Brother MFC 4600, FAX 2600 User Manual
FAX 2600
MFC 4600
OPERATIONS MANUAL
®
If You Need to Call Customer Service
Please complete the following information for future
reference:
Model: FAX 2600 MFC 4600
(Circle your model number)
Serial Number:*
Date of Purchase:
Place of Purchase:
* The serial number is on the back of the unit. Retain
this Operations Manual with your sales receipt as a
permanent record of your purchase, in the event of a
theft, fire or warranty service.
Year 2000 Compliant
Brother is addressing the Year 2000 related issues for all
Brother fax machines and multi-function centers. Our
focus is to ensure that our bundled third party software
will continue to properly process date/time data after
January 1, 2000.
Brother fax machines and multi-function centers will
function properly after January 1, 2000, provided that all
non-Brother hardware, software and firmware used by our
customers in connection or combination with Brother fax
machines, and bundled software, accurately exchange
date data with the Brother products.
Please continue to check our Web page for updates at
http://www.brother.com. All remedies will be provided to
individual customers via software patches through
software download or from Brother Customer Service.
©1996-2000 Brother Industries, Ltd.
1
Brother Numbers
Brother fax-back system
Brother Customer Service has installed an easy-to-use fax-back system, so you
can get instant answers to common technical questions and product information
for all Brother products. This system is available 24 hours a day, 7 days a week.
You can use the system to send faxes to any fax machine, not just the one from
which you are calling.
If you can’t resolve difficulty with your Brother machine using this manual, call
our fax-back system, and follow the voice prompts to receive faxed instructions
about using the system, and an index of fax-back subjects.
USA:
From within Canada: 1-800-681-9838
The Brother fax-back system number (USA only) has been preprogrammed on
One Touch key
.
1-800-521-2846
Frequently Asked Questions (FAQs)
You can find more information about Brother products on the World Wide Web.
From product specification sheets to Frequently Asked Questions (FAQs), it is
all there. Visit us at:
http://www.brother.com
Brother Bulletin Board
Brother’s Bulletin Board Numbers are
USA:
From within Canada: 1-514-685-2040
1-888-298-3616
For Customer Service
USA:
From within Canada: 1-800-853-6660 (voice)
From within Montreal: 1-514-685-6464 (voice)
1-800-284-4329 (voice)
1-908-575-8790 (fax)
1-514-685-4898 (fax)
BROTHER NUMBERS
i
Ordering Accessories and Supplies
For best quality results use only genuine Brother accessories, available at most
Brother retailers. If you cannot find the accessory you need and you have a
Visa, MasterCard, Discover or American Express credit card, you can order
accessories directly from Brother. (In the USA, you can visit us online for a
complete selection of Brother accessories and supplies available for purchase.)
USA:
1-888-879-3232 (voice)
1-800-947-1445 (fax)
http://www.brothermall.com
From within Canada: 1-800-668-2768 (voice)
DESCRIPTION ITEM
Laser Fax Toner TN5000PF
Laser Fax Drum DR200
Telephone Line Cord UG3565001
Telephone Handset UF6857010
Handset Curled Cord UL8019009
Wire Extensions for trays UL6856000
Paper Tray and Document Tray UU7114001
Operations Manual LH0409001
MFC Manual (For MFC 4600 Only) LH0436001
IEEE-1284 Bi-directional Parallel Cable UG4558001
* MFL Pro, ScanSoft™ PaperPort
TextBridge
®
, and Printer/Scanner
®
DSKYL231 (Floppy Disks, Windows
/
3.1x Only)
Drivers on Floppy Disks. (For MFC 4600
Only)
* Multi-Function Link
Scanner Drivers are NOT available on Floppy Disks for Windows
2000 Professional / ME / Windows NT
®
Pro, ScanSoft™ PaperPort
®
Workstation Version 4.0.
®
/TextBridge
®
and the Printer/
®
95 / 98 / 98SE /
®
ORDERING ACCESSORIES AND SUPPLIES
ii
Notice – Disclaimer of Warranties
(For USA and Canada)
BROTHER’S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS,
EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER’S LICENSOR)
MAKES NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING
WITHOUT LIMITATION THE IMPLIED WARRANTIES OF
MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE,
REGARDING THE SOFTWARE. BROTHER’S LICENSOR(S) DOES NOT
WARRANT, GUARANTEE OR MAKE ANY REPRESENTATIONS
REGARDING THE USE OR THE RESULTS OF THE USE OF THE
SOFTWARE IN TERMS OF ITS CORRECTNESS, ACCURACY,
RELIABILITY, CURRENTNESS OR OTHERWISE. THE ENTIRE RISK AS
TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS
ASSUMED BY YOU. THE EXCLUSION OF IMPLIED WARRANTIES IS NOT
PERMITTED BY SOME STATES IN THE USA AND SOME PROVINCES IN
CANADA. THE ABOVE EXCLUSION MAY NOT APPLY TO YOU.
IN NO EVENT WILL BROTHER’S LICENSOR(S) BE LIABLE TO YOU FOR
ANY CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES
(INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS, BUSINESS
INTERRUPTION, LOSS OF BUSINESS INFORMATION, AND THE LIKE)
ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE
EVEN IF BROTHER’S LICENSOR HAS BEEN ADVISED OF THE
POSSIBILITY OF SUCH DAMAGES. BECAUSE SOME STATES IN THE
USA AND SOME PROVINCES IN CANADA DO NOT ALLOW THE
EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR
INCIDENTAL DAMAGES, THE ABOVE LIMITATIONS MAY NOT APPLY TO
YOU. IN ANY EVENT BROTHER’S LICENSOR’S LIABILITY TO YOU FOR
ACTUAL DAMAGES FROM ANY CAUSE WHATSOEVER, AND
REGARDLESS OF THE FORM OF THE ACTION (WHETHER IN
CONTRACT, TORT (INCLUDING NEGLIGENCE), PRODUCT LIABILITY OR
OTHERWISE), WILL BE LIMITED TO $50.
