Thank you for purchasing a Brother fax machine. This fax machine has been designed
to be simple to use, but you can utilize it to its fullest potential by taking some time to
read this owner’s manual. You will be ready to use the fax machine as soon as you read
the first four chapters. Then you can refer to topics in the remaining chapters, as
needed.
Structure of the Manual
■ Chapters 1-4
How to set up the fax machine and what you have to know before you use it.
■ Chapters 5-7
Basic operations, how to send and receive faxes.
■ Chapter 8
How to copy.
■ Chapters 9-11
Advanced operations.
■ Chapters 12-15
Important Information.
Finding Information in the Owner’s Manual
• Use the Table of Contents. This side ofthe manual is coded so you can find topics
easily.
• If there is a key on the fax machine you are not familiar with, refer to Chapter 2.
• To find information about a function, refer to the Function Selection Table in
Chapters.
• if you have trouble, refer to Chapter 13, Troubleshooting and Regular Mainte
nance.
• Use the Index.
Test Sheet Procedures (for U.S.A. only)
_________________________
After programming your Station ID, please fill out the TEST SHEET included with your
fax machine and fax it to Brother’s Automated Fax Response System as your first
transmission. This will verify that your fax machine is properly installed.
When this document is received, a confirmation sheet will be sent back to your fax
machine. In order to receive a response, be sure to set up your Station ID.
USA;
Fax 1-908-469-4547
CONTENTS
FOR YOUR INFORMATION
SETUP & PREPARATION BEFORE USE
Choosing a Suitable Place for Your Fax Machine............................................1
The Good Places...................................................................................... 1
And the Bad Places....................................................................................1
What Is Distinctive Ringing?...................................................................72
What is the Advantage of Using the Distinctive Ringing Function?
Can My Fax Machine Use Distinctive Ringing?
Can I Change the Setting Later?
How Will the Fax Machine Treat Ail Other Numbers?
How Does the Distinctive Ringing Function Work?
Use the following list as a guide to find a suitable place for your fax machine.
___________________
The Good Places.,.
Place your machine in a location where the temperature stays between 50-90.5°F( 10-32.5°C).
Place your fax machine on a flat, stable surface, such as a desk.
Select a place that is free from vibration and shocks.
Position the fax machine so you can easily reach the power switch on the left side of the machine.
Please ensure that the socket outlet is installed near the equipment and is easily accessible.
And the Bad Places...
Avoid setting it up in a high-traffic area.
Avoid setting up the machiriG near heaters, air conditioners, water, chemicals, or refrigerators.
Do not select a place that exposes your fax machine to direct sunhght, excessive heat, humidity
moisture, or dust.
Do not connect your fax machine to electrical outlets controlled by wall switches or automatic
timers. This will cause a disruption of power and cem wipe out information from the unit’s
memory.
Do not connect your fax machine to electrical outlets on the same circuit as large appliances or
other equipment that might disturb the power supply.
Avoid placing the machine close to interference sources, such as speakers or the base units of
cordless phones.
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Packing List
Make sure you have the following items;
Wire Extension
NOTE: If an item is missing, call Brother Customer Service at 1-800-284-4329 (USA) or
1-800-853-6660 (from within Canada). See Ordering Accessories and Supplies on page
134 for the correct item numbers.
Whenever you transport the fax machine, use the packing materials that came with your
fax machine. If you do not pack the fax machine correctly, you may yoid your warranty.
NOTICE
- Never install telephone wiring during a lightning storm.
- Never install telephone jacks in wet locations unless the jack is specifically
designed for wet locations.
- Never touch telephone wires or terminals that are not insulated unless the
telephone line has been disconnected at the network interface.
- Use caution when installing or modifjdng telephone lines.
- Avoid using a telephone (other than a cordless type) during an electrical storm.
There may be a remote risk of electric shock from lightning.
- Do not use the telephone to report a gas leak in the vicinity of the leak.
- For PLUGGABLE EQUIPMENT, the socket-outlet should be installed near the
equipment and should be easily accessible.
Setting up Your Fax Machine
Follow these steps to set up your fax machine.
STEP A. Attach the document and paper trays.
..
.; V i;
-""t:
STEP B. Install the drum unit assembly (with toner cartridge).
1) Unpack the drum unit assembly
Drum Unit Assembly
including the toner cartridge and
gently rock it from side to side five or
six times.
The feeder can accept letter, A4, and legal sized paper. The default setting of the
recording paper size is letter. If you insert A4 or legal paper, you have to change the
Recording Paper Size setting, which is function 5-6. (See page 62.)
5) Move the paper guide to fit the paper 5)
6
SETUP & PREPARATION BEFORE USE
STEP D. Connect the handset.
STEP E. Connect the power cord and turn on the power switch is located on the
left side of your fax machine.
When you connect the power cord and turn on the power switch, the fax machine’s display will
show “01/01/1999 00:00”. While the fax machine is warming up, make sure it automatically
ejects the starter sheet.
NOTICE
1. This fax machine must be grounded using the 3-prong plug.
2. Since the machine is grounded through the power outlet, you can protect yourself
from potentially hazardous electrical conditions on the telephone network by
plugging in the power cord before you connect the machine to the telephone line.
Similarly, you can protect yourself when you want to move your fax machine, by
disconnecting the telephone line first, and then the power cord.
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STEP F. Connect the telephone line.
* PCI/Fjackisonlyforuse
with Missing Link option.
It you have not purchased
this option, then ignore
this jack.
8
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FOI'J YOUR INFORMATION
Roll Over Phone Lines
A roll over phone system is a group of two or more separate telephone lines that pass
incoming calls to each other if they are busy. The calls are usually passed down or
“rolled over” to the next available phone line in a preset order.
Your fax machine can work in a roll over system as long as it is the last
number in the sequence so the call can not roll away. Do not put the fax machine
on any of the other numbers. When the other lines are busy and a second fax call is
received, the fax call is transferred to a line that does not have a fax machine.
Two Line Phone System
A two line phone system is nothing more than two separate phone numbers on the
same wall outlet. The two phone numbers can be on separate jacks (RJll) or
combined into one jack (RJ14). Your fetx machine must be plugged into an RJllJack.
RJll and RJ14 jacks may be equal in size and appearance and both may contain 4
wires (black, red, green, yellow). To test the type of jack, plug in a two line phone and
see if it can access both lines. If it can, you must separate the lines for your fax
machine.
Converting Telephone Wall Outlets
There are three ways to convert to an RJll receptacle. The first two ways may
require assistance from the telephone company. You can change the wall outlet from
one RJ14jacktotwo RJll jacks. Or, you can have an RJ11 wall outlet installed and
slave or jump one of the phone numbers to it. The third way is the easiest. Buy a
triplex adapter.
You can plug a triplex adapter into an RJ14 wall outlet. It will separate the wires into
two separate RJll jacks (line 1, line 2) and a third RJ14 jack (lines 1 and 2). Plug the
fax machine into L2 of the triplex adapter.
■RJ14
LI
t1
RJll
L2L1+L2
UJ.
!
RJllRJ14
Triplex Adapter
9
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FOR YOUR INFORMATION
Installing a Fax Machine, Two Line TAD and Two Line Telephone
When you are installing a two line telephone answering device (TAD) and a two line
telephone, your fax machine must be isolated on one line at both the wall jack and
at the TAD. The most common connection is to put the fax machine on line 2. The back
of the two line TAD must have two telephone jacks: one labeled LI or LI and L2 and
the other labeled L2. You will need at least three telephone line cords: the one that
came with your fax machine and two for your two line TAD. You will need a fourth
line cord if you add a two line telephone.
Place the two line TAD and two line telephone beside your fax machine. Plug one end
of the telephone line cord for your fax machine into the L2 jack of the triplex adapter;
plug the other end into the LINE jack in the back of the fax machine. Plug one end
of the first telephone line cord for your TAD into the LI jack of the triplex adapter;
plug the other end into the LI or LI and L2 jack in the back of the two line TAD. Plug
one end of the second telephone line cord for your TAD into the L2 jack in the back
of the two line TAD; plug the other end into the EXT jack in the back of the fax
machine. The two line TAD hookup is complete. It will answer both lines as usual.
You can keep two line telephones on other wall outlets as always. There are two ways
to add a two line telephone to the fax machine’s wall outlet. Plug the telephone line
cord from the two line telephone into the L1+L2 jack of the triplex adapter. If you
prefer, you can plug it into the TELE jack in the back of the two line TAD instead.
Triplex Adapter
Two Line TAD
Fax Machine
Connecting Your Machine to a Multi Line System (PBXs)
Most offices use a central telephone system. While it is often relatively simple to
connect the machine to a key system or a PBX (private branch exchange), we suggest
you contact the company that installed your telephone system and ask them to
connect the fax machine for you.
It is advisable to have a separate line for the fax machine. You can then leave the
machine in Fax Answer Mode to receive faxes at any time of the day or night.
If the fax machine is to be connected to a multi-line system, ask your installer to
connect the unit to the last line on the system. This will prevent the unit from being
activated each time a telephone call is received.
• As with all fax units this machine must be connected to a two wire system. If your
line has more than two wires, proper connection of the fax machine can not be
made.
10
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Connecting to a Private Branch Exchange
The following points should be kept in mind if you are installing the machine to work
with a private branch exchange (PBX).
1) It is not guaranteed that the unit will operate correctly under all circumstances
with PBXs. Any cases of difficulty should be reported first to the company that
handles your PBX.
2) If all incoming calls will be answered by a switchboard operator, it is recommended
that the Answer Mode be set to Manual. (See page 58.) All incoming calls should
initially be regarded as telephone calls.
3) The imit may be used with either pulse or tone dialing telephone types.
Custom Features on Your Phone Line
If you have Call Waiting, Ring Master, Voice Mail, an Answering Service, Alarm
System or any other custom calling feature on your telephone line it may create a
problem in the operation of your fax machine.
11
Iso
® LCD & User Setup Area
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■ ■
® TELEPHONE AREA
1. Dial Dad
These twelve keys are used to
dial phone and fax numbers (see
page 35), and also can be used as
an alphanumeric keyboard for
entering informati on into the fax
machine. (See pages 23-24.)
THE CONTROL PANEL KEYS
2, Hook
This key lets you dial telephone
and fax numbers without lifting
the handset. (See page 35.)
a Hold
You can use this key to put a call
on hold. (See page 35.)
4. RedialfPause
This key dials the last number
called. (See page 43.) This key
also inserts a pause in autodial
numbers. (See pages 30, 35.)
5. Speed Dial
This key lets you access
previously stored speed dial
phone numbers with a two-digit
number. (See pages 31-32, 35.)
This key allows you to look up
numbers stored in the dialing
memory alphabetically. (See
page 36.)
This key moves the LCD cursor to the
left. It also allows you to back up one
step when you are in function mode
(see page 17) or Telephone Index.
14. Liquid Crystal Display
The LCD displays messages that will
help you set up and operate your fax
machine (On-Screen Programming).
(See page 17.)
13. (Right Arrow)
This key moves the LCD cursor to the
right, and it also lets you advance one
step when you are in function mode
(see page 17) or Telephone Index.
15. Toner Empty
This LED will start flashing when
the amount of toner drops to a low
level, and when there is no toner, the
LED will stay lit. (See page 100.)
This key is used for storing a function
setting into the fax machine. (See
page 18.)
18. Function
This key accesses the function and
programming mode (OSP), so you can alter
various settings. (See page 17.)
This key deletes entered data or backs
up one step in a function procedure.
(See page 18.)
15
mt UUINII^UL MANhL KtYbi
® LCD & USER SETUP AREA
19. Mode
This key is used to specify how the
fax machine should handle
incoming calls. (See page 58.)
21, Resolution
This key is used to set the
resolution requirements when
sending a fax. (See page 38.)
20. Help
Press this key whenever you want a
quick reference Help List printed. This
Help Lists will give you information
on how to perform settings for a
function, how to register information,
or how to get basic information for
sending or receiving faxes. (See page
23.)
Use this key when you want to send the
same fax message automatically to many
different locations (up to 190). (See pages
45-46.)
16
This Enlarge/Reduce key will reduce
or enlarge copies depending on the
ratio you select: 200%, 150%, 125%,
120%, 100%, 93%, 87%, 75% and 50%.
You can also use the Auto Reduction
function to have the machine
automatically calculate the reduction
ratio to fit to the size of your recording
paper. (See page 82.)
HOW то USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY
3. HOW TO USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY\
User-friendly Programming
We have designed your fax machine with on-screen programming and a Help key. User-friendly
programming helps you take full advantage of all the functions your fax machine has to offer.
_______________
_____________________
On-screen Programming (OSP)
Since your fax programming is done on the LCD, we created step-by-step on-screen prompt
messages to help you program your fax machine. All you have to do is follow the prompt
instructions as they guide you through the function menu selections and programming options
and settings.
Using the Function Mode to Access On-screen Programming (OSP)
You can access the function mode by pressing Function found in the Function and User Setting
Area of your fax Control Panel. (See page 15.)
When you enter function mode, your fax machine will display a list of Level One Functions to
choose from (see pages 18 through 22 for these Level One Functions), as seen below.
Press Function
i
( ENTER HO. & SETH
*
( 1.TEMP.SETTINGS )
I i
( 2.REMAINING JOB^
k I
( 3.PRINT REPORTS )
+ +
( 4.SET AUTO DIAL )
k
Left arrow
sequence
____________
[ 5.USER OPTIONS )
( 6.TEL OPTIONS '
f
____________
[ 7.SETUP SYSTEM ]
I +
( 8.REMOTE FAX OPT )
♦ t
[ 0.INTERRUPT
_______
i
i
I
Right arrow or
auto scroll
sequence
D
\
D
17
HOW ro USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY
These fuueLiuii upLiuns will appear one after the other on the display. You can then choose one of
these options by pressing Set when the option you want appears on the LCD.
You can also move through the function menu options at a faster rate by pressing (right
arrow). (Seepage 15 to locate this key on your Control Panel.) When you find the option you want,
press Set.
You can press the Level One Function number associated with each option (refer to pages 18
through 22).
If you want to exit function mode, press Stop. Also, if you select the wrong menu, and wish to
return to the previous step, press Clear.
Shortcut
___________ ______________________________
__________
The functions in this manual list each step in detail, showing the LCD display prompts after you
press each key: Function, Level One number, and Level Two number. Then you are in the
function where you must either use the (left arrow) or (right arrow) to select an option
or enter the information using the dial pad. To bypass these LCD displays and go directly into
the function without waiting, do not pause between the above three keystrokes. For example, the
shortcut to access the DATE/TIME function is: Press Function, 7, 1.
Once you are comfortable with skipping these LCD displays, you can program most functions
directly from the Function Selection Table (see pages 18-22).
