Multi-Protocol On-board Ethernet Multi-function Print Server and
Wireless (IEEE 802.11b/g) Ethernet Multi-function Print Server
NETWORK
USER’S GUIDE
MFC-9840CDW
Please read this manual thoroughly before using this machine on
your network. You can view this manual in HTML format from the
CD-ROM at any time, please keep the CD-ROM in a convenient
place for quick and easy reference at all times. You can also
download the manual in PDF format from the Brother Solutions
Center (http://solutions.brother.com
The Brother Solutions Center (http://solutions.brother.com
your one stop resource for all your printing needs. Download the
latest drivers and utilities for your machine, read FAQs and
troubleshooting tips or learn about special printing solutions.
).
) is
Version A
ENG
Definitions of warnings, cautions, and notes
We use the following icon throughout this User’s Guide:
Notes tell you how you should respond to a situation that may arise or give tips about how the
operation works with other features.
Trademarks
Brother and the Brother logo are registered trademarks and BRAdmin Light and BRAdmin Professional are
trademarks of Brother Industries, Ltd.
UNIX is a registered trademark of The Open Group.
Apple and Macintosh are registered trademarks and Safari is a trademark of Apple Inc.
HP, Hewlett-Packard, Jetdirect and PCL are registered trademarks of Hewlett-Packard Company.
PostScript is a registered trademark of Adobe Systems Incorporated.
Microsoft, Windows and Windows Server are registered trademarks of Microsoft Corporation in the U.S. and
other countries.
Windows Vista is either a registered trademark or trademark of Microsoft Corporation in the United States
and/or other countries.
BROADCOM, SecureEasySetup and the SecureEasySetup logo are trademarks or registered trademarks of
Broadcom Corporation.
Wi-Fi is a registered trademark and WPA and WPA2 are registered trademarks of the Wi-Fi Alliance.
Firefox is a registered trademark of the Mozilla Foundation.
Cisco is a registered trademark of Cisco Systems, Inc.
OpenLDAP is a registered trademark of the OpenLDAP Foundation.
All other terms, brand and product names mentioned in this User’s Guide are registered trademarks or
trademarks of their respective companies.
Compilation and publication notice
Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the
latest product’s descriptions and specifications.
The contents of this manual and the specifications of this product are subject to change without notice.
Brother reserves the right to make changes without notice in the specifications and materials contained
herein and shall not be responsible for any damages (including consequential) caused by reliance on the
materials presented, including but not limited to typographical and other errors relating to the publication.
©2007 Brother Industries Ltd.
i
IMPORTANT NOTE
This product is approved for use in the country of purchase only. Do not use this product outside the
country of purchase as it may violate the wireless telecommunication and power regulations of that
country.
Windows
Edition and Windows
Windows
x64 Edition. Go to the Brother Solutions Center (http://solutions.brother.com) for more information on
Windows
®
XP in this document represents Windows® XP Professional, Windows® XP Professional x64
®
XP Home Edition.
®
Server 2003 in this document represents Windows® Server 2003 and Windows® Server 2003
®
Server 2003 x64 Edition support.
ii
Brother numbers
IMPORTANT
For technical and operational assistance, you must call the country where you purchased the machine.
Calls must be made from within that country.
For Customer Service
In USA 1-800-284-4329
In Canada 1-877-BROTHER
In Brazil helpline@brother.com.br
In Europe Visit http://www.brother.com
for contact information on your local Brother office.
Service center locator (USA)
For the location of a Brother authorized service center, call 1-800-284-4357.
Service center locations (Canada)
For the location of a Brother authorized service center, call 1-877-BROTHER.
If you have any comments or suggestions, please write to us at:
In USA Customer Support
Brother International Corporation
100 Somerset Corporate Boulevard
Bridgewater NJ 08807-0911
In Canada Brother International Corporation (Canada), Ltd.
- Marketing Dept.
1 Hôtel de Ville
Dollard des Ormeaux, QC
H9B 3H6
Canada
In Brazil Brother International Corporation do Brasil Ltda.
