Brother MFC 9840CDW User Manual

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Multi-Protocol On-board Ethernet Multi-function Print Server and Wireless (IEEE 802.11b/g) Ethernet Multi-function Print Server

NETWORK USER’S GUIDE

MFC-9840CDW

Please read this manual thoroughly before using this machine on your network. You can view this manual in HTML format from the CD-ROM at any time, please keep the CD-ROM in a convenient place for quick and easy reference at all times. You can also download the manual in PDF format from the Brother Solutions Center (http://solutions.brother.com

The Brother Solutions Center (http://solutions.brother.com your one stop resource for all your printing needs. Download the latest drivers and utilities for your machine, read FAQs and troubleshooting tips or learn about special printing solutions.

) is

Version A

ENG

Definitions of warnings, cautions, and notes

We use the following icon throughout this User’s Guide:

Notes tell you how you should respond to a situation that may arise or give tips about how the operation works with other features.

Trademarks

Brother and the Brother logo are registered trademarks and BRAdmin Light and BRAdmin Professional are trademarks of Brother Industries, Ltd.

UNIX is a registered trademark of The Open Group. Apple and Macintosh are registered trademarks and Safari is a trademark of Apple Inc. HP, Hewlett-Packard, Jetdirect and PCL are registered trademarks of Hewlett-Packard Company. PostScript is a registered trademark of Adobe Systems Incorporated. Microsoft, Windows and Windows Server are registered trademarks of Microsoft Corporation in the U.S. and

other countries. Windows Vista is either a registered trademark or trademark of Microsoft Corporation in the United States

and/or other countries. BROADCOM, SecureEasySetup and the SecureEasySetup logo are trademarks or registered trademarks of

Broadcom Corporation. Wi-Fi is a registered trademark and WPA and WPA2 are registered trademarks of the Wi-Fi Alliance. Firefox is a registered trademark of the Mozilla Foundation. Cisco is a registered trademark of Cisco Systems, Inc. OpenLDAP is a registered trademark of the OpenLDAP Foundation. All other terms, brand and product names mentioned in this User’s Guide are registered trademarks or

trademarks of their respective companies.

Compilation and publication notice

Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product’s descriptions and specifications.

The contents of this manual and the specifications of this product are subject to change without notice. Brother reserves the right to make changes without notice in the specifications and materials contained

herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication.

IMPORTANT NOTE

 This product is approved for use in the country of purchase only. Do not use this product outside the

country of purchase as it may violate the wireless telecommunication and power regulations of that country.

 Windows

Edition and Windows

 Windows

x64 Edition. Go to the Brother Solutions Center (http://solutions.brother.com) for more information on Windows

XP in this document represents Windows® XP Professional, Windows® XP Professional x64

XP Home Edition.

Server 2003 in this document represents Windows® Server 2003 and Windows® Server 2003

Server 2003 x64 Edition support.

Brother numbers

IMPORTANT

For technical and operational assistance, you must call the country where you purchased the machine. Calls must be made from within that country.

For Customer Service

In USA 1-800-284-4329 In Canada 1-877-BROTHER In Brazil helpline@brother.com.br In Europe Visit http://www.brother.com

for contact information on your local Brother office.

 Service center locator (USA)

For the location of a Brother authorized service center, call 1-800-284-4357.

 Service center locations (Canada)

For the location of a Brother authorized service center, call 1-877-BROTHER.

If you have any comments or suggestions, please write to us at:

In USA Customer Support

Brother International Corporation 100 Somerset Corporate Boulevard

Bridgewater NJ 08807-0911

In Canada Brother International Corporation (Canada), Ltd.

- Marketing Dept. 1 Hôtel de Ville Dollard des Ormeaux, QC H9B 3H6 Canada

In Brazil Brother International Corporation do Brasil Ltda.

Av. Paulista, 854 - 15 and. - Ed. Top Center CEP: 01310-100 - São Paulo - SP - Brasil

In Europe European Product & Service Support

1 Tame Street Audenshaw Manchester, M34 5JE, UK

iii

Internet address

Brother Global Web Site: http://www.brother.com For Frequently Asked Questions (FAQs), Product Support, Driver Updates and Utilities:

http://solutions.brother.com (In USA Only) For Brother Accessories & Supplies: http://www.brothermall.com

1 Introduction 1

Overview....................................................................................................................................................1

Network features........................................................................................................................................3

Network printing...................................................................................................................................3

Network scanning ................................................................................................................................3

Network PC Fax ..................................................................................................................................3

Fax to server........................................................................................................................................3

Management utilities............................................................................................................................3

Types of network connections ...................................................................................................................5

Network connection example ..............................................................................................................5

Wireless network connection example ................................................................................................7