Alternating Displays for On-screen Programming (OSP)
When you see alternating displays, the LCD will
[ $PEAKER:HIGH
C
ALTERNATE
( SELECT <r & SET]
J
usually alternate between the currently selected
option, and a help message givingbriefinstructions
:)
on how to proceed. The example shows the current
speaker volume is high and prompts you to use
______________
(left arrow) and (right arrow) to change the
setting, and then to press Set to store it.
Function Selection Table
If you have a basic understanding of how to program a fax machine, you can perform most of the
programming settings without the Owner's Manual. To help you understand the function
selections, options, and settings that are found in your fax programs, we have the following
Function Selection Table.
Read through this table to gain a basic understanding of what your new fax model can do, and
then the next section will begin instructing you how to use On-Screen Programming.
Level one
function
1. TEMP.
(TEMPORARY)
SETTINGS
Level two
function
1. TIMER
2. POLLING
3, CALL
RESERVE
Explanation of Options
Use TIMER to send your documents at a
later time.
Polling is the process of rfitrieving faxes
from another machine. ON/OFF
You can send a fax and then talk to the
recipient using the CALL RESERVE
function. ON/OFF.
.
Factory
setting
—
Page
44-45
OFF83-86
OFF
55-56
18
HnWTD IJSF ON-SCRFFN PROGRAMMING (OSP) AND HELP KEY
Level one
function
1.TEMP.
(TEMPORARY)
SETTINGS
Level two
function
4. CONTRAST
5. RESOLUTION
6. OVERSEAS
MODE
Explanation of Options
There are three types of contrast settings.
Usually the AUTO setting is acceptable. But
if you want to send or copy an especially light
or dark document, you should change this
setting.
AUTO; Default setting is AUTO. Contrast
setting always reverts to AUTO after
one transmission.
S. LIGHT: To send very light documents.
S. DARK: To send very dark documents.
If you need to send a set of originals at
various resolutions, this function will allow
you to set the required resolution page by
page. (If all documents are the same
resolution, use the Resolution key. See page
17 #21.)
STANDARD/FINE/S. FINE/PHOTO
If you have trouble when sending overseas,
you may want to set OVERSEAS MODE to
ON.
ON/OPF
Factory
setting
AUTO
STAN
DARD
OFF
Page
39
50
49
2. REMAINING
JOBS
3. PRINT
REPORTS
4. SET AUTO
DIAL
7, COVERPAGE
8. REAL TIME TX
See page 96 for
a list of reports.
1. ONE-TOUCH
DIAL
2. SPEED-DIAL
3. SETUP
GROUPS
An automatic Cover Page will allow you to
send details of who the fax is going to, who it
is from and when it was sent. ON/OFF
You can temporarily send the documents in
real time without using memory.
ON/OFF
You can check or cancel jobs that are in the
memory to be sent or polled
You can print several different lists and
reports, which are available under function
item 3. PRINT REPORTS.
If you register names and numbers on One
Touch dial keys, you can dial a number
automatically just by pressing a One Touch
key. (Max. of 40 locations)
If you register names and numbers as Speed
Dial numbers, you can dial a number
automatically just by pressing the Speed
Dial key and a two-digit number. (Max. of
100 locations)
This is used for setting up a group number
used for broadcasting.
OFF51
OFF42
47-48
95-99
—
—
29-30
31 32
33-34
19
HOW TO USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY
Level one
function
5. USER
OPTIONS
Level two
function
1. SMOOTHING
2. BEEPER
3. C0VERP6
ON/OFF
4. ERROR RE-TX
5. REDUCTION
Explanation of Options
Smoothing enhances the appearance of
incoming faxes.
If you set SMOOTHING to ON, you will
receive messages with the smoothing
enhancement.
ON/OFF
You can adjust the volume of the beeper with
this function.
OFF/LOW/HIGH
If you set COVERPAGE to ON, you can send
your documents with a Cover Page generated
by youT fax machine. When the COVER -
PAGE setting is ON, you can select a Cover
Page comment.
ON/OFF
If you set ERROR RE-TRANSMISSION to
ON, the fax machine automatically sends
the page again after sta error occurs.
ON/OFF
You can avoid having your incoming data
separated by printing a reduced copy of the
incoming document. The reduction methods
are AUTO or Fixed ratio:
AUTO/100%/93%/87%/75%
Factory
setting
ON
LOW
OFF
OFF57
AUTO
Page
61
26-27
5i
63-64
20
6. RCD PAPER
7. TONER SAVE
8. SLEEP MODE
9, PRINT
DENSITY
You can select one of 3 sizes of paper. The
machine automatically will adjust the size of
the incoming document or original document
so that it fits the paper sizeyou have selected.
LETTER/LEGAL/A4
You can extend the life of the toner by
conserving its use.
ON/OFF
This mode reduces power consumption when
the fax machine is idle. The time period
before the fax machine drops into Sleep
Mode is user selectable.
00-99 minutes
You can adjust Print Density with this
function.
LETTER
OFF
OOMIN
—
62
65
25
65
HOW TO USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY
Level one
function
6, TEL
OPTIONS
Level two
function
1.T0NE/PULSE
2. RING DELAY
3. SPEAKER
VOLUME
4. F/T RING
TIME
5. RING VOLUME
6. DISTINCTIVE
Explanation of Options
There are two different dial t5^es and you
must select the type of signal suitable for
your telephone line.
TONE/PULSE
This is the number of rings before the fax
machine answers the call when in F/T or Fax
Mode.
0/1/2/3/4 rings
You can adjust the speaker volume with this
function.
OFF/LOW/HIGH
F/T RING TIME sets the time for simulated
ringing in F/T mode.
10/20/30/60 seconds
The settings are OFF/LOW/HIGH.
If you have distinctive ringing service from
your phone company, you can use this
function to register the ringing pattern of
your fax number. And if you set it to ON, you
can use the registered number as a fax
number only.
OFF/ON/SET
Factory
setting
Page
TONE26
259
LOW
20
HIGH
OFF
74-75
66
61
66
7. SETUP
SYSTEM
7, CALLER ID
1. DATE/TIME
2. DAILY TIMER
3. INTERVAL
4. STATION ID
You can display the last 30 Caller IDs that
are stored in the memory.
If you enter the date and time in 24-hour
format, the LCD will display the date and
time and they will be printed on outgoing
faxes.
If you frequently have delayed jobs, all for
execution at same time each day, you can
program that time. Once you register it, you
do not need to enter that time, just set Timer
Transmission in temporary settings.
You can select the time interval at which the
activity report is printed.
6/12/24 hours, 2/4/7 days, OFF
You can enter your name or company name,
fax number and telephone number in
STATION ID.
It is printed at the top of each page of every
outgoing fax. It is also printed on the
automatic Cover Page.
—
01/01/1999
00:00
00.00
OFF
—
77
27
43-44
96-97
28-29
21
HOW I о USt ON-SCREEN PROGRAMMING (OSP) AND HELP KEY
Level one
function
7. SETUP
SYSTEM
8. REMOTE
FAX OPT
Level two
function
5. REMOTE
CODE
6. SET
COVERPAGE
7. MISSING LINK
(Only with
Missing Link
option)
1. FAX STORAGE
2. FAX FWD/
PAGING
Explanation of Options
If you enter REMOTE CODE, you can
activate or deactivate the fax machine from
a remote telephone.
ON/OFF
You can register your own two custom
comments on the Cover Page.
You can select the output device that will
receive fax messages. This function is
available when the optional Missing Link is
connected.
FAX RECEIVE ONLY/PC PRIMARY/PC
RECEIVE ONLY
You can store incoming fax messages in the
memory. Then you can use the convenient
remote control iunctions.
ON/OFF
You can choose either PAGING, FAX
FORWARDING or OFF. PAGING ON will
cause the fax machine to page you when it
receives a fax message. FAX FORWARDING
ON will cause the fax machine to send any
stored faxes that are received to another
predetermined fax number.
OFF/FAX FORWARD/PAGING
Factory
setting
ON
♦51 (ACT.)
#51(DEACT.)
—
PC
PRIMARY
OFF
OFF88-91
Page
69
51-52
See the
Missing
Link
Manual
87
0. INTERRUPT
22
3. REMOTE
ACCESS
4. PRINT FAX
You can register REMOTE ACCESS ID (3
digits) allowing you remotely operate the
machine. (Example ¡Retrieving an incoming
fax message)
You can print incoming faxes that were
stored in the memory.
You can send a fax without canceling the
Timer or Polled waiting, even if there are
documents in the feeder, by “interrupting”
it.
159*
—46-47
91
93
Help Key____________________________________________________
Press this key whenever you need a quick reference Help List printed. This Help List will give
you information on how to perform settings for a function, how to register information, or how to
get some basic information for sending or receiving faxes.
How to Print a Help List
Press Help to get a printout of the Help List, Use it when you need information about how to
register or set one of the functions, or how to send or receive faxes. You can request a printout
whenever the machine meets the following conditions:
-while the LCD displays the date and time.
-while the fax machine is timer waiting.
-while the fax machine is polled/polling waiting.
-while the fax machine is at level one or two of the function menu.
-while you are using the phone.
__________
How to Enter Text in Function Mode
Each dial pad key has three or four letters printed above them. The keys “0”, and have
special characters, instead of letters.
DEF
(D
MNO
d)
WXYZ
d)
CD
GHf
CD
PQRS
(D
ABC
(D
(D
TUV
d)
(D
By pressing the appropriate dial pad key the correct number of times, you can access
the character you want. When you are setting certain functions, such as the Station ID, you
will have to enter text into your fax machine.
Keyonce
2
3
4
5
6
7
8
9
Let’s say that you want to enter the initials “BR”, Follow the example on the next page.
AB
DE
GHI4
J
M
P
Tu
w
twicethree times
KL
N06M
Q
X
CD
four times
C
F
RS7
V8T
YZ
2
3
5
five times
A
D
G
J
9
23
HUW lU Ubb ON-SC13EEN PROGRAMMING (OSP) AND HELP KEV
lillDWI» 5/Wt SHOW
( NAME;
C
( ENTER & SET
1. Press 2 twice to enter the letter B,
2. Press 7 three times to enter the
letter R.
3. Press Set.
( NAMEiB
( NAME:BR
FOR YOUR INFORMATION
1. If you want to enter a blank space, press (right arrow) twice.
2. If you entered a letter incorrectly and want to change it, you can use (left
arrow) to move the cursor back. When you reach the letter, you can enter a new
one in it’s place. You can only overwrite letters, not insert them, so you may have
to go back and overwrite a lot of letters if you forget to enter a letter.
3. If you have to enter a character that is assigned to the same dial pad key as the
previous character, press ► (right arrow) to move the cursor to the right.
How to Enter Special Characters, Symbols and Punctuation
Marks in Function Mode
_______________________________________
)
:)
}
)
)
Okey
...........-......
^ key
----------------
#key
-----------------
The “0”key contains all the accented characters. The and the "#”key are used for punctuation
marks and symbols. Let's say that you want to enter the Symbol Follow the example below.
1. Press * to show a list of characters. [ MA RK-_!”#$%&*(
HUVV lU Ubb UN-bUkthN PkUi:ikAIVlMINti (UbP) AND HbLP KbY
Huw to Set the Sleep Time
Sleep mode reduces power consumption when the machine is idle. The time period before the
machine drops into sleep mode is user selectable.
The following settings are available for sleep mode:
You can select the time period before the machine drops into sleep mode from 00 to 99 minutes
by using the dial pad.
The sleep timer is automatically reset when a fax is received, the machine starts to copy, or the
machine is receiving PC data to print from Missing Link. The factory setting is 0 minute.
Use the following sequence to set up sleep time.
f 01/01/1999 00:00 ]
1. Press Function.
You will see scrolling options on the
display. Choose one.
2. Press 5.
3. Press 8.
4. Enter sleep time (00 to 99) using
the dial pad.
Example: 05.
5. Press Set.
6. Press Stop to exit.
Sleep Mode is activated when the heater stops. However, the cooling fan will
continue to run until the fax machine has cooled down. The actual time before the
fan stops will vary depending upon the operating conditions.
It will take approximately 12 to 30 seconds for the machine to warm up from sleep
mode before you can start printing or copying. The LCD will show WARMING UP
during this time. When the fax machine is ready it will automatically start the last
job you entered.
NOTICE
( 1■TEMP.SETTINGS )
f 5.USER OPTIONS )
i 8.SLEEP MODE
D
i SLEEP TIME:00MIN )
i SLEEP TIME:05Mlim
[ 8.SLEEP MODE
J
NOTE: The cooling fan will continue to run until the temperature of the fax
machine reaches a certain level. Even after the heater stops, the fax
machine will have to warm up before copying and printing.
25
I tLtHHUIMh hUNU I lUN bt 11ПМУЬ
4. FUNCTION SETTINGS
There are some settings, such as the date and time, you should set on your fax machine before
you begin using it. Once entered, these settings will remain in the machine until you change them.
You can begin customizing the settings by pressing Function on the control panel. This activates
the function mode and On-Screen Programming prompts. You can complete a variety of settings
in this mode.
Setting the Dialing Mode (TonelPulse)
Your fax machine supports both tone (multi-frequency) and pulse (rotary) dialing. It is initially
set to TONE, so you do not have to change the setting if you use that kind of line. If you are using
a pulse dial line, you can change the setting to PULSE by following the steps below:
____________________________
LOl/qi/1999 00:00 J
1. Press Function.
You will see scrolling options on the
display. You can choose one.
2. Press 6.
3. Press 1.
After two seconds you will be prompted
to select pulse or tone.
4. Press (left arro^v) or (right
arrow) to find the dialing mode
that matches your telephone line.
Example: PULSE.
( 1.TEMP.SETTINGS )
i 6.TEL OPTIONS ]
( l.TONE/PULSE
[ DIALING:T0NE
c
i SELECT <- -> & SET )
( DIALING:PULSE )
:)
5. Press Set.
6. Press Stop to return to the date
and time.
( l.TONE/PULSE
Setting the Beeper Sound Level
If the beeper setting is LOW or HIGH, it will “beep” every time you pre.ss a key, make an error,
or at the end of sending or receiving a fax.
The initial setting on your fax machine for the beeper is LOW. If you do not want the beeper on,
select OFF, and if you want it loud, select HIGH.
26
I tLhVHUINIfc hUNC I IUN bh l illNICc^b
THE DISPLAY WILL SHOW
00:00 )
& SET )
J
)
:)
)
1. Press Function.
2. Press 5.
3. Press 2.
4. Press (left arrow) or ► (right
( 01/01/1999
[ 1.TEMP.SETTINGS )
( 5.USER OPTIONS )
[ 2.BEEPER
^ [ BEEPER:LOW
SELECT <- ^
[BEEPER:0FF
arrow) until you get the settingyou
want.
Example; OFF.
5. Press Set.
( 2.BEEPER
)
6. Press Stop to return to the date
and time.
Setting the Dnte nnd Time
Your fax machine shows the date and time on the display and prints it on every fax page you send.
You can set the date and time in function mode.