Av. Paulista, 854 - 15 and. - Ed. Top Center
CEP: 01310-100 - São Paulo - SP - Brasil
In Europe European Product & Service Support
1 Tame Street
Audenshaw
Manchester, M34 5JE, UK
iii
Internet address
Brother Global Web Site: http://www.brother.com
For Frequently Asked Questions (FAQs), Product Support, Driver Updates and Utilities:
http://solutions.brother.com
(In USA Only) For Brother Accessories & Supplies: http://www.brothermall.com
iv
Table of Contents
1 Introduction 1
Overview....................................................................................................................................................1
Network features........................................................................................................................................3
Network printing...................................................................................................................................3
Network scanning ................................................................................................................................3
Network PC Fax ..................................................................................................................................3
Fax to server........................................................................................................................................3
Management utilities............................................................................................................................3
Types of network connections ...................................................................................................................5
Network connection example ..............................................................................................................5
Wireless network connection example ................................................................................................7
Protocols....................................................................................................................................................9
TCP/IP protocols and functionalities....................................................................................................9
2 Configuring your machine for a network with an Ethernet cable connection 12
Overview..................................................................................................................................................12
IP addresses, subnet masks and gateways ............................................................................................12
IP address .........................................................................................................................................12
Subnet mask......................................................................................................................................13
Gateway (and router).........................................................................................................................13
Setting the IP address and subnet mask .................................................................................................14
Using the BRAdmin Light utility to configure your machine for the network printer ...........................14
Using the control panel to configure your machine for a network......................................................16
Using other methods to configure your machine for a network .........................................................16
Changing the print server settings...........................................................................................................17
Using the BRAdmin Light utility to change the print server settings ..................................................17
Using the control panel to change the print server settings...............................................................17
Using Web Based Management (web browser) to change the print/scan settings ...........................18
Using the Remote Setup to change the print server settings
(not available for Windows Server
®
2003) ....................................................................................19
3 Configuring your machine for a wireless network 20
Overview..................................................................................................................................................20
Confirm your network environment..........................................................................................................20
Wireless network connection example ..............................................................................................20
Confirm your network environment....................................................................................................22
Wireless network terms and concepts.....................................................................................................23
SSID (Service Set Identifier) and channels .......................................................................................23
Authentication and encryption ...........................................................................................................24
Configuring your machine for a wireless network....................................................................................26
Using the Setup Wizard from the control panel.................................................................................26
Using the SecureEasySetup™ software to configure your machine for a wireless network .............28
Using the Brother automatic installer application on the CD-ROM to configure your machine for a
wireless network............................................................................................................................29
v
Changing the print server settings...........................................................................................................30
Using the BRAdmin Professional utility to change the wireless settings (for Windows
®
)..................30
Using the control panel to change the print server settings...............................................................31
Using the Remote Setup to change the print server settings ............................................................32
Using other methods to configure your machine for a wireless network ...........................................32
4 Wireless configuration for Windows
®
33
Configuration in Infrastructure mode .......................................................................................................33
For Windows
®
2000 Professional/XP or Windows Vista™ ...............................................................33
Configuration with an access point that supports SecureEasySetup™...................................................45
For Windows
®
2000/XP or Windows Vista™ ....................................................................................45
Configuration in Ad-hoc mode.................................................................................................................48
For Windows
5 Wireless Configuration for Macintosh
Configuration in Infrastructure mode .......................................................................................................58
For Mac OS
Configuration with an access point that supports SecureEasySetup™...................................................67
For Mac OS
Configuration in Ad-hoc mode.................................................................................................................70
For Mac OS
®
2000 Professional/XP or Windows Vista™ ...............................................................48
®
®
X 10.2.4 or greater .......................................................................................................58
®
X 10.2.4 or greater .......................................................................................................67
®
X 10.2.4 or greater .......................................................................................................70
58
6 Control panel setup 77
LAN menu................................................................................................................................................77
TCP/IP...............................................................................................................................................77
Ethernet (wired network only)............................................................................................................85
Setup Wizard (wireless network only) ...............................................................................................85
SecureEasySetup (wireless network only) ........................................................................................85
WLAN Status (wireless network only) ...............................................................................................86
Set to Default.....................................................................................................................................88
Wired Enable (wired network only)....................................................................................................88
WLAN Enable (wireless network only) ..............................................................................................89
Setup Internet (of Setup IFAX menu) ................................................................................................89
Setup Mail RX (of Setup IFAX menu)................................................................................................94
Setup Mail TX (of Setup IFAX menu) ................................................................................................97
Setup Relay (of Setup IFAX menu) ...................................................................................................99
Scan to E-mail (E-mail server).........................................................................................................100
Scan to FTP.....................................................................................................................................101
Fax to Server...................................................................................................................................102
Time Zone .......................................................................................................................................103
Restoring the network settings to factory default...................................................................................104
Printing the Network Configuration List .................................................................................................105
vi
7 Driver Deployment Wizard (Windows® only) 106
Overview................................................................................................................................................106
Connection methods..............................................................................................................................106
Peer-to-peer ....................................................................................................................................106
Network Shared...............................................................................................................................107
How to install the Driver Deployment Wizard software..........................................................................108
Using the Driver Deployment Wizard software......................................................................................109
8 Network printing from Windows®: basic TCP/IP Peer-to-Peer printing 111
Overview................................................................................................................................................111
