Page 1
Advanced User’s Guide
DCP-T300
DCP-T500W
DCP-T700W
MFC-T800W
Version 0
ASA/SAF/GLF
Page 2
User's Guides and where do I find them?
Which Guide? What's in it? Where is it?
Product Safety Guide Read this Guide first. Please read the Safety
Instructions before you set up your machine. See
this Guide for trademarks and legal limitations.
Quick Setup Guide Follow the instructions for setting up your machine
and installing the drivers and software for the
operating system and connection type you are
using.
Basic User’s Guide Learn the basic Fax (MFC-T800W), Copy and Scan
operations, and how to replace consumables. See
troubleshooting tips.
Advanced User’s Guide Learn more advanced operations: Fax
(MFC-T800W), Copy, security features
(MFC-T800W), printing reports, and performing
routine maintenance.
Software and Network
User’s Guide
1
This Guide provides instructions for Scanning,
Printing, PC-Fax (MFC-T800W) and other
operations that can be performed by connecting
your Brother machine to a computer. You can also
find useful information about using the Brother
ControlCenter utility, using your machine in a
network environment, and frequently used terms.
Printed / In the box
Printed / In the box
PDF file / CD-ROM
®
(Windows
) /
Brother Solutions
2
Center
(Macintosh)
PDF file / CD-ROM
®
(Windows
) /
Brother Solutions
2
Center
(Macintosh)
HTML / CD-ROM
®
(Windows
) /
Brother Solutions
2
Center
(Macintosh)
Google Cloud Print
Guide
3
Mobile Print/Scan Guide
for Brother iPrint&Scan
This Guide provides details on how to use Google
Cloud Print™ services for printing over the Internet.
This Guide provides useful information about
3
printing from your mobile device and scanning from
your Brother machine to your mobile device when
connected to a Wi-Fi
1
Network features are not supported by the DCP-T300.
2
Visit us at solutions.brother.com/manuals.
3
DCP-T500W, DCP-T700W and MFC-T800W only
®
network.
PDF file / Brother
Solutions Center
PDF file / Brother
Solutions Center
2
2
i
Page 3
Table of Contents
1 General setup 1
IMPORTANT NOTE............................................................................................... 1
Memory Storage ....................................................................................................1
Setting Daylight Saving Time (MFC models only)
(Not available in South Africa) ............................................................................ 1
Automatic Daylight Saving Time (MFC models only) (For South Africa only) .......2
Sleep Mode ...........................................................................................................2
LCD ....................................................................................................................... 3
Changing the LCD language (depending on your country) .............................3
LCD Contrast ...................................................................................................3
Mode Timer (MFC models only) ............................................................................4
2 Security features (MFC models only) 5
TX Lock .................................................................................................................5
Setting and changing the TX Lock password ..................................................5
Turning TX Lock on/off .................................................................................... 6
3 Sending a fax (MFC models only) 7
Additional sending options .....................................................................................7
Sending faxes using multiple settings .............................................................7
Stop faxing.......................................................................................................7
Contrast ........................................................................................................... 7
Changing the fax resolution.............................................................................7
Additional sending operations................................................................................8
Sending a fax manually ...................................................................................8
Sending a fax at the end of a conversation .....................................................9
Broadcasting....................................................................................................9
Real Time Transmission ................................................................................ 10
Overseas Mode .............................................................................................11
Checking and cancelling waiting jobs ............................................................11
4 Receiving a fax (MFC models only) 12
Memory Receive.................................................................................................. 12
Printing a fax from the memory ..................................................................... 12
PC-Fax Receive (Windows
Turning off Memory Receive operation .........................................................13
Changing Memory Receive operations .........................................................13
Additional receiving operations............................................................................14
Out of Paper Reception.................................................................................14
Printing a reduced incoming fax .................................................................... 14
Receiving a fax at the end of a conversation.................................................14
®
) ........................................................................ 12
ii
Page 4
5 Dialling and storing numbers (MFC models only) 15
Additional dialling operations...............................................................................15
Combining Speed Dial numbers ....................................................................15
Additional ways to store numbers ........................................................................16
Setting up Groups for Broadcasting ..............................................................16
Changing or deleting a Group .......................................................................16
6Printing reports 18
Fax reports (MFC models only) ...........................................................................18
Transmission Verification Report...................................................................18
Fax Journal (activity report) ...........................................................................18
Reports ................................................................................................................19
How to print a report ...................................................................................... 19
7 Making copies 20
Copy options ........................................................................................................ 20
Stop copying ..................................................................................................20
Changing copy speed and quality .................................................................20
Enlarging or reducing copies.........................................................................21
Making N in 1 copies or a poster (Page Layout) ........................................... 22
2 in 1 ID copy (Page Layout).........................................................................23
Sorting copies ................................................................................................ 24
Adjusting Density ........................................................................................... 25
Remove Background Colour ......................................................................... 25
A Routine maintenance 26
Cleaning and checking the machine ....................................................................26
Cleaning the outside of the machine .............................................................26
Cleaning the machine’s printer platen ...........................................................27
Cleaning the paper feed rollers .....................................................................28
Cleaning the paper pick-up rollers .................................................................29
Packing and shipping the machine......................................................................30
B Glossary 32
C Index 36
iii
Page 5
General setup 1
1
IMPORTANT NOTE 1
Most of the illustrations in this User's Guide show the MFC-T800W.
1
Memory Storage 1
Even if there is a power failure, you will not
lose your menu settings because they are
stored permanently. Temporary settings
(such as Contrast, Overseas mode, and so
on) will be lost. You may have to reset the
date and time.
Setting Daylight Saving Time (MFC models only) (Not available in South Africa)
You can set the machine to change for
daylight saving time. When selecting
Forward Hour it will forward the time by an
hour and backward one hour when selecting
Backward Hour. Make sure you have set
the correct date and time in the Date&Time
setting.
a Press Menu, 0, 1, 2.
b Press a or b to choose Forward Hour
or Backward Hour.
Press OK.
1
c Press Stop/Exit.
1
Page 6
Chapter 1
Automatic Daylight Saving Time (MFC models only) (For South Africa only)
You can set the machine to change
automatically for daylight saving time. It will
set itself forward one hour in the spring and
backward one hour in the autumn. Make sure
you have set the correct date and time in the
Date&Time setting.
a Press Menu, 0, 1, 2.
b Press a or b to choose On or Off.
Press OK.
c Press Stop/Exit.
Sleep Mode 1
You can choose how long the machine will
remain idle before it goes into Sleep Mode
(up to 60 minutes). The timer will restart if any
1
operation is carried out on the machine.
(MFC-T800W)
a Press Menu, 2, 6.
b Press a or b to choose 1 Min, 2 Mins,
3 Mins, 5 Mins, 10 Mins, 30 Mins
or 60 Mins.
Press OK.
c Press Stop/Exit.
(DCP-T300, DCP-T500W and DCP-T700W)
a Press Menu.
b Press a or b to choose
0.Initial Setup.
Press OK.
1
1
c Press a or b to choose 3.Sleep Mode.
Press OK.
d Press a or b to choose 1 Min, 2 Mins,
3 Mins, 5 Mins, 10 Mins, 30 Mins
or 60 Mins, which is the length of time
the machine is idle before entering
Sleep Mode.