Compilation and Publication Notice
Under the supervision of Brother Industries, Ltd., this manual has been
compiled and published, covering the latest product descriptions and
specifications.
The contents of this manual and the specifications of this product are subject
to change without notice.
Brother reserves the right to make changes without notice in the specifications
and materials contained herein and shall not be responsible for any damages
(including consequential) caused by reliance on the materials presented,
including but not limited to typographical and other errors relating to the
publication.
NOTICE – DISCLAIMER OF WARRANTIES
iii
BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE
(For USA Only)
This warranty gives you certain rights
and you may also have other rights that
may vary from state to state.
This warranty is given only to the first
end-use purchaser of the
accompanying product (referred to in
this warranty as “this Product”).
What is covered: Brother warrants to
you for the Warranty Period that there
are no defects in the materials,
workmanship or Year 2000 compliance
of this Product. The “Warranty Period”
is 1 year from the date you purchased
this product. The “Warranty Period” for
consumable items, such as Toner,
Drums, Ribbons, etc. is 90 days from
the date of purchase, or the rated life of
the Consumable item, whichever is
shorter.
What is NOT covered: This warranty is
VOID -- that is, this Product has no
warranty -- if: (1) you did not purchase
this Product from an authorized Brother
reseller within the United States, (2) this
Product has been serviced, modified or
tampered with by anyone other than an
Authorized Service Representative of
Brother, (3) the serial number has been
modified, defaced or removed from this
Product, (4) this Product has been
abused or damaged, (5) non Brother®brand or non Brother approved parts,
supplies, power supplies or other
accessories have been used with this
Product, or (6) this Product has been
transported without the proper
preparation and packaging.
What to do if you think your Product
is defective:
Call our Customer Service Hotline at
1-800-284-4329, or if you suspect a
defect in materials or workmanship in
this Product, you can report it to a
Brother Authorized Service Center.
During the Warranty Period, supply
Brother’s representative with a copy of
your dated bill of sale showing that this
Product was purchased within the
United States. For the name of your
Brother Authorized Service Center, call
1-800-521-2846. After contacting the
Brother Authorized Service Center, you
may be required to deliver or send the
Product properly packaged, freight
prepaid, to the Authorized Service
Center together with a photocopy of
your bill of sale.
What Brother will do: Brother (or its
Authorized Service Center) will
evaluate your report of a possible
defect to determine whether a defect
exists, and if it does exist, Brother (or its
Authorized Service Center) will repair or
(at Brother’s option) replace the
Product with a product that performs
the same functions and performs as
well as the original Product. Brother
reserves the right to supply refurbished
or remanufactured replacement parts
provided that the replacement parts
conform to the manufacturer’s
specifications for new products. The
repaired or replacement product will be
returned to you at no cost.
Exchange Service:
When an exchange is authorized,
Brother will exchange your non-working
product with a refurbished or
remanufactured product that conforms
to the manufacturer’s specifications for
new products. The refurbished or
remanufactured Product you receive
will be covered by the balance of the
limited warranty period remaining on
the original Product, plus an additional
thirty (30) days. You will keep the
replacement Product that is sent to you
and must return (or be billed up to the
cost of a new product) your original
non- working product, which shall
become the property of Brother. You
must call Brother Customer Service and
if the representative cannot correct the
product’s malfunction over the
telephone and you elect the exchange
service, you must provide information
pertaining to this Product and you must
also provide a valid major credit card
number. Your credit card will be
charged up to the cost of a new Product
if: (i) you do not return your original
Product to Brother within five (5)
business days; (ii) the malfunctions of
your original Product are not covered by
the limited warranty; (iii) the proper
packaging instructions are not followed
and has caused damage to the product;
iv
BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE
(For USA Only)
or (iv) the warranty period on your
original Product has expired or has not
been sufficiently validated with a copy
of the proof of purchase (bill of sale).
The Brother Customer Service
Representative will ship the exchange
Product via next business day delivery
courier service, with return instructions
and prepaid return air bill. Follow the
return instructions. You must return the
original Product in the same shipping
carton in which the exchanged Product
was received and include a copy of
proof of purchase (bill of sale). Retain
your original accessory items and a
copy of the return air bill, signed by the
courier.
Limitations:
Repair or replacement as described
above is your sole and exclusive (that
is, your only) remedy if this Product is
defective. Brother is not responsible for
damage to or loss of any equipment,
media, programs or data related to the
use of this Product. Except for that
repair or replacement,
Brother shall not
be liable for any direct, indirect, incidental
or consequential damages or specific
relief. Because some states do not allow
the exclusion or limitation of
consequential or incidental damages, the
above limitation may not apply to you.
THIS WARRANTY IS GIVEN IN LIEU
OF ALL OTHER WARRANTIES,
WRITTEN OR ORAL, WHETHER
EXPRESSED BY AFFIRMATION,
PROMISE, DESCRIPTION,
DRAWING, MODEL OR SAMPLE.
ANY AND ALL WARRANTIES OTHER
THAN THIS ONE, WHETHER
EXPRESS OR IMPLIED, INCLUDING
IMPLIED WARRANTIES OF
MERCHANTABILITY AND FITNESS
FOR A PARTICULAR PURPOSE, ARE
HEREBY DISCLAIMED.
This Limited Warranty is the only
warranty that Brother is giving for this
Product. It is the final expression and
the exclusive and only statement of
Brother’s obligations to you. It replaces
all other agreements and understandings that you may have with
Brother or its representatives.
