Brother MFC4450 User Manual

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OPERATIONS MANUAL

MFC 4450

MFC 4450/OP-US-5.0

Brother International Corporation

200 Cottontail Lane,

Somerset, NJ 08875-6714, U.S.A.

Brother International Corporation (Canada) Ltd.

Dollard-des-Ormeaux, QC, CANADA H9B 3H6

1 rue Hôtel de Ville,

These machines are made for use in the USA or CANADA only. We can not recommend using them overseas because it may violate the Telecommunications Regulations of that country and the power requirements of your fax machine may not be compatible with the power available in foreign countries. Using USA or CANADA models

overseas is at your own risk and will void your warranty.

* Manufactured by Brother Industries Ltd. whose quality system

is registered by BSI and JQA. BSI Certificate of registration No. FM27391

JQA Certificate of registration No. JQA-0340

UF78100011 Printed in Japan

MFC 4450/OP-US-5.0

Introduction to the Operations Manual

Have you set up your MFC and prepared your computer for

the printer mode by following the instructions in the Setup Manual? The Setup Manual will help you prepare your MFC to use it as a fax, printer and copier.

Your MFC 4450 has 5 performance modes. It is a Fax, Printer,

for Fax, Printer, Copier

Copier, Scanner and PC Fax.

After you complete setting up the MFC, see this “Operations

Manual for Fax, Printer, Copier,” for more information about your MFC, such as functions of the machine and the control panel. Information about maintenance, troubleshooting and technical specifications are also available in this manual.

Please keep this manual beside your MFC, so you can access

important information whenever necessary.

See the Multi-Function Link Pro Owner's Manual for

information on how to set up your MFC and Personal Computer and how to use the Scanner and PC Fax.

MFC 4450/OP-US-5.0

TABLE OF CONTENTS

1 . THE CONTROL PANEL KEYS............... 1-1

TELEPHONE AREA ................................ 1-2

ONE-TOUCH, PRINTER AND COPY AREA .............. 1-3

LCD & USER SETUP AREA .......................... 1-5

2. HOW TO USE ON-SCREEN PROGRAMMING (OSP)

AND HELP KEY .......................... 2-1

• ·· For Your Information

User-friendly Programming ........................... 2 - 1

Using the Function Mode to Access On-screen Programming

(OSP) ........................................... 2 - 1

Alternating Displays for On-screen Programming (OSP) ..... 2 - 2

Function Selection Table ............................. 2 - 2

Using the Help Key ................................. 2 - 7

How to Print a Help List ............................. 2 - 7

How to Enter Text in Function Mode .................... 2 -8

How to Enter Special Characters, Symbols and Punctuation

Marks in Function Mode ............................. 2 - 9

How to Set the Sleep Time ........................... 2-10

3. FUNCTION SETTINGS .................... 3-1

Setting the Dialing Mode (Tone/Pulse) ................... 3-1

Setting the Date and Time ............................ 3 - 2

Setting the Station I D ............................... 3 - 3

Setting the Beeper Volume Level ....................... 3 - 5

Storing the One-Touch Dial Numbers ................... 3 - 6

Storing the Speed-Dial Numbers ....................... 3 - 7

• When You Wish to Change the Stored One-Touch and

Speed-Dial Numbers .............................. 3 - 9

• Memory Storage/Temporary Battery Back Up ........... 3 - 9

Setting Up Number Groups for Broadcasting ............. 3 - 9

• Types of Numbers ............................... 3-11

• Chain Dialing .................................. 3-11

4. USING THE MFC WITH AN EXTERNAL

TELEPHONE............................. 4-1

Manual Dialing .................................... 4 - 1

One-Touch Dialing .................................. 4 - 1

MFC 4450/OP-US-5.0

Speed Dialing ..................................... 4 -1

• Using Pause and # with the Telephone ................ 4 - 2

Searching the Telephone Index ........................ 4 - 2

5. SENDING FAXES ......................... 5-1

A) DOCUMENT BASICS ............................ 5-1

The Size of Your Documents ........................ 5 - 1

How to Insert the Document ........................ 5 - 1

The Auto Document Feeder (ADF) ................... 5 - 2

Getting Ready to Send a Fax ....................... 5 - 3

Setting the Resolution .......................... 5 - 3

Setting the Contrast ........................... 5 - 4

B) BASIC FAX TRANSMISSIONS ..................... 5-5

• Sending a Fax ................................ 5 -5

• Talking to the Other Party When Sending a Fax ...... 5 - 5

Sending a Fax Automatically ....................... 5 - 6

Sending a Fax Manually ........................... 5 - 6

Automatic and Manual Redialing .................... 5 - 7

• Optional Settings When You Send a Fax Manually ..... 5 - 7

• Printing Page Headers .......................... 5 - 7

C) ADVANCED FAX TRANSMISSIONS ................. 5-8

Sending a Fax by Using Super Quick-Scan

(Memory Transmission) ........................... 5 - 8

• If You Get a MEMORY FULL Message When Trying to

Send a Fax by Using Super Quick-Scan ............. 5 - 8

Setting the Daily Timer (for Delayed Transmissions) ..... 5 -9

Delayed Transmission ............................. 5 - 9

Broadcasting .................................. 5-10

• Getting Familiar with the Broadcasting Function .... 5-11

Sending by Multiple Transmissions ................. 5-12

Interrupting the Timer and Polled J ob ............... 5-13

Canceling a Job ................................ 5-14

D) FAX TRANSMISSION OPTIONS ................... 5-15

Setting the Overseas Mode ........................ 5-15

Setting Your MFC for Multiple Resolution

Transmission .................................. 5-16

Sending a Fax with an Electronic Cover Page Message ... 5-17

• Selecting a Comment for the Cover Page ........... 5-18

Customizing Your Cover Page Comment .............. 5-18

TABLE OF CONTENTS

MFC 4450/OP-US-5.0

TABLE OF CONTENTS

Printing a Sample Cover Page ..................... 5-19

To Always Send a Cover Page ...................... 5-20

• Sending an Automatic Cover Page ................ 5-21

Sending a Fax When the Cover Page Is ON ........... 5-21

Sending a Cover Page Temporarily .................. 5-21

Call Reservation: Speaking with the Other Party on the

External Telephone After Fax Transmission ........... 5-23

• Using the Call Reservation Function .............. 5-23

Printing the Call Back Message .................... 5-25

ECM (Error Correction Mode) ...................... 5-25

Error Retransmission ............................ 5-25

Next-FAX Reservation ........................... 5-26

6. RECEIVING FAXES AND OTHER CALLS ..... 6-1

A) BASIC SETUP TO RECEIVE FAXES ................. 6-1

Selecting an Answer Mode ......................... 6 - 1

Manual Reception (Manual Mode) (Only with an External

Telephone Connected to the MFC) ................... 6 - 2

Automatic Fax Only Reception (Fax Mode) ............. 6 - 2

Setting the Ring Delay ............................ 6 - 2

The F/T Switch (Fax/Telephone Mode) (Only with an

External Telephone Connected to the MFC) ............ 6 - 3

Setting the F/T Ring Time ......................... 6 - 4

Smoothing ..................................... 6 - 4

Setting the Size of the Paper ........................ 6 - 5

Printing a Reduced Size Copy of the Incoming Document .. 6-6

Auto Reduction ............................... 6 - 6

Using Fixed Reduction Ratios .................... 6 - 7

• Selecting the Ratios of Fixed Reduction ............. 6 - 8

• Reception into Memory (Out of Paper Reception) ...... 6 - 8

Settign the Print Density .......................... 6 - 9

Toner Save Function .............................. 6 - 9

Speaker Volume ................................ 6-10

Ring Volume ................................... 6-11

B) REMOTE ACTIVATION .......................... 6-12

What is Remote Activation? ....................... 6-12

• Connecting an External or Extension Telephone ..... 6-12

Using Remote Codes ............................. 6-13

Using the Activation Code ...................... 6-13

MFC 4450/OP-US-5.0

Using the Deactivation Code .................... 6-13

Making the Remote Codes Easier to Use .............. 6-14

Troubleshooting ................................ 6-14

Changing and Registering Remote Codes ............. 6-14

C) CONNECTING TO A TELEPHONE ANSWERING DEVICE

(TAD) ........................................ 6-15

How to Use an External TAD with the MFC ........... 6-15

• Connecting an External TAD to the MFC ........... 6-16

Flowchart of External TAD Reception ................ 6-17

Hookup....................................... 6-17

Recording the TAD’s Outgoing Message (OGM) ......... 6-18

D) DISTINCTIVE RINGING (WITH AN EXTERNAL

TELEPHONE CONNECTED TO THE MFC) .......... 6-18

Distinctive Ringing .............................. 6-18

What Is Distinctive Ringing? .................... 6-18

What Is the Advantage of Using the Distinctive Ringing

Function? ................................... 6-18

Can My MFC Use Distinctive Ringing? ............ 6-18

Can I Change the Setting Later? ................. 6-19

How Will the MFC Treat All Other Numbers? ....... 6-19

External Telephone Answering Device (TAD) Answers

Other Number(s) on the Line: ................... 6-19

How Does the Distinctive Ringing Function Work? ... 6-20

Flowchart of an Incoming Call ................... 6-20

Which Phone Number Should I Register? ........... 6-20

What Must I Do to Set Up Distinctive Ringing? ...... 6-21

Setting the Distinctive Ringing Function ............. 6-21

How to Turn the Distinctive Ringing Function ON or OFF 6-22

TABLE OF CONTENTS

7. POLLING................................ 7 - 1

• What Is Polling? ................................. 7 - 1

• How Does It Work? ............................... 7 -1

• When to Use Polling .............................. 7 - 1

Polling Another Fax Machine (Calling) .................. 7 - 2

Setting Up Polled Waiting (Being Called) ................ 7 - 3

Delayed Polling .................................... 7 - 4

Setting Up Polled Waiting with Super Quick-Scan .......... 7 - 5

Sequential Polling .................................. 7 - 5

MFC 4450/OP-US-5.0

TABLE OF CONTENTS

8. REMOTE FAX OPTIONS ................... 8-1

Setting the Fax Storage .............................. 8-1

Paging/Fax Forwarding .............................. 8 - 3

Setting Up Paging (Registering the Paging Number) ........ 8 - 4

Setting Up Fax Forwarding (Registering the Fax

Forwarding Number) ................................ 8 - 6

What Is Remote Control Access? ....................... 8 - 6

Setting the Remote Access Code ....................... 8 - 7

How to Use Remote Access and Control Codes ............. 8 - 8

Remote Fax Retrieval ............................... 8 - 8

• When to Enter the Remote Access Code ............... 8 - 8

Remote Control Commands ........................... 8 - 9

Retrieving the Memory Status List and Fax Messages

Remotely ........................................ 8-10

Changing the Fax Forwarding Number Remotely ......... 8-10

Printing a Fax Message ............................. 8-11

9.USING THE MFC AS A PRINTER ............ 9-1

Acceptable Paper ................................... 9 - 1

Control Panel Keys ................................. 9 -4

Simultaneous Operation ............................. 9 - 4

On/OffLine Key .................................... 9 - 4

FF/Cont Key ...................................... 9 - 4

Test/Reset K ey..................................... 9 -5

Print Priority K e y .................................. 9 - 5

• Windows® Printing ............................... 9 - 6

• Bidirectional Parallel Interface ...................... 9 -6

• Enhanced Memory Management .................... 9 - 6

Multipurpose Sheet Feeder ........................... 9 - 7

Manual Feed Slot .................................. 9 - 9

When you load one sheet of paper manually: .............. 9 - 9

When you load more than one sheet of paper manually: ..... 9 - 9

• Paper Tray .................................... 9-10

10.

PRINTING REPORTS AND LISTS ...........10-1

How to Print Reports and Lists ....................... 10-2

Activity Report Interval ............................. 10-3

Printing the All Dial List ............................ 10-5

MFC 4450/OP-US-5.0

Transmission Verification (Xmit) Report ................ 10-6

Memory Status List ................................ 10-7

11.

HOW TO USE THE COPY FUNCTION ........11-1

Making a Single Copy .............................. 11-1

Making Multiple Copies ............................ 11-2

• What to Do When You Get a MEMORY FULL Message

while Making Copies ............................ 11-2

Reducing and Enlarging Copies ....................... 11-3

Copying a Photograph .............................. 11-4

TABLE OF CONTENTS

12.

REPLACING TONER CARTRIDGE AND DRUM

UNIT....................................12-1

Toner Empty Indicator ............................. 12-1

Replacing the Toner Cartridge ........................ 12-1

Replacing the Drum Unit ........................... 12-5

13.

REGULAR MAINTENANCE.................13-1

Regular Maintenance .............................. 13-1

Cleaning the Drum Unit ............................ 13-2

Packing and Shipping the Machine .................... 13-3

Paper Jams ...................................... 13-6

Fixing a Document Jam .......................... 13-6

Fixing a Paper Jam ............................. 13-6

14.

TROUBLESHOOTING PROCEDURES........14-1

Error Messages ................................... 14-2

If You are Having Difficulty with Your MFC ............. 14-4

Q & A .......................................... 14-10

15.

SPECIFICATIONS ........................15-1

PARALLEL INTERFACE SPECIFICATIONS.......... 15-3

16.

IMPORTANT INFORMATION ...............16-1

Standard Telephone and FCC Notices

(Applies only to 120V model) ......................... 16-1

MFC 4450/OP-US-5.0

TABLE OF CONTENTS

Important Safety Instructions ........................ 16-3

17.

INDEX .................................. 17-1

MFC 4450/OP-US-5.0

1. THE CONTROL PANEL KEYS

THE CONTROL PANEL KEYS

MFC 4450

Fax

Fine

TAD

Photo

SCANNER PC FAX

PRINTER COPIER

FAX

F/T

S.Fine

Super

Q.Scan

Resolution Mode Coverpage

Photo

Line

On/Off

Stop

Enlarge

FF/Cont

Start

Reduce

Test/

Reset

Copy

Priority

Information

Function Clear Tel-indexSet Help

MFC 4450

LCD & User Setting Area

status

01 02 03

13 14 15

ABC DEF

Hook

07 08 09

19 20 21

10 11 12

04 05 06

16 17 18

GHI JKL MNO

Redial

22 23 24

Shift

PQRS TUV WXYZ

Pause

Speed Dial

One-Touch, Printer and Copy Area

Telephone Area

1-1

MFC 4450/OP-US-5.0

01 02 13 14

07 08 19 20

10 11 22 23

04 05 16 17

Function Clear Tel-indexSet

Shift

Hook

Redial

Speed Dial

1 4 7

ABC DEF

GHI JKL MNO

PQRS TUV WXYZ

MFC 4450

Pause

status status

THE CONTROL PANEL KEYS

a TELEPHONE AREA

MFC 4450

1. Dial Pad

These twelve keys are used to dial phone and fax numbers (see page 4-1), and also can be used as an alphanumeric keyboard for entering information into the MFC. (See page 2-8~10.)

2. Hook

This key lets you dial telephone and fax numbers without lifting the handset of an external telephone. Press this key after you pick up the external handset to answer a call. (See page 4-1.)

3. Redial

This key redials the last number called. (See page 5-7.)

4. Pause

This key is used to insert a pause in autodial numbers. (See page 3-7, 4-2.)

5. Speed-Dial

This key lets you dial previously stored Speed-Dial phone numbers by entering a two-digit number. (See page 3-7~9, 4-1.)

6. Tel-index

This key allows you to alphabetically look up numbers stored in the dialing memory. (See page 4-2.)

1-2

MFC 4450/OP-US-5.0

b ONE-TOUCH, PRINTER AND COPY AREA

THE CONTROL PANEL KEYS

MFC 4450

7. Shift

This key is used to access the “13” through “24” One -Touch keys. (See page 3-6.) In the printer mode when

Shift is pressed together with Test/Reset, it resets and restores

the MFC to the factory default settings. (See page 9-5.)

01 02 03 13 14 15

04 05 06 16 17 18

07 08 09 19 20 21

10 11 12

Shift

22 23 24

8. One-Touch Dial Keys

These 12 keys give you instant access to previously stored phone numbers. (See page 3-6~7, 3-9, 4-1.)

