Brother MCF-J285DW User Manual

Basic User’s Guide

MFC-J285DW

Version 0

USA/CAN

If you need to call Customer Service

Please complete the following information for future reference:

Model Number: MFC-J285DW

Serial Number:

Date of Purchase:

Place of Purchase:

The serial number is on the back of the unit. Retain this User's Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service.

http://www.brother.com/registration/

By registering your product with Brother, you will be recorded as the original owner of the product. Your registration with Brother:

 may serve as confirmation of the purchase date of your product

should you lose your receipt;

 may support an insurance claim by you in the event of product loss

covered by insurance; and,

 will help us notify you of enhancements to your product and special

offers.

The most convenient and efficient way to register your new product is on-line at http://www.brother.com/registration/

Brother numbers

NOTE

For technical help, you must call the country where you bought the machine. Calls must be made from within that country.

Register your product

By registering your product with Brother International Corporation, you will be recorded as the original owner of the product. Your registration with Brother:

 may serve as confirmation of the purchase date of your product should you lose your receipt;

 may support an insurance claim by you in the event of product loss covered by insurance; and,

 will help us notify you of enhancements to your product and special offers.

For your convenience and most efficient way to register your new product, register on-line at

http://www.brother.com/registration/

FAQs (frequently asked questions)

The Brother Solutions Center is our one-stop resource for all your Fax Machine/Multi-Function Center needs. You can download the latest software documents and utilities, read FAQs and troubleshooting tips, and learn how to get the most from your Brother product.

http://solutions.brother.com/

• You can check here for Brother driver updates.

• To keep your machine performance up to date, check here for the latest firmware upgrade.

For Customer Service

In USA: http://www.brother-usa.com/support (Self-Service/Email/Chat)

1-877-BROTHER (1-877-276-8437)

1-901-379-1215 (assistance via fax)

1-877-268-9575 (test your fax-sending and fax-receiving operations)

In Canada: 1-877-BROTHER

(514) 685-4898 (assistance via fax)

Service Center Locator (USA only)

NOTE

For the location of a Brother authorized service center, call 1-877-BROTHER (1-877-276-8437) or visit us at http://www.brother-usa.com/service/

Service Center Locations (Canada only)

For the location of a Brother authorized service center, call 1-877-BROTHER.

Ordering accessories and supplies

For best quality results use only genuine Brother accessories, which are available at most Brother retailers. If you cannot find the accessory you need and you have a Visa, MasterCard, Discover, or American Express credit card, you can order accessories directly from Brother. (You can visit us online for a complete selection of the Brother accessories and supplies that are available for purchase.)

In Canada only Visa and MasterCard are accepted.

In USA: 1-877-552-MALL (1-877-552-6255)

1-800-947-1445 (assistance via fax)

http://www.brothermall.com/

In Canada: 1-877-BROTHER

http://www.brother.ca/

Accessories and Supplies

Description Item

Ink Cartridge Standard Yield <black>

Ink Cartridge Standard Yield <yellow>

Ink Cartridge Standard Yield <cyan> (blue)

Ink Cartridge Standard Yield <magenta> (red)

Ink Cartridge High Yield <black>

Ink Cartridge High Yield <yellow>

Ink Cartridge High Yield <cyan> (blue)

Ink Cartridge High Yield <magenta> (red)

Premium Plus Glossy Photo Paper

(Letter size / 20 sheets) BP71GLTR

(4"  6" size / 20 sheets) BP71GP20

Multipurpose Paper - Plain Paper

(Letter size / 500 sheets) BP60MPLTR (USA only)

LC101BK (Prints approx. 300 pages)

LC101Y (Prints approx. 300 pages)

LC101C (Prints approx. 300 pages)

LC101M (Prints approx. 300 pages)

LC103BK (Prints approx. 600 pages)

LC103Y (Prints approx. 600 pages)

LC103C (Prints approx. 600 pages)

LC103M (Prints approx. 600 pages)

Telephone Line Cord LG3077001 (USA only)

Basic User's Guide LEL607001 (English for USA and Canada)

LEL607002 (French for Canada)

CD-ROM for Windows

For more information about the replacement consumables, visit us at http://www.brother.com/pageyield/.

