Brother MFC4450 User Manual

OPERATIONS MANUAL

MFC 4450

MFC 4450/OP-US-5.0

Brother International Corporation

200 Cottontail Lane,

Somerset, NJ 08875-6714, U.S.A.

Brother International Corporation (Canada) Ltd.

Dollard-des-Ormeaux, QC, CANADA H9B 3H6

1 rue Hôtel de Ville,

These machines are made for use in the USA or CANADA only. We can not recommend using them overseas because it may violate the Telecommunications Regulations of that country and the power requirements of your fax machine may not be compatible with the power available in foreign countries. Using USA or CANADA models

overseas is at your own risk and will void your warranty.

* Manufactured by Brother Industries Ltd. whose quality system

is registered by BSI and JQA. BSI Certificate of registration No. FM27391

JQA Certificate of registration No. JQA-0340

UF78100011 Printed in Japan

MFC 4450/OP-US-5.0

Introduction to the Operations Manual

Have you set up your MFC and prepared your computer for

the printer mode by following the instructions in the Setup Manual? The Setup Manual will help you prepare your MFC to use it as a fax, printer and copier.

Your MFC 4450 has 5 performance modes. It is a Fax, Printer,

for Fax, Printer, Copier

Copier, Scanner and PC Fax.

After you complete setting up the MFC, see this “Operations

Manual for Fax, Printer, Copier,” for more information about your MFC, such as functions of the machine and the control panel. Information about maintenance, troubleshooting and technical specifications are also available in this manual.

Please keep this manual beside your MFC, so you can access

important information whenever necessary.

See the Multi-Function Link Pro Owner's Manual for

information on how to set up your MFC and Personal Computer and how to use the Scanner and PC Fax.