Protocols....................................................................................................................................................9

TCP/IP protocols and functionalities....................................................................................................9

2 Configuring your machine for a network with an Ethernet cable connection 12

Overview..................................................................................................................................................12

IP addresses, subnet masks and gateways ............................................................................................12

IP address .........................................................................................................................................12

Subnet mask......................................................................................................................................13

Gateway (and router).........................................................................................................................13

Setting the IP address and subnet mask .................................................................................................14

Using the BRAdmin Light utility to configure your machine for the network printer ...........................14

Using the control panel to configure your machine for a network......................................................16

Using other methods to configure your machine for a network .........................................................16

Changing the print server settings...........................................................................................................17

Using the BRAdmin Light utility to change the print server settings ..................................................17

Using the control panel to change the print server settings...............................................................17

Using Web Based Management (web browser) to change the print/scan settings ...........................18

Using the Remote Setup to change the print server settings

(not available for Windows Server

2003) ....................................................................................19

3 Configuring your machine for a wireless network 20

Overview..................................................................................................................................................20

Confirm your network environment..........................................................................................................20

Wireless network connection example ..............................................................................................20

Confirm your network environment....................................................................................................22

Wireless network terms and concepts.....................................................................................................23

SSID (Service Set Identifier) and channels .......................................................................................23

Authentication and encryption ...........................................................................................................24

Configuring your machine for a wireless network....................................................................................26

Using the Setup Wizard from the control panel.................................................................................26

Using the SecureEasySetup™ software to configure your machine for a wireless network .............28

Using the Brother automatic installer application on the CD-ROM to configure your machine for a

wireless network............................................................................................................................29

Changing the print server settings...........................................................................................................30

Using the BRAdmin Professional utility to change the wireless settings (for Windows

)..................30

Using the control panel to change the print server settings...............................................................31

Using the Remote Setup to change the print server settings ............................................................32

Using other methods to configure your machine for a wireless network ...........................................32

4 Wireless configuration for Windows

Configuration in Infrastructure mode .......................................................................................................33

For Windows

2000 Professional/XP or Windows Vista™ ...............................................................33

Configuration with an access point that supports SecureEasySetup™...................................................45

For Windows

2000/XP or Windows Vista™ ....................................................................................45

Configuration in Ad-hoc mode.................................................................................................................48

For Windows

5 Wireless Configuration for Macintosh

Configuration in Infrastructure mode .......................................................................................................58

For Mac OS

Configuration with an access point that supports SecureEasySetup™...................................................67

For Mac OS

Configuration in Ad-hoc mode.................................................................................................................70

For Mac OS

2000 Professional/XP or Windows Vista™ ...............................................................48

X 10.2.4 or greater .......................................................................................................58

X 10.2.4 or greater .......................................................................................................67

X 10.2.4 or greater .......................................................................................................70

6 Control panel setup 77

LAN menu................................................................................................................................................77

TCP/IP...............................................................................................................................................77

Ethernet (wired network only)............................................................................................................85

Setup Wizard (wireless network only) ...............................................................................................85

SecureEasySetup (wireless network only) ........................................................................................85

WLAN Status (wireless network only) ...............................................................................................86

Set to Default.....................................................................................................................................88

Wired Enable (wired network only)....................................................................................................88

WLAN Enable (wireless network only) ..............................................................................................89

Setup Internet (of Setup IFAX menu) ................................................................................................89

Setup Mail RX (of Setup IFAX menu)................................................................................................94

Setup Mail TX (of Setup IFAX menu) ................................................................................................97

Setup Relay (of Setup IFAX menu) ...................................................................................................99

Scan to E-mail (E-mail server).........................................................................................................100

Scan to FTP.....................................................................................................................................101

Fax to Server...................................................................................................................................102

Time Zone .......................................................................................................................................103

Restoring the network settings to factory default...................................................................................104

Printing the Network Configuration List .................................................................................................105

7 Driver Deployment Wizard (Windows® only) 106

Overview................................................................................................................................................106

Connection methods..............................................................................................................................106

Peer-to-peer ....................................................................................................................................106

Network Shared...............................................................................................................................107

How to install the Driver Deployment Wizard software..........................................................................108

Using the Driver Deployment Wizard software......................................................................................109

8 Network printing from Windows®: basic TCP/IP Peer-to-Peer printing 111

Overview................................................................................................................................................111

For Windows

Configuring the standard TCP/IP port .............................................................................................111

Other sources of information .................................................................................................................112

9 Internet printing for Windows

Overview................................................................................................................................................113

IPP printing for Windows

For Windows Vista™ .......................................................................................................................113

For Windows

Specifying a different URL...............................................................................................................117

Other sources of information .................................................................................................................117

