Brother INTELLIFAX 3650 User Manual

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1994,1995,1996,1997 Brother Industries Ltd.
Thank you for purchasing a Brother fax machine. This fax machine has been designed to be simple to use, but you can utilize it to its fullest potential by taking some time to read this owner’s manual. You will be ready to use the fax machine as soon as you read the first four chapters. Then you can refer to topics in the remaining chapters, as needed.
Structure of the Manual
■ Chapters 1-4
How to set up the fax machine and what you have to know before you use it.
■ Chapters 5-7
Basic operations, how to send and receive faxes.
■ Chapter 8
How to copy.
■ Chapters 9-11
Advanced operations.
■ Chapters 12-15
Important Information.
Finding Information in the Owner’s Manual
• Use the Table of Contents. This side ofthe manual is coded so you can find topics
easily.
• If there is a key on the fax machine you are not familiar with, refer to Chapter 2.
• To find information about a function, refer to the Function Selection Table in
Chapters.
• if you have trouble, refer to Chapter 13, Troubleshooting and Regular Mainte nance.
• Use the Index.
Test Sheet Procedures (for U.S.A. only)
_________________________
After programming your Station ID, please fill out the TEST SHEET included with your
fax machine and fax it to Brother’s Automated Fax Response System as your first transmission. This will verify that your fax machine is properly installed.
When this document is received, a confirmation sheet will be sent back to your fax machine. In order to receive a response, be sure to set up your Station ID.
USA;
Fax 1-908-469-4547

CONTENTS

FOR YOUR INFORMATION
SETUP & PREPARATION BEFORE USE
Choosing a Suitable Place for Your Fax Machine............................................1
The Good Places...................................................................................... 1
And the Bad Places....................................................................................1
Packing List......................................................................................................2
Setting up Your Fax Machine
About the Recording Paper........................................................................6
Roll Over Phone Lines...............................................................................9
Two Line Phone System ...........................................................................9
Converting Telephone Wall Outlets
Installing a Fax Machine, Two Line TAD and Two Line Telephone .... 10
Connecting Your Machine to a Multi Line System (PBXs)
Connecting to a Private Branch Exchange
Custom Features on Your Phone Line.....................................................11
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....................................................... 9
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3
10 11
Chapter 2.
Chapter 3,
THE CONTROL PANEL KEYS.
TELEPHONE AREA
ONE TOUCH AREA
LCD & USER SETUP AREA
HOW TO USE ON-SCREEN PROGRAMMING (OSP) AND
HELP KEY
User-friendly Programming...........................................................................17
On-screen Programming (OSP)
Using the Function Mode to Access On-screen Programming (OSP)
Shortcut......................................................................................................... 18
Alternating Displays for On-screen Programming (OSP).............................18
Function Selection Table................................................................................18
Help Key..................................................................................................... 23
How to Print a Help List................................................................................23
How to Enter Text in Function Mode............................................................23
How to Enter Special Characters, Symbols and Punctuation
Marks in Function Mode.............................................................................. 24
How to Set the Sleep Time.............................................................................25
IHlIillJBi FUNCTION SETTINGS
Setting the Dialing Mode (Tone/Pulse) Setting the Beeper Sound Level Setting the Date and Time Setting the Station ID Storing One Touch Dial Numbers
• Types of Numbers
.Storing Speed Dial Numbers
• When You Wish to Change the Stored One Touch and
Speed Dial Numbers
• Memory Storage..............................................................
Setting Up Groups.................................................................
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26
26 26 27 28 29 31 31
32 32 33

CONTENTS

l^lllplii USING THE UNIT AS A TELEPHONE...
Manual Dialing......................................................
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• Using Keys with the Telephone
lililiiiiiBiiiilil • On Hook Dialing
F ; V -1 Dialing Access Codes and Credit Card Numbers
. Searching the Telephone Index
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SENDING FAXES
A) DOCUMENT BASICS
The Size of Your Documents How to Insert the Document The Auto Document Feeder (ADF).
Getting Ready to Send a Fax
Setting the Resolution (Temporary Setting) Setting the Contrast (Temporary Setting) ...
B) BASIC FAX TRANSMISSIONS
• Sending a Fax,.
• Talking to the Other Party When Sending a Fax....................
Sending a Fax Automatically ...
Dual Access...............................
• If You Get a MEMORY FULL Message Sending a Fax in Real Time (Temporary Setting) Sending a Fax Manually
Automatic and Manual Redialing.................................................
• Optional Settings When You Send a Fax Manually...............
• Printing Page Headers...........
C) ADVANCED FAX TRANSMISSIONS
Setting the Daily Timer (for Delayed Transmissions)
Delayed Transmission...................................................................
Broadcasting...................................................................................
• Getting Familiar with the Broadcasting Function IntciTupLing the Timer and Polled Job
Checking Job Status......................................................................
Canceling a Job.............................................................................
D) FAX TRANSMISSION OPTIONS
Setting the Overseas Mode (Temporary Setting)..........................
Setting Your Fax Machine for Multiple Resolution Transmission (Temporary Setting) Sending a Fax with an Electronic Cover Page Message
• Selecting a Comment for the Cover Page..............................
Customizing Your Cover Page Comment.....................................
Printing a Sample Cover Page
To Always Send a Cover Page.......................................................
• Sending an Automatic Cover Page
Sending a Fax When the Cover Page Is ON............
Sending a Cover Page (Temporary Setting)
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.35 .35
. 35 .35 .35
. 36
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37
.37 .37 .37
.38 .38 . 38 . 39
.40 . 40 .40
.40
.41 .41 .42 .42
.43 .43 .43 .43 .43 .44
.45 .45 .46 .47 .47 .49 .49
50 , 51 .51 .52 ,52 .53 .53
, 54 ,54

CONTENTS

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Sending a Fax with Call Reservation (Talking to the receiving
party after fax transmission.)..........................................................................55
• Using the Call Reservation Function
Printing the Call Back Message......................................................................56
ECM (Error Correction Mode)..................................................................... 57
Error Retransmission......................................................................................57
.......................................................
55
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RECEIVING FAXES AND OTHER CALLS................................
A) BASIC SETUP TO RECEIVE FAXES..........................................................58
Selecting an Answer Mode
Manual Reception (Manual Mode)
Automatic Fax Reception (Fax Mode)...........................................................59
Setting the Ring Delay................................................................................. 59
The F/T Switch (Fax/Telephone Mode)
Setting the F/T Ring Time.............................................................................61
Smoothing.................................................................................................. 61
Setting the Size of the Paper Printing a Reduced Copy of the Incoming Document
Auto Reduction.................................................................................. 63
Using Fixed Reduction Ratios
• Selecting the Ratios of Fixed Reduction
• Reception into Memory (Out of Paper Reception)
Setting the Print Density .............................................................................. 65
Toner Save Function.................................................................................... 65
Speaker Volume.............................................................................................66
Ring Volume............................................................................................. 66
B) REMOTE ACTIVATION............................................................................ 67
What is Remote Activation.......................................................................... 67
• Connecting an External or Extension Telephone
Using Remote Codes......................................................................................67
Using the Activation Code.......................................................................68
Using the Deactivation Code................................................................. 68
Making the Remote Codes Easier to Use
Troubleshooting ............................................................................................ 68
Changing and Registering Remote Codes......................................................69
C) CONNECTING A TELEPHONE ANSWERING DEVICE (TAD)
How to Use an External TAD with the Fax....................................................70
• Connecting an External TAD to the Unit
iili
Flowchart of External TAD Reception
Hookup...........................................................................................................71
Recording theTAD’s Outgoing Message (OGM)..........................................71
D) DISTINCTIVE RINGING............................................................................. 72
Distinctive Ringing
What Is Distinctive Ringing?...................................................................72
What is the Advantage of Using the Distinctive Ringing Function? Can My Fax Machine Use Distinctive Ringing? Can I Change the Setting Later? How Will the Fax Machine Treat Ail Other Numbers? How Does the Distinctive Ringing Function Work?
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59
62 63
64 64
68
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70 71
72
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72
72
72
73

CONTENTS

■ i Flowchart of an Incoming Call.................................................................73
Which Phone Number Should I Register?................................................73
What Must I Do to Set up Distinctive Ringing?
Setting the Distinctive Ringing Function.......................................................74
How to Turn the Distinctive Ringing Function ON or OFF...........................75
E) CALLER ID..................................................................................................76
What is Caller ID?..........................................................................................76
Advantages of Caller ID.................................................................................76
How Does Caller ID Work?...........................................................................76
The Caller ID Appears on the Display When Your Telephone Rings
The Caller ID is Stored in Yom* Machine’s Memory..............
Scanning through the Caller IDs Stored in Memory
• Clearing a Caller ID Stored in Memory.......................................................
Printing the Caller ID List..............................................................................78
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73
76
77 78
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Chapter 10.
HOW TO USE THE COPY FUNCTION
Making Single and Multiple Copies...............................................................80
Making a Single Copy....................................................................................80
Making Multiple Copies.............................................................................. 81
Stacking and Sorting Multiple Copies............................................................81
Reducing and Enlarging Copies......................................................................... 82
• What to Do When You Get a MEMORY FLfLL
Message while Making Copies.............................................................. 82
POLLING
• What Is Polling?
• How Does It Work?.................................................................................83
• When to Use Polling................................................................................83
Polling Another Fax Machine (Calling)....................................................... 84
Setting Up Polled Waiting (Being Called)
Delayed Polling..............................................................................................85
Sequential Polling
REMOTE FAX OPTIONS
Setting Up Fax Storage...............................................................
Paging/Fax Forwarding
Setting Up Paging (Registering the Paging Number)
Setting Up Fax Forwarding (Registering the Fax Forwarding Number).
What Is Remote Control Access?..................................................
Setting the Rennote Access Code _.............................
How to Use Remote Access and Control Codes
Remote Retrieval...........................................................................
• When to Press the Remote Access Code.....................................
Remote Control Commands Printing a Fax Message Retrieving the Memory Status List and Fax Messages Remotely
Changing the Fax Forwarding Number Remotely.........................
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CONTENTS

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PRINTING REPORTS AND LISTS
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REPLACING THE TONER CARTRIDGE AND DRUM
TROUBLESHOOTING AND REGULAR MAINTENANCE 107
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A) TROUBLESHOOTING.............................................................................. 107
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C) D)
............................................. 95
How to Priiit Reports and Lists......................................................................96
Activity Report Interval..................................................................................96
Printing the All Dial List................................................................................97
Transmission Verification (Xmit) Report Memory Status List
...................................................................................... 99
......................................................
98
UNIT 100
Toner Empty Indicator................................................................................ 100
Replacing the Toner Cartridge
Replacing the Drum Unit..............................................................................104
Fax-Back System..........................................................................................107
Brother on the World Wide Web
Brother Bulletin Board.................................................................................107
Error Messages.............................................................................................108
Paper Jams................................................................................................... 109
Fixing a Document Jam
Fixing a Paper Jam.................................................................................110
If you are Having Difficulty with Your Fax Machine..................................112
Troubleshooting Tips.................................................................................. 114
REGULAR MAINTENANCE
Cleaning the Fax Machine.......................................................................... 118
Cleaning the Drum Unit...............................................................................119
Installing the Optional Memory Board
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100
107
109
122
122
Chapter 14,
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IMPORTANT INFORMATION
Standard Telephone and FCC Notices (AppUes only to 120V model) 124
Important Safety Instructions
...................................................
.......................................................................
SPECIFICATIONS
INDEX FOR CUSTOMER SERVICE
ORDERING ACCESSORIES AND SUPPLIES
124
126
128
.130
132 133
SETUP & PREPARATION BEFORE USE
1. SETUP & PREPARATION BEFORE USE

Choosing a Suitable Place for Your Fax Machine

Use the following list as a guide to find a suitable place for your fax machine.
___________________
The Good Places.,.
Place your machine in a location where the temperature stays between 50-90.5°F( 10-32.5°C).
Place your fax machine on a flat, stable surface, such as a desk.
Select a place that is free from vibration and shocks. Position the fax machine so you can easily reach the power switch on the left side of the machine.
Please ensure that the socket outlet is installed near the equipment and is easily accessible.
And the Bad Places...
Avoid setting it up in a high-traffic area.
Avoid setting up the machiriG near heaters, air conditioners, water, chemicals, or refrigerators.
Do not select a place that exposes your fax machine to direct sunhght, excessive heat, humidity moisture, or dust.
Do not connect your fax machine to electrical outlets controlled by wall switches or automatic timers. This will cause a disruption of power and cem wipe out information from the unit’s memory.
Do not connect your fax machine to electrical outlets on the same circuit as large appliances or other equipment that might disturb the power supply.
Avoid placing the machine close to interference sources, such as speakers or the base units of
cordless phones.

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Packing List
Make sure you have the following items;
Wire Extension
NOTE: If an item is missing, call Brother Customer Service at 1-800-284-4329 (USA) or
1-800-853-6660 (from within Canada). See Ordering Accessories and Supplies on page
134 for the correct item numbers.
Whenever you transport the fax machine, use the packing materials that came with your fax machine. If you do not pack the fax machine correctly, you may yoid your warranty.
NOTICE
- Never install telephone wiring during a lightning storm.
- Never install telephone jacks in wet locations unless the jack is specifically designed for wet locations.
- Never touch telephone wires or terminals that are not insulated unless the
telephone line has been disconnected at the network interface.
- Use caution when installing or modifjdng telephone lines.
- Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning.
- Do not use the telephone to report a gas leak in the vicinity of the leak.
- For PLUGGABLE EQUIPMENT, the socket-outlet should be installed near the
equipment and should be easily accessible.
Setting up Your Fax Machine
Follow these steps to set up your fax machine.
STEP A. Attach the document and paper trays.
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STEP B. Install the drum unit assembly (with toner cartridge).
1) Unpack the drum unit assembly
Drum Unit Assembly
including the toner cartridge and gently rock it from side to side five or six times.
Unseal the tape on the toner cartridge lever.
— WARNING ------------------------------------------
Do not expose the drum unit to light for longer than a few minutes, because it
will damage the drum.
Do NOT remove the Starter Sheet!
WARNING
Do not remove the starter sheet. This sheet will be ejected while the machine is warming up after installing a new drum unit. (See page 7.)
SETUP & PREPARATION BEFORE USE
until the latch clicks into place.
insert it into the fax machine.
4) Close the top cover.
(See page 101 for more information about replacement of toner cartridge).
4)
SETUP & PREPARATION BEFORE USE
STEP C. Load paper into the fax machine.
1) Hook the wire extension into the multi purpose sheet feeder.
2) To install the paper, fan the paper
well and then tap the leading edge of the pages on a flat surface so they are even.
3) Open the multi-purpose sheet feeder cover.
4) Load paper into the multi-purpose sheet feeder.
— WARNING -------------------------------------------
The feeder can hold up to 200 sheets of plain paper. Excessive sheets may cause
paper jams. Make sure the paper is
stacked below the A mark.
SETUP & PREPARATION BEFORE USE

FOR YOUR INFORMATION

About the Recording Paper...
Please use standard copier paper for the recording paper as below :
Width : 216mm(8.5")/210mm(8.3") Length ; Letter/Legal/A4 Weight : 171b. to 241b.
The feeder can accept letter, A4, and legal sized paper. The default setting of the recording paper size is letter. If you insert A4 or legal paper, you have to change the Recording Paper Size setting, which is function 5-6. (See page 62.)
5) Move the paper guide to fit the paper 5)
6
SETUP & PREPARATION BEFORE USE
STEP D. Connect the handset.
STEP E. Connect the power cord and turn on the power switch is located on the
left side of your fax machine.
When you connect the power cord and turn on the power switch, the fax machine’s display will show “01/01/1999 00:00”. While the fax machine is warming up, make sure it automatically ejects the starter sheet.
NOTICE
1. This fax machine must be grounded using the 3-prong plug.
2. Since the machine is grounded through the power outlet, you can protect yourself from potentially hazardous electrical conditions on the telephone network by plugging in the power cord before you connect the machine to the telephone line.
Similarly, you can protect yourself when you want to move your fax machine, by
disconnecting the telephone line first, and then the power cord.

