Brother MFC7650MC User Manual

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Shipment of the Multi-Function Center (MFC)

If for any reason yoy must ship your MFC, carefully package the MFC to avoid any damage during transit. !t is recommendecl that you save and use the original packaging. The MFC should be adequately insured with the carrier.

Warning

When shipping the MFC, the DRUM UNIT assembly including theTONER CARTRIDGE must be removed from the MFC and placed in the plastic bag. Failure to remove it and place it in the plastic bag during shipping, will cause severe damage to the machine and wili VOID THE WARRANTY,

Introduction to the Operations Manual

(for Fax, Printer, Copier Operations)

► Have you set up your MFC [and prepared your computer for

the printer mode by following the instructions in the Setup Manual? The Setup Manual will help you prepare your MFC to use it as a fax^ printer and copier.

► has' 6 performance

modes in one machine. It is a Fax. Printer. Copier. Scanner. PC Fax and Message Center.

►After you complete setting up the MFC, this Operation^

Manusd for more information about your MFC, such as functions of the machine and the control panel. Information about maintenance, troubleshooting and technical specifications are also available in this manual.

►ytease keep this m;wiua! beside yoUf MFC, |so you can access

important information whenever necessary.

► ^ die link for

information on how to set up your MFC and Personal Computer and how to use the Scanner and PC Fax.

TABLE OF CONTENTS

For Your Information

1. THE CONTROL PANEL KEYS.......................................1

TELEPHONE AREA................

ONE TOUCH, PRINTER AND COPY AREA LCD & USER SETUP AREA MESSAGE CENTER AREA

HOW TO USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY

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Hi WMi

User-friendly Programming Using the Function Mode to Access On-screen Programming (OSP) Shortcut Alternating Displays for On-screen Programming (OSP) Function Selection Table Using the Help Key How to Enter Text in Function Mode How to Enter Special Characters, Symbols and

Punctuation Marks in Function Mode...........................................

How to Set the Sleep Time............................................................

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3. FUNCTION SETTINGS

Setting the Dialing Mode (Tone/Pulse) Setting the Date and Time

Setting the Station ID....................................................................

Setting the Beeper Volume Level

Storing the One Touch Dial Numbers Storing the Speed Dial Numbers

• When You Wish to Change the Stored One Touch and Speed Dial Numbers

• Memory Storage/Temporary Battery Back Up

Setting Up Groups for Broadcasting...............................................

• Types of Numbers..................................................................

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18 19

29 29

29 31

4. USING THE MFC AS A TELEPHONE.............................32

Manual Dialing........................................................

One Touch Dialing Speed Dialing

• Using Hold, Pause, # with the Telephone

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32 32 32 32

MMM

• On Hook Dialing...................................................................................33

Dialing Access Codes and Credit Card Numbers Searching the Telephone Index

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5> SENDING FAXES

A) DOCUMENT BASICS

The Size of Your Documents How to Insert the Document The Auto Document Feeder (ADF) Getting Ready to Send a Fax

Setting the Resolution (Temporary Setting)

Setting the Contrast (Ifemporary Setting)...................................38

B) BASIC FAX TRANSMISSIONS

• Sending a Fax..............................................................................39

• Talking to the Other Party When Sending a Fax Sending a Fax Automatically

Dual Access

• If you Get a MEMORY FULL Message Sending a Fax in Real Time (Temporary Setting)

Sending a Fax Manually................................................................. 42

Automatic and Manual Redialing......................................................43

• Optional Settings When You Send a Fax Manually

• Printing Page Headers.................................................................43

C) ADVANCED PAX TRANSMISSIONS.......................................... 44

Setting the Daily Timer (for Delayed Transmissions) Delayed Transmission Broadcasting

• Getting Familiar with the Broadcasting Function.......................46

Interrupting the Timer and Polled Job.............................................. 48

Checking Job Status

Canceling a Job................................................................................ 49

D) FAX TRANSMISSION OPTIONS...................................................50

Setting the Overseas Mode (Ibrnporary Setting) Setting Your MFC for Multiple Resolution

Transmission (Temporary Setting)....................................................51

Sending a Fax with an Electronic Cover Page Message

• Selecting a Comment for the Cover Page Customizing Your Cover Page Comment

Printing a Sample Cover Page ......................................................... 55

To Always Send a Cover Page..........................................................55

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35 35 36 37 37

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53 53

• Sending an Automatic Cover Page Sending a Fas When the Cover Page Is ON Sending a Cover Page (Temporary Setting) Sending a Fax with Call Reservation (Talking to the receiving party after fax transmission)

• Using the Call Reservation Function Printing the Call Back Message ECM (Error Correction Mode)

Error Retransmission..................................................................... 61

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58 58 60 61

6. RECEIVTNG FAXES AND OTHER CALLS

A) BASIC SETUP TO RECEIVE FAXES

Selecting an Answer Mode Manual Reception (Manual Mode)

Automatic Fax Only Reception (Fax Mode)

Setting the Ring Delay The FAT Switch (FaxATelephone Mode)

Recording an F/T Outgoing Message (OGM)...................................65

Setting the F/T Ring Time

Smoothing..........................................................................................67

Setting the Size of the Paper.............................................

Printing a Reduced Size Copy of the Incoming Document... 69

Auto Reduction Using Fixed Reduction Ratios

• Selecting the Ratios of Fixed Reduction

• Reception into Memory (Out of Paper Reception) Setting the Print Density Toner Save Function

Speaker Volume................................................................................72

Setting the Handset Volume............................................................ 73

Ring Volume......................................................................................74

B) REMOTE ACTIVATION............................................................... 75

What is Remote Activation?..............................................................75

• Connecting an External or Extension Telephone

Using Remote Codes.........................................................................76

Using the Activation Code..........................................................76

Using the Deactivation Code

Making the Remote Codes Easier to Use.........................................

Changing and Registering Remote Codes

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76 77 77

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C) CONNECTING AN EXTEKNAL TELEPHONE

ANSWERING DEVICE (TAD)................................

How to Use an External TAD with the MFC

• Connecting an External TAD to the MFC

Flowchart of External TAD Reception..............................................80

External TAD Hookup Recording the TAD’s Outgoing Message (OGM)

Troubleshooting............................................................................... 81

D) DISTINCTIVE RINGING

Distinctive Ringing............................................................................81

What Is Distinctive Ringing? What Is the Advantage of Using the Distinctive

Ringing Function?..................................................................... 81

Can My MFC Use Distinctive Ringing?

Can I Change the Setting Later?.................................................82

How Will the MFC Treat All Other Numbers? The Message Center Answers the Other Phone

Number(s) on the Line;............................................................. 82

External Telephone Answering Device (TAD) Answers Other Number(s) on the Line; Retrieving Faxes from a Remote Site When Using

Distinctive Ringing:............................................................... 83

How Does the Distinctive Ringing Function Work? Flowchart of an Incoming Call Which Phone Number Should I Register?

What Must I Do to Set Up Distinctive Ringing? Setting the Distinctive Ringing Function How to Turn the Distinctive Ringing Function ON or OFF. 87

E) CALLER ID..................................................................................... 87

What is Caller ID?........................................................................... 87

Advantages of Caller ID....................................................................87

How Does Caller ID Work?

The Caller ID Appears on the Display When

Your Telephone Rings

The Caller ID is Stored in Your Machine’s Memory

Scanning through the Caller IDs Stored in the Memory ..... 88

• Clearing a Caller ID Stored in Memory......................................89

Printing the Caller ID List

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78 78 79

85 85 85

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7. POLLING......................................................................... 92

• What Is Polling?

• How Does It Work?

• When to Use Polling

Polling Another Fax Machine (Calling) (Temporary Setting).... 93

Setting Up Polled Waiting (Being Called) (Temporary Setting)

Delayed Polling (Temporary Setting)

Sequential Polling (Temporary Setting)

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92 92 92

8. MESSAGE CENTER MODE SETTINGS

A) GETTING STARTED

What Is the Message Center Mode?

What Do I Want the Message Center to Do?....................................

Flowchart of an Incoming Call Turning on the Message Center with 3 Basic Steps

Setting the Message Storage........................................................... 103

Recording the MSG CTR Outgoing Message

(MSG CTR OGM)...........................................................................104

Activating the Message Center Mode

B) GETTING YOUR MESSAGES

How Will I Know Messages Have Been Received?

• What Happens When the Memory Is Full... Playing an Incoming Voice Message (ICM) and Recorded Memo (or Voice Alarm)

Backup Printing Option'................................................................ 107

Printing a Fax Message.................................................................. 108

• Erasing and Printing FAX Messages Calling Your Message Center for Messages (See Remote Retrieval)

C) ERASING YOUR MESSAGES

Erasing Incoming Voice Messages, Fax Messages and Recorded Memo (or Voice Alarm)

One by One Erasing

All in One Erasing.................................................................... 110

D) CHANGING THE OUTGOING MESSAGE

Playing Your Outgoing Message (OGM).................................

Erasing Your Outgoing Message (OGM)

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E) MORE FEATURES..................................................................... 113

Setting the Toll Saver......................................................................113

Setting the Maximum Time for Incoming Messages (ICM MAX. TIME)

Playing OGM (Outgoing Message) ON/OFF Setting Recording a Conversation

Recording a Memo...........................................................................116

F) PAGING/FAX FORWARDING

What Is Paging/Fax Forwarding?................................................ 117

Setting Up Paging (Registering the Paging Number) Setting Up Fax Forwarding

(Registering the Fax Forwarding Number).....................................

• Memory Backup of Message Center Memory..........................120

Changing the Fax Forwarding Number Remotely

G) REMOTE RETRIEVAL

What Is Remote Control Access?....................................................121

Setting the Remote Access Code ..................................................121

Using the Remote Access Code

Remote Control Commands.......................................................... 123

Retrieving the Memory Status List and Fax

Messages Remotely.........................................................................124

Changing the Fax Forwarding Number Remotely

H) VOICE ALARM ............................................................................ 125

Voice Alarm Setting the Voice Alarm

• Recording Voice Messages for the Voice Alarm

How Will the Voice Alarm Perform When the

Scheduled Time Arrives

Using the Voice Alarm: Playing Entries, Erasing

Entries One by One, Erasing All at Once........................................128

Remote Control of the Voice Alarm

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USING THE MFC AS A PRINTER

Acceptable Paper

Control Panel Keys.................................................................................133

Simultaneous Operation

On/OffLine Key.....................................................................................133

FF/Cont Key...........................................................................................133

Test/Reset Key........................................................................................134

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133

Print Priority Key

• Windows® Printing.................................................................... 135

• Remote Printer Console Program for DOS

• Popular Printer Emulation Support

• Bi-directional Parallel Interface

• Enhanced Memory Management................................................... 135

Multi-purpose Sheet Feeder................................................................. 136

Manual Feed Slot................................................................................ 138

When you load one sheet of paper manually: When you load more than one sheet of paper manually:

• Paper Tray....................................................................................... 139

Printing the Internal Font List Printing the Print Configuration List Restoring to the Factory Default Settings Printing PC Data in Hexadecimal

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10. PRINTING REPORTS AND LISTS

How to Print Reports and Lists Activity Report Interval

Printing the All Dial List

Transmission Verification (Xmit) Report

Memory Status List

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11. HOW TO USE COPY FUNCTION

Making a Single Copy.............................................

Making Multiple Copies

Stacking Multiple Copies.................................................................... 153

• What to Do When You Get a MEMORY FULL

Message while Making Copies.......................................................

Sorting Multiple Copies....................................................................... 154

• What to Do When You Get a MEMORY FULL

Message while Sorting Multiple Copies Reducing and Enlarging Copies Cop5ung a Photograph

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12. REPLACING TONER CARTRIGE AND

DRUM UNIT............................................................... 158

Toner Empty Indicator........................................................................ 158

Replacing the Toner Cartridge............................................................. 158

Replacing the Drum Unit.......................................................................162

13. REGULAR MAINTENANCE....

Regular Maintenance

Cleaning the Drum Unit.........................................................................166

Packing and Shipping the MFC

Paper Jams.......................................................................................

Fixing a Document Jam...................................................................170

Fixing a Paper Jam..........................................................................170

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14. OPTIONAL ACCESSORIES..............

Connecting the Serial interface Board (KSIOOM)

Setting the Serial Interface Parameters..................................................175

Memory Board

Optional Memory for the Printer & Fax Operations.......................178

Installing the Optional Memory Board..................................................179

15. TROUBLESHOOTING

Fax-Back System................................................‘

Brother On the World Wide Web..........................................................181

Brother Bulletin Board.......................................................................... 181

Error Messages.......................................................................................182

If You Are Having DifEiculty with Your MFC

Troubleshooting Tips........................................................................... 191

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16. SPECIFICATIONS.......................................................198

Parallel Interface Specifications

Resident Fonts....................................................................................... 200

Symbol Sets/Character Sets.................................................................. 201

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17, IMPORTANT INFORMATION

Standard Telephone and FCC Notices

(Applies only to 120V model)............................................................. 203

Important Safety Tnstrnctions ................................ .

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INDEX

FOR CUSTOMER SERVICE

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ORDERING ACCESSORIES AND SUPPLIES... 212

208

211

LCD & User Setting Area

® Message Center Area

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O TELEPHONE AREA

1. Dial Pad

These twelve keys are used to dial phone and fax numbers (see page

32), and also can be used as an alphanumeric keyboard for entering information into the MFC. (See pages 17-19.)

2. Hook

This key lets you dial telephone and fax numbers without lifting the handset. (See pages 32-33.)

3. Hold

You can use this key to put a call on hold. (See page 32.)

4. RediallPause

This key redials the last number

called. (See page 43.) This key

is also used to insert a pause in autodial numbers. (See pages 27,

32.)

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5. Speed Dial

This key lets you dial previously stored Speed Dial phone numbers by entering a two-digit number.

(Seepages27-29, 32.)

6. TeTindex

This key allows you to alphabetically look up numbers stored in the dialing memoiy. (See page 34.)

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7. Shift

This key is used to access the “13” through “24” One Touch keys. (See page 26.) In the printer mode when

Shift is pressed together with Test/ Reset, it resets and restores the

MFC to the factory default settings. (See page 134.)

This Enlarge/Reduce key will reduce or enlarge copies depending

on the ratio you select: 200%, 150%,

125%, 120%, 100%, 93%, 87%, 75%,

and 50%. You can also use the Auto Reduction function to have the MFC automatically calculate

the reduction ratio that fits the

size of your recording paper. (See

pages 155-156.)

8. One Touch Dial Keys

These 12 keys give you instant access to previously stored phone

numbers. (See pages 26-27, 32.)

