMAL format.

For example:

64-bit ASCII:

64-bit Hexadecimal:

128-bit ASCII:

128-bit Hexadecimal:

Uses 5 text characters. e.g. “Hello” (this is case sensitive)

Uses 10 digits of hexadecimal data. e.g. “71f2234aba”

Uses 13 text characters. e.g. “Wirelesscomms” (this is case sensitive)

Uses 26 digits of hexadecimal data. e.g. “71f2234ab56cd709e5412aa3ba”

40

WPA-PSK enables a Protected Access Pre-shared key that allows the Brother wireless machine to associate with access points using TKIP and AES encryption. WPA-PSK uses a Pre-Shared Key that is 8 or more characters in length, up to a maximum of 63 characters.

See Chapter 3 of the Network User’s Guide for more details.

Installing the Driver & Software

Macintosh

®

2 Plug the AC power cord into an AC outlet. Turn

the power switch on.

Improper Setup

If you have previously configured the wireless settings of the machine you must reset the network (LAN) settings before you can configure the wireless settings again. Press Menu, 7, 2, 5 (or Menu, 7, 0) and then press 1 to accept the change.

3 On your machine, press Menu, 7, 2, 2.

72.WLAN WLAN Enable ?

a On b Off

Select ab or OK

5 Select <New SSID> using or and press

OK. Go to step 6.

72.WLAN SSID <New SSID>

Select ab or OK

6 Enter a new SSID and press OK. For

information how to type text, see Entering text on page 48.

72.WLAN SSID:

Enter & OK Key

7 Press or to choose Infrastructure,

then press OK.

Press or to choose On, then press OK. The wired network interface will become

inactive with this setting.

4 The machine will search for your network and

display a list of available SSIDs. You should see the SSID you wrote down earlier. If the machine finds more than one network use the

or keys to choose your network, then

press OK. Go to step 8.

72.WLAN SSID

a salesgroup b ABCgroup

Select ab or OK

Note

It will take several seconds to display a list of available SSIDs.

If your access point is set to not broadcast the SSID you will have to manually add the SSID name. Go to step 5.

8 Use the , and OK keys to choose one of

the options below: If your network is configured for Authentication and Encryption you must match the settings used for your network.

No Authentication or Encryption: Choose Open System, press OK then choose None for Encryption Type and press OK. Then

press or to choose 1.Yes and press OK to apply your settings. Go to step 12.

No Authentication with WEP Encryption:

Choose Open System, press OK then use the

or to choose WEP for the

Encryption Type and press OK. Go to step 9.

Authentication with WEP Encryption: Choose Shared Key, press OK. Go to step 9.

Authentication with WPA/WPA2-PSK (TKIP or AES Encryption): Choose WPA/WPA2-PSK, press OK. Go to step 10.

Authentication with LEAP: Choose LEAP, press OK. Go to step 11.

®

Network

Wireless

Macintosh

41

STEP 2

Installing the Driver & Software

Macintosh

®

9 Choose the appropriate key number and

press OK.

72.WLAN WEP key

a KEY1: b KEY2:

Select ab or OK

Enter the WEP key you wrote down in step 1 using the dial pad. You can use the and

keys to move the cursor. For example, to enter the letter a, press the 2 key on the dial pad once. To enter the number 3, press the 3 key on the dial pad seven times.

The letters appear in this order: lower case, upper case, numbers and then special letters.

Press OK when you have entered all the characters, then choose 1.Yes and press OK to apply your settings. Go to step 12.

12 Your machine will now try to connect to your

wireless network using the information you have entered. If successful, Connected will appear briefly on the LCD.

Connection NG is displayed when the print server has not successfully connected to your router or access point. Try starting from step 3 again. If the same message is displayed again, reset the print server back to the default factory settings and try again. (See Restoring the network settings to factory default on page 47.)

13 The machine will automatically acquire the

correct TCP/IP address information from your access point (router) if DHCP is enabled (DHCP is normally enabled as default for most access point routers).

If your access point does not have DHCP enabled you will need to manually configure the IP address, subnet mask and gateway of the machine to suit your network. See the Network User’s Guide for details.

Most access points and routers can store more than one key, but they will only use one at any time for authentication and encryption.

10 Press or to choose TKIP or AES for

Encryption Type and press OK.