For Windows
Configuring the standard TCP/IP port .............................................................................................111
Other sources of information .................................................................................................................112
9 Internet printing for Windows
Overview................................................................................................................................................113
IPP printing for Windows
For Windows Vista™ .......................................................................................................................113
For Windows
Specifying a different URL...............................................................................................................117
Other sources of information .................................................................................................................117
10 Network printing from Macintosh
Overview................................................................................................................................................118
How to choose the BR-Script 3 printer driver (TCP/IP) .........................................................................118
Other sources of information .................................................................................................................120
®
users (Windows® 2000/XP, Windows Vista™ and Windows Server® 2003) ................111
®
®
2000/XP, Windows Vista™ and Windows Server® 2003............................113
®
2000/XP and Windows Server® 2003 .....................................................................115
®
113
118
11 Web Based Management 121
Overview................................................................................................................................................121
How to connect to your machine using a Browser.................................................................................122
Password information............................................................................................................................122
Changing the Scan to FTP configuration using a Browser....................................................................122
Changing the LDAP configuration using a Browser...............................................................................123
12 LDAP operation 124
Overview................................................................................................................................................124
Changing the LDAP configuration using a Browser ........................................................................124
LDAP operation using the control panel ..........................................................................................124
vii
13 Internet fax 125
Overview................................................................................................................................................125
Getting connected ...........................................................................................................................125
Control panel key functions .............................................................................................................126
Sending an Internet fax ...................................................................................................................126
Manually entering text .....................................................................................................................127
Receiving E-mail or Internet fax ......................................................................................................127
Receiving an Internet fax to your computer.....................................................................................128
Forwarding received E-mail and fax messages...............................................................................128
Relay broadcasting..........................................................................................................................128
TX Verification Mail..........................................................................................................................130
Setup Mail TX..................................................................................................................................131
Setup Mail RX..................................................................................................................................131
Error mail.........................................................................................................................................131
Important information on Internet fax...............................................................................................132
14 Security features 133
Overview................................................................................................................................................133
Security terms..................................................................................................................................133
Security protocols............................................................................................................................134
Security methods for E-mail notification ..........................................................................................134
Configuring the protocol settings .....................................................................................................135
Managing your network printer securely................................................................................................136
Secure Management using Web Based Management (web browser) ............................................136
Secure Management using BRAdmin Professional (for Windows
Printing documents securely using IPPS...............................................................................................138
Specifying a different URL...............................................................................................................138
Using E-mail notification with user authentication .................................................................................139
Creating and installing a certificate........................................................................................................141
Creating and installing a self-signed certificate ...............................................................................143
Creating CSR and installing a certificate.........................................................................................155
Import and export the certificate and private key.............................................................................157
®
) ...............................................137
15 Troubleshooting 159
Overview................................................................................................................................................159
General problems ..................................................................................................................................159
Network print software installation problems.........................................................................................160
Printing problems...................................................................................................................................162
Scanning and PC Fax problems ............................................................................................................164
Wireless network troubleshooting..........................................................................................................166
Wireless setup problems .................................................................................................................166
Wireless connection problem ..........................................................................................................166
Protocol-specific troubleshooting...........................................................................................................167
Windows
Web browser troubleshooting (TCP/IP)...........................................................................................167
LDAP troubleshooting......................................................................................................................168
®
2000/XP, Windows Vista™ and Windows Server® 2003 IPP troubleshooting ..............167
viii
A Appendix A 169
Using services .......................................................................................................................................169
Other ways to set the IP address (for advanced users and administrators)..........................................169
Using DHCP to configure the IP address ........................................................................................169
Using BOOTP to configure the IP address......................................................................................170
Using RARP to configure the IP address ........................................................................................171
Using APIPA to configure the IP address........................................................................................171
Using ARP to configure the IP address ...........................................................................................171
Using the Telnet console to configure the IP address .....................................................................172
Using the Brother Web BRAdmin server software for IIS to configure the IP address....................174
Installation when using a Network Print Queue or Share (printer driver only).......................................174
B Appendix B 175
Print server specifications......................................................................................................................175
Ethernet wired network....................................................................................................................175
Ethernet wireless network ...............................................................................................................176
Computer requirements...................................................................................................................178
Authentication and encryption for wireless users only.....................................................................179
Function table and default factory settings............................................................................................181
Entering Text .........................................................................................................................................186
C Appendix C 188
Open Source Licensing Remarks ..........................................................................................................188
OpenSSL statements ......................................................................................................................188
OpenLDAP Statements ...................................................................................................................190
DIndex 193
ix
1
Introduction 1
Overview 1
The Brother machine can be shared on a 10/100 Mb wired or IEEE 802.11b/802.11g wireless Ethernet
network using the internal network print server. The print server supports various functions and methods of
connection depending on the operating system you are running on a network supporting TCP/IP. These
functions include printing, scanning, PC Fax send, PC Fax receive, Remote Setup and Status Monitor. The
following chart shows what network features and connections are supported by each operating system.