& Mac

LEK462001

iii

Notice - Disclaimer of Warranties

(USA and Canada)

BROTHER'S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER'S LICENSOR) MAKE NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE SOFTWARE. BROTHER'S LICENSOR(S) DOES NOT WARRANT, GUARANTEE OR MAKE ANY REPRESENTATIONS REGARDING THE USE OR THE RESULTS OF THE USE OF THE SOFTWARE IN TERMS OF ITS CORRECTNESS, ACCURACY, RELIABILITY, CURRENTNESS OR OTHERWISE. THE ENTIRE RISK AS TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS ASSUMED BY YOU. THE EXCLUSION OF IMPLIED WARRANTIES IS NOT PERMITTED BY SOME STATES IN THE USA AND SOME PROVINCES IN CANADA. THE ABOVE EXCLUSION MAY NOT APPLY TO YOU.

IN NO EVENT WILL BROTHER'S LICENSOR(S) BE LIABLE TO YOU FOR ANY CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES (INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS, BUSINESS INTERRUPTION, LOSS OF BUSINESS INFORMATION, AND THE LIKE) ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE EVEN IF BROTHER'S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. BECAUSE SOME STATES IN THE USA AND SOME PROVINCES IN CANADA DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU. IN ANY EVENT BROTHER'S LICENSOR'S LIABILITY TO YOU FOR ACTUAL DAMAGES FROM ANY CAUSE WHATSOEVER, AND REGARDLESS OF THE FORM OF THE ACTION (WHETHER IN CONTRACT, TORT (INCLUDING NEGLIGENCE), PRODUCT LIABILITY OR OTHERWISE), WILL BE LIMITED TO $50.

Compilation and Publication Notice

Under the supervision of Brother Industries, Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications.

The contents of this manual and the specifications of this product are subject to change without notice.

Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication.

User's Guides and where do I find them?

Which Guide? What's in it? Where is it?

Product Safety Guide Read this Guide first. Please read the Safety

Instructions before you set up your machine. See this Guide for trademarks and legal limitations.

Quick Setup Guide Follow the instructions for setting up your machine

and installing the drivers and software for the operating system and connection type you are using.

Basic User’s Guide Learn the basic Fax, Copy and Scan operations, and

how to replace consumables. See troubleshooting tips.

Advanced User’s Guide Learn more advanced operations: Fax, Copy, and

security features; printing reports; and performing routine maintenance.

Software and Network User’s Guide

This Guide provides instructions for Scanning, Printing, PC-Fax and other operations that can be performed by connecting your Brother machine to a computer. You can also find useful information about using the Brother ControlCenter utility, using your machine in a network environment, and frequently used terms.

Printed / In the box

PDF file / CD-ROM

HTML file/CD-ROM

Web Connect Guide This Guide provides useful information about

accessing Internet services from the Brother machine, as well as downloading images, printing data and uploading files directly to Internet services.

AirPrint Guide This Guide provides information for using AirPrint to

print from OS X v10.7.x, 10.8.x and your iPhone, iPod touch, iPad, or other iOS device to your Brother machine without installing a printer driver.

Google Cloud Print Guide

Mobile Print/Scan Guide for Brother iPrint&Scan

This Guide provides details on how to use Google Cloud Print™ services for printing over the Internet.

This Guide provides useful information about printing from your mobile device and scanning from your Brother machine to your mobile device when connected to a Wi-Fi network.

Visit us at http://solutions.brother.com/.