1. Press Function.
2. Press 7.
3. Press 1.
4. Enter the last two digits of the year.
Example: 98.
5. Enter two digits for the month.
(JAN - 01, OCT - 10, etc.)
Example: 09.
6. Enter two digits for the day.
Example: 12.
7. Enter the time in 24-hour format.
Example: 15:25 (3:25 P.M.).
8. Wait for two seconds.
9. Press Stop to exit and to view the
new date and time.
[ 01/01/1999 00:00 )
[ l.TEMP.SETTINGS )
[ 7.SETUP SYSTEM )
[ l.DATE/TIME )
( ENTER YEARiXX )
( ENTER YEAR.-98 )
( ENTER M0NTH:XX )
t ENTER M0NTH:09 )
( ENTER DAY:XX )
[ ENTER DAY:12
D
[ ENTER TIME:XX:XX )
[ ENTER TIME:15:25 )
( l.DATE/TIME
J
f 09/12/1998 15:25 )
27
1-1 hWHONh i-ijnc:tionsfttings
Setting the Station ID
The station ID is for identification purposes. Here yon can store yonr name, fax nnmber, and
telephone number. Your machine prints this information on the electronic Cover Page and every
fax page you send.
• The telephone number that you stored above is only used for the Call Back Message and the
Cover Page features.
• If you do not enter a fax number, no additional information can be entered.
When you want to enter a blank space, use i
by using the (left arrow).
If the Station ID has been programmed, then after Step 3 the name will be displayed with the
prompt “1 ” to change “2” to exit. Press “1 ” to change information. Press “2” to exit from the
function.
1. Press Function.
2. Press 7.
3. Press 4,
You will be prompted to enter your fax
number.
4. Enter your fax number (up to 20
digits).
Example; 4155554444.
5. Press Set.
You will be prompted to enter your
telephone number.
(right arrow). You can back up to change entries
МИ1!Д'!ЯШ'1таШ
( 09/12/1998 15:25 ]
f l.TEMP.SETTINGS )
f 7.SETUP SYSTEM )
{ 4.STATION ID
FAX:
ENTER & SET
( FAX:4155554444_]
[ TEL:
c
( ENTER & SET
D
:)
6. Enter your telephone number (up
to 20 digits).
If your telephone number and fax
number share the same line, enter the
same number again.
Example; 4155554445.
7. Press Set.
You will be prompted to enter yom* name
or company’s name.
8. Enter your name using the dial pad
(up to 20 characters).
Example: BROTHER.
Refer to the section “How to Enter Text
in Function Mode” on pages 23-24.
28
( TEL:4155554445_ )
f NAME:
c
( ENTER & SET
i NAME:BROTHER
TELEPHONE FUNCTION SETTINGS
9. Press Set to confirm the entry.
10. Press Stop to return to the date
and time.
NOTICE
The Telephone Consumer Protection Act. of 1991 makes it unlawful for any person
to use a computer or electronic device to send any message via a telephone fax
machine unless such messages clearly contain in a margin at the top or bottom of
each transmitted page or on the first page of the transmission, the date and time it
is sent and an identification of the business or other entity, or other individual
sending the message and the telephone number of the sending machines or such
business, other entity, or individual.
To program this information into your fax machino, complete the steps on the
previous page.
( 4.STATION ID
Storing One Touch Dial Numbers
You can dial numbers automatically by storing telephone or fax numbers as One Touch dial
numbers. You can also store names with the numbers so when you call, you can verify the
destination by the name on the display. You can store a maximum of dO phone numbers. To access
numbers 21 to 40, hold down the Shift key. For example, One Touch location “21” is accessed by
pressing Shift+One Touch key 01 simultaneously. Here is how to store a telephone number as
a One Touch dial number (See page 14):
1. Press Function.
2. Press 4.
3. Press 1.
4. Press the One Touch key where
you want to store a number.
Example: One Touch 05.
NOTE: The One Touch keys are not the
keys on the dial pad.
5. Enter a number (up to 20 digits).
Example; 14155551212.
THE DISPLAY WILL SHOW:
i 09/12/1998 15:25 )
( 1.TEMP■SETTINGS )
i 4.SET AUTO DIAL )
( 1 . ONE-TOUCH DIAL )
( SELECT ONE-TOUCH )
i :fc05 :
c
( ENTER & SET
[ *05:14155551212_ ]
D-
29
TFI.EPHONE EUNCTION SEHINGS
6. Press Set.
You will be prompted to enter the name
or company associated with this number.
7. Enter the name using the dial pad
keys (up to 15 characters).
Example. NJ OFFICE.
(See pages 23-24 for how to enter text.)
8- Press Set.
9. Select the type of number (FAX,
TEL, F/T) after using (left
arrow) or (right arrow) to
display the type you want,
(See For Your Information on page 31.)
Example: FAX.
10. Press Set.
11. Return to Step 4 to enter another
number, or press Stop to return to
the date and time.
( NAME:
C
( ENTER & SET
( NAME:NJ OFFICE )
f TYPE:FAX
c
i SELECT ^ & sm
i TYPE:FAX
( SELECT ONE-TOUCH ]
1
J
D
:)
:)
Helpful Hints If you must wait for a dial tone to access an outside line or at any point in the
dialing sequence, insert a pause by pressing the Redial/Pause key. When
you press Redial/Pause, a dash will appear on the display. By storing the
numbers with a pause, you can create a delay of 3.5 seconds. If you need a pause
that is longer than 3.5 seconds, call Brother Customer Service, at
1-800-284-4329 (USA), 1-800-853-6660 (from within CANADA) for assistance.
30
I hltHHUIMb l-UNU I lUN bh 11 INtib
FOR YOUR INFORMATION
Types of Numbers
When you store a number as a One Touch or as a Speed Dial number, you have a
choice of choosing the type of number. There are 3 options:
1. PAX (A fax number).
2. TEL (A telephone number).
3. F/T (Both a fax number and a telephone number)
Storing Speed Dial Numbers
When you store a phone or fax number as a Speed Dial number, you must enter a two-digit
number, from 01 to 00 (00=100) using the dial pad keys. For example, you cannot enter 5. You must enter 05, You can store as many as 100 Speed Dial numbers.
i 09/12/1998 15:25 ]
1. Press Function.
2. Press 4.
3. Press 2.
i 1.TEMP■SETTINGS ]
i 4.SET AUTO DIAL ]
i 2.SPEED-DIAL
D
4. Use the dial pad to enter a twodigit number.
Example: 05.
5. Enter the number (up to 20 digits).
Example: 5555151.
6. Press Set.
You will be prompted to enter the name
or company associated with this number.
7. Use the dial pad to enter a name
(up to 15 characters)
Example: MANCHESTER.
(See pages 23-24 for entering text.)
8. Press Set.
( SPEED-DIAL? # )
[ SPEED-DIAL? #05 )
1
#05:
c
( ENTER & SET
i #05:5555151_
( NAME:
C
( ENTER & SET
( NAME:MANCHESTER )
[ TYPE:FAX
c
i SELECT ^ & SeY3
:)
:)
3
D
:)
SI
ItLtHHUINh t-UNUllUN St IIINGS
9. Select the type of number (FAX,
TEL, F/T) using ^ (left arrow) or
(right arrow) to display the
type you want.
Example; TEL.
10. Press Set.
11. You are ready to enter another
Speed Dial number. Or press Stop
to return to the date and time.
Helpful Hints 1. Print the All Dial List to make sure you have stored the correct numbers. (See
pages 97-98.) This list will contain the t3Tpe of number: FAX, TEL, or F/T.
2. Even if there is a loss of electrical power to your fax machine, the
telephone and fax numbers you have stored will not be lost.
( TYPE:TEL
f SPEED-DIAL? #„ ]
FOR YOUR INFORMATION
When You Wish to Change the Stored One Touch and Speed Dial
Numbers
When you access the function for a One Touch key or Speed Dial number, that is
already in use, you will be asked if you wish to change it or to exit and select a
different One Touch or Speed Dial number. This display does not appear if the One
Touch key or Speed Dial number you chose is not assigned.
1. Press 1 to assign a new number to the One Touch key or Speed Dial number, or
press 2 to choose a different One Touch key or Speed Dial number,
( *05:NJ OFFICE )
c
[ l.CHANGE 2.EXm
2. If you are replacing an existing number with a new one, the old number and name
will appear in the display. Press Clear to erase the old number and name. Ihen,
enter the new number and name and press Set to store the entry.
Memory Storage
Your fax machine is equipped with an internal battery that will keep the date and
time information for up to two hours after power has been cut off. After that time,
the date and time will be lost and you will have to re-enter the information. All other
settings in the SET AUTO DIAL, USER OPTIONS and SETUP SYSTEM functions
(see pages 19-22) are stored permanently until you change them and will be retained
even in the event of a power failure. However, the faxes stored in the memory during
Out-of-Paper Reception and Memory Transmission will be lost when the power is
disconnected.
:)
32
IfcLtPHONb hUNCIIUN bbl lINC^b
HGipfUl Hints if your fax machine is connected to a PBX, you may have to insert an additional
number before each fax or telephone number to access an outside line.
Setting Up Groups
Number Groups allow you to send the same fax message to many fax numbers by pressing only
one One Touch key. (This is called Broadcasting.) You must store each fax number first as a One
Touch or Speed Dial number. Then you can combine the stored numbers into a Group.
You can have up to 6 smaller Groups (each group uses up a One Touch key) or can assign up to
139 numbers to be in one Group. You can use the same stored number in several groups. Groups
can have a name up to 15 characters long.
( 09/12/1998 15:25 )
1. Press Function.
2. Press 4.
3. Press 3.
( 1.TEMP.SETTINGS
( 4.SET AUTO DIAL
f 3.SETUP GROUPS
( SELECT ONE-TOUCH )
1
J
)
4. Press the One Touch key where
you wish to store the group number.
Example: Press One Touch 01 for the
group.
5. After two seconds, enter a number
for the group, using the dial pad.
Example: 1,
6. Enter the One Touch or Speed Dial
numbers in this group.
Example; #03, #05, *02.
NOTE: Press the Speed Dial key and
dial pad keys for Speed Dial
numbers, and the One Touch
keys for One Touch numbers.
7. Press Set.
( SETUP GROUP:G0
c
f ENTER & SET
( SETUP GROUP:G01
( GOl:
c
( ENTER & SET
( GOl :#03#05=l=02_
[ NAME:
C
[ ENTER & SET
1
J
J
:)
)
)
!)
)
33
I tLtmUNt l-UNC; I ION St 11INGS
8. EuLer the group’s name.
Example: BROTHER.
9. Press Set.
10. Press Stop to return to the date
and time.
Helpful Hints See pages 45-46 for Broadcasting procedure. You cam print a list of all One
Touch numbers and Speed Dial numbers. Group numbers will be listed under
One Touch and Speed Dial numbers. (See pages 97-98.)
i NAME:BRQTHER
[ 3.SETUP GROUPS ]
* : One Touch
#: Speed Dial
J
34
.
................
5. USING THE UNIT AS A TELEPHONE
Your fax machine can be used to make regular telephone calls. You can dial numbers manually,
by pressing the dial pad, or by using One Touch or Speed Dialing’.
Manual Dialing
1. Pick up the handset, or press Hook.
2. When you hear a dial tone, you can begin dialing by pressing the dial pad keys.
3. If you used Hook, pick up the handset when the call is answered.
One Touch Dialing
1. Pick up the handset, or press Hook.
2. When you hear a dial tone, press the desired One Touch key.
3. If you used Hook, pick up the handset when the call is answered.
If you try to use a One Touch number that has not been registered, you will hear a warning sound
and the display will carry a message reading, NOT REGISTEEED. The display will return to
normal after 2 seconds.
_ 7
Speed Dialing
1. Pick up the handset or press Hook.
2. When you hear a dial tone, press Speed Dial and then the two-digit Speed Dial number.
3. If you used Hook, pick up the handset when the call is answered.
Using Keys with the Telephone
- Press Redial/Pause to insert a 3.5 second pause between numbers.
- Press Hold to put a call on hold. You can replace the handset without disconnecting
the call. You must pick up the fax handset to release the call from Hold.
- Press # to switch the dialing type from “pulse” to “tone” temporarily. This key also
is used for push-button services, such as those offered by banks, credit card
companies, or paging services.
On Hook Dialing
When you make a call using Hook, you can listen to the other end through the one
way speaker of the fax machine, but the other party can not hear you unless you pick
up the handset. Also, if you press Hook again before you pick up the handset, the
call will be disconnected.
35
USIN(=; IHb UNI I AS A TELEPHONE
Dialing Access Codes and Credit Card Numbers
You can store very long dialing sequences by dividing them and setting them up as One Touch
and Speed Dial numbers. Then while dialing, you can combine two or more One Touch and/or
Speed Dial numbers and even include manual dialing using the dial pad. You can use these
numbers in any combination. The combined number will be dialed, in the order you entered it,
as soon as you press Start.
For example:
You store "555" on One Touch 01 and "7000" on One Touch 02. If you press One Touch 01,02
and Start, you can dial "555-7000". To temporarily change a number, you can substitute part of
the number with manual dialing using the dial pad. So, if you press One Touch 01 and press
7001 using the dial pad, you can dial "555-7001".
Using access codes is easy, Sometimes you may want to choose from the among several long
distance carriers when you make a call; rates may vary depending upon the time and destination.
To take advantage of low rates, you can store the access codes or long-distance carriers as One
Touch and Speed Dial numbers.
NOTE; You can set up phone credit card numbers the same way. However, when using
combined dialing, do NOT send a cover page because your credit card number
will be on it!
Searching the Telephone Index
______________________
____________________
.
_______
_
_
Once you have stored a name and number as a One Touch number or as a Speed Dial number,
you can search for that name alphabetically using the Telephone Index. You can dial a number
directly from the Telephone Index.
THE DISPLAY WfiL SHOW:
( 09/12/199815:25 )
1. Press Tel-index.
2. Use the dial pad to enter the first
character of the stored name, and
( TEL.INDEX
(NO OFFICE
)
]
press (left arrow) or ► (right
arrow) to find the name.
3. Pickupthehandset,orpressHook.
4. Press Start to begin dialing.
1 NO OFFICE
]
- Return the handset to its cradle
or press Hook to cancel the call.
36
DOCUMltNT BASICS StNUING KAXbS
d. SENDING FAXES
A) DOCUMEOT BASICS
The Size of Your Documents
148mm
. <5.8")
The size of the documents you want to send by fax should not be larger (or smaller) than your fsix
machine can accommodate. The documents should each be between 5.8 and 8.5 inches (148 and
216 mm) wide and between 3.9 and 35.4 inches (100 and 900 mm) long.
The maximum width of the scanned area, that can be printed on the recording paper of the
recipients fax, is 8.2 inches (208 mm).
How to Insert the Document
To send a fax, first insert the document you wish to send, face down, in the
document feeder. The top edge of the document should go in first, or the fax will
be received upside down.