1
Operating Systems
10/100BASE-TX Wired Ethernet
(TCP/IP)
IEEE 802.1b/g Wireless
Ethernet (TCP/IP)
Printing rrr
BRAdmin Light rrr
BRAdmin Professional
Web BRAdmin rr
Web Based Management
(web browser)
Internet Printing (IPP) rr
Scanning rr
PC Fax Send rr
PC Pax Receive r
Remote Setup rr
Status Monitor rr
Driver Deployment Wizard rr
1
Windows® 2000
®
Windows
Windows
Professional x64 Edition
Windows Vista™
XP
®
XP
rrr
rrr
r
rrr
Windows Server® 2003
®
Windows Server
x64 Edition
2003
r
Mac OS® X 10.2.4 or
greater
1
BRAdmin Professional and Web BRAdmin are available as a download from http://solutions.brother.com.
To use the Brother machine through a network, you need to configure the print server, and set up the
computers you use.
For Wireless Users:
To achieve optimum results with normal every day document printing, place the Brother machine as close to
the network access point (or router) as possible with minimal obstructions. Large objects and walls between
the two devices as well as interference from other electronic devices can affect the data transfer speed of
your documents.
1
Introduction
Due to these factors, wireless may not be the best method of connection for all types of documents and
applications. If you are printing large files, such as multi-page documents with mixed text and large graphics,
you may want to consider choosing wired Ethernet for a faster data transfer, or USB for the fastest throughput
speed.
Although Brother MFC-9840CDW can be used in a both wired and wireless network, only either one of the
connection methods can be used at a time.
1
2
Introduction
Network features 1
Your Brother machine has the following basic network functions.
Network printing 1
The print server provides printing services for Windows® 2000/XP, Windows Vista™ and Windows Server®
®
2003 supporting the TCP/IP protocols and Macintosh
protocols.
Network scanning 1
You can scan documents over the network to your computer (See Network Scanning in the Software User’s
Guide).
Network PC Fax 1
(Mac OS® X 10.2.4 or greater) supporting the TCP/IP
1
You can directly send a PC file as a PC Fax over your network (See Brother PC-FAX Software for Windows®
®
and Sending a Fax for Macintosh
can also PC Fax receive (See PC-FAX receiving in the Software User’s Guide).
in the Software User’s Guide for a complete description). Windows® users
Fax to server 1
The Fax to Server feature allows the machine to scan documents and send them via a separate fax server.
Unlike Internet fax or I-Fax, the Fax to Server feature utilizes a server to send the documents as fax data over
phone or T-1 lines.
Management utilities 1
BRAdmin Light 1
BRAdmin Light is a utility for initial setup of the Brother network connected devices. This utility can search for
Brother products on your network, view the status and configure basic network settings, such as IP address.
®
The BRAdmin Light utility is available for Windows
®
and Mac OS
Guide provided with the machine. For Macintosh
you install the printer driver. If you have already installed the printer driver, you don’t have to install it again.
X 10.2.4 or greater. For installing BRAdmin Light on Windows®, please see the Quick Setup
2000/XP, Windows Vista™ and Windows Server® 2003
®
users, BRAdmin Light will be installed automatically when
For more information on BRAdmin Light, visit us at http://solutions.brother.com
.
3
Introduction
BRAdmin Professional (for Windows®) 1
BRAdmin Professional is a utility for more advanced management of network connected Brother devices.
This utility can search for Brother products on your network, view the status and configure the network
®
settings from a computer running Windows
system. BRAdmin Professional has additional features from
BRAdmin Light.
1
For more information and downloading, visit us at http://solutions.brother.com
®
Web BRAdmin (for Windows
) 1
.
Web BRAdmin is a utility for managing network connected Brother devices. This utility can search for Brother
products on your network, view the status and configure the network settings. Unlike BRAdmin Professional,
®
which is designed for Windows
only, the Web BRAdmin server utility can be accessed from any client PC
with a web browser that supports JRE (Java Runtime Environment). By installing the Web BRAdmin server
1
utility on a PC running IIS
, administrators with a web browser can connect to the Web BRAdmin server,
which then communicates with the device itself.