10 Network printing from Macintosh

Overview................................................................................................................................................118

How to choose the BR-Script 3 printer driver (TCP/IP) .........................................................................118

Other sources of information .................................................................................................................120

users (Windows® 2000/XP, Windows Vista™ and Windows Server® 2003) ................111

2000/XP, Windows Vista™ and Windows Server® 2003............................113

2000/XP and Windows Server® 2003 .....................................................................115

113

118

11 Web Based Management 121

Overview................................................................................................................................................121

How to connect to your machine using a Browser.................................................................................122

Password information............................................................................................................................122

Changing the Scan to FTP configuration using a Browser....................................................................122

Changing the LDAP configuration using a Browser...............................................................................123

12 LDAP operation 124

Overview................................................................................................................................................124

Changing the LDAP configuration using a Browser ........................................................................124

LDAP operation using the control panel ..........................................................................................124

vii

13 Internet fax 125

Overview................................................................................................................................................125

Getting connected ...........................................................................................................................125

Control panel key functions .............................................................................................................126

Sending an Internet fax ...................................................................................................................126

Manually entering text .....................................................................................................................127

Receiving E-mail or Internet fax ......................................................................................................127

Receiving an Internet fax to your computer.....................................................................................128

Forwarding received E-mail and fax messages...............................................................................128

Relay broadcasting..........................................................................................................................128

TX Verification Mail..........................................................................................................................130

Setup Mail TX..................................................................................................................................131

Setup Mail RX..................................................................................................................................131

Error mail.........................................................................................................................................131

Important information on Internet fax...............................................................................................132

14 Security features 133

Overview................................................................................................................................................133

Security terms..................................................................................................................................133

Security protocols............................................................................................................................134

Security methods for E-mail notification ..........................................................................................134

Configuring the protocol settings .....................................................................................................135

Managing your network printer securely................................................................................................136

Secure Management using Web Based Management (web browser) ............................................136

Secure Management using BRAdmin Professional (for Windows

Printing documents securely using IPPS...............................................................................................138

Specifying a different URL...............................................................................................................138

Using E-mail notification with user authentication .................................................................................139

Creating and installing a certificate........................................................................................................141

Creating and installing a self-signed certificate ...............................................................................143

Creating CSR and installing a certificate.........................................................................................155

Import and export the certificate and private key.............................................................................157

) ...............................................137

15 Troubleshooting 159

Overview................................................................................................................................................159

General problems ..................................................................................................................................159

Network print software installation problems.........................................................................................160

Printing problems...................................................................................................................................162

Scanning and PC Fax problems ............................................................................................................164

Wireless network troubleshooting..........................................................................................................166

Wireless setup problems .................................................................................................................166

Wireless connection problem ..........................................................................................................166

Protocol-specific troubleshooting...........................................................................................................167

Windows

Web browser troubleshooting (TCP/IP)...........................................................................................167

LDAP troubleshooting......................................................................................................................168

2000/XP, Windows Vista™ and Windows Server® 2003 IPP troubleshooting ..............167

viii

A Appendix A 169

Using services .......................................................................................................................................169

Other ways to set the IP address (for advanced users and administrators)..........................................169

Using DHCP to configure the IP address ........................................................................................169

Using BOOTP to configure the IP address......................................................................................170

Using RARP to configure the IP address ........................................................................................171

Using APIPA to configure the IP address........................................................................................171

Using ARP to configure the IP address ...........................................................................................171

Using the Telnet console to configure the IP address .....................................................................172

Using the Brother Web BRAdmin server software for IIS to configure the IP address....................174

Installation when using a Network Print Queue or Share (printer driver only).......................................174

B Appendix B 175

Print server specifications......................................................................................................................175

Ethernet wired network....................................................................................................................175

Ethernet wireless network ...............................................................................................................176

Computer requirements...................................................................................................................178

Authentication and encryption for wireless users only.....................................................................179

Function table and default factory settings............................................................................................181

Entering Text .........................................................................................................................................186

C Appendix C 188

Open Source Licensing Remarks ..........................................................................................................188

OpenSSL statements ......................................................................................................................188

OpenLDAP Statements ...................................................................................................................190

DIndex 193

Introduction 1

Overview 1

The Brother machine can be shared on a 10/100 Mb wired or IEEE 802.11b/802.11g wireless Ethernet network using the internal network print server. The print server supports various functions and methods of connection depending on the operating system you are running on a network supporting TCP/IP. These functions include printing, scanning, PC Fax send, PC Fax receive, Remote Setup and Status Monitor. The following chart shows what network features and connections are supported by each operating system.

