Brother MFC7650MC User Manual

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Shipment of the Multi-Function Center (MFC)

If for any reason yoy must ship your MFC, carefully package the MFC to avoid any damage during transit. !t is recommendecl that you save and use the original packaging. The MFC should be adequately insured with the carrier.

Warning

When shipping the MFC, the DRUM UNIT assembly including theTONER CARTRIDGE must be removed from the MFC and placed in the plastic bag. Failure to remove it and place it in the plastic bag during shipping, will cause severe damage to the machine and wili VOID THE WARRANTY,

Introduction to the Operations Manual

(for Fax, Printer, Copier Operations)

► Have you set up your MFC [and prepared your computer for

the printer mode by following the instructions in the Setup Manual? The Setup Manual will help you prepare your MFC to use it as a fax^ printer and copier.

► has' 6 performance

modes in one machine. It is a Fax. Printer. Copier. Scanner. PC Fax and Message Center.

►After you complete setting up the MFC, this Operation^

Manusd for more information about your MFC, such as functions of the machine and the control panel. Information about maintenance, troubleshooting and technical specifications are also available in this manual.

►ytease keep this m;wiua! beside yoUf MFC, |so you can access

important information whenever necessary.

► ^ die link for

information on how to set up your MFC and Personal Computer and how to use the Scanner and PC Fax.

TABLE OF CONTENTS

For Your Information

1. THE CONTROL PANEL KEYS.......................................1

TELEPHONE AREA................

ONE TOUCH, PRINTER AND COPY AREA LCD & USER SETUP AREA MESSAGE CENTER AREA

HOW TO USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY

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Hi WMi

User-friendly Programming Using the Function Mode to Access On-screen Programming (OSP) Shortcut Alternating Displays for On-screen Programming (OSP) Function Selection Table Using the Help Key How to Enter Text in Function Mode How to Enter Special Characters, Symbols and

Punctuation Marks in Function Mode...........................................

How to Set the Sleep Time............................................................

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3. FUNCTION SETTINGS

Setting the Dialing Mode (Tone/Pulse) Setting the Date and Time

Setting the Station ID....................................................................

Setting the Beeper Volume Level

Storing the One Touch Dial Numbers Storing the Speed Dial Numbers

• When You Wish to Change the Stored One Touch and Speed Dial Numbers

• Memory Storage/Temporary Battery Back Up

Setting Up Groups for Broadcasting...............................................

• Types of Numbers..................................................................

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18 19

29 29

29 31

4. USING THE MFC AS A TELEPHONE.............................32

Manual Dialing........................................................

One Touch Dialing Speed Dialing

• Using Hold, Pause, # with the Telephone

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32 32 32 32

MMM

• On Hook Dialing...................................................................................33

Dialing Access Codes and Credit Card Numbers Searching the Telephone Index

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5> SENDING FAXES

A) DOCUMENT BASICS

The Size of Your Documents How to Insert the Document The Auto Document Feeder (ADF) Getting Ready to Send a Fax

Setting the Resolution (Temporary Setting)

Setting the Contrast (Ifemporary Setting)...................................38

B) BASIC FAX TRANSMISSIONS

• Sending a Fax..............................................................................39

• Talking to the Other Party When Sending a Fax Sending a Fax Automatically

Dual Access

• If you Get a MEMORY FULL Message Sending a Fax in Real Time (Temporary Setting)

Sending a Fax Manually................................................................. 42

Automatic and Manual Redialing......................................................43

• Optional Settings When You Send a Fax Manually

• Printing Page Headers.................................................................43

C) ADVANCED PAX TRANSMISSIONS.......................................... 44

Setting the Daily Timer (for Delayed Transmissions) Delayed Transmission Broadcasting

• Getting Familiar with the Broadcasting Function.......................46

Interrupting the Timer and Polled Job.............................................. 48

Checking Job Status

Canceling a Job................................................................................ 49

D) FAX TRANSMISSION OPTIONS...................................................50

Setting the Overseas Mode (Ibrnporary Setting) Setting Your MFC for Multiple Resolution

Transmission (Temporary Setting)....................................................51

