Brother MFC-370MC User Manual

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CONTENTS

Chapfer i fjTrii)rjUCTiON Chapter 2 iNCT'ALi,.AT'iON

CtiapterS FAX SETTiCGS Ghapiar 4 OMA:ChlL:N PRCifhirAMMINu f Piapter S BAttiC rctx OPCRATtON Chaptnr ti TEL itPST'jCF^ Ä L:TAAKi2FlPrX:)NF OFT4TAT'iilN C!'.apier 7 ADVANCTIO FAX OPC-tA ^iON CLiapter S MESRACA:; CRNTFR Cthapter 9 MIABAGE CLAT'Gfl r>ftO

CiiapteriO PRiNllNa ABj''OnTS ArCT LCLrü Chapierl 1 IMf'OFLiAN'T INFcjBMA'i!F)N

Chaptaria MAFFTENAFAXI AND F|ti5iPiLIT|CCH':J‘INfi

ECPILX ::AB'-C;tFCA'tlOr-iO

FAX-270MC is Available

in CANADA only

liable of Contents

Introduction Using This Manual

Finding Information................................................................................. 1

Test Sheet Procedures (USA only)...............................................................1

About Fax Machines............................................................................... 2

Fax Tones and Handshake

Control Panel Overview

Installation Caution

.........................................................................................................

Packing List

Choosing a Location

Assembly

Load the recording paper

Connect the handset................................................................................. 8

Connect the power cord

Connect the telephone line.........................................................................9

Attach the document support...................................................................... 9

Special Line Considerations

Roll Over Phone Lines.........................................................................9

TWo-Line Phone System

Converting Telephone Wall Outlets.................................................... 10

Installing Fax Machine, External Tfvo-Line TAD, and Tvo-Line Telephone

Multi-Line Connections (PBX)

Custom Features on Your Phone Line Connecting an External Telephone Answering Device (TAD)

Sequence...................................................................................... 12

Connections.................................................................................. 13

Outgoing Message (OGM).................................................................. 14

Connecting an External Telephone..........................................................^..14

......................................................................................... 6

......................................................................................... i

If you are installing tlie machine to work with a PBX:............................12

..............................................................................

.......................................................................

...................................................................

........................................................................... 7

.........................................................................

............................................................................

.....................................................................

...............................................................

.................................................................

........................................................

.........................

......

....................

S&igs Fax Settings...................................................................................... 15

Setting Dialing Mode (Tone/Pulse)

Setting Date and Time.............................................................................15

Setting Station ID................................................................................... l

Entering Text....................................................................................... l

inserting spaces........................................................................... 17

............................................................

6 6

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Oii^Screen

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Basic Fax Opeiration

Making corrections

...........................................................................

Repeating letters...............................................................................17

Special characters and symbols............................................................ 17

Storing One Touch Dial Numbers

..............................................................

One Touch Dialing............................................................................20

Storing Speed Dial Numbers.....................................................................20

Speed Dialing............................................................................... 21

Changing One Touch and Speed Dial Numbers............................................. 21

Setting Number Groups for Broadcasting.....................................................21

Setting Beeper Level

Temporar)' Memory Backup Storage

..............................................................................

..........................................................

User-Friendly Programming............................................................23

Function Mode...................................................................................... 23

Aiternating Dispiays Function Selection Table

..............................................................................

.........................................................................

Sending Faxes ............................................................................... 29

Before you begin.................................................................................. 29

Contrast Setting..................................................................................... 30

Manual Transmission..............................................................................30

Automatic Transmission.......................................................................... 31

Manual and Automatic Fax Redial

.............................................................

Receiving Faxes.................................................................................31

Select Answer Mode...............................................................................31

Record Fax/Tel Outgoing Announcement (F/T OGM)

...............................

Easy Receive........................................................................................ 33

To seiect or change your Answer Mode

Setting Message Center Mode to ON

Setting Ring Delay

...............................................................................

..........................................................

..............................................

Setting F/T Ring Time.............................................................................34

Speaker Volume.................................................................................... 35

Ring Volume........................................................................................ 35

Smoothing........................................................................................... 35

22 22

IBj^bration

Making Voice Calls......................................................................... 37

Manual Dialing

Answering Calls with the Speakerphone

One Touch Dialing

.....................................................................................

................................................

........................................

'.........................................38

Speed Dialing....................................................................................... 38

Hold.................................................................................................. 38

Pause.................................................................................................. 38

Tone/Pulse........................................................................................... 39

■ Searching Telephone Index......................................................................39

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Advanced Fa^ Operation

Sending Faxes ....................................................................................4l

Quick Scan Fax Transmission....................................................................4l

Daily Timer..........................................................................................42

Delayed Transmission............................................................................. 42

Interrupting Timer and Poll Waiting Canceling a Delayed Fax

.........................................................................

........................................................... 42

Broadcasting....................................................................................... 43

Overseas Mode.................................................................................... 43

Error Re-Transmit.................................................................................. 44

Composing Electronic Cover Page

.............................................................

Always Send Cover Page......................................................................... 45

Temporary Page

....................................................................................

Printing a Cover Page............................................................................. 46

Call Reservation.................................................................................... 46

Print Call Back Message.......................................................................... 47

Next-Fax Reservation

.............................................................................

Multiple Resolution Transmission.............................................................. 47

Receiving Faxes

.................................................................................

Remote Operation.................................................................................. 48

For F/T (Fax/Tel) Mode Only.............................................................. 48

Changing Remote Codes.....................................................................48

To change Remote Codes................................................................ 48

Distinctive Ringing................................................................................ 49

Registering the distinctive ringing phone number

..................................

Caller ID..............................................................................................50

Clearing Caller ID Information

Polling

....

........................................................................................... 51

............................................................

Setup to Poll Another Fax.................................................................. 51

Setup to Be Polled (Poll Waiting)

.........................................................

Delayed Polling.............................................................................. 52

Setting Up Polled Waiting with Quick-Scan

............................................

Copy Functions..................................................................................... 53

Multiple Copies................................................................................53

Center

Message Center Mode ................................................................

Flexible Memory Settings........................................................................ 55

Setting Message Storage.......................................................................... 56

Incoming Recording Monitor

...................................................................

Recording Message Center Outgoing Message...............................................57

Listening to Outgoing Messages (OGM) Erasing Outgoing Messages (OGM)

.................................................

......................................................

Activating Message Center Mode...............................................................58

Setting Toll Saver

..................................................................................

57 57

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Message Indicator.................................................................................. 58

Plajdng Voice Messages and Memos

Backup Printing Option...........................................................................

Printing a Fax Message............................................................................

Erasing Messages...................................................................................

To erase voice messages individually

To erase messages all at once...........................................................

Setting Maximum Time for Incoming Messages

Recording a Conversation....................................................................... 6l

Recording a Memo.................................................................................6l

Paging/Fax Forwarding............................................................................6l

Programming Paging Number.............................................................. 62

Programming a Fax Forwarding Number................................................ 62

Voice Alarm.........................................................................................

Setting Voice Alarm..........................................................................

Remote Retrieval............................................................................. 64

Changing Remote Access Code

Using Remote Access Code...................................................................... 64

Remote Message Center Commands...........................................................65

Listen to Voice Messages................................................................65

Record a Memo Erase All Messages

Play/Record Outgoing Message........................................................ 65

Change Paging/Fax Forwarding Setting..............................................

Retrieve a Fax..............................................................................

Change Answer Mode....................................................................

Exit Remote Operation...................................................................

Retrieving Memory Status List and Fax Ménagés Changing Fax Forwarding Number

............................................................................

.......................................................................

.........................................................

..................................................

............................................6l

...........

....................................................

..........................................

............................................................

59 59

63 63

66 66 66

67 67

Üfe$$age

Center Pro

Message Center Pro......................................................................... 69

Recording First Level OGM.....................................................................

Playing First Level OGM....................................................................70

Erasing First Level OGM....................................................................70

Recording Second Level OGM................................................................ 71

Playing Second Level OGM............................................................... 71

Erasing Second Level OGM................................................................71

Personal Mailbox...................................................................................72

Recording Personal Mailbox OGM/Password Playing Personal Mailbox Messages Erasing Personal Mailbox Messages

To erase an individual message.........................................................73

To erase all messages

Recording Memo in Personal Mailbox...................................................

...................................................................

......................................................

...................................................

........................................

...73

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Printing Reports and Lists

Important Information

Maintenance and Troubleshooting

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Remote Retrieval of Pei-sonal Mailbox Messages...........................................74

Recording Voice Infomiation in Memor)^ Box..............................................74

Playing Voice Message in Memory Box...................................................... 75

Erasing Voice Memoiy Box......................................................................

Tbrning On Message Center Pro

................................................................

Fax Machine Activity........................................................................77

To print a report.................................................................................... 78

Activity Report Interval........................................................................... 78

Transmission Verification (Xmit) Report..................................................... 78

Standard Telephone and FCC Notices ...........................................79

These notices are in effect on models sold and used in the United States...............79

MRNING....................................................................................... 81

Important Safet)^ Instructions............................................................. 82

Fax-Back®“ S)'stem

.............................................................................

Brother Home Page................................................................................ 85

Brother Bulletin Board............................................................................ 85

Using This Manual

Thank you for purchasing a Brother fax machine. This fax machine has been designed to be simple to use, with LCD screen prompts to guide you through functions. However, you can use your fax machine to its fullest potential by taking a few minutes to read this manual.

See

Station ID

p. 16

Additionally, your fax machine has a Help Key. Press ¡Help/Q.Scan| to print a list of basic operational steps and functions.

Finding Inffomiation

All chapter headings and subheadings are listed in the Table of Contents. You will be able to find information about a specific feature or function by checking the Index at the back of this manual. Also,throughout this manual, you’ll see special symbols alerting you to important information, cross-references, and warnings. Illustrations of some screen displays also help you choose the correct key-presses.

Test Sheet Procedures (USA only)

After programming your Station ID, please fill out the TEST SHEET included with your fax machine and fax it to Brother’s Automated Fax Response System as your first transmission. This will verify that your fax machine is properly installed.

When this document is received a confirmation sheet will be sent back to your machine. Be sure to set up your Station ID.

USA:

Fax 1-908-469-4547

_________________________

____________

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About Fax Machines

If you’re a first-time fax machine user, fax operation might seem a little mysterious. You’ll soon get used to the unusual fax tones on your phone line, and be able to send and receive faxes easily.

Fax Tones and Handshake

when someone is sending a fax, the fax machine sends fax calling tones, (CNG tones) — soft, intermittent beeps at 4-second intervals. You’ll hear them when you dial and press S, and they continue for 30 seconds after dialing. During

that time, the sending machine must begin the “handshake” with the receiving machine. Each time you use automatic procedures to send a fax, you are sending CNG tones over the phone line. You’ll soon learn to listen for these soft beeps each time you answer a phone on your fax line, so you can know if you are receiving a

fax message.

The receiving fax responds with fax receiving tones — loud, chirping sounds. A receiving fax chirps for 40 seconds over the phone line, and the screen displays

“RECEIVE.” If your machine is set to the FAX ONLY Mode, it will answer every call automatically with fax receiving tones. Even if the other party hangs up, your fax

machine continues to send the “chirps” for 40 seconds, and the screen continues to display “RECEDT:.” To cancel the receiving mode, press H.

When your fax machine is in FAX/TEL (F/T), it answers and plays your F/T

Outgoing Aonouncement (OGM). In the F/T OGM, you'll need to tell callers

when to call back, since they cannot leave a voice message in F/T mode, or to enter the Remote Activation Code (preset to ^ 5 1) to send a fax, See page 32 to learn how to record the F/T OGM.

The fax “handshake" is the time in which the sending machine’s CNG tones and the receiving machines “chirps" overlap. This must be for at least two to four

seconds, so the fax machines can understand how each is sending and. receiving the fax. The handshake cannot begin until the call is answered, and the CNG tones only last for 30 seconds after the number is dialed. Therefore, it’s important for the receiving machine to answer the call in as few rings as possible.

When you have an external telephone answering device (TAD) on your fax line, your TAD will determine the number of rings before the call is answered. Pay special

attention to the directions in the Installation chapter for connecting a TAD to your fax machine.

Control Panel Overview

Section of Control Panel Detailed on this Page

Resolution

Sets the resolution when you send a Fax. Also, you can press to increase speaker volume during a call us ing Speakerphone or while playing a message.

Mode

Use to select how fax machine will handle incoming calls, Also, you can press to decrease speaker volume during a call us ing Speakerphone or while playing a message.

Hold

Ints you put calls on hold.

Redial / Pause

Re-dials the last number called. Also inserts a pause in autodial numbers.

Speed Dial

Lets you dial stored phone numbers by press ing a two-digit

mimhint'

Liquid Crystal Display

LCD displays messages to help you set up and oper ate your fax machine.

Sthbima i'Tmu lti-rj nction center

4 (Left Arrow)

^ (Right Arrow)

Moves the LCD cursor to the left or right.

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O © D ®:

peed Dial i

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Speaker Phone

Lets you speak to the person at the odier end and dial telephone and fax numbers without lifting the handset.

Number Keys

Dials phone and fax

numbers, and can be used as a key board for entering information into the fax machine.

Set

Stores a function setting into the fax machine.

Control Panel Overview

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Section of Control Panel Detailed on this Page

Message Indicator Light

Reminds you that you have voice or fax messag es in the memojT)'.

Record

Lets you record Outgoing Message (OGM), memos and telephone calls, and store in- _ formation for Mes sie Center Pro features.

Erase

Lets you delete voice messages, fax messages or all messages.

Function

Lets you access the function and pro- ' gramming mode.

Stop

Stops a fax, can cels an operation, or exits from func tion mode.

Play

Lets you listen to voice messages and outgoing messages, and print fax messages stored in mem-

OH0

Record Erase • Play |

Function

...........

......................

: 1 2

:0 O o O O:

Stop Copy Start

Tel-index Hoi p/Q.Scar

3 4 5 ;

MC MODE

Lets you activate Message Center.