MFC 4450/OP-US-5.0

TABLE OF CONTENTS

1 . THE CONTROL PANEL KEYS............... 1-1

TELEPHONE AREA ................................ 1-2

ONE-TOUCH, PRINTER AND COPY AREA .............. 1-3

LCD & USER SETUP AREA .......................... 1-5

2. HOW TO USE ON-SCREEN PROGRAMMING (OSP)

AND HELP KEY .......................... 2-1

• ·· For Your Information

User-friendly Programming ........................... 2 - 1

Using the Function Mode to Access On-screen Programming

(OSP) ........................................... 2 - 1

Alternating Displays for On-screen Programming (OSP) ..... 2 - 2

Function Selection Table ............................. 2 - 2

Using the Help Key ................................. 2 - 7

How to Print a Help List ............................. 2 - 7

How to Enter Text in Function Mode .................... 2 -8

How to Enter Special Characters, Symbols and Punctuation

Marks in Function Mode ............................. 2 - 9

How to Set the Sleep Time ........................... 2-10

3. FUNCTION SETTINGS .................... 3-1

Setting the Dialing Mode (Tone/Pulse) ................... 3-1

Setting the Date and Time ............................ 3 - 2

Setting the Station I D ............................... 3 - 3

Setting the Beeper Volume Level ....................... 3 - 5

Storing the One-Touch Dial Numbers ................... 3 - 6

Storing the Speed-Dial Numbers ....................... 3 - 7

• When You Wish to Change the Stored One-Touch and

Speed-Dial Numbers .............................. 3 - 9

• Memory Storage/Temporary Battery Back Up ........... 3 - 9

Setting Up Number Groups for Broadcasting ............. 3 - 9

• Types of Numbers ............................... 3-11

• Chain Dialing .................................. 3-11

4. USING THE MFC WITH AN EXTERNAL

TELEPHONE............................. 4-1

Manual Dialing .................................... 4 - 1

One-Touch Dialing .................................. 4 - 1

MFC 4450/OP-US-5.0

Speed Dialing ..................................... 4 -1

• Using Pause and # with the Telephone ................ 4 - 2

Searching the Telephone Index ........................ 4 - 2

5. SENDING FAXES ......................... 5-1

A) DOCUMENT BASICS ............................ 5-1

The Size of Your Documents ........................ 5 - 1

How to Insert the Document ........................ 5 - 1

The Auto Document Feeder (ADF) ................... 5 - 2

Getting Ready to Send a Fax ....................... 5 - 3

Setting the Resolution .......................... 5 - 3

Setting the Contrast ........................... 5 - 4

B) BASIC FAX TRANSMISSIONS ..................... 5-5

• Sending a Fax ................................ 5 -5

• Talking to the Other Party When Sending a Fax ...... 5 - 5

Sending a Fax Automatically ....................... 5 - 6

Sending a Fax Manually ........................... 5 - 6

Automatic and Manual Redialing .................... 5 - 7

• Optional Settings When You Send a Fax Manually ..... 5 - 7

• Printing Page Headers .......................... 5 - 7

C) ADVANCED FAX TRANSMISSIONS ................. 5-8

Sending a Fax by Using Super Quick-Scan

(Memory Transmission) ........................... 5 - 8

• If You Get a MEMORY FULL Message When Trying to

Send a Fax by Using Super Quick-Scan ............. 5 - 8

Setting the Daily Timer (for Delayed Transmissions) ..... 5 -9

Delayed Transmission ............................. 5 - 9

Broadcasting .................................. 5-10

• Getting Familiar with the Broadcasting Function .... 5-11

Sending by Multiple Transmissions ................. 5-12

Interrupting the Timer and Polled J ob ............... 5-13

Canceling a Job ................................ 5-14

D) FAX TRANSMISSION OPTIONS ................... 5-15

Setting the Overseas Mode ........................ 5-15

Setting Your MFC for Multiple Resolution

Transmission .................................. 5-16

Sending a Fax with an Electronic Cover Page Message ... 5-17

• Selecting a Comment for the Cover Page ........... 5-18

Customizing Your Cover Page Comment .............. 5-18

TABLE OF CONTENTS

MFC 4450/OP-US-5.0

TABLE OF CONTENTS

Printing a Sample Cover Page ..................... 5-19

To Always Send a Cover Page ...................... 5-20

• Sending an Automatic Cover Page ................ 5-21

Sending a Fax When the Cover Page Is ON ........... 5-21

Sending a Cover Page Temporarily .................. 5-21

Call Reservation: Speaking with the Other Party on the

External Telephone After Fax Transmission ........... 5-23

• Using the Call Reservation Function .............. 5-23

Printing the Call Back Message .................... 5-25

ECM (Error Correction Mode) ...................... 5-25

Error Retransmission ............................ 5-25

Next-FAX Reservation ........................... 5-26

6. RECEIVING FAXES AND OTHER CALLS ..... 6-1

A) BASIC SETUP TO RECEIVE FAXES ................. 6-1

Selecting an Answer Mode ......................... 6 - 1

Manual Reception (Manual Mode) (Only with an External

Telephone Connected to the MFC) ................... 6 - 2

Automatic Fax Only Reception (Fax Mode) ............. 6 - 2

Setting the Ring Delay ............................ 6 - 2

The F/T Switch (Fax/Telephone Mode) (Only with an

External Telephone Connected to the MFC) ............ 6 - 3

Setting the F/T Ring Time ......................... 6 - 4

Smoothing ..................................... 6 - 4

Setting the Size of the Paper ........................ 6 - 5

Printing a Reduced Size Copy of the Incoming Document .. 6-6

Auto Reduction ............................... 6 - 6

Using Fixed Reduction Ratios .................... 6 - 7

• Selecting the Ratios of Fixed Reduction ............. 6 - 8

• Reception into Memory (Out of Paper Reception) ...... 6 - 8

Settign the Print Density .......................... 6 - 9

Toner Save Function .............................. 6 - 9

Speaker Volume ................................ 6-10

Ring Volume ................................... 6-11

B) REMOTE ACTIVATION .......................... 6-12

What is Remote Activation? ....................... 6-12

• Connecting an External or Extension Telephone ..... 6-12

Using Remote Codes ............................. 6-13

Using the Activation Code ...................... 6-13

MFC 4450/OP-US-5.0

Using the Deactivation Code .................... 6-13

Making the Remote Codes Easier to Use .............. 6-14

Troubleshooting ................................ 6-14

Changing and Registering Remote Codes ............. 6-14

C) CONNECTING TO A TELEPHONE ANSWERING DEVICE

(TAD) ........................................ 6-15