Sending a Fax with an Electronic Cover Page Message

• Selecting a Comment for the Cover Page Customizing Your Cover Page Comment

Printing a Sample Cover Page ......................................................... 55

To Always Send a Cover Page..........................................................55

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35 35 36 37 37

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53 53

• Sending an Automatic Cover Page Sending a Fas When the Cover Page Is ON Sending a Cover Page (Temporary Setting) Sending a Fax with Call Reservation (Talking to the receiving party after fax transmission)

• Using the Call Reservation Function Printing the Call Back Message ECM (Error Correction Mode)

Error Retransmission..................................................................... 61

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58 58 60 61

6. RECEIVTNG FAXES AND OTHER CALLS

A) BASIC SETUP TO RECEIVE FAXES

Selecting an Answer Mode Manual Reception (Manual Mode)

Automatic Fax Only Reception (Fax Mode)

Setting the Ring Delay The FAT Switch (FaxATelephone Mode)

Recording an F/T Outgoing Message (OGM)...................................65

Setting the F/T Ring Time

Smoothing..........................................................................................67

Setting the Size of the Paper.............................................

Printing a Reduced Size Copy of the Incoming Document... 69

Auto Reduction Using Fixed Reduction Ratios

• Selecting the Ratios of Fixed Reduction

• Reception into Memory (Out of Paper Reception) Setting the Print Density Toner Save Function

Speaker Volume................................................................................72

Setting the Handset Volume............................................................ 73

Ring Volume......................................................................................74

B) REMOTE ACTIVATION............................................................... 75

What is Remote Activation?..............................................................75

• Connecting an External or Extension Telephone

Using Remote Codes.........................................................................76

Using the Activation Code..........................................................76

Using the Deactivation Code

Making the Remote Codes Easier to Use.........................................

Changing and Registering Remote Codes

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76 77 77

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C) CONNECTING AN EXTEKNAL TELEPHONE

ANSWERING DEVICE (TAD)................................

How to Use an External TAD with the MFC

• Connecting an External TAD to the MFC

Flowchart of External TAD Reception..............................................80

External TAD Hookup Recording the TAD’s Outgoing Message (OGM)

Troubleshooting............................................................................... 81

D) DISTINCTIVE RINGING

Distinctive Ringing............................................................................81

What Is Distinctive Ringing? What Is the Advantage of Using the Distinctive

Ringing Function?..................................................................... 81

Can My MFC Use Distinctive Ringing?

Can I Change the Setting Later?.................................................82

How Will the MFC Treat All Other Numbers? The Message Center Answers the Other Phone

Number(s) on the Line;............................................................. 82

External Telephone Answering Device (TAD) Answers Other Number(s) on the Line; Retrieving Faxes from a Remote Site When Using

Distinctive Ringing:............................................................... 83

How Does the Distinctive Ringing Function Work? Flowchart of an Incoming Call Which Phone Number Should I Register?

What Must I Do to Set Up Distinctive Ringing? Setting the Distinctive Ringing Function How to Turn the Distinctive Ringing Function ON or OFF. 87

E) CALLER ID..................................................................................... 87

What is Caller ID?........................................................................... 87

Advantages of Caller ID....................................................................87

How Does Caller ID Work?

The Caller ID Appears on the Display When

Your Telephone Rings

The Caller ID is Stored in Your Machine’s Memory

Scanning through the Caller IDs Stored in the Memory ..... 88

• Clearing a Caller ID Stored in Memory......................................89

Printing the Caller ID List

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78 78 79

85 85 85

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7. POLLING......................................................................... 92

• What Is Polling?

• How Does It Work?

• When to Use Polling

Polling Another Fax Machine (Calling) (Temporary Setting).... 93

Setting Up Polled Waiting (Being Called) (Temporary Setting)

Delayed Polling (Temporary Setting)

Sequential Polling (Temporary Setting)

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92 92 92

8. MESSAGE CENTER MODE SETTINGS

A) GETTING STARTED

What Is the Message Center Mode?

What Do I Want the Message Center to Do?....................................

