Brother MFC-9840CDW Quick Setup Guide

MFC-9840CDW

Before you can use the machine, you must set up the hardware and install the driver. Please read this ‘Quick Setup Guide’ for proper set up and installation instructions.

Quick Setup Guide

STEP 1

Setting Up the Machine

STEP 2

Installing the Driver & Software

Setup is Complete!

Keep this ‘Quick Setup Guide’ and the supplied CD-ROM in a convenient place for quick and easy reference at all times.

Version A

Symbols used in this guide

Warning

Warnings tell you what to do to prevent possible personal injury.

Note

Notes tell you how you should respond to a situation that may arise or give tips about how the current operation works with other features.

Caution

Cautions specify procedures you must follow or avoid to prevent possible damage to the machine or other objects.

User's Guide, Software User's Guide or

Network User's Guide

Indicates reference to the User's Guide, Software User's Guide or Network User's Guide which is on the CD-ROM we have supplied.

Improper Setup

Improper Setup icons alert you to devices and operations that are not compatible with the machine.

Getting Started

Carton components ...................................................................................................................................... 2

Control panel................................................................................................................................................ 3

STEP 1 –

Remove the packing materials from the machine........................................................................................4

Installing the toner cartridges ....................................................................................................................... 5

Load paper in the paper tray ........................................................................................................................ 5

Release the Scanner Lock ...........................................................................................................................6

Install the power cord and phone line .......................................................................................................... 6

Setting the date and time ............................................................................................................................. 7

Setting your station ID.................................................................................................................................. 8

Choosing the correct Receive Mode ............................................................................................................ 9

Tone and pulse dialing mode (Canada only) .............................................................................................10

Dial Prefix...................................................................................................................................................10

Selecting your language (Canada only) ..................................................................................................... 11

Setting the LCD contrast............................................................................................................................ 11

Sending in the product registration and test sheet (USA only) .................................................................. 11

STEP 2 –

Windows

For USB Interface Cable Users................................................................................................................. 14

For Wired Network Interface Users........................................................................................................... 17

Firewall settings ................................................................................................................................... 20

For Wireless Network Interface Users in infrastructure mode................................................................... 22

Using the SecureEasySetup™ software to configure your machine for a wireless network................ 24

Using the Setup Wizard from the control panel LAN menu for wireless network configuration ........... 25

For Windows Server

Firewall settings ................................................................................................................................... 30

Setting Up the Machine

Installing the Driver & Software

2003, see the Network User's Guide on the CD-ROM.

Macintosh

For USB Interface Cable Users................................................................................................................. 32

For Wired Network Interface Users........................................................................................................... 34

For Wireless Network Interface Users in infrastructure mode................................................................... 37

Using the SecureEasySetup™ software to configure your machine for a wireless network................ 39

Using the Setup Wizard from the control panel LAN menu for wireless network configuration ........... 40

For Network Users

BRAdmin Light utility (For Windows® users).............................................................................................. 45

Installing the BRAdmin Light configuration utility .................................................................................. 45

Setting your IP address, Subnet Mask and Gateway using BRAdmin Light ........................................ 45

BRAdmin Light utility (For Mac OS

Setting your IP address, Subnet Mask and Gateway using BRAdmin Light ........................................ 46

Web Based Management (web browser)...................................................................................................47

Restoring the network settings to factory default .......................................................................................47

Entering text............................................................................................................................................... 48

X users)............................................................................................46

Consumables and Options

Options.......................................................................................................................................................49

Consumables ............................................................................................................................................. 49

Getting Started

Carton components may vary from one country to another. Save all packing materials and the printer carton in case for any reason you must ship your printer.

Carton components

1 Automatic Document Feeder (ADF) 2 Control Panel 3 Front Cover Release Button 4 USB Direct Interface 5Front Cover 6 Paper Tray

CD-ROMs

For Windows

For Macintosh

Quick Setup Guide

Telephone line Cord

AC Power Cord

Toner cartridges (Black, Cyan, Magenta and Yellow)

7 Power Switch 8 ADF Document Output Support Flap 9 Document Cover 10 Face-down Output Tray Support 11 Multi-purpose tray (MP tray)

User’s Guide

Belt Unit (pre-installed)

Insertion Sheet and Plastic

bag for repacking

Accessory Order Form and

Test Sheet (USA only)

Waste Toner Box (pre-

Drum Unit (pre-installed)

installed)

The interface cable is not a standard accessory. Please purchase the appropriate interface cable for the interface you intend to use (USB or Network). Do NOT connect the interface cable at this time. Connecting the interface cable is done during the software installation process.

