Brother MFC7150C, MFC7160C User Manual

Download

MFC 7150C MFC 7160C

OWNER’S MANUAL

If You Need to Call Customer Service

Please complete the following information for future reference:

Model Number: MFC 7150C MFC 7160C (Circle your model number)

Serial Number:* Date of Purchase: Place of Purchase: *The serial number is on the back of the unit. Retain this

Owner’s Manual with your record of your purchase, in the event of a theft, fire or warranty service.

sales receipt

as a permanent

Year 2000 Compliant

Brother is addressing the Year 2000 related issues for all Brother fax machines and multi-function centers. Our focus is to ensure that our bundled third party software will continue to properly process date/time data after January 1, 2000.

Brother fax machines and multi-function centers will function properly after January 1, 2000, non-Brother hardware, software and firmware used by our customers in connection or combination with Brother fax machines, MFCs and bundled software, accurately exchange date data with the Brother products.

Please continue to check our Web page for updates at http://www.brother.com. All remedies will be provided to individual customers via software patches through software download or from Brother Customer Service.

provided that

all

Brother Numbers

Fax-Back System

Brother Customer Service has installed an easy-to-use Fax-Back System, so you can get instant answers to common technical questions and product information for all Brother products. This system is available 24 hours a day, 7 days a week. You can use the system to send faxes to any fax machine, not just the one from which you are calling.

If you can’t resolve a difficulty with your MFC using this manual, call our Fax-Back System, and follow the voice prompts to receive faxed instructions about using the system and an index of Fax-Back subjects.

USA: 1-800-521-2846 From within Canada: 1-800-681-9838

The Brother Fax-Back System number (USA Only) has been preprogrammed on One Touch key 01.

Brother on the World Wide Web

You can find more information about Brother products, from product specification sheets to Frequently Asked Questions (FAQs), on the World Wide Web. Visit us at

http://www.brother.com

Brother Bulletin Board

Brother’s Bulletin Board Numbers are

USA: 1-888-298-3616 From within Canada: 1-514-685-2040

For Customer Service

USA: 1-800-284-4329 (voice)

1-908-575-8790 (fax)

From within Canada: 1-800-853-6660 (voice)

1-514-685-4898 (fax)

From within Montreal: 1-514-685-6464 (voice)

Ordering Accessories and Supplies

For best quality results use only genuine Brother accessories, available at most Brother retailers. If you cannot find the accessory you need and you have a Visa, MasterCard, Discover, or American Express credit card, you can order accessories directly from Brother. (In the USA, you can visit us online for a complete selection of Brother accessories and supplies available for purchase. USA: 1-888-879-3232 (voice) From within Canada: 1-800-668-2768 (voice)

1-800-947-1445 (fax) http://www.brothermall.com

Description Item

Ink Cartridge <black> LC02BK Ink Cartridge <cyan>(blue) LC02C Ink Cartridge <magenta>(red) LC02M Ink Cartridge <yellow> LC02Y 360 dpi High Quality Coated Paper BP36CL 720 dpi High Quality Coated Paper BP72CL Glossy Paper BPGLL Transparancies BPTRL Print Head HD002 2MB Upgrade Memory Board (For MFC 7160C Only) ME2000 Power Protector QPD120 *Brother MFC-7100 Series Software on floppy disks DSK7131, (

(Includes MFL Pro and Visioneer PaperPort LE Only) DSK7195, ( Telephone Line Cord (For USA) UG1570001

(For Canada) UG3565001 Telephone Handset UF6857003 Handset Curled Cord UF7204009 Dust Cover UU1481001 Paper Wire Extension UU1309001 Document Wire Extension UU1309001 Document Tray UU1248001 Paper Tray UU1289001 IEEE-1284 Bi-directional Cable UG4558001 Remote Control Access Card UU1301001 Reference Guide UU1300001 Owner’s Manual (For USA) UU1298001

(For Canada) UU1401001

*Software on Floppy disks is not available for Windows NT® Workstation Version 4.0.

Floppy Disks Windows® 3.1 or 3.11 Floppy Disks Windows® 95 or 98

)

Brother Coated Paper is Ink Jet Paper.

iii

Introduction

MFC Setup and Connections

Using This Manual ...................................................................................................... 1

Finding Information .................................................................................................... 1

Test sheet Procedures (For USA Only) ................................................................... 2

About Fax Machines ................................................................................................... 2

Fax Tones and Handshake .......................................................................................... 2

ECM (Error Correction Mode) ................................................................................... 3

MFC 7150C Control Panel Overview ..................................................................... 4

MFC 7160C Control Panel Overview ..................................................................... 5

Caution........................................................................................................................... 7

Packing List .................................................................................................................. 8

Choosing a Location.................................................................................................... 9

Assembly ...................................................................................................................... 10

Installing the Ink Cartridges ..................................................................................... 15

Special Line Considerations ..................................................................................... 19

Roll Over Phone Lines ....................................................................................... 19

Two-Line Phone System..................................................................................... 19

Converting Telephone W all Outlets.................................................................... 20

Installing MFC, External Two-Line TAD, and Two-Line Telephone ................. 20

Multi-Line Connections (PBX) ................................................................................ 21

If you are installing the MFC to work with a PBX:....................................... 21

Custom Features on a Single Line ............................................................................ 22

Connecting an External Telephone Answering Device (TAD) ................................. 22

Sequence............................................................................................................. 22

Connections ........................................................................................................ 23

Outgoing Message (OGM) ................................................................................. 23

Connecting an External Telephone ........................................................................... 23

Paper

About Brother Paper ................................................................................................ 25

Paper Specifications for Cassette and Manual Feed Slot ......................................... 26

Print Area .................................................................................................................. 27

TABLE OF CONTENTS

On-Screen Programming

Initial Setup

Setup Receive

User-Friendly Programming................................................................................... 29

Function Mode .......................................................................................................... 29

Alternating Displays ................................................................................................. 30

Function Selection Table ........................................................................................... 30

Getting Started ........................................................................................................... 35

Setting Dialing Mode (Tone/Pulse) .......................................................................... 35

Setting Date and Time............................................................................................... 36

Setting Station ID...................................................................................................... 36

Entering T ext ...................................................................................................... 37

Inserting spaces .............................................................................................. 37

Making corrections ........................................................................................ 37

Repeating letters............................................................................................. 38

Special characters and symbols ..................................................................... 38

Setting Beeper Volume.............................................................................................. 39

Setting the Handset Volume ...................................................................................... 39

Setting the Speaker Volume (For MFC 7160C Only) ............................................... 39

Setting the Ring Volume ........................................................................................... 40

Memory Storage ....................................................................................................... 40

Delayed Timer........................................................................................................... 40

Basic Receiving Operations..................................................................................... 41

Setting the Select Answer Mode............................................................................... 41

To select or change your Answer Mode ............................................................. 42

Setting Ring Delay.................................................................................................... 42

Setting F/T Ring Time (For FAX/TEL Mode Only)................................................. 43

Record F/T OGM (F AX/TEL Outgoing Messag e)

(For MFC 7160C Only) ......................................................................................... 44

Easy Receive............................................................................................................. 44

Printing a Reduced Incoming Document.................................................................. 45

Recommended Reductions ................................................................................. 45

Setting Paper Size ..................................................................................................... 46

Advanced Receiving Operations ............................................................................ 47

Operation from Extension Telephone ....................................................................... 47

For FAX/TEL Mode Only .................................................................................. 47

Changing Remote Codes .................................................................................... 47

Printing a Fax in Memory (For MFC 7150C Only).................................................. 48

Polling ....................................................................................................................... 48

Setting Up Polling Receive ................................................................................ 49

Setting Up Sequential Polling Receive............................................................... 50

Canceling a Scheduled Job ....................................................................................... 51

Distinctive Ringing ................................................................................................... 51

Registering the Distinctive Ringing Pattern ....................................................... 52

TABLE OF CONTENTS

Caller ID ................................................................................................................... 53

Viewing Caller ID List ....................................................................................... 53

Clearing a Caller ID Stored in Memory ............................................................. 54

Printing Caller ID List ........................................................................................ 54

Setup Send

Before You Begin ........................................................................................................ 55

ADF (Automatic Document Feeder) ........................................................................ 56

Resolution ................................................................................................................. 56

Manual Transmission................................................................................................ 57

Automatic Transmission ........................................................................................... 57

Manual and Automatic Fax Redial ........................................................................... 57

Dual Access............................................................................................................... 57

Real Time Transmission............................................................................................ 58

Checking Job Status.................................................................................................. 58

Canceling Jobs in Memory ....................................................................................... 58

Basic Sending Operations........................................................................................ 59

Composing Electronic Cover Page ........................................................................... 59

Cover Page for Next Fax Only ........................................................................... 60

Always Send Cover Page ................................................................................... 61

Using a Printed Cover Page................................................................................ 62

Cover Page Message ................................................................................................. 62

Composing Your Own Comments ...................................................................... 62

Contrast ..................................................................................................................... 63

Advanced Sending Operations ............................................................................... 64

Overseas Mode ......................................................................................................... 64

Call Reservation........................................................................................................ 65

Print Sample Call Back Message.............................................................................. 66

Delayed FAX ............................................................................................................ 66

Broadcasting ............................................................................................................. 67

Multiple Resolution Transmission............................................................................ 68

Setting Up for Polling Transmit................................................................................ 69

Interrupting Delayed Fax and Polling Transmit Jobs ............................................... 70

Setup Auto Dial Numbers

T elep hone (

Voice)

Operation

Storing Numbers for Easy Dialing ........................................................................ 71

Storing One Touch Dial Numbers............................................................................. 71

Storing Speed Dial Numbers .................................................................................... 73

Changing One Touch and

Speed Dial Numbers .............................................................................................. 74

Setting Up Groups for Broadcasting......................................................................... 75

Dialing Options .......................................................................................................... 77

Manual Dialing ......................................................................................................... 77

One Touch Dialing .................................................................................................... 78

TABLE OF CONTENTS

Speed Dialing............................................................................................................ 78

Access Codes and Credit Card Numbers .................................................................. 79

Hold .......................................................................................................................... 79

Pause ......................................................................................................................... 79

Tone/Pulse................................................................................................................. 80

Searching T ele phone Index....................................................................................... 80

Answering Calls with the Speaker Phone (For MFC 7160C Only) ......................... 80

Remote Fax Options

(For MFC 7150C Only)

Printing Reports

Message C ent er

(For MFC 7160C Only)

Fax F orwarding/Paging........................................................................................... 81

Programming a Fax Forwarding Number ................................................................. 81

Programming Paging Number .................................................................................. 82

Setting Fax Storage ................................................................................................... 83

Changing Remote Access Code .............................................................................. 84

Remote Retrieval ....................................................................................................... 85

Using Remote Access Code...................................................................................... 85

Remote Commands ................................................................................................... 86

Retrieving Memory Status List................................................................................. 87

Retrieving Fax Messages .......................................................................................... 87

Changing Fax Forwarding Number .......................................................................... 88

MFC Settings and Activity ...................................................................................... 89

To Print a Report ....................................................................................................... 90

Transmission Verification (Xmit) Report.................................................................. 90

Activity Report Interval ............................................................................................ 90

Introduction................................................................................................................ 91

Message Center Mode .............................................................................................. 91

Flexible Memory Settings (Message Storage).......................................................... 92

Setting Up Message Center....................................................................................... 92

Setting Message Storage ........................................................................................... 93

Recording Message Center Outgoing Message (OGM) ........................................... 93

Listening to Outgoing Message (OGM)............................................................. 94

Erasing Outgoing Message (OGM).................................................................... 94

Activating Message Center Mode............................................................................. 94

Message Indicators ................................................................................................... 94

Playing Voice Messages and Memos ........................................................................ 95

Printing a Fax Message............................................................................................. 95

Backup Printing Option ............................................................................................ 96

Erasing Messages...................................................................................................... 96

To erase voice messages individually ............................................................ 96

To erase messages all at once......................................................................... 97

Setting Maximum Time for Incoming Messages...................................................... 97

Setting Toll Saver ...................................................................................................... 98

TABLE OF CONTENTS

ICM Recording Monitor ........................................................................................... 98

Recording a Memo.................................................................................................... 98

Recording a Conversation......................................................................................... 99

Fax Forwarding/Paging ............................................................................................. 99

Programming a Fax Forwarding Number........................................................... 99

Programming Paging Number .......................................................................... 100

Remote Retrieval ..................................................................................................... 101

Using Remote Access Code.................................................................................... 101

Changing Remote Access Code.............................................................................. 101

Remote Control Commands.................................................................................... 102

Retrieving Memory Status List............................................................................... 103

Retrieving Fax Messages ........................................................................................ 103

Changing Fax Forwarding Number ........................................................................ 104

vii

Copy Operations

Walk-Up Video Printing

Basic Copy Operations ........................................................................................... 105

Copying One Page .................................................................................................. 105

Making Multiple Copies ......................................................................................... 106

Making Enlarged or Reduced Copies

(Temporary Setting) ............................................................................................. 106

Copy Quality – Temporary Settings.................................................................... 108

Using the Copy Quality Key................................................................................... 108

Using the Paper Type Key....................................................................................... 109

Using the Brightness Key ....................................................................................... 110

Copy Quality – Default Settings........................................................................... 110

Changing Default Settings ...................................................................................... 110

Select Paper Type .................................................................................................... 112

Select Copy Quality ................................................................................................ 113

Select Type of Original ........................................................................................... 113

Color Adjustment .................................................................................................... 114

Copy Brightness...................................................................................................... 114

Copy Contrast ......................................................................................................... 114

Selecting a Single Color (One Color) ..................................................................... 115

Memory Full Message ............................................................................................ 116

Legal Limitations..................................................................................................... 117

Getting Started ......................................................................................................... 119

Auto Switch ............................................................................................................ 120

Color Video Printing ............................................................................................... 120

Black & White Video Printing.............................................................................. 121

Video Print Quality – Temporar y Settings ........................................................ 121

Using the Copy Quality Key................................................................................... 121

Using the Paper Type Key....................................................................................... 122

viii

TABLE OF CONTENTS

Using the Brightness Key ....................................................................................... 123

Changing Default Settings ..................................................................................... 124

Setting Paper Type .................................................................................................. 126

Setting Video Printing Quality ................................................................................ 126

Setting V ideo T ype.................................................................................................. 126

Setting Print Size .................................................................................................... 127

Video Printing Color Adjustment ........................................................................... 128

Video Printing Brightness....................................................................................... 128

Video Capture to PC............................................................................................... 128

Setting Up the MFC and

Com pu ter to Work Together

Before You Install Multi-Function Link Pro Software ................................... 129

If You Don’t Have a CD-ROM Drive..................................................................... 130

Computer Requirements ......................................................................................... 130

Connecting the MFC to the Computer............................................................... 131