Operating Systems

10/100BASE-TX Wired Ethernet (TCP/IP)

IEEE 802.1b/g Wireless Ethernet (TCP/IP)

Printing rrr

BRAdmin Light rrr

BRAdmin Professional

Web BRAdmin rr

Web Based Management (web browser)

Internet Printing (IPP) rr

Scanning rr

PC Fax Send rr

PC Pax Receive r

Remote Setup rr

Status Monitor rr

Driver Deployment Wizard rr

Windows® 2000

Windows

Windows Professional x64 Edition

Windows Vista™

rrr

Windows Server® 2003

Windows Server x64 Edition

2003

Mac OS® X 10.2.4 or greater

BRAdmin Professional and Web BRAdmin are available as a download from http://solutions.brother.com.

To use the Brother machine through a network, you need to configure the print server, and set up the computers you use.

For Wireless Users: To achieve optimum results with normal every day document printing, place the Brother machine as close to

the network access point (or router) as possible with minimal obstructions. Large objects and walls between the two devices as well as interference from other electronic devices can affect the data transfer speed of your documents.

Introduction

Due to these factors, wireless may not be the best method of connection for all types of documents and applications. If you are printing large files, such as multi-page documents with mixed text and large graphics, you may want to consider choosing wired Ethernet for a faster data transfer, or USB for the fastest throughput speed.

Although Brother MFC-9840CDW can be used in a both wired and wireless network, only either one of the connection methods can be used at a time.

Introduction

Network features 1

Your Brother machine has the following basic network functions.

Network printing 1

The print server provides printing services for Windows® 2000/XP, Windows Vista™ and Windows Server®

2003 supporting the TCP/IP protocols and Macintosh protocols.

Network scanning 1

You can scan documents over the network to your computer (See Network Scanning in the Software User’s Guide).

Network PC Fax 1

(Mac OS® X 10.2.4 or greater) supporting the TCP/IP

You can directly send a PC file as a PC Fax over your network (See Brother PC-FAX Software for Windows®

and Sending a Fax for Macintosh

can also PC Fax receive (See PC-FAX receiving in the Software User’s Guide).

in the Software User’s Guide for a complete description). Windows® users

Fax to server 1

The Fax to Server feature allows the machine to scan documents and send them via a separate fax server. Unlike Internet fax or I-Fax, the Fax to Server feature utilizes a server to send the documents as fax data over phone or T-1 lines.

Management utilities 1

BRAdmin Light 1

BRAdmin Light is a utility for initial setup of the Brother network connected devices. This utility can search for Brother products on your network, view the status and configure basic network settings, such as IP address.

The BRAdmin Light utility is available for Windows

and Mac OS Guide provided with the machine. For Macintosh

you install the printer driver. If you have already installed the printer driver, you don’t have to install it again.

X 10.2.4 or greater. For installing BRAdmin Light on Windows®, please see the Quick Setup

2000/XP, Windows Vista™ and Windows Server® 2003

users, BRAdmin Light will be installed automatically when

For more information on BRAdmin Light, visit us at http://solutions.brother.com

Introduction

BRAdmin Professional (for Windows®) 1

BRAdmin Professional is a utility for more advanced management of network connected Brother devices. This utility can search for Brother products on your network, view the status and configure the network

settings from a computer running Windows

system. BRAdmin Professional has additional features from

BRAdmin Light.

For more information and downloading, visit us at http://solutions.brother.com

Web BRAdmin (for Windows

) 1

Web BRAdmin is a utility for managing network connected Brother devices. This utility can search for Brother products on your network, view the status and configure the network settings. Unlike BRAdmin Professional,

which is designed for Windows

only, the Web BRAdmin server utility can be accessed from any client PC

with a web browser that supports JRE (Java Runtime Environment). By installing the Web BRAdmin server

utility on a PC running IIS

, administrators with a web browser can connect to the Web BRAdmin server,

which then communicates with the device itself. For more information and downloading, visit us at http://solutions.brother.com

Internet Information Server 4.0 or Internet Information Service 5.0/5.1/6.0/7.0

Remote Setup 1

The Remote Setup software allows you to configure network settings from a Windows® or Macintosh® (Mac

X 10.2.4 or greater). (See Remote Setup in the Software User’s Guide).

Web Based Management (web browser)

The Web Based Management allows you to monitor Brother printer’s status or change some of its configuration settings using a web browser.

Note

We recommend Microsoft Internet Explorer 6.0

Safari™ 1.0 for Macintosh

. Please also make sure that JavaScript and Cookies are always enabled in

(or greater) or Firefox® 1.0 (or greater) for Windows® and

whichever browser you use. We recommend you upgrade to Safari™ 1.2 or greater to enable JavaScript. If a different web browser is used, make sure it is compatible with HTTP 1.0 and HTTP 1.1.