Flowchart of an Incoming Call Turning on the Message Center with 3 Basic Steps

Setting the Message Storage........................................................... 103

Recording the MSG CTR Outgoing Message

(MSG CTR OGM)...........................................................................104

Activating the Message Center Mode

B) GETTING YOUR MESSAGES

How Will I Know Messages Have Been Received?

• What Happens When the Memory Is Full... Playing an Incoming Voice Message (ICM) and Recorded Memo (or Voice Alarm)

Backup Printing Option'................................................................ 107

Printing a Fax Message.................................................................. 108

• Erasing and Printing FAX Messages Calling Your Message Center for Messages (See Remote Retrieval)

C) ERASING YOUR MESSAGES

Erasing Incoming Voice Messages, Fax Messages and Recorded Memo (or Voice Alarm)

One by One Erasing

All in One Erasing.................................................................... 110

D) CHANGING THE OUTGOING MESSAGE

Playing Your Outgoing Message (OGM).................................

Erasing Your Outgoing Message (OGM)

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E) MORE FEATURES..................................................................... 113

Setting the Toll Saver......................................................................113

Setting the Maximum Time for Incoming Messages (ICM MAX. TIME)

Playing OGM (Outgoing Message) ON/OFF Setting Recording a Conversation

Recording a Memo...........................................................................116

F) PAGING/FAX FORWARDING

What Is Paging/Fax Forwarding?................................................ 117

Setting Up Paging (Registering the Paging Number) Setting Up Fax Forwarding

(Registering the Fax Forwarding Number).....................................

• Memory Backup of Message Center Memory..........................120

Changing the Fax Forwarding Number Remotely

G) REMOTE RETRIEVAL

What Is Remote Control Access?....................................................121

Setting the Remote Access Code ..................................................121

Using the Remote Access Code

Remote Control Commands.......................................................... 123

Retrieving the Memory Status List and Fax

Messages Remotely.........................................................................124

Changing the Fax Forwarding Number Remotely

H) VOICE ALARM ............................................................................ 125

Voice Alarm Setting the Voice Alarm

• Recording Voice Messages for the Voice Alarm

How Will the Voice Alarm Perform When the

Scheduled Time Arrives

Using the Voice Alarm: Playing Entries, Erasing

Entries One by One, Erasing All at Once........................................128

Remote Control of the Voice Alarm

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USING THE MFC AS A PRINTER

Acceptable Paper

Control Panel Keys.................................................................................133

Simultaneous Operation

On/OffLine Key.....................................................................................133

FF/Cont Key...........................................................................................133

Test/Reset Key........................................................................................134

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133

Print Priority Key

• Windows® Printing.................................................................... 135

• Remote Printer Console Program for DOS

• Popular Printer Emulation Support

• Bi-directional Parallel Interface

• Enhanced Memory Management................................................... 135

Multi-purpose Sheet Feeder................................................................. 136

Manual Feed Slot................................................................................ 138

When you load one sheet of paper manually: When you load more than one sheet of paper manually:

• Paper Tray....................................................................................... 139

Printing the Internal Font List Printing the Print Configuration List Restoring to the Factory Default Settings Printing PC Data in Hexadecimal

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10. PRINTING REPORTS AND LISTS

How to Print Reports and Lists Activity Report Interval

Printing the All Dial List

Transmission Verification (Xmit) Report

Memory Status List

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11. HOW TO USE COPY FUNCTION

Making a Single Copy.............................................

Making Multiple Copies

Stacking Multiple Copies.................................................................... 153

• What to Do When You Get a MEMORY FULL

Message while Making Copies.......................................................

Sorting Multiple Copies....................................................................... 154

• What to Do When You Get a MEMORY FULL

Message while Sorting Multiple Copies Reducing and Enlarging Copies Cop5ung a Photograph

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12. REPLACING TONER CARTRIGE AND

DRUM UNIT............................................................... 158

Toner Empty Indicator........................................................................ 158

Replacing the Toner Cartridge............................................................. 158

Replacing the Drum Unit.......................................................................162

13. REGULAR MAINTENANCE....

Regular Maintenance

Cleaning the Drum Unit.........................................................................166

Packing and Shipping the MFC

Paper Jams.......................................................................................