Installing Multi-Function Link Pro Software (CD-ROM 1) ......................... 132

Overview of Basic Steps......................................................................................... 132

Choosing the Software to Install............................................................................. 132

Install Multi-Function Link Pro Software ........................................................ 132

Install NetCentric™ FaxStorm ......................................................................... 132

Install Automatic E-Mail Printing .................................................................... 133

Install 3D FaxSpeed ......................................................................................... 133

Install MFC 7100 Series Drivers Only ............................................................. 133

Other Options.......................................................................................................... 133

View On-Line Documentation ......................................................................... 133

View Product Support Information .................................................................. 133

Brother Web Link ............................................................................................. 133

Exit ................................................................................................................... 133

Installing the Brother Software............................................................................... 134

Helpful Hints for Windows

Receiving Messages into the PC ........................................................................... 137

Multi-Function Link Pro Mode............................................................................... 138

3.1, 3.11, 95 and 98 .................................................. 137

Using MFC as Printer

Features...................................................................................................................... 139

Printer Driver........................................................................................................... 140

Choosing the Right Kind of Paper....................................................................... 140

Multi-purpose Sheet Feeder.................................................................................. 141

Loading Paper ......................................................................................................... 141

Manual Feed Slot .................................................................................................... 142

Setup for Envelopes ................................................................................................ 143

Simultaneous Printing/Fax.................................................................................... 144

Printer Operation Keys.......................................................................................... 144

On/OffLine Key ...................................................................................................... 144

Reset Key ................................................................................................................ 144

TABLE OF CONTENTS

Priority Key............................................................................................................. 144

Ink Management Key.............................................................................................. 145

Turning off Bi-directional Printing ......................................................................... 145

PC Printing

Printer Emulation........................................................................................... 147

Using the Maintenance Utility Program for Printing from DOS................. 147

Maintenance............................................................................................................ 147

Data 1 ...................................................................................................................... 148

Data 2 ...................................................................................................................... 148

Installing the Brother MFC-7100 Series DOS Tools .............................................. 148

Using the Brother MFC-7100 Series Printer Driver....................................... 149

The Paper Tab .......................................................................................................... 149

Paper Size ............................................................................................................... 150

User Defined Paper Size ......................................................................................... 150

Paper Source ........................................................................................................... 151

Feeder ............................................................................................................... 151

Manual Feed ..................................................................................................... 151

Orientation .............................................................................................................. 151

Scaling .................................................................................................................... 151

2 in 1 ................................................................................................................. 151

Copies ..................................................................................................................... 152

Collate............................................................................................................... 152

Reverse Order ................................................................................................... 152

The Quality/Color Tab ........................................................................................... 153

Quality .................................................................................................................... 154

Media ...................................................................................................................... 154

Color/Mono............................................................................................................. 155

Color ................................................................................................................. 155

Mono................................................................................................................. 155

Controlling the Color .............................................................................................. 155

Document................................................................................................................ 156

Custom Setting........................................................................................................ 156

Color Matching................................................................................................. 156

Halftone Pattern................................................................................................ 157

Effect ................................................................................................................ 157

The Control/Maintenance Tab ............................................................................. 158

Monitor Calibration ................................................................................................ 159

Bi-Directional Printing ........................................................................................... 159

Maintenance............................................................................................................ 159

The Cleaning Tab .................................................................................................... 159

Test Print........................................................................................................... 159

Cleaning............................................................................................................ 160

The Printer Adjustment Tab .................................................................................... 160

V er tical Alignment............................................................................................ 160

TABLE OF CONTENTS

Using the Multi-Function

Link Pro Softw are

Introduction .............................................................................................................. 161

Multi-Function Link Pro ......................................................................................... 162

Visioneer PaperPort

Sending a Fax from Your PC ................................................................................ 164

Sending a Quick Fax............................................................................................... 164

Sending a Fax from the Main Menu ....................................................................... 165

Sending a Fax from a Windows

Receiving Faxes into the PC.................................................................................. 166

Checklist for the MFC ...................................................................................... 166

Checklist for Your PC ....................................................................................... 167

Viewing Received Faxes......................................................................................... 167

Scanning a Document ............................................................................................. 168

TWAIN COMPLIANT ..................................................................................... 168

Accessing the Scanner ...................................................................................... 168

Scanning a Document into the PC.................................................................... 169

Settings in the Scanner Window....................................................................... 169

Resolution .................................................................................................... 169

Color Type.................................................................................................... 170

Size............................................................................................................. 170

Custom ....................................................................................................... 171

Adjust ......................................................................................................... 171

Paper .......................................................................................................... 171

Video Capture ............................................................................................ 171

PreScanning an Image ...................................................................................... 171

How to use PreScan to adjust an Image....................................................... 172

Brother Resource Manager............................................................................... 173

Video Capture from the PC................................................................................... 173

Connecting Your Video Equipment ................................................................ 173

Capturing An Image ......................................................................................... 174

LE ....................................................................................... 163

Application ........................................................ 166

Using

Internet

Faxing with

NetCentric FaxStorm

NetCentric Internet Fax......................................................................................... 177

Before Y ou Begin.................................................................................................... 178

Compatible Operating Systems ........................................................................ 178

Your Fax Service Account................................................................................ 178

Receiving Faxes ...................................................................................................... 178

Creating An Inbound Account .......................................................................... 179

Installing NetCentric

Overview of Utilities .............................................................................................. 180

Contact Manager .............................................................................................. 180

Cover Page Builder........................................................................................... 180

Print Driver ....................................................................................................... 180

Status Manager ................................................................................................. 180

Viewfax (A Fax File Viewing Application)...................................................... 181

FaxStorm ........................................................................... 179

TABLE OF CONTENTS

Accessing NetCentric

Sending Faxes ......................................................................................................... 181

General Tab....................................................................................................... 182

Addressing a Fax.......................................................................................... 182

Adding Contacts One at a Time................................................................... 182

Selecting a Group (or a Contact from a Group)........................................... 182

Saving a New Contact from the Fax Send Window .................................... 183

Specifying a Cover Page .............................................................................. 183

About Sending a Fax as E-mail ................................................................... 184

Attachments Tab ............................................................................................... 184

Options/Sender Tab .......................................................................................... 185

Sending a Fax from Other Windows® Applications................................................ 185

If Y ou Are Using Windows® 95 or 98 .......................................................... 185

If You Are Using Windows NT® Workstation Version 4.0 .......................... 186

Setting Up Contacts in the Contact Manager.......................................................... 187

To add a New Contact to the All Group ........................................................... 187

To add a New Contact to Another Group ......................................................... 188

Changing Contact Detail .................................................................................. 188

Setting Up Multiple Addresses......................................................................... 189

Moving or Copying a Contact to Another Group ............................................. 190

Creating a Group for Broadcasting................................................................... 190

Managing You Faxes in the Status Manager........................................................... 191

Accessing the Status Manager.......................................................................... 191

Checking the Status of Sent Faxes (Outbox).................................................... 191

Viewing Faxes You Received (Inbox) .............................................................. 192

Managing Faxes from Your Account Page ............................................................. 192

Accessing Y our Account Page .......................................................................... 192

Viewing Received Faxes in Your Account Page Inbox .................................... 193

Checking Sent Faxes in Your Account Page Outbox ....................................... 193

Customer Support ................................................................................................... 194

Contact NetCentric Corporation at ................................................................... 194

FaxStorm.......................................................................... 181

Using Automatic E-Mail Printing

Automatic E-mail Printing (For Windows® 95 and 98 Only) ....................... 195

Main Features ......................................................................................................... 196

Automatic E-Mail Printing is for Windows

You Cannot Use a 16 bit TCP/IP Stack ............................................................ 196

If You Are Using Korean Windows® 95 or 98 .................................................. 196

Setting Up Automatic E-Mail Printing ................................................................... 197

Setting Up the Server........................................................................................ 197

Setting the Check Time .................................................................................... 198

Using Automatic E-Mail Printing........................................................................... 199

Uninstalling Automatic E-Mail Printing from Windows® 95 or 98 ........................ 199

If the Uninstall Program Displays a Error Message ......................................... 199

To Access the Add/Remove Programs Properties Window.............................. 200

95 and 98 Only ................................ 196

xii

TABLE OF CONTENTS

Color Faxing with 3D FaxSpeed

(For Windows

3.11, 95 and 98 Only)

How 3D FaxSpeed Works....................................................................................... 201

3.1,

Installing 3D FaxSpeed ................................................................................... 202

Quick Start Procedures.......................................................................................... 205

Special Coded Format (InfoImage) ........................................................................ 201

Selecting Multi-Function Link Pro As Your Fax Application ................................ 203

Creating 3D FaxSpeed Read Module Disks for Recipients.................................... 204

How to Send an InfoImage ..................................................................................... 205

To Send an InfoImage with 3D FaxSpeed Standard Send: .............................. 205

Using the 3D FaxSpeed Macro ............................................................................... 206

To print the current document in your word processor directly to

3D FaxSpeed: ................................................................................................ 206

How to Read an InfoImage that Was Printed at Your MFC .................................... 206

Follow these steps when a received InfoImage printed at the MFC: ............... 206

How to Read an InfoImage that Was Received Into MFL Pro ............................... 207

To read an InfoImage after viewing it in the MFL Pro Viewer/Editor: ............ 207

If the Recipient Uses Another Fax Application ...................................................... 208

3D FaxSpeed Read Module for Recipients ...................................................... 208

For recipients of your InfoImage who are using another fax application:... 208

If the Recipient Uses a Fax Machine and Scanner ................................................. 209

3D FaxSpeed Read Module for Recipients ...................................................... 209

For recipients of your InfoImage who are using a fax machine

and scanner:.............................................................................................. 209

Optional Accessories

(For MFC 7160C Only)

Important Information

Memory Board ..........................................................................................................211

Optional Memory for the Fax Operations................................................................ 211

Installing the Optional Memory Board ................................................................... 212

Standard Telephone and FCC Notices................................................................ 215

These notices are in effect on models sold and used in the United States only. ..... 215

Important—About the Interface Cable ............................................................. 217

Federal Communications Commission (FCC)

Declaration of Conformity (For USA Only) ........................................................ 217

Industry Canada Compliance Statement (For Canada Only) ........................... 218

International Energy Star Compliance Statement........................................ 218

Important Safety Instructions ........................................................................... 219

Notice – Disclaimer of Warranties ................................................................... 221

Compilation and Publication Notice....................................................................... 221

Trademarks ............................................................................................................. 222

TABLE OF CONTENTS

xiii

Specifications

Troubleshooting and Maintenance

Product Description ................................................................................................ 223

Fax Specifications .................................................................................................... 223

Printer Specifications.............................................................................................. 225

Printing.................................................................................................................... 225

Controller ................................................................................................................ 225

Print Media ............................................................................................................. 226

Troubleshooting ....................................................................................................... 227

Fax-Back System .................................................................................................... 227

Brother on the World Wide Web ............................................................................. 227

Brother Bulletin Board............................................................................................ 227

Error Messages ....................................................................................................... 228

Document Jam ........................................................................................................ 229

Printer Jam or Paper Jam ........................................................................................ 230

If You Are Having Difficulty with Your MFC ........................................................ 234

How to Improve Print Quality ............................................................................. 236

Test Print ................................................................................................................. 236

Cleaning the Print Head .......................................................................................... 236

Aligning Ink Cartridges .......................................................................................... 237

Turning off Bi-directional Printing ......................................................................... 238

Packing and Shipping the MFC ........................................................................... 239

Regular Maintenance.............................................................................................. 242

Cleaning the Scanner .............................................................................................. 242

Cleaning the MFC Printer Platen............................................................................ 242

Cleaning the Pick-up Roller.................................................................................... 243

Replacing the Ink Cartridges .................................................................................. 243

For Customer Service ............................................................................................. 246

Glossary ..................................................................................................................... 247

Index ........................................................................................................................... 253

CHAPTER ONE

Intr oduction

Using This Manual

Thank you for purchasing a Brother Multi-Function Center (MFC). This MFC has been designed to be simple to use, with LCD screen prompts to guide you through functions. However, you can use your MFC to its fullest potential by taking a few minutes to read this manual.

Additionally, your MFC has a Help Key. Press basic operational steps and functions.

Finding Information

All chapter headings and subheadings are listed in the Table of Contents. You will be able to find information about a specific feature or function by checking the Index in the back of this manual. Also, throughout this manual, you’ll see special symbols alerting you to important information, crossreferences, and warnings. Illustrations of some screen displays also help you choose the correct key-presses.

Help/Broadcast

to print a list of

CHAPTER ONE

T est Sheet Procedures (For USA Onl y)

See

Setting

Station ID

pp. 36–37

After programming your Station ID, please fill out the TEST SHEET included with your MFC and fax it to Brother’s Automated Fax Response System as your first transmission. This will verify that your MFC is properly installed.

When this document is received, a confirmation sheet will be sent back to your MFC. In order to receive a response, be sure to set up your Station ID.

USA 1-908-685-9283 (fax)

About Fax Machines

If you’re a first-time fax machine user, fax operation might seem a little mysterious. Soon, you’ll recognize the unusual fax tones on your phone line, and be able to send and receive faxes easily.

Fax Tones and Handshake

When someone is sending a fax, the MFC sends fax calling tones, (CNG tones)—soft, intermittent beeps at 4-second intervals. You’ll hear them when you dial and press dialing. During that time, the sending machine must begin the “handshake” with the receiving machine. Each time you use automatic procedures to send a fax, you are sending CNG tones over the phone line. You’ll soon learn to listen for these soft beeps each time you answer a phone on your MFC line, so you can know if you are receiving a fax message.

Start

, and they continue for about 40 seconds after

The receiving fax responds with fax receiving tones—loud, chirping sounds. A receiving fax chirps for about 40 seconds over the phone line, and the screen displays RECEIVING. If your MFC is set to the FAX mode, it will answer every call automatically with fax receiving tones. Even if the other party hangs up, your MFC continues to send the “chirps” for about 40 seconds, and the screen continues to display RECEIVING.

INTRODUCTION

When your MFC answers in FAX/TEL mode, the MFC listens for CNG tones and then responds with receiving tones.

The fax “handshake” is the time in which the sending machine’s CNG tones and the receiving machines “chirps” overlap. This must be for at least 2 to 4 seconds, so the fax machines can understand how each is sending and receiving the fax. The handshake cannot begin until the call is answered, and the CNG tones only last for about 40 seconds after the number is dialed. Therefore, it’s important for the receiving machine to answer the call in as few rings as possible.

When you have an external telephone answering device (TAD) on your MFC line, your TAD will determine the number of rings before the call is answered. Pay special attention to the directions in the Installation chapter for connecting a TAD to your MFC.