Introduction

Types of network connections 1

Network connection example 1

Generally there are two types of network connections. Peer-to-Peer and Network Shared environment.

Peer-to-Peer printing using TCP/IP 1

In a Peer-to-Peer environment, each computer directly sends and receives data to each device. There is no central server controlling file access or printer sharing.

Windows

TCP/IPTCP/IP

1 Switch or Router

2 Network printer (your machine)

 In a smaller network of 2 or 3 computers, we recommend the Peer-to-Peer printing method as it is easier

to configure than the Network Shared printing method described on the following page. See Network Shared printing on page 6.

 Each computer must use the TCP/IP Protocol.  The Brother machine needs to have an appropriate IP address configuration.  If you are using routers, the Gateway address must be configured on the computers and the Brother

machine.

 The Brother machine can also communicate with Macintosh

. (TCP/IP compatible operating systems)

Introduction

Network Shared printing 1

In a Network Shared environment, each computer sends data via a centrally controlled computer. This type of computer is often called a “Server” or a “Print Server”. Its job is to control the printing of all print jobs.

1 Client computer

2 Also known as “Server” or “Print server”

3 TCP/IP or USB (where available)

4 Printer (your machine)

 In a larger network, we recommend a Network Shared printing environment.  The “server” or the “print server” must use the TCP/IP print protocol.  The Brother machine needs to have an appropriate IP address configuration unless the machine is

connected via the USB interface at the server.

Introduction

Wireless network connection example 1

Connected to a wireless capable computer with an access point on the network (Infrastructure mode)

This type of network has a central access point at the heart of the network. The access point can also act as a bridge or a gateway to a wired network. When the Brother wireless machine (your machine) is part of this network, it receives all print jobs via an access point.

1 Access point

2 Wireless network printer (your machine)

3 Wireless capable computer communicating with the access point

4 Wired computer connected to the access point

Connected to a wireless capable computer without an access point on the network (Ad-hoc mode) 1

This type of network does not have a central access point. Each wireless client communicates directly with each other. When the Brother wireless machine (your machine) is part of this network, it receives all print jobs directly from the computer sending the print data.

1 Wireless network printer (your machine)

2 Wireless capable computer

Introduction

An access point is on the network, but the computer is not wireless capable 1

This type of network has a central access point at the heart of the network. The access point is connected to a computer which is not wireless capable with the Ethernet cable. When the Brother wireless machine (your machine) is a part of this network, it receives all print jobs via an access point.

1 Access point

2 Wireless network printer (your machine)

3 Wired computer connected to the access point

Introduction

Protocols 1

TCP/IP protocols and functionalities 1

Protocols are the standardized sets of rules for transmitting data on a network. Protocols allow users to gain access to network connected resources.

The print server used on this Brother product supports the TCP/IP (Transmission Control Protocol/Internet Protocol) protocol.

TCP/IP is the most popular set of protocols used for communication such as Internet and E-mail. This protocol

can be used in almost all operating systems such as Windows The following TCP/IP protocols are available on this Brother product.

Note

• You can configure the protocol settings by using the HTTP (web browser). See Using Web Based Management (web browser) to change the print/scan settings on page 18.

• For the protocols of the security features, see Security protocols on page 134.

, Macintosh® and Linux.

DHCP/BOOTP/RARP 1

By using the DHCP/BOOTP/RARP protocols, the IP address can be automatically configured.

Note

To use the DHCP/BOOTP/RARP protocols, please contact your network administrator.

APIPA 1

If you do not assign an IP address manually (using the control panel of the machine or the BRAdmin software) or automatically (using a DHCP/BOOTP/RARP server), the Automatic Private IP Addressing (APIPA) protocol will automatically assign an IP address from the range 169.254.1.0 to 169.254.254.255.

DNS client 1

The Brother print server supports the Domain Name System (DNS) client function. This function allows the print server to communicate with other devices by using its DNS name.

LPR/LPD 1

Commonly used printing protocols on a TCP/IP network.

SMTP client 1

Simple Mail Transfer Protocol (SMTP) client is used to send E-mails via Internet or Intranet.

Port9100 1

Another commonly used printing protocol on a TCP/IP network.

Introduction

IPP 1

The Internet Printing Protocol (IPP Version 1.0) allows you to print documents directly to any accessible printer via the internet.

mDNS 1

mDNS allows the Brother print server to automatically configure itself to work in a Mac OS® X Simple Network

Configured system. (Mac OS

X 10.2.4 or greater).

Telnet 1

The Brother print server supports Telnet server for command line configuration.

SNMP 1

The Simple Network Management Protocol (SNMP) is used to manage network devices including computers, routers and Brother network ready machines in a TCP/IP network.

