Brother HL-3040CN User Manual

Quick Setup Guide

(EU only)

Start Here

Before you can use the printer, read this Quick Setup Guide for the correct setup and installation. To view the Quick Setup Guide in other languages, please visit http://solutions.brother.com/.

HL-3040CN

IMPORTANT

DO NOT connect the interface cable yet.

Unpack the printer and check the components

a Face-down Output Tray Support Flap (Support Flap) b Control Panel c Manual Feed Slot d Manual Feed Slot Cover e Paper Tray f Manual Feed Paper Guide g Power Switch

CD-ROM

(including User's Guide and

Network User's Guide)

Quick Setup Guide

h Ventilation Hole i Top Cover j Face-down Output Tray k Back Cover (Back Output Tray) l AC Power Connector m Network Status LEDs (Light Emitting Diodes) n 10/100BASE-TX (Ethernet) port o USB Interface Connector

AC Power Cord

Waste Toner Box

(pre-installed)

Belt Unit

(pre-installed)

Drum Unit and Toner Cartridge

Assemblies

(Black, Cyan, Magenta and Yellow)

EEU-ENG Version 0

WARNING

(

)

• Plastic bags are used in the packaging of your printer. To avoid danger of suffocation, please keep these bags away from babies and children.

• This printer is heavy and weighs approximately 41.9 lb. (19.0 kg). To prevent injuries use at least two people to lift the printer. Be careful not to pinch your fingers when you put the printer back down.

Note

Keep the printer a gap roughly as shown in the illustration.

510mm (20.1 in.)

100mm

100mm (4 in.)

(4 in.)

120mm

4.7 in.

(4.7 in.)

Note

The interface cable is not a standard accessory. Buy the appropriate interface cable for the interface you want to use (USB or Network).

USB cable

• Please make sure you use a USB 2.0 (Type A/B) interface cable that is no longer than 6 feet (2 meters).

• When you use a USB cable, make sure you connect it to the USB port of your computer and not to a USB port on a keyboard or non-powered USB hub.

Network cable

Use a straight-through Category5 (or greater) twisted-pair cable for 10BASE-T or 100BASE-TX Fast Ethernet Network.

Symbols used in this guide

WARNING

CAUTION

IMPORTANT

Note

User's Guide Network User's Guide

WARNINGS tell you what to do to prevent possible personal injury.

CAUTIONS specify procedures you must follow or avoid to prevent possible minor injuries.

IMPORTANT specify procedures you must follow or avoid to prevent possible damage to the printer or other objects.

Electrical Hazard icons alert you to a possible electrical shock.

Hot Surface icons warn you not to touch printer parts that are hot.

Notes tell you how you should respond to a situation that may arise or give tips about how the current operation works with other features.

Indicates reference to the User's Guide or Network User's Guide which is on the CD-ROM we have supplied.

Remove the packing material from the printer

Install the drum unit and toner cartridge assemblies

IMPORTANT

• Save all packing material and the carton in

case you have to ship your printer.

• DO NOT plug in the AC power cord yet.

a Remove the packing tape from the outside of

the printer.

b Open the top cover by lifting up on the

handle a.

a Unpack the four drum unit and toner cartridge

assemblies and gently shake each of them from side to side several times to distribute the toner evenly inside the assembly.

b Remove the protective cover by pulling on the

tab as shown in the illustration.

Note

Do not touch the surface of the packing film. It may contain toner powder which can stain your skin and clothing.

c Remove the packing material from the inside of

the printer.

c Slide all four of the drum unit and toner

cartridge assemblies into the printer as shown in the illustration. Make sure that you match the toner cartridge color to the same color label on the printer.

Load paper in the paper

tray

a Pull the paper tray completely out of the printer.

b While pressing the green paper-guide release

lever a, slide the paper guides to fit the paper size you are loading in the tray. Make sure that the guides are firmly in the slots.

C - Cyan Y - Yellow

M - Magenta K - Black

d Close the top cover of the printer.

c Fan the stack of paper well to avoid paper jams

and misfeeds.

d Put paper in the tray, and make sure that the

paper is below the maximum paper mark a. The side to be printed on must be face down.

IMPORTANT

Make sure the paper guides touch the sides of the paper so it will feed properly.

e Put the paper tray firmly back in the printer.

Make sure that it is completely inserted into the printer.

Print a test page

IMPORTANT

DO NOT connect the interface cable yet.

a Make sure that the printer power switch is off.

b Connect the AC power cord to the printer.

Set your language on the

control panel

a Press + or - to choose General Setup.

Press OK.

General Setup

b Press OK again.