ECM (Error Correction Mode)

The Error Correction Mode (ECM) is a way for the MFC to check the integrity of a fax transmission while it is in progress. ECM transmissions are possible only between machines that both have the ECM feature. If they do, you may send and receive fax messages that are continuously checked for their integrity.

Sufficient memory must be available in your MFC for this feature to work.

CHAPTER ONE

MFC 7150C Control P anel Overview

29 30

Hook

2 3

Hook

Lets you dial telephone and fax numbers without lifting the handset.

Hold

Lets you put calls on hold.

Redial / Pause

Redials the last number called. Also inserts a pause in autodial numbers.

Speed Dial

Lets you dial stored phone numbers by pressing a two-digit number.

Dial Pad

Dials phone and fax numbers, and can be used as a keyboard for entering information into the MFC. # key lets you switch the dialling type during a telephone call from “PULSE” to “TONE”.

Volume High / Low

Adjusts speaker, ring and handset volume.

Shift

To access memory locations 13 through 24 in the One Touch keys hold down the Shift key.

One Touch Keys

These 12 keys give you instant access to previously stored phone numbers.

Hold

Redial / Pause

Speed Dial

MFC 715OC

status status

GHI JKL MNO

PQRS TUV WXYZ

Enlarge/Reduce

Lets you reduce or enlarge copies depending on the ratio you select.

Paper Type

Use this key to temporarily change the paper type setting for Copy and Video Printing modes.

Copy Quality

Mono Copy

Makes a black-and-white or single-color copy.

Color Copy

Makes a full-color copy.

Volume

Shift

Tel-index

01 13

05 17

09 21

ClearFunction Set

ABC DEF

5 8

High

Low

6 9

Stop

Stops a fax, cancels an operation, or exits from function mode.

Start

Starts an operation, such as sending a fax.

Brightness

Lets you adjust the brightness of the whole image to be lighter or darker.

Use this key to temporarily change the quality and type of original for Copy and Video Printing modes.

FAX TAD FAX/TEL

Help/

Broadcast

04 16

FAX PRINTER COPIER SCANNER PC FAX VIDEO CAPTURE

On/Off Line Reset

Enlarge/ Reduce

Paper Type

Stop

2324

Fine Photo S.Fine

Mode

Resolution

02 14 15

07 19 20

22 23 24

Ink Management

Cleans the ink print heads and/or resets the ink dot counter after replacing an ink cartridge.

Priority

Press this key to receive all faxes in memory without first printing them.

Reset

Clears data from the printer memory, and then resets and restores to the factory default settings.

On/OffLine

Use this key to turn the printer online (ready to receive PC data) and offline (not ready to receive PC data) alternately. When the printer is online, the LCD displays ONLINE.

Help/Broadcast

Press this key whenever you want a quick reference Help List printed. The Help List shows how to perform functions, how to register information, and how to get basic information. Also use this key whenever you want to broadcast faxes to many different locations, maximum of 130 locations at once.

Brightness

Copy Quality

Priority

Mono Copy

Ink Management

Color Copy

Start

Mode

Use to select how the MFC will handle incoming calls.

Resolution

Sets the resolution when you send a fax.

Tel-index

Lets you look up numbers stored in the dialing memory.

Ink Empty Indicator

Blinks when ink cartridge is low and stays lit when ink is empty.

Liquid Crystal Display

LCD displays messages to help you set and operate your MFC.

(Left Arrow) (Right Arrow)

Moves the LCD cursor through text and options.

Function

Lets you access the function and programming mode.

Set

Stores a function setting in the MFC.

Clear

Deletes entered data or backs up one step in function procedure.

15 16 14

INTRODUCTION

MFC 7160C Control P anel Overview

31 30

26272829

34 35

716OC

Fine

status status

Volume

Shift

Tel-index

01 13

05 17

09 21

ClearFunction Set

1 2

3 4 5

Hold

MIC

Redial / Pause

Speed Dial

Speaker Phone

Hold

Lets you put calls on hold.

Microphone

Picks up your voice when you speak to another party using speakerphone.

Redial / Pause

Redials the last number called. Also inserts a pause in autodial numbers.

Speed Dial

Lets you dial stored phone numbers by pressing a two-digit number.

Speaker Phone

Lets you speak to the person at the other end and dial telephone and fax numbers without lifting the handset.

Dial Pad

Dials phone and fax numbers, and can be used as a keyboard for entering information into the MFC. # key lets you switch the dialling type during a telephone call from “PULSE” to “TONE”.

Volume High / Low

Adjust speaker, ring and handset volume. The speaker volume is for message playback and Speaker Phone conversation.

Shift

To access memory locations 13 through 24 in the One Touch keys hold down the Shift key.

One Touch Keys

These 12 keys give you instant access to previously stored phone numbers.

ABC DEF

GHI JKL MNO

PQRS TUV WXYZ

Stop

Stops a fax, cancels an operation, or exits from function mode.

Enlarge/Reduce

Lets you reduce or enlarge copies depending on the ratio you select.

Paper Type

Copy Quality

Color Copy

Makes a full-color copy.

Mono Copy

Makes a black-and-white or single-color copy.

On/OffLine

Use this key to turn the printer online (ready to receive PC data) and offline (not ready to receive PC data) alternately. When the printer is online, the LCD displays ONLINE.

High

Low

6 9

Start

Starts an operation, such as sending a fax.

Brightness

Lets you adjust the brightness of the whole image to be lighter or darker.

Use this key to temporarily change the paper type setting for Copy and Video Printing modes.

Use this key to temporarily change the quality and type of original for Copy and Video Printing modes.

FAX Photo S.Fine

FAX/TEL

Help/

Broadcast

Mode

Resolution

02 14 15

06 18

22 23 24

04 16

07 19 20

Reset

Clears data from the printer memory, and then resets and restores to the factory default settings.

Ink Management

Cleans the ink print heads and/or resets the ink dot counter after replacing an ink cartridge.

Priority

Press this key to receive all faxes in memory without first printing them.

Play

Lets you listen to voice messages and outgoing messages.

Message Indicator Lights

Notify you that you have voice or fax messages in the memory.

Erase

Lets you delete voice messages, and/or fax messages from the memory

Record

Lets you record Outgoing Messages (OGM), memos and telephone calls.

Help/Broadcast

Voice

Record Erase Play

On/Off Line Reset

Enlarge/ Reduce

Paper Type

Stop

Fax

Ink Management

Priority

Color Copy

Mono Copy

Brightness

Copy Quality

Start

Mode

Use to select how the MFC will handle incoming calls.

Resolution

Sets the resolution when you send a fax.

Tel-index

Lets you look up numbers stored in the dialing memory.

Ink Empty Indicator

Blinks when ink cartridge is low and stays lit when ink is empty.

Liquid Crystal Display

LCD displays messages to help you set and operate your MFC.

(Left Arrow)

(Right Arrow)

Moves the LCD cursor through text and options.

Function

Lets you access the function and programming mode.

Set

Stores a function setting in the MFC.

Clear

Deletes entered data or backs up one step in function procedure.

21 20 19 18 17

16 15

CHAPTER ONE

CHAPTER TWO

Caution

MFC Setup and Connections

Never install telephone wiring during a lightning storm. We recommend that this product be used with a surge protection device

to protect the product against lightning storms. Never install a telephone jack in a wet location unless the jack is

specifically designed for a wet location. Never touch telephone wires or terminals that are not insulated unless

the telephone line has been disconnected at the network interface. Use caution when installing or modifying telephone lines. Avoid using a telephone (other than a cordless type) during an

electrical storm. There may be a remote risk of electric shock from lightning.

Do not use the telephone to report a gas leak in the vicinity of the leak. For PLUGGABLE EQUIPMENT, the socket-outlet should be installed

near the equipment and should be easily accessible.

CHAPTER TWO

Packing List

Make sure you have the following items:

Ink

Cartridges

Telephone

Line Cord

Handset

Curled Cord

Telephone

Handset

Document T ray

Paper

Tray

Bi-directional Parallel Cable

Paper Wire Extension

Document Wire Extension

Reference Guide for Improving Print Quality

Owner’s

Manual

Remote

Control

Access Card

Brother Color Suite 2 CD-ROMS

Starter Coated Paper (Ink Jet Paper)

If an item is missing, call Brother Customer Service at 1-800-284-4329 (USA), 1-800-853-6660 (from within Canada) or 1-514-68 5-6464 (from within Montreal). See Ordering Accessories and Supplies on page ii for the correct item numbers.

Whenever you transport the MFC, use the packing materials that came with your MFC. If you do not pack the MFC correctly, you may void your warranty.

MFC SETUP AND CONNECTIONS

Choosing a Location

Place your MFC on a flat, stable surface, such as a desk. Select a place that is free of vibration and shocks. Locate the MFC near a telephone jack and a standard, grounded power outlet. Choose a location where the temperature remains between 50°F and 95°F (10°–35°C).

Avoid placing your MFC in a high-traffic area. Do not place near heaters,

air conditioners, water, chemicals, or refrigerators. Do not expose the MFC to direct sunlight, excessive heat, moisture, or dust. Do not connect your MFC to electrical outlets controlled by wall switches or automatic timers. Disruption of power can wipe out information in the MFC’s memory. Do not connect your MFC to electrical outlets on the same circuit as large appliances or other equipment that might disrupt the power supply. Avoid interference sources, such as speakers or the base units of cordless phones.

NO !

CHAPTER TWO

Assembly

Connect the handset.

Connect the longer end of the curled handset cord to the MFC and the shorter end to the handset.

Connect the power cord.

There is no ON/OFF switch. When you plug in the power cord, the power goes on and the screen alternately displays.

SET CARTRIDGES OFFLINE

PLS OPEN COVER OFFLINE

Connect the telephone line cord.

Connect one end of the telephone line cord to the jack on the MFC and the other end to a modular wall jack.

Telephone Line Cord

Caution

Operating the MFC before you install the ink cartridges will permanently damage the print head.

Power Cord

Handset

Curled Cord

MFC SETUP AND CONNECTIONS

Caution

■ The MFC must be grounded using a 3-prong plug.

■ Since the MFC is grounded through the power outlet, you can protect

yourself from potentially hazardous electrical conditions on the telephone network by keeping the power to your MFC on when you connect it to a telephone line. Similarly, you can protect yourself when you want to move your MFC, by disconnecting the telephone line first, and then the power cord.

■ Lightning and power surges can damage this product! We recommend

that you use a quality surge protection device on the AC power line as well as on the telephone line, or unplug the lines during a lightning storm.

Attach the paper wire extension to the multi-purpose sheet feeder.

Paper Wire

Extension

Document

Wire

Extension

Multi-purpose Sheet Feeder

Attach the document wire extension.

CHAPTER TWO

Attach the paper tray to the paper output slot.

Caution

Please attach the Paper Tray to prevent paper jams and maintain print quality.

Paper Output Slot

Paper Tray

Attach the document tray.

Document Tray

MFC SETUP AND CONNECTIONS

Pull out the plastic extension of the document tray.

Plastic Extension

Load paper in the multi-purpose sheet feeder (paper cassette).

A Open the multi-purpose sheet feeder cover.

Multi-purpose Sheet Feeder Cover

CHAPTER TWO

B Fan the paper well. Load the paper. Make sure the print side is

toward you and the paper level is stacked below the paper guide line.

Paper Guide Line

C Adjust the guides to fit the paper width.

Guide

MFC SETUP AND CONNECTIONS

Cartridge Cover

Clip

Installing the Ink Cartridges

Check that you turned on the power (by plugging in the power cord).

The screen alternately displays

SET CARTRIDGES OFFLINE

PLS OPEN COVER OFFLINE

Open the top cover by pulling it toward you. After a few seconds, the print

head will move left to its replacement position.

Top Cover

Open the ink cartridge covers by pressing the clips together as shown in the

illustration.

opening

Peel in the direction away from you!

CHAPTER TWO

Remove the yellow shipping cover by lifting it up and out.

Caution

■ The bottom of the yellow shipping cover is wet with ink that will

cause stains, so wipe it clean before you place it down. Keep the yellow shipping cover in a safe place. You will need it in the future when you replace the print head.

Yellow Shipping Cover

We recommend that you install the ink cartridges from left to right in this order: Black, Yellow, Cyan, Magenta.

Open the Black ink cartridge bag and remove the ink cartridge.

Carefully remove the sealing tape from the side of the ink cartridge. Be

sure to peel the tape in the direction away from you.

Important

To prevent spilling ink and staining your hands and clothing, peel the sealing tape gently and slowly. Do not touch the ink opening on the cartridge or the removed tape.

MFC SETUP AND CONNECTIONS

Each color has its own correct position. Gently insert the Black ink

cartridge, matching the markings of the color indicators on the print head as a guide. Please be careful not to press down on the switch bar (see illustration) when inserting a cartridge.

Switch Bar

Repeat Steps 5–7 to install each color ink cartridge.

Close the cartridge covers until they click into place.

After installing all ink cartridges, close the top cover until it clicks into

place. Your MFC now prepares for a “head cleaning” and goes online so it can set the ink dot counter. The MFC will ask you if you changed each color ink cartridge.

DID YOU CHANGE BLCK?1.YES 2.NO

CHAPTER TWO

Press 1 on the dial pad for each color, as prompted (for initial setup only)

within 1 minute. The MFC will enter a cleaning cycle for approximately 6 minutes. The screen alternately displays CLEANING BLACK and PLEASE WAIT. The ink dot counter will be set automatically for each color, so the MFC can warn you with an error message when ink is running low.

Make sure paper is loaded in the cassette, then press minute.

When the MFC completes the cleaning cycle, the MFC starts printing the test sheet.

Only during initial ink cartridge installation, the screen shows.

Check the print quality of the test sheet. If it is not good, clean the print head again, by pressing 2. The screen will ask you if the print quality is OK for each color. Press 2 for any color with a problem. You can choose several colors. After c leaning is finished, press

PRINT OK?

1.YES 2.NO

Start

within 1

. The MFC starts printing Test Sheet No. 2. Adjust the Vertical Alignment by following the instructions printed on the

Test Print page.

WARNING

If ink gets in your eyes, irrigate them with water immediately and consult a doctor if you are concerned.

Caution

■ DO NOT remove ink cartridges if you do not need to replace them. If

you do so, it may reduce the ink quantity and the MFC will not know the quantity of ink left in the cartridge.

■ DO NOT shake the ink cartridges. If you do so, the ink may spill when

you take off the sealing tape. If ink stains your body or clothing, wash with soap or detergent immediately.

■

If you install an ink cartridge in the wrong color position, you must clean the print head several times after correcting the cartridge installation and before you start printing because the colors were mixed.

MFC SETUP AND CONNECTIONS

■

Once you open an ink cartridge, install it in the MFC and use it up within six months of installation. Use unopened ink cartridges by the expiration date written on the cartridge package.