For more information and downloading, visit us at http://solutions.brother.com
1
Internet Information Server 4.0 or Internet Information Service 5.0/5.1/6.0/7.0
.
Remote Setup 1
The Remote Setup software allows you to configure network settings from a Windows® or Macintosh® (Mac
®
X 10.2.4 or greater). (See Remote Setup in the Software User’s Guide).
OS
Web Based Management (web browser)
The Web Based Management allows you to monitor Brother printer’s status or change some of its
configuration settings using a web browser.
1
Note
We recommend Microsoft Internet Explorer 6.0
®
Safari™ 1.0 for Macintosh
. Please also make sure that JavaScript and Cookies are always enabled in
®
(or greater) or Firefox® 1.0 (or greater) for Windows® and
whichever browser you use. We recommend you upgrade to Safari™ 1.2 or greater to enable JavaScript.
If a different web browser is used, make sure it is compatible with HTTP 1.0 and HTTP 1.1.
4
Introduction
Types of network connections 1
Network connection example 1
Generally there are two types of network connections. Peer-to-Peer and Network Shared environment.
Peer-to-Peer printing using TCP/IP 1
In a Peer-to-Peer environment, each computer directly sends and receives data to each device. There is no
central server controlling file access or printer sharing.
Windows
R
Windows
R
Windows
R
1
TCP/IPTCP/IP
1 Switch or Router
2 Network printer (your machine)
In a smaller network of 2 or 3 computers, we recommend the Peer-to-Peer printing method as it is easier
to configure than the Network Shared printing method described on the following page. See Network
Shared printing on page 6.
Each computer must use the TCP/IP Protocol.
The Brother machine needs to have an appropriate IP address configuration.
If you are using routers, the Gateway address must be configured on the computers and the Brother
machine.
®
The Brother machine can also communicate with Macintosh
. (TCP/IP compatible operating systems)
5
Introduction
Network Shared printing 1
In a Network Shared environment, each computer sends data via a centrally controlled computer. This type
of computer is often called a “Server” or a “Print Server”. Its job is to control the printing of all print jobs.
1 Client computer
2 Also known as “Server” or “Print server”
1
3 TCP/IP or USB (where available)
4 Printer (your machine)
In a larger network, we recommend a Network Shared printing environment.
The “server” or the “print server” must use the TCP/IP print protocol.
The Brother machine needs to have an appropriate IP address configuration unless the machine is
connected via the USB interface at the server.
6
Introduction
Wireless network connection example 1
Connected to a wireless capable computer with an access point on the network (Infrastructure mode)
This type of network has a central access point at the heart of the network. The access point can also act as
a bridge or a gateway to a wired network. When the Brother wireless machine (your machine) is part of this
network, it receives all print jobs via an access point.
1
1
1 Access point
2 Wireless network printer (your machine)
3 Wireless capable computer communicating with the access point
4 Wired computer connected to the access point
Connected to a wireless capable computer without an access point on the network (Ad-hoc mode) 1
This type of network does not have a central access point. Each wireless client communicates directly with
each other. When the Brother wireless machine (your machine) is part of this network, it receives all print jobs
directly from the computer sending the print data.
1 Wireless network printer (your machine)
2 Wireless capable computer
7
Introduction
An access point is on the network, but the computer is not wireless capable 1
This type of network has a central access point at the heart of the network. The access point is connected to
a computer which is not wireless capable with the Ethernet cable. When the Brother wireless machine (your
machine) is a part of this network, it receives all print jobs via an access point.
1 Access point
2 Wireless network printer (your machine)
3 Wired computer connected to the access point
1
8
Introduction
Protocols 1
TCP/IP protocols and functionalities 1
Protocols are the standardized sets of rules for transmitting data on a network. Protocols allow users to gain
access to network connected resources.
The print server used on this Brother product supports the TCP/IP (Transmission Control Protocol/Internet
Protocol) protocol.
TCP/IP is the most popular set of protocols used for communication such as Internet and E-mail. This protocol
®
can be used in almost all operating systems such as Windows
The following TCP/IP protocols are available on this Brother product.
Note
• You can configure the protocol settings by using the HTTP (web browser). See Using Web Based
Management (web browser) to change the print/scan settings on page 18.
• For the protocols of the security features, see Security protocols on page 134.
, Macintosh® and Linux.
1
DHCP/BOOTP/RARP 1
By using the DHCP/BOOTP/RARP protocols, the IP address can be automatically configured.
Note
To use the DHCP/BOOTP/RARP protocols, please contact your network administrator.