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STEP F. Connect the telephone line.
* PCI/Fjackisonlyforuse
with Missing Link option.
It you have not purchased this option, then ignore this jack.
8

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FOI'J YOUR INFORMATION
Roll Over Phone Lines
A roll over phone system is a group of two or more separate telephone lines that pass incoming calls to each other if they are busy. The calls are usually passed down or “rolled over” to the next available phone line in a preset order.
Your fax machine can work in a roll over system as long as it is the last number in the sequence so the call can not roll away. Do not put the fax machine
on any of the other numbers. When the other lines are busy and a second fax call is received, the fax call is transferred to a line that does not have a fax machine.
Two Line Phone System
A two line phone system is nothing more than two separate phone numbers on the same wall outlet. The two phone numbers can be on separate jacks (RJll) or
combined into one jack (RJ14). Your fetx machine must be plugged into an RJllJack.
RJll and RJ14 jacks may be equal in size and appearance and both may contain 4 wires (black, red, green, yellow). To test the type of jack, plug in a two line phone and see if it can access both lines. If it can, you must separate the lines for your fax machine.
Converting Telephone Wall Outlets
There are three ways to convert to an RJll receptacle. The first two ways may require assistance from the telephone company. You can change the wall outlet from one RJ14jacktotwo RJll jacks. Or, you can have an RJ11 wall outlet installed and slave or jump one of the phone numbers to it. The third way is the easiest. Buy a
triplex adapter. You can plug a triplex adapter into an RJ14 wall outlet. It will separate the wires into
two separate RJll jacks (line 1, line 2) and a third RJ14 jack (lines 1 and 2). Plug the fax machine into L2 of the triplex adapter.
■RJ14
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RJll RJ14
Triplex Adapter
9
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FOR YOUR INFORMATION
Installing a Fax Machine, Two Line TAD and Two Line Telephone
When you are installing a two line telephone answering device (TAD) and a two line telephone, your fax machine must be isolated on one line at both the wall jack and at the TAD. The most common connection is to put the fax machine on line 2. The back of the two line TAD must have two telephone jacks: one labeled LI or LI and L2 and the other labeled L2. You will need at least three telephone line cords: the one that came with your fax machine and two for your two line TAD. You will need a fourth line cord if you add a two line telephone.
Place the two line TAD and two line telephone beside your fax machine. Plug one end of the telephone line cord for your fax machine into the L2 jack of the triplex adapter; plug the other end into the LINE jack in the back of the fax machine. Plug one end of the first telephone line cord for your TAD into the LI jack of the triplex adapter; plug the other end into the LI or LI and L2 jack in the back of the two line TAD. Plug one end of the second telephone line cord for your TAD into the L2 jack in the back of the two line TAD; plug the other end into the EXT jack in the back of the fax machine. The two line TAD hookup is complete. It will answer both lines as usual.
You can keep two line telephones on other wall outlets as always. There are two ways to add a two line telephone to the fax machine’s wall outlet. Plug the telephone line cord from the two line telephone into the L1+L2 jack of the triplex adapter. If you prefer, you can plug it into the TELE jack in the back of the two line TAD instead.
Triplex Adapter
Two Line TAD
Fax Machine
Connecting Your Machine to a Multi Line System (PBXs)
Most offices use a central telephone system. While it is often relatively simple to connect the machine to a key system or a PBX (private branch exchange), we suggest you contact the company that installed your telephone system and ask them to
connect the fax machine for you.
It is advisable to have a separate line for the fax machine. You can then leave the
machine in Fax Answer Mode to receive faxes at any time of the day or night.
If the fax machine is to be connected to a multi-line system, ask your installer to connect the unit to the last line on the system. This will prevent the unit from being
activated each time a telephone call is received.
• As with all fax units this machine must be connected to a two wire system. If your line has more than two wires, proper connection of the fax machine can not be
made.
10

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Connecting to a Private Branch Exchange
The following points should be kept in mind if you are installing the machine to work with a private branch exchange (PBX).
1) It is not guaranteed that the unit will operate correctly under all circumstances with PBXs. Any cases of difficulty should be reported first to the company that handles your PBX.
2) If all incoming calls will be answered by a switchboard operator, it is recommended that the Answer Mode be set to Manual. (See page 58.) All incoming calls should initially be regarded as telephone calls.
3) The imit may be used with either pulse or tone dialing telephone types.
Custom Features on Your Phone Line
If you have Call Waiting, Ring Master, Voice Mail, an Answering Service, Alarm
System or any other custom calling feature on your telephone line it may create a
problem in the operation of your fax machine.
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1. Dial Dad
These twelve keys are used to dial phone and fax numbers (see
page 35), and also can be used as an alphanumeric keyboard for entering informati on into the fax
machine. (See pages 23-24.)

THE CONTROL PANEL KEYS

2, Hook
This key lets you dial telephone and fax numbers without lifting the handset. (See page 35.)
a Hold
You can use this key to put a call
on hold. (See page 35.)
4. RedialfPause
This key dials the last number called. (See page 43.) This key also inserts a pause in autodial
numbers. (See pages 30, 35.)
5. Speed Dial
This key lets you access previously stored speed dial phone numbers with a two-digit number. (See pages 31-32, 35.)
This key allows you to look up numbers stored in the dialing memory alphabetically. (See page 36.)
13
THE CONTROL PANEL KEYS
© ONE TOUCH AREA
14
® LCD & USER SETUP AREA
12. (Left Arrow)
This key moves the LCD cursor to the left. It also allows you to back up one step when you are in function mode (see page 17) or Telephone Index.
14. Liquid Crystal Display
The LCD displays messages that will help you set up and operate your fax machine (On-Screen Programming).
(See page 17.)
13. (Right Arrow)
This key moves the LCD cursor to the right, and it also lets you advance one step when you are in function mode (see page 17) or Telephone Index.
15. Toner Empty
This LED will start flashing when the amount of toner drops to a low
level, and when there is no toner, the LED will stay lit. (See page 100.)
This key is used for storing a function
setting into the fax machine. (See page 18.)
18. Function
This key accesses the function and programming mode (OSP), so you can alter various settings. (See page 17.)
This key deletes entered data or backs up one step in a function procedure. (See page 18.)
15

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® LCD & USER SETUP AREA
19. Mode
This key is used to specify how the fax machine should handle incoming calls. (See page 58.)
21, Resolution
This key is used to set the resolution requirements when sending a fax. (See page 38.)
20. Help
Press this key whenever you want a quick reference Help List printed. This Help Lists will give you information
on how to perform settings for a
function, how to register information,
or how to get basic information for
sending or receiving faxes. (See page
23.)
Use this key when you want to send the same fax message automatically to many different locations (up to 190). (See pages 45-46.)
16
This Enlarge/Reduce key will reduce or enlarge copies depending on the ratio you select: 200%, 150%, 125%,
120%, 100%, 93%, 87%, 75% and 50%. You can also use the Auto Reduction function to have the machine
automatically calculate the reduction ratio to fit to the size of your recording
paper. (See page 82.)
HOW то USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY
3. HOW TO USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY\
User-friendly Programming
We have designed your fax machine with on-screen programming and a Help key. User-friendly programming helps you take full advantage of all the functions your fax machine has to offer.
_______________
_____________________
On-screen Programming (OSP)
Since your fax programming is done on the LCD, we created step-by-step on-screen prompt messages to help you program your fax machine. All you have to do is follow the prompt instructions as they guide you through the function menu selections and programming options and settings.
Using the Function Mode to Access On-screen Programming (OSP)
You can access the function mode by pressing Function found in the Function and User Setting Area of your fax Control Panel. (See page 15.)
When you enter function mode, your fax machine will display a list of Level One Functions to choose from (see pages 18 through 22 for these Level One Functions), as seen below.
Press Function
i
( ENTER HO. & SETH
*
( 1.TEMP.SETTINGS )
I i
( 2.REMAINING JOB^
k I
( 3.PRINT REPORTS )
+ +
( 4.SET AUTO DIAL )
k
Left arrow
sequence
____________
[ 5.USER OPTIONS )
( 6.TEL OPTIONS '
f
____________
[ 7.SETUP SYSTEM ]
I +
( 8.REMOTE FAX OPT )
t
[ 0.INTERRUPT
_______
i
i
I
Right arrow or
auto scroll
sequence
D
\
D
17
HOW ro USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY
These fuueLiuii upLiuns will appear one after the other on the display. You can then choose one of these options by pressing Set when the option you want appears on the LCD.
You can also move through the function menu options at a faster rate by pressing (right
arrow). (Seepage 15 to locate this key on your Control Panel.) When you find the option you want, press Set.
You can press the Level One Function number associated with each option (refer to pages 18
through 22). If you want to exit function mode, press Stop. Also, if you select the wrong menu, and wish to
return to the previous step, press Clear.
Shortcut
___________ ______________________________
__________
The functions in this manual list each step in detail, showing the LCD display prompts after you press each key: Function, Level One number, and Level Two number. Then you are in the
function where you must either use the (left arrow) or (right arrow) to select an option
or enter the information using the dial pad. To bypass these LCD displays and go directly into the function without waiting, do not pause between the above three keystrokes. For example, the shortcut to access the DATE/TIME function is: Press Function, 7, 1.
Once you are comfortable with skipping these LCD displays, you can program most functions directly from the Function Selection Table (see pages 18-22).
Alternating Displays for On-screen Programming (OSP)
When you see alternating displays, the LCD will
[ $PEAKER:HIGH
C
ALTERNATE
( SELECT <r & SET]
J
usually alternate between the currently selected option, and a help message givingbriefinstructions
:)
on how to proceed. The example shows the current speaker volume is high and prompts you to use
______________
(left arrow) and (right arrow) to change the setting, and then to press Set to store it.
Function Selection Table
If you have a basic understanding of how to program a fax machine, you can perform most of the programming settings without the Owner's Manual. To help you understand the function selections, options, and settings that are found in your fax programs, we have the following
Function Selection Table. Read through this table to gain a basic understanding of what your new fax model can do, and
then the next section will begin instructing you how to use On-Screen Programming.
Level one
function
1. TEMP. (TEMPORARY)
SETTINGS
Level two
function
1. TIMER
2. POLLING
3, CALL
RESERVE
Explanation of Options
Use TIMER to send your documents at a later time.
Polling is the process of rfitrieving faxes
from another machine. ON/OFF
You can send a fax and then talk to the recipient using the CALL RESERVE function. ON/OFF.
.
Factory
setting
Page
44-45
OFF 83-86
OFF
55-56
18
HnWTD IJSF ON-SCRFFN PROGRAMMING (OSP) AND HELP KEY
Level one
function
1.TEMP. (TEMPORARY) SETTINGS
Level two
function
4. CONTRAST
5. RESOLUTION
6. OVERSEAS MODE
Explanation of Options
There are three types of contrast settings. Usually the AUTO setting is acceptable. But if you want to send or copy an especially light or dark document, you should change this setting. AUTO; Default setting is AUTO. Contrast
setting always reverts to AUTO after
one transmission. S. LIGHT: To send very light documents. S. DARK: To send very dark documents.
If you need to send a set of originals at various resolutions, this function will allow you to set the required resolution page by page. (If all documents are the same resolution, use the Resolution key. See page
17 #21.) STANDARD/FINE/S. FINE/PHOTO
If you have trouble when sending overseas,
you may want to set OVERSEAS MODE to
ON.
ON/OPF
Factory
setting
AUTO
STAN
DARD
OFF
Page
39
50
49
2. REMAINING
JOBS
3. PRINT
REPORTS
4. SET AUTO
DIAL
7, COVERPAGE
8. REAL TIME TX
See page 96 for
a list of reports.
1. ONE-TOUCH DIAL
2. SPEED-DIAL
3. SETUP GROUPS
An automatic Cover Page will allow you to send details of who the fax is going to, who it is from and when it was sent. ON/OFF
You can temporarily send the documents in real time without using memory.
ON/OFF
You can check or cancel jobs that are in the memory to be sent or polled
You can print several different lists and reports, which are available under function item 3. PRINT REPORTS.
If you register names and numbers on One Touch dial keys, you can dial a number automatically just by pressing a One Touch key. (Max. of 40 locations)
If you register names and numbers as Speed Dial numbers, you can dial a number
automatically just by pressing the Speed
Dial key and a two-digit number. (Max. of 100 locations)
This is used for setting up a group number used for broadcasting.
OFF 51
OFF 42
47-48
95-99
29-30
31 32
33-34
19
HOW TO USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY
Level one
function
5. USER OPTIONS
Level two
function
1. SMOOTHING
2. BEEPER
3. C0VERP6 ON/OFF
4. ERROR RE-TX
5. REDUCTION
Explanation of Options
Smoothing enhances the appearance of incoming faxes. If you set SMOOTHING to ON, you will receive messages with the smoothing enhancement. ON/OFF
You can adjust the volume of the beeper with
this function. OFF/LOW/HIGH
If you set COVERPAGE to ON, you can send your documents with a Cover Page generated
by youT fax machine. When the COVER -
PAGE setting is ON, you can select a Cover Page comment. ON/OFF
If you set ERROR RE-TRANSMISSION to
ON, the fax machine automatically sends
the page again after sta error occurs.
ON/OFF
You can avoid having your incoming data
separated by printing a reduced copy of the incoming document. The reduction methods are AUTO or Fixed ratio:
AUTO/100%/93%/87%/75%
Factory
setting
ON
LOW
OFF
OFF 57
AUTO
Page
61
26-27
5i
63-64
20
6. RCD PAPER
7. TONER SAVE
8. SLEEP MODE
9, PRINT
DENSITY
You can select one of 3 sizes of paper. The machine automatically will adjust the size of the incoming document or original document so that it fits the paper sizeyou have selected. LETTER/LEGAL/A4
You can extend the life of the toner by conserving its use. ON/OFF
This mode reduces power consumption when
the fax machine is idle. The time period before the fax machine drops into Sleep Mode is user selectable.
00-99 minutes
You can adjust Print Density with this function.
LETTER
OFF
OOMIN
62
65
25
65
HOW TO USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY
Level one
function
6, TEL
OPTIONS
Level two
function
1.T0NE/PULSE
2. RING DELAY
3. SPEAKER VOLUME
4. F/T RING
TIME
5. RING VOLUME
6. DISTINCTIVE
Explanation of Options
There are two different dial t5^es and you must select the type of signal suitable for your telephone line. TONE/PULSE
This is the number of rings before the fax machine answers the call when in F/T or Fax Mode. 0/1/2/3/4 rings
You can adjust the speaker volume with this function. OFF/LOW/HIGH
F/T RING TIME sets the time for simulated ringing in F/T mode.
10/20/30/60 seconds
The settings are OFF/LOW/HIGH. If you have distinctive ringing service from
your phone company, you can use this function to register the ringing pattern of your fax number. And if you set it to ON, you can use the registered number as a fax number only. OFF/ON/SET
Factory
setting
Page
TONE 26
2 59
LOW
20
HIGH
OFF
74-75
66
61
66
7. SETUP SYSTEM
7, CALLER ID
1. DATE/TIME
2. DAILY TIMER
3. INTERVAL
4. STATION ID
You can display the last 30 Caller IDs that are stored in the memory.
If you enter the date and time in 24-hour format, the LCD will display the date and time and they will be printed on outgoing faxes.
If you frequently have delayed jobs, all for execution at same time each day, you can
program that time. Once you register it, you do not need to enter that time, just set Timer
Transmission in temporary settings.
You can select the time interval at which the
activity report is printed. 6/12/24 hours, 2/4/7 days, OFF
You can enter your name or company name, fax number and telephone number in STATION ID. It is printed at the top of each page of every outgoing fax. It is also printed on the automatic Cover Page.
01/01/1999
00:00
00.00
OFF
77
27
43-44
96-97
28-29
21
HOW I о USt ON-SCREEN PROGRAMMING (OSP) AND HELP KEY
Level one
function
7. SETUP SYSTEM
8. REMOTE
FAX OPT
Level two
function
5. REMOTE CODE
6. SET COVERPAGE
7. MISSING LINK
(Only with Missing Link
option)
1. FAX STORAGE
2. FAX FWD/ PAGING
Explanation of Options
If you enter REMOTE CODE, you can activate or deactivate the fax machine from a remote telephone. ON/OFF
You can register your own two custom
comments on the Cover Page.
You can select the output device that will receive fax messages. This function is
available when the optional Missing Link is
connected. FAX RECEIVE ONLY/PC PRIMARY/PC RECEIVE ONLY
You can store incoming fax messages in the memory. Then you can use the convenient remote control iunctions. ON/OFF
You can choose either PAGING, FAX
FORWARDING or OFF. PAGING ON will
cause the fax machine to page you when it
receives a fax message. FAX FORWARDING
ON will cause the fax machine to send any
stored faxes that are received to another predetermined fax number.
OFF/FAX FORWARD/PAGING
Factory
setting
ON
♦51 (ACT.)
#51(DEACT.)
PC
PRIMARY
OFF
OFF 88-91
Page
69
51-52
See the
Missing
Link
Manual
87
0. INTERRUPT
22
3. REMOTE ACCESS
4. PRINT FAX
You can register REMOTE ACCESS ID (3 digits) allowing you remotely operate the machine. (Example ¡Retrieving an incoming fax message)
You can print incoming faxes that were
stored in the memory.
You can send a fax without canceling the Timer or Polled waiting, even if there are documents in the feeder, by “interrupting”
it.
159*
46-47
91
93
Help Key____________________________________________________
Press this key whenever you need a quick reference Help List printed. This Help List will give you information on how to perform settings for a function, how to register information, or how to get some basic information for sending or receiving faxes.
How to Print a Help List
Press Help to get a printout of the Help List, Use it when you need information about how to register or set one of the functions, or how to send or receive faxes. You can request a printout whenever the machine meets the following conditions:
-while the LCD displays the date and time.
-while the fax machine is timer waiting.
-while the fax machine is polled/polling waiting.
-while the fax machine is at level one or two of the function menu.
-while you are using the phone.
__________
How to Enter Text in Function Mode
Each dial pad key has three or four letters printed above them. The keys “0”, and have
special characters, instead of letters.
DEF
(D
MNO
d)
WXYZ
d)
CD
GHf
CD
PQRS
(D
ABC
(D
(D
TUV
d)
(D
By pressing the appropriate dial pad key the correct number of times, you can access the character you want. When you are setting certain functions, such as the Station ID, you
will have to enter text into your fax machine.
Key once
2 3 4 5 6 7 8
9
Let’s say that you want to enter the initials “BR”, Follow the example on the next page.
A B
D E
G H I 4
J
M
P T u
w
twice three times
K L N 0 6 M
Q
X
CD
four times
C
F
R S 7 V 8 T
Y Z
2 3
5
five times
A
D G
J
9
23
HUW lU Ubb ON-SC13EEN PROGRAMMING (OSP) AND HELP KEV
lillDWI» 5/Wt SHOW
( NAME;
C
( ENTER & SET
1. Press 2 twice to enter the letter B,
2. Press 7 three times to enter the
letter R.
3. Press Set.
( NAMEiB ( NAME:BR
FOR YOUR INFORMATION
1. If you want to enter a blank space, press (right arrow) twice.
2. If you entered a letter incorrectly and want to change it, you can use (left arrow) to move the cursor back. When you reach the letter, you can enter a new one in it’s place. You can only overwrite letters, not insert them, so you may have to go back and overwrite a lot of letters if you forget to enter a letter.
3. If you have to enter a character that is assigned to the same dial pad key as the previous character, press ► (right arrow) to move the cursor to the right.
How to Enter Special Characters, Symbols and Punctuation Marks in Function Mode
_______________________________________
)
:)
} )
)
Okey
...........-......
^ key
----------------
#key
-----------------
The “0”key contains all the accented characters. The and the "#”key are used for punctuation
marks and symbols. Let's say that you want to enter the Symbol Follow the example below.
1. Press * to show a list of characters. [ MA RK-_!”#$%&*(
2. Press *,*,*,*,*, * (6 times). ( MARK- !"#$%&*( )>k ]
3. Press ► (right arrow). ( NAME:JAME$ &_ ]
- ÀEÒÙÀCÈÉO (space) +,-•/' :;<=>?@[]'^_
( NAMErJAMES Ì
24