■

DO NOT refill the ink cartridges. Attempting to use refilled cartridges may cause damage to the print head and will void your warranty.

If the INK EMPTY error message is on the screen display after you have installed the ink cartridges, check and make sure that the ink cartridges are installed correctly.

Special Line Considerations

Roll Over Phone Lines

A roll over phone system is a group of two or more separate telephone lines that pass incoming calls to the next available line. The calls are usually passed down or “rolled over” to the next available phone line in a preset order.

See

Easy Receive

p. 44

Your MFC can work in a roll over system as long as it is connected to the last number in the sequence, so the call cannot roll away. Do not put the MFC on any of the other numbers; when the other lines are busy and a second fax call is received, the fax call is transferred to a line that does not have a fax machine. Your MFC will work best on a dedicated line.

Two-Line Phone System

A two-line phone system is nothing more than two separate phone numbers on the same wall outlet. The two phone numbers can be on separate jacks (RJ11) or combined into one jack (RJ14). Your MFC must be plugged into an RJ11 jack. RJ11 and RJ14 jacks may be equal in size and appearance and both may contain four wires (black, red, green, yellow). To test the type of jack, plug in a two-line phone and see if it can access both lines. If it can, you must separate the line for your MFC.

CHAPTER TWO

Converting T elephone Wall Outlets

There are three ways to convert to an RJ11 jack. The first two ways may require assistance from the telephone company. You can change the wall outlets from one RJ14 jack to two RJ11 jacks. Or, you can have an RJ11 wall outlet installed and slave or jump one of the phone numbers to it.

The third way is the easiest: Buy a triplex adapter. You can plug a triplex adapter into an RJ14 outlet. It separates the wires into two separate RJ11 jacks (Line 1, Line 2) and a third RJ14 jack (Lines 1 and 2). Plug the MFC into Line 2 of the triplex adapter.

Triplex Adapter

RJ14

RJ11 RJ14

Installing MFC, External Two-Line TAD, and Two-Line Telephone

When you are installing an external two-line telephone answering device (TAD) and a two-line telephone, your MFC must be isolated on one line at both the wall jack and at the TAD. The most common connection is to put the MFC on Line 2. The two-line TAD must have two telephone jacks: one labeled L1 or L1/L2, and the other labeled L2. You will need at least three telephone line cords, the one that came with your MFC and two for your external two-line TAD. You will need a fourth line cord if you add a two-line telephone.

Place the two-line TAD and the two-line telephone next to your MFC.

Plug one end of the telephone line cord for your MFC into the L2 jack

of the triplex adapter. Plug the other end into the LINE jack on the back side of the MFC.

Plug one end of the first telephone line cord for your TAD into the L1

jack of the triplex adapter. Plug the other end into the L1 or L1/L2 jack of the two-line TAD.

Plug one end of the second telephone line cord for your TAD into the

L2 jack of the two-line TAD. Plug the other end into the EXT. jack on the back side of the MFC.

MFC SETUP AND CONNECTIONS

Triplex Adapter

External Two Line TAD Fax Machine

You can keep two-line telephones on other wall outlets as always. There are two ways to add a two-line telephone to the MFC’s wall outlet. You can plug the telephone line cord from the two-line telephone into the L1+L2 jack of the triplex adapter. Or, you can plug the two-line telephone into the TEL jack of the two-line TAD.

Two Line Phone

Multi-Line Connections (PBX)

Most offices use a central telephone system. While it is often relatively simple to connect the machine to a key system or a PBX (Private Branch Exchange), we suggest that you contact the company that installed your telephone system and ask them to connect the MFC for you. It is advisable to have a separate line for the MFC. You can then leave the MFC in FAX mode to receive faxes any time of day or night.

If the MFC is to be connected to a multi-line system, ask your installer to connect the unit to the last line on the system. This prevents the unit from being activated each time a telephone call is received.

As with all fax units, this machine must be connected to a two wire system. If your line has more than two wires, proper connection of the MFC cannot be made.

If you are installing the MFC to work with a PBX:

It is not guaranteed that the unit will operate correctly under all

circumstances with a PBX. Any cases of difficulty should be reported first to the company that handles your PBX.

If all incoming calls will be answered by a switchboard operator, it is

recommended that the Answer Mode be set to MANUAL. All incoming calls should initially be regarded as telephone calls.

The unit may be used with either pulse or tone dialing telephone service.

CHAPTER TWO

Custom Features on a Single Line

To learn how custom features may affect your faxing operations, please see the Troubleshooting and Maintenance chapter, p. 227.

Connecting an External Telephone Answering Device (TAD)

Sequence

Although the MFC 7160C has a built-in answering system, you can choose to connect an additional answering system.

When you have an external TAD on the same telephone line as the MFC, the TAD answers all calls. The MFC “listens” for fax calling (CNG) tones. If it hears them, the MFC takes over the call and receives the fax. If it doesn’t hear CNG tones, the MFC lets the TAD continue playing your outgoing message so your caller can leave you a voice message.

The TAD must answer within four rings (the recommended setting is two rings). The MFC cannot hear CNG tones until the TAD has answered the call, and with four rings there are only 8–10 seconds of CNG tones left for the fax “handshake.” Make sure you carefully follow instructions in this manual for recording your outgoing message. Do not use a “toll-saver” ring setting on the TAD.

Do not connect a TAD elsewhere on the same phone line—your MFC and TAD will both try to control the line.

MFC SETUP AND CONNECTIONS

Connections

The external TAD must be plugged into the back side of the MFC, into the jack labeled EXT. Your MFC cannot work properly if you plug the TAD into a wall jack.

Plug the telephone line cord from the wall jack into the back side of the

MFC, in the jack labeled LINE. Plug the telephone line cord from your external TAD into the back side

of the MFC, in the jack labeled EXT. (Make sure this cord is connected to the TAD at the TAD’s telephone line jack, and not its telephone set jack.)

Set your external TAD to four rings or less. (The MFC’s Ring Delay

setting does not apply). Set the external TAD to answer calls.

Record the outgoing message on your external TAD (see below).

(For MFC 7160C Only) Set the MFC’s Message Storage to

VOICE:EXT.

Mode

Press

on the MFC until the FAX and FAX/TEL lights are on.

Outgoing Message (OGM)

Timing is important in recording this message.

Record 5 seconds of silence at the beginning of your message. (This

allows your MFC time to listen for the fax CNG tones of automatic transmissions before they stop.)

Limit your speaking to 20 seconds.

End your 20-second message by giving your Fax Receive Code for

people sending manual faxes. For example: “After the beep, leave a message or send a fax by pressing 51 and press Start.”

Connecting an External Telephone

Your MFC is equipped with a handset that you can use as a regular phone. However, you can also connect a separate telephone (or telephone answering device) directly to your MFC.

Connect the modular plug on the telephone’s line cord to the jack labeled EXT. on the back side of the MFC.

CHAPTER TWO

Whenever this phone (or TAD) is in use, the screen displays EXT. TEL IN USE, and, if the fax handset is lifted, an alarm sounds. To disconnect the

call on the external phone and switch to the fax, press The external telephone cannot be used while a function is being performed

on the control panel.

Hook

Speaker Phone

CHAPTER THREE

P aper

The quality of your document can be affected by the kind of paper you use in the MFC. You can use plain paper, coated paper, transparencies, glossy paper, organizer paper, and envelopes. We recommend testing various papers before purchasing large quantities. For best results, use Brother special coated paper, glossy paper, and transparencies. (See page ii for information about ordering Brother accessories).

When you print on coated paper, transparencies, and glossy paper, be sure to select the correct media in the “Quality/Color” tab in the printer driver. When using coated paper or transparencies, avoid stacking by removing each page after copying or printing.

About Brother Paper

Brother paper is manufactured specifically for this MFC, to provide you optimum print quality.

Quality Coated Paper for 360 dpi Color Ink Jet printing— normal mode (BP36CL for letter)

High Quality Coated Paper for 720 dpi Color Ink Jet printing— super fine mode (BP72CL for letter)

Color Ink Jet Transparencies— fine mode (BPTRL for letter) Color Ink Jet Glossy Paper— superfine mode (BPGLL for letter)

CHAPTER THREE

■

Brother coated (ink jet) paper is coated only on one side. Make sure this whiter (coated) side is facing up toward you. Therefore, when loading paper in the paper cassette, make sure that the whiter side (the coated side) is facing up.

■

The coated side of glossy paper is shiny. Do not touch the shiny side. Load glossy paper in the feeder with the shiny side facing up toward you.

■

DO NOT touch the coated side of the paper or both sides of Transparencies, because it absorbs water and perspiration easily, and might cause decreased output quality.

■

For optimum output quality, be sur e to use paper appropriate for your resolution setting.

■

Store paper in the original bag, and keep it sealed. Keep the paper flat and away from moisture and direct sunlight and heat.

■

Transparencies designed for laser printers/copiers may stain your next document. Use only recommended transparencies.

Paper Specifications for Casette and Manual Feed Slot

Paper T ype Paper Size Cassette Capacity

Cut Sheet Letter, Executive 200 Sheets of 20 l b(75 g/m

Legal 100 Sheets of 2 0 lb(75 g/m2) Coated Paper Letter 100 Sheets Transparencies Letter 20 Glossy Paper Letter 20 Envelopes DL, COM-10, C5, 10

B5, Monarch Organizer J(Manual Feed Slot Only), K, L 10 Paper Capacity for Feeder

Cut Sheet Paper Weight 16 to 32 lb (60 to 120 g/m Sheet Feeder:Up t o 0.87 inc hes (22mm) / Approximately 200 sheets of 20 lb (75 g/m2 ) Output Stacker: Approximately 75 Sheets of 20 lb (75 g/m Transparencies and glossy paper must be picked up from the paper tray one page at a time.

)

PAPER

■

Curled or damaged paper may cause paper jams and misfeeds. If the

paper is curled, straighten it as much as possible by rolling it in the opposite direction of the curl.

■

For optimum output quality, we recommend you use only genuine Brother paper.

■

If paper will not load from the feeder, try the manual feed slot.

■

For fax reception paper size, see page 45.

Print Area

The Print Area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheets and envelopes.

Cut Sheet

unprintable area

Paper Type Paper Size 1234

Fax

Cut Sheet Color Copy 0.24

Organizer J, K, L Printer 0.12 0.43 0.13 0.13 Envelopes Printer 0.39 0.79 0.13 0.13

*Printer depends on the Printer driver.

Letter, Legal 0.12 0.43 0.16

Executive Printer 0.12 0.43 0.13 0.13

Mono Copy

Printer 0.34

Envelopes

(inch)

0.16

CHAPTER THREE

Do not use the following types of paper and envelopes:

■

Damaged, curled, wrinkled, or irregularly shaped paper and envelopes

■

Extremely shiny or highly textured paper and envelopes

■

Envelopes with clasps

■

Envelopes of baggy construction

■

Envelopes not sharply creased

■

Embossed envelopes

■

Paper and envelopes already printed with a laser printer

■

Envelopes preprinted on the inside

■

Paper and envelopes that cannot be arranged uniformly when stacked

CHAPTER FOUR

On-Screen Programming

User-Friendly Programming

See

Using This

Manual

p. 1

We have designed your Multi-Function Center with on-screen programming and a Help key. User-friendly programming helps you take full advantage of all the functions your MFC has to offer.

Since your programming is done on the LCD, we created step-by-step onscreen prompts to help you program your MFC. All you need to do is follow the prompts as they guide you through the function menu selections and programming options and settings.

Function Mode

You can access the Function Mode by pressing

1.FAX 2.PRINTER

3.COPY 4.VIDEO

Then press 1 for Fax Functions—OR—press 2 for Printer Functions —OR—press 3 for Copy Functions—OR—press 4 for Video Functions.

When you enter the Function Mode, your MFC displays a list of Level One Functions from which you can choose. These function options appear one after the other on the display. Select an option by pressing option appears on the LCD.

Function

. The screen displays

Set

when the

You can “scroll” more quickly through options by pressing . W hen the screen displays your selection, press passed your choice or to save key strokes. Both arrow keys show all options, in the opposite order.

If you want to exit the Function Mode, press

Set

. Use to scroll backward if you

Stop

CHAPTER FOUR

Alternating Displays

When you see alternating displays, the LCD sometimes alternates between the currently selected option, and a help message giving brief instructions about how to proceed. The display you’ll probably see most often is shown below, showing you, when you place a document in the feeder, that you can dial a number and send a fax, or you can make a copy.

FAX: NO. & START SCAN READY

COPY: PRESS COPY SCAN READY

Function Selection Table

You can probably perform most of these programming settings without the Owner’s Manuals. To help you understand the function selections, options and settings that are found in the MFC programs, use the Function Selection Table below.

1. Fax Functions

1. INITIAL SETUP

Function Description Factory Set More Info

1. TONE/PULSE Selects dialing mode. TONE p. 35

2. DATE/TIME Enter date and time for LCD 1999 1/1 00:00 p. 36

display and heading on transmissions.

3. STATION ID Program name, fax number and — pp. 36–37

telephone number to appear on each transmitted page.

4. BEEPER Adjust volume level of beeper. LOW p. 39

5. DELAYED TIMER Sets the time of day that 00:00 p. 40

delayed faxes will be sent.

ON-SCREEN PROGRAMMING

1. Fax Functions (continued)

2. SETUP RECEIVE

Function Description Factory Set More Info

1. RING DELAY Number of rings before MFC

answers in F AX/TEL, FAX, or MC mode.

2. F/T RING TIME Sets the time for “double ring” in 20 p. 43

FAX/TEL mode.

3. EASY RECEIVE Receive fax messages without ON p. 44

pressing the Start key.

4. REMOTE CODE Enter code to activate or deactivate ON ( 51, #51) pp. 47–48

MFC from a remote location.

5. REDUCTION Reduces size of image. AUTO p. 45

6. PAPER Selects size of paper for fax receiving. LETTER p. 46

7. POLLING RX Sets up your MFC to poll another OFF pp. 48–50

fax machine.

8. MF LINK Turn on if PC is connected to MFC ON p. 138

for PC receiving of voice and fax messages.

RING DELAY: 04 TOLL SAVER: OFF

(For MFC 7160C Only)

p. 42 p. 98

3. SETUP SEND

Function Description Factory Set More Info

COVERPG SETUP Automatically sends a cover page OFF pp. 59–62

you program.

2. COVERPAGE MSG Program customized message for — pp. 62–63

fax cover page.

3. CONTRAST Change lightness or darkness of a AUTO p. 63

fax you are sending.

4. RESOLUTION Allows you to change resolutions STANDARD pp. 68–69

page by page.

5. OVERSEAS MODE Adjusts for sometimes difficult O FF p. 64

overseas transmissions.