 USB interface cable

Please make sure you use a USB 2.0 interface cable that is no longer than 6 feet (2 meters). When you use a USB cable, make sure you connect it to the USB port of your computer and not to a USB port on a keyboard or non-powered USB hub.

 Network cable

Use a straight-through Category5 (or greater) twisted-pair cable for 10BASE-T or 100BASE-TX Fast Ethernet Network.

Getting Started

MFC-9840CDW

Control panel

1 2 3

1 One Touch keys

2 LCD (Liquid Crystal Display)

3 Status LED

4 Menu keys

5 Dial Pad

6 Stop/Exit key

05/01/2008 18:00

Fax Only

Sleep

78910

7Start keys

8 Copy keys

9 Duplex key

10 Mode keys

11 Fax and Telephone keys

12 Print keys

For the details of the control panel, see Control panel overview in Chapter 1 of the User’s Guide.

Note

This machine is heavy and weighs 83.6 lb (38 kg). To prevent injuries use at least two people to lift the machine. Be careful not to pinch your fingers when you set the machine back down.

STEP 1

Setting Up the Machine

1 Remove the packing

materials from the machine

Important

Save all packing materials and the carton in case you have to ship your machine.

Improper Setup

DO NOT plug in the AC power cord yet.

1 Remove the packing tape from the outside of

the machine.

2 Press the front cover release button and open

the front cover.

4 Hold the green handle of the drum unit. Lift the

drum unit up and then pull it out until it stops.

3 Remove the four pieces of orange packing

material as shown in the illustration below.

5 Remove the orange packing material as shown

in the illustration below.

2 Installing the toner

cartridges

1 Unpack the toner cartridges and rock each

toner cartridge from side to side 5 to 6 times.

2 Pull off the protective cover.

Setting Up the Machine

4 Repeat steps 1 through 3 for the remaining

toner cartridges.

5 Put the drum unit back into the machine.

6 Close the front cover of the machine.

3 Hold the handle of the toner cartridge and slide

it into the drum unit. Make sure that you match

the toner cartridge color to the same color label

on the drum unit, and make sure that you fold

down the toner cartridge handle (1) once the

toner cartridge is in place.

(1)

1 2

3 4

3 Load paper in the paper tray

1 Pull the paper tray completely out of the

machine.

1 C — Cyan

2 M — Magenta

3 Y — Yellow

4 K — Black

STEP 1

2 While pressing the green paper-guide release

3 Fan the stack of paper well to avoid paper jams

Setting Up the Machine

lever (1), slide the paper guides to fit the paper size. Make sure that the guides are firmly in the slots.

(1)

and misfeeds.

4 Release the Scanner Lock

1 Push the lever (1) in the direction to unlock the

scanner. (The gray scanner lock lever is located at the back left side, under the docment cover (2) )

(2)

(1)

4 Put paper in the paper tray. Make sure that the

paper is flat in the tray and below the maximum paper mark.

5 Put the paper tray firmly back into the machine.

5 Install the power cord and

phone line

1 Make sure that the machine power switch is off.

Remove the label covering the AC power inlet.

2 Connect the AC power cord to the machine.

3 Plug the AC power cord into an AC outlet. Turn

the power switch on.

Setting Up the Machine

4 Connect one end of the telephone line cord to

the jack on the machine marked LINE and the

other end to a modular wall jack.

Note

Make sure the telephone line cord is connected to the jack labeled LINE and not the EXT. jack.

Warning

• The machine must be grounded using a 3-prong plug.

• Since the machine is grounded through the power outlet, you can protect yourself from potentially hazardous electrical conditions on the telephone network by keeping the power cord connected to your machine when you connect it to a telephone line. Similarly, you can protect yourself when you want to move your machine by disconnecting the telephone line first and then the power cord.