PDF file / Brother Solutions Center

(Basic User’s Guide)

1 General information 1

Using the documentation .......................................................................................1

Symbols and conventions used in the documentation ....................................1

Accessing Brother Utilities (Windows Accessing the Advanced User’s Guide and Software and

Network User’s Guide......................................................................................... 2

Viewing User’s Guides .................................................................................... 2

How to access Guides for Advanced Features......................................................4

Accessing Brother Support (Windows

Accessing Brother Support (Macintosh) ................................................................5

Control panel overview ..........................................................................................6

1.8" Touchscreen LCD ....................................................................................8

Basic Operations ............................................................................................. 9

Shortcut Settings ................................................................................................. 10

Adding Shortcuts ........................................................................................... 10

Changing Shortcuts.......................................................................................11

Deleting Shortcuts ......................................................................................... 11

Using Shortcuts ............................................................................................. 11

8) .............................................................1

)................................................................ 4

2 Loading paper 12

Loading paper and other print media...................................................................12

Loading envelopes ........................................................................................15

Unprintable area ............................................................................................ 17

Paper settings......................................................................................................18

Paper Type ....................................................................................................18

Paper Size.....................................................................................................18

Acceptable paper and other print media..............................................................19

Recommended print media ...........................................................................19

Handling and using print media.....................................................................19

Choosing the right print media.......................................................................21

3 Loading documents 23

How to load documents .......................................................................................23

Using the scanner glass ................................................................................ 23

Unscannable area .........................................................................................24

4 Sending a fax 25

How to send a fax ................................................................................................ 25

Stop faxing..................................................................................................... 26

Setting scanner glass size for faxing............................................................26

Color fax transmission ...................................................................................26

Canceling a fax in progress ........................................................................... 26

Transmission Verification Report...................................................................27

vii

5 Receiving a fax 28

Receive Modes....................................................................................................28

Choose the correct Receive Mode ................................................................28

Using Receive Modes..........................................................................................30

Fax Only ........................................................................................................ 30

Fax/Tel...........................................................................................................30

Manual...........................................................................................................30

External TAD ................................................................................................. 30

Receive Mode settings ........................................................................................31

Ring Delay .....................................................................................................31

F/T Ring Time (Fax/Tel mode only)...............................................................31

Easy Receive................................................................................................. 32

6 Telephone services and external devices 33

Telephone services..............................................................................................33

Voice Mail ......................................................................................................33

Distinctive Ring ..............................................................................................34

Voice over Internet Protocol (VoIP) ...............................................................36

Connecting an external TAD (telephone answering device)................................37

Connections...................................................................................................38

Recording an outgoing message (OGM) on the external TAD......................38

Multi-line connections (PBX) .........................................................................39

External and extension telephones......................................................................39

Connecting an external telephone.................................................................39

Using external and extension telephones......................................................40

Using a non-Brother cordless external telephone .........................................40

Using remote codes.......................................................................................40

7 Dialing and storing numbers 42

How to dial ...........................................................................................................42

Manual dialing ...............................................................................................42

Speed Dialing ................................................................................................42

Fax Redial .....................................................................................................42

Storing numbers .................................................................................................. 43

Storing a pause .............................................................................................43

Storing Speed Dial numbers..........................................................................43

Changing or deleting Speed Dial names or numbers....................................44

8 Making copies 45

How to copy .........................................................................................................45

Stop copying ..................................................................................................45

Copy options ........................................................................................................45

Paper Type....................................................................................................46

Paper Size.....................................................................................................46

9 How to print from a computer 47

Printing a document ............................................................................................. 47

viii

10 How to scan to a computer 48

Before scanning................................................................................................... 48

Scanning a document as a PDF file using ControlCenter4 (Windows

How to change the machine’s SCAN mode settings for PDF scanning ..............52

How to scan a document as a PDF file using the Touchscreen .................... 54

) ............. 49

A Routine maintenance 55

Replacing the ink cartridges ................................................................................55

Cleaning and checking the machine....................................................................58

Cleaning the scanner.....................................................................................58

Cleaning the print head .................................................................................58

Checking the print quality .............................................................................. 59

Checking the print alignment ......................................................................... 61

Setting the date and time..................................................................................... 62