Fixing a Document Jam...................................................................170

Fixing a Paper Jam..........................................................................170

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14. OPTIONAL ACCESSORIES..............

Connecting the Serial interface Board (KSIOOM)

Setting the Serial Interface Parameters..................................................175

Memory Board

Optional Memory for the Printer & Fax Operations.......................178

Installing the Optional Memory Board..................................................179

15. TROUBLESHOOTING

Fax-Back System................................................‘

Brother On the World Wide Web..........................................................181

Brother Bulletin Board.......................................................................... 181

Error Messages.......................................................................................182

If You Are Having DifEiculty with Your MFC

Troubleshooting Tips........................................................................... 191

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16. SPECIFICATIONS.......................................................198

Parallel Interface Specifications

Resident Fonts....................................................................................... 200

Symbol Sets/Character Sets.................................................................. 201

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17, IMPORTANT INFORMATION

Standard Telephone and FCC Notices

(Applies only to 120V model)............................................................. 203

Important Safety Tnstrnctions ................................ .

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INDEX

FOR CUSTOMER SERVICE

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ORDERING ACCESSORIES AND SUPPLIES... 212

208

211

LCD & User Setting Area

® Message Center Area

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O TELEPHONE AREA

1. Dial Pad

These twelve keys are used to dial phone and fax numbers (see page

32), and also can be used as an alphanumeric keyboard for entering information into the MFC. (See pages 17-19.)

2. Hook

This key lets you dial telephone and fax numbers without lifting the handset. (See pages 32-33.)

3. Hold

You can use this key to put a call on hold. (See page 32.)

4. RediallPause

This key redials the last number

called. (See page 43.) This key

is also used to insert a pause in autodial numbers. (See pages 27,

32.)

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5. Speed Dial

This key lets you dial previously stored Speed Dial phone numbers by entering a two-digit number.

(Seepages27-29, 32.)

6. TeTindex

This key allows you to alphabetically look up numbers stored in the dialing memoiy. (See page 34.)

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7. Shift

This key is used to access the “13” through “24” One Touch keys. (See page 26.) In the printer mode when

Shift is pressed together with Test/ Reset, it resets and restores the

MFC to the factory default settings. (See page 134.)

This Enlarge/Reduce key will reduce or enlarge copies depending

on the ratio you select: 200%, 150%,

125%, 120%, 100%, 93%, 87%, 75%,

and 50%. You can also use the Auto Reduction function to have the MFC automatically calculate

the reduction ratio that fits the

size of your recording paper. (See

pages 155-156.)

8. One Touch Dial Keys

These 12 keys give you instant access to previously stored phone

numbers. (See pages 26-27, 32.)

Press this key to make a copy. (Seepages 152-157.)

11, Sort

This key is used to copy original multiple pages copied in order. (See pages 154-155.)

12. Photo

This key is used to copy

photographs. (Seepages 156-157.)

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13. On/OffLine 14. Stop

This key is used to turn the printer online (ready to receive PC data) and offline (not ready to receive PC data) alternately. When the printer is online, the LCD displays ONLINE. (See page 133.) SLEEP will be displayed when the MFC is in energy-save mode.

16. FFICont

When the LCD shows REMAINED DATA, you can turn the MFC OFFLINE and then press this key to print the data that is in the memory. Also, it clears some operation and machine errors. (See pages 133-134.)

17. TesHReset

This key is used to print a test page. When it is pressed together with Shift, it clears data from the printer memory, cancels an error status, and then resets and restores to the factory default settings. (See page 134.)

This key stops a fax, cancels an operation, or exits from fimction mode. (See page 9.)

15. Start

Use this key to start an operation, such as sending a fax. (See page

40.)

18. Print Priority

When this key is pressed all faxes will be received into memory without first printing and can be printed later. This key also increases the memory available for printing. (See page 134.)

O LCD & USER SETUP AREA

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' (Left Arrow) 20. (Right Arrow)

19,

,L. v^v-/inikul miMbL KtYS

This key moves the LCD cursor to the left. It also allows you to back

up one step when you are in function mode (see page 8) or Telephone Index. (See page 34),

21, Liquid Crystal Display

The LCD displays messages that will help you set up and operate your MFC (On-Screen Programming); the upper row shows fax and copy status and the lower row shows printer and scanner status. (iSee page 8.)