On/Off

Photo

Line

FF/Cont

Test/

Reset

Priority

Enlarge

Reduce

Copy

Stop

Start

Information

9. Reduce

This Reduce key will reduce copies depending on the ratio you select: 100%, 93%, 87%, 75% and 50%. You can also use the Auto Reduction function to have the MFC automatically calculate the reduction ratio that fits the size of your recording paper. (See page 11-3.)

11. Copy

Press this key to make a copy. (See page 11-1~4.)

10. Enlarge

This Enlarge key will enlarge copies depending on the ratio you select: 200%, 150%, 125%, 120% and 100%. You can also use the Auto Reduction function to have the MFC automatically calculate the reduction ratio that fits the size of your recording paper. (See page 11-3.)

12. Photo

This key is used to copy photographs. (See page 11-4.)

1-3

MFC 4450/OP-US-5.0

THE CONTROL PANEL KEYS

b ONE-TOUCH, PRINTER AND COPY AREA

MFC 4450

13. On/OffLine

This key is used to turn the printer online (ready to receive PC data) and offline (not ready to receive PC data) alternately. When the printer is online, the LCD displays ONLINE. (See page 9-4.)

16. FF/Cont

When the LCD shows REMAINED DATA, you can turn the MFC OFFLINE and then press this key to print the data that is in the memory. (See page 9-4~5.)

01 02 03 13 14 15

04 05 06 16 17 18

07 08 09 19 20 21

10 11 12

Shift

22 23 24

14. Stop

This key stops a fax, cancels an operation, or exits from function mode. (See page 2-2.)

15. Start

Use this key to start an operation, such as sending a fax. (See page 5-5.)

On/Off

Photo

Line

FF/Cont

Test/

Reset

Priority

Enlarge

Reduce

Copy

Stop

Start

17. Test/Reset

This key is used to print a test page. When it is pressed together with Shift, it clears data from the printer memory, cancels an error status, and then resets and restores to the factory default settings. (See page 9-4~5.)

18. Print Priority

When this key is pressed all faxes will be received into memory without first printing and can be printed later. This key also increases the memory available for printing without decreasing memory available for memory transmission and incoming messages. (See page 9-5.)

1-4

MFC 4450/OP-US-5.0

c LCD & USER SETUP AREA

THE CONTROL PANEL KEYS

MFC 4450

19. Z

This key moves the LCD cursor to the left. It also allows you to back up one step when you are in function mode (see page 2-1~2) or Telephone Index (see page 4-2).

(Left Arrow)

21. Liquid Crystal Display

The LCD displays messages that will help you set up and operate your MFC (On-Screen Programming), the upper row shows fax and copy status (see page 2-1) and the lower row shows printer and scanner status (see page 9-7).

20. X

This key moves the LCD cursor to the right, and it also lets you advance one step when you are in function mode (see page 2-1~2) or Telephone Index (see page 4-2).

(Right Arrow)

22. Clear

This key deletes entered data or backs up one step in function mode. (See page 2-2.)

Information

status status

Set

23. Set

This key is used for storing a function setting into the MFC. (See page 2-2.)

MFC 4450

Function Clear T

24. Function

This key accesses the function and programming mode (OSP), so you can alter various settings. (See page 2-1.)

1-5

MFC 4450/OP-US-5.0

THE CONTROL PANEL KEYS

c LCD & USER SETUP AREA

MFC 4450

25. Mode

This key is used to specify how the MFC should handle incoming calls. (See page 6-1.)

27. Resolution

This key is used to set the resolution requirements when sending a fax. (See page 5-3.)

Fine Photo S.Fine

Fax TAD F/T

26. Super Q.Scan

This key enables you to scan in your originals at twice the normal speed, by storing them in the memory before actual transmission. (See page 5-8.) When it is pressed, Broadcasting is available. (See page 5-10~11.) When Super Q.Scan is pressed together with Shift, Multi Transmission is available. (See page 5-12~13.)

FAX

PRINTER COPIER

SCANNER PC FAX

28. Coverpage

This key is used to send a Cover Page as the first page of a fax transmission. (See page 5-21~22.)

1-6

Resolution Mode Coverpage

29. Help

Press this key whenever you want a quick reference Help List printed. This Help List will give you information on how to perform settings for a function, how to register information, or how to get basic information. (See page 2-1, 2-7.)

Super

Q.Scan

Help

MFC 4450/OP-US-5.0

HOW TO USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY

User-friendly Programming

We have designed your MFC with on-screen programming and a Help key, userfriendly programming that helps you take full advantage of all the functions your MFC has to offer. Since your MFC programming is done on the LCD, we created step-by-step on-screen prompt messages to help you program your MFC. All you have to do is follow the prompt instructions as they guide you through the function menu selections and programming options and settings.

Using the Function Mode to Access On-screen Programming (OSP)

You can access the Function mode by pressing Function. When you enter Function mode, your MFC will display a list of Level One Functions to choose from (see pages 2-3 through 2-6 for these Level One Functions), as seen below.

Press Function

ENTER NO. & SET

1.TEMP.SETTINGS

Information

Left arrow

sequence

2.CANCEL JOB

3.PRINT REPORTS

4.SET AUTO DIAL

5.USER OPTIONS

6.TEL OPTIONS

7.SETUP SYSTEM

8.REMOTE FAX OPT

0.INTERRUPT

Right arrow or

auto scroll

sequence

2-1

MFC 4450/OP-US-5.0

HOW TO USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY

These function options will appear one after the other on the display. You can then choose one of these options by pressing Set when the option you want appears on the LCD.

You can also move through the function menu options at a faster rate by pressing X (right arrow). the option you want, press Set.

After you press the Level One Function number, then press the Level Two Function number associated with each option (refer to pages 2-3 through 2-5).

(See page 1-5 to locate this key on your Control Panel.) When you find

Helpful Hints

If you want to exit function mode, press Stop. If you selected the wrong menu and want to return to the previous step, press Clear.

Alternating Displays for On-screen Programming (OSP)

SPEAKER:HIGH

ALTERNATE

SELECT { } & SET

When you see alternating displays, the LCD will usually alternate between the currently selected option, and a help message giving brief instructions on how to proceed. The example shows the current speaker volume is high and prompts you to use Z (left arrow) and X (right arrow) to change the setting, and then to press Set to store it.

Function Selection Table

If you have a basic understanding of how to program your MFC, you can perform most of the programming settings without the Operations Manual. To help you understand the function selections, options, and settings that are found in your MFC programs, we have the following Function Selection Table. Read through this table to gain a basic understanding of what your new MultiFunction Center can do, and then the next section will begin instructing you how to use On-Screen Programming.

2-2

MFC 4450/OP-US-5.0

HOW TO USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY

<1. FAX MENU FUNCTIONS>

Level one

function

1. TEMP. (TEMPORARY) SETTINGS

Level two

function

1. TIMER 5-9~10

2. POLLING 7-1~6

3. CALL RESERVE

4. CONTRAST

Use TIMER to send your documents at a later time.

Polling is the process of retrieving faxes from another machine. ON/OFF

You can send a fax and then talk to the recipient using the CALL RESERVE function. ON/OFF

There are three types of contrast settings. Usually the AUTO setting is acceptable. But if you want to send or copy an especially light or dark document, you should change this setting. AUTO: Default is AUTO. Contrast

S. LIGHT: T o send very light documents. S. DARK: To send very dark documents.

Explanation of Options

setting always reverts to AUTO after one transmission.

Factory

setting

OFF

O F F 5-23~24

AUTO 5-4

Page

Information

2. CANCEL JOB

3. PRINT REPORTS

4. SET AUTO DIAL

5. RESOLUTION

6. OVERSEAS MODE

See page 10-1 for a list of reports.

1. ONE-TOUCH DIAL

If you need to send a set of originals at various resolutions, this function will allow you to set the required resolution page by page. (If all documents are the same resolution, use the Resolution key. See page 1-6 #27.) STANDARD/FINE/S. FINE/PHOTO

If you have trouble when sending overseas, you may want to set OVERSEAS MODE to ON. ON/OFF

If you wish to cancel a job that has been set with the timer, a polled job etc., use this function.

You can print several different lists and reports, which are available under function item 3. PRINT REPORTS.

If you register names and numbers on One-Touch dial keys, you can dial a number automatically just by pressing a One-Touch key. (Max. of 24 locations)

STAN-

DARD

OFF

5-16~17

5-15

5-14

10-1~7

3-6~7

2-3

MFC 4450/OP-US-5.0

HOW TO USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY

Level one

function

4. SET AUTO DIAL

Level two

function

2. SPEED-DIAL

3. SETUP GROUPS

1. SMOOTHING

2. BEEPER

3. COVERPG ON/OFF

Explanation of Options

If you register names and numbers as Speed-Dial numbers, you can dial a number automatically just by pressing Speed-Dial key and a two-digit number using the dial pad. (Max. of 36 locations)

This is used for setting up a group number used for broadcasting.

Smoothing enhances the appearance of incoming faxes. If you set SMOOTHING to ON, you will receive messages with the smoothing enhancement. ON/OFF

You can adjust the volume of the beeper with this function. OFF/LOW/HIGH

If you set COVERPAGE to ON, you can send your documents with a Cover Page generated by your MFC. When the COVERPAGE setting is ON, you can select a Cover Page comment. ON/OFF

Factory

setting

LOW 3-5

OFF

Page

3-7~8

3-9~10

6-4~5

5-20~21

5 . USER

OPTIONS

If you set ERROR RE-TRANSMISSION

4. ERROR RE-TX

5. REDUCTION

6. RCD PAPER

7. TONER SAVE O F F 6-9~10

to ON, the MFC automatically resends the page once an error occurs. ON/OFF

You can avoid having your incoming data separated by printing a reduced copy of the incoming document. The reduction methods are AUTO or Fixed ratio: AUTO/100%/93%/87%/75%

You can select one of 3 sizes of paper. The MFC automatically will adjust the size of the incoming fax document or original document so that it fits the paper size you have selected. LETTER/LEGAL/A4

You can extend the life of the toner by conserving its use. ON/OFF

OFF

AUTO

LETTER

5-25~26

6-7~8

6-5~6

2-4

MFC 4450/OP-US-5.0

HOW TO USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY

Level one

function

5 . USER

OPTIONS

6 . TEL

OPTIONS

Level two

function

8. SLEEP MODE

9. PRINT DENSITY

1. TONE/PULSE

2. RING DELAY

3. SPEAKER VOLUME

4. F/T RING TIME

Explanation of Options

This mode reduces the power consumption when the MFC is idle. The time period before the MFC drops into the mode is user selectable.

You can adjust Print Density with this function.

There are two different dial types and you must select the type of signal suitable for your telephone line. TONE/PULSE

This is the number of rings before the MFC answers the call when in F/T or Fax Mode. 0/1/2/3/4 rings

You can adjust the speaker volume with this function. OFF/LOW/HIGH

F/T RING TIME sets the time for simulated ringing in F/T mode. 10/20/30/60 seconds

Factory

setting

00MIN 2-10~11

TONE

2 6-2~3

L O W 6-10

20 6-4

Page

6-9

3-1

Information

7. SETUP SYSTEM

6. DISTINCTIVE

1. DATE/TIME

2. DAILY TIMER

The settings are OFF/LOW/HIGH.

If you have distinctive ringing service from your phone company, you can use this function to register the ringing pattern of your fax number. And if you set it to ON, you can use the registered number as a fax number only. OFF/ON/SET

If you enter the date and time in 24-hour format, the LCD will display the date and time and they will be printed on outgoing faxes.

If you frequently have delayed jobs, all for execution at same time each day, you can program that time. Once you register it, you do not have to enter that time, just set Timer Transmission in temporary settings.

HIGH 6-115. RING VOLUME

OFF

01/01/1999

00:00

00:00 5-9

6-18~22

3-2

2-5

MFC 4450/OP-US-5.0

HOW TO USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY

Level one

function

7. SETUP SYSTEM

Level two

function

3. INTERVAL

4. STATION ID

5. REMOTE CODE

6. SET COVERPAGE

7. MF LINK

Explanation of Options

You can select the time interval at which the activity report is printed. 6/12/24 hours, 2/4/7 days, OFF

You can enter your name or company name, fax number and telephone number in STATION ID. It is printed at the top of each page of every outgoing fax. It is also printed on the automatic Cover Page.

If you enter a REMOTE CODE, you can activate or deactivate the machine from a remote telephone. ON/OFF

You can register your own two custom comments on the Cover Page.

When you use the application software included into the MFC, you can select if your PC connected to your MFC will receive voice and fax messages. ON/OFF

Factory

setting

OFF

*51 (ACT.)

#51(DEACT.)

10-3~4

6-14~15

5-18~19

Function Link Pro

Page

3-3~4

See the

Multi-

Manual

8. REMOTE FAX OPT

INTERRUPT

1. FAX STORAGE

2. FAX FWD/ PAGING

3. REMOTE ACCESS

4. PRINT FAX

You can store the incoming fax messages in the memory. Then you can use the convenient remote control functions. ON/OFF

You can choose either PAGING, FAX FORWARDING or OFF. PAGING ON will cause the MFC to page you when it receives a fax message. FAX FORWARDING ON will cause the MFC to send any stored faxes that are received to another predetermined fax number. OFF/FAX FORWARD/PAGING

You can register the REMOTE ACCESS CODE (3 digits) allowing you remotely operate the MFC. (Example: Retrieving an incoming fax message)

You can print incoming faxes that were stored in memory.

You can send a fax without canceling the Timer or Polled Waiting, even if there are documents in the feeder, by “interrupting” it.

OFF 8-1

O F F 8-3~6

15 9* 8-7

8-11

5-13~14

2-6

MFC 4450/OP-US-5.0

HOW TO USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY

Using the Help Key

Press this key to print a quick reference Help List. The Help List will tell you how to perform settings for a function, how to register information or, how to get basic information for sending or receiving faxes, copying and printing. When you don’t have the Operations Manual with you or when you want some information quickly, you can press Help to get a list of basic operating procedures.

How to Print a Help List

Press Help to get a printout of the Help List. Use it when you need information about how to register or set one of the functions or how to send or receive faxes. You can request a printout whenever the MFC meets the following conditions:

- while the LCD displays the date and time.

- while the MFC is timer waiting.

- while the MFC is polled/polling waiting.

- while the MFC is at level one or two of the function menu.

- while you are using the phone.

NOTE: You can not print the Help List while the MFC is printing data from the PC.

Information

2-7

MFC 4450/OP-US-5.0

HOW TO USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY

How to Enter Text in Function Mode

Dial pad keys have three or four letters printed above them. The following keys “0”, “1”, “#” and “*” have no printed letters.

ABC DEF

123

GHI J KL MNO

456

PQRS TUV WXYZ

789

By pressing the appropriate dial pad key the correct number of times, you can access the character you want. When you are setting certain functions, such

as the Station ID, you will have to enter text into your MFC.

Key once twice three times four times five times

2ABC 2A 3DEF3D 4GH I4G 5JKL5J 6M N O 6M 7PQRS7 8TUV8T 9W X Y Z 9

Let’s say that you want to enter the initials “BR”. Follow the example on the next page.

2-8

MFC 4450/OP-US-5.0

HOW TO USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY

KEYS TO PRESS

1. Press 2 twice to enter the letter B.

2 . Press 7 three times to enter the letter R.

3 . Press Set.

THE DISPLAY WILL SHOW:

NAME:

ENTER & SET

NAME:B

NAME:BR

FOR YOUR INFORMATION

1. If you want to enter a blank space, press X (right arrow) twice.

2. If you entered a letter incorrectly and want to change it, you can use Z (left arrow) to move the cursor back. When you reach the letter, you can enter a new one in it’s place. You can only overwrite letters, not insert them, so you may have to go back and overwrite a lot of letters if you forget to enter a letter.

Information

3. If you have to enter a character that is assigned to the same dial pad key as the previous character, press X (right arrow) to move the cursor to the right.

How to Enter Special Characters, Symbols and Punctuation Marks in Function Mode

0 key -------- ДЛЦЬАЗИЙ0 * key ------- (space) !”#$%&’()*+,-./ # key -------- :;<=>?@[]^_

The “0” key contains all the accented characters. The “*” and the “#” key are used for punctuation marks and symbols. Let's say that you want to enter the Symbol “&”. Follow the example on the next page.

