Brother MFC0-J615W User Manual

ADVANCED
USER’S GUIDE

MFC-J615W

Version 0

CHN-ENG

User's Guides and where do I find it?

Which manual? What's in it? Where is it?

Safety and Legal Please read the Safety Instructions before you

set up your machine.

Quick Setup Guide Read this Guide first. Follow the instructions for

setting up your machine and installing the
drivers and software for the operating system
and connection type you are using.

Basic User's Guide Learn the basic Fax, Copy, Scan and

PhotoCapture Center™ operations and how to
replace consumables. See troubleshooting tips.

Advanced User's Guide Learn more advanced operations: Fax, Copy,

security features, printing reports and
performing routine maintenance.

Software User's Guide Follow these instructions for Printing, Scanning,

Network Scanning, PhotoCapture Center™,
Remote Setup, PC-Fax, and using the Brother
ControlCenter utility.

Network User's Guide This Guide provides more advanced

information for configuring the Ethernet and
Wireless network connections. In addition, find
information about network utilities, network
printing, troubleshooting tips and supported
network specifications.

Printed / In the box

Printed / In the box

Printed / In the box

PDF file /
Documentation
CD-ROM

PDF file /
Documentation
CD-ROM

PDF file /
Documentation
CD-ROM

i

Table of Contents

1 General setup 1

Memory storage.....................................................................................................1

Sleep Mode ...........................................................................................................1

LCD display ........................................................................................................... 2

Setting the Dim Timer for the backlight ........................................................... 2

Setting the Wallpaper ......................................................................................2

Mode Timer............................................................................................................2

2 Security features 3

TX Lock .................................................................................................................3

Setting and changing the TX Lock password .................................................. 3

Turning TX Lock on/off ....................................................................................4

3 Sending a fax 5

Additional sending options.....................................................................................5

Sending faxes using multiple settings .............................................................5

Contrast ........................................................................................................... 5

Changing fax resolution................................................................................... 6

Setting your changes as a new default............................................................ 6

Restoring Fax settings to the factory settings.................................................. 6

Additional sending operations................................................................................ 7

Sending a fax manually ...................................................................................7

Dual Access (Monochrome only)..................................................................... 7

Broadcasting (Monochrome only).................................................................... 7

Real Time Transmission.................................................................................. 8

Overseas Mode ...............................................................................................9

Delayed Faxing (Monochrome only)................................................................ 9

Delayed Batch Transmission (Monochrome only)...........................................9

Checking and cancelling waiting jobs..............................................................9

Polling overview................................................................................................... 10

Polled Transmit (Monochrome only).............................................................. 10

ii

4 Receiving a fax 12

Memory Receive (Monochrome only).................................................................. 12

Out of Paper Reception ................................................................................. 12

Fax Forwarding..............................................................................................12

Fax Storage ................................................................................................... 13

Printing a fax from the memory ..................................................................... 13

PC-Fax Receive (Windows

Turning off Memory Receive operations........................................................ 15

Changing Memory Receive operations .........................................................15

Remote Retrieval .................................................................................................16

Setting a Remote Access Code.....................................................................16

Using your Remote Access Code..................................................................16

Remote Fax commands ................................................................................17

Retrieving fax messages ............................................................................... 18

Changing your Fax Forwarding number ........................................................18

Additional receiving operations............................................................................19

Printing a reduced incoming fax ....................................................................19

Polling overview...................................................................................................19

Polling receive ...............................................................................................19

®

only).................................................................13

5 Dialling and storing numbers 21

Additional dialling operations ...............................................................................21

Combining Quick Dial numbers .....................................................................21

Additional ways to store numbers........................................................................ 22

Storing Speed Dial numbers from Outgoing Calls .........................................22

Storing Speed Dial numbers from the Caller ID history .................................22

Setting up groups for broadcasting................................................................ 23

6 Printing reports 25

Fax reports...........................................................................................................25

Transmission Verification Report...................................................................25

Fax Journal (activity report) ........................................................................... 25

Reports ................................................................................................................26

How to print a report ......................................................................................26

7 Making copies 27

Copy settings ....................................................................................................... 27

Stop copying..................................................................................................27

Changing copy speed and quality .................................................................27

Enlarging or reducing the copied image ........................................................27

Making N in 1 copies or a poster (Page Layout) ...........................................28

Sorting copies using the ADF ........................................................................30

Adjusting Density ...........................................................................................30

Ink Save Mode...............................................................................................30

Book Copy ..................................................................................................... 31

Watermark Copy............................................................................................32

Setting your changes as a new default..........................................................33

Restoring all settings to the factory settings ..................................................33

iii

8 Printing photos from a memory card or

USB Flash memory drive 34

PhotoCapture Center™ operations ..................................................................... 34

Memory cards, USB Flash memory drive and folder structures .................... 34

Movie printing ................................................................................................ 34

Print Images.........................................................................................................35

Print Index (Thumbnails) ...............................................................................35

Printing Photos ..............................................................................................35

Print All Photos .............................................................................................. 36

Enhance Photos ............................................................................................36

Search by Date..............................................................................................39

Slide Show..................................................................................................... 39

Trimming........................................................................................................ 40

DPOF printing................................................................................................40

PhotoCapture Center™ print settings..................................................................41

Print Quality ................................................................................................... 41

Paper options ................................................................................................ 41

Adjusting Brightness, Contrast and Color...................................................... 42

Cropping ........................................................................................................ 43

Borderless printing.........................................................................................43

Date Print.......................................................................................................43

Setting your changes as a new default.......................................................... 43

Restoring all settings to the factory settings .................................................. 44

Scan to a memory card or USB Flash memory drive .......................................... 44

Auto Crop ...................................................................................................... 44

How to set a new default ...............................................................................45

How to reset to factory settings ..................................................................... 45

9 Printing photos from a camera 46

Printing photos directly from a PictBridge camera............................................... 46

PictBridge requirements ................................................................................46

Setting your digital camera ............................................................................ 46

Printing Images..............................................................................................47

DPOF printing................................................................................................47

Printing photos directly from a digital camera (without PictBridge)...................... 48

Printing Images..............................................................................................48

A Routine maintenance 49

Cleaning and checking the machine.................................................................... 49

Cleaning the outside of the machine ............................................................. 49

Cleaning the machine’s printer platen ........................................................... 50

Checking the ink volume ...............................................................................50

Packing and shipping the machine ...................................................................... 51

B Glossary 54

C Index 58

iv

1

General setup 1

Memory storage 1

Even if there is a power failure, you will not
lose the settings you have chosen using the
Menu key because they are stored
permanently. Also, you will not lose your
settings in the FAX, COPY and
PHOTO CAPTURE mode key menus if you
have chosen Set New Default. You may
have to reset the date and time.

Sleep Mode 1

You can choose how long the machine will
remain idle (from 1 to 60 minutes) before it
goes into sleep mode. The timer will restart if
any operation is carried out on the machine.

a Press Menu.
b Press a or b to choose

General Setup.
Press OK.

c Press a or b to choose Sleep Mode.
d Press d or c to choose 1Min, 2Mins,

3Mins, 5Mins, 10Mins, 30Mins or
60Mins.

Press OK.

e Press Stop/Exit.

1

General setup

LCD display 1

Setting the Dim Timer for the backlight 1

You can set how long the LCD backlight stays
on after the last key press.

a Press Menu.
b Press a or b to choose

General Setup.
Press OK.

c Press a or b to choose LCD Settings.

Press OK.

d Press a or b to choose Dim Timer.
e Press d or c to choose 10Secs,

20Secs, 30Secs or Off.
Press OK.

f Press Stop/Exit.

Setting the Wallpaper 1

Mode Timer 1

The machine has four temporary mode keys
on the control panel: FAX, SCAN, COPY and
PHOTO CAPTURE. You can change the
amount of time the machine takes after the
last Scan, Copy or PhotoCapture operation
before it returns to Fax mode. If you choose
Off, the machine stays in the mode you used
last by default.

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a Press Menu.
b Press a or b to choose

General Setup.
Press OK.

1

You can change the wallpaper.

a Press Menu.
b Press a or b to choose

General Setup.
Press OK.

c Press a or b to choose LCD Settings.

Press OK.

d Press a or b to choose Wallpaper.

Press OK.

e Press a or b to choose your wallpaper

from the four available designs.
Press OK.

f Press Stop/Exit.

c Press a or b to choose Mode Timer.
d Press d or c to choose 0Sec, 30Secs,

1Min, 2Mins, 5Mins or Off.
Press OK.

e Press Stop/Exit.

2

2

Note

Note

Security features 2

TX Lock 2

TX Lock lets you prevent unauthorized
access to the machine. You will not be able to
continue to schedule Delayed Faxes or
Polling jobs. However, any pre-scheduled
Delayed Faxes will be sent even if you turn on
TX Lock, so they will not be lost.

While TX Lock is On, the following operations
are available:

 Receiving faxes

 Fax Forwarding

(if Fax Forwarding was already On)

 Remote retrieval

(if Fax Storage was already On)

 PC-Fax Receive

(if PC-Fax Receive was already On)

While TX Lock is On, the following operations
are NOT available:

Setting and changing the TX Lock password 2

If you have already set the password, you
will not need to set it again.

Setting the password 2

a Press Menu.
b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Miscellaneous.
Press OK.

d Press a or b to choose TX Lock.

Press OK.

 Sending faxes

 Copying

 PC printing

 Scanning

 PhotoCapture

 Operation from the Control panel

If you forget the TX Lock password,
please call your Brother dealer for service.

e Enter a 4-digit number for the password.

Press OK.

f When the LCD shows Verify:,

re-enter the password.
Press OK.

g Press Stop/Exit.

3

Security features

Note

Changing the password 2

a Press Menu.
b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Miscellaneous.
Press OK.

d Press a or b to choose TX Lock.

Press OK.

e Press a or b to choose Set Password.

Press OK.

f Enter a 4-digit number for the current

password.
Press OK.

g Enter a 4-digit number for a new

password.
Press OK.

Turning TX Lock on/off 2

Turning TX Lock on 2

a Press Menu.
b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Miscellaneous.
Press OK.

d Press a or b to choose TX Lock.

Press OK.

e Press a or b to choose Set TX Lock.

Press OK.

f Enter the registered 4-digit password.

Press OK.
The machine goes offline and the LCD
shows TX Lock Mode.

2

h When the LCD shows Verify:,

re-enter the password.
Press OK.

i Press Stop/Exit.

Turning TX Lock off 2

a Press Menu.
b Enter the registered 4-digit password.

Press OK.
TX Lock is automatically turned off.

If you enter the wrong password, the LCD
shows Wrong Password and stays
offline. The machine will stay in TX Lock
mode until the registered password is
entered.

4

3

Note

Note

Sending a fax 3

Additional sending options

Sending faxes using multiple settings 3

When you send a fax you can choose any
combination of these settings: resolution,
contrast, scan size, etc.

a Press (FAX).

The LCD shows:

FAX

FAX

Enter Number

Fax Resolution Standard

Contrast Auto

Speed Dial

b Press a or b to choose a setting you

want to change.

Fax Press Start

Contrast 3

3

If your document is very light or very dark, you
may want to change the contrast. For most
documents the factory setting Auto can be
used. It automatically chooses the suitable
contrast for your document.
Choose Light when sending a light
document. Choose Dark when sending a
dark document.

a Press (FAX).

b Press a or b to choose Contrast.
c Press d or c to choose Auto, Light or

Dark.
Press OK.

Even if you choose Light or Dark, the
machine will send the fax using the Auto
setting in any of the following conditions:

• When you send a color fax.

c Press d or c to choose an option.

Press OK.

d Go back to b to change more settings.

• Most settings are temporary and the
machine returns to its default settings after
you send a fax.

• You can save some of the settings you
use most often by setting them as default.
These settings will stay until you change
them again. (See Setting your changes as
a new default on page 6.)

• When you choose Photo as the Fax
Resolution.