Local Language

c Press + or - to choose your language.

Press OK to accept.

English

d Press Cancel to exit from Menu.

Now go to

Go to the next page to install the printer driver.

c Plug the AC power cord into an AC power

outlet. Turn on the printer power switch.

d After the printer has finished warming up, the

LCD will show Ready.

e Press Go. The printer prints a test page. Check

that the test page has printed correctly.

Note

This function will not be available after the first print job you send from your computer.

Choose your connection type

For USB interface cable

Windows®, go to page 8 Macintosh, go to page 10

For Wired Network

Windows®, go to page 11 Macintosh, go to page 15

Windows

USB Wired Network

Macintosh

Windows

Macintosh

USB

For USB Interface Cable Users

Windows

Install the printer driver and connect the printer

IMPORTANT

DO NOT connect the USB interface cable yet.

Note

If the Found New Hardware Wizard appears on your computer, click Cancel.

to your computer

e Click Install Printer Driver on the menu

screen.

f Click USB cable users.

Note

For Windows Vista®, when the User Account Control screen appears, click Continue.

a Turn off the printer power switch. b Make sure the USB interface cable is NOT

connected to the printer, and then begin installing the printer driver. If you have already connected the cable, remove it.

c Turn on your computer. (You must be logged

on with Administrator rights.)

g When the License Agreement window

appears, click Yes if you agree to the License Agreement.

h Remove the label covering the USB interface

connector.

i When this screen appears, make sure the

p r i n t e r p o w er s w i t c h i s o n . Connect the USB cable to the USB connector marked with the symbol, and then connect the cable to the computer. Click Next.

d Put the supplied CD-ROM into your CD-ROM

drive. The opening screen will appear automatically. Choose your printer model and the language.

USB

j Click Finish.

Note

• If you want to register your product on-line, check On-Line Registration.

• If you do not want to set your printer as Default printer, uncheck Set as Default Printer.

• If you want to disable the Status Monitor, uncheck Enable Status Monitor.

Windows

USB

Macintosh

The installation is now

Finish

Note

XML Paper Specification Printer Driver

The XML Paper Specification Printer Driver is the most suitable driver when printing from the applications that use the XML Paper Specification documents. Please download the latest driver by accessing the Brother Solutions Center at http://solutions.brother.com/

complete.

For USB Interface Cable Users

MacintoshUSB

Connect the printer to your Macintosh and

install the driver

a Remove the label covering the USB interface

connector.

b Connect the USB cable to the USB connector

marked with a symbol, and then connect the cable to your Macintosh.

f Click Install Printer Driver on the menu

screen.

g Click USB cable users and follow the

on-screen instructions. Then, restart your Macintosh.

h The Brother software will search for the Brother

printer. During this time the following screen will appear.

IMPORTANT

• DO NOT connect the printer to a USB port on a keyboard or a non-powered USB hub.

• Connect the printer directly to your computer.

c Make sure the printer power switch is on. d Turn on your Macintosh. Put the supplied CD-

ROM into your CD-ROM drive.

e Double-click the HL3000 icon on your desktop.

Double-click the Start Here icon. Follow the on-screen instructions.

i Choose the printer you wish to connect, and

then click OK.

j When this screen appears, click OK.

The installation is now

Finish

complete.

Wired Network

For Wired Network Interface Cable Users

e Click Install Printer Driver on the menu

For Peer-to-Peer network

printer users

Windows

screen.

a Router b Network printer

Note

• If you are going to connect the printer to your network, we recommend that you contact your system administrator prior to installation or see the Network User’s Guide on the CD-ROM.

• If you are using Windows function of anti-spyware or antivirus applications, temporarily disable them. Once you are sure that you can print, configure the software settings following the instructions.

Connect the printer to your network and install the driver

TCP/IPTCP/IP

Firewall or a firewall

a Connect the network interface cable to the LAN

connector marked with a symbol and then connect it to a free port on your hub.

f Click Network cable users.

Note

For Windows Vista®, when the User Account Control screen appears, click Continue.

g When the License Agreement window

appears, click Yes if you agree to the License Agreement.

h Choose Brother Peer-to-Peer Network

Printer, and then click Next.

Windows

Wired Network

Macintosh

b Make sure the printer power switch is on. c Turn on your computer. (You must be logged

on with Administrator rights.)

d Put the supplied CD-ROM into your CD-ROM

drive. The opening screen will appear automatically. Choose your printer model and the language.

Wired Network

i Choose Search the network for devices and

choose from a list of discovered devices (Recommended). Or enter your printer's IP Address or its node name. Click Next.

