Brother HL-4140CN, HL-4150CDN, MFC-9460CDN, MFC-9465CDN, HL-4570CDW User Manual

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Page 1

Advanced User’s Guide

Safety and Legal

Basic User’s Guide

User’s Guide

Page 2

Note

Safety and Legal A

WARNING

CAUTION

IMPORTANT

(HL-4140CN / 4150CDN / 4570CDW(T) / DCP-9055CDN / MFC-9460CDN / 9465CDN)

Please read this booklet before attempting to operate the product, or before attempting any maintenance. Failure to follow these instructions may result in an increased risk of fire, electrical shock, burns or suffocation.

Symbols and conventions used in the documentation

The following symbols and conventions are used throughout the documentation.

Bold Bold typeface id entifies specific

buttons on the product’s control panel, on the computer screen.

Italics Italicized typeface emphasizes

an important point or refers you to a related topic.

Courier

New

WARNING indicates a potentially hazardous situation which, if not avoided, could result in death or serious injuries.

Text in the Courier New font identifies messages on the LCD of the product.

Notes tell you how you should respond to a situation that may arise or give tips about how the operation

works with other features. Electrical Hazard icons alert you to

possible electrical shock. Improper Setup icons alert you to

devices and operations that are not compatible with the product.

Hot Surface icons warn you not to touch product parts that are hot.

Follow all warnings and instructions marked on the product.

The illustrations in this guide show the HL-4150CDN and MFC-9460CDN.

CAUTION indicates a potentially hazardous situation which, if not avoided, may result in minor or moderate injuries.

IMPORTANT indicates a potentially hazardous situation which, if not avoided, may result in damage to property or loss of product functionality.

Version A

UK/IRE

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Compilation and Publication A

WARNING

Under the supervision of Brother Industries, Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications.

The contents of this manual and the specifications of this product are subject to change without notice.

Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication.

Choosing a location A

Put your product on a flat, level, stable surface that is free of vibration and shocks, such as a desk. Put the product near a telephone socket and a standard grounded electrical socket. Choose a location where the temperature remains between 10°C and 32.5°C and the humidity is between 20% to 80% (without condensation).

DO NOT expose the product to direct sunlight, excessive heat, open flames, salty or corrosive gasses, moisture or dust.

DO NOT place the product near heaters, air conditioners, desk fan, refrigerators, water or chemicals.

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CAUTION

Avoid placing your product in a high-traffic area.

DO NOT put the product where the ventilation holes of the product are blocked. Keep a gap of roughly 100 mm between the ventilation holes and the wall.

DO NOT connect your product to electrical sockets controlled by wall switches or automatic timers, or to the same circuit as large appliances that might disrupt the power supply.

Disruption of power can delete information from the product’s memory.

Avoid interference sources, such as other cordless telephone systems or speakers.

Make sure cables leading to the product do not constitute a trip hazard.

DO NOT eat Silica Pack. Discard immediately.

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To use the product safely A

WARNING

There are high voltage electrodes inside the product. Before you clean the inside of the product, make sure you have unplugged the telephone line cord first (MFC only) and then the power cord from the electrical socket. Doing this will prevent an electrical shock.

DO NOT handle the plug with wet hands. Doing this might cause an electrical shock.

Always make sure the plug is fully inserted.

This product must be installed near an electrical socket that is easily accessible. In case of an emergency, you must unplug the power cord from the electrical socket to shut off the power completely.

Plastic bags are used in the packing of your product and drum unit. Plastic bags are not toys. To avoid the danger of suffocation, keep these bags away from babies and children and dispose of them properly.

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DO NOT use flammable substances near the product. DO NOT use any type of spray to clean the inside or outside of the product. Doing this may cause a fire or electrical shock. See Routine Maintenance in the User's Guide/Basic User's Guide for how to clean the product.

DO NOT use a vacuum cleaner to clean up scattered toner. Doing this might cause the toner dust to ignite inside the vacuum cleaner, potentially starting a fire. Please carefully clean the toner dust with a dry, lint-free soft cloth and dispose of it according to local regulations.

Be careful not to inhale toner.

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• This product is heavy and weighs more than 21.0 kg (46.3 lb) for Printer, and more than

26.5 kg (58.4 lb) for MFC/DCP. To prevent injuries when moving or lifting this product, make sure to use at least two people. Be careful not to pinch your fingers when you set the product back down.

• If you use a Lower Tray, carry it separately from your product.

(MFC only) Use caution when installing or modifying telephone lines. Never touch telephone wires or

terminals that are not insulated unless the telephone line has been unplugged at the wall socket. Never install telephone wiring during a lightning storm. Never install a telephone wall socket in a wet location.

(MFC only) When using your telephone equipment, basic safety precautions should always be followed to

reduce the risk of fire, electrical shock and injury to people, including the following: 1 DO NOT use this product near water, for example, near a bath tub, wash bowl, kitchen sink

or washing product, in a wet basement or near a swimming pool.

2 Avoid using this product during an electrical storm. There may be a remote risk of electric

shock from lightning. 3 DO NOT use this product to report a gas leak in the vicinity of the leak. 4 We DO NOT advise using an extension lead. 5 Never install telephone wiring during a lightning storm. Never install a telephone wall socket

in a wet location. 6 If any cables become damaged, disconnect your product, and contact your Brother dealer. 7 DO NOT place any objects on the product, or obstruct the air vents. 8 This product should be connected to an adjacent grounded AC power source within the

range indicated on the rating label. DO NOT connect it to a DC power source or inverter. If

you are not sure, contact a qualified electrician. SAVE THESE INSTRUCTIONS

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WARNING

DO NOT touch the shaded parts shown in the illustration. These rollers may be rotating at high speed.

Languages on the label may vary depending on your country.

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CAUTION

HOT SURFACE

After you have just used the product, some internal parts of the product will be extremely hot. Wait for the product to cool down before you touch the internal parts of the product.

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(MFC and DCP only) Some areas of the product can cause injury if covers (shaded) are closed with force. Take care

when placing your hand in the areas shown in the illustrations.

(MFC and DCP only) To prevent injuries, be careful not to put your fingers in the areas shown in the illustrations.

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IMPORTANT

DO NOT remove or damage any of the caution or warning labels inside the product.

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Important safety instructions A

1 Read all of these instructions. 2 Save them for later reference. 3 Follow all warnings and instructions marked on the product. 4 Unplug this product from the wall socket before cleaning inside of the product. DO NOT use

liquid or aerosol cleaners. Use a dry, lint-free soft cloth for cleaning.

5 DO NOT place this product on an unstable cart, stand, or table. The product may fall, causing

serious damage to the product.

6 Slots and openings in the casing at the back or bottom are provided for ventilation. To ensure

reliable operation of the product and to protect it from overheating, these openings must not be blocked or covered. The openings should never be blocked by placing the product on a bed, sofa, rug, or other similar surface. This product should never be placed near or over a radiator or heater. This product should never be placed in a built-in installation unless adequate ventilation is provided.

7 This product should be connected to an AC power source within the range indicated on the

rating label. DO NOT connect it to a DC power source or inverter. If you are not sure, contact a qualified electrician.

8 This product is equipped with a 3-wire grounded plug. This plug will only fit into a grounded

power outlet. This is a safety feature. If you are unable to insert the plug into the outlet, call your electrician to replace your obsolete outlet. DO NOT defeat the purpose of the grounded

plug. 9 Use only the power cord supplied with this product. 10 DO NOT allow anything to rest on the power cord. DO NOT place this product where people

can walk on the cord. 11 Use the product in a well-ventilated area. 12 The power cord, including extensions, should be no longer than 5 metres (16.5 feet).

DO NOT share the same power circuit with other high powered appliances, such as an air

conditioner, copier, shredder, and so on. 13 DO NOT place anything in front of the product that will block received faxes or printed pages.

DO NOT place anything in the path of received faxes or printed pages. 14 Wait until pages have exited the product before picking them up. 15 Unplug this product from the power socket and refer all servicing to Brother Authorized Service

Personnel under the following conditions:

 When the power cord is damaged or frayed.  If liquid has been spilled into the product.  If the product has been exposed to rain or water.  If the product does not operate normally when the operating instructions are followed.

Adjust only those controls that are covered by the operating instructions. Incorrect adjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore the product to normal operation.

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 If the product has been dropped or the casing has been damaged.  If the product exhibits a distinct change in performance, indicating a need for service.

16 To protect your product against power surges, we recommend the use of a power protection

device (Surge Protector).

17 To reduce the risk of fire, electric shock and injury to people, note the following:

 DO NOT use this product near appliances that use water, a swimming pool or in a wet

basement.

 DO NOT use the product during an electrical storm (there is the remote possibility of an

electrical shock) or to report a gas leak (MFC only) in the vicinity of the leak.