How to Use an External TAD with the MFC ........... 6-15

• Connecting an External TAD to the MFC ........... 6-16

Flowchart of External TAD Reception ................ 6-17

Hookup....................................... 6-17

Recording the TAD’s Outgoing Message (OGM) ......... 6-18

D) DISTINCTIVE RINGING (WITH AN EXTERNAL

TELEPHONE CONNECTED TO THE MFC) .......... 6-18

Distinctive Ringing .............................. 6-18

What Is Distinctive Ringing? .................... 6-18

What Is the Advantage of Using the Distinctive Ringing

Function? ................................... 6-18

Can My MFC Use Distinctive Ringing? ............ 6-18

Can I Change the Setting Later? ................. 6-19

How Will the MFC Treat All Other Numbers? ....... 6-19

External Telephone Answering Device (TAD) Answers

Other Number(s) on the Line: ................... 6-19

How Does the Distinctive Ringing Function Work? ... 6-20

Flowchart of an Incoming Call ................... 6-20

Which Phone Number Should I Register? ........... 6-20

What Must I Do to Set Up Distinctive Ringing? ...... 6-21

Setting the Distinctive Ringing Function ............. 6-21

How to Turn the Distinctive Ringing Function ON or OFF 6-22

TABLE OF CONTENTS

7. POLLING................................ 7 - 1

• What Is Polling? ................................. 7 - 1

• How Does It Work? ............................... 7 -1

• When to Use Polling .............................. 7 - 1

Polling Another Fax Machine (Calling) .................. 7 - 2

Setting Up Polled Waiting (Being Called) ................ 7 - 3

Delayed Polling .................................... 7 - 4

Setting Up Polled Waiting with Super Quick-Scan .......... 7 - 5

Sequential Polling .................................. 7 - 5

MFC 4450/OP-US-5.0

TABLE OF CONTENTS

8. REMOTE FAX OPTIONS ................... 8-1

Setting the Fax Storage .............................. 8-1

Paging/Fax Forwarding .............................. 8 - 3

Setting Up Paging (Registering the Paging Number) ........ 8 - 4

Setting Up Fax Forwarding (Registering the Fax

Forwarding Number) ................................ 8 - 6

What Is Remote Control Access? ....................... 8 - 6

Setting the Remote Access Code ....................... 8 - 7

How to Use Remote Access and Control Codes ............. 8 - 8

Remote Fax Retrieval ............................... 8 - 8

• When to Enter the Remote Access Code ............... 8 - 8

Remote Control Commands ........................... 8 - 9

Retrieving the Memory Status List and Fax Messages

Remotely ........................................ 8-10

Changing the Fax Forwarding Number Remotely ......... 8-10

Printing a Fax Message ............................. 8-11

9.USING THE MFC AS A PRINTER ............ 9-1

Acceptable Paper ................................... 9 - 1

Control Panel Keys ................................. 9 -4

Simultaneous Operation ............................. 9 - 4

On/OffLine Key .................................... 9 - 4

FF/Cont Key ...................................... 9 - 4

Test/Reset K ey..................................... 9 -5

Print Priority K e y .................................. 9 - 5

• Windows® Printing ............................... 9 - 6

• Bidirectional Parallel Interface ...................... 9 -6

• Enhanced Memory Management .................... 9 - 6

Multipurpose Sheet Feeder ........................... 9 - 7

Manual Feed Slot .................................. 9 - 9

When you load one sheet of paper manually: .............. 9 - 9

When you load more than one sheet of paper manually: ..... 9 - 9

• Paper Tray .................................... 9-10

10.

PRINTING REPORTS AND LISTS ...........10-1

How to Print Reports and Lists ....................... 10-2

Activity Report Interval ............................. 10-3

Printing the All Dial List ............................ 10-5

MFC 4450/OP-US-5.0

Transmission Verification (Xmit) Report ................ 10-6

Memory Status List ................................ 10-7

11.

HOW TO USE THE COPY FUNCTION ........11-1

Making a Single Copy .............................. 11-1

Making Multiple Copies ............................ 11-2

• What to Do When You Get a MEMORY FULL Message

while Making Copies ............................ 11-2

Reducing and Enlarging Copies ....................... 11-3

Copying a Photograph .............................. 11-4

TABLE OF CONTENTS

12.

REPLACING TONER CARTRIDGE AND DRUM

UNIT....................................12-1

Toner Empty Indicator ............................. 12-1

Replacing the Toner Cartridge ........................ 12-1

Replacing the Drum Unit ........................... 12-5

13.

REGULAR MAINTENANCE.................13-1

Regular Maintenance .............................. 13-1

Cleaning the Drum Unit ............................ 13-2

Packing and Shipping the Machine .................... 13-3

Paper Jams ...................................... 13-6

Fixing a Document Jam .......................... 13-6

Fixing a Paper Jam ............................. 13-6

14.

TROUBLESHOOTING PROCEDURES........14-1

Error Messages ................................... 14-2

If You are Having Difficulty with Your MFC ............. 14-4

Q & A .......................................... 14-10

15.

SPECIFICATIONS ........................15-1

PARALLEL INTERFACE SPECIFICATIONS.......... 15-3

16.

IMPORTANT INFORMATION ...............16-1

Standard Telephone and FCC Notices

(Applies only to 120V model) ......................... 16-1

MFC 4450/OP-US-5.0

TABLE OF CONTENTS

Important Safety Instructions ........................ 16-3

17.

INDEX .................................. 17-1

MFC 4450/OP-US-5.0

1. THE CONTROL PANEL KEYS

THE CONTROL PANEL KEYS

MFC 4450

Fax

Fine

TAD

Photo

SCANNER PC FAX

PRINTER COPIER

FAX

F/T

S.Fine

Super

Q.Scan

Resolution Mode Coverpage

Photo

Line

On/Off

Stop

Enlarge

FF/Cont

Start

Reduce

Test/

Reset

Copy

Priority

Information

Function Clear Tel-indexSet Help

MFC 4450

LCD & User Setting Area

status

01 02 03

13 14 15

ABC DEF

Hook

07 08 09

19 20 21

10 11 12

04 05 06

16 17 18

GHI JKL MNO

Redial

22 23 24

Shift

PQRS TUV WXYZ

Pause

Speed Dial

One-Touch, Printer and Copy Area

Telephone Area

1-1

MFC 4450/OP-US-5.0

01 02 13 14

07 08 19 20

10 11 22 23

04 05 16 17

Function Clear Tel-indexSet

Shift

Hook

Redial

Speed Dial

1 4 7

ABC DEF

GHI JKL MNO

PQRS TUV WXYZ

MFC 4450

Pause

status status

THE CONTROL PANEL KEYS

a TELEPHONE AREA

MFC 4450

1. Dial Pad

These twelve keys are used to dial phone and fax numbers (see page 4-1), and also can be used as an alphanumeric keyboard for entering information into the MFC. (See page 2-8~10.)