This Limited Warranty (and Brother’s
obligation to you) may not be changed
in any way unless you and Brother sign
the same piece of paper in which we (1)
refer to this Product and your bill of sale
date, (2) describe the change to this
warranty and (3) agree to make that
change.
Product Support: Toll-free customer
service and technical support is
available for hardware operational
assistance at 1-800-284-4329. At any
time, free technical support in the form
of Frequently Asked Questions,
troubleshooting tips and service center
locator is available through our fax-back
system at 1-800-521-2846 or Brother’s
Internet Web Site (www.brother.com).
Now you can visit us on-line
(www.brothermall.com), your complete
source for genuine Brother Accessories
and Supplies.
ROTHER
B
100 S
RIDGEWATER
B
NTERNATIONAL
I
OMERSET
ORPORATE
C
EW
, N
ERSEY
J
ORPORATION
C
LVD
B
08807-0911
.
Please record your model and serial
numbers and your date and location of
Purchase below for your records. Keep
this information with your proof of
purchase (bill of sale) in case your
Product is lost, stolen or requires service.
Model # _______________________
Serial #________________________
Date of purchase: _______________
Store where purchased:___________
Location of store: _____________
Important:
We recommend that you
keep all original packing materials, in
the event that you ship this product.
v
BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE
LIMITED WARRANTY
(For Canada Only)
Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts,
Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service
Centers, will repair this MFC/Facsimile machine free of charge if defective in material or
workmanship. This Limited Warranty does not include cleaning, consumables
(including, without limitation, print cartridges, print head, toner and drum) or damage
caused by accident, neglect, misuse or improper installation or operation, any damage
caused from service, maintenance, modifications, or tampering by anyone other than a
Brother Authorized Service Representative, or from the use of supplies or consumable
items that are non-Brother products. Operation of the MFC/Facsimile machine in excess
of the specifications or with the Serial Number or Rating Label removed shall be
deemed abuse and all repairs thereafter shall be the sole liability of the end-user/
purchaser. In order to obtain warranty service, the MFC/Facsimile machine must be
delivered or shipped freight prepaid by the end user/purchaser to a “Brother” Authorized
Service Center, together with your Proof of Purchase in the form of a Sales Receipt.
For laser products: Failure to remove the Toner Cartridge (and Toner Drum Unit on
applicable models) during shipping will cause severe damage to the MFC/Facsimile and
will VOID the Warranty. (Refer to your Operation Manual for proper packaging.)
For ink-jet products: Do not remove the ink cartridges during shipping. Damage to your
print head resulting from packing without the ink cartridges will VOID your warranty.
(Refer to your Operation Manual for proper packaging.)
BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED
INCLUDING, WITHOUT LIMITATION, ANY IMPLIED WARRANTIES OF
MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, EXCEPT TO
THE EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY
WAIVED.
No oral or written information, advice or representation provided by Brother, its
Authorized Service Centers, Distributors, Dealers, Agents or employees, shall create
another warranty or modify this warranty. This warranty states Brother’s entire liability
and your exclusive remedy against Brother for any failure of the MFC/Facsimile
machine to operate properly.
Neither Brother nor anyone else involved in the development, production, or delivery of
this MFC/Facsimile machine shall be liable for any indirect, incidental, special,
consequential, exemplary, or punitive damages, including lost profits, arising from the
use of or inability to use the product, even if advised by the end user/purchaser of the
possibility of such damages. Since some Provinces do not allow the above limitation of
liability, such limitation may not apply to you.
This Limited Warranty gives you specific legal rights and you may also have other rights
which vary from Providence to Providence.
Warranty Service is available at Brother Authorized Service Centers throughout
Canada. For Technical Support or for the name and location of your nearest
Authorized Service Center call 1-800-853-6660. Within Montreal, please call 685-
6464.
Internet support: support@brother.ca or browse
Brother’s Web Site: www.brother.com
Brother International Corporation (Canada) Ltd.
1 Rue Hôtel de Ville
Dollard-Des-Ormeaux, QC H9B 3H6
We ’re at y our side.
®
vi
Quick Reference Guide
Sending Faxes
Automatic Transmission
1
Place the original face down in the
ADF.
2
Enter the fax number using One
Touch, Speed Dial, Search or the dial
pad.
3
Press Start .
Sending a Cover Page
1
Place the original face down in the
ADF.
2
For the FAX, press
For the MFC, press Function , 3 , 1 , 1 .
3
When
NEXT FAX ONLY?
appears, press
4
Press
OFF
5
Press
and press
6
Enter two digits to indicate the number
of pages being sent and press
7
Press 1 to select additional settings
—
fax.
8
Enter the fax number.
9
Press
or
) and press
or
Set
OR
—Press 2 if you are ready to
Start
Function
Set
.
to select
to select a comment
.
.
Set
ON
(or
.
Set
Real Time Transmission
You can send faxes in real time.
1
Place the original face down in the
ADF.
2
For the FAX, press
For the MFC, press
3
Press
press
transmission only, press
select
press
4
For the next fax only, press
to select
,
3
,
1
.
5
Press 1 to select additional settings
—
6
Enter the fax number.
7
Press
or
Set—OR
NEXT FAX ONLY
Set
.
ON
OR
—Press 2 to fax.
Start
Function, 3, 9
Function, 1, 3, 9.
to select ON and
—For the next
and press
.
Set
or
and
.
or
.
to
Receiving Faxes
Select Answer Mode
Press
Receive Mode
.
FAX/TEL, TAD, MANUAL
FAX ONLY
TEL
, make sure to set Ring Delay
and F/T Ring Time.
Manual Reception
1
Pick up the handset.
2
Press Start if you hear fax tones
(beeps).