Press OK.
e Press Stop/Exit.
2
Page 7
General setup
LCD 1
Changing the LCD language (depending on your country) 1
You can change the LCD language.
(MFC-T800W)
a Press Menu, 0, 0.
b Press a or b to choose your language.
Press OK.
c Press Stop/Exit.
(DCP-T300, DCP-T500W and DCP-T700W)
a Press Menu.
b Press a or b to choose
0.Initial Setup.
Press OK.
LCD Contrast 1
If you are having difficulty reading the LCD,
try changing the contrast setting.
(MFC-T800W)
1
1
a Press Menu, 2, 5.
1
b Press a or b to choose Light or Dark.
Press OK.
c Press Stop/Exit.
(DCP-T300, DCP-T500W and DCP-T700W)
1
a Press Menu.
1
b Press a or b to choose
0.Initial Setup.
Press OK.
c Press a or b to choose
2.LCD Contrast.
Press OK.
c Press a or b to choose
0.Local Language.
Press OK.
d Press a or b to choose your language.
Press OK.
e Press Stop/Exit.
d Press a or b to choose Light or Dark.
Press OK.
e Press Stop/Exit.
3
Page 8
Chapter 1
Mode Timer (MFC models only)
The machine’s control panel has three
temporary mode keys: FAX, SCAN and
COPY. You can change the amount of time
the machine takes after the last SCAN or
COPY operation before it returns to FAX
mode. If you choose Off, the machine stays
in the mode you used last.
a Press Menu, 2, 1.
b Press a or b to choose 0 Sec,
30 Secs, 1 Min, 2 Mins, 5 Mins or
Off.
Press OK.
1
c Press Stop/Exit.
4
Page 9
NOTE
NOTE
Security features
2
(MFC models only)
TX Lock 2
TX Lock lets you prevent unauthorized
access to the machine.
While TX Lock is On, the following operations
are available:
Receiving faxes
PC-Fax Receive
(If PC-Fax Receive was already On)
1
While the TX Lock feature is turned on, your machine
will receive faxes and store them in its memory.
Then, when TX Lock is turned off, the faxes will be
sent to your chosen PC.
While TX Lock is On, the following operations
are NOT available:
1
2
Setting and changing the TX Lock password 2
2
If you have already set the password, you
will not need to set it again.
Setting the password 2
Make a careful note of your password.
a Press Menu, 3, 0, 1.
b Enter a four-digit number for the
password.
Press OK.
Operation from the control panel
PC printing
If you forget the TX Lock password,
contact Brother customer service for
support.
c When the LCD shows Verify:,
re-enter the password.
Press OK.
d Press Stop/Exit.
Changing the password 2
a Press Menu, 3, 0, 1.
b Press a or b to choose Set Password.
Press OK.
c Enter a four-digit number for the old
password.
Press OK.
d Enter a four-digit number for a new
password.
Press OK.
e When the LCD shows Verify:,
re-enter the password.
Press OK.
f Press Stop/Exit.
5
Page 10
Chapter 2
NOTE
Turning TX Lock on/off 2
Turning TX Lock on 2
a Press Menu, 3, 0, 1.
b Press a or b to choose Set TX Lock.
Press OK.
c Enter the registered four-digit password.
Press OK.
The machine goes offline and the LCD
shows TX Lock Mode.
Turning TX Lock off 2
a Press Menu.
b Enter the registered four-digit password.
Press OK.
TX Lock is turned off.
If you enter the wrong password, the
screen shows Wrong Password and
stays offline. The machine will stay in
TX Lock Mode until the registered
password is entered.
6
Page 11
NOTE
NOTE
Sending a fax
3
(MFC models only)
Additional sending options
Sending faxes using multiple settings 3
When you send a fax, you can choose a
combination of settings, such as
Fax Resolution, Contrast,
Glass ScanSize, Overseas Mode, and
Real Time TX.
a Load your document.
b Press (FAX).
c Choose a setting you want to change in
the Setup Send menu (Menu, 3, 2).
Press OK.
d Choose the option you want for the
setting.
Press OK.
3
Contrast 3
3
If your document is very light or very dark, you
may want to change the contrast. For most
documents, the factory setting Auto can be
used. Auto chooses the suitable contrast for
your document.
Choose Light when sending a light
document. Choose Dark when sending a
dark document.
3
a Load your document.
b Press (FAX).
c Press Menu, 3, 2, 2.
d Press a or b to choose Auto, Light or
Dark.
Press OK.
e Press 2 so you can continue sending
your fax.
f Enter the fax number.
e Do one of the following:
Press 1 to change another setting.
Press 2 when you have finished
changing your settings. Go to
step f.
f Enter the fax number.
g Press Mono Start.
Some settings are temporary and the
machine returns to its default settings after
you send a fax.
Stop faxing 3
To stop faxing, press Stop/Exit.
g Press Mono Start.
Even if you choose Light or Dark, the
machine will send the fax using the Auto
setting when you choose Photo as the
Fax Resolution.
Changing the fax resolution 3
The quality of a fax can be improved by
changing the fax resolution. Resolution can
be changed for the next fax or for all faxes.
To change the fax resolution for the next fax
a Load your document.
b Press (FAX).
3
7
Page 12
Chapter 3
NOTE
NOTE
c Press Fax Resolution then a or b to
choose the resolution.
Press OK.
d Enter the fax number.
e Press Mono Start.
To change the default fax resolution 3
a Load your document.
b Press (FAX).
c Press Menu, 3, 2, 1.
d Press a or b to choose the resolution
you want.
Press OK.
e Press 2 so you can continue sending
your fax.
f Enter the fax number.
g Press Mono Start.
You can choose four different resolution
settings for faxes.
Additional sending operations
Sending a fax manually 3
Manual transmission lets you hear the
dialling, ringing and fax-receiving tones while
sending a fax.
To send a multi-page fax, use the ADF.
(Not available in South Africa)
a Load your document.
b Press (FAX).
c To listen for a dial tone, press Hook.
d Dial the fax number.
e When you hear the fax tones, press
Mono Start.
If you are using the scanner glass, press
1 to send the fax.
(For South Africa only)
3
Options
Standard Suitable for most typed
documents.
Fine Good for small print and
transmits a little slower than
Standard resolution.
S.Fine Good for small print or artwork
and transmits slower than
Fine resolution.
Photo Use when the document has
varying shades of grey or is a
photograph. Photo has the
slowest transmission.
a Load your document.
b Press (FAX).
c To listen for a dial tone, pick up the
handset of the external telephone.
d Dial the fax number using the external
telephone.
e When you hear the fax tones, press
Mono Start.
If you are using the scanner glass, press
1 to send the fax.
f Replace the handset of the external
phone.
8
Page 13
Sending a fax (MFC models only)
Sending a fax at the end of a conversation 3
At the end of a conversation, you can send a
fax to the other party before you both hang
up.
a Ask the other party to wait for fax tones
(beeps) and then to press the Start or
Send key before hanging up.
b Load your document.
c Press (FAX).
d Press Mono Start.