Press this key to make a copy. (Seepages 152-157.)

11, Sort

This key is used to copy original multiple pages copied in order. (See pages 154-155.)

12. Photo

This key is used to copy

photographs. (Seepages 156-157.)

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13. On/OffLine 14. Stop

This key is used to turn the printer online (ready to receive PC data) and offline (not ready to receive PC data) alternately. When the printer is online, the LCD displays ONLINE. (See page 133.) SLEEP will be displayed when the MFC is in energy-save mode.

16. FFICont

When the LCD shows REMAINED DATA, you can turn the MFC OFFLINE and then press this key to print the data that is in the memory. Also, it clears some operation and machine errors. (See pages 133-134.)

17. TesHReset

This key is used to print a test page. When it is pressed together with Shift, it clears data from the printer memory, cancels an error status, and then resets and restores to the factory default settings. (See page 134.)

This key stops a fax, cancels an operation, or exits from fimction mode. (See page 9.)

15. Start

Use this key to start an operation, such as sending a fax. (See page

40.)

18. Print Priority

When this key is pressed all faxes will be received into memory without first printing and can be printed later. This key also increases the memory available for printing. (See page 134.)

O LCD & USER SETUP AREA

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' (Left Arrow) 20. (Right Arrow)

19,

,L. v^v-/inikul miMbL KtYS

This key moves the LCD cursor to the left. It also allows you to back

up one step when you are in function mode (see page 8) or Telephone Index. (See page 34),

21, Liquid Crystal Display

The LCD displays messages that will help you set up and operate your MFC (On-Screen Programming); the upper row shows fax and copy status and the lower row shows printer and scanner status. (iSee page 8.)

This key moves the LCD cursor to the right, and it also lets you advance one step when you are in function mode (see page 8) or Telephone Index. (See page 34).

22, Clear

This key deletes entered data or backs up one step in function mode. (See page 9.)

This key is used for storing a

function setting into the MFC. (See

page 9.)

This key accesses the function and programming mode (OSP), so you can alter various settings. (See page 8.)

<B LCD & USER SETUP AREA

25. Mode

This key is used to specify how the MFC should handle incoming calls.

(See page 62.)

27. Resolution

This key is used to

set the resolution

requirements when

sending a fax, (See

page 37.)

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Photo 1*1 w ■■ s.Fine o H f

26. Broadcast

Use this key whenever you want to send faxes to many different locations, maximum

of 174 locations at once, (See pages 46-47.)

You can gradually decrease the speaker volume and handset volume for the current

call by pressing this key.

l-^UNCnON CENTER

\w3wc:

This key is used to send a Cover Page as the first page of a fax transmission. (See pages 57-58.)

Press this key whenever you want a quick reference Help List printed. This Help List will give you information on how to perform settings for a function, how to register information, or how to get basic information. (See pages 8,16.)

You can gradually increase the speaker volume and handset volume for the current caU by pressing this key.

® MESSAGE CENTER AREA

30. Voice and Fcix Indicator Lights

These lights tell you whether voice or document messages are stored in the memory. (See page 106.)

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31. Record

|"*‘^*V*Voluitie A_. ^

Use this key to record outgoing

voice messages, memo and voice

alarm messages into your MFC. (Seepages 104-105,116,126-127.)

32. Erase Play

This key erases voice or fax messages stored in your MFC, (See pages no, 112,128.)

Use this key to listen to incoming voice messages,

outgoing voice messages, memos and voice alarm messages stored in your MFC.

(Seepages 107,110, 111, 128.)

2. HOW TO USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY

User-friendly Programming

We have designed your MFC with on-screen programming and a Help key, userfriendly programming that helps you take full advantage of all the functions your MFC has to offer.

Since your MFC programming is done on the LCD, we created step-by-step on-screen prompt messages to help you program your machine. All you have to do is follow the prompt instructions as they guide you through the function menu selections and programming options and settings.

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Using the Function Mode to Access On-screen Programming (OSP)

You can access the Function mode by pressing Fimction and waitin g for two aecon ds. Then select FAX or PRINTER by pressing 1 or 2. (See page 8.)

Press Function

ENTER NO. & SET

FAX MENU

♦

PRINTER MENU

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When you enter Function mode, your MFC will display a list of Level One Functions to choose from (see pages 10 through 15 for these Level One Functions), as seen on previous page.

These function options will appear one after the other on the display. You can then

choose one of these options by pressing Set when the option you want appears on the LCD.

You can also move through the function menu options at a faster rate by pressing

(right arrow). (See page 5 to locate this key on your Control Panel.) When you find the

option you want, press Set.

After you select either FAX MENU or PRINTER MENU, you can simply press the Level One Function number, then press the Level Two Function number associated with each option (refer to pages 10 through 15).

To exit function mode, press Stop, If you selected the wrong menu and want to return to the previous step, press Clear.

Shortcut

The functions in this manual list each step in detail, showing the LCD display

prompts after you press each key: Function, 1 (FAX)—OR—2 (PRINTER), Level One number, and Level Two number. Then you are in the function where you must either use the ^(left arrow) or ►(right arrow) to select an option or enter the information using the dial pad.

To bypass the LCD displays and go directly into a function without waiting, do not pause between the above four key strokes. For example, the shortcut to access the DATEATIME function is; Press Function, 1, 7,1.

Once you are comfortable with skipping these LCD displays, you can program most

functions directly from the Function Selection Table (see pages 10-15).

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Alternating Displays for On-screen Programming (OSP)

SPEAKER:HIGH

ALTERNATE

SELECT e ^ T SET

^ brief instructions on how to proceed. The

When you see alternating displays, the LCD will usually alternate between the currently selected option, and a help message giving

example shows the current speaker volume is high and prompts you to use ^ (left arrow) and ► (right arrow) to change the setting, and then to press Set to store it.

Function Selection Table

If you have a basic imderstanding of how to program your MFC, you can perform most of the programming settings without this Operations Manual. To help you understand the function selections, options, and settings that are found in your MFC programs, we have the following Function Selection Table.

Read through this table to gain a basic understanding of what your new Multi-

Function Center can do, and then the next section will begin instructing you how to use On-Screen Programming.

<1. FAX MENU FUNCTIONS>

Level one

function

Level two

function

1. TIMER

Explanation of Options

Use TIMER to send your documents at a later time.

Factory

setting

— 44

Page

1.TEMP. (TEMPORARY) SEHINGS

2. POLLING

3. CALL

RESERVE

4. CONTRAST

5. RESOLUTION

6. OVERSEAS

MODE

Polling is the process of retrieving faxes ifom another machine. ON/OFF

You can send a fax and then talk to the recipient using the CALL RESERVE function. ON/OFF.

There axe three types of contrast settings. Usually the AUTO setting is acceptable. But if you want to send or copy an

especially light or dark document, you should change this setting. AUTO: Default is AUTO. Contrast

setting always reverts to AUTO

AUTO 38

after the current operation. S. LIGHT’.To send very light documents. S. DARK: To send very dark documents.

If you need to send a set of originals at

various resolutions, tlii.s function will

allow you to set the required resolution page by page. (If all documents are the same resolution, use the Resolution key.

STAN

DARD

See page 6 #27.) STANDARD/FINE/S. PINE/PHOTO

If you have trouble when sending overseas, you may want to set OVERSEAS MODE to ON. ON/OFF

OFF

92-07

58-60

51-52

50-51

7. REAL TIME TX

You can send the documents in the feeder

m real time without using memoiy. ON/OFF

OFF

41-42

^ vb *./1 1 ^^L-l H I

i\v^\:7i^mviiviti>iV:7 AINU HbLP KEY

Level one

function

2. REMAINING

JOBS

3. PRINT

REPORTS

4. SET AUTO

DIAL

Level two

function

Seepage 144 for a list of reports.

1, ONE-rOUCH

DIAL

2. SPEED-DIAL

3. SETUP

GROUPS

1. SMOOTHING

Explanation of Options

Factory

setting

If you wish to check or cancel a job that

has been set with the timer, a polled job

etc., use this function.

You can print several different lists and

reports, which are available under

function item 3. PRINT REPORTS.

If you register names and numbers on One Touch dial keys, you can dial a number automatically just by pressing a

One Touch key. (Max. of 24 locations) If you register names and numbers as

Speed Dial numbers, you can dial a number automatically just by pressing Speed Dial key and a two-digit number using the dial pad. (Max. of 100 locations)

This is used for setting up a group number used for broadcasting.

Smoothing enhances the appearance of

incoming faxes.

If you keep SMOOTHING set to ON, you will receive messages with the smoothing enhancement, ON/OFF

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ON 67

Page

49-50

27-28

5. USER

OPTIONS

2. BEEPER

3. COVERPG

ON/OFF

4. ERROR RE-TX

5. REDUCTION

You can adjust the volume of the beeper with this function.

OFF/LOW/HIGH

If you set COVERPAGE to ON, you can

send your documents with a Cover Page

generated by your MFC. When the

COVERPAGE setting is ON, you can select a Cover Page comment. ON/OFF

If you set ERROR RE-TRANSMISSION

to ON, the MFC automatically resends

the page uuee au error uecuis.

ON/OFF

You con avoid having your incoming data

separated by printing a reduced copy of the incoming document. The reduction methods are AUTO or Fixed ratio:

AUTO/100%/93%/87%/75%

LOW 25

OFF

55-56

OFF

AUTO

69-70

Level one

function

Level two

function

6. RCD PAPER

Explanation of Options

You can select one of 3 sizes of paper. If you selected AUTO reduction, the MFC automatically will adjust the size of the incoming fax document so that it fits the paper size you have selected. LETTER/LEGAL/A4

Factory

setting

Page

LETTER 68

5. USER

OPTIONS

6. TEL

OPTIONS

7. lONER SAVE

8. SLEEP MODE

9. PRINT

DENSITY

1. TONE/PULSE

2. RING DEUY

3. SPEAKER

VOLUME

4. FTTRING

TIME

You can extend the life of the toner by conserving its use. ON/OFF

This mode reduces the power consumption when the MFC is idle. The time period before the MFC drops into the mode is

OOMIN

user selectable.

00-99 minutes

You can adjust Print Density with this function.

There are two diflereiit dial types and

you must select the type of signal suitable for your telephone line.

TONE

TONE/PULSE This is the number of rings before the

MFC answers the call when in F/T or Fax Mode. 0/1/2/3/4 rings

You can adjust the speaker volume with this function.

OFF/T.OW/RTOH

LOW 72-73

F/T RING TIME sets the “double ring” in F/T mode.

10/20/30/60 seconds

OFF

19-20

—-

63-64

20 66-67

5. RING VOLUME

6. DISTINCTIVE

7. CALLER ID

The settings are OFF/LOW/HIGH. HIGH If you have distinctive ringing service

from your phone company, you can use

this function to register the ringing pattern of your fax number. And if you set

OFF

it to ON, you can use the registered number as a fax number only. OFF/ON/SET

You can display the last 30 Caller IDs that are stored in the memory.

—

85-87

88-89

■ - —^^11

1 ivvy'C^i^ntVHVIIlYL? WUHt

LPKtY

Level one

function

7. SETUP

SYSTEM

Level two

function

1. DATE/TIME

2. DAILY TIMER

3. INTERVAL

4. STATION ID

5. REMOTE

CODE

Explanation of Options

If you enter the date and time in 24-hour format, the LCD will display the date and

01/01/1999

time and they will be printed on outgoing

faxes. If you frequently have delayed jobs, all

for execution at same time each day, you can program that time. Once you register it, you do not have to enter that time, just set Timer Transmission in temporary settings.

You can select the time interval at which the activity report is printed.

6/12/24 hours, 2/4/7 days, OFF

You can enter your name or company name, fax number and telephone number in STATION ID.

It is printed at the top of each page of every outgoing fax. It is also printed on

the automatic Cover Page. If you enter a REMOTE CODE, you can

activate or deactivate the MFC from a remote telephone. ON/OFF

#51(DEACT.)

Factory setting

00:00

00:00 44

Page

OFF 146-147

23-24

—

*51 (ACT.)

76-77

8. SETUP

MSG CTR

6. SET COVERPAGE

7. MF LINK

1.MSG STORAGE

2. BACKUP PRINT

You can register your own two custom comments on the Cover Page.

When you use the application software included into the MFC, you can select if your PC connected to your MFC will receive voice and fax messages. ON/OFF

You can select the Message Storage of the MFC in Message Center mode.

FAX:ON/OFF, VOICE:ON/EXT/OFF

FAXiOFF

VOICE-.ON

You can set the MFC to print a backup

copy of faxes that arc received into the

Message Center memory. ON/OFF

—

Seethe

Multi-

Punction

LiultPro

Online

frcningntatim

103-104

107-108

Level one

function

Level two

function

3.FAXFWD/

PAGING

Explanation of Options

Factory

setting

You can choose either PAGING, FAX FORWARDING or OFF. PAGINGONwiU cause the MFC to page you when It receives a fax message. FAX FORWARDING ON will cause the MFC to send any stored faxes

that are recei v ed to airother predetermined

OFF

fax number. OFF/FAX FORWARD/PAGING

Page

117-121

8. SETUP

MSG CTR

4. REMOTE

ACCESS

5.ICM MAX. TIME

6.0GM

7, PRINT FAX

8. PLAYING OGM

9. TOLL SAVER

You can register a REMOTE ACCESS CODE (3 digits) allowing you to remotely operate the MFC. (Example : Retrieving

159*

an incoming fax message.) This is the maximum length of voice

information in Message Center, Memos and Voice Alarm recordings. 20/25/30/3fi/4n/45/50/55/60 seconds

The MFC has two types of OGM (Outgoing Messages) for MSG CTR and FAXATEL switch. After selecting the message type, you can play, record or

MSG

CTR

OGM

erase. You can print incoming faxes that were

stored in MSG CTR memory. If you set PLAYING OGM to ON, Message

Center OGM, or F/T OGM is replayed if you change the receiving mode to Message

ON Center or F/T respectively. ON/OFF

If you set TOLL SAVER to ON, you can check if a message was received by the Ring Delay. Toll Saver overrides the Ring

OFF Delay setting. ON/OFF

121-124

114

65-66,

111-112

108-109

111

113

0. INTERRUPT

You can send a fax without canceling the Timer or Polled Waiting, even if there are

documents in (lie feeder, by “inlerrupLiiig”

it.

. _________________________________________

I ivvywiw uviiviiiMv:? rtINU nCLnVtzT

<2. PRINTER MENU FUNCTIONS>

Level one

function

1. PRINT

OPTIONS

2. RESET

PRINTER

Level two

function

1. INTERNAL

FONT

2. CONFIGURATION

1. FACTORY SET

2. HEX DUMP

MODE

Explanation of Options

Factory

setting

You can print resident fonts to check and confirm font types.