APIPA 1
If you do not assign an IP address manually (using the control panel of the machine or the BRAdmin software)
or automatically (using a DHCP/BOOTP/RARP server), the Automatic Private IP Addressing (APIPA)
protocol will automatically assign an IP address from the range 169.254.1.0 to 169.254.254.255.
DNS client 1
The Brother print server supports the Domain Name System (DNS) client function. This function allows the
print server to communicate with other devices by using its DNS name.
LPR/LPD 1
Commonly used printing protocols on a TCP/IP network.
SMTP client 1
Simple Mail Transfer Protocol (SMTP) client is used to send E-mails via Internet or Intranet.
Port9100 1
Another commonly used printing protocol on a TCP/IP network.
9
Introduction
IPP 1
The Internet Printing Protocol (IPP Version 1.0) allows you to print documents directly to any accessible
printer via the internet.
mDNS 1
mDNS allows the Brother print server to automatically configure itself to work in a Mac OS® X Simple Network
®
Configured system. (Mac OS
X 10.2.4 or greater).
Telnet 1
The Brother print server supports Telnet server for command line configuration.
SNMP 1
The Simple Network Management Protocol (SNMP) is used to manage network devices including computers,
routers and Brother network ready machines in a TCP/IP network.
LLTD 1
The Link Layer Topology Discovery protocol (LLTD) lets you locate the Brother machine easily on the
Windows Vista™ Network Map. Your Brother machine will be shown with a distinctive icon and the node
name. The default setting for this protocol is Off.
You can active LLTD using the BRAdmin Professional utility software. Visit the download page for your model
at http://solutions.brother.com
to download BRAdmin Professional.
1
Web server (HTTP) 1
The Brother print server is equipped with a built in web server that allows you to monitor its status or change
some of its configuration settings using a web browser.
Note
®
We recommend Microsoft Internet Explorer 6.0
®
Safari™ 1.0 for Macintosh
. Please also make sure that JavaScript and Cookies are always enabled in
(or greater) or Firefox® 1.0 (or greater) for Windows® and
whichever browser you use. We recommend you upgrade to Safari™ 1.2 or greater to enable JavaScript.
If a different web browser is used, make sure it is compatible with HTTP 1.0 and HTTP 1.1.
FTP 1
The File Transfer Protocol (FTP) allows the Brother machine to scan black and white or color documents
directly to an FTP server located locally on your network or on the internet.
LDAP 1
Lightweight Directory Access Protocol (LDAP) allows the Brother machine to search for information such as
fax numbers and E-mail addresses from an LDAP server.
10
Introduction
IPv6 1
This machine is compatible with the IPv6, the next generation internet protocol. For more information on the
IPv6 protocol, visit http://solutions.brother com
.
1
11
Configuring your machine for a network
2
with an Ethernet cable connection
Overview 2
Before using your Brother machine on your network, you must install the Brother software and also configure
the appropriate TCP/IP network settings on the machine itself. To do this, we recommend that you use the
automatic installer on the Brother CD-ROM as this will guide you through the software and network
installation.
If you do not wish to use the automatic installer, or you do not understand some of the terms used by the
automatic installer, refer to the remainder of this chapter for more information.
Note
If you do not wish to, or are unable to use the automatic installer or any of Brother’s software tools, you
can also use the machine’s control panel to change network settings. For more information, see Control
panel setup on page 77.
IP addresses, subnet masks and gateways 2
To use the machine in a networked TCP/IP environment, you need to configure the IP address and subnet
mask. The IP address you assign to the print server must be on the same logical network as your host
computers. If it is not, you must properly configure the subnet mask and the gateway address.
2
2
IP address 2
An IP address is a series of numbers that identifies each computer connected to a network. An IP address
consists of four numbers separated by dots. Each number is between 0 and 255.
Example: In a small network, you would normally change the final number.
192.168.1.1
How the IP address is assigned to your print server: 2
If you have a DHCP/BOOTP/RARP server in your network (typically a UNIX®/Linux or Windows® 2000/XP,
Windows Vista™ or Windows Server
from the DHCP server and register its name with any RFC 1001 and 1002-compliant dynamic name services.
Note
On smaller networks, the DHCP server may be the router.
For more information on DHCP, BOOTP and RARP, see Using DHCP to configure the IP
address on page 169, Using BOOTP to configure the IP address on page 170 and Using RARP to configure
the IP address on page 171.
, 192.168.1.2, 192.168.1.3
®
2003 network) the print server will automatically obtain its IP address
12
Configuring your machine for a network with an Ethernet cable connection
If you do not have a DHCP/BOOTP/RARP server, the Automatic Private IP Addressing (APIPA) protocol will
automatically assign an IP address from the range 169.254.1.0 to 169.254.254.255. For more information on
APIPA, see Using APIPA to configure the IP address on page 171.