B Troubleshooting 63

Identifying your problem ......................................................................................63

Error and maintenance messages.......................................................................65

Error animation .............................................................................................. 73

Transferring your faxes or Fax Journal report ...............................................73

Printer jam or paper jam................................................................................75

If you are having difficulty with your machine ...................................................... 81

Dial Tone ......................................................................................................92

Telephone line interference / VoIP ................................................................92

Machine Information ............................................................................................ 93

Checking the serial number ........................................................................... 93

Checking the firmware version ...................................................................... 93

Reset functions .............................................................................................. 93

How to reset the machine.............................................................................. 94

C Settings and features tables 95

Using the Settings Tables.................................................................................... 95

Memory Storage .................................................................................................. 95

Settings tables .....................................................................................................96

Features tables ..................................................................................................104

Entering Text ..................................................................................................... 113

Inserting spaces ......................................................................................... 113

Making corrections ...................................................................................... 113

Repeating letters .........................................................................................113

D Specifications 114

General ..............................................................................................................114

Print media.........................................................................................................116

Fax.....................................................................................................................117

Copy ..................................................................................................................118

Scanner .............................................................................................................119

Printer ................................................................................................................120

Interfaces ........................................................................................................... 121

Network.............................................................................................................. 122

Computer requirements .....................................................................................123

Consumable items ............................................................................................. 124

EIndex 125

Table of Contents

(Advanced User’s Guide)

The Advanced User’s Guide explains the following features and operations.

You can view the Advanced User’s Guide on the CD-ROM.

1 General setup

Memory Storage Volume Settings Automatic Daylight Saving Time Sleep Mode Touchscreen LCD

2 Security features

TX Lock

3Sending a fax

Additional sending options Additional sending operations

4 Receiving a fax

Memory Receive (Black & White only) Additional receiving operations

CIndex

5 Dialing and storing numbers

Voice operations Additional dialing operations Additional ways to store numbers

6Printing reports

Fax reports Reports

7 Making copies

Copy options

A Routine maintenance

Cleaning and checking the machine Packing and shipping the machine

B Glossary

xii

General information 1

Using the

NOTE

documentation

Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine.

Symbols and conventions used in the documentation 1

The following symbols and conventions are used throughout the documentation.

Bold Bold typeface identifies the

dial pad numbers of the Touchpanel and buttons on your computer screen.

Italics Italicized typeface

emphasizes an important point or refers you to a related topic.

Courier New

Text in Courier New font identifies messages on the Touchscreen of the machine.

Notes tell you how to respond to a situation that may arise or give tips about how the operation works with other features.

Electrical Hazard icons alert you to possible electrical shock.

Accessing Brother

Utilities (Windows

If you are using a tablet running Windows®8, you can make your selections either by tapping the screen or by clicking with your mouse.

After the printer driver is installed, the

(Brother Utilities) appears on both the

Start screen and the desktop.

a Tap or click Brother Utilities either on

the Start screen or the desktop.

8) 1

WARNING

WARNING indicates a potentially hazardous situation which, if not avoided, could result in death or serious injuries.

CAUTION

CAUTION indicates a potentially hazardous situation which, if not avoided, may result in minor or moderate injuries.

IMPORTANT

IMPORTANT indicates a potentially hazardous situation which, if not avoided, may result in damage to property or loss of product functionality.

Chapter 1

NOTE

b Select your machine.

c Choose the function you want to use.

Accessing the Advanced User’s Guide and Software

Viewing User’s Guides 1

(Windows®) 1

(Windows®XP/Windows Vista®/Windows®7/ Windows Server 2008/Windows Server

To view the documentation, from

(Start), All Programs, select Brother,

MFC-XXXX (where XXXX is your model name) from the programs group, and then choose User’s Guides.

(Windows

Click (Brother Utilities), and then click

the drop-down list and select your model name (if not already selected). Click Support in the left navigation bar, and then click User’s Guides.