Note

If you are sharing one phone line with an external telephone answering device, connect it as shown below.

Please set the receive mode to External TAD. For more details, see step 8 Choosing the correct Receive Mode on page 9 and Connecting an external TAD in Chapter 7 of the User’s Guide.

6 Setting the date and time

The machine displays the date and time.

1 Press Menu. 2 Press 0.

Note

If you are sharing one phone line with an external telephone, connect it as shown below.

3 Press 2. 4 Enter the last two digits of the year on the dial

pad, and then press OK.

02.Date&Time

Year:2008

Enter & OK Key

(e.g. Enter 0, 8 for 2008.)

5 Enter the two digits for the month on the dial

pad, and then press OK.

02.Date&Time XX/XX/2008

Month:03

Enter & OK Key

(e.g. Enter 0, 3 for March.)

STEP 1

Setting Up the Machine

6 Enter the two digits for the day on the dial pad,

and then press OK.

02.Date&Time 03/XX/2008

Day:25

Enter & OK Key

(e.g. Enter 2, 5.)

7 Enter the time in 24-hour format on the dial

pad, and then press OK.

02.Date&Time 03/25/2008

Time:15:25

Enter & OK Key

(e.g. Enter 1, 5, 2, 5 for 3:25 P.M.)

8 Press Stop/Exit.

Note

If you make a mistake, press Stop/Exit to start from step 1.

5 Enter your telephone number (up to 20 digits)

on the dial pad, and then press OK.(If your telephone number and fax number are the same, enter the same number again.)

03.Station ID Fax:908XXXXXXXX

Tel:_

Enter & OK Key

6 Use the dial pad to enter your name (up to 20

characters), and then press OK.

03.Station ID Fax:908XXXXXXXX Tel:908XXXXXXXX Name:

Enter & OK Key

Note

• Refer to the following chart for entering your name.

• If you need to enter a character that is on the same key as the previous character, press to move the cursor to the right.

• If you entered a letter incorrectly and want to change it, press to move the cursor to the incorrect character, press Clear/Back.

7 Setting your station ID

You should store your name and fax number to be printed on all fax pages that you send.

1 Press Menu. 2 Press 0. 3 Press 3. 4 Enter your fax number (up to 20 digits) on the

dial pad, and then press OK.

03.Station ID

Fax:_

Enter & OK Key

Press

key

2 ABC2A 3 DEF 3D 4 GH I 4G 5 JKL5J 6 MNO 6M 7 PQRS7 8 TUV8T 9 WXY Z 9

One time

For more details, see Entering text on page 48.

Two

times

Three times

Four

times

Five

times

7 Press Stop/Exit.

Note

(USA only)The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or electronic device to send any message via a telephone fax machine unless such messages clearly contain, in a margin at the top or bottom of each transmitted page, or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending machines or such business, other entity or individual.To program this information into your machine, see Setting the date and time on page 7 and Setting your station ID on page 8.

Setting Up the Machine

8 Choosing the correct Receive Mode

The correct Receive mode is determined by the external devices and telephone subscriber services (Voicemail, Distinctive Ring, etc.) you have (or will be using) on the same line as the Brother machine.

Will you be using a Distinctive Ring number for receiving faxes?

Brother uses the term "Distinctive Ring" but other telephone companies have other names for this service such as Custom Ringing, RingMaster, Personalized Ring, Teen Ring, Ident-A-Call, and Smart Ring. See Distinctive Ring in Chapter 7 of the User's Guide for instruction on setting up your machine using this feature.

Will you be using Voicemail on the same telephone line as your Brother machine?

If you have Voicemail on the same telephone line as your Brother machine, there is a strong possibility that Voice mail and the Brother machine will conflict with each other when receiving incoming calls. See Voice Mail in Chapter 7 of the User's Guide for instructions on setting up your machine using this service.

Will you be using a Telephone Answering Device on the same telephone line as your Brother machine?

Your external telephone answering device (TAD) will automatically answer every call. Voice messages are stored on the external TAD and fax messages are printed. Choose External TAD as your receive mode. See the instructions on the next page.