This key moves the LCD cursor to the right, and it also lets you advance one step when you are in function mode (see page 8) or Telephone Index. (See page 34).

22, Clear

This key deletes entered data or backs up one step in function mode. (See page 9.)

This key is used for storing a

function setting into the MFC. (See

page 9.)

This key accesses the function and programming mode (OSP), so you can alter various settings. (See page 8.)

<B LCD & USER SETUP AREA

25. Mode

This key is used to specify how the MFC should handle incoming calls.

(See page 62.)

27. Resolution

This key is used to

set the resolution

requirements when

sending a fax, (See

page 37.)

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Photo 1*1 w ■■ s.Fine o H f

26. Broadcast

Use this key whenever you want to send faxes to many different locations, maximum

of 174 locations at once, (See pages 46-47.)

You can gradually decrease the speaker volume and handset volume for the current

call by pressing this key.

l-^UNCnON CENTER

\w3wc:

This key is used to send a Cover Page as the first page of a fax transmission. (See pages 57-58.)

Press this key whenever you want a quick reference Help List printed. This Help List will give you information on how to perform settings for a function, how to register information, or how to get basic information. (See pages 8,16.)

You can gradually increase the speaker volume and handset volume for the current caU by pressing this key.

® MESSAGE CENTER AREA

30. Voice and Fcix Indicator Lights

These lights tell you whether voice or document messages are stored in the memory. (See page 106.)

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31. Record

|"*‘^*V*Voluitie A_. ^

Use this key to record outgoing

voice messages, memo and voice

alarm messages into your MFC. (Seepages 104-105,116,126-127.)

32. Erase Play

This key erases voice or fax messages stored in your MFC, (See pages no, 112,128.)

Use this key to listen to incoming voice messages,

outgoing voice messages, memos and voice alarm messages stored in your MFC.

(Seepages 107,110, 111, 128.)

2. HOW TO USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY

User-friendly Programming

We have designed your MFC with on-screen programming and a Help key, userfriendly programming that helps you take full advantage of all the functions your MFC has to offer.

Since your MFC programming is done on the LCD, we created step-by-step on-screen prompt messages to help you program your machine. All you have to do is follow the prompt instructions as they guide you through the function menu selections and programming options and settings.

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Using the Function Mode to Access On-screen Programming (OSP)

You can access the Function mode by pressing Fimction and waitin g for two aecon ds. Then select FAX or PRINTER by pressing 1 or 2. (See page 8.)

Press Function

ENTER NO. & SET

FAX MENU

♦

PRINTER MENU

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When you enter Function mode, your MFC will display a list of Level One Functions to choose from (see pages 10 through 15 for these Level One Functions), as seen on previous page.

These function options will appear one after the other on the display. You can then

choose one of these options by pressing Set when the option you want appears on the LCD.

You can also move through the function menu options at a faster rate by pressing

(right arrow). (See page 5 to locate this key on your Control Panel.) When you find the

option you want, press Set.

After you select either FAX MENU or PRINTER MENU, you can simply press the Level One Function number, then press the Level Two Function number associated with each option (refer to pages 10 through 15).

To exit function mode, press Stop, If you selected the wrong menu and want to return to the previous step, press Clear.

Shortcut

The functions in this manual list each step in detail, showing the LCD display

prompts after you press each key: Function, 1 (FAX)—OR—2 (PRINTER), Level One number, and Level Two number. Then you are in the function where you must either use the ^(left arrow) or ►(right arrow) to select an option or enter the information using the dial pad.

To bypass the LCD displays and go directly into a function without waiting, do not pause between the above four key strokes. For example, the shortcut to access the DATEATIME function is; Press Function, 1, 7,1.

Once you are comfortable with skipping these LCD displays, you can program most

functions directly from the Function Selection Table (see pages 10-15).