If you are using the scanner glass,
press 1 to send a fax.
e Replace the handset of the external
phone.
Broadcasting 3
Broadcasting is automatically sending the
same fax message to more than one fax
number. You can include Groups, Speed Dial
numbers, and up to 50 manually dialled
numbers in the same broadcast.
After the broadcast is finished, a Broadcast
Report will be printed.
Before you begin the broadcast 3
Speed Dial numbers must be stored in the
machine's memory before they can be used
in a broadcast. (See Basic User’s Guide:
Storing Speed Dial numbers.)
Group numbers must also be stored in the
machine's memory before they can be used
in a broadcast. Group numbers include many
stored Speed Dial numbers for easier dialling.
(See Setting up Groups for Broadcasting
on page 16.)
3
How to broadcast a fax 3
a Load your document.
b Press (FAX).
c Enter a number.
Press OK.
You can use either a Speed Dial, a
Group or a manually entered number
using the dial pad.
d Repeat step c until you have entered
all the fax numbers to be included in the
broadcast.
9
Page 14
Chapter 3
NOTE
e Press Mono Start.
Faxing from the ADF
The machine starts scanning the
document.
Faxing from the scanner glass
When the LCD asks you Next Page?,
do one of the following:
To send a single page, press 2 (or
press Mono Start again).
The machine starts sending the
document.
To send more than one page, press
1 and place the next page on the
scanner glass.
Press OK.
The machine starts scanning the
page. (Repeat this step for each
page.)
After all the pages have been
scanned, press 2 or Mono Start to
begin faxing.
Cancelling a Broadcast in progress 3
a Press Menu, 3, 5.
The LCD will show the fax number or
name being dialled and the
Broadcasting job number.
b Press a or b to choose the Broadcasting
job number.
c Press OK.
The LCD will ask you the following
question:
1.Clear 2.Exit
d To cancel the broadcast, press 1.
e Press Stop/Exit.
Real Time Transmission 3
When you are sending a fax, the machine will
scan the documents into the memory before
sending. Then, as soon as the telephone line
is free, the machine will start dialling and
sending.
• If you did not use up any of the numbers
for Groups, you can “broadcast” faxes to
as many as 90 different numbers.
• The machine’s available memory will vary
depending on the types of jobs in the
memory and the numbers used for
broadcasting.
• If the Out of Memory message
appears, press Stop/Exit to cancel or
Mono Start to send the pages scanned so
far.
Sometimes, you may want to send an
important document immediately, without
waiting for the machine to scan it into
memory. You can set Real Time TX to On
for all documents or Next Fax Only for the
next fax only.
Sending in real time for all faxes 3
a Press (FAX).
b Press Menu, 3, 2, 3.
c Press a or b to choose On (or Off).
Press OK.
d Press 2 so you can continue sending
your fax.
e Load your document.
f Enter the fax number.
g Press Mono Start.
10
Page 15
Sending a fax (MFC models only)
NOTE
Sending in real time for the next fax only
a Press (FAX).
b Press Menu, 3, 2, 3.
c Press a or b to choose
Next Fax Only. Press OK.
d Press a or b to choose Next Fax:Off
or Next Fax:On.
e Press OK.
f Press 2 so you can continue sending
your fax.
g Load your document.
h Enter the fax number.
Overseas Mode 3
3
If you are having difficulty sending a fax
overseas due to possible interference on the
telephone line, we recommend that you turn
on Overseas Mode. After you send a fax
using this feature, the feature will
automatically turn itself off.
3
a Load your document.
b Press (FAX).
c Press Menu, 3, 2, 4.
d Press a or b to choose On (or Off).
Press OK.
e Press 2 so you can continue sending
your fax.
i Press Mono Start.
• If the memory is full and you are sending a
fax from the ADF, the machine will send
the document in real time (even if
Real Time TX is set to Off).
• In Real Time Transmission, the automatic
redial feature does not work when you are
using the scanner glass.
• If the memory is full, faxes from the
scanner glass cannot be sent until you
clear some of the memory.
f Enter the fax number.
g Press Mono Start.
Checking and cancelling waiting jobs 3
You can check which jobs are still waiting in
the memory to be sent, or cancel a job.
(If there are no jobs, the LCD shows
No Jobs Waiting.)
a Press Menu, 3, 5.
Any waiting jobs appear on the LCD.
b Press a or b to scroll through the jobs
and choose the job you want to cancel.
Press OK.
c Do one of the following:
Press 1 to cancel it.
Press 2 to exit without cancelling.
d Repeat steps b and c for each job you
want to cancel.
e When you have finished, press
Stop/Exit.
11
Page 16
NOTE
Receiving a fax
4
(MFC models only)
Memory Receive 4
Memory Receive lets you receive faxes while
you are away from the machine.
You can only use one Memory Receive
operation at a time:
PC-Fax Receive
Off
You can change your selection at any time. If
received faxes are still in the machine’s
memory when you change the Memory
Receive operation, a message will appear on
the LCD. (See Changing Memory Receive
operations on page 13.)
4
PC-Fax Receive (Windows®) 4
If you turn on the PC-Fax Receive feature,
your machine will store received faxes in the
memory and send them to your PC. You can
then use your PC to view and store these
faxes.
Even if you have turned off your PC (for
example, at night or at the weekend), your
machine will receive and store your faxes in
its memory.
When you start your PC and the PC-FAX
Receiving software runs, your machine
transfers the faxes to your PC.
Printing a fax from the memory 4
If you have chosen PC-Fax Receive, your
machine will receive and store your faxes in
its memory when your PC is turned off. To
print faxes from the memory, follow the
instructions.
a Press Menu, 3, 4.
b Press Mono Start.
c Press Stop/Exit.
When you print a fax from the memory, the
fax data will be erased from your machine.
To transfer the received faxes to your PC you
must have the PC-FAX Receiving software
running on your PC.
(See Software and Network User’s Guide.)
If you choose Backup Print:On, the
machine will also print the fax.
a Press (FAX).
b Press Menu, 3, 1, 7.
c Press a or b to choose
PC Fax Receive.
Press OK.
d Press a or b to choose <USB> or the
name of the PC you want to receive
faxes if you are on a network.
Press OK.
e Press a or b to choose
Backup Print:On or
Backup Print:Off.
Press OK.
f Press Stop/Exit.
12
Page 17
Receiving a fax (MFC models only)
NOTE
NOTE
Changing Memory Receive
• PC-Fax Receive is not supported by Mac
OS.
• Before you can set up PC-Fax Receive,
you must install the MFL-Pro Suite
software on your PC. Make sure your PC
is connected and turned on.
(See Software and Network User’s
Guide.)
• If you get an error message and the
machine cannot print the faxes in the
memory, you can use this setting to
transfer your faxes to your PC. (See Basic
User’s Guide: Transferring your faxes or
Fax Journal report.)
Turning off Memory Receive operation 4
a Press (FAX).
b Press Menu, 3, 1, 7.
c Press a or b to choose Off.
Press OK.
d Press Stop/Exit.
The LCD will show you more options if
there are still received faxes in the
machine’s memory. (See Changing
Memory Receive operations on page 13.)
operations 4
If there are received faxes in your machine’s
memory when you change the Memory
Receive operation, the LCD will ask you one
of the following questions:
If all the received faxes have already been printed
Erase All Doc?