Enter the WPA-PSK Password you wrote down in step 1 using the dial pad. You can use the

and keys to move the cursor. For example, to enter the letter a, press the 2 key on the dial pad once. To enter the number 3,

®

Network

Wireless

Macintosh

press the 3 key on your dial pad seven times.

Press OK when you have entered all the characters, then choose 1.Yes and press OK to apply your settings. Go to step 12.

14 Turn on your Macintosh 15 Put the supplied CD-ROM into your CD-ROM

Wireless setup is now complete. To install the MFL-Pro Software suite, continue to step 14.

®

.

drive.

11 Enter the user and press OK. You can use

and keys to move the cursor. For example, to enter the letter a, press the 2 key on the dial pad once.

Enter the password and press OK, and then choose 1.Yes and press OK to apply your settings. Go to step 12.

16 Double-click the Start Here OSX icon to install.

Follow the on-screen instructions.

42

Please wait, it will take a few seconds for the software to install. After the installation, click

Restart to finish installing the software.

Installing the Driver & Software

Macintosh

®

17 Choose Wireless Network Connection, and

then click Next.

18 Click on the Checked and confirmed check

box, and then click Next. Follow the on screen instructions.

Please wait, it will take a few seconds for the software to install. After the installation, click Restart to finish installing the software.

19 The Brother software will search for the Brother

device. During this time the following screen will appear.

• If this screen appears click OK.

Enter a name for your Macintosh® in Display Name up to 15 characters long and click OK. Go to step 20.

• If you want to use the machine’s Scan key to scan over the network you must check the Register

your computer with the "Scan To" function on the machine box.

• The name you enter will appear on the machine’s LCD when you press the Scan key and choose a scan option. (For more information, see Network Scanning in the Software User’s Guide on the CDROM.)

Note

• If the machine is configured for your network, choose the machine from the list, and then click OK. This window will not appear if there is only one machine connected on the network, it will be chosen automatically. Go to step 20.

®

Network

Wireless

Macintosh

43

STEP 2

Installing the Driver & Software

Macintosh

®

20 When this screen appears, click OK.

For Mac OS® X 10.3.x or greater users: The MFL-Pro Suite, Brother printer driver, scanner driver and Brother ControlCenter2 have been installed and the installation is now complete. Go to step 25.

21 For Mac OS

Click Add.

22 For Mac OS

Make the selection shown below.

®

X 10.2.4 to 10.2.8 users:

®

X 10.2.4 to 10.2.8 users:

24 Click Print Center, then Quit Print Center.

The MFL-Pro Suite, Brother printer driver, scanner driver and Brother ControlCenter2 have been installed and the installation is now complete.

25 To install Presto!

®

PageManager®, double-click the Presto! PageManager icon and follow the on-screen instructions.

Note

When Presto!®PageManager® is installed OCR

23 Choose your model name, and then click Add.

®

Network

Wireless

Macintosh

capability is added to the Brother ControlCenter2. You can easily scan, share and organize photos

and documents using Presto!

®

PageManager®.

Presto!® PageManager® has been installed and the installation is now complete.

44

For Network Users

1

BRAdmin Light utility (For Windows® users)

The BRAdmin Light is a utility for initial setup of Brother network connected devices. It also can search for Brother products on your network, view the status and configure basic network settings, such as IP address. For more information on BRAdmin Light, visit us at http://solutions.brother.com

.

Note

If you require more advanced printer management, use the latest Brother BRAdmin Professional utility version that is available as a download from http://solutions.brother.com

Installing the BRAdmin Light configuration utility

Setting your IP address, Subnet Mask and

.

Gateway using BRAdmin Light

Note

The default password for the print server is ‘access’. You can use BRAdmin Light to change this password.

1 Click Install Other Drivers or Utilities on the

menu screen.

Note

If you have a DHCP/BOOTP/RARP server in your network, you don’t have to do the following operation. The print server will automatically obtain its own IP address.

1 Start BRAdmin Light. It will search for new

devices automatically.

2 Click BRAdmin Light and follow the on-screen

instructions.

2 Double-click the unconfigured device.

3 Choose STATIC for the Boot Method. Enter

the IP Address, Subnet Mask and Gateway, and then click OK.

4 The address information will be saved to the

machine.