To prevent the document firom going crooked as it is fed, adjust the paper guides
to fit the width of the document.
NOTICE
dOi
ht IN] U11\IC=7 hAXhb noauMKNT basics
The Auto Document Feeder (ADF)
The Auto Document Feeder (ADF) automatically feeds documents (up to 30 pages) into the fax
machine, one at a time. The thickness and weight of the documents should fall into the following
categories:
Thickness: For one sheet: 2.8 x 10'^ to 4.7 x 10'^ inches (0.07 to 0.12 mm).
For multiple sheets: 2.8 x 10'^ to 3.9 x 10'^ inches (0.07 to 0.10 mm).
Weight: For one sheet: 0.07 x 10'^ to 0.121 x 10'^ Ibs/inch^ (52 to 85 giro?).
For multiple sheets: 0.07 x 10'^ to 0.114 x 10'^ Ibs/inch^ (52 to 80 give?).
Before inserting documents into the document feeder, fan the sheets of paper to make sure the
documents are not stuck together. Then tap the leading edge on a flat surface so all the pages are
even when placed in the feeder. Make sure you always place the documents in face down.
Getting Ready to Send a Fax
Setting the Resolution (Temporary Setting)
You can choose a setting (STANDARD, FINE, SUPERFINE, or PHOTO) for the resolution any
time before you press Start or Copy. You can choose a setting by pressing the Resolution key,
(O means light off. means light on.)
STANDARD
FINE
SUPERFINE
PHOTO
O Fine
j- Photo
O S.Fine
Fine
Photo
h
O S.Fine
O Fine
Photo
S.Fine
Fine
Photo
h
S.Fine
The STANDARD resolution can be used for most t3rpewiitten
text. When the STANDARD setting is on, both lights are off.
Transmission speed is normal.
The FINE resolution is an ideal setting to use if you want to send
documents that have small print. When the FINE setting is on,
the FINE light will be lit.
Transmission speed is slower than STANDARD.
The SUPERFINE resolution is a good setting to use for documents
with very small print or artwork. When the SUPERFINE setting
is on, the S. FINE light will be lit.
Transmission speed is slower than FINE.
The PHOTO resolution is ideal for sending documents that have
varying shades of gray, such as photographs. The PHOTO setting
is on when both lights are lit.
Transmission speed is slower than FINE.
To set different resolutions for each page of a multipage document, refer to “Multiple Resolution
Transmission” on page 50.
38
Setting the Contrast (Temporary Setting)
The fax machine has automatic contrast control, but if you are sending or copying a document
that is very light or very dark, you may want to set the contrast yourself.
Use SUPER LIGHT to send a very light document.
Use SUPER DARK to send a very dark document.
KEYS TO PRESS
i 09/12/1998 15:25)
1. Insert the documents face down
into the feeder.
[ MEMORY
( FAX: N0. & START)
c
f COPY: PRESS COPY )
100% )
:)
2. Press Function.
3. Press 1.
4. Press 4.
The display will alternate messages.
5. Use ^ (left arrow) or (right
arrow) to select one of the settings,
AUTO, S.LIGHT, or S. DARK.
Example: S.LIGHT.
6. Press Set.
7. Press Stop to exit.
Then start the fax sending operation (see page 40) or copy (see page 80).
1) Manual transmission;
You can talk or listen to the other party before you send a fax by picking up the
handset and dialing the number. After the other party has finished talking and
has pressed the Start button, you will be able to send your fax by pressing your
Start key and placing the handset in its cradle. (If you call and all you hear is
the chirping sound of a fax machine, you can go ahead and press your
and then replace the handset.)
2) Automatic transmission:
You can send a fax without picking up the handset or without pressing Hook by
dialing the fax number and then pressing Start.
a. One Touch Dialing
Press one of the One Touch keys. (The numbers must be stored beforehand. See
pages 29-30.) Then press Start.
b. Speed Dialing
Press Speed Dial, then use the dial pad to enter a two-digit number.
For example, press 05 for 5. (The numbers must be stored beforehand. See
pages 31-32.) Then press Start.
c. Telephone Index
You can use the Tel-Index to make telephone or fax calls. (See page 36.)
Start
key,
3) Timer transmission:
It is possible to send documents at a later time by using the TIMER function. (See
pages 43-45.)
4) Real time transmission
You can send documents in real time without using memory.
Talking to the Other Party When Sending a Fax
Wlren you are sending a fax manually and you hear the recipient's voice instead of
fax tones, you can use the handset to have a conversation. If you want to then send
a fax, ask the person on the other line to press Start and when you hear fax tones
ymi ran pre.sis
Start
tn begin .«¡ending yonr fax.
Sending a Fax Automatically
( 09/12/1998 15:25 )
1. Insert the documents face do^vn
into the feeder.
[ MEMORY 100% )
^ f FAX : N0 ■ & STARTH-n
COPY: PRESS COPY ]
40
BASIC FAX TRANSMISSIONS SbNUING hAXti)
2. Enter a fax number.
Example: One Touch dialing.
3. Press Start.
The fax machine starts scaiming the docu
ment and the display indicates the job
numbers and how much memory is avail
able. Then the fax machine will start
dialing if it is not sending, receiving or
printing the other documents.
[ NJ OFFICE
( MEMORY #01100% )
( DIALING #01
( SENDING #01P . 01 )
)
)
Dual Access
If the document feeder is empty, you can place a document in the feeder, set temporary settings
except for Timer and Polling, dial a number, and begin scanning fax into memory, even when the
fax machine is receiving a fax or sending a fax from memory. The screen displays the new job
number and how much memory is available.
NOTE: Your fax machine can store 13 messages, including the document that is being sent. If
the memory is full or you try to send the 14th message, the fax machine will dial and
send the fax in real time (that is, dial, connect, scan and send without using the
memory). If the fax machine is idle, it dials immediately. If the fax machine is busy
sending or receiving, the display shows FAX RESERVED #XX and prompts you to enter
the next reserved fax. The fax machine begins dialing as soon as the current job is
finished.
Memory usage is flexible and your fax machine allocates it in segments while you are receiving,
the memory available for sending will be reduced.
m
If You Get a MEMORY FULL Message
If the memory becomes full when scanning page one, the display shows "PRESS
STOP KEY", then press Stop to abort the job. If the memory becomes full on page
2 or more of a multi-page document, you will be prompted to press Start to send the
portion already scanned, or Stop to abort the job.
41
vShNI)lNC-7 hAXl-S rask'FAX TRANSMissirawsi
Sending a Fax in Real Time (Temporary Setting)
Manual Transmission is real time transmission and does not use memory.
You can send your documents in real time without using memory when you do not want to use
memory or the machine's memory is getting full. As soon as the phone line is free, the fax machine
starts dialing and sending the fax.
[ 09/12/1998 15:25 )
1. Insert the documents face down
into the feeder.
2. Press Function.
3. Press 1.
4. Press 8.
5. Press (left arrow) or (right
arrow) to switch to ON.
Manual Transmission is real time transmission and does not use memory.
1, Insert the documents face down
into the feeder.
2. Pick up the handset or press Hook
and listen for the dial tone.
3. Enter the fax number.
You can use manual dialing, One Touch
dialing, Speed Dialing, or Tel-Index,
[ 8.REAL TIME TX ]
( ENTER FAX NO. )
c
[ PRESS START KEY ]
THE DISP
( 09/12/1998 15:25 )
( MEMORY
i FAX: NO. & START )
c
( COPY: PRESS COPTl
( ENTER FAX NO.
c
( PRESS START KEY )
( NJ OFFICE
:)
100% ]
:)
:>
D
42
HAS7C FAXTRAiVSMfSSrONS StNDING HAXhS
4. When you hear a fax tone, press
[ SENDING
Start.
Your fax machine will begin, sending the
documents.
5. Return the handset to its cradle, if
you did not use Hook.
Automatic and Manual Redialing
If a number you have dialed is busy or your call did not go through for some other reason, you can
redial that nmnber. There are two ways to redial: “automatic” and “manual.” Automatic redialing
can be used only for faxes that were sent using automatic transmission—not for telephone calls.
The fax machine automatically will redial the number 3 times at 5 minute intervals before giving
up. When you press the Redial/Pause key (manual redialing), the fax machine will redial the
last number that was dialed.
FOR YOUR INFORMATION
Optional Settings When You Send a Fax Manually
• Resolution (See pages 38, 51.)
• Cover Page (See pages 51-55.)
• Call Reservation (See pages 55-56.)
Contrast (See page 39.)
Overseas Mode (See page 49.)
Printing Page Headers
Your fax machine can print a page header on the top of every fax you send. It is
printed on the receiving party’s fax paper. It contains the date and time of
transmission, your fax number and name (Station ID), and page number. Of course
you must register your Station ID beforehand for that information to be available.
Transmission Date and Time
09/12/199815:254155554444
Station ID
BROTHERPAGE 01
Page Number
C) ADVANCED FAX TRANSMISSIONS
Setting the Daily Timer (for Delayed Transmissions)
The Daily Timer function lets you send a fax at a preset time every day. This is handy for sending
delayed jobs that must go out at the same time daily. Once you enter the time, you don’t have to
enter it again. The seUing will stay the same until you change it. So you can use it every day,
or only on days when you need it.
___________
43
SbNUINC::? hAXhS advancfj) FAxrnANs:Misis!in\TF
( 09/12/1998 15:25 )
1. Press Function.
2. Press 7.
3. Press 2.
4. Enter the time in 24-hour format
using the dial pad keys.
Example: 19:45 (7:45 P.M.).
5. Wait for two seconds, press Stop to
exit.
( 1.TEMP-SETTINGS )
i 7.SETUP SYSTEM )
( 2.DAILY TIMER )
( ENTER TIME:fl.0:00 ]
f ENTER TIME:19:45 )
( 2.DAILY TIMER )
Delayed Transmission
You can use the timer to send documents at a later time (up to 24 hours later). When the preset
time is displayed, accept it or enter a new time if needed. Your fax machine also will produce a
report, the “Delayed Sending Report”, after the fax is sent. You can set up to 13 different
ducumeiiLs fur delayed Lraiismissigii incl udiiig one document for a delayed broadcast transmission.
(If the fax machine has jobs in memory, the number of documents you can set up is reduced.)
( 09/12/1998 15:25]
1. Insert the documents into the
feeder.
2. Press Function.
3. Press 1.
4. Press 1.
5. Enter the time in 24-hour format
using the dial pad keys.
Example: 19:45 (7:45 P.M.).
( MEMORY100% )
[ FAX: N0■ & START )
c
( COPY: PRESS COPY )
( l.TEMP.SETTINGS )
i l.TEMP.SETTINGS ]
( 1.TIMER
( SET TIME=0.0:00 ]
[ SET TIHE=19:45 )
:)
D
6. Wait for two seconds.
7. Press 1 or 2 to make your selection.
If you select 1. DOC, the fax machine
starts scanning the document at the time
it is sent. Tf yon select 2. MEMORY, the
fax machine starts scanning the
document immediately, so you can
retrieve your original now.
44
( l.DOC 2.MEM0RY ]
( l.TIMER
1
ADVjiNCED FAX TRANSMISSIONS SENDING FAXES
8. Press Stop.
9, Enter the fax number.
10. Press Start.
( ENTER KAX NO.
C
i PRESS START KEY^)
( NJ OFFICE
( 09/12/1998 15:25)
J
3
The fax machine will wait until the
specified time to call.
Broadcasting
Broadcasting is automatically sending the same fax message to multiple fax numbers. Using the
Broadcast key, you can include up to 40 One Touch locations, up to 100 Speed Diallocations, and
up to 50 manually dialed numbers (maximum of 190 locations if you do not use up any locations
for Groups, access codes or credit card numbers). However, available memory will vary with the
types of jobs in memory and number of locations used for broadcasting. If you broadcast to more
than the maximum locations available, you will not be able to set up transmissions using dual
access and the timer.
However, the easiest way to broadcast is to first combine frequently used One Touch and Speed
Dial numbers as a Group, which uses up a One Touch key. (Remember, you can have up to six
Groups and auto dial numbers can be included in more than one Group.) Then by pressing
Broadcast between each location, you can include One Touch, Speed Dial, Groups, and manual
dialing using the dial pad in the same broadcast. Use the Telephone Index to help you choose the
numbers easily.
:)
After the Broadcast is completed, a Broadcast Report will be printed automatically to let you know
the results.
FOR YOUR INFORMATION
Cutting Familiar with the Broadcasting Function
* To stop the broadcast in progress, press Stop. The LCD display asks if you want
to cancel all locations or only the location that is being sent.
* Enter the long dialing sequence numbers as you normally would, keeping in mind
that each key coimts as one location, so the number of locations you can call
becomes limited.
* If the line is busy or for some other reason a connection could not be made while
broadcasting, the fax machine will redial the number automatically. (See page
43.)
* If the memory is full, press Stop to abort the job or press Start to send the portion
that is in the memory (if more than one page has been scanned.) (See page 41.)
45
bb IN L) 1N b AXbb ADVAA-CED fax TRAN.^AilSSIONS
1. Insert the documents into the
feeder.
( MEMORY
( FAX
c
( COPY: PRESS COPin
f 09/12/1998 15:25~1
Tooz )
N0. & START
2. Enter the One Touch, Speed Dial,
dial pad keys, group number, or
Tel-index.
Example; Group number,
3. Press Broadcast.
You will be prompted to enter the
fax number.
4. Enter the next fax number.
Example; Speed Dial number.
5. Press Broadcast.
6. Enter the next fax number.
Example; Manual dialing, using the dial
pad.
7. Press Start and the fax machine
will read the documents into
memory, and then start sending
faxes to all the numbers you
entered.
NOTE: Previously entered jobs still in memory will be sent first.
( BROTHER
( ENTER FAX N0
c
( PRESS START KEY]
f LONDON OFFICE )
( ENTER FAX N0. )
c
f PRESS START KEY )
i 123456789_ )
( MEMORY #01 100% 1
( DIALING #01
D
:)
:)
D
Interrupting the Timer and Polled Job
Yuu can sand a fax without cancelixig the Timer (see pages 43-45) or Polled Waiting with
documents in the feeder (see pages 84-85) by "interrupting” it. When you interrupt the Timer to
send a "new” set of documents, the fax machine does not automatically redial the number if it was
bii.sy. Also, you nan untiise the function mode ifyoii have interrupted the Tiiner or Polled Waiting.
Example; TIMER WAITING with a document in the feeder.
1. Press Function.
2. Press 0.
3. Wait for two seconds.
____________________________
( TIMER WAITING )
( l.TEMP.SETTINGS )
( 0 ■ INTERRUPT )
( REMOVE DOCUMENT )
46
ADVANCED FAX TRANSMISSIONS SENDING FAXES
4. Remove documents from the fax
machine,
5. Place the “new” documents into the
feeder.