Printer settings and status are listed here.

You can restore factory default settings and temporary settings for the printer back to factory default settings.

If you set HEX DUMP MODE, all the PC data is printed in hexadecimal.

Page

——

140

— 141

—

—~

142

143

Using the Help Key

Press this key to print a quick reference Help List. The Help List will tell you how to perform settings for a function, how to register information or, how to get basic

information for sending or receiving faxes, copying and printing. When you don’t have

this Operations manual with you or when you want some information quickly, you can

press Help to get a list of basic operating procedures.

You can request a printout whenever the MFC meets the following conditions;

- while the LCD displays the date and time.

- while the MFC is timer waiting.

- while the MFC is polled/polling waiting.

- while the MFC is at level one or two of the function menu.

NOTE: You cannot prmt the Help List while the MFC is printing data from the PC.

________________________ I .\v^wi\oiviiviiiM'C7 AINU MtLF KtY

How to Enter Text in Function Mode ____________________

Dial pad keys have three or four letters printed above them. The following keys “0”, “1”, “#” and have no printed letters.

ABC DBF

________

_____

(D ® ®

GHI JKL MNO

® ® ®

PQftS TUV WXYZ

® ® ®

By pressing the appropriate dial pad key the correct number of times, you can access the character you want. When you are setting certain functions, such

as the Station ID, you will have to enter text into your MFC.

Key once twice three times

four times

five times

2 A 3 D 4

5 J 6

7 P 8 9 W

Let’s say that you want to enter the initials ‘'BR”. PoUow the example on the next page.

T u

B E P 3 H K L 5 N

I 4 G

0 R V 8

X Y Z

2 A

j 6 M S 7

T 9

THE DISPLAY WILL SHOW:

NAME:

ENTER & SET

1. Press 2 twice to enter the letter B.

2. Press 7 three times to enter the letter R.

3. Press Set.

FOR YOUI? INFORMATION

1. If you want to enter a blank space, press ► (right arrow) twice.

2. If you entered a letter incorrectly and want to change it, you can use ^ (left arrow) to move the cursor back. When you reach the letter, you can

enter a new one in it’s place. Ynn can only overwrite letters, not insert

them, so you may have to go back and overwrite a lot of letters if you forget to enter a letter.

3. If you have to enter a character that is assigned to the same dial pad key as the previous character, press ^ (right arrow) to move the cursor to

the right.

NAME:B

NAME:BR

How to Enter Special Characters^ Symbols and Punctuation Marks

in Function Mode

* *

Okey

-------------

*key

--------------

# hey

--------------

The “0” key contains all the accented characters. The and the "#” key are used for pTinetuation marks and symbols. Let’s say that you want to enter the Symbol Follow the example on the next page.

AEOUAQEfiO (space) !”#$%&’()ili+,-./

. w «Wb.. W| 1 WWlV^Uil ^ I i\w^i\niviivtii'i\:7 V'^or; MNU MtLK KtY

KEYS TO PRESS

1. Press * to show a list of characters.

2. Press *, *, * (6 times).

3. Press (right arrow).

THE DISPLAY WILL SHOW:

NAME:JAMES

MARK-_! ”#$%&'(

MARK- !

NAME:JAMES &_

’ ( )*

How to Set the Sleep Time

The sleep mode reduces the power consumption when the MFC is idle. The time

period before the machine drops into sleep mode is user selectable.

Using the dial pad, you can select the time period before the MFC drops into sleep mode from 00 to 99 minutes.

The sleep timer is automatically reset when a fax is received, the MFC starts to copy, or the MFC is receiving PC data. The factory setting is 0 minute.

Use the following sequence to set the sleep time.

1. Press Function.

2. Wait for two seconds.

3. Press 1.

4. Press 5.

5. Press 8.

THE DISPLAY WILL SHOW;

01/01/1999 00:00 ONLINE

ENTER N0. & SET

[II- FAX

2.PRINTER

1. FAX

5.USER OPTIONS

8.SLEEP MODE

SLEEP TIME:00MIN

...

6. Enter sleep time (00 to 99) using dial pad.

SLEEP TIME:05MIN

Example: 05.

7. Press Set.

8.SLEEP MODE

8. Press Stop to exit.

NOTiC^F

Sleep Mode is activated when the heater stops. However, the cooling fan will continue to run until the MFC has cooled down. The actual time before the fan stops will vary depending upon operating conditions.

It will take approximately 12 to 30 seconds for the MFC to warm up from the sleep mode before you can start printing or copying. The LCD will show WARMINGUP duringthis time. Whenitis ready it will automatically start the last job you have entered.

NOTE: The cooling fan will continue to run until the temperature of the

MFC reaches a certain level. Even after the heater stops, the MFC

will have to warm up before copying and printing.

I ui'iv^MVJIN OtJ IH'^V;7b

3. FUNCTION SETTINGS

This chapter is included in both the Setup Manual and this Operations Manual. If you read the Setup Manual first, you may have completed these fanction settings already. There are some settings, such as the date and time, you should set on your MFC before you begin using it. Once entered, these settings will remain in the MFC until you change

them. You can begin customizing the settings by pressing Fmiction on the control

panel. This activates the function mode and On-Screen Programming prompts. You can

complete a variety of settings in this mode.

Setting the Dialing Mode (TonelPulse)

Your MFC supports both tone (multi-frequency) and pulse (rotary) diahng. It is initially set to TONE, so you do not have to change the setting if you use that kind of line. If you are using a pulse dial line, you can change the setting to PULSE by

following the steps below;

1. Press Function.

2. Wait for two seconds.

3. Press 1.

4. Press 6.

5. Press 1. After two seconds you will be prompted to

select pulse or tone.

_________________________________

THE DISPLAY WILL SHOW:

01/01/1999 00:00

ONLINE

ENTER N0. & SET

[U. FAX

2.PRINTER

l.FAX

6.TEL OPTIONS

l.TONE/PULSE

DIALING;TONE

SELECT e 4 & SET

6. Press (left arrow) or ► (right arrow) to find the dialing mode that matches your telephone line.

Example: PULSE.

7. Press Set.

8. Press Stop to return to the date and time.

DIALINGiPULSE

l.TONE/PULSE

Setting the Date and Time

Your MFC shows the date and time on the display and prints it on every fax page you send. You can set the date and timé in function mode.

KEYS TO PRE

1. Press Function.

2. Wait for two seconds.

3. Press 1.

4. Press 7.

5. Press 1.

6. Enter the last two digits of the year.

Example: 98.

7. Enter two digits for the month. (JAN 01, OCT = 10, etc.)

Example: 09.

THE DISPLAY WILL SHOW:

01/01/1999 00:00 ONLINE

ENTER N0. & SET

Í Ш. FAX [2.PRINTER

l.FAX

/.SETUP SYSTEM

l.DATE/TIME

ENTER YEARiXX

ENTER YEAR:98

ENTER M0NTH:XX

ENTER MONTH:09

ENTER DAY:XX

8. Enter two digits for the day. Example: 12.

9. Enter the time in 24-hour format. Example: 15:25 (3:25 P.M.).

10. Wait for two seconds.

11. Press Stop to exit and to view the new date and time.

ENTER DAY:12

ENTER TIME:XX:XX

ENTER TIME:15:25

l.DATE/TIME

09/12/1998 15:25 ONLINE

ruiN^llUlM

btlHNGS

Setting the Station ID

The Station ID is for identification purposes. Here you can store your name, fax

number, and telephone number. Your MFC prints this information on the electronic

Cover Page and every fax page you send.

• The telephone number that you stored above is used only for the Call Back Message

and the Cover Page features.

• If you do not enter a fax number, no additional information can be entered.

• When you want to enter a space, use ► (right arrow). You can back up to type over mistakes by using the (left arrow).

• If Station ID has been programmed, then after Step 5 the name will be displayed with the prompt “1” to change “2” to exit. Press “1” to change information. Press “2” to exit from the function.

KEYS TO PRESS THED

1. Press Function.

2. Wait for two seconds.

3. Press 1.

4. Press 7.

5. Press 4.

You will be prompted to enter your fax

number.

6. Enter your fax number (up to 20 digits).

Example: 4155554444.

7. Press Set.

You will be prompted to enter your ^ telephone number. ^

LL SHOW

09/12/1998 15:25 ]

ONLINE

ENTER N0. & SET

m, FAX

2.PRINTER

________ _________

^ l.FAX

.......

............

/.SETUP SYSTEM

______________________

4.STATION ID 1

FAX:

ENTER & SET

'v_____________________/

FAX:4155554444 ]

TEL:

ENTER & SET

)

8. Enter your telephone number (up to 20 digits).

If your telephone number and fax number share the same line, enter the same number again. Example: 4155554445.

9. Press Set.

You will be prompted to enter your name

or company’s name.

TEL:4155554445

NAME:

ENTER & .SET

10. Enter your name using the dialpad(upto 20 characters).

Example; BROTHER. By pressing the appropriate dial pad key

the correct number of times, you can access the character you want. For example, press 2 twice to enter B.

Refer to the section “How to Enter Text in

Function Mode” on pages 17-19.

11. Press Set to confirm the entry.

12. Press Stop to return to the date and time.

NOTICE

The Telephone Consumer Protection Act. of 1991 makes it unlawful for any person to use a computer or electronic device to send any message via a telephone fax machine unless such messages clearly contain in a margin at the top or bottom of each transmitted page or on the first page of the

transmission, the date and time it is sent and on identification of the business or other entity, or other individual sending the message and the telephone number of the sending machines or such business, other entity,

or individual.

NAME-.BROTHER

4.STATION ID

To program this information into your MFC, complete the steps on the previous page.

ruNUIUN ShTTINGS

Setting the Beeper Volume Level

If the beeper setting is LOW or HIGH, it will "beep” every time you press a key, make

an error, or at the end of sending or receiving a fax.

The initial setting on your MFC for the beeper is LOW. If you do not want the beeper on, select OFF, and if you want it loud, select HIGH.

09712/1998 15:25 ONLINE

1. Press Function.

ENTER NO* & SET

2. Wait for two seconds.

3. Press 1.

4. Press 5.

5. Press 2.

6. Press ^ (left arrow) or ► (right arrow) until you get the setting you want.

Example: OFF.

7. Press Set.

8, Press Stop to return to the date and time!

H.FAX

2.PRINTER l.FAX

5.USER OPTIONS

2.BEEPER

BEEPERiLOW

SELECT e ^ & SET

BEEPER:0FF

2.BEEPER

Storing the One Touch Dial Numbers

You can dial numbers automatically by storing telephone or fax numbers as One Touch dial numbers. You can also store names with the numbers so when you call, you

can verify the destination bj/ the name on the display. Yon can store a шалгшшп of

24 numbers. To access numbers 13 to 24, hold down the Shift key. For example, One Touch location “13” is accessed by pressing Shift and the “01” One Touch key simultaneously. Here is how to store a telephone number as a One Touch dial number:

KEYS TO PRESS

1. Press Function.

2. Wait for two seconds.

3. Press 1.

4. Press 4.

5. Press 1.

6. Frees the Ono T ouch key where you want

to store a number.

Example: One Touch 05.

NOTE: The One Touch keys are not the

keys on the dial pad.

7. Enter a number (up to 20 digits).

Example: 14155551212.

8. Press Set.

You then will be prompted to enter the

name or company associated with this number.

9. Enter the name using the dial pad (up to 15 characters).

Example: NJ OFFICE. (See pages 17-19.)

09/12/1998 15:25

ONLINE ENTER N0. & SET

Ш. FAX

2.PRINTER

l.FAX

4.SET AUTO DIAL

1.ONE-TOUCH DIAL

SELECT ONE-TOUCH

+05

ENTER X .SET

+05:14155551212.

NAME:

ENTER & SET

NAME:NJ office

ILLSH

I Wl I IWI N OC I III\VC70

10. Press Set.

11. Select the type of number {FAX, TEL,

TYPE:FAX

SELECT e 4 & SET

TYPE:FAX

P/T) by using (left arrow) or ► (right arrow) to display the type you want. (See For Your Information on page 31.) Example; FAX.

12. Press Set.

SELECT ONE-TOUCH

13. Return to Step 6 to enter another number,

or press Stop to return to the date and

time.

Helpful Hints If you must wait for a dial tone to access an outside line, or at any

point in the dialing sequence, insert a pause by pressing the Redial/ Pause key. When you press Redial/Pause, a dash will appear on

the display. By storing the numbers with a pause, you can create a delay of 3.5 seconds.

Storing the Speed Dial Numbers

When you store a phorte or fax number as a Speed Dial number, you must enter a two-

digit number, from 01 to 00 (00=100) using the dial pad. For example, you cannot

enter “5”. You must enter “05”. You can store as many as 100 numbers as Speed Dial

numbers.

KEYS TO PRESS

1. Press Function.

2. Wait for two seconds.

3. Press 1.

4. Press 4,

5. Press 2.

THE DISPLAY WILL SHOW:

09/12/1998 15:25

ONLINE

ENTER N0. & SET

[f]. FAX

2.PRINTER

________ ___ ___ ___

l.FAX

4.SET AUTO DIAL

2.SPEED-DIAL

SPEED-DIAL?

__ _____ __ _______ __ ___

6. Use the dial pad to enter a two-digit number. Example: 05.

SPEED-DIAL? #05

#05:

7. Enter the xiumber (up to 20 digits).

Example: 5555151.

8. Press Set.

You will be prompted to enter the name or

company associated with this number.

9. Use the dial pad to enter a name (up to 15

characters). Example: MANCHESTER. (See pages 17-19 for entering text.)

10. Press Set.

11. Select the type of number (FAX, TEL, F/T) by using ^ (left arrow) or ► (right arrow) to display the type you want. Example: TEL. (See page 31.)

12. Press Set.

13. You are ready to enter another Speed Dial number. Or press Stop to return to the date and time.

ENTER & SET

#05:5555151_

NAME :

ENTER & SET

NAMEiMANCHESTER

TYPE:FAX

SELECT 4 & SET

TYPEiTEL

SPEED-DIAL? #

Helpful Hints • Print the All Dial List to make sure you have stored the correct

numbers. (See page 148.) This list will contain the type of number: FAX, TEL and F/T.

• Even if there is a loss of electrical power to your MFC, the telephone and fax nmnhers you have stored will not he lost.

• If your MFC is connected to a PBX and you must first access an outside line, you must insert an additional number followed by a pause before the fax or telephone number to access an outside line.