2. Hook

This key lets you dial telephone and fax numbers without lifting the handset of an external telephone. Press this key after you pick up the external handset to answer a call. (See page 4-1.)

3. Redial

This key redials the last number called. (See page 5-7.)

4. Pause

This key is used to insert a pause in autodial numbers. (See page 3-7, 4-2.)

5. Speed-Dial

This key lets you dial previously stored Speed-Dial phone numbers by entering a two-digit number. (See page 3-7~9, 4-1.)

6. Tel-index

This key allows you to alphabetically look up numbers stored in the dialing memory. (See page 4-2.)

1-2

MFC 4450/OP-US-5.0

b ONE-TOUCH, PRINTER AND COPY AREA

THE CONTROL PANEL KEYS

MFC 4450

7. Shift

This key is used to access the “13” through “24” One -Touch keys. (See page 3-6.) In the printer mode when

Shift is pressed together with Test/Reset, it resets and restores

the MFC to the factory default settings. (See page 9-5.)

01 02 03 13 14 15

04 05 06 16 17 18

07 08 09 19 20 21

10 11 12

Shift

22 23 24

8. One-Touch Dial Keys

These 12 keys give you instant access to previously stored phone numbers. (See page 3-6~7, 3-9, 4-1.)

On/Off

Photo

Line

FF/Cont

Test/

Reset

Priority

Enlarge

Reduce

Copy

Stop

Start

Information

9. Reduce

This Reduce key will reduce copies depending on the ratio you select: 100%, 93%, 87%, 75% and 50%. You can also use the Auto Reduction function to have the MFC automatically calculate the reduction ratio that fits the size of your recording paper. (See page 11-3.)

11. Copy

Press this key to make a copy. (See page 11-1~4.)

10. Enlarge

This Enlarge key will enlarge copies depending on the ratio you select: 200%, 150%, 125%, 120% and 100%. You can also use the Auto Reduction function to have the MFC automatically calculate the reduction ratio that fits the size of your recording paper. (See page 11-3.)

12. Photo

This key is used to copy photographs. (See page 11-4.)

1-3

MFC 4450/OP-US-5.0

THE CONTROL PANEL KEYS

b ONE-TOUCH, PRINTER AND COPY AREA

MFC 4450

13. On/OffLine

This key is used to turn the printer online (ready to receive PC data) and offline (not ready to receive PC data) alternately. When the printer is online, the LCD displays ONLINE. (See page 9-4.)

16. FF/Cont

When the LCD shows REMAINED DATA, you can turn the MFC OFFLINE and then press this key to print the data that is in the memory. (See page 9-4~5.)

01 02 03 13 14 15

04 05 06 16 17 18

07 08 09 19 20 21

10 11 12

Shift

22 23 24

14. Stop

This key stops a fax, cancels an operation, or exits from function mode. (See page 2-2.)

15. Start

Use this key to start an operation, such as sending a fax. (See page 5-5.)

On/Off

Photo

Line

FF/Cont

Test/

Reset

Priority

Enlarge

Reduce

Copy

Stop

Start

17. Test/Reset

This key is used to print a test page. When it is pressed together with Shift, it clears data from the printer memory, cancels an error status, and then resets and restores to the factory default settings. (See page 9-4~5.)

18. Print Priority

When this key is pressed all faxes will be received into memory without first printing and can be printed later. This key also increases the memory available for printing without decreasing memory available for memory transmission and incoming messages. (See page 9-5.)

1-4

MFC 4450/OP-US-5.0

c LCD & USER SETUP AREA

THE CONTROL PANEL KEYS

MFC 4450

19. Z

This key moves the LCD cursor to the left. It also allows you to back up one step when you are in function mode (see page 2-1~2) or Telephone Index (see page 4-2).

(Left Arrow)

21. Liquid Crystal Display

The LCD displays messages that will help you set up and operate your MFC (On-Screen Programming), the upper row shows fax and copy status (see page 2-1) and the lower row shows printer and scanner status (see page 9-7).

20. X

This key moves the LCD cursor to the right, and it also lets you advance one step when you are in function mode (see page 2-1~2) or Telephone Index (see page 4-2).

(Right Arrow)

22. Clear

This key deletes entered data or backs up one step in function mode. (See page 2-2.)