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Microphone

Picks up your voice when you speak to another party using Speak er Phone.

Help/Q.Scan

Prints a quick ref erence Help List. Also, lets you take advantage of memor\f transmission.

Tei-index

■ Lets you look up numbers stored in the dialing memoiy.

One Touch Dial Keys

These five keys give you instant access to previ ously stored phone numbers.

Copy

Makes a copy.

Start

Starts an opera tion, such as send ing a fax.

c H A: P T E o

Caution

Iit$tallatioii

Never install telephone wiring during a lightning storm.

We recommend that this product be used with a surge protection device to

protect the product against lightning storms.

Never install a telephone j ack in a wet location unless the j ack is specifically

designed for a wet location.

Never tonch telephone wires or terminals that are not insulated unless the

telephone line has been disconnected at the netw'ork interface.

Use caution when installing or modifying telephone lines.

'6 Avoid using a telephone (other than a cordless type) during an electrical

storm. There may be a remote risk of electric shock from lightning.

Do not use the telephone to report a gas leak in the vicinit>^ of the leak,

I# For PLUGGABLE EQUIPMEN'k the socket-outlet should be installed near the

equipment and should be easily accessible.

Packing List

Make sure you have the following items. Items marked with * are for MFC-370MC/390MC only.

Document support

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Choosing

Place your fax machine on a fiat, stable surface, such as a desk. Select a place that is free of vibration and shocks. Locate the fax machine near a telephone jack and a standard, grounded power outlet.

Avoid placing your fax machine in a high-traffic area. Do not place near heaters,

air conditioners, water, chemicals, or refrigerators. Do not expose the fax machine to direct sunlight, excessive heat, moisture, or dust. Do not connect your fax machine to electrical outlets controlled by wall switches or automatic timers. Disruption of power can wipe out information in the unit’s memory. Do not connect your fax machine to electrical outlets on the same circuit as large

appliances or other equipment that might disrupt the power supply. Avoid interference sources, such as speakers or the base units of cordless phones.

Assembly

Location

See

Instructions

printed

inside

paper bin

Load the recording paper

Lift u p the co ver b y p laci ng your fin ger in t he g roov e un der the arro w in the

front center of the cover, and lift up. Pull the release lever (blue) on the print head unit so that you can lift it up

and remove the recording paper.

Remove the three pieces of protective paper

4 Take the new roll of recording paper out of its wrapper. If you are replacing a

roll, you must remove any paper remaining in the machine.

¡S- Insert the new recording paper into the paper bin, with the paper feeding

from the bottom of the roll.

Insert the edge of the paper into the slot between the roller and the plate.

Feed the paper through until you can see it come out the front of the

machine. Keep the paper stretched tightly.

Push the release lever (blue) down, then close the cover.

Connect the handset

Connect the curled handset cord to the bottom of the handset and the side of the

fax machine

Connect the power cord

When you connect the power, your fax machine cuts the fax paper automatically, and the screen displays 01/01 00:00. After you connect the power cord, the battery

will take a few days to charge enough to provide backup power for Message Center

memory.

NOTICE: 1)

machine is grounded through the power outlet, you can protect yourself from potentially hazardous electrical conditions on the telephone network by keeping the power to your fax machine on when you connect it to a telephone line.

This fax must be grounded using a 3-prong plug.

Since the

1. I. A r [ 0 N

Similarly, you can protect yourself when you want to move your machine, by disconnecting the telephone line first, and then the power cord. power surges can damage this product! We recommend that you use a quality surge protection device on the AC power line as well as on the telephone line, or unplug the lines during a lightning storm.

Lightning and

Document

support

Connect the telephone line

Connect one end of the telephone line cord to the jack labeled

of the fax machine. Connect the other end to a modular wall jack,

Attach the document support

Attach the document support as shown in the illustration below.

___________________

LINE

on the back

________________

Special Line Considerations

Roll Over Phone Lines

A roll over phone system is a group of two or more separate telephone lines that pass incoming calls to each other if they are busy The calls are usually passed down or “rolled over” to the next available phone line in a preset order.

Your fax machine can work in a roll over system as long as it is the last number

in the sequence, so the call cannot roll away Do not put the fax machine on any

of the other numbers; when the other lines are busy and a second fax call is

received, the fax call is transferred to a line that does not have a fax machine.

Your fax machine will work best on a dedicated line.

Two-Line Phone System

A Avo-line phone system is nothing more than two separate phone numbers on

the same wall outlet. The two phone numbers can be on separate jacks (RJl 1) or combined into one jack (RJl4). Your fax machine must be plugged into an RJl 1 jack. RJll and RJ14 jacks maybe equal in size and appearance and both may contain 4 wires (black, red, green, yellow). To test the type of jack, plug in a two-line phone and see if it can access both lines. If it can, you must separate the line for your fax machine.

Converting Telephone Wall Outlets

There are three ways to convert to an RJl 1 receptacle. The first two ways may require assistance from the telephone company. You can change the wall outlets

from one RJ14 jack to tw^o RJl 1 jacks, Or, you can have an RJll wall outlet

installed and slave or jump one of the phone number’s to it.

The third way is the easiest: Buy a triplex adapter. You can plug a triplex adapter into an RJl4 outlet, It separates the wires into two separate RJll jacks (Line 1, Line 2) and a third RJl4 jack (Lines 1 and 2). Plug the fax machine into Line 2 of the triplex adapter.

RJ14

RJ11 RJ14

Triplex Adapter

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L2 L1+L2

] c

Installing Fax Machine, External TWo-Line TAD,

and TWo-Line Telephone

When you are installing an

and a two-line telephone, your fax machine must be isolated on one line at both the wall jack and at the TAD. The most common connection is to put the fax machine on Line 2. The back of the two-line TAD must have two telephone jacks: one labeled LI or L1/L2, and the other labeled L2. You will need at least three

telephone line cords, the one that came with your fax machine and two for your external two-line TAD. You will need a fourth line cord if you add a two-line

external

two-line telephone answering device (TAD)

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telephone.

' Place the two-line TAD and the two-line telephone next to your fax machine.

::i2" Plug one end of the telephone line cord for your fax machine into the T.2

jack of the triplex adapter. Plug the other end into the side of the fax machine.

Plug one end of the first telephone line cord for your TAD into the LI j ack of

the triplex adapter. Plug the other end into the LI or L1/L2 jack of the

hvn-line TAD.

Plug one end of the second telephone line cord for your TAD into the L2 jack

of the two-line TAD, Plug the other end into the EXT. jack on the left side of the fax machine.

LINE

jack on the left

See

Fax Only

Mode

Two Line External TAD

You can keep two-line telephones on other wall outlets as always. There are two ways to add a two-line telephone to the fax machine’s wall outlet. You can plug the telephone line cord from the two-line telephone into the L14-L2 jack of the triplex adapter. Or, you can plug the two-line telephone into the TEL jack of the two-line TAD.

Fax Machine

Multi-Line Connections (PBX)_______________

Most offices use a central telephone system. While it is oftpn relatively simple to connect the machine to a key system or a PBX (Private Branch Exchange), we suggest that you contact the company that installed your telephone system and ask them to connect the fax machine for you. It is advisable to have a separate line for the fax machine. You can then leave the machine in FAX ONLY Mode to receive faxes any time of day or night.

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If the fax machine is to be connected to a multi-line system, ask your installer to connect the unit to the last line on the system. This prevents the unit from being

activated each time a telephone call is received.

As Mth all fax units, this machine must be connected to a two wire system. If your line

has more than two Mres, proper connection of the fax machine cannot be made.

If you are installing the machine to work with a PBX:

It is not guaranteed that the unit will operate correctly under all circum

stances with a PBX. Any cases of difficulty should be reported first to the company that handles your PBX.

See

Fax Only

Mode

p.31

If all incoming calls will be answered by a switchboard operator, it is

recommended that the Answer Mode be set to MANUAL, All incoming calls should initially be regarded as telephone calls.

1^^ The unit may be used with either pulse or tone dialing telephone service.

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i|ÍÍ

See Fax

Handshake

p.2

Custom Features on Your Phone Line

If you have Call Waiting, Ring Master, Voice Mail, an answering service, alarm system or any other custom feature on your telephone line, it may create a

problem in the operation of your fax machine.

Connecting an External Telephone Answering Device (TAP)

Sequence

Your fax machine has a built-in answering system, but you might choose to connect an additional answering system. When you have an the same telephone line as the fax machine, the TAD answers all calls. The fax machine “listens” for fax calling (CNG) tones. If it heare them, the fax machine takes over the call and receives the fax. If it doesn’t hear CNG tones, the fax machine lets the TAD continue playing your outgoing message so your caller can leave you a voice message.

The TAD must answer within 4 rings (the recommended setting is 2 rings), The fax machine cannot hear CNG tones until the TAD has answered the call, and with 4 rings there are only 8-10 seconds of CNG tones left for the fax “hand shake.” Make sure you carefully follow instmctions in this manual for recording your outgoing message. Do not use a “toll-saver” ring setting on the TAD.

external

TAD on

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Do not connect a TAD elsewhere on the same phone line — your fax machine and TAD will both tr)? to control the line.

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See Message

Storage

p. 56

Connections

The external TAD must be plugged into the left side of the fax machine, into the j ack iabeled EXT. Your fax machine cannot work properly if you plug the TAD into a wall jack.

Plug the telephone line cord from the wail jack into the left side of the fax

machine, in the jack labeled LINE.

Plug the telephone line cord from your TAD into the left side of the fax

machine, in the jack labeled EXT. (Make sure this cord is connected to the

TAD at the TAD's telephone line jack, and not its telephone set jack.) I3’ Press until the screen displays :i4‘ Set Message Storage to

Set your external TAD to 4 rings or less. (The fax machine’s Ring Delay

setting does not apply).

6 Set the TAD to answer calls,

Record the outgoing message (see below).

VOICE: EXT mode.

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Outgoing Message (OGM)

Timing is important in recording this message. The message sets up the ways to handle both manual and automatic fax reception.

Record 5 seconds of silence at the beginning of your message. (This allows

your fax machine time to listen for the fax CNG tones of automatic transmissions before they stop.)

Limit your speaking to 20 seconds.

See

Easy Receive

p-33

End your 20-second message by giving your Remote Activation Code for

people sending manual faxes. For example:

“After the beep, leave a message or send a fax by pressing * 5 1.”

Connecting an External Telephone

Your fax machine is equipped with a handset that you can use as a regular phone. However, you can also connect a separate telephone (or telephone answering device) directly to your fax machine.

Connect the modular plug on the telephone’s line cord to the jack labeled on the left side of the fax machine.

Whenever this phone (or TAD) is in use, the screen displays “EXT, TEL IN USE,”

and, if the fax handset is lifted, an alarm sounds. To disconnect the call on the

external phone and switch to the fax, press [Speder Phone j.

EXT.

C H A P T E R T H R E E

Fax

Sellings

Fax Settings

Setting Dialing Mode (Tone/Pulse)

Your fax machine comes set to accommodate tone (multi-frequenq') dialing service. If you have pulse (rotan?) dialing service, you need to change the dialing mode.

I Press |Funciion|. [T|, Q]. The screen prompts you to select TONE or PULSE.

[QTRLING^tDNE

I P IRLI Ha;PULSE

Use IT] or 0 to select dialing mode.

Press when the screen displays the dialing mode you want.

Press

Setting Date and Time

Your fax machine displays the date and time, and prints it on every fax you send.

In the event of a power failure, the fax machine maintains date and time information for about one hour. All other settings remain unaffected.

Press

[FunctionI, [7], Q]

lEHTER

Enter the last two digits of the year. The screen displays your entiy, then

prompts you to enter the month.

• The screen prompts you to enter the year.

See

Composing

Electronic

Cover Page

p, 44

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Enter two digits for the month (for example, enter 09 for Septembei; or 10 for

October). The screen displays your entry, then prompts you to enter

the day.

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Enter two digits for the day (for example, 06). The screen displays your entrj^, then prompts you to set the time.

fmim

Enter the time in 24-hour format (for example, enter 15:25 for 3:25 PM).

Wait two seconds,

Press H. The screen now displays the date and time you set, and displays it

whenever the fax machine is standing by.

Setting Station ID

You can store your name, fax number, and telephone number to be printed on the fax Cover Page, and on all fax pages.

Press |Futiition|, [7], [T|. The screen prompts you to enter your fax number.

laiBMii

Enter your fax number (up to 20 digits). The screen displays your entn^.

Press The screen prompts you to enter your telephone number.

ilMlifiiiiiiliiii

Enter your telephone number (up to 20 digits). If your telephone number

and fax number are the same, enter the same number again. Press The screen prompts you to enter your name or your company name.

5 6

Use the keypad to enter your name. (You can use the chart on page 17 to

help you enter letters.)

Press @ to confirm.

3 Press (^. The screen returns to the date and time.

Entering Text

When you are setting certain functions, such as the Station ID, you may need to enter text into the fax machine. Most number keys have three or four letters printed above them. The keys for 0, #, and * don’t have printed letters because they are used for special characters.

ilililiiliiiiiliilllliilB ^ “ '■''' ‘ ^^

By pressing the appropriate number key the correct number of times, you can access the character vou want.

Press Key

s a a a a a a a

one time

A B D G

M P T w X Y Z

two times three times four times

H K L N

F I

R S

Inserting spaces

If you want to enter a blank space, press [►] twice.

Making corrections

If you entered a letter incorrectly and want to change it, press B to move the

cursor past the letters that are correct. Then press H; all letters to the right of

the cursor are deleted. Re-enter the correct text and/or digits.

Repeating letters

If you need to enter a character assigned to the same key as the previous character, press B to move the cursor to the right.

Special characters and symbols

Press ^ for (space) Press # for :;< = >? @ [] ^ _

Press 0 for AEOUAgEEO

lilSiii

iiiftlffliiilll

NOTICE:

any person to use a computer or electronic device to send any message via a telephone fax machine unless such messages clearly contain, in a margin at the top or bottom of each transmitted page, or on the first page of the transmission,

the date and time it is sent and an identification of the busine^ or other entity or other individual sending the message and the telephone number of the sending machines or such business, other entity, or individual.