45

For Network Users

2

BRAdmin Light utility (For Mac OS® X users)

The BRAdmin Light is a utility for initial setup of Brother network connected devices. It also can search for Brother products on your network, view the status and configure basic network settings, such as IP address from a

computer running Mac OS

®

X 10.2.4 or greater. The BRAdmin Light software will be installed automatically when you install the printer driver. If you have already installed the printer driver, you don’t have to install it again. For more information on BRAdmin Light, visit us at http://solutions.brother.com

Setting your IP address, Subnet Mask and Gateway using BRAdmin Light

.

4 Double-click the unconfigured device.

Note

• If you have a DHCP/BOOTP/RARP server in your network, you don’t have to do the following operation. The print server will automatically obtain its own IP address.

• Make sure that version 1.4.1_07 or later of Java™ client software is installed on your computer.

• The default password for the print server is ‘access’. You can use BRAdmin Light to change this password.

5 Choose STATIC for the Boot Method. Enter

the IP Address, Subnet Mask and Gateway, and then click OK.

1 Double-click the Macintosh HD icon on your

desktop.

2 Choose Library, Printers, Brother and then

Utilities.

3 Double-click the file BRAdmin Light.jar and

run the software. BRAdmin Light will then search for new devices automatically.

6 The address information will be saved to the

machine.

46

For Network Users

3

The Brother print server is equipped with a web server that allows you to monitor its status or change some of its configuration settings, using HTTP (Hyper Text Transfer Protocol).

Web Based Management (web browser)

Note

• The User Name is ‘admin’ and the default password is ‘access’. You can use a web browser to change this password.

• We recommend Microsoft Internet Explorer

®

6.0

(or higher) or Firefox® 1.0 (or higher) for

®

Windows Please also make sure that JavaScript and cookies are always enabled in whichever browser you use. We recommend you upgrade to Safari™ 1.2 or higher to enable JavaScript. To use a web browser, you will need to know the IP address of the print server.

and Safari™ 1.0 for Macintosh®.

1 Open your browser.

4

To restore all network settings of the internal Print/Scan server to factory default, please follow the steps below.

Restoring the network settings to factory default

1 Make sure the machine is not in use, then

disconnect all the cables from the machine (except power cable).

2 Press Menu, 7, 0. 3 Press 1 to select Reset. 4 Press 1 to select Yes. 5 The machine will restart. Re-connect cables

once this is complete.

2 Type http:// printer_ip_address /into your

browser (Where “printer_ip_address” is the IP address of the printer or the print server name).

 For example http://192.168.1.2/

See Chapter 2 of the Network User's Guide.

47

For Network Users

5

Entering text

When setting certain menu selections, such as the Station ID, you will need to type text characters. The dial pad keys have letters printed on them. The keys: 0, # and l do not have printed letters because they are used for special characters.

Press the appropriate dial pad key the required number of times to access the characters below:

For setting an E-mail address, a node name, Scan to FTP menu options and Setup IFAX menu options (Menu,

7, 3).

Press

Key

2 abcABC2a 3 de fDEF3d 4 gh iGHI 4g 5 jklJKL5j 6 mn oMNO6m 7 pqr sPQRS 8 tuvTUV8t 9 wxyzWXYZ

one

time

two

times

three

times

four

times

five

times

six

times

seven

times

eight

times

(For setting other menu selections)

Press

Key

2 ABC2 3 DEF3 4 GH I 4 5 JKL5 6 MNO6 7 PQRS 8 TUV8 9 WXYZ

one

time

two

times

three

times

four

times

Inserting spaces

To enter a space in a fax number, press c once between numbers. To enter a space in a name, press c twice between characters.

Making corrections

If you entered a letter incorrectly and want to change it, press d to move the cursor to the incorrect character, and then press Clear/Back.

Repeating letters

To enter a character on the same key as the previous character, press c to move the cursor right before pressing the key again.

Special characters and symbols

Press l, # or 0, then press d or c to move the cursor to the symbol or character you want. Press OK to choose it. The symbols and characters below will appear depending on your menu selection.