LLTD 1

The Link Layer Topology Discovery protocol (LLTD) lets you locate the Brother machine easily on the Windows Vista™ Network Map. Your Brother machine will be shown with a distinctive icon and the node name. The default setting for this protocol is Off.

You can active LLTD using the BRAdmin Professional utility software. Visit the download page for your model at http://solutions.brother.com

to download BRAdmin Professional.

Web server (HTTP) 1

The Brother print server is equipped with a built in web server that allows you to monitor its status or change some of its configuration settings using a web browser.

Note

We recommend Microsoft Internet Explorer 6.0

Safari™ 1.0 for Macintosh

. Please also make sure that JavaScript and Cookies are always enabled in

(or greater) or Firefox® 1.0 (or greater) for Windows® and

whichever browser you use. We recommend you upgrade to Safari™ 1.2 or greater to enable JavaScript. If a different web browser is used, make sure it is compatible with HTTP 1.0 and HTTP 1.1.

FTP 1

The File Transfer Protocol (FTP) allows the Brother machine to scan black and white or color documents directly to an FTP server located locally on your network or on the internet.

LDAP 1

Lightweight Directory Access Protocol (LDAP) allows the Brother machine to search for information such as fax numbers and E-mail addresses from an LDAP server.

Introduction

IPv6 1

This machine is compatible with the IPv6, the next generation internet protocol. For more information on the IPv6 protocol, visit http://solutions.brother com

Configuring your machine for a network

with an Ethernet cable connection

Overview 2

Before using your Brother machine on your network, you must install the Brother software and also configure the appropriate TCP/IP network settings on the machine itself. To do this, we recommend that you use the automatic installer on the Brother CD-ROM as this will guide you through the software and network installation.

If you do not wish to use the automatic installer, or you do not understand some of the terms used by the automatic installer, refer to the remainder of this chapter for more information.

Note

If you do not wish to, or are unable to use the automatic installer or any of Brother’s software tools, you can also use the machine’s control panel to change network settings. For more information, see Control panel setup on page 77.

IP addresses, subnet masks and gateways 2

To use the machine in a networked TCP/IP environment, you need to configure the IP address and subnet mask. The IP address you assign to the print server must be on the same logical network as your host computers. If it is not, you must properly configure the subnet mask and the gateway address.

IP address 2

An IP address is a series of numbers that identifies each computer connected to a network. An IP address consists of four numbers separated by dots. Each number is between 0 and 255.

 Example: In a small network, you would normally change the final number.

192.168.1.1

How the IP address is assigned to your print server: 2

If you have a DHCP/BOOTP/RARP server in your network (typically a UNIX®/Linux or Windows® 2000/XP, Windows Vista™ or Windows Server

from the DHCP server and register its name with any RFC 1001 and 1002-compliant dynamic name services.

Note

On smaller networks, the DHCP server may be the router.

For more information on DHCP, BOOTP and RARP, see Using DHCP to configure the IP

address on page 169, Using BOOTP to configure the IP address on page 170 and Using RARP to configure the IP address on page 171.

, 192.168.1.2, 192.168.1.3

2003 network) the print server will automatically obtain its IP address

Configuring your machine for a network with an Ethernet cable connection

If you do not have a DHCP/BOOTP/RARP server, the Automatic Private IP Addressing (APIPA) protocol will automatically assign an IP address from the range 169.254.1.0 to 169.254.254.255. For more information on APIPA, see Using APIPA to configure the IP address on page 171.

If the APIPA protocol is disabled, the IP address of a Brother print server is 192.0.0.192. However, you can easily change this IP address number to match with the IP address details of your network. For information on how to change the IP address, see Setting the IP address and subnet mask on page 14.

Subnet mask 2

Subnet masks restrict network communication.

 Example: Computer1 can talk to Computer 2

•Computer 1 IP Address: 192.168.1.2 Subnet Mask: 255.255.255.0

•Computer 2 IP Address: 192.168.1.3 Subnet Mask: 255.255.255.0

Note

0 denotes that there is no limit to communication at this part of the address.

In the above example, we can communicate with anything that has an IP address that begins with

192.168.1.x.

Gateway (and router) 2

A gateway is a network point that acts as an entrance to another network and sends data transmitted via the network to an exact destination. The router knows where to direct data that arrives at the gateway. If a destination is located at an external network, the router transmits data to the external network. If your network communicates with other networks, you may need to configure the Gateway IP address. If you do not know the Gateway IP address then contact your Network Administrator.

Configuring your machine for a network with an Ethernet cable connection

Setting the IP address and subnet mask 2

Using the BRAdmin Light utility to configure your machine for the network printer 2

BRAdmin Light 2

The BRAdmin Light utility is designed for initial setup of the Brother network connected devices. It also can search for Brother products in a TCP/IP environment, view the status and configure basic network settings,

such as IP address. The BRAdmin Light utility is available for Windows

Windows Server

2003 and Mac OS® X 10.2.4 or greater.