In order to program this information into your fax machine, you should

complete the steps described on page 15 and 16.

The telephone number you enter is used only for Call Back Message and Cover Page features.

If you do not enter a fax number, no additional information can be entered.

To enter a space, press [3-

If your Station ID has already been programmed, the screen prompts “1” to make a change, or “2” to exit without changing.

The Telephone Consumer Protection Act of 1991 makes it unlawful for

Storing One Touch Dial Numbers

You can store 5 fax/phone numbers that you can dial by pressing one key. You can also store names with these numbers. When you press a One Touch dial location, the screen displays the name or number as the call is dialed.

One Touch key’s are not the dial pad keys. Ttjey are the 5 keys (number 1-5) located to the right of the dial pad.

Press |Funciionl(~4l,rn.

!;2 Press the One Touch key where you want to store a number (Key Q] is

pre-programmed for Brother Fax-Back^”^'' System. You can override it if you

wish.) The screen displays the location you selected.

Enter a number (up to 20 digits). If you want to enter a pause in the

dialing sequence (to wait for an “outside line,” for example), press (Rediol/Pausel as you’re entering digits. You can enter only one pause in each AUTO DIAL number. Pressing [Redial/Pausel enters a 3-5-second pause when the number is dialed, and a dash appears on the screen.

Press 0. The screen prompts you to enter a name for this number.

I HFlME: I

Use the keypad to enter the name (up to 15 characters). You can use the

chart on page 17 to help you enter letters — Step 7 to store the number without a name.

Press 5^. The screen prompts you to select the h^e of number this is. Use

Q] or [0 to select the hpe you want.

— Press g| and go to

FAX TEL F/T CHAIN

Press

Return to Step 2 to store another One Touch number —

to exit.

When you dial an AUTO DIAL number, the screen displays the name you’ve stored, or, if you haven’t stored a name, the number you’ve stored.

If you need to store a pause longer than 3.5 seconds, please call Brother Customer Service at 1-800-284-4329 in the USA, or 1-800-853-6660 from within Canada.

You can use chain dialing to store long dialing sequences. For example, to store

9 1 201 555 1234 987 65 4321,

first part as a Chain type number (this tells the system that the dialing sequence is

not complete).

a fax only number a telephone (voice) number

both a fax and voice number

a number (usually an access code) for chain dialing.

(^.

divide the number into 2 parts. Store the

— Press S

CHAIN —9 1 201 555 1234

The last part must be a One Touch number stored as any of the other following 3

types:

FAX or F/T or TEL — 987 65 4321

Now, when you dial, just press the two keys (one after the other, in order) where

you’ve stored the two parts of the number.

If you are using Chain Dialing with a credit card number, do not send an electronic cover page. The credit card number will appear on it.

One Touch Dialing

Pick up the handset —

When you hear a dial tone, press the One Touch key of the location you want to call,

If you try to use a One Touch location with no number stored in it, you hear a

warning sound, and the screen displays “NOT REGISTERED.” The display

returns to normal after 2 seconds.

storing Speed Dial Numbers

You can store 50 Speed Dial number’s, which you dial by pressing only three keys. Even if you lose electrical power, numbers stored in memon^ will not be lost.

■| Press iFutiitionj. [4], d]. The screen prompts you to enter a location,

— Press

[Speaker Phone].

_________________

I S P EE D- D I F I L ? t_ I

Use the keypad to enter a 2-digit location (01 - 50). The screen displays your

entry, then prompts you to enter the number you’re storing.

AmBi

E N T ER

SET

)

Enter the number (up to 20 digits),

Press

6 Press

The screen prompts you to select the type of number this is. Use

8 Press [§[1. 9 Return to Step 2 to store another Speed Dial number —

The screen now prompts you to store a name with this number.

Use the keypad to enter the name. You can use the chart on page 17 to help you enter letters — without a name.

select the type you want.

FAX TEL F/T CHAIN

to exit.

a fas number a telephone (voice) number

both a fax and telephone number

a number (usually an access code) for chain dialing.

— Press S and go to Step 7 to store the number

|T)

— Press H

|j№|l|jli:il

■HIH

SililiSiSMBilliiliR

Speed Dialing

It'

Pick up the handset —

When you hear a dial tone, press

Speed Dial number.

— Press

[Speed Dial),

[Speaker Phone).

then press the two-digit

Changing One Touch and Speed Dial Numbers

If you

try

to store a One Touch or Speed Dial number in a location where a

number is already stored, the screen displays the current naiue stored there, then

prompts you to either

1. CHANGE — OR -- 2. EXIT.

Press

to change the number stored, or press

change.

If you want to erase the number, press H when the cursor is to the far left

of the digits.

[T)

to exit without making a

See

Storing One

Touch

Numbers

p. 18

and

Storing

Speed Dial

Numbers

p. 20

3 If you want to change a digit, use [7] or 0 to position the cursor under the

digit you want to change, then press 1^.

4 Enter a new number, and press (S^. 5

Follow the directions from Step Speed Dial Numbers.

in Storing One Touch Numbers or Storing

Setting Number Groups

for Broadcasting

Number Groups allow you to send the same fax message to miany fax numbers by pressing only one One Touch key (Broadcasting). fax number as a One Touch or Speed Dial number. them into a Number Group. Each Number Group uses a One Touch key. Finally, you can have up to 5 small Number Groups, or you can assign up to 54 numbers to one large Group. You can use the same stored number in several groups.

You'll be able to give each Number Group a name up to 15 characters long.

1 Press I Function I. [4l, in. The screen displays

1 ShSE^'UP ' SROUI

First,

Then,

dUCH

you'll need to store each

you can combine

C ll

I> T [] i; }■; i'

Select a One Touch key to be the Group Number. (For example, press one

touch location 2 for group 2.)

After two seconds, use the ke)^ad to enter the group number (for example,

press

{J}

for group 2.

liililiSiiiliiiiliiiililllii

SETUP GROUP ;; GO

4 Use the keypad to enter the One Touch or Speed Dial numbers in this group.

For example, enter fflilJS, (S1[0[|], HSlil]- Enter a [#) before

Speed Dial locations; enter a [*) before One Touch locations.

Press @. The screen prompts you to enter a name.

I HFi M E

I ENTER: li- ^ SET

6 Use the keypad and the chart on pages 16-17 to enter a name for the group

(for example, NEW CLIENTS).

Ililf

HiSlii

P- Press

Press to exit.

You can print a list of ail One Touch and Speed Dial numbers. See Chapter 10,

"Printing Lists and Reports."

Setting Beeper Level

You can set the beeper to LOW, HIGH or OFF. The machine comes set to LOW. When the beeper is set to LOW or HIGH, the fax machine beeps even^ time you press a key or make an error, and at the end of fax sending or receiving.

1 Press |Function|,(T|. in.

2 Press n or n) to select your setting.

When the screen displays the setting you want, press 0.

Press H to exit.

Temporary Memory Backup Storage

All settings in the SET AUTO DIAL, USER OPTIONS, TEL OPTIONS, and SETUP

SYSTEM functions are stored permanently and will be retained even in the event of a power failure.

CHAPTER POUR

OiiScreen

Programmili^

Uset-Friendly Programming

See

Using This

Manual p. 1

We have designed your fax machine with on-screen programming and a Help key.

User-friendly programming helps you take full advantage of all the functions

your fax machine has to offer.

Since your fax programming is done on the LCD, we created step-by-step on screen prompts to help you program your fax machine. All you need to do is

follow the prompts as they guide you through the function menu selections and

programming options and settings.

Function Mode

You can access the function mode by pressing iFunUionl. When you enter the function mode, your fax machine displays a list of Level One Functions from which you can choose. These function options appear one after the other on the

display. Select an option by pressing @ when the option appears on the LCD.

You can “scroll” more quickly through options by pressing (T|. When the screen

displays your selection, press 0.

If you want to exit the Function Mode, press W.

iiiiiililli

I' 0 r; R

Alternating Displays

When you see alternating displays, the LCD sometimes alternates between the currently selected option, and a help message giving brief instructions about how to proceed. The display you'll probably see most often is shown below, showing you, when you place a document in the feeder, that you can dial a number and send a fax, or you can make a copy

[ F RKi! J'dU ■■ r ^ SThtRT

iCDP'Tr PRiESS PQP

Function Selection Table

If you have a basic understanding of how to program a fax machine, you can perform most of the programming settings without the Owner’s Manual. To help you understand the function selections, options, and settings that are found in your fax programs, use the Function Selection Table below.

Function

1. TIMER

2. POLLING

c«

3. CALL RESERVE

4. CONTRAST

5. RESOLUTION

6. OVERSEAS MODE

7. COVERPAGE

Description

Send documents later. Retrieve faxes from another

machine. You can send a fax, then speak. Change lightness or darkness

of fax you're sending.

Allows you to change resolution page by page.

Adjusts for sometimes difficult overseas transmissions.

Automaticaily sends coverpage you program.

Factory Set More Info

OFF

AUTO

STANDARD

OFF

p. 42 p.51

p. 46 p. 30

p.47

p. 43

p. 45

aulii

iìiii

ttiii

liliSISiSiiif

i/.v>--.:;.;.:,:b ••.; b'. :-' -. ;:• I. ::•• :'::

:.va • ■••' b : '.a:; i'-r.-.- U'

iliillPliSiiilBIliilllilM

liBwiftiiiiaiiiii

-lauB-riiaiK lauiiB iU if lUli ;B-i

. .< n 0 « . ,v

Function

1. ACT. REPORT

5«

2. ALL DIAL

3. TEL. INDEX

4. COWR PAGE

5. CALL BACK MSG

6. USER OPTIONS

7. XMIT REPORT

8. MEMORY STATUS

9. CALLER ID

1. ONE-TOUCH DIAL

2. SPEED-DIAL

3. SETUP GROUPS

c»

Description

Factory Set More Info

Cancel a timed or polled job.

Print lists and reports of activity; (Details in Chapter 10)

1 ^ OFF

Dial numbers stored in memory

USER DEFINED p. 18

by pressing only one key. Dial numbers stored in memoryi-

pressing only 3 keys.

Set up a group number

for broadcasting

1 P-77 1 p.77

p. 43

p. 77

p.77

p. 77

p.77

p. 77

p. 20

p,21

1. SMOOTHING

C<1 O

2. BEEPER

3. COYERPGON/OFF

c/3 U>

4. ERROR RE-TX

lÀ

Enhance the appearance of

incoming faxes. Adjust volume level of beeper. Send automatic coverpage

LOW OFF

with comment.

Resend a fax if an error occurs.

OFF

p. 35

1 P-22

p. 45

p. 44

UlAI^TKii M)

Si« M m is s 1 I i;M Si«

iiiiMiilllliittill

ililiillilil

Function

1. TONE/PULSE

2. RING DELAY

3. SPEAKER VOLUME

czi

4. ICM REC, MONITR

N-4

5. F/r RING TIME

6. RING VOLUME

's©

7. DISTINCTIVE

8. CALLER ID

1. DATE/TIME

2. DAILY TIMER

3. INTERVAL

!/5

4. STATION ID

Sft

5. REMOTE CODE

6. EASY RECEIVE

7, SET COVERPAGE

(8.MF LINK)

Description

Select dialing mode,

Number of rings before machine

Factory Set

TONE

2 answers in F/T or FAX ONIY mode.

Adjust speaker volume.

LOW

Adjust volume of incoming mesage.

Sets the time for “double-ring”

LOW 20

in F/T mode. Adjust volume of ringer. Use with phone company

MEDIUM

OFF distinctive ringing service to register ring pattern

Mth fax machine. View last 30 Caller IDs

stored in memoiy

Enter date and time for LCD

01/01/1997 OftOO

display and to print on

transmissions. Send delayed jobs at the same

00:00'

time every day. Select the interval of time

OFF beh^'een activity reports. Program name, fax number,

and telephone number to appear on each transmitted page.

Enter code to activate or

ONe=51,#51) deactivate machine from a remote location.

Receive fax messages without

OK pressing Start key.

Fax Receive Only/ PC Primary/

PC Primary PC Receive Only

More Info

p.l5 p. 34

p.35

p. 56 p.34

p.35

p.49

p.50

p. 15

p. 42

p.78

p. l6

p. 48

p. 33

p. 44

MultiFunction Link or

Missing link manual

iiillii

IBI

iSiiiSliliiSliiliii

Function

1. MSG STORAGE

2. BACKUP PRINT

3. FAX FWD/PAGING

5«

4. REMOTE ACCESS

5. ICM MAX. TIME

6. OGM

s«

7. TOIL SANER

1, MSG CTR PRO

2. OGM

3. MAIL BOX

№)

4. VOICE INFO

GO C\

Description

Factor)^ Set

More Info

Select if rnemoiy will store fax, voice or both. Select if fax prints memorv' backup

FAX:0EFA'0ICE:0N

ON Set fax to forward fax/message OFF Set code for retrieving messages

159*

Set length of incoming message 30 seconds Select/record outgoing message MSG CTR OGM Set to ring t\\1ce when messages are waiting

Select On or Off

OFF

OFF p.76 Record outgoing announcements for Level 1 and Level 2 Set up personal mailboxes

(up to 5)

Store the voice information

User Defined for each Voice-on-Demand

p. 56 p. 59

p. 6l

p. 64

p. 6l

p. 57

p. 58

p. 69

p.72 p.74

p.42

г ч р ’Í i; и р Í11 к

CHA ^ V E

lisie Fax

Sending Faxes

Before you begin:

Documents must be between 5.8 and 8.5 inches wide, and 5.9 and 23.7 inches long. Your fax machine can only scan an image 8.2 inches wide, regardless of how wide the paper is.

Make sure you insert documents

Adjust the paper guides to fit the width of your document.