Press l for (space) ! " # $ % & ' ( ) l + , - . / m Press # for : ; < = > ? @ [ ] ^ _ ¥ ˜ ‘ | { } Press 0 for (For USA) Á À Ã Â Ç É È Ê Ë Í Î Ï Ó Õ Ô Ö Œ Ú Ù Û 0

(For Canada) À Â Ç É È Ê Ë Î Ï Ô Œ Ú Ù Û 0

48

Consumables and Options

1

The machine has the following optional accessories. You can expand the capabilities of the machine by adding these items.

Options

Lower Tray Unit DIMM Memory

LT-100CL

The lower paper tray unit can hold up to 500 sheets of paper. When the lower tray unit is installed, the machine expands total input capacity up to 800 sheets.

2

Consumables

You can expand the memory by installing a (144-pin SO-DIMM) memory module. (See the User’s Guide for details.)

When the time comes to replace consumable items, an error message will be indicated on the LCD. For more information about the consumables for your machine, visit us at http://solutions.brother.com your local Brother reseller.

Toner Cartridge Drum Unit

<Standard Toner> TN-110C/TN-110M/TN-110Y/TN-110BK

<High-Yield Toner> TN-115C/TN-115M/TN-115Y/TN-115BK

Belt Unit (BU-100CL) Waste Toner Box (WT-100CL)

DR-110CL

or contact

49

Trademarks

The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. Multi-Function Link is a registered trademark of Brother International Corporation. Microsoft, Windows and Windows Server are registered trademarks of Microsoft Corporation in the United States and other countries. Windows Vista is either a registered trademark or a trademark of Microsoft Corporation in the United States and other countries. Macintosh and TrueType are registered trademarks of Apple Inc. Postscript and Postscript 3 are registered trademarks or trademarks of Adobe Systems Incorporated. Nuance, the Nuance logo, PaperPort and ScanSoft are trademarks or registered trademarks of Nuance Communications, Inc. or its affiliates in the United States and / or other countries. Presto! PageManager is a registered trademark of NewSoft Technology Corporation. BROADCOM, SecureEasySetup and the SecureEasySetup logo are trademarks or registerd trademarks of Broadcom Corporation in the United States and/or other countries. Each company whose software title is mentioned in this manual has a Software License Agreement specific to its proprietary programs.

All other brand and product names mentioned in this manual are trademarks or registered trademarks of their respective companies.

Compilation and Publication

Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications. The contents of this manual and the specifications of this product are subject to change without notice. Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication. This product is designed for use in a Professional Environment.

© 2007 Brother Industries, Ltd. © 1998-2007 TROY Group, Inc. © 1983-2007 PACIFIC SOFTWORKS INC. This product includes the "KASAGO TCP/IP" software developed by Elmic Systems, Inc. Portions Copyright for ICC profiles 2003 by European Color Initiative, www.eci.org. ALL RIGHTS RESERVED.

USA/CAN

Brother MFC-9840CDW Quick Setup Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Table of Contents

Getting Started

Carton components

Control panel

3 Load paper in the paper tray

4 Release the Scanner Lock

6 Setting the date and time

7 Setting your station ID

8 Choosing the correct Receive Mode

10 Dial Prefix

12 Setting the LCD contrast

Supplied CD-ROM ‘MFL-Pro Suite’

For USB Interface Cable Users (For Windows® 2000 Professional/XP/ XP Professional x64 Edition/Windows Vista™)

For Wired Network Interface Users (For Windows® 2000 Professional/XP/ XP Professional x64 Edition/Windows Vista™)

Firewall settings

Connecting your wireless machine and wireless network together and installing the printer driver in infrastructure mode

Using the SecureEasySetup™ software to configure your machine for a wireless network

Using the Setup Wizard from the control panel LAN menu for wireless network configuration

Firewall settings

For USB Interface Cable Users

For Mac OS® X 10.2.4 or greater

For Wired Network Interface Users

For Mac OS® X 10.2.4 or greater

Connecting your wireless machine and wireless network together and installing the printer driver in infrastructure mode

Using the SecureEasySetup™ software to configure your machine for a wireless network

Using the Setup Wizard from the control panel LAN menu for wireless network configuration

For Network Users

BRAdmin Light utility (For Windows® users)

Installing the BRAdmin Light configuration utility

BRAdmin Light utility (For Mac OS® X users)

Setting your IP address, Subnet Mask and Gateway using BRAdmin Light

Web Based Management (web browser)

Restoring the network settings to factory default

Entering text

Consumables and Options

Options

Consumables