How to configure your machine using the BRAdmin Light utility 2

Note

• Please use the BRAdmin Light utility version that was supplied on the CD-ROM with your Brother product. You can also download the latest Brother BRAdmin Light utility version from http://solutions.brother.com.

2000/XP, Windows Vista™,

• If you require more advanced printer management, use the latest version of BRAdmin Professional utility that is available as a download from http://solutions.brother.com

users.

• If you are using Personal Firewall software, disable it. Once you are sure that you can print, re-start your Personal Firewall software.

• Node name: Node name appears in current BRAdmin Light. The default node name of the network card in the printer is “BRNxxxxxx” for a wired network or “BRWxxxxxx” for a wireless network (where “xxxxxx” is the last six digits of the Ethernet address) (up to 15 characters).

• The default password for Brother print servers is “access”.

. This utility is only available for Windows®

a Start the BRAdmin Light utility.

 For Windows

Click Start / All Programs

Programs for Windows® 2000 users

 For Mac OS® X 10.2.4 or greater users

Double-click Mac OS X or Macintosh HD (Startup Disk) / Library / Printers / Brother / Utilities / BRAdmin Light.jar file.

2000/XP, Windows Vista™ and Windows Server® 2003 users

/ Brother / BRAdmin Light / BRAdmin Light.

b BRAdmin Light will search for new devices automatically.

c Double-click the unconfigured device.

Configuring your machine for a network with an Ethernet cable connection

Windows

Macintosh

Note

• If the print server is set to its factory default settings without using a DHCP/BOOTP/RARP server, the device will appear as Unconfigured in the BRAdmin Light utility screen.

• You can find the node name and Ethernet address by printing the Network Configuration List. See Printing the Network Configuration List on page 105 for information on how to print the Network Configuration List on your print server.

d Choose Static from Boot Method. Enter the IP address, Subnet Mask and Gateway (if needed) of

your print server.

Windows

Macintosh

e Click OK. f With the correctly programmed IP address, you will see the Brother print server in the device list.

Configuring your machine for a network with an Ethernet cable connection

Using the control panel to configure your machine for a network 2

You can configure your machine for a network using the control panel LAN menu. See Control panel setup on page 77.

Using other methods to configure your machine for a network 2

You can configure your machine for a network using other methods. See Other ways to set the IP address (for advanced users and administrators) on page 169.

Configuring your machine for a network with an Ethernet cable connection

Changing the print server settings 2

Using the BRAdmin Light utility to change the print server settings 2

a Start the BRAdmin Light utility.

 For Windows

Click Start / All Programs

Programs for Windows® 2000 users

 For Mac OS® X 10.2.4 or greater users

Double-click Mac OS X or Macintosh HD (Startup Disk) / Library / Printers / Brother / Utilities / BRAdmin Light.jar file.

b Choose the print server which you want to change the settings. c Choose Network Configuration from the Control menu. d Enter a password. The default password is “access”.

2000/XP, Windows Vista™ and Windows Server® 2003 users

/ Brother / BRAdmin Light / BRAdmin Light.

e You can now change the print server settings.

Note

If you want to change more advanced settings, use the BRAdmin Professional utility that is available as a download from http://solutions.brother.com

Using the control panel to change the print server settings 2

You can configure and change the print server settings using the control panel LAN menu. See Control panel setup on page 77.

Configuring your machine for a network with an Ethernet cable connection

Using Web Based Management (web browser) to change the print/scan settings2

A standard web browser can be used to change your print server settings using the HTTP (Hyper Text Transfer Protocol).

Note

• We recommend Microsoft Internet Explorer 6.0

Safari™ 1.0 for Macintosh

. Please also make sure that JavaScript and Cookies are always enabled in

(or greater) or Firefox® 1.0 (or greater) for Windows® and

whichever browser you use. We recommend you upgrade to Safari™ 1.2 or greater to enable JavaScript. If a different web browser is used, make sure it is compatible with HTTP 1.0 and HTTP 1.1.

• To use a web browser, you will need to know the IP address of the print server.

a Type “http://printer’s IP address/” into your browser. (where “printer’s IP address” is the printer’s IP

address or the node name)

 For example:

http://192.168.1.2/ (if the printer’s IP address is 192.168.1.2.) http://BRN123456/ (if the printer’s node name is BRN123456.)