2-9

MFC 4450/OP-US-5.0

HOW TO USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY

KEYS TO PRESS

1. Press * to show a list of characters.

2 . Press *, *, *, *, *, * (6 times).

3. Press X (right arrow).

THE DISPLAY WILL SHOW:

NAME:JAMES _

MARK-_!”#$%&’()*

MARK- !”#$%&’()*

NAME:JAMES &_

How to Set the Sleep Time

The sleep mode reduces the power consumption when the MFC is idle. The time period before the MFC drops into sleep mode is user selectable.

You can select the time period before the MFC drops into sleep mode from 00 to 99 minutes by using the dial pad.

The sleep timer is automatically reset when a fax is received, the MFC starts to copy, or the MFC is receiving PC data. The factory setting is 0 minute.

Use the following sequence to set the sleep time.

KEYS TO PRESS

1 . Press Function.

2. Press 5.

3 . Press 8.

4. Enter sleep time (00 to 99) by using dial pad. Example: 05.

5. Press Set.

6. Press Stop to exit.

THE DISPLAY WILL SHOW:

01/01/1999 00:00 ONLINE

ENTER NO. & SET

5.USER OPTIONS

8.SLEEP MODE

SLEEP TIME:00MIN

SLEEP TIME:05MIN

8.SLEEP MODE

2-10

MFC 4450/OP-US-5.0

HOW TO USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY

NOTICE

-Sleep Mode is activated when the heater stops. However, the cooling fan will continue to run until the MFC has cooled down. The actual time before the fan stops will vary depending upon operating conditions.

-It will take approximately 12 to 30 seconds for the MFC to warm up from the sleep mode before you can start printing or copying. The LCD will show WARMING UP during this time. When it is ready it will automatically start the last job you have entered.

NOTE: The cooling fan will continue to run until the temperature of the

MFC reaches a certain level. Even after the heater stops, the MFC will have to warm up before copying and printing.

Information

2-11

MFC 4450/OP-US-5.0

FUNCTION SETTINGS

3. FUNCTION SETTINGS

This chapter is included in both the Setup Manual and this Operations Manual. If you read the Setup Manual first, you may have completed these function settings already. There are some settings, such as the date and time, you should set on your MFC before you begin using it. Once entered, these settings will remain in the MFC until you change them. You can begin customizing the settings by pressing Function on the control panel. This activates the function mode and On-Screen Programming prompts. You can complete a variety of settings in this mode.

Setting the Dialing Mode (Tone/Pulse)

Your MFC supports both tone (multi-frequency) and pulse (rotary) dialing. It is initially set to TONE, so you do not have to change the setting if you use that kind of line. If you are using a pulse dial line, you can change the setting to PULSE by following the steps below:

KEYS TO PRESS

1. Press Function.

2. Press 6.

3. Press 1. After two seconds you will be prompted to select pulse or tone.

4. Press Z (left arrow) or X (right arrow) to find the dialing mode that matches your telephone line. Example: PULSE.

5. Press Set.

THE DISPLAY WILL SHOW:

01/01/1999 00:00 ONLINE

ENTER NO. & SET

6.TEL OPTIONS

1.TONE/PULSE

DIALING:TONE

SELECT { } & SET

DIALING:PULSE

1.TONE/PULSE

6. Press Stop to return to the date and time.

3-1

MFC 4450/OP-US-5.0

Setting the Date and Time

FUNCTION SETTINGS

Your MFC shows the date and time on the display and prints it on every fax page you send. You can set the date and time in function mode.

KEYS TO PRESS

1. Press Function.

2. Press 7.

3. Press 1.

4. Enter the last two digits of the year. Example: 98.

5. Enter two digits for the month. (JAN = 01, OCT = 10, etc.) Example: 09.

THE DISPLAY WILL SHOW:

01/01/1999 00:00 ONLINE

ENTER NO. & SET

7.SETUP SYSTEM

1.DATE/TIME

ENTER YEAR:XX

ENTER YEAR:98

ENTER MONTH:XX

ENTER MONTH:09

ENTER DAY:XX

Information

6. Enter two digits for the day. Example: 12.

7. Enter the time in 24-hour format. Example: 15:25 (3:25 P.M.).

8. Wait for two seconds.

9. Press Stop to exit and to view the new date and time.

ENTER DAY:12

ENTER TIME:XX:XX

ENTER TIME:15:25

1.DATE/TIME

09/12/1998 15:25 ONLINE

3-2

MFC 4450/OP-US-5.0

FUNCTION SETTINGS

Setting the Station ID

The Station ID is for identification purposes. Here you can store your name, fax number, and telephone number. Your MFC prints this information on the electronic Cover Page and every fax page you send.

• The telephone number that you stored above is used only for the Call Back Message

and the Cover Page features.

• If you do not enter a fax number, no additional information can be entered.

• When you want to enter a space, use X (right arrow) . You can back up to type over

mistakes by using the Z (left arrow).

• If Station ID has been programmed, then after Step 5 the name will be displayed

with the prompt “1” to change “2” to exit. Press “1” to change information. Press “2” to exit from the function.

KEYS TO PRESS

1. Press Function.

2. Press 7.

3. Press 4. You will be prompted to enter your fax number.

4. Enter your fax number (up to 20 digits). Example: 4155554444.

5. Press Set. You will be prompted to enter your telephone number.

THE DISPLAY WILL SHOW:

09/12/1998 15:25 ONLINE

ENTER NO. & SET

7.SETUP SYSTEM

4.STATION ID

FAX:

ENTER & SET

FAX:4155554444_

TEL:

ENTER & SET

6. Enter your telephone number (up to 20 digits). If your telephone number and fax number share the same line, enter the same number again. Example: 4155554445.

3-3

TEL:4155554445_

MFC 4450/OP-US-5.0

FUNCTION SETTINGS

7. Press Set. You will be prompted to enter your name or company’s name.

8. Enter your name by using the dial pad keys (up to 20 characters). Example: BROTHER.

By pressing the appropriate dial pad keys the correct number of times, you can access the character you want. For example, press 2 twice to enter B. Refer to the section “How to Enter Text in Function Mode” on pages 2-8~10.

9. Press Set to confirm the entry.

. Press Stop to return to the date and time.

NOTICE

NAME:

ENTER & SET

NAME:BROTHER

4.STATION ID

Information

The Telephone Consumer Protection Act. of 1991 makes it unlawful for any person to use a computer or electronic device to send any message via a telephone fax machine unless such messages clearly contain in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machines or such business, other entity, or individual.

To program this information into your MFC, complete the steps on the previous page.

3-4

MFC 4450/OP-US-5.0

FUNCTION SETTINGS

Setting the Beeper Volume Level

If the beeper setting is LOW or HIGH, it will “beep” every time you press a key, make an error, or at the end of sending or receiving a fax.

The initial setting on your MFC for the beeper is LOW. If you do not want the beeper on, select OFF, and if you want it loud, select HIGH.

KEYS TO PRESS

1. Press Function.

2. Press 5.

3. Press 2.

4. Press Z (left arrow) or X (right arrow) until you get the setting you want. Example: OFF.

5. Press Set.

6. Press Stop to return to the date and time.

THE DISPLAY WILL SHOW:

09/12/1998 15:25 ONLINE

ENTER NO. & SET

5.USER OPTIONS

2.BEEPER

BEEPER:LOW

SELECT { } & SET

BEEPER:OFF

2.BEEPER

3-5

MFC 4450/OP-US-5.0

Storing the One-Touch Dial Numbers

FUNCTION SETTINGS

You can dial numbers automatically by storing telephone or fax numbers as OneTouch dial numbers. You can also store names with the numbers so when you call, you can verify the destination by the name on the display. You can store a maximum of 24 numbers. To access numbers 13 to 24, hold down the Shift key. For example, One- Touch location “13” is accessed by pressing Shift and the “01” One-Touch key simultaneously. Here is how to store a telephone number as a One-Touch dial number:

KEYS TO PRESS

1. Press Function.

2. Press 4.

3. Press 1.

4. Press the One-Touch key where you want to store a number. Example: One - Touch 05.

THE DISPLAY WILL SHOW:

09/12/1998 15:25 ONLINE

ENTER NO. & SET

4.SET AUTO DIAL

1.ONE-TOUCH DIAL

SELECT ONE-TOUCH

*05:

ENTER & SET

Information

Note: The One-Touch keys are

keys on the dial pad.

5. Enter a number Example: 14155551212.

6. Press Set. You then will be prompted to enter the name or company associated with this number.

7. Enter the name using the dial pad (up to 15 characters). Example: NJ OFFICE. (See page 2-8~10.)

8. Press Set.

(up to 20 digits).

not the

*05:14155551212_

NAME:

ENTER & SET

NAME:NJ OFFICE

TYPE:FAX

SELECT { } & SET

3-6

MFC 4450/OP-US-5.0

FUNCTION SETTINGS

9. Select the type of number (FAX, TEL, F/T, CHAIN) using Z (left arrow) or X (right arrow) to display the type you want. (See For Your Information on page 3-11.) Example: FAX.

. Press Set.

. Return to Step 4 to enter another number,

or press Stop to return to the date and time.

Helpful HInts

If you must wait for a dial tone to access an outside line, insert a pause by pressing the Pause key. When you press Pause, a dash “-” will appear on the display. By storing the numbers with a pause, you can create a delay of 3.5 seconds.

TYPE:FAX

SELECT ONE-TOUCH

Storing the Speed-Dial Numbers

When you store a phone or fax number as a Speed-Dial number, you must enter a twodigit number, from 01 to 36 using the dial pad. For example, you can not enter “5”.

You must enter “05”. You can store as many as 36 Speed-Dial numbers.

KEYS TO PRESS

1. Press Function.

2. Press 4.

3. Press 2.

4. Use the dial pad to enter a two-digit number. Example: 05.

THE DISPLAY WILL SHOW:

09/12/1998 15:25 ONLINE

ENTER NO. & SET

4.SET AUTO DIAL

2.SPEED-DIAL

SPEED-DIAL? #_

SPEED-DIAL? #05

#05:

ENTER & SET

3-7

MFC 4450/OP-US-5.0

FUNCTION SETTINGS

5. Enter the number (up to 20 digits). Example: 5555151.

6. Press Set. You will be prompted to enter the name or company associated with this number.

7. Use the dial pad to enter a name (up to 15 characters). Example: MANCHESTER. (See page 2-10~12 for entering text.)

8. Press Set.

9. Select the type of number (FAX, TEL, F/T, CHAIN) by using Z (left arrow) or X (right arrow) to display the type you want. Example: TEL. (See page 3-11.)

. Press Set.

#05:5555151_

NAME:

ENTER & SET

NAME:MANCHESTER

TYPE:FAX

SELECT { } & SET

TYPE:TEL

SPEED-DIAL? #_

Information

. You are ready to enter another Speed-

Dial number. Or press Stop to return to the date and time.

Helpful Hints

• Print the All Dial List to make sure you have stored the correct numbers. (See page 10-5.) This list will contain the type of number: FAX, TEL, F/T, or CHAIN.

• Even if there is a loss of electrical power to your MFC, the

telephone and fax numbers you have stored will not be lost.

• If your MFC is connected to a PBX and you must first access an outside line, you must insert an additional number followed by a pause before the fax or telephone number.

3-8

MFC 4450/OP-US-5.0

FUNCTION SETTINGS

When You Wish to Change the Stored One-Touch and Speed-Dial Numbers

When you try to set up a One-Touch key or Speed-Dial number that is already in use, you will be asked if you wish to change it or to exit so you can select a different One-Touch or Speed-Dial number. This display does not appear if the One-Touch key or Speed-Dial number you chose is not assigned.

1. Press 1 to assign a new number to the One-Touch key or Speed-Dial number, or press 2 to choose a different One-Touch key or Speed-Dial number.

FOR YOUR INFORMATION

*05:NJ OFFICE

1.CHANGE 2.EXIT

2. If you are replacing an existing number with a new one, the old number and name will appear in the display. Press Clear to erase the old number and name. Then, enter the new number and name and press Set to store the entry.

Memory Storage/Temporary Battery Back Up

Your MFC is equipped with an internal battery that will keep the date and time information for up to two hours after power has been cut off. After that time, the date and time will be lost and you will have to reenter the information. All other settings in the SET AUTO DIAL, USER OPTIONS and SETUP SYSTEM functions (see page 2-3~6) are stored permanently until you change them and will be retained even in the event of a power failure. However, the faxes stored in the memory during Out-of-Paper Reception and Memory Transmission will be lost when the power is disconnected.

Setting Up Number Groups for Broadcasting

Number Groups allow you to send the same fax message to many fax numbers by pressing only one One-Touch key. (This is called Broadcasting.) You must store each fax number first as a One-Touch or Speed-Dial number. Then you can combine the stored numbers into a Group. You can have up to 6 smaller Groups (each group uses up a One-Touch key) or you can assign up to 59 numbers if you want one large Group. You can use the same stored number in several groups. Groups can have a name up to 15 characters long.

3-9

MFC 4450/OP-US-5.0

FUNCTION SETTINGS

KEYS TO PRESS

1. Press Function.

2. Press 4.

3. Press 3.

4. Press the One-Touch key where you wish to store the number. Example: select “One-Touch 02” as a group.

5. After two seconds, enter a number for the group, using the dial pad. Example: 1.

THE DISPLAY WILL SHOW:

09/12/1998 15:25 ONLINE

ENTER NO. & SET

4.SET AUTO DIAL

3.SETUP GROUPS

SELECT ONE-TOUCH

SETUP GROUP:G0

ENTER & SET

SETUP GROUP:G01

G01:

Information

6. Enter the One-Touch or Speed-Dial numbers in this group. Example: #03, #05, *02. (Note: Press the Speed-Dial key and dial pad keys for Speed-Dial numbers, and the One-Touch keys for One-Touch numbers.)

7 . Press Set.

8. Enter the group’s name. Example: BROTHER SERVICE.

9. Press Set.

. Press Stop to return to the date and time.

ENTER & SET

G01:#03#05*02_

NAME:

ENTER & SET

E:BROTHER SERVICE

3.SETUP GROUPS

*:One-Touch #:Speed Dial

3-10

MFC 4450/OP-US-5.0

FUNCTION SETTINGS

Helpful Hints

See page 5-11 for Broadcasting procedure. You can print a list of all One-Touch numbers and Speed-Dial numbers. Group numbers will be listed under One-Touch numbers. (See page 10-5.)

FOR YOUR INFORMATION

Types of Numbers

When you store a number as a One-Touch or as a Speed-Dial number, you have a choice of choosing the type of number. There are 4 options:

1. FAX (A fax number).

2. TEL (A telephone number).

3. F/T (Both a fax number and a telephone number)

4. CHAIN (A number, usually an access code, for chain dialing).

Chain Dialing

Chain dialing is used to store a very long dialing sequence. You can spread the number over two or more keys if you register the first key(s) in the sequence as type “Chain”. Chain tells the system that the dialing sequence is not completed and that there is more to follow. The last key in the sequence must be any other dial type (either FAX, TEL or F/T). You can use any combination of One-Touch, Speed-Dial and manually dialed numbers in a chain.

If you must wait for another dial tone at any point in the dialing sequence, store a pause at that point in the number by pressing the Pause key. (If you need a pause that is longer than 3.5 seconds, call Fax Customer Service Center at 1-800-284-4329 (USA), 1-800-853-6660 (CANADA) for assistance.)

When you are ready to dial the chain number, simply press the keys one after the other in sequence and then press the Start key.

Chain dialing makes using access codes easy. Sometimes you may want to choose from among several long-distance carriers when you make a call; rates may vary depending upon the time and destination. To take advantage of low rates, you can store the access code of a long-distance carrier as you would a regular number and register it as a “chain” number. Then to dial, press this (access code) number followed by the regular number and Start key.

You can set up chain dialing for phone/credit card numbers, the same way. However, when using chain dialing, do

because your credit card number will be on it.

NOT send a cover page

3-11

MFC 4450/OP-US-5.0

USING THE MFC WITH AN EXTERNAL TELEPHONE

4. USING THE MFC WITH AN EXTERNAL TELEPHONE

If you connect an external telephone to the MFC’s EXT. jack, you can use the MFC to make regular telephone calls. There are two ways to dial: manually on the external telephone and automatically by using One Touch, Speed Dial, or Tel-Index numbers stored on the MFC. To dial automatically, you must first press the Hook key. Then press the One Touch, Speed Dial, or Tel-Index number. You can listen to the other end through the one-way speaker of the MFC, but the other party won’t hear you until you pick up the handset of the external telephone and press Hook again. When you finish speaking replace the handset.