Note

You can find your printer’s IP Address and the node name by printing out the Printer Settings Page.

Windows

The installation is now

Finish

Note

XML Paper Specification Printer Driver

complete.

j Choose your printer, and then click Next.

Note

If your printer takes a long time (about 1 minute) to appear on the list, click Refresh.

k Click Finish.

Note

• If you want to register your product on-line, check On-Line Registration.

• If you do not want to set your printer as Default printer, uncheck Set as Default Printer.

• If you want to disable the Status Monitor, uncheck Enable Status Monitor.

• If you disable your Personal Firewall software

(e.g. Windows

Firewall), turn it back on.

Wired Network

Windows

For shared network printer

a Client computer b Also known as “Server” or “Print server” c TCP/IP or USB d Printer

Note

If you are going to connect to a shared printer on your network, we recommend that you ask your system administrator about the queue or share name for the printer prior to installation.

users

TCP/IP

Note

For Windows Vista®, when the User Account Control screen appears, click Continue.

e When the License Agreement window

appears, click Yes if you agree to the License Agreement.

f Choose Network Shared Printer, and then

click Next.

Windows

Wired Network

Macintosh

Install the driver and choose the correct printer queue or share name

a Turn on your computer. (You must be logged

on with Administrator rights.)

b Put the supplied CD-ROM into your CD-ROM

drive. The opening screen will appear automatically. Choose your printer model and the language.

c Click Install Printer Driver on the menu

screen.

d Click Network cable users.

g Choose your printer's queue, and then click

OK.

Note

Contact your administrator if you do not know the location or the name of the printer in the network.

h Click Finish.

Note

• If you want to register your product on-line, check On-Line Registration.

• If you do not want to set your printer as Default printer, uncheck Set as Default Printer.

• If you want to disable the Status Monitor, uncheck Enable Status Monitor.

Wired Network

The installation is now

Finish

Note

XML Paper Specification Printer Driver

complete.

Windows

MacintoshWired Network

For Wired Network Interface

Cable

Connect the printer to your Macintosh and

install the driver

a Connect the network interface cable to the LAN

connector marked with a symbol and then connect it to a free port on your hub.

b Make sure the printer power switch is on. c Turn on your Macintosh. Put the supplied CD-

ROM into your CD-ROM drive.

Users

g The Brother software will search for the Brother

printer. During this time the following screen will appear.

h Choose the printer you wish to connect, and

then click OK.

Windows

Wired Network

Macintosh

d Double-click the HL3000 icon on your desktop.

Double-click the Start Here icon. Follow the on-screen instructions.

e Click Install Printer Driver on the menu

screen.

Note

• If there is more than one of the same printer

model connected on your network, the MAC Address (Ethernet Address) will be displayed after the model name. You can also confirm your IP Address by scrolling to the right.

• You can find your printer’s MAC Address

(Ethernet Address) and IP Address by printing out the Printer Settings Page.

i When this screen appears, click OK.

The installation is now

Finish

complete.

f Click Network cable users and follow the

on-screen instructions. Then, restart your Macintosh.

Other Information

Safety precautions

To use the printer safely

If you DO NOT follow these safety instructions, there is a possibility of a fire, electrical shock, burn or suffocation. Please keep these instructions for later reference and read them before attempting any maintenance.

WARNING

There are high voltage electrodes inside the printer. Before you clean the inside of the printer, make sure that you have turned off the power switch and unplugged the printer from the AC power outlet.

DO NOT handle the plug with wet hands. Doing this might cause an electrical shock.

Always make sure the plug is fully inserted.

Plastic bags are used in the packaging. To avoid danger of suffocation, keep these bags away from babies and children.

DO NOT use flammable substances, any type of spray or any organic solvent/liquids containing alcohol or ammonia to clean the inside or outside of the printer. Doing this may cause a fire or electrical shock. Refer to

Chapter 6 of the User's Guide for how to clean the printer.

DO NOT use a vacuum cleaner to clean up scattered toner. Doing this might cause the toner dust to ignite inside the vacuum cleaner, potentially starting a fire. Carefully clean the toner dust with a dry, lint-free cloth and dispose of it according to local regulations.

Cleaning the outside of the printer:

 Make sure that you have unplugged the printer from the AC power outlet.  Use neutral detergents. Cleaning with volatile liquids such as thinner or benzine will damage the outside

surface of the printer.

 DO NOT use cleaning materials that contain ammonia.

Other Information

CAUTION

Lightning and power surges can damage this product! We recommend that you use a quality surge protection device on the AC power outlet, or unplug the cords during a lightning storm.