5

Sending a fax

Note

Changing fax resolution 3

The quality of a fax can be improved by
changing the fax resolution.

a Press (FAX).

b Press a or b to choose

Fax Resolution.

c Press d or c to choose the resolution

you want.
Press OK.

You can choose four different resolution
settings for monochrome faxes and two
for color.

Monochrome

Standard Suitable for most typed

documents.

Setting your changes as a new default 3

You can save the fax settings for

Fax Resolution, Contrast,
Real Time TX and Glass ScanSize you

use most often by setting them as default.
These settings will stay until you change
them again.

a Press (FAX).

b Press a or b to choose the menu option

that you want to change. Press d or c to
choose your new option.

Repeat this step for each setting you
want to change.

c After changing the last setting, press

a or b to choose Set New Default.
Press OK.

3

Fine Good for small print and

transmits a little slower than
Standard resolution.

S.Fine Good for small print or artwork

and transmits slower than Fine
resolution.

Photo Use when the document has

varying shades of grey or is a
photograph. Photo has the
slowest transmission.

Color

Standard Suitable for most typed

documents.

Fine Use when the document is a

photograph. The transmission
time is slower than Standard
resolution.

If you choose S.Fine or Photo and then
use the Color Start key to send a fax, the
machine will send the fax using the Fine
setting.

d Press 1 to choose Yes.
e Press Stop/Exit.

Restoring Fax settings to the factory settings 3

You can restore the Fax settings

Fax Resolution, Contrast,
Real Time TX, and Glass ScanSize,

that you have changed, to the factory
settings.

a Press (FAX).

b Press a or b to choose

Factory Reset.
Press OK.

c Press 1 to choose Yes.
d Press Stop/Exit.

6

Chapter 3

Note

Note

Additional sending operations

Sending a fax manually 3

Manual transmission lets you hear the
dialling, ringing and fax-receiving tones while
sending a fax.

To send a multiple page fax, use the ADF.

a Press (FAX).

b Load your document.
c To listen for a dial tone press Hook or

pick up the handset of the external
telephone.

d Dial the fax number.
e When you hear the fax tone, press

Mono Start or Color Start.
Choose Send when you select the Fax

Mode to Advanced Mode and send the
fax from the scanner glass. (See Setting

the Fax Logic (sending and receiving
sequence) in chapter1 in the Basic
User's Guide.)

f Replace the handset.

Dual Access (Monochrome only) 3

You can dial a number and start scanning the
fax into memory—even when the machine is
sending from memory, receiving faxes or
printing PC data. The LCD shows the new job
number and available memory.

The number of pages you can scan into the
memory will vary depending on the data that
is printed on them.

3

If the Out of Memory message
appears, press Stop/Exit to cancel or
Mono Start to send the pages scanned so
far.

Broadcasting (Monochrome only) 3

Broadcasting is when the same fax message
is automatically sent to more than one fax
number. You can include Groups, Speed Dial
numbers, and up to 50 manually dialled
numbers in the same broadcast.

After the broadcast is finished, a Broadcast
Report will be printed.

a Press (FAX).

b Load your document.
c Press a or b to choose Broadcasting.

Press OK.

d You can add numbers to the broadcast

in the following ways:

 Press a or b to choose Add Number

and enter a number using the dial
pad.

Press OK.

 Press a or b to choose Speed Dial

and OK. Press a or b to choose

Alphabetic Order or
Numeric Order and OK.

Press a or b to select a number and
OK.

e After you have entered all the fax

numbers by repeating step d, press

a or b to choose Complete.
Press OK.

f Press Mono Start.

7

Note

• If you did not use up any of the numbers

Note

for Groups, you can “broadcast” faxes to
as many as 250 different numbers.

• The available memory will vary depending
on the types of jobs in the memory and the
number of locations used for
broadcasting. If you broadcast to the
maximum numbers available, you will not
be able to use dual access and delayed
fax.

Sending a fax

f Press OK.

The LCD will ask you the following
question:

Cancel Job?
Yes i Press 1
No i Press 2

g To cancel the Broadcast, press 1.

3

h Press Stop/Exit.

Real Time Transmission 3

• If the Out of Memory message
appears, press Stop/Exit to cancel or
Mono Start to send the pages scanned so
far.

Cancelling a Broadcast in progress 3

a Press Menu.
b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Remaining Jobs.
Press OK.
The LCD will show the fax number being
dialled and the Broadcast job number.

d Press OK.

The LCD will ask you the following
question:

Cancel Job?
Yes i Press 1
No i Press 2

e Press 1 to cancel the fax number being

dialled.
The LCD will then show the Broadcast
job number.

When you are sending a fax, the machine will
scan the documents into the memory before
sending. Then, as soon as the telephone line
is free, the machine will start dialling and
sending.

Sometimes, you may want to send an
important document immediately, without
waiting for memory transmission. You can do
this by turning on Real Time TX.

a Press (FAX).

b Press a or b to choose Real Time TX.
c Press d or c to choose On (or Off).

Press OK.

• If the memory is full and you are sending a
black & white fax from the ADF, the
machine will send the document in real
time (even if Real Time TX is set to
Off). Faxes from the scanner glass
cannot be sent until you clear some of the
memory.

• In Real Time Transmission, the automatic
redial feature does not work when using
the scanner glass.

8

Chapter 3

Note

Overseas Mode 3

If you are having difficulty sending a fax
overseas due to possible interference on the
telephone line, we recommend that you turn
on the Overseas mode. After you send a fax
using this feature, the feature will turn itself
off.

a Press (FAX).

b Load your document.
c Press a or b to choose

Overseas Mode.

d Press d or c to choose On (or Off).

Press OK.

Delayed Faxing (Monochrome only) 3

Delayed Batch Transmission (Monochrome only) 3

Before sending the delayed faxes, your
machine will help you economize by sorting
all the faxes in the memory by destination and
scheduled time. All delayed faxes that are
scheduled to be sent at the same time to the
same fax number will be sent as one fax to
save transmission time.

a Press (FAX).

b Press a or b to choose Batch TX.
c Press d or c to choose On.

Press OK.

d Press Stop/Exit.

Checking and cancelling

You can store up to 50 faxes in the memory
to be sent within 24 hours. These faxes will
be sent at the time of day you enter in step e.

a Press (FAX).

b Load your document.
c Press a or b to choose Delayed Fax.
d Press d or c to choose On.

Press OK.

e Enter the time you want the fax to be

sent (in 24-hour format).
(For example, enter 19:45 for 7:45 PM.)
Press OK.

The number of pages you can scan into
the memory depends on the amount of
data that is printed on each page.

waiting jobs 3

You can check which jobs are still waiting in
the memory to be sent, or cancel a job.
(If there are no jobs, the LCD shows
No Jobs Waiting.)

a Press Menu.
b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Remaining Jobs.
Press OK.
Any waiting jobs appear on the LCD.

d Press a or b to scroll through the jobs

and choose the job you want to cancel.
Press OK.

9

Sending a fax

e Do one of the following:

 To cancel, press 1 to choose Yes.

If you want to cancel another job go
to step d.

 To exit without cancelling, press 2 to

choose No.

f When you have finished, press

Stop/Exit.

Polling overview 3

Polling lets you set up your machine so other
people can receive faxes from you, but they
pay for the call. It also lets you call somebody
else’s fax machine and receive a fax from it,
so you pay for the call. The polling feature
needs to be set up on both machines for this
to work. Not all fax machines support polling.

Polled Transmit (Monochrome only) 3

Polled transmit lets you set up your machine
to wait with a document so another fax
machine can call and retrieve it.

The document will be stored and can be
retrieved by any other fax machine until you
delete it from the memory. (See Checking
and cancelling waiting jobs on page 9.)

3

Setup for polled transmit 3

a Press (FAX).

b Load your document.
c Press a or b to choose Polled TX.
d Press d or c to choose Standard.

Press OK.

e Press a or b to choose any settings you

want to change.
Press d or c to choose the settings.
After each setting is accepted, you can
continue to change more settings.

f Press Mono Start.
g If you are using the scanner glass, the

LCD will prompt you to choose one of
the options.

 Press 1 to send another page.

Go to step h.

 Press 2 or Mono Start to send the

document.

10

Chapter 3

h Place the next page on the scanner

glass.
Press OK.
Repeat steps g and h for each
additional page.
Your machine will automatically send
the fax.

Setup for polled transmit with secure
code

Secure Polling lets you restrict who can get
the documents you set up to be polled.

Secure Polling only works with Brother fax
machines. If another person wants to retrieve
a fax from your machine, they will have to
enter the secure code.

a Press (FAX).

b Load your document.

i Place the next page on the scanner

glass, press OK. Repeat steps h and i
for each additional page.
Your machine will automatically send
the fax.

3

c Press a or b to choose Polled TX.
d Press d or c to choose Secure.

Press OK.

e Enter a four-digit number.

Press OK.

f Press a or b to choose any settings you

want to change.
Press d or c to choose the settings.
After each setting is accepted, you can
continue to change more settings.

g Press Mono Start.
h If you are using the scanner glass, the

LCD will prompt you to choose one of
the options.

 Press 1 to send another page.

Go to i.

 Press 2 or Mono Start to send the

document.

11

4

IMPORTANT

Receiving a fax 4

Memory Receive (Monochrome only)

You can only use one Memory Receive
operation at a time:

 Fax Forwarding

 Fax Storage

 PC-Fax Receive

 Off

You can change your selection at any time. If
received faxes are still in the machine’s
memory when you change the Memory
Receive operation, a message will appear on
the LCD. (See Changing Memory Receive
operations on page 15.)

Out of Paper Reception 4

As soon as the paper tray becomes empty
during fax reception, the LCD shows
No Paper Fed. Put some paper in the
paper tray. (See Loading paper and other

print media in chapter 2 in the Basic User’s
Guide.)

The machine will carry on receiving the fax,
with the remaining pages being stored in
memory, if enough memory is available.

Fax Forwarding 4

4

When you choose Fax Forward, your
machine stores the received fax in the
memory. The machine will then dial the fax
number you have programmed and forward
the fax message.

a Press Menu.

4

b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Setup Receive.
Press OK.

d Press a or b to choose

Memory Receive.
Press OK.

e Press a or b to choose Fax Forward.

Press OK.

f Enter the forwarding number (up to

20 digits).
Press OK.

g Press a or b to choose

Backup Print:On or
Backup Print:Off.

Press OK.

Further incoming faxes will also be stored in
memory until the memory is full. When the
memory is full the machine will stop
automatically answering calls. To print the
faxes, put fresh paper in the tray.

• If you choose Backup Print:On, the
machine will also print the fax at your
machine so you will have a copy. This is a
safety feature in case there is a power
failure before the fax is forwarded or a
problem at the receiving machine.

• When you receive a color fax, your
machine prints the color fax at your
machine but does not send the fax to the
fax forwarding number you programmed.

h Press Stop/Exit.

12

Chapter 4

Note

Note

Fax Storage 4

If you choose Fax Storage, your machine
stores the received fax in the memory. You
will be able to retrieve fax messages from
another location using the remote retrieval
commands.

If you have set Fax Storage, a backup copy
will automatically be printed at the machine.

a Press Menu.
b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Setup Receive.
Press OK.

d Press a or b to choose

Memory Receive.
Press OK.

e Press a or b to choose Fax Storage.

Press OK.

f Press Stop/Exit.

d Press Mono Start.
e Press Stop/Exit.

When you print a fax from the memory, the
fax data will be erased.

PC-Fax Receive (Windows® only) 4

If you turn on the PC-Fax Receive feature
your machine will store received faxes in
memory and send them to your PC
automatically. You can then use your PC to
view and store these faxes.

Even if you have turned off your PC (at night
or on the weekend, for example), your
machine will receive and store your faxes in
its memory. The number of received faxes
that are stored in the memory will appear at
the bottom left side of the LCD.

When you start your PC and the PC-FAX
Receiving software runs, your machine
transfers your faxes to your PC automatically.

Color faxes cannot be stored in the
memory. When you receive a color fax
your machine prints the color fax at your
machine.