Manual Dialing

Telephone

To dial manually, pick up the handset and dial the number on the external telephone.

––OR––

You can dial manually by pressing Hook and using the MFC’s dial pad as follows:

1. Press Hook.

2. When you hear a dial tone, dial the number on the MFC’s dial pad.

3. When the other party answers, pick up the handset and press Hook again. To end

the call, replace the handset.

One-Touch Dialing

1. Press Hook.

2. When you hear the dial tone, press the One-Touch key.

3. When the other party answers, pick up the handset of the external telephone and

press Hook again. To end the call, replace the handset.

If you try to use a One-Touch number that has not been stored on the key you pressed, you will hear a warning sound and the display will say, NOT REGISTERED. The display will return to normal after 2 seconds.

Speed Dialing

1. Press Hook.

2. When you hear the dial tone, press the Speed-Dial key and then press the two-digit

Speed-Dial number, using the MFC’s dial pad.

3. When the other party answers, pick up the handset of the external telephone and

press Hook again. To end the call, replace the handset.

4-1

MFC 4450/OP-US-5.0

USING THE MFC WITH AN EXTERNAL TELEPHONE

Using Pause and # with the Telephone

-Press Pause to insert a 3.5 second pause between numbers.

-Press # to switch the dialing type from “pulse” to “tone” temporarily. This

key also is used for push-button services, such as those offered by banks, credit card companies, or paging services.

Searching the Telephone Index

Once you have stored a name and number as a One-Touch number or as a Speed-Dial number, you can search for that name alphabetically using the Telephone Index. You can dial a number directly from the Telephone Index.

FOR YOUR INFORMATION

1. Press Tel-index.

2. Use the dial pad to enter the first character of the stored name, and press Z (left arrow) or X (right arrow) to find the name.

3. Press Start to begin dialing.

-Press Hook to cancel the call.

4. When you hear the other party answer, pick up the handset of the external telephone and press Hook again.

-To end the call, replace the handset.

THE DISPLAY WILL SHOW:KEYS TO PRESS

09/12/1998 15:25 ONLINE

TEL.INDEX ONLINE

NJ OFFICE ONLINE

4-2

MFC 4450/OP-US-5.0

5. SENDING FAXES

A) DOCUMENT BASICS

The Size of Your Documents

DOCUMENT BASICS SENDING F AXES

4mm4mm

216mm (8.5") 208mm (8.2")

4mm4mm

216mm (8.5")

Maximum

900mm (35.4")

148mm

(5.8")

Minimum

100mm (3.9")

scanned (printed) area

The size of the documents you want to send by fax should not be larger (or smaller) than your MFC can accommodate. The documents should each be between 5.8 and 8.5 inches (148 and 216 mm) wide and between 3.9 and 35.4 inches (100 and 900 mm) long.

The maximum width of the scanned area, that can be printed on the recording paper of the recipient’s fax, is 8.2 inches (208 mm).

(

MAX.900mm,35.4"

MIN.100mm,3.9"

(

Document

length

Sending FAX

How to Insert the Document

To send a fax, first insert the document you wish to send, face down, in the document feeder. The top edge of the document should go in first, or the fax will be received upside down.

To prevent the document from skewing as it is fed, adjust the paper guides to fit the width of the document.

TOP

5-1

MFC 4450/OP-US-5.0

SENDING FAXES DOCUMENT BASICS

About the Documents You Send...

Do not use documents that are curled, wrinkled, folded, ripped, or that contain staples, paper clips, paste, or tape. Also, do not use cardboard, newspaper, or fabric.

NOTICE

curled folded

staples

tape

NO!

wrinkled

The Auto Document Feeder (ADF)

The Auto Document Feeder (ADF) automatically feeds documents (up to 30 pages) into the machine, one at a time. The thickness and weight of the documents should fall into the following categories:

Thickness: For one sheet: 2.8 x 10

For multiple sheets: 2.8 x 10

ripped

paper clip

-3

to 4.7 x 10-3 inches (0.07 to 0.12 mm).

-3

to 3.9 x 10-3 inches (0.07 to 0.10 mm).

fabric

Weight: For one sheet: 0.07 x 10

For multiple sheets: 0.07 x 10

Before inserting documents into the document feeder, fan the sheets of paper to make sure the documents are not stuck together. Then tap the leading edge on a flat surface so all the pages are even when placed in the feeder. Make sure you always place the documents in face down.

5-2

-3

to 0.121 x 10-3 lbs/inch2 (52 to 85 g/m2).

-3

to 0.114 x 10-3 lbs/inch2 (52 to 80 g/m2).

MFC 4450/OP-US-5.0

Getting Ready to Send a Fax

Setting the Resolution

You can choose a setting (STANDARD, FINE, SUPERFINE, or PHOTO) for the resolution any time before you press Start or Copy. You can choose a setting by pressing the Resolution key. (

DOCUMENT BASICS SENDING F AXES

means light off. means light on.)

STANDARD The STANDARD resolution can be used for most

Fine Photo S.Fine

typewritten text. When the STANDARD setting is on, both lights are off. Transmission speed is normal.

FINE The FINE resolution is an ideal setting to use if you want

Fine Photo S.Fine

to send documents that have small print. When the FINE setting is on, the FINE light will be lit. Transmission speed is slower than STANDARD.

SUPERFINE The SUPERFINE resolution is a good setting to use for

Fine Photo S.Fine

documents with very small print or artwork. When the SUPERFINE setting is on, the S. FINE light will be lit. Transmission speed is slower than FINE.

PHOTO The PHOTO resolution is ideal for sending documents

Fine Photo S.Fine

that have varying shades of gray, such as photographs. The PHOTO setting is on when both lights are lit. Transmission speed is slower than FINE.

Sending FAX

To set different resolutions for each page of a multipage document, refer to “Multiple Resolution Transmission” on page 5-16~17.

5-3

MFC 4450/OP-US-5.0

SENDING FAXES DOCUMENT BASICS

Setting the Contrast

The MFC has automatic contrast control, but if you are sending or copying a document that is very light or very dark, you may want to set the contrast yourself.

Use SUPER LIGHT to send a very light document. Use SUPER DARK to send a very dark document.

THE DISPLAY WILL SHOW:KEYS TO PRESS

09/12/1998 15:25 ONLINE

1. Insert the documents face down into the feeder.

2. Press Function.

3. Press 1.

4. Press 4. The display will alternate messages.

5. Use Z (left arrow) or X (right arrow) to select one of the settings, AUTO, S.LIGHT, or S. DARK. Example: S.LIGHT.

6. Press Set.

FAX: NO. & START SCAN READY

COPY: PRESS COPY SCAN READY

ENTER NO. & SET

1.TEMP.SETTINGS

4.CONTRAST

CONTRAST:AUTO

SELECT { } & SET

CONTRAST:S.LIGHT

4.CONTRAST

7. Press Stop to exit.

FAX: NO. & START ONLINE

COPY: PRESS COPY ONLINE

Then start the fax sending operation (see page 5-5) or copy (see page 11-1).

5-4

MFC 4450/OP-US-5.0

B) BASIC FAX TRANSMISSIONS

Sending a Fax

There are 3 basic ways to send a fax: 1 ) Manual transmission:

You can speak with the other party before sending a fax, by picking up the external handset and dialing the number on the external telephone. After the other party has finished talking and has pressed the Start button, you will be able to send your fax by pressing your Start key and placing the handset in its cradle. (If you call and all you hear is the chirping sound of a fax machine, you can go ahead and press your Start key, and then replace the handset of the external telephone.)

BASIC FAX TRANSMISSIONS SENDING F AXES

FOR YOUR INFORMATION

2) Automatic transmission: You can send a fax without picking up the handset of the external

telephone or without pressing Hook by dialing the fax number and then pressing Start.

a . One-Touch Dialing

Press one of the One-Touch keys. (The numbers must be stored beforehand. See page 3-6~7.) Then press Start.

b . Speed-Dialing

Press Speed-Dial, then use the dial pad to enter a two-digit number. For example, press “05” for 5. (The numbers must be stored beforehand. See page 3-7~8.) Then press Start.

c. Telephone Index

You can use Tel-Index to make telephone or fax calls. (See page 4-2.)

3) Delayed transmission: It is possible to send documents at a later time by using the TIMER

function. (See page 5-9~10.)

Talking to the Other Party When Sending a Fax

Sending FAX

When you are sending a fax manually and you hear the recipient’s voice instead of fax tones, you can use the handset of the external telephone to have a conversation. If you want to then send a fax, ask the person on the other line to press Start and when you hear fax tones you can press Start to begin sending your fax.

5-5

MFC 4450/OP-US-5.0

SENDING FAXES BASIC FAX TRANSMISSIONS

Sending a Fax Automatically

THE DISPLAY WILL SHOW:KEYS TO PRESS

09/12/1998 15:25 ONLINE

1. Insert the documents face down into the feeder.

2. Enter a fax number. Example: One-Touch dialing.

3. Press Start.

Sending a Fax Manually

1. Insert the documents face down into the feeder.

FAX: NO. & START SCAN READY

COPY: PRESS COPY SCAN READY

NJ OFFICE ONLINE

DIALING ONLINE

SENDING P.01 ONLINE

THE DISPLAY WILL SHOW:KEYS TO PRESS

09/12/1998 15:25 ONLINE

FAX: NO. & START SCAN READY

2. Press Hook and listen for the dial tone.

3. Enter the fax number. You can use manual dialing, One-Touch dialing, Speed Dialing, or Tel-Index.

4. When you hear a fax tone, press Start. Your MFC will begin sending the documents.

5-6

COPY: PRESS COPY SCAN READY

ENTER FAX NO. ONLINE

PRESS START KEY ONLINE

NJ OFFICE ONLINE

SENDING ONLINE

MFC 4450/OP-US-5.0

Automatic and Manual Redialing

If a number you have dialed is busy or your call did not go through for some other reason, you can redial that number. There are two ways to redial: “automatic” and “manual.” Automatic redialing can be used only for faxes that were sent using automatic transmission—not for telephone calls. The MFC automatically will redial the number 3 times at 5 minute intervals before giving up. It will redial the last dialed number when you press Redial (manual redialing).

Optional Settings When You Send a Fax Manually

• Resolution (See page 5-3, 5-16~17.)

• Contrast (See page 5-4.)

• Cover Page (See page 5-17~22.)

• Overseas Mode (See page 5-15.)

• Call Reservation (See page 5-23~24.)

BASIC FAX TRANSMISSIONS SENDING F AXES

FOR YOUR INFORMATION

Printing Page Headers

Your MFC can print a page header on the top of every fax you send. It is printed on the receiving party’s fax paper. It contains the date and time of transmission, your fax number and name (Station ID), and page number. Of course you must register your Station ID beforehand for that information to be available. (See page 3-3~4.)

Transmission Date and Time Station ID Page Number

09/12/1998 15:25 4155554444 BROTHER PAGE 01

Sending FAX

5-7

MFC 4450/OP-US-5.0

SENDING FAXES ADVANCED FAX TRANSMISSIONS

C) ADVANCED FAX TRANSMISSIONS

Sending a Fax by Using Super Quick-Scan (Memory Transmission)

If you are faxing a set of documents that are confidential in nature or you just need your original documents back right away, you do not have to stand at the MFC and wait for the transmission of each page to be completed. You can use Super Quick-Scan in order to get your original documents back before transmission.

1. Insert the documents into the feeder.

THE DISPLAY WILL SHOW:KEYS TO PRESS

09/12/1998 15:25 ONLINE

FAX: NO. & START SCAN READY

COPY: PRESS COPY SCAN READY

2. Press Super Q.Scan. The display will indicate how much memory is available.

3. Enter the fax number.

4. Press Start to begin scanning the documents into memory. Once completed, the MFC will dial the destination.

MEMORY 100% ONLINE

ENTER FAX NO. ONLINE

NJ OFFICE ONLINE

MEMORY 100% ONLINE

FOR YOUR INFORMATION

If You Get a MEMORY FULL Message When Trying to Send a Fax by Using Super Quick-Scan

If the memory becomes full when scanning page 1 and the display shows PRESS STOP KEY, then press Stop to abort the job.

If the memory becomes full on page 2 or more of a multipage document, you will be prompted to press Start to send the portion already scanned, or to press Stop to abort the job.

5-8

MFC 4450/OP-US-5.0

Setting the Daily Timer (for Delayed Transmissions)

The Daily Timer function lets you send a fax at a preset time every day. This is handy for sending delayed jobs that must go out at the same time daily. Once you enter the time, you don’t have to enter it again. The setting will stay the same until you change it. So you can use it every day, or only on days when you need it.

ADVANCED FAX TRANSMISSIONS SENDING F AXES

THE DISPLAY WILL SHOW:KEYS TO PRESS

09/12/1998 15:25 ONLINE

1. Press Function.

2. Press 7.

3. Press 2.

4. Enter the time in 24-hour format using

ENTER NO. & SET

7.SETUP SYSTEM

2.DAILY TIMER

ENTER TIME:00:00

the dial pad. Example: 19:45 (7:45 P.M.).

5. Wait for two seconds, press Stop to exit.

ENTER TIME:19:45

2.DAILY TIMER

Delayed Transmission

You can use the timer to send documents at a later time (up to 24 hours later). When the preset time is displayed, accept it or enter a new time if needed. Your MFC also will produce a report, the “Delayed Sending Report”, after the fax is sent. You can set up to three different documents for delayed transmission.

Sending FAX

1. Insert the documents into the feeder.

THE DISPLAY WILL SHOW:KEYS TO PRESS

09/12/1998 15:25 ONLINE

FAX: NO. & START SCAN READY

COPY: PRESS COPY SCAN READY

5-9

MFC 4450/OP-US-5.0

SENDING FAXES ADVANCED FAX TRANSMISSIONS

2. Press Super Q.Scan if you use memory transmission, or you can send your fax normally.

3. Press Function.

4. Press 1.

5. Press 1.

6. Accept the displayed time or enter the time in 24-hour format using the dial pad. Example: 19:45 (7:45 P.M.).

7. Wait for two seconds.

8. Press Stop.

9. Enter the fax number.

MEMORY 100% ONLINE

ENTER FAX NO. ONLINE

ENTER NO. & SET

1.TEMP.SETTINGS

1.TIMER

SET TIME=00:00

SET TIME=19:45

1.TIMER

ENTER FAX NO. ONLINE

MEMORY 100% ONLINE

NJ OFFICE ONLINE

. Press Start.

The MFC will wait until the specified

09/12/1998 15:25 ONLINE

time to call.

Broadcasting

By using the numbers you have stored for One-Touch dialing, Speed-Dialing, or group dialing, you can automatically send faxes to a maximum of 60 numbers at once. Remember, each Group you created reserves one of the One-Touch keys. You can not broadcast to a number that has not been stored into memory. Use the Telephone Index to help you choose the numbers to which you wish to broadcast. (See page 4-2.) After transmission is completed, a Broadcast Report will be printed automatically to let you know the results.

5-10

MFC 4450/OP-US-5.0

Getting Familiar with the Broadcasting Function

* To stop the broadcast in progress, press Stop. * Enter the chain dialing numbers as you normally would, but keep in

mind that each key counts as one location, so the number of locations you can call becomes limited. (You have up to 60 locations you can call with One-Touch, Speed-Dialing, and group numbers.)

* If the line is busy or for some other reason a connection could not be made

while broadcasting, the MFC will redial the number automatically. (See page 5-7.)

* If the memory is full, press Stop to abort the job or press Start to send

the portion that is in the memory (if more than one page has been scanned.) (See page 5-8.)

ADVANCED FAX TRANSMISSIONS SENDING F AXES

FOR YOUR INFORMATION

1. Insert the documents into the feeder.

2. Press Super Q.Scan.

3. Enter the One-Touch key(s) and/or SpeedDial number(s), one after the other, or a Group number. Example: Group number.

4. Press Start and the MFC will read the documents into memory, and then start sending faxes to all the numbers you entered.