Will you be using your Brother machine on a dedicated fax line?

Your machine automatically answers every call as a fax. Choose Fax Only as your receive mode. See the instructions on the next page.

Will you be using your Brother machine on the same line as your telephone?

Do you want to receive voice calls and faxes automatically

The

Fax/Tel

Important Note: You can not receive voice messages on either Voicemail or an answering machine when choosing the Fax/Tel mode.

receive mode is used when sharing the Brother machine and your telephone on the same line. Choose

as your receive mode. See the instructions on the next page.

Do you expect to receive very few faxes?

Choose Manual as your receive mode. You control the phone line and must answer every call yourself. See the instructions on the next page.

For details, see Using receive modes in Chapter 6 of the User's Guide.

STEP 1

1 Press Menu. 2 Press 0. 3 Press 1.

4 Press or to select the mode.

Setting Up the Machine

Press OK.

10 Dial Prefix

The dial prefix setting will automatically dial a predefined number before every fax number you dial. For example: If your phone system requires a 9 to dial an outside number this setting will automatically dial 9 for every fax you send.

5 Press Stop/Exit.

9 Tone and pulse dialing mode

Your machine comes set for Tone dialing service. If you have Pulse dialing service (rotary), you need to change the dialing mode.

(Canada only)

1 Press Menu. 2 Press 0. 3 Press 4.

4 Press or to select Pulse (or Tone).

Press OK.

5 Press Stop/Exit.

1 Press Menu. 2 Press 0. 3 Press 5 (For Canada, press 6).

4 Press or to choose On or Off and

press OK.

Do one of the following:

 If you chose On, go to step 5.  If you chose Off, go to step 7.

5 Press 1 or 2 to choose 1.Change or 2.Exit.

Do one of the following:

 If you chose 1.Change, go to step 6.  If you chose 2.Exit, go to step 7.

Note

The default setting is “9 ”.

6 Enter the prefix number (up to 5 digits) on the

dial pad, and then press OK.

Note

• You can use numbers 0 to 9 , # ,and !. (Press Hook to display “!“.)

• You cannot use ! with any other numbers or characters.

• If the pulse dialing mode is on, # and * are not available to use. (Canada only)

7 Press Stop/Exit.

Setting Up the Machine

11 Selecting your language

(Canada only)

1 Press Menu. 2 Press 0. 3 Press 0.

4 Select your language (English or French) by

using or and then press OK.

5 Press Stop/Exit.

12 Setting the LCD contrast

You can change the contrast to help the LCD look lighter or darker.

1 Press Menu. 2 Press 1.

13 Sending in the product

registration and test sheet (USA only)

1 Fill out the Product Registration and Test

Sheet.

2 Place the sheet face up in the Automatic

Document Feeder.

3 Press 8.

4 Press to increase the contrast.

—OR—

Press to decrease the contrast. Press OK.

5 Press Stop/Exit.

Note

Make sure (Fax) is illuminated in Blue.

3 Enter the toll-free fax number:

1-877-268-9575.

4 Press Start.

Note

• You will receive a confirmation fax of your Product Registration.

• You can also register your product online using the On-Line Registration link from the installation CD-ROM or go to www.brother.com/registration

Now go to

the next page to install the driver and software.

Supplied CD-ROM ‘MFL-Pro Suite’

Windows

Install MFL-Pro Suite

You can install the MFL-Pro Suite software and multifunction drivers.

Install Other Drivers or Utilities

You can install additional MFL-Pro Suite software utilities.

Documentation

View the User’s Guide, Software User’s Guide and Network User’s Guide in HTML format. You can also view the manuals in PDF format by accessing the Brother Solutions Center. (Internet access required) The Software User’s Guide and Network User’s Guide include instructions for features available when connected to a computer. (eg. printing, scanning and networking details)

On-Line Registration

Brother Support

View contact information for Brother Customer Service and how to find a Brother Authorized Service Center. For Supplies Information, visit our site for original/genuine Brother supplies at http://www.brother.com/original/

Repair MFL-Pro Suite (For USB users only)

If an error occurred during the installation of the MFL-Pro Suite, use this selection to automatically repair and re-install the MFL-Pro Suite.