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Alternating Displays for On-screen Programming (OSP)

SPEAKER:HIGH

ALTERNATE

SELECT e ^ T SET

^ brief instructions on how to proceed. The

When you see alternating displays, the LCD will usually alternate between the currently selected option, and a help message giving

example shows the current speaker volume is high and prompts you to use ^ (left arrow) and ► (right arrow) to change the setting, and then to press Set to store it.

Function Selection Table

If you have a basic imderstanding of how to program your MFC, you can perform most of the programming settings without this Operations Manual. To help you understand the function selections, options, and settings that are found in your MFC programs, we have the following Function Selection Table.

Read through this table to gain a basic understanding of what your new Multi-

Function Center can do, and then the next section will begin instructing you how to use On-Screen Programming.

<1. FAX MENU FUNCTIONS>

Level one

function

Level two

function

1. TIMER

Explanation of Options

Use TIMER to send your documents at a later time.

Factory

setting

— 44

Page

1.TEMP. (TEMPORARY) SEHINGS

2. POLLING

3. CALL

RESERVE

4. CONTRAST

5. RESOLUTION

6. OVERSEAS

MODE

Polling is the process of retrieving faxes ifom another machine. ON/OFF

You can send a fax and then talk to the recipient using the CALL RESERVE function. ON/OFF.

There axe three types of contrast settings. Usually the AUTO setting is acceptable. But if you want to send or copy an

especially light or dark document, you should change this setting. AUTO: Default is AUTO. Contrast

setting always reverts to AUTO

AUTO 38

after the current operation. S. LIGHT’.To send very light documents. S. DARK: To send very dark documents.

If you need to send a set of originals at

various resolutions, tlii.s function will

allow you to set the required resolution page by page. (If all documents are the same resolution, use the Resolution key.

STAN

DARD

See page 6 #27.) STANDARD/FINE/S. PINE/PHOTO

If you have trouble when sending overseas, you may want to set OVERSEAS MODE to ON. ON/OFF

OFF

92-07

58-60

51-52

50-51

7. REAL TIME TX

You can send the documents in the feeder

m real time without using memoiy. ON/OFF

OFF

41-42

^ vb *./1 1 ^^L-l H I

i\v^\:7i^mviiviti>iV:7 AINU HbLP KEY

Level one

function

2. REMAINING

JOBS

3. PRINT

REPORTS

4. SET AUTO

DIAL

Level two

function

Seepage 144 for a list of reports.

1, ONE-rOUCH

DIAL

2. SPEED-DIAL

3. SETUP

GROUPS

1. SMOOTHING

Explanation of Options

Factory

setting

If you wish to check or cancel a job that

has been set with the timer, a polled job

etc., use this function.

You can print several different lists and

reports, which are available under

function item 3. PRINT REPORTS.

If you register names and numbers on One Touch dial keys, you can dial a number automatically just by pressing a

One Touch key. (Max. of 24 locations) If you register names and numbers as

Speed Dial numbers, you can dial a number automatically just by pressing Speed Dial key and a two-digit number using the dial pad. (Max. of 100 locations)

This is used for setting up a group number used for broadcasting.

Smoothing enhances the appearance of

incoming faxes.

If you keep SMOOTHING set to ON, you will receive messages with the smoothing enhancement, ON/OFF

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ON 67

Page

49-50

27-28

5. USER

OPTIONS

2. BEEPER

3. COVERPG

ON/OFF

4. ERROR RE-TX

5. REDUCTION

You can adjust the volume of the beeper with this function.

OFF/LOW/HIGH

If you set COVERPAGE to ON, you can

send your documents with a Cover Page

generated by your MFC. When the

COVERPAGE setting is ON, you can select a Cover Page comment. ON/OFF

If you set ERROR RE-TRANSMISSION

to ON, the MFC automatically resends

the page uuee au error uecuis.