 DO NOT use this product in the vicinity of a gas leak.

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Regulation A

Approval Information (MFC only) A

THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE CONNECTOR.

Brother advises that this product may not function correctly in a country other than where it was originally purchased, and does not offer any warranty in the event that this product is used on public telecommunication lines in another country.

Declaration of Conformity (Europe only) (HL-4570CDW / HL-4570CDWT / MFC-9460CDN / MFC-9465CDN only) A

We, Brother Industries, Ltd. 15-1, Naeshiro-cho, Mizuho-ku, Nagoya 467-8561 Japan declare that this product is in compliance with the essential requirements of Directives

1999/5/EC and 2005/32/EC. The Declaration of Conformity (DoC) is on our Website. Please go to http://solutions.brother.com/

i choose region (eg. Europe) i choose country i choose your model i choose “Manuals” i choose Declaration of Conformity (Select Language when required.)

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Declaration of Conformity (Europe only)

WARNING

CLASS 1 LASER PRODUCT APPAREIL À LASER DE CLASSE 1 LASER KLASSE 1 PRODUKT

(HL-4140CN / HL-4150CDN / DCP-9055CDN only) A

We, Brother Industries, Ltd. 15-1, Naeshiro-cho, Mizuho-ku, Nagoya 467-8561 Japan declare that this product is in compliance with the essential requirements of Directives

2004/108/EC, 2006/95/EC and 2005/32/EC. The Declaration of Conformity (DoC) is on our Website. Please go to http://solutions.brother.com/

i choose region (eg. Europe) i choose country i choose your model i choose “Manuals” i choose Declaration of Conformity (Select Language when required.)

IEC60825-1:2007 Specification (For 220-240V Models Only) A

This product is a Class 1 laser product as defined in IEC60825-1:2007 specifications. The label shown below is attached in countries where required.

This product has a Class 3B Laser Diode which emits invisible laser radiation in the Scanner Unit. The Scanner Unit should not be opened under any circumstances.

Internal Laser radiation A

Wave length: 770 - 800 nm Output: 20 mW max. Laser Class: Class 3B

Use of controls, adjustments or performance of procedures other than those specified in this manual may result in hazardous radiation exposure.

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Disconnect device A

CAUTION

This product must be installed near an electrical socket that is easily accessible. In case of emergencies, you must disconnect the power cord from the electrical socket to shut off power completely.

Wiring information (U.K. only) A

If you need to replace the plug fuse, fit a fuse that is approved by ASTA to BS1362 with the same rating as the original fuse.

Always replace the fuse cover. Never use a plug that does not have a cover. If in any doubt, call a qualified electrician.

Warning -This product must be earthed.

The wires in the mains lead are coloured in line with the following code:

 Green and Yellow: Earth  Blue: Neutral  Brown: Live

LAN connection (Network models only) A

DO NOT connect this product to a LAN connection that is subject to over-voltages.

Radio interference A

This product complies with EN55022 (CISPR Publication 22)/Class B.

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EU Directive 2002/96/EC and EN50419 A

This equipment is marked with the above recycling symbol. It means that at the end of the life of the equipment you must dispose of it separately at an appropriate collection point and not place it in the normal domestic unsorted waste stream. This will benefit the environment for all. (European Union only)

International ENERGY STAR® Qualification Statement (except HL-4140CN) A

The purpose of the International ENERGY STAR® Program is to promote the development and popularization of energy-efficient office equipment.

As an ENERGY STAR the ENERGY STAR

Partner, Brother Industries, Ltd. has determined that this product meets

specifications for energy efficiency.

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Trademarks A

The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. Microsoft, Windows, Windows Server and Internet Explorer are registered trademarks of Microsoft

Corporation in the United States and/or other countries. Windows Vista is either a registered trademark or a trademark of Microsoft Corporation in the

United States and other countries. Apple, Macintosh, Safari and TrueType are trademarks of Apple Inc., registered in the United

States and other countries. Linux is the registered trademark of Linus Torvalds in the U.S. and other countries. UNIX is a registered trademark of The Open Group in the United States and other countries. Intel, Intel Core and Pentium are trademarks of Intel Corporation in the U.S. and other countries. AMD is a trademark of Advanced Micro Devices, Inc. Adobe, Flash, Illustrator, Photoshop, PostScript and PostScript 3 are either registered trademarks

or trademarks of Adobe Systems Incorporated in the United States and/or other countries. Wi-Fi and Wi-Fi Alliance are registered trademarks of the Wi-Fi Alliance. AOSS is a trademark of Buffalo Inc. Nuance, the Nuance logo, PaperPort and ScanSoft are trademarks or registered trademarks of

Nuance Communications, Inc. or its affiliates in the United States and/or other countries.

Any trade names and product names of companies appearing on Brother products, related documents and any other materials are all trademarks or registered trademarks of those respective companies.

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Open Source Licensing Remarks A

This product includes open-source software. Please see Open Source Licensing Remarks and Copyright information on the supplied CD-ROM.

(For Windows (For Macintosh) Double-click the CD-ROM icon on your desktop. Then double-click the Utilities

icon. License.rtf will appear.

) “X:\\License.txt” (where X is your drive letter).

©2010 Brother Industries, Ltd. This product includes software developed by the following vendors: ©1983-1998 PACIFIC SOFTWORKS, INC. ©2010 Devicescape Software, Inc. This product includes the “KASAGO TCP/IP” software developed by ZUKEN ELMIC, Inc.

Other Information (MFC only) A

FlashFX® is a registered trademark of Datalight, Inc.

FlashFX

Pro™ is a trademark of Datalight, Inc.

is a registered trademark of Datalight, Inc.

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Unlawful use of copying equipment (MFC and DCP only) A

It is an offence to make reproductions of certain items or documents with the intent to commit fraud. The following is a non-exhaustive list of documents which it may be unlawful to produce copies of. We suggest you check with your legal adviser and/or the relevant legal authorities if in doubt about a particular item or document:

 Currency  Bonds or other certificates of indebtedness  Certificates of Deposit  Armed forces service or draft papers  Passports  Postage stamps (cancelled or uncancelled)  Immigration papers  Welfare documents  Cheques or drafts drawn by governmental agencies  Identifying badges or insignias

In addition, driving licenses and/or Certificates of Title to motor vehicles may not be copied under certain national laws.

Copyrighted works cannot be copied lawfully, subject to the “fair dealing” exception relating to sections of a copyrighted work. Multiple copies would indicate improper use. Works of art should be considered the equivalent of copyrighted works.

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BASIC USER’S GUIDE

DCP-9055CDN

Not all models are available in all countries.

Version 0

UK/IRE

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If you need to call Customer Service

Please complete the following information for future reference:

Model Number: DCP-9055CDN

Serial Number:

Date of Purchase:

Place of Purchase:

The serial number is on the back of the unit. Retain this User’s Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service.

http://www.brother.com/registration/

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User's Guides and where do I find it?

Which manual? What's in it? Where is it?

Safety and Legal Please read the Safety Instructions before

you set up your machine.

Quick Setup Guide Read this Guide first. Follow the

instructions for setting up your machine and installing the drivers and software for the operating system and connection type you are using.

Basic User's Guide Learn the basic Copy and Scan operations

and how to replace consumables. See troubleshooting tips.

Advanced User's Guide Learn more advanced operations: Copy,

security features and performing routine maintenance.

Software User's Guide Follow these instructions for Printing,

Scanning, Network Scanning and using the Brother ControlCenter utility.

Network Glossary This Guide provides basic information

about advanced network features of Brother machines along with general networking and common terms.

Network User's Guide This Guide provides useful information of

wired network settings and security settings using Brother machine. You can also find supported protocol information for your machine and the detailed troubleshooting tips.