If the APIPA protocol is disabled, the IP address of a Brother print server is 192.0.0.192. However, you can
easily change this IP address number to match with the IP address details of your network. For information
on how to change the IP address, see Setting the IP address and subnet mask on page 14.
Subnet mask 2
Subnet masks restrict network communication.
Example: Computer1 can talk to Computer 2
•Computer 1
IP Address: 192.168.1.2
Subnet Mask: 255.255.255.0
•Computer 2
IP Address: 192.168.1.3
Subnet Mask: 255.255.255.0
Note
0 denotes that there is no limit to communication at this part of the address.
In the above example, we can communicate with anything that has an IP address that begins with
192.168.1.x.
2
Gateway (and router) 2
A gateway is a network point that acts as an entrance to another network and sends data transmitted via the
network to an exact destination. The router knows where to direct data that arrives at the gateway. If a
destination is located at an external network, the router transmits data to the external network. If your network
communicates with other networks, you may need to configure the Gateway IP address. If you do not know
the Gateway IP address then contact your Network Administrator.
13
Configuring your machine for a network with an Ethernet cable connection
Setting the IP address and subnet mask 2
Using the BRAdmin Light utility to configure your machine for the network printer 2
BRAdmin Light 2
The BRAdmin Light utility is designed for initial setup of the Brother network connected devices. It also can
search for Brother products in a TCP/IP environment, view the status and configure basic network settings,
®
such as IP address. The BRAdmin Light utility is available for Windows
®
Windows Server
2003 and Mac OS® X 10.2.4 or greater.
How to configure your machine using the BRAdmin Light utility 2
Note
• Please use the BRAdmin Light utility version that was supplied on the CD-ROM with your Brother product.
You can also download the latest Brother BRAdmin Light utility version from http://solutions.brother.com.
2000/XP, Windows Vista™,
2
• If you require more advanced printer management, use the latest version of BRAdmin Professional utility
that is available as a download from http://solutions.brother.com
users.
• If you are using Personal Firewall software, disable it. Once you are sure that you can print, re-start your
Personal Firewall software.
• Node name: Node name appears in current BRAdmin Light. The default node name of the network card
in the printer is “BRNxxxxxx” for a wired network or “BRWxxxxxx” for a wireless network (where “xxxxxx”
is the last six digits of the Ethernet address) (up to 15 characters).
• The default password for Brother print servers is “access”.
. This utility is only available for Windows®
a Start the BRAdmin Light utility.
For Windows
Click Start / All Programs
1
Programs for Windows® 2000 users
For Mac OS® X 10.2.4 or greater users
Double-click Mac OS X or Macintosh HD (Startup Disk) / Library / Printers / Brother / Utilities /
BRAdmin Light.jar file.
®
2000/XP, Windows Vista™ and Windows Server® 2003 users
1
/ Brother / BRAdmin Light / BRAdmin Light.
b BRAdmin Light will search for new devices automatically.
14
c Double-click the unconfigured device.
Configuring your machine for a network with an Ethernet cable connection
Windows
®
Macintosh
®
Note
• If the print server is set to its factory default settings without using a DHCP/BOOTP/RARP server, the
device will appear as Unconfigured in the BRAdmin Light utility screen.
• You can find the node name and Ethernet address by printing the Network Configuration List. See Printing
the Network Configuration List on page 105 for information on how to print the Network Configuration List
on your print server.
d Choose Static from Boot Method. Enter the IP address, Subnet Mask and Gateway (if needed) of
your print server.
2
Windows
®
Macintosh
®
e Click OK.
f With the correctly programmed IP address, you will see the Brother print server in the device list.
15
Configuring your machine for a network with an Ethernet cable connection
Using the control panel to configure your machine for a network 2
You can configure your machine for a network using the control panel LAN menu. See Control panel
setup on page 77.
Using other methods to configure your machine for a network 2
You can configure your machine for a network using other methods. See Other ways to set the IP address
(for advanced users and administrators) on page 169.
2
16
Configuring your machine for a network with an Ethernet cable connection
Changing the print server settings 2
Using the BRAdmin Light utility to change the print server settings 2
a Start the BRAdmin Light utility.
For Windows
Click Start / All Programs
1
Programs for Windows® 2000 users
For Mac OS® X 10.2.4 or greater users
Double-click Mac OS X or Macintosh HD (Startup Disk) / Library / Printers / Brother / Utilities /
BRAdmin Light.jar file.
b Choose the print server which you want to change the settings.
c Choose Network Configuration from the Control menu.
d Enter a password. The default password is “access”.