3
When the screen displays
RECEIVE
. If you select
, replace the handset.
to select
or
FAX/
Brother fax-back system :
1-800-521-2846
Brother Web Site :
http://www.brother.com
vii
Storing Numbers
Storing One Touch Dial
Numbers
1
For FAX, press Function, 6, 1.
For MFC, press Function, 1, 6, 1.
2
Press the One Touch key where you
want to store the number.
3
Enter a number (up to 20 digits) and
press Set.
4
Enter a name (or leave it blank) and
Set
Set
.
.
press
5
Press or to select FAX, TEL, or
FAX/TEL and press Set.
6
Press Stop.
Storing Speed Dial Numbers
1
For FAX, press Function, 6, 2.
For MFC, press Function, 1, 6,
2
Enter a two-digit Speed Dial number
and press Set.
3
Enter a number (up to 20 digits) and
press Set.
4
Enter a name (or leave it blank) and
press
5
Press or to select FAX, TEL, or
FAX/TEL and press Set.
6
Press Stop.
Telephone Operation
One Touch Dialing/
Speed Dialing
1
Pick up the handset—OR—Press
Hook and listen for a dial tone.
2
When you hear the dial tone, press
the One Touch key of the location
you want to call—OR—Press
Search/Speed Dial, press #, then
press the two-digit Speed Dial
number. (If you pressed Hook to
dial, pick up the handset when the
other party answers.
3
To hang up, replace the handset.
Search/Speed Dial
1
Press Search/Speed Dial, then
enter the first letter of the name
you’re looking for.
2
Press or to search the memory.
3
When the name is displayed, lift the
handset—OR—Press Hook.
4
Press Start to dial. (If you pressed
Hook to dial, pick up the handset
when the other party answers.)
5
To hang up, replace the handset.
Making Copies
Making a Single Copy
1
Place the original face down in the
ADF.
2
2
.
Press Copy, then wait for five
seconds—OR—Press Copy again.
Sorting Multiple Copies
1
Place the original face down in the
ADF.
2
Press Copy.
3
Use the dial pad to enter the number
of copies you want (up to 99).
4
Wait five seconds—OR—Press
Copy.
5
Press or to select SORT (or
STACK).
6
Press Copy.
Brother Accessories &
Supplies
USA: 1-888-879-3232 (voice)
1-800-947-1445 (fax)
http://www.brothermall.com
From within Canada:
1-800-668-2768 (voice)
viii
Table of Contents
1
2
Introduction..................................................................................... 1-1
Using This Manual..................................................................... 1-1
Finding Information............................................................. 1-1
Conventions Used in this Manual........................................ 1-1
Test Sheet Procedures (For USA Only)..................................... 1-1
FAX 2600 Control Panel Overview........................................... 1-2
MFC 4600 Control Panel Overview........................................... 1-4
About Fax Machines .................................................................. 1-6
Fax Tones and Handshake................................................... 1-6
ECM (Error Correction Mode)............................................ 1-6
Assembly and Connections............................................................. 2-1
Packing List................................................................................ 2-1
Choosing a Location................................................................... 2-2
Assembly.................................................................................... 2-3
Installing the Drum Unit Assembly (with Toner Cartridge)
Setting Up the FAX/MFC ................................................... 2-5
Loading Paper...................................................................... 2-6
Acceptable Paper................................................................. 2-7
Paper Capacity in Feeder..................................................... 2-8
Manual Feed Slot................................................................. 2-8
Loading One Sheet of Paper...........................................2-8
Connecting an External
Telephone Answering Device (TAD)............................. 2-9
Sequence.........................................................................2-9
Connections..................................................................... 2-9
Recording Outgoing Message on External TAD.......... 2-10
Connecting an External Telephone ................................... 2-10
Special Line Considerations.............................................. 2-10
Roll Over Phone Lines.................................................. 2-10
Two-Line Phone System............................................... 2-11
Converting Telephone Wall Outlets ............................. 2-11
Installing Fax Machine, External Two-Line TAD,
and Two-Line Telephone ......................................... 2-11
Multi-Line Connections (PBX)......................................... 2-12
If you are installing the FAX/MFC to work
with a PBX:..............................................................2-13
Custom Features on a Single Line..................................... 2-13
. 2-3
ix
3
On-Screen Programming................................................................ 3-1
User-Friendly Programming....................................................... 3-1
Function Mode..................................................................... 3-1
Do You Have a FAX or MFC?............................................ 3-1
Alternating Displays............................................................ 3-2
Function Selection Table..................................................... 3-2
4
5
Initial Setup...................................................................................... 4-1
Getting Started............................................................................ 4-1
Setting Date and Time......................................................... 4-1
Setting Station ID ................................................................4-1
Setting Tone/Pulse Dialing (For Canada Only)................... 4-2
Entering Text................................................................... 4-2
Inserting spaces............................................................... 4-3
Making corrections ......................................................... 4-3
Repeating letters.............................................................. 4-3
Special characters and symbols....................................... 4-3
Setting Beeper Volume........................................................ 4-4
Setting the Handset Volume................................................ 4-4
Setting Volume Amplify................................................. 4-5
Setting the Speaker Volume................................................ 4-5
Setting the Ring Volume .....................................................4-5
Memory Storage.................................................................. 4-5
Sleep Mode.......................................................................... 4-6
Delayed Timer..................................................................... 4-6
Setup Receive................................................................................... 5-1
Basic Receiving Operations ....................................................... 5-1
Select Receive Mode........................................................... 5-1
To select or change your Receive Mode......................... 5-2
Setting Ring Delay .............................................................. 5-2
Setting F/T Ring Time.........................................................5-3
Easy Receive ....................................................................... 5-3
Printing a Reduced Incoming Document ............................ 5-4
Recommended Reductions.............................................. 5-4
Setting Paper Size................................................................5-5
Setting the Print Density...................................................... 5-5
Toner Save...........................................................................5-5
Advanced Receiving Operations................................................ 5-6
Operation from Extension Telephone or External
Telephone........................................................................ 5-6
x
For FAX/TEL Mode Only..............................................5-6
Changing Remote Codes................................................. 5-6
Polling.................................................................................. 5-7
Setting Up Polling Receive............................................. 5-7
Setting Up Sequential Polling Receive........................... 5-7
Printing a Fax in Memory.................................................... 5-8
Canceling a Scheduled Job.................................................. 5-8
Telephone Services .................................................................... 5-9
Distinctive Ring................................................................... 5-9
Registering Your Distinctive Ring Pattern...................5-10
Caller ID............................................................................ 5-11
Viewing Caller ID List.................................................. 5-11
Printing Caller ID List .................................................. 5-11