Printing a fax from the memory 4

If you have chosen Fax Storage, you can still
print a fax from the memory when you are at
your machine.

a Press Menu.
b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Print Document.
Press OK.

To transfer the received faxes to your PC you
must have the PC-FAX Receiving software
running on your PC. (For details, see PC-FAX
receiving in the Software User’s Guide.)

If you choose Backup Print:On the
machine will also print the fax.

a Press Menu.
b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Setup Receive.
Press OK.

d Press a or b to choose

Memory Receive.
Press OK.

13

Receiving a fax

Note

e Press a or b to choose

PC Fax Receive.
Press OK.

f The LCD shows the message

Run PC-Fax on your computer.
Press OK.

g Press a or b to choose <USB> or the PC

you want to receive.
Press OK.

h Press a or b to choose

Backup Print:On or
Backup Print:Off.

Press OK.

i Press Stop/Exit.

• PC-Fax Receive is not supported in the
Mac OS.

Changing the destination PC 4

a Press Menu.
b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Setup Receive.
Press OK.

d Press a or b to choose

Memory Receive.
Press OK.

e Press a or b to choose

PC Fax Receive.
Press OK.

f The LCD shows the message

Run PC-Fax on your computer.
Press OK.

4

• Before you can set up PC-Fax Receive
you must install the MFL-Pro Suite
software on your PC. Make sure your PC
is connected and turned on. (For details
see PC-FAX receiving in the Software
User’s Guide.)

• If you get an error message and the
machine cannot print the faxes in memory,
you can use this setting to transfer your
faxes to your PC. (For details, see

Transferring your faxes or Fax Journal
report in appendix B in the Basic User’s
Guide.)

• When you receive a color fax, your
machine prints the color fax at your
machine but does not send the fax to your
PC.

g Press a or b to choose Change.

Press OK.

h Press a or b to choose <USB>, or the PC

you want to receive faxes.
Press OK.

i Press a or b to choose

Backup Print:On or
Backup Print:Off.

Press OK.

j Press Stop/Exit.

14

Chapter 4

Note

Turning off Memory Receive operations 4

a Press Menu.
b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Setup Receive.
Press OK.

d Press a or b to choose

Memory Receive.
Press OK.

e Press a or b to choose Off.

Press OK.

f Press Stop/Exit.

The LCD will give you more options if
there are received faxes still in the
machine’s memory. (See Changing
Memory Receive operations on page 15.)

Changing Memory Receive operations 4

If received faxes remain in your machine’s
memory when you change the Memory
Receive Operations, the LCD will ask you
one of the following questions:

 Erase All Doc?

Yes i Press 1

No i Press 2

 Print All Fax?

Yes i Press 1

No i Press 2

• If you press 1, faxes in the memory will
be erased or printed before the setting
changes. If a backup copy has already
been printed it will not be printed again.

• If you press 2, faxes in the memory will
not be erased or printed and the setting
will be unchanged.

If received faxes are left in the machine's
memory when you change to
PC Fax Receive from another option
[Fax Forward or Fax Storage], press a or
b to choose the PC.

The LCD will ask you the following question:

 Send Fax to PC?

Yes i Press 1

No i Press 2

• If you press 1, faxes in the memory will
be sent to your PC before the setting
changes. You will be asked if you want
to turn on Backup Print. (For details,

®

see PC-Fax Receive (Windows
on page 13.)

• If you press 2, faxes in the memory will
not be erased or transferred to your PC
and the setting will be unchanged.

only)

15

Receiving a fax

Note

Note

Note

Remote Retrieval 4

You can call your machine from any
touch-tone telephone or fax machine and
then use the remote access code and remote
commands to retrieve fax messages.

Setting a Remote Access Code 4

The remote access code lets you access the
remote retrieval features when you are away
from your machine. Before you can use the
remote access and retrieval features, you
have to set up your own code. The factory
default code is the inactive code (--- ).

a Press Menu.
b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Remote Access.

d Enter a three-digit code using numbers

0-9, l, or #.
Press OK. (The preset “ ” cannot be
changed.)

Using your Remote Access Code 4

a Dial your fax number from a touch-tone

telephone or another fax machine.

b When your machine answers, enter

your remote access code (3 digits
followed by ) at once.

c The machine signals if it has received

messages:

 1 long beep — Fax messages

 No beeps — No messages

d When the machine gives two short

beeps, enter a command.
The machine will hang up if you wait
longer than 30 seconds to enter a
command.
The machine will beep three times if you
enter an invalid command.

e Press 90 to stop Remote Access when

you have finished.

f Hang up.

4

Do not use the same code as your
Remote Activation Code (l 51) or
Remote Deactivation Code (#51). (See

Operation from external and extension
telephones in chapter 6 in the Basic
User’s Guide.)

e Press Stop/Exit.

You can change your code at any time by
entering a new one. If you want to make
your code inactive, press Clear in step d
to restore the inactive setting (--- ) and
press OK.

If your machine is set to Manual mode
and you want to use the remote retrieval
features, wait for about 100 seconds after
it starts ringing, and then enter the remote
access code within 30 seconds.

16

Chapter 4

Remote Fax commands 4

Follow the commands below to access features when you are away from the machine. When you
call the machine and enter your remote access code (3 digits followed by ), the system will give
two short beeps and you must enter a remote command.

Remote commands Operation details

95 Change the Fax Forwarding or Fax

Storage settings

1 OFF You can choose Off after you have retrieved or erased all

your messages.

2 Fax Forwarding One long beep means the change is accepted. If you hear

4 Fax Forwarding number

6 Fax Storage

three short beeps, the change was not accepted because
something has not been set up (for example, a Fax
Forwarding number has not been registered). You can
register your Fax Forwarding number by entering 4. (See
Changing your Fax Forwarding number on page 18.) Once
you have registered the number, Fax Forwarding will work.

96 Retrieve a fax

2 Retrieve all faxes Enter the number of a remote fax machine to receive stored

fax messages. (See Retrieving fax messages on page 18.)

3 Erase faxes from the memory If you hear one long beep, fax messages have been erased

from the memory.

97 Check the receiving status

1 Fax You can check whether your machine has received any

faxes. If yes, you will hear one long beep. If no, you will hear
three short beeps.

98 Change the Receive Mode

1 External TAD If you hear one long beep, your change has been accepted.

2 Fax/Tel

3 Fax Only

90 Exit Pressing 9 0 allows you to exit remote retrieval. Wait for the

long beep, then replace the handset.

17

Receiving a fax

Note

Note

Retrieving fax messages 4

You can call your machine from any
touch-tone telephone and have your fax
messages sent to a machine. Before you use
this feature, you have to turn on Fax Storage.

a Dial your fax number.
b When your machine answers, enter

your remote access code (3 digits
followed by ) at once. If you hear one
long beep, you have messages.

c When you hear two short beeps,

press 962.

d Wait for a long beep, and then use the

dial pad to enter the number of the
remote fax machine where you want
your fax messages sent, followed by ##
(up to 20 digits).

Changing your Fax Forwarding number 4

You can change the default setting of your fax
forwarding number from another touch-tone
telephone or fax machine.

a Dial your fax number.
b When your machine answers, enter

your remote access code (3 digits
followed by ) at once. If you hear one
long beep, you have messages.

c When you hear two short beeps,

press 954.

d Wait for the long beep, enter the new

number (up to 20 digits) of the remote
fax machine you want your fax
messages forwarded to using the dial
pad, then enter ##.

4

You cannot use l and # as dial numbers.
However, press # if you want to create a
pause.

e Hang up after you hear your machine

beep. Your machine will call the other
fax machine, which will then print your
fax messages.

You cannot use l and # as dial numbers.
However, press # if you want to create a
pause.

e Press 9 0 to stop Remote Access when

you have finished.

f Hang up after you hear your machine

beep.

18

Chapter 4

Additional receiving operations

Printing a reduced incoming fax 4

If you choose On, the machine automatically
reduces each page of an incoming fax to fit on
one page of A4, Letter or Legal size paper.
The machine calculates the reduction ratio by
using the page size of the fax and your Paper
Size setting. (See Paper Size in chapter 2 in
the Basic User’s Guide.)

a Press Menu.
b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Setup Receive.
Press OK.

d Press a or b to choose

Auto Reduction.

Polling overview 4

4

Polling lets you set up your machine so other
people can receive faxes from you, but they
pay for the call. It also lets you call somebody
else’s fax machine and receive a fax from it,
so you pay for the call. The polling feature
needs to be set up on both machines for this
to work. Not all fax machines support polling.

Polling receive 4

Polling receive lets you call another fax
machine to receive a fax.

Setup to receive polling 4

a Press (FAX).

b Press a or b to choose Polling RX.
c Press d or c to choose Standard.

Press OK.

d Enter the fax number you are polling.

e Press d or c to choose On (or Off).

Press OK.

f Press Stop/Exit.

e Press Mono Start or Color Start.

Setup to receive polling with secure
code

Secure Polling lets you restrict who can get
the documents you set up to be polled.

Secure Polling only works with Brother fax
machines. If you want to get a fax from a
secured Brother machine you have to enter
the secure code.

a Press (FAX).

b Press a or b to choose Polling RX.
c Press d or c to choose Secure.

Press OK.

4

19

Receiving a fax

d Enter a four-digit secure code.

This is the same as the security code of
the fax machine you are polling.
Press OK.

e Enter the fax number you are polling.
f Press Mono Start or Color Start.

Setup to receive delayed polling 4

Delayed polling lets you set the machine to
begin polling receive at a later time. You can
only set up one delayed polling operation.

a Press (FAX).

b Press

aorb

to choose

Polling RX

.

c Press d or c to choose Timer.

Press OK.

d Do one of the following:

 If you chose Standard, press OK

and then go to step e.

 If you chose Secure, press OK and

then enter a four-digit number.
Press OK, go to step e.

 If you chose Timer, press OK and

then enter the time (24-hour format)
you want to begin polling.
Press OK, go to step e.

4

e Press a or b to choose Broadcasting.

Press OK.

f Do one of the following:

 Press a or b to choose Add Number

and enter the number using a dial
pad.

Press OK.

d Enter the time (in 24-hour format) you

want to start polling.
For example, enter 21:45 for 9:45 PM.
Press OK.

e Enter the fax number you are polling.
f Press Mono Start or Color Start.

The machine makes the polling call at
the time you entered.

Sequential polling
(Monochrome only)

Sequential polling lets you request
documents from several fax machines in one
operation.

a Press (FAX).

b Press a or b to choose Polling RX.

 Press a or b to choose Speed Dial

and OK. Press a or b to choose

Alphabetic Order or
Numeric Order and OK. Press

a or b to select a number and OK.

g After you have entered all the fax

numbers by repeating step f, press

a or b to choose Complete.
Press OK.

h Press Mono Start.

4

The machine polls each number or
group in turn for a document.

Press Stop/Exit while the machine is dialling
to cancel the polling process.

To cancel all sequential polling receive jobs,
see Checking and cancelling waiting jobs
on page 9.

c Press d or c to choose Standard,

Secure or Timer.

Press OK.

20

5

Note

Dialling and storing numbers 5

Additional dialling operations

Combining Quick Dial numbers 5

Sometimes, you may want to choose from
several long distance carriers when you send
a fax. Rates may vary depending on the time
and destination. To take advantage of low
rates, you can store the access codes of long­distance carriers and credit card numbers as
Speed Dial numbers. You can store these
long dialling sequences by dividing them and
setting them up as separate Speed Dial
numbers in any combination. You can even
include manual dialling using the dial pad.
(See Storing Speed Dial numbers in
chapter 7 in the Basic User’s Guide.)

To temporarily change a number, you can
substitute part of the number with manual

5

dialling using the dial pad. For example, to
change the number to 555-7001 you could

press (Speed Dial), choose Search,
press 03 and then press 7001 using the dial
pad.

If you must wait for another dial tone or
signal at any point in the dialling
sequence, create a pause in the number
by pressing Redial/Pause. Each key
press adds a 3.5-second delay.