Note

MFL-Pro Suite includes the Printer Driver, Scanner Driver, Brother ControlCenter3, ScanSoft™ PaperPort™ 11SE with OCR by NUANCE™. ScanSoft™ PaperPort™ 11SE is a document management application for scanning and viewing documents.

Macintosh

Start Here OSX

You can install the MFL-Pro Suite that includes the printer driver, scanner driver, the Brother

ControlCenter2 and BRAdmin Light for Mac OS

10.2.4 or greater.

Documentation

Brother Solutions Center

Access the Brother Solutions Center for FAQs, User’s Guide, driver updates and tips for using your machine. (Internet access required)

Presto! PageManager

You can install Presto!

PageManager® to add OCR capability to the Brother ControlCenter2 and easily scan, share and organize photos and documents.

On-Line Registration

Utilities

You can find the following additional Utilities from this folder.

 Wireless Device Setup Wizard

 Presto!

PageManager® Uninstaller

 BRAdmin Light

STEP 2

Follow the instructions on this page for your operating system and interface. For the latest drivers, documentation, and to find the best solution for your problem, access the Brother Solutions Center directly from the CD-ROM / Driver or visit http://solutions.brother.com

Installing the Driver & Software

Windows

For USB Interface Cable Users...................................................................................... 14

For Wired Network Interface Users............................................................................... 17

For Windows Server

For Wireless Network Interface Users (in infrastructure mode) ................................ 22

For other setup methods supported, see the Network User's Guide on the CD-ROM for installation details.

Macintosh

For USB Interface Cable Users...................................................................................... 32

2003, see Chapter 5 of the Network User’s Guide

For Wired Network Interface Users............................................................................... 34

For Wireless Network Interface Users (in infrastructure mode) ................................ 37

For other setup methods supported, see the Network User's Guide on the CD-ROM for installation details.

The screens for Windows The screens for Mac OS

in this Quick Setup Guide are based on Windows® XP.

X in this Quick Setup Guide are based on Mac OS® X 10.4.

STEP 2

Installing the Driver & Software

Windows

USB

Windows

For USB Interface Cable Users (For Windows® 2000 Professional/XP/ XP Professional x64 Edition/Windows Vista™)

Important

Make sure that you have finished the instructions from step 1 Setting Up the

4 The CD-ROM main menu will appear.Click

Install MFL-Pro Suite.

Machine on pages 4 through 11.

Note

• Please close any applications running before installing the MFL-Pro Suite.

• The supplied CD-ROM includes the ScanSoft™ PaperPort™ 11SE. This software supports

Windows greater), XP Professional x64 Edition and Windows Vista™ only. Please update to the latest

Windows MFL-Pro Suite.

1 Turn off and unplug the machine from the AC

2000 (SP4 or greater), XP (SP2 or

Service Pack before installing

outlet and disconnect it from your computer, if you already connected an interface cable.

Note

• If this window does not appear, use Windows® Explorer to run the start.exe program from the root folder of the Brother CD-ROM.

• For Windows Vista™, when the User Account Control screen appears, click Allow.

2 Turn on your computer. (You must be logged

on with administrator rights.)

3 Put the supplied CD-ROM for Windows

your CD-ROM drive. If the model name screen appears, choose your machine. If the language screen appears, choose your language.

into

5 Choose Local Connection (USB), and then

click Next. The installation will continue.

Note

If you want to install the PS driver (Brother’s BR-Script Driver), choose Custom Install and then follow the on-screen instructions. When the

Select Features screen appears, check PS Printer Driver, and then continue following the

on-screen instructions.

+ 37 hidden pages

Brother MFC-9840CDW Quick Setup Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Table of Contents

Getting Started

Carton components

Control panel

3 Load paper in the paper tray

4 Release the Scanner Lock

6 Setting the date and time

7 Setting your station ID

8 Choosing the correct Receive Mode

10 Dial Prefix

12 Setting the LCD contrast

Supplied CD-ROM ‘MFL-Pro Suite’

For USB Interface Cable Users (For Windows® 2000 Professional/XP/ XP Professional x64 Edition/Windows Vista™)