Call Waiting Caller ID....................................................... 5-12
6
Setup Send ....................................................................................... 6-1
Before You Begin....................................................................... 6-1
Sending Faxes Using Multiple Settings .............................. 6-1
Using the ADF (Automatic Document Feeder)................... 6-1
Manual Transmission .......................................................... 6-2
Automatic Transmission...................................................... 6-2
Manual and Automatic Fax Redial...................................... 6-2
Dual Access......................................................................... 6-2
Real Time Transmission...................................................... 6-3
Checking the Jobs Status..................................................... 6-3
Canceling Jobs While Scanning the Original...................... 6-4
Canceling Jobs in Memory.................................................. 6-4
Basic Sending Operations .......................................................... 6-4
Composing Electronic Cover Page...................................... 6-4
Composing Your Own Comments.................................. 6-5
Cover Page for Next Fax Only........................................ 6-5
Always Send Cover Page................................................ 6-6
Using a Printed Cover Page............................................ 6-6
Contrast................................................................................ 6-7
Resolution............................................................................ 6-7
Advanced Sending Operations................................................... 6-7
Overseas Mode.................................................................... 6-7
Call Reservation .................................................................. 6-8
Print Sample Call Back Message ........................................ 6-8
Delayed Fax......................................................................... 6-9
Multiple Resolution Transmission ...................................... 6-9
xi
Setting Up Polled Transmit ...............................................6-10
Interrupting Delayed Fax and Polled Transmit Jobs......... 6-10
7
8
Auto Dial Numbers and Dialing Options...................................... 7-1
Storing Numbers for Easy Dialing............................................. 7-1
Storing One Touch Dial Numbers....................................... 7-1
Storing Speed Dial Numbers............................................... 7-2
Changing One Touch and Speed Dial Numbers.................. 7-2
Setting Up Groups for Broadcasting ................................... 7-3
Dialing Options ..........................................................................7-4
Manual Dialing.................................................................... 7-4
One Touch Dialing ..............................................................7-4
Speed Dialing ...................................................................... 7-5
Dialing Access Codes and Credit Card Numbers................ 7-5
Search ..................................................................................7-5
Broadcasting........................................................................ 7-6
Pause....................................................................................7-7
Hold..................................................................................... 7-7
Tone/Pulse........................................................................... 7-7
Redial................................................................................... 7-7
Remote Fax Options........................................................................ 8-1
Fax Forwarding/Paging.............................................................. 8-1
Programming a Fax Forwarding Number............................ 8-1
Programming Paging Number............................................. 8-2
Setting Fax Storage .................................................................... 8-2
Changing Remote Retrieval Access Code.................................. 8-3
Remote Retrieval........................................................................ 8-3
Using Remote Retrieval Access Code................................. 8-3
Remote Commands ............................................................. 8-4
Retrieving Memory Status List ........................................... 8-5
Retrieving Fax Messages..................................................... 8-5
Changing Fax Forwarding Number.....................................8-6
xii
9
Printing Reports.............................................................................. 9-1
Fax Settings and Activity...........................................................9-1
To Print a Report .................................................................9-1
Transmission Verification (Xmit) Report............................ 9-2
Activity Report Interval....................................................... 9-2
10
Making Copies................................................................................10-1
Using the FAX/MFC as a Copier..............................................10-1
Making a Single Copy........................................................10-1
Type of Original.................................................................10-2
Making Multiple Copies ....................................................10-2
Sorting Multiple Copies.....................................................10-2
Enlarging and Reducing Copies.........................................10-3
11
Troubleshooting and Routine Maintenance................................11-1
Troubleshooting........................................................................11-1
Brother fax-back system ....................................................11-1
Frequently Asked Questions (FAQs).................................11-1
Brother Bulletin Board.......................................................11-1
Error Messages...................................................................11-2
Document Jam....................................................................11-6
Printer Jam .........................................................................11-6
Paper is Jammed in the Multi-purpose Sheet Feeder.....11-7
Paper is Jammed near the Drum Unit or in the
Fuser Unit..................................................................11-7
If You Are Having Difficulty with Your FAX/MFC.........11-8
Packing and Shipping the FAX/MFC.....................................11-15
Routine Maintenance ..............................................................11-17
Cleaning the Document Scanner......................................11-17
Cleaning the Printer..........................................................11-18
Cleaning the Drum Unit...................................................11-19
Replacing the Toner Cartridge.........................................11-20
How to Replace the Toner Cartridge ...............................11-20
Replacing the Drum Unit .................................................11-24
For Customer Service.......................................................11-27
xiii
12
Important Information................................................................. 12-1
Standard Telephone and FCC Notices ..................................... 12-1
These notices are in effect only for 120V models sold
and used in the United States........................................ 12-1
Laser Safety (For 110–120V Models Only) ................. 12-2
FDA Regulations........................................................... 12-2
Federal Communications Commission (FCC)
Declaration of Conformity (For USA Only)............12-3
Industry Canada Compliance Statement
(For Canada Only).................................................... 12-3
Important—About the Interface Cable (For MFC 4600
Only)......................................................................... 12-3
Important Safety Instructions........................................ 12-4
Energy Star® Compliance Statement.................................12-5
Trademarks.................................................................... 12-6
S
Specifications...................................................................................S-1
Fax..............................................................................................S-1
Printer (For MFC 4600 Only) ....................................................S-2
Electrical and Environment........................................................S-2
Glossary........................................................................................... G-1
Index..................................................................................................I-1
Remote Retrieval Access Card...................................................... R-1
xiv
1
1
Introduction
Using This Manual
Thank you for purchasing a Brother fax machine or multi-function center.