• If you press 1 (Yes), faxes in the
memory will be erased before the
setting changes.
• If you press 2 (No), faxes in the
memory will not be erased and the
setting will be unchanged.
If unprinted faxes remain in the memory
Print All Fax?
• If you press 1 (Yes), faxes in the
memory will be printed before the
setting changes. If a backup copy has
already been printed, it will not be
printed again.
• If you press 2 (No), faxes in the
memory will not be printed and the
setting will be unchanged.
The LCD will ask you the following question:
Send Fax to PC?
• If you press 1 (Yes), faxes in the
memory will be sent to your PC before
the setting changes. You will be asked
if you want to turn on Backup Print.
(For more information, see PC-Fax
Receive (Windows
®
) on page 12.)
4
4
4
• If you press 2 (No), faxes in the
memory will not be erased or
transferred to your PC and the setting
will be unchanged.
13
Page 18
Chapter 4
Additional receiving operations
Out of Paper Reception 4
As soon as the paper tray becomes empty
during fax reception, the LCD shows
No Paper Fed. Put some paper in the
paper tray. (See Basic User’s Guide: Loading
paper and other print media.)
If you don't put paper in the paper tray, the
machine will continue receiving the fax. The
remaining pages will be stored in the
memory, if enough memory is available.
Further incoming faxes will also be stored in
memory until the memory is full. To print the
faxes, put fresh paper in the tray. When the
memory is full, the machine will stop
answering calls.
Receiving a fax at the end of a
4
conversation 4
At the end of a conversation, you can ask the
other party to send you a fax before you both
hang up. Make sure the ADF is empty.
a Ask the other party to place the
document in their machine and to press
the Start or Send key.
b When you hear the other machine's
CNG tones, press Mono Start on your
machine.
c Press 2 to choose Receive to receive
the fax.
d Replace the handset of the external
telephone.
Printing a reduced incoming fax 4
If you choose On, the machine reduces each
page of an incoming fax to fit on one sheet of
A4, Letter or Legal
calculates the reduction ratio by using the
page size of the fax and your Paper Size
setting.
(See Basic User’s Guide: Paper Size.)
1
Only available for some countries.
1
size paper. The machine
a Press (FAX).
b Press Menu, 3, 1, 6.
c Press a or b to choose On (or Off).
Press OK.
d Press Stop/Exit.
14
Page 19
NOTE
Dialling and storing numbers
5
(MFC models only)
Additional dialling operations
Combining Speed Dial numbers 5
Sometimes, you may want to choose from
several long-distance carriers when you send
a fax. Rates may vary depending on the time
and destination. To take advantage of low
rates, you can store the access codes of longdistance carriers and credit card numbers as
Speed Dial numbers. (See Basic User’s
Guide: Storing Speed Dial numbers.)
You can store these long dialling sequences
by dividing them and setting them up as
separate Speed Dial numbers in any
combination.
5
To temporarily change a number, you can
use the dial pad to manually substitute part of
5
the number. For example, to change the
number to ‘01632-960556’, you could enter
the number (#03 ‘01632’) using
(Address Book), choose Search,
press OK, press #, 03, and then press
‘960556’ using the dial pad.
If you must wait for another dial tone or
signal at any point in the dialling
sequence, create a pause in the number
by pressing Redial/Pause. Each key
press adds a 3.5 (2.5 for South Africa)
second delay. You can press
Redial/Pause as many times as needed
to increase the length of the pause.
5
You can even include manual dialling using
the dial pad.
For example, you might have stored ‘01632’
on Address Book: #03 and ‘960555’ on
Address Book: #02. You can use them both to
dial ‘01632-960555’ as shown in the following
example:
a Press (FAX).
b Press (Address Book).
c Press a or b to choose Search.
Press OK.
d Enter #, 03.
e Press (Address Book).
f Enter #, 02.
g Press Mono Start.
You will dial ‘01632-960555’.
15
Page 20
Chapter 5
NOTE
Additional ways to store numbers
Setting up Groups for Broadcasting 5
A Group, which is stored in a Speed Dial
location, allows you to send the same fax
message to many fax numbers by pressing
(FAX), (Address Book),
Search, OK, #, the two-digit location number
and Mono Start.
(See Broadcasting on page 9.)
First, you'll need to store each fax number in
a Speed Dial location. (See Basic User’s
Guide: Storing Speed Dial numbers.) Then
you can include them as numbers in the
Group. Each Group uses a Speed Dial
location. You can have up to six Groups, or
you can assign up to 39 numbers to a large
Group.
e To add Speed Dial numbers to a group,
follow the instructions below:
5
For example, to add Speed Dial
numbers #05 and #09, press
(Address Book), 05,
(Address Book), 09.
The LCD shows:
G01:#05#09
f Press OK when you have finished
adding numbers.
g Use the dial pad to enter a name (up to
16 characters) for the Group.
(For help entering letters, see Basic
User’s Guide: Entering Text.)
Press OK.
You can print a list of all the Speed Dial
numbers. (See Reports on page 19.)
Changing or deleting a Group5
a Press (FAX).
b Press (Address Book) and a or b to
choose Setup Groups.
Press OK.
c Use the dial pad to enter the two-digit
Speed Dial location number you want to
add to the Group.
Press OK.
d Use the dial pad to enter a Group
number (1 to 6).
Press OK.
You can change the Speed Dial numbers in a
Group. To delete a Group, delete all of its
Speed Dial numbers.
a Press (FAX).
b Press (Address Book) and a or b to
choose Setup Groups .
Press OK.
c Use the dial pad to enter the two-digit
Speed Dial location number for the
Group you want to change.
Press OK.
d Do one of the following:
Press 1 to change the added Group.
Press 2 to return to c to enter
another Speed Dial location number.
Press Stop/Exit to exit without
making a change.
16
Page 21
e Add or delete the Speed Dial numbers in
NOTE
the Group.
To add Speed Dial numbers, press
d or c to position the cursor under a
blank space.
Press (Address Book) and enter
the Speed Dial number you want to
add to the Group using the dial pad.
To delete Speed Dial numbers, press
d or c to position the cursor under
the Speed Dial number you want to
delete, and then press Clear.
f Press OK when you have finished
adding or deleting Speed Dial numbers.
g Enter the new Group name (up to
16 characters) using the dial pad.
(For example, type “NEW CLIENTS”.)
(For help entering letters, see Basic
User’s Guide: Entering Text.)
Press OK.
Dialling and storing numbers (MFC models only)
5
How to change the stored name or
number:
If you want to change a character, press
d or c to position the cursor under the
character you want to change, and then
press Clear. Re-enter the character.
17
Page 22
6
Printing reports 6
Fax reports (MFC models only)
You can use the Menu keys to set up the
Transmission Verification Report and the
Journal Period.
Transmission Verification Report 6
You can use the Transmission Verification
Report as proof that you sent a fax.
(See Basic User’s Guide: Transmission
Verification Report.)