After you have just used the printer, some internal parts of the printer will be extremely hot. When you open the top or back cover (back output tray) of the printer, DO NOT touch the shaded parts shown in the illustration.

Inside the printer

(Front View)

IMPORTANT

DO NOT remove or damage the caution labels located on or around the fuser.

Inside the printer

(Back View)

Other Information

Regulations

EC Declaration of Conformity

International ENERGY STAR® Compliance Statement

The purpose of the International ENERGY STAR Program is to promote the development and popularization of energy-efficient office equipment.

As an ENERGY STAR Ltd. has determined that this product meets the

ENERGY STAR

Partner, Brother Industries,

guidelines for energy efficiency.

EU Directive 2002/96/EC and EN50419

This equipment is marked with the above recycling symbol. It means that at the end of the life of the equipment you must dispose of it separately at an appropriate collection point and not place it in the normal domestic unsorted waste stream. This will benefit the environment for all. (European Union only)

IMPORTANT - For Your Safety

To ensure safe operation, the supplied three-pin plug must be inserted only into a standard three-pin power outlet that is properly grounded through the normal household wiring. Extension cords used with this printer must be threepin plug type and correctly wired to provide proper grounding. Incorrectly wired extension cords may cause personal injury and equipment damage.

The fact that the equipment operates satisfactorily does not imply that the power is grounded and that the installation is completely safe. For your safety, if in any doubt about the effective grounding of the power, call a qualified electrician. This product should be connected to an AC power source within the range indicated on the rating label. DO NOT connect it to a DC power source. If you are not sure, contact a qualified electrician.

Disconnect device

This product must be installed near an AC power outlet that is easily accessible. In case of emergencies, you must disconnect the power cord from the AC power outlet to shut off power completely.

LAN connection

CAUTION

DO NOT connect this product to a LAN connection that is subject to over-voltages.

Other Information

Shipment of the printer

If for any reason you must ship your printer, carefully package the printer to avoid any damage during transit. We recommend that you save and use the original packaging. The printer should also be adequately insured with the carrier.

CAUTION

When shipping the printer, the DRUM UNIT, TONER CARTRIDGE assemblies and WASTE TONER BOX must be removed from the printer and put in a plastic bag. Failure to remove these items and put them in a plastic bag before shipping may cause severe damage to the printer and may VOID THE WARRANTY.

Repacking Instructions

Make sure that you have the following parts for repacking.

b Open the top cover and take out all the drum

unit and toner cartridge assemblies.

Attach the protective cover to each of the drum unit and toner cartridge assemblies.

Put each assembly into a plastic bag and completely seal each bag.

a Plastic bags - to be supplied by you, the user; one for

the waste toner box, and one each for the four drum and toner cartridge assemblies

b Protective covers that the original drum and toner

cartridge assembly came with

c Packing material for locking the belt unit

WARNING

This printer is heavy and weights approximately

41.9 lb. (19.0 kg). To prevent injuries use at least two people to lift the printer. Be careful not to pinch your fingers when you put the printer back down.

a Turn off the printer power switch, and then

unplug the AC power cord.

c Remove the belt unit by holding the green

handle and lifting the belt unit up and out of the printer.

d Remove the waste toner box from the printer,

and then put it in a plastic bag and seal the bag completely.

Other Information

e Reinstall the belt unit back in the printer.

f Reinstall the original packing material into the

printer.

i Using two people, place the printer into the

plastic bag.

j Put the printer and the Styrofoam pieces into

the carton. Match the front side of the printer to the “FRONT” mark on the Styrofoam pieces. Put the Styrofoam piece for the drum unit and toner cartridge assemblies on the top of the printer.

g Close the top cover of the printer.

h Put the waste toner box in the Styrofoam piece.

k Put the power cord, drum unit and toner

cartridge assemblies into the Styrofoam piece as shown in the illustration.

l Put the two carton trays on the top.

m Close the carton and tape it shut.

Other Information

Supplied CD-ROM

You can find a variety of information on the CD-ROM.

Windows

Install the printer driver.

Install optional drivers, utilities and Network management tools.

Documentation

View the Printer User’s Guide and Network User's Guide in HTML format. You can also view the manuals in PDF format by accessing the Brother Solutions Center. The User’s Guide and Network User’s Guide in HTML format will be installed automatically when you install

the driver. Click Start, All Programs and then User’s Guide in HTML format. If you do not want to install the User’s Guide, choose Custom

setup from Install Printer Driver, and uncheck User’s Guides in HTML format when you install the

driver.

