Brother HL-1800 User Manual

Brother Laser Printer

Please read this guide thoroughly before you use the printer. You can print or view this guide from the CD-ROM at any time. Please keep the CD-ROM in a convenient place for quick and easy reference at all times.

L--

USER’S GUIDE

rii

Version 0

Laser Printer

HL-1800 series

USER’S GUIDE

(For USA & Canada only)

IMPORTANT NOTE: If you have any questions about using your printer, you must call while you are in the country where you

In USA 1-800-276-7746

In Canada 1-800-853-6660 1-514-685-6464 In Montreal

If you have any comments or suggestions, please write us at:

In USA Printer Customer Support Brother International Corporation 15 Musick Irvine, CA 92618

In Canada Brother International Corporation (Canada), Ltd.

- Marketing Dept. 1, rue Hôtel de Ville Dollard-des-Ormeaux, PQ, Canada H9B 3H6

BROTHER FAX-BACK SYSTEM

Brother Customer Service has set up an easy-to-use fax-back system so you can get instant answers to common technical questions and information about our products. This is available 24 hours a day, 7 days a week. We can send the information to any fax machine, not just the one from which you are calling.

Call and follow the voice prompts to receive faxed instructions on how to use the system and your index of fax-back subjects.

In USA 1-800-521-2846

In Canada 1-800-685-5381 1-514-685-5381 In Montreal

DEALERS/SERVICE CENTERS (USA only)

For the name of a Brother authorized dealer or service center, call 1-800-284-4357.

SERVICE CENTERS (Canada only)

For service center addresses in Canada, call 1-800-853-6660.

purchased the machine.

INTERNET ADDRESS

Brother Global Web Site: http://www.brother.com For Frequently Asked Questions (FAQs), Product Support, Technical Questions and Driver Updates:

http://solutions.brother.com

(USA only) For Brother Accessories and Supplies: http://www.brothermall.com

DDeeffiinniittiioonnss ooff W

The following conventions are used in this User’s Guide:

Waarrnniinnggss,, CCaauuttiioonnss aanndd NNootteess

Warning

Indicates warnings that must be observed to prevent possible personal injury.

Caution

Indicates cautions that must be observed to use the printer properly or prevent damage to the printer.

✒✒✒✒

Note

Indicates notes and useful tips to remember when using the printer.

TToo UUssee tthhee PPrriinntteerr SSaaffeellyy

Warning

After you have just used the printer, some internal parts of the printer are extremely HOT! When you open the covers of the printer, never touch the shaded parts shown in the following illustrations.

Caution

After you have just used the printer, some internal parts of the printer are extremely HOT! Wait for the printer to cool down before you touch the internal parts of the printer.

iii

TTAABBLLEE OOFF CCOONNTTEENNTTSS

Definitions of Warnings, Cautions and Notes .................................... ii

To Use the Printer Safely ................................................................. iii

TABLE OF CONTENTS ................................................................... iv

CCHHAAPPTTEERR 11 AABBOOUUTT TTHHIISS PPRRIINNTTEER

What Is in the Carton................................................ 1-1

Components...................................................................................1-1

General View..................................................................................1-3

Positioning the Printer .............................................. 1-5

Power supply..................................................................................1-5

Environment ...................................................................................1-6

What Kind of Paper Can I Use? ............................... 1-7

Type and Size of Paper..................................................................1-7

Choose the Paper Size, Media Type and so on in the Printer Driver

Settings ..........................................................................................1-9

PCL Driver..................................................................................................... 1-9

PS Driver ..................................................................................................... 1-10

Macintosh Driver.......................................................................................... 1-11

Printable Area.............................................................................................. 1-13

Printing from the Paper Cassette .................................................1-14

Printing from the Multi-purpose Tray ............................................1-17

Printing to the Face Up Output Tray (Face up printing)...............1-20

Printing Envelopes .......................................................................1-22

Printing on Labels and Transparencies ........................................1-27

Printing on Both Sides of the Paper (Duplex printing) .................1-30

Booklet Printing (For PCL Driver Only).........................................1-34

Manual Feed ................................................................................1-36

CCHHAAPPTTEERR 22 DDRRIIVVEERR AANNDD SSOOFFTTWWAARRE

Printer Driver ............................................................ 2-1

Features in the PCL Printer Driver (Windows® Users Only)...........2-2

Basic Tab ....................................................................................................... 2-2