For example, you might have stored “555” on
Speed Dial: 03 and “7000” on Speed Dial: 02.
You can use them both to dial “555-7000” if
you press the following keys:

a Press (Speed Dial).

b Press a or b to choose Search.

Press OK.

c Enter 03.
d Press a or b to choose Speed Dial.

Press OK.

e Press a or b to choose Search.

Press OK.

f Enter 02.
g Press Mono Start or Color Start.

You will dial “555-7000”.

21

Dialling and storing numbers

Additional ways to store numbers

Storing Speed Dial numbers from Outgoing Calls 5

You can also store Speed Dial numbers from
the Outgoing Call history.

a Press Redial/Pause.

You can also choose Outgoing Call

by pressing (FAX).

b Press a or b to choose the name or

number you want to store.
Press OK.

c Press a or b to choose

Add SpeedDial.
Press OK.

d Press a or b to choose the 2-digit

Speed Dial location where you want to
store the number.
Press OK.

h Press a or b to choose Complete.

Press OK.

5

i Press Stop/Exit.

Storing Speed Dial numbers from the Caller ID history 5

If you have the Caller ID subscriber service
from your telephone company you can also
store Speed Dial numbers from incoming
calls in the Caller ID History. (See Caller ID in
chapter 6 in the Basic User’s Guide.)

5

a Press Redial/Pause and press l.

You can also choose
Caller ID hist. by pressing

(FAX).

b Press a or b to choose the number you

want to store.
Press OK.

c Press a or b to choose

Add SpeedDial.
Press OK.

e Do one of the following:

 Enter the name (up to 16 characters)

using the dial pad.

Press OK.

(To help you enter letters, see

Entering Text in appendix C in the
Basic User’s Guide.)

 To store the number without a name,

press OK.

f Press OK to confirm the fax or

telephone number.

g Do one of the following:

 Enter a second fax or telephone

number (up to 20 digits).

Press OK.

 If you do not want to store a second

number, press OK.

d Press a or b to choose the 2-digit

Speed Dial location where you want to
store the number.
Press OK.

e Do one of the following:

 Enter the name (up to 16 characters)

using the dial pad.

Press OK.

(To help you enter letters, see

Entering Text in appendix C in the
Basic User’s Guide.)

 To store the number without a name,

press OK.

f Press OK to confirm the fax or

telephone number.

22

Chapter 5

Note

g Do one of the following:

 Enter a second fax or telephone

number (up to 20 digits).

Press OK.

 If you do not want to store a second

number, press OK.

h Press a or b to choose Complete.

Press OK.

i Press Stop/Exit.

Setting up groups for broadcasting 5

Groups, which can be stored in a Speed Dial
location, allow you to send the same fax
message to many fax numbers by pressing

only (Speed Dial), Search, OK,
the two-digit location and Mono Start.

First, you'll need to store each fax number in
a Speed Dial location. Then you can include
them as numbers in the Group. Each Group
uses up a Speed Dial location. You can have
up to six Groups, or you can assign up to
198 numbers in a large Group.

(See Broadcasting (Monochrome only)
on page 7 and Storing Speed Dial numbers in
chapter 7 in the Basic User’s Guide.)

e Press a or b to choose Add Number.

Press OK.

f To add numbers to the group, press

a or b to choose Alphabetic Order
or Numeric Order and OK. Press
a or b to select a number and OK.

g Do one of the following:

 To add another number to the group,

repeat steps e to f.

 If you are finished adding numbers to

the group, press a or b to choose
Complete.

Press OK.

h Do one of the following:

 To store another Group for

broadcasting, repeat steps c to g.

 To finish storing Groups for

broadcasting, press Stop/Exit.

You can print a list of all the Speed Dial
numbers. Group numbers will be marked
in the GROUP column. (See Reports
on page 26.)

Changing a Group name 5

a Press (Speed Dial).

b Press a or b to choose Setup Groups.

Press OK.

c Press a or b to choose GROUP1,

GROUP2, GROUP3, GROUP4, GROUP5 or
GROUP6 for the Group name where you

will store the fax numbers.
Press OK.

d Press a or b to choose the two-digit

Speed Dial location you want to add to
the Group.
Press OK.

23

a Press (Speed Dial).

b Press a or b to choose Setup Groups.

Press OK.

c Press a or b to choose the Group name

you want to change.
Press OK.

d Press a or b to choose

Change Group Name.
Press OK.

Dialling and storing numbers

Note

Deleting a number from a Group 5

How to change the stored name or
number:

If you want to change a character, press
d or c to position the cursor under the
character you want to change, and then
press Clear. Re-enter the character.

e Enter the new name (up to

16 characters) using the dial pad.
Press OK.
(See Entering Text in appendix C in the
Basic User’s Guide. For example, type
NEW CLIENTS.)

f Press a or b to choose Complete.

Press OK.

g Press Stop/Exit.

Deleting a Group 5

a Press (Speed Dial).

b Press a or b to choose Setup Groups.

Press OK.

c Press a or b to choose the Group you

want to change.
Press OK.

d Press a or b to choose the number you

want to delete.
Press OK.
Press 1 to confirm.

e Press a or b to choose Complete.

Press OK.

f Press Stop/Exit.

5

a Press (Speed Dial).

b Press a or b to choose Setup Groups.

Press OK.

c Press a or b to choose the Group you

want to delete.
Press OK.

d Press a or b to choose Delete.

Press OK.
Press 1 to confirm.

e Press Stop/Exit.

24

6

Printing reports 6

Fax reports 6

You need to set up the Transmission
Verification Report and Journal Period using
the Menu keys.

Transmission Verification Report 6

You can use the Transmission Verification
Report as proof that you sent a fax. (For
details about how to set up the type of report
you want, see Transmission Verification

Report in chapter 4 in the Basic User's
Guide.)

Fax Journal (activity report) 6

You can set the machine to print a journal at
specific intervals (every 50 faxes, 6, 12 or
24 hours, 2 or 7 days). If you set the interval
to Off, you can still print the report by
following the steps in How to print a report
on page 26. The factory setting is
Every 50 Faxes.

e Press d or c to choose an interval.

Press OK.
If you choose Every 50 Faxes, go to
step h.

 6, 12, 24 hours, 2 or 7 days

The machine will print the report at
the chosen time and then erase all
jobs from its memory. If the
machine's memory is filled with the
maximum 200 jobs before the time
you chose has passed, the machine
will print the Journal early and then
erase all jobs from the memory. If
you want an extra report before it is
due to print, you can print it without
erasing the jobs from the memory.

 Every 50 Faxes

The machine will print the Journal
when the machine has stored
50 jobs.

f Enter the time to start printing in 24-hour

format.
Press OK.
(For example: enter 19:45 for 7:45 PM.)

a Press Menu.
b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Report Setting.
Press OK.

d Press a or b to choose

Journal Period.

25

g If you choose Every 7 Days, the LCD

will ask you to choose the first day for
the 7-day countdown.

h Press Stop/Exit.

Printing reports

Reports 6

The following reports are available:

 XMIT Verify

Prints a Transmission Verification Report
for your last transmission.

 Help List

A help list showing how to program your
machine.

 Quick Dial

Lists names and numbers stored in the
Speed Dial memory, in alphabetical or
numerical order.

 Fax Journal

Lists information about the last incoming
and outgoing faxes.
(TX: Transmit.) (RX: Receive.)

How to print a report 6

a Press Menu.
b Press a or b to choose

Print Reports.
Press OK.

c Press a or b to choose the report you

want.
Press OK.

d (Quick Dial only) Press a or b to choose

Alphabetic Order or
Numeric Order.

Press OK.

e Press Mono Start.
f Press Stop/Exit.

6

 User Settings

Lists your settings.

 Network Config

Lists your Network settings.

 WLAN Report

Prints a WLAN connection report.

 Caller ID hist.

Lists the available Caller ID information
about the last 30 received faxes and
telephone calls.

26

7

Note

Making copies 7

Copy settings 7

You can change the copy settings temporarily
for multiple copies.

The machine returns to its default settings
after 1 minute, or if the Mode Timer returns
the machine to Fax mode. (See Mode Timer
on page 2.)

To change a setting, press COPY and then
press a or b to scroll through the copy
settings. When the setting you want is
highlighted, press OK.

When you are finished choosing settings,
press Mono Start or Color Start.

You can save some of the settings that
you use most often by setting them as
default. These settings will stay until you
change them again. (See Setting your
changes as a new default on page 33.)

 Best

Use Best mode to copy precise images
such as photographs. This provides the
highest resolution and slowest speed.

a Press (COPY).

b Load your document.
c Enter the number of copies you want.
d Press a or b to choose Quality.
e Press d or c to choose Fast, Normal or

Best.
Press OK.

f If you do not want to change additional

settings, press Mono Start or
Color Start.

Enlarging or reducing the copied image 7

Stop copying 7

To stop copying, press Stop/Exit.

Changing copy speed and quality 7

You can choose from a range of speed and
quality. The factory setting is Normal.

 Fast

Fast copy speed and lowest amount of ink
used. Use to save time printing
documents to be proof-read, large
documents or many copies.

 Normal

Normal is the recommended mode for
ordinary print outs. This produces good
copy quality with good copy speed.

You can choose an enlargement or reduction
ratio. If you choose Fit to Page, your
machine will adjust the size automatically to
the paper size you set.

a Press (COPY).

b Load your document.
c Enter the number of copies you want.
d Press a or b to choose

Enlarge/Reduce.

e Press d or c to choose 100%, Enlarge,

Reduce, Fit to Page or
Custom(25-400%).

27

Making copies

Note

IMPORTANT

Note

f Do one of the following:

 If you chose Enlarge or Reduce,

press OK and press d or c to choose
the enlargement or reduction ratio
you want.
Press OK.

 If you chose Custom(25-400%),

press OK and then enter an
enlargement or reduction ratio from
25% to 400%.
Press OK.

 If you chose 100% or Fit to Page,

go to step g.

198% 10x15cmiA4

186% 10x15cmiLTR

142% A5iA4

100%

97% LTRiA4

93% A4iLTR

83% LGLiA4

69% A4iA5

47% A4i10x15cm

FittoPage

Custom(25-400%)

g If you do not want to change additional

settings, press Mono Start or
Color Start.

• Page Layout is not available with
Enlarge/Reduce.

• Page Layout, Book Copy, Sort and
Watermark Copy are not available with
Fit to Page.

• Fit to Page does not work correctly
when the document on the scanner glass
is skewed more than 3 degrees. Using the
document guidelines on the left and top,
place your document in the upper left
hand corner, with the document face down
on the scanner glass.

• Fit to Page is not available when using the
ADF.

Making N in 1 copies or a poster (Page Layout) 7

The N in 1 copy feature can help you save
paper by letting you copy two or four pages
onto one printed page.

You can also produce a poster. When you
use the poster feature your machine divides
your document into sections, then enlarges
the sections so you can assemble them into a
poster. If you want to print a poster, use the
scanner glass.

• Make sure paper size is set to A4 or
Letter.

• You cannot use the Enlarge/Reduce
setting with the N in 1 and Poster features.

• If you are producing multiple color copies,
N in 1 copy is not available.

• (P) means Portrait and (L) means
Landscape.

• You can only make one poster copy at a
time.

Watermark Copy, Book Copy, Sort,
Ink Save Mode and Enlarge/Reduce
are not available with Page Layout.

a Press (COPY).

b Load your document.
c Enter the number of copies you want.
d Press a or b to choose Page Layout.
e Press d or c to choose Off(1 in 1),

2in1(P), 2in1(L),
4in1(P), 4in1(L) or
Poster(3 x 3).

Press OK.

7

28

Chapter 7

Note

f If you do not want to change additional

settings, press Mono Start or
Color Start to scan the page.

If you placed the document in the ADF
or are making a poster, the machine
scans the document and starts printing.

If you are using the scanner glass, go
to step g.

g After the machine scans the page,

press 1 to scan the next page.

h Place the next page on the scanner

glass.
Press OK.

i Repeat steps g and h for each page of

the layout.

j After all the pages have been scanned,

press 2 to finish.