HUVV lU Ubb UN-bUkthN PkUi:ikAIVlMINti (UbP) AND HbLP KbY

Huw to Set the Sleep Time
Sleep mode reduces power consumption when the machine is idle. The time period before the
machine drops into sleep mode is user selectable. The following settings are available for sleep mode: You can select the time period before the machine drops into sleep mode from 00 to 99 minutes
by using the dial pad. The sleep timer is automatically reset when a fax is received, the machine starts to copy, or the
machine is receiving PC data to print from Missing Link. The factory setting is 0 minute.
Use the following sequence to set up sleep time.
f 01/01/1999 00:00 ]
1. Press Function. You will see scrolling options on the
display. Choose one.
2. Press 5.
3. Press 8.
4. Enter sleep time (00 to 99) using
the dial pad.
Example: 05.
5. Press Set.
6. Press Stop to exit.
Sleep Mode is activated when the heater stops. However, the cooling fan will continue to run until the fax machine has cooled down. The actual time before the fan stops will vary depending upon the operating conditions.
It will take approximately 12 to 30 seconds for the machine to warm up from sleep mode before you can start printing or copying. The LCD will show WARMING UP
during this time. When the fax machine is ready it will automatically start the last
job you entered.
NOTICE
( 1■TEMP.SETTINGS )
f 5.USER OPTIONS )
i 8.SLEEP MODE
D
i SLEEP TIME:00MIN ) i SLEEP TIME:05Mlim
[ 8.SLEEP MODE
J
NOTE: The cooling fan will continue to run until the temperature of the fax
machine reaches a certain level. Even after the heater stops, the fax machine will have to warm up before copying and printing.
25

I tLtHHUIMh hUNU I lUN bt 11ПМУЬ

4. FUNCTION SETTINGS
There are some settings, such as the date and time, you should set on your fax machine before
you begin using it. Once entered, these settings will remain in the machine until you change them. You can begin customizing the settings by pressing Function on the control panel. This activates the function mode and On-Screen Programming prompts. You can complete a variety of settings in this mode.
Setting the Dialing Mode (TonelPulse)
Your fax machine supports both tone (multi-frequency) and pulse (rotary) dialing. It is initially
set to TONE, so you do not have to change the setting if you use that kind of line. If you are using a pulse dial line, you can change the setting to PULSE by following the steps below:
____________________________
LOl/qi/1999 00:00 J
1. Press Function.
You will see scrolling options on the display. You can choose one.
2. Press 6.
3. Press 1.
After two seconds you will be prompted to select pulse or tone.
4. Press (left arro^v) or (right arrow) to find the dialing mode that matches your telephone line.
Example: PULSE.
( 1.TEMP.SETTINGS )
i 6.TEL OPTIONS ]
( l.TONE/PULSE [ DIALING:T0NE
c
i SELECT <- -> & SET ) ( DIALING:PULSE )
:)
5. Press Set.
6. Press Stop to return to the date and time.
( l.TONE/PULSE
Setting the Beeper Sound Level
If the beeper setting is LOW or HIGH, it will “beep” every time you pre.ss a key, make an error, or at the end of sending or receiving a fax.
The initial setting on your fax machine for the beeper is LOW. If you do not want the beeper on, select OFF, and if you want it loud, select HIGH.
26
I tLhVHUINIfc hUNC I IUN bh l illNICc^b
THE DISPLAY WILL SHOW
00:00 )
& SET )
J
)
:)
)
1. Press Function.
2. Press 5.
3. Press 2.
4. Press (left arrow) or ► (right
( 01/01/1999
[ 1.TEMP.SETTINGS )
( 5.USER OPTIONS )
[ 2.BEEPER
^ [ BEEPER:LOW
SELECT <- ^
[BEEPER:0FF
arrow) until you get the settingyou
want.
Example; OFF.
5. Press Set.
( 2.BEEPER
)
6. Press Stop to return to the date and time.
Setting the Dnte nnd Time
Your fax machine shows the date and time on the display and prints it on every fax page you send. You can set the date and time in function mode.
1. Press Function.
2. Press 7.
3. Press 1.
4. Enter the last two digits of the year.
Example: 98.
5. Enter two digits for the month.
(JAN - 01, OCT - 10, etc.)
Example: 09.
6. Enter two digits for the day.
Example: 12.
7. Enter the time in 24-hour format.
Example: 15:25 (3:25 P.M.).
8. Wait for two seconds.
9. Press Stop to exit and to view the
new date and time.
[ 01/01/1999 00:00 )
[ l.TEMP.SETTINGS )
[ 7.SETUP SYSTEM ) [ l.DATE/TIME )
( ENTER YEARiXX ) ( ENTER YEAR.-98 )
( ENTER M0NTH:XX ) t ENTER M0NTH:09 )
( ENTER DAY:XX )
[ ENTER DAY:12
D
[ ENTER TIME:XX:XX ) [ ENTER TIME:15:25 )
( l.DATE/TIME
J
f 09/12/1998 15:25 )
27
1-1 hWHONh i-ijnc:tion sfttings
Setting the Station ID
The station ID is for identification purposes. Here yon can store yonr name, fax nnmber, and telephone number. Your machine prints this information on the electronic Cover Page and every fax page you send.
• The telephone number that you stored above is only used for the Call Back Message and the Cover Page features.
• If you do not enter a fax number, no additional information can be entered.
When you want to enter a blank space, use i by using the (left arrow).
If the Station ID has been programmed, then after Step 3 the name will be displayed with the prompt “1 ” to change “2” to exit. Press “1 ” to change information. Press “2” to exit from the function.
1. Press Function.
2. Press 7.
3. Press 4,
You will be prompted to enter your fax number.
4. Enter your fax number (up to 20 digits).
Example; 4155554444.
5. Press Set.
You will be prompted to enter your telephone number.
(right arrow). You can back up to change entries
МИ1!Д'!ЯШ'1таШ
( 09/12/1998 15:25 ]
f l.TEMP.SETTINGS ) f 7.SETUP SYSTEM ) { 4.STATION ID
FAX:
ENTER & SET
( FAX:4155554444_]
[ TEL:
c
( ENTER & SET
D
:)
6. Enter your telephone number (up to 20 digits).
If your telephone number and fax number share the same line, enter the
same number again.
Example; 4155554445.
7. Press Set.
You will be prompted to enter yom* name or company’s name.
8. Enter your name using the dial pad (up to 20 characters).
Example: BROTHER. Refer to the section “How to Enter Text in Function Mode” on pages 23-24.
28
( TEL:4155554445_ )
f NAME:
c
( ENTER & SET
i NAME:BROTHER

TELEPHONE FUNCTION SETTINGS

9. Press Set to confirm the entry.
10. Press Stop to return to the date and time.
NOTICE
The Telephone Consumer Protection Act. of 1991 makes it unlawful for any person to use a computer or electronic device to send any message via a telephone fax machine unless such messages clearly contain in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it
is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machines or such
business, other entity, or individual.
To program this information into your fax machino, complete the steps on the
previous page.
( 4.STATION ID
Storing One Touch Dial Numbers
You can dial numbers automatically by storing telephone or fax numbers as One Touch dial
numbers. You can also store names with the numbers so when you call, you can verify the
destination by the name on the display. You can store a maximum of dO phone numbers. To access
numbers 21 to 40, hold down the Shift key. For example, One Touch location “21” is accessed by pressing Shift+One Touch key 01 simultaneously. Here is how to store a telephone number as
a One Touch dial number (See page 14):
1. Press Function.
2. Press 4.
3. Press 1.
4. Press the One Touch key where you want to store a number.
Example: One Touch 05.
NOTE: The One Touch keys are not the
keys on the dial pad.
5. Enter a number (up to 20 digits). Example; 14155551212.
THE DISPLAY WILL SHOW:
i 09/12/1998 15:25 ) ( 1.TEMP■SETTINGS ) i 4.SET AUTO DIAL ) ( 1 . ONE-TOUCH DIAL ) ( SELECT ONE-TOUCH )
i :fc05 :
c
( ENTER & SET
[ *05:14155551212_ ]
D-
29

TFI.EPHONE EUNCTION SEHINGS

6. Press Set.
You will be prompted to enter the name
or company associated with this number.
7. Enter the name using the dial pad keys (up to 15 characters).
Example. NJ OFFICE.
(See pages 23-24 for how to enter text.)
8- Press Set.
9. Select the type of number (FAX,
TEL, F/T) after using (left arrow) or (right arrow) to display the type you want,
(See For Your Information on page 31.)
Example: FAX.
10. Press Set.
11. Return to Step 4 to enter another
number, or press Stop to return to
the date and time.
( NAME:
C
( ENTER & SET ( NAME:NJ OFFICE )
f TYPE:FAX
c
i SELECT ^ & sm i TYPE:FAX
( SELECT ONE-TOUCH ]
1
J
D
:)
:)
Helpful Hints If you must wait for a dial tone to access an outside line or at any point in the
dialing sequence, insert a pause by pressing the Redial/Pause key. When you press Redial/Pause, a dash will appear on the display. By storing the numbers with a pause, you can create a delay of 3.5 seconds. If you need a pause that is longer than 3.5 seconds, call Brother Customer Service, at
1-800-284-4329 (USA), 1-800-853-6660 (from within CANADA) for assistance.
30

I hltHHUIMb l-UNU I lUN bh 11 INtib

FOR YOUR INFORMATION
Types of Numbers
When you store a number as a One Touch or as a Speed Dial number, you have a
choice of choosing the type of number. There are 3 options:
1. PAX (A fax number).
2. TEL (A telephone number).
3. F/T (Both a fax number and a telephone number)
Storing Speed Dial Numbers
When you store a phone or fax number as a Speed Dial number, you must enter a two-digit number, from 01 to 00 (00=100) using the dial pad keys. For example, you cannot enter 5. You must enter 05, You can store as many as 100 Speed Dial numbers.
i 09/12/1998 15:25 ]
1. Press Function.
2. Press 4.
3. Press 2.
i 1.TEMP■SETTINGS ] i 4.SET AUTO DIAL ]
i 2.SPEED-DIAL
D
4. Use the dial pad to enter a two­digit number.
Example: 05.
5. Enter the number (up to 20 digits).
Example: 5555151.
6. Press Set.
You will be prompted to enter the name or company associated with this number.
7. Use the dial pad to enter a name
(up to 15 characters)
Example: MANCHESTER. (See pages 23-24 for entering text.)
8. Press Set.
( SPEED-DIAL? # ) [ SPEED-DIAL? #05 )
1
#05:
c
( ENTER & SET
i #05:5555151_
( NAME:
C
( ENTER & SET
( NAME:MANCHESTER )
[ TYPE:FAX
c
i SELECT ^ & SeY3
:)
:)
3
D
:)
SI

ItLtHHUINh t-UNUllUN St IIINGS

9. Select the type of number (FAX, TEL, F/T) using ^ (left arrow) or
(right arrow) to display the
type you want.
Example; TEL.
10. Press Set.
11. You are ready to enter another
Speed Dial number. Or press Stop to return to the date and time.
Helpful Hints 1. Print the All Dial List to make sure you have stored the correct numbers. (See
pages 97-98.) This list will contain the t3Tpe of number: FAX, TEL, or F/T.
2. Even if there is a loss of electrical power to your fax machine, the telephone and fax numbers you have stored will not be lost.
( TYPE:TEL
f SPEED-DIAL? #„ ]
FOR YOUR INFORMATION
When You Wish to Change the Stored One Touch and Speed Dial
Numbers
When you access the function for a One Touch key or Speed Dial number, that is already in use, you will be asked if you wish to change it or to exit and select a different One Touch or Speed Dial number. This display does not appear if the One Touch key or Speed Dial number you chose is not assigned.
1. Press 1 to assign a new number to the One Touch key or Speed Dial number, or
press 2 to choose a different One Touch key or Speed Dial number,
( *05:NJ OFFICE )
c
[ l.CHANGE 2.EXm
2. If you are replacing an existing number with a new one, the old number and name
will appear in the display. Press Clear to erase the old number and name. Ihen,
enter the new number and name and press Set to store the entry.
Memory Storage
Your fax machine is equipped with an internal battery that will keep the date and time information for up to two hours after power has been cut off. After that time, the date and time will be lost and you will have to re-enter the information. All other settings in the SET AUTO DIAL, USER OPTIONS and SETUP SYSTEM functions (see pages 19-22) are stored permanently until you change them and will be retained even in the event of a power failure. However, the faxes stored in the memory during Out-of-Paper Reception and Memory Transmission will be lost when the power is disconnected.
:)
32

IfcLtPHONb hUNCIIUN bbl lINC^b

HGipfUl Hints if your fax machine is connected to a PBX, you may have to insert an additional
number before each fax or telephone number to access an outside line.
Setting Up Groups
Number Groups allow you to send the same fax message to many fax numbers by pressing only
one One Touch key. (This is called Broadcasting.) You must store each fax number first as a One Touch or Speed Dial number. Then you can combine the stored numbers into a Group.
You can have up to 6 smaller Groups (each group uses up a One Touch key) or can assign up to
139 numbers to be in one Group. You can use the same stored number in several groups. Groups
can have a name up to 15 characters long.
( 09/12/1998 15:25 )
1. Press Function.
2. Press 4.
3. Press 3.
( 1.TEMP.SETTINGS
( 4.SET AUTO DIAL
f 3.SETUP GROUPS ( SELECT ONE-TOUCH )
1 J
)
4. Press the One Touch key where you wish to store the group number.
Example: Press One Touch 01 for the group.
5. After two seconds, enter a number for the group, using the dial pad.
Example: 1,
6. Enter the One Touch or Speed Dial numbers in this group.
Example; #03, #05, *02.
NOTE: Press the Speed Dial key and
dial pad keys for Speed Dial
numbers, and the One Touch
keys for One Touch numbers.
7. Press Set.
( SETUP GROUP:G0
c
f ENTER & SET
( SETUP GROUP:G01 ( GOl:
c
( ENTER & SET
( GOl :#03#05=l=02_
[ NAME:
C
[ ENTER & SET
1 J
J
:)
)
)
!)
)
33

I tLtmUNt l-UNC; I ION St 11INGS

8. EuLer the group’s name.
Example: BROTHER.
9. Press Set.
10. Press Stop to return to the date and time.
Helpful Hints See pages 45-46 for Broadcasting procedure. You cam print a list of all One
Touch numbers and Speed Dial numbers. Group numbers will be listed under One Touch and Speed Dial numbers. (See pages 97-98.)
i NAME:BRQTHER
[ 3.SETUP GROUPS ]
* : One Touch
#: Speed Dial
J
34
.
................
5. USING THE UNIT AS A TELEPHONE
Your fax machine can be used to make regular telephone calls. You can dial numbers manually, by pressing the dial pad, or by using One Touch or Speed Dialing’.
Manual Dialing
1. Pick up the handset, or press Hook.
2. When you hear a dial tone, you can begin dialing by pressing the dial pad keys.
3. If you used Hook, pick up the handset when the call is answered.
One Touch Dialing
1. Pick up the handset, or press Hook.
2. When you hear a dial tone, press the desired One Touch key.
3. If you used Hook, pick up the handset when the call is answered.
If you try to use a One Touch number that has not been registered, you will hear a warning sound and the display will carry a message reading, NOT REGISTEEED. The display will return to
normal after 2 seconds.
_ 7
Speed Dialing
1. Pick up the handset or press Hook.
2. When you hear a dial tone, press Speed Dial and then the two-digit Speed Dial number.
3. If you used Hook, pick up the handset when the call is answered.
Using Keys with the Telephone
- Press Redial/Pause to insert a 3.5 second pause between numbers.
- Press Hold to put a call on hold. You can replace the handset without disconnecting the call. You must pick up the fax handset to release the call from Hold.
- Press # to switch the dialing type from “pulse” to “tone” temporarily. This key also
is used for push-button services, such as those offered by banks, credit card companies, or paging services.
On Hook Dialing
When you make a call using Hook, you can listen to the other end through the one way speaker of the fax machine, but the other party can not hear you unless you pick up the handset. Also, if you press Hook again before you pick up the handset, the call will be disconnected.
35