Printed / In the box

PDF file / Documentation CD-ROM / In the box

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Table of Contents

(BASIC USER’S GUIDE)

1 General information 1

Using the documentation .......................................................................................1

Symbols and conventions used in the documentation ....................................1

Accessing the Advanced User’s Guide, Software User’s Guide and

Network User’s Guide.........................................................................................2

Viewing Documentation...................................................................................2

Accessing Brother Support (Windows

Accessing Brother Support (Macintosh) ................................................................4

Control panel overview ..........................................................................................6

Data LED indications .......................................................................................8

Volume settings .....................................................................................................9

Beeper volume ................................................................................................9

2 Loading paper 10

Loading paper and print media ............................................................................10

Loading paper in the standard paper tray......................................................10

Loading paper in the multi-purpose tray (MP tray) ........................................12

Scannable area .............................................................................................17

Unprintable area when printing from a computer ..........................................17

Paper settings......................................................................................................18

Paper Type ....................................................................................................18

Paper Size .....................................................................................................18

Tray Use in copy mode..................................................................................19

Tray Use in print mode ..................................................................................19

Acceptable paper and other print media..............................................................20

Recommended paper and print media ..........................................................20

Type and size of paper ..................................................................................20

Handling and using special paper .................................................................22

)................................................................4

3 Loading documents 25

How to load documents .......................................................................................25

Using the automatic document feeder (ADF) ................................................25

Using the scanner glass ................................................................................26

4 Making copies 27

How to copy .........................................................................................................27

Stop copying..................................................................................................27

Copy settings.................................................................................................27

5 How to print from a computer 28

Printing a document.............................................................................................28

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6 How to scan to a computer 29

Scanning a document..........................................................................................29

Scanning using the scan key............................................................................... 29

Scanning using a scanner driver .........................................................................30

A Routine maintenance 31

Replacing the consumable items.........................................................................31

Replacing a Toner cartridge ..........................................................................35

Replacing the drum unit.................................................................................41

Replacing the belt unit ...................................................................................48

Replacing the waste toner box ......................................................................53

Cleaning and Checking the machine ...................................................................60

Cleaning the outside of the machine .............................................................60

Cleaning the scanner glass ...........................................................................61

Cleaning the laser scanner windows .............................................................62

Cleaning the corona wires .............................................................................66

Cleaning the drum unit ..................................................................................70

Cleaning the paper pick-up rollers................................................................. 76

Calibration .....................................................................................................77

Auto Registration...........................................................................................78

Manual Registration.......................................................................................78

Frequency (Colour Correction) ......................................................................79

B Troubleshooting 80

Error and maintenance messages.......................................................................80

Document is jammed in the top of the ADF unit ............................................86

Document is jammed under the document cover ..........................................86

Removing small documents jammed in the ADF...........................................87

Document is jammed at the output tray.........................................................87

Paper is jammed in the MP tray ....................................................................88

Paper is jammed in the Paper Tray 1 or Tray 2.............................................89

Paper is jammed at the back of the machine ................................................ 90

Paper is jammed inside the machine.............................................................92

Paper is jammed underneath paper tray 1 ....................................................96

Troubleshooting ...................................................................................................97

If you are having difficulty with your machine................................................97

Improving the print quality ...........................................................................101

Machine Information ..........................................................................................108

Checking the Serial Number........................................................................108

Reset functions............................................................................................108

How to reset the machine............................................................................108

C Menu and features 109

On-screen programming....................................................................................109

How to access the menu mode ...................................................................109

Menu table.........................................................................................................110

Entering text ......................................................................................................120

iii

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D Specifications 122

General..............................................................................................................122

Document Size ..................................................................................................124

Print media.........................................................................................................125

Copy ..................................................................................................................127

Scanner .............................................................................................................128

Printer ................................................................................................................129

Interfaces ...........................................................................................................130

Computer requirements ....................................................................................131

Consumable items .............................................................................................133

Network (LAN)...................................................................................................134

EIndex 135

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Table of Contents

(ADVANCED USER’S GUIDE)

The Advanced User's Guide explains the following features and operations. You can view the Advanced User's Guide on the Documentation CD-ROM.

1 General Setup

Memory storage

Automatic daylight savings time

Ecology features

LCD Contrast

User Settings List

Network Configuration List

2 Security features

Secure Function Lock 2.0

3 Making copies

Copy settings

Duplex (2-sided) copying

A Routine maintenance

Cleaning and checking the machine

Replacing periodic maintenance parts

Packing and shipping the machine

B Options

Optional paper tray (LT-300CL)

Memory board

C Glossary

D Index

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General information 1

Using the documentation

Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine.

Symbols and conventions used in the documentation 1

The following symbols and conventions are used throughout the documentation.

Bold Bold style identifies keys on the

machine control panel or computer screen.

Italics Italicized style emphasizes an

important point or refers you to a related topic.

Courier New

Courier New font identifies the messages shown on the LCD of the machine.

WARNING

WARNING indicates a potentially hazardous situation which, if not avoided, could result in death or serious injuries.

CAUTION

CAUTION indicates a potentially hazardous situation which, if not avoided, may result in minor or moderate injuries.

IMPORTANT

IMPORTANT indicates a potentially hazardous situation which, if not avoided, may result in damage to property or loss of product functionality.

Electrical Hazard icons alert you to a possible electrical shock.

Hot Surface icons warn you not to touch machine parts that are hot.

Notes tell you how you should respond to a situation that may arise or give tips about how the current operation works with other features.

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Chapter 1

Note

Accessing the Advanced User’s Guide, Software User’s Guide and Network User’s Guide

This Basic User's Guide does not contain all the information about the machine such as how to use the advanced features Copy, Printer, Scanner and Network. When you are ready to learn detailed information about these operations, read the Advanced User’s

Guide, Software User’s Guide, Network Glossary and Network User’s Guide that are on the

Documentation CD-ROM.

Viewing Documentation 1

a Turn on your computer. Insert the

Documentation CD-ROM into your CD-ROM drive.

c Click your country.

d Point to your language, point to

View Guide, and then click the guide you want to read.

(Windows® users) If the screen does not appear automatically, go to My Computer (Computer), double-click the CD-ROM icon, and then double-click index.html.

b (Macintosh users) Double-click the

Documentation CD-ROM icon, and then double-click index.html.

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Note

• (Windows® users only) Your web browser

Note

may display a yellow bar at the top of the page that contains a security warning about Active X controls. For the page to display correctly you must click on the bar, click Allow Blocked Content, then click Yes in the Security Warning dialog box.

• (Windows

users only)1 For faster access, you can copy all user documentation in PDF format to a local folder on your computer. Point to your language, then click Copy to local disk.

Microsoft® Internet Explorer® 6.0 or greater.

How to find Scanning instructions 1

There are several ways you can scan documents. You can find the instructions as follows:

General information

Presto! PageManager User’s Guide (Macintosh)

Presto! PageManager must be downloaded and installed before use. See Accessing Brother Support (Macintosh) on page 4 for further instructions.

 The complete Presto! PageManager

User’s Guide can be viewed from the Help selection in the Presto! PageManager application.

How to find Network setup instructions

Your machine can be connected to a wired network. You can find basic setup instructions in the Quick Setup Guide. For more information about network setup please see the Network User's Guide on the Documentation CD-ROM.

Software User's Guide

 Scanning

 ControlCenter

 Network Scanning

ScanSoft™ PaperPort™12SE with OCR How-to-Guides

(Windows

)

 The complete ScanSoft™

PaperPort™12SE with OCR How-toGuides can be viewed from the Help selection in the ScanSoft™ PaperPort™12SE application.

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Chapter 1

Accessing Brother Support (Windows®) 1

You can find all the contacts you will need, such as Web support (Brother Solutions Center) on the Installation CD-ROM.

 Click Brother Support on the main menu.

The following screen will appear:

 To access our website

(http://www.brother.com/ Brother Home Page.

 For the latest news and product support

information (http://solutions.brother.com/ Brother Solutions Center.

 To visit our website for original Brother

Supplies (http://www.brother.com/original/ Supplies Information.

 To access the Brother CreativeCenter

(http://www.brother.com/creativecenter/ for FREE photo projects and printable downloads, click Brother CreativeCenter.

), click

)

Accessing Brother Support (Macintosh) 1

You can find all the contacts you will need, such as Web support (Brother Solutions Center) on the Installation CD-ROM.

 Double-click the Brother Support icon.

The following screen will appear:

 To download and install Presto!

PageManager, click Presto! PageManager.

 To register your machine from the Brother

Product Register Page (http://www.brother.com/registration/ click On-Line Registration.

 For the latest news and product support

information (http://solutions.brother.com/ BrotherSolutions Center.

 To visit our website for original Brother

Supplies (http://www.brother.com/original/ Supplies Information.

), click

 To return to the main page, click Back or

if you have finished, click Exit.

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General information

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Chapter 1

123

1011

Contrast:- + Quality :Auto Enlg/Red:100% Tray :MP>T1 Sleep

Control panel overview 1

1 COPY keys:

Options

You can quickly and easily choose temporary settings for copying.

Enlarge/Reduce

Reduces or enlarges copies.

2 Error LED

Blinks in orange when the LCD displays an error or an important status message.

3 Duplex

You can choose Duplex to copy on both sides of the paper.

4LCD

Displays messages to help you set up and use your machine.

5Clear

Deletes entered data or lets you cancel the current setting.

Lets you access the Menu to program your settings in this machine.

Lets you store your settings in the machine.

Selection keys:

d or c Press to scroll backwards or forwards through

menu selections. a or b Press to scroll through the menus and options.

6 Numeric keys

Use these keys to enter text.

7Stop/Exit

Stops an operation or exits from a menu.

8Start:

Colour

Lets you start making copies in full colour.