I vjin'^IIVJJN OCI IIIN^S

FOR YOUR INFORMATION

When You Wish to Change the Stored One Touch and Speed Dial

Numbers

When you try to set up a One Touch key or Speed Dial number that is already in use, you will be asked if you wish to change it or to exit so you can select a different One Touch or Speed Dial number. This display does not appear if the One Touch key or Speed Dial number you chose is not assigned.

1. Press 1 to assign a new number to the One Touch key or Speed Dial number, or press 2 to choose a different One Touch key or Speed Dial number.

_____

__________________________

*05:NJ OFFICE

' 1.CHANGE

2. If you are replacing an existing number with a new one, the old number

and name will appear in the display. Press Clear to erase the old number and name. Then, enter the new number and name and press Set to store

the entry.

2,EXIT

Memory Storage/Temporary Battery Back Up

Your MFC is equipped with an internal battery that will keep the date and

time information and Out-of-Paper Reception for up to two hours after power has been cut off. After that time, the date and time will be lost and you will have to reenter the information. All other settings in the SET AUTO DIAL, USER OPTIONS and SETUP SYSTEM functions (see pages 11-13) are stored permanently until you change them and will be retained even in the event of a power failure. However, the faxes stored in the memory during Memory Transmission will be lost when the power is disconnected.

Setting Up Groups for Broadcasting

Groups allow you to send the same fax message to many fax numbers by pressing only one One Touch key. (This is called Broadcasting.) You must store each fax number first as a One Touch or Speed Dial number. Then you can combine the stored numbers

into a Group. You can have up to 6 smaller Groups (each group uses up a One Touch key) or you can

as.sign up tn 123 numbers if yon want one large Group. You can use the same stored number in several groups. Groups can have a name up to 15 characters long.

KEYS TO PRESS THE DISPLAY WILL SHOW:

1. Press Function

2. Wait for two seconds.

3. Press 1.

09/12/1998 15:25 ONLINE

ENTER NO. & SET

____________________

m. FAX

2.PRINTER

l.FAX

4. Press 4.

5. Press 3.

6. Press the One Touch key where you wish to store the number.

Example; select “One Touch 02” as a

group.

7. After two seconds, enter a number for the group, using the dial pad.

Example: 1.

8. Enter the One Touch or Speed Dial

numbers in this group.

Example; #03, #05, ^02.

NOTE: Press the Speed Dial key and

dial pad keys for Speed Dial numbers, and the One Touch keys for One Touch numbers.

9. Press Set.

4.SET AUTO DIAL

3.SETUP GROUPS

SELECT ONE-TOUCH

SETUP GROUPiGO

ENTER & SET

SETUP GROUP:G01

GOl:

ENTER & SET

G01:#03#05*02_

NAME

10. Enter the group’s name.

Example: BROTHER.

ENTER & SET

NAME:BROTHER

1 OCl MINV:70

11. Press Set.

12. Press Stop to return to the date and

tiniG.

3.SETUP GROUPS

*;One Touch

#'.Speed Dial

Helpful Hints See pages 46-47 for Broadcasting procedures. You can print a list of

all One Touch numbers and Speed Dial numbers. One Touch and Speed Dial numbers that belong to a group(s) will have those groups listed in the Group column. (See page 148.)

FOR YOUR INFORMATION

Types of Numbers

When you Gtorc a number as a One Touch or as a Speed Dial number, you have a choice of choosing the type of number. There are three options:

1. FAX (A fax number).

2. TEL (A telephone number).

3. F/T (Both a fax number and a telephone number)

4. USING THE MFC AS A TELEPHONE

Your MFC can be used to make regular telepborie calls. You can dial numbers manually, by pressing the dial pad keys, or by using One Touch or Speed Dialing.

Manual Dialing

1. Pick up the handset, or press Hook.

2. When you hear a dial tone, you can begin dialing by pressing the dial pad keys.

3. If you used Hook to dial, pick up the handset when the call is answered.

One Touch Dialing

1. Pick up the handset, or press Hook.

2. When you hear a dial tone, press the One Touch key.

3. If you used Hook, pick up the handset when the call is answered.

If you try to use a One Touch number that has not been stored on the key you pressed,

you will hear a warning sound and the display will say, NOT REGISTERED. The

display will return to normal after 2 seconds.

Speed Dialing

1. Pick up the handset or press Hook.

2. When you hear a dial tone, press Speed Dial and then press the two-digit Speed

Dial number.

3. If you used Hook, pick up the handset when the call is answered.

___________________________________________________

Using Hold, Pause, # with the Telephone

- Press Redial/Pause to insert a 3.5 second pause between numbers.

- Press Hold to put a call on hold. You can replace the handset without

disconnecting the call. You must pick up the MFC’s handset to release the call from Hold.

- Press # to switch the dialing type from "pulse” to “tone” temporarily. This key also is used for push-button services, such as those offered by banks,

credit card companies, or paging services.

ri IL- I V It W

r^O r\ ICLCrnVJlNt

FOR YOUR INFORMATION

On Hook Dialing

When you make a call using Hook, you can listen to the other end through the one-way speaker of the MFC, but the other party cannot hear you unless you pick up the handset. Also, if you press Hook again before you pick up the handset, the call will be disconnected.

Dialing Access Codes and Credit Card Numbers______________

_____

You can store very long dialing sequences by dividing them and setting them up as One Touch and Speed Dial numbers. Then while dialing, you can combine two or more One Touch and/or Speed Dial numbers and even include manual dialing using the dial pad. You can use these numbers in any combination. The combined number will be dialed, in the order you entered it, as soon as you press Start.

For example; You store “555” on One Touch key 01 and “7000” on One Touch key 02. If you press

One Touch 01, 02 and Start, you can dial “555-7000”. To temporarily change a

number, you can substitute part of the number with manual dialing using the dial pad. So, if you press One Touch 01 and press “7001” using the dial pad, you can dial

“555-7001”.

Using access codes is easy. Sometimes you may want to choose from the among several long distance carriers when you make a call; rates may vary depending upon the time and destination. To take advantage of low rates, you can store the access codes or long-distance carriers as One Touch and Speed Dial numbers.

NOTE: You can set up phone credit card numbers the same way. However, when

using combined dialing, do NOT send a cover page because your credit card number will be on it!

laiiSsffiiiiiiiii

mmsm

Searching the Telephone Index

Once you have stored a name and number as a One Touch number or as a Speed Dial number, you can search for that name alphabetically using the Telephone Index. You can dial a number directly from the Telephone Index.

THE DISPLAY WILL SHOW:

09/12/1998 15:25

ONLINE

1. Press Tel-index.

2. Use the dial pad to enter the first character of the stored name, and press (left arrow) or ► (right arrow) to find the name.

3. Pick up the handset, or press Hook.

TEL.INDEX ONLINE

OFFICE

ONLINE

4. Press Start to begin dialing.

Hook to cancel the call.

OFFICE

■ NJ ONLINE

_____________

iJtjLi. \w,\TliASics 0tlNUlN<c7 hAXhii

5. SENDING FAXES

A) DOCUMENT BASICS

The Size of Your Documents

The size of the documents you want to send by fax should not be larger (or smaller) than your MFC can accommodate. The documents should each be between 5.8 and 8.5 inches (148 and 216 mm) wide and between 3.9 and 35.4 inches (100 and 900 mm) long.

The maximum width of the scanned area, that can be printed on the recording paper of the recipient’s fax, is 8.2 inches (208 mm).

How to Insert the Document

To send a fax, first insert the document you wish to send, face down, in the document feeder. The top edge of the document should go in first, or the fax will be received upside down.

To prevent the document from skewing as it is fed, adjust the paper

guides to fit the width of the document.

M I

dOl

The Auto Document Feeder (ADF)

The Auto Document Feeder (ADF) automatically feeds documents (up to 30 pages) into the MFC, one at a time. The thickness and weight of the documents should fall into the following categories:

Thickness; For one sheet: 2.8 x 10'® to 4.7 x 10'^ inches (0.07 to 0.12 mm).

For multiple sheets: 2.8 X 10 Ho 3.9 X 10'^ inches (0.07 to 0.10 mm).

Weight: For one shoot: 0.07 x 10‘3 to 0.121 x 10'^ Ibs/inch^ (52 to 85 g/m^).

For multiple sheets: 0.07 x 10'^ to 0.114 x 10’^ Ibs/inch^ (52 to 80 g/m^).

Before inserting documents into the document feeder, fan the sheets of paper to make sure the documents are not stuck together. Then tap the leading edge on a flat surface so all the pages are even when placed in the feeder. Make sure you always place the documents in face down.

otlNUIN'^ hAXtb

Getting Ready to Send a Fax

________

__________

____________ __

Setting the Resolution (Temporary Setting)

You can choose a setting (STANDARD^ FINE, SUPERFINE, or PHOTO) for the resolution any time before you press Start or Copy . You can choose a setting by pressing the Resolution key. (o means light off. means light on.)

STANDARD O Fine The STANDARD resolution can be used for most

|- Photo typewritten text. When the STANDARD setting is on,

0 S.Fine both lights are off.

Transmission speed is normal.

FINE

• Fine |~ Photo

O S.Fine

The FINE resolution is an ideal setting to use if you want to send documents that have small print. When the FINE setting is on, the FINE light will be lit.

Transmission speed is slower than STANDARD.

SUPERFINE o Fifi® The SUPERFINE resolution is a good setting to use for

|- Photo documents with very small print or artwork. When the

S.Fine SUPERFINE setting is on, the S. FINE light will be lit.

Transmission speed is slower than FINE.

PHOTO F'®® The PHOTO resolution is ideal for sending documents

[- Photo that have varying shades of gray, such as photographs.

S.Fine The PHOTO setting is on when both hghts are lit.

Transmission speed is slower than FINE.

To set different resolutions for each page of a multipage document, refer to “Multiple Resolution Transmission” on pages 51-52.

Setting the Contrast (Temporary Setting)

The MFC has automatic contrast control, but if you are sending or copying a document that is very light or very dark, you may want to set the contrast yourself.

Use SUPER LIGHT to send a very light document. Use SUPER DARK to send a very dark document.

1. Insert the documents face down into the feeder.

2. Press Function.

3. Wait for two seconds.

4. Press 1.

5. Press 1.

6. Press 4.

The display will alternate messages.

7. Use (left arrow) or (right arrow)

to select one of the settings, AUTO, S.LIGHT, or S. DARK. Example: S.LIGHT.

8. Press Set.

9. Press Stop to exit.

Then start the fax sending operation (see page 39) or copy (see page 152).

rjiA i K.v\K.n/.s.sia'Vh' oHMUUNtc? l“AAt:i>

B) BASIC FAX TRANSMISSIONS

FOR YOUR INFORMATION

Sending a Fax

There are four basic ways to send a fax:

1) Manual transmission: You can talk or listen to the other party before you send a fax by picking

up the handset and dialing the number. After the other party has finished talking and has pressed the Start button, you will be able to send your fax by pressing your Start key and placing the handset in its cradle. (If you call and all you hear is the chirping sound of a fax machine, you can go ahead and press your the handset.)

2) Automatic transmission: You can send a fax without picking up the handset or without pressing

Hook by dialing the fax number and then pressing Start.

a. One Touch Dialing

Press one of the One Touch keys. (The numbers must be stored beforehand. See pages 26-27.) Then press Start.

b. Speed Dialing

Press Speed Dial, then use the dial pad to enter a two-digit number. For example, press 05 for 5. (The numbers must be stored beforehand.

See page 27-28.) Then press Start.

c. Telephone Index

You can use Tel-index to make telephone or fax calls. (See page 34.)

Start key, and then replace

3) Delayed transmission: It is possible to send documents at a later time by using the TIMER

function. (See page 44.)

4) Real time transmission: You can send a document in real time without using memory.

Talking to the Other Parly When Sending a Fax

When you are sending a fax manually and you hear the recipient’s voice instead of fax tones, you can use the handset to have a conversation. If you want to then send a fax, ask the other party to press Start and when you hear fax tones you can press Start to begin sending your fax.

Sending a Fax Automatically

KEYS TO PRESS

THE DISPLAY WILL SHOW;

nQ/1?/1QQft 1R;?R

ONLINE

1. Insert the documents face down into the feeder,

2. Enter a fax number. Example: One Touch dialing.

3. Press Start.

The MFC starts scanning the document

and the display indicates the job number

and how much memory is available. Then the MFC will start dialing if it is not sending, receiving or printing the other documents.

MEMORY

SCAN READY FAX: N0. & START

SCAN READY

COPY: PRESS COPY

SCAN READY

' NJ OFFICE

ONLINE MEMORY #02

ONLINE

DIALING #02

ONLINE SENDING #02 P.Ol

ONLINE

100%

Dual Access

If the document feeder is empty, you can place a document in the feeder, set temporary

settings (except for Timer and Polling), dial a number, and begin scanning a fax into

memory, even when the MFC is receiving a fax or sending a fax from memory. The screen displays the new job number and how much memory is available.

NOTE: Your MFC can store 13 messages, including the document that is being sent.

If the memory is full or you try to send the 14th message, the MFC will dial and send the fax in real time (that is, dial, connect, scan and send without using the memory). If the MFC is idle, it dials immediately. If the MFC is busy sending or receiving, the display shows FAX RESERVED #XX and prompts you to enter the next reserved fax. The MFC begins dialing as soon as the current job is finished.

Memory usage is flexible and your MFC allocates it in segments. While you are

receiving, the memory available for sending will be reduced.

liAuiu iiu TRANSMISSION bbNUlNC:? FAXES

FOR YOUR INFORMATION

If you Get a MEMORY FULL Message

If the memoiy becomes ftiU when scanning page one, the display shows “PRESS STOP KEY”, then press Stop to abort the job. If the memory becomes full on page

2 or more of a multi-page document, you will be prompted to press Start to send

the portion already scanned, or Stop to abort the job.

Sending a Fax in Real Time (Temporary Setting)_______________

You can send your documents in real time without using memory when you do not

want to use memory or the MFC’s memory is getting full. As soon as the phone line is free, the MFC starts dialing and sending the fax.

THE DISPLAY WILL SHOW:

09/12/1998 15:25 ONLINE

1. Insert the documents into the feeder.

2. Press Function.

3. Wait for two seconds.

4. Press 1.

5. Press 1.

MEMORY 100% SCAN READY

FAX: N0. & START SCAN READY

COPY: PRESS COPY SCAN READY

ENTFR NO. & SET

E. FAX

2.PRINTER l.FAX

l.TEMP SETTINGS

6. Press 7.

7. Press Set.

8. Press (left arrow) nr (right arrow)

to switch on.