USIN(=; IHb UNI I AS A TELEPHONE

Dialing Access Codes and Credit Card Numbers
You can store very long dialing sequences by dividing them and setting them up as One Touch
and Speed Dial numbers. Then while dialing, you can combine two or more One Touch and/or Speed Dial numbers and even include manual dialing using the dial pad. You can use these
numbers in any combination. The combined number will be dialed, in the order you entered it, as soon as you press Start.
For example: You store "555" on One Touch 01 and "7000" on One Touch 02. If you press One Touch 01,02
and Start, you can dial "555-7000". To temporarily change a number, you can substitute part of
the number with manual dialing using the dial pad. So, if you press One Touch 01 and press
7001 using the dial pad, you can dial "555-7001".
Using access codes is easy, Sometimes you may want to choose from the among several long distance carriers when you make a call; rates may vary depending upon the time and destination. To take advantage of low rates, you can store the access codes or long-distance carriers as One Touch and Speed Dial numbers.
NOTE; You can set up phone credit card numbers the same way. However, when using
combined dialing, do NOT send a cover page because your credit card number will be on it!
Searching the Telephone Index
______________________
____________________
.
_______
_
_
Once you have stored a name and number as a One Touch number or as a Speed Dial number, you can search for that name alphabetically using the Telephone Index. You can dial a number directly from the Telephone Index.
THE DISPLAY WfiL SHOW:
( 09/12/1998 15:25 )
1. Press Tel-index.
2. Use the dial pad to enter the first character of the stored name, and
( TEL.INDEX (NO OFFICE
) ]
press (left arrow) or ► (right arrow) to find the name.
3. Pickupthehandset,orpressHook.
4. Press Start to begin dialing.
1 NO OFFICE
]
- Return the handset to its cradle or press Hook to cancel the call.
36
DOCUMltNT BASICS StNUING KAXbS
d. SENDING FAXES
A) DOCUMEOT BASICS
The Size of Your Documents
148mm
. <5.8")
The size of the documents you want to send by fax should not be larger (or smaller) than your fsix machine can accommodate. The documents should each be between 5.8 and 8.5 inches (148 and 216 mm) wide and between 3.9 and 35.4 inches (100 and 900 mm) long.
The maximum width of the scanned area, that can be printed on the recording paper of the recipients fax, is 8.2 inches (208 mm).
How to Insert the Document
To send a fax, first insert the document you wish to send, face down, in the document feeder. The top edge of the document should go in first, or the fax will be received upside down.
To prevent the document firom going crooked as it is fed, adjust the paper guides to fit the width of the document.
NOTICE
dOi
ht IN] U11\IC=7 hAXhb noauMKNT basics
The Auto Document Feeder (ADF)
The Auto Document Feeder (ADF) automatically feeds documents (up to 30 pages) into the fax
machine, one at a time. The thickness and weight of the documents should fall into the following categories:
Thickness: For one sheet: 2.8 x 10'^ to 4.7 x 10'^ inches (0.07 to 0.12 mm).
For multiple sheets: 2.8 x 10'^ to 3.9 x 10'^ inches (0.07 to 0.10 mm).
Weight: For one sheet: 0.07 x 10'^ to 0.121 x 10'^ Ibs/inch^ (52 to 85 giro?).
For multiple sheets: 0.07 x 10'^ to 0.114 x 10'^ Ibs/inch^ (52 to 80 give?).
Before inserting documents into the document feeder, fan the sheets of paper to make sure the documents are not stuck together. Then tap the leading edge on a flat surface so all the pages are even when placed in the feeder. Make sure you always place the documents in face down.
Getting Ready to Send a Fax
Setting the Resolution (Temporary Setting)
You can choose a setting (STANDARD, FINE, SUPERFINE, or PHOTO) for the resolution any time before you press Start or Copy. You can choose a setting by pressing the Resolution key, (O means light off. means light on.)
STANDARD
FINE
SUPERFINE
PHOTO
O Fine
j- Photo
O S.Fine
Fine
Photo
h
O S.Fine
O Fine
Photo S.Fine
Fine
Photo
h
S.Fine
The STANDARD resolution can be used for most t3rpewiitten text. When the STANDARD setting is on, both lights are off. Transmission speed is normal.
The FINE resolution is an ideal setting to use if you want to send documents that have small print. When the FINE setting is on,
the FINE light will be lit. Transmission speed is slower than STANDARD.
The SUPERFINE resolution is a good setting to use for documents with very small print or artwork. When the SUPERFINE setting is on, the S. FINE light will be lit. Transmission speed is slower than FINE.
The PHOTO resolution is ideal for sending documents that have varying shades of gray, such as photographs. The PHOTO setting is on when both lights are lit.
Transmission speed is slower than FINE.
To set different resolutions for each page of a multipage document, refer to “Multiple Resolution
Transmission” on page 50.
38
Setting the Contrast (Temporary Setting)
The fax machine has automatic contrast control, but if you are sending or copying a document that is very light or very dark, you may want to set the contrast yourself.
Use SUPER LIGHT to send a very light document. Use SUPER DARK to send a very dark document.
KEYS TO PRESS
i 09/12/1998 15:25)
1. Insert the documents face down into the feeder.
[ MEMORY ( FAX: N0. & START)
c
f COPY: PRESS COPY )
100% )
:)
2. Press Function.
3. Press 1.
4. Press 4.
The display will alternate messages.
5. Use ^ (left arrow) or (right
arrow) to select one of the settings,
AUTO, S.LIGHT, or S. DARK.
Example: S.LIGHT.
6. Press Set.
7. Press Stop to exit.
Then start the fax sending operation (see page 40) or copy (see page 80).
[ l.TEMP.SETTINGS ) il.TEMP.SETTINGS ) [ 4.C0NTRAST
( CONTRAST: AUTO )
SELECT ^ & SET ]
( C0NTRAST:S.LIGHT )
( 4.CONTRAST )
^ ( FAX: N0. & START ]
COPY: PRESS COPY V
:)
S9
btNUINCr? HAXhii basic Fj\xtr/\nsmiss/ons
B) BASIC FAX TRANSMISSIONS
FOR YOUR INFORMATION
Sending a Fax
There are 4 basic ways to send a fax:
1) Manual transmission; You can talk or listen to the other party before you send a fax by picking up the
handset and dialing the number. After the other party has finished talking and has pressed the Start button, you will be able to send your fax by pressing your
Start key and placing the handset in its cradle. (If you call and all you hear is
the chirping sound of a fax machine, you can go ahead and press your
and then replace the handset.)
2) Automatic transmission: You can send a fax without picking up the handset or without pressing Hook by
dialing the fax number and then pressing Start. a. One Touch Dialing
Press one of the One Touch keys. (The numbers must be stored beforehand. See pages 29-30.) Then press Start.
b. Speed Dialing
Press Speed Dial, then use the dial pad to enter a two-digit number.
For example, press 05 for 5. (The numbers must be stored beforehand. See
pages 31-32.) Then press Start.
c. Telephone Index
You can use the Tel-Index to make telephone or fax calls. (See page 36.)
Start
key,
3) Timer transmission: It is possible to send documents at a later time by using the TIMER function. (See
pages 43-45.)
4) Real time transmission
You can send documents in real time without using memory.
Talking to the Other Party When Sending a Fax
Wlren you are sending a fax manually and you hear the recipient's voice instead of
fax tones, you can use the handset to have a conversation. If you want to then send a fax, ask the person on the other line to press Start and when you hear fax tones
ymi ran pre.sis
Start
tn begin .«¡ending yonr fax.
Sending a Fax Automatically
( 09/12/1998 15:25 )
1. Insert the documents face do^vn into the feeder.
[ MEMORY 100% )
^ f FAX : N0 ■ & STARTH-n
COPY: PRESS COPY ]
40
BASIC FAX TRANSMISSIONS SbNUING hAXti)
2. Enter a fax number. Example: One Touch dialing.
3. Press Start.
The fax machine starts scaiming the docu ment and the display indicates the job
numbers and how much memory is avail
able. Then the fax machine will start dialing if it is not sending, receiving or printing the other documents.
[ NJ OFFICE
( MEMORY #01 100% )
( DIALING #01
( SENDING #01 P . 01 )
)
)
Dual Access
If the document feeder is empty, you can place a document in the feeder, set temporary settings except for Timer and Polling, dial a number, and begin scanning fax into memory, even when the fax machine is receiving a fax or sending a fax from memory. The screen displays the new job number and how much memory is available.
NOTE: Your fax machine can store 13 messages, including the document that is being sent. If
the memory is full or you try to send the 14th message, the fax machine will dial and send the fax in real time (that is, dial, connect, scan and send without using the memory). If the fax machine is idle, it dials immediately. If the fax machine is busy sending or receiving, the display shows FAX RESERVED #XX and prompts you to enter the next reserved fax. The fax machine begins dialing as soon as the current job is finished.
Memory usage is flexible and your fax machine allocates it in segments while you are receiving, the memory available for sending will be reduced.
m
If You Get a MEMORY FULL Message
If the memory becomes full when scanning page one, the display shows "PRESS STOP KEY", then press Stop to abort the job. If the memory becomes full on page 2 or more of a multi-page document, you will be prompted to press Start to send the portion already scanned, or Stop to abort the job.
41
vShNI)lNC-7 hAXl-S rask'FAX TRANSMissirawsi
Sending a Fax in Real Time (Temporary Setting)
Manual Transmission is real time transmission and does not use memory.
You can send your documents in real time without using memory when you do not want to use memory or the machine's memory is getting full. As soon as the phone line is free, the fax machine starts dialing and sending the fax.
[ 09/12/1998 15:25 )
1. Insert the documents face down
into the feeder.
2. Press Function.
3. Press 1.
4. Press 8.
5. Press (left arrow) or (right arrow) to switch to ON.
( MEMORY i FAX: N0. & START )
c
( COPY: PRESS COPY ) ( l.TEMP.SETTINGS ] ( l.TEMP.SETTINGS )
[ 8.REAL TIME TX ]
[ REAL TIME TX; OlT)
c
[ SELECT <- -» & SeT~)
i REAL TIME TX: OTT)
_____________
100% )
_____
:)
:)
6. Press Set.
7. Press Stop to exit.
8. Enter fax number and press Start.
The machine starts dialing.
Sending a Fax Manually
Manual Transmission is real time transmission and does not use memory.
1, Insert the documents face down
into the feeder.
2. Pick up the handset or press Hook
and listen for the dial tone.
3. Enter the fax number.
You can use manual dialing, One Touch dialing, Speed Dialing, or Tel-Index,
[ 8.REAL TIME TX ] ( ENTER FAX NO. )
c
[ PRESS START KEY ]
THE DISP
( 09/12/1998 15:25 ) ( MEMORY
i FAX: NO. & START )
c
( COPY: PRESS COPTl ( ENTER FAX NO.
c
( PRESS START KEY )
( NJ OFFICE
:)
100% ]
:)
:>
D
42
HAS7C FAXTRAiVSMfSSrONS StNDING HAXhS
4. When you hear a fax tone, press
[ SENDING
Start.
Your fax machine will begin, sending the
documents.
5. Return the handset to its cradle, if
you did not use Hook.
Automatic and Manual Redialing
If a number you have dialed is busy or your call did not go through for some other reason, you can redial that nmnber. There are two ways to redial: “automatic” and “manual.” Automatic redialing can be used only for faxes that were sent using automatic transmission—not for telephone calls. The fax machine automatically will redial the number 3 times at 5 minute intervals before giving up. When you press the Redial/Pause key (manual redialing), the fax machine will redial the last number that was dialed.
FOR YOUR INFORMATION
Optional Settings When You Send a Fax Manually
Resolution (See pages 38, 51.)
• Cover Page (See pages 51-55.)
• Call Reservation (See pages 55-56.)
Contrast (See page 39.) Overseas Mode (See page 49.)
Printing Page Headers
Your fax machine can print a page header on the top of every fax you send. It is printed on the receiving party’s fax paper. It contains the date and time of
transmission, your fax number and name (Station ID), and page number. Of course
you must register your Station ID beforehand for that information to be available.
Transmission Date and Time
09/12/1998 15:25 4155554444
Station ID
BROTHER PAGE 01
Page Number
C) ADVANCED FAX TRANSMISSIONS
Setting the Daily Timer (for Delayed Transmissions)
The Daily Timer function lets you send a fax at a preset time every day. This is handy for sending
delayed jobs that must go out at the same time daily. Once you enter the time, you don’t have to
enter it again. The seUing will stay the same until you change it. So you can use it every day,
or only on days when you need it.
___________
43
SbNUINC::? hAXhS advancfj) FAxrnANs:Misis!in\TF
( 09/12/1998 15:25 )
1. Press Function.
2. Press 7.
3. Press 2.
4. Enter the time in 24-hour format using the dial pad keys.
Example: 19:45 (7:45 P.M.).
5. Wait for two seconds, press Stop to exit.
( 1.TEMP-SETTINGS ) i 7.SETUP SYSTEM ) ( 2.DAILY TIMER ) ( ENTER TIME:fl.0:00 ] f ENTER TIME:19:45 )
( 2.DAILY TIMER )
Delayed Transmission
You can use the timer to send documents at a later time (up to 24 hours later). When the preset time is displayed, accept it or enter a new time if needed. Your fax machine also will produce a report, the “Delayed Sending Report”, after the fax is sent. You can set up to 13 different
ducumeiiLs fur delayed Lraiismissigii incl udiiig one document for a delayed broadcast transmission.
(If the fax machine has jobs in memory, the number of documents you can set up is reduced.)
( 09/12/1998 15:25]
1. Insert the documents into the feeder.
2. Press Function.
3. Press 1.
4. Press 1.
5. Enter the time in 24-hour format using the dial pad keys.
Example: 19:45 (7:45 P.M.).
( MEMORY 100% )
[ FAX: N0■ & START )
c
( COPY: PRESS COPY ) ( l.TEMP.SETTINGS )
i l.TEMP.SETTINGS ] ( 1.TIMER
( SET TIME=0.0:00 ] [ SET TIHE=19:45 )
:)
D
6. Wait for two seconds.
7. Press 1 or 2 to make your selection.
If you select 1. DOC, the fax machine starts scanning the document at the time
it is sent. Tf yon select 2. MEMORY, the
fax machine starts scanning the document immediately, so you can retrieve your original now.
44
( l.DOC 2.MEM0RY ] ( l.TIMER
1
ADVjiNCED FAX TRANSMISSIONS SENDING FAXES
8. Press Stop.
9, Enter the fax number.
10. Press Start.
( ENTER KAX NO.
C
i PRESS START KEY^) ( NJ OFFICE ( 09/12/1998 15:25)
J
3
The fax machine will wait until the specified time to call.
Broadcasting
Broadcasting is automatically sending the same fax message to multiple fax numbers. Using the Broadcast key, you can include up to 40 One Touch locations, up to 100 Speed Diallocations, and up to 50 manually dialed numbers (maximum of 190 locations if you do not use up any locations for Groups, access codes or credit card numbers). However, available memory will vary with the types of jobs in memory and number of locations used for broadcasting. If you broadcast to more than the maximum locations available, you will not be able to set up transmissions using dual
access and the timer.
However, the easiest way to broadcast is to first combine frequently used One Touch and Speed
Dial numbers as a Group, which uses up a One Touch key. (Remember, you can have up to six
Groups and auto dial numbers can be included in more than one Group.) Then by pressing Broadcast between each location, you can include One Touch, Speed Dial, Groups, and manual dialing using the dial pad in the same broadcast. Use the Telephone Index to help you choose the
numbers easily.
:)
After the Broadcast is completed, a Broadcast Report will be printed automatically to let you know the results.
FOR YOUR INFORMATION
Cutting Familiar with the Broadcasting Function
* To stop the broadcast in progress, press Stop. The LCD display asks if you want
to cancel all locations or only the location that is being sent.
* Enter the long dialing sequence numbers as you normally would, keeping in mind
that each key coimts as one location, so the number of locations you can call
becomes limited.
* If the line is busy or for some other reason a connection could not be made while
broadcasting, the fax machine will redial the number automatically. (See page
43.)
* If the memory is full, press Stop to abort the job or press Start to send the portion
that is in the memory (if more than one page has been scanned.) (See page 41.)
45
bb IN L) 1N b AXbb ADVAA-CED fax TRAN.^AilSSIONS
1. Insert the documents into the feeder.
( MEMORY
( FAX
c
( COPY: PRESS COPin
f 09/12/1998 15:25~1
Tooz )
N0. & START
2. Enter the One Touch, Speed Dial, dial pad keys, group number, or
Tel-index.
Example; Group number,
3. Press Broadcast. You will be prompted to enter the fax number.
4. Enter the next fax number.
Example; Speed Dial number.
5. Press Broadcast.
6. Enter the next fax number.
Example; Manual dialing, using the dial pad.
7. Press Start and the fax machine will read the documents into memory, and then start sending faxes to all the numbers you
entered.
NOTE: Previously entered jobs still in memory will be sent first.
( BROTHER
( ENTER FAX N0
c
( PRESS START KEY]
f LONDON OFFICE )
( ENTER FAX N0. )
c
f PRESS START KEY ) i 123456789_ )
( MEMORY #01 100% 1 ( DIALING #01
D
:)
:)
D
Interrupting the Timer and Polled Job
Yuu can sand a fax without cancelixig the Timer (see pages 43-45) or Polled Waiting with
documents in the feeder (see pages 84-85) by "interrupting” it. When you interrupt the Timer to send a "new” set of documents, the fax machine does not automatically redial the number if it was bii.sy. Also, you nan untiise the function mode ifyoii have interrupted the Tiiner or Polled Waiting.
Example; TIMER WAITING with a document in the feeder.
1. Press Function.
2. Press 0.
3. Wait for two seconds.
____________________________
( TIMER WAITING ) ( l.TEMP.SETTINGS )
( 0 ■ INTERRUPT ) ( REMOVE DOCUMENT )
46
ADVANCED FAX TRANSMISSIONS SENDING FAXES
4. Remove documents from the fax machine,
5. Place the “new” documents into the feeder.
6. Enter the new fax number for the documents you are sending now, then press Start,
7. After the transmission is finished, place the “old” documents back into the feeder.
8. Press Function and 0 to restore the timer.
( INSERT ( FAX OR COPY
C
( FUNC 0 TO RESET f DIALING ( SENDING
( INSERT ( FAX OR
C
[ FUNC 0 ( 0.INTERRUPT ) ( TIMER WAITING
DOCUMENT
P.Ol
DOCUMENT
COPY
TO RESET
j
1
J
J
D
:)
)
]
) )
:)
Checking Job Status