6. Enter the new fax number for the
documents you are sending now,
then press Start,
7. After the transmission is finished,
place the “old” documents back into
the feeder.
8. Press Function and 0 to restore the
timer.
( INSERT
( FAX ORCOPY
C
( FUNC 0TO RESET
f DIALING
( SENDING
( INSERT
( FAX OR
C
[ FUNC 0
( 0.INTERRUPT )
( TIMER WAITING
DOCUMENT
P.Ol
DOCUMENT
COPY
TO RESET
j
1
J
J
D
:)
)
]
)
)
:)
Checking Job Status
You can check which jobs are in the memory waiting to be sent by pressing Function and 2 in
case the fax machine is idle. If you check any jobs while the fax machine is sending or receiving
a fax, press Stop to check jobs in the memory. Then use (left arrow) or (right arrow) to
check two or more jobs.
Canceling a Job
1) To cancel a job while the document is being scanned into memory, press Stop. The job is
canceled. The fax machine ejects the document by pressing Stop again.
2) If the fax machine is idle, you can cancel a job after the document is scanned into memory, by
pressing Function and 2. If the machine has only that job, the screen displays 1. CLEAR 2.EXIT with the job number. Press 1 to cancel the job or press 2 to continue the job.
If the fax machine has more than one job in the memory, the screen displays the job numbers.
Use (left arrow) or (right arrow) to select the job you want to remove. Press Set, then
press 1. The selected job is cancelled.
3) If the fax machine is busy, press Stop to cancel a job. Use (left arrow) or (right arrow)
to select the job you want to remove if there is more than one job in memory. Then press Set
and press 1. If the machine has only one job, the screen displays 1. CLEAR 2. EXIT. Press
1 to cancel the job or press 2 to continue the job.
Example: You press Function and 2 to cancel a job while the fax machine is idle.
47
SENDING FAXES AJJV.\NCED F^\X TR^XNSMISSIONS
( TIMER WAITING )
1. Press Function.
2. Press 2.
Any waiting jobs will appear in the dis
play. In the event that no jobs are wait
ing to be processed, a "NO JOB WAIT
ING" message will appear in the display.
( l.TEMP.SETTINGS )
f 2.REMAINING JOBS )
f #03 123456789 )
C
( SELECT <- -> & SEin
3. Use ^ (left arrow) or (right
arrow) to select the job you want to
cancel,
4. Press Set.
5. Press 1 to cancel the selected job, or
2 to exit without canceling. If 1 is
selected, the job will be canceled
and the next job will appear in the
display.
6, Press Stop to exit.
NOTE; If you want to cancel documents waiting for broadcasting and the fax
machine already started sending the document to one of the locations, you
have to cancel both the job that is now being sent and the remaining jobs
to the other locations in the broadcast.
f #02 ABC OFFICE )
[ #02 ABC OFFICE ]
c
( 1.CLEAR2. EXIT )
( #01 NJ OFFICE
c
( SELECT <- -> & SET)
f 2.REMAINING JOBS ]
:)
1
:)
48
FAX TRANSMISSION OPTTOAKS SENDING FAXES
D) FAX TRANSMISSION OPTIONS
Setting the Overseas Mode (Temporary Setting)
If you experience difficulty with sending faxes overseas, you may want to use the Overseas mode.
Using the Overseas mode is an effective way to send faxes overseas.
1. Insert the documents into the
feeder.
2. Press Function.
3. Press 1,
4. Press 6.
^ [ FAX: N0. & STArTI
^ [ COPY: PRESS C0PY~1
c
5. Press (left arrow) or ► (right
arrow) to switch to ON.
6. Press Set.
7. Press Stop to exit.
c
8. Then start the fax sending
operation. (See page 40.)
_____________________
f 09/12/1998 15:25 ]
[ MEMORY 100% )
[ 1.TEMP■SETTINGS )
[ 1.TEMP■SETTINGS )
[ 6.0VERSEAS MODE )
f 0VERSEAS:0FF
( SELECT <- -» & SET)
[ 0VERSEAS:0N
[ 6.OVERSEAS MODE )
( ENTER FAX N0.
[ PRESS START KEY)
D
1
3
After sending your fax, the overseas mode
will switch itself OFF.
49
i^hlMlJIIMC-:? hAXtvS PAX TPANfiMIfiRiON OPTJOm
Setting Your Fax Machine for Multiple Resolution Transmission
(Temporary Setting)
This is a temporary setting for the current transmission job only. You can set the resolution of the
documents you send by pressing Resolution. Once you set the resolution, all the pages will be
sent at the same resolution. However, there may be times when you want to send some pages at
one resolution, such as “standard”, and other pages in another resolution, such as “Photo.” If you
send all pages in Photo resolution, for instance, it would take a great deal of time. It is better to
specify the resolution for each page to minimize transmission time. This is made possible by using
the l.TEMP. SETTINGS function.
_________________________________________________
( 09/12/1998 15:25)
1. Insert the documents into the
feeder.
2. Press Function.
3. Press 1.
4. Press 5.
5. Press (left arrow) or ►► (right
arrow) to find the resolution you
want for the first page of your
documents.
Example: FINE.
6. Press Set.
Return to Step 5 to set the resolution for
Page 2 and the following pages.
7. When you finish setting the
resolution for all your pages, press
Stop.
t MEMORY
i FAX: NO. & START)
c
i COPY; PRESS COPY ]
( 1 .TEMP-SETTINGS )
( 1.TEMP■SETTINGS ]
[ 5.RES0LUTI0N
i PAGE 01:STANDARt)^
C
( SELECT ^ & SETI ^
i PAGE 01:FINE
[ PAGE Qg:FINE
( FAX: NO. & START )
c
( COPY: PRESS C0PY~1
100% ]
:)
D
3
3
8. Enter the fax number.
9. Press Start.
The resolution will revert to STANDARD
after the documents have been sent.
50
FAX TEANSMTSSTON OPTIONS St N UIN Cz7 h AXhS
Sending a Fax with an Electronic Cover Page Message
An automatic Cover Page will allow you to send details of who the fax is going to, who it is from
and when it was sent. This is what the Cover Page looks like:
09/12/1998 15;25
=== COVER PAGE ===
TO
FROM
COMMENT: PLEASE CALL
(1) The “TO” information comes from the One Touch or the Speed Dial memory. If you are dialing
manually, the name of the destination will be left blank.
(2) Tlie “PROM” information comes from the Station ID.
(3) The number of pages you are sending. When Cover Page is sent each time by using the
automatic settings (see page 53), the number of pages will be left blank.
If you have used the temporary Cover Page setting (see pages 54-55), the number of pages you
entered will be listed.
NJ OFFICE
FAX:14155551212
BROTHER
FAX: 4155554444
TEL: 4155554445
03 PAGE[S] TO FOLLOW
_______________
(1)
(2)
(3)
(4)
(4) Your comments. You may customize the comments.
r
■ - FOR YOUR INFORMATION:
Selecting a Comment for the Cover Page
You can choose one comment from among 6 options. The first option is to send no
comment at all. The next 3 are built-in comments, and the last two are ones you can
enter yourself. (For more information see below “Customizing Your Cover Page
Comment”.)
1. COMMENT OFF
2. PLEASE CALL
3. URGENT
4. CONFIDENTIAL
5. (Your own customized comment up to 27 characters.)
6. (Your own customized comment up to 27 characters.)
51
SbNDING FAXES fj\xmiA^/.svs/OAroprioNs
Customizing Your Cover Page Comment
You can customize the comment on your Cover Page as follows;
THE DISPLAY WILL SHOW:
( 09/12/1998 15:25 ]
1. Press Function.
2. Press 7,
3. Press 6.
4. Press (left arrow) or (right
arrow) to select 5 or 6 where you
wish to store a comment.
Example: 5.
5. Press Set.
6. Enter your customized comment
using the dial pad (up to 27
characters).
(See pages 23-24 for more details.)
Example: TOP SECRET.
7. Press Set.
8. Press Stop to exit.
f l.TEMP.SETTINGS )
[ 7.SETUP SYSTEM ]
( 6.SET COVERPAGE ]
cn
c
i SELECT ^ & SETJ
CJT
i 5._
( 5.TOP SECREl
f 6.SET COVERPAGE )
D
3
D
Printing a Sample Cover Page
You can print a sample Cover Page to check the format.
If you often send an automatic Cover Page, you can set it to ON to avoid having to set up the
details of the Cover Page each time. Here is how you can switch the setting for the automatic
Cover Page to ON or OFF;
KEYS TO PRE
[ 09/12/1998 15:25 ]
1. Press Function.
2. Press 5.
3. Press 3.
4. Press (left arrow) or (right
arrow) to choose ON or OFF,
Sending a Fax with Call Reservation (Talking to the receiving
party after fax transmission.)
You can send a fax and then talk to the recipient using the Call Reservation feature. After your
fax has been printed on the receiving end, the receiving fax machine will ring as if it were receiving
a telephone call. If the recipient picks up the handset, your fax machine will ring. Then you can
pick up your handset and start a conversation. If you have both Call Reservation and Call Back
Message set to ON and the recipient does not pick up the handset when it rings, your fax machine
will leave a fax message asking the recipient to call you.
Using the Call Reservation Function
• There are some fax machines that will not respond to this function.
• When you use auto redialing, you cannot use the Call Reservation function, but
if Call Back Message is ON, your fax machine will leave a Call Back Message
asking ask the other party call you.
• You can not use Call Reservation with the Delayed Transmission or with the
Polling function.
• You must register your Station ID number to turn the Call BackMessage
to ON. (See pages 28>29.)
[ 09/12/1998 15:2^
1. Insert the donuments into the
feeder.
2. Press Function.
3. Press 1.
4. Press 3.
[ memor7
( FAX; NO. & START )
C
( COPY: PRESS COPY )
f 1.TEMP■SETTINGS )
i 1-TEMP.SETTINGS 1
( 3.CALL RESERVE ]
^ ( CALL RESERVE:0FF l-^
SELECT <- -> & SET
100% )
3
ss
ShNDING FAXES fax TP.^\NSMisfuoN options
5. Press ^ (left arrow) or (right
arrow) to select Call Reservation
ON or OFF.
Example: Call Reserve ON.
6. Press Set.
7. Press (left arrow) or (right
arrow) to select Call Back Message
ON or OFF.
Example: Call Back Message ON.
8. Press Set,
9. Press Stop.
10. Enter the fax number.
11. Press Start.
12. Pick up your handset if it rings.
09/ 12/1 998 15 :25
CAL L BA CK M ESS AGE
[ CALL RESERVE:ON )
i CALL BACKiOFF ]
c
[ SELECT ^ & SET ]
( CALL BACK:ON
( 3.CALL RESERVE )
f ENTER FAX NO
c
f PRESS START KEY)
i NJ OFFICE
[ DIALING #01
-------------
I
ID
I
TO:
FAX:
FROM:
PI FASF CALI. AT TTFI 1 4100554445
N4 OFFICE
14155551212
BROTHER
FFAX1 4155554444
Printing the Call Back Message
You can print a Call Back Message to check the format.
The Error Correction Mode (ECM) is a way for the machine to check the integrity of a fax
transmission while it is in progress. ECM transmissions are possible only between machines that
both have the ECM feature. If they do, you may send and receive fax messages that are
continuously checked for their integrity.
Sufficient memory must be available in your machine for this feature to work.
Error Retransmission
Error Retransmission is helpful when the receiving machine does not have ECM. Even though
your machine can not check the integrity of the message, it will send the affected page(s) again
after occurrences of accidental noise have caused an error.
This feature is available only for memory transmission (see pages 40-45).
( 09/12/1998 15:25 ]
1. Press Function.
2. Press 5.
3. Press 4.
4. Press (left arrow) or (right
arrow) to choose either ON or OFF.
Example: ON.
5. Press Set.
6. Press Stop to exit.
( l.TEMP.SETTINGS )
( 5.USER OPTIONS ]
f 4.ERR0R RE-TX ]
( ERROR RE-TX:0FF )
C
( SELECT ^ & SET ]
( ERROR RE-TX:0N )
i 4.ERROR RE-TX
:)
57
l^tCElVING FAXES AND OTHER CALLS basicsetuptorecfavefaxes
7. RECEIVING FAXES AND OTHER CALLS
A) BASIC SETUP TO RECEIVE FAXES
Selecting an Answer Mode
___
There Eire four different answer modes for your fax machine. You may choose the mode that best
suits your needs by pressing the Mode button repeatedly until you have changed the Auto and
F/T lights to the setting you want to use. For more detailed information about a particular mode,
please refer to the page number in the right column.
NOTE: The lighted indicators mean q = not selected = is selected and lit
ModeLight
1. Manual
O
(manual receive)
O
2. Fax
(automatic
receive)
3.
F/T
(Fax/Telephone)
O F/T
O
[- TAD
Fax
|-TAD
F/T
• Fax
|-TAD
Fax
• F/T
How it works
You control the phone line
and must answer every
call yourself.
The fax machine
automatically answers
every call as a fax.
The fax machine
controls the line and
automatically answers
every call. If the call is a
fax it will receive the
fax. If the call is not a
fax it will ring for you to
pick up the call.
When to use it
Use this mode when you
are using a computer
modem on the same hne or
if you receive very few fax
messages. You can also use
this mode with Distinctive
Ringing,
For dedicated fax lines.
You can not receive a voice
call but you can call out.
This mode is for when
you are not using an
answering machine.
You can not have an
answering machine on
the same line, even if it
is on a separate jack on
the same line. You can
not use the telephone
company’s Voice Mail in
this mode.
Page#
59
59
60
4.
TAD
(External
Telephone
Answering
Device or
machine)
• Fax
|“TAD
.•.F/T
The answering machine
controls the phone line
and answers every call.
As soon as the TAD
answers, the fax machine
listens for fax tones. If it
hears them it will take
over the call and receive
the fax message.
You must have an external
answering machine
plugged into the fax
machine for this mode to
work properly. It will not
work, with tho telephone
company’s Voice Mail
services. The TAD mode
can be set so you have time
to answer calls before the
70
TAD picks up. You do not
have to change modes
when you are in or out.
*NOTE: • In TAD mode the Ring Delay and FAT Ring Time settings on the fax machine do not
apply! The number of rings is set on the external answering machine, which overrides
the settings on the fax machine.
* In F/T mode you must set the Ring Delay and F/T Ring Time. If you have extension phones on the
line, set the Ring Delay to 4 rings.
58
BASIC SETUP TO RECEIVE FAXES RECEIVING FAXES AND OTHER CALLS
Manual Reception (Manual Mode)
When you sot. tbp. Auswpr МоНр to Manual, you must answor aach incnming call yourself. Hera
is what you should do when using Manual Mode:
If You Gret a...
1. Regular phone call
2. Phone call and request
to send a fax
3. Fax tone...
Then You Should...
Talk as you normally would.
Press Start when finished talking, and replace the handset.