Paper guides

The automatic document feeder (ADF) can hold up to 10 pages, feeding each one individually through the fax machine. Use standard (20 lb.) paper when using the ADF; if you're using heavier paper, feed each sheet individually to prevent paper jams.

face down, top edge first.

liíiiiiliiiiliitiiii

||||i|||j||j|||||

EosiHHjIliltlIlliiiliilliiiliililiii

LKH ssBBiSHSCf *5

iliiliiii

Press

I Resolution

I (before you send the fax) to select the resolution for the

document you’re sending,

iillili

íb";;;;;-

Standard Fine

— suitable for most typed documents.

— good for small print; transmits a little slower than standai’d

resolution.

Super Fine

— good for small print or artwork; transmite slower than fine

resolution,

Photo

— use when document has varying shades of gray; slowest

transmission time.

DO NOT

paper clips, paste or tape attached.

use curled, wrinkled, folded, or ripped paper, or paper with staples

DO NOT

use cardboard, newspaper, or

fabric. Make sure documents written with ink are completely dn?,

Contrast Setting

If your document is very' light or veiy dark, you might want to set the contrast accordingly.

Insert the document, face down, in the feeder Press [Function!, in, i~4l,

W-

Use 0] or H to select AUTO, S.LIGHT, or S.DARK,

See

One Touch

p. 18

}:# When the screen displays your selection, press [^.

Press H to exit.

¡6^ Enter a fax number and press to send a fax — OR — Press fC^ to

make a copy.

Manual Transmission

Manual transmission lets you hear the dial tone, ringing, and fax chirps before sending the fax.

Insert the document face down in the feeder

=2 Pick up the handset and listen for a dial tone —

and listen for a dial tone.

Enter the fax number you want to call (you can enter the digits using the

keypad, or you can enter a One Touch or Speed Dial number or you can

call from the Tel-Index).

— Press iSpenker Phone]

iifi!

silH&i

ilB

See

Speed Dial

p. 20

when you hear the fax tone, press [^.

If you’re using the handset, hang up.

Automatic lyansmission

This is the easiest way to send a fax. or press

but the fax machine is sending them over the phone line.

M ” Insert the document face down in the feeder i;i2 Enter the fax number from One Touch or Speed Dial or Tel-Index.

¡Speaker Phonej

Press i^.

When you follow the steps below, you won’t hear any tones,

IMPORTANT:

not

pick up the handset

Manual and Automatic Fax Redial

If you ’re sending a fax majiually

the number.

If you ’re sejiding a fax automatically,

and will automatically redial up to three times,

and the line is busy press

the machine will detect if the line is busy

|Redial/Pause|

to retry

Receiving Faxes

See

Distinctive

Ringing

P^49

Select Answer Mode

Manual

Distinctive Ringing.

Fax Only

You cannot receive a voice call, but you can dial out and make a voice call.

F/T

prints the fax. if the call is not a fax, it signals you with a double ring (ring-ring), different from the phone company ringing, to alert you to pick up the call. It plays your F/T OGM, in which you should instruct new callers how to send a fax.

If you select this setting, you’ll need to set the Ring Delay and F/T Ring Time

features (on the following pages). If you have extension phones on the same line

as the fax machine, set Ring Delay to 4,

— You must answer all calls yourself. You can use this mode with

— The fax machine automatically answers even^ call as a fax call.

— The fax machine automatically answers every call. If the call is a fax, it

Curr0nt

Answer Mode

lilliiiililiiil

MSG CTR — This fax machine provides you with a built-in digital message center for fax and voice. When you set the machine to answer calls, it will record up to 99 messages. For more infomiation about Message Center (MSG CTR) operation, please see Chapter 8.

FRX: FAX ONLY

F/ T: FAX/TEL

MHL : manual

Mode

_ _ _ _ _ _ __ _

_ _

IL_ n

MC: MSGCTR

_ _

See

Recording

Message

Center

Outgoing

Message

p. 57

Record Fax/Tel Outgoing Announcement (F/T OGM)

This is the announcement played by your fax machine (not an external TAD) when someone calls and your machine is set to F/T mode. Although callers hear your announcement, they cannot leave a message. To erase the announcement, follow the directions on page 57, "Erasing Outgoing Message."

■j Press iFunciionj, [1], H], The screen prompts you to choose F/T OGM or MSG CTR OGM.

Press (T) or |T) to select F/T OGM.

Press 0.

Press iRecordL then pick up the handset to record a message.

Replace the handset. Your OGM is played.

Press S to exit,

See Remote

Operation

p.48

Easy Receive

When you use this feature, you don’t have to press (5^ when you answer a fax call and hear calling beeps. Just hold the handset and wait a few seconds, When you see "RECEIVE” on the fax screen or when you hear “chirps” through the handset of an extension phone connected to another wall jack, just replace the handset, and the fax machine does the rest. Selecting receive fax calls automatically, even if you lift the handset of an extension phone.

Selecting the fax machine or on a phone or TAD connected to the fax machine. Selecting

OFF

by pressing [*] in B if you are not at the fax machine.

In case Easy Receive does not work, because of a poor phone line connection, just

press or press the Activation Code @ n [Ti.

SEMI

means you’ll have to activate the fax machine yourself, by pressing H or

Press I Function

lets the fax machine receive the call only if you’ve answered it at

L [7], in.

allows the machine to

2 Use B or (T) to select

Press 0 when screen displays your selection.

4 Press H to exit.

If you’ve set the feature to connect a fax call when you lift the extension phone handset, press @ n BAt the fax machine, lift the handset and press

To select or change your Answer Mode

Press

[Model.

The screen displays your current selection.

ON, SEMI,

ON,

but your fax machine doesn’t automatically

OFF.

llliililliiiiliiiiiiMIliilli

MFINURL

lilltillill

Continue to press screen returns to the date and time display, along with your new Answer Mode setting.

If you’re changing Answer Mode while in another operation, the screen returns to the current operation display.

[Mode]

until your new selection appears. After 2 seconds, the

Setting Message Center Mode to ON

If you set Message Center Mode to ON, it overrides your Answer Mode setting. Pressing ® repeatedly alternately turns the Message Center ON and OFE When Message Center Mode is OFF, the button light is off.

Press t|J), The button light goes on, and the screen displays

:HC:::MSa::;C:TR|

Setting Ring Delay

See

Toll Saver

p.58

See Remote

Codes p. 48

The Ring Delay setting determines the number of times the fax machine rings before it answers. If you have extension phones on the same line as the fax machine, set the Ring Delay to 4.

t Press iFunctionj, |Tl, [Tl.

Press [2 or [Q to select how many times the line rings before the fax

machine answers (00 - 04). If you select 00, the line doesn’t ring at all. i# Press @ when the screen displays your selection. # Press W to exit.

Setting F/T Ring Time

You need to determine how long the fax machine will send you its special double

ring when you have a voice call. This ringing happens

from the phone company. Only the fax machine rings, for 10,20, 30, or 60

seconds; no other phones on the same line ring the special double ring. However,

you can answer the call on any phone on the same line as the fax machine.

"1 Press iFunctionL |T], [1].

Press 3] or [T] to select how long the fax machine wall ring to alert you that

you have a voice call.

________________________

after

the initial ringing

Press @ when the screen displays your selection.

[ Rl N(i TIM El

Press H to exit.

Now, when a call comes in and the machine is set to F/T Mode, all phones on this line will ring the number of times you selected in Ring Delay.

You can let the fax machine pick up and detect if it’s a fax or voice call. If it’s a fax call, the machine prints the fax. If it’s a voice call, the machine signals you with a double ring for the length of time you selected in F/T Ring Time.

itiisH:

;|§||||||||||||||^

Even if the caller hangs up during the double ringing, the fax machine continues for the set time, If you don’t pick up during the ring time, the fax machine begins sending a fax tone, even if the caller is still on the line.

Speaker Volume

You can set the volume of the fax machine speaker.

Press |function|,r6l,(T]. !J2^ Press [3 or B to select your volume setting ¡3 ■ Press S when the screen displays your selection.

Press H to exit.

Even if you select OFF, the sounds you hear after pressing LOW, To increase speaker volume during a call or message playback, press

¡Resolution!;

to decrease volume, press

______________________________

(OFF, IX>W, MEDIUM, orHIGH).

[Speaker Phone]

|Mode|.

remain on

Ring Volume__________________________________

You can select how loudly, or if, the fax machine rings.

[i- Press [Funciionj, [6],[6]-

Press B or B to select OFF;

;3 Press 0 when the screen displays your selection.

Press W to exit. Even if you select OFF, the ring volume will remain on LOW in F/T mode, and on

LOW in Gall Reservation and Distinctive Ringing (if they’re set to ON).

Um,

MEDIUM, or HIGH.

Smoothing

When activated, this feature enhances the appearance of incoming faxes by “smoothing" lines. It takes no longer to receive faxes in this setting, which comes set to ON.

You cannot use “smoothing" for outgoing faxes, or for printing lists and reports.

Press

I Function],

2 Press B or B to choose ON or OFF 1:3^^ Press i# Press H to exit.

BjB -

C H A R S I X

iilWone&

iMiHeriihone

iice

eranone ) Operation

Making Voice Caiis

You can use your fax machine to make voice telephone calls, by dialing manually

or by using One Touch or Speed Dial memoiy. You can use the handset or the Speakerphone to make and receive calls. The Speakerphone allows you to operate the phone handsfree, or allows more than one person in the room to participate in a two-way phone conversation. When using the Speakerphone, make sure to speak clearly and close to the microphone.

Manual Dialing

Manual dialing is simply pressing all of the digits of the phone number.

Pick up the handset —

— Press

[Speaker Phone].

When you hear a dial tone, dial the call, using the keypad.

3 You can switch from handset to speakerphone by pressing

replacing the handset. You can sMtch from speakerphone to handset by lifting the handset.

To hang up, replace the handset —

Answering Calls with the Speakerphone

when the phone rings, instead of lifting the handset, press

clearly, toward the microphone. To end the call, press

— Press

[Speaker Phone],

[Speaker Phone].

[Speaker Phone

[Speaker Phone],

then

j. Speak

ipiiiiiiiiiiiiii

If you have a bad telephone line connection, the other part}' might hear your voice echoed during the call. Hang up and

One Touch Dialing

try

the call again.

See

One Touch

p. 18

See

Speed Dial

p. 21

Pick up the handset —

[2 When you hear a dial tone, press the One Touch key of the location you want

to call.

13 To hang up, replace the handset —

If you trv' to use a One Touch location with no number stored in it, you hear a warning sound, and screen displays “NOT REGISTERED.” The display

returns to normal after 2 seconds.

— Press

[Speaker Phone |.

— Press

[Speoker Phone |

Speed Dialing

Pick up the handset —

When you hear a dial tone, press

Speed Dial number,

To hang up, replace the handset —

OR —

Press

[Speaker Phone |.

[Speed Diai|,

— Press

then press the teo-digit

[Speaker Phonej

Hold

Press [Ho!^ to put a call on Hold.

You can put down the handset without disconnecting the call.

® Pick up the fax machine handset or pre^ [Speaker Photrel to release the call from

Hold. Picking up an extension handset

will

not release the call from Hold.

Pause

Press

jRedial/Pausej

to insert a 3.5 second pause between numbers.

Tone/Pulse

If you have pulse dialing service, but need to send tone signals (for telephone

banking, for example), follow the directions below. If you have touch tone service, you do not need this feature to send tone signals.

Ji- Lift the handset. El2 Press [#]. Any digits dialed after this send tone signals. 33" When you hang up, the fax machine returns to pulse dialing service.

Searching Telephone Index

See

One Touch

and

Speed Dial

p. 18-21

You can search for names you have stored in One Touch and Speed Dial memories. Names are stored alphabetically.

“I Press |Tel-indexL then enter the firet letter of the name you're looking for.

Press

\J]

or [0 to search the memoiy.

When the screen displays the name you w^ant to call, pick up the handset or

press

ISpeqker Phone],

Press to begin dialing.

When the call is over, hang up, or press

[Speaker Phone]

to cancel the call.

Ш1 с ïl АТ>Т E R ■ S>I X.

Jlliilllliillll-

AcMuiced

F# Operation

Sending Faxes

V E N

Quick Scan Fax TVansmission

You can scan a fax into the machine's memor\' to be sent as soon as the scan is complete. This way, you don’t have to wait for the entire fax to be transmitted before you retrieve your original.

if you get a "iMEMORY FULL" message while scanning the first page of a fax, press H to cancel the scan. If you get a "MEMORY FULL" message while scanning in a subsequent page, you'll have the option to press to transmit the pages

scanned so far, or to press H to cancel the Quick Scan operation.

*1 Insert the document in the feeder.

2 Press

Enter the fax number.

Press to begin scanning the document into memory. Once the scan is

|Help/Q.Scgn|,

complete, the fax machine dials the call.

The screen indicates how much memory is available.

________________

liliiilliiillilii

Daily Timer

You can use this function to send a fax at a set time eveiy day. The setting stays the same until you change it.

Press

iFunclion).

Use the keypad to enter the time in 24-hour format (for example, enter 19:45

for 7:45 PM).

Wait 2 seconds, then press to exit.

(Tl, IT].

Delayed Tyansmission

You can use this function to send a fax up to 24 hour’s later.

Insert the document in the feeder

i2 You can press

fax normally.

Press

Enter the time you want the fax to be sent, in 24-hour format (for example,

enter 19:45 for 7:45 PM).

5 Wait two seconds (the screen will display “1. TIMER”), then press H, The

screen prompts you to enter the fax number and press the (Sirtl key.

|Help/Q.Scan|

[FunctionL fTI, HI.

to use memory transmission, or you can send your

ENTEFT N0 » ; ]^

^1 PEE SS 9 TRRT

Enter the fax number; and press (^. The fax machine will wait until the time you have entered to send the fax,

Interrupting Timer and Poll Waiting

You can send a fax now, even if you have the machine set to send a fax later, or if you have it set for Poll Waiting. However, you cannot use automatic redial or the function mode.

Press

|Function|, [T|.

Wait 2 seconds, then remove the documents that are waiting in the feeder.