Place the document face down in the
direction shown below:

 2 in 1 (P)

 2 in 1 (L)

 4 in 1 (P)

 4 in 1 (L)

If you have chosen photo paper as the
Paper Type for N in 1 copies, the machine
will print the images as if plain paper had
been chosen.

 Poster(3 x 3)

You can make a poster size copy of a
photograph.

29

Making copies

Note

Sorting copies using the ADF7

You can sort multiple copies. Pages will be
stacked in the order 321, 321, 321, and so on.

a Press (COPY).

b Load your document.
c Enter the number of copies you want.
d Press a or b to choose Stack/Sort.
e Press d or c to choose Sort.

Press OK.

f If you do not want to change additional

settings, press Mono Start or
Color Start.

Fit to Page, Page Layout and
Book Copy are not available with Sort.

Ink Save Mode 7

Ink Save Mode can help you save ink. The
machine prints the colors lighter and
emphasises the outlines of the images as
shown below:

The amount of ink saved will vary depending
on the document.

Ink Save Mode: Off

Ink Save Mode: On 7

7

7

Adjusting Density 7

You can adjust the copy density to make
copies darker or lighter.

a Press (COPY).

b Load your document.
c Enter the number of copies you want.
d Press a or b to choose Density.

Press d or c to make a lighter or darker

e

copy.
Press OK.

f If you do not want to change additional

settings, press Mono Start or
Color Start.

a Press (COPY).

b Load your document.
c Enter the number of copies you want.
d Press a or b to choose

Ink Save Mode.

e Press d or c to choose On (or Off).

Press OK.

30

Chapter 7

Note

Note

f If you do not want to change any

additional settings, press Mono Start or
Color Start.

• Watermark Copy, Book Copy and
Page Layout are not available with
Ink Save Mode.

• Ink Save Mode may make your
printouts look different from your original
document.

•The Ink Save Mode feature is
supported by technology from Reallusion,

Inc.

Book Copy 7

Book copy corrects dark borders and skew
when copying from the scanner glass. Your
machine can correct the data automatically or
you can make specific corrections.

a Press (COPY).

b Load your document.
c Enter the number of copies you want.
d Press a or b to choose Book Copy.
e Do one of the following:

 If you want to correct the data

yourself, press d or c to choose
On(Preview).

Press Mono Start or Color Start
and go to step f.

 If you want the machine to correct

the data automatically, press d or c
to choose On and go to step g.

f Adjust the skewed data by using # or l.

Remove the shadows by using a or b.

g If you have finished making corrections,

press Mono Start or Color Start.

• Page Layout, Sort, Ink Save Mode,
Fit to Page and Watermark Copy
are not available with Book Copy.

• The Book Copy feature is supported by
technology from Reallusion, Inc.

31

Making copies

Note

IMPORTANT

Watermark Copy 7

You can place a logo or text into your
document as a Watermark. You can select
one of the template watermarks, data from
your media cards or USB Flash memory
drive, or scanned data.

• Fit to Page, Page Layout,
Ink Save Mode and Book Copy are
not available with Watermark Copy.

•The Watermark Copy feature is
supported by technology from Reallusion,

Inc.

Using a template 7

a Press (COPY).

Using media cards or a USB Flash
memory drive data

a Press (COPY).

b Load your document.
c Enter the number of copies you want.
d Press a or b to choose

Watermark Copy.
Press OK.

e Press d or c to choose On.
f Press a or b to choose

Current Setting.
Press OK.

g Insert a media card or USB Flash

memory drive. Press a or b to choose
Media.

7

7

b Load your document.
c Enter the number of copies you want.
d Press a or b to choose

Watermark Copy.
Press OK.

e Press d or c to choose On.
f Press a or b to choose

Current Setting.
Press OK.

g Press a or b to choose Template.

Press OK.

h Change the settings from the options

displayed on the LCD if required.

i If you do not want to change additional

settings, press Mono Start or
Color Start.

h Press OK and then press d or c to

choose the data you want to use for the
watermark.

i Press OK and change any additional

settings from the options shown on the
LCD.

j If you do not want to change additional

settings, press Mono Start or
Color Start.

DO NOT take out the memory card or
USB Flash memory drive while
PHOTO CAPTURE is blinking to avoid
damaging the card, USB Flash memory
drive, or the data stored on them.

32

Chapter 7

Note

Using a scanned paper document as
your watermark

a Press (COPY).

b Enter the number of copies you want.
c Press a or b to choose

Watermark Copy.
Press OK.

d Press d or c to choose On.
e Press a or b to choose

Current Setting.
Press OK.

f Press a or b to choose Scan. Press OK,

and place the page that you want to use
as a watermark on the scanner glass.

g Press Mono Start or Color Start.

Setting your changes as a

7

new default 7

You can save the copy settings for Quality,
Enlarge/Reduce, Density,
Ink Save Mode and Page Layout that

you use most often by setting them as the
default settings. These settings will stay until
you change them again.

a Press (COPY).

b Press a or b and d or c to choose your

new setting.
Press OK.
Repeat this step for each setting you
want to change.

c After changing the last setting, press

a or b to choose Set New Default.
Press OK.

h Take out the watermark document you

scanned and load the document you
want to copy.

i Press d or c to change the

Transparency of the watermark.
Press OK.

j If you do not want to change any

additional settings, press Mono Start or
Color Start.

You cannot enlarge or reduce the
scanned watermark.

d Press 1 to choose Yes.
e Press Stop/Exit.

Restoring all settings to the factory settings 7

You can restore the copy settings

Quality, Enlarge/Reduce, Density,
Ink Save Mode, and Page Layout, that

you have changed, to the factory settings.

a Press (COPY).

b Press a or b to choose

Factory Reset.
Press OK.

c Press 1 to choose Yes.
d Press Stop/Exit.

33

Note

Printing photos from a memory

8

card or USB Flash memory drive

PhotoCapture Center™ operations

Memory cards, USB Flash memory drive and folder structures 8

Your machine is designed to be compatible
with modern digital camera image files,
memory cards and USB Flash memory
drives; however, please read the points
below to avoid errors:

 The image file extension must be .JPG

(other image file extensions like .JPEG,
.TIF, .GIF and so on will not be
recognized).

 Direct PhotoCapture Center™ printing

must be performed separately from
PhotoCapture Center™ operations using
the PC. (Simultaneous operation is not
available.)

 The machine can read up to 999 files on a

memory card or USB Flash memory drive.

 The DPOF file on the memory cards must

be in a valid DPOF format. (See DPOF
printing on page 40.)

Please be aware of the following:

 When printing an index or image, the

PhotoCapture Center™ will print all the
valid images, even if one or more images
have been corrupted. Corrupted images
will not be printed.

8

 (memory card users)

8

Your machine is designed to read memory
cards that have been formatted by a digital
camera.

When a digital camera formats a memory
card it creates a special folder into which it
copies image data. If you need to modify
the image data stored on a memory card
with your PC, we recommend that you do
not modify the folder structure created by
the digital camera. When saving new or
modified image files to the memory card
we also recommend you use the same
folder your digital camera uses. If the data
is not saved to the same folder, the
machine may not be able to read the file or
print the image.

 (USB Flash memory drive users)

This machine supports USB Flash
memory drives that have been formatted

®

by Windows

.

8

Movie printing 8

You can print images from movie files that are
stored on a memory card or USB Flash
memory drive.

Movie files are automatically split by duration
into 9 parts, and placed in 3 rows so you can
see and print the scenes.

• You cannot choose a particular movie
scene.

• You can use AVI or MOV movie file
formats. However, if an AVI file size is
1 GB or more (the shooting time is about
30 minutes) or a MOV file size is 2 GB or
more (the shooting time is about
60 minutes), these files cannot be printed.

34

Chapter 8

Note

Print Images 8

Print Index (Thumbnails) 8

The PhotoCapture Center™ assigns
numbers for images (such as No.1, No.2,
No.3, and so on).

The PhotoCapture Center™ uses these
numbers to identify each picture. You can
print a thumbnail page to show all the pictures
on the memory card or USB Flash memory
drive.

Only file names that are 8 characters or
less will be printed correctly on the index
sheet.

a Make sure you have put the memory

card or USB Flash memory drive in the
correct slot.

Press (PHOTO CAPTURE).

c Press a or b to choose

Layout Format. Press d or c to
choose 6 Images/Line or
5 Images/Line.
Press OK.

6 Images/Line 5 Images/Line

Print time for 5 Images/Line will be
slower than 6 Images/Line, but the
quality is better.

d Do one of the following:

 Press a or b to choose

Paper Type, and press d or c to
choose the type of paper you are
using, Plain Paper,

Inkjet Paper, Brother BP71,
Brother BP61 or Other Glossy.

Press OK.

 Press a or b to choose Paper Size

and press d or c to choose the paper
size you are using, A4 or Letter.

Press OK.

b Press a or b to choose Print Index.

Press OK.

35

 If you do not want to change the

paper settings, go to step e.

e Press Color Start to print.

Printing Photos 8

Before you can print an individual image, you
have to know the image number.

a Make sure you have put the memory

card or USB Flash memory drive in the
correct slot.

Press (PHOTO CAPTURE).

b Print the Index. (See Print Index

(Thumbnails) on page 35.)

Printing photos from a memory card or USB Flash memory drive

Note

Note

c Press a or b to choose Print Photos.

Press OK.

d Enter the image number that you want to

print, from the thumbnails printed on the
Index page.
Press OK.

e Repeat step d until you have entered

the image numbers that you want to
print.

• You can enter the numbers at one time by
using the l key for a comma or the # key
for a hyphen. For example, Enter 1, l, 3,
l, 6 to print images No.1, No.3 and No.6.
Enter 1, #, 5 to print images No.1 to No.5.

• You can enter up to 12 characters
(including commas) for the image
numbers you want to print.

f After you have chosen the image

numbers, press OK again.

g Enter the number of copies you want

using the dial pad.

c Enter the number of copies you want

using the dial pad.

d Do one of the following:

 Change the print settings. (See

PhotoCapture Center™ print
settings on page 41.)

 If you do not want to change any

settings, press Color Start to print.

Enhance Photos 8

You can edit and add effects to your photos
and view them on the LCD before printing.

• After adding each effect, you can enlarge
the view of the image by pressing l. To go
back to the original size, press l again.

•The Enhance Photos feature is
supported by technology from Reallusion,

Inc.

Auto Correct 8

8

h Do one of the following:

 Change the print settings. (See

PhotoCapture Center™ print
settings on page 41.)

 If you do not want to change any

settings, press Color Start to print.

Print All Photos 8

You can print all the photos on your memory
card or USB Flash memory drive.

a Make sure you have put the memory

card or USB Flash memory drive in the
correct slot.

Press (PHOTO CAPTURE).

b Press a or b to choose

Print All Photos.
Press OK.

Auto Correct is available for most photos. The
machine decides the suitable effect for your
photo.

a Make sure you have put the memory

card or USB Flash memory drive in the
correct slot.

Press (PHOTO CAPTURE).

b Press a or b to choose

Enhance Photos.
Press OK.

c Press d or c to choose your photo.

Press OK.

d Press a or b to choose Auto Correct.

Press OK.

36

Chapter 8

Note

g Do one of the following:

•If Remove Red-Eye appears on the LCD,
press # to attempt to remove red-eye from
your photo.

• Press Clear to undo the effect.

e Press OK and enter the number of

copies you want using the dial pad.

f Do one of the following:

 Press OK and change the print

settings. (See PhotoCapture
Center™ print settings on page 41.)

 If you do not want to change any

settings, press Color Start to print.

Enhance Skin-Tone 8

Enhance Skin-Tone is best used for adjusting
portrait photographs. It detects human skin
color in your photos and adjusts the image.

 Press OK and change the print

settings. (See PhotoCapture
Center™ print settings on page 41.)

 If you do not want to change any

settings, press Color Start to print.