Mono

Lets you start making copies in black & white.

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General information

45 67

Contrast:- + Quality :Auto Enlg/Red:100% Tray :MP>T1 Sleep

9 SCAN:

SCAN

Puts the machine in Scan mode.

10 Data LED

The LED will flash depending on the machine status.

11 PRINT keys:

Secure

You can print data saved in the memory when you enter your four-digit password. (For details about using the Secure key, see the Software User's Guide.)

When using Secure Function Lock, you can switch restricted users by holding down d as you press Secure. (See Secure Function Lock

2.0 in Chapter 2 of the Advanced User's Guide.)

Job Cancel

Cancels a programmed print job and clears it from the machine’s memory. To cancel multiple print jobs, hold down this key until the LCD shows Job Cancel (All).

Page 37

Chapter 1

Data LED indications 1

The Data LED (light emitting diode) will flash depending on the machine’s status.

LED Machine Status Description

Green

(blinking)

Green

Ready Mode The machine is ready to print, in sleep mode, there is no print

data, or the power switch is off.

Receiving Data The machine is either receiving data from the computer,

processing data in memory, or printing data.

Data Remaining in

Print data remains in the machine memory.

Memory

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Volume settings 1

Beeper volume 1

When the beeper is on, the machine will beep when you press a key or make a mistake. You can choose a range of volume levels, from High to Off.

a Press Menu, 1, 2. b Press a or b to choose Off, Low, Med or

High. Press OK.

c Press Stop/Exit.

General information

Page 39

Loading paper 2

Loading paper and print media

The machine can feed paper from the standard paper tray, optional lower tray or multi-purpose tray.

When you put paper into the paper tray, note the following:

 If your application software supports

paper size selection on the print menu, you can select it through the software. If your application software does not support it, you can set the paper size in the printer driver or by using the control panel buttons.

Loading paper in the standard paper tray 2

You can load up to 250 sheets for Tray 1 and 500 sheets for Tray 2. Paper can be loaded up to the maximum paper mark (b b b) on the sliding paper with guide. (For recommended paper to use, see Paper capacity of the paper trays on page 21.)

Printing on plain paper, thin paper or recycled paper from the standard

paper tray 2

a Pull the paper tray completely out of the

machine.

Page 40

WARNING

DO NOT touch the shaded parts shown in the illustration. These rollers may be rotating at high speed.

Loading paper

b While pressing the green paper-guide

release lever (1), slide the paper guides to fit the paper size you are loading in the tray. Make sure that the guides are firmly in the slots.

c Fan the stack of paper well to avoid

paper jams and misfeeds.

Page 41

Chapter 2

d Put paper in the tray and make sure:

 The paper is below the maximum

paper mark (b b b) (1). Over filling the paper tray will cause

paper jams.

 The side to be printed on must be

face down.

 The paper guides touch the sides of

the paper so it will feed properly.

e Put the paper tray firmly back in the

machine. Make sure that it is completely inserted into the machine.

Loading paper in the multipurpose tray (MP tray) 2

You can load up to 3 envelopes or special print media in the MP tray or up to 50 sheets of plain paper. Use this tray to print or copy on thick paper, bond paper, labels or envelopes. (For recommended paper to use, see Paper capacity of the paper trays on page 21.)

Printing on plain paper, bond paper, labels or glossy paper from the MP tray

a Open the MP tray and lower it gently.

f Lift up the support flap (1) to prevent

paper from sliding off the face-down output tray or remove each page as soon as it comes out of the machine.

Page 42

Loading paper

Note

b Pull out the MP tray support and unfold

the flap (1).

c Put paper in the MP tray and make sure:

 The paper stays under the maximum

paper mark (1).

 The paper edge is positioned

between the arrows (2).

 The side to be printed on must be

face up with the leading edge (top of the paper) in first.

When you are using glossy paper, put only one sheet at a time in the MP tray to avoid a paper jam.

Page 43

Chapter 2

d Lift up the support flap to prevent paper

from sliding off the face-down output tray, or remove each page as soon as it comes out of the machine.

Printing on envelopes and thick paper from the MP tray 2

Before loading, press the corners and sides of the envelopes to make them as flat as possible.

a Open the MP tray and lower it gently.

b Pull out the MP tray support and unfold

the flap (1).

Page 44

Loading paper

c Lift up the support flap to prevent

envelopes and thick sheets of paper from sliding off the face down output tray. If the support flap is closed you should remove each envelope as soon as it comes out of the machine.

d Put up to 3 envelopes or up to 25 sheets

of thick paper (163 g/m

) in the MP tray. If you add more envelopes or paper it may cause a jam. Make sure:

 The top of envelope edge is

positioned between the arrows (1).

 The side to be printed on must be

face up.

Page 45

Chapter 2

Note

e Open the back cover (Face-up output

tray).

f Pull down the two grey levers, one on

the left-hand side and one on the righthand side, to the envelope position as shown in the illustration below.

i When you have finished printing, open

the back cover and reset the two grey levers which are pulled down at step f back to the original position.

• Remove each printed envelope immediately to prevent a paper jam.

• If your thick paper curls during printing, put only one sheet at a time in the MP tray and open the back cover (back output tray) to let the printed pages exit to the back output tray.

• To easily remove a small printout from the output tray, lift up the scanner by using both hands as shown in the illustration.

g Close the back cover. h Send the print data to the machine.

• You can still use the machine while the scanner is up. To close the scanner, push it down with both hands.

Page 46

Loading paper

Note

Scannable area 2

The figures below show unscannable areas for Copying.

Document Size Top (1)

Bottom (1)

Left (2)

Right (2)

Letter 4mm 3.96mm A4 4 mm 2 mm

This unscannable area shown above is for a single copy or a 1 in 1 copy using A4 size paper. The area that cannot be scanned will vary by paper size.

Unprintable area when printing from a computer 2

When using the printer driver the printable area is smaller than the paper size. The figures below show unprintable areas.

Portrait Landscape

Windows® printer driver and Macintosh printer driver

BRScript printer driver for Windows

and Macintosh

14.23mm

24.23mm

The area that cannot be printed on may vary depending on the paper size and the printer driver you are using. The unprintable area shown above is for A4 size paper.

Page 47

Chapter 2

Note

Paper settings 2

Paper Type 2

Set up the machine for the type of paper you are using. This will give you the best print quality.

a Do one of the following:

 To set the paper type for the

MP Tray press Menu, 1, 1, 1, 1.

 To set the paper type for Tray#1

press Menu, 1, 1, 1, 2.

 To set the paper type for Tray#2

press Menu, 1, 1, 1, 3 if you installed the optional tray.

Tray#2 appears only if the optional tray is installed.

b Press a or b to choose Thin, Plain,

Thick, Thicker, Recycled Paper

or Glossy Paper. Press OK.

c Press Stop/Exit.

Paper Size 2

You can use ten sizes of paper for printing copies: A4, Letter, Legal, Executive, A5, A5 L, A6, B5, B6 and Folio (8.5 in. × 13 in.).

When you change the size of paper in the tray, you will also need to change the setting for paper size at the same time so your machine can fit the document.

a Do one of the following:

 To set the paper size for the

MP Tray press Menu, 1, 1, 2, 1.

 To set the paper size for Tray#1

press Menu, 1, 1, 2, 2.

 To set the paper size for Tray#2

press Menu, 1, 1, 2, 3 if you installed the optional tray.

Tray#2 appears only if the optional tray is installed.

b Press a or b to choose A4, Letter,

Legal, Executive, A5, A5 L, A6, B5, B6, Folio or Any.

Press OK.

You can choose Glossy Paper for MP Tray.

c Press Stop/Exit.

• The Any option appears only when you choose the MP tray.

• If you choose Any for the MP Tray Paper Size: You must choose MP Only for the Tray Use setting. You cannot use the Any Paper Size selection for the MP tray when making N in 1 copies. You must choose one of the other available Paper Size selections for the MP tray.

• A5 L and A6 size are not available for the Tray#2.

Page 48

Loading paper

Note

Tray Use in copy mode 2

You can change the priority tray that the machine will use for printing copies.

When you choose Tray#1 Only, MP Only or Tray#2 Only

paper only from that tray. If the selected tray is out of paper, No Paper will appear on the LCD. Insert the paper in the empty tray.

To change the tray setting follow the instructions below:

, the machine pulls the

a Press Menu, 1, 4, 1. b Press a or b to choose Tray#1 Only,

Tray#2 Only MP>T1>T2

Press OK.

Tray#2 Only or T2 appears only if the optional tray is installed.

, MP Only,

or T1>T21>MP.

c Press Stop/Exit.

Tray Use in print mode 2

You can change the default tray the machine will use for printing from your computer.

a Press Menu, 1, 4, 2. b Press a or b to choose Tray#1 Only,

Tray#2 Only MP>T1>T2

Press OK.