You can check which jobs are in the memory waiting to be sent by pressing Function and 2 in
case the fax machine is idle. If you check any jobs while the fax machine is sending or receiving a fax, press Stop to check jobs in the memory. Then use (left arrow) or (right arrow) to check two or more jobs.
Canceling a Job
1) To cancel a job while the document is being scanned into memory, press Stop. The job is
canceled. The fax machine ejects the document by pressing Stop again.
2) If the fax machine is idle, you can cancel a job after the document is scanned into memory, by
pressing Function and 2. If the machine has only that job, the screen displays 1. CLEAR 2. EXIT with the job number. Press 1 to cancel the job or press 2 to continue the job.
If the fax machine has more than one job in the memory, the screen displays the job numbers. Use (left arrow) or (right arrow) to select the job you want to remove. Press Set, then
press 1. The selected job is cancelled.
3) If the fax machine is busy, press Stop to cancel a job. Use (left arrow) or (right arrow) to select the job you want to remove if there is more than one job in memory. Then press Set
and press 1. If the machine has only one job, the screen displays 1. CLEAR 2. EXIT. Press 1 to cancel the job or press 2 to continue the job.
Example: You press Function and 2 to cancel a job while the fax machine is idle.
47
SENDING FAXES AJJV.\NCED F^\X TR^XNSMISSIONS
( TIMER WAITING )
1. Press Function.
2. Press 2.
Any waiting jobs will appear in the dis play. In the event that no jobs are wait ing to be processed, a "NO JOB WAIT ING" message will appear in the display.
( l.TEMP.SETTINGS ) f 2.REMAINING JOBS )
f #03 123456789 )
C
( SELECT <- -> & SEin
3. Use ^ (left arrow) or (right
arrow) to select the job you want to cancel,
4. Press Set.
5. Press 1 to cancel the selected job, or
2 to exit without canceling. If 1 is selected, the job will be canceled and the next job will appear in the display.
6, Press Stop to exit.
NOTE; If you want to cancel documents waiting for broadcasting and the fax
machine already started sending the document to one of the locations, you have to cancel both the job that is now being sent and the remaining jobs to the other locations in the broadcast.
f #02 ABC OFFICE )
[ #02 ABC OFFICE ]
c
( 1.CLEAR2. EXIT ) ( #01 NJ OFFICE
c
( SELECT <- -> & SET)
f 2.REMAINING JOBS ]
:)
1
:)
48
FAX TRANSMISSION OPTTOAKS SENDING FAXES
D) FAX TRANSMISSION OPTIONS
Setting the Overseas Mode (Temporary Setting)
If you experience difficulty with sending faxes overseas, you may want to use the Overseas mode. Using the Overseas mode is an effective way to send faxes overseas.
1. Insert the documents into the feeder.
2. Press Function.
3. Press 1,
4. Press 6.
^ [ FAX: N0. & STArTI ^ [ COPY: PRESS C0PY~1
c
5. Press (left arrow) or ► (right arrow) to switch to ON.
6. Press Set.
7. Press Stop to exit.
c
8. Then start the fax sending
operation. (See page 40.)
_____________________
f 09/12/1998 15:25 ] [ MEMORY 100% )
[ 1.TEMP■SETTINGS ) [ 1.TEMP■SETTINGS )
[ 6.0VERSEAS MODE ) f 0VERSEAS:0FF
( SELECT <- -» & SET) [ 0VERSEAS:0N
[ 6.OVERSEAS MODE ) ( ENTER FAX N0.
[ PRESS START KEY)
D
1
3
After sending your fax, the overseas mode will switch itself OFF.
49
i^hlMlJIIMC-:? hAXtvS PAX TPANfiMIfiRiON OPTJOm
Setting Your Fax Machine for Multiple Resolution Transmission
(Temporary Setting)
This is a temporary setting for the current transmission job only. You can set the resolution of the documents you send by pressing Resolution. Once you set the resolution, all the pages will be sent at the same resolution. However, there may be times when you want to send some pages at one resolution, such as “standard”, and other pages in another resolution, such as “Photo.” If you send all pages in Photo resolution, for instance, it would take a great deal of time. It is better to
specify the resolution for each page to minimize transmission time. This is made possible by using
the l.TEMP. SETTINGS function.
_________________________________________________
( 09/12/1998 15:25)
1. Insert the documents into the feeder.
2. Press Function.
3. Press 1.
4. Press 5.
5. Press (left arrow) or ►► (right arrow) to find the resolution you
want for the first page of your documents.
Example: FINE.
6. Press Set.
Return to Step 5 to set the resolution for Page 2 and the following pages.
7. When you finish setting the
resolution for all your pages, press
Stop.
t MEMORY i FAX: NO. & START)
c
i COPY; PRESS COPY ] ( 1 .TEMP-SETTINGS ) ( 1.TEMP■SETTINGS ] [ 5.RES0LUTI0N i PAGE 01:STANDARt)^
C
( SELECT ^ & SETI ^ i PAGE 01:FINE
[ PAGE Qg:FINE
( FAX: NO. & START )
c
( COPY: PRESS C0PY~1
100% ]
:)
D
3
3
8. Enter the fax number.
9. Press Start.
The resolution will revert to STANDARD after the documents have been sent.
50
FAX TEANSMTSSTON OPTIONS St N UIN Cz7 h AXhS
Sending a Fax with an Electronic Cover Page Message
An automatic Cover Page will allow you to send details of who the fax is going to, who it is from
and when it was sent. This is what the Cover Page looks like:
09/12/1998 15;25
=== COVER PAGE ===
TO
FROM
COMMENT: PLEASE CALL
(1) The “TO” information comes from the One Touch or the Speed Dial memory. If you are dialing
manually, the name of the destination will be left blank.
(2) Tlie “PROM” information comes from the Station ID.
(3) The number of pages you are sending. When Cover Page is sent each time by using the
automatic settings (see page 53), the number of pages will be left blank. If you have used the temporary Cover Page setting (see pages 54-55), the number of pages you
entered will be listed.
NJ OFFICE
FAX:14155551212
BROTHER FAX: 4155554444 TEL: 4155554445
03 PAGE[S] TO FOLLOW
_______________
(1)
(2)
(3)
(4)
(4) Your comments. You may customize the comments.
r
■ - FOR YOUR INFORMATION:
Selecting a Comment for the Cover Page
You can choose one comment from among 6 options. The first option is to send no comment at all. The next 3 are built-in comments, and the last two are ones you can enter yourself. (For more information see below “Customizing Your Cover Page Comment”.)
1. COMMENT OFF
2. PLEASE CALL
3. URGENT
4. CONFIDENTIAL
5. (Your own customized comment up to 27 characters.)
6. (Your own customized comment up to 27 characters.)
51
SbNDING FAXES fj\xmiA^/.svs/OAroprioNs
Customizing Your Cover Page Comment
You can customize the comment on your Cover Page as follows;
THE DISPLAY WILL SHOW:
( 09/12/1998 15:25 ]
1. Press Function.
2. Press 7,
3. Press 6.
4. Press (left arrow) or (right arrow) to select 5 or 6 where you wish to store a comment.
Example: 5.
5. Press Set.
6. Enter your customized comment
using the dial pad (up to 27 characters).
(See pages 23-24 for more details.) Example: TOP SECRET.
7. Press Set.
8. Press Stop to exit.
f l.TEMP.SETTINGS ) [ 7.SETUP SYSTEM ] ( 6.SET COVERPAGE ]
cn
c
i SELECT ^ & SETJ CJT
i 5._ ( 5.TOP SECREl
f 6.SET COVERPAGE )
D
3
D
Printing a Sample Cover Page
You can print a sample Cover Page to check the format.
1. Press Function.
2. Press 3.
3. Press 4.
4. Press Start.
52
( 09/12/1998 15:25 ( 1.TEMP.SETTINGS ) ( 3.PRINT REPORTS )
( 4.COVERPAGE
( PRESS START KEY )
f PRINTING
3 3
1
FA X TTiANfiMJfiSiJON nPTTONi^ SENDING FAXES
To Always Send a Cover Page
If you often send an automatic Cover Page, you can set it to ON to avoid having to set up the details of the Cover Page each time. Here is how you can switch the setting for the automatic Cover Page to ON or OFF;
KEYS TO PRE
[ 09/12/1998 15:25 ]
1. Press Function.
2. Press 5.
3. Press 3.
4. Press (left arrow) or (right arrow) to choose ON or OFF,
Example: ON.
5. Press Set.
[ 1.TEMP.SETTINGS ] [ 5.USER OPTIONS ) ( 3.C0VERPG ON/OFF ) ( COVERPAGE:OFF )
C
( SELECT ^ & SET ) ( COVERPAGE:ON
( 1.COMMENT OFF
c
( SELECT <- ^ & SET )
1)
D
j
:)
6. Ifyou selected ON, you must select a comment, by pressing (left arrow) or (right arrow).
Example: 2.PLEASE CALL, (See page
51.)
7. Press Set.
8. Press Stop to exit.
( 2.PLEASE CALL )
f 3.COVERPG ON/OFF )
FOR YOUR INFC
Sending an Automatic Cover Page
If you have the Cover Page ON/OFF setting to ON, the total number of pages will not
be printed on the Cover Page. Also, the comment you selected when you set it to ON will be printed on all the Cover Pages you send.
53
SbNDING f-AXES fax transmission options
Sending a Fax When the Cover Page is ON
1. Insert the documents into the feeder. The display will say COVERPAGE ON for one second.
C
2. Enter the fax number.
3. Press Start.
Your fax machine will begin
transmitting the Cover Page and original document.
Sending a Cover Page (Temporary Setting)
1. Insert the documents into the
feeder.
C
2. Press Function.
3. Press 1.
4. Press 7.
c
5. Press (left arrow) or (right
arrow) to select ON or OFF.
Example: ON.
( 09/12/1998 ( COVERPAGE ON )
[ MEMORY 100% )
i FAX: N0. & [ COPY: PRESS
( NJ OFFICE f SEND COVERPAGE ) ( SENDING #01
f 09/12/1998 15:T5 1
( MEMORY 100% )
[ FAX: N0. & STArTI-^^
( COPY: PRESS COPY ( l.TEMP.SETTINGS ) ( 1.TEMP.SETTINGS ) i 7.C0VERPAGE
( C0VERPAGE:0FF ) ( SELECT ^ & SET3 ( COVERPAGErON
15:25 ]
START )
COPY )
)
P . 01 )
3
D
:)
:)
6. Press Set.
7. Press (left arrow) or (right arrow) to select the comment you
want.
Example: 2.PLEASE CALL.
8. Press Set.
9. Enter the number of pages you are sending. (Enter 00 to leave the number of pages blank.)
( 1.COMMENT OFF ]
C
f SELECT <- -> & SETH
( 2.PLEASE CALL ]
( TOTAL PAGES? :00 ] ( TOTAL PAGES? :02 )
3
FAX TRANSMISSION OPTIONS SENDING FAXES
10. Wait for two seconds.
11. Press Stop to exit.
12. Enter the fex number.
13. Press Start.
[ 7.C0VERPA6E ( ENTER FAX NO. )
c
( PRESS START KEY ) ( NJ OFFICE ( SEND COVERPAGE ] ( SENDING #01 P■01 )
J
:)
D
Sending a Fax with Call Reservation (Talking to the receiving
party after fax transmission.)
You can send a fax and then talk to the recipient using the Call Reservation feature. After your fax has been printed on the receiving end, the receiving fax machine will ring as if it were receiving a telephone call. If the recipient picks up the handset, your fax machine will ring. Then you can pick up your handset and start a conversation. If you have both Call Reservation and Call Back Message set to ON and the recipient does not pick up the handset when it rings, your fax machine will leave a fax message asking the recipient to call you.
Using the Call Reservation Function
• There are some fax machines that will not respond to this function.
• When you use auto redialing, you cannot use the Call Reservation function, but if Call Back Message is ON, your fax machine will leave a Call Back Message asking ask the other party call you.
• You can not use Call Reservation with the Delayed Transmission or with the
Polling function.
• You must register your Station ID number to turn the Call BackMessage to ON. (See pages 28>29.)
[ 09/12/1998 15:2^
1. Insert the donuments into the
feeder.
2. Press Function.
3. Press 1.
4. Press 3.
[ memor7
( FAX; NO. & START )
C
( COPY: PRESS COPY ) f 1.TEMP■SETTINGS ) i 1-TEMP.SETTINGS 1
( 3.CALL RESERVE ]
^ ( CALL RESERVE:0FF l-^
SELECT <- -> & SET
100% )
3
ss
ShNDING FAXES fax TP.^\NSMisfuoN options
5. Press ^ (left arrow) or (right arrow) to select Call Reservation
ON or OFF.
Example: Call Reserve ON.
6. Press Set.
7. Press (left arrow) or (right arrow) to select Call Back Message ON or OFF.
Example: Call Back Message ON.
8. Press Set,
9. Press Stop.
10. Enter the fax number.
11. Press Start.
12. Pick up your handset if it rings.
09/ 12/1 998 15 :25
CAL L BA CK M ESS AGE
[ CALL RESERVE:ON )
i CALL BACKiOFF ]
c
[ SELECT ^ & SET ] ( CALL BACK:ON
( 3.CALL RESERVE ) f ENTER FAX NO
c
f PRESS START KEY) i NJ OFFICE [ DIALING #01
-------------
I
ID
I
TO:
FAX:
FROM:
PI FASF CALI. AT TTFI 1 4100554445
N4 OFFICE
14155551212
BROTHER
FFAX1 4155554444
Printing the Call Back Message
You can print a Call Back Message to check the format.
1. Press Function.
2. Press 3.
3. Press 5.
4. Press Start.
( 09/12/1998 15:25 ] ( 1.TEMP■SETTING ) ( 3.PRINT REPORTS ) ( 5.CALL BACK MSG ) ( PRESS START KEY ) { PRINTING
D
56
/'Vix TRANSMISSION OPTIONS SENDING FAXES
ECM (Error Correction Mode)
The Error Correction Mode (ECM) is a way for the machine to check the integrity of a fax transmission while it is in progress. ECM transmissions are possible only between machines that both have the ECM feature. If they do, you may send and receive fax messages that are continuously checked for their integrity.
Sufficient memory must be available in your machine for this feature to work.
Error Retransmission
Error Retransmission is helpful when the receiving machine does not have ECM. Even though your machine can not check the integrity of the message, it will send the affected page(s) again after occurrences of accidental noise have caused an error.
This feature is available only for memory transmission (see pages 40-45).
( 09/12/1998 15:25 ]
1. Press Function.
2. Press 5.
3. Press 4.
4. Press (left arrow) or (right
arrow) to choose either ON or OFF.
Example: ON.
5. Press Set.
6. Press Stop to exit.
( l.TEMP.SETTINGS )
( 5.USER OPTIONS ]
f 4.ERR0R RE-TX ]
( ERROR RE-TX:0FF )
C
( SELECT ^ & SET ] ( ERROR RE-TX:0N )
i 4.ERROR RE-TX
:)
57
l^tCElVING FAXES AND OTHER CALLS basic setup to recfave faxes
7. RECEIVING FAXES AND OTHER CALLS
A) BASIC SETUP TO RECEIVE FAXES
Selecting an Answer Mode
___
There Eire four different answer modes for your fax machine. You may choose the mode that best suits your needs by pressing the Mode button repeatedly until you have changed the Auto and F/T lights to the setting you want to use. For more detailed information about a particular mode, please refer to the page number in the right column.
NOTE: The lighted indicators mean q = not selected = is selected and lit
Mode Light
1. Manual
O
(manual receive)
O
2. Fax
(automatic receive)
3.
F/T
(Fax/Telephone)
O F/T
O
[- TAD
Fax
|-TAD
F/T
• Fax |-TAD
Fax
• F/T
How it works
You control the phone line and must answer every call yourself.
The fax machine automatically answers every call as a fax.
The fax machine controls the line and automatically answers every call. If the call is a
fax it will receive the fax. If the call is not a fax it will ring for you to
pick up the call.
When to use it
Use this mode when you are using a computer
modem on the same hne or if you receive very few fax messages. You can also use this mode with Distinctive
Ringing,
For dedicated fax lines. You can not receive a voice
call but you can call out.
This mode is for when
you are not using an
answering machine. You can not have an
answering machine on the same line, even if it is on a separate jack on the same line. You can not use the telephone company’s Voice Mail in this mode.
Page#
59
59
60
4.
TAD
(External Telephone Answering Device or machine)
• Fax
|“TAD .•.F/T
The answering machine controls the phone line and answers every call. As soon as the TAD answers, the fax machine
listens for fax tones. If it
hears them it will take over the call and receive
the fax message.
You must have an external answering machine plugged into the fax machine for this mode to work properly. It will not
work, with tho telephone
company’s Voice Mail services. The TAD mode can be set so you have time
to answer calls before the
70
TAD picks up. You do not have to change modes when you are in or out.
*NOTE: • In TAD mode the Ring Delay and FAT Ring Time settings on the fax machine do not
apply! The number of rings is set on the external answering machine, which overrides the settings on the fax machine.
* In F/T mode you must set the Ring Delay and F/T Ring Time. If you have extension phones on the
line, set the Ring Delay to 4 rings.
58
BASIC SETUP TO RECEIVE FAXES RECEIVING FAXES AND OTHER CALLS
Manual Reception (Manual Mode)
When you sot. tbp. Auswpr МоНр to Manual, you must answor aach incnming call yourself. Hera is what you should do when using Manual Mode:
If You Gret a...
1. Regular phone call
2. Phone call and request
to send a fax
3. Fax tone...
Then You Should...
Talk as you normally would.
Press Start when finished talking, and replace the handset.
NOTE: Sender must also press Start. Press Start, and replace the handset.
Automatic Fax Reception (Fax Mode)
You can automatically receive all your faxes in Automatic Fax Reception mode (Fax light is ON). Select this mode by pressing Mode.
Setting the Ring Delay
You can set the number of rings before the fax machine will answer the line.
( 09/12/1998 15 :25 )
1. Press Function.
( 1.TEMP.SETTINGS )
2. Press 6.
3. Press 2.
4. Press (left arrow) or (right arrow) repeatedly until you find the number of rings you want.
Example; 00. When you set 00, you can receive your
incoming faxes with no rings,
5. Press Set.
6. Press Stop to exit.
( 6.TEL OPTIONS
( 2.RING DELAY
(Hung delay.-02
C
( SELECT «- -» & ( RING DELAYiOO
( 2.RING DELAY
SET )
) )
:)
)
59
khCblVING hAXhS AND 01 HER CALLS hasic sktup rn rkckiyf, paxes
The FIT Switch (FaxITelephone Mode)
When you share one line for your telephone and fax machine, in the F/T switch mode, the fax machine can determine whether an incoming call is a fax or a telephone call. (See Chart below.)
NOTE: The caller may hang up, but the F/T ringing will continue for 10-60 seconds.
€0
ВАЖ SETUP то RECEIVE FAXES khChl VINC^ hAXES AND OTHER CALLS
Setting the FIT Ring Time
You can specify the maximum time you want the fax machine to ring (double ring) to notify you
after it has answered a telephone call; there are four predefined settings: 10,20,30, or 60 seconds.
During this time, only the fax machine will ring. No other phones on the same line will ring.
1. Press Function.
2. Press 6.
3. Press 4.
4. Press (left arrow) or (right arrow) repeatedly until you find the setting you want.
Example: 10 SEC.
5. Press Set.
6, Press Stop to exit.
____________________________________
( 09/12/1998 15:25 ) [ 1.TEMP■SETTINGS 1 [ 6.TEL OPTIONS 1 f 4■F/T RING TIME )
^ ( RING TIME:20 SEC K
SELECT <• ^ & SET K
f RING TIME:10 SEC )
( 4.F/T RING TIME]
_
Smoothing
The smoothing feature enhances the appearance of incoming faxes by making the lines smooth and takes no additional time. This function does not apply to outgoing faxes, or to lists or reports
you print. The initial setting is ON.
1. Press Function,
2. Press 5.
3. Press 1.
4, Press (left arrow) or ► (right
arrow) to choose ON or OF]?’.
Example: OFF.
5. Press Set.
6. Press Stop to exit.
[ 09/12/1998 15
( 1 -TFMP.SETTINGS )
( 5.USER OPTIONS ) ( 1.SMOOTHING ( SMOOTHING:ON
C
( SELECT ^ & ( SM00THING:0FF
( 1.SMOOTHING
:25
SET ]
1
) )
)
)
:)
61