Enhance Scenery 8

Enhance Scenery is best used for adjusting
landscape photographs. It highlights green
and blue areas in your photo, so that the
landscape looks more sharp and vivid.

a Make sure you have put the memory

card or USB Flash memory drive in the
correct slot.

Press (PHOTO CAPTURE).

b Press a or b to choose

Enhance Photos.
Press OK.

a Make sure you have put the memory

card or USB Flash memory drive in the
correct slot.

Press (PHOTO CAPTURE).

b Press a or b to choose

Enhance Photos.
Press OK.

c Press d or c to choose your photo.

Press OK.

d Press a or b to choose Enhance Skin.

Press OK.

e Do one of the following:

 Press OK if you do not want to

change any settings.

 Press a or b to adjust the effect level

manually.

Press OK when you have finished.

c Press d or c to choose your photo.

Press OK.

d Press a or b to choose

Enhance Scenery.
Press OK.

e Do one of the following:

 Press OK if you do not want to

change any settings.

 Press a or b to adjust the effect level

manually.

Press OK when you have finished.

f Enter the number of copies you want

using the dial pad.

g Do one of the following:

 Press OK and change the print

settings. (See PhotoCapture
Center™ print settings on page 41.)

f Enter the number of copies you want

using the dial pad.

37

 If you do not want to change any

settings, press Color Start to print.

Printing photos from a memory card or USB Flash memory drive

Note

Note

Remove Red-Eye 8

The machine detects eyes in your photos and
will attempt to remove red-eye from your
photo.

There are some cases when red-eye may
not be removed.

• When the face is too small in the
image.

• When the face is turning too far up,
down, left or right.

a Make sure you have put the memory

card or USB Flash memory drive in the
correct slot.

Press (PHOTO CAPTURE).

b Press a or b to choose

Enhance Photos.
Press OK.

c Press d or c to choose your photo.

Press OK.

f Do one of the following:

 Press OK and change the print

settings. (See PhotoCapture
Center™ print settings on page 41.)

 If you do not want to change any

settings, press Color Start to print.

Monochrome 8

You can convert your photo to monochrome.

a Make sure you have put the memory

card or USB Flash memory drive in the
correct slot.

Press (PHOTO CAPTURE).

b Press a or b to choose

Enhance Photos.
Press OK.

c Press d or c to choose your photo.

Press OK.

8

d Press a or b to choose Monochrome.

Press OK.

d Press a or b to choose

Remove Red-Eye.
Press OK.

 When Remove Red-Eye is

successful, the photo with the effect
is shown. The adjusted part is shown
in a red frame.

 When Remove Red-Eye is

unsuccessful,
Unable to Detect. is shown.

Press OK.

Press # to try Remove Red-Eye once
again.

e Press OK and enter the number of

copies you want using the dial pad.

e Press OK and enter the number of

copies you want using the dial pad.

f Do one of the following:

 Press OK and change the print

settings. (See PhotoCapture
Center™ print settings on page 41.)

 If you do not want to change any

settings, press Color Start to print.

Sepia 8

You can convert the color of your photo to
sepia.

a Make sure you have put the memory

card or USB Flash memory drive in the
correct slot.

Press (PHOTO CAPTURE).

b Press a or b to choose

Enhance Photos.
Press OK.

38

Chapter 8

Note

c Press d or c to choose your photo.

Press OK.

d Press a or b to choose Sepia.

Press OK.

e Press OK. Then enter the number of

copies you want using the dial pad.

f Do one of the following:

 Press OK and change the print

settings. (See PhotoCapture
Center™ print settings on page 41.)

 If you do not want to change any

settings, press Color Start to print.

Search by Date 8

You can find your photos based on date.

a Make sure you have put the memory

card or USB Flash memory drive in the
correct slot.

Press (PHOTO CAPTURE).

g After you have chosen all your photos,

do one of the following:

 Press OK and change the print

settings. (See PhotoCapture
Center™ print settings on page 41.)

 If you do not want to change any

settings, press Color Start to print.

Slide Show 8

You can view all your photos on the LCD
using Slide Show. You can also choose a
photo during the operation.

a Make sure you have put the memory

card or USB Flash memory drive in the
correct slot.

Press (PHOTO CAPTURE).

b Press a or b to choose Slide Show.

Press OK.

c Press Stop/Exit to finish Slide Show.

b Press a or b to choose

Search by Date.
Press OK.

c Press a or b to choose the date that you

want to search from.
Press OK.

d Press d or c to choose your photo.

You can view photos with other dates by
pressing d or c continuously. Press d to
view an older photo and c to view a more
recent photo.

e Enter the number of copies you want

using the dial pad.

f Repeat steps d and e until you have

chosen all your photos.

Printing a photo during a Slide Show 8

a Make sure you have put a memory card

or USB Flash memory drive in the
correct slot.

Press (PHOTO CAPTURE).

b Press a or b to choose Slide Show.

Press OK.

c Press OK to stop at one image while

Slide Show is operating.

d Enter the number of copies you want

using the dial pad.

e Do one of the following:

 Press OK and change the print

settings. (See PhotoCapture
Center™ print settings on page 41.)

 If you do not want to change any

settings, press Color Start to print.

39

Printing photos from a memory card or USB Flash memory drive

Note

Note

Trimming 8

You can trim your photo and print a part of the
image.

If your photo is very small or of irregular
proportions you may not be able to trim
the photo. The LCD will show

Image Too Small. or
Image Too Long.

a Make sure you have put the memory

card or USB Flash memory drive in the
correct slot.

Press (PHOTO CAPTURE).

b Press a or b to choose Trimming.

Press OK.

c Press d or c to choose your photo.

Press OK.

d Adjust the red frame around your photo.

The part inside of the red frame will be
printed.

 Press l or # to enlarge or reduce the

frame size.

 Press each arrow key to move the

position of the frame.

 Press 0 to rotate the frame.

DPOF printing 8

DPOF stands for Digital Print Order Format.

Major digital camera manufacturers (Canon
Inc., Eastman Kodak Company, FUJIFILM
Corporation, Panasonic Corporation and
Sony Corporation) created this standard to
make it easier to print images from a digital
camera.

If your digital camera supports DPOF
printing, you will be able to choose on the
digital camera display the images and
number of copies you want to print.

When a memory card containing DPOF
information is put into your machine, you can
print the chosen image easily.

a Make sure you have put the memory

card in the correct slot.

Press (PHOTO CAPTURE). The
machine will ask you if you want to use
DPOF settings.
The DPOF file on the memory card must

be in a valid DPOF format.

b Press 1 to choose Yes.
c Do one of the following:

 Change the print settings. (See

PhotoCapture Center™ print
settings on page 41.)

8

 Press OK when you have finished

adjusting the frame setting.

e Enter the number of copies you want

using the dial pad.

f Do one of the following:

 Press OK and change the print

settings. (See PhotoCapture
Center™ print settings on page 41.)

 If you do not want to change any

settings, press Color Start to print.

 If you do not want to change any

settings, press Color Start to print.

• A DPOF File error can occur if the print
order that was created on the camera has
been corrupted. Delete and recreate the
print order using your camera to correct
this problem. For instructions on how to
delete or recreate the print order, refer to
your camera manufacturer's support
website or accompanying documentation.

• You cannot print movie files using DPOF.

40

Chapter 8

Note

PhotoCapture Center™ print settings

You can change the print settings
temporarily.

The machine returns to its default settings
after 3 minutes, or if the Mode Timer returns
the machine to Fax mode. (See Mode Timer
on page 2.)

You can save the print settings you use
most often by setting them as the default.
(See Setting your changes as a new
default on page 43.)

Print Setting

Print Setting

1

0001

Print Quality Photo

Paper Type Other Glossy

Print Press Start

10x15cmPaper Size

Paper options 8

8

Paper Type 8

a Press a or b to choose Paper Type.
b Press d or c to choose the paper type

you are using, Plain Paper,
Inkjet Paper, Brother BP71,
Brother BP61 or Other Glossy.

Press OK.

c If you do not want to change additional

settings, press Color Start to print.

Paper and print size 8

a Press a or b to choose Paper Size.
b Press d or c to choose the paper size

you are using, 10x15cm, 13x18cm, A4
or Letter.
Press OK.

1 No. of prints

(For View Photo(s), Search by Date, Slide
Show)

You can see the total number of photos that will
be printed.

(For Print All Photos, Print Photos, Enhance
Photos, Trimming)

You can see the number of copies of each
photo that will be printed.

(For DPOF printing)
This does not appear.

Print Quality 8

a Press a or b to choose

Print Quality.

b Press d or c to choose Normal or

Photo.

Press OK.

c If you chose A4 or Letter, press b.

Then press d or c to choose the Print
Size.
Press OK.

Example: Printed Position for A4 paper

1

8 x 10cm

4

13 x 18cm

2

9 x 13cm

5

15 x 20cm

3

10 x 15cm

6

Max. Size

c If you do not want to change additional

settings, press Color Start to print.

41

Printing photos from a memory card or USB Flash memory drive

Note

d If you do not want to change additional

settings, press Color Start to print.

Adjusting Brightness, Contrast and Color 8

Brightness 8

a Press a or b to choose Brightness.
b Press d or c to make a darker or lighter

print.
Press OK.

c If you do not want to change additional

settings, press Color Start to print.

Contrast 8

You can choose the contrast setting.
Increasing the contrast will make an image
look sharper and more vivid.

 If you do not want to customize,

press d or c to choose Off.

Press OK and then go to step f.

c Press a or b to choose

White Balance, Sharpness or
Color Density.

d Press d or c to adjust the degree of the

setting.
Press OK.

e Do one of the following:

 If you want to customize another

color enhancement, press a or b to
choose another option.

 If you want to change other settings,

press a or b to choose Exit, and
then press OK.

f If you do not want to change additional

settings, press Color Start to print.

8

a Press a or b to choose Contrast.
b Press d or c to change the contrast.

Press OK.

c If you do not want to change additional

settings, press Color Start to print.

Color Enhancement 8

You can turn on the color enhancement
feature to print more vivid images. Printing
time will be slower.

a Press a or b to choose

Color Enhance.
Press OK.

b Do one of the following:

 If you want to customize the

White Balance, Sharpness or
Color Density, press d or c to

choose On, and then go to step c.

• White Balance

This setting adjusts the hue of the white
areas of an image. Lighting, camera
settings and other influences will affect the
appearance of white. The white areas of a
picture may be slightly pink, yellow or
some other color. By using this setting,
you can correct that effect and bring the
white areas back to pure white.

• Sharpness

This setting enhances the detail of an
image, similar to adjusting the fine focus
on a camera. If the image is not in true
focus and you cannot see the fine details
of the picture, then adjust the sharpness.

• Color Density

This setting adjusts the total amount of
color in the image. You can increase or
decrease the amount of color in an image
to improve a washed out or weak picture.

42

Chapter 8

Note

Cropping 8

If your photo is too long or wide to fit the
available space on your chosen layout, part
of the image will automatically be cropped.

The factory setting is On. If you want to print
the whole image, turn this setting to Off.
When you set Cropping to Off, also set

Borderless to Off. (See Borderless
printing on page 43.)

a Press a or b to choose Cropping.
b Press d or c to choose Off (or On).

Press OK.

c If you do not want to change additional

settings, press Color Start to print.

Cropping: On

8

Date Print 8

You can print the date if it is already in the
data on your photo. The date will be printed
on the lower right corner. If the data doesn’t
have the date information, you cannot use
this function.

a Press a or b to choose Date Print.
b Press d or c to choose On (or Off).

Press OK.

c If you do not want to change additional

settings, press Color Start to print.

• The DPOF setting on your camera must
be turned off to use the Date Print feature.

• This function is not available for AVI or
MOV movie file formats.

Cropping: Off 8

Borderless printing 8

This feature expands the printable area to the
edges of the paper. Printing time will be
slightly slower.

a Press a or b to choose Borderless.
b Press d or c to choose Off (or On).

Press OK.