Tray#2 Only or T2 appears only if the optional tray is installed.

, MP Only,

or T1>T21>MP.

c Press Stop/Exit.

• When loading the documents in the ADF and MP>T1>T2 or T1>T2>MP is selected, the machine looks for the tray with the most suitable paper and pulls paper from that tray. If no tray has suitable paper, the machine pulls paper from the higher priority tray.

• When using the scanner glass, your document is copied from the higher priority tray even if more suitable paper is in another paper tray.

Page 49

Chapter 2

Acceptable paper and other print media 2

Print quality may vary according to the type of paper you are using.

You can use the following types of print media: thin paper, plain paper, thick paper, bond paper, recycled paper, glossy paper, labels or envelopes.

For best results, follow the instructions below:

 DO NOT put different types of paper in the

paper tray at the same time because it may cause paper jams or misfeeds.

 For correct printing, you must choose the

same paper size from your software application as the paper in the tray.

 Avoid touching the printed surface of the

paper immediately after printing.

 Before you buy a lot of paper, test a small

quantity to make sure the paper is suitable.

Recommended paper specifications 2

The following paper specifications are suitable for this machine.

Basis weight

75-90 g/m Thickness 80-110 μm Roughness Higher than 20 sec.

Stiffness

90-150 cm Grain direction Long grain

Volume resistivity

Surface resistivity

Filler

10e

CaCO

Ash content Below 23 wt% Brightness Higher than 80% Opacity Higher than 85%

/100

-10e11 ohm

-10e12 ohm-cm (Neutral)

 Use paper made for plain paper copying.

 Use paper that is 75 to 90 g/m

 Use long grain paper with a neutral Ph value, and a moisture content of approx. 5%.  This machine can use recycled paper that meets DIN 19309 specifications.

Page 51

Chapter 2

IMPORTANT

Handling and using special paper 2

The machine is designed to work well with most types of xerographic and bond paper. However, some paper variables may have an effect on print quality or handling reliability. Always test samples of paper before purchasing to ensure desirable performance. Store paper in its original packaging and keep it sealed. Keep the paper flat and away from moisture, direct sunlight and heat.

Some important guidelines when selecting paper are:

 DO NOT use inkjet paper because it may

cause a paper jam or damage your machine.

 Preprinted paper must use ink that can

withstand the temperature of the machine’s fusing process 392 degrees Fahrenheit (200 degrees centigrade).

 If you use bond paper, paper having a

rough surface or paper that is wrinkled or creased, the paper may exhibit degraded performance.

 When you are using glossy paper, put only

one sheet at a time in the MP tray to avoid a paper jam.

Types of paper to avoid 2

Some types of paper may not perform well or may cause damage to your machine.

DO NOT use paper:

• that is highly textured

• that is extremely smooth or shiny

• that is curled or warped

1 A curl of 2 mm or greater may cause

jams to occur.

• that is coated or has a chemical finish

• that is damaged, creased or folded

• that exceeds the recommended weight specification in this guide

• with tabs and staples

• with letterheads using low temperature dyes or thermography

• that is multipart or carbonless

• that is designed for inkjet printing

If you use any of the types of paper listed, they may damage your machine. This damage may not be covered under any Brother warranty or service agreement.

Page 52

Loading paper

IMPORTANT

Envelopes 2

Most envelopes designed for laser printers will be suitable for your machine. However, some envelopes may have feed and printquality problems because of the way they have been made. A suitable envelope should have edges with straight, well-creased folds and the leading edge should not be thicker than two sheets of paper. The envelope should lie flat and not be of baggy or flimsy construction. You should buy quality envelopes from a supplier who understands that you will be using the envelopes in a laser machine.

We recommend that you print a test envelope to make sure the print results are what you want.

Types of envelopes to avoid 2

DO NOT use envelopes:

• that are damaged, curled, wrinkled or an unusual shape

• that are extremely shiny or textured

• with windows, holes, cut-outs or perforations

• with glue on surface as shown in figure below

• with double flaps as shown in figure below

• with sealing flaps that are not folded down when purchased

• with sealing flaps as shown in figure below

• with clasps, staples, snaps or tie strings

• with self-adhesive closures

• that are of a baggy construction

• that are not sharply creased

• that are embossed (have raised writing on them)

• that were previously printed by a laser machine

• that are pre-printed on the inside

• that cannot be arranged neatly when stacked

• that are made of paper that weighs more than the paper weight specifications for the machine

• with edges that are not straight or consistently square

• with each side folded as shown in figure below

If you use any of the types of envelopes listed above, they may damage your machine. This damage may not be covered under any Brother warranty or service agreement.

Page 53

Chapter 2

IMPORTANT

Labels 2

The machine will print on most types of labels designed for use with a laser machine. Labels should have an adhesive that is acrylic-based since this material is more stable at the high temperatures in the fuser unit. Adhesives should not come in contact with any part of the machine, because the label stock may stick to the drum unit or rollers and cause jams and print quality problems. No adhesive should be exposed between the labels. Labels should be arranged so that they cover the entire length and width of the sheet. Using labels with spaces may result in labels peeling off and causing serious jams or print problems.

All labels used in this machine must be able to withstand a temperature of 392 degrees Fahrenheit (200 degrees centigrade) for a period of 0.1 seconds.

Types of labels to avoid 2

Do not use labels that are damaged, curled, wrinkled or an unusual shape.

• DO NOT feed part used label sheets. The exposed carrier sheet will damage your machine.

• Label sheets should not exceed the paper weight specifications described in this User’s Guide. Labels exceeding this specification may not feed or print correctly and may cause damage to your machine.

• DO NOT reuse or insert labels that have previously been used or are missing a few labels on the sheet.

Page 54

IMPORTANT

Note

Loading documents 3

How to load documents

You can make copies, and scan from the ADF (Automatic Document Feeder) and the scanner glass.

Using the automatic document feeder (ADF) 3

The ADF can hold up to 35 pages and feeds each sheet individually. Use standard

80 g/m before putting them in the ADF.

Document Sizes Supported 3

paper and always fan the pages

• To scan documents that are not suitable for the ADF, see Using the scanner glass on page 26.

• It is easier to use the ADF if you are loading a multiple page document.

• Make sure documents with correction fluid or written with ink are completely dry.

a Unfold the ADF document support (1)

and the ADF document output support flap (2).

Length: 147.3 to 356.0 mm Width: 147.3 to 215.9 mm Weight:

64 to 90 g/m

How to load documents 3

• DO NOT leave thick documents on the scanner glass. If you do this, the ADF may jam.

• DO NOT use paper that is curled, wrinkled, folded, ripped, stapled, paperclipped, pasted or taped.

• DO NOT use cardboard, newspaper or fabric.

• To avoid damaging your machine while using the ADF, DO NOT pull on the document while it is feeding.

b Fan the pages well. c Place your document face up, top edge

first in the ADF until the LCD display message changes and you feel it touch the feed rollers.

d Adjust the paper guides (1) to fit the

width of your document.

Page 55

Chapter 3

Note

IMPORTANT

Using the scanner glass 3

You can use the scanner glass to copy or scan pages of a book one page at a time.

Document Sizes Supported 3

Length: Up to 297.0 mm Width: Up to 215.9 mm Weight: Up to 2.0 kg

How to load documents 3

To use the scanner glass, the ADF must be empty.

a Lift the document cover.

b Using the document guidelines on the

left and top, place the document face down in the upper left corner of the scanner glass.

c Close the document cover.

If the document is a book or is thick do not slam the cover or press on it.

Page 56

Note

Contrast:- + Quality :Auto Enlg/Red:100% Tray :MP>T1 Pressab or Start

Making copies 4

How to copy 4

The following steps show the basic copy operation. For details about each option, see the Advanced User's Guide.

1 No. of Copies

You can enter the number of copies you want by using the numeric keys.

a Do one of the following to load your

document:

 Place the document face up in the

ADF. (See Using the automatic document feeder (ADF) on page 25.)

 Load your document face down on

the scanner glass. (See Using the scanner glass on page 26.)

Copy settings 4

You can change the following copy settings: Press a or b to scroll through the copy

settings. When the setting you want is highlighted, press OK. For details about changing the following copy settings, see

Copy settings in Chapter 3 of the Advanced User's Guide.

 Enlg/Red (Enlarge/Reduce)

 Stack/Sort

 Quality

 Contrast

 Brightness

 Color Adjust

 Page Layout

 Tray Select

 Duplex

b Press Mono Start or Colour Start.

If the LCD shows Please Wait and the machine stops copying while you are making multiple copies, please wait for 30 to 40 seconds until the machine finishes the colour registration and cleaning process of the belt unit.

Stop copying 4

To stop copying, press Stop/Exit.