THE DISPLAY WILL SHOW:KEYS TO PRESS

09/12/1998 15:25 ONLINE

FAX: NO. & START SCAN READY

COPY: PRESS COPY SCAN READY

MEMORY 100% ONLINE

ENTER FAX NO. ONLINE

ALL BROTHER ONLINE

MEMORY 100% ONLINE

DIALING ONLINE

Sending FAX

SENDING P.01 ONLINE

5-11

MFC 4450/OP-US-5.0

SENDING FAXES ADVANCED FAX TRANSMISSIONS

Sending by Multiple Transmissions

Use this function to send several different faxes to several destinations at once. For example, you can automatically fax “Document A” to one destination and “Document B” to another destination.

This is not to be confused with Broadcasting, which is sending the same document(s) to many destinations.

If you wish, you can combine this function with broadcasting so you can fax different documents to different lists of people at the same time. To do this, store various sets of documents in memory. Then automatically your MFC will fax “Document A” to one list of people and “Document B” to another list of people. You can preset 3 different documents (including timer transmission) in memory; if you set one timer transmission, multiple transmissions are available for two other destinations.

If you press only Super Q.Scan instead of Shift + Super Q.Scan for the last document, your MFC will start dialing without waiting for 30 seconds.

THE DISPLAY WILL SHOW:KEYS TO PRESS

09/12/1998 15:25 ONLINE

1. Insert “Document A” into the feeder.

2. Press Shift + Super Q.Scan together to send by multiple transmission. The display shows remaining memory.

3. Enter the fax number. (Or enter a series of numbers if you are broadcasting.)

4. Press Start to start scanning documents.

5. Insert “Document B” within 30 seconds after “Document A” has been scanned. (If you wait more than 30 seconds to scan another document, the MFC will begin to send document “A”.) Repeat Step 2, 3, 4 for document “B”.

FAX: NO. & START SCAN READY

COPY: PRESS COPY SCAN READY

MULTI TX 100% ONLINE

ENTER FAX NO. ONLINE

NJ OFFICE ONLINE

MULTI TX 100% ONLINE

09/12/1998 15:27 ONLINE

ENTER FAX NO. ONLINE

PRESS START KEY ONLINE

5-12

MFC 4450/OP-US-5.0

ADVANCED FAX TRANSMISSIONS SENDING F AXES

6. Repeat Step 1, 2, 3, 4 for document “C”.

7. After 30 seconds, your MFC will start sending the documents in scanned order.

MULTI TX 70% ONLINE

DIALING ONLINE

Interrupting the Timer and Polled Job

You can send a fax without canceling the timer (see page 5-9~10) or Polled Waiting with documents in the feeder (see page 7-3) by “interrupting” it. When you interrupt the Timer to send a “new” set of documents, the MFC does not automatically redial the number if it was busy. Also, you can not use the function mode if you have interrupted the Timer or Polled Waiting. Example: TIMER WAITING with a document in the feeder.

KEYS TO PRESS THE DISPLAY WILL SHOW:

TIMER WAITING ONLINE

1. Press Function.

ENTER NO. & SET

Sending FAX

2. Press 0.

3. Wait for two seconds.

4. Remove documents from the MFC.

5. Place the “new” documents into the feeder.

6. Enter the new fax number for the documents you are sending now, then press Start.

7. After the transmission is finished, place the “old” documents back into the feeder.

0.INTERRUPT

REMOVE DOCUMENT ONLINE

INSERT DOCUMENT ONLINE

FAX OR COPY ONLINE

FUNC 0 TO RESET ONLINE

DIALING ONLINE

SENDING P.01 ONLINE

INSERT DOCUMENT ONLINE

FAX OR COPY ONLINE

FUNC 0 TO RESET ONLINE

5-13

MFC 4450/OP-US-5.0

SENDING FAXES ADVANCED FAX TRANSMISSIONS

8. Press Function and 0 to restore the timer.

0.INTERRUPT

TIMER WAITING ONLINE

Canceling a Job

Use the Cancel Job function to permanently remove scheduled tasks such as Polling or Polled Waiting (see page 7-2~3) and Timer (Delayed Transmission) (see page 59~10) from your MFC.

Example: TIMER WAITING with documents in the feeder.

THE DISPLAY WILL SHOW:KEYS TO PRESS

TIMER WAITING ONLINE

1. Press Function.

2. Press 2. Any waiting jobs that have been set up will appear in the display. If no jobs are waiting to be processed, a NO JOB WAITING message will appear in the display.

ENTER NO. & SET

2.CANCEL JOB

19:45 NJ OFFIC

SELECT { } & SET

3. Use Z (left arrow) or X (right arrow) to select the job you wish to cancel.

4. Press Set.

5. Press 1 to cancel the selected job, or 2 to exit without canceling. If 1 is selected, the job will be canceled and the next job in the queue will appear in the display.

6. To cancel the next job, press 1 again. To exit, simply press 2.

5-14

19:45 NJ OFFIC

1.CLEAR 2.EXIT

MFC 4450/OP-US-5.0

D) FAX TRANSMISSION OPTIONS

Setting the Overseas Mode

If you experience difficulty with sending faxes overseas, you may want to use the Overseas mode. Using the Overseas mode is an effective way to send faxes overseas.

FAX TRANSMISSION OPTIONS SENDING F AXES

THE DISPLAY WILL SHOW:KEYS TO PRESS

09/12/1998 15:25 ONLINE

1. Insert the documents into the feeder.

2. Press Function.

3. Press 1.

4. Press 6.

5. Press Z (left arrow) or X (right arrow) to switch to ON.

6. Press Set.

7. Press Stop to exit.

FAX: NO. & START SCAN READY

COPY: PRESS COPY SCAN READY

ENTER NO. & SET

1.TEMP.SETTINGS

Sending FAX

6.OVERSEAS MODE

OVERSEAS:OFF

SELECT { } & SET

OVERSEAS:ON

6.OVERSEAS MODE

ENTER FAX NO. ONLINE

8. Then start the fax sending operation. (See page 5-5.)

After sending your fax, the overseas mode will switch itself OFF.

PRESS START KEY ONLINE

5-15

MFC 4450/OP-US-5.0

SENDING FAXES FAX TRANSMISSION OPTIONS

Setting Your MFC for Multiple Resolution Transmission

This is a temporary setting for the current transmission job only. You can set the resolution of the documents you send by pressing Resolution. Once you set the resolution, all the pages will be sent at the same resolution. However, there may be times when you want to send some pages at one resolution, such as STANDARD, and other pages in another resolution, such as PHOTO. If you send all pages in Photo resolution, for instance, it would take a great deal of time. It is better to specify the resolution for each page to minimize transmission time. This is made possible by using the 1.TEMP. SETTINGS function.

THE DISPLAY WILL SHOW:KEYS TO PRESS

09/12/1998 15:25 ONLINE

1. Insert the documents into the feeder.

2. Press Function.

3. Press 1.

4. Press 5.

5. Press Z (left arrow) or X (right arrow) to find the resolution you want for the first page of your documents. Example: FINE.

6. Press Set. Return to Step 6 to set the resolution for page 2 and the following pages.

FAX: NO. & START SCAN READY

COPY: PRESS COPY SCAN READY

ENTER NO. & SET

1.TEMP.SETTINGS

5.RESOLUTION

PAGE 01:STANDARD

SELECT { } & SET

PAGE 01:FINE

PAGE 02:FINE

7. When you finish setting the resolution for all your pages, press Stop.

5-16

FAX: NO, & START ONLINE

COPY: PRESS COPY ONLINE

MFC 4450/OP-US-5.0

8. Enter the fax number.

9. Press Start.

The resolution will revert to STANDARD after the documents have been sent.

Sending a Fax with an Electronic Cover Page Message

An automatic Cover Page will allow you to send details of who the fax is going to, who it is from and when it was sent. This is what the Cover Page looks like:

FAX TRANSMISSION OPTIONS SENDING F AXES

09/12/1998 15:25

=== COVER PAGE ===

TO: NJ OFFICE E FAX: 14155551212

FROM: BROTHER E FAX: 4155554444 TEL: 4155554445

03 PAGE[S] TO FOLLOW COMMENT: PLEASE CALL

(1)

(2)

(3) (4)

(1) The “TO” information comes from the One-Touch or the Speed-Dial memory. If

you are dialing manually, the name of the destination will be left blank.

(2) The “FROM” information comes from the Station ID.

(3) The number of pages you are sending. When Cover Page is sent each time by

using the automatic settings (see page 5-20~21), the number of pages will be left blank. If you have used the temporary Cover Page setting (see page 5-21~22), the number of pages you entered will be listed.

Sending FAX

(4) Your comments. You may customize the comments (see page 5-18~19).

5-17

MFC 4450/OP-US-5.0

SENDING FAXES FAX TRANSMISSION OPTIONS

Selecting a Comment for the Cover Page

You can choose one comment from among 6 options. The first option is to send no comment at all. The next 3 are built-in comments, and the last two are ones you can enter yourself. (For more information see below “Customizing Your Cover Page Comment”.)

1. COMMENT OFF

2. PLEASE CALL

3.URGENT

4.CONFIDENTIAL

5. (Your own customized comment up to 27 characters.)

6. (Your own customized comment up to 27 characters.)

FOR YOUR INFORMATION

Customizing Your Cover Page Comment

You can customize the comment on your Cover Page as follows:

THE DISPLAY WILL SHOW:KEYS TO PRESS

09/12/1998 15:25 ONLINE

1. Press Function.

2. Press 7.

3 . Press 6.

4. Press Z (left arrow) or X (right arrow) to select 5 or 6 where you wish to store a comment. Example: 5.

ENTER NO. & SET

7.SETUP SYSTEM

6.SET COVERPAGE

SELECT { } & SET

5. Press Set.

5-18

MFC 4450/OP-US-5.0

FAX TRANSMISSION OPTIONS SENDING F AXES

6. Enter your customized comment using the dial pad (up to 27 characters). (See page 2-8~10 for more details.) Example: TOP SECRET.

7. Press Set.

8. Press Stop to exit.

Printing a Sample Cover Page

You can print a sample Cover Page to check the format.

THE DISPLAY WILL SHOW:KEYS TO PRESS

1. Press Function.

2. Press 3.

5.TOP SECRET

6.SET COVERPAGE

09/12/1998 15:25 ONLINE

ENTER NO. & SET

3.PRINT REPORTS

Sending FAX

3 . Press 4.

4. Press Start.

4.COVERPAGE

PRESS START KEY

PRINTING

5-19

MFC 4450/OP-US-5.0

SENDING FAXES FAX TRANSMISSION OPTIONS

To Always Send a Cover Page

If you often send an automatic Cover Page, you can set it to ON to avoid having to set up the details of the Cover Page each time. Here is how you can switch the setting for the automatic Cover Page to ON or OFF:

KEYS TO PRESS THE DISPLAY WILL SHOW:

09/12/1998 15:25 ONLINE

1. Press Function.

2. Press 5.

3. Press 3.

4. Press Z (left arrow) or X (right arrow) to choose ON or OFF. Example: ON.

5. Press Set.

6. If you selected ON, you must select a comment, by pressing Z (left arrow) or X (right arrow). Example: 2.PLEASE CALL. (See page

5-19.)

ENTER NO. & SET

5.USER OPTIONS

3.COVERPG ON/OFF

COVERPAGE:OFF

SELECT { } & SET

COVERPAGE:ON

1.COMMENT OFF

SELECT { } & SET

2.PLEASE CALL

7. Press Set.

8. Press Stop to exit.

5-20

3.COVERPG ON/OFF

MFC 4450/OP-US-5.0

Sending an Automatic Cover Page

If you have the Cover Page ON/OFF setting to ON, the total number of pages will not be printed on the Cover Page. Also, the comment you selected when you set it to ON will be printed on all the Cover Pages you send.

Sending a Fax When the Cover Page Is ON

1. Insert the documents into the feeder. The

display will say COVERPAGE ON for one second.

FAX TRANSMISSION OPTIONS SENDING F AXES

FOR YOUR INFORMATION

THE DISPLAY WILL SHOW:KEYS TO PRESS

09/12/1998 15:25 ONLINE

COVERPAGE ON SCAN READY

FAX: NO. & START SCAN READY

COPY: PRESS COPY SCAN READY

Sending FAX

2. Enter the fax number.

3. Press Start. Your MFC will begin transmitting the Cover Page and original document.

Sending a Cover Page Temporarily

1. Insert the documents into the feeder.

2. Press Coverpage.

NJ OFFICE ONLINE

SEND COVERPAGE ONLINE

SENDING P.01 ONLINE

THE DISPLAY WILL SHOW:KEYS TO PRESS

09/12/1998 15:25 ONLINE

FAX: NO. & START SCAN READY

COPY: PRESS COPY SCAN READY

1.COMMENT OFF ONLINE

SELECT { } & SET ONLINE

5-21

MFC 4450/OP-US-5.0

SENDING FAXES FAX TRANSMISSION OPTIONS

3. Press Z (left arrow) or X (right arrow) to select the comment you want. Example: 2.PLEASE CALL.

4. Press Set.

5. Enter the number of pages you are sending. (Enter 00 to leave the number of pages blank.)

6 . Wait for two seconds.

7. Enter the fax number.

8. Press Start.

2.PLEASE CALL ONLINE

TOTAL PAGES? :00 ONLINE

TOTAL PAGES? :02 ONLINE

ENTER FAX NO. ONLINE

PRESS START KEY ONLINE

NJ OFFICE ONLINE

SEND COVERPAGE ONLINE

SENDING P.01 ONLINE

Helpful Hints

• Even if the Cover Page ON/OFF setting is ON, you can avoid sending

an automatic Cover Page by pressing Coverpage once to turn off the Cover Page for that transmission.

• If you want the total number of pages sent to be printed on the cover

page, press Coverpage once to set the COVERPAGE ON/OFF option to OFF. (See page 5-20~21.) Then press Coverpage once again and enter the number of pages.

5-22

MFC 4450/OP-US-5.0

Call Reservation: Speaking with the Other Party on the External Telephone After Fax Transmission

You can send a fax and then talk to the recipient using the Call Reservation feature. After your MFC prints on the receiving end, the receiving fax machine will ring as if it were receiving a telephone call. If the recipient picks up the handset, your MFC will ring. If you have a telephone plugged in to the EXT. Jack of your MFC, you can pick up your handset, press Hook and start a conversation. If you have both Call Reservation and Call Back Message set to ON and the recipient does not pick up the handset when it rings, your MFC will leave a fax message asking the recipient to call you.

FAX TRANSMISSION OPTIONS SENDING F AXES

FOR YOUR INFORMATION

Using the Call Reservation Function

• There are some fax machines that will not respond to this function.

• When you use auto redialing, you can not use the Call Reservation function, but if Call Back Message is ON, your machine will leave a Call Back Message asking the other party call you.

• You can not use Call Reservation with the Delayed Transmission or with the Polling function.

• You must register your Station ID number to turn Call Back

Message: ON. (See page 3-3~4.)

THE DISPLAY WILL SHOW:KEYS TO PRESS

09/12/1998 15:25 ONLINE

1. Insert the documents into the feeder.

FAX: NO. & START SCAN READY

COPY: PRESS COPY SCAN READY

Sending FAX

2. Press Function.

3. Press 1.

ENTER NO. & SET

1.TEMP.SETTINGS

5-23

MFC 4450/OP-US-5.0

SENDING FAXES FAX TRANSMISSION OPTIONS

4. Press 3.

5. Press Z (left arrow) or X (right arrow) to select Call Reservation ON or OFF. Example: Call Reserve ON.

6. Press Set.

7. Press Z (left arrow) or X (right arrow) to select Call Back Message ON or OFF. Example: Call Back Message ON.

8. Press Set.

9. Press Stop.

3.CALL RESERVE

CALL RESERVE:OFF

SELECT { } & SET

CALL RESERVE:ON

CALL BACK:OFF

SELECT { } & SET

CALL BACK:ON

3.CALL RESERVE

ENTER FAX NO. ONLINE

. Enter the fax number.

. Press Start.

. Pick up your handset of the external

telephone and press Hook if it rings.

09/12/1998 15:25

=== CALL BACK MESSAGE ===

TO: NJ OFFICE R FAX: 14155551212

FROM: BROTHER T

PLEASE CALL AT [TEL] 4155554445 Y

[FAX] 4155554444 Y

PRESS START KEY ONLINE

NJ OFFICE ONLINE

DIALING ONLINE

5-24

MFC 4450/OP-US-5.0

Printing the Call Back Message

You can print a sample Call Back Message to check the format.