NOTE: Sender must also press Start.
Press Start, and replace the handset.
Automatic Fax Reception (Fax Mode)
You can automatically receive all your faxes in Automatic Fax Reception mode (Fax light is ON).
Select this mode by pressing Mode.
Setting the Ring Delay
You can set the number of rings before the fax machine will answer the line.
( 09/12/1998 15:25 )
1. Press Function.
( 1.TEMP.SETTINGS )
2. Press 6.
3. Press 2.
4. Press (left arrow) or (right
arrow) repeatedly until you find
the number of rings you want.
Example; 00.
When you set 00, you can receive your
incoming faxes with no rings,
5. Press Set.
6. Press Stop to exit.
( 6.TEL OPTIONS
( 2.RING DELAY
(Hungdelay.-02
C
( SELECT «- -» &
( RING DELAYiOO
( 2.RING DELAY
SET )
)
)
:)
)
59
khCblVING hAXhS AND 01 HER CALLS hasicsktup rn rkckiyf, paxes
The FIT Switch (FaxITelephone Mode)
When you share one line for your telephone and fax machine, in the F/T switch mode, the fax
machine can determine whether an incoming call is a fax or a telephone call. (See Chart below.)
NOTE: The caller may hang up, but the F/T ringing will continue for 10-60 seconds.
€0
ВАЖ SETUP то RECEIVE FAXES khChl VINC^ hAXES AND OTHER CALLS
Setting the FIT Ring Time
You can specify the maximum time you want the fax machine to ring (double ring) to notify you
after it has answered a telephone call; there are four predefined settings: 10,20,30, or 60 seconds.
During this time, only the fax machine will ring. No other phones on the same line will ring.
1. Press Function.
2. Press 6.
3. Press 4.
4. Press (left arrow) or (right
arrow) repeatedly until you find
the setting you want.
Example: 10 SEC.
5. Press Set.
6, Press Stop to exit.
____________________________________
( 09/12/1998 15:25 )
[ 1.TEMP■SETTINGS 1
[ 6.TEL OPTIONS 1
f 4■F/T RING TIME )
^ ( RING TIME:20 SEC K
SELECT <• ^ & SET K
f RING TIME:10 SEC )
( 4.F/T RING TIME]
_
Smoothing
The smoothing feature enhances the appearance of incoming faxes by making the lines smooth
and takes no additional time. This function does not apply to outgoing faxes, or to lists or reports
you print. The initial setting is ON.
1. Press Function,
2. Press 5.
3. Press 1.
4, Press (left arrow) or ► (right
arrow) to choose ON or OF]?’.
Example: OFF.
5. Press Set.
6. Press Stop to exit.
[ 09/12/1998 15
( 1 -TFMP.SETTINGS )
( 5.USER OPTIONS )
( 1.SMOOTHING
( SMOOTHING:ON
C
( SELECT ^ &
( SM00THING:0FF
( 1.SMOOTHING
:25
SET ]
1
)
)
)
)
:)
61
KbL^tlVIlNl:? hAAhb ANU UIHtW CALLi) basic SETirp toreceivefaxes
Setting the Size of the Paper
There are three different settings for the size of the recording (printing) paper. The machine will
automatically reduce and print the incoming data according to the size setting of the paper.
[ 09/12/1998 15:25 )
1. Press Function.
2. Press 5.
3. Press 6.
f 1.TEMP■SETTINGS )
( 5.USER OPTIONS )
[ 6.RCD PAPER
f RCD PAPER:LETTER )
c
[ SELECT <- .» & srn
)
4. Press (left arrow) or (right
arrow) to select either LETTER,
LEGAL or A4.
Example : LEGAL
5. Press Set.
See the REDUCTION setting in Function
menu 5-5. (See page 63.)
6. Press 1 to change the reduction
setting.
If you press 2, the settings for the
size of the recording paper remain
unchanged.
Example: Press 1.
7. Press (left arrow) or (right
arrow) to select either AUTO, 100%,
93%, 87%, or 75%.
Example: AUTO
8. Press Set.
9. Press Stop to exit.
( RCD PAPERrLEGAL )
^ f CHANGE REDUCT?
l.YES 2.N0
( REDUCTION : AUTO )
c
( SELECT <- ■» & SETI
( REDUCTION : AUTO )
( 6.RCD PAPER
:)
NOTICE
Regardless of the actual size of the paper, the machine will calculate the reduction
ratio by this setting. So when you change the paper, you must also change this
selling to get the correct reduction. Your machine can be set to receive incoming fax
documents on only letter, legal or A4 paper.
62
BASIC SETUP TO RECEIVE F:\XES RECEIVING FAXES AND OTHER CALLS
Printing a Reduced Copy of the Incoming Document
Y o\i can avoid separating data even if the document is longer than the paper by using this function
to print a reduction of the document. There are two types of reduction: Auto Reduction and Fixed
Reduction.
Auto Reduction
Regardless of the original size of the incoming document, it will be reduced to fit on one page of
paper. The machine will automatically calculate the reduction ratio by taking into account the
size of the incoming document and the size of the paper you selected in Function menu 5-6. (See
page 62.)
Using Fixed Reduction Ratios
You can choose to have incoming documents regardless of the size of the paper. The reduction
ratios can be selected from among four choices: 100%, 93%, 87%, or 75%.
KEYS TO PRESS
1. Press Function.
2. Press 5.
3. Press 5.
4. Press (left arrow) or (right
arrow) to select the reduction ratio
you want;
- If you want Auto Reduction,
choose «AUTO”.
- Choose 93%, 87%, or 75% if you
want Fixed Reduction.
Example: 93%
- Choose 100% if you want to record
the same size.
5. Press Set,
6. Press Stop to exit.
THE DISPLAY WILL SHOW:
( 09/12/1998 15:25 )
( 1.TEMP.SETTINGS
( 5.USER OPTIONS
( 5.REDUCTION
( REDUCTIONiAUTO
C
f SELECT <r ^ h SET )
( REDUCTION: 93%
[ 5.REDUCTI0N
)
]
)
:)
D
63
RECEIVING FAXES AND OTHER CALLS j гд.ч7г sktuptorecetvh: raxee
NOTICE
You can use Auto Reduction to reduce incoming documents to fit on one page of
paper, only as long as the original document is no' longer than legal size. If the
original is longer than legal size, the data will r ot be reduced (see For Your
Information below) and will carry over to print on a second page.
When you use Auto Reduction and you receive a i incoming document that is
smaller than your paper, no reduction will take pi ace.
When selecting Fixed Reduction, you must consider the size of the paper as
registered in Function menu 5-6. (See page 62.) Ifym selected letter size, you can
choose a reduction of 93%, 87%, or 75%. If you sele ited A4 size, you can choose a
reduction of only 93% or 87%. And if you selected l igal size, you can choose only
93%.
FOR YOUR iNFORMAl ON
Selecting the Ratios of Fixed Reduction
Other party sends you a document the
size of...
Letter document {8,5"x11")
(mostly Domestic communications)
Your paper size is:
Letter
A4, Legal
Recommended Reduction
Ratio is:
93%
100%
Letter87%
A4 document (8.2"x11.6")
(mostly International communications)
Legal document (8,5"x14")
A4
Legal
Letter
Legal
93%
100%
75%
93%
Reception into Memory (Out of Paper Reception)
If the multi-purpose sheet feeder is empty, the LC D will display the message
CHECK PAFEK. Then please add more paper. (See pages 5-6.)
Your fax machine will store incoming faxes in its memory automatically if it runs out
of paper. The contents of the memory will be printed automatically when you replace
the new paper. The memory will not be lost as long as you do not turn off the machine
or disconnect the power.
64
тяте ЯЕТ11Р тп jTF.cRjvv: елхкя RFCFIVINR FAXFS AND OTHFR CALI S
Setting the Print Density
You can set print conditions with, the following steps. Press (left arrow) to make the print
lighter and (right arrow) to make the print darker . If the print is still too light or too dark,
you can adjust it further by turning the Print Density Dial located in the right comer under
the top cover. (Remove the drum unit to find the dial. See page 101 for more information.)
[ 09/12/1998 15:25 ]
1. Press Function.
2. Press 5,
3. Press 9.
The display will alternate
messages.
4. Use (left arrow) or (right
arrow) to change the settings.
5. Press Set.
6. Press Stop to exit.
( 1.TEMP■SETTINGS )
[ 5.USER OPTIONS ]
( 9.PRINT DENSITY ]
тпппгп-Г)
c
( SELECT <- ■» & SETI
[ 9.PRINT DENSITY ]
3
Toner Save Function
This function lets you extend the life of the toner by conserving its use. When the Toner Save is
set to ON, the print appears somewhat lighter. This feature is also available when copying. The
default setting is OFF.
[ 09/12/1998 15:25 ]
1. Press Function.
2. Press 5.
3. Press 7.
( 1.TEMP.SETTINGS )
( 5.USER OPTIONS ]
( 7.T0NER SAVE )
4. Press (left arrow) or (right
arrow) to select either ON or OFF.
Example: ON.
5. Press Set.
6. Press Stop to exit.
TONER SAVE:0FF
SELECT <- ^ & SETI'^
i TONER SAVE:0N ]
( 7.T0NER SAVE
J
65
l<!bL-bl VllNUri bAXbb ANU UI Hblti UALLI:5 BA.^ifc setuptorfceivkfaxes
Speaker Volume
There are three settings available for the Speaker Volume, OFF, LOW, or HIGH. This setting
controls the loudness of the fax machine’s speaker, which is connected to the phone line. The
initial setting is LOW.
( 09/12/1998 15:25 )
1. Press Function.
2. Press 6.
3. Press 3.
4. Press (left arrow) or ► (right
arrow) to choose a setting either
OFF, LOW, or HIGH.
Example: HIGH.
5. Press Set.
6. Press Stop to exit.
( 1.TEMP.SETTINGS )
( 6.TEL OPTIONS
( 3.SPEAKER VOLUME )
f SPEAKER:LOW
c
[ SELECT ^ & SET)
f SPEAKER:HIGH
f 3.SPEAKER VOLUME )
1
1
:)
1
Ring Volume
You can set the Ring Volume to either OFF, LOW or HIGH. The initial setting is HIGH.
Even if you select OFF, the Ring Volume is set LOW for F/T ringing. Call Reservation ringing and
when the Distinctive Ringing mode is SET.
1. Press Function.
2. Press 6.
3. Press 5.
4. Press (left arrow) or ► (right
arrow) to choose either OFF, LOW,
If you answer a call that is a fax message, you can use the Remote Activation Code to make your
fax machine take over the call. If your fax machine answers a telephone call that is for you, you
can use the Remote Deactivation Code (#51) to pick up the call at an extension phone. (You do not
need a code to take over a call at the fax machine.) You must use a touch tone phone.
Connecting an External or Extension Telephone
You may connect an external telephone to your fax machine, as shown below. Use the
“EXT.” jack on ynnr fax machino. Altorn a Lively, yrm may wish toii.se this “EXT.” jack
to connect a telephone answering device (TAD). An extension phone is a telephone
that is plugged into a separate wall jack on the same line.
External
Telephone
If the external telephone is in use, the warning message EXT. TEL IN USE will be
displayed on the fax LCD. When the handset on the fax machine is picked up, an
alarm will sound. You can disconnect the external phone and switch to the fax
machine’s handset by pressing Hook.
Extension
Telephone
Using Remote Codes
The Remote Activation Code (*51) is used in F/T and TAD modes. The Deactivation Code (#51)
is used only in F/T mode.
67
lihCblVING FAXES AND OTHER CALLS remoteactivation
Using the Activation Code
When you are at the fax machine, you will probably answer incoming calls before your fax
machine or answering machine is programmed to pick up. If you answer a call and no oneseems to be on the line, assume it is a fax message. Do not hang up. You must activate your
fax machine to take over the call first. (If you are holding the fax handset, just press the Start key
and hang up.) If you are on an extension/external phone, press *51 and wait for your faxmachine to respond before you hangup. After 3 seconds you will hear receiving tones (chirps)
through the handset of the extension phone. Then hang up. You can repeat the code as many times
as needed. Your fax machine will take over the call and print the fax message. If your caller wants
to talk before sending the fax, you can have a conversation first and then activate your fax
machine with the code.
The Remote Activation Code also can be used by your callers. When you are using a TAD, your
outgoing message (OGM) should end with the statement “to send a fax, press *51”. (See the
section on Connecting a Telephone Answering Device for more information.)
Using the Deactivation Code
When your fax machine is in F/T mode, sometimes it will answer a call that is not fax calling tones
(a telephone call or iiianual fax). It will xespoxid with a double ring (short, short) to alert you to
take over. Because it has already answered the call, only the fax machine will ring, extension
phones are no longer connected to the call. Pick up any phone on the line, except an external phone
connected to the fax machine.
To take over the call at the fax machine;
Rick up the handset of the fax machine and talk to the caller as usual. If no one is there or someone
is trying to send you a manual fax, press the Start key and replace the handset. Your fax machine
will display RECEIVING and print the incoming fax message.
To take over the call at an extension phone;
Pick up the handset on another telephone and press #51 quickly during the silence between
the double ring pattern. When the fax machine hears the code it will stop ringing and let you
speak with the caller. If no one is on the line or someone is trying to send you a manual fax, send
the call back to the fax machine (*51).
Making the Remote Codes Easier to Use
You can change the codes at any time. It may be easier for you and your callers to press the same
key three times (Example: *** and ###). Although you can change the codes to any numbers you
want, try to avoid using digits for the Activation Code. The Remote Activation Code can not match
any number you dial. If you try to dial a phone number that includes the Activation Cnde, your
fax machine will go into receiving mode.
Troubleshooting
Sometimes other equipment on your phone line reserves a key that is in the Activation or
Deactivation code. (Some answering machines reserve the key.) If the code you use to retrieve
messages from your answering machine causes the line to be disconaecLed, try changing the
Remote Codes. Change *51 to ### and #51 to 999. The Remote Activation and Deactivation
Codes may not work with some telephone systems or telephone sets.
NOTE: If you accidentally pick up an extension phone when a fax message is being received, you
may disrupt the transmission or render some portions unreadable.
RK MOTR 4 rri VAnnK[ RFCFIVING FAXES AND OTHER CALLS
Changing and Registering Remote Codes
KEYS TO
i 09/12/1998 15:25 )
1. Press Function.
2. Press 7.
3. Press 5.
i 1.TEMP.SETTINGS ]
i 7.SETUP SYSTEM )
[ 5.REM0TE COPE ]
f REMOTE ACT.:0N ]
C
i SELECT <- ^ & SET ]
:)
4. Press (left arrow) or (right
arrow) to choose ON or OFF.
Example: ON.
5. Press Set.
6. Enter new remote code to activate.
(Factory setting is *51.)Then press
Set.
7. Enter new remote code to
deactivate. (Factory setting is #51.)