Fax Journal (activity report) 6
You can set the machine to print a journal at
specific intervals (every 50 faxes; every 6, 12
or 24 hours; or every 2 or 7 days). If you set
the interval to Off, you can still print the
report by following the steps in How to print a
report on page 19. The factory default is
Every 50 Faxes.
b Press a or b to choose an interval.
Press OK.
6
If you choose Every 50 Faxes, go to
step e.
Every 6, 12, or 24 hours; every 2 or 7
days
The machine will print the report at
the chosen time and then erase all
jobs from its memory. If the
machine's memory becomes full with
200 jobs before the time you chose
has passed, the machine will print
the Journal early and then erase all
jobs from the memory. If you want an
extra report before it is due to print,
you can print it without erasing the
jobs from the memory.
Every 50 Faxes
The machine will print the Journal
when the machine has stored
50 jobs.
c If you choose Every 7 Days, press
a or b to choose the first day for the
7-day countdown.
a Press Menu, 3, 3, 2.
18
d To enter the time to start printing, do one
of the following:
If you have set 12h Clock in the
Date & Time setting, enter the time
(in 12-hour format) by pressing the
keyboard on the control panel.
Press OK.
If you have set 24h Clock in the
Date & Time setting, enter the time
(in 24-hour format) by pressing the
keyboard on the control panel.
Press OK.
(For example: enter 19:45 for
7:45 PM.)
e Press Stop/Exit.
Page 23
Printing reports
Reports 6
The following reports are available:
XMIT Verify
(MFC models only)
Prints a Transmission Verification Report
for your last transmission.
Address Book
(MFC models only)
Prints a list of names and numbers stored
in the Address Book memory, in numerical
order.
Fax Journal
(MFC models only)
Prints a list of information about the last
incoming and outgoing faxes.
(TX: Transmit.) (RX: Receive.)
User Settings
Prints a list of your settings.
How to print a report 6
(MFC-T800W) 6
a Press Menu, 6.
b Do one of the following:
Press a or b to choose the report you
want. Press OK.
Enter the number of the report you
want to print.
c Press Mono Start.
d Press Stop/Exit.
(DCP-T300, DCP-T500W and DCP-T700W)
a Press Menu.
b Press a or b to choose
Print Reports.
Press OK.
6
6
Network Config
(DCP-T500W, DCP-T700W and
MFC-T800W)
Prints a list of your Network settings.
WLAN Report
(DCP-T500W, DCP-T700W and
MFC-T800W)
Prints a WLAN connection report.
Caller ID
(MFC models only)
(Not available for Taiwan and some
countries)
Prints a list of the available Caller ID
information about the last 30 received
faxes and telephone calls.
c Press a or b to choose the report you
want to print.
Press OK.
d Press Mono Start.
e Press Stop/Exit.
19
Page 24
7
Making copies 7
Copy options 7
You can change the copy settings temporarily
for the next copy.
The machine returns to its default settings
after being idle for 1 minute.
Press Copy Options and then press a or b to
choose the copy settings you want. Press
OK.
Press Copy Quality
and quality of your copies.
When you have finished choosing settings,
press Mono Start or Colour Start.
1
DCP models only
Stop copying 7
To stop copying, press Stop/Exit.
1
to change the speed
c Enter the number of copies you want.
d Press Copy Options and a or b to
choose Quality.
Press OK.
e Press a or b to choose Normal or Best.
Press OK.
f If you do not want to change additional
settings, press Mono Start or
Colour Start.
To change the default setting, follow the
instructions below:
a Press Menu, 4, 1.
b Press a or b to choose Normal or Best.
Press OK.
c Press Stop/Exit.
(DCP-T300, DCP-T500W and DCP-T700W)
7
Changing copy speed and quality 7
You can choose different settings to change
the speed and quality of your copies. The
factory default is Normal.
If you choose Normal you can only choose
Plain Paper in Paper Type.
Normal
Normal is the recommended mode for
ordinary print outs. This produces good
copy quality with good copy speed.
Best
Use Best mode to copy precise images,
such as photographs. This provides the
highest resolution and slowest speed.
(MFC-T800W)
a Load your document.
a Load your document.
b Enter the number of copies you want.
c Press Copy Quality repeatedly to
choose Normal or Best.
d Press Mono Start or Colour Start.
To change the default setting, follow the
instructions below:
a Press Menu.
b Press a or b to choose 2.Copy.
Press OK.
c Press a or b to choose 3.Quality.
Press OK.
d Press a or b to choose Normal or Best.
7
Press OK.
e Press Stop/Exit.
b Press (COPY).
20
Page 25
Making copies
NOTE
NOTE
NOTE
Enlarging or reducing copies 7
You can choose an enlargement or reduction
ratio. If you choose Fit to Page, your
machine will adjust to the size you set in
Paper Size.
(MFC-T800W)
a Load your document.
b Press (COPY).
c Enter the number of copies you want.
d Press Copy Options and a or b to
choose Enlarge/Reduce.
Press OK.
e Press a or b to choose the enlargement
or reduction ratio you want.
Press OK.
c Press Enlarge/Reduce.
d Press a or b to choose the enlargement
or reduction ratio you want.
Press OK.
7
If you chose Custom(25-400%), press a
or b repeatedly to enter an enlargement or
reduction ratio from 25% to 400%.
198% 10x15cmiA4
186%10x15cmiLTR
141% A5iA4
100%
97% LTRiA4
93% A4iLTR
83% LGLiA4 (DCP-T700W)
83% (DCP-T300 and DCP-T500W)
7
If you chose Custom(25-400%), enter
an enlargement or reduction ratio from
25% to 400%.
198% 10x15cmiA4
186%10x15cmiLTR
141% A5iA4
100%
97% LTRiA4
93% A4iLTR
83% LGLiA4
69% A4iA5
47% A4i10x15cm
Fit to Page
Custom(25-400%)
f If you do not want to change additional
settings, press Mono Start or
Colour Start.
(DCP-T300, DCP-T500W and DCP-T700W)
a Load your document.
b Enter the number of copies you want.
69% A4iA5
47% A4i10x15cm
Fit to Page
Custom(25-400%)
e Press Mono Start or Colour Start.
• Layout(2in1 ID) is not available with
Enlarge/Reduce - MFC-T800W
(Enlarge/Reduce - DCP-T300,
DCP-T500W and DCP-T700W).
• Layout(2in1 ID), Sort and
Remove Bkg. Clr are not available with
Fit to Page.
• Fit to Page does not work correctly
when the document on the scanner glass
is skewed by more than 3 degrees. Using
the document guidelines on the left and
top, place your document in the upper-left
corner, with the document face down on
the scanner glass.
7
• Fit to Page is not available when
using the ADF
1
DCP-T700W and MFC-T800W only
1
.
21
Page 26
Chapter 7
NOTE
NOTE
Making N in 1 copies or a poster (Page Layout) 7
The N in 1 copy feature can help you save
paper by letting you copy two or four pages
onto one printed page.
You can also produce a poster. When you
use the poster feature, your machine divides
your document into sections, then enlarges
the sections so you can assemble them into a
poster. If you want to print a poster, use the
scanner glass.
Sort, Enlarge/Reduce - MFC-T800W
(Enlarge/Reduce - DCP-T300,
DCP-T500W and DCP-T700W) and
Remove Bkg. Clr are not available with
Layout(2in1 ID).
a Load your document.
b (MFC models only)
Press (COPY).
c Enter the number of copies you want.