■■

1 IHSEFrr DGCUPIENT 1

Place the document you want to send now in the feeder. Enter the number for the fax you want to send now. Press [ffil.

r A \ 0 I’ !■ :

After the transmission is finished, return the first document to the feeder.

Press

|Func!ion|,

[o] to restore the timer.

See

Setting

Number

Groups for

Broadcasting

p.21

Canceling a Delayed Fax

You can cancel tasks you’ve scheduled using the timer.

|||n Press

I# Press 0 when the screen displays the job yon want to cancel. I®» Press Q] to cancel —

[Functionj,

waiting, the screen displays "NO JOB WAITING."

(T|. Any waiting jobs appear on the display If nothing is

[ 2 » CRHCEL JOB

— Press

___________________

[f]

to exit without canceling.

Broadcasting

Using the numbers you have stored in One Touch and Speed Dial memory, you can "broadcast" faxes automatically to a maximum of 54 different locations in a few simple steps. You cannot broadcast to a number that has not been stored in memor)'.

Insert the document in the feeder.

Press

|Help/Q.Scan|,

Enter the One Touch and Speed Dial number’s (one after the other) or Group Number you have stored.

Press The fax machine stores the document in memory, then transmits

it to all the numbers you entered. If the line is busy, the machine will re-tr)'.

The screen displays how much memory is available.

See

Sending

Faxes

p.29

Press at any time to cancel the process.

Overseas Mode

After you send a fax using this feature, the feature turns itself off. # insert document.

Press

[Functionl,

® Press (Tj or (Tj to select this mode.

i;4' Press (§t) when the screen displays your selection. 15 Press [StopI to exit.

1® Follow basic procedures to send fax.

Q], (T).

[ 6» 0UERSE RS T1QDE 1

rif i-

■liillllllllllHillSiiiililS

Error Re-TVansmit

Sometimes there is noise or interference on the phone line, which makes it difficult for your fax machine to transmit a fax. You can set the fax machine to

automatically re-transmit (re-Lx).

Press

Press [T) or [B to select

Press @ when the screen displays your selection.

iFunction], |T], [Tl.

OFF.

See

One Touch

and

Speed Dial

p. 18-21

See

Station ID

p. 16

4 Press

fStop]

to exit.

Composing Electronic Cover Page

1 Your cover page includes the name/number stored in the One Touch or

Speed Dial memory. If you’re dialing manually, the name is left blank.

The cover page indicates the fax is from your Station ID, and the number of

pages you’re sending. If you have CoverPage ON, the number of pages remains blank.

You can select a comment to include on your cover page.

I 2.PLERSE gfiLL I

iiiliilliiifi:

; 4YCD

Instead of using one of the comments above, you can enter up to two

customized messages, each 27 characters long. Use the chart on page 17 to help enter characters.

•Press I Function!, (Tj, [T].

■iFIDEHd

• Use Q] or [B to choose position 5 or 6 for your customized comment.

• Press 0.

• Use the keypad to enter your customized comment.

• Press [^.

• Press H to exit.

'smSSMitSMsS

Always Send Cover Page

You can set the machine to pri nt a cover page whenever you send a fax. The number of p ages in you r fa x is not incl ud ed wh en y ou use t his set ting .

Press IFvnctionl. [5], (T].

Press [T] or 0 to select.

COUE RPft StEr dM

Press ® when the screen displays your selection. (If you select

coverpage is always sent when you send a fax.)

If you selected

possible selections. (You can select a custom comment, instead.)

ON,

you must select a comment. Use [3 or [0 to view

ON,

Iliililiiiiiiiliiiiiiii

[ 2 ;,

Itiiliiiii

5 Press S when the screen displays your selection.

Press H to exit. Now, whenever you insert a document in the feeder, the

screen displays '’CO\TiRPAGE ON" before prompting you to dial.

Temporary Page

You can set the fax to send a cover page with a particular document. This cover page will include the number of pages in your document.

Insert the document in the feeder.

Press iFunctionj, m, [T1.

Press E) or [0 to select

Press S when the screen displays your selection.

Press [0 or [0 to view comment selections.

(or

OFF).

[ililiMilEliilillMlIiilliili

|2.PLE ASE CRLL

15. URB EHIT

|;:4 . CONE Tffl E MT V BL X ^

Press

(Set)

Enter two digits to indicate the number of pages you are sending (enter d]

O to leave number o f pages b lank ).

when the screen displays your selection.

Wait 2 seconds, then press H.

® Enter the fax number you’re calling. 10 Press (^.

Printing a Cover Page

Before printing a cover page, make sure the Station ID is set up. See page l6.

1 Press iFunctionL [3], |T].

Press [^. Your fax machine prints a copy of your cover page for you.

Call Reservation

You can send a fax and let the other party knoiA*' that you want to speak to him

after the fax transmission is complete. The other fax machine will ring as if it were receiving a telephone call; if the other party picks up the handset, your fax machine will ring. Lift the handset to have a conversation.

If you set Call Reservation and Call Back message to ON, your fax machine leaves

a message if the other party' does not answer.

Insert the document in the feeder

Press iFunctionl, Q], [U. The screen displays the current setting for Cail

Reservation.

RESERUELT

[Ci‘U...L RESERUET0FE

Press (5 or B to select ON (or OFF). Press @ when the screen displays your selection. The screen displays the

current setting for Call Back Message.

[cm

UHL l LUiLtK TUr r

[ CjTLL BRCk != ON

Press 2] or [3 to select ON or OFF. ig- Press H when the screen displays your selection. ;i7 ' Press S. The screen prompts you to enter the fax number you want to call,

ig Enter the fax number, and press ^tartj.

If you’ve set Call Reservation to ON, pick up your handset if the fax machine

rings.

You cannot use auto redial with Call Reseiwation. You cannot use Call Reservation with Delayed Transmission or with Polling, You must register your Station ID number to set Gall Back Message to ON.

Print Call Back Message

etf"' Press ¡2 Press (S|.

¡Funcfionl

S], UJ.

Next-Fax Reservation

Even if your fax is receiving another fax, you can set your machine to send your fax next. This way you don’t have to wait for it to finish sending or receiving the other fax. You can dial this fax call manuall)^ or by using Redial, One Touch, Speed Dial, or Chain dialing. (When you use One Touch and Speed Dial, only the

meinoiy location — not the name of the person you’re calling — is displayed.)

1 Insert the documents in the feeder. If necessan-, press iResolution| to adjust

resolution,

12 Enter the fax number

Press [St^.

Press 0. The screen displays

1HERT-F

To cancel the reser\'ation, remove the documents and press H.

You can’t use tins feature if there is a document waiting in the feeder (possibly for

Delayed Transmission or Poll Waiting), or when the timer has been interrupted.

RESERUD^

Multiple Resolution Transmission

Use this feature to select separate resolution settings for each page of the fax you’re sending. This could be useful if you’re sending a fax with photos and

letters, or some pages with small print and others with normal print. Resolution

settings return to STANDARD after the fax is sent.

insert documents in

2 Use U) or [0 to select resolution for page 1, then press 0.

2^ Repeat Step 2 for subsequent pages. Press H when you’re finished.

i4^ Enter the fax number you 're calling, and press (^.

feeder, then

press I

Function

j (T|, [J].

iliSiiifiWiiilMIfi

Receiving Faxes

Remote Operation

See

F/TRing

Time

See

Easy Receive

P^55

If you answer a fax call on an extension phone, yon can make your fax machine take over by using the Activation Code, When you press the Activation Code O S [Tl> the fax machine starts to receive a fax.

If the fax machine answers a voice call and double-rings for you to take over, use the Deactivation Code to take the call at an extension phone.

If you answer a call, and no one is on the line, assume you’re receiving a fax. At the fax machine phone, press [5^, then hang up. At an exiension phone, press @ (U [B) wait for fax receiving tones (chirps), then hang up. (Your caller will

have to press to send the fax.)

For F/T (Fax/Tel) Mode Only

when the machine is in F/T mode, it will use the F/T Ring Time (double ringing) to alert you to a voice call. If you’re at the fax machine you can lift the handset to

answer.

If you’re at an extension phone, you’ll need to lift the handset during the F/T Ring Time and press (#] (Xl [D between the double rings. If no one is on the

line, or if someone wants to send you a fax, send the call back to the fax machine

by pressing [¥] S S'

Changing Remote Codes

Remote Codes might not work with some telephone systems. The preset Activation Code is [¥] [X HI- The preset Deactivation Code isffl [XID.

If you are always disconnected when accessing your TAD remotely, tiy^ changing the Activation Code from |T) D] to [#) [5] [#) and the Deactivation Code

from

[S [B Q]

To change Remote Codes

1 Press iFunctionL [t],

Press Q] or [3 to select ON or OFF.

Press @ when the screen displays the setting you want.

[X S S-

[I]-

(^; :Ehi DTE;

If you want to, enter a new Remote Activation Code, then wait 2 seconds.

iBiiiiiiiiiMiMiiiimiM

If you want to, enter a new Remote Deactivation Code, then wait 2 seconds.

6 Press W to exit.

Distinctive Ringing

This fax machine feature lets you use the Distinctive Ringing subscriber service offered by some telephone companies, which allows you to have several telephone numbers on one phone line. Each phone number has its own Distinctive Ringing

pattern, so you know which phone number is ringing. This is one way you can

have a separate phone number for your fax machine.

Your fax machine has a Distinctive Ringing function, allowing you to dedicate one phone number just for receiving faxes. You’ll need to follow the directions below to “register” the Distinctive Ringing pattern, so your fax machine can recognize its incoming calls,

person standing by on another line to help you with Step 6 of this registration.

You can change or cancel the Distinctive Ringing pattern at any time. You can switch it off temporarily, then turn it back on. When you get a new fax number, make sure you reset this function.

You will need another

You can register only one Distinctive Ringing pattern with the fax machine. Some

ringing patterns cannot be registered.

■ The fax machine will answer only calls to its registered number.

■ To have your TAD answer only the main number, the fax machine must be in iManual Mode.

■ In F/T Mode or FAX ONLY, the fax machine will answer all numbers on the phone line.

Registering the Distinctive Ringing phone number

Disconnect the fas machine from any TAD or telephone company voice mail.

Set the fax machine to MANUAL mode.

Have someone ready to call the Distinctive Ringing number

you’re assigning the fax machine.

Press

[Function),

Press 0] or [3 to select the SET Mode.

Press 0. Press The screen displays

m, [7].

[ D -''R bET i'lUDIE

Now, another person must call the fax number. If you want to exit this programming, press Settings

remain unchanged.

When the fax machine rings, listen for tlie ring pattern, and make sure it’s the one you want for the fax machine.

If it is, wait until the screen displays

[RICK UP

Lift the fax machine handset and press (St^. The screen displays

"REGISTERED. " (If the incorrect distinctive ringing number was called,

press to cancel.)

9 Hangup.

Once you’ve registered the Distinctive Ringing number in your fax machine, you

can turn this feature

selecting

OFF

OFF.

To change the setting, follow steps 1 to 4 above,

Caller ID

The Caller ID feature of this machine lets you use the Caller ID subscriber service offered by many local phone companies. This service provides you, by means of the screen display, the name or telephone number of your caller as the line rings.

After two rings, the screen displays the telephone number of your caller (or name,

if available). Once you pick up the handset, the Caller ID information disappears

from the screen, but the call information remains stored in the Caller ID memoiy.

■ You will see the first l6 characters of the number or name.

■ OUT-OF-AREA display means call originates outside your Caller ID service area.

See

Printing

Reports and

Lists p. 77

■ PRIVATE CALL display means the caller has intentionally blocked transmission of information.

■ CALL PICKUP display remains on screen when no Caller ID information was transmitted.

If both the name and number are received, the screen displays only the name.

You can print a list of Caller ID information received by your fax machine.

iliiiiliiiililiiiiiiliiiiiliijili

Caller ID seiTice varies with different carriers. Call your local phone company to determine what kind of service is available in your area.

Caller ID memory stores information for up to thirty' calls; when the thirty'-first call comes in, information about tlie first call is erased. You can scroll through Caller ID information to review those calls made to your fax machine.

Press

[Funciionl.

12 Press 0. The screen displays the number of the most recent call, and the

call information.

:i3" Press Q] or [B to scroll through the Caller ID memory.

14^ Press to exit.

fj], f¥].

Clearing Caller ID Information

Press

|Erase|

when the screen displays the Caller ID information you want to erase.

Polling

Polling is the process of retrieving faxes from another fax machine, You can use your fax machine to “poll” other machines, or you can have someone poll your machine.

All parties involved in polling need to set up their fax machines to accommodate polling. When someone polls your machine to receive a fax, they pay for the call;

if you poll someone’s fax machine to receive a fax, you pay for the call.

Some fax machines do not respond to the polling function.

Setup to Poll Another Fax

li-

Make sure no document is in the feeder.

2^' Press ;3- Wait 2 seconds.

^5" Press 0] or [B to choose

3 Press 0.

[FunciionL m. [T1.

' The screen displays

[POLLIHGY GFF

ON.

Press B. The screen prompts you to enter the fax number you want to poll, and then to press S-

ENTER FR:=< no.

8 Enter the fax number you are polling.

9 Press [^.

Setup to Be Polled (Poll Waiting)

Place document in feeder.

Press IFundionj,

Wait 2 seconds.

The screen displays

[T],

|T|.

See

interrupting

Timer and

Poll Waiting

p. 42

I POEL I N0:;;PQEF

Press 2] or U) to choose ON.

Press 0.

Press The screen prompts you to press [^.

B Press iStguj and wait for the fax to be polled.

Delayed Polling

You can set your fax machine to begin polling at a later time. Once you set this feature, you will need to use the Interrupting Timer to send a fax.

Make sure no document is in the feeder.

Press [FunctionI, [T], [2]. Wait 2 seconds.

The screen displays

iRaLUINGrQEF

Press 2] or (T| to choose ON. 5 Press B Press Q]. The screen prompts you to enter tlie time you want to begin polling.