Information

status status

Set

23. Set

This key is used for storing a function setting into the MFC. (See page 2-2.)

MFC 4450

Function Clear T

24. Function

This key accesses the function and programming mode (OSP), so you can alter various settings. (See page 2-1.)

1-5

MFC 4450/OP-US-5.0

THE CONTROL PANEL KEYS

c LCD & USER SETUP AREA

MFC 4450

25. Mode

This key is used to specify how the MFC should handle incoming calls. (See page 6-1.)

27. Resolution

This key is used to set the resolution requirements when sending a fax. (See page 5-3.)

Fine Photo S.Fine

Fax TAD F/T

26. Super Q.Scan

This key enables you to scan in your originals at twice the normal speed, by storing them in the memory before actual transmission. (See page 5-8.) When it is pressed, Broadcasting is available. (See page 5-10~11.) When Super Q.Scan is pressed together with Shift, Multi Transmission is available. (See page 5-12~13.)

FAX

PRINTER COPIER

SCANNER PC FAX

28. Coverpage

This key is used to send a Cover Page as the first page of a fax transmission. (See page 5-21~22.)

1-6

Resolution Mode Coverpage

29. Help

Press this key whenever you want a quick reference Help List printed. This Help List will give you information on how to perform settings for a function, how to register information, or how to get basic information. (See page 2-1, 2-7.)

Super

Q.Scan

Help

MFC 4450/OP-US-5.0

HOW TO USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY

User-friendly Programming

We have designed your MFC with on-screen programming and a Help key, userfriendly programming that helps you take full advantage of all the functions your MFC has to offer. Since your MFC programming is done on the LCD, we created step-by-step on-screen prompt messages to help you program your MFC. All you have to do is follow the prompt instructions as they guide you through the function menu selections and programming options and settings.

Using the Function Mode to Access On-screen Programming (OSP)

You can access the Function mode by pressing Function. When you enter Function mode, your MFC will display a list of Level One Functions to choose from (see pages 2-3 through 2-6 for these Level One Functions), as seen below.

Press Function

ENTER NO. & SET

1.TEMP.SETTINGS

Information

Left arrow

sequence

2.CANCEL JOB

3.PRINT REPORTS

4.SET AUTO DIAL

5.USER OPTIONS

6.TEL OPTIONS

7.SETUP SYSTEM

8.REMOTE FAX OPT

0.INTERRUPT

Right arrow or

auto scroll

sequence

2-1

MFC 4450/OP-US-5.0

HOW TO USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY

These function options will appear one after the other on the display. You can then choose one of these options by pressing Set when the option you want appears on the LCD.

You can also move through the function menu options at a faster rate by pressing X (right arrow). the option you want, press Set.

After you press the Level One Function number, then press the Level Two Function number associated with each option (refer to pages 2-3 through 2-5).

(See page 1-5 to locate this key on your Control Panel.) When you find

Helpful Hints

If you want to exit function mode, press Stop. If you selected the wrong menu and want to return to the previous step, press Clear.

Alternating Displays for On-screen Programming (OSP)

SPEAKER:HIGH

ALTERNATE

SELECT { } & SET

When you see alternating displays, the LCD will usually alternate between the currently selected option, and a help message giving brief instructions on how to proceed. The example shows the current speaker volume is high and prompts you to use Z (left arrow) and X (right arrow) to change the setting, and then to press Set to store it.

Function Selection Table

If you have a basic understanding of how to program your MFC, you can perform most of the programming settings without the Operations Manual. To help you understand the function selections, options, and settings that are found in your MFC programs, we have the following Function Selection Table. Read through this table to gain a basic understanding of what your new MultiFunction Center can do, and then the next section will begin instructing you how to use On-Screen Programming.

2-2

MFC 4450/OP-US-5.0

HOW TO USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY

<1. FAX MENU FUNCTIONS>

Level one

function

1. TEMP. (TEMPORARY) SETTINGS

Level two

function

1. TIMER 5-9~10

2. POLLING 7-1~6

3. CALL RESERVE

4. CONTRAST

Use TIMER to send your documents at a later time.

Polling is the process of retrieving faxes from another machine. ON/OFF

You can send a fax and then talk to the recipient using the CALL RESERVE function. ON/OFF

There are three types of contrast settings. Usually the AUTO setting is acceptable. But if you want to send or copy an especially light or dark document, you should change this setting. AUTO: Default is AUTO. Contrast

S. LIGHT: T o send very light documents. S. DARK: To send very dark documents.

Explanation of Options

setting always reverts to AUTO after one transmission.

Factory

setting

OFF

O F F 5-23~24

AUTO 5-4

Page

Information

2. CANCEL JOB

3. PRINT REPORTS

4. SET AUTO DIAL

5. RESOLUTION

6. OVERSEAS MODE

See page 10-1 for a list of reports.