1
You can only make one copy at a time when
you are using Poster layout.
1
d Press Copy Options and a or b to
choose Layout(2in1 ID).
Press OK.
e Press a or b to choose Off(1in1),
2in1(P), 2in1(L), 4in1(P),
4in1(L), Poster(3x3) or
2in1(ID)
Press OK.
1
For information about 2 in 1 (ID), see 2 in 1 ID
copy (Page Layout) on page 23.
1
.
f If you do not want to change additional
settings, press Mono Start or
Colour Start to scan the page.
If you placed the document in the ADF
or are making a poster, the machine
scans the document and starts printing.
1
DCP-T700W and MFC-T800W only
If you are using the scanner glass, go
to step g.
g (MFC-T800W)
After the machine has scanned the
page, press 1 to scan the next page.
(DCP-T300, DCP-T500W and
DCP-T700W)
After the machine has scanned the
page, press a to scan the next page.
h Place the next page on the scanner
glass. Press OK to scan the page.
Repeat steps g and h for each page of
the layout.
i (MFC-T800W)
After all the pages have been scanned,
press 2 to finish.
(DCP-T300, DCP-T500W and
DCP-T700W)
After all the pages have been scanned,
press b to finish.
• Make sure the paper size is set to A4 or
Letter.
• You can only make one colour copy at a
time.
• You can only make one Poster copy at a
time.
• (P) means Portrait and (L) means
Landscape.
1
22
Page 27
Making copies
NOTE
NOTE
1
1
1
2
3
4
1
Place the document face down in the
direction shown below:
2in1(P)
2in1(L)
4in1(P)
4in1(L)
2 in 1 ID copy (Page Layout) 7
You can copy both sides of your identification
card onto one page, keeping the original card
size. Make sure the paper size is set to A4 or
Letter.
You can copy an identification card to the
extent permitted under applicable laws.
(See Product Safety Guide: Unlawful use
of copying equipment.)
a Place your identification card face down
near the left corner of the scanner glass
as shown in the illustration.
7
Poster(3x3)
1 3 mm or greater (top, left)
2 210 mm
3 148 mm
4 scannable area
The poster copies have overlapping
portions so that you can easily paste them
together.
b (MFC models only)
Press (COPY).
c Enter the number of copies you want.
d Press Copy Options and a or b to
choose Layout(2in1 ID).
Press OK.
e Press a or b to choose 2in1(ID).
Press OK.
23
Page 28
Chapter 7
NOTE
NOTE
f Press Mono Start or Colour Start.
The machine starts scanning one side of
the identification card.
g (MFC-T800W)
After the machine has scanned one
side, press 1. Turn over the
identification card and press OK to scan
the other side.
(DCP-T300, DCP-T500W and
DCP-T700W)
After the machine has scanned one
side, press a.
Turn over the identification card and
press OK to scan the other side.
• Sort, Enlarge/Reduce - MFC-T800W
(Enlarge/Reduce - DCP-T300,
DCP-T500W and DCP-T700W) and
Remove Bkg. Clr are not available with
2in1(ID).
• You can only make one colour copy at a
time.
Sorting copies 7
You can sort multiple copies. Pages will be
sorted in the order 123, 123, 123, and so on.
We recommend you load single-sided
documents in the ADF
For 2-sided documents and books, use the
scanner glass.
1
DCP-T700W and MFC-T800W only
1
for sorting copies.
f If you do not want to change additional
settings, press Mono Start or
Colour Start.
If you placed the document in the ADF
the machine scans the document and
starts printing.
1
DCP-T700W and MFC-T800W only
If you are using the scanner glass, go
to step g.
1
g (MFC-T800W)
After the machine scans the page, press
1 to scan the next page.
(DCP-T300, DCP-T500W and
DCP-T700W)
After the machine scans the page,
press a to scan the next page.
h Place the next page on the scanner
glass. Press OK to scan the page.
Repeat steps g and h until all the
pages have been scanned.
i (MFC-T800W)
Press 2 to finish scanning.
The machine starts printing.
(DCP-T300, DCP-T500W and
DCP-T700W)
Press b to finish scanning.
The machine starts printing.
Fit to Page and Layout(2in1 ID)
are not available with Sort.
,
a Load your document.
b (MFC models only)
Press (COPY).
c Enter the number of copies you want.
d Press Copy Options and a or b to
choose Stack/Sort.
Press OK.
e Press a or b to choose Sort.
Press OK.
24
Page 29
Making copies
NOTE
NOTE
Adjusting Density 7
You can adjust the copy density to make
copies darker or lighter.
a Load your document.
b (MFC models only)
Press (COPY).
c Enter the number of copies you want.
d Press Copy Options and a or b to
choose Density.
Press OK.
e Press a or b to make a lighter or darker
copy.
Press OK.
f If you do not want to change additional
settings, press Mono Start or
Colour Start.
To change the default setting, follow the
instructions below:
Remove Background Colour 7
Removes the background colour of the
document when copying. This can save ink
and help you read the document clearly.
As you select a higher setting, the white
background will become more apparent.
This function is for use only when making
colour copies. The background colour is
automatically removed for all
monochrome copies.
a Load your document.
b (MFC models only)
Press (COPY).
7
c Enter the number of copies you want.
d Press Copy Options and a or b to
choose Remove Bkg. Clr.
Press OK.
(MFC-T800W)
a Press Menu, 4, 2.
b Press a or b to make a lighter or darker
copy.
Press OK.
c Press Stop/Exit.
(DCP-T300, DCP-T500W and DCP-T700W)
a Press Menu.
b Press a or b to choose 2.Copy.
Press OK.
c Press a or b to choose 4.Density.
Press OK.
d Press a or b to make a lighter or darker
copy.
Press OK.
7
e Press a or b to choose Low, Medium,
High or Off.
Press OK.
f Press Colour Start.
Fit to Page and Layout(2in1 ID)
are not available with
7
Remove Bkg. Clr.
e Press Stop/Exit.
25
Page 30
A
IMPORTANT
IMPORTANT
1
Routine maintenance A
Cleaning and checking the machine
Cleaning the outside of the machine A
Clean the LCD screen as follows:
DO NOT use any type of liquid cleaners
(including ethanol).
a Press and hold down to turn the
machine off. The LCD will show
Shutting Down for a few seconds
before the power goes off.
b Clean the LCD screen with a dry, soft
lint-free cloth.
Clean the outside of the machine as
follows:
A
• Use neutral detergents. Cleaning with
volatile liquids, such as thinner or benzine,
will damage the outside surface of the
machine.
• DO NOT use cleaning materials that
contain ammonia.
• DO NOT use isopropyl alcohol to remove
dirt from the control panel. It may crack the
panel.
a Pull the paper tray (1) completely out of
the machine.
26
b Wipe the outside of the machine with a
dry, soft lint-free cloth to remove dust.
c Lift the output paper tray cover and
remove anything that is stuck inside the
paper tray.