If you have not installed the software, you can find the documentation on the CD-ROM by following the instructions:

2003/Windows Server®

2008 R2)

8/Windows Server® 2012)

and Network User’s Guide

This Basic User’s Guide does not contain all the information about the machine, such as how to use the advanced Fax, Copy, Printer, Scanner, PC-Fax, and Network features. When you are ready to learn detailed information about these operations, read the

Advanced User’s Guide and Software and Network User’s Guide in HTML format that

are on the CD-ROM.

a Turn on your PC. Insert the Brother

CD-ROM into your CD-ROM drive.

If the Brother screen does not appear, go to Computer (My Computer).

(For Windows

2012:Click (File Explorer) on the

taskbar, and then go to Computer.) Double-click the CD-ROM icon, and then double-click start.exe.

8 and Windows Server®

b If the model name screen appears, click

your model name.

General information

NOTE

c If the language screen appears, click

your language. The CD-ROM Top Menu will appear.

d Click User’s Guides. e Click PDF/HTML documents. If the

country screen appears, choose your country. After the list of User’s Guides appears, choose the guide you want to read.

(Macintosh) 1

a Turn on your Macintosh. Insert the

Brother CD-ROM into your CD-ROM drive. The following window will appear.

How to find Scanning instructions 1

There are several ways you can scan documents. You can find the instructions as follows:

Software and Network User’s Guide

 Scan

 ControlCenter

Nuance™ PaperPort™ 12SE How-to-Guides

(Windows

 The complete Nuance™ PaperPort™

12SE How-to-Guides can be viewed from the Help selection in the PaperPort™ 12SE application.

Presto! PageManager User’s Guide (Macintosh)

Presto! PageManager is available as a download from http://nj.newsoft.com.tw/download/ brother/PM9SEInstaller_BR_multilang2.dmg

 The complete Presto! PageManager

User’s Guide can be viewed from the Help selection in the Presto! PageManager application.

)

b Double-click the User’s Guides icon. c Select your model and language if

needed.

d Click User’s Guides. If the country

screen appears, choose your country.

e After the list of User’s Guides appears,

choose the Guide you want to read.

How to find Network setup instructions

Your machine can be connected to a wireless network.

 Basic setup instructions

(See Quick Setup Guide.)

 The wireless access point or router

supports Wi-Fi Protected Setup™ or AOSS™ (See Quick Setup Guide.)

 For more information about network

setup, see Software and Network User’s Guide: Network.

Chapter 1

How to access Guides for Advanced Features

You can view and download these Guides from the Brother Solutions Center at: http://solutions.brother.com/

Click Manuals on your model’s page to download the documentation.

Web Connect Guide 1

This Guide provides useful information about accessing Internet services from the Brother machine, as well as downloading images, printing data and uploading files directly to Internet services.

AirPrint Guide 1

This Guide provides information for using AirPrint to print from OS X v10.7.x, 10.8.x and your iPhone, iPod touch, iPad, or other iOS device to your Brother machine without installing a printer driver.

Google Cloud Print Guide 1

This Guide provides details on how to use Google Cloud Print™ services for printing over the Internet.

Mobile Print/Scan Guide for Brother iPrint&Scan

This Guide provides useful information about printing from your mobile device and scanning from your Brother machine to your mobile device when connected to a Wi-Fi network.

Accessing Brother

Support (Windows

You can find all the contacts you will need, such as Web support (Brother Solutions Center), Customer Service and Brother Authorized Service Centers in Brother numbers on page i and on the CD-ROM.

 Click Brother Support on the Top Menu.

The following screen will appear:

 To access our website

(http://www.brother.com/ Brother Home Page.

 To view all Brother Numbers, including

Customer Service numbers for the USA and Canada, click Support Information.

 To access the USA Brother online

shopping mall (http://www.brothermall.com/ additional product and services information, click Brother Mall.com.

 To access Canada’s Brother online

shopping mall (http://www.brother.ca/ additional product and services information, click Shop Online (Canada).