1. ONE-TOUCH DIAL

If you need to send a set of originals at various resolutions, this function will allow you to set the required resolution page by page. (If all documents are the same resolution, use the Resolution key. See page 1-6 #27.) STANDARD/FINE/S. FINE/PHOTO

If you have trouble when sending overseas, you may want to set OVERSEAS MODE to ON. ON/OFF

If you wish to cancel a job that has been set with the timer, a polled job etc., use this function.

You can print several different lists and reports, which are available under function item 3. PRINT REPORTS.

If you register names and numbers on One-Touch dial keys, you can dial a number automatically just by pressing a One-Touch key. (Max. of 24 locations)

STAN-

DARD

OFF

5-16~17

5-15

5-14

10-1~7

3-6~7

2-3

MFC 4450/OP-US-5.0

HOW TO USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY

Level one

function

4. SET AUTO DIAL

Level two

function

2. SPEED-DIAL

3. SETUP GROUPS

1. SMOOTHING

2. BEEPER

3. COVERPG ON/OFF

Explanation of Options

If you register names and numbers as Speed-Dial numbers, you can dial a number automatically just by pressing Speed-Dial key and a two-digit number using the dial pad. (Max. of 36 locations)

This is used for setting up a group number used for broadcasting.

Smoothing enhances the appearance of incoming faxes. If you set SMOOTHING to ON, you will receive messages with the smoothing enhancement. ON/OFF

You can adjust the volume of the beeper with this function. OFF/LOW/HIGH

If you set COVERPAGE to ON, you can send your documents with a Cover Page generated by your MFC. When the COVERPAGE setting is ON, you can select a Cover Page comment. ON/OFF

Factory

setting

LOW 3-5

OFF

Page

3-7~8

3-9~10

6-4~5

5-20~21

5 . USER

OPTIONS

If you set ERROR RE-TRANSMISSION

4. ERROR RE-TX

5. REDUCTION

6. RCD PAPER

7. TONER SAVE O F F 6-9~10

to ON, the MFC automatically resends the page once an error occurs. ON/OFF

You can avoid having your incoming data separated by printing a reduced copy of the incoming document. The reduction methods are AUTO or Fixed ratio: AUTO/100%/93%/87%/75%

You can select one of 3 sizes of paper. The MFC automatically will adjust the size of the incoming fax document or original document so that it fits the paper size you have selected. LETTER/LEGAL/A4

You can extend the life of the toner by conserving its use. ON/OFF

OFF

AUTO

LETTER

5-25~26

6-7~8

6-5~6

2-4

MFC 4450/OP-US-5.0

HOW TO USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY

Level one

function

5 . USER

OPTIONS

6 . TEL

OPTIONS

Level two

function

8. SLEEP MODE

9. PRINT DENSITY

1. TONE/PULSE

2. RING DELAY

3. SPEAKER VOLUME

4. F/T RING TIME

Explanation of Options

This mode reduces the power consumption when the MFC is idle. The time period before the MFC drops into the mode is user selectable.

You can adjust Print Density with this function.

There are two different dial types and you must select the type of signal suitable for your telephone line. TONE/PULSE

This is the number of rings before the MFC answers the call when in F/T or Fax Mode. 0/1/2/3/4 rings

You can adjust the speaker volume with this function. OFF/LOW/HIGH

F/T RING TIME sets the time for simulated ringing in F/T mode. 10/20/30/60 seconds

Factory

setting

00MIN 2-10~11

TONE

2 6-2~3

L O W 6-10

20 6-4

Page

6-9

3-1

Information

7. SETUP SYSTEM

6. DISTINCTIVE

1. DATE/TIME

2. DAILY TIMER

The settings are OFF/LOW/HIGH.

If you have distinctive ringing service from your phone company, you can use this function to register the ringing pattern of your fax number. And if you set it to ON, you can use the registered number as a fax number only. OFF/ON/SET

If you enter the date and time in 24-hour format, the LCD will display the date and time and they will be printed on outgoing faxes.

If you frequently have delayed jobs, all for execution at same time each day, you can program that time. Once you register it, you do not have to enter that time, just set Timer Transmission in temporary settings.

HIGH 6-115. RING VOLUME

OFF

01/01/1999

00:00

00:00 5-9

6-18~22

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2-5

MFC 4450/OP-US-5.0

HOW TO USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY

Level one

function

7. SETUP SYSTEM

Level two

function

3. INTERVAL

4. STATION ID

5. REMOTE CODE

6. SET COVERPAGE

7. MF LINK

Explanation of Options

You can select the time interval at which the activity report is printed. 6/12/24 hours, 2/4/7 days, OFF

You can enter your name or company name, fax number and telephone number in STATION ID. It is printed at the top of each page of every outgoing fax. It is also printed on the automatic Cover Page.

If you enter a REMOTE CODE, you can activate or deactivate the machine from a remote telephone. ON/OFF

You can register your own two custom comments on the Cover Page.