1. Press Function.

FAX TRANSMISSION OPTIONS SENDING F AXES

THE DISPLAY WILL SHOW:KEYS TO PRESS

09/12/1998 15:25 ONLINE

ENTER NO. & SET

2. Press 3.

3 . Press 5.

4. Press Start.

3.PRINT REPORTS

5.CALL BACK MSG

PRESS START KEY

PRINTING

ECM (Error Correction Mode)

The Error Correction Mode (ECM) is a way for the MFC to check the integrity of a fax transmission while it is in progress. ECM transmissions are possible only between machines that both have the ECM feature. If they do, you may send and receive fax messages that are continuously checked for their integrity.

Sufficient memory must be available in your MFC for this feature to work.

Error Retransmission

Sending FAX

Error Retransmission is helpful when the receiving machine does not have ECM. Even though your MFC can not check the integrity of the message, it will send the affected page(s) again after occurrences of accidental noise have caused an error.

This feature is available only for memory transmission using Super QuickScan (see page 5-8~13).

5-25

MFC 4450/OP-US-5.0

SENDING FAXES FAX TRANSMISSION OPTIONS

THE DISPLAY WILL SHOW:KEYS TO PRESS

09/12/1998 15:25 ONLINE

1. Press Function.

2. Press 5.

3 . Press 4.

4. Press Z (left arrow) or X (right arrow) to choose either ON or OFF. Example: ON.

5. Press Set.

6. Press Stop to exit.

ENTER NO. & SET

5.USER OPTIONS

4.ERROR RE-TX

ERROR RE-TX:OFF

SELECT { } & SET

ERROR RE-TX:ON

4.ERROR RE-TX

Next-FAX Reservation

You can use Next-FAX Reservation for sending a fax when the MFC is busy receiving or transmitting from memory. This function saves you from having to wait until the incoming fax has printed or the fax stored in memory has finished transmission. To use the Next-FAX Reservation feature, insert the documents as you normally would and follow a few other simple steps.

5-26

MFC 4450/OP-US-5.0

• Next-FAX Reservation can not be used when there are documents in the document feeder awaiting Delayed Transmission or Polled Waiting or when the Interrupt function is in use.

• When you are making a call using Next-FAX Reservation, you can dial manually, or use One-Touch, Speed-Dial, Redial, or Chain dialing. However, when you use One-Touch dialing, the screen will display only the number of the One-Touch number you are using, such as “*01” and not the name of the person you are calling. Similarly, if you use SpeedDialing, the screen will show you only the Speed-Dial number, such as “#02”.

• You can set the resolution for Next-FAX Reservation by pressing Resolution, but you can not change any settings using the Function key. (For example, you can not change a setting for multiple resolution transmission by using function mode.)

FAX TRANSMISSION OPTIONS SENDING F AXES

FOR YOUR INFORMATION

• To cancel a Next-FAX Reservation, remove the documents and press Stop.

THE DISPLAY WILL SHOW:KEYS TO PRESS

RECEIVING P.01 ONLINE

1. Insert the documents into the feeder.

2 . Enter a fax number.

3. Press Start.

4. Press Set.

ENTER No & START SCAN READY

14155551234 ONLINE

PRESS SET ONLINE

NEXT-FAX RESERVD ONLINE

09/12/1998 15:25 ONLINE

DIALING ONLINE

Sending FAX

-If a One-Touch or Speed-Dial number is selected that is not stored, a warning beep will sound.

5-27

MFC 4450/OP-US-5.0

RECEIVING F AXES AND OTHER CALLS

BASIC SETUP TO RECEIVE FAXES

6. RECEIVING FAXES AND OTHER CALLS

A) BASIC SETUP TO RECEIVE FAXES

Selecting an Answer Mode

There are four different answer modes for your MFC. You may choose the mode that best suits your needs by pressing the Mode button repeatedly until you have changed the Fax and F/T lights to the setting you want to use. For more detailed information about a particular mode, please refer to the page number in the right column.

Note: the lighted indicators mean

Mode

1. Manual (manual receive) (If you have an external telephone plugged into the EXT. Jack)

Light How it works

Fax TAD F/T

You control the phone line and must answer every call yourself.

= not selected = is selected and lit

When to use it

Use this mode when you are using a computer modem on the same line or if you receive very few fax messages. You can also use this mode with Distinctive Ringing.

Page #

6-2

2 . Fax (automatic receive)

3. F/T (Fax/Telephone) (If you have an external telephone plugged into the EXT. Jack)

4 . TAD (External

Telephone Answering Device or

machine plugged into the EXT. Jack)

*NOTE: • In TAD mode the Ring Delay and F/T Ring Time settings on the MFC do not apply! The

number of rings is set on the external answering machine, which overrides the settings on the MFC.

• In F/T mode you must set the Ring Delay and F/T Ring Time. If you have extension phones on the line, set the Ring Delay to 4 rings.

Fax TAD F/T Fax TAD F/T

Fax TAD F/T

The MFC automatically answers every call as a fax.

The MFC controls the line and automatically answers every call. If the call is a fax it will receive the fax. If the call is not a fax it will ring (double ring) for you to pick up the call by using the external telephone.

The answering machine controls the phone line and answers every call. As soon as the TAD answers, the MFC listens for fax tones. If it hears then it will take over the call and receive the fax message.

For dedicated fax lines. You can not receive a voice call but you can call out.

This mode is for when you are not using an answering machine. You can not have an answering machine on the same line, even if it is on a separate jack on the same line. You can not use the telephone company’s Voice Mail in this mode.

You must have an external answering machine plugged into the MFC for this mode to work properly. It will not work with the telephone company’s Voice Mail services. The TAD mode can be set so you have time to answer calls before the TAD picks up. You do not have to change modes when you are in or out.

6-2

6-3

6-15

6-1

MFC 4450/OP-US-5.0

BASIC SETUP TO RECEIVE FAXES

RECEIVING F AXES AND OTHER CALLS

Manual Reception (Manual Mode) (Only with an External Telephone Connected to the MFC)

When you set the Answer Mode to manual, you must answer each incoming call yourself. Here is what you should do when using Manual Mode:

If You Get a... Then You Should...

1. Regular phone call Talk as you normally would through the handset of the external telephone.

2. Phone call and Press Start or press your Remote Activation Code (*51)

request to send a fax on the external telephone when you finish talking,

replace the handset. Note: The sender must also press Start.

3. Fax tone... Press Start or press your Remote Activation Code (*51) on the external telephone, and replace the handset.

Automatic Fax Only Reception (Fax Mode)

You can automatically receive all your faxes in Automatic Fax Reception mode (Fax light is ON). Select this mode by pressing Mode.

Setting the Ring Delay

You can set the number of rings before the MFC will answer the line.

THE DISPLAY WILL SHOW:KEYS TO PRESS

09/12/1998 15:25 ONLINE

1. Press Function.

2. Press 6.

3 . Press 2.

ENTER NO. & SET

6.TEL OPTIONS

2.RING DELAY

RING DELAY:02

Receive FAX

SELECT { } & SET

6-2

MFC 4450/OP-US-5.0

RECEIVING F AXES AND OTHER CALLS

4. Press Z (left arrow) or X (right arrow)

BASIC SETUP TO RECEIVE FAXES

RING DELAY:00

repeatedly until you find the number of rings you want. Example: 00.

When you set 00, you can receive your incoming faxes without any rings.

5. Press Set .

2.RING DELAY

6. Press Stop to exit.

The F/T Switch (Fax/Telephone Mode) (Only with an External Telephone Connected to the MFC)

When you share one line for your telephone and fax application, in the F/T switch mode, the MFC can determine whether an incoming call is a fax or a telephone call. (See Chart below.)

Incoming Call

The MFC picks up after Ring Delay elapses.

The MFC, all extensions and external in the home will ring for 0-4 rings (Ring Delay - see page 6-2).

You pick up any extensions or external within Ring Delay selection.

The MFC picks up the call and automatically detects whether it is a fax or voice call.

Automatic fax call

Fax reception is automatically activated.

The fax message is received.

The caller stays on the line through the entire 10-60 second Ring Time.

The fax mode is activated.

The caller may hang up.

fax call

Only the MFC rings, thus signaling you to pick up the external handset. The MFC will ring for several seconds, depending on your F/T ring time setting.

You pick up the external handset and press Hook.

Talk as normal or press Start key or your Remote Activation Code (*51) on the external telephone to receive a manual fax.

Automatic or manual fax call

A) If you are at the MFC and using the external telephone then, press Start. B) If you are not at the MFC, press your Remote Activation Code (*51) to transfer the fax call to the MFC.

You must manually determine if it is a voice or fax call.

Voice callVoice call or manual

Talk as normal.

NOTE: The F/T ringing will continue for 10-60 seconds even if the caller hangs up

during F/T ring time.

6-3

MFC 4450/OP-US-5.0

BASIC SETUP TO RECEIVE FAXES

RECEIVING F AXES AND OTHER CALLS

Setting the F/T Ring Time

You can specify the maximum time you want the MFC to ring (double ring) to notify you after it has answered a telephone call. There are four predefined settings: 10, 20, 30, or 60 seconds. During this time, only the MFC will ring. No other phones on the same line will ring.

KEYS TO PRESS

1. Press Function.

2. Press 6.

3. Press 4.

THE DISPLAY WILL SHOW:

09/12/1998 15:25 ONLINE

ENTER NO. & SET

6.TEL OPTIONS

4.F/T RING TIME

RING TIME:20 SEC

SELECT { } & SET

4. Press Z (left arrow) or X(right arrow)

repeatedly until you find the setting you want. Example: 10 SEC.

5. Press Set.

6. Press Stop to exit.

RING TIME:10 SEC

4.F/T RING TIME

Smoothing

The smoothing feature enhances the appearance of incoming faxes by making the lines smooth and takes no additional time. This function does not apply to outgoing faxes, or to lists or reports you print. The initial setting is ON.

KEYS TO PRESS THE DISPLAY WILL SHOW:

09/12/1998 15:25 ONLINE

Receive FAX

1. Press Function.

ENTER NO. & SET

6-4

MFC 4450/OP-US-5.0

RECEIVING F AXES AND OTHER CALLS

2. Press 5.

3. Press 1.

4. Press Z (left arrow) or X (right arrow)

to choose ON or OFF. Example: OFF.

5. Press Set.

6. Press Stop to exit.

BASIC SETUP TO RECEIVE FAXES

5.USER OPTIONS

1.SMOOTHING

SMOOTHING:ON

SELECT { } & SET

SMOOTHING:OFF

1.SMOOTHING

Setting the Size of the Paper

There are three different settings for the size of the (printing) paper. The MFC automatically will reduce and print the incoming data according to the setting of the paper size in the casette.

KEYS TO PRESS THE DISPLAY WILL SHOW:

09/12/1998 15:25 ONLINE

1. Press Function.

2. Press 5.

3 . Press 6.

4. Press Z (left arrow) or X (right arrow)

to select either LETTER, LEGAL or A4. Example: A4.

ENTER NO. & SET

5.USER OPTIONS

6.RCD PAPER

RCD PAPER:LETTER

SELECT { } & SET

RCD PAPER:A4

6-5

MFC 4450/OP-US-5.0

BASIC SETUP TO RECEIVE FAXES

5. Press Set.

6. Press 1 to go to the REDUCTION setting

in Function menu 5-5. (See page 6-7~8.)

7. Press Z (left arrow) or X (right arrow)

to select either AUTO, 100%, 93%, 87%, or 75%. Example: AUTO.

8. Press Set.

9. Press Stop to exit.

RECEIVING F AXES AND OTHER CALLS

CHANGE REDUCTION

1.YES 2.NO

REDUCTION:AUTO

SELECT { } & SET

REDUCTION:AUTO

6.RCD PAPER

NOTICE

Regardless of the actual size of the paper, the MFC will calculate the reduction ratio by this setting. So when you change the paper size, you must also change this setting to get the correct reduction. Your MFC can be set to receive incoming fax documents on only letter, legal or A4 paper.

Printing a Reduced Size Copy of the Incoming Document

You can avoid separating data even if the document is longer than the paper in your casette by using this function to print a reduction of the document. There are two types of reduction: Auto Reduction and Fixed Reduction.

Auto Reduction

Regardless of the original size of the incoming document, it will be reduced so that it fits on one page of paper. The MFC will automatically calculate the reduction ratio by taking into account the size of the incoming document and the size of the paper you selected in Function menu 5-6. (See page 6-5.)

Receive FAX

6-6

MFC 4450/OP-US-5.0

RECEIVING F AXES AND OTHER CALLS

BASIC SETUP TO RECEIVE FAXES

Using Fixed Reduction Ratios

You can choose to have incoming documents reduced at a fixed reduction ratio, regardless of the size of the paper. The reduction ratio can be selected from among four choices: 100%, 93%, 87%, or 75%.

KEYS TO PRESS THE DISPLAY WILL SHOW:

09/12/1998 15:25 ONLINE

1. Press Function.

2. Press 5.

3 . Press 5.

ENTER NO. & SET

5.USER OPTIONS

5.REDUCTION

REDUCTION:AUTO

4. Press Z (left arrow) or X (right arrow)

to select the reduction ratio you want :

-If you want Auto Reduction, choose “AUTO”.

-Choose 93%, 87%, or 75% if you want Fixed Reduction.

Example: 93%.

-Choose 100% if you want to record the same size.

5. Press Set.

6. Press Stop to exit.

SELECT { } & SET

REDUCTION: 93%

5.REDUCTION

6-7

MFC 4450/OP-US-5.0

BASIC SETUP TO RECEIVE FAXES

RECEIVING F AXES AND OTHER CALLS

NOTICE

• You can use Auto Reduction to reduce incoming documents to fit on one page of paper, only as long as the original document is not longer than legal size. If the original is longer than legal size, the data will not be reduced (see For Your Information below) and will carry over to print on a second page.

• When you use Auto Reduction and you receive an incoming document that is smaller than your paper, no reduction will take place.

• When selecting Fixed Reduction, you must consider the size of the paper as registered in Function menu 5-6. (See page 6-5.) If you selected letter size, you can choose a reduction of 93%, 87%, or 75%. If you selected A4 size, you can choose a reduction of only 93% or 87%. And if you selected legal size, you can choose only 93%.

FOR YOUR INFORMATION

Selecting the Ratios of Fixed Reduction

Other party sends you a document the size of…

Letter document (8.5"x11") (mostly Domestic communications)

A4 document (8.2"x11.6") (mostly Internatlonal communications)

Legal documents (8.5"x14")

Reception into Memory (Out of Paper Reception)

If the multipurpose sheet feeder is empty, the LCD will display the message CHECK PAPER. Add more paper.

Your MFC automatically will store incoming faxes in its memory if it runs out of paper. The contents of the memory will be printed automatically when you replace the paper. The memory will not be lost as long as you do not turn off the MFC or disconnect the power.

Your paper size is:

Letter

A4, Legal

Letter

Legal

Letter

Legal

Recommended

Reduction Ratio is:

93%

100%

87% 93%

100%

75% 93%

Receive FAX

6-8

MFC 4450/OP-US-5.0

RECEIVING F AXES AND OTHER CALLS

BASIC SETUP TO RECEIVE FAXES

Setting the Print Density

You can set print conditions with the following steps. Press Z (left arrow) to make the print lighter and X (right arrow) to make the print darker. If the print is still too light or too dark, you can adjust it further by turning the Print Density Dial located in the right corner under the top cover. (Remove the drum unit to find the dial. See page 14-5 for more information.)

KEYS TO PRESS THE DISPLAY WILL SHOW:

09/12/1998 15:25 ONLINE

1. Press Function.

2. Press 5.

3. Press 9.

The display will alternate messages.

ENTER NO. & SET

5.USER OPTIONS

9.PRINT DENSITY

4. Use Z (left arrow) or X (right arrow) to change the settings.

5. Press Set.

6. Press Stop to exit.

SELECT { } & SET

9.PRINT DENSITY

Toner Save Function

This function lets you extend the life of the toner by conserving its use. When the Toner Save is set to ON, the print appears somewhat lighter. This feature is also available when copying. The default setting is OFF.