KbL^tlVIlNl:? hAAhb ANU UIHtW CALLi) basic SETirp to receive faxes

Setting the Size of the Paper
There are three different settings for the size of the recording (printing) paper. The machine will automatically reduce and print the incoming data according to the size setting of the paper.
[ 09/12/1998 15:25 )
1. Press Function.
2. Press 5.
3. Press 6.
f 1.TEMP■SETTINGS ) ( 5.USER OPTIONS ) [ 6.RCD PAPER
f RCD PAPER:LETTER )
c
[ SELECT <- .» & srn
)
4. Press (left arrow) or (right arrow) to select either LETTER, LEGAL or A4.
Example : LEGAL
5. Press Set.
See the REDUCTION setting in Function menu 5-5. (See page 63.)
6. Press 1 to change the reduction
setting.
If you press 2, the settings for the
size of the recording paper remain unchanged.
Example: Press 1.
7. Press (left arrow) or (right arrow) to select either AUTO, 100%, 93%, 87%, or 75%.
Example: AUTO
8. Press Set.
9. Press Stop to exit.
( RCD PAPERrLEGAL )
^ f CHANGE REDUCT?
l.YES 2.N0
( REDUCTION : AUTO )
c
( SELECT <- ■» & SETI
( REDUCTION : AUTO )
( 6.RCD PAPER
:)
NOTICE
Regardless of the actual size of the paper, the machine will calculate the reduction ratio by this setting. So when you change the paper, you must also change this
selling to get the correct reduction. Your machine can be set to receive incoming fax
documents on only letter, legal or A4 paper.
62
BASIC SETUP TO RECEIVE F:\XES RECEIVING FAXES AND OTHER CALLS
Printing a Reduced Copy of the Incoming Document
Y o\i can avoid separating data even if the document is longer than the paper by using this function
to print a reduction of the document. There are two types of reduction: Auto Reduction and Fixed Reduction.
Auto Reduction
Regardless of the original size of the incoming document, it will be reduced to fit on one page of paper. The machine will automatically calculate the reduction ratio by taking into account the size of the incoming document and the size of the paper you selected in Function menu 5-6. (See page 62.)
Using Fixed Reduction Ratios
You can choose to have incoming documents regardless of the size of the paper. The reduction ratios can be selected from among four choices: 100%, 93%, 87%, or 75%.
KEYS TO PRESS
1. Press Function.
2. Press 5.
3. Press 5.
4. Press (left arrow) or (right arrow) to select the reduction ratio
you want;
- If you want Auto Reduction,
choose «AUTO”.
- Choose 93%, 87%, or 75% if you
want Fixed Reduction.
Example: 93%
- Choose 100% if you want to record the same size.
5. Press Set,
6. Press Stop to exit.
THE DISPLAY WILL SHOW:
( 09/12/1998 15:25 ) ( 1.TEMP.SETTINGS
( 5.USER OPTIONS
( 5.REDUCTION
( REDUCTIONiAUTO
C
f SELECT <r ^ h SET ) ( REDUCTION: 93%
[ 5.REDUCTI0N
) ] )
:)
D
63
RECEIVING FAXES AND OTHER CALLS j гд.ч7г sktup to recetvh: raxee
NOTICE
You can use Auto Reduction to reduce incoming documents to fit on one page of paper, only as long as the original document is no' longer than legal size. If the
original is longer than legal size, the data will r ot be reduced (see For Your Information below) and will carry over to print on a second page.
When you use Auto Reduction and you receive a i incoming document that is
smaller than your paper, no reduction will take pi ace. When selecting Fixed Reduction, you must consider the size of the paper as
registered in Function menu 5-6. (See page 62.) Ifym selected letter size, you can choose a reduction of 93%, 87%, or 75%. If you sele ited A4 size, you can choose a reduction of only 93% or 87%. And if you selected l igal size, you can choose only 93%.
FOR YOUR iNFORMAl ON
Selecting the Ratios of Fixed Reduction
Other party sends you a document the size of...
Letter document {8,5"x11") (mostly Domestic communications)
Your paper size is:
Letter
A4, Legal
Recommended Reduction Ratio is:
93%
100%
Letter 87%
A4 document (8.2"x11.6") (mostly International communications)
Legal document (8,5"x14")
A4 Legal Letter Legal
93%
100%
75%
93%
Reception into Memory (Out of Paper Reception)
If the multi-purpose sheet feeder is empty, the LC D will display the message CHECK PAFEK. Then please add more paper. (See pages 5-6.)
Your fax machine will store incoming faxes in its memory automatically if it runs out
of paper. The contents of the memory will be printed automatically when you replace the new paper. The memory will not be lost as long as you do not turn off the machine or disconnect the power.
64
тяте ЯЕТ11Р тп jTF.cRjvv: елхкя RFCFIVINR FAXFS AND OTHFR CALI S
Setting the Print Density
You can set print conditions with, the following steps. Press (left arrow) to make the print
lighter and (right arrow) to make the print darker . If the print is still too light or too dark, you can adjust it further by turning the Print Density Dial located in the right comer under the top cover. (Remove the drum unit to find the dial. See page 101 for more information.)
[ 09/12/1998 15:25 ]
1. Press Function.
2. Press 5,
3. Press 9. The display will alternate
messages.
4. Use (left arrow) or (right arrow) to change the settings.
5. Press Set.
6. Press Stop to exit.
( 1.TEMP■SETTINGS )
[ 5.USER OPTIONS ]
( 9.PRINT DENSITY ]
тпппгп-Г)
c
( SELECT <- ■» & SETI
[ 9.PRINT DENSITY ]
3
Toner Save Function
This function lets you extend the life of the toner by conserving its use. When the Toner Save is
set to ON, the print appears somewhat lighter. This feature is also available when copying. The default setting is OFF.
[ 09/12/1998 15:25 ]
1. Press Function.
2. Press 5.
3. Press 7.
( 1.TEMP.SETTINGS ) ( 5.USER OPTIONS ]
( 7.T0NER SAVE )
4. Press (left arrow) or (right arrow) to select either ON or OFF.
Example: ON.
5. Press Set.
6. Press Stop to exit.
TONER SAVE:0FF SELECT <- ^ & SETI'^
i TONER SAVE:0N ]
( 7.T0NER SAVE
J
65
l<!bL-bl VllNUri bAXbb ANU UI Hblti UALLI:5 BA.^ifc setup to rfceivk faxes
Speaker Volume
There are three settings available for the Speaker Volume, OFF, LOW, or HIGH. This setting controls the loudness of the fax machine’s speaker, which is connected to the phone line. The
initial setting is LOW.
( 09/12/1998 15:25 )
1. Press Function.
2. Press 6.
3. Press 3.
4. Press (left arrow) or ► (right arrow) to choose a setting either
OFF, LOW, or HIGH.
Example: HIGH.
5. Press Set.
6. Press Stop to exit.
( 1.TEMP.SETTINGS ) ( 6.TEL OPTIONS
( 3.SPEAKER VOLUME ) f SPEAKER:LOW
c
[ SELECT ^ & SET)
f SPEAKER:HIGH
f 3.SPEAKER VOLUME )
1
1
:)
1
Ring Volume
You can set the Ring Volume to either OFF, LOW or HIGH. The initial setting is HIGH. Even if you select OFF, the Ring Volume is set LOW for F/T ringing. Call Reservation ringing and when the Distinctive Ringing mode is SET.
1. Press Function.
2. Press 6.
3. Press 5.
4. Press (left arrow) or ► (right arrow) to choose either OFF, LOW,
or HIGH.
Example: LOW.
5. Press Set.
6. Press Stop to exit.
66
( 09/12/1998 15:25 ] [ 1.TEMP.SETTINGS ) ( 6.TEL OPTIONS ]
( 5.RING VOLUME
I' ( RING VOLUME:HIGhn-s
SELECT <- -> & SET ]-^
( RING V0LUME:L0W )
( 5.RING VOLUME }
1
REMOTE ACTm\TlON RbCEIVING FAXES AND OTHER CALLS
B) REMOTE ACTIVATION
What is Remote Activation
If you answer a call that is a fax message, you can use the Remote Activation Code to make your fax machine take over the call. If your fax machine answers a telephone call that is for you, you can use the Remote Deactivation Code (#51) to pick up the call at an extension phone. (You do not need a code to take over a call at the fax machine.) You must use a touch tone phone.
Connecting an External or Extension Telephone
You may connect an external telephone to your fax machine, as shown below. Use the
“EXT.” jack on ynnr fax machino. Altorn a Lively, yrm may wish toii.se this “EXT.” jack
to connect a telephone answering device (TAD). An extension phone is a telephone that is plugged into a separate wall jack on the same line.
External Telephone
If the external telephone is in use, the warning message EXT. TEL IN USE will be displayed on the fax LCD. When the handset on the fax machine is picked up, an alarm will sound. You can disconnect the external phone and switch to the fax
machine’s handset by pressing Hook.
Extension Telephone
Using Remote Codes
The Remote Activation Code (*51) is used in F/T and TAD modes. The Deactivation Code (#51)
is used only in F/T mode.
67