This FAX/MFC has been designed to be simple to use, with LCD screen prompts to
guide you through functions. However, you can use your machine to its fullest
potential by taking a few minutes to read this manual.
Additionally, your FAX/MFC has a Help key. Press Help or Copy/Help to print a
list of basic operational steps and functions.
Finding Information
All chapter headings and subheadings are listed in the Table of Contents. You will be
able to find information about a specific feature or function by checking the Index in
the back of this manual. Illustrations of some screen displays also help you choose the
correct key-presses.
Conventions Used in this Manual
Also, throughout this manual, you’ll see special symbols alerting you to important
information, cross-references, and warnings.
boldface Bold typeface identifies a specific key on the FAX/MFC control panel.
italics Italics typeface identifies a chapter or topic that you should review
bubble dot Bubble Dot typeface identifies the messages on the LCD of the FAX/MFC.
Warnings detail precautions you must take to avoid possible personal injury.
for related information.
Cautions specify procedures you must avoid or follow to prevent possible damage to the
FAX/MFC.
Notes supply important information you must follow if the specified situation applies.
Note
FYI tips provide details about how the current operation interacts with other features.
Improper Setup alerts you to devices and procedures that are not compatible with the
FAX/MFC.
Test Sheet Procedures (For USA Only)
After programming your Station ID, please fill out the TEST SHEET included with
your FAX/MFC and fax it to Brother’s Automated Fax Response System as your first
transmission. This will verify that your FAX/MFC is properly installed. (See Setting
Station ID, page 4-1.)
When this document is received a confirmation sheet will be sent back to your
machine. To get a response, be sure to set up your Station ID.
USA: 1-908-685-9283 (fax)
INTRODUCTION
1 - 1
FAX 2600 Control Panel Overview
4 23 1 11 10
1 - 2
INTRODUCTION
75 6 8 9
FAX 2600 Control Panel Overview
When you press these keys:
Liquid Crystal Display (LCD)
1
Displays messages to help you set and
operate your fax machine.
Programming keys:
2
Function
Lets you access the function mode.
(programming)
(Left Arrow)
(Right Arrow)
Volume
Moves the LCD cursor to the left or
right in Function mode so you can
make selections.
Also, adjusts speaker, ring and
handset volume.
Set
Stores a function setting in the
machine.
Shift
3
Accesses the second number stored on
each One Touch Key (9-16).
One Touch Dial Keys
4
Previously stored phone numbers are
accessecd for quick and easy dialing.
Dialing and Telephone keys:
5
Hook
Lets you dial telephone and fax numbers
without lifting the handset.
Hold
Lets you put calls on hold.
Redial/Pause
Redials the last number called. Also
inserts a pause in autodial numbers.
Search/Speed Dial
Lets you look up numbers stored in the
dialing memory. Also, lets you dial
stored phone numbers by pressing # and
two-digit number.
6
Dial Pad
Allows you to dial phone and fax
numbers, and can be used as a
keyboard for entering information into
the fax machine.
Fax keys:
7
Receive Mode
Lets you set how the machine will handle
incoming calls.
Broadcast
lets you to send faxes to many different
locations (maximum of 96 locations at
once).
Resolution
Lets you select the resolution when you
send a fax.
8
Stop
Stops a fax, cancels an operation, or
exits from function mode.
Start
9
Starts an operation, such as sending a
fax.
Copy keys:
10
Photo/Text
Lets you identify the type of document
you want to copy: a photograph or text.
Enlarge/Reduce
lets you select an enlargement or
reduction ratio: 100%, 120%, 125%,
150%, 200%, 50%, 75%, 87%, 93%.
Selecting AUTO automatically reduces
the original to the selected paper size.
Copy
Makes a copy of the original in the
ADF.
Help
11
Prints a quick reference Help List.
INTRODUCTION
1 - 3
MFC 4600 Control Panel Overview
23 1 11 10
1 - 4
INTRODUCTION
754 6 8 9
MFC 4600 Control Panel Overview
When you press these keys:
Liquid Crystal Display (LCD)
1
Displays messages to help you set and
operate your MFC.
Programming keys:
2
Function
Lets you access the function mode.
(programming)
(Left Arrow)
(Right Arrow)
Volume
Moves the LCD cursor to the left or
right in Function mode so you can
make selections.
Also, adjusts speaker, ring and
handset volume.
Set
Stores a function setting in the
machine.
Scanner key:
3
Scan
Lets you scan the next original into your
computer and select the type of
destination: word processing, graphics
or E-mail application.
One Touch Dial Keys
4
Previously stored phone numbers are
accessecd for quick and easy dialing.
Dialing and Telephone keys:
5
Hook
Lets you dial telephone and fax numbers
without lifting the handset.
Hold
Lets you put calls on hold.
Redial/Pause
Redials the last number called. Also
inserts a pause in autodial numbers.
Search/Speed Dial
Lets you look up numbers stored in the
dialing memory. Also, lets you dial
stored phone numbers by pressing # and
two-digit number.