Enter the time (in 24-honr format) you want to begin polling. For example,

enter 21;45 for 9:45 PM.

Wait 2 seconds, then press H. The screen prompts you to enter the fax

number you are polling.

IPR ESS STAR T KE yKI-

9 Enter the fax number (you can use One Touch or Speed Dial, or dial

manually).

10 Press fSt^. The fax machine makes the polling call at the time you entered.

Setting Up Polled Waiting with Quick-Scan

See

Resolution

p. 30

Before pressing press document in the memory. If you use

documents into the memory, they will not be erased automatically after they are polled. To erase them you must use the Cancel Job function. (See page 43.)

|Help/Q.Scpn|

so you can store your polled waiting

|Help/Q.Scan|

to place the Polled Waiting

Copy Functions

Your fax machine cannot scan an)thing closer than one-eighth inch from the

edge of the paper. Set the resolution to

Place document face down in the feeder.

Press (You can press [C^ again for faster response — otherwise,

copying begins in about 5 seconds.)

Do not pull on the paper while copying is in progress.

Muitiple Copies

You can make muitiple copies using your fax machine, and. you can choose

whether the copies will be page 2, etc.) or

SORTED

STACKED

(collated).

S.FINE

PHOTO.

(all copies of page I, then all copies of

Place the document face down in the feeder, then press

. 2

Enter two digits for the number (up to 99) of copies you want. For example,

press ® [3] for three copies.

3 Press [Co^.

Use 0 or [E to select

Press [^. Make sure you frequently empty the receiving tray.

STACK

SORT.

(^.

If you get a "Memoiy Full" message and you selected STACK, press S. If you

selected SORT, press or press

C H A P T E R E I G H T

Center

Message Center Mode

Message Center Mode allows you to store incoming fax and voice messages in a

flexible memor)^. The memor}' stores up to 15 minutes of voice messages, or up to

20 pages of fax memort'. Any voice or fax mess^e can be retrieved remotely. Memory^ is shared betw'een fax and voice messages, which are stored on a "firstcome, first-sensed” basis,

Outsoifts.

Message

^ou must record an outgoing message In order to use the Message Center Mode.

p.57

Flexible Memory Settings

Message Center Mode offers you six flexible memoiy'' settings, so that you can decide which kinds of messages you want to receive.

1. FAX:ON VOICEiON Both voice and fax messages are stored. You can use the Fax Forwarding or Paging features and retrieve voice and fax messages remotely.

2. FAX:ON VOICEiEXT You need an external answering machine connected to the EXT jack for this setting. Fax messages are stored in the message center memory, but voice messages are stored in your external answering machine, Retrieve

messages from the external answering machine.

3. FAXrON VOICEiOFF All memoir is used to store fax messages— no voice messages will be stored.

:■ ;y: ^ i i ^i n.:’:: ;

FAX:OFF VOICE:ON

innnnn'^nn

All memory is used to store voice messages — no fax

messages will be stored, Incoming faxes will print on paper. You can use the Paging feature, and retrieve messages remotely.

IHMiiiMiiliaiiliiiliiliiililiii^^^

an:n:::nQ;;:iHa;n:a:-rinn^

illllllllllll

5. FAXiOFF VOICE:EXT

. FAX:OFF VOICEiOFF

You need an external answering machine connected

to the EXT jack for this setting. Incoming faxes are not stored in memory, but will print on paper. Voice messages are stored in the external answering machine.

Incoming faxes are not stored in memory, but will

print on paper. Voice calls are not stored in memon?

Choose this setting if you want to use only the features of Message Center Pro (see pages 69-76).

Setting Message Storage

Selec t the sett ing fr om th e des cri ptio ns above .

Press IFunc iio nl. [si. m. The scr een pr ompts you to cho ose a fax se ttin g.

FAX :OFF

^LO ELEC T

Press 0] or [B to select

Press S. The screen prompts you to choose a VOICE setting.

OFF.

2 m:

4 Press

: .5 Press S when the screen displays your selection.

to select your setting from the list above.

Press W to exit.

Incoming Recording Monitor

This feature lets you adjust the speaker volume for voice messages you monitor as they come in. You can select monitor

OFF

so you will not hear messages as they come in.

PresslFunctionLrB.rB.

Use

or B to select

® Press @ when the screen displays your selection.

Press to exit.

LOW, MEDIUM,

LOW, MEDIUM, HIGH,

HIGH,

or you can turn the

OFF.

iifiili:

n C F. N T

«iis|i|

Recording Message Center Outgoing Message

Recording the Message Center Outgoing Message (MSG CTR OGM) is the second

step you need to follow before you can turn on the Message Center, Make sure

your OGM is less than 20 seconds long.

See

Record

Fax/Tel

Outgoing

p^32

1 Press

iFunctionL [U, [6],

The screen prompts you to choose an OGM.

Press

Q] or (Tito

reach

[ htsa CTR cTgFT

This is the only setting you can select if you want to turn the Message Center on.

•3

Press®,

Press iRetordf then pick up the handset to record a message.

For example:

Hello. We are unable to take your call at this time.

Please leave a message after the signal If you ivish to sm%d a fax, please

press '’^51, waitfor fax tones, then the start button on your machine.

Replace the handset. The Message Center plays your OGM.

6 Press to exit.

Listening to Outgoing Message (OGM)

1 Press |Functionl.r8l'[T|.

Press 0] or [E to select MSG CTR OGM or F/T OGM.

, 3

Press ® when the screen displays your selection.

Press to hear the

Press to exit.

OGM.

Adjust volume by pressing

iModej

[Resolufionl.

Erasing Outgoing Message (OGM)

Press

IFunctionL [11,

Press

Press ® when the screen displays your selection.

Press

: 5 Press Q] to erase the OGM — OR — Press |T) to exit without erasing.

.6 Press to exit.

or [E to select MSG CTR OGM or F/T OGM.

[Erasel.

fil.

See

Setting

Message

Center Mode

to ON

p34

Activating Message Center Mode

Press and hold (J) until the screen displays

r ~

M L- !1 U !" h! •

Setting Toll Saver

When you set the toll saver feature, the fax machine answer’s after 4 rings if yon

don 1.

have messages, and after 2 rings if you you call the fax machine, if it rings 3 times, you know you have no messages, and can hang up, avoiding any toll charge.

have messages. This way, when

See

Ring Delay

p. 34

When Toll Saver is ON, it overrides your Ring Delay setting. Toll Saver must be off for the machine to operate using your Ring Delay setting.

if* Press

¡3 Press ® when the screen displays your selection.

|Function|.

Press 0] or [►] to select Toll Saver On or Toll Saver OFF.

Pre^ to exit.

[yi,[T],

Message Indicator

Message light flashes when you have voice messages and/or faxes waiting for your review. Once you listen to the message or print the fax, the light stops flashing.

The LCD screen displays the total number of voice (including memos) and/or fax messages stored in Message Center memor)'.

I HR IL . B O H: 1

Playing Voice Messages and Memos

Follow the steps below to listen to voice messages and memos.

Press Ifl^. Adjust volume by press

I Mode)

[Resolution!.

All messages and memos are played in the order they were recorded. The display shows the number of the current message, and the total number of messages.

If Caller ID information was received, the machine beeps during the message and displays the Caller ID information for one second.

During playback, the screen displays the time and date the message was recorded.

Use 2] to repeat a message. Use 0 during a message to return to the

previous message. Use 0 to skip to the next message.

Press H to exit.

Backup Printing Option

When you choose messages are stored in the available raemorj^ for retrieval. To print a backup copy automatically, turn this option on.

Press [Funciionl, 3], [2]. The screen prompts you to select a setting,

Press 0 or 0 to display

3 Press H when the screen displays your selected setting.

...4

Press M to exit.

FAX: ON

ABmmp №

in the Message Center mode, all incoming fax

OFF,

Printing a Fax Message

Once you print a new fax message stored in memory, it is erased from the memory automatically.

Press [3^. After two seconds, the machine begins to play voice messages.

12 After playing voice messages, the display asks if you want to print fax

messages that are in the memory. There is no display message if there are no faxes.

ll.YES 2.HO

To print the faxes in memory, press 0

— OR —

Press 0 to exit wathout printing.

ITSliiBiilllillllSlIllBlilililllllii

from memory. You must erase all of them (or none of them). If you choose to erase all fax messages, the fax machine will print any previously unprinted fax messages before erasing them from memory.

You can erase voice messages and memos individually, or all at once.

To erase voice messages individually

iilil

:: ; bvi V::;:; b/; b:;;;; ;.bbb: rb Y:? i

Erasing Messages

If you have more than one fax message, you cannot erase only one fax message

See

Voice Alarm

p. 63

Press After two seconds, the machine beeps and begins message

playback. Each message is preceded by one long beep, and followed by two short beeps,

To erase a specific message, press I

beeps, or while the message is playing. The screen prompts

[2Ef:(fiSE'YTi-YI:S;.l''

( 1 ,,:№S 2 . NO:

Press (T) to erase the message

— OR —

Press

\J]

to cancel.

Press H to exit.

To erase messages all at once

1 Press

lErasej.

The screen prompts you to choose what kind of messages you

want to erase.

Vl SELECt V

Erase

| immediately after the two short

1SG? )

)

1 CE? ]

Press Q] or [3 to select erasing all voice messages

messages (FAX), or all messages — both voice and fax — (MSG).

Press 53-

Press U) to erase

— OR —

Press [2] to cancel.

(VOICE),

ail document

A c i-: i: i; \ r i; n

Setting Maximum Time for incoming Messages

Your fax machine comes set to receive voice and fax messages up to 30 seconds

long. You can change this setting to any length from 20 seconds to 60 seconds, in 5-second increments. This setting also applies to the Personal Mailbox ICM,

Memo, and Voice Alarm,

1 Press

[FunctionI,

jl], [T). The screen prompts you to select a maximum time.

^[TdESSR0E 30 SEC'^^

Press 0] or [E to select the maximum time setting for incoming messages. Press |5[] when the screen displays your setting. Press H to exit.

Recording a Conversation

You can record a telephone conversation by pressing tion. Your recording can be as long as the Incoming Message Maximum Time. You and the other party will hear a beep every 15 seconds while recording. You cannot record a conversation using the Speakephone.

[Record]

during the conversa

Recording a Memo

A memo is stored and played as a voice message,

ii-

Press

[Record].

12^ When the display prompts you to pick up the handset, speak into the handset

to record your memo.

Press or replace the handset when you’re finished.

Paging/Fax Forwarding

You cannot use Paging and Fax Forwarding at the same time.

Programming Paging Number

iiiii

When Paging is set to

programmed, and dials your Personal Identification Number (PIN) when

connected, to activate your pager and let you know you have a fax or voice

message in the Message Center memory^

Press

iFunciionf [3, [!]■

i:£ Press H or [►] until the screen displays

Press The screen prompts you to enter your pager number.

Enter your pager phone number (up to 20 digits) followed by g) g. Do

not include the area code if it is the same as that of your fax machine.

example,,

5 Press 0. 6 If your pager requires a PIN, enter the PIN, press g, press

your fax machine telephone number, then press [S [#]

— OR —

If you do not need a PIN, press your fax machine, then press

ON,

your fax machine dials the pager number you’ve

[ P FlG INtB

^1 EHTER iS: SET

|Redial/Pause|,

g [5]-

For example,

]

For

|Rediol/Pause|,

For example,

enter the telephone number of

[Redial/Pause|(T|[T|rd]

enter

Press S-

8 Press to exit.

You cannot change a Paging number or PIN remotely,

Programming a Fax Forwarding Number

When Fax Forw^arding is set to phone number you’ve programmed, and forwm’ds any faxes you’ve received,

Press

[FunctionL fsl, fT].

Press 0] or [3 until the screen displays

[ F0 Ri ,ti RR D

Press 0, The screen prompts you to enter the number of the fax machine

where faxes will be forwarded.

ON,

your fax machine dials the fax machine

:: y ;■ = 'i"y ly -Jti i rt S( i

[

Fmt

rUL!£Jd Vf irijT

1EHTER ^ SET

:4 Enter the forwarding number (up to 20 digits). iiS^ Press

16 Press H to exit.

Voice Alarm

The Voice Alarm allows you to record a message on the fax machine and have it played back at a time you specify. These messages are not included in your voice message (VOICE) count. When the scheduled day and time arrives, the machine beeps and plays the recorded message. Eepeat the message by pressing

to stop Voice Alarm playback,

\J}.

Press

See

Setting

Maximum

Time for Incoming Messages

p. 61

Setting Voice Aiarm

1 Press

After 2 seconds, the screen displays

® When the display prompts you to pick up the handset, record your message.

iFunctionl. (Retordl.

you will not be able to continue.

Press Q] or [E to select a day, Press S when the screen displays your selection. Enter the time in 24-hour format (for example, enter 20:30 for 8:30 PM). After two seconds, the screen displays

{FREm RECOm K

Press

jRecordl.

Your message can be as long as your setting for Incoming Message Maxi

mum Time.

Press or replace the handset.

If you don’t press

[.J r 'i i

SELECT

[Record]

within 2 seconds of

[Functionl.

)

The Voice Alarm does not play while you are sending or receiving a fax, or wlien Message Center functions are operating. You can enter up to 15 minutes of Voice Alarm messages.

Remote Retrieval

You can call your machine from any touch tone phone (or remote Group 3 fax machine) and use a Remote Access Code and other button presses to retrieve voice

(and fax) messages. You can also program and change some settings for your

Message Center.

Changing Remote Access Code

Enter your Remote Access Code when the fax machine picks up your call, so you can access features remotely. The access code is preset to 159*? but you can change this,

Press

iFunctionL

Enter a three-digit number from 000 to 999? then You must end the Remote Access Code with Do not use the same digits that appear in your

Remote Activation or Deactivation Code (page 48) , or Personal Mailbox Codes. Wait 2 seconds.

Press to exit.

[Ц, (T[.