lihCblVING FAXES AND OTHER CALLS remote activation

Using the Activation Code
When you are at the fax machine, you will probably answer incoming calls before your fax
machine or answering machine is programmed to pick up. If you answer a call and no one seems to be on the line, assume it is a fax message. Do not hang up. You must activate your fax machine to take over the call first. (If you are holding the fax handset, just press the Start key and hang up.) If you are on an extension/external phone, press *51 and wait for your fax machine to respond before you hangup. After 3 seconds you will hear receiving tones (chirps) through the handset of the extension phone. Then hang up. You can repeat the code as many times as needed. Your fax machine will take over the call and print the fax message. If your caller wants to talk before sending the fax, you can have a conversation first and then activate your fax machine with the code.
The Remote Activation Code also can be used by your callers. When you are using a TAD, your outgoing message (OGM) should end with the statement “to send a fax, press *51”. (See the section on Connecting a Telephone Answering Device for more information.)
Using the Deactivation Code
When your fax machine is in F/T mode, sometimes it will answer a call that is not fax calling tones
(a telephone call or iiianual fax). It will xespoxid with a double ring (short, short) to alert you to
take over. Because it has already answered the call, only the fax machine will ring, extension phones are no longer connected to the call. Pick up any phone on the line, except an external phone
connected to the fax machine.
To take over the call at the fax machine; Rick up the handset of the fax machine and talk to the caller as usual. If no one is there or someone
is trying to send you a manual fax, press the Start key and replace the handset. Your fax machine will display RECEIVING and print the incoming fax message.
To take over the call at an extension phone; Pick up the handset on another telephone and press #51 quickly during the silence between
the double ring pattern. When the fax machine hears the code it will stop ringing and let you speak with the caller. If no one is on the line or someone is trying to send you a manual fax, send the call back to the fax machine (*51).
Making the Remote Codes Easier to Use
You can change the codes at any time. It may be easier for you and your callers to press the same
key three times (Example: *** and ###). Although you can change the codes to any numbers you want, try to avoid using digits for the Activation Code. The Remote Activation Code can not match any number you dial. If you try to dial a phone number that includes the Activation Cnde, your
fax machine will go into receiving mode.
Troubleshooting
Sometimes other equipment on your phone line reserves a key that is in the Activation or Deactivation code. (Some answering machines reserve the key.) If the code you use to retrieve
messages from your answering machine causes the line to be disconaecLed, try changing the
Remote Codes. Change *51 to ### and #51 to 999. The Remote Activation and Deactivation Codes may not work with some telephone systems or telephone sets.
NOTE: If you accidentally pick up an extension phone when a fax message is being received, you
may disrupt the transmission or render some portions unreadable.
RK MOTR 4 rri VAnnK[ RFCFIVING FAXES AND OTHER CALLS
Changing and Registering Remote Codes
KEYS TO
i 09/12/1998 15:25 )
1. Press Function.
2. Press 7.
3. Press 5.
i 1.TEMP.SETTINGS ]
i 7.SETUP SYSTEM ) [ 5.REM0TE COPE ] f REMOTE ACT.:0N ]
C
i SELECT <- ^ & SET ]
:)
4. Press (left arrow) or (right arrow) to choose ON or OFF.
Example: ON.
5. Press Set.
6. Enter new remote code to activate.
(Factory setting is *51.)Then press
Set.
7. Enter new remote code to deactivate. (Factory setting is #51.)
8. Press Set.
9. Press Stop to exit.
f REMOTE ACT.:0N )
f ACT.C0DE:*51
( DEACT.CODE:#51 ]
( 5.REMOTE CODE )
69
UbCblVING bAXbS AND OTHER CALLS COS^NEmNOATELKimOSEA}^mmiNGDE\lCErTM>>
C) CONNECTING A TELEPHONE ANSWERING DEVICE (TAD)
How to Use an External TAD with the Fax
When you have a Telephone Answering Device on the fax phone line, the TAD will answer all the
incoming calls. Ymir Brother fax machine will listen in on the line for fax CNG tones. If it hears
them, it will take over the call and receive the fax message. If it does not hear fax tones, it will let the TAD continue playing the outgoing message so the caller can leave a voice message.
The TAD must answer within 4 rings. The fax machine can not hear the CNG calling tones until the TAD answers the call. When the Ring Delay is set for 4 rings, only 8-10 seconds of CNG calling tones are left for the “handshake”. So you must strictly follow the instructions for recording your OGM.
You must erase the incoming messages frequently on your TAD. When the TAD’s memory is full it will not answer any incoming calls (fax or voice).
Set your fax machine’s answer mode to TAD (Fax and F/T lights on).
__________
______________
FOR YOUR INFORMATION
Connecting an External TAD to the Unit
You may connect an external TAD to your fax machine, as shown below. Use the
“EXT.” jack on your fax machine.
70
Do not connect a TAD elsewhere on the
same phone line. This will cause problems because your fax machine and TAD will both try to control the line.
CONNECTING A TELEPHONE ANSWERING DEVICE {TAD-
Flowchart of External TAD Reception
Incoming Call
The call is picked up
by the external TAD. (Maximum 4 rings.)
RtCEIVING FAXES AND OTHER CAt 1S
Fax reception is automatically activated by fax tones.
The fax message is received on paper.
Auto dialed fax call
The external TAD outgoing message begins.
Voice call
The caller leaves a voice message on the
external TAD.
Manual dialed fax call
The caller can also send a fax message.
The caller must
press your Remote Activation Code to activate the fax machine.
i
The fax message is received on paper.
Hookup
There is only one way you can hook up a Telephone Answering Device (TAD) on the fax phone line. The TAD must be plugged into the back of the fax machine in the jack labeled EXT, Your fax
machine can not work properly if you plug the TAD into a wall jack. Follow these steps:
1. Plug the telephone line cord from the wall jack into the back of the fax machine in the jack labeled LINE.
2. Plug the telephone line cord from your TAD into the back of the fax machine in the jack labeled EXT. (Double check that the telephone line cord comes from the jack in the TAD for telephone line and not for telephone set,)
3. Put your fax machine in TAD mode by turning both the Fax and F/T lights on.
4. Set your TAD to 4 rings or less. (The fax machine's Ring Delay setting does not apply).
5. Turn the TAD'S Answer mode to UN.
6. Record the OGM (outgoing message) on your TAD as explained below.
Recording the TAP's Outgoing Message (PGM)
______________
The tads outgoing message is important because it must be set up to handle two kinds of fax receptions: automatic and manual. Timing is important.
1. Record 5 seconds of silence as the beginning of your message. (Your fax machine will be able to hear the fax calling tones, of automatic fax transmissions, before they stop.)
2. Limit your speaking to 20 seconds.
3. End your 20 second message by giving your Remote Activation Code for people sending manual
faxes; “After the beep, leave a message or send a fax by pressing *51.”
NOTE: Do not assume that most callers send faxes automatically. Many people do not realize
they are not sending fax tones when they lift the handset or press Hook. Also, some
machines may not send fax tones.
71

WtUtIVII\ICc7 hAXtb AND UI HhR CALLS visttnctivf. rincing

D) DISTINCTIVE RINGING
Distinctive Ringing
What Is Distinctive Ringing?
Distinctive ringing is a service offered by the telephone carriers that allows you to have several different numbers on one phone line, so you can have a separate number for your fax machine. Each number has its own distinctive ringing pattern. This way, when you get an incoming call,
you can identify the number being called by its ring. Your local telephone company can provide
more information about this service. The service is usually offered as a monthly charge to your normal telephone bill.
What is the Advantage of Using the Distinctive Ringing Function?
Using DisLiiiclive Ringing is the must eiXicient way to receive both fax and telephone calls on the same line. It is much easier for your callers who dial manually. The fax machine will answer with receiving tones so they will not have to press an activation code (TAD mode) or wait 30 seconds to hear fax tones (F/T mode). And the people who call to talk on your main number, will not have to talk to your fax machine. Basically, it gives you two independent numbers without the higher cost of a second line.
Can My Fax Machine Use Distinctive Ringing?
Yes, it has a distinctive ringing function that allows you to register the distinctive ringing pattern of an additional phone number on the line. The number you register must be the number you want to use as your dedicated fax number. Once you register the ringing pattern, the fax machine will
be able to identify its own incoming calls and automatically receive faxes at that number. You can register only one ringing pattern. There are some ringing patterns that can not be registered.
___________
________
_______________
Can I Change the Setting Later?
Yes, you can change or cancel the distinctive ringing setting at any time. You can switch it OFF temporarily and then turn it back ON. When you move or get a new fax number, change the distinctive ringing mode to SET so you can register the new number.
How Will the Fax Machine Treat All Other Numbers?
As long as the fax machine is set to Manual mode and you have registered its distinctive ringing number, the fax machine will answer only the registered number. When a call comes in to your main number (or additional distinctive ringing numbers), all the phones will ring until you or an answering machine pick up the call. (See the chart on page 73.)
If you want the fax machine to allow a telephone answering device (TAD) to answer only the main
number(s), you must leave the fax machine in Manual mode. You can plug the telephone
answering device into either the EXT jack of the fax machine or into a separate phone jack. If the TAD is in the EXT jack, you will not hear the first two rings on the TAD. The TAD must be set
to its maximum number of rings (at least 4 ring cycles). Otherwise, it will answer the registered
distinctive ringing number before the fax machine has time to recognize the ringing pattern.
If you change the answer mode on the fax machine to Fax or FyT, that setting will override the
Distinctive Ringing setup. In Fax or F/T modes, your fax machine will answer all the
phone numbers (including its own ring pattern).
DlSTlNCriVK HINGING RbCtIVING FAXES AND OTHER CALLS
Hvw Does the Distinctive Ringing Function Work?
Your telephone number will have the standard ring pattern of long long, while the new number could have a ring pattern of short short, long short, etc. When Distinctive Ringing is ON, you will not hear the first two rings of all incoming calls on the fax machine. Extension phones will ring as usual. If the fax machine recognizes the ring pattern, all ringing will stop and the fax machine will answer and automatically receive the fax message. Otherwise, you will hear the extension phones and the fax machine continue to ring. The fax machine always listens to at least two ring patterns before it answers, so do not pick up the phone during that time. You will quickly learn to recognize the ring pattern for faxes, so you will not be tempted to answer that number. Either
you or a telephone answering device can answer the main number(s).
Flowchart of an Incoming Call
*The fax machine always listens to at least two ring patterns before
it answers, so do not pick up the phone during that time.
Which Phone Number Should I Register?
It is a good idea to keep your old number for its original purpose and to register the new number as your fax number. Remember to give the new fax number to your customers and colleagues.
What Must I Do to Set up Distinctive Ringing?
To use the Distinctive Ringing feature you must:
1. Get the distinctive ringing service from your telephone carrier.
2. When your distinctive ringing number ie available, register it in the function called Setting
the Distinctive Ringing Function.
3. Keep the fax machine in Manual answer mode (both Fax and F/T lights turned off.)
73
k b C11VIN C-:? bAX b S A N13 OIH F: R C A LLS distinctr^e ringing
Setting the Distinctive Ringing Function
This function is a one-time procedure to register a distinctive ringing number v?ith your fax machine. Your fax machine will answer the registered number automatically, simulating Fax
answer mode on a dedicated fax line. You can register only one number. Do not try to set up
this function if you do not have the distinctive ringing service. It may cause your fax machine to malftmction.
This procedure is in two parts: First, you must put the fax machine in SET mode; D/R SET MODE
will be on the display screen. Second, you must wait for a friend to call the distinctive ringing
number so you can register the ringing pattern. When a call comes in, do not pick up the handset until the fax display says PICK UP TO SET. Then pick up the fax handset. If the caller dialed your distinctive ringing number, press the Start key and check that the display says REGISTERED before you hang up. If the caller dialed the other number, press the Stop key and hang up to try again.
Before you begin this function:
1. If your fax machine is connected to a telephone answering device or to the telephone company's Voice Mail system, disconnect it before you begin this function.
2. Have a friend ready to call your distinctive ringing number.
1. Press Function.
2. Press 6.
3. Press 6.
4. Press ^ (left arrow) or (right arrow) to find the SET mode.
_______________________
( 09/12/1998 15:25 ]
[ 1.TEMP.SETTINGS ( 6.TEL OPTIONS ( 6 . DISTINCTIVE ( DISTINCTIVE:0FF
C
( SELECT <- -» & SET ) ( DISTINCTIVE:SET
_
) )
J
:)
D
5. Press Set.
6. Press Stop.
NOTE: The display should say
D/R SET MODE. Also, the
answer mode lights will
flash. You must now wait for
suiueune to call the distinctive
ringing fax number.
* If you want to exit this programming,
press Stop. Settings remain unchanged.
7. When the phone rings, listen care fully to check that the ringing pat tern is the one you want to register. If it is, wait until the display says
PICK UP TO SET. Then pick up the
fax handset.
74
( 6.DISTINCTIVE [ D/R SET MODE
( PICK UP TO SET )
j
J
OJSiTiNr.TJVK JilNGINC, RI-ChIVING FAXES AND OTHER CAM S
8. Press Start to set.
Check that the display says
REGISTERED.
(If the other number was called, press Stop to cancel.)
9. Hang up the handset.
After you complete this one-time setup:
1. The Distinctive Ringing function automatically will be changed from SET to ON. Distinctive Ringing operates in Manual mode, so you must keep the Fax and F/T lights turned oit;
2. Be sure to have a friend call you on both numbers to test that everything is set up correctly.
3. If you do not complete this function by pressing the Start key to register a number, your machine will stay in D/R SET MODE. So, if you decide not to register a number, you must repeat Steps 1~6 and in Step 4 change the mode to OFF.
How to Turn the Distinctive Ringing Function ON or OFF
The distinctive ringing function is designed to accommodate the distinctive ringing service (a telephone service that provides you with multiple numbers, each with a distinctive ring pattern, on one line). You can change the distinctive ringing function setting to ON or OFF as needed after you have registered the distinctive ringing number in the function called Setting the Distinctive Ringing Function. To change the setting, repeat Steps 1~6; Step 4 is where you can select either ON or OFF.
( START TO SET
C
i STOP TO CANCEL ] ( REGISTERED
____________
J
:)
1
75

kbCblVING hAXbS AND OTHER CALLS callrr w

E) CALLER ID
What is Caller ID?
Caller ID is a telephone service that allows the subscriber to see a display of the caller's phone number (or name in certain states) as the telephone rings. It is a fast way to screen your calls. You can respond quickly to calls you missed, because Caller IDs are received and stored in your machine’s memory.
NOTICE
To get the Caller ID Service: apply for the Caller ID service at your local telephone company.
The t)q)e of service varies from state to state and is determined by your telephone company. Your particular service may display only the caller’s phone number or the caller’s number and/or name.
Advantages of Caller ID
For Business
All businesses profit from a quicker response to customer calls. Businesse.s that provide mail
order services, money-lending services or provide confidential information, can protect themselves from false orders or acceptance of false identification.
At Home
Residential customers can protect themselves from unwanted calls.
How Does Caller ID Work?
The Caller ID Appears on the Display When Your Telephone Rings
As your telephone rings, the Display shows you the caller’s phone number (or caller’s name in certain states). You will know who is calling before you pick up the handset or before your machine automatically receives the call. Once you pick up the handset, the caller’s ID disappears. If both the caller’s phone number and name are received, only the name will appear on the Display. You
will see the first 16 characters of the number or name.
Helpful Hints • If OUT OF AREA appears on the Display, it means that the call came from
outside your caller ID service area.
• If PRIVATE CALL appears on the Display, it means the caller intentionally blocked the transmission of his/her ID.
• Ifno caller ID was transmitted to your fax machine, CALL PICKUP will remain
on the display.
NOTE: Please set the number of rings to more than 02 to use Caller TD. If you set the number
of rings to 01, you can not receive the Caller ID.
76
CMXERw RECEIVING FAXES AND OTHER CALLS
The Caller ID is Stored in Your Machinées Memory
The machine can store a maximum of the last 30 incoming caller IDs in the memory, along with
the time and date of reception. The 31st call will cause the oldest ID to be erased.
The Caller ID information stored in the memory can be scrolled through on the display.
And you can also print the Caller ID list and review calls you received by checking the Caller IDs in memory. This report will list the Date, Time, Phone Number (Caller ID), Name (in certain
states), and type of call (Comment). (See pages 78-79.)
Scanning through the Caller IDs Stored in Memory__________________
You can display the caller IDs that are stored in the memory as follows. (You can skip to Step 4 below by pressing the Shift and Tel-index keys simultaneously.)
{ 09/12/1998 15 :25 )
1. Press Function.
2. Press 6.
3. Press 7.
4. Press Set.
The Caller ID of the last call will appear on the display.
( 1. TEMP,SETTINGS ) ( 6.TEL OPTIONS ( 7.CALLER ID ( 30)1455551212
) )
)
- If no ID is stored, the beeper will sound and NO CALLER ID will appear on the display.
5. Press ^ (left arrow) or (right arrow) key to scroll through the
Caller IDs in the memory.
In this example, press the key 5 times.
- Pressing the key will cycle
backward through the stored caller
IDs from the latest to the oldest. If you press the key when the oldest ID
appears, the latest one will appear. The key cycles forward.
- After 2 seconds, the date and time the caller ID was received will appear.
6. Press stop to exit.
( 25)5555151
77
Kfl. -I-I t-AAhï) ANU UI Mhk UALLb CALLER W
FOR YOUR INFORMATION
Clearing a Caller ID Stored in Memory
For effective use of the memory, it is recommended that you clear the Caller ID stored
in memory by pressing Clear when the display shows the number or name.
Printing the Caller ID List
You can print a listing of the Caller IDs for the last 30 calls received. Both telephone and fax calls will be listed.
( 09/12/1998 15:25 ]
1. Press Function.
2. Press 3.
3. Press 9.
4. Press Set or wait 2 seconds until
you see the prompt at the right.
[ l.TEMP.SETTINGS ) ( 3.PRINT REPORTS ]
( 9.CALLER ID
( PRESS START KEY
D
1
5. Press Start.
T Sample of Caller ID List
DATE
01
09704
02
09/04
03
09/04
04
09/04
05
09/04
06
09/04
07
09/04
08 09/04 09
09/04
10
09/04
11
09/04
TIME CALLER ID 13:45
13:45 13:45 5551111 13:45 13:45 13:45 13:45 5550000 13:45 5551212 13:45 5551234 13:45 13:45
5551212 5551212
5551010 5552222 5552323
5551010
5550101
CALLER ID LIST
NAME KOUJI TAKEYAMA
KOUJI TAKEYAMA
SMITH SHARON KOUJI TAKEYAMA
SMITH SHARON
JONES JENNIFER
( PRINTING
TIME NAME
FAX
TEL
09/12/1998 14:05 BROTHER 908-469-4547 908-356-8880
D
COMMENT
TEL RX
TEL
TEL RX
TEL RX
TEL TX
RX
TX
RX
78
CALLER ID RECEIVING FAXES AND OTHER CALLS
NOTE; “TX” means Transmit, “RX” means Receive.
The name will be listed only when it is available.
COMMENTS WILL INCLUDE;
• TX means your machine sent a fax message when it was polled or called.
• RX means your machine received a fax message (except Polling or Call Reservation).
• TEL means you answered a telephone call at your fax machine, external TAD or external phone.
• BLANK means the call was not answered or you answered on an extension phone.
79

HOW TO USE THE COPY FUNCTION

8. HOW TO USE THE COPY FUNCTION
Making Single and Multiple Copies
Use this function to make a single copy or multiple copies. When making copies, make sure the text or image on the original document is not too close to the edge. Your fax machine can not read anything closer than 1/8 inch (4 mm) from the edge of the paper. Original documents should be straight and not wrinkled or they may jam. Also, do not pull on the paper while copying is in progress. This may distort the image and damage your machine.
Set the resolution to either PHOTO, FINE or S.FINE. If you select STANDARD, the resolution
will change automatically to S.FINE.
Make sure there is enough paper in the machine. And when making multiple copies, do not let the receiving tray become overstacked. Remove copied paper from the receiving tray frequently.
Making a Single Copy
Use this function to make a single copy.
1. Insert the documents face down into the feeder.
2. Press Copy.
3. Press Copy or just wait for 5
seconds.
[ 09/12/1998 ( MEMORY i FAX: N0. &
C
[ COPY: PRESS ( NO.OF C0PIES:01 ]
c
( ENTER & COPY KEY ) { COPYING ( COPYING ( COPYING
15:25 ]
100% ]
START )
COPY ]
:)
J
P.Ol ]
P.02 )
80