6. CALL RESERVE You can send a fax, then speak. OFF pp. 65–66

7. DELAYED FAX Send documents later. — p. 66

8. POLLED TX Sets up your MFC with a document OFF p. 69

to be retrieved by another fax machine.

9. REAL TIME TX When memory is full, you can O F F p. 58

send faxes in real time.

4. REMAINING JOBS

Function Description Factory Set More Info

Check which jobs are in memory or pp. 51, 58 cancel a delayed fax or polling job.

CHAPTER FOUR

1. Fax Functions (continued)

5. INTERRUPT

Function Description Factory Set More Info

Send a fax now, even if you have the p. 70 MFC set to send a fax later, or if you have it set for Polling.

6. SET AUTO DIAL

Function Description Factory Set More Info

1. ONE-TOUCH DIAL Dial numbers stored in memory — pp. 71–72

by pressing only one key.

2. SPEED-DIAL Dial numbers stored in memory — p. 73

by pressing only three keys.

3. SETUP GROUPS Set up a Group number for — p. 75

broadcasting.

7. PRINT REPORTS

Function Description Factory Set More Info

1. XMIT REPORT O FF pp. 89–90

2. ACT. REPORT Print lists and reports

3. ALL DIAL of activity. — pp. 89–90

4. TEL. INDEX (Details in Chapter 11) — pp. 89–90

5. USER SETTINGS — pp. 89–90

6. MEMORY STATUS — pp. 89–90

INTERVAL: OFF

pp. 89–90

8. REMOTE FAX OPT (For MFC 7150C Only)

Function Description Factory Set More Info

1. FAX FWD/PAGING Set MFC to forward fax/message OFF pp. 81–82 –OR– to call your pager.

2. FAX STORAGE Store incoming fax in memory OFF p. 83

for remote retrieval.

3. REMOTE ACCESS Set code for retrieving faxes. 159 p. 84

4. PRINT FAX Print incoming faxes stored in — p. 48

the memory.

ON-SCREEN PROGRAMMING

1. Fax Functions (continued)

8. SETUP MSG CTR (For MFC 7160C Only)

Function Description Factory Set More Info

1. MSG STORAGE Select if memory will store f ax, FAX: OFF p. 93

voice or both. VOICE: ON

2. BACKUP PRINT Prints copy of faxes received ON p. 96

into memory.

3. OGM Select/Record outgoing message.

4. ICM MAX. TIME Select maximum length of incoming 30 (seconds) p. 97

messages.

5. ICM REC. MONITR Adjust speaker volume for voice ON p. 98

messages as they come in.

6. FAX FWD/PAGING Set fax to forward fax/message OFF pp. 99–100 –OR– to call your pager.

7. REMOTE ACCESS Set code for retrieving messages. 159 p. 101

MSG CTR OGM

pp. 44, 93, 94

0. TEL SERVICE

Function Description Factory Set More Info

1. DISTINCTIVE Use with phone company distinctive OFF pp. 51–52

ringing service to register the ring pattern with the MFC.

2. CALLER ID View or pr int a list of the last 30 — pp. 53–54 Caller IDs stored in memory.

2. Printer Functions

Function Description Factory Set More Info

1. TEST PRINT Use these functions when you — p. 236

2. VERTICAL ALIGN need to adjust the print — pp. 236, 237

3. BI-DIR PRINT ON pp. 145, 238

quality .

CHAPTER FOUR

3. Copy Functions

Function Description Factory Set More Info

1. P APER TYPE Identify the type of paper in PLAI N PAPER p. 112

the cassette.

2. QUALITY Select Draft, Normal or High HIGH p. 113

copy quality.

3. ORIGINAL TYPE Select Standard for any original STANDARD p. 113

that is not a photograph.

4. COLOR ADJUST Adjust the amount of Red, — p. 114

Green, or Blue in copies.

5. BRIGHTNESS Adjust the brightness. — p. 114

6. CONTRAST Adjust the contrast. — p. 114

7. ONE COLOR Select a single color to use, OFF=Black p. 115

instead of Black, when you use Mono Copy key.

4. Video Functions

Function Description Factory Set More Info

1. PAPER TYPE Identify the type of paper in PLAIN PAPER p. 126

the cassette.

2. QUALITY Select Normal or High print HIGH p. 126

3. VIDEO TYPE Select Moving or Still video MOVING pp. 126–127

signal.

4. PRINT SIZE Select the size y o u want the 5.75"x4.25" p. 127

captured frame to print.

5. COLOR ADJUST Adjust the amount of Red, Green, — p. 128

or Blue in video printing.

6. BRIGHTNESS Adjust the brightness. — p. 128

CHAPTER FIVE

I nitial Setu p

Getting Started

Setting Dialing Mode (Tone/Pulse)

Your MFC comes set to accommodate tone (multi-frequency) dialing service. If you have pulse (rotary) dialing service, you need to change the dialing mode.

Function

Press

PULSE.

Use or to select dialing mode.

Press

, 1, 1, 1. The screen prompts you to select TONE or

DIALING:TONE?

DIALING:PULSE?

Set

when the screen displays the dialing mode you want.

Stop

to exit.

CHAPTER FIVE

Setting Date and Time

Your MFC displays the date and time, and prints it on every fax you send. In the event of a power failure, you may have to reset the date and time. All

other settings remain unaffected.

Press

Function

, 1, 1, 2. The screen prompts you to enter the year.

ENTER YEAR:XX

See

Composing

Electronic

Cover Page

p. 59

See

Entering Text

pp. 37–38

Enter the last two digits of the year and press

you to enter the month.

Set

. The screen prompts

ENTER MONTH:XX

Enter two digits for the month (for example, enter 09 for September, or

10 for October) and press

Set

. The screen prompts you to enter the day.

ENTER DAY:XX

Enter two digits for the day (for example, 06) and press

prompts you to enter the time.

Set

. The screen

ENTER TIME:XX:XX

Enter the time in 24-hour format (for example, enter 15:25 for 3:25 PM)

and press Press

displays it whenever the MFC is standing by.

Set

Stop

. The screen now displays the date and time you set, and

Setting Station ID

You can store your name, fax number, and telephone number to be printed on all fax pages that you send.

Function

Press

number.

Enter your fax number (up to 20 digits).

Press

, 1, 1, 3. The screen prompts you to enter your fax

FAX:

Set

. The screen prompts you to enter your telephone number.

TEL:

Enter your telephone number (up to 20 digits). If your telephone

number and fax number are the same, enter the same number again.

Press

INITIAL SETUP

Set

. The screen prompts you to enter your name or your company

name.

NAME:

Use the dial pad to enter your name (up to 20 characters).

Set

Press

Entering Text

When you are setting certain functions, such as the Station ID, you may need to enter text into the MFC. Most number keys have three or four letters printed above them. The keys for 0, #, and don’t have printed letters because they are used for special characters.

By pressing the appropriate number key the correct number of times, you can access the character you want.

to confirm.

Stop

. The screen returns to the date and time.

Press Key one time two times three times four times

2 3 4 5 6 7 8 9

Inserting spaces

ABC DEF GH I

JKL

MNO

PQRS TUV

WXY Z

If you want to enter a blank space, press twice.

Making corrections

If you entered a letter incorrectly and want to change it, press to move the cursor after the last correct letter. Then press

Clear

; all letters above and to the right of the cursor are deleted. Re-enter the correct text and/or digits. You can also back up and type over incorrect letters.

CHAPTER FIVE

Repeating letters

If you need to enter a character assigned to the same key as the previous character, press to move the cursor to the right.

Special characters and symbols

Press * for (space) ! “ # $ % & ’ ( ) + , - . / Press # for : ; < = > ? @ [ ] ^ _ Press Ø for É À È Ê Î Ç Ë Ö 0

NOTICE

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or electronic device to send any message via a telephone MFC unless such messages clearly contain, in a margin at the top or bottom of each transmitted page, or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending machines or such business, other entity, or individual.

In order to program this information into your MFC, you should complete the steps described on page 36 and 37.

■

The telephone number you enter is used only for Call Back Message and Cover Page features.

■

If you do not enter a fax number, no additional information can be entered.

■

To enter a space, press once between numbers and twice between characters.

■

If your Station ID has already been programmed, the screen prompts “1” to make a change, or “2” to exit without changing.

INITIAL SETUP

Setting Beeper Volume

You can set the beeper to LOW, HIGH or OFF. The default setting is LOW. When the beeper is set to LOW or HIGH, the MFC beeps every time you press a key or make an error, and at the end of fax sending or receiving.

Function

Press

Press or to select your setting.

When the screen displays the setting you want, press

Press

Stop

to exit.

, 1, 1, 4.

Set

Setting the Handset Volume

You can adjust the handset volume any time you are talking on the telephone. There are two handset volume levels, LOW and HIGH. The default setting is LOW.

Press or to adjust the volume level. The display shows the setting you are choosing.

The new setting will remain until you change it again.

Setting the Speaker Volume (For MFC 7160C Only)

Hook

Function

Hook

—OR—

speaker.)

, 1, 8, 5)

You can adjust the speaker volume when your MFC is on

Speaker Phone

volume level. The default setting is the lowest volume. (On the MFC 7150C, this will affect the volume of the one-way

Press or to adjust the volume level. The display shows the setting you are choosing. Each key press changes the volume to the next setting. The new setting will remain until you change it again.

If you have a MFC 7160C, you can adjust the speaker volume while you are listening to your OGM (Outgoing Message) and ICMs (incoming messages).

If you turn the Incoming Recording Monitor to OFF ( on the MFC 7160C, the Speaker for screening calls will be disabled and you will not be able to hear callers leaving messages. The volume for other operations can still be controlled using and .

. You can turn the speaker off or you can select a speaker

CHAPTER FIVE

Setting the Ring Volume

You can adjust the ring volume when your MFC is idle. You can turn the ring OFF or you can select a ring volume level.

Press or to adjust the volume level. With each key press, the MFC rings so you can hear the current setting and the display shows the setting you are choosing. Each key press changes the volume to the next setting. The new setting will remain until you change it again.

Memory Storage

In the event of a power failure, all settings in the INITIAL SETUP, SETUP RECEIVE, SET AUTO DIAL, REMOTE FAX OPT (for MFC 7150C only), SETUP MSG CTR (for MFC 7160C only) plus the COVERPG SETUP and COVERPAGE MSG (from SETUP SEND) functions are stored permanently. You may have to reset the date and time.

See

Delayed Fax

p. 66

Delayed Timer

You can set up the time of day that delayed faxes will be sent.

Function

Press

Enter the time (in 24-hour format) that you want delayed faxes to be

sent.

Press

, 1, 1, 5.

Set

. The screen displays

SET TIME:12:34 

ENTER & SET 

SET TIME:17:00

Set

Stop

to exit.

CHAPTER SIX

Setup Receive

Basic Receiving Operations

Setting the Select Answer Mode

There are different answer modes for your MFC. You may choose the mode that best suits your needs by pressing the Mode button repeatedly until you have changed the FAX and FAX/TEL lights to the setting you want to use. For more detailed information about a particular mode, please refer to the page number in the right column.

The lighted indicators mean = not selected = is selected and lit.

Mode Light How it works When to use it Page #

1. MANUAL

(manual receive)

2. FAX

(automatic receive)

3. FAX/TEL*

(Fax/Telephone)

FAX TAD

( )

FAX/TEL

FAX TAD

( )

FAX/TEL

FAX

TAD

( )

FAX/TEL

You contr ol the phone line and must answer every call yourself.

The MFC automatically answers every call as a fax.

MFC controls the line and automatically answers every call.

If the call is a fax it will receive the fax. If the call is not a fax it will ring (double ring) for you to pick up the call.

Use this mode when you are using a computer modem on the same line or if you receive very few fax messages.

You can also use this mode with Distinctive Ringing.

For dedicated fax lines. You cannot receive a voice call but you can call out.

You cannot have an answering machine on the same line, even if it is on a separate wall jack on the same line.

You cannot use the telephone company’s Voice Mail in this mode.

pp. 51–52

p. 2

pp. 43, 47

* In FAX/TEL mode you must set the Ring Delay and F/T Ring Time. If you have extension phones on the

line, keep the Ring Delay to 4 rings.

CHAPTER SIX

Mode Light How it works When to use it Page #

4. TAD

(External Telephone Answering Device)

(For MFC 7150C Only)

5. MSG CTR

(Message Center) (For MFC 7160C Only)

See

Easy Receive

p. 44

and

Operation from

Extension Telephone

pp. 47–48

and

For FAX/TEL

Mode Only

p. 47

FAX TAD FAX/TEL

FAX

FAX/TEL

The external TAD automatically answers every call. Voice messages are stored on the external TAD. Fax messages are printed.

The MFC automatically answers every call. The messages (99 minutes or up to 300 pages) are stored in order on a first come first served basis.

Use this mode if you have an external answering machine on your phone line.

Use this mode to record both voice and fax messages in the MFC’s memory.

pp. 22–23

p. 91

To select or change your Answer Mode

Mode

Press

until the FAX and FAX/TEL lights are lit for the answer mode

you want.

Setting Ring Delay

The Ring Delay setting determines the number of times the MFC rings before it answers. If you have extension phones on the same line as the MFC, keep the Ring Delay default setting of 4.

Function

Press

Press or to select Ring Delay.

Press

Press or to select how many times the line rings before the

MFC answers (00–04). If you select 00, the line doesn’t ring at all. Press

Press

, 1, 2, 1. If you have a MFC 7150C, go to Step 4.

Set

when the screen displays your selection.

Stop

to exit.

See

Operation from

Extension

Telephone

pp. 47–48

SETUP RECEIVE

Setting F/T Ring Time (For FAX/TEL Mode Only)

If you set the answer mode to FAX/TEL, you’ll need to determine how long the MFC will send you its special double ring when you have a voice call. This ringing happens after the initial ringing from the phone company. Only the MFC rings, for 20, 30, 40 or 70 seconds; no other phones on the same line ring the special double ring. However, you can answer the call on any extension phone (in a separate wall jack) on the same line as the MFC.

Function

Press

Press or to select how long the MFC will ring to alert you that

you have a voice call. Press

Press

Now, when a call comes in and the MFC is set to FAX/TEL mode, all phones on this line will ring the number of times you selected in Ring Delay.

, 1, 2, 2.

Set

when the screen displays your selection.

RING TIME:20 SEC

Stop

to exit.

You can let the MFC pick up and detect if it’s a fax or voice call. If it’s a fax call, the MFC prints the fax. If it’s a voice call, the MFC signals you with a double ring for the length of time you selected in F/T Ring Time.

Even if the caller hangs up during the double ringing, the MFC continues for the set time.

CHAPTER SIX

Record F/T OGM (FAX/TEL Outgoing Message) (For MFC 7160C Only)

This is the announcement played by your MFC (not an external TAD) when someone calls and your MFC is set to FAX/TEL mode. Although callers hear your announcement, they cannot leave a message. To erase the announcement, follow the directions on page 94, “Erasing Outgoing Message.”