Page 31
Routine maintenance
WARNING
IMPORTANT
d Wipe the inside and outside of the paper
tray with a dry, soft lint-free cloth to
remove dust.
e Close the output paper tray cover and
put the paper tray firmly back in the
machine.
b Clean the machine’s printer platen (1)
and the area around it, wiping off any
scattered ink with a dry, soft lint-free
cloth.
1
Cleaning the machine’s printer platen A
Be sure to unplug the machine from the
electrical socket before cleaning the printer
platen to avoid an electrical shock.
a Place both hands under the plastic tabs
on both sides of the machine and lift the
scanner cover into the open position.
DO NOT touch the encoder strip (2).
Doing this may cause damage to the
machine.
c Lift the scanner cover to release the
lock. Gently push the scanner cover
support down and close the scanner
cover using both hands.
d Re-connect the power cord.
2
A
27
Page 32
Cleaning the paper feed
NOTE
NOTE
1
1
rollers A
If the paper feed rollers are stained with ink, it
may cause paper feed problems.
a Unplug the machine from the electrical
socket. Pull the paper tray (1)
completely out of the machine.
c Put the paper tray firmly back in the
machine.
d Re-connect the power cord.
Do not use the machine again until the
rollers are completely dry. Using the
machine before the rollers are dry may
cause paper feed problems.
If the paper support flap is open, close it,
and then close the paper support.
b Clean the Paper Feed Rollers (1) with a
soft lint-free cloth slightly moistened with
water, using a side-to-side motion.
After cleaning, wipe the rollers with a
dry, soft lint-free cloth to remove all
moisture.
28
Page 33
Routine maintenance
NOTE
1
Cleaning the paper pick-up rollers A
a Unplug the machine from the electrical
socket.
b Pull the paper tray completely out of the
machine.
If the machine has been feeding multiple
pages when there are only a few sheets of
paper left in the tray, clean the Base
Pad (1) with a soft lint-free cloth slightly
moistened with water.
After cleaning, wipe the pad with a dry,
soft lint-free cloth to remove all moisture.
d Clean the Paper Pick-up Rollers (1) with
a soft lint-free cloth slightly moistened
with water.
Slowly turn the rollers so that the whole
surface is cleaned.
After cleaning, wipe the rollers with a
dry, soft lint-free cloth to remove all
moisture.
1
1
c Open the Jam Clear Cover (1) at the
back of the machine.
e Close the Jam Clear Cover.
Make sure the cover is closed
completely.
f Put the paper tray firmly back in the
machine.
g Re-connect the power cord.
A
29
Page 34
Packing and shipping
IMPORTANT
CAUTION
3
the machine
When you transport the machine, use the
packing materials that came with your
machine. Follow the instructions below to
correctly package your machine. Damage
caused to your machine during transit may
not be covered by your warranty.
d Lift the scanner cover (1) to release the
lock. Gently push the scanner cover
A
support down (2) and close the scanner
cover (3) using both hands.
1
3
The machine should be adequately insured
with the carrier.
It is important to allow the machine to
“park” the print head after a print job.
Listen carefully to the machine before
unplugging it to make sure that all
mechanical noises have stopped. Not
allowing the machine to finish this parking
process may lead to print problems and
possible damage to the print head.
a Unplug the machine from the electrical
socket.
b Place both hands under the plastic tabs
on both sides of the machine to lift the
scanner cover into the open position.
Then unplug the machine from the
telephone wall socket and take the
telephone line cord out of the machine.
2
Be careful not to pinch your fingers when
you close the scanner cover.
e Open the ink tank cover.
f Make sure the cap of the ink tank is
tightened properly.
Press the cap down to tighten it securely
onto the ink tank, and then close the ink
tank cover.
c Unplug the interface cable from the
machine, if it is connected.
30
Page 35
g Wrap the machine in the bag.
1
1
2
3
5
4
6
h Pack the machine and the printed
materials in the original carton with the
original packing material as shown in
the illustration.
Do not pack the used ink bottles in the
carton.
Routine maintenance
A
i Close the carton and tape it shut.
31
Page 36
Glossary B
B
This is a comprehensive list of features and terms that appear in Brother manuals. Availability of
these features depends on the model you purchased.
Address Book
Your list of Speed Dial and Group names
and numbers that you have stored for
easy dialling.
ADF (automatic document feeder)
The document can be placed in the ADF
and scanned one page at a time
automatically.
Auto Reduction
Reduces the size of incoming faxes.
Automatic fax transmission
Sending a fax without picking up the
handset of an external telephone.
Automatic Redial
A feature that enables your machine to
redial the last fax number after five
minutes if the fax did not go through
because the line was busy.
Beeper Volume
Volume setting for the beep when you
press a key or make an error.
Brightness
Changing the Brightness makes the whole
image lighter or darker.
Broadcasting
The ability to send the same fax message
to more than one location.
Caller ID (Not available for Taiwan and
some countries)
A service purchased from the telephone
company that lets you see the number (or
name) of the party calling you.
CNG tones
The special tones (beeps) sent by fax
machines during automatic transmission
to tell the receiving machine that a fax
machine is calling.
Coding method
Method of coding the information
contained in the document. All fax
machines must use a minimum standard
of Modified Huffman (MH). Your machine
is capable of greater compression
methods, Modified Read (MR), Modified
Modified Read (MMR) and JPEG, if the
receiving machine has the same
capability.
Colour Enhancement
Adjusts the colour in the image for better
print quality by improving sharpness,
white balance and colour density.
Communication error (Comm. Error)
An error during fax sending or receiving,
usually caused by line noise or static.
Compatibility group
The ability of one fax unit to communicate
with another. Compatibility is assured
between ITU-T Groups.
Contrast
Setting to compensate for dark or light
documents, by making faxes or copies of
dark documents lighter and light
documents darker.
Density
Changing the Density makes the whole
image lighter or darker.
Distinctive Ring (For Australia, Singapore
and Hong Kong)
A subscriber service purchased from the
telephone company that gives you
another telephone number on an existing
telephone line. The Brother machine uses
the new number to simulate a dedicated
fax line.
32
Page 37
Glossary
ECM (Error Correction Mode)
Detects errors during fax transmission
and resends the pages of the fax that had
an error.
Extension telephone
A telephone using the same line as your
fax but plugged into a separate wall
socket.
External telephone
A TAD (telephone answering device) or
telephone that is connected to your
machine.
F/T Ring Time
The length of time that the Brother
machine rings (when the Receive Mode
setting is Fax/Tel) to notify you to pick up
a voice call that it answered.
FaxAbility (New Zealand only)
A subscriber service purchased from the
telephone company that provides another
phone number on an existing phone line.
The Brother fax machine uses the new
number to simulate a dedicated fax line.
Fax Detect
Enables your machine to respond to CNG
tones if you interrupt a fax call by
answering it.
Fax Journal
Lists information about the last 200
incoming and outgoing faxes. TX means
Transmit. RX means Receive.
Fax tones
The signals sent by sending and receiving
fax machines while communicating
information.
Fax/Tel
You can receive faxes and telephone
calls. Do not use this mode if you are
using a telephone answering device
(TAD).
Fine resolution
Resolution is 203 196 dpi. It is used for
small print and graphs.
Greyscale
The shades of grey available for copying,
scanning and faxing photographs.