®
2000/XP, Windows Vista™ and Windows Server® 2003 users
1
/ Brother / BRAdmin Light / BRAdmin Light.
2
e You can now change the print server settings.
Note
If you want to change more advanced settings, use the BRAdmin Professional utility that is available as a
download from http://solutions.brother.com
Using the control panel to change the print server settings 2
You can configure and change the print server settings using the control panel LAN menu. See Control panel
setup on page 77.
.
17
Configuring your machine for a network with an Ethernet cable connection
Using Web Based Management (web browser) to change the print/scan settings2
A standard web browser can be used to change your print server settings using the HTTP (Hyper Text
Transfer Protocol).
Note
• We recommend Microsoft Internet Explorer 6.0
®
Safari™ 1.0 for Macintosh
. Please also make sure that JavaScript and Cookies are always enabled in
®
(or greater) or Firefox® 1.0 (or greater) for Windows® and
whichever browser you use. We recommend you upgrade to Safari™ 1.2 or greater to enable JavaScript.
If a different web browser is used, make sure it is compatible with HTTP 1.0 and HTTP 1.1.
• To use a web browser, you will need to know the IP address of the print server.
a Type “http://printer’s IP address/” into your browser. (where “printer’s IP address” is the printer’s IP
address or the node name)
For example:
http://192.168.1.2/ (if the printer’s IP address is 192.168.1.2.)
http://BRN123456/ (if the printer’s node name is BRN123456.)
2
Note
If you have edited the hosts file on your computer or are using a Domain Name System (DNS), you
can also enter the DNS name of the print server. As the print server supports TCP/IP and NetBIOS
names, you can also enter the NetBIOS name of the print server. The NetBIOS name can be seen in
the Network Configuration List. To learn how to print the Network Configuration List, see Printing the
Network Configuration List on page 105. The NetBIOS name assigned is the first 15 characters of the
node name and by default it will appear as “BRNxxxxxx” for a wired network or “BRWxxxxxx” for a
wireless network (where “xxxxxx” is the last six digits of the Ethernet address).
b Click Network Configuration.
c Enter a user name and a password. The default User Name is “admin” and the default Password is
“access”.
d Click OK.
e You can now change the printer server settings. If you want to configure the protocol settings, click
Configure Protocol.
Note
If you change the protocol settings, restart the printer after clicking Submit to activate the configuration.
18
Configuring your machine for a network with an Ethernet cable connection
Using the Remote Setup to change the print server settings (not available for Windows Server® 2003) 2
Remote Setup for Windows
The Remote Setup application allows you to configure network settings from a Windows® application. When
you access this application, the settings on your machine will be downloaded automatically to your PC and
displayed on your PC screen. If you change the settings, you can upload them directly to the machine.
a Click the Start button, All Programs
1
Programs for Windows® 2000 users
®
1
, Brother, MFC-9840CDW LAN, then Remote Setup.
b Enter a password. The default Password is “access”.
c Click TCP/IP.
d You can now change the print server settings.
Remote Setup for Macintosh
The Remote Setup application allows you to configure many MFC settings from a Macintosh® application.
When you access this application, the settings on your machine will be downloaded automatically to your
®
Macintosh
directly to the machine.
and displayed on your Macintosh® screen. If you change the settings, you can upload them
®
a Double click the Mac OS X or Macintosh HD (Startup Disk) icon on your desktop, Library, Printers,
Brother, then Utilities.
2
2
2
b Double click the Remote Setup icon.
c Enter a password. The default Password is “access”.
d Click TCP/IP.
e You can now change the print server settings.
19
Configuring your machine for a wireless
3
network
Overview 3
To connect your machine to your wireless network, you need to follow the steps in the Quick Setup Guide.
We recommend that you use the Setup Wizard from the machine’s control panel LAN menu. By using this
method, you can easily connect your machine to your wireless network. Please follow the instructions in the
supplied Quick Setup Guide.
Please read this chapter for more details on how to configure the wireless network settings. For information
on TCP/IP settings, see Using the BRAdmin Light utility to configure your machine for the network printer
®
on page 14. Then, in Network printing from Windows
®
Network printing from Macintosh
into the operating system running on your computer.
on page 118, you will learn how to install the network software and drivers
: basic TCP/IP Peer-to-Peer printing on page 111 and
Confirm your network environment 3
Wireless network connection example 3
3
3
Connected to a wireless capable computer with an access point on the network (Infrastructure mode) 3
1 Access point
2 Wireless network printer (your machine)
3 Wireless capable computer communicating with the access point
4 Wired computer connected to the access point
20