Press

or MSG CTR OGM. Press or to select F/T OGM.

Press

Replace the handset. Your OGM is played.

Press

Function

, 1, 8, 3. The screen prompts you to choose F/T OGM

Set

Record

, then pick up the handset to record a message.

Stop

to exit.

See

Operation from

Extension Telephone

pp. 47–48

and

For FAX/TEL

Mode Only

p. 47

Easy Receive

When you use this feature, you don’t have to press fax call and hear calling beeps. Just hold the handset and wait a few seconds. When you see “RECEIVING” on the fax screen or when you hear “chirps” through the handset of an extension phone connected to another wall jack, just replace the handset, and your MFC does the rest. Selecting ON allows the MFC to receive fax calls automatically, even if you lift the handset of an extension or external phone. Selecting SEMI lets the MFC receive the call only if you’ve answered it at the MFC. Selecting OFF means you’ll have to activate the MFC yourself, by pressing pressing 5 1 if you are not at your MFC.

If you’ve set the feature to ON, but your MFC doesn’t automatically connect a fax call when you lift an external or extension phone handset, press the Fax Receive code 5 1. At the MFC, lift the handset and

Start

press

1 2 3 4

Function

Press

, 1, 2, 3.

Use or to select ON, SEMI or OFF.

Set

Press Press

when the screen displays your selection.

Stop

to exit.

Start

when you answer a

Start

or by

SETUP RECEIVE

Printing a Reduced Incoming Document

You can always reduce the size of an incoming fax to a fixed percentage, regardless of the size of the paper (up to legal) in your MFC. If you choose AUTO, your MFC chooses the level of reduction for you.

Function

Press

Use or to select the reduction ratio you want—AUTO, 100%,

88%, 83% or 70%. Choose 100% if you don't want a reduction. Press

Press

Recommended Reductions

If your paper is letter size (8.5" x 11"), and the incoming fax is

, 1, 2, 5. The screen displays

5.REDUCTION

Set

when the screen displays your selection.

Stop

to exit.

letter size, select 88% A4, select 83% legal size, select 70%

If your paper is legal size (8.5" x 14"), and the incoming fax is

letter size, select 100% A4, select 100% legal size, select 88%

CHAPTER SIX

Setting Paper Size

You can use two sizes of paper for printing your faxes — letter, legal, although the displays shows three selections. When you change the kind of paper you have loaded in the MFC, you will need to change the setting for paper size, so your MFC will know how to fit the incoming fax on the page. You can also select the level of page reduction to fit on the paper in your MFC.

Press

Use or to select LETTER or LEGAL.

Press

The screen displays

Function

, 1, 2, 6. The screen displays

6.PAPER

Set

when the screen displays your selection.

CHANGE REDUCTION

1.YES 2.NO

Press 1 if you need to change the reduction setting—OR—Press 2 to go to Step 6.

Use or to select AUTO, 100%, 88%, 83% or 70%.

Set

5 6

Press Press

when the screen displays your selection.

Stop

to exit.

SETUP RECEIVE

Advanced Receiving Operations

Operation from Extension Telephone

See Easy

Receive

p. 44

See

F/T Ring Time

p. 43

If you answer a fax call on an extension phone or on an external phone in the EXT. jack, you can make your MFC take over by using the Fax Receive Code. When you press the Fax Receive Code 5 1, the MFC starts to receive a fax.

If the MFC answers a voice call and double-rings for you to take over, use the Telephone Answer Code 5 1 to take the call at an extension phone.

If you answer a call, and no one is on the line, assume you’re receiving a fax. At the MFC phone, press

5 1, wait for fax receiving tones (chirps), then hang up. At an external phone, press 5 1 and wait for the phone to be disconnected (the screen displays RECEIVING) before you hang up. (Your caller will have to press

Start

to send the fax.)

Start

, then hang up. At an extension phone, press

For FAX/TEL Mode Only

When the MFC is in FAX/TEL mode, it will use the F/T Ring Time (double ringing) to alert you to a voice call. If you’re at the MFC, you can lift the handset to answer.

If you’re at an extension phone, you’ll need to lift the handset during the F/T Ring Time and press 5 1 between the double rings. If no one is

on the line, or if someone wants to send you a fax, send the call back to the MFC by pressing 5 1.

Changing Remote Codes

Remote Codes might not work with some telephone systems. The preset Fax Receive Code is 5 1. The preset Telephone Answer Code is 5 1.

If you are always disconnected when accessing your external TAD remotely, try changing the Fax Receive Code from 5 1 to and the Telephone Answer Code from 5 1 to 9 9 9.

CHAPTER SIX

To change Remote Codes

Press

Press or to select ON (or OFF).

Press

If you want to, enter a new Fax Receive Code, then press

Function

, 1, 2, 4.

REMOTE ACT.:ON?

Set

when the screen displays the setting you want.

Set

FAX RECEIVE:*51

See

Setting Fax

Storage

p. 83

If you want to, enter a new Telephone Answer Code, then press

Set

TEL ANSWER:#51

Press

to exit.

Stop

Printing a Fax in Memory (For MFC 7150C Only)

If you have Fax Storage ON for remote retrieval, you can still print a fax in the memory when you are at your MFC.

Function

Press

After printing is finished, press

Start

, 1, 8, 4.

Stop

to exit.

Polling

Polling is the process of retrieving faxes from another fax machine. You can use your MFC to “poll” other machines, or you can have someone poll your MFC.

All parties involved in polling need to set up their fax machines to accommodate polling. When someone polls your MFC to receive a fax, they pay for the call; if you poll someone’s fax machine to receive a fax, you pay for the call.

Some fax machines do not respond to the polling function.

SETUP RECEIVE

Setting Up Polling Receive

Polling Receive is when you call another fax machine to receive a fax from it.

Function

Press

The screen displays

, 1, 2, 7.

POLLING RX:OFF?

SELECT <- -> & SET

Press or to choose ON.

Set

Press

. The screen displays

ENTER FAX NO. ONLINE

PRESS START KEY ONLINE

Enter the fax number you are polling.

Start

Press

. The screen displays DIALING.

CHAPTER SIX

Setting Up Sequential Polling Receive

Your MFC can request documents from several fax units in a single operation. Afterward, a Sequential Polling Report will be printed.

Press

The screen displays:

Press or to select Polling ON.

Press

polled.

Function

, 1, 2, 7.

POLLING RX:OFF?

SELECT <- -> & SET

POLLING RX:ON?

Set

. The screen prompts you to enter the fax numbers to be

ENTER FAX NO. ONLINE

PRESS START KEY

 ONLINE

 

Specify the destination fax machines you wish to poll, using

One Touch, Speed Dial, a Group or the dial pad. You must press

Help/Broadcast

Press

between each location.

Start

ACCEPTED ONLINE

Your MFC will poll each number or group member in turn for a document.

DIALING ONLINE

SETUP RECEIVE

Canceling a Scheduled Job

See

Checking

Job Status

p. 58

You can cancel tasks you’ve scheduled, such as Delayed Fax or Polling Transmit.

Function

Press

is waiting, the screen displays “NO JOB WAITING.”

, 1, 4. Any waiting jobs appear on the display. If no job

4.REMAINING JOBS 

If you have more than two jobs waiting, use or to select the job

you want to cancel. Press —OR— If you have only one job waiting, go to step 3. Press 1 to cancel—OR—Press 2 to exit without canceling.

To cancel another job, return to Step 2.

Stop

Press

to exit.

Set

when the screen displays your selection.

Distinctive Ringing

This MFC feature lets you use the Distinctive Ringing subscriber service offered by some telephone companies, which allows you to have several telephone numbers on one phone line. Each phone number has its own Distinctive Ringing pattern, so you’ll know which phone number is ringing. This is one way you can have a separate phone number for your MFC.

Your MFC has a Distinctive Ringing function, allowing you to dedicate one phone number just for receiving faxes. You’ll need to follow the directions below to “register” the new Distinctive Ringing pattern, that was assigned by the Telephone Company, so your MFC can recognize its incoming calls. (Call your Telephone Company if you don’t know your ring pattern.)

You can change or cancel the Distinctive Ringing pattern at any time. You can switch it off temporarily, then turn it back on. When you get a new fax number, make sure you reset this function.

You can register only one Distinctive Ringing pattern with the MFC. Some ringing patterns cannot be registered.

■ The MFC will answer only calls to its registered number.

■ To have your TAD answer only the main number, the MFC must be in

Manual Mode.

■ In FAX/TEL or FAX mode, the MFC will answer all numbers on the

phone line.

CHAPTER SIX

Registering the Distinctive Ringing Pattern

If you are not sure which ring pattern you have, call your Telephone Company. Then assign that pattern in the steps below.

Disconnect the MFC from any TAD or telephone company voice mail.

Set the MFC to MANUAL mode.

Press

this feature. Press or to select the SET mode. The screen displays

Press

Press or to select the prestored ring pattern you want to assign.

(You will hear each pattern as you scroll through the four patterns.) Be sure to choose the pattern assigned by the Telephone Company.

Function

, 1, 0, 1. The screen displays the current setting of

DISTINCTIVE:OFF?

DISTINCTIVE:SET?

Set

when the screen displays DISTINCTIVE:SET ?.

Ring

Pattern

1 2 3 4

Press

Once you’ve registered the Distinctive Ringing pattern in your MFC, you can turn this feature ON or OFF. To change the setting, follow steps 1 to 4 above, selecting ON or OFF.

Rings

long - long short - long - short short - short - long very long (normal pattern)

Set

Stop

to exit.

SETUP RECEIVE

Caller ID

The Caller ID feature of this MFC lets you use the Caller ID subscriber service offered by many local phone companies. This service provides you, by means of the screen display, the name or telephone number of your caller as the line rings.

After a few rings, the screen displays the telephone number of your caller (or name, if available). Once you pick up the handset, the Caller ID information disappears from the screen, but the call information remains stored in the Caller ID memory.

■

You will see the first 16 characters of the number or name.

■

OUT-OF-AREA display means call originates outside your Caller ID service area.

■

PRIVATE CALL display means the caller has intentionally blocked transmission of information.

See

Printing Caller

ID List,

p. 54

■

CALL PICKUP display remains on screen when no Caller ID information was transmitted.

If both the name and number are received, the screen displays only the name. You can print a list of Caller ID information received by your MFC.

Caller ID service varies with different carriers. Call your local phone company to determine what kind of service is available in your area.

Viewing Caller ID List

Caller ID memory stores information for up to thirty calls; when the thirtyfirst call comes in, information about the first call is erased. You can scroll through Caller ID information to review those calls made to your MFC.

Function

Press

Press or to select DISPLAY #?.

Press

, 1, 0, 2.

Set

. The screen displays the ID of the most recent call. If the

name was not received, it will not be displayed. Press or to scroll through the Caller ID memory and select the

Caller ID you want to view.

Press

to see detailed information of the selected ID. The screen

Set

shows the caller’s name and number and the date and time of the call. Press or to return to the Caller ID listing—OR—Press

Stop

exit.

CHAPTER SIX

Clearing a Caller ID Stored in Memory

For effective use of the memory, it is recommended that you frequently erase the caller IDs stored in memory. When the display shows the number or name, press

Printing Caller ID List

Press

Press or to select PRINT REPORT?.

Press

Function

Set

Start

Clear

to delete the selected ID.

, 1, 0, 2.

CHAPTER SEVEN

Setup Sen d

Before You Begin

■

Documents must be between 2.75 and 8.5 inches wide, and 5 and 14 inches long.

■

Make sure you insert documents face down, top edge first.

■

Adjust the paper guides to fit the width of your document.

Paper Guides

CHAPTER SEVEN

ADF (Automatic Document Feeder)

The automatic document feeder (ADF) can hold up to 20 pages, feeding each one individually through the MFC. Use standard (20 lb/75g/m when using the ADF.

Resolution

) paper

See

Multiple

Resolution

Transmission

pp. 68–69

Press

Resolution

(before you send the fax) to select the resolution for the

■

document you’re sending.

Fine Photo S.Fine

Resolution

Standard—Suitable for most typed documents. (Fine and S. Fine lights are off.)

Fine—Good for small print; transmits slower than standard resolution. (Only the Fine light is on.)

Super Fine—Good for small print or artwork; transmits slower than fine resolution. (Only the S. Fine light is on.)

Photo—Use when document has varying shades of gray; slowest transmission time. (Both Fine and S. Fine lights are on.)

■

DO NOT use curled, wrinkled, folded, or ripped paper, or paper with staples, paper clips, paste or tape attached. DO NOT use cardboard, newspaper, or fabric.

■

Make sure documents written with ink are completely dry.

See

One-Touch

Dialing

p. 78

SETUP SEND

Manual Transmission

Manual transmission lets you hear the dial tone, ringing and fax receiving tones before sending the fax.

Insert the document face down in the feeder.

Pick up the handset and listen for a dial tone

—OR—press Enter the fax number you want to call (you can enter the digits using

Hook

Speaker Phone

and listen for a dial tone.

the dial pad, or you can enter a One Touch or Speed Dial number or you can call from the Tel-index).

When you hear the fax tone, press

If you’re using the handset, hang up.

Start

Automatic Transmission

This is the easiest way to send a fax. IMPORTANT: Do not pick up the handset, or press

Hook

Speaker Phone

See

Speed Dialing

p. 78

Insert the document face down in the feeder.

Enter the fax number using One Touch, Speed Dial, Tel-index or the

dial pad.

Press

Start

Manual and Automatic Fax Redial

If you’re sending a fax manually and the line is busy, press retry the number.

If you’re sending a fax automatically and the line is busy, the MFC will automatically redial up to three times at 5 minute intervals.

Redial/Pause

Dual Access

If the document feeder is empty, you can place a document in the feeder, set temporary settings, dial a number, and begin scanning the fax into memory, even when the MFC is receiving a fax, sending a fax, or printing a fax from memory. The screen displays the new job number and how much memory is available.

If you get a MEMORY FULL message while scanning the first page of a fax

Stop

press scanning in a subsequent page, you’ll have the option to press transmit the pages scanned so far, or to press

to cancel the scan. If you get a MEMORY FULL message while

Start

Stop

to cancel the operation.

CHAPTER SEVEN

Real Time Transmission

When memory is full, the MFC cannot continue scanning documents into memory before sending. However, you can turn on REALTIME TX.

Insert the document in the feeder.

Function

Press

The screen displays

Press or to choose NEXT FAX ONLY or ON.

Set

Press

Stop

Press

Enter the fax number and press

As soon as the phone line is free, the MFC starts dialing and sending the fax.

, 1, 3, 9 .

9. REAL TIME TX

to exit.