______________

Using Remote Access Code

1 Dial your fax machine phone number from a touch tone phone.

When your fax machine answers and beeps, immediately enter your Remote

Access Code.

3 The fax machine signals the kinds of messages received:

1 long beep — Fax message(s)

long beeps — Yoice message (s)

3 long beeps — Fax and Voice message(s) No beeps — no mess^es.

The fax machine then prompts you with two short beeps to enter a

command. If you wait longer than 30 seconds to enter a command, the machine hangs up. If you enter an invalid command, the machine beeps three times.

- Press (D [o] to reset the machine when you finish.

:0- Hangup.

Illiiiliiiiiliiliiliiii

If your fax machine is set to MAiNUAL, you can access the Message Center by

waiting 20 rings, then entering the Remote Access Code within 30 seconds.

Remote Message Center Commands

Follow the commands below to access Message Center features remotely. When you call the message center and enter your Remote Access Code, the system will

beep once to indicate there are new messages, or three times to indicate there are no new messages. If the system beeps once, press Q] to check for fax messages, or press (U to check for voice messages.

Listen to Voice Messages

Press 0 Q]

then to

Repeat a message before it ends Skip to the next message

Record a Memo

Press [9] [2].

Wait for the beep, then speak.

— Press

— Press H].

[2],

then to

Stop recording

Erase All Messages

Press d] [U. If you hear three beeps, all messages have not yet been heard, and

the system will not erase.

Play/Record Outgoing Message

Press d] [4].

— Press

[9]

then to

Play Message Center OGM

— Press BQ]

Play F/T OGM Record new Message Center OGM

long beep. Press d] to stop recording.

Record new F/T OGM

d] to stop recording.

— Press [Dd]

— Press

dJEl,

— Press

then speak after the long beep. Press

[HQ],

then speak after the

Change Paging/Fax Forwarding Setting

Press

(Tl[r|.

then to

«Him

'ftirn feature off —

Enter Fax Forwarding — Enter P^ng —

Program Fax Forward Number —

List (see page 67).

Confirm Fax Forward Number —

Retrieve a Fax

Press |T] (T)

then to

Print a Memory Status List— Retrieve all faxes —

Retrieve specific fax —

press

[o]|T|

Erase all fax messages —

Change Answer Mode

Press

[2]

{J}

Press Q]

Press

d] (T||T|

Press [U, then enter number of the fax message, the

Press (T]

press(T), then retrieve Memory Status

Press [1].

Press 5] U!

thenfor

Message Center Fax/Telephone (F/T) — Fax Only —

Exit Remote Operation

Press [E [o]

— Press GD

Press [I].

Press (H

Retrieving Memory Status List

and Fax Messages

You can retrieve the Memoiy Status List from a remote fax machine, and sec if

you have any fax messages stored in Message Center Memon^. You can then use

this list to retrieve specific fax messages.

Dial your fax machine telephone number.

When you hear the beep, immediately enter your Remote Access Code.

When you hear 2 short beeps, press [5 [3 OD-

When you hear the fax tones, press ¡^. (Don’t hang up if you also want to

retrieve messages; if you just want to check the list, hang up after you press

The remote fax machine prints the Memory Status List.

When you hear 2 beeps, press B [3 S], then enter the two-digit number of

the fax message you want to retrieve (for example, enter B B for message

2). To print all fax messages, press B B.

When you hear the fax tones, press (StS).

Hang up the phone you’re using.

The remote fax machine prints the fax messages.

Changing Fax Forwarding Number

■ 1 Dial your fax machine number,

When you hear the beep, immediately enter your Remote Access Code.

When you hear 2 short beeps, enter

Enter the new telephone number of the fax machine where you want yonr

fax messages foiwarded. You cannot use B) and [#) as dial numbers. Use ¡3 to enter a dialing pause between digits.

5 Press

8 9

to Hangup.

[MI after

When you When you hear fax tones, press

The remote fax machine prints the Memors' Status List so you can check that

the new fonvarding number is correct.

If the new number is correct, press

— OR —

If the newmumber is incorrect, enter B B Œ) to

you

enter the

hear the tvn beeps, press B [3 B.

B B B

new number.

[^.

Do not hang up the handset.

B B B

•

after the 2 beeps

return to Step

G H APT E R N IN E

iHeisage

Center Pro

Message Center Pro

Message Center Pro provides you with Personal Mailbox and \bice-on-Demand.

Up to five Personal Mailboxes are available. Voice-on-Demand stores voice messages for someone calling you. The Message Center Pro has up to 99 Voiceon-Demand memoiy boxes.

See

Remote

Activation

Code

p.48

Your outgoing message (OGM) should inform callers that during or after the initial (first level) announcement, they can press [o] [T) [¥] access the announcement for Personal Mailboxes, or [J] for 'Voice-on-Demand. This first-level outgoing message should also let callers know they can leave a message

or send a fax by entering the Remote Activation Code.

The second-level OGMs should tell callers the names of messages stored in Voiceon-Demand memoiy, and the names of people assigned Personal Mailboxes.

Recording First Level OGM___________________

This is the announcement all callers will hear. In this announcement, you need to tell callers how to select the option for Personal Mailbox (press [o] Q] [¥)) or

Vhice-on-Demand (press

callers that after the beep they can leave a voice message, or they can send a fax

by pressing @ [E HI-

[O] [2]

@). This outgoing message should also tell

;if i Press iFunttion], d], |T|. The screen prompts you to select an OGM.

^(' SELE Ci 4 S: 3E

# Use H or (I) to display

Press The screen prompts

MSG CTR PRO.

PHQ^ :

'; -1>^

[ R E C ■ •••' E R R S E P L R V'?

Press iRecordL then pick up the handset. Record a message no longer than 20

seconds,

5 Hang up. The machine plays back the fii'st level OGM.

Playing First Level OGM

“[

Press!

Functionl, Q], 2]. The screen prompts you to select an OGxM

Use E or B to display

Press The screen prompts

MSG CTR PRO,

tREC--ERj'TSE>-in...RY?

I4f' Press Adjust the volume by pressing (Model or [Resolutionl.

Erasing First Level OGM

Press (Functionl, E, 2- The screen prompts you to select an OGM.

Use B or (B to display

^3' Press @. The screen prompts

Press lErosel,

\T].

MSG CTR PRO.

rRE i:U- ’ERR Sl!E --PL RV? 2-

tillliiltiiilliiiiliiliii

[‘ R O

Recording Second Level OGM

After callers have pressed [B Q] ® for Per’sonal Mailbox, or |T| H] ® for

\hice-on-Demand, they will need to hear more instructions from you in the

second level OGM. Make sure you tell caller’s the memor\^ box numbers of specific

voice messages (2 3 2 4 2 5 etc.) and the names and mailbox numbers (0

1^- 05^= ) for personal mailboxes.

“f Press fFunctionl, [T],®. The screen prompts you to select an OGM.

Use H or B to display

Press 0. The screen prompts

( REC/'ERffSE/Pl.fl¥? n

Press I

5 Hang up. The machine plays back the selected second level OGM.

Record!,

seconds.

MAIL BOX

then pick up the handset. Record a message no longer than

VOICE ON DEMAND.

Playing Second Level OGM

1 Press

Use B or B to display

Press 0. The screen prompts

4 Press H. Adjust the volume by pressing [Model or

[Functiont

( REC /ERf tSET PLRy 'f

Press H to exit.

IB, [?]• The screen prompts you to select an OGM.

MAIL BOX

VOICE ON DEMAND.

[Resolutionl.

Erasing Second Level OGM

“f Press

(Function!,

Use B or B to display

Press 0. The screen prompts

Press [S], (T).

5 Press to exit.

B, ® ■ The screen prompts you to select an OGM.

MAIL BOX

( R E C: .-” E R R P L FT r ?

VOICE ON DEMAND.

Ijlilliliiijllltliil

Personal Mailbox

Callers can enter a confidential fax or voice message into one of five personal

mailboxes, Each mailbox is accessed by a pre-determined password, to help

protect the privacy of multiple fax machine users. The same password is

necessary to retrieve these messages remotely.

Recording Personal Mailbox

OGM/Password

Press

jFunctionl.

® Press 0. The screen prompts you to select a mailbox number

Press S or H to display your selected mailbox number,

Press 0 when the screen displays the selected mailbox. The screen then

prompts you to enter a 4-digit password.

[J], (3].

SELECT 4 > a SETl^

Enter the 4-digit code you want to use as your password. ¡ig- Press (Recordl, then pick up the handset. iif = Record an OGM (no longer than 20 seconds) that informs users they can

send a fax or voice message.

8 Replace the handset. The machine plays back your OGM.

Playing Personal Mailbox Messages

The screen displays whether it has received any messages. If any mailboxes

contain messages, the screen will alternately display the numbers of those mailboxes, with how many VOICE and FAX messages the machine has received.

To listen to voice messages in your mailbox, or to print faxes in your mailbox,

you will need your 4-digit password. ii|- Press №y|.

Within two seconds, press one of the One Touch key for the selected mailbox,

Mailboxes 01 to 05 are assigned to One Touch keys 1 to 5 respectively

i:3 Enter your 4-digit password.

Press 0. The machine plays back voice messages stored in the mailbox, then prints faxes stored in the mailbox.

Erasing Personal Mailbox Messages

You can erase voice messages individually or all at once. You cannot erase fax

messages individually.

See

Recording

Personal

Mailbox

OGM/

Password

p. 72

To erase an individual message

¿t- Press HS2' Within two seconds, press one of the One Ibuch key for the selected mailbox.

Mailboxes 01 to 05 are assigned to One Touch keys 1 to 5 respectively. Enter your 4-digit password,

|4" Press S. The machine begins to play back messages. Each message is

preceded by one long beep and foliowed by two short beeps.

Press immediately after the two short beeps, or w^hile a message is

playing to erase it. The screen prompts

ERHSE lYHd'S ; ME:'biV

^[ivYES 2 VH0

8 Press Q] to clear

—OR —

Press [T) to exit without erasing.

To erase all messages

Press [Er^.

1^2 ‘ Within two seconds, press one of the One Touch key for the selected mailbox.

Mailboxes 01 to 05 are assigned to One Touch keys 1 to 5 respectively Enter your 4-digit password.

:i4- Press ¡5 Press 5] or [3 to select VOICE (erase all voice messages), FAX (erase all

fax messages), or MSG (erase all messages).

i;8 Press @ when the screen displays your selection.

Press [D to erase — OR —

Press d] to exit vdthout erasing.

See

Recording

Personal

Mailbox

OGM/

Password

p. 72

:iyyr;^::H

liililliill

Hliii:!

liilMiMS

liiiiilMiii;:

Recording Memo in Personal Mailbox

Press

[RscordI,

Within two seconds, press one of the One Touch key for the selected mailbox. Mailboxes 01 to 05 are assigned to One Touch keys 1 to 5 respectively.

Pick up the handset and record your memo (no longer than 20 seconds).

Replace the handset or press [^.

Remote Retrieval of Personal Mailbox Messages

ill- Dial your fax machine number

During the Message Center Pro OGM (first level), immediately enter ll] Q] ® to access Personal Mailbox.

When you hear second level OGM, enter your Personal Mailbox number (01*

-05 ^).

when you hear your Personal Mailbox OGM, enter your 4-digit password. If

there are no messages, the line will disconnect. If there are messages, you will hear the voice messages begin to play. Press Q] to replay a message

while

is playing. Press

playback. Press If there are fax me^ages, you will hear the fax tone after the voice messages.

¡J]

skip a message. Press to stop message

to erase all messages.

See

Setting

Maximum

Time for Incoming Messages

p. 61

18 Press on the fax machine from which you are calling.

Replace the handset.

Recording Voice Information in Memory Box_____________________________

:f: - Press 2 - Press @. The screen prompts you to enter a Voice Memory Box number.

Enter a memoiy box number (01-99) •

Press S. The screen prompts

Press

6 Replace the handset. The machine plays back your message.

[FunctionI. [T], [4].

t.JQ I CEI NU

]

I R E C v- 1 !M « i; Fj S E/ F d- . .R ' T^

iRecordj,

Incoming Maximum Message Time you’ve set.

then pick up the handset. Record a message up to the

C. P. N T 1.‘ E P R 0

To leave another message, Start at Step 3.

^8 Press W to exit.

Playing Voice iMessage in Memory Box

Press

Press 0, The screen prompts you to enter a Voice Memory Box number.

3 Enter a memory box number (00-99) •

Press i^. The screen prompts

Press

[FunclionL [E, S -

(E:ECx- ERRSE. -pLRV? )■

The machine plays the message stored in the selected memory box.

Adjust volume by pressing

¡Model

|Resoluiion|.

Erasing Voice Memory Box

Press

Press 0. The screen prompts you to enter a Voice Memory Box number.

Enter a memory box number (00-99) •

Press 0. The screen prompts

5 Press

iFunctionl,

\J],

¡n.

lUQIGE

[Efosej,

Q] to erase the voice message stored in the selected memor)^ box,

iiiimiii

ilillliililBlIi

nliSSKiiiili;i|ffll!ilSBi3:i;iiiCi;iiM||B|iH|iiiiii|:||Hiii}|iiii|||ifiM|i||||;i;KjK

flirning On Message Center Pro

This is the final step to turn on Message Center Pro. You must have already stored information in Pei’sonal Mailboxes, or in Voice-on-Demand memor)^ boxes.

You must have recorded a first level and a second level OGM.

1 Press 2 Press 0. The screen prompts you to select

■3 Use Q] or Ui to select

Press @ when the screen displays your selection.

5 Press H to exit.

iFundionL

[9],

[T|.

OFF.

______________

OFF.

C H A P t E R :, T E N

Piipitlll

lists

Fax Machine Activity

You can print the following lists and reports:

HL- r.« kcr

aL.L:I:;D:IRL.:-^

(iL,

r..

' : 9 r

COUE RPR0 E:

■4:

; ■ !-'i'

RRL L ; l::tRBK MSB

tiili

KHl'T

HETIPR Y ST RTUS ;

(B. ,

REPORT

■ 1 Activity Report lists information about the last 30 incoming and

outgoing faxes. TX means Transmit; RX means Receive.