Page 57

How to print from a computer 5

Printing a document 5

The machine can receive data from your computer and print it. To print from a computer, install the printer driver. (See

Printing for Windows for Macintosh in Software User's Guide for the details about the print settings.)

a Install the Brother printer driver on the

Installation CD-ROM. (See the Quick Setup Guide.)

b From your application, choose the Print

command.

c Choose the name of your machine in the

Print dialog box and click Properties.

d Choose the settings you want in the

Properties dialog box.

 Paper Size

or Printing and Faxing

 Orientation

 Copies

 Media Type

 Print Quality

 Colour / Mono

 Multiple Page

 Duplex / Booklet

 Paper Source

e Click OK to begin printing.

Page 58

How to scan to a computer 6

Scanning a document 6

There are several ways to scan documents. You can use the (SCAN) key on the

machine or the scanner drivers on your computer.

a To use the machine as a scanner, install

a scanner driver. If the machine is on a Network, configure it with a TCP/IP address.

 Install the scanner drivers on the

Installation CD-ROM. (See the Quick Setup Guide and Scanning in the Software User's Guide.)

 Configure the machine with a TCP/IP

address if network scanning does not work. (See Configuring Network

Scanning in the Software User's Guide.)

b Load your document. (See How to load

documents on page 25.)

 Use the ADF to scan multiple pages

of documents. It feeds each sheet automatically.

 Use the scanner glass to scan a

page of a book or one sheet at a time.

Scanning using the scan key

For more information, see Using the Scan key in the Software User's Guide.

a Press the (SCAN) key. b Choose the scan mode you want.

Scan to:

 File

 E-mail

 OCR

 Image

 FTP

 Network

c (For network users)

Choose the computer you want to send the data to.

d Press Mono Start or Colour Start to

begin scanning.

(Macintosh users) Presto! PageManager must be downloaded and installed before use. See Accessing Brother Support (Macintosh) on page 4 for further instructions.

c Do one of the following:

 To scan using the (SCAN)

key, go to Scanning using the scan key on page 29.

 To scan using a scanner driver at

your computer, go to Scanning using a scanner driver on page 30.

Page 59

Chapter 6

Scanning using a scanner driver 6

For more information, see Scanning a document using the TWAIN driver or Scanning a document using the WIA driver in the Software User's Guide.

a Start a scanning application and click

the Scan button.

b Adjust the settings such as Resolution,

Brightness and Scan Type in the Scanner Setup dialog box.

c Click Start or Scan to begin scanning.

Page 60

Routine maintenance A

Replacing the consumable items A

The following messages appear on the LCD in the Ready mode. These messages provide advanced warnings to replace the consumable items before they reach the end of their life. To avoid any inconvenience, you may want to buy spare consumable items before the machine stops printing.

Toner cartridge Drum unit

See Replacing a Toner cartridge on page 35.

Model Name: TN-320BK, TN-325BK, TN-320C,

TN-325C, TN-320M, TN-325M, TN-320Y, TN-325Y

See Replacing the drum unit on page 41.

Model Name: DR-320CL

Belt unit Waste toner box

See Replacing the belt unit on page 48.

Model Name: BU-300CL

See Replacing the waste toner box on page 53.

Model Name: WT-300CL

Page 61

LCD messages Consumable item

Approximate life How to replace Model name

to replace

Toner Low

Prepare New X Toner Cartridge.

Toner cartridge

X = Black, Cyan, Magenta, Yellow

<Black>

2,500 pages

4,000 pages <Cyan, Magenta,

Yellow>

1,500 pages

3,500 pages

WT Box End Soon Waste toner box

A4 or Letter size single-sided pages.

Approx. cartridge yield is declared in accordance with ISO/IEC 19798.

Standard toner cartridge

High capacity toner cartridge

50,000 pages

123

124

123

124

See page 35.

TN-320BK TN-325BK TN-320C TN-325C TN-320M TN-325M TN-320Y TN-325Y

See page 53. WT-300CL

Page 62

Routine maintenance

You will need to clean the machine regularly and replace the consumable items when the following messages are displayed on the LCD.

LCD messages Consumable item

Approximate life How to replace Model name

to replace

Replace Toner Toner cartridge <Black>

2,500 pages

4,000 pages <Cyan, Magenta,

Yellow>

1,500 pages

3,500 pages

Replace Parts

Drum unit

25,000 pages

Drum

Drum Stop

Replace Parts

Belt unit

50,000 pages

Belt Unit Replace WT Box Waste toner box

Replace Parts

Fuser unit

50,000 pages

100,000 pages

Fuser Unit

Replace Parts

Laser unit

100,000 pages

Laser Unit

Replace Parts

Paper feeding kit 1

100,000 pages

PF Kit 1

Replace Parts

Paper feeding kit 2

100,000 pages

PF Kit 2

Replace Parts PF Kit MP

Paper feeding kit MP

50,000 pages

125

126

125

126

134

See page 35.

See page 42. DR-320CL

See page 48. BU-300CL

See page 53. WT-300CL

Call your Brother dealer for a replacement fuser unit.

Call your Brother dealer for a replacement laser unit.

Call your Brother dealer for a replacement paper feeding kit 1.

Call your Brother dealer for a replacement paper feeding kit 2.

Call your Brother dealer for a replacement paper feeding kit MP.

TN-320BK TN-325BK TN-320C TN-325C TN-320M TN-325M TN-320Y TN-325Y

A4 or Letter size single-sided pages.

Approx. cartridge yield is declared in accordance with ISO/IEC 19798.

1 page per job.

Drum life is approximate and may vary by type of use.

Standard toner cartridge

High capacity toner cartridge

Page 63

Note

• If you choose not to return your used consumable, please discard the used consumable according to local regulations, keeping it separate from domestic waste. If you have questions, call your local waste disposal office. (See EU Directive 2002/96/EC and EN 50419 in the Safety and Legal Booklet.)

• We recommend placing used consumable items on a piece of paper to prevent accidentally spilling or scattering the material inside.

• If you use paper that is not a direct equivalent for the recommended paper, the life of consumable items and machine parts may be reduced.

• The projected life of the toner cartridges is based on ISO/IEC 19798. Frequency of replacement will vary depending on the complexity of printed pages, percentage of coverage and type of media used.

Page 64

Routine maintenance

Note

Replacing a Toner cartridge A

Model Name: For the model name of toner cartridges, see Replacing the consumable items on page 31.

The Standard toner cartridges can print approximately 2,500 pages (black) or approximately 1,500 pages (cyan, magenta,

yellow) print approximately 4,000 pages (black) or approximately 3,500 pages (cyan, magenta,

yellow) depending on your average type of document. When a toner cartridge is running low, the LCD shows Toner Low.

The toner cartridges that come supplied with the machine are standard toner cartridges.

. The High Yield toner cartridges can

. Actual page count will vary

Approx. cartridge yield is declared in accordance with ISO/IEC 19798.

• It is a good idea to keep a new toner cartridge ready for use when you see the Toner Low warning.

• To ensure high quality printing, we recommend that you use only Brother Original toner cartridges. When you want to buy toner cartridges, please call your Brother dealer.

• We recommend that you clean the machine when you replace the toner cartridge. See Cleaning and Checking the machine on page 60.

Toner Low A

Toner Low

Prepare...

If the LCD shows Toner Low Prepare New X Toner Cartridge., buy a new toner

cartridge and have it ready before you get a Replace Toner message. The LCD shows the toner colour that is near the end of its life (Cyan, Magenta, Yellow or Black).

Replace Toner A

When the following message appears on the LCD, you need to replace the toner cartridge:

Replace Toner

Open the Front...

The message in the last line of the LCD indicates which colour you need to replace.

The machine will stop printing until you replace the toner cartridge. A new or unused Brother Original toner cartridge will reset the Replace Toner mode.

• If you change the print density setting for lighter or darker printing, the amount of toner used will change.

• Wait to unpack the toner cartridge until immediately before you put it into the machine.

Page 65

Replacing the toner cartridge A

a Make sure that the machine is turned

on.

b Press the front cover release button and

then open the front cover.

c Hold the green handle of the drum unit.

Pull the drum unit out until it stops.

Page 66

d Hold the handle of the toner cartridge

WARNING

IMPORTANT

Note

and slightly push it toward the machine to unlock it. Then pull it out of the drum unit. Repeat this for all the toner cartridges.

Routine maintenance

• We recommend that you place the drum unit and/or the toner cartridge on a clean, flat, level, stable surface with a sheet of disposable paper or cloth underneath it in case you accidentally spill or scatter toner.

• Handle the toner cartridge carefully. If toner scatters on your hands or clothes, wipe or wash it off with cold water at once.

• To avoid print quality problems, DO NOT touch the shaded parts shown in the illustration.