6
Dial Pad
Allows you to dial phone and fax
numbers, and can be used as a keyboard
for entering information into the fax
machine.
Fax keys:
7
Receive Mode
Lets you set how the machine will
handle incoming calls.
Broadcast
lets you to send faxes to many
different locations (maximum of 88
locations at once).
Resolution
Lets you select the resolution when
you send a fax.
8
Stop
Stops a fax, cancels an operation, or
exits from function mode.
Start
9
Starts an operation, such as sending a
fax.
Copy keys:
10
Photo/Text
Lets you identify the type of document
you want to copy: a photograph or text.
Enlarge/Reduce
lets you select an enlargement or
reduction ratio: 100%, 120%, 125%,
150%, 200%, 50%, 75%, 87%, 93%.
Selecting AUTO automatically reduces
the original on the selected paper size.
Copy/Help
Makes a copy of the original in the
ADF. if the ADF is empty, a quick
reference Help Lest will be printed.
Printer key:
11
Job Cancel
Clears data from the printer memory.
INTRODUCTION
1 - 5
About Fax Machines
If you’re a first-time fax machine user, fax operation might seem a little
mysterious. Soon, you’ll recognize the unusual fax tones on your phone line,
and be able to send and receive faxes easily.
Fax Tones and Handshake
When someone is sending a fax, the FAX/MFC sends fax calling tones, (CNG
tones) — soft, intermittent beeps at 4-second intervals. You’ll hear them when
you dial and press Start, and they continue for about 40 seconds after dialing.
During that time, the sending machine must begin the “handshake” with the
receiving machine. Each time you use automatic procedures to send a fax, you
are sending CNG tones over the phone line. You’ll soon learn to listen for these
soft beeps each time you answer a phone on your fax line, so you can know if
you are receiving a fax message.
The receiving fax responds with fax receiving tones—loud, chirping sounds. A
receiving fax chirps for about 40 seconds over the phone line, and the screen
displays RECEIVE. If your FAX/MFC is set to the FAX mode, it will answer
every call automatically with fax receiving tones. Even if the other party hangs
up, your FAX/MFC continues to send the “chirps” for about 40 seconds, and the
screen continues to display RECEIVE. To cancel the receiving mode, press
Stop.
When your FAX/MFC answers in FAX/TEL mode, it listens for CNG tones and
then responds with receiving tones.
The fax “handshake” is the time in which the sending machine’s CNG tones and
the receiving machines “chirps” overlap. This must be for at least 2 to 4 seconds,
so the machines can understand how each is sending and receiving the fax. The
handshake cannot begin until the call is answered, and the CNG tones only last
for about 40 seconds after the number is dialed. Therefore, it’s important for the
receiving machine to answer the call in as few rings as possible.
When you have an external telephone answering device (TAD) on your fax
Note
line, your TAD will determine the number of rings before the call is answered.
Pay special attention to the directions in the Installation chapter for connecting
a TAD to your FAX/MFC.
ECM (Error Correction Mode)
The Error Correction Mode (ECM) is a way for the fax machine to check the
integrity of a fax transmission while it is in progress. ECM transmissions are
possible only between machines that both have the ECM feature. If they do, you
may send and receive fax messages that are continuously checked for their
integrity.
Sufficient memory must be available in your FAX/MFC for this feature to work.
1 - 6
INTRODUCTION
2
2
Assembly and Connections
Packing List
Make sure you have the following items:
Telephone
Wire Cord
Handset
Curled
Cord
Telephone
Handset
Document Tray
Wire Extensions
(Both Wire Extensions
are the same size.)
IEEE-1284 Compliant
Bi-directional
Parallel Cable
(For MFC 4600 Only)
Paper Tray
(For MFC 4600 Only)
Drum Unit Assembly
Note
CD-ROM
(With free
Starter
Toner Cartridge)
If an item is missing, call Brother Customer Service at 1-800-284-4329 (USA),
1-800-853-6660 (from within Canada) or 1-514-685-6464 (from within
Operations Manual
Test Sheet
(For USA Only)
MFC Manual
(For MFC 4600 Only)
Brother
StartCard
Montreal). See Ordering Accessories and Supplies on page ii for the correct
item numbers.
Whenever you transport the FAX/MFC, use the packing materials that came
with FAX/MFC. If you do not pack the FAX/MFC properly, you may void
your warranty.
ASSEMBLY AND CONNECTIONS
2 - 1
Choosing a Location
Place your FAX/MFC on a flat, stable surface, such as a desk. Select a place that
is free of vibration and shocks. Locate the FAX/MFC near a telephone jack and
a standard, grounded power outlet. Make sure nothing blocks the flow of air
from the fan on the right side of the FAX/MFC.
Avoid placing your FAX/MFC in a high-traffic area. Do not place near heaters,
air conditioners, water, chemicals or refrigerators. Do not expose the FAX/
MFC to direct sunlight, excessive heat, moisture or dust. Make sure nothing
blocks the flow of air from the fan on the right side of the FAX/MFC. Do not
connect your FAX/MFC to electrical outlets controlled by wall switches or
automatic timers. Disruption of power can wipe out information in the unit’s
memory. Do not connect your FAX/MFC to electrical outlets on the same
circuit as large appliances or other equipment that might disrupt the power
supply. Avoid interference sources, such as speakers or the base units of
cordless phones.
NO !
WARNING
■ Never install telephone wiring during a lightning storm.
■ We recommend that this product be used with a surge protection device to
protect the product against lightning storms.
■ Never install a telephone jack in a wet location unless the jack is specifically
designed for a wet location.
■ Never touch telephone wires or terminals that are not insulated unless the
telephone line has been disconnected at the network interface.