Advanced Tab................................................................................................ 2-3

Accessories ................................................................................................... 2-8

Support Tab ................................................................................................... 2-9

Features in the PS Printer Driver (Windows® Users Only) ...........2-10

Details Tab ................................................................................................... 2-10

Paper Tab .................................................................................................... 2-11

Graphics ...................................................................................................... 2-12

Device Options ............................................................................................ 2-13

Features in the PS Printer Driver

(Mac OS

Page Setup.................................................................................................. 2-14

Layout.......................................................................................................... 2-15

Specific Options........................................................................................... 2-16

Software for Networks..................................................................2-17

Software installation for Windows Computers ..............................2-18

8.6 to 9.2/Mac OS® X 10.1 only)...................................2-14

Software Installation for Macintosh Computers ............................2-19

Apple LaserWriter 8 Driver .......................................................................... 2-19

PostScript Printer Description Files (PPDs)................................................. 2-19

Automatic Emulation Selection............................... 2-20

Automatic Interface Selection................................. 2-21

Printer Settings....................................................... 2-22

Factory Settings ...........................................................................2-22

CCHHAAPPTTEERR 33 CCOONNTTRROOLL PPAANNEEL

Control Panel............................................................ 3-1

Buttons ..................................................................... 3-2

Go Button.......................................................................................3-3

Job Cancel Button..........................................................................3-4

Reprint Button ................................................................................3-5

Reprinting the Last JOB ................................................................................ 3-6

Printing SECURE Data.................................................................................. 3-8

Menu (+ /

+ / – Button .................................................................................................. 3-11

Set Button.................................................................................................... 3-12

Back Button ................................................................................................. 3-12

---

/ Set / Back) Button ...................................................3-11

LED ........................................................................ 3-13

DATA - Orange LED..................................................................................... 3-13

LCD Display ........................................................... 3-14

BACK LIGHTS .............................................................................3-14

Printer Status Messages ............................................................................. 3-15

How to Use the Control Panel ......................................................3-16

Control Panel Menus....................................................................3-18

INFORMATION............................................................................................ 3-19

PAPER......................................................................................................... 3-20

QUALITY ..................................................................................................... 3-20

SETUP......................................................................................................... 3-21

PRINT MENU .............................................................................................. 3-22

NETWORK .................................................................................................. 3-26

INTERFACE................................................................................................. 3-27

RESET MENU ............................................................................................. 3-28

Set IP Address............................................................................................. 3-29

About Emulation Modes .............................................................................. 3-30

List of Factory Settings ................................................................................ 3-31

CCHHAAPPTTEERR 44 OOPPTTIIOONNS

Optional Accessories................................................ 4-1

Lower Tray Unit (LT-500) ......................................... 4-2

Installing the Lower Tray Unit.........................................................4-3

Network Option NC-4100h (For HL-1850 User Only)4-5

Installing the Network Board...........................................................4-5

RAM Expansion........................................................ 4-9

Installing Additional Memory.........................................................4-13

IrDA Interface (IR-1000) ......................................... 4-16

Optional Font Package (BS-3000).......................... 4-17

CCHHAAPPTTEERR 55 RROOUUTTIINNEE MMAAIINNTTEENNAANNCCE

Replacing the Consumables..................................... 5-1

Replacing Maintenance Parts........................................................................ 5-2

Toner Cartridge.............................................................................................. 5-3

TONER LOW Message.................................................................................. 5-4

TONER EMPTY Message ............................................................................. 5-5

Replacing the Toner Cartridge....................................................................... 5-5

CHANGE DRUM SOON Message............................................................... 5-11

Replacing the Drum Unit ............................................................................. 5-11

Cleaning.......................................................................................5-14

Cleaning the Printer Exterior ....................................................................... 5-14

Cleaning the Printer Interior ........................................................................ 5-15

Cleaning the Corona Wire ........................................................................... 5-17

Maintenance Messages................................................................5-19

vii

CCHHAAPPTTEERR 66 TTRROOUUBBLLEESSHHOOOOTTIINNG

LCD Messages......................................................... 6-1

Error Messages..............................................................................6-1