DO NOT put a toner cartridge into a fire. It could explode, resulting in injuries.

DO NOT use cleaning materials that contain ammonia, alcohol, any type of spray or any type of flammable substance to clean the inside or outside of the machine. Doing this may cause a fire or electrical shock. See To use the product safely in the Safety and Legal Booklet for how to clean the machine.

Be careful not to inhale toner.

• Be sure to seal up the toner cartridge tightly in a suitable bag so that toner powder does not spill out of the cartridge.

Page 67

e Push to release the latches of the

Note

corona wire cover (1), and then open the cover.

f Clean the corona wire inside the drum

unit by gently sliding the green tab from left to right and right to left several times.

Be sure to return the tab to the home position (a) (1). If you do not, printed pages may have a vertical stripe.

Page 68

g Close the corona wire cover.

IMPORTANT

h Repeat steps e to g to clean each of

three remaining corona wires.

Routine maintenance

• Unpack the toner cartridge just before you put it in the machine. If a toner cartridge is left unpacked for a long time, the toner life will be shortened.

• If an unpacked drum unit is put in direct sunlight or room light, the unit may be damaged.

• Brother machines are designed to work with toner of a particular specification and will work to a level of optimum performance when used with Brother Original toner cartridges. Brother cannot guarantee this optimum performance if toner or toner cartridges of other specifications are used. Brother does not therefore recommend the use of cartridges other than Brother Original cartridges with this machine, or the refilling of empty cartridges with toner from other sources. If damage is caused to the drum unit or other part of this machine as a result of the use of toner or toner cartridges other than Brother Original products due to the incompatibility or lack of suitability of those products with this machine, any repairs required as a result may not be covered by the warranty.

i Unpack the new toner cartridge. Gently

shake it from side to side several times to distribute the toner evenly inside the cartridge.

Page 69

j Pull off the protective cover.

IMPORTANT

Put the toner cartridge in the drum unit immediately after you have removed the protective cover. To prevent any degradation to the print quality, DO NOT touch the shaded parts shown in the illustrations.

k Hold the handle of the toner cartridge

and slide the toner cartridge into the drum unit then slightly pull it toward you until you hear it click into place. Make sure that you match the toner cartridge colour to the same colour label on the drum unit. Repeat this for all the toner cartridges.

C - Cyan M - Magenta Y - Yellow K - Black

Page 70

Routine maintenance

Note

IMPORTANT

l Push the drum unit in until it stops.

Replacing the drum unit A

Model name: DR-320CL A new drum unit can print approximately

25,000 A4 or Letter size single-sided pages.

For best performance, use a Brother Original drum unit and Brother Original toner units. Printing with a third-party drum unit or toner unit may reduce not only the print quality but also the quality and life of the machine itself. Warranty coverage may not apply to problems caused by the use of third-party drum or toner units.

Drum Error A

Drum Error

Slide the Green

m Close the front cover of the machine.

After you replace a toner cartridge, DO NOT turn off the machine's power switch or open the front cover until the LCD clears the Please Wait message and returns to Ready mode.

The corona wires have become dirty. Clean the corona wires in the drum unit. (See Cleaning the corona wires on page 66.)

If you cleaned the corona wires and Drum Error was not cleared then the drum unit is at the end of its life. Replace the drum unit with a new one.

Replace Drum A

Replace Parts

Drum

The drum unit has exceeded its rated life. Please replace the drum unit with a new one. We recommend a Brother Original drum unit be installed at this time.

After replacement, reset the drum counter by following the instructions included with the new drum unit.

Page 71

Drum Stop A

IMPORTANT

Drum Stop

We cannot guarantee the print quality. Please replace the drum unit with a new one. We recommend a Brother Original drum unit be installed at this time.

After replacement, reset the drum counter by following the instructions included with the new drum unit.

Replacing the drum unit A

• While removing the drum unit, handle it carefully because it may contain toner. If toner scatters on your hands or clothes, wipe or wash it off with cold water at once.

• Every time you replace the drum unit, clean the inside of the machine. (See Cleaning and Checking the machine on page 60.)

a Make sure that the machine is turned

on.

b Press the front cover release button and

then open the front cover.

Page 72

Routine maintenance

c Hold the green handle of the drum unit.

Pull the drum unit out until it stops.

d Turn the green lock lever (1) at the left of

the machine anticlockwise to the release position. Holding the green handles of the drum unit, lift the front of the drum unit and remove it from the machine.

Page 73

IMPORTANT

• We recommend that you place the drum

WARNING

unit and/or the toner cartridge on a clean, flat surface with a sheet of disposable paper or cloth underneath it in case you accidentally spill or scatter toner.

• To prevent damage to the machine from static electricity, DO NOT touch the electrodes shown in the illustration.

e Hold the handle of the toner cartridge

and slightly push it to unlock it. Then pull it out of the drum unit. Repeat this for all the toner cartridges.

DO NOT put a toner cartridge into a fire. It could explode, resulting in injuries.

DO NOT use cleaning materials that contain ammonia, alcohol, any type of spray, or any type of flammable substance to clean the outside or inside of the machine. Doing this may cause a fire or electrical shock. See To use the product safely in the Safety and Legal Booklet for how to clean the machine.

• Hold the green handles of the drum unit when you carry it. DO NOT hold the side of the drum unit.

Be careful not to inhale toner.

Page 74

IMPORTANT

• Handle the toner cartridge carefully. If

Note

IMPORTANT

toner scatters on your hands or clothes, wipe or wash it off with cold water at once.

• We recommend that you place the drum unit and/or the toner cartridge on a clean, flat surface with a sheet of disposable paper or cloth underneath it in case you accidentally spill or scatter toner.

• To avoid print quality problems, DO NOT touch the shaded parts shown in the illustrations.

Routine maintenance

f Unpack the new drum unit and remove

the protective cover.

• Be sure to seal up the used drum unit tightly in a bag so that toner powder does not spill out of the unit.

• To avoid print quality problems, DO NOT touch the shaded parts shown in the illustrations.

• Unpack the drum unit just before you put it in the machine. Exposure to direct sunlight or room light may damage the drum unit.

Page 75

g Hold the handle of the toner cartridge

and slide the toner cartridge into the new unit, then slightly pull it toward you until you hear it click into place. Make sure that you match the toner cartridge colour to the same colour label on the drum unit. Repeat this for all the toner cartridges.

h Make sure the green lock lever (1) is in

the release position as shown in the illustration.

i Match the guide ends (2) of the drum

unit to the c marks (1) on both sides of the machine, then gently slide the drum unit into the machine until it stops at the green lock lever.

C - Cyan M - Magenta Y - Yellow K - Black

Page 76

Routine maintenance

j Turn the green lock lever (1) clockwise

to the lock position.

k Push the drum unit in until it stops.

Resetting the drum counter A

When you replace a drum unit with a new one, you need to reset the drum counter by completing the following steps:

a Press Menu, 5, 8. b Press a or b to choose Drum. Press OK. c Press 1 to reset the drum unit counter. d Press Stop/Exit.

l Close the front cover of the machine.

Page 77

Replacing the belt unit A

IMPORTANT

Model name: BU-300CL A new belt unit can print approximately

50,000 A4 or Letter size single-sided pages.

Replace Belt A

When the following message appears on the LCD, you need to replace the belt unit:

Replace Parts

Belt Unit

• DO NOT touch the surface of the belt unit. If you touch it, it could degrade print quality.

• Damage caused by incorrect handling of the belt unit may void your warranty.

a Make sure that the machine is turned

on.

b Press the front cover release button and

then open the front cover.

Page 78

Routine maintenance

c Hold the green handle of the drum unit.

Pull the drum unit out until it stops.

d Turn the green lock lever (1) at the left of

the machine anticlockwise to the release position. Holding the green handles of the drum unit, lift the front of the drum unit and remove it from the machine.

Page 79

IMPORTANT

• To prevent damage to the machine from static electricity, DO NOT touch the electrodes shown in the illustration.

• To avoid print quality problems, DO NOT touch the shaded parts shown in the illustrations.

e Hold the green handle of the belt unit

with both hands and lift the belt unit up, then pull it out.

• Hold the green handles of the drum unit when you carry it. DO NOT hold the side of the drum unit.

Page 80

IMPORTANT

To avoid print quality problems, DO NOT touch the shaded parts shown in the illustration.

Routine maintenance

g Put the new belt unit back in the

machine. Make sure the belt unit is level and fits firmly into place.

f Unpack the new belt unit.

Page 81

h Make sure the green lock lever (1) is in

the release position as shown in the illustration.

i Match the guide ends (2) of the drum

unit to the c marks (1) on both sides of the machine, then gently slide the drum unit into the machine until it stops at the green lock lever.

j Turn the green lock lever (1) clockwise

to the lock position.

k Push the drum unit in until it stops.

l Close the front cover of the machine.