ON/OFF

You con avoid having your incoming data

separated by printing a reduced copy of the incoming document. The reduction methods are AUTO or Fixed ratio:

AUTO/100%/93%/87%/75%

LOW 25

OFF

55-56

OFF

AUTO

69-70

Level one

function

Level two

function

6. RCD PAPER

Explanation of Options

You can select one of 3 sizes of paper. If you selected AUTO reduction, the MFC automatically will adjust the size of the incoming fax document so that it fits the paper size you have selected. LETTER/LEGAL/A4

Factory

setting

Page

LETTER 68

5. USER

OPTIONS

6. TEL

OPTIONS

7. lONER SAVE

8. SLEEP MODE

9. PRINT

DENSITY

1. TONE/PULSE

2. RING DEUY

3. SPEAKER

VOLUME

4. FTTRING

TIME

You can extend the life of the toner by conserving its use. ON/OFF

This mode reduces the power consumption when the MFC is idle. The time period before the MFC drops into the mode is

OOMIN

user selectable.

00-99 minutes

You can adjust Print Density with this function.

There are two diflereiit dial types and

you must select the type of signal suitable for your telephone line.

TONE

TONE/PULSE This is the number of rings before the

MFC answers the call when in F/T or Fax Mode. 0/1/2/3/4 rings

You can adjust the speaker volume with this function.

OFF/T.OW/RTOH

LOW 72-73

F/T RING TIME sets the “double ring” in F/T mode.

10/20/30/60 seconds

OFF

19-20

—-

63-64

20 66-67

5. RING VOLUME

6. DISTINCTIVE

7. CALLER ID

The settings are OFF/LOW/HIGH. HIGH If you have distinctive ringing service

from your phone company, you can use

this function to register the ringing pattern of your fax number. And if you set

OFF

it to ON, you can use the registered number as a fax number only. OFF/ON/SET

You can display the last 30 Caller IDs that are stored in the memory.

—

85-87

88-89

■ - —^^11

1 ivvy'C^i^ntVHVIIlYL? WUHt

LPKtY

Level one

function

7. SETUP

SYSTEM

Level two

function

1. DATE/TIME

2. DAILY TIMER

3. INTERVAL

4. STATION ID

5. REMOTE

CODE

Explanation of Options

If you enter the date and time in 24-hour format, the LCD will display the date and

01/01/1999

time and they will be printed on outgoing

faxes. If you frequently have delayed jobs, all

for execution at same time each day, you can program that time. Once you register it, you do not have to enter that time, just set Timer Transmission in temporary settings.

You can select the time interval at which the activity report is printed.

6/12/24 hours, 2/4/7 days, OFF

You can enter your name or company name, fax number and telephone number in STATION ID.

It is printed at the top of each page of every outgoing fax. It is also printed on

the automatic Cover Page. If you enter a REMOTE CODE, you can

activate or deactivate the MFC from a remote telephone. ON/OFF

#51(DEACT.)

Factory setting

00:00

00:00 44

Page

OFF 146-147

23-24

—

*51 (ACT.)

76-77

8. SETUP

MSG CTR

6. SET COVERPAGE

7. MF LINK

1.MSG STORAGE

2. BACKUP PRINT

You can register your own two custom comments on the Cover Page.

When you use the application software included into the MFC, you can select if your PC connected to your MFC will receive voice and fax messages. ON/OFF

You can select the Message Storage of the MFC in Message Center mode.

FAX:ON/OFF, VOICE:ON/EXT/OFF

FAXiOFF

VOICE-.ON

You can set the MFC to print a backup

copy of faxes that arc received into the

Message Center memory. ON/OFF

—

Seethe

Multi-

Punction

LiultPro

Online

frcningntatim

103-104

107-108

Level one

function

Level two

function

3.FAXFWD/

PAGING

Explanation of Options

Factory

setting

You can choose either PAGING, FAX FORWARDING or OFF. PAGINGONwiU cause the MFC to page you when It receives a fax message. FAX FORWARDING ON will cause the MFC to send any stored faxes

that are recei v ed to airother predetermined

OFF

fax number. OFF/FAX FORWARD/PAGING

Page

117-121

8. SETUP

MSG CTR

4. REMOTE

ACCESS

5.ICM MAX. TIME

6.0GM

7, PRINT FAX

8. PLAYING OGM

9. TOLL SAVER

You can register a REMOTE ACCESS CODE (3 digits) allowing you to remotely operate the MFC. (Example : Retrieving