KEYS TO PRESS THE DISPLAY WILL SHOW:

09/12/1998 15:25 ONLINE

1. Press Function.

2. Press 5.

ENTER NO. & SET

5.USER OPTIONS

6-9

MFC 4450/OP-US-5.0

BASIC SETUP TO RECEIVE FAXES

3. Press 7.

4. Press Z (left arrow) or X (right arrow) to select either ON or OFF. Example: ON.

5. Press Set.

6. Press Stop to exit.

RECEIVING F AXES AND OTHER CALLS

7.TONER SAVE

TONER SAVE:OFF

SELECT { } & SET

TONER SAVE:ON

7.TONER SAVE

Speaker Volume

There are three settings available for the Speaker Volume, OFF, LOW, or HIGH. This setting controls the loudness of the MFC’s one-way speaker, which is connected to the phone line. The initial setting is LOW.

KEYS TO PRESS

1. Press Function.

2. Press 6.

3 . Press 3.

4 . Press Z (left arrow) or X (right arrow)

to choose a setting either OFF, LOW, or HIGH. Example: HIGH.

5. Press Set.

THE DISPLAY WILL SHOW:

09/12/1998 15:25 ONLINE

ENTER NO. & SET

6.TEL OPTIONS

3.SPEAKER VOLUME

SPEAKER:LOW

SELECT { } & SET

SPEAKER:HIGH

3.SPEAKER VOLUME

Receive FAX

6. Press Stop to exit.

6-10

MFC 4450/OP-US-5.0

RECEIVING F AXES AND OTHER CALLS

BASIC SETUP TO RECEIVE FAXES

Ring Volume

You can set the ring volume to either OFF, LOW or HIGH. The initial setting is HIGH. Even if you select OFF, the ring volume will be LOW for F/T ringing, Call Reservation ringing and when the Distinctive Ringing mode is SET.

KEYS TO PRESS THE DISPLAY WILL SHOW:

09/12/1998 15:25 ONLINE

1. Press Function.

2. Press 6.

3. Press 5.

ENTER NO. & SET

6.TEL OPTIONS

5.RING VOLUME

RING VOLUME:HIGH

4. Press Z (left arrow) or X (right arrow) to choose either OFF, LOW, or HIGH. Example: LOW.

5. Press Set.

6. Press Stop to exit.

SELECT { } & SET

RING VOLUME:LOW

5.RING VOLUME

6-11

MFC 4450/OP-US-5.0

REMOTE ACTIVATION

RECEIVING F AXES AND OTHER CALLS

B) REMOTE ACTIVATION

What is Remote Activation?

If you answer a call that is a fax message, you can use the Remote Activation Code to make your MFC take over the call. If your MFC answers a telephone call that is for you, you can use the Remote Deactivation Code (#51) to pick up the call at an extension phone. You must use a touch tone phone.

FOR YOUR INFORMATION

Connecting an External or Extension Telephone

You may connect an external telephone to your MFC, as shown below. Use the “EXT.” jack on your machine. Alternatively, you may wish to use this “EXT.” jack to connect a telephone answering device (TAD). An extension phone is a telephone that is plugged into a separate wall jack on the same line.

LINE

EXT.

External Telephone

Receive FAX

Extension Telephone

6-12

MFC 4450/OP-US-5.0

RECEIVING F AXES AND OTHER CALLS REMOTE ACTIVATION

Using Remote Codes

The Remote Activation Code (*51) is used in F/T and TAD modes. The Deactivation Code (#51) is used only in F/T mode.

Using the Activation Code

When you are at the MFC, you will probably answer incoming calls before your MFC or answering machine is programmed to pick up. If you answer a call and no one seems to be on the line, assume it is a fax message. Do not hang up. You must activate your MFC to take over the call first. If you are on an extension/external phone, press *51 and wait for your MFC to respond before you hang up. After 3 seconds you will hear receiving tones (chirps) through the handset of extension phone. Then hang up. You can repeat the code as many times as needed. Your MFC will take over the call and print the fax message. If your caller wants to talk before sending the fax, you can have a conversation first and then activate your MFC with the code.

The Remote Activation Code can also be used by your callers. When you are using a TAD, your outgoing message (OGM) should end with the statement “to send a fax, press *51”. (See the section on Connecting a Telephone Answering Device for more information.)

Using the Deactivation Code

When your MFC is in F/T mode, sometimes it will answer a call that is not fax calling tones (a telephone call or manual fax). It will respond with a double ring (short, short) to alert you to take over. Because the MFC has already answered the call, only the MFC will ring, extension phones are no longer connected to the call. You can take over the call at an extension phone using the Deactivation Code (#51).

Pick up the handset on another telephone and press #51 quickly during the silence between the double ring pattern. When the MFC hears the code it will stop ringing and let you speak with the caller. If no one is on the line or someone is trying to send you a manual fax, send the call back to the MFC (*51).

6-13

MFC 4450/OP-US-5.0

REMOTE ACTIVATION

RECEIVING F AXES AND OTHER CALLS

Making the Remote Codes Easier to Use

You can change the codes at any time. It may be easier for you and your callers to press the same key three times (Example: *** and ###). Although you can change the codes to any numbers you want, try to avoid using digits for the Activation Code. The Remote Activation Code can not match any number you dial. If you try to dial a phone number that includes the Activation Code, your MFC will go into receiving mode.

Troubleshooting

Sometimes other equipment on your phone line reserves a key that is in the Activation or Deactivation code. (Some answering machines reserve the “*” key.) If the code you use to retrieve messages from your answering machine causes the line to be disconnected, try changing the Remote Codes. Change *51 to ### and #51 to 999. The Remote Activation and Deactivation Codes may not work with some telephone systems or telephone sets.

NOTE: If you accidentally pick up the extension phone when a fax message is being

received, you may disrupt the transmission or render some portions unreadable.

Changing and Registering Remote Codes

KEYS TO PRESS THE DISPLAY WILL SHOW:

1. Press Function .

2. Press 7.

3. Press 5.

4. Press Z (left arrow) or X (right arrow) to choose ON or OFF. Example: ON.

5. Press Set.

09/12/1998 15:25 ONLINE

ENTER NO. & SET

7.SETUP SYSTEM

5.REMOTE CODE

REMOTE ACT.:ON

SELECT { } & SET

REMOTE ACT.:ON

Receive FAX

6-14

MFC 4450/OP-US-5.0

RECEIVING F AXES AND OTHER CALLS REMOTE ACTIVATION

6. Enter new remote code to activate. (Factory setting is *51.) Then press Set.

7. Enter new remote code to deactivate. (Factory setting is #51.)

. Press Set .

. Press Stop to exit.

ACT.CODE:*51

DEACT.CODE:#51

5:REMOTE CODE

C) CONNECTING TO A TELEPHONE ANSWERING DEVICE (TAD)

How to Use an External TAD with the MFC

When you have a Telephone Answering Device on the fax phone line, the TAD will answer all the incoming calls. Your Brother MFC will listen in on the line for fax CNG tones. If it hears them, it will take over the call and receive the fax message. If it does not hear fax tones, it will let the TAD continue playing the outgoing message so the caller can leave a voice message.

The TAD must answer within 4 rings. The MFC can not hear the CNG calling tones until the TAD answers the call. When the Ring Delay is set for 4 rings, only 8-10 seconds of CNG calling tones are left for the “handshake”. So you must strictly follow the instructions for recording the OGM.

You must erase the incoming messages frequently on your TAD. When the TAD’s memory is full it will not answer any incoming calls (fax or voice).

6-15

MFC 4450/OP-US-5.0

CONNECTING TO A TELEPHONE ANSWERING DEVICE (TAD)

FOR YOUR INFORMATION

Connecting an External TAD to the MFC

You may connect an external TAD to your MFC, as shown below. Use the “EXT.” jack on your machine.

RECEIVING FAXES AND OTHER CALLS

TAD TAD

NO !

LINE

EXT.

-Do not connect a TAD elsewhere on the same phone line. This will cause problems because your MFC and TAD will both try to control the line.

Receive FAX

6-16

MFC 4450/OP-US-5.0

RECEIVING FAXES AND OTHER CALLS

CONNECTING TO A TELEPHONE ANSWERING DEVICE (TAD)

Flowchart of External TAD Reception

Example) TAD mode.

Fax reception is automatically activated by fax tones.

Auto dialed fax call

Incoming Call

The call is picked up by the external TAD. (Maximum 4 rings.)

The external TAD outgoing message begins.

Voice call

Manual dialed fax call

The caller must press your Remote Activation Code to activate the MFC.

The fax message is The fax message is received on paper.

The caller leaves a voice message on the external TAD.

The caller can also send a fax message.

received on paper.

Hookup

There is only one way you can hook up a Telephone Answering Device (TAD) on the fax phone line. The TAD must be plugged into the back of the MFC in the jack labeled EXT. Your MFC can not work properly if you plug the TAD into a wall jack. Follow these steps:

1. Plug the telephone line cord from the wall jack into the back of the MFC in the jack labeled LINE.

2. Plug the telephone line cord from your TAD into the back of the MFC in the jack labeled EXT. (Double check that the telephone line cord comes from the jack in the TAD for telephone line and not for telephone set.)

3. Put your MFC in TAD mode by turning both the Fax and F/T lights on.

4. Set your TAD to 4 rings or less. (The MFC’s Ring Delay setting does not apply).

5. Turn the TAD’s Answer mode to ON.

6. Record the OGM (outgoing message) on your TAD as explained on the next page.

6-17

MFC 4450/OP-US-5.0

CONNECTING TO A TELEPHONE ANSWERING DEVICE (TAD)

RECEIVING FAXES AND OTHER CALLS

Recording the TAD’s Outgoing Message (OGM)

The TAD’s outgoing message is important because it must be set up to handle two kinds of fax receptions: automatic and manual. Timing is important.

1. Record 5 seconds of silence as the beginning of your message. (Your MFC will be able to hear the fax calling tones, of automatic fax transmissions, before they stop.)

2. Limit your speaking to 20 seconds.

3. End your 20 second message by giving your Remote Activation Code for people sending manual faxes: “After the beep, leave a message or send a fax by pressing *51.”

NOTE: Do not assume that most callers send faxes automatically. Many people do

not realize they are not sending fax tones when they lift the handset or press the Hook key. Also, some machines may not send fax tones.

D) DISTINCTIVE RINGING (WITH AN EXTERNAL TELEPHONE

CONNECTED TO THE MFC)

Distinctive Ringing

What Is Distinctive Ringing?

Distinctive ringing is a service offered by the telephone carriers that allows you to have several different numbers on one phone line, so you can have a separate number for your MFC. Each number has its own distinctive ringing pattern. This way, when you get an incoming call, you can identify the number being called by its ring. Your local telephone company can provide more information about this service. The service is usually offered as a monthly charge to your normal telephone bill.

What Is the Advantage of Using the Distinctive Ringing Function?

Using Distinctive Ringing is the most efficient way to receive both fax and telephone calls on the same line. It is much easier for your callers who dial manually. The MFC will answer with receiving tones so they will not have to press an activation code or wait 30 seconds to hear fax tones (F/T mode). And the people who call to talk on your main number, will not have to talk to your MFC. Basically, it gives you two independent numbers without the higher cost of a second line.

Can My MFC Use Distinctive Ringing?

Yes, it has a distinctive ringing function that allows you to register the distinctive ringing pattern of an additional phone number on the line. The number you register must be the number you want to use as your dedicated fax number. Once you register the ringing pattern, the MFC will be able to identify its own incoming calls and automatically receive faxes at that number. You can register only There are some ringing patterns that can not be registered.

one ringing pattern.

Receive FAX

6-18

MFC 4450/OP-US-5.0

RECEIVING FAXES AND OTHER CALLS

Can I Change the Setting Later?

Yes, you can change or cancel the distinctive ringing setting at any time. You can switch it OFF temporarily and then turn it back ON. When you move or get a new fax number, change the distinctive ringing mode to SET so you can register the new number.

How Will the MFC Treat All Other Numbers?

As long as the MFC is set to Manual mode and you have registered its distinctive ringing number, the MFC will answer only the registered number. When a call comes in to your main number (or additional distinctive ringing numbers), all the phones will ring until you or an answering machine pick up the call. (See the chart on page 6-20.)

If you want the MFC to allow a telephone answering device (TAD) to answer main number(s), you must leave the MFC in Manual mode. You can plug the telephone answering device into either the EXT jack of the MFC or into a separate phone jack. If the TAD is in the EXT jack, you will not hear the first two rings on the TAD. The TAD must be set to its maximum number of rings (at least 4 ring cycles). Otherwise, it will answer the registered distinctive ringing number before the MFC has time to recognize the ringing pattern.

DISTINCTIVE RINGING (WITH AN EXTERNAL TELEPHONE CONNECTED TO THE MFC)

only the

If you change the answer mode on the MFC to Fax or F/T, that setting will override the Distinctive Ringing setup. In Fax or F/T modes, your MFC will answer

the phone numbers (including its own ring pattern).

External Telephone Answering Device (TAD) Answers Other Number(s) on the Line:

An external telephone answering device (TAD) can be set up to work with the Distinctive Ringing function. The external TAD must be set to its maximum number of rings (at least 4 ring patterns). Otherwise, it will answer the registered fax number before the MFC has time to recognize the ringing pattern. The external TAD’s OGM (outgoing message) will answer your main number(s) if you do either #1 or #2 as follows:

1. Plug the external TAD into the EXT jack of the MFC (you will not hear the first two rings on the MFC). Put your MFC in Manual mode (Fax and F/T lights off).

2. Plug the external TAD into another phone jack and put the MFC in Manual mode (Fax and F/T lights turned off).

all

6-19

MFC 4450/OP-US-5.0

DISTINCTIVE RINGING (WITH AN EXTERNAL TELEPHONE CONNECTED TO THE MFC)

RECEIVING FAXES AND OTHER CALLS

How Does the Distinctive Ringing Function Work?

Your telephone number will have the standard ring pattern of long long, while the new number could have a ring pattern of short short, long short, etc. When Distinctive Ringing is ON, you will not hear the first two rings of all incoming calls on the MFC. Extension phones may ring as usual. If the MFC recognizes the ring pattern, all ringing will stop and the MFC will answer and automatically receive the fax message. Otherwise, you will hear the extension phones and the MFC continue to ring. The MFC always listens to at least two ring patterns before it answers, so do not pick up the phone during that time. You will quickly learn to recognize the ring pattern for faxes, so you will not be tempted to answer that number. Either you or a telephone answering device can answer the main number(s).

Flowchart of an Incoming Call

Incoming Call

Some extension and external phones ring, MFC is silent.

(The answer mode must Registered Distinctive Ringing Number

MFC automatically receives and prints fax message.

be Manual.)

You answer the call.

Main number and other Distinctive Ringing Number(s).

MFC and all extension and external phones ring on third ring.

Telephone Answering Device (TAD) answers the call.

* The MFC always listens to at least two ring patterns before it answers, so do not pick

up the phone during that time.

Receive FAX

Which Phone Number Should I Register?

It is a good idea to keep your old number for its original purpose and to register the new number as your fax number. Remember to give the new fax number to your customers and colleagues.

6-20

MFC 4450/OP-US-5.0

RECEIVING FAXES AND OTHER CALLS

DISTINCTIVE RINGING (WITH AN EXTERNAL TELEPHONE CONNECTED TO THE MFC)

What Must I Do to Set Up Distinctive Ringing?

To use the Distinctive Ringing feature you must:

1. Get the distinctive ringing service from your telephone carrier.

2. When your distinctive ringing number is available, register it in the function called “Setting the Distinctive Ringing Function”.

3. Keep the MFC in Manual answer mode (both Fax and F/T lights turned off).

Setting the Distinctive Ringing Function

This function is a one-time procedure to register a distinctive ringing number with your MFC. Your MFC will answer the registered number automatically, simulating Fax mode on a dedicated fax line. You can register only

set up this function if you do not have the distinctive ringing service. It may cause your MFC to malfunction. This procedure is in two parts: First, you must put the MFC in SET mode; D/R SET MODE will be on the display screen. Second, you must wait for a friend to call the

distinctive ringing number so you can register the ringing pattern. When a call comes in, do not pick up the handset of the external and extension telephones until the MFC’s display says PICK UP TO SET. Then pick up the handset of the external telephones if you are at the MFC. If the caller dialed your distinctive ringing number, press the Start key and check that the display says REGISTERED before you hang up. If the caller dialed the other number, press the Stop key and hang up to try again.

one number. Do not try to

Before you begin this function:

1. If your MFC is connected to a telephone answering device or to the telephone company’s Voice Mail system, disconnect it before you begin this function.