The Brother Solutions Center (http://solutions.brother.com/ for all your printer support needs. Download the latest drivers and utilities for your printer, read FAQs and troubleshooting tips, or learn about printer solutions.

Install Printer Driver

Install Other Drivers or Utilities

Programs for Windows® 2000 users

Brother Solutions Center

) is a one-stop resource

On-Line Registration

, your printer,

Macintosh

Install Printer Driver

Install the printer driver.

Documentation

View the Printer User’s Guide in HTML format. You can also view the User’s Guide in PDF format by accessing the Brother Solutions Center.

Brother Solutions Center

On-Line Registration

Supplies Information

Visit our web site for original/genuine Brother supplies at http://www.brother.com/original/.

) is a one-stop resource

Supplies Information

Visit our web site for original/genuine Brother supplies at http://www.brother.com/original/.

Note

For visually impaired users, we have prepared an HTML file on the supplied CD-ROM: readme.html. This file can be read by Screen Reader ‘text-to-speech’ software.

Other Information

Control panel

a Data LED

On: Data is in the printer memory. Blinking: Receiving / processing data. Off: No remaining data in the memory.

b Error LED

Blinking: There is a problem with the printer. (Refer to the User's Guide for trouble shooting.) Off: There is no problem with the printer.

c Menu buttons

+: Scroll forward through menus and the available options.

-: Scroll backward through menus and the available options. OK: Choose the control panel menu. Set the chosen menu and settings. Back: Go back one level in the menu structure.

For the details of the control panel, see chapter 3 of the User's Guide on the CD-ROM.

d Secure Print button

Prints data saved in memory when you enter your four-digit password.

e Cancel button

Stops and Cancels the printer operation in progress.

f Go button

Pause and continue printing / Error recovery / Reprint

Options and Consumables

Option

The printer has the following optional accessory. You can expand the capabilities of the printer by adding this item. For more information about the compatible SO-DIMM Memory, visit us at http://solutions.brother.com/

For installing the SO-DIMM Memory, see Chapter 4 of the User's Guide on the CD-ROM.

SO-DIMM Memory

You can expand the memory by installing a (144-pin SO-DIMM) memory module.

Consumables

Please prepare a new consumable item for replacement when the following messages appear on the LCD.

Toner Low

Belt End Soon

When the time comes to replace consumable items, the following messages will appear on the LCD.

Replace Toner

Replace Belt

When the time comes to replace consumable items, an error will be indicated by the LCD on the control panel. For more information about the consumables for your printer, visit us at http://www.brother.com/original/ your local Brother reseller.

Toner cartridges Drum units

Drums End Soon

WT Box End Soon

Replace Drums

Replace WT Box

or contact

Belt Unit (BU-200CL) Waste Toner Box (WT-200CL)

For replacing the consumable items, see Chapter 5 of the User's Guide on the CD-ROM.

Trademarks

Brother and the Brother logo are registered trademarks and BRAdmin Light and BRAdmin Professional are trademarks of Brother Industries, Ltd. Microsoft, Windows, Windows Server and Internet Explorer are registered trademarks of Microsoft Corporation in the United States and/or other countries. Windows Vista is either a registered trademark or a trademark of Microsoft Corporation in the United States and/or other countries. Apple, Macintosh and Safari are trademarks of Apple Inc., registered in the United States and other countries. Each company whose software title is mentioned in this manual has a Software License Agreement specific to its proprietary programs. All other trademarks are the property of their respective owners.

Compilation and Publication

Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications. The contents of this manual and the specifications of this product are subject to change without notice. Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication. This product is designed for use in a professional environment.

© 2009 Brother Industries, Ltd. © 1983-1998 PACIFIC SOFTWORKS INC. This product includes the "KASAGO TCP/IP" software developed by ELMIC WESCOM,INC. © 2009 Devicescape Software, Inc. This product includes RSA BSAFE Cryptographic software from RSA Security Inc. Portions Copyright for ICC profiles 2003 by European Color Initiative, www.eci.org. ALL RIGHTS RESERVED.

Brother HL-3040CN User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Start Here

Unpack the printer and check the components

Symbols used in this guide

Remove the packing material from the printer

Install the drum unit and toner cartridge assemblies

Print a test page

Choose your connection type

Other Information

Safety precautions

To use the printer safely

Regulations

EC Declaration of Conformity

International ENERGY STAR® Compliance Statement

EU Directive 2002/96/EC and EN50419

IMPORTANT - For Your Safety

Disconnect device

LAN connection

Shipment of the printer

Repacking Instructions

Supplied CD-ROM

Macintosh

Control panel

Options and Consumables