Group number
A combination of Speed Dial numbers that
are stored in a Speed Dial location for
Broadcasting.
Journal Period
The pre-programmed time period
between automatically printed Fax
Journal reports. You can print the Fax
Journal report on demand without
interrupting the cycle.
LCD (Liquid Crystal Display)
The display screen on the machine that
shows interactive messages during OnScreen Programming and shows the date
and time when the machine is idle.
Manual fax
(Not available in South Africa)
You can press Hook to hear the receiving
fax machine answer before you press
Mono Start to begin sending the fax.
(For South Africa only)
When you lift the handset of your external
telephone you can hear the receiving fax
machine answer before you press
Mono Start to begin sending the fax.
Memory Receive
Receives faxes into the machine's
memory when the machine is out of paper.
Menu mode
Programming mode for changing your
machine's settings.
OCR (optical character recognition)
(MFC models only)
Nuance™ PaperPort™ 12SE or Presto!
PageManager software application
converts an image of text to text you can
edit.
Overseas Mode
Makes temporary changes to the fax
tones to accommodate noise and static on
overseas telephone lines.
B
33
Page 38
Pause
Allows you to place a 3.5 (2.5 for South
Africa) second delay in the dialling
sequence while you are dialling using the
dial pad or while you are storing Speed
Dial numbers. Press Redial/Pause key on
the control panel as many times as
needed for longer pauses.
Photo resolution
A resolution setting that uses varying
shades of grey for the best representation
of photographs.
Pulse (Not available in New Zealand)
A form of rotary dialling on a telephone
line.
Real Time Transmission
When the memory is full, you can send
faxes in real time.
Remaining jobs
You can check which jobs are waiting in
memory and cancel jobs individually.
Remote Activation Code
Press this code (l 5 1 (l 91 for New
Zealand)) when you answer a fax call on
an extension or external telephone.
Remote Deactivation Code
(For Fax/Tel mode only)
When the machine answers a voice call, it
fast double-rings. You can pick up at an
extension telephone by pressing this code
(#51 (#9 1 for New Zealand)).
Resolution
The number of vertical and horizontal lines
per inch. (See Standard resolution, Fine
resolution, Super Fine resolution and
Photo resolution.)
Scanning
The process of sending an electronic
image of a paper document to your
computer.
Search
A numerical or alphabetical electronic
listing of stored Speed Dial and Group
numbers.
Settings Tables
At-a-glance instructions that show all the
settings and options that are available for
setting up your machine.
Speed Dial
You can set up names and numbers for
easy dialling.
Standard resolution
203 98 dpi. It is used for regular sized
text and the quickest transmission.
Station ID
The stored information that appears on
the top of faxed pages. It includes the
sender's name and fax number.
Super Fine resolution
203 392 dpi. Best for very small print
and line art.
TAD (telephone answering device)
You can connect an external TAD to your
machine.
Temporary settings
You can choose certain options for each
fax transmission and copy without
changing the default settings.
Tone (Not available in New Zealand)
A form of dialling on the telephone line
used for touch-tone telephones.
Ring Delay
The number of rings before the machine
answers in Fax Only and Fax/Tel
modes.
Ring Volume
Volume setting for the machine's ring.
34
Transmission
The process of sending faxes over the
phone lines from your machine to the
receiving fax machine.
Transmission Verification Report
A listing for each fax sent, that shows its
date, time and number.
Page 39
User Settings
A printed report that shows the current
settings of the machine.
WLAN Report
A printed report that shows the result of
the WLAN Connection.
Glossary
B
35
Page 40
C
Index
Numerics
2 in 1 ID Copy ..........................................23
A
Access codes, storing and dialling ...........15
Address Book
Broadcasting (Group dial)
Cancelling a Broadcast
changing Groups
deleting Groups
setting up Groups for Broadcasting
using Groups
Apple Macintosh
See Software and Network User’s Guide.
................................16
..................................16
........................................9
.......................9
......................10
...16
B
Broadcasting ..............................................9
setting up Groups for
............................16
C
Caller ID
Caller ID History report
Cancelling
jobs awaiting redial
Cleaning
paper feed rollers
printer platen
ControlCenter
See Software and Network User’s Guide.
Copy
2 in 1 ID
density
enlarge/reduce
page layout (N in 1)
poster
quality
remove background colour
sort
using ADF
...................................................25
....................................................22
....................................................20
........................................................24
.........................................27
................................................. 23
......................................21
.............................................24
......................... 19
...............................11
..................................28
...............................22
...................25
D
Dialling
access codes and credit card
numbers
Groups (Broadcasting)
............................................... 15
........................... 9
F
Fax Storage
printing from memory
turning off
Fax, from PC
See Software and Network User’s Guide.
Fax, stand-alone
receiving
at end of conversation
into PC
into the memory
out of paper reception
printing from memory
reducing to fit on paper
sending
at end of conversation
Broadcasting
cancelling from memory
contrast
manual
overseas
Real Time Transmission
Resolution
............................................. 13
.............................................. 12
................................................... 7
....................................... 9
............................................... 7
................................................ 8
............................................ 11
........................................... 7
........................... 12
....................... 14
................................ 14
....................... 14
........................ 12
..................... 14
......................... 9
.................... 11
.................... 10
G
Groups for Broadcasting ......................... 16
I
ID Copy ................................................... 23
L
LCD (Liquid Crystal Display)
Contrast
Language
.................................................. 3
............................................... 3
36
Page 41
M
Macintosh
See Software and Network User’s Guide.
Manual
transmission
Memory Storage
Mode, entering
Timer
.......................................................4
............................................8
........................................ 1
N
Network
Printing
See Software and Network User’s Guide.
Scanning
See Software and Network User’s Guide.
Nuance™ PaperPort™ 12SE
See Software and Network User’s Guide.
Also see Help in the PaperPort™ 12SE
application.
R
Reducing
copies
incoming faxes
Remote Setup
See Software and Network User’s Guide.
Reports
Address Book
Caller ID history
Fax Journal
how to print
Network Configuration
Transmission Verification
User Settings
WLAN Report
Resolution
setting for next fax
................................................... 21
..................................... 14
.................................................... 18
....................................... 19
.................................... 19
.......................................... 19
Journal Period
................................... 18
........................................... 19
.......................... 19
............... 18, 19
........................................ 19
....................................... 19
.................................. 7
S
P
Packing and shipping the machine ..........30
Power failure
Presto! PageManager
See Software and Network User’s Guide.
Also see Help in the Presto! PageManager
application.
Print
fax from memory
report
Printing
See Software and Network User’s Guide.
..............................................1
...................................12
.................................................... 19
Scanning
See Software and Network User’s Guide.
Shipping the machine
Sleep Mode
............................................... 2
.............................. 30
T
TX Lock
turning on/off
.......................................... 6
W
Windows
See Software and Network User’s Guide.
Wireless Network
See Quick Setup Guide and Software and
Network User’s Guide.
®
C
37
Page 42
Visit us on the World Wide Web
http://www.brother.com
These machines are approved for use in the country of purchase only. Local Brother companies
or their dealers will only support machines purchased in their own countries.
www.brotherearth.com
Loading...