Maintenance Messages..................................................................6-3

Service Call Messages...................................................................6-4

Troubleshooting Paper Handling .............................. 6-5

Paper Jams and How to Clear Them ....................... 6-6

JAM TRAY1 ...................................................................................6-7

JAM TRAY2 ...................................................................................6-9

JAM MP TRAY .............................................................................6-10

JAM INSIDE.................................................................................6-11

JAM REAR...................................................................................6-13

JAM DUPLEX...............................................................................6-17

PAPER JAM.................................................................................6-20

Improving the Print Quality ..................................... 6-23

How to Print Correctly ............................................ 6-29

Other Problems ...................................................... 6-30

For DOS Users.............................................................................6-30

BR-Script 3 Language ..................................................................6-31

viii

AAPPPPEENNDDIIX

Printer Specifications................................................A-1

Print Media and Size ..................................................................... A-5

What Is Important When You Choose Paper to Use with

This Printer.................................................................................... A-8

Emulation Modes....................................................A-11

HP LaserJet Mode....................................................................................... A-11

BR-Script 3 Mode ........................................................................................ A-11

EPSON FX-850 and IBM Proprinter XL Modes........................................... A-12

Resident Fonts .......................................................A-13

66 Scalable and 12 Bitmapped Fonts.......................................... A-13

HP LaserJet, EPSON FX-850 and IBM Proprinter XL Modes ..................... A-13

BR-Script 3 Mode ........................................................................................ A-15

Symbol Sets / Character Sets ................................A-16

OCR Symbol Sets ....................................................................... A-16

HP LaserJet Mode....................................................................... A-17

EPSON Mode.............................................................................. A-18

IBM Mode.................................................................................... A-18

Trademarks................................................................................. A-23

Regulations ............................................................A-24

IINNDDEEXX..................................................................................................................................II--1

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CHAPTER 1 ABOUT THIS PRINTER

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When you unpack the printer, check to see that you have all of the following parts.

1. Drum Unit Assembly (with Toner Cartridge)

2. Documentation

3. CD-ROM

4. Printer

5. AC Power Cord

6. Paper Cassette

Fig. 1-1

1-1

✒✒✒✒

Note

• An interface cable is not a standard accessory. Some computers have both a USB and a parallel port. Please purchase the appropriate cable for the interface you intend to use. Most parallel cables support bidirectional communication, but some might have an incompatible pin assignment or may not be IEEE 1284-compliant.

• Do not use a parallel cable that is longer than 3 metres (10 feet).

• The power cord may differ slightly from this figure depending on the

country where you purchased the printer.

• When you use a USB cable, make sure to use a high-speed twisted cable (12Mbps), and connect it to the USB connector of your PC. Do not use the USB connector on the front of your PC or on the iMac's keyboard.

1-2

CHAPTER 1 ABOUT THIS PRINTER

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Fig. 1-2

1 Control Panel

2 Cover Release Button

3 Paper Cassette

4 Multi-purpose Tray

5 Extension Flap

6 Front cover

7 Multi-purpose Tray Extension

8 Face Down Output Tray

1-3

Fig. 1-3

9 Interface Cover

10 Parallel Interface Connector

11 USB Connector

12 PCB Access Plate

13 Power Switch

14 AC Power Inlet

15 Duplex Tray

16 Paper Adjustment Lever for Duplex Printing

17 Face Up Output Tray

18 Face Up Tray Extension

1-4

CHAPTER 1 ABOUT THIS PRINTER

PPoossiittiioonniinngg tthhee PPrriinntteerr

Please note the following before using the printer.

PPoowweerr ssuuppppllyy

Use the printer within the specified power range:

AC power:

• AC 220-240 V 50/60 Hz or

• AC 100-120 V 50/60 Hz

The power cord, including extensions, should not exceed 5 metres (16 ½ feet).

Do not share the same power circuit with other high-power appliances such as an air conditioner, copier, shredder and so on. If you cannot avoid using the printer with these appliances, we recommend that you use an isolation transformer or a high-frequency noise filter.

Use a voltage regulator if the power source is not stable.

1-5

EEnnvviirroonnmmeenntt

Use the printer only within the following ranges of temperature and humidity:

Ambient temperature: 10°C to 32.5°C (50°F to 90.5°F) Ambient humidity: 20% to 80% (without condensation)

Do not block the air exit on top of the printer. Do not place objects on top of the printer, especially on the air vent.