7.REAL TIME TX

REAL TIME TX: OFF

SELECT & SET

REAL TIME TX: ON

9. Press Set.

10. Press Stop to exit.

11. Enter fax number and press Start. The ^

MFC starts dialing.

/.REAL TIME TX

..........................J

ENTER FAX NO.

ONL INE

PRESS START KEY ONLINE

L J

Sending a Fax Manually

Manual transmission is real time transmission and does not use memory.

THE DISPLAY WILL SHOW:

09/12/1998 15:25 ONLINE

1. Insert the documents face down into the

feeder.

2. Pick up the handset or press Hook and

listen for the dial tone.

3. Enter the fax number.

You can use manual dialing, One Touch

dialing, Speed Dialing, or Tel-Index.

4. When you hear a fax tone, press Start.

Your machine will begin sending the

documents.

MEMORY 100%

SCAN READY

FAX: N0. & START

SCAN READY

COPY: PRESS COPY SCAN READY

ENTER FAX N0. SCAN READY

PRESS START KEY SCAN READY

NJ OFFICE

SCAN READY

SENDING ONLINE

-—- --

5. Return the handset to its cradle, if you did not use Hook.

rAA uiAJ\tiAiJSiiiOi\s OtIMUIINV:? hAAti)

Automatic and Manual Redialing

If a number you have dialed is busy or your call did not go through for some other reason, you can redial that number. There are two ways to redial: “automatic” and “manual.” Automatic redialing can be used only for faxes that were sent using automatic transmission—^not for telephone calls. The MFC automatically will redial

the number 3 times at 5 minute intervals before giving up. It will redial the last dialed

number when you press Redial/Pause (manual redialing).

FOR YOUR INFORMATION

Optional Settings When You Send a Fax Manually

• Resolution (See pages 37, 51-52.)

• Contrast (See page 33.)

• Cover Page (See pages 53-58.)

• Overseas Mode (See pages 50-51.)

• Call Reservation (See pages 58-60.)

Printing Page Headers

Your MFC can print a page header on the top of every fax you send. It is

printed on the receiving party’s fax paper. It contains the date and time of transmission, your fax number and name (Station ID), and page number. Of course you must register your Station ID beforehand for that information to be available. (See pages 23-24.)

Transmission Date and Time Station ID

09 / 1 2 / 1 9 9 8 1 5 2 5 4 1 5 5 5 5 4 4 4 4 B R O T H E R P A G E 0 1

Page Number

C) ADVANCED FAX TRANSMISSIONS

Setting th^ Daily 7^ (for Delayed Trt^nsr^^

The Daily Timer function Icte you send a fax at a preset time every day. This is handy for sending delayed jobs that must go out at the same time daily . Once you enter the time, you don’t have to enter it again. The setting will stay the same until you change it. So you can use it every day, or only on days when you need it.

KEYS TO PRESS

1. Press Function.

2. Wait for two seconds.

3. Press 1.

4, Press 7.

5. Press 2.

6. Enter the time in 24-hour format using the dial pad. Example: 19:45 (7:45 P.M.).

7. Wait for two seconds, press Stop to exit.

THE DISPLAY WILL SHOW:

09/12/1998 15:25 ONLINE

ENTER N0. & SET

[m.FAX

2.PRINTER l.FAX

/ . St 1 UP SYS 1tM

_ _ _ _ _ _ _ _ _ _ _ _ ____ _ _ _ _ _____ _

2.DAILY TIMER

L J

ENTER TIME:0.0:00

ENTER TIME:19:45

2.DAILY TIMER

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Delayed Transmission

________________

_____

- •

You can use the timer to send documents at a later time (up to 24 hours later). When

the preset time is displayed, accept it or enter a new time if needed. Your MFC also will produce a report, the “Delayed Sending Report”, after the fax is sent. You can set up to 13 different documents for delayed transmission, including one document for a

delayed, broadcast transmission, (If the MFC has jobs in memory, the number of

documents you can set up is reduced.)

THE DISPLAY WILL SHOW:

09/12/1998 15:25

ONLINC

1. Insert the documents into the feeder.

2. Press Function.

3. Wait for two seconds.

4. Press 1.

MEMORY SCAN READY

FAX: N0. & START

SCAN READY

COPY: PRESS COPY SCAN READY

ENTER N0. & SET

' [T]. FAX

[ 2.PRINTER

1. FAX

100%

’

5. Press 1.

6. Press 1.

7. Accept the displayed time or enter the time in 24-hour format using the dial pad. Example: 19:45 (7:45 P.M.).

8. Wait for two seconds.

9. Press 1 or 2 to make you selection. If you select l.DOC, the MFC starts scanning the document at the time it is sent. If you select 2.MEMORY, the MFC starts scanning the document immediately, so you can retreive your original now.

1.TEMP.SETTINGS

1.TIMER

SET TIME^00:00

SET TIME=19:45

l.DOC 2.MEMORY

1.TIMER

10. Press Stop.

11. Enter the fax number.

12. Press Start.

The MFC will wait until the specified

ENTER FAX NO. ONLINE

PRESS START KEY ONLINE

NJ OFFICE ONLINE

09/12/1998 15:25

ONLINE

time to call.

Broadcasting

Broadcasting is automatically sending the same fax message to multiple fax numbers. Using the Broadcast key, you can include up to 24 One Touch locations, up to 100 Speed Dial locations, and up to 50 manually dialed numbers (maximum of 174 locations if you did not use up any locations for Groups, access codes or credit card numbers). However, available memory will vary with the types of jobs in memory and number of locations used for broadcasting. If you broadcast to more than the maximum locations available, you will not be able to set up transmissions using dual

access and the timer. The easiest way to broadcast is to first combine fi'equently used One Touch and Speed

Dial numbers as a Group, which uses up a One Touch key. (Remember, you can have Up to six Groups and autodial numbers can be included in more than one Group.) Then

by pressing Broadcast between each location, you can include One Touch, Speed

Dial, Groups, and manual dialing (using the dial pad) in the same broadcast. Use the Telephone Index to help you choose the numbers easily.

Alter the Broadcast is completed, a Broadcast Report will be printed automatically

to let you know the results.

FOR YOUR INFORMATION

Getting Familiar with the Broadcasting Function

* To stop the broadcast in progress, press Stop. The LCD display asks if you

want to cancel all locations or the location that is being sent.

* Enter the long dialing sequence numbers as you normally would, but

keep in mind that each key counts as one location, so the number of

locations you can call becomes limited.

* If the line is busy or for some other reason a connection could not be made

while broadcasting, the MFC will redial the number aiitnmaticfllly. (See

page 43.)

* If the memory is full, press Stop to abort the job or press Start to send

the portion that is in the memory (if more than one page has been scanned.) (See page 41.)

i.:u\ OCtMUIlMVc? fAAti)

KEYS TO PRESS

1. Insert the documents into the feeder.

2. Enter a number using One Touch, Speed

Dial, Group number, Tel-index or the

dial pad. Example: Group number.

3. Press Broadcast.

You will be prompted to enter the next

number.

4. Enter the next number. Example: Speed Dial

5. Press Broadcast.

fi. Enter the next fax number.

Example; Manual dialing, using the dial pad.

THE DISPLAY WILL SHOW:

09/12/1998 15:25 ONLINE

MEMORY SCAN READY

FAX: N0. & START

SCAN READY

COPY: PRESS COPY

SCAN READY BROTHER

ONLINE

ENTER FAX NO.

ONLINE

PRESS START KEY

ONLINE

LONDON OFFICE

ONLINE

ENTER FAX NO.

ONLINE

PRESS START KEY

ONLINE

123456789_

ONLINE

100%

----\

7. Press Start.

Your MFC will read the documents into memory and then start sending faxes to all the numbers you entered.

NOTE; Previously entered jobs still in

memory will be sent first.

MEMORY #01 100% ONLINE

DIALING #01 ONLINE

SENDING #01 P.02

ONLINE

Interrupting the Timer and Polled Job

You can send a fax without canceling the timer (see pages 45-46) or Polled Waiting with documents in the feeder (see pages 94-95) by “interrupting” it. When you

intemipt the Ti Trier to send a “new” set of documents, the MFC will not automatically

redial the number if it was busy. Also, you cannot use the function mode if you have interrupted the Timer or Polled Waiting. For example: TIMER WAITING with a

document in the feeder.

KEYS TO PRESS

1. Press Function.

THE DISPLAY WILL SHOW:

TIMER WAITING ONLINE

ENTER NO. & SET

2. Wait for two seconds.

3. Press 1.

4. Press 0.

5. Wait for two seconds.

6. Remove documents from the MFC.

7. Place the “new” documents into the feeder.

8, Enter the new fax number for the

documents you are sending now, then press

Start.

9. After the transmission is finished, place the “old” documents back into the feeder.

10. Press Function and 1 and 0 to restore the

timer.

m. FAX

2.PRINTER l.FAX

0.INTERRUPT

REMOVE DOCUMENT

ONLINE

INSERT DOCUMENT

ONLINE

FAX OR COPY

ONLINE

FUNC 10 TO RESET

ONLINE

i DIALING

ONLINE

_ ______ __ __ __

[ SENDING

ONLINE

___ ___ ___ ___ _'... ...

INSERT DOCUMENT

ONLINE FAX OR COPY

ONLINE

FUNC 10 TO RESET

ONI TNE

0.INTERRUPT

P.Ol ]

TIMER WAITING ONLINE

OCIMUIIMV:? TAAti)

Checking Job Status

You can check which j obs are in the memory waiting to be sent by pressing Function,

1 and 2 when the MFC is idle. If you want to check for jobs while the MFC is sending or receiving a fax, press Stop, then use ^ (left arrow) or (right arrow) to scroll through multiple jobs.

Canceling a Job

1) To cancel a job while the document is being scanned into memory, press Stop. The job is canceled. The MFC ejects the document by pressing Stop again.

2) If the MFC is idle, you can cancel a job after the document is scanned into memory,

by pressing Function, 1 and 2. If your MFC has only that job, the screen displays

1. Cl ..FAR 2. FXJT with the job nnmher. Press I to cancel the job or press 2 to continue the job.

If your MFC has more than one job in the memory, the screen displays the job numbers. Use ^ (left arrow) or ► (right arrow) to select the job you want to remove. Press Set, then press 1. The selected job is cancelled.

3) If your MFC is busy, press Stop to cancel a job. Use (left arrow) or ► (right

arrow) to select the job you want to remove if there is more than one job in memoiy. Then press Set and press 1. If the MFC has only one job, the screen displays

1. CLEAR 2. EXIT, Press 1 to cancel the job or press 2 to continue the job, EXAMPLE; You press Function, 1 and 2 to cancel a job while the MFC is idle.

THE DISPLAY WILL SHOW;

09/12/1998 15:25

ONLINE

1. Press Function.

2. Wait for two seconds.

3. Press 1.

4. Press 2.

ENTER N0. & SET

i S- FAX

2 . PRINTER

1. FAX

2.REMAINING JOBS

Any waiting jobs that have been set up

will appear in the display. If no jobs are waiting to be processed, a NO JOB WAITING message will appear in the display.

#03 ZONE 2

i SELECT e -» & SET 1

5. Use (left arrow) or ► (right arrow) to select the job you wish to cancel.

#02 ABC COMPANY

6. Press Set.

7. Press 1 to cancel the selected job, or 2 to exit without canceling. If 1 is selected, the job will be canceled

and the next job will appear in the display.

8. To cancel the next job, press 1 again. To

exit, press 2,

9. Press Stop to exit.

D) FAX TRANSMISSION OPTIONS

Setting the Overseas Mode (Temporary Setting)

If you experience difficulty with sending faxes overseas, use the Overseas mode.

#02 ABC COMPANY

1.CLEAR 2.EXIT

#01 NJ OFFICE

SELECT ^ & SET

2.REMAINING JOBS

_______________________

THE DISPLAY WILL SHOW:

1. Insert the documents into the feeder.

2. Press Function.

3. Wait for two seconds.

09/12/1998 15:25 ONLINE

MEMORY 100% SCAN READY

FAX: N0. & START

SCAN READY

COPY: PRESS COPY SCAN READY

ENTER N0, & SET

_______________________

[E]. FAX 1

2.PRINTER

_________

r/iA 1 ut'i lUNS OCIMl"AAtb

4. Press 1.

5. Press 1.

6. Press 6-

7. Press ^ (left arrow) or (right arrow) to switch to ON.

8. Press Set.

9. Press Stop to exit.

10. Then start the fax sending operation. ^

(See page 39.) After sending your fax, the overseas mode

will switch itself OFF.

1. FAX

_____________________

1.TEMP.SETTINGS

6.OVERSEAS MODE

0VERSEAS:0FF

SELECT ^ & SET

6.OVERSEAS MODE

____________________

ENTER FAX NO.

ONLINE

PRESS START KEY ONLINE

___________________

Setting Your MFC for Multiple Resolution Transmission

(Temporary Setting)_____________________________

)

L J

OVERSEASiON ]

)

_____________

This is a temporary setting for the current transmission job only. You can set the resolution of the documents you send by pressing Resolution. Once you set the resolution, all the pages will be sent at the same resolution. However, there may be

times when you want to send some pages at one resolution, such as STANDARD, and other pages in another resolution, such as PHOTO. If you send all pages in Photo resolution, for instance, it would take a great deal of time. It is better to specify the resolution for each page to minimize transmission time. This is made possible by using the l.TEMP. SETTINGS ftmction.

09/12/1998 15:25

ONLINE

1. Insert the documents into the feeder.

MEMORY SCAN READY

FAX: NO. & START

SCAN READY

COPY: PRESS COPY

SCAN READY

100%

2. Press Function.

ENTER NO. & SET

3. Wait for two seconds.

4. Press 1.

5. Press 1.

6. Press 5.

7. Press ^ (left arrow) or ► (right arrow) to find the resolution you want for the first page of your documents. Example: FINE.

8. Press Set.

Return to Step 7 to set the resolution for page 2 and the following pages.

9. When you finish setting the resolution

for all your pages, press Stop.

10. Enter the fax number.

[B. FAX

2.PRINTER

1. FAX

1.TEMP.SETTINGS

5.RESOLUTION

PAGE OliSTANDARD

SELECT e 4 & SET

PAGE 01:FINE

PAGE 02:FINE

FAX:

NO, & START

SCAN

COPY: PRESS COPY SCAN READY

READY

11. Press Start.

The resolution wdl revert to STANDARD after the documents have been sent.