Start

See

Canceling Jobs

in Memory

below

See

Checking Job

Status

above

Checking Job Status

You can check which jobs are in memory waiting to be sent. Press

Function

, 1, 4 to check it. While the MFC is sending or receiving a fax,

Stop

press

. The screen displays job numbers. Press or to see them.

Canceling Jobs in Memory

You can cancel tasks you’ve scheduled, such as Polling Transmit, as well as all faxes waiting in Memory to be sent.

Function

Press

nothing is waiting, the screen displays NO JOB WAITING.

If you have more than two jobs waiting, use or to select the job

you want to cancel. Press —OR— If you have only one job waiting, go to step 3. Press 1 to cancel—OR—Press 2 to exit without canceling.

Press

, 1, 4. Any waiting jobs appear on the display. If

4.REMAINING JOBS 

Set

when the screen displays your selection.

Stop

to exit.

Basic Sending Operations

SETUP SEND

See

One Touch

Dialing p. 78

and

Speed Dialing

p. 78

See

Setting Station

pp. 36–37

Composing Electronic Cover Page

The cover page is generated at the receiving party’s machine. Your cover page includes the name stored in the One Touch or Speed Dial memory. If you’re dialing manually, the name is left blank.

The cover page indicates the fax is from your Station ID, and the number of pages you’re sending. If you have Coverpage Setup set to ON

Function

( Most of the Setup Send functions are temporary settings that allow you to

make adjustments for each document you send. However, so you can set up your cover page and cover page comments, the Cover Page Setup and Cover Page Message functions will change the default settings.

You can select a comment to include on your cover page.

, 1, 3, 1), the number of pages remains blank.

1.COMMENT OFF

2.PLEASE CALL

3.URGENT

4.CONFIDENTIAL

Instead of using one of the comments above, you can enter up to two customized messages, each 27 characters long. Use the chart on page 37 to help enter characters.

CHAPTER SEVEN

Cover Page for Next Fax Only

Make sure the Station ID is set up (pp. 36–37). This feature does not work without the Station ID.

You can set the fax to send a cover page with a particular document. This cover page will include the number of pages in your document.

Insert the document in the feeder.

Function

Press

, 1, 3, 1.

When the screen displays NEXT FAX ONLY?, press

Press or to select ON.

Set

Press

Press or to view the comment selections.

1.COMMENT OFF

2.PLEASE CALL

3.URGENT

4.CONFIDENTIAL

5.(USER DEFINED)

6.(USER DEFINED)

Set

Press

when the screen displays your selection.

Set

Enter two digits to indicate the number of pages you are sending. (Enter

0 0

to leave the number of pages blank.) If you make a mistake,

press to back up and reenter the number of pages.

Set

Press

. The screen displays:

ACCEPTED

OTHER SETTINGS?

1.YES 2.NO

SETUP SEND

Press 1 if you want to select additional settings. The display returns to

the SETUP SEND menu—OR—Press 2 if you are finished choosing settings, and go to step 11.

Enter the fax number you’re calling.

Start

Press

Always Send Cover Page

Make sure Station ID is set up (pp. 36–37). This feature does not work without the Station ID.

You can set the MFC to send a cover page whenever you send a fax. The number of pages in your fax is not included when you use this setting.

Press

Press or to select.

Function

, 1, 3, 1.

COVERPAGE:OFF?

COVERPAGE:ON?

Set

Press

ON, a coverpage is always sent when you send a fax.) If you selected ON, you must select a comment. Use or to view

possible selections. (You can select your custom comment.)

when the screen displays COVERPAGE: ON?. (If you select

1.COMMENT OFF

2.PLEASE CALL

3.URGENT

4.CONFIDENTIAL

5.(USER DEFINED)

6.(USER DEFINED)

CHAPTER SEVEN

Set

Press

Press 1 if you want to select additional settings. The display returns to

the SETUP SEND menu—OR—Press choosing settings.

Using a Printed Cover Page

If you prefer using a printed cover page that you can write on, you can print the sample page and attach it to your fax.

Function

Press

Press or to select PRINT SAMPLE?.

Set

Press

Start

Press

when the screen displays your selection. The screen displays:

ACCEPTED

OTHER SETTINGS?

1.YES 2.NO

to exit if you are finished

, 1, 3, 1.

when the screen displays your selection.

. Your MFC prints a copy of your cover page.

TO:

FROM:

FAX: TEL:

COMMENT:

- - -

COVER PAGE

- - -



PAGE[S] TO FOLLOW

- - -

Cover Page Message

You can set up two custom comments.

Composing Your Own Comments

Function

Press

Use or to choose position 5 or 6 for your customized comment.

, 1, 3, 2. The screen displays: COVERPAGE MSG.

See

Entering Text

p. 37

SETUP SEND

Set

Press

Use the dial pad to enter your customized comment.

Press

Set

. The screen displays:

ACCEPTED

OTHER SETTINGS?

1.YES 2.NO

Press 1 if you want to select additional settings. The display returns to

the SETUP SEND menu—OR—Press 2 to exit.

Contrast

If your document is very light or very dark, you might want to set the contrast accordingly. Use S.LIGHT to send a very light document. Use S.DARK to send a very dark document.

Insert the document, face down, in the feeder.

Function

Press

Use or to select AUTO, S.LIGHT or S.DARK.

When the screen displays your selection, press

displays:

, 1, 3, 3.

ACCEPTED

Set

. The screen

OTHER SETTINGS?

1.YES 2.NO

Press 1 if you want to select additional settings. The display returns to

the SETUP SEND menu—OR—Press 2 if you are finished choosing settings, and go to step 6.

Enter a fax number and press

Start

to send a fax.

CHAPTER SEVEN

Advanced Sending Operations

Overseas Mode

After you send a fax using this feature, the feature turns itself off.

Insert document.

Function

Press

Press or to select ON (or OFF).

Press

, 1, 3, 5.

5.OVERSEAS MODE

Set

when the screen displays your selection. The screen displays

ACCEPTED

OTHER SETTINGS?

1.YES 2.NO

Press 1 if you want to select additional settings. The display returns

to the SETUP SEND menu—OR—Press 2 if you are finished choosing settings and go to step 6.

Enter the fax number you’re calling.

Start

Press

SETUP SEND

Call Reservation

You can send a fax and let the other party know that you want to speak to him after the fax transmission is complete. The other fax machine will ring as if it were receiving a telephone call; if the other party picks up the handset, your MFC will ring. Lift the handset to have a conversation.

If you set Call Reservation and Call Back message to ON, your MFC leaves a message if the other party does not answer.

Insert the document in the feeder.

Function

Press

Call Reservation.

Press or to select ON (or OFF).

If you set Call Reservation to ON, press

your selection. The screen displays the current setting for Call Back Message.

, 1, 3, 6. The screen displays the current setting for

CALL RESERVE:OFF

CALL RESERVE:ON

Set

when the screen displays

CALL BACK:OFF?

CALL BACK:ON?

Press or to select ON (or OFF).

Set

Press

when the screen displays your selection. The screen displays

ACCEPTED

OTHER SETTINGS?

1.YES 2.NO

Press 1 if you want to select additional settings. The display returns to

the SETUP SEND menu—OR—Press 2 if you are finished choosing settings, and go to step 8. The screen prompts you to enter the fax number you want to call.

Enter the fax number.

Start

Press

If you’ve set Call Reservation to ON, pick up your handset if the MFC

rings.

CHAPTER SEVEN

You cannot use auto redial with Call Reservation. You cannot use Call Reservation with Delayed Transmission or with Polling. You must register your Station ID to set Call Back Message to ON.

Print Sample Call Back Message

Function

Press

Press or to select PRINT SAMPLE?.

Set

Press

Start

Press

Delayed FAX

, 1, 3, 6.

See

Delayed Timer

p. 40

After you have preset the time of day for delayed faxes (in Delayed Timer), you can use this function up to 50 times each day to set up delayed faxes.

Insert the document in the feeder.

Function

Press

Press 1 to leave the originals waiting in the document feeder—OR—

Press 2 to scan the document into memory.

, 1, 3, 7.

Set

. The screen displays

1.DOC 2.MEMORY

ACCEPTED

OTHER SETTINGS?

1.YES 2.NO

Press 1 if you want to select additional settings. The display returns to

the SETUP SEND menu—OR—Press 2 if you are finished choosing settings and go to Step 6. The screen prompts you to enter the fax number.

ENTER FAX NO. ONLINE

PRESS START KEY ONLINE

Enter the fax number.

Start

Press

the fax.

. The MFC will wait until the time you have entered to send

See

Setting Up

Groups for

Broadcasting

p. 75

SETUP SEND

Broadcasting

Broadcasting is automatically sending the same fax message to multiple fax numbers. Using the locations, Speed Dial locations and up to 50 manually dialed numbers. If you did not use up any locations for Groups, access codes or credit card numbers, you can “broadcast” faxes automatically to up to 130 different locations from the MFC 7150C and up to 174 locations from the MFC 7160C. However, available memory will vary with all types of jobs in memory and numbers of locations used for broadcasting. If you broadcast to more than the maximum locations available, you will not be able to setup transmissions using dual access and the timer.

Although the easiest way to broadcast is to press Group keys, you can include One Touch, Speed Dial, and manually dialed numbers in the same broadcast. You must press the Telephone Index to help you choose the numbers easily.

Help/Broadcast

key, you can include Groups, One Touch

Help/Broadcast

between each of these locations. Use

After the broadcast is completed, a Broadcast Report will be printed automatically to let you know the results.

■

To stop the broadcasting in progress, press

Stop

. The LCD display asks if you want to cancel all locations or only the location that is being sent.

■

Enter the long dialing sequence numbers as you normally would, but keep in mind that each key counts as one location, so the number of locations you can call becomes limited.

■

If the line is busy or for some other reasons a connection could not be made while broadcasting, the MFC will redial the number automatically.

■

If the memory is full, press

Stop

to abort the job or press

Start

to send the portion that is in the memory (if more than one page has been scanned.)

CHAPTER SEVEN

Insert the document into the feeder.

Enter a number using One Touch, Speed Dial, Group number, Tel-index

or the dial pad. Example: Group number

Help/Broadcast

Press

Enter the next number.

Example: Speed Dial

Help/Broadcast

Press

Enter the fax number.

Example: Manual dialing, using the dial pad.

Start

Press

Your MFC will read the documents into memory and then start sending faxes to the numbers you entered.

. You will be prompted to press the next number.

Previously entered jobs still in memory will be sent first.

Multiple Resolution Transmission

Use this feature to select separate resolution settings for each page of the fax you’re sending. This could be useful if you’re sending a fax with photos and letters, or some pages with small print and others with normal print. Resolution settings return to STANDARD after the fax is sent.

Insert documents in the feeder, then press

Use or to select resolution for page 1, then press

Repeat Step 2 for subsequent pages.

Stop

Press

when you’re finished. The screen displays

ACCEPTED

OTHER SETTINGS?

1.YES 2.NO

Function

, 1, 3, 4.

Set

SETUP SEND

Press 1 if you want to select additional settings. The display returns to

the SETUP SEND menu—OR—Press 2 if you are finished choosing settings, and go to step 6. The screen prompts you to enter the fax number you want to call.

Enter the fax number you’re calling.

Start

Press

Setting Up for Polling Transmit

Polling Transmit is when you set up your MFC to wait with a document so another fax machine can retrieve it.

Place document to be retrieved in the feeder.

Function

Press

The screen displays

, 1, 3, 8.

POLLED TX:OFF?

SELECT <- -> & SET

Press or to choose ON.

Set

Press

Press 1 or 2 to make your selection.

Press

Once you set this feature, you will have to interrupt the timer to send a fax

Function

(

. The screen displays

1.DOC 2.MEMORY

Stop

Start

and wait for the fax to be polled.

, 1, 5).

CHAPTER SEVEN

Interrupting Delayed Fax and Polling Transmit Jobs

You can send a fax or make a copy now, even if you have the MFC set to send a fax later, or if you have it set to be polled. However, you cannot use automatic redial or the function mode.

Function

Press

Wait 2 seconds, then remove the documents that are waiting in the feeder.

Place the document you want to send now in the feeder.

Enter the number for the fax you want to send now.

Start

Press

After the transmission is finished, return the first document to the feeder.

Function

Press

, 1, 5.

INSERT DOCUMENT ONLINE

, 1, 5 to restore the Delayed Fax or Polling Transmit.

CHAPTER EIGHT

Setup Auto Dial Numbers

Storing Numbers for Easy Dialing

You can set up your MFC to do three types of easy dialing: One Touch, Speed Dial, and Groups for Broadcasting of faxes.

See

One Touch

Dialing

p. 78

Storing One Touch Dial Numbers

You can store 24 fax/phone numbers that you can dial by pressing one key. You also can store names with these numbers. When you press a One Touch dial location, the screen displays the name or number as the call is dialed.

One Touch keys are not the dial pad keys. They are the 12 keys (numbers 01–24) located to the right of the dial pad. Number 13-24 are accessed by holding down shift while you press the appropriate One Touch key.

Function

Press

Press the One Touch key where you want to store a number. To store a

number in locations 13–24, press shift ( (One-Touch key 01 is pre-programmed for Brother Fax-Back System, USA only. You can override it if you wish.) The screen displays the location you selected.

Enter a number (up to 20 digits). If you want to enter a pause in the

dialing sequence (to wait for an “outside line,” for example), press

Redial/Pause

3.5 second pause when the number is dialed, and a dash appears on the screen.

Press

, 1, 6, 1.

Shift

), then press a key.

as you’re entering digits. Pressing

Set

. The screen prompts you to enter a name for this number.

Redial/Pause

enters a

NAME:

CHAPTER EIGHT

Use the dial pad to enter the name (up to 15 characters). You can use

the chart on page 37 to help you enter letters—OR—Press Step 6 to store the number without a name.

Set

Press

Use

or to select the type you want.

FAX a fax only number TEL a telephone (voice) number FAX/TEL both a fax and telephone (voice) number

Set

Press

Return to Step 2 to store another One Touch number— OR—Press

exit.

When you dial an AUTO DIAL number, the screen displays the name you’ve stored, or, if you haven’t stored a name, the number you’ve stored.

Set

and go to

. The screen prompts you to select the type of number this is.

Stop

If you need to store a pause longer than 3.5 seconds, please call Brother Customer Service at 1-800-284-4329 (USA), 1-800-853-6660 (from within Canada), or 1-514-685-6464 (from within Montreal).

You can use two or more One Touch keys to store a long dialing sequence. For example, to store 9 1 201 555 1234 987 65 4321, divide the number into two parts. Store the first part on one key

9 1 201 555 1234

and the last part of the number on another key.

987 65 4321

Now, when you dial, just press the two One Touch keys (one after the other, in order) where you’ve stored the two parts of the number.