Ventilate the room in which you use the printer.

Do not put the printer in direct sunlight. Use a blind or a heavy curtain to protect the printer from direct sunlight if you have to put the printer near a window.

Do not install the printer near devices that contain magnets or generate magnetic fields.

Do not drop, bang or shake the printer. Do not expose the printer to open flames or salty or corrosive gases.

Put the printer on a flat, horizontal surface.

Keep the printer clean. Do not install the printer in a dusty place. Do not install the printer near an air conditioner.

Do not put the printer where the air vent of the printer can be blocked. Keep a gap of approximately 100 mm (4 inches) between the air vent and the wall.

1-6

CHAPTER 1 ABOUT THIS PRINTER

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The names we used for the paper trays and their LCD panel descriptions are shown below:

Upper Paper Tray Tray 1

Multi-purpose Tray MP tray

Optional Lower Tray Tray 2

The printer usually loads paper from the installed Multi-purpose Tray, Upper Paper Tray or Optional Lower Paper Tray.

✒✒✒✒

Note

Use your computer to view each selection in the following table

Click on the ticks in the following table when you want to see detailed information about each selection.

Media Type Tray 1 MP tray Tray 2 Duplex

Select the Media Type

Printing

from the printer driver

Plain Paper

Recycled Paper

Bond Paper

Thick Paper

Transparencies

Label

Envelopes

Card Stock

✔

✔ ✔

✔

1-7

✔

Transparencies

Plain paper

Bond paper

Thick paper or Thicker paper

Plain paper

Envelopes Envelopes – Thin Envelopes - Thick

Thick paper or Thicker paper

Upper Paper Tray

(Tray 1)

Multi-purpose Tray

(MP Tray)

Optional Lower Tray Unit

(Tray 2)

Duplex Printing

Paper Size

Capacity

A4, Letter, Legal,

8.5 x 13 in., B5 (JIS), B5 (ISO), Executive, A5, A6, B6

250 sheets (80 g/m

or 21 lbs.)

Width: 70 to 216 mm (2.75 to 8.5 in.) Length: 116 to 356 mm (4.57 to 14.0 in.)

100 sheets (80 g/m2 or 21 lbs.)

Legal : 30

8.5 x 13 in. : 30

labels : 10

A4, Letter, Legal, B5 (JIS), B5 (ISO), Executive, A5

250 sheets (80 g/m

or 21 lbs.)

A4, Letter, Legal

We recommend the following print methods (output tray) for each paper media type:

Face Down

Paper Output Media Type

Face up

Notes

Plain Paper

Thick Paper

Recycled Paper

Transparencies

Label

Envelopes

Card Stock

✒✒✒✒

Note

• When you print on a double-flap envelope, place it side ways in the

• You can set the priority of the paper sources in Paper Mode from the

✔ ✔

✔

✔ ✔

✔

60 g/m2 to 105 g/m2 (16 to 28 lbs.)

105 g/m2 to 161 g/m2 (28 to 43 lbs.)

OHP films

Multi-purpose Tray.

Control Panel. For more information about the paper settings, see

Chapter 3.

1-8

CHAPTER 1 ABOUT THIS PRINTER

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Before printing, choose the Paper size, Media type, Paper Source in the Printer Driver.

! PCL Driver

Select the Paper

Size and Layout (Multiple Page).

Select the Orientation, number of Copies and Media Type.

Select the Paper Source.

1-9

! PS Driver

Select the Paper size.

Select the Layout and Orientation.

Select the Paper source and number of Copies.

Select the Printer features, and then select the Media Ty pe .

1-10

! Macintosh Driver

CHAPTER 1 ABOUT THIS PRINTER

In Page Attributes,

select the Paper size, Orientation and Scaling.

In General, select the

number of Copies and Paper Source.

In Layout, select the

Pages per sheet, Layout direction and Border. Select Print on Both Sides if you want this to be a two-sided document.

1-11

! Printable Area

The figure below shows the part of the paper that will be printed on.