When you use the application software included into the MFC, you can select if your PC connected to your MFC will receive voice and fax messages. ON/OFF

Factory

setting

OFF

*51 (ACT.)

#51(DEACT.)

10-3~4

6-14~15

5-18~19

Function Link Pro

Page

3-3~4

See the

Multi-

Manual

8. REMOTE FAX OPT

INTERRUPT

1. FAX STORAGE

2. FAX FWD/ PAGING

3. REMOTE ACCESS

4. PRINT FAX

You can store the incoming fax messages in the memory. Then you can use the convenient remote control functions. ON/OFF

You can choose either PAGING, FAX FORWARDING or OFF. PAGING ON will cause the MFC to page you when it receives a fax message. FAX FORWARDING ON will cause the MFC to send any stored faxes that are received to another predetermined fax number. OFF/FAX FORWARD/PAGING

You can register the REMOTE ACCESS CODE (3 digits) allowing you remotely operate the MFC. (Example: Retrieving an incoming fax message)

You can print incoming faxes that were stored in memory.

You can send a fax without canceling the Timer or Polled Waiting, even if there are documents in the feeder, by “interrupting” it.

OFF 8-1

O F F 8-3~6

15 9* 8-7

8-11

5-13~14

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MFC 4450/OP-US-5.0

HOW TO USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY

Using the Help Key

Press this key to print a quick reference Help List. The Help List will tell you how to perform settings for a function, how to register information or, how to get basic information for sending or receiving faxes, copying and printing. When you don’t have the Operations Manual with you or when you want some information quickly, you can press Help to get a list of basic operating procedures.

How to Print a Help List

Press Help to get a printout of the Help List. Use it when you need information about how to register or set one of the functions or how to send or receive faxes. You can request a printout whenever the MFC meets the following conditions:

- while the LCD displays the date and time.

- while the MFC is timer waiting.

- while the MFC is polled/polling waiting.

- while the MFC is at level one or two of the function menu.

- while you are using the phone.

NOTE: You can not print the Help List while the MFC is printing data from the PC.

Information

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MFC 4450/OP-US-5.0

HOW TO USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY

How to Enter Text in Function Mode

Dial pad keys have three or four letters printed above them. The following keys “0”, “1”, “#” and “*” have no printed letters.

ABC DEF

123

GHI J KL MNO

456

PQRS TUV WXYZ

789

By pressing the appropriate dial pad key the correct number of times, you can access the character you want. When you are setting certain functions, such

as the Station ID, you will have to enter text into your MFC.

Key once twice three times four times five times

2ABC 2A 3DEF3D 4GH I4G 5JKL5J 6M N O 6M 7PQRS7 8TUV8T 9W X Y Z 9

Let’s say that you want to enter the initials “BR”. Follow the example on the next page.

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MFC 4450/OP-US-5.0

HOW TO USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY

KEYS TO PRESS

1. Press 2 twice to enter the letter B.

2 . Press 7 three times to enter the letter R.

3 . Press Set.

THE DISPLAY WILL SHOW:

NAME:

ENTER & SET

NAME:B

NAME:BR

FOR YOUR INFORMATION

1. If you want to enter a blank space, press X (right arrow) twice.

2. If you entered a letter incorrectly and want to change it, you can use Z (left arrow) to move the cursor back. When you reach the letter, you can enter a new one in it’s place. You can only overwrite letters, not insert them, so you may have to go back and overwrite a lot of letters if you forget to enter a letter.

Information

3. If you have to enter a character that is assigned to the same dial pad key as the previous character, press X (right arrow) to move the cursor to the right.

How to Enter Special Characters, Symbols and Punctuation Marks in Function Mode

0 key -------- ДЛЦЬАЗИЙ0 * key ------- (space) !”#$%&’()*+,-./ # key -------- :;<=>?@[]^_

The “0” key contains all the accented characters. The “*” and the “#” key are used for punctuation marks and symbols. Let's say that you want to enter the Symbol “&”. Follow the example on the next page.

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MFC 4450/OP-US-5.0

HOW TO USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY

KEYS TO PRESS

1. Press * to show a list of characters.

2 . Press *, *, *, *, *, * (6 times).

3. Press X (right arrow).

THE DISPLAY WILL SHOW:

NAME:JAMES _

MARK-_!”#$%&’()*

MARK- !”#$%&’()*

NAME:JAMES &_

How to Set the Sleep Time

The sleep mode reduces the power consumption when the MFC is idle. The time period before the MFC drops into sleep mode is user selectable.

You can select the time period before the MFC drops into sleep mode from 00 to 99 minutes by using the dial pad.

The sleep timer is automatically reset when a fax is received, the MFC starts to copy, or the MFC is receiving PC data. The factory setting is 0 minute.

Use the following sequence to set the sleep time.

KEYS TO PRESS

1 . Press Function.