159*

an incoming fax message.) This is the maximum length of voice

information in Message Center, Memos and Voice Alarm recordings. 20/25/30/3fi/4n/45/50/55/60 seconds

The MFC has two types of OGM (Outgoing Messages) for MSG CTR and FAXATEL switch. After selecting the message type, you can play, record or

MSG

CTR

OGM

erase. You can print incoming faxes that were

stored in MSG CTR memory. If you set PLAYING OGM to ON, Message

Center OGM, or F/T OGM is replayed if you change the receiving mode to Message

ON Center or F/T respectively. ON/OFF

If you set TOLL SAVER to ON, you can check if a message was received by the Ring Delay. Toll Saver overrides the Ring

OFF Delay setting. ON/OFF

121-124

114

65-66,

111-112

108-109

111

113

0. INTERRUPT

You can send a fax without canceling the Timer or Polled Waiting, even if there are

documents in (lie feeder, by “inlerrupLiiig”

it.

. _________________________________________

I ivvywiw uviiviiiMv:? rtINU nCLnVtzT

<2. PRINTER MENU FUNCTIONS>

Level one

function

1. PRINT

OPTIONS

2. RESET

PRINTER

Level two

function

1. INTERNAL

FONT

2. CONFIGURATION

1. FACTORY SET

2. HEX DUMP

MODE

Explanation of Options

Factory

setting

You can print resident fonts to check and confirm font types.

Printer settings and status are listed here.

You can restore factory default settings and temporary settings for the printer back to factory default settings.

If you set HEX DUMP MODE, all the PC data is printed in hexadecimal.

Page

——

140

— 141

—

—~

142

143

Using the Help Key

Press this key to print a quick reference Help List. The Help List will tell you how to perform settings for a function, how to register information or, how to get basic

information for sending or receiving faxes, copying and printing. When you don’t have

this Operations manual with you or when you want some information quickly, you can

press Help to get a list of basic operating procedures.

You can request a printout whenever the MFC meets the following conditions;

- while the LCD displays the date and time.

- while the MFC is timer waiting.

- while the MFC is polled/polling waiting.

- while the MFC is at level one or two of the function menu.

NOTE: You cannot prmt the Help List while the MFC is printing data from the PC.

________________________ I .\v^wi\oiviiviiiM'C7 AINU MtLF KtY

How to Enter Text in Function Mode ____________________

Dial pad keys have three or four letters printed above them. The following keys “0”, “1”, “#” and have no printed letters.

ABC DBF

________

_____

(D ® ®

GHI JKL MNO

® ® ®

PQftS TUV WXYZ

® ® ®

By pressing the appropriate dial pad key the correct number of times, you can access the character you want. When you are setting certain functions, such

as the Station ID, you will have to enter text into your MFC.

Key once twice three times

four times

five times

2 A 3 D 4

5 J 6

7 P 8 9 W

Let’s say that you want to enter the initials ‘'BR”. PoUow the example on the next page.

T u

B E P 3 H K L 5 N

I 4 G

0 R V 8

X Y Z

2 A

j 6 M S 7

T 9

THE DISPLAY WILL SHOW:

NAME:

ENTER & SET

1. Press 2 twice to enter the letter B.

2. Press 7 three times to enter the letter R.

3. Press Set.

FOR YOUI? INFORMATION

1. If you want to enter a blank space, press ► (right arrow) twice.

2. If you entered a letter incorrectly and want to change it, you can use ^ (left arrow) to move the cursor back. When you reach the letter, you can

enter a new one in it’s place. Ynn can only overwrite letters, not insert

them, so you may have to go back and overwrite a lot of letters if you forget to enter a letter.

3. If you have to enter a character that is assigned to the same dial pad key as the previous character, press ^ (right arrow) to move the cursor to

the right.

NAME:B

NAME:BR

How to Enter Special Characters^ Symbols and Punctuation Marks

in Function Mode

* *

Okey

-------------

*key

--------------

# hey

--------------

The “0” key contains all the accented characters. The and the "#” key are used for pTinetuation marks and symbols. Let’s say that you want to enter the Symbol Follow the example on the next page.

AEOUAQEfiO (space) !”#$%&’()ili+,-./

+ 196 hidden pages