Portrait

CHAPTER 1 ABOUT THIS PRINTER

0.17 inch (4.2 mm) 4.2 mm

0.25 inch (6.35 mm) 3.4 mm

Letter

Fig. 1-4

Landscape

0.17 inch (4.2 mm) 4.2 mm

0.25 inch (6.35 mm) 3.4 mm

0.17 inch (4.2 mm) 4.2 mm

1 2

0.2 inch (5.08 mm) 5.0 mm

0.17 inch (4.2 mm) 4.2 mm

0.2 inch (5.08 mm) 5.0 mm

Letter

Fig. 1-5

1-13

PPrriinnttiinngg ffrroomm tthhee PPaappeerr CCaasssseettttee

☛☛☛☛ 1.

Pull the paper cassette completely out of the printer.

Fig. 1-6

☛☛☛☛ 2.

Adjust the paper guides at the right-hand side and back of the paper cassette to match the paper size you want to load. Make sure that the tips of the paper guides fit into the slots correctly.

Fig. 1-7

1-14

CHAPTER 1 ABOUT THIS PRINTER

For Legal or 8.5 x 13 in. paper

While pressing the Universal Guide Release Lever, extend the back of the Paper cassette.

Fig. 1-8

☛☛☛☛ 3.

✒✒✒✒

Note

Put paper into the paper cassette. Make sure that the paper is flat in the cassette at all four corners and below the limit mark.

Fig. 1-9

Do not put more than 250 sheets of paper (80 g/m2 or 21 lb.) in the cassette or the paper may jam. You can load paper up to the lines on the sliding guide.

1-15

☛☛☛☛ 4.

✒✒✒✒

Note

Put the paper cassette back into the printer. Make sure it is completely in the printer.

• Extend the Extension Flap to prevent the paper from sliding off the Face

Down Output Tray.

• If you choose not to extend the Extension Flap, we recommend that you

remove paper as soon as it comes out of the printer.

When you print on transparencies, use the Face Down Output Tray.

☛☛☛☛ 5.

Fig. 1-10

Choose the Paper Size, Media Type, Paper Source and so on from the Printer Driver.

1-16

CHAPTER 1 ABOUT THIS PRINTER

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✒✒✒✒

Note

• For correct printing, you must select the same paper size from within your

software application as the paper in the tray.

• If your application software does not support paper size selection in its

Print menu, you can change the paper size by using the paper menu on the printer control panel. For more information, see Chapter 3.

☛☛☛☛ 1.

Open the Multi-purpose Tray.

☛☛☛☛ 2.

Fig. 1-11

Unfold the Multi-purpose Tray Extension.

Fig. 1-12

1-17

☛☛☛☛ 3.

✒✒✒✒

Note

Place paper in the Multi-purpose Tray so it touches the back of the tray and remains below the limit mark.

Fig. 1-13

When you place paper on the Multi-purpose Tray, note the following:

• If you will be printing on paper that weighs more than 135 g/m2 (36 lbs),

use the Face Up Output Tray.

• Insert the leading edge of the paper first and push it gently into the tray.

• If you use pre-printed paper in the Multi-purpose Tray, the paper should

be inserted top edge first with the printed side face up.

☛☛☛☛ 4.

Press and slide the Paper Width Adjuster on the right-hand side to fit the paper.

Fig. 1-14

1-18

✒✒✒✒

Note

CHAPTER 1 ABOUT THIS PRINTER

• Make sure that the paper is neatly stacked and is correctly seated in the

Multi-purpose Tray; otherwise, paper may not be fed correctly, resulting in skewed printouts or paper jams.

• During printing, the inside of the Multi-purpose tray automatically rises to

feed paper into the printer.

• When you print on transparencies, use the Face Down Output Tray.

☛☛☛☛ 5.

Select the MP Tray from paper source. Paper source is in the Basic tab of the printer driver.

1-19

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When the Face Up Output Tray is open, the printer has a straight paper path from the Paper Cassette or Multi-purpose Tray to the rear of the printer. Use this output method when you want to print on special media that is thick or should not be bent, such as labels, card stock or envelopes.

When you use Transparencies, print to the Face Down Output Tray.

☛☛☛☛ 1.

Open the Face Up Output Tray.

Fig. 1-15

☛☛☛☛ 2.

Unfold the Face Up Output Tray Extension.

Fig. 1-16

1-20

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