2. Press 5.

3 . Press 8.

4. Enter sleep time (00 to 99) by using dial pad. Example: 05.

5. Press Set.

6. Press Stop to exit.

THE DISPLAY WILL SHOW:

01/01/1999 00:00 ONLINE

ENTER NO. & SET

5.USER OPTIONS

8.SLEEP MODE

SLEEP TIME:00MIN

SLEEP TIME:05MIN

8.SLEEP MODE

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MFC 4450/OP-US-5.0

HOW TO USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY

NOTICE

-Sleep Mode is activated when the heater stops. However, the cooling fan will continue to run until the MFC has cooled down. The actual time before the fan stops will vary depending upon operating conditions.

-It will take approximately 12 to 30 seconds for the MFC to warm up from the sleep mode before you can start printing or copying. The LCD will show WARMING UP during this time. When it is ready it will automatically start the last job you have entered.

NOTE: The cooling fan will continue to run until the temperature of the

MFC reaches a certain level. Even after the heater stops, the MFC will have to warm up before copying and printing.

Information

2-11

MFC 4450/OP-US-5.0

FUNCTION SETTINGS

3. FUNCTION SETTINGS

This chapter is included in both the Setup Manual and this Operations Manual. If you read the Setup Manual first, you may have completed these function settings already. There are some settings, such as the date and time, you should set on your MFC before you begin using it. Once entered, these settings will remain in the MFC until you change them. You can begin customizing the settings by pressing Function on the control panel. This activates the function mode and On-Screen Programming prompts. You can complete a variety of settings in this mode.

Setting the Dialing Mode (Tone/Pulse)

Your MFC supports both tone (multi-frequency) and pulse (rotary) dialing. It is initially set to TONE, so you do not have to change the setting if you use that kind of line. If you are using a pulse dial line, you can change the setting to PULSE by following the steps below:

KEYS TO PRESS

1. Press Function.

2. Press 6.

3. Press 1. After two seconds you will be prompted to select pulse or tone.

4. Press Z (left arrow) or X (right arrow) to find the dialing mode that matches your telephone line. Example: PULSE.

5. Press Set.

THE DISPLAY WILL SHOW:

01/01/1999 00:00 ONLINE

ENTER NO. & SET

6.TEL OPTIONS

1.TONE/PULSE

DIALING:TONE

SELECT { } & SET

DIALING:PULSE

1.TONE/PULSE

6. Press Stop to return to the date and time.

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MFC 4450/OP-US-5.0

Setting the Date and Time

FUNCTION SETTINGS

Your MFC shows the date and time on the display and prints it on every fax page you send. You can set the date and time in function mode.

KEYS TO PRESS

1. Press Function.

2. Press 7.

3. Press 1.

4. Enter the last two digits of the year. Example: 98.

5. Enter two digits for the month. (JAN = 01, OCT = 10, etc.) Example: 09.

THE DISPLAY WILL SHOW:

01/01/1999 00:00 ONLINE

ENTER NO. & SET

7.SETUP SYSTEM

1.DATE/TIME

ENTER YEAR:XX

ENTER YEAR:98

ENTER MONTH:XX

ENTER MONTH:09

ENTER DAY:XX

Information

6. Enter two digits for the day. Example: 12.

7. Enter the time in 24-hour format. Example: 15:25 (3:25 P.M.).

8. Wait for two seconds.

9. Press Stop to exit and to view the new date and time.

ENTER DAY:12

ENTER TIME:XX:XX

ENTER TIME:15:25

1.DATE/TIME

09/12/1998 15:25 ONLINE

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MFC 4450/OP-US-5.0

FUNCTION SETTINGS

Setting the Station ID

The Station ID is for identification purposes. Here you can store your name, fax number, and telephone number. Your MFC prints this information on the electronic Cover Page and every fax page you send.

• The telephone number that you stored above is used only for the Call Back Message

and the Cover Page features.

• If you do not enter a fax number, no additional information can be entered.

• When you want to enter a space, use X (right arrow) . You can back up to type over

mistakes by using the Z (left arrow).

• If Station ID has been programmed, then after Step 5 the name will be displayed

with the prompt “1” to change “2” to exit. Press “1” to change information. Press “2” to exit from the function.

KEYS TO PRESS

1. Press Function.

2. Press 7.

3. Press 4. You will be prompted to enter your fax number.

4. Enter your fax number (up to 20 digits). Example: 4155554444.

5. Press Set. You will be prompted to enter your telephone number.

THE DISPLAY WILL SHOW:

09/12/1998 15:25 ONLINE

ENTER NO. & SET

7.SETUP SYSTEM

4.STATION ID

FAX:

ENTER & SET

FAX:4155554444_

TEL:

ENTER & SET

6. Enter your telephone number (up to 20 digits). If your telephone number and fax number share the same line, enter the same number again. Example: 4155554445.

3-3

TEL:4155554445_

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