2. Have a friend ready to call your distinctive ringing number.

KEYS TO PRESS THE DISPLAY WILL SHOW:

09/12/1998 15:25 ONLINE

1. Press Function.

2. Press 6.

3. Press 6.

ENTER NO. & SET

6.TEL OPTIONS

6.DISTINCTIVE

DISTINCTIVE:OFF

SELECT { } & SET

6-21

MFC 4450/OP-US-5.0

DISTINCTIVE RINGING (WITH AN EXTERNAL TELEPHONE CONNECTED TO THE MFC)

4. Press Z (left arrow) or X (right arrow)

to find the SET mode.

5. Press Set.

6. Press Stop.

NOTE: The display should say D/R SET

MODE. Also, the answer mode lights will flash. You must now wait for someone to call the distinctive ringing fax number.

7 . When the phone rings, listen carefully to

check that the ringing pattern is the one you want to register. If it is, display says PICK UP TO SET. Then pick up the external handset.

wait until the

RECEIVING FAXES AND OTHER CALLS

DISTINCTIVE:SET

6.DISTINCTIVE

D/R SET MODE ONLINE

PICK UP TO SET

START TO SET

STOP TO CANCEL

8. Press Start to set.Check that the display

says REGISTERED. (If the other number was called, press Stop to cancel.)

9. Press Start again to receive the incoming

fax, or if the call is a voice call, talk into the external handset.

After you complete this one-time setup:

1. The Distinctive Ringing function automatically will be changed from SET to ON. Set the answer mode based upon your needs.

2. Be sure to have a friend call you on correctly.

3. If you do not complete this function by pressing Start key to register a number, your MFC will stay in D/R SET MODE. So, if you decide must repeat Steps 1~8 and in Step 6 change the mode to OFF.

both numbers to test that everything is set up

REGISTERED

TELEPHONE/FAX ONLINE

not to register a number, you

How to Turn the Distinctive Ringing Function ON or OFF

The distinctive ringing function is designed to accommodate the distinctive ringing service (a telephone service that provides you with multiple numbers, each with a distinctive ring pattern, on one line). You can change the distinctive ringing function setting to ON or OFF as needed number in the function called Setting the Distinctive Ringing Function. To change the setting, repeat Steps 1~8 above; Step 4 is where you can select either ON or OFF.

after you have registered the distinctive ringing

Receive FAX

6-22

MFC 4450/OP-US-5.0

POLLING

7. POLLING

What Is Polling?

Polling is the process of retrieving faxes from another fax machine. You may use your MFC to “poll” other machines, or you may ask someone to poll your MFC. The party who polls pays for the cost of the call.

How Does It Work?

First all parties set up their fax machines so that they can accommodate polling. Then one party leaves documents in the fax machine so that the other party can call and have the documents sent to them.

FOR YOUR INFORMATION

Polled sidePolling side

Call

Receive document

When to Use Polling

Use polling to control the cost of who pays for sending a fax. 1 . If you want to pay for the cost of the call: Send faxes to other parties as

you normally would, and if another party has documents to send you, ask if you can poll for them.

2 . If you want others to pay for the cost of the call: Ask them to poll your

MFC for documents they want, and have them fax any documents that you want.

* There are some fax machines that will not respond to the polling function.

7-1

MFC 4450/OP-US-5.0

POLLING

Helpful Hints

Using Polling Effectively (Examples) Problem No. 1: You want another party to send you a long fax, but

they do not want to pay for the call.

Solution: Ask them to leave the document in their fax machine

so you can poll for it.

Problem No. 2: Sales representatives have difficulty sending faxes

to the head office’s fax machine because it is busy much of the time.

Solution: Head office can poll the sales representatives’ fax

machines.

Problem No. 3: Because of the time or location, it is cheaper for

someone to call you than it is for you to make the call.

Solution: Ask the other party to poll for the documents and

offer to pay for the call at their lower rate.

Polling Another Fax Machine (Calling)

Once you have set up polling, as described below, and the other party has set their fax machine to POLLED WAITING, you can receive their documents automatically.

KEYS TO PRESS THE DISPLAY WILL SHOW:

Make sure there are no documents in your feeder.

1. Press Function.

2. Press 1.

3. Press 2.

4. Wait for two seconds.

5. Press Z (left arrow) or X (right arrow)

to select Polling ON.

6. Press Set.

7. Press Stop.

09/12/1998 15:25 ONLINE

ENTER NO. & SET

1.TEMP.SETTINGS

2.POLLING

POLLING:OFF

SELECT { } & SET

POLLING:ON

2.POLLING

ENTER FAX NO. ONLINE

PRESS START KEY ONLINE

FAX Options

7-2

MFC 4450/OP-US-5.0

POLLING

8. Enter the fax number.

Example: One-Touch dialing.

9. Press Start.

NJ OFFICE ONLINE

DIALING ONLINE

RECEIVING P.01 ONLINE

Setting Up Polled Waiting (Being Called)

Polled Waiting is when you place a document in your MFC and set your machine to allow another fax machine to retrieve that document. Your MFC will print a Polled Report after the transmission.

KEYS TO PRESS

1. Insert the documents into the feeder.

THE DISPLAY WILL SHOW:

09/12/1998 15:25 ONLINE

FAX: NO. & START SCAN READY

COPY: PRESS COPY SCAN READY

2 . Press Function.

3 . Press 1.

4 . Press 2.

5 . Wait for two seconds.

6. Press Z (left arrow) or X (right arrow)

to select Polling ON.

7. Press Set.

8. Press Stop.

9. Press Start and wait for the polling call to

come in.

ENTER NO. & SET

1.TEMP.SETTINGS

2.POLLING

POLLING:OFF

SELECT { } & SET

POLLING:ON

2.POLLING

PRESS START KEY ONLINE

POLLED WAITING ONLINE

7-3

MFC 4450/OP-US-5.0

Delayed Polling

You can set the time when you want polling to take place. After you select POLLING:ON, press Set, then press 1 and use the dial pad to enter the time when you want polling to take place.

POLLING

KEYS TO PRESS

Make sure no documents are in the feeder.

1 . Press Function.

2. Press 1.

3. Press 2.

4. Wait for two seconds.

5 . Press Z (left arrow) or X (right arrow)

to select Polling ON.

6 . Press Set.

7 . Press 1.

THE DISPLAY WILL SHOW:

09/12/1998 15:25 ONLINE

ENTER NO. & SET

1.TEMP.SETTINGS

2.POLLING

POLLING:OFF

SELECT { } & SET

POLLING:ON

2.POLLING

1.TIMER

8. Enter the time.

Example: 19:45 (7:45P.M.).

9. Wait for two seconds.

. Press Stop.

. Enter the fax number.

Example: One-Touch dialing.

. Press Start.

The MFC waits until the specified time to call.

SET TIME=00:00

SET TIME=19:45

1.TIMER

ENTER FAX NO. ONLINE

PRESS START KEY ONLINE

NJ OFFICE ONLINE

09/12/1998 15:25 ONLINE

FAX Options

7-4

MFC 4450/OP-US-5.0

POLLING

Setting Up Polled Waiting with Super Quick-Scan

Before pressing Start, press Super Q.Scan so that you can store your Polled Waiting document in the memory. If you use Super Q.Scan to place the Polled Waiting documents into the memory, they will not be erased automatically after they are polled. To erase them you must use the Cancel Job function. (See page 5-14.)

Sequential Polling

This function is the reverse of Broadcasting, in which your MFC sends a document to several destinations. In a sequential polling operation, your MFC will request documents from several fax units in a single operation. After all the polling operations are finished, a Sequential Polling Report will be printed automatically.

KEYS TO PRESS THE DISPLAY WILL SHOW:

1. Make sure there are no documents in the

feeder.

2. Press Function.

3. Press 1.

4. Press 2.

5. Press Z (left arrow) or X (right arrow)

to select Polling ON.

6. Press Set.

09/12/1998 15:25 ONLINE

ENTER NO. & SET

1.TEMP.SETTINGS

2.POLLING

POLLING:OFF

SELECT { } & SET

POLLING:ON

2.POLLING

7. Press Stop.

7-5

ENTER FAX NO. ONLINE

PRESS START KEY ONLINE

MFC 4450/OP-US-5.0

POLLING

8. Specify the destination of fax machines,

that you wish to poll by using One-Touch, Speed-Dial, or Group keys. Example: Group key.

9. Press Start. Your MFC polls each number

or group member in turn for a document.

ALL BROTHER ONLINE

DIALING ONLINE

7-6

FAX Options

MFC 4450/OP-US-5.0

REMOTE FAX OPTIONS

8. REMOTE FAX OPTIONS

Since the MFC can store incoming data in memory as well as print it, you can use the convenient FAX Forwarding, Paging and Remote Retrieval functions.

Setting the Fax Storage

Set this function to ON if you want the incoming data to be stored in the memory as well as printed. When data is stored in the memory, you can use the Fax Forwarding, Paging, and Remote Retrieval functions. It is a good idea to turn the Fax Storage function ON when you go out. The initial setting is OFF.

KEYS TO PRESS THE DISPLAY WILL SHOW:

1. Press Function.

2. Press 8.

3. Press 1.

4. Press Z (left arrow) or X (right arrow)

to select ON or OFF. Example: ON.

5. Press Set.

6. Press Stop to exit.

09/12/1998 15:25 ONLINE

ENTER NO. & SET

8.REMOTE FAX OPT

1.FAX STORAGE

FAX STORAGE:OFF

SELECT { } & SET

FAX STORAGE:ON

1.FAX STORAGE

8-1

MFC 4450/OP-US-5.0

• When you have FAX STORAGE:ON, your incoming faxes will be stored in the memory and the LCD will show the number of incoming calls:

• When you want to change the Fax Storage setting from ON to OFF and fax data is still in the memory, you will get the following message after you select OFF:

REMOTE FAX OPTIONS

FOR YOUR INFORMATION

FAX IN MEMORY:01 ONLINE

ERASE ALL FAX?

1.YES 2.NO

If you select 1, you will erase all the fax data from the memory and the function will be set to OFF. If you press 2, the data will not be erased, and the setting will remain ON.

Whenever your fax prints a document for “Back-Up Printing”, it will be printed in standard resolution regardless of the resolution in which it was received.

FAX Options

8-2

MFC 4450/OP-US-5.0

REMOTE FAX OPTIONS

Paging/Fax Forwarding

When you set the Fax Storage function in Function menu 8-1 to ON (see page 8-1), you have an additional option of paging or fax forwarding, when your machine receives a fax message into memory.

How paging works (Paging ON) How fax forwarding works

(Fax Forwarding ON)

Incoming fax

The fax message is stored in the memory.

Paging function is activated.

The MFC will dial the registered pager telephone number.

Once connected, the MFC dials your registered PIN number. (Personal ID number)

Incoming fax

The fax message is stored in the memory.

Fax Forwarding function is activated.

The registered Fax Forwarding number is dialed.

Once connected, the MFC sends the fax tone to another fax machine.

The MFC sends stored fax from

Your personal pager is activated.

the memory to forwarding location.

NOTICE

1. You can activate either paging or fax forwarding ; they are very similar features and can not be used simultaneously.

2 . If paging is ON, you will be paged every time a fax message is received

into the memory.

8-3

MFC 4450/OP-US-5.0

Setting Up Paging (Registering the Paging Number)

REMOTE FAX OPTIONS

KEYS TO PRESS

1. Press Function.

2. Press 8.

3. Press 2.

4. Press Z (left arrow) and X (right arrow) to select PAGING.

5. Press Set.

THE DISPLAY WILL SHOW:

09/12/1998 15:25 ONLINE

ENTER NO. & SET

8.REMOTE FAX OPT

2.FAX FWD/PAGING

OFF

SELECT { } & SET

PAGING

PAG#:

ENTER & SET

6. Enter a paging number up to 20 digits (this is the telephone number of your pager), followed by two # signs. Do not include the area code if it is the same for your MFC and pager. Example: 18002844329##.

7. Press Set.

8. Enter a PIN (Personal Identification Number), #, press Pause, your MFC telephone number, and ##. Example: 12345#-19085551234##.

-If you do the telephone number of your fax machine. Press Pause before entering your fax number and add ##. Example: -19085551234##.

not use a PIN, you must enter

#:18002844329##_

PIN#:

ENTER & SET

5#-19085551234##

FAX Options

8-4

MFC 4450/OP-US-5.0

REMOTE FAX OPTIONS

9. Press Set.

. Press Stop to exit.

- Paging number and PIN number cannot be changed remotely.

- Pause appears as a hyphen on the display.

FOR YOUR INFORMATION

The PIN (Personal Identification Number) you enter depends upon the type of paging company you use. There are generally two types of paging companies...

1) Satellite Pagers: In this case we recommend you enter your actual satellite PIN# plus your return MFC telephone/fax number/or special alpha message.

PIN# Return# PIN# Alpha Message

{

For Example: 12345#19085551234## or 12345#329329329##

{

2.FAX FWD/PAGING

{

FAXFAXFAX

{

2) Radio Pagers: Most* radio pagers do not require a PIN #, and in this case you should use the PIN # in the MFC only for the return number or special alpha message.

Return# Alpha Message

{

For Example: 19085551234## or 329329329##

{

FAXFAXFAX

* If your radio pager utilizes a PIN # then use satellite sequence

above.

The “##” symbols at the end of the special message (or return #) are used to signify the end the PIN #/Message.

8-5

Brother MFC4450 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

User-friendly Programming

Function Selection Table

Using the Help Key

How to Print a Help List

How to Enter Text in Function Mode

How to Enter Special Characters, Symbols and Punctuation Marks in Function Mode

How to Set the Sleep Time

Setting the Date and Time

Setting the Station ID

Setting the Beeper Volume Level

Memory Storage/Temporary Battery Back Up

Types of Numbers

Chain Dialing

Manual Dialing

Speed Dialing

Using Pause and # with the Telephone

Searching the Telephone Index

A) DOCUMENT BASICS

The Size of Your Documents

How to Insert the Document

The Auto Document Feeder (ADF)

Getting Ready to Send a Fax

Setting the Resolution

Setting the Contrast

B) BASIC FAX TRANSMISSIONS

Sending a Fax

Talking to the Other Party When Sending a Fax

Sending a Fax Automatically

Sending a Fax Manually

Automatic and Manual Redialing

Printing Page Headers

C) ADVANCED FAX TRANSMISSIONS

Delayed Transmission

Broadcasting

Sending by Multiple Transmissions

Interrupting the Timer and Polled Job

D) FAX TRANSMISSION OPTIONS

Setting the Overseas Mode

Sending a Fax with an Electronic Cover Page Message

Customizing Your Cover Page Comment

Printing a Sample Cover Page

To Always Send a Cover Page

Sending an Automatic Cover Page

Sending a Fax When the Cover Page Is ON

Sending a Cover Page Temporarily

Call Reservation: Speaking with the Other Party on the External Telephone After Fax Transmission

Using the Call Reservation Function

Printing the Call Back Message

ECM (Error Correction Mode)

Error Retransmission

Next-FAX Reservation

A) BASIC SETUP TO RECEIVE FAXES

Selecting an Answer Mode

Manual Reception (Manual Mode) (Only with an External Telephone Connected to the MFC)

The F/T Switch (Fax/Telephone Mode) (Only with an External Telephone Connected to the MFC)

Setting the F/T Ring Time

Smoothing

Setting the Size of the Paper

Printing a Reduced Size Copy of the Incoming Document

Auto Reduction

Using Fixed Reduction Ratios

Selecting the Ratios of Fixed Reduction

Reception into Memory (Out of Paper Reception)

Setting the Print Density

Toner Save Function

Speaker Volume

Ring Volume

B) REMOTE ACTIVATION

What is Remote Activation?

Connecting an External or Extension Telephone

Using Remote Codes

Using the Activation Code

Using the Deactivation Code

Making the Remote Codes Easier to Use

Troubleshooting

Changing and Registering Remote Codes