SETUP AUTO DIAL NUMBERS

Storing Speed Dial Numbers

See

Speed Dialing

p. 78

You can store Speed Dial numbers, so when you dial you only have to pr ess three keys. T he MFC 7150C has 56 Speed Dial locations and the MFC 7160C has 100 Speed Dial locations. Even if you lose electrical power, numbers stored in memory will not be lost.

Function

Press

Use the dial pad to enter a two-digit location.

(use numbers 01-56 for the MFC 7150C or 00-99 for the MFC 7160C.) Press

number you’re storing.

, 1, 6, 2. The screen prompts you to enter a location.

SPEED-DIAL? #

Set

. The screen displays your entry, then prompts you to enter the

#05:

Enter the number (up to 20 digits).

Press

number.

ENTER & SET

Set

. The screen now prompts you to store a name with this

NAME:

Use the dial pad to enter the name (up to 15 characters). You can use

the chart on page 37 to help you enter letters—OR—Press Step 8 to store the number without a name.

Set

Press

The screen prompts you to select the type of number this is. Use or

Press

Return to Step 2 to store another Speed Dial number—OR—Press

exit.

to select the type you want.

FAX A fax number TEL A telephone (voice) number FAX/TEL Both a fax and telephone number

Set

and go to

Stop

CHAPTER EIGHT

Changing One Touch and Speed Dial Numbers

If you try to store a One Touch or Speed Dial number in a location where a number is already stored, the screen displays the current name stored there, then prompts you to either

1. CHANGE—OR—2. EXIT.

Press 1 to change the number stored, or press

making a change. Enter a new number.

■

If you want to erase the whole number, press is to the left of the digits. The letters above and to the right of the cursor are deleted.

■

If you want to change a digit, use or to position the cursor under the digit you want to change, then type over it.

Follow the directions beginning at Step 4 in Storing One Touch

Numbers or Step 5 in Storing Speed Dial Numbers.

to exit without

Clear

when the cursor

SETUP AUTO DIAL NUMBERS

Setting Up Groups for Broadcasting

See

Storing

One Touch Dial

Numbers

p. 71

and

Storing Speed Dial

Numbers

p. 73

and

Broadcasting

pp. 67–68

Groups allow you to send the same fax message to many fax numbers by pressing only one One Touch key (Broadcasting). First, you’ll need to store each fax number as a One Touch or Speed Dial number. Then, you can combine them into a Group. Each Group uses up a One Touch key. Finally, you can have up to six small Groups, or you can assign up to 79 numbers (for MFC 7150C) or 123 numbers (for MFC 7160C) to one large Group.

Function

Press

, 1, 6, 3. The screen displays

SELECT ONE-TOUCH

Select a One Touch key where you wish to store the Group number.

(For example, press One Touch key 02.)

SETUP GROUP:GO

ENTER & SET

Use the dial pad to enter the Group number (for example, press

Group 1).

Set

Press

To include One Touch or Speed Dial numbers in the Group, enter them

as if you were dialing. For example, for One Touch number 5, press One Touch key 05. For Speed Dial location 09, press the Speed Dial button, then press 0, 9 on the dial pad. The LCD shows 05, #09.

for

G01:*O5#O9

Set

Press

. The screen prompts you to enter a name.

NAME:

Use the dial pad and the chart on page 37 to enter a name for the group

(for example, NEW CLIENTS). Press

Press

You can print a list of all One Touch and Speed Dial numbers. See Chapter 11, Printing Reports.

ENTER & SET

Set

Stop

to exit.

CHAPTER EIGHT

CHAPTER NINE

Telephone (

Voice)

Operation

Dialing Options

You can use your MFC to make voice telephone calls, by dialing manually, or by using Tel-index, One Touch or Speed Dial memory. You can use the handset, or, if you have the MFC 7160C, you can use the Speakerphone to make and receive calls.

The Speaker Phone allows you to operate the phone hands free, or allows more than one person in the room to partcipate in a two-way phone conversation. When using the Speaker Phone, make sure to speak clearly and close to the microphone.

Manual Dialing

Manual dialing is simply pressing all of the digits of the phone number.

Pick up the handset—OR—Press

When you hear a dial tone, dial the call, using the dial pad.

If you pressed

party answers. (The speaker works only one way; the other party won’t be able to hear you unless you pick up the handset.)

On the MFC 7160C, you can switch from handset to Speaker Phone by pressing Speaker Phone to handset by lifting the handset.

To hang up, replace the handset—OR—Press

Hook

to dial the call, pick up the handset when the other

Speaker Phone

, then replacing the handset. You can switch from

Hook

Speaker Phone

CHAPTER NINE

One Touch Dialing

See

Storing

one Touch Dial

Numbers

p. 71

See

Storing Speed

Dial Numbers

p. 73

Pick up the handset—OR—Press

When you hear a dial tone, press the One Touch key of the location you

Hook

Speaker Phone

want to call. If you pressed

Hook

to dial the call, pick up the handset when the other party answers. (The speaker works only one way; the other party won’t be able to hear you unless you pickup the handset.)

To hang up, replace the handset—OR—Press

Speaker Phone

If you try to use a One Touch location with no number stored in it, you hear a warning sound, and screen displays NOT REGISTERED. The display returns to normal after 2 seconds.

If you are sending a fax, press picked up the handset, press

Start

after pressing the One Touch key. If you

Start

when the receiving fax machine answers

with fax tones.

Speed Dialing

Pick up the handset—OR—Press

When you hear a dial tone, press

Speed Dial number.

Hook

Speed Dial

Speaker Phone

, then press the two-digit

If you pressed

Hook

to dial the call, pick up the handset when the other party answers. (The speaker works only one way; the other party won’t be able to hear you unless you pickup the handset.)

To hang up, replace the handset—OR—Press

If you are sending a fax, press you picked up the handset, press

Start

after entering the Speed Dial number. If

Start

when the receiving fax machine

Speaker Phone

answers with fax tones.

See

Storing

one Touch Dial

Numbers

p. 71

TELEPHONE (VOICE) OPERATION

Access Codes and Credit Card Numbers

Sometimes you may want to choose from among several long distance carriers when you make a call. Rates may vary depending upon the time and destination. To take advantage of low rates, you can store the access codes or long-distance carriers as One Touch numbers. You can store these long dialing sequences by dividing them and setting them up on separate keys in any combination. You can even include manual dialing using the dial pad. The combined number will be dialed in the order you entered it. as soon as you press

You can store "555" on One Touch key 03 and "7000" on One Touch key 02. If you press One Touch 03, 02, and temporarily change a number, you can substitute part of the number with manual dialing using the dial pad. For example, to change the number to 555-7001 you could press One Touch 03 and press 7, 0, 0, 1 using the dialing pad.

If you must wait for another dial tone at any point in the dialing sequence, stare a pause at that point in the number by pressing press adds a 3.5 second delay.

Start

, you can dial "555-7000". To

Redial/Pause

. Each key

Hold

Press

You can replace the handset without disconnecting the call.

Pick up the MFC handset—OR—Press

to put a call on Hold.

Speaker Phone

to release the call from Hold. Picking up an extension handset will not release the call from Hold.

Pause

Redial/Pause

Press dialing overseas, you can press increase the length of the pause.

to insert a 3.5 second pause between numbers. If you are

Redial/Pause

as many times as needed to

CHAPTER NINE

Tone/Pulse

If you have pulse dialing service, but need to send tone signals (for telephone banking, for example), follow the directions below. If you have touch tone service, you do not need this feature to send tone signals.

Lift the handset.

Press . Any digits dialed after this send tone signals.

When you hang up, the MFC returns to pulse dialing service.

Searching Telephone Index

See

Storing One

Touch Dial

Numbers

p. 71

and

Storing Speed

Dial Numbers

p. 73

You can search for names you have stored in One Touch and Speed Dial memories. Names are stored alphabetically.

Tel-index

Press

Press or to search the memory.

When the screen displays the name you want to call, pick up the

handset or press Press

If you pressed

party answers. (The speaker works only one way; the other party won’t be able to hear you unless you pick up the handset.)

When the call is over, hang up—OR—Press

call.

, then enter the first letter of the name you’re looking for.

Hook

Start

to begin dialing.

Hook

Speaker Phone

to dial the call, pick up the handset when the other

Speaker Phone

to cancel the

Answering Calls with the Speaker Phone (For MFC 7160C Only)

When the MFC rings, instead of lifting the handset, press Speak clearly, toward the microphone. To end the call, press

If you have a bad telephone line connection, the other party might hear your voice echoed during the call. Hang up and try the call again—OR—Pick up the handset.

Speaker Phone

CHAPTER TEN

Remote Fax Options

Fax Forwarding/Paging

(For MFC 7150C Only)

This chapter is for Model MFC 7150C. If you have model MFC 7160C, your remote fax options are handled by the Message Center, Chapter 12.

You cannot use Paging and Fax Forwarding at the same time. You cannot use Paging and Fax Forwarding when Fax Storage is set to OFF.

Programming a Fax Forwarding Number

When Fax Forwarding is set to ON, your MFC stores the received fax in memory, then dials the fax number you’ve programmed, and forwards the fax message.

Function

Press

Press or until the screen displays

, 1, 8, 1.

FAX FORWARD?

Set

Press

machine where faxes will be forwarded.

. The screen prompts you to enter the number of the fax

FWD#:

ENTER & SET

CHAPTER TEN

Enter the forwarding number (up to 20 digits).

Press

Programming Paging Number

When Paging is selected, your MFC dials the pager number you’ve programmed, and dials your Personal Identification Number (PIN) when connected, to activate your pager and let you know you have a fax message in the memory.

Press

Press or until the screen displays

Press

Set

Stop

to exit.

Function

, 1, 8, 1.

PAGING?

Set

. The screen prompts you to enter your pager number.

PAG#:

ENTER & SET

Enter your pager phone number (up to 20 digits) followed by .

Do not include the area code if it is the same as that of your MFC. For

1 8

0 0

example,

Set

Press

If your pager requires a PIN, enter the PIN, press , press

enter your MFC telephone number, then press For example,

1 2 3 4 5

—OR— If you do not need a PIN, press

MFC, then press . For example,

Redial/Pause

Press

Set

Stop

to exit.

1 8

You cannot change a Paging number or PIN remotely.

Redial/Pause

Press

for each 3.5 second delay, as needed.

5 5 5 1 2 3 4

Redial/Pause

0 0

1 8

5 2 1 2 8 4 6

0 0

5 2 1 2 8 4 6

Redial/Pause

, enter the fax number of your

Redial/Pause

REMOTE FAX OPTIONS (FOR MFC 7150C ONLY)

Setting Fax Storage

If you set Fax Storage to ON, you will be able to retrieve fax messages from another location, using Fax Forwarding, Paging, or Remote Retrieval functions. The screen will indicate when you have a fax stored in memory. The memory can store up to 100 pages of faxes.

Function

Press

setting.

Press or to select ON (or OFF).

Press

If there are faxes in memory when you turn the Fax Storage OFF, the screens prompts you to erase any faxes in memory.

, 1, 8, 2. The screen prompts you to choose a fax

FAX STORAGE:OFF?

SELECT & SET

Set

when the screen displays your selection.

Stop

to exit.

See

Printing a

Fax in Memory

p. 48

ERASE ALL FAX?

1.YES 2.NO

If you press 1, all fax data is erased and Fax Storage is turned off. If you press 2, data is not erased, and Fax Storage remains on.

CHAPTER TEN

Changing Remote Access Code

Enter your Remote Access Code when the MFC picks up your call, so you can access features remotely. The access code is preset to 1 5 9 , but you can

See

Operation

from Extension

Telephone

pp. 47–48

change this.

Function

Press

Enter a three-digit number from 000 to 999. The “ ” cannot be changed.

Do not use the same digits that appear in your Fax Receive Code or T elephone Answer Code.

Press

Set

Stop

to exit.

, 1, 8, 3.

REMOTE FAX OPTIONS (FOR MFC 7150C ONLY)

Remote Retrieval

You can call your MFC from any fax machine using touch tone, then use the Remote Access Code and other button presses to retrieve fax messages.

Using Remote Access Code

Dial your MFC phone number from a fax machine using touch tone.

When your MFC answers and beeps, immediately enter your Remote

Access Code (1 5 9 ). The MFC signals the kinds of messages received:

1 long beep — Fax message(s) No long beeps — No messages

The MFC then prompts you with two short beeps to enter a command.

If you wait longer than 30 seconds to enter a command, the MFC hangs up. If you enter an invalid command, the MFC beeps three times.

Press 9 0 to reset the MFC when you’re finished.

Hang up.

If your MFC is set to Manual mode, you can access it by waiting about 2 minutes, then entering the Remote Access Code within 30 seconds.

Brother MFC7150C, MFC7160C User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

If You Need to Call Customer Service

Year 2000 Compliant

Brother Numbers

Fax-Back System

Brother on the World Wide Web

Brother Bulletin Board

For Customer Service

Ordering Accessories and Supplies

Table of Contents

Intr oduction

Using This Manual

Finding Information

T est Sheet Procedures (For USA Onl y)

About Fax Machines

Fax Tones and Handshake

ECM (Error Correction Mode)

MFC 7150C Control P anel Overview

MFC 7160C Control P anel Overview

Caution

MFC Setup and Connections

Packing List

Choosing a Location

Assembly

Installing the Ink Cartridges

Special Line Considerations

Roll Over Phone Lines

Two-Line Phone System

Converting T elephone Wall Outlets

Installing MFC, External Two-Line TAD, and Two-Line Telephone

Multi-Line Connections (PBX)

Custom Features on a Single Line

Connecting an External Telephone Answering Device (TAD)

Sequence

Connections

Outgoing Message (OGM)

Connecting an External Telephone

P aper

About Brother Paper

Paper Specifications for Casette and Manual Feed Slot

Print Area

On-Screen Programming

User-Friendly Programming

Function Mode

Alternating Displays

Function Selection Table

I nitial Setu p

Getting Started

Setting Dialing Mode (Tone/Pulse)

Setting Date and Time

Setting Station ID

Entering Text

Inserting spaces

Making corrections

Repeating letters

Special characters and symbols

Setting Beeper Volume

Setting the Handset Volume

Setting the Speaker Volume (For MFC 7160C Only)

Setting the Ring Volume

Memory Storage

Delayed Timer

Setup Receive

Basic Receiving Operations

Setting the Select Answer Mode

To select or change your Answer Mode

Setting Ring Delay

Setting F/T Ring Time (For FAX/TEL Mode Only)

Record F/T OGM (FAX/TEL Outgoing Message) (For MFC 7160C Only)

Easy Receive

Printing a Reduced Incoming Document

Recommended Reductions

Setting Paper Size

Advanced Receiving Operations

Operation from Extension Telephone

For FAX/TEL Mode Only

Changing Remote Codes