Setting your changes as a new default 8

You can save the print settings you use most
often by setting them as the default settings.
These settings will stay until you change
them again.

a Press a or b and d or c to choose your

new setting.
Press OK.
Repeat this step for each setting you
want to change.

b After changing the last setting, press

a or b to choose Set New Default.
Press OK.

c Press 1 to choose Yes.
d Press Stop/Exit.

c If you do not want to change additional

settings, press Color Start to print.

43

Printing photos from a memory card or USB Flash memory drive

Note

1

2

3

1

2

3

1

2

Restoring all settings to the factory settings 8

You can restore the PhotoCapture settings

Print Quality, Paper Type,
Paper Size, Brightness, Contrast,
Color Enhance, Cropping, Borderless,

and Date Print, that you have changed, to
the factory settings.

a Press a or b to choose

Factory Reset.
Press OK.

b Press 1 to choose Yes.
c Press Stop/Exit.

Scan to a memory card or USB Flash memory drive

Auto Crop 8

You can scan multiple documents placed on
the scanner glass. An individual document
can be previewed on the LCD before you
save it. When you choose Auto Crop, the
machine will scan each document and create
separate files. For example, if you place three
documents on the scanner glass, the
machine will scan and create three separate
files. If you want to create a three page file,
choose PDF or TIFF for File Type.

(If you choose JPEG, each document is
created as three separate files.)

8

8

1 10 mm or greater (top, left, right)

2 20 mm or greater (bottom)

Auto Crop is supported by technology

from Reallusion, Inc.

a Make sure you have put the memory

card or USB Flash memory drive in the
correct slot.

b Load your document.

44

Chapter 8

Note

IMPORTANT

c Press (SCAN).

d Press a or b to choose

Scan to Media.
Press OK.

e Press a or b to choose Auto Crop.
f Press d or c to choose On.

Press OK.

g If you do not want to change additional

settings, press Mono Start or
Color Start to start scanning.

h The number of the scanned documents

appears on the LCD.
Press OK.

i Press d or c to preview each document

data.

j Press OK to save the data.

DO NOT take out the memory card or
USB Flash memory drive while
PHOTO CAPTURE is blinking to avoid
damaging the card, USB Flash memory
drive or the data stored on them.

How to set a new default 8

You can save the Scan to Media settings
(Quality, File Type and Auto Crop)
you use most often by setting them as the
default settings. These settings will stay until
you change them again.

a Press (SCAN).

b Press a or b to choose

Scan to Media.
Press OK.

• Auto Crop is available for documents
that have all four corners with right angles
of 90 degrees. If one of the angles is not
square, Auto Crop cannot detect the
document.

• If your document is too long or wide, this
setting does not work correctly.

• You must place the documents away from
the edges of the scanner glass as shown
in the illustration.

• You must place the documents at least
10 mm apart from each other.

• Auto Crop adjusts the skew of the
document on the scanner glass, but if your
document is skewed more than
10 degrees, this setting will not work.

• The ADF must be empty to use the
Auto Crop.

•The Auto Crop feature is available for up
to a maximum of 16 documents
depending on the size of your documents.

c Press a or b to choose

Set New Default. Press OK and 1 to
choose Yes.

d Press Stop/Exit.

How to reset to factory settings 8

You can restore all the Scan to Media settings
(Quality, File Type and Auto Crop),
that you have changed, to the factory
settings.

a Press (SCAN).

b Press a or b to choose

Scan to Media.
Press OK.

c Press a or b to choose

Factory Reset. Press OK and 1 to
choose Yes.

d Press Stop/Exit.

45

9

Printing photos from a camera 9

Printing photos directly from a PictBridge camera

Your Brother machine supports the
PictBridge standard, allowing you to connect
to and print photos directly from any
PictBridge compatible digital camera.

If your camera is using the USB Mass
Storage standard, you can also print photos
from a digital camera without PictBridge.
(See Printing photos directly from a digital
camera (without PictBridge) on page 48.)

PictBridge requirements 9

To avoid errors, remember the following
points:

 The machine and the digital camera must

be connected using a suitable USB cable.

 The image file extension must be .JPG

(other image file extensions like .JPEG,
.TIF, .GIF and so on will not be
recognized).

 PhotoCapture Center™ operations are

not available when using the PictBridge
feature.

 The movie printing function is not

supported by PictBridge.

Setting your digital camera 9

Make sure your camera is in PictBridge

9

mode. The following PictBridge settings may
be available from the LCD of your PictBridge
compatible camera.

Depending on your camera some of these
settings may not be available.

Camera Menu
Selections

Paper Size A4, Letter, 10 × 15 cm,

Paper Type Plain Paper, Other Glossy,

Layout Borderless: On,

DPOF setting

Print Quality Normal, Fine,

Color
Enhancement

Date Print On, Off,

1

See DPOF printing on page 47 for more details.

2

If your camera is set to use the Printer Settings
(Default setting), the machine will print your photo
using the following settings.

Settings Options

Paper Size 10 × 15 cm

Options

Printer Settings

(Default setting)

Inkjet Paper, Printer Settings

(Default setting)

Borderless: Off,
Printer Settings

(Default setting)

1

-

Printer Settings

(Default setting)

On, Off,
Printer Settings

(Default setting)

Printer Settings

(Default setting)

2

2

2

2

2

2

9

Paper Type Other Glossy

Layout Borderless: On

Print Quality Photo

Color Enhancement Off

Date Print Off

46

Chapter 9

Note

IMPORTANT

Note

 When your camera does not have any

menu selections, these settings are also
used.

 The names and availability of each setting

depends on the specification of your
camera.

To prevent damage to your machine, do
not connect any device other than a digital
camera or USB Flash memory drive to the
USB direct interface.

Please refer to the documentation supplied
with your camera for more detailed
information on changing PictBridge settings.

Printing Images 9

Remove any memory cards or USB Flash
memory drive from the machine before
connecting a digital camera.

a Make sure that your camera is turned

off. Connect your camera to the USB
direct interface (1) on the machine using
the USB cable.

DPOF printing 9

DPOF stands for Digital Print Order Format.

Major digital camera manufacturers (Canon
Inc., Eastman Kodak Company, FUJIFILM
Corporation, Panasonic Corporation and
Sony Corporation) created this standard to
make it easier to print images from a digital
camera.

If your digital camera supports DPOF
printing, you will be able to choose on the
digital camera display the images and
number of copies you want to print.

A DPOF File error can occur if the print
order that was created on the camera has
been corrupted. Delete and recreate the
print order using your camera to correct
this problem. For instructions on how to
delete or recreate the print order, refer to
your camera manufacturer's support
website or accompanying documentation.

1

1 USB direct interface

b Turn on the camera.

When the machine has recognized the
camera, the LCD shows
Camera Connected.

c Choose the photo you want to print

following the instructions from your
camera.
When the machine starts printing a
photo, the LCD will show Printing.

47

Printing photos from a camera

Note

Note

IMPORTANT

Printing photos directly from a digital camera (without PictBridge)

If your camera supports the USB Mass
Storage standard, you can connect your
camera in storage mode. This enables you to
print photos from your camera.

(If you would like to print photos in PictBridge
mode, see Printing photos directly from a
PictBridge camera on page 46.)

The name, availability and operation differ
among digital cameras. Please refer to the
documentation supplied with your camera
for detailed information, such as how to
switch from PictBridge mode to USB mass
storage mode.

a Make sure that your camera is turned

off. Connect your camera to the USB
direct interface (1) on the machine using
the USB cable.

9

1

1 USB direct interface

b Turn on the camera.
c Follow the steps in Print Images

on page 35.

Printing Images 9

Remove any memory cards or USB Flash
memory drive from the machine before
connecting a digital camera.

9

To prevent damage to your machine, do
not connect any device other than a digital
camera or USB Flash memory drive to the
USB direct interface.

48

A

IMPORTANT

Routine maintenance A

Cleaning and checking the machine

Cleaning the outside of the machine A

• Use neutral detergents. Cleaning with
volatile liquids such as thinner or benzine
will damage the outside surface of the
machine.

• DO NOT use cleaning materials that
contain ammonia.

• DO NOT use isopropyl alcohol to remove
dirt from the control panel. It may crack the
panel.

b Wipe the outside of the machine with a

dry, lint-free soft cloth to remove dust.

A

c Lift the output paper tray cover and

remove anything that is stuck inside the
paper tray.

d Wipe the paper tray with a dry, lint-free

soft cloth to remove dust.

Clean the outside of the machine as
follows:

a Pull the paper tray (1) completely out of

the machine.

1

A

e Close the output paper tray cover and

put the output paper tray firmly back in
the machine.

49

Routine maintenance

CAUTION

Note

Cleaning the machine’s printer platen A

Be sure to unplug the machine from the
electrical socket before cleaning the printer
platen.

a Lift the scanner cover until it locks

securely in the open position.

b Clean the machine’s printer platen (1)

and the area around it, wiping off any
scattered ink with a dry, soft lint-free
cloth.

Checking the ink volume A

Although an ink volume icon appears on the
LCD, you can use the Menu key to see a
large graph showing the ink that is left in each
cartridge.

a Press Menu.
b Press a or b to choose

Ink Management.
Press OK.

c Press a or b to choose Ink Volume.

Press OK.
The LCD shows the ink volume.

d Press Stop/Exit.

You can check the ink volume from your

computer. (See Printing for Windows

Printing and Faxing for Macintosh in the
Software User’s Guide.)

®

or

A

1

50

Packing and shipping

IMPORTANT

IMPORTANT

the machine

When you transport the machine, use the
packing materials that came with your
machine. Follow the instructions below to
correctly pack your machine. Damage
caused to your machine during transit is not
covered by your warranty.

It is important to allow the machine to
“park” the print head after a print job.
Listen carefully to the machine before
unplugging it to make sure that all
mechanical noise has stopped. Not
allowing the machine to finish this parking
process may lead to print problems and
possible damage to the print head.

a Open the ink cartridge cover.
b Remove all four ink cartridges. Press

the ink release lever above each
cartridge to release it. (See Replacing

the ink cartridges in appendix A in the
Basic User’s Guide.)

c Install the green protective part and then

close the ink cartridge cover.

A

• Make sure that the plastic tabs on both
sides of the green protective part (1) have
securely clicked into place (2).

1

2

• If you are not able to find the green
protective part, DO NOT remove the ink
cartridges before shipping. It is essential
that the machine be shipped with either
the green protective part or the ink
cartridges in position. Shipping without
them will cause damage to your machine
and may void your warranty. When
travelling with the ink cartridges still in the
machine please keep the machine upright
as this will protect the machine from
leakage.

51

Routine maintenance

d Lift the machine from the front and hook

the tab of the green protective part into
the keyed opening (1) on the bottom of
the paper tray. Then latch the protective
part over the raised portion of the paper
tray (2).

2

h Lift the scanner cover ( ) to release the

lock. Gently push the scanner cover
support down ( ) and close the
scanner cover ( ) using both hands.

1

2

i Wrap the machine in the bag.

3

1

e Unplug the machine from the telephone

wall socket and take the telephone line
cord out of the machine.

f Unplug the machine from the electrical

socket.

g Using both hands, use the plastic tabs

on both sides of the machine to lift the
scanner cover until it locks securely into
the open position. Then unplug the
interface cable from the machine, if it is
connected.

A

52

j Pack the machine and the printed

3

4

1

1

2

materials in the original carton with the
original packing material as shown
below. Do not pack the used ink
cartridges in the carton.

k Close the carton and tape it shut.

53

Glossary B

B

This is a comprehensive list of features and terms that appear in Brother manuals. Availability of
these features depends on the model you purchased.

ADF (automatic document feeder)

The document can be placed in the ADF
and scanned one page at a time
automatically.

Auto Reduction

Reduces the size of incoming faxes.

Automatic fax transmission

Sending a fax without picking up the
handset of an external telephone.

Automatic Redial

A feature that enables your machine to
redial the last fax number after five
minutes if the fax did not go through
because the line was busy.

Backup Print

Your machine prints a copy of every fax
that is received and stored in memory.
This is a safety feature so you will not lose
messages during a power failure.