), click

) 1

) for

 For the latest news and product support

information (http://solutions.brother.com/ Brother Solutions Center.

 To visit our website for genuine Brother

Supplies (http://www.brother.com/original/ click Supplies Information.

), click

General information

 To access the Brother CreativeCenter

(http://www.brother.com/creativecenter/ for FREE photo projects and printable downloads, click Brother CreativeCenter.

 To return to the Top Menu, click Back or

if you are finished, click Exit.

)

Accessing Brother Support (Macintosh)

You can find all the contacts you will need, such as Web support (Brother Solutions Center) on the CD-ROM.

 Double-click the Brother Support icon.

The following screen will appear:

 To download and install Presto!

PageManager, click Presto! PageManager.

 To access the Brother Web Connect

page, click Brother Web Connect.

 To register your machine from the Brother

Product Registration Page (http://www.brother.com/registration/ click On-Line Registration.

 For the latest news and product support

information (http://solutions.brother.com/ Brother Solutions Center.

 To visit our website for genuine Brother

Supplies (http://www.brother.com/original/ Supplies Information.

), click

Chapter 1

Control panel overview 1

1.8" Touchscreen LCD and Touchpanel 1

This is a Touchscreen LCD with an electrostatic Touchpanel that only shows the LEDs that can be used.

1 1.8" Touchscreen LCD (Liquid Crystal

Display)

This is a Touchscreen LCD. You can access the menus and options by pressing them as they are displayed on this screen.

You can adjust the control panel angle to read the Touchscreen more easily.

Hold the edge of the control panel to avoid accidentally pressing any of the Touchscreen options.

General information

2 Touchpanel:

The LEDs on the Touchpanel only light up when they are available for use.

 Back

Press to go back to the previous menu level.



Press to return to the Home screen.

 Cancel

Press to cancel an operation when illuminated in red.

 s or t

Press to display the previous or next page. The Up and Down Arrows do not light up when there is only one page.

 Shortcut

Press to set up and use Shortcut settings. These LEDs are always lit, even when you have not yet added your Shortcut settings. Press to display instructions about how to set up a Shortcut.

 Dial Pad

Press the numbers on the Touchpanel to dial telephone or fax numbers and to enter the number of copies.

 Warning icon

The warning icon lights up when there

is an error or maintenance message. Press

to view the instruction on the

Touchscreen. For information about error messages, see Error and maintenance messages on page 65.

Chapter 1

The WiFi light is on when the network interface is set to WLAN.

4 Power On/Off

Press to turn on the machine.

Press and hold down to turn off the

machine. The Touchscreen LCD will show Shutting Down and will stay on for a few seconds before turning itself off.

If you have connected an external telephone or TAD, it is always available.

If you turn off the machine using , it will still

periodically clean the print head to maintain print quality. To prolong the life of the print head, provide better ink efficiency and maintain print quality, you should keep your machine connected to the power at all times.

1 Ink

Lets you see the available ink volume. Also, lets you access the Ink menu.

will not appear if received faxes are in

the memory.

2 Fax

Lets you access Fax mode.

3 Copy

Lets you access Copy mode.

4 Settings

Lets you access the full Settings menu.

5 Scan

Lets you access Scan mode.

1.8" Touchscreen LCD 1

The Touchscreen LCD shows the machine’s status when the machine is idle.

6 Web

Lets you connect the Brother machine to an Internet service when you press t, and then

press .

For more information, see Web Connect Guide.

7 Receive Mode

See the current Receive Mode:

 Fax (Fax Only)  F/T (Fax/Tel)  TAD (External TAD)  Mnl (Manual)

8 Wireless Status

A four-level indicator on the Ready mode screen shows the current wireless signal strength if you are using a wireless connection.

0Max

If you see at the top of the screen, you

can easily configure the wireless settings by pressing it. For more information, see Quick Setup Guide.

General information

NOTE

IMPORTANT

NOTE

9 Faxes in memory

Shows how many received faxes are in the memory.