8. Press Set.
9. Press Stop to exit.
f REMOTE ACT.:0N )
f ACT.C0DE:*51
( DEACT.CODE:#51 ]
( 5.REMOTE CODE )
69
UbCblVING bAXbS AND OTHER CALLS COS^NEmNOATELKimOSEA}^mmiNGDE\lCErTM>>
C) CONNECTING A TELEPHONE ANSWERING DEVICE (TAD)
How to Use an External TAD with the Fax
When you have a Telephone Answering Device on the fax phone line, the TAD will answer all the
incoming calls. Ymir Brother fax machine will listen in on the line for fax CNG tones. If it hears
them, it will take over the call and receive the fax message. If it does not hear fax tones, it will
let the TAD continue playing the outgoing message so the caller can leave a voice message.
The TAD must answer within 4 rings. The fax machine can not hear the CNG calling tones until
the TAD answers the call. When the Ring Delay is set for 4 rings, only 8-10 seconds of CNG calling
tones are left for the “handshake”. So you must strictly follow the instructions for recording your
OGM.
You must erase the incoming messages frequently on your TAD. When the TAD’s memory is full
it will not answer any incoming calls (fax or voice).
Set your fax machine’s answer mode to TAD (Fax and F/T lights on).
__________
______________
FOR YOUR INFORMATION
Connecting an External TAD to the Unit
You may connect an external TAD to your fax machine, as shown below. Use the
“EXT.” jack on your fax machine.
70
Do not connect a TAD elsewhere on the
same phone line. This will cause
problems because your fax machine and
TAD will both try to control the line.
CONNECTING A TELEPHONE ANSWERING DEVICE {TAD-
Flowchart of External TAD Reception
Incoming Call
The call is picked up
by the external TAD.
(Maximum 4 rings.)
RtCEIVING FAXES AND OTHER CAt 1S
Fax reception is
automatically
activated by
fax tones.
The fax message
is received on
paper.
Auto
dialed
fax call
The external TAD
outgoing message
begins.
Voice call
The caller leaves a
voice message on the
external TAD.
Manual
dialed
fax call
The caller
can also
send a fax message.
The caller must
press your Remote
Activation Code
to activate the
fax machine.
i
The fax message is
received on paper.
Hookup
There is only one way you can hook up a Telephone Answering Device (TAD) on the fax phone line.
The TAD must be plugged into the back of the fax machine in the jack labeled EXT, Your fax
machine can not work properly if you plug the TAD into a wall jack. Follow these steps:
1. Plug the telephone line cord from the wall jack into the back of the fax machine in the jack
labeled LINE.
2. Plug the telephone line cord from your TAD into the back of the fax machine in the jack labeled
EXT. (Double check that the telephone line cord comes from the jack in the TAD for telephone
line and not for telephone set,)
3. Put your fax machine in TAD mode by turning both the Fax and F/T lights on.
4. Set your TAD to 4 rings or less. (The fax machine's Ring Delay setting does not apply).
5. Turn the TAD'S Answer mode to UN.
6. Record the OGM (outgoing message) on your TAD as explained below.
Recording the TAP's Outgoing Message (PGM)
______________
The tad’s outgoing message is important because it must be set up to handle two kinds of fax
receptions: automatic and manual. Timing is important.
1. Record 5 seconds of silence as the beginning of your message. (Your fax machine will be able
to hear the fax calling tones, of automatic fax transmissions, before they stop.)
2. Limit your speaking to 20 seconds.
3. End your 20 second message by giving your Remote Activation Code for people sending manual
faxes;
“After the beep, leave a message or send a fax by pressing *51.”
NOTE: Do not assume that most callers send faxes automatically. Many people do not realize
they are not sending fax tones when they lift the handset or press Hook. Also, some
machines may not send fax tones.
71
WtUtIVII\ICc7 hAXtb AND UI HhR CALLS visttnctivf. rincing
D) DISTINCTIVE RINGING
Distinctive Ringing
What Is Distinctive Ringing?
Distinctive ringing is a service offered by the telephone carriers that allows you to have several
different numbers on one phone line, so you can have a separate number for your fax machine.
Each number has its own distinctive ringing pattern. This way, when you get an incoming call,
you can identify the number being called by its ring. Your local telephone company can provide
more information about this service. The service is usually offered as a monthly charge to your
normal telephone bill.
What is the Advantage of Using the Distinctive Ringing Function?
Using DisLiiiclive Ringing is the must eiXicient way to receive both fax and telephone calls on the
same line. It is much easier for your callers who dial manually. The fax machine will answer with
receiving tones so they will not have to press an activation code (TAD mode) or wait 30 seconds
to hear fax tones (F/T mode). And the people who call to talk on your main number, will not have
to talk to your fax machine. Basically, it gives you two independent numbers without the higher
cost of a second line.
Can My Fax Machine Use Distinctive Ringing?
Yes, it has a distinctive ringing function that allows you to register the distinctive ringing pattern
of an additional phone number on the line. The number you register must be the number you want
to use as your dedicated fax number. Once you register the ringing pattern, the fax machine will
be able to identify its own incoming calls and automatically receive faxes at that number. You can
register only one ringing pattern. There are some ringing patterns that can not be registered.
___________
________
_______________
Can I Change the Setting Later?
Yes, you can change or cancel the distinctive ringing setting at any time. You can switch it OFF
temporarily and then turn it back ON. When you move or get a new fax number, change the
distinctive ringing mode to SET so you can register the new number.
How Will the Fax Machine Treat All Other Numbers?
As long as the fax machine is set to Manual mode and you have registered its distinctive ringing
number, the fax machine will answer only the registered number. When a call comes in
to your main number (or additional distinctive ringing numbers), all the phones will ring until
you or an answering machine pick up the call. (See the chart on page 73.)
If you want the fax machine to allow a telephone answering device (TAD) to answer only the main
number(s), you must leave the fax machine in Manual mode. You can plug the telephone
answering device into either the EXT jack of the fax machine or into a separate phone jack. If the
TAD is in the EXT jack, you will not hear the first two rings on the TAD. The TAD must be set
to its maximum number of rings (at least 4 ring cycles). Otherwise, it will answer the registered
distinctive ringing number before the fax machine has time to recognize the ringing pattern.
If you change the answer mode on the fax machine to Fax or FyT, that setting will override the
Distinctive Ringing setup. In Fax or F/T modes, your fax machine will answer all the
phone numbers (including its own ring pattern).
DlSTlNCriVK HINGING RbCtIVING FAXES AND OTHER CALLS
Hvw Does the Distinctive Ringing Function Work?
Your telephone number will have the standard ring pattern of long long, while the new number
could have a ring pattern of short short, long short, etc. When Distinctive Ringing is ON, you will
not hear the first two rings of all incoming calls on the fax machine. Extension phones will ring
as usual. If the fax machine recognizes the ring pattern, all ringing will stop and the fax machine
will answer and automatically receive the fax message. Otherwise, you will hear the extension
phones and the fax machine continue to ring. The fax machine always listens to at least two ring
patterns before it answers, so do not pick up the phone during that time. You will quickly learn
to recognize the ring pattern for faxes, so you will not be tempted to answer that number. Either
you or a telephone answering device can answer the main number(s).
Flowchart of an Incoming Call
*The fax machine always listens to at least two ring patterns before
it answers, so do not pick up the phone during that time.
Which Phone Number Should I Register?
It is a good idea to keep your old number for its original purpose and to register the new number
as your fax number. Remember to give the new fax number to your customers and colleagues.
What Must I Do to Set up Distinctive Ringing?
To use the Distinctive Ringing feature you must:
1. Get the distinctive ringing service from your telephone carrier.
2. When your distinctive ringing number ie available, register it in the function called Setting
the Distinctive Ringing Function.
3. Keep the fax machine in Manual answer mode (both Fax and F/T lights turned off.)
73
k b C11VIN C-:? bAX b S A N13 OIH F: R C A LLS distinctr^e ringing
Setting the Distinctive Ringing Function
This function is a one-time procedure to register a distinctive ringing number v?ith your fax
machine. Your fax machine will answer the registered number automatically, simulating Fax
answer mode on a dedicated fax line. You can register only one number. Do not try to set up
this function if you do not have the distinctive ringing service. It may cause your fax
machine to malftmction.
This procedure is in two parts: First, you must put the fax machine in SET mode; D/R SET MODE
will be on the display screen. Second, you must wait for a friend to call the distinctive ringing
number so you can register the ringing pattern. When a call comes in, do not pick up the handset
until the fax display says PICK UP TO SET. Then pick up the fax handset. If the caller dialed your
distinctive ringing number, press the Start key and check that the display says REGISTERED
before you hang up. If the caller dialed the other number, press the Stop key and hang up to try
again.
Before you begin this function:
1. If your fax machine is connected to a telephone answering device or to the telephone company's
Voice Mail system, disconnect it before you begin this function.
2. Have a friend ready to call your distinctive ringing number.
1. Press Function.
2. Press 6.
3. Press 6.
4. Press ^ (left arrow) or (right
arrow) to find the SET mode.
7. When the phone rings, listen care
fully to check that the ringing pat
tern is the one you want to register.
If it is, wait until the display says
PICK UP TO SET. Then pick up the
fax handset.
74
( 6.DISTINCTIVE
[ D/R SET MODE
( PICK UP TO SET )
j
J
OJSiTiNr.TJVK JilNGINC, RI-ChIVING FAXES AND OTHER CAM S
8. Press Start to set.
Check that the display says
REGISTERED.
(If the other number was called,
press Stop to cancel.)
9. Hang up the handset.
After you complete this one-time setup:
1. The Distinctive Ringing function automatically will be changed from SET to ON. Distinctive
Ringing operates in Manual mode, so you must keep the Fax and F/T lights turned
oit;
2. Be sure to have a friend call you on both numbers to test that everything is set up correctly.
3. If you do not complete this function by pressing the Start key to register a number, your
machine will stay in D/R SET MODE. So, if you decide not to register a number, you must
repeat Steps 1~6 and in Step 4 change the mode to OFF.
How to Turn the Distinctive Ringing Function ON or OFF
The distinctive ringing function is designed to accommodate the distinctive ringing service (a
telephone service that provides you with multiple numbers, each with a distinctive ring pattern,
on one line). You can change the distinctive ringing function setting to ON or OFF as needed after
you have registered the distinctive ringing number in the function called Setting the Distinctive
Ringing Function. To change the setting, repeat Steps 1~6; Step 4 is where you can select either
ON or OFF.
( START TO SET
C
i STOP TO CANCEL ]
( REGISTERED
____________
J
:)
1
75
kbCblVING hAXbS AND OTHER CALLS callrrw
E) CALLER ID
What is Caller ID?
Caller ID is a telephone service that allows the subscriber to see a display of the caller's phone
number (or name in certain states) as the telephone rings. It is a fast way to screen your calls. You
can respond quickly to calls you missed, because Caller IDs are received and stored in your
machine’s memory.
NOTICE
To get the Caller ID Service: apply for the Caller ID service at your local telephone
company.
The t)q)e of service varies from state to state and is determined by your telephone
company. Your particular service may display only the caller’s phone number or the
caller’s number and/or name.
Advantages of Caller ID
For Business
All businesses profit from a quicker response to customer calls. Businesse.s that provide mail
order services, money-lending services or provide confidential information, can protect themselves
from false orders or acceptance of false identification.
At Home
Residential customers can protect themselves from unwanted calls.
How Does Caller ID Work?
The Caller ID Appears on the Display When Your Telephone Rings
As your telephone rings, the Display shows you the caller’s phone number (or caller’s name in
certain states). You will know who is calling before you pick up the handset or before your machine
automatically receives the call. Once you pick up the handset, the caller’s ID disappears. If both
the caller’s phone number and name are received, only the name will appear on the Display. You
will see the first 16 characters of the number or name.
Helpful Hints • If OUT OF AREA appears on the Display, it means that the call came from
outside your caller ID service area.
• If PRIVATE CALL appears on the Display, it means the caller intentionally
blocked the transmission of his/her ID.
• Ifno caller ID was transmitted to your fax machine, CALL PICKUP will remain
on the display.
NOTE: Please set the number of rings to more than 02 to use Caller TD. If you set the number
of rings to 01, you can not receive the Caller ID.
76
CMXERw RECEIVING FAXES AND OTHER CALLS
The Caller ID is Stored in Your Machinées Memory
The machine can store a maximum of the last 30 incoming caller IDs in the memory, along with
the time and date of reception. The 31st call will cause the oldest ID to be erased.
The Caller ID information stored in the memory can be scrolled through on the display.
And you can also print the Caller ID list and review calls you received by checking the Caller IDs
in memory. This report will list the Date, Time, Phone Number (Caller ID), Name (in certain
states), and type of call (Comment). (See pages 78-79.)
Scanning through the Caller IDs Stored in Memory__________________
You can display the caller IDs that are stored in the memory as follows. (You can skip to Step 4
below by pressing the Shift and Tel-index keys simultaneously.)
{ 09/12/1998 15:25 )
1. Press Function.
2. Press 6.
3. Press 7.
4. Press Set.
The Caller ID of the last call will appear
on the display.
The name will be listed only when it is available.
COMMENTS WILL INCLUDE;
• TX means your machine sent a fax message when it was polled or called.
• RX means your machine received a fax message (except Polling or Call Reservation).
• TEL means you answered a telephone call at your fax machine, external TAD or external phone.
• BLANK means the call was not answered or you answered on an extension phone.
79
HOW TO USE THE COPY FUNCTION
8. HOW TO USE THE COPY FUNCTION
Making Single and Multiple Copies
Use this function to make a single copy or multiple copies. When making copies, make sure the
text or image on the original document is not too close to the edge. Your fax machine can not read
anything closer than 1/8 inch (4 mm) from the edge of the paper. Original documents should be
straight and not wrinkled or they may jam. Also, do not pull on the paper while copying is in
progress. This may distort the image and damage your machine.
Set the resolution to either PHOTO, FINE or S.FINE. If you select STANDARD, the resolution
will change automatically to S.FINE.
Make sure there is enough paper in the machine. And when making multiple copies, do not let
the receiving tray become overstacked. Remove copied paper from the receiving tray frequently.
Making a Single Copy
Use this function to make a single copy.
1. Insert the documents face down
into the feeder.
There are two ways to make multiple copies on your fax machine. The first is the stacking
method, this will make "n" copies of page one, "n" copies of page two, and so on. These will all
be stacked on top of each other. The second method is the sorting or collating method. This is
when the fax machine scans the entire document and then makes 1 copy of page 1,2,3,4 in
order. Then makes a second copy of 1,2,3,4 until a total of n copies has been made.
Set the resolution to either PHOTO or FINE, If you select STANDARD or S.FINE, the
resolution may change automatically to FINE.
Stacking and Sorting Multiple Copies
1. Insert the documents face down
into the feeder.
2, Press Copy.