IiiyiViS 01_lNL^UMVc? r/AAti>

Sending a Fax with an Electronic Cover Page Message

An automatic Cover Page will allow you to send details of who the fax is going to, who it is from and when it was sent. This is what the Cover Page looks like:

09/1Z/1998 15:25

=== COVhR PAGh ==-

TO:

FROM: BROTHER

COMMENT: PLEASE CALL

NJ OFFICE

FAX.-14155551212

FAX: 41bbbb4444 TEL: 4155554445

03 PAGE[S] TO FOLLOW

(1)

(2)

(3) (4)

(1) The ‘TO” information comes from the One Touch or the Speed Dial memory. If you

are dialing manually or broadcasting, the name of the destination will be left blank.

(2) The “FROM” information comes from the Station ID.

(3) The number of pages yon are sending- When Cover Page is sent each time by

using the automatic settings (see pages 55-56), the number of pages will be left blank. If you have used the temporary Cover Page setting (see pages 57-58), the number of pages you entered will be listed.

(4) Your comments. You may customize the comments (see page 54),

FOR YOUR INFORMATION

Selecting a Comment for the Cover Page

You can choose one comment from among six options. The first option is to

send no comment at all. The next three are built-in comments, and the last two are ones you can enter yourself. (For more information see below “Customizing Your Cover Page Comment”.)

1. COMMENT OFF

2. PLEASE CALL

3. URGENT

4. CONFIDENTIAL

5. (Your own customized comment up to 27 characters.)

6. (Your own customized comment up to 27 characters.)

Customizing Your Cover Page Comment

You can customize the comment on your Cover Page as follows:

KEYS TO PRESS

1. Press Function.

2. Wait for two seconds.

3. Press 1.

4. Press?.

5. Press 6.

6. Press (left arrow) or (right arrow) to select 5 or 6 where you wish to store a comment. Example: 5.

7. Press Set.

THE DISPLAY WILL SHOW:

09/12/1998 15:25 ONLINE

ENTER NO. & SET

E- FAX

2.PRINTER

1. FAX

/.SETUP SYSTEM

6.SET COVERPAGE

SELECT e ^ & SET

8. Enter your customized comment using the dial pad (up to 27 characters).

(See pages 17-19 for more details.) Example: TOP SECRET.

9. Press Set.

10. Press Stop to exit.

ENTER & SET

5.TOP SECRET

6.SET r.nVFRPAGE

Xiut. uriUJlS^ OCINL^IIM'C? t"MAt5

Printing a Sample Cover Page

You can print a sample Cover Page to check the format.

KEYS TO PRESS

1. Press Function.

2. Wait for two seconds.

3. Press 1.

4. Press 3.

5. Press 4.

6. Press Start.

THE DISPLAY WILL SHOW:

09/12/1998 15:25 ONLINE

ENTER N0. & SET

FAX

2.PRINTER 1 . FAX

3.PRINT REPORTS

4.C0VERPAGE

PRESS START KEY

PRINTING

To Always Send a Cover Page

Tf you often send an automatie Cover Page, yon can set it to ON to avoid having to set up the details of the Cover Page each time. Here is how you can switch the setting for the automatic Cover Page to ON (or OFF):

KEYS TOP

1. Press Function.

2. Wait for two seconds.

3. Press 1.

4. Press 5.

09/12/1998 15:25 ONLINE

ENTER N0. & SFT '

idl.FAX

2.PRINTER

L.. J

l.FAX

5.USER OPTIONS

5. Press 3,

6. Press ^ (left arrow) or ► (right arrow) to choose ON (or OFF).

Example: ON.

7. Press Set.

8. If you selected ON, you must select a comment, by pressing ^ (left arrow) or

(right arrow).

Example: 2.PLEASE CALL. (See pages

53-54.)

9. Press Set.

10. Press Stop to exit.

Sending an Automatic Cover Page

Ifyouhave the Cover Page ON/OFF setting toON, the totalnumberofpages will not be printed on the Cover Page. Also, the comment yon selected when you set it to ON will be printed on all the Cover Pages you send.

Sending a Fax When the Cover Page Is ON

1. Insert the documents into the feeder. The display will say COVERPAGE ON

for one second.

omoNs btlMUING FAXES

2. Enter the fax number.

3. Press Start.

Your MFC will begin transmitting the Cover Page and original document.

Sending a Cover Page (Temporary Setting)

1. Insert the documents into the feeder.

2. Press Coverpage.

3. Press ^ (left arrow) or ► (right arrow) to select the comment you want. Example: 2.PLEASE CALL.

NJ OFFICE ONLINE

SEND COVERPAGE

ONLINE

SENDING #01 P.Ol ONLINE

THE DISPLAY WILL SHOW:

09/12/1998 15:25

ONLINE

MEMORY SCAN READY

FAX: NO. & START SCAN READY

COPY: PRESS COPY SCAN READY

1.COMMENT OFF ONLINE

SELECT ^ -S' & SET

ONLINE

2.PLEASE CALL ONLINE

100%

4. Press Set.

5. Enter the number of pages you are

sending. (Enter 00 to leave the number of

pages blank.)

6. Wait for two seconds-

7. Enter the fax number.

TOTAL PAGES? :00 ONLINE

TOTAL PAGES? :02 ONLINE

8. Press Start.

Helpful Hints • Even if the Cover Page ON/OFF setting is ON, you can avoid sending

an automatic Cover Page by pressing Coverpage once to turn off

SEND COVERPAGE ONLINE

SENDING #01 P.Ol ONLINE

the Cover Page for that transmission.

• Ifyou want the total number ofpages sent to be printed on the cover

page, press Coverpage once to set the COVERPAGE ON/OFF option to OFF. Then press Coverpage once again and enter the number of pages. (See page 53.)

Sending a Fax with Call Reservation (Talking to the receiving party after fax transmission)

You can send a fax and then talk to the recipient using the Call Reservation feature.

After your fax has been printed on the receiving end, the receiving fax machine will ring as if it were receiving a telephone call. If the recipient picks up the handset, your MFC will ring. Then you can pick up your handset and start a conversation. If you have both Call Reservation and Call Back Message set to ON and the recipient does not pick up the handset when it rings, your MFC will leave a fax message asking the recipient to call you.

FOR YOUR INFORMATION

Using the Call Reservuliun Funcliun

• There are some fax machines that will not respond to this function.

• When you use auto redialing, you caimot use the Call Reservation function, but if Call Back Message is ON, your MFC will leave a Call Back Message asking the other party call you.

• You cannot use Call Reservation with the Delayed Transmission or with

the Polling function

• You must register your Station ID number to turn Call Back Message: ON. (See pages 23-24.)

KEYS TO PRESS

1. Insert the documents into the feeder.

2. Press Function.

3. Wait for two seconds.

4. Press 1.

5. Press 1.

6. Press 3.

moiwjv i./riiWiVi5 OCI

7. Press ^ (left arrow) or ► (right arrow) to select Call Reservation ON or OFF. Example: Call Reserve ON.

8. Press Set.

9. Press ^ (left arrow) or (right arrow) to select Call Back Message ON or OFF. Example: Call Back Message ON.

10. Press Set.

11. Press Stop.

CALL BACKrOFF

5ELhCT e & ^Ei

CALL BACK;0N

3.CALL RESERVE

ENTER FAX NO. ONLINE

PRESS START KEY

ONLINE

12. Enter the fax number.

13. Press Start.

14, The MFC will send the fax. If your MFC

rings when all pages have been

transmitted then pick up your handset to

talk.

NJ OFFICE

ONLINE

DIALING #01

ONLINE

09/12/199S

TO:

FR O M:

PL E AS E CA L L A T TT E L l 4 1 5 5 55 4 4 45

15:25

= CA L L BA C K ME S S A GE = = =

NJ OF F I C F

FA X

: 14155551212

RR O TH F R

TF A Xl

4155554444

Printing the Call Back Message

You can print a sample Call Back Message to check the format.

09/12/1990 15:25

ONLIN E

1. Press Function

2. Wait for two seconds.

3. Press 1,

ENTER NO. & SET

m. FAX

2.PRINTER 1 . FAX

4. Press 3.

5. Press 5.

6. Press Start.

3.PRINT REPORTS

5.CALL BACK MSG

PRESS START KEY

PRINTING

urj/UNS otlMUflNKz?

hAXfcS

ECM (Error Correction Mode)

The Error Correction Mode (ECM) is a way for the MFC to check the integrity of a fax

transmission while it is in progress, ECM transmissions are possible only between

machines that both have the ECM feature. If they do, you may send and receive fax messages that are continuously checked for their integrity.

Sufficient memory must be available in your MFC for this feature to work.

Error Retransmission

Error Retransmission is helpful when the receiving machine does not have ECM, Even though your MFC cannot check the integrity of the message, it will send the affected page(s) again after occurrences of accidental noise have caused an error.

This feature is available only for memory transmission, including Broadcast (see pages 46-47).

THE DISPLAY WILL SHOW:

09/12/1998 15:25 ONLINE

1. Press Function.

ENTER N0. & SET

2. Wait tor two seconds.

3. Press 1.

4. Press 5.

5. Press 4.

6. Press (left arrow) or (right arrow) to choose either ON (or OFF). Example: ON.

7. Press Set.

8. Press Stop to exit.

Ш. FAX

2.PRINTER

1. FAX

5.USER OPTIONS

4.ERROR RE-TX

ERROR RE-TX:0FF

SELECT e & SET

ERROR RE-TX:0N

4.ERROR RE-TX

6, RECEIVING FAXES AND OTHER CALLS

A) BASIC SETUP TO RECEIVE FAXES

Selecting an Answer Mode

There are four different answer modes for your MFC. You may choose the mode that

best suits your needs by pressing the Mode button repeatedly until you have changed

the Fax and F/T lights to the setting you want to use. For more detailed information about a particular mode, please refer to the page number in the right column.

NOTE; The lighted indicators mean o = not selected = is selected and lit.

Mode Light

1. Manual

(manual receive)

2. Fax

(automatic

receive)

3.F/T

(Fun/Itlcphonc)

4.MSGCTR (Message Center)

NOTE: In F/T mode you must set the Ring Delay and F/T Ring Time. If you have extension phones on the

line, set the Ring Delay to 4 rings.

0 Fax

0 F/T

• Fax

|—

0 F/T 0 Fax

A F/T

• Fax

A F/T

How it works

You control the phone line

and must answer every call

yourself.

The MFC automatically an

swers every call as a fax.

The MFC controls the

lino and automatically

answers every call. If the call is a fax it will receive the fax. If the call is not a fax it will ring (double ring) for you to pick up the call.

The MFC automatically answers every call. The messages are stored in order

on a first come first servod

basis.

When to use it

Use this mode when you are

using a computer modem on

the same line or if you receive very few fax messages. You can also use this mode with Distinctive Ringing.

For dedicated fax lines. You cannot receive a voice call but you can call out.

You cannot have an anewering machine on the same line, even if it is on a separate jack on the same line. You cannot use the telephone company’s Voice Mail in this mode.

Use this mode to record both voice and fax messages in the MFC’s memory.

Page#

.......__

I lb. v.zk.1 V 11 I/""v/\L.o I nCK

Manual Reception (Manual Mode)

When you set the Answer Mode to manual, you must answer each incoming call yourself. Here is what you should do when using Manual Mode:

If You Get a.„ Then You Should...

1. Regular phone call

Talk as you normally would.

2. Phone call and Press Start when finished talking, and replace the

request to send a fax

handset. NOTE: Sender must also press Start.

3. Fax tone... Press Start, and replace the handset.

Automatic Fax Only Reception (Fax Mode)

You can automatically receive all your faxes in Automatic Fax Reception mode (Fax light is on). Select this mode by pressing Mode.

Setting the Ring Delay

You can set the number of rings before the MFC will answer the line. You can set 00

to receive your incoming faxes without any rings.

KEYS TO PRESS

1. Press Function.

2. Wait for two seconds.

3. Press 1.

THE DISPLAY WILL SHOW;

09/12/1998 15:25

ONLINE

ENTER NO. & SET

m. FAX

2.PRINTER

1. FAX

4. Press 6.

.5 Pre,s.«! 2.

6.TEL OPTIONS

2-RING DELAY

RING DELAY:02

SELECT e -> & SET

6. Press (left arrow) or ► (right arrow) repeatedly until you find the number of

rings you want.

Example: 00.

RING DELAYtOO

7. Press Set.

8. Press Stop to exit.

2.RING DELAY

The FIT Switch (FaxITelephone Mode)

When you share one line for your telephone and fax application, in the F/T switch

mode, the MFC can determine whether an incoming call is a fax or a telephone call. (See Chart below.)

NOTE: The caller may hang up, but the F/T ringing will continue for 10-60 seconds.

1V iMw 1 rvALo niNU wintK UALLb

Recording an FIT Outgoing Message (OGM)

Even though F/T mode does not allow callers to leave a voice message, you can store an outgoing message in your MFC so callers know what to do. For example;

“Hi, I can’t answer your call right now, so please call me again later. If you want to send a fax, please wait until you hear a fax tone and then press the Start key, or press

(*51) and press the Start key.”

NOTE; The caller cannot leave an incoming message in this mode.

1. Press Function.

THE DISPLAY WILL SHOW:

09/12/1998 15:25

ONLINE

ENTER N0. & SET

2, Wait for two seconds.

3. Press 1.

4. Press 8.

5. Press 6.

6. Press ^ (left arrow) or »^(right arrow) repeatedly until you get the F/T OGM.

7. Press Set.

8. Press Record.

9. Pick up the handset.

10. Record a message within 20 seconds.

[1]. FAX

2.PRINTER

■ l.FAX

L , . ......................................_J

8.SETUP MSG CTR

6. OGM

______________________

MSG CTR OGM

SELECT e ^ & SET

^ F/T OGM

REC/ERASE/PLAY?

PICK UP HANDSET

RECORD OGM:00/20

RECORD OGM:15/20

11. Press Stop, and replace the handset.

The recorded message will be played automatically.

RECORD OGM:20/20

PLAYING OGM

F/T OGM

12. Press Stop to exit.

Helpful Hints It is not necessary to have an outgoing message. The F/T mode will

work fine without one. It is only to help the caller understand the

f SELECT ^ ^ & SET

status of your MFC.

Setting the FIT Ring Time

You can specify the maximum time you want the MFC to ring (double ring) to notify you after it has answered a telephone call. There are four predefined settings: 10,20, 30, or 60 seconds. During this time, only the MFC will ring. No other phones on the same line will ring.

THE DISPLAY WILL SHOW:

09/12/1998 15:25

ONLINE

1. Press Function.

2. Wait for two seconds.

3. Press 1.

ENTER N0. & SET

[I* FAX

2 . PKINTER

1. FAX

4. Press 6.

5. Press 4.

6.TEL OPTIONS

4.F/T RING TIME

RING TIME;20 SEC

SELECT e ^ & SET )

V n NO rnAco MIMU UI MtK LALL5

6. Press ^ (left arrow) or »►(right arrow) repeatedly until you find the setting you

RING TIMErlO SEC

want. Example: 10 sec.