Page 82

Routine maintenance

WARNING

IMPORTANT

Resetting the belt unit counter A

When you replace a belt unit with a new one, you need to reset the belt unit counter by completing the following steps:

a Press Menu, 5, 8. b Press a or b to select Belt Unit.

Press OK.

c Press 1 to reset the belt unit counter. d Press Stop/Exit.

Replacing the waste toner box A

Model name: WT-300CL A new waste toner box can print

approximately 50,000 A4 or Letter size single-sided pages.

WT Box End Soon A

WT Box End Soon

If the LCD shows WT Box End Soon, it means the waste toner box is near the end of its life. Buy a new waste toner box and have it ready before you get a Replace WT Box message.

Replace WT Box A

When the following message appears on the LCD, you need to replace the waste toner box:

Replace WT Box

Replace...

DO NOT put the waste toner box into a fire. It could explode.

Be careful not to spill the toner. DO NOT inhale or allow it to get into your eyes.

DO NOT reuse the waste toner box.

Page 83

a Make sure that the machine is turned

on.

b Press the front cover release button and

then open the front cover.

c Hold the green handle of the drum unit.

Pull the drum unit out until it stops.

Page 84

d Turn the green lock lever (1) at the left of

IMPORTANT

the machine anticlockwise to the release position. Holding the green handles of the drum unit, lift the front of the drum unit and remove it from the machine.

Routine maintenance

• To prevent damage to the machine from static electricity, DO NOT touch the electrodes shown in the illustration.

• Hold the green handles of the drum unit when you carry it. DO NOT hold the side of the drum unit.

Page 85

• To avoid print quality problems, DO NOT

IMPORTANT

touch the shaded parts shown in the illustrations.

e Hold the green handle of the belt unit

with both hands and lift the belt unit up, then pull it out.

To avoid print quality problems, DO NOT touch the shaded parts shown in the illustration.

Page 86

Routine maintenance

Note

CAUTION

Note

f Remove two pieces of orange packing

material and discard them.

g Hold the green handle of the waste toner

box and remove the waste toner box from the machine.

Handle the waste toner box carefully in case you accidentally spill or scatter toner. If toner scatters on your hands or clothes, wipe or wash it off with cold water at once.

This step is only necessary when you are replacing the waste toner box for the first time, and are not required for the replacement waste toner box. The orange packing pieces are installed at the factory to protect your machine during shipment.

Discard the used waste toner box according to local regulations, keeping it separate from domestic waste. If you have questions, call your local waste disposal office.

Page 87

h Unpack the new waste toner box and

put the new waste toner box in the machine using the green handle. Make sure the waste toner box is level and fits firmly into place.

i Put the belt unit back into the machine.

Make sure the belt unit is level and fits firmly into place.

Page 88

Routine maintenance

j Make sure the green lock lever (1) is in

the release position as shown in the illustration.

k Match the guide ends (2) of the drum

unit to the c marks (1) on both sides of the machine, then gently slide the drum unit into the machine until it stops at the green lock lever.

l Turn the green lock lever (1) clockwise

to the lock position.

m Push the drum unit in until it stops.

n Close the front cover of the machine.

Page 89

Cleaning and Checking

WARNING

IMPORTANT

the machine A

Cleaning the outside of the machine A

Clean the outside and inside of the machine regularly with a dry, lint-free cloth. When you replace the toner cartridge or the drum unit, make sure that you clean the inside of the machine. If printed pages are stained with toner, clean the inside of the machine with a dry, lint-free cloth.

DO NOT use any flammable substances, spray or organic solvent/liquids containing alcohol/ammonia to clean the inside or outside of the machine. Doing this may cause a fire or electrical shock.

Be careful not to inhale toner.

a Turn off the machine. Disconnect all

cables, and then unplug the power cord from the electrical socket.

b Pull the paper tray completely out of the

machine.

c Wipe the outside of the machine with a

dry, lint-free soft cloth to remove dust.

Use neutral detergents. Cleaning with volatile liquids such as thinner or benzine will damage the surface of the machine.

d Remove any paper that is in the paper

tray.

Page 90

Routine maintenance

e Wipe the inside and the outside of the

paper tray with a dry, lint-free soft cloth to remove dust.

f Re-load the paper and put the paper tray

firmly back in the machine.

g Plug the machine’s power cord back into

the electrical socket first, and connect all cables. Turn on the machine.

Cleaning the scanner glass A

a Turn off the machine. Disconnect all

cables, and then unplug the power cord from the electrical socket.

b Lift the document cover (1).

Clean the white plastic surface (2) and scanner glass (3) underneath it with a soft lint-free cloth moistened with water.

Page 91

c In the ADF unit, clean the white bar (1)

Note

and the scanner glass strip (2) underneath it with a soft lint-free cloth moistened with water.

In addition to cleaning the scanner glass and glass strip with a soft lint-free cloth moistened with water, run your finger tip over the glass to see if you can feel anything on it. If you feel dirt or debris, clean the glass again concentrating on that area. You may need to repeat the cleaning process three or four times. To test, make a copy after each cleaning.

d Plug the machine’s power cord back into

the electrical socket first, and connect all cables. Turn on the machine.

Cleaning the laser scanner windows A

a Turn off the machine. Disconnect all

cables, and then unplug the power cord from the electrical socket.

b Press the front cover release button and

then open the front cover.

Page 92

Routine maintenance

c Hold the green handle of the drum unit.

Pull the drum unit out until it stops.

d Turn the green lock lever (1) at the left of

the machine anticlockwise to the release position. Holding the green handles of the drum unit, lift the front of the drum unit and remove it from the machine.

Page 93

IMPORTANT

• We recommend that you place the drum

unit and/or the toner cartridge on a clean, flat surface with a sheet of disposable paper or cloth underneath it in case you accidentally spill or scatter toner.

• To prevent damage to the machine from static electricity, DO NOT touch the electrodes shown in the illustration.

e Wipe the four scanner windows (1) with

a dry, lint-free cloth.

• Hold the green handles of the drum unit when you carry it. DO NOT hold the side of the drum unit.

f Make sure the green lock lever (1) is in

the release position as shown in the illustration.

Page 94

Routine maintenance

g Match the guide ends (2) of the drum

unit to the c marks (1) on both sides of the machine, then gently slide the drum unit into the machine until it stops at the green lock lever.

i Push the drum unit in until it stops.

h Turn the green lock lever (1) clockwise

to the lock position.

j Close the front cover of the machine. k Plug the machine’s power cord back

into the electrical socket first, and connect all cables. Turn on the machine.

Page 95

Cleaning the corona wires A

If you have print quality problems, clean the four corona wires as follows:

a Press the front cover release button and

then open the front cover.

b Hold the green handle of the drum unit.

Pull the drum unit out until it stops.

Page 96

Routine maintenance

c Hold the handle of the toner cartridge

and slightly push it toward the machine to unlock it. Then pull it out of the drum unit. Repeat this for all the toner cartridges.

d Push to release the latches of the

corona wire cover (1), and then open the cover.

Page 97

e Clean the corona wire inside the drum

Note

unit by gently sliding the green tab from left to right and right to left several times.

f Close the corona wire cover.

g Repeat steps d to f to clean each of

three remaining corona wires.

Be sure to return the tab to the home position (a) (1). If you do not, printed pages may have a vertical stripe.

Page 98

Routine maintenance

h Hold the handle of the toner cartridge

i Push the drum unit in until it stops.

j Close the front cover of the machine.

C - Cyan M - Magenta Y - Yellow K - Black

Page 99

Cleaning the drum unit A

If your printout has coloured dots at 94 mm intervals the drum may have something stuck to the drum surface, such as glue from a label. Follow the steps below to solve the problem.

a Make sure that the machine is in the

Ready mode. Press Menu, 5, 6, then press Mono Start or Colour Start to print the drum dot check sheet.

56.Drum Dot Print

Printing

b Turn off the machine. Disconnect all

cables, and then unplug the power cord from the electrical socket.

c Press the front cover release button and

then open the front cover.

Page 100

Routine maintenance

d Hold the green handle of the drum unit.

Pull the drum unit out until it stops.

e Turn the green lock lever (1) at the left of

the machine anticlockwise to the release position. Holding the green handles of the drum unit, lift the front of the drum unit and remove it from the machine.

Brother HL-4140CN, HL-4150CDN, MFC-9460CDN, MFC-9465CDN, HL-4570CDW User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Brother  HL-4140CN, HL-4150CDN, MFC-9460CDN, MFC-9465CDN, HL-4570CDW User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Brother HL-4140CN, HL-4150CDN, MFC-9460CDN, MFC-9465CDN, HL-4570CDW User Manual