Batch Transmission

(Black and white faxes only) As a cost
saving feature, all delayed faxes to the
same fax number can be sent as one
transmission.

Beeper Volume

Volume setting for the beep when you
press a key or make an error.

Brightness

Changing the Brightness makes the whole
image lighter or darker.

CNG tones

The special tones (beeps) sent by fax
machines during automatic transmission
to tell the receiving machine that a fax
machine is calling.

Coding method

Method of coding the information
contained in the document. All fax
machines must use a minimum standard
of Modified Huffman (MH). Your machine
is capable of greater compression
methods, Modified Read (MR), Modified
Modified Read (MMR) and JPEG, if the
receiving machine has the same
capability.

Color Enhancement

Adjusts the color in the image for better
print quality by improving sharpness,
white balance and color density.

Communication error (Comm. Error)

An error during fax sending or receiving,
usually caused by line noise or static.

Compatibility group

The ability of one fax unit to communicate
with another. Compatibility is assured
between ITU-T Groups.

Contrast

Setting to compensate for dark or light
documents, by making faxes or copies of
dark documents lighter and light
documents darker.

B

Broadcasting

The ability to send the same fax message
to more than one location.

Caller ID

A service purchased from the telephone
company that lets you see the number (or
name) of the party calling you.

Delayed Fax

Sends your fax at a specified time later.

Density

Changing the Density makes the whole
image ligther or darker.

54

Dual Access

Your machine can scan outgoing faxes or
scheduled jobs into memory at the same
time it is sending a fax from memory or
receiving or printing an incoming fax.

ECM (Error Correction Mode)

Detects errors during fax transmission
and resends the pages of the fax that had
an error.

Extension telephone

A telephone using the same line as your
fax but plugged into a separate wall
socket.

External telephone

A TAD (telephone answering device) or
telephone that is connected to your
machine.

F/T Ring Time

The length of time that the Brother
machine rings (when the Receive Mode
setting is Fax/Tel) to notify you to pick up
a voice call that it answered.

Fax Detect

Enables your machine to respond to CNG
tones if you interrupt a fax call by
answering it.

Fine resolution

Resolution is 203 × 196 dpi. It is used for
small print and graphs.

Greyscale

The shades of grey available for copying,
scanning and faxing photographs.

Group number

A combination of Speed Dial numbers that
are stored in a Speed Dial location for
Broadcasting.

Help list

A printout of the complete Menu table that
you can use to program your machine
when you do not have the User's Guide
with you.

Innobella™

Innobella™ is a range of genuine
consumables offered by Brother. For best
quality results Brother recommends
Innobella™ Ink and Paper.

Journal Period

The pre-programmed time period
between automatically printed Fax
Journal Reports. You can print the Fax
Journal on demand without interrupting
the cycle.

Fax Forwarding

Sends a fax received into the memory to
another pre-programmed fax number.

Fax Journal

Lists information about the last 200
incoming and outgoing faxes. TX means
Transmit. RX means Receive.

Fax Storage

You can store received faxes in memory.

Fax tones

The signals sent by sending and receiving
fax machines while communicating
information.

Fax/Tel

You can receive faxes and telephone
calls. Do not use this mode if you are
using a telephone answering device
(TAD).

LCD (Liquid Crystal Display)

The display screen on the machine that
shows interactive messages during On­Screen Programming and shows the date
and time when the machine is idle.

Manual fax

When you lift the handset of your external
telephone you can hear the receiving fax
machine answer before you press
Mono Start or Color Start to begin
sending the fax.

Memory Receive

Receives faxes into the machine's
memory when the machine is out of paper.

Menu mode

Programming mode for changing your
machine's settings.

55

Glossary

OCR (optical character recognition)

Presto! PageManager software
application converts an image of text to
text you can edit.

Overseas Mode

Makes temporary changes to the fax
tones to accommodate noise and static on
overseas telephone lines.

Pause

Allows you to place a 3.5 second delay in
the dialling sequence while you are
dialling using the dial pad or while you are
storing Speed Dial numbers. Press
Redial/Pause as many times as needed
for longer pauses.

PhotoCapture Center™

Allows you to print digital photos from your
digital camera at high resolution for photo
quality printing.

Photo resolution (Mono only)

A resolution setting that uses varying
shades of grey for the best representation
of photographs.

PictBridge

Allows you to print photos directly from
your digital camera at high resolution for
photo quality printing.

Polling

The process of a fax machine calling
another fax machine to retrieve waiting fax
messages.

Pulse

A form of rotary dialling on a telephone
line.

Quick Dial List

A listing of names and numbers stored in
Speed Dial memory, in numerical order.

Real Time Transmission

When memory is full, you can send faxes
in real time.

Remaining jobs

You can check which jobs are waiting in
memory and cancel jobs individually.

Remote Access Code

Your own four-digit code (--- ) that allows
you to call and access your machine from
a remote location.

Remote Activation Code

Press this code (l 5 1) when you answer
a fax call on an extension or external
telephone.

Remote Deactivation Code
(For Fax/Tel mode only)

When the machine answers a voice call, it
fast double-rings. You can pick up at an
extension telephone by pressing this code
(#51).

Remote Retrieval Access

The ability to access your machine
remotely from a touch-tone telephone.

Resolution

The number of vertical and horizontal lines
per inch. See: Standard, Fine, Super Fine
and Photo.

Ring Delay

The number of rings before the machine
answers in Fax Only and Fax/Tel
modes.

Ring Volume

Volume setting for the machine's ring.

Scanning

The process of sending an electronic
image of a paper document into your
computer.

Scan to Media

You can scan a monochrome or color
document into a memory card or USB
Flash memory drive. Monochrome images
will be in TIFF or PDF file format and color
images may be in PDF or JPEG file
format.

Search

An electronic, numerical or alphabetical
listing of stored Speed Dial and Group
numbers.

B

56

Speed Dial

A pre-programmed number for easy

dialling. You must press (Speed Dial),
the two digit code, and Mono Start or

Color Start to start the dialling process.

Standard resolution

203 × 97 dpi. It is used for regular size text
and quickest transmission.

Station ID

The stored information that appears on
the top of faxed pages. It includes the
sender's name and fax number.

Super Fine resolution (Mono only)

392 × 203 dpi. Best for very small print
and line art.

TAD (telephone answering device)

You can connect an external TAD to your
machine.

Temporary settings

You can choose certain options for each
fax transmission and copy without
changing the default settings.

Tone

A form of dialling on the telephone line
used for touch-tone telephones.

Transmission Verification Report

The process of sending faxes over the
phone lines from your machine to the
receiving fax machine.

User Settings

A printed report that shows the current
settings of the machine.

WLAN Report

A printed report that shows the result of
the WLAN Connection.

Transmission Verification Report

A listing for each fax sent, that shows its
date, time and number.

57

C

Index

A

Access codes, storing and dialling ........... 21

Apple Macintosh

See Software User's Guide.

B

Broadcasting ..............................................7

setting up Groups for

............................23

C

Caller ID

Caller ID History report

Cancelling

Fax Forwarding
jobs awaiting redial

Cleaning

printer platen

ControlCenter

See Software User's Guide.

Copy

......................................................31

book
density
enlarge/reduce
ink save mode
page layout (N in 1)
quality
return to factory settings
set new default
sort (ADF only)
using ADF
Watermark

..................................................30

...................................................27

using a media card
using a paper document
using a template
using a USB Flash memory drive

.....................................17

.........................................50

......................................27

.......................................30

......................................33

......................................30

............................................. 30

............................................32

.........................26

.................................9

..............................28

.......................33

............................32

....................33

................................32

...... 32

F

Fax codes

changing
Remote Access Code

Fax Forwarding

changing remotely
programming a number

Fax Storage

printing from memory
turning off
turning on

Fax, from PC

See Software User's Guide.

Fax, stand-alone

receiving

Fax Forwarding
into PC
into the memory
out of paper reception
printing from memory
reducing to fit on paper
retrieving from a remote site

sending

Broadcasting
cancelling from memory
contrast
delayed batch transmission
delayed fax
from memory (Dual Access)
manual
overseas
Real Time Transmission
Resolution
return to factory setting
set new default

............................................... 16

.......................... 16

.......................... 17, 18

............................................. 13

........................... 13

............................................. 15

............................................. 13

................................. 17

.............................................. 13

................................ 12

................................................... 5

....................................... 7

............................................... 5

.......................................... 9

................................................ 7

.............................................. 9

........................................... 6

.................................... 6

G

........................ 12

....................... 12

........................ 13

..................... 19

....... 17, 18

...................... 9

................. 9

................ 7

C

..................... 8

....................... 6

D

Dialling

Groups

Direct printing

from a non-PictBridge camera
from a PictBridge camera

Dual Access

....................................................7

............................................... 7

..............48

.....................46

Groups for Broadcasting ......................... 23

I

Ink cartridges

checking ink volume

............................. 50

58

L

LCD (Liquid Crystal Display)

Brightness
Dim Timer
Help List

...............................................2

...............................................2

................................................26

M

Macintosh

See Software User's Guide.

Manual

transmission
Memory Security
Memory Storage
Mode, entering

.......................................................2

Timer
Movie printing

............................................7

......................................10

........................................1

...........................................34

N

Network

Printing

See Network User's Guide.

Scanning

See Software User's Guide.

P

Packing and shipping the machine ..........51

PhotoCapture Center™

Adding Effect

Borderless

Cropping

DPOF printing

from PC

See Software User's Guide.

Photo Effects

Auto Correct
Enhance Scenery
Enhance Skin-Tone
Monochrome
Remove Red-Eye
Sepia

.........................................36

.............................................43

...............................................43

.......................................40

.......................................36

...............................37

...........................37

......................................38

...............................38

..................................................38

Print settings

Brightness
Color enhancement
Contrast
Date Print
Paper type & size
Quality
Return to factory setting
Set new default

Printing

all photos
index
photos

Scan to Media

memory card
USB Flash memory

Scan to USB Flash memory

auto crop
Search by Date
Slide-Show
Trimming

PictBridge

DPOF Printing

Power failure
Presto! PageManager

See Software User's Guide. See also Help
in the Presto! PageManager application.

Print

fax from memory
report

Printing

See Software User's Guide.

.................................................... 26

......................................... 42

........................... 42

............................................. 42

.......................................... 43

.............................. 41

............................................... 41

.................... 44

................................. 43

........................................... 36

.................................................. 35

............................................... 35

..................................... 44

........................... 44

........................................... 44

..................................... 39

........................................... 39

.............................................. 40

...................................... 47

............................................. 1

.................................. 13

Q

Quick Dial

Broadcasting

using Groups
Group dial

changing

setting up Groups for Broadcasting
Speed Dial

setting up from Caller ID history

setting up from outgoing calls

.......................................... 7

....................................... 7

............................................ 23

... 23

........ 22

........... 22

59

R

Reducing

copies
incoming faxes

Remote Retrieval

access code
commands
getting your faxes

Remote Setup

See Software User's Guide.

Reports

Caller ID
Caller ID History Report
Fax Journal

Help List
how to print
Network Configuration
Quick Dial List
Transmission Verification
User Settings
WLAN Report

Resolution

setting for next fax

...................................................27

......................................19

.....................................16

..........................................16

............................................17

.................................18

....................................................25

................................................26

........................................... 26

Journal Period

....................................25

................................................26

...........................................26

..........................26

.......................................26

........................................26

........................................26

.................................. 6

........................26

............... 25, 26

S

Scanning

See Software User's Guide.
Shipping the machine
Sleep Mode
Speed Dial

storing

................................................1

...................................................22

..............................51

T

Troubleshooting

checking ink volume
TX Lock

turning on/off

...........................................4

.............................50

W

Windows

See Software User's Guide.
Wireless Network

See Quick Setup Guide and Network

User's Guide.

®

C

60

Visit us on the World Wide Web

http://www.brother.com

This machine is approved for use in the country of purchase only. Local Brother companies or their
dealers will only support machines purchased in their own countries.