7. Press Set.

4.F/T RING TIME

8. Press Stop to exit.

Smoothing

The smoothing feature enhances the appearance of incoming faxes by making the lines smooth and takes no additional time. This function does not apply to outgoing faxes, or to lists or reports you print. The initial setting is ON.

KEYS TO PRESS

1. Press Function.

2. Wait for two seconds.

3. Press 1.

THE DISPLAY WILL SHOW:

09/12/1998 15:25 ONLINE

ENTER NO. & SET

' [H. FAX

2.PRINTER

________

_______________

1. FAX

4. Press 5.

5. Press 1.

6. Press ^ (left arrow) or »► (right arrow)

to choose ON (or OFF). Example: OFF.

7. Press Set.

8. Press Stop to exit.

5.USER OPTIONS

1.SMOOTHING

SM00THING:0N

SELECT e ^ & SET

SM00THING:0FF

1.SMOOTHING

«7

Setting the Size of the Paper

There are three different settings for the size of the (printing) paper. If you selected AUTO reduction, the MFC automatically will reduce and print the incoming faxes

according to lliiis setting uf the size of the paper in the casette. If you select a specific

percentage, the papersize is not considered.

KEYS TO PRESS

1. Press Function.

2. Wait for two seconds.

3. Press 1.

4. Press 5.

5. Press 6.

6. Press (left arrow) or (right arrow) to

select cither LETTER, LEGAL or A4.

Example: LEGAL

7. Press Set.

THE DISPLAY WILL SHOW:

09/12/1998 15:25 ONLINE

ENTER NO. & SET

a. FAX

2. PRINTER

1. FAX

5.USER OPTIONS

6.RCD PAPER

RCD PAPER:LETTER

SELECT e 4 & SET

RCD PAPER:LEGAL

CHANGE REDUCT ?

8. Press 1 to go to the REDUCTION setting in Function, 1, 5, 5. (See pages 69-70.)

9. Press ^ (left arrow) or ►- (right arrow)

to select either AUTO, 100%, 93%, 87%, or 75%.

Example: AUTO

10. Press Set.

11. Press Stop to exit.

1.YES 2.NO

REDUCTI0N:AUT0

SELECT ^ ^ & SET

REDUCTIONzAUTO

6.RCD PAPER

V iin'j 1 rvACO AiMU Ullitk L-ALLb

NOTICE

Regardless of the actual size of the paper, the MFC will calculate the reduction ratio by this setting. So when you change the size of the paper in the cassette, you must also change this setting to get the correct

reduction. Your MFC can be set to receive incoming fax documents on only letter, legal or A4 paper.

Printing a Reduced Size Copy of the Incoming Document

________________

You can avoid separating data even if the document is longer than the paper by using

this function to print a reduction of the document. There are two types of reduction;

Auto Reduction and Fixed Reduction.

Auto Reduction

Regardless of the original size of the incoming document, it will be reduced so that it fits on one page of paper in your cassette. The MFC will automatically calculate the reduction ratio by taking into account the size of the incoming document and the size of the paper you selected in Function, 1, 5, 6. (See page 68.)

Using Fixed Reduction Ratios

You can choose to have incoming documents reduced at a fixed reduction ratio, regardless of the size of the paper. The reduction ratio can be selected fi'om among four choices; 100%, 93%, 87%, or 75%.

THE DISPLAY WILL SHOW;

09/12/1998 15:25 ONLINE

1. Press Function.

2. Wait for two second-s

3. Press 1.

ENTER N0. & SET

E* FAX

2.PRINTER

1. FAX

4. Press 5.

5. Press 5.

5.USER OPTIONS

5.REDUCTION

REDUCTION:AUTO

SELECT ^ ^ & SET

fiQ

6. Press(left arrow) or ►-(right arrow) to

select the reduction ratio you want:

- If you want Auto Reduction, choose “AUTO”.

Choose 93%, 87%, or 75% if you want Fixed Reduction.

Example: 93%

- Choose 100% if you want to record the

same size,

7. Press Set.

8. Press Stop to exit.

NOTICE

You can use Auto Reduction to reduce incoming documents to fit on one page of paper, only as long as the original document is not longer than legal size. If the original is longer than legal size, the data will not be reduced (see For Your Information below) and will carry over to print on

a second page.

When you use Auto Reduction and you receive an incoming document that is smaller than your paper, no reduction will take place.

When selecting Fixed Reduction, you must consider the size of the paper as registered in Function, 1,5, 6. (See page 68.) If you selected letter size, you can choose a reduction of 93%, 87%, or 75%. If you selected A4 size, you can choose a reduction of only 93% or 87%. And if you selected legal size, you can choose only 93%.

REDUCTION: 93%

b.KEUUCIiUN

FOR YOUR INFORMATION

Selecting the Ratios of Fixed Reduction

Other party sends you a document the size of...

Letter document (8.5"x11") (mostly Domestic communications)

A4 document (8.2"x11.6")

(mostly International communications)

Legal documents (8.5"x14")

Your receiving

paper size is;

Recommended

Reduction Ratio is:

Letter 93%

A4, Legal

Letter

A4 Legal 100% Letter 75%

Legal 93%

100%

87%

93%

. VIII rvAco UI Htk CALLS

FOR YOUR INFORMATION

Reception into Memory (Out of Paper Reception)

If the multi-pTorpose sheet feeder is empty, the LCD will display the

message CHECK PAPER. Add more paper. Your MFC automatically will store incoming faxes in its memory if it runs

out of paper. The contents of the memory will be printed automatically

when you replace the paper. The memory for out of paper reception will be

saved for up to 2 hours after power has been cut off.

Setting the Print Density

You can set print conditions with the following steps. Press (left arrow) to make

the print lighter and ► (right arrow) to make the print darker. If the print is still too light or too dark, you can adjust it further by turning the Print Density Dial located in the right comer under the top cover. (Remove the dram unit to find the dial. See page 186 for more information.)

KEYS TO PRESS

1 Press Function.

2. Wait for two seconds.

3. Press 1.

4. Press 5.

5. Press 9.

The display will alternate messages.

6. Use (left arrow) or (right arrow) to change the settings.

7. Press Set.

8. Press Stop to exit.

THE DISPLAY WILL SHOW:

09/12/1998 15:25 ONLINE

ENTER NO. & SET

QJ. FAX

2.PRINTER

1. FAX

5.USER OPTIONS

9.PRINT DENSITY

!□□□□□□□+

SELECT ^ & SET

9.PRINT DENSITY

Toner Save Function

This function lets you extend the life of the toner by conserving its use. When the Toner Save is set to ON, the print appears somewhat lighter. This feature is also available when copying. The default setting is OFF.

KEYS TO PRESS THE DISPLAY WILL SHOW:

09/12/1998 15:25 ONLINE

1. Press Function.

2. Wait for two seconds.

3. Press 1.

4. Press 5.

5. Press 7.

6. Press (left arrow) or (right arrow) to select either ON (or OFF). Example; ON.

ENTER N0. & SET

_______

________

[1]. FAX

2.PRINTER l.FAX

L J

' 5.USER OPTIONS

___ _ _____ _____ _____ _ ____ _ _

7,TONER SAVE

____

TONER SAVE:0FF

____________________

SELECT e ^ & SET

________________________

TONER SAVE:0N

______

___

7. Press Set.

7.TONER SAVE

8. Press Stop to exit.

Speaker Volume

There are three settings available for the Speaker Volume, OFF, LOW, or HIGH. This setting controls the loudness of the MFC’s one-way speciker, which is connected to the

phone line. The initial setting is T.OW

KEYS TO PRESS THE DISPLAY WILL SHOW;

09/12/1998 15:25

ONLINE

1. Press Function.

ENTER N0. & SET

....

! K/l\,LZi\,rtlV

\ Kc^^ci V iinhc7 i-AAhij AND OTHER CALLS

2. Wait for two seconds.

3. Press 1.

4. Press 6.

5. Press 3.

S. FAX

2,PRINTER

1. FAX

6.TEL OPTIONS

3.SPEAKER VOLUME

SPEAKER-LOW

6. Press (left arrow) or (right arrow) to choose a setting either OFF, LOW, or HIGH.

Example: HIGH.

7. Press Set.

8. Press Stop to exit.

If you want to change the speaker volume using On Hook Dialing for the current call,

use the control panel keys shown below:

Broadcast Help

3.SPEAKER VOLUME

Setting the Handset Volume

You can adjust the handset volume any time you are talking on the telephone. The new setting will remain until you change it again. There are two handset volume levels. The default setting is the lowest volume.

Broadcast Help

Press A (Help key) or ▼ (Broadcast key) to adjust the volume level.

LOW hdhigh

Each key press changes the volume to the next setting.

Ring Volume

You can set the ring volume to either OFF, LOW or HIGH. The initial setting is HIGH.

Even if you select OFF, the ring volume will be LOW for F/T ringing, Call Reservation ringing and when the Distinctive Ringing mode is SET.

KEYS TO PRESS

1. Press Function.

2. Wait for two Gcconde.

3. Press 1.

4. Press 6.

5. Press 5.

6. Press(left arrow) or ►(right arrow) to choose either OFF, LOW, or HIGH. Example; LOW.

7. Press Set.

LLSHO

09/12/1998 15:25 ONLINE

ENTER N0. & SET

[U. FAX

2.PRINTER

1. FAX

6.TEL OPTIONS

5.RING VOLUME

RING VOLUME:HIGH

SELECT ^ 4 & SET

RING V0LUME:L0W

5.RING VOLUME

8. Press Stop to exit.

VIII r\ALO MiNU UJntK UALLb

B) REMOTE ACTIVATION

What is Remote Activation'^

If you answer a call that is a fax message, you can use the Remote Activation Code (*51) to make your MFC take over the call. If your MFC answers a telephone call that

is for you, you can use the Remote Deactivation Code (#51) to pick up the call at an

extension phone. (You do not need a code to take over a call at the MFC.) You must use a touch tone phone.

FOR YOUR INFORMATION

Connecting an External or Extension Telephone

You may connect an external telephone to your MFC, as shown below. Use

the EXT. jack on your MFC.

Alternatively, you may wish to use this EXT. jack to connect a telephone

answering device (TAD). An extension phone is a telephone that is plugged into a separate wall jack on the same line.

Extension

Telephone

If the external telephone is in use, the warning message EXT. TEL IN USE will be displayed on the fax LCD. When the handset on the MFC is picked up, an alarm will sound. You can disconnect the external phone and switch to the MFC’s handset by pressing Hook,

7.i

Using Remote Codes

The Remote Activation Code (=H<51) is used in F/T, and MSG CTR modes. The

Deactivation Code (#51) is used only in F/T mode and MSG CTR mode.

Using the Activation Code

When you are at the MFC, you will probably answer incoming calls before your MFC

(or external TAD) is programmed to pick up. If you answer a call and no one seems to be on the line, assume it is a fax message. Do not hang up. You must activate

your MFC to take over the call first. (If you are holding the MFC’s handset, just press the Start key and hang up.) If you are on an extension/external phone,

press *51 and

wait for your MFC to respond before you hang up. After 3 seconds you will hear

receiving tones (chirps) through the handset of extension phone. Then hang up. You can repeat the code as many times as needed. Your MFC will take over the call and print the fax message. If your caller wants to talk before sending the fax, you can have a conversation first and then activate your MFC with the code.

Tbe Remntfi Act.iv^itin'n Code can al so be u sed by your callers Wbeu you areusiogynur

Message Center, your outgoing message (OGM) should end with the statement “to send a fax, press *51”. (See Chapter 8 “Message Center Mode Settings” for more

information.)

Using the Deactivation Code

When your MFC is in F/T mode, sometimes it will answer a call that is not fax calling tones (a telephone call or manual fax). It will respond with a double ring (short,

short) to alert you to take over. Because it has already answered the call, only the MFC will ring, extension phones are no longer connected to the call. Pick up any phone on the line, except an external phone connected to the MFC.

To take over the call at the MFC;

Pick up the handset of the MFC and talk to the caller as usual. If no one is there or

someone is trying to send you a manual fax, press the Start key and replace the handset. Your MFC will display RECEIVING and print the incoming fax message.

To take over the call at an extension phone:

Pick up the handset on another telephone and press #51 quickly during the

silence between the double ring pattern. When the MFC hears the code it will

stop ringing and let you speak with the caller. If no one is on the line or someone is

trying to send you a manual fax, send the call back to the MFC (*51).

ivii>io r/AAco MiNU ulhtK UALLS

Making the Remote Codes Easier to Use

You can change the codes at any time. It may be easier for you and your callers to press the same key three times (Example: *** and ###). Although you can change the codes to any numbers you want, tiy to avoid using digits for the Activation Code. The Remote Activation Code must not match any number you dial. Eyou try to dial a phone number that includes

the Activation Code, your MFC will go into receiving mode.

If you accidentally pick up an extension phone when a fax message is being received, you may disrupt the transmission or render some portions unreadable.

Changing and Registering Remote Codes

THE DISPLAY WILL SHOW:

09/12/1998 15:25

ONLINE

1. Press Function.

2. Wait for two seconds.

3. Press 1.

4. Press 7.

.5 Press 5.

6. Press ^ (left arrow) or ^ (right arrow) to choose ON (or OFF). Example: ON.

ENTER N0. & SET

L. )

m. FAX ]

2.PRINTER

“s-

______

____________

l.FAX

^ ____________________

/.SETUP SYSTEM

L . _ .. J

5.REMOTE CODE

^ }

REMOTE ACT.:0N

^_____________________H

SELECT e ^ & SET '

1 . . J

REMOTE ACT.:0N

)

7. Press Set.

8. Enter new remote code to activate. (Factory

setting is ^51.) Then press Set.

ACT.C0DE:*51

9. Enter new remote code to deactivate.

DEACT.C0DE:f51

(Factory setting is #51.)

10. Press Set.

5;REM0TE CODE

11. Press Stop to exit.

C) CONNECTING AN EXTERNAL TELEPHONE ANSWERING

device (TAD)

How to Use an External TAD with the MFC

When you have an external Telephone Answering Device on the fax phone line, the TAD will answer all the incoming calls. Your Brother MFC will listen in on the line for fax CNG tones. If it hears them, it will take over the call and receive the fax message. If it does not hear fax tones, it will let the TAD continue playing the outgoing message so the caller can leave a voice message.