If you see Demo icon at the top of the screen, you can see the main features of the machine by pressing Start to begin a slide show. After you print from a computer Demo will disappear from the Home screen.

To restore the Demo icon, you must delete all the settings you have changed by performing a Machine Reset. For more information, see Reset functions on page 93 and How to reset the machine on page 94.

The warning icon appears when there is an error or maintenance message. For

information about error messages, see Error and maintenance messages on page 65.

The following steps show how to change a setting in the machine. In this example the Paper Type setting is changed from Plain Paper to Inkjet Paper.

a Press (Settings). b Press s or t on the Touchpanel to

display General Setup.

c Press General Setup. d Press s or t to display Paper Type.

When the Distinctive Ring feature is turned on, the Touchscreen shows D/R. For more information, see Distinctive Ring on page 34.

Basic Operations 1

Press your finger on the Touchscreen LCD to operate it. To display and access all the settings and features tables and the available options, press s or t on the Touchpanel to scroll through them.

• DO NOT touch the Touchscreen immediately after plugging in the power cord or turning on the machine. Doing this may cause an error.

• DO NOT press the Touchscreen with a sharp object, such as a pen or stylus. It may damage the machine.

e Press Paper Type. f Press s or t to display

Inkjet Paper.

g Press Inkjet Paper.

Press if you want to go back to the previous level.

h Press .

Chapter 1

NOTE

Shortcut Settings 1

You can add the fax and copy settings you use most frequently by setting them as Shortcuts. Later you can recall and apply these settings quickly and easily. You can add three Shortcuts.

The following settings can be included in a fax or copy Shortcut:

Copy

 Quality

 Paper Type

 Paper Size

 Enlarge/Reduce

 Density

 Stack/Sort

 Page Layout

 2-sided Copy

 Advanced Settings

Fax

 Address

Adding Shortcuts 1

a Press (Settings).

b Press s or t on the Touchpanel to

display Shortcut Settings. Press Shortcut Settings.

c Press , or where you have not

added a Shortcut.

-Blank- will appear as the name of available Shortcuts.

d Read the information on the

Touchscreen, and then press Next to display the modes Copy and Fax.

e Press Copy or Fax for the mode of your

new Shortcut.

f Press s or t to display the available

settings for the mode you chose in step e, and then press the setting you want to change.

 Fax Resolution

 Contrast

 Color Setting

 Real Time TX

 Overseas Mode

 Glass Scan Size

g Press s or t to display the available

options for the setting, and then press the new option you want to set. Repeat steps f and g until you have chosen all the settings for this Shortcut.

h When you are finished choosing

settings, press OK.

i Enter a name for the Shortcut using the

keyboard on the Touchscreen. (For help entering letters, see Entering Text on page 113.) Press OK.

j Press s or t to review and confirm the

displayed list of settings you have chosen. Do one of the following:

 Press Yes to save your Shortcut. Go

to step k.

 Press No to return to step f.

General information

NOTE

k Read the information on the

Touchscreen, and then confirm it by pressing OK.

l Press .

-Blank- appears when accessing through Settings.

Changing Shortcuts 1

You can change the settings in a Shortcut.

a Press (Settings).

b Press s or t on the Touchpanel to

display Shortcut Settings. Press Shortcut Settings.

c Press the Shortcut , or that

you want to change.

d Press Change.

j Press s or t to review and confirm the

displayed list of settings for this Shortcut, and then press Yes to save your changes.

k Read the information on the

Touchscreen, and then confirm it by pressing OK.

l Press .

-Blank- appears when accessing through Settings.

Deleting Shortcuts 1

You can delete a Shortcut.

a Press (Settings).

b Press s or t on the Touchpanel to

display Shortcut Settings. Press Shortcut Settings.

e Read the information on the

Touchscreen, and then press Yes to confirm.

f Press s or t to display the current

settings for this Shortcut, and then press the setting you want to change.

g Press s or t to display the available

options for the setting, and then press the new option you want to set.