■ Use caution when installing or modifying telephone lines.
■ Avoid using a telephone (other than a cordless type) during an electrical storm.
There may be a remote risk of electric shock from lightning.
■ Do not use the telephone to report a gas leak in the vicinity of the leak.
■ For PLUGGABLE EQUIPMENT, the socket-outlet should be installed near the
equipment and should be easily accessible.
■ To reduce the risk of shock or fire, use only a No. 26 AWG or larger
telecommunications line cord.
NO !
NO !
2 - 2
ASSEMBLY AND CONNECTIONS
Assembly
Installing the Drum Unit Assembly (with Toner Cartridge)
1
Unpack the drum
unit assembly,
including the toner
cartridge, and
gently rock it from
side to side five or
six times to
distribute toner
evenly inside the
cartridge.
To prevent damage to the drum, do NOT expose it to
light for longer than a few minutes.
Do NOT remove the starter sheet—this will be ejected while the FAX/MFC is warming up.
Starter Sheet
ASSEMBLY AND CONNECTIONS
2 - 3
2
Open the top cover of the FAX/MFC.
3
Holding the drum unit by its handles, insert it into the FAX/MFC.
4
Close the top cover.
2 - 4
ASSEMBLY AND CONNECTIONS
Setting Up the FAX/MFC
Follow the instructions below to connect the handset, power cord, and telephone
line.
EXT.
LINE
1
Connect the Handset.
Connect the curled handset cord to the bottom of the handset and the left side of
the FAX/MFC.
2
Connect the power cord.
WARNING
■ This FAX/MFC must be grounded using a three-prong plug.
■ Since the FAX/MFC is grounded through the power outlet, you can protect
yourself from potentially hazardous electrical conditions on the telephone
network by keeping the power to your FAX/MFC on when you connect it to a
telephone line. Similarly, you can protect yourself when you want to move your
FAX/MFC, by disconnecting the telephone line first, and then the power cord.
■ Lightning and power surges can damage this product! We recommend that you
use a quality surge protection device on the AC power line as well as on the
telephone line, or unplug the lines during a lightning storm.
■ Do not touch the rollers at the paper exit.
3
Connect the telephone line.
Connect one end of the telephone line cord to the jack labeled LINE on the left
side of the FAX/MFC. Connect the other end to a modular wall jack.
ASSEMBLY AND CONNECTIONS
2 - 5
4
Attach the wire extensions to the multi-purpose sheet feeder and to the
document guide base.
5
Attach the document and paper trays to the FAX/MFC and pull out their
extensions.
Loading Paper
1
Open the multi-purpose sheet
feeder cover.
2 - 6
ASSEMBLY AND CONNECTIONS
2
Fan the paper well. Load the paper, making sure that the print side is toward the
fax machine and the paper level is stacked below the paper mark. The feeder
can hold up to 200 sheets of paper, or up to 10 envelopes.
3
Adjust the guides to fit
the paper, to help
prevent paper jams.
Press and Slide.
Acceptable Paper
The FAX/MFC can handle paper that has the following specifications.
But please note that you can receive fax messages
paper. If you use legal or A4, change the Paper Size setting :
(For the FAX : Function, 2, 6. For the MFC : Function, 1, 2, 6.)
Paper Type Paper Size
Cut sheet A4, Letter, Legal, B5, A5, Executive,
Custom size 2.75-8.5 x 5-14 inches (70-216 x 127-356 mm)
Envelopes DL, C5, COM-10, Monarch, 9" x 12" (For Manual Feed
Slot only)
Post Card 2.75-8.5 x 5-11 inches (70-216 x 127-279 mm)
®
Organizer Day-Timer
J, K, L, M
2.75-8.5 x 5-11 inches (70-216 x 127-279 mm)
Labels and
2.75-8.5 x 5-14 inches (70-216 x 127-356 mm)
Transparencies
ASSEMBLY AND CONNECTIONS
only on Letter, Legal and A4
2 - 7
Paper Capacity in Feeder
Multi-purpose Sheet Feeder:
Up to 0.87 inch (22 mm) in height (up to the mark) Approx. 200 sheets of
20 lb. (75 g/m
2
) or 50 sheets of 42 lb. (158 g/m2) Letter/A4 paper, or 10
envelopes
Output Tray:
Approx. 100 sheets of 20 lb. (75 g/m
2
) Letter/A4 paper
Cut Sheet Envelopes
Basis Weight 16 to 42 lb.
(60 to 158 g/m
2
)
20 to 24 lb.
(75 to 90 g/m2)
single thickness
Caliper ±0.03 to ±0.08 in.
(0.08 to 0.2 mm)
0.0033 to 0.0058 in.
(0.084 to 0.14 mm)
single thickness
Moisture Content 4% to 6% by weight 4% to 6% by weight
Smoothness 100 to 250 (Sheffield) 100 to 250 (Sheffield)
Recommended paper types:
Note
Cut sheet: Xerox 4200
Label: Avery laser label or equivalent
Transparency: 3M CG3300 for laser printers or equivalent
Manual Feed Slot
The multi-purpose sheet feeder also has a manual feed slot on its cover. You
can load paper or envelopes one at a time into this slot. You do not have to
remove paper from the multi-purpose sheet feeder.
When you use labels or transparencies, be sure to use this slot.
Loading One Sheet of Paper
You do not have to choose manual feed in the Setup dialog box of your printer
driver. Insert the sheet of paper for Portrait (vertical) or Landscape (horizontal),
with the side you wish to print on face down in the manual feed slot.
1
Align the paper at the center of the manual feed slot, and be sure to insert it all
the way.
2
Adjust the paper guide of the manual feed slot to the width of the paper you’re
using.
2 - 8
ASSEMBLY AND CONNECTIONS
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