' Lists names and numbers stored in

One Touch and Speed Dial memor\^, in numerical order.

: ' ALL DIAL list (above), alphabetically.

) Check cover page format.

:;:) Check Call Back Message format.

Lists setUngs for USER OPTIONS,

TEL OPTIONS, SETUP SYSTEM., SETUP MSG CTR, CALLER ID.

:; ) Choose if Transmission Verification

Report is printed after all faxes sent.

^; Lists summary information and

amount of occupied memory.

(:9 ;. iililiiiililiifliiliiii

: ■ Lists Caller ID names/numbers, and

time and date of call.

iiiliKlilililiiliiiiililiilliiiBIflliiiiiiiiiililttilililiffliiiliiiii

To print a report

Press I

Enter the number (see list above) of the report you want to print. For

Press

Function [

example, press [I] to print the TEL-INDEX.

in.

_____________

Activity Report Interval

You can set the fax machine to print activih' reports at specific intervals (6, 12,2 4

hours, 2,4 , or 7 days). If you set the interval to OFF, you can print the report by

following the steps in the previous section.

Press

[Function),

Press 5] or [►] to choose your setting. If you choose 7 days, the screen prompts you to choose a day at which to begin the 7-day countdown,

When the screen displays the setting you want, press

Enter the time to begin printing, in 24-hour format. (For example, enter 19:45 for 7:45 PM).

Wait 2 seconds.

Press H to exit.

[7], [T). The screen displays the current interval setting.

[ RCT- RF-’ T. ^ OF- F

Tyansmissioti Verification (Xmit) Report

You can use the Xmit Report as proof that you sent a fax. This report lists the

name or fax number of the receiving party, the time and date of transmission, and if the transmission was successful.

When the feature is error during transmission. If the report indicates NG, send the document again.

If the report indicates you should check the readabilit}^ of certain pages, resend those pages.

When the feature is

1 Press

Press [3 or 3 to select

Press iMl.

4 Press H to exit.

iFunttionj, fTj, [7].

OFF,

the report is printed automatically only if there’s an

ON,

the report is printed with every fax you send.

OFF.

C H A P T E R E L E V E N

In^ortaii

Information

StandanI Talephone and FCC Notices

These notices are in effect on models

sold and used in the United States.

This equipment is hearing aid compatible. When programming emergency numbers and/or making test calls to emergency

numbers;

■ Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up.

■ Perform such activities in the off-peak hours, such as early morning or late evening.

This equipment complies with Part 68 of FCC Rules. On the rear panel of this equipment is a label that contains, among other information, the FCC Registra tion Number and Ringer Equivalence Number (REN) for this equipment. You must, upon request, provide this information to your telephone company.

You may safely connect this equipment to the telephone network by means of a standard modular jack, USOC RJllC.

An FCC compliant telephone cord with a modular plug is provided with this equipment. This equipment is designed to be connected to the telephone network or premises wiring using a compatible modular jack that is Part 68 compliant. See the Installation section of this manual for details.

ililHil

The REN is useful to determine the quantity of devices you may connect to your

telephone line and still have those devices ring when your telephone number is called. In most, but not all areas, the sum of the RENs of all devices connected to one line should not exceed five (5). To be certain of the number of devices you

may connect to your line, as determined by the REN, you should contact your

local telephone company to determine the maximum REN for your calling area. If your fax damages the telephone network, the telephone company may discon tinue your service temporaiily. If possible, they will notif)^ you in advance. But if advanced notice is not practical, you will be notified as soon as possible. You will

be informed of your right to file a complaint with the FCC. Your telephone company may make changes to its facilities, equipment, opera

tions or procedures that could affect the proper functioning of your equipment. If they do, you will be notified in advance to give you an opportunity to maintain uninterrupted telephone service.

If you experience trouble with this fax machine, please contact the manufacturer’s authorized service agency for information on obtaining service or repair. The telephone company may ask that you disconnect this equipment from the network until the problem has been corrected or until you are sure that the

equipment is not malfunctioning. If you are not able to solve a problem with your fax machine, contact Brother at

USA: 1-800-284-4329

(voice)

1-908-271-1937

From within Canada: 1-800-853-6660

1-514-685-4898

From within Montreal: 1-514-685-6464

(fax)

(voice) 8 AM-8 PM EST

(fax)

(voice)

iilli

liil

ill;

llliWiil

s ;• S i: ii :i

:íУ^•í::íís::í:?■í:S:íí!í::fГfí:5®

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iiiiiiiiiiiiiiiiSiiiiiiiliiiiiiiililiiliiiiiiliiiiilliliiiHlii

WARNING

For protection against the risk of electrical shock, always disconnect all cables

from the wall outlet before servicing, modifying or installing the equipment. This equipment may not be used on coin service lines provided by the telephone

company or connected to party lines. This equipment has been tested and found to comply with the limits for a Class B

digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instnictions, may

cause harmful interference to radio communications. Flowever, there is no

guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

■ Reorient or relocate the receiving antenna.

■ Increase the separation between the fax equipment and the receiver.

■ Connect the fax equipment on a separate circuit.

■ Consult with the dealer or an experienced radio/T\' technician for help.

Brother cannot accept any financial or other responsibilities that may be the

result of your use of this information, including direct, special or consequential darar^es. There are no warranties extended or granted by this document.

The serial number may be found on the label affixed to the back of the unit. For your convenience, note the number below and retain this Owner’s Manual to serve as a permanent record of your purchase, in the event of a theft or fire, or for future reference.

MODEL NO. FAX 270MC/290MC/MFC 370MC/390MC

SERIAL NUMBER

NAME OF DEALER

DATE OF PURCHASE

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Important Safety Instructions

(i- Read ali of these instructions. 12 Save them for later reference.

Follow all warnings and instructions marked on the product.

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Unplug this product from the wall outlet before cleaning. Do not use liquid

or aerosol cleaners. Use a damp cloth for cleaning.

Do not use this product near water.

Do not place this product on an unstable cart, stand, or table. The product

may fall, causing serious damage to the product.

Slots and openings in the cabinet and the back or bottom are provided for

ventilation; to ensure reliable operation of the product and to protect it from

overheating, these openings must not be blocked or covered. The openings should never be blocked by placing the product on a bed, sofa, rug, or other similar surface. This product should never be placed near or over a radiator or heater. This product should never be placed in a built-in installation unless proper ventilation is provided.

8 This product should be operated from the type of power source indicated on

the label. If you are not sure of the type of power available, consult with your dealer or local power company.

19- This product is equipped with a 3-wire grounding type plug, a plug having a

third (grounding) pin. This plug will fit into only a grounding-type power

outlet. This is a safety feature. If you are unable to insert the plug into the outlet, contact your electrician to replace your obsolete outlet. Do not defeat the purpose of the grounding-type plug.

Do not allow anything to rest on the power cord. Do not place this product

where peopie can walk on the cord.

If an extension cord is used with this product, make sure that the total

ampere ratings on the products plugged into the extension cord do not exceed the extension cord ampere rating. Also, make sure that the total of all products plugged into the wall outlet does not exceed 15 amperes (USA only).

Do not place anything in front of the machine that will block received faxes.

Do not place anything in the path of received faxes.

Do not touch a document during printing.

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Never push objects of any kind into this product through cabinet slots, since they may touch dangerous voltage points or short out parts resulting in a risk of fire or electric shock. Never spill liquid of any kind on the product.

Do not attempt to semce this product yourself, as opening or removing covers may expose you to dangerous voltage points and/or other risks, and may void your warranh' Refer all servicing to Authorized Semce Personnel.

A list of Authorized Service Centers has been included for your convenience,

or you may contact the following Customer Semce Numbers for your nearest

Authorized Service Center: USA:

1-800-284-4329 {yoicQ) 1-908-271-1937 {bsO

From within Canada:

From within Montreal:

1-514-685-6464

1-800-521-2846 1-800-853-6660 1-514-685-4898

(voice)

(Fax-Bacli/''System) (voice) 8 AM-8 PM EST (fax)

Unplug this product from the wall outlet and refer servicing to Authorized Service Personnel under the following conditions:

\Xdien the power cord is damaged or frayed.

If liquid has been spilled into the product.

If the product has been exposed to rain or water.

If the product does not operate normally when the operating instructions

are followed. Adjust only those controls that are covered by the operating instructions. Improper adjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore the product to normal operation.

If the product has been dropped or the cabinet has been damaged,

If the product exhibits a distinct change in performance, indicating a

need for service.

To protect your product against power surges, we recommend the use of a power protection device (Surge Protector).

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C H A P T E R T W E L V E

jHaintenance and Troubleshooting

Fax-Back^** System

Brother Customer Service has installed an easy-to-use Fax-Back^M System, so you can get instant answers to common technical questions and product information for all Brother products. This system is available 24 hours a day 7 days a week. You can use the system to send faxes to any fax machine, not just the one from

which you are calling.

If you can't resolve difficult' with your fax machine using this manual, call

1-800-521-2846

instructions about using the system, and an index of Fax-Back subjects.

(USA only), and follow the voice prompts to receive faxed

Brother Home Page

Visit the Internet Brother Home Page on the World Wide Web at

http'J/www, brothencom.

Brother Bulletin Board

Brother’s Bulletin Board Number is

USA: From within Canada:

1-514-685-2040

1-714-859-2610

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You may occasionally encounter a problem with your fax machine or telephone line, If this happens, your fax machine often identifies the problem and displays an error message. The list below explains the most common error messages. If you need additional help, call the Brother Fax-Back®^^ System at

1-800-521-2846 (mkonU).

I GLE -RN UF'-‘ SChNNER 1

The scanner is dirt>'; clean the white bar and the glass under the bar.

Front cover

[ CimH., ERROR

A poor quality phone line resulted in a communications error, Try the call again.

fTitONNEGTIQN Fail. I

You have requested a polling call from another party, but the other fax machine is

not in Poll Waiting mode.

[ CuUER OPEf-l

The cover is not completely closed.

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The fax paper is jammed in the cutter,

it Unplug the power cord,

:2 Open the cover

¡3^ Pull the blue release lever on the print head unit and raise it.

]

:4’ Use scissors to cut off the wrinkled portion of the paper

:|i Pull the wrinkled paper out from the front or rear side. ® Plug in the power cord. ¡7^ Load the fax paper again, and push the blue release lever down.

Close the cover.

Front cover

( DISCCiHHEC'T'ED

The otlier parW has disconnected during a call or fax. T

DOCL.SI1 E;NI JRM

The documents were not inserted or fed properly, or were too long,

it Open the cover j:2 Pull the documents toward the front of the fax machine, in the same

direction they were feeding.

*' Close the cover

calling the other party.

IHRCHIHE ERROR

and

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Contact Brother Customer Service at

USA: 1-800-284-4329 From within Canada: 1-800-853-6660 From within Montreal: 1-514-685-6464

(voice)

(voice) 8 AM-8 PM EST

(voice)

I NO RESPOMSE---BUST~)

The number you called does not answer or is busy. You may also have reached a number not connected to a fax. Check the number and call again.

I HOT

. R EG IS TE RE D: ' :

You’ve tried accessing a One Touch or Speed Dial location Mth no number assigned to it. See page 18 for information about storing One Touch or Speed Dial numbers.

IFBRER ROLL EriPI'^

The paper roll is emph; follow the instructions in Installation to replace the paper roll.

FR U LT I

The recording head has overheated. Unplug the machine and wait 30 minutes for it to cool,

(PRINr ER J RH

The fax paper is jammed in the printer.

ft ' Unplug the power cord, f2 Open the cover by lifting it at the grooves.

Pull the blue release lever on the print head unit and raise it.

' Use scissors to cut off the wrinkled portion of the paper

fS" Pull the wrinkled paper out from the front or rear side.

Plug in the power cord.

jj- Load the fax paper again, and push the blue release lever down. Close

the cover.

I SCSNHER: ERRpg:^^^

Try’ cleaning the white bar and the glass under the bar. If you still get a scanner error, contact Brother Customer Service at

USA: 1-800-284-4329 From within Canada: 1-800-853-6660 From within Montreal: 1-514-685-6464

Brother MFC-370MC User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

liable of Contents

Using This Manual

About Fax Machines

Fax Tones and Handshake

Control Panel Overview

Section of Control Panel Detailed on this Page

Control Panel Overview

Section of Control Panel Detailed on this Page

Packing List

Assembly

Load the recording paper

Connect the handset

Connect the power cord

Connect the telephone line

Special Line Considerations

Custom Features on Your Phone Line

Connecting an External Telephone Answering Device (TAP)

Connecting an External Telephone

Sellings

Fax Settings

storing Speed Dial Numbers

Changing One Touch and Speed Dial Numbers

Setting Beeper Level

Temporary Memory Backup Storage

OiiScreen

Programmili^

Uset-Friendly Programming

Alternating Displays

Function Selection Table

Sending Faxes

Before you begin:

Contrast Setting

Manual Transmission

Automatic lyansmission

Manual and Automatic Fax Redial

Receiving Faxes

Select Answer Mode

Easy Receive

Setting Message Center Mode to ON

Setting Ring Delay

Setting F/T Ring Time

iMiHeriihone

iice

Making Voice Caiis

One Touch Dialing

Speed Dialing

Hold

Pause

Tone/Pulse

Searching Telephone Index

Sending Faxes

Quick Scan Fax TVansmission

Daily Timer

Delayed Tyansmission

Interrupting Timer and Poll Waiting

Broadcasting

Canceling a Delayed Fax

Overseas Mode

Error Re-TVansmit

Composing Electronic Cover Page

Always Send Cover Page

Temporary Page

Printing a Cover Page

Call Reservation

Print Call Back Message

Next-Fax Reservation

Multiple Resolution Transmission

Receiving Faxes

Remote Operation

Distinctive Ringing

Caller ID

Polling

Copy Functions

Message Center Mode

Flexible Memory Settings

Setting Message Storage