Repeat steps f and g to change other settings as needed.

h When you are finished changing

settings, press OK.

i To edit the name, hold down to

delete the current name, and then enter a new name using the keyboard on the Touchscreen. (For help entering letters, see Entering Text on page 113.) Press OK.

c Press the Shortcut ( , or ) that

you want to delete.

d Press Delete to delete the Shortcut

that you chose in step c. Press Yes to confirm.

e Press .

-Blank- appears when accessing through Settings.

Using Shortcuts 1

The Shortcuts are always displayed on the Touchpanel. To use a Shortcut, simply press it on the Touchpanel.

NOTE

Loading paper 2

Loading paper and other print media

Load only one size of paper and one type of paper in the paper tray at a time.

(For more information about paper size, weight and thickness, see Choosing the right print media on page 21.)

a Pull the paper tray completely out of the

machine.

• If the paper support flap (1) is open, close it, and then close the paper support (2).

b Lift the output paper tray cover (1).

c Gently press and slide the paper width

guides (1) and then the paper length guide (2) to fit the paper size. Make sure that the triangular marks (3) on the paper width guides (1) and paper length guide (2) line up with the marks for the paper size you are using.

• When you load a different paper size in the tray, you will need to change the machine’s Paper Size setting at the same time.

(See Paper Size on page 18.)

NOTE

When you are using Legal size paper,

NOTE

IMPORTANT

NOTE

press and hold the universal guide release button (1) as you slide out the front of the paper tray.

Loading paper

e Gently put the paper into the paper tray

print side down and top edge in first. Check that the paper is flat in the tray.

d Fan the stack of paper well to avoid

paper jams and misfeeds.

Always make sure that the paper is not curled or wrinkled.

Be careful not to push the paper in too far; it may lift at the back of the tray and cause paper feed problems.

If you want to add paper before the tray is empty, remove the paper from the tray and combine it with the paper you are adding. Always fan the stack of paper well before loading it in the tray. If you add paper without fanning the stack, the machine may feed multiple pages.

Chapter 2

IMPORTANT

f Gently adjust the paper width guides (1)

to fit the paper. Make sure the paper width guides touch the sides of the paper.

g Close the output paper tray cover.

i While holding the paper tray in place,

pull out the paper support (1) until it locks into place, and then unfold the paper support flap (2).

DO NOT use the paper support flap for Legal size paper.

h Slowly and firmly push the paper tray

completely into the machine.

Loading paper

IMPORTANT

Loading envelopes 2

About envelopes 2

 Use envelopes that weigh from 20 to 25 lb

(80 to 95 g/m

 Some envelopes need margin settings to

be set in the application. Make sure you do a test print first before printing many envelopes.

DO NOT use the following types of envelopes, as they will not feed correctly:

• That are of a baggy construction.

• That have windows.

• That are embossed (have raised writing on them).

• That have clasps or staples.

Loading envelopes 2

a Before loading, press the corners and

sides of envelopes to make them as flat as possible.

If envelopes are “double-feeding,” put one envelope in the paper tray at a time.

• That are pre-printed on the inside.

Glue Double flaps

Occasionally you may experience paper feed problems caused by the thickness, size and flap shape of the envelopes you are using.

Chapter 2

b Put envelopes in the paper tray with the

address side down. If the envelope flaps are on the long edge, load the envelopes with the flap on the left, as shown in the illustration. Gently press and slide the paper width guides (1) and paper length guide (2) to fit the size of the envelopes.

If you have problems printing on envelopes with the flap on the short edge, try the following:

a Open the envelope flap. b Put the envelope into the paper tray with

the address side down and the flap positioned as shown in the illustration.

c Select Reverse Print (Windows

Reverse page orientation (Macintosh)

in the printer driver’s dialog box, and then adjust the size and margin in your application. For more information, see Software and Network User’s Guide: Reverse Print

(Windows (Macintosh).

) or Reverse Print

) or

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