Note

If you have edited the hosts file on your computer or are using a Domain Name System (DNS), you can also enter the DNS name of the print server. As the print server supports TCP/IP and NetBIOS names, you can also enter the NetBIOS name of the print server. The NetBIOS name can be seen in the Network Configuration List. To learn how to print the Network Configuration List, see Printing the Network Configuration List on page 105. The NetBIOS name assigned is the first 15 characters of the node name and by default it will appear as “BRNxxxxxx” for a wired network or “BRWxxxxxx” for a wireless network (where “xxxxxx” is the last six digits of the Ethernet address).

b Click Network Configuration. c Enter a user name and a password. The default User Name is “admin” and the default Password is

“access”.

d Click OK. e You can now change the printer server settings. If you want to configure the protocol settings, click

Configure Protocol.

Note

If you change the protocol settings, restart the printer after clicking Submit to activate the configuration.

Configuring your machine for a network with an Ethernet cable connection

Using the Remote Setup to change the print server settings (not available for Windows Server® 2003) 2

Remote Setup for Windows

The Remote Setup application allows you to configure network settings from a Windows® application. When you access this application, the settings on your machine will be downloaded automatically to your PC and displayed on your PC screen. If you change the settings, you can upload them directly to the machine.

a Click the Start button, All Programs

Programs for Windows® 2000 users

, Brother, MFC-9840CDW LAN, then Remote Setup.

b Enter a password. The default Password is “access”. c Click TCP/IP. d You can now change the print server settings.

Remote Setup for Macintosh

The Remote Setup application allows you to configure many MFC settings from a Macintosh® application. When you access this application, the settings on your machine will be downloaded automatically to your

Macintosh directly to the machine.

and displayed on your Macintosh® screen. If you change the settings, you can upload them

a Double click the Mac OS X or Macintosh HD (Startup Disk) icon on your desktop, Library, Printers,

Brother, then Utilities.

b Double click the Remote Setup icon. c Enter a password. The default Password is “access”. d Click TCP/IP. e You can now change the print server settings.

Configuring your machine for a wireless

network

Overview 3

To connect your machine to your wireless network, you need to follow the steps in the Quick Setup Guide. We recommend that you use the Setup Wizard from the machine’s control panel LAN menu. By using this method, you can easily connect your machine to your wireless network. Please follow the instructions in the supplied Quick Setup Guide.

Please read this chapter for more details on how to configure the wireless network settings. For information on TCP/IP settings, see Using the BRAdmin Light utility to configure your machine for the network printer

on page 14. Then, in Network printing from Windows

Network printing from Macintosh

into the operating system running on your computer.

on page 118, you will learn how to install the network software and drivers

: basic TCP/IP Peer-to-Peer printing on page 111 and

Confirm your network environment 3

Wireless network connection example 3

Connected to a wireless capable computer with an access point on the network (Infrastructure mode) 3

1 Access point

2 Wireless network printer (your machine)

3 Wireless capable computer communicating with the access point

4 Wired computer connected to the access point

+ 174 hidden pages

Brother MFC 9840CDW User Manual

Definitions of warnings, cautions, and notes

Trademarks

Compilation and publication notice

IMPORTANT NOTE

Brother numbers

For Customer Service

Internet address

Table of Contents

Introduction 1

Overview 1

Network features 1

Network printing 1

Network scanning 1

Network PC Fax 1

Fax to server 1

Management utilities 1

Types of network connections 1

Network connection example 1

Peer-to-Peer printing using TCP/IP 1

Network Shared printing 1

Wireless network connection example 1

Connected to a wireless capable computer with an access point on the network (Infrastructure mode)

Connected to a wireless capable computer without an access point on the network (Ad-hoc mode) 1

An access point is on the network, but the computer is not wireless capable 1

Protocols 1

TCP/IP protocols and functionalities 1

DHCP/BOOTP/RARP 1

APIPA 1

DNS client 1

LPR/LPD 1

SMTP client 1

Port9100 1

mDNS 1

Telnet 1

SNMP 1

LLTD 1

Web server (HTTP) 1

LDAP 1

IPv6 1

Overview 2

IP addresses, subnet masks and gateways 2

IP address 2

How the IP address is assigned to your print server: 2

Subnet mask 2

Gateway (and router) 2

Setting the IP address and subnet mask 2

Using the BRAdmin Light utility to configure your machine for the network printer 2

BRAdmin Light 2

How to configure your machine using the BRAdmin Light utility 2

Using the control panel to configure your machine for a network 2

Using other methods to configure your machine for a network 2

Changing the print server settings 2

Using the BRAdmin Light utility to change the print server settings 2

Using the control panel to change the print server settings 2

Using Web Based Management (web browser) to change the print/scan settings2

Using the Remote Setup to change the print server settings (not available for Windows Server® 2003) 2

Overview 3

Confirm your network environment 3

Wireless network connection example 3

Connected to a wireless capable computer with an access point on the network (Infrastructure mode) 3