3. Enter two digits for the number of
copies you want using the dial
pad (Max. 99 copies).
Example; 05
4. Press Copy or just wait for 5
seconds.
5. Press ^ (left arrow) or ► (right
arrow) to select the stacking or
sorting method.
Example: SORT
f 09/12/1998 15:25)
( MEMORY lOOTl
[ FAX: N0■ & START
C
( COPY: PRESS COPY ]-^
( NO.OF COPlESrOl
c
( ENTER & COPY KEVH
[ NO.OF C0PIES:05 ]
MULTI C0PY:STACK
SELECT <--> & COPY )-^
[ MULTI C0PY:S0RT 1
6. Press Copy to begin copying.
( COPY SORT
81
HUW lU Ubib IHb COPY hUNCIION
Reducing and Enlarging Copies
Use this function to make reduced or enlarged copies of a document. Select Auto Reduction
(AUTO) if you want to reduce the size of the original, regardless of its size, to the size of the
recording paper. To enlarge or reduce a document, select one of the enlargement/reduction ratios:
200%, 150%, 125%, 120%, 93%, 87%, 75%, or 50%. If you want to reproduce the same size, select
100%. When enlarging, any portion that extends outside the edge of the recording paper will be
cut off.
( 09/12/1998 15:25 )
1. Insert the documents face down
into the feeder.
2. Press Eniarge/Reduce.
3. Press (left arrow) or (right
arrow) to choose the setting.
- Ifyou want Auto Reduction, select
AUTO or the reduction or
enlargement ratio.
4. Press Copy.
5. Enter two digits for the number of
copies you want, using the dial pad
(Max. 99 copies).
Example; 05
6. Press Copy or just wait for 5
seconds.
7. Press (left arrow) or (right
arrow) to select the stacking or
sorting method.
Example: SORT
[ MEMORY
( FAX: N0. & START)
c
( COPY: PRESS COPW)
f ELG/RDC:AUTO
c
[ SELECT <--> & COPY)
( ELG/RDC: 93%
r[ NO.OF COPIES:01
ENTER & COPY KEY J^
( NO.OE C0PIES:05 )
MULTI C0PY:STACK
SELECT <--» & COPY
[ MULTI C0PY:S0RT 1
100% )
:)
3
:)
3
8. Press Copy to begin copying.
What to Do When You Get a MEMORY FUEL Message while Making
Copies.
When you are making copies, if the memory becomes full and the display will show
PRESS STOP KEY, then press the Stop key to abort the job. In this case, you can
make only a single copy that is not reduced or enlarged.
82
( COPY SORT
9. POLUNG
What Is Polling‘S
Polling is the process of retrieving faxes from another fax machine. You may use
your machine to “poll” other machines, or you may ask someone to poll your machine.
The party who polls pays for the cost of the call.
How Does It Work?
First all parties set up their fax machines so that they can accommodate polling.
Then one party leaves documents in the fax machine so that the other party can call
and have the documents sent to them.
POLLING
Polling Side
Call
Receive Document
Polled Side
When to Use Polling
Use polling to control the cost of who pays for sending a fax.
1. If you want to pay for the cost of the call: Send faxes to other parties as you
normally would, and if another party has documents to send you, ask if you can
poll for them.
2. If you want others to pay for the cost of the call: Ask them to poll your fax machine
for documents they want, and have them fax any documents that you want.
^ There are some fax machines that will not respond to the this function.
Helpful Hints Using Polling Effectively (Examples)
Problem No. 1: You want another party to send you a long fax, but they do not
want to pay for the call.
Solution: Ask them to leave the document in their fax machine so you can
poll for it.
Problem No. 2; Sales representatives have difficulty sending faxes to the head
office’s fax machine because it is busy much of the time.
Solution: Head office can poll the sales representatives’ fax machines.
Problem No. 3: Because of the time or location, it is cheaper for someone to call
you than it is for you to make the call.
Solution: Ask the other party to poll for the documents and offer to pay for
the call at their lower rate.
83
POLLING
Polling Another Fax Machine (Calling)
Once you have set up polling, as described below, and the other party has set their fax machine
to POLLED WAITING, you can receive their documents automatically.
THE DISPL
Make sure no documents are in the
feeder,
1. Press Function.
2. Press 1.
3. Press 2.
4. Wait for two seconds.
5. Press (left arrow) or (right
arrow) to select Polling ON.
6. Press Set.
7. Press Stop.
8. Enter the fax number.
Example; One Touch dialing.
9. Press Start.
Setting Up Polled Waiting (Seing Called)
[ 09/12/1998 15:25 )
( l.TEMP.SETTINGS
( l.TEMP.SETTINGS
( 2.POLLING
( P0LLING:0FF
C
( SELECT <- -» & SET )
( P0LLING:0N
( 2.POLLING
( ENTER FAX N0.
c
( PRESS START KEY
( NJ OFFICE
f DIALING #01
( RECEIVING P.Ol )
]
)
]
J
:)
D
)
J
!)
)
J
J
Polled Waiting is when you place a document in your fax machine and set your machine to allow
another fax machine to retrieve that document. Your fox machine will print a Polled Report
after the transmission.
[ 09/12/1998 15:2^
1. Place the documents into the feeder.
2. Press Function.
3. Press 1,
4. Press 2.
5. Wait for two seconds.
84
( MEMORY 100% ]
[ FAX: N0. & STARTH
C
( COPY: PRESS C0PT~1
f 1.TEMP-SETTINGS ]
i l.TEMP.SETTINGS )
i 2.P0LLING
( POLLING:OFF ]
c
( SELECT ^ & SETI
:)
:)
POLLING
6. Press (left arrow) or (right
arrow) to select Polling ON or OFF.
7. Press Set.
8. Press 1 or 2. If you select l.DOC,
the fax machine will scan the docu
ment at the time it is polled. Mean
while, to send another document,
you will have to interrupt by press
ing Function and 0. (See Interrupt
ing the Timer and Polled Job in
chapter 6).
If you select 2.MEMORY, the fax
machine starts scanning the docu
ment immediately, so you can re
trieve your original now.
9. Press Stop.
10. Press Start and wait for the polling
call to come in.
Delayed Polling
i P0LLING:0N
( l.DOC 2.MEM0RY)
f 2.P0LLING
f PRESS START KEY)
1
1
You can set the time when you want polling to take place. After you select POLLING:ON, press
Set, then press 1 and use the dial pad to enter the time when you want polling to take place.
THE DISPLAY WILL SHOW:
Make sure no documents are in the
feeder.
1. Press Function.
2. Press 1.
3. Press 2.
4. Wait for two seconds.
5. Press ^ (left arrow) or (right
arrow) to select Polling ON.
6. Press Set.
7. Press 1.
ft. Enter the time.
Example: 19:45 (7:45P.M.)
[ 09/12/1998
( 1.TEMP.SETTINGS )
( 1.TEMP.SETTINGS )
( 2.POLLING
( P0LLING:0FF
c
( SELECT <- ^
( P0LLING:0N
( 2.POLLING
( 1.TIMER
( SET TIME=00
( SET TIME=19
15:25 )
& SET )
:00 1
:45 ]
)
)
:)
]
1
J
85
PULLINC^
9. Wait for two seconds.
10. Press Stop.
11, Enter the fax number.
Eitampler One Touch dialing.
12, Press Start.
The fax machine will wait until the
specified time to call.
r 1.TIMER
( ENTER FAX NO.
c
[ PRESS START KEY ]
i NJ OFFICE
{ 09/12/1998 15:2T1
J
1
Sequential Polling
This function is the reverse of Broadcasting, in which your machine sends a document to several
destinations. In a sequential polling operation, your machine will request documents from several fax
units in a single operation. After all the polling operations are finished, a Sequential Polling Report will
be printed automatically.
[ 09/12/1998 15:25 )
1. Make sure there are no documents
in the feeder.
2. Press Function.
3. Press 1.
4. Press 2.
5. Press (left arrow) or ► (right
arrow) to select Polling ON.
6. Press Set.
7. Press Stop.
8. Specify the destination fax
machines that you wish to poll by
entering the One Touch key, Speed
Dial, dial pad keys or group number.
Then press Broadcast between
each locations. (See page 45-46).
Example: Group key.
9. Press Start. Your fax machine will
poll each number or group member
in turn for a document.
( 1.TEMP.SETTINGS
( 1.TEMP.SETTINGS
i 2.POLLING
( P0LLING:0FF
C
( SELECT <- -> & SET )
( POLLING.-ON
( 2.POLLING
[ ENTER FAX NO.
C
[ PRESS START KEY
( BROTHER
( DIALING #01
J
1
J
)
)
)
1
:)
)
86
REMOTE FAX OPTIONS
W. REMOTE FAX OPTfONS
Since the machine can store incoming data as well as print it, yon can use the convenient FAX
Forwarding, Paging and Remote Retrieval functions.
Setting Up Fax Storage
Set this function to “ON” if you want the incoming data to be stored in the memory as well as
printed. When the data is stored in the memory, you can use the Fax Forwarding, Paging, and
Remote Retrieval functions. It is a good idea to set the Fax Storage function to “ON” when you
go out. The initial setting is OFF.
1. Press Function.
2. Press 8.
3. Press 1.
4. Press (left arrow) or (right
arrow) to select ON or OFF.
Example: ON
5. Press Set,
6. Press Stop to exit.
_______
__________
i 09/12/1998 15:25)
( 1.TEMP.SETTINGS )
( 8.REMOTE FAX OPT )
[ 1■FAX STORAGE
f FAX ST0RAGE:0FF )
C
( SELECT «- ^ & SET ]
( FAX STORAGE:ON )
( l.FAX STORAGE ]
:)
FOR YOUR INFORMATION
When you have FAX STORAGE;ON, your incoming faxes will be stored in the
memory and the LCD will show the number of incoming calls;
( FAX I N M E M 0 RY:01~)
When you want to change the Fax Storage setting from ON to OFF and there is
fax data still in the memory, you will get the following message after you select
OFF;
r i eraseallfax?
l.YES 2.NO )-^
If you select 1 you will erase all the fax data in the memory and the function will be
set to OFF. If you press 2, the data will not be erased, and the setting will remain ON.
87
KbMUIt HAX UPlIUNi)
PugingfFax Forwarding
Fax Storage mode provides the additional option of either Paging or Fax Forwarding after fax
messages have been received into memory. (Fimction menu 8-1 to ON, see page 87.)
How Paging works (Paging ON)
Incoming faxIncoming fax
The fax is stored in the memory.
*
Paging function is activated.
*
The fax will dial the registered pager
telephone number.
1
Once connected, the fax dials your
registered PIN number
(Personal ID number).
i
Your personal pager is activated.
How Fax Forwarding works (Fax Forwarding ON)
The fax is stored in the memory.
*
Fax Forwarding function is activated.
The registered fax forwarding number
is dialed.
+
Once connected the machine sends
the fax tone to another fax machine.
The machine sends stored fax from
the memory to forwarding location.
NOTICE
1, You can activate either Paging or Fax Forwarding; they are very similar features
and can not be used simultaneously.
2. If Paging is ON, you will be paged every time a fax message is received into the
memory.
88
RhMU IЫ-АХ OPTIONS
Setting Up Puging (Registering the Paging Number)
( 09/12/1998 15:25 )
1. Press Function.
2. Press 8.
3. Press 2.
4. Press (left arrow) and (right
arrow) to select PAGING.
the telephone number of your fax
machine. Press Redial/Pause before
entering your fax number and add ##.
Example; -19085551234##.
9. Press Set.
10. Press Stop to exit.
- Paging number and PIN number can not be changed remotely.
- Redial/Pause appears as a hyphen on the display.
( 2.FAX FWD/PAGING ]
89
kbMUIt hAX UP I IONS
The PIN (Personal Identification Number) you enter depends upon the type of paging
company you use. There are generally two types of paging companies...
1) Satellite Pagers: In this case we recommend you enter your actual satellite PIN#
plus your return fax telephone/fax number (or special alpha message).
FOR YOUR INFORMATION
PIN# Return#
For Example: 12345# 19085551234## or 12345#329329329##
2) Radio Pagers: Most* radio pagers do not require a PIN #, and in this case you
should use the PIN # in only for the return number or special alpha message.
Return#
For Example: 19085551234## or 329329329##
* If your radio pager utilizes a PIN # then use satellite sequence above.
The “##” symbols at the end of the special message (or return #) are used to signify
the end the PIN #/Message.
Alpha Message
FAXFAXFAX
PIN# Alpha Message
FAXFAXFAX
Setting Up Fax Forwarding (Registering the Fax Forwarding
Number)
1. Press Function.
2. Press 8.
3. Press 2.
4. Press ^ (left arrow) and ► (right
arrow) to select FAX FORWARD.
When you leave your home or office, you will turn on your FAX STORAGE to receive fax messages.
(See page 87.) But if you would like to activate or deactivate this FAX STORAGE feature, you can
control and program your fax by remote control. You can call your fax from any touch tone phone,
enter your remote access code, followed by programming commands.
Setting the Remote Access Code
The initial setting for the remote access code on your new fax is “159=t: When you use the Remote
Access Code, you must press all four keys (three-digit number plus *). Change the remote control
code and use it as a "secret password" to limit access to your REMOTE FAX OPTIONS.
___________________________ ______
1. Press Function.
2. Press 8.
3. Press 3.
4. Enter a three digit number 000 to
999, The last digit, an asterisk, can
not be changed.
Example: 160Ж.
The three digit number must not be the
same as the remote activation and
deactivation codes, (See pages G8-G9.)
Example: When the remote access code
is 160>K, don’t use 160 or GO^f^ for the
activation and deactivation code.
3. When your fax machine answers with a beep, immediately press your Remote
Access Code 159* (factory setting). (See page 91.)
4. If you hear a long beep, it means your machine has received fax message(s).
If you do not hear a long beep, it means your fax machine did not receive
message(s).
5. As soon as you hear two short beeps, press a Remote Control Command. (See
page 93.)
Each time your fax machine completes an instruction, it gives two (2) short beeps
telling you to enter the next command, if you wait longer than 30 seconds to enter
the command, your machine will disconnect the line. If you perform a wrong
operation, you will hear three (3) short beeps.
6. When you are ready to exit remote control mode, press 90 to reset your machine.
Remote Retrieval
If you have set your FAX STORAGE: OM to store incoming fax messages, you have the ability to
retrieve these fax messages from any remote group 3 facsimile machine.
Remote fax retrieval is accomplished via remote control access commands, which are described
in the remainder of this chapter.
_________
____________________________________
FOR YOUR INFORMATION
When to Press the Remote Access Code
Just after the line is connected, you should enter the remote access code from any
touch tone phone. Make sure that you enter the remote access code while you do NOT
hear any chirping sound of a fax machine. If the fax machine is set to MANUAL
mode, it will answer the call after about 20 rings (about 100 seconds). You will have
30 seconds to press the remote access code or the line will be disconnected.
92
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