HUW lU USb IHb COPY bUNCTION

Making Multiple Copies
There are two ways to make multiple copies on your fax machine. The first is the stacking
method, this will make "n" copies of page one, "n" copies of page two, and so on. These will all be stacked on top of each other. The second method is the sorting or collating method. This is when the fax machine scans the entire document and then makes 1 copy of page 1,2,3,4 in
order. Then makes a second copy of 1,2,3,4 until a total of n copies has been made.
Set the resolution to either PHOTO or FINE, If you select STANDARD or S.FINE, the
resolution may change automatically to FINE.
Stacking and Sorting Multiple Copies
1. Insert the documents face down
into the feeder.
2, Press Copy.
3. Enter two digits for the number of
copies you want using the dial
pad (Max. 99 copies).
Example; 05
4. Press Copy or just wait for 5
seconds.
5. Press ^ (left arrow) or ► (right arrow) to select the stacking or sorting method.
Example: SORT
f 09/12/1998 15:25) ( MEMORY lOOTl
[ FAX: N0■ & START
C
( COPY: PRESS COPY ]-^ ( NO.OF COPlESrOl
c
( ENTER & COPY KEVH [ NO.OF C0PIES:05 ]
MULTI C0PY:STACK SELECT <--> & COPY )-^
[ MULTI C0PY:S0RT 1
6. Press Copy to begin copying.
( COPY SORT
81

HUW lU Ubib IHb COPY hUNCIION

Reducing and Enlarging Copies
Use this function to make reduced or enlarged copies of a document. Select Auto Reduction (AUTO) if you want to reduce the size of the original, regardless of its size, to the size of the recording paper. To enlarge or reduce a document, select one of the enlargement/reduction ratios: 200%, 150%, 125%, 120%, 93%, 87%, 75%, or 50%. If you want to reproduce the same size, select
100%. When enlarging, any portion that extends outside the edge of the recording paper will be
cut off.
( 09/12/1998 15:25 )
1. Insert the documents face down into the feeder.
2. Press Eniarge/Reduce.
3. Press (left arrow) or (right arrow) to choose the setting.
- Ifyou want Auto Reduction, select
AUTO or the reduction or enlargement ratio.
4. Press Copy.
5. Enter two digits for the number of copies you want, using the dial pad
(Max. 99 copies).
Example; 05
6. Press Copy or just wait for 5 seconds.
7. Press (left arrow) or (right
arrow) to select the stacking or sorting method.
Example: SORT
[ MEMORY ( FAX: N0. & START)
c
( COPY: PRESS COPW) f ELG/RDC:AUTO
c
[ SELECT <--> & COPY) ( ELG/RDC: 93%
r[ NO.OF COPIES:01
ENTER & COPY KEY J^
( NO.OE C0PIES:05 )
MULTI C0PY:STACK
SELECT <--» & COPY
[ MULTI C0PY:S0RT 1
100% )
:)
3
:)
3
8. Press Copy to begin copying.
What to Do When You Get a MEMORY FUEL Message while Making Copies.
When you are making copies, if the memory becomes full and the display will show PRESS STOP KEY, then press the Stop key to abort the job. In this case, you can
make only a single copy that is not reduced or enlarged.
82
( COPY SORT
9. POLUNG
What Is Polling‘S
Polling is the process of retrieving faxes from another fax machine. You may use your machine to “poll” other machines, or you may ask someone to poll your machine. The party who polls pays for the cost of the call.
How Does It Work?
First all parties set up their fax machines so that they can accommodate polling. Then one party leaves documents in the fax machine so that the other party can call and have the documents sent to them.
POLLING
Polling Side
Call
Receive Document
Polled Side
When to Use Polling
Use polling to control the cost of who pays for sending a fax.
1. If you want to pay for the cost of the call: Send faxes to other parties as you
normally would, and if another party has documents to send you, ask if you can
poll for them.
2. If you want others to pay for the cost of the call: Ask them to poll your fax machine
for documents they want, and have them fax any documents that you want.
^ There are some fax machines that will not respond to the this function.
Helpful Hints Using Polling Effectively (Examples)
Problem No. 1: You want another party to send you a long fax, but they do not
want to pay for the call.
Solution: Ask them to leave the document in their fax machine so you can
poll for it.
Problem No. 2; Sales representatives have difficulty sending faxes to the head
office’s fax machine because it is busy much of the time.
Solution: Head office can poll the sales representatives’ fax machines.
Problem No. 3: Because of the time or location, it is cheaper for someone to call
you than it is for you to make the call.
Solution: Ask the other party to poll for the documents and offer to pay for
the call at their lower rate.
83
POLLING
Polling Another Fax Machine (Calling)
Once you have set up polling, as described below, and the other party has set their fax machine to POLLED WAITING, you can receive their documents automatically.
THE DISPL
Make sure no documents are in the feeder,
1. Press Function.
2. Press 1.
3. Press 2.
4. Wait for two seconds.
5. Press (left arrow) or (right arrow) to select Polling ON.
6. Press Set.
7. Press Stop.
8. Enter the fax number.
Example; One Touch dialing.
9. Press Start.
Setting Up Polled Waiting (Seing Called)
[ 09/12/1998 15:25 )
( l.TEMP.SETTINGS ( l.TEMP.SETTINGS
( 2.POLLING ( P0LLING:0FF
C
( SELECT <- -» & SET ) ( P0LLING:0N
( 2.POLLING ( ENTER FAX N0.
c
( PRESS START KEY ( NJ OFFICE
f DIALING #01
( RECEIVING P.Ol )
]
)
]
J
:)
D
)
J
!)
)
J J
Polled Waiting is when you place a document in your fax machine and set your machine to allow
another fax machine to retrieve that document. Your fox machine will print a Polled Report
after the transmission.
[ 09/12/1998 15:2^
1. Place the documents into the feeder.
2. Press Function.
3. Press 1,
4. Press 2.
5. Wait for two seconds.
84
( MEMORY 100% ] [ FAX: N0. & STARTH
C
( COPY: PRESS C0PT~1 f 1.TEMP-SETTINGS ]
i l.TEMP.SETTINGS )
i 2.P0LLING ( POLLING:OFF ]
c
( SELECT ^ & SETI
:)
:)
POLLING
6. Press (left arrow) or (right arrow) to select Polling ON or OFF.
7. Press Set.
8. Press 1 or 2. If you select l.DOC, the fax machine will scan the docu
ment at the time it is polled. Mean
while, to send another document,
you will have to interrupt by press ing Function and 0. (See Interrupt ing the Timer and Polled Job in chapter 6).
If you select 2.MEMORY, the fax machine starts scanning the docu ment immediately, so you can re trieve your original now.
9. Press Stop.
10. Press Start and wait for the polling call to come in.
Delayed Polling
i P0LLING:0N
( l.DOC 2.MEM0RY) f 2.P0LLING
f PRESS START KEY)
1
1
You can set the time when you want polling to take place. After you select POLLING:ON, press Set, then press 1 and use the dial pad to enter the time when you want polling to take place.
THE DISPLAY WILL SHOW:
Make sure no documents are in the
feeder.
1. Press Function.
2. Press 1.
3. Press 2.
4. Wait for two seconds.
5. Press ^ (left arrow) or (right arrow) to select Polling ON.
6. Press Set.
7. Press 1.
ft. Enter the time.
Example: 19:45 (7:45P.M.)
[ 09/12/1998
( 1.TEMP.SETTINGS ) ( 1.TEMP.SETTINGS )
( 2.POLLING ( P0LLING:0FF
c
( SELECT <- ^
( P0LLING:0N
( 2.POLLING ( 1.TIMER
( SET TIME=00
( SET TIME=19
15:25 )
& SET )
:00 1
:45 ]
) )
:)
]
1 J
85
PULLINC^
9. Wait for two seconds.
10. Press Stop.
11, Enter the fax number.
Eitampler One Touch dialing.
12, Press Start.
The fax machine will wait until the specified time to call.
r 1.TIMER ( ENTER FAX NO.
c
[ PRESS START KEY ] i NJ OFFICE
{ 09/12/1998 15:2T1
J
1
Sequential Polling
This function is the reverse of Broadcasting, in which your machine sends a document to several destinations. In a sequential polling operation, your machine will request documents from several fax units in a single operation. After all the polling operations are finished, a Sequential Polling Report will be printed automatically.
[ 09/12/1998 15:25 )
1. Make sure there are no documents in the feeder.
2. Press Function.
3. Press 1.
4. Press 2.
5. Press (left arrow) or ► (right arrow) to select Polling ON.
6. Press Set.
7. Press Stop.
8. Specify the destination fax machines that you wish to poll by entering the One Touch key, Speed
Dial, dial pad keys or group number. Then press Broadcast between each locations. (See page 45-46).
Example: Group key.
9. Press Start. Your fax machine will poll each number or group member in turn for a document.
( 1.TEMP.SETTINGS ( 1.TEMP.SETTINGS
i 2.POLLING ( P0LLING:0FF
C
( SELECT <- -> & SET ) ( POLLING.-ON
( 2.POLLING [ ENTER FAX NO.
C
[ PRESS START KEY ( BROTHER
( DIALING #01
J
1
J ) )
)
1
:)
)
86
REMOTE FAX OPTIONS
W. REMOTE FAX OPTfONS
Since the machine can store incoming data as well as print it, yon can use the convenient FAX
Forwarding, Paging and Remote Retrieval functions.
Setting Up Fax Storage
Set this function to “ON” if you want the incoming data to be stored in the memory as well as
printed. When the data is stored in the memory, you can use the Fax Forwarding, Paging, and
Remote Retrieval functions. It is a good idea to set the Fax Storage function to “ON” when you
go out. The initial setting is OFF.
1. Press Function.
2. Press 8.
3. Press 1.
4. Press (left arrow) or (right arrow) to select ON or OFF.
Example: ON
5. Press Set,
6. Press Stop to exit.
_______
__________
i 09/12/1998 15:25) ( 1.TEMP.SETTINGS ) ( 8.REMOTE FAX OPT ) [ 1■FAX STORAGE f FAX ST0RAGE:0FF )
C
( SELECT «- ^ & SET ] ( FAX STORAGE:ON )
( l.FAX STORAGE ]
:)
FOR YOUR INFORMATION
When you have FAX STORAGE;ON, your incoming faxes will be stored in the memory and the LCD will show the number of incoming calls;
( FAX I N M E M 0 RY:01~)
When you want to change the Fax Storage setting from ON to OFF and there is fax data still in the memory, you will get the following message after you select OFF;
r i erase all fax?
l.YES 2.NO )-^
If you select 1 you will erase all the fax data in the memory and the function will be
set to OFF. If you press 2, the data will not be erased, and the setting will remain ON.
87

KbMUIt HAX UPlIUNi)

PugingfFax Forwarding
Fax Storage mode provides the additional option of either Paging or Fax Forwarding after fax messages have been received into memory. (Fimction menu 8-1 to ON, see page 87.)
How Paging works (Paging ON)
Incoming fax Incoming fax
The fax is stored in the memory.
*
Paging function is activated.
*
The fax will dial the registered pager telephone number.
1
Once connected, the fax dials your
registered PIN number
(Personal ID number).
i
Your personal pager is activated.
How Fax Forwarding works (Fax Forwarding ON)
The fax is stored in the memory.
*
Fax Forwarding function is activated.
The registered fax forwarding number
is dialed.
+
Once connected the machine sends
the fax tone to another fax machine.
The machine sends stored fax from the memory to forwarding location.
NOTICE
1, You can activate either Paging or Fax Forwarding; they are very similar features
and can not be used simultaneously.
2. If Paging is ON, you will be paged every time a fax message is received into the memory.
88
RhMU IЫ-АХ OPTIONS
Setting Up Puging (Registering the Paging Number)
( 09/12/1998 15:25 )
1. Press Function.
2. Press 8.
3. Press 2.
4. Press (left arrow) and (right arrow) to select PAGING.
5. Press Set.
6. Enter a paging number up to 20
digits (this is the telephone number
of your pager), followed by two #
signs. Do not include the area code
ifitisthe same for your fax machine and pager.
Example: 18002844329##.
7. Press Set.
8. Enter a PIN (Personal Identification
Number), #, press the Redial/
Pause key, your fax telephone
number, and ##.
Example: 12345#-19085551234##.
( 1.TEMP.SETTINGS ) ( 8.REMOTE FAX OPT ] ( 2 . FAX FWD/PAGING )
OFF SELECT ^ & SET
[ PAGING
( PAG#:
c
i ENTER & SET i #:18002844329##Z)
i PIN#:
c
[ ENTER & SET f 5#-19085551234## )
1
:)
J
- If you do joot use a PIN, you must enter
the telephone number of your fax machine. Press Redial/Pause before entering your fax number and add ##.
Example; -19085551234##.
9. Press Set.
10. Press Stop to exit.
- Paging number and PIN number can not be changed remotely.
- Redial/Pause appears as a hyphen on the display.
( 2.FAX FWD/PAGING ]
89

kbMUIt hAX UP I IONS

The PIN (Personal Identification Number) you enter depends upon the type of paging company you use. There are generally two types of paging companies...
1) Satellite Pagers: In this case we recommend you enter your actual satellite PIN# plus your return fax telephone/fax number (or special alpha message).
FOR YOUR INFORMATION
PIN# Return#
For Example: 12345# 19085551234## or 12345#329329329##
2) Radio Pagers: Most* radio pagers do not require a PIN #, and in this case you
should use the PIN # in only for the return number or special alpha message.
Return#
For Example: 19085551234## or 329329329##
* If your radio pager utilizes a PIN # then use satellite sequence above.
The “##” symbols at the end of the special message (or return #) are used to signify the end the PIN #/Message.
Alpha Message
FAXFAXFAX
PIN# Alpha Message
FAXFAXFAX
Setting Up Fax Forwarding (Registering the Fax Forwarding
Number)
1. Press Function.
2. Press 8.
3. Press 2.
4. Press ^ (left arrow) and ► (right arrow) to select FAX FORWARD.
5. Press Set.
90
( 09/12/1998 15:25 ) ( 1.TEMP.SETTINGS ) i 8.REMOTE FAX OPTl
i 2■FAX FWD/PAGING ]
1 OFF )
C
( SELECT & SET )
i FAX FORWARD )
( FWD#:
c
( ENTER & SET
:)
J
!)
l^tMOTE FAX OPTIONS
6. Enter a fax forwarding number up
( WD#:18005551234_ )
to 20 digits.
Example: 18005551234.
7. Press Set.
[ 2.FAX FWD/PAGING )
8. Press Stop to exit.
What Is Remote Control Access?
When you leave your home or office, you will turn on your FAX STORAGE to receive fax messages. (See page 87.) But if you would like to activate or deactivate this FAX STORAGE feature, you can control and program your fax by remote control. You can call your fax from any touch tone phone, enter your remote access code, followed by programming commands.
Setting the Remote Access Code
The initial setting for the remote access code on your new fax is “159=t: When you use the Remote Access Code, you must press all four keys (three-digit number plus *). Change the remote control
code and use it as a "secret password" to limit access to your REMOTE FAX OPTIONS.
___________________________ ______
1. Press Function.
2. Press 8.
3. Press 3.
4. Enter a three digit number 000 to
999, The last digit, an asterisk, can
not be changed.
Example: 160Ж. The three digit number must not be the same as the remote activation and
deactivation codes, (See pages G8-G9.)
Example: When the remote access code is 160>K, don’t use 160 or GO^f^ for the activation and deactivation code.
5. Wait for two seconds.
6. Press Stop to exit.
( 09/12/1998 15:25 )
i 1.TEMP.SETTINGS ) ( 8.REMOTE FAX OPT 1 ( 3.REM0TE ACCESS ) ( ACCESS C0DE:159* ] ( ACCESS CODE:160* )
( 3.REM0TE ACCESS )
91

khIVIUIh hAXUPMUNS

How to Use Remote Access and Control Codes
1. Pickup the handset of a touch tone phone.
2. Enter your fax machine’s number.
3. When your fax machine answers with a beep, immediately press your Remote Access Code 159* (factory setting). (See page 91.)
4. If you hear a long beep, it means your machine has received fax message(s).
If you do not hear a long beep, it means your fax machine did not receive message(s).
5. As soon as you hear two short beeps, press a Remote Control Command. (See
page 93.) Each time your fax machine completes an instruction, it gives two (2) short beeps
telling you to enter the next command, if you wait longer than 30 seconds to enter
the command, your machine will disconnect the line. If you perform a wrong operation, you will hear three (3) short beeps.
6. When you are ready to exit remote control mode, press 90 to reset your machine.
Remote Retrieval
If you have set your FAX STORAGE: OM to store incoming fax messages, you have the ability to retrieve these fax messages from any remote group 3 facsimile machine. Remote fax retrieval is accomplished via remote control access commands, which are described in the remainder of this chapter.
_________
____________________________________
FOR YOUR INFORMATION
When to Press the Remote Access Code
Just after the line is connected, you should enter the remote access code from any touch tone phone. Make sure that you enter the remote access code while you do NOT hear any chirping sound of a fax machine. If the fax machine is set to MANUAL mode, it will answer the call after about 20 rings (about 100 seconds). You will have 30 seconds to press the remote access code or the line will be disconnected.
92
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