The TAD must answer within 4 rings. The MFC cannot hear the CNG calling tones until the TAD answers the call. When the Ring Delay is set for 4 rings, only 8-10

seconds of CNG calling tones are left for the “handshake”. So you must strictly follow the instructions for recording the OGM.

You must erase the incoming messages frequently on your TAD. When the TAD’s

memory is full it will not answer any incoming calls (fax or voice).

Put your MFC in Message Center mode and set Message Storage to VOICE: EXT mode. (See page 99.)

DEVICE iTAD)

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FOR YOUR INFORMATION

Connecting an External TAD to the MFC

You may connect an external TAD to your MFC, as shown below. Use the

EXT. jack on your MFC.

Do not connect a TAD elsewhere on the same phone line. This will

cause problems because your MFC and external TAD will both try

to control the line.

Flowchart of External TAD Reception

Message Storage VOICE;EXT

Incoming Call

The call is picked up by the external TAD. (Maximum 4 rings.)

Fax reception is automatically activated by fax tones.

The fax message is received on paper.

Auto dialed fax call

The external TAD

outgoing message begins.

Voice call

The caller leaves a voice message on the external TAD.

Manual dialed fax call

The caller

can also send a fax message.

The caller must press your Remote Activation Code to activate the

MFC.

♦

The fax message is

received on paper.

External TAD Hookup

There is only one way you can hook up an external Telephone Answering Device

(T AD) on the fax phone line. The TAD must be plugged into the back of the MFC in

the jack labeled EXT. Your MFC cannot work properly if you plug the TAD into a wall

jack. Follow these steps:

1. Plug the telephone line cord from the wall jack into the back of the MFC in the jack labeled LINE.

2. Plug the telephone line cord from your TAD into the back of the MFC in the jack labeled EXT. (Double check that the telephone line cord comes from the jack in the

TAD for telephone line and not for telephone set.)

3. Put your MFC in Message Center mode by turning both the Fax and F/T lights on

and set Message Storage to VOICE: EXT mode.

4. Set your TAD to 4 rings or less. (The MFC’s Ring Delay setting does not apply).

5. Turn the tad’s Answer mode to ON.

6. Record the OGM (outgoing message) on your TAD as explained on the next page.

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Recording the TAD*s Outgoing Message (OGM)

_________

The tad's outgoing message is important because it must be set up to handle two kinds of fax receptions; automatic and manual. Timing is important.

1. Record 5 seconds of silence as the beginning of your message. (Your MFC will be

able to hear the fax calling tones, of automatic fax transmissions, before they stop.)

2. Limit your speaking to 20 seconds.

3. End your 20 second message by giving your Remote Activation Code for people sending manual faxes: “After the beep, leave a message or send a fax by pressing *51.”

NOTE: Do not assume that most callers send faxes automatically. Many people do

not realize they are not sending fax tones when they lift the handset or press the Hook key. Also, some machines may not send fax tones.

Troubleshooting_____________________________________

________

Sometimes other equipment on your phone line reserves a key that is in the Activation or Deactivation code. (Some answering machines reserve the key.) If the code you use to retrieve messages from your answering machine causes the line to be disconnected, try changing the Remote Codes. Change *51 to ### and #51 to 999. The Remote Activation and Deactivation Codes may not work with some telephone

systems or telephone sets.

D) DISTINCTIVE RINGING

Distinctive Ringing

What Is Distinctive Ringing?

Distinctive ringing is a service offered by the telephone carriers that allows you to have several different numbers on one phone line, so you can have a separate number for your MFC. Each number has its own distinctive ringing pattern. This way, when you get an incoming call, you can identify the number being called by its ring. Your local telephone company can provide more information about this service. The service is usually offered as a monthly charge to your normal telephone bill.

What Is the Advantage of Using the Distinctive Ringing Function?

Using Distinctive Ringing is the most efficient way to receive both fax and telephone calls on the same line. It is much easier for yom: callers who dial manually. The MFC will answer with receiving tones so they will not have to press an activation code or wait 30 seconds to hear fax tones (F/T mode). And the people who call to talk on your main number, will not have to talk to your MFC. Basically, it gives you two independent numbers without the higher cost of a second line.

Can My MFC Use Distinctive Ringing?

Yes, it has a distinctive ringing function that allows you to register the distinctive ringing pattern of an additional phone number on the line. The number you register must be the number you want to use as your dedicated fax number. Once you register the ringing pattern, the MFC will be able to identify its own incoming calls and automatically receive faxes at that number. You can register only one ringing pattern. There are some ringing patterns that cannot be registered.

Can I Change the Setting Later?

Yes, you can change or cancel the distinctive ringing setting at any time. You can switch it OFF temporarily and then turn it back ON. When you move or get a new fax number, change the distinctive ringing mode to SET so you can register the new number.

How Will the MFC Treat All Other Numbers?

If you have registered the distinctive ringing number, the MFC will answer the

registered number (with fax receiving tones) and receive faxes automatically. When

a call comes in to your main number or to additional distinctive ringing numbers, all

the phones will ring. You can set the MFC’s Message Center or an external answering

device (TAD) to answer calls on the other number(s). (See the chart on page 84.) If you change the answer mode on the MFC to Fax or F/T, that setting will override

the Distinctive Ringing setup. In Fax or F/T modes, your MFC will answer allthe

phone numbers (including its own ring pattern).

The Message Center Answers the Other Phone Number(s) on the Line:

If you change the answer mode on the MFC to MSG CTR (Message Center), it will allow the Distinctive Ringing function to work. The Message Center will answer only the main number or additional distinctive ringing numbers according to the way you have set Message Storage. (See page Message Center Mode Settings for details.)

NOTE: If you set the Message Storage to FAX: ONA^OICE: OFF, the Message

Center will be set to answer the main number with fax receiving tones.

To have your Message Center’s OGM answer your main number(s):

1. Register the distinctive ringing number. (See “Setting the Distinctive Ringing Function” on pages 85-87.)

2. Set the Message Center’s Message Storage to either VOICE: ON/FAX: OFF or VOICE: ON/FAX: ON mode. (See pages 103-104.)

3. Keep the Message Center on (both Fax and F/T lights lit).

4. Turn Toll Saver OFF (see page 113) and set the Ring Delay to 4 rings (see pages 63-64).

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External Telephone Answering Device (TAD) Answers Other Number(s) on the Line:

An external telephone answering device (TAD) can be set up to work with the

Distinctive Ringing function. The external TAD must be set to its maximum number of rings (at least 4 ring patterns). Otherwise, it will answer the registered fax number

before the MFC has time to recognize the ringing pattern. The external TAD’s OGM

(outgoing message) will answer your main number(s) if you do either #1 or #2 as follows:

1. Plug the external TAD into the EXT. jack of the MFC (you will not hear the first two rings on the MFC). Put your MFC in Manual mode (Fax and F/T lights ofi). Set

the Message Center’s Message Storage to either FAX: OFFATOICE: EXT or FAX;

ONA^OICE: EXT. Turn the MSG CTR on (Fax and F/T lights lit) or set the MFC to Manual Mode.

2. Plug the external TAD into another phone jack and put the MFC in Manual mode (Fax and F/T lights turned off).

Retrieving Faxes from a Remote Site When Using Distinctive Ringing:

When you use the Distinctive Ringing feature, faxes are printed on paper. If you want to be able to retrieve faxes from another location, you must set up the Message Center for FAX: ON. This allows fax messages to be stored in the Message Center’s memory,

BO they can be retrieved. However, because the Message Center only answers the main

number(s), you must make sure the faxing party sends faxes, that must be retrieved, to the main number.

How Does the Distinctive Ringing Function Work?

Your telephone number will have the standard ring pattern of long long, while the new number could have a ring pattern of short short, long short, etc. When Distinctive Ringing is ON, you will not hear the first two rings of all incoming calls on the MFC. Extension phones will ring as usual. If the MFC recognizes the ring pattern, all ringing will stop and the MFC will answer and automatically receive the fax message.

Otherwise, yoii will hear the extension phones and the MFC continue to ring. The

MFC always listens to at least two ring patterns before it answers, so do not pick up the phone during that time. You will quickly learn to recognize the ring pattern for faxes, so you will not be tempted to answer that number. Either you, your Message

Center or a telephone answering device can answer the main number(s).

Flowchart of an Incoming Call

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Which Phone Number Should I Register?

It is a good idea to keep your old number for its original purpose and to register the new number as your fax number. Remember to give the new fax number to your customers and colleagues.

What Must I Do to Set Up Distinctive Ringing?

To use the Distinctive Ringing feature you must:

1. Get the distinctive ringing service from your telephone carrier.

2. When your distinctive ringing number is available, register it in the function called “Setting the Distinctive Ringing Function”.

3. Keep the MFC in Manual answer mode (both Fax and F/T lights turned off) if you want to answer the main number yourself. Keep the MFC in MSG CTR answer mode (both Fax and F/T lights lit) if you want the Message Center to answer the main number(s).

Setting the Distinctive Ringing Function__________________________

This function is a one-time procedure to register a distinctive ringing number with your MFC. Your MFC will answer the registered number automatically, simulating Fax mode on a dedicated fax line. You can register only one number. Do not try to

set up this function if you do not have the distinctive ringing service. It may cause yonr MFC to malfunction.

This procedure is in two parts: First, you must put the MFC in SET mode; D/R SET MODE will be on the display screen. Second, you must wait for a friend to call the distinctive ringing number so you can register the ringing pattern. When a call comes in, do not pick up the handset until the MFC’s display says PICK UP TO SET. Then pick up the handset. If the caller dialed your distinctive ringing number, press the Start key and check that the display says REGISTERED before you hang up. If the caller dialed the other number, press the Stop key and hang up to try ^ain.

Before you begin this function:

1. If your MFC is connected to a telephone answering device or to the telephone company’s Voice Mail system, disconnect it before you begin this function,

2. Have a friend ready to call your distinctive ringing number.

THE DISPLAY WILL SHOW:

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ONLINE

1. Press Function.

ENTER NO. & SET

iii

2. Wait for two seconds.

3. Press 1.

4. Press 6.

5. Press 6.

6. Press ^ (left arrow) or (right arrow) to find the SET mode.

7. Press Set.

8. Press Stop.

NOTE: The display should say D/R SET

MODE. Also, the answer mode

lights will flash. You must now wait for someone to call the distinctive ringing fax number.

E. FAX

2.PRINTER

1 . FAX

6.TEL OPTIONS

6.DISTINCTIVE

DISTINCTIVEiOFF

SELECT e ^ & SET

DISTINCTIVEiSET

6.DISTINCTIVE

D/R SET MODE

ONLINE

TROUBLESHOOTING TIP---------------

If your MFC display says D/R SET MODE and you are not in the process of

setting up a distinctive ringing number, press the Stop key to exit this function.

The settings will remain unchanged.

9. When the phone rings, listen carefully to check that the ringing pattern is the one you want to register. If it is, wait until the display says PICK UP TO SET. Then pick up the fax handset.

10. Press Start Lu set. Check lliaL Lhe display

says REGISTERED. (If the other number was called, press

Stop to cancel.)

PICK UP TO SET ONLINE

START TO SET ONLINE

STOP TO CANCEL ONLINE

KEOii1 EKED ONLINE

.....

..........................

TELEPHONE/FAX

ONLINE

-------

____

11. Press Start again to receive the incoming

fax, or if the call is a voice call, talk into the handset.

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After you complete this one-time setup:

1. The Distmctive Kinging function automatically will be changed from SET to ON. Set the answer mode based upon your needs.

2. Be sure to have a friend call you on both numbers to test that everything is set up

correctly.

3. If you do not complete this function by pressing Start key to register a number, your

MFO will stay in JJ/R SET MODE. So, if you decide not to register a number, you must repeat Steps 1~8 and in Step 6 change the mode to OFF.

Hoiv to Turn the Distinctive Ringing Function ON or OFF___________

The distinctive ringing ftmction is designed to accommodate the distinctive ringing

service (a telephone service that provides you with multiple numbers, each with a distmctive ring pattern, on one line). You can change the distinctive ringing function setting to ON or OFF as needed after you have registered the distinctive ringing number in the function called Setting the Distinctive Ringing Function. To change the setting, repeat Steps 1-8 above; Step 6 is where you can select either ON or OFF.

E) CALLER ID

Whaf is Caller IDl

______________________________

Caller ID is a telephone service that allows the subscriber to see a display of the caller’s phone number (or name in certain states) as the telephone rings. It is a fast

way to screen your calls. You can respond quickly to calls you missed, because Caller

IDs are received and stored in your MFC’s memory.

NOTICE

To get the Caller ID Service; apply for the Caller ID service at your local telephone company.

The type of service varies from state to state and is determined by your telephone company. Your particular service may display only the caller’s phone number or the caller’s number and/or name.

Advantages of Caller ID

For Business

All businesses profit from a quicker response to customer calls. Businesses that provide mail order services, money-lending services or provide confidential information,

can protect themselves from false orders or acceptance of false identification.

At Home

Residential customers can protect themselves from unwanted calls.

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How Does Caller ID Work'?

The Caller ID Appears on the Display When Your Telephone Rings

As your telephone rings, the Display shows you the caller’s phone number (or caller’s

name in certain states). You will know who is calling before you pick up the handset

or before your MFC automatically receives the call. Once you pick up the handset, the

caller’s ID disappeais. If both the caller’s phone number and name are received, only

the name will appear on the Display. You will see the first 16 characters of the number or name.

Helpful Hints • If OUT OF AREA appears on the Display, it means that the call

came from outside your caller ID service area.

• If PRIVATE CALL appears on the Display, it means the caller intentionally blocked the transmission of his/her ID.

• If no caller ID was transmitted to your MFC, CALL PICKUP will remain on the display.

NOTE: Please set the number of rings to mure than 02 to use Caller ID. If you set the

number of rings to 01, you cannot receive the Caller ID.

The Caller ID is Stored in Your Machinées Memory

The MFC can store a maximum of the last 30 incoming caller ID s in the memory, along

with the time and date of reception. The 31st call will cause the oldest ID to be erased.

The Caller ID information stored in the memory can be scrolled through on the display.

And you can also print the Caller ID list and review calls you received by checking the Caller IDs in memory. This report will list the Date, Time, Phone Number (Caller ID), Name (in certain states), and type of call (Comment). (See pages 90-91.)

Scanning through the Caller IDs Stored in the Memory

You can display the caller IDs that are stored in the memory as follows. (You can skip to Step 6 below by pressing the Shift and Tel-index keys simultaneously.)

LLSHO

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ONLINE

1. Press Function.

2. Wait for two seconds.

ENTER N0. & SET

E. FAX

2.PRINTER

Brother MFC7650MC User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual