Brother DCP-J4110DW, MFC-J4410DW, MFC-J4610DW Advanced User Guide

Advanced User’s Guide

MFC-J4410DW
MFC-J4610DW
DCP-J4110DW

Version 0

UK/IRE/GEN

User's Guides and where do I find them?

Which Guide? What's in it? Where is it?

Product Safety Guide Read this Guide first. Read the Safety Instructions

before you set up your machine. See this Guide for
trademarks and legal limitations.

Quick Setup Guide Follow the instructions for setting up your machine,

installing the drivers and software for the operating
system and connection type you are using.

Basic User’s Guide Learn the basic Fax, Copy, Scan and PhotoCapture

Center™ operations and how to replace
consumables. See troubleshooting tips.

Advanced User’s Guide Learn more advanced operations: Fax, Copy,

security features, printing reports and performing
routine maintenance.

Software User’s Guide Follow these instructions for Printing, Scanning,

Network Scanning, PhotoCapture Center™,
Remote Setup, PC-Fax, Web Services (Scan), and
using the Brother ControlCenter utility.

Network User’s Guide This Guide provides useful information about wired

and wireless network settings and security settings
using the Brother machine. You can also find
supported protocol information for your machine and
detailed troubleshooting tips.

Printed / In the box

Printed / In the box

Printed / In the box

PDF file / CD-ROM

PDF file / CD-ROM

PDF file / CD-ROM

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Web Connect Guide This Guide provides useful information about

accessing Internet services from the Brother
machine, as well as downloading images, printing
data and uploading files directly to Internet services.

AirPrint Guide This Guide provides information for using AirPrint to

print from Mac OS X v10.7.x and your iPhone, iPod
touch, iPad, or other iOS device to your Brother
machine without installing a printer driver.

Google Cloud Print Guide

This Guide provides information about how to use
Google Cloud Print™ services for printing over the
Internet.

Wi-Fi Direct™ Guide This Guide provides information about how to

configure and use your Brother machine for wireless
printing directly from a mobile device supporting the
Wi-Fi Direct™ standard.

Mobile Print/Scan Guide
for Brother iPrint&Scan

This Guide provides useful information about
printing from your mobile device and scanning from
your Brother machine to your mobile device when
connected to a Wi-Fi network.

1

This may differ depending on your country.

2

Visit us at http://solutions.brother.com/.

PDF file / Brother

Solutions Center

PDF file / Brother

Solutions Center

PDF file / Brother

Solutions Center

PDF file / Brother

Solutions Center

PDF file / Brother

Solutions Center

2

2

2

2

2

i

Table of Contents

1 General setup 1

IMPORTANT NOTE...............................................................................................1

Memory Storage .................................................................................................... 1

Automatic Daylight Saving Time (MFC models only) ............................................1

Sleep Mode ........................................................................................................... 2

Auto Power Off (DCP-J4110DW) ..........................................................................2

Touchscreen LCD..................................................................................................3

Changing the Touchscreen language (depending on your model)..................3

Setting the Dim Timer for the backlight ........................................................... 3

2 Security features 4

Secure Function Lock 2.0 ...................................................................................... 4

Before you begin to use Secure Function Lock 2.0.........................................4

Setting and changing the Administrator Password..........................................5

Setting up restricted users............................................................................... 6

Turning Secure Function Lock on/off............................................................... 6

Switching users ............................................................................................... 7

Changing to the Public mode ..........................................................................7

3 Sending a fax (MFC models only) 8

Additional sending options.....................................................................................8

Sending faxes using multiple settings .............................................................8

Stop faxing....................................................................................................... 8

Contrast ........................................................................................................... 8

Changing fax resolution...................................................................................9

Setting your changes as a new default..........................................................10

Restoring fax options to the factory default ...................................................10

Additional sending operations..............................................................................11

Sending a fax manually .................................................................................11

Sending a fax at the end of a conversation ...................................................11

Dual Access (Monochrome only)...................................................................11

Broadcasting (Monochrome only)..................................................................12

Real Time Transmission ................................................................................ 13

Overseas Mode ............................................................................................. 14

Delayed Faxing (Monochrome only)..............................................................14

Delayed Batch Transmission (Monochrome only) ......................................... 15

Checking and cancelling waiting jobs............................................................ 15

Polling overview................................................................................................... 16

Polled Transmit (Monochrome only)..............................................................16

ii

4 Receiving a fax (MFC models only) 17

Memory Receive (Monochrome only)..................................................................17

Fax Forwarding..............................................................................................17

Fax Storage ...................................................................................................18

Printing a fax from the memory ..................................................................... 18

PC-Fax Receive (Windows

Turning off Memory Receive operations........................................................20

Changing Memory Receive operations .........................................................20

Remote Retrieval .................................................................................................21

Setting a Remote Access Code..................................................................... 21

Using your Remote Access Code.................................................................. 21

Remote Fax commands ................................................................................22

Retrieving fax messages ...............................................................................23

Changing your Fax Forwarding number........................................................23

Additional receiving operations............................................................................24

Out of Paper Reception .................................................................................24

Printing a reduced incoming fax ....................................................................24

Receiving a fax at the end of a conversation.................................................24

Temporary Fax Backup ................................................................................. 25

Polling overview................................................................................................... 26

Polling receive ............................................................................................... 26

®

only) .................................................................19

5 Dialling and storing numbers (MFC models only) 28

Voice operations..................................................................................................28

BT Call Sign (U.K. only)................................................................................. 28

Additional dialling operations...............................................................................29

Combining Speed Dial numbers .................................................................... 29

Additional ways to store numbers ........................................................................30

Storing Speed Dial numbers from Outgoing Calls.........................................30

Storing Speed Dial numbers from the Caller ID history.................................31

Setting up Groups for Broadcasting ..............................................................32

6Printing reports 34

Fax reports (MFC models only) ...........................................................................34

Transmission Verification Report...................................................................34

Fax Journal (activity report) ...........................................................................34

Reports ................................................................................................................35

How to print a report ......................................................................................35

iii

7 Making copies 36

Copy options ........................................................................................................ 36

Stop copying.................................................................................................. 36

Changing copy speed and quality .................................................................36

Enlarging or reducing the copied image........................................................37

Making N in 1 copies or a poster (Page Layout) ........................................... 38

2 in 1 ID Copy (Page Layout) ........................................................................ 39

Sorting copies ................................................................................................ 40

Adjusting Density ........................................................................................... 41

Ink Save Mode............................................................................................... 41

Thin Paper Copy............................................................................................ 42

Book Copy ..................................................................................................... 42

Remove Background Colour ......................................................................... 43

2-sided copying ............................................................................................. 43

Setting your changes as a new default..........................................................45

Restoring all settings to the factory default.................................................... 45

8 Printing photos from a memory card or

USB Flash memory drive 46

PhotoCapture Center™ operations .....................................................................46

Memory cards, USB Flash memory drive and folder structures .................... 46

Movie printing ................................................................................................ 47

Print Images......................................................................................................... 47

Print Index (Thumbnails) ...............................................................................47

Printing Photos .............................................................................................. 48

Printing All Photos ......................................................................................... 48

DPOF printing ................................................................................................ 49

PhotoCapture Center™ print settings.................................................................. 49

Print Quality ................................................................................................... 49

Paper options ................................................................................................50

Adjusting Brightness, Contrast and Colour....................................................51

Cropping ........................................................................................................53

Borderless printing......................................................................................... 53

Date Print....................................................................................................... 54

Setting your changes as a new default..........................................................54

Restoring all settings to the factory default.................................................... 55

Scan to a memory card or USB Flash memory drive .......................................... 55

How to set a new default ...............................................................................55

How to reset to the factory default ................................................................. 56

9 Printing photos from a camera 57

Printing photos directly from a PictBridge camera...............................................57

PictBridge requirements ................................................................................ 57

Setting your digital camera ............................................................................ 57

Printing Images..............................................................................................58

DPOF printing ................................................................................................ 59

Printing photos directly from a digital camera (without PictBridge)......................59

Printing Images..............................................................................................60

iv

A Routine maintenance 61

Cleaning and checking the machine....................................................................61

Cleaning the outside of the machine .............................................................61

Cleaning the machine’s printer platen ........................................................... 62

Cleaning the paper feed rollers .....................................................................63

Cleaning the paper pick-up rollers ................................................................. 64

Cleaning the paper pick-up rollers for paper tray #2 (MFC-J4610DW) .........65

Checking the ink volume ...............................................................................65

Packing and shipping the machine......................................................................66

B Glossary 68

C Index 72

v

General setup 1

1

IMPORTANT NOTE 1

 Most of the illustrations in this User's Guide show the MFC-J4410DW.

1

Memory Storage 1

(MFC-J4410DW and MFC-J4610DW)

Your menu settings are stored permanently
and in the event of a power failure, will not be
lost. Temporary settings (for example,
Overseas Mode) will be lost. If you have
chosen Set New Default for your
preferred Fax, Scan, Copy and Photo
settings, those settings will not be lost. Also,
during a power failure, the machine will retain
the date and time and programmed fax timer
jobs (for example, Delayed Fax) for up to
24 hours.

(DCP-J4110DW)

Your menu settings are stored permanently,
and in the event of a power failure will not be
lost. If you have chosen Set New Default,
settings in the Copy, Photo and Scan modes
will not be lost. Temporary settings will be
lost.

Automatic Daylight Saving Time (MFC models only)

You can set the machine to change
automatically for daylight saving time. It will
reset itself forward one hour in the Spring and
backward one hour in the Autumn. Make sure
you have set the correct date and time in the
Date & Time setting.

a Press (Settings).

b Press s or t on the Touchpanel to

display Initial Setup.

c Press Initial Setup.
d Press Date & Time.
e Press s or t to display

Auto Daylight.

1

f Press Auto Daylight.
g Press Off (or On).

h Press .

1

Chapter 1

Sleep Mode 1

You can choose how long the machine will
remain idle before it goes into Sleep Mode
(up to 60 minutes). The timer will restart if any
operation is carried out on the machine.

a Press (Settings).

b Press s or t on the Touchpanel to

display General Setup.

c Press General Setup.
d Press s or t to display Sleep Mode.
e Press Sleep Mode.
f Press s or t to display 1Min, 2Mins,

3Mins, 5Mins, 10Mins, 30Mins or
60Mins to choose the length of time the

machine must be idle before entering
Sleep Mode. Press the option you want
to set.

Auto Power Off (DCP-J4110DW)

The Auto Power Down feature will turn the
machine off one hour after entering Sleep
Mode. When this feature is Off, the machine
will not power off automatically.

Note that the machine will not power off
automatically when:

 the machine is connected to a wired

network

 the machine is connected to a wireless

network

 WLAN is selected in the Network I/F

setting

a Press (Settings).

b Press s or t on the Touchpanel to

display General Setup.

c Press General Setup.

1

g Press .

d Press s or t to display

Auto Power Off.

e Press Auto Power Off.
f Press On (or Off).

g Press .

2

General setup

Touchscreen LCD 1

Changing the Touchscreen language (depending on your model) 1

You can change the Touchscreen language.

a Press (Settings).
b Press s or t to display

Initial Setup.

c Press Initial Setup.
d Press s or t to display

Local Language.

e Press Local Language.
f Press your language.
g Press .

Setting the Dim Timer for the backlight 1

1

You can set how long the LCD backlight stays
on after the last finger press.

a Press (Settings).

b Press s or t on the Touchpanel to

display General Setup.

c Press General Setup.
d Press s or t to display

LCD Settings.

e Press LCD Settings.
f Press Dim Timer.
g Press s or t to display 10Secs,

20Secs, 30Secs or Off, and then
press the option you want to set.

h Press .

3

NOTE

NOTE

Security features 2

2

Secure Function Lock

2.0

2

• Only administrators can set limitations
and make changes for each user.

Secure Function Lock lets you restrict public
access to certain machine functions:

 Fax Tx (Fax Transmit)

 Fax Rx (Fax Receive)

 Copy

 Scan

 PCC (PhotoCapture Center™)

 PC Print

 Colour Print

 Page Limit

 Web Upload

 Web Download

1

MFC models only.

This feature also prevents users from
changing the machine’s default settings by
limiting access to its functions.

Before using the security features, you must
first enter an administrator password.

Access to restricted operations can be
enabled by creating a restricted user.
Restricted users must enter a password to
use the machine.

1

1

• If Fax Tx is disabled, you cannot use any

functions in the Fax menu.

• Polled Transmit and Polling Receive are
enabled only when both Fax Tx and Fax

Rx are enabled.

• You cannot edit or delete a Shortcut when
Secure Function Lock is set to On.

1

MFC models only.

1

1

Before you begin to use Secure Function Lock 2.0 2

You can configure Secure Function Lock 2.0
settings using a Web browser. Before
configuration, the following preparations are
required.

a Start your Web browser.
b Type “vmachine’s IP address/” into

your browser’s address bar (where
“machine’s IP address” is the IP address
of the machine).

 For example:

x192.168.1.2/

Make a careful note of your password. If you
forget it, contact Brother customer service for
support.

4

You can find the machine's IP address in
the Network Configuration List.
(See Network User’s Guide: Printing the
Network Configuration Report.)

Security features

NOTE

c Enter a password in the Login box.

(This is a password to log into the
machine's Web page, not the
administrator password for Secure

Function Lock.) Click .

If you are using a Web browser to
configure the machine's settings for the
first time, set a password.

Setting and changing the Administrator Password 2

You can configure these settings using a
Web browser. To set up the Web page, see

Before you begin to use Secure Function
Lock 2.0 on page 4. Then follow the

instructions below.

Setting the administrator password 2

The password you set in these steps is for the
administrator. This password is used to set
up users and to turn Secure Function Lock on
or off. (See Setting up restricted users
on page 6 and Turning Secure Function Lock
on/off on page 6.)

a Click Administrator.
b Click Secure Function Lock.

2

1 Click

Please configure the password.

2 Enter a password you want to use

(up to 32 characters).

3 Re-enter the password in the

Confirm New Password box.

4 Click Submit.

c Enter a four-digit number for the

password in the New Password box.

d Re-enter the password in the

Retype Password box.

e Click Submit.

Changing the administrator password2

a Click Administrator.
b Click Secure Function Lock.
c Enter a four-digit number for the new

password in the New Password box.

d Re-enter the new password in the

Retype Password box.

e Click Submit.

5

Chapter 2

NOTE

NOTE

NOTE

Setting up restricted users 2

You can set up users with restrictions and a
password. You can set up to 10 users.

You can configure these settings using a
Web browser.
To set up the Web page, see Before you
begin to use Secure Function Lock 2.0
on page 4. Then follow the instructions
below.

a Click Administrator.
b Click Secure Function Lock.
c Enter an alphanumeric Group name or

User name (up to 15 characters) in the
ID Number/Name box and then enter a
four-digit password in the PIN box.

Turning Secure Function Lock on/off 2

If you enter the wrong password, the
Touchscreen will show
Wrong Password. Enter the correct
password. If you forget it, contact Brother
customer service for support.

Turning Secure Function Lock on 2

a Press (Settings).

b Press s or t on the Touchpanel to

display General Setup.

c Press General Setup.

d Uncheck the functions that you want to

restrict in the Print Activities boxes and
the Others boxes. If you want to
configure the maximum page count,
check the On box in Page Limit, and
then enter the number in the Max. box.
Click Submit.

• You cannot use the same password as
another user’s password.

• You can set up one Public user. Public
users do not need to enter a password.
For more information, see Network User’s
Guide.

d Press s or t to display

Function Lock.

e Press Function Lock.
f Press Lock OffiOn.
g Enter your four-digit administrator

password using the keyboard on the
Touchscreen.
Press OK.

The Secure Function Lock icon is
prominently displayed on the Home
screen.

6

Security features

XXXXX

XXXXX

Turning Secure Function Lock off 2

a Press or

the user’s name).

Public

(where xxxxx is

Switching users 2

This setting allows a restricted user to log on
to the machine when the Secure Function
Lock is turned on.

a On the Touchscreen, press

b Press Lock OniOff.
c Enter your four-digit administrator

password using the keyboard on the
Touchscreen.
Press OK.

b Press s or t on the Touchpanel to

c Press Change User.
d Press s or t to display your user name.
e Press your user name.

Public

XXXXX

the user’s name).

display Change User.

or

(where xxxxx is

2

f Enter your four-digit user password

using the keyboard on the Touchscreen.
Press OK.

Changing to the Public mode 2

a Press (where

xxxxx is the user’s name).

b Press Go to Public.

7

3

NOTE

Sending a fax (MFC models only)3

Additional sending options

Sending faxes using multiple settings 3

When you send a fax, you can choose a
combination of settings, such as

Fax Resolution, Contrast,
Glass Scan Size, and Real Time TX.

You can also choose: History,
Address Book, Broadcasting,
Colour Setting, Delayed Fax,
Batch TX, Polled TX, Polling RX,
Overseas Mode, Set New Default, and
Factory Reset.

Some settings are only available when
sending mono faxes.

a Load your document.

g Press OK when you have finished

changing settings.

3

h Enter the fax number.
i Press Fax Start.

• Most settings are temporary and the
machine returns to its default settings after
you send a fax.

• You can save some of the settings you
use most often by setting them as the
default settings. These settings will
remain until you change them again. (See
Setting your changes as a new default
on page 10.)

Stop faxing 3

To stop faxing, press .

b Press (Fax).

The Touchscreen shows:

c Press Options.
d Press s or t on the Touchpanel to

display the setting you want to change.
Press the setting when it is displayed.

e Press the option you want to set.
f Go back to step d if you want to change

any more settings.

Contrast 3

If your document is very light or very dark, you
may want to change the contrast. For most
documents, the factory setting Auto can be
used. It automatically chooses the suitable
contrast for your document.
Choose Light when sending a light
document. Choose Dark when sending a
dark document.

a Load your document.

b Press (Fax).

c Press Options.
d Press s or t on the Touchpanel to

display Contrast.

e Press Contrast.

8

f Press s or t to display Auto, Light or

NOTE

NOTE

Dark, and then press the option you
want to set.

g Press OK.

Sending a fax (MFC models only)

You can choose four different resolution
settings for monochrome faxes and two
for colour.

h Enter the fax number.
i Press Fax Start.

Even if you choose Light or Dark, the
machine will send the fax using the Auto
setting in any of the following conditions:

• When you send a colour fax.

• When you choose Photo as the Fax
Resolution.

Changing fax resolution 3

The quality of a fax can be improved by
changing the fax resolution.

a Load your document.

b Press (Fax).

Monochrome

Standard Suitable for most typed

documents.

Fine Good for small print and

transmits a little slower than
Standard resolution.

S.Fine Good for small print or artwork

and transmits slower than Fine
resolution.

Photo Use when the document has

varying shades of grey or is a
photograph. Photo has the
slowest transmission.

Colour

Standard Suitable for most typed

documents.

Fine Use when the document is a

photograph. The transmission
time is slower than Standard
resolution.

3

c Press Options.
d Press s or t on the Touchpanel to

display Fax Resolution.

e Press Fax Resolution.
f Press s or t to display the resolution

options, and then press the option you
want to set.

g Press

OK

.

h Enter the fax number.
i Press Fax Start.

If you choose S.Fine or Photo and then
send a colour fax (choosing Colour in
Colour Setting), the machine will
send the fax using the Fine setting.

9

Chapter 3

Setting your changes as a new default 3

You can save the settings for the fax options
you use most often by setting them as default
settings, such as Fax Resolution,

Contrast, Colour Setting,
Real Time TX, and Glass Scan Size.

These settings will remain until you change
them again.

a Press (Fax).

b Press Options.
c Press s or t on the Touchpanel to

choose the menu option that you want to
change. Press your new option.

Repeat this step for each setting you
want to change.

d After changing the last setting to your

preferred option, press s or t to
display Set New Default.

Restoring fax options to the factory default 3

You can restore all the fax options you have
changed back to the factory default. These
settings will remain until you change them
again.

a Press (Fax).

b Press Options.
c Press s or t on the Touchpanel to

display Factory Reset.

d Press Factory Reset.
e The Touchscreen asks you to confirm to

change back to the factory default.
Press Yes to confirm.

f Press .

e Press Set New Default.
f Press OK.
g The Touchscreen asks you to confirm

the change to the new default settings.
Press Yes to confirm.

h Press .

10

Sending a fax (MFC models only)

NOTE

NOTE

Additional sending operations

Sending a fax manually 3

Manual transmission lets you hear the
dialling, ringing and fax-receiving tones while
sending a fax.

To send a multi-page fax, use the ADF.

a Load your document.

b Press (Fax).

c To listen for a dial tone, pick up the

handset of an external telephone.

d Dial the fax number using the external

telephone.

Sending a fax at the end of a

3

conversation 3

At the end of a conversation, you can send a
fax to the other party before you both hang
up.

a Ask the other party to wait for fax tones

(beeps) and then to press the Start or
Send key before hanging up.

3

b Load your document.
c Press Fax Start.

 If you are using the scanner glass,

press Send to send the fax.

d Replace the handset of the external

phone.

Dual Access (Monochrome only) 3

e When you hear the fax tones, press

Fax Start.
If you are using the scanner glass, press
Send on the Touchscreen to send the
fax.

f Replace the handset of the external

phone.

You can dial a number and start scanning the
fax into memory—even when the machine is
sending from memory, receiving faxes or
printing PC data. The Touchscreen shows
the new job number.

The number of pages you can scan into the
memory will vary depending on the data that
is printed on them.

If the Out of Memory message

appears, press to cancel or OK to send
the pages scanned so far.

11

Chapter 3

NOTE

NOTE

Broadcasting (Monochrome only) 3

Broadcasting is when the same fax message
is automatically sent to more than one fax
number. You can include Groups and
Speed Dial numbers in the same broadcast.

After the broadcast is finished, a Broadcast
Report will be printed.

Before you begin the broadcast 3

Speed Dial numbers must be stored in the
machine's memory before they can be used
in a broadcast. (See Basic User’s Guide:
Storing Speed Dial numbers.)

Group numbers must also be stored in the
machine's memory before they can be used
in a broadcast. Group numbers include many
stored Speed Dial numbers for easier dialling.
(See Setting up Groups for Broadcasting
on page 32.)

If you have downloaded Internet Fax:

You can broadcast to an E-mail address if
you stored it as a Speed Dial number.
(See Basic User’s Guide: Storing Speed
Dial numbers.)

g Press s or t to review and confirm the

displayed list of numbers for the
broadcast, and then press OK to accept
it.

h If you have finished changing settings,

press OK.

i Press Fax Start.

Broadcasting is not available when you
select Colour in Colour Setting.

Faxing from the ADF

How to broadcast a fax 3

a Load your document.

b Press (Fax).

c Press Options.
d Press s or t on the Touchpanel to

display Broadcasting.

e Press Broadcasting.

f Press Add from Address Book.

Press to search by
Alphabetical Order or Numerical Order.
Press the check boxes of the numbers
you want to add to the broadcast.
After you have checked all the numbers
you want to add, press OK.

 The machine starts scanning the

document.

Faxing from the scanner glass

When the Touchscreen asks you
Next Page?, do one of the following:

 To send a single page, press

No (Send).

The machine starts sending the
document.

 To send more than one page, press

Yes and place the next page on the
scanner glass.

Press OK.

The machine starts scanning the
page. (Repeat this step for each
additional page.)

12

Sending a fax (MFC models only)

NOTE

NOTE

Real Time Transmission 3

• If you did not use up any of the numbers
for Groups, you can “broadcast” faxes to
as many as 200 different numbers.

• The machine’s available memory will vary
depending on the types of jobs in the
memory and the number of locations used
for broadcasting. If you broadcast to the
maximum numbers available, you will not
be able to use dual access and delayed
fax.

• If the Out of Memory message

appears, press to cancel or OK to send
the pages scanned so far.

Cancelling a Broadcast in progress 3

a Press .

b Do one of the following:

 To cancel the entire broadcast, press

Entire Broadcast. Go to step c.

When you are sending a fax, the machine will
scan the documents into the memory before
sending. Then, as soon as the telephone line
is free, the machine will start dialling and
sending.

Sometimes, you may want to send an
important document immediately, without
waiting for memory transmission. You can do
this by turning on Real Time TX.

a Load your document.

b Press (Fax).

c Press Options.
d Press s or t on the Touchpanel to

display Real Time TX.

e Press Real Time TX.
f Press On (or Off).

3

 To cancel the current job, press the

number being dialled on the
Touchscreen. Go to step d.

 To exit without cancelling, press .

c When the Touchscreen asks if you want

to cancel the entire broadcast, do one of
the following:

 Press Yes to confirm.

 To exit without cancelling, press No.

d Do one of the following:

 To cancel the current job, press Yes.

 To exit without cancelling, press No.

g Press OK.
h Enter the fax number.
i Press Fax Start.

• If you are sending a colour fax or if the
memory is full and you are sending a
monochrome fax from the ADF, the
machine will send the document in real
time (even if Real Time TX is set to
Off).

• In Real Time Transmission, the automatic
redial feature does not work when you are
using the scanner glass.

13

Chapter 3

NOTE

NOTE

Overseas Mode 3

If you are having difficulty sending a fax
overseas due to possible interference on the
telephone line, we recommend that you turn
on Overseas Mode. After you send a fax
using this feature, the feature will
automatically turn itself off.

a Load your document.

b Press (Fax).

c Press Options.
d Press s or t on the Touchpanel to

display Overseas Mode.

e Press Overseas Mode.
f Press On (or Off).
g Press OK.
h Enter the fax number.
i Press Fax Start.

Delayed Faxing (Monochrome only) 3

You can store up to 50 faxes in the memory
to be sent within the next 24 hours. These
faxes will be sent at the time of day you enter
in step g.

a Load your document.

b Press (Fax).

c Press Options.
d Press s or t on the Touchpanel to

display Delayed Fax.

e Press Delayed Fax.
f Press On (or Off).
g Enter the time you want the fax to be

sent (in 24-hour format) using the
keyboard on the Touchscreen.
(For example, enter 19:45 for 7:45 PM.)
Press OK.

The number of pages you can scan into
the memory depends on the amount of
data that is printed on each page.

h Press OK.
i Enter the fax number.
j Press Fax Start.

Delayed Fax is not available when you
select Colour in Colour Setting.

14

Sending a fax (MFC models only)

Delayed Batch Transmission (Monochrome only) 3

Before sending the delayed faxes, your
machine will help you economize by sorting
all the faxes in the memory by destination and
scheduled time. All delayed faxes that are
scheduled to be sent at the same time to the
same fax number will be sent as one fax to
save transmission time.

a Press (Fax).

b Press Options.
c Press s or t on the Touchpanel to

display Batch TX.

d Press Batch TX.
e Press On (or Off).

Checking and cancelling waiting jobs 3

You can check which jobs are still waiting in
the memory to be sent, or cancel a job.
(If there are no jobs, the Touchscreen shows
No Jobs Waiting.)

3

a Press (Settings).

b Press s or t on the Touchpanel to

display Fax.

c Press Fax.
d Press s or t to display

Remaining Jobs.

e Press Remaining Jobs.

Any waiting jobs appear on the
Touchscreen.

f Press .

f Press s or t to scroll through the jobs

and press the job you want to cancel.
Press Cancel.

g Do one of the following:

 To cancel, press Yes.

If you want to cancel another job, go
to step f.

 To exit without cancelling, press No.

h When you have finished, press .

15

Chapter 3

Polling overview 3

Polling lets you set up your machine so other
people can receive faxes from you, but they
pay for the call. It also lets you call somebody
else’s fax machine and receive a fax from it,
so you pay for the call. The polling feature
needs to be set up on both machines for this
to work. Not all fax machines support polling.

Polled Transmit (Monochrome only) 3

Polled transmit lets you set up your machine
to wait with a document so another fax
machine can call and retrieve it.

The document will be stored and can be
retrieved by any other fax machine until you
delete it from the memory. (See Checking
and cancelling waiting jobs on page 15.)

j Place the next page on the scanner

glass and press OK. Repeat steps i
and j for each additional page.
The document will be stored in memory
and will be sent when it is polled.

Setup for polled transmit with secure code

Secure Polling lets you restrict who can get
the documents you set up to be polled.

Secure Polling only works with Brother fax
machines. If another person wants to retrieve
a fax from your machine, they will have to
enter the secure code.

a Load your document.

b Press (Fax).

c Press Options.

3

Setup for polled transmit 3

a Load your document.
b Press (Fax).
c Press Options.

d Press s or t on the Touchpanel to

display Polled TX.

e Press Polled TX.
f Press s or t to display Standard.
g Press Standard.
h Press Fax Start.

i If you are using the scanner glass, the

Touchscreen will prompt you to choose
one of the following options:

 Press Yes to scan another page.

Go to step j.

 Press No (Send) to store the

document in memory. Other fax
machines can now call your machine
and retrieve the document.

d Press s or t on the Touchpanel to

display Polled TX.

e Press Polled TX.
f Press s or t to display Secure.
g Press Secure.
h Enter a four-digit number.

Press OK.

i Press Fax Start.
j If you are using the scanner glass, the

Touchscreen will prompt you to choose
one of the following options:

 Press Yes to scan another page.

Go to step k.

 Press No (Send) to send the

document.

k Place the next page on the scanner

glass and press OK.

l Repeat steps j and k for each

additional page. The document will be
stored in memory and wait to be polled.

16

IMPORTANT

Receiving a fax

4

(MFC models only)

Memory Receive (Monochrome only)

You can only use one Memory Receive
operation at a time:

 Fax Forwarding

 Fax Storage

 PC-Fax Receive

 Off

You can change your selection at any time. If
received faxes are still in the machine’s
memory when you change the Memory
Receive operation, a message will appear on
the Touchscreen. (See Changing Memory
Receive operations on page 20.)

Fax Forwarding 4

When you choose Fax Forward, your
machine stores the received fax in the
memory. The machine will then dial the fax
number you have programmed and forward
the fax message.

4

i Press Fax Forward.

4

j Enter the forwarding number (up to

20 digits) using the keyboard on the
Touchscreen.
Press OK.

k Press Backup Print:On or

Backup Print:Off.

• If you choose Backup Print:On, the
machine will also print the fax at your
machine so you will have a copy. This is a
safety feature in case there is a power
failure before the fax is forwarded or a
problem at the receiving machine.

• When you receive a colour fax, your
machine prints the colour fax at your
machine but does not forward the fax to
the fax forwarding number you
programmed.

4

l Press .

a Press (Settings).

b Press s or t on the Touchpanel to

display Fax.

c Press Fax.
d Press s or t to display

Setup Receive.

e Press Setup Receive.
f Press s or t to display

Memory Receive.

g Press Memory Receive.
h Press s or t to display Fax Forward.

17

Chapter 4

NOTE

NOTE

Fax Storage 4

If you choose Fax Storage, your machine
stores received faxes in the memory. You will
be able to retrieve fax messages from
another location using the remote retrieval
commands.

If you have turned on Fax Storage, a backup
copy will automatically be printed at the
machine.

a Press (Settings).

b Press s or t on the Touchpanel to

display Fax.

c Press Fax.
d Press s or t to display

Setup Receive.

Printing a fax from the memory 4

If you have chosen Fax Storage, you can still
print a fax from the memory when you are at
your machine.

a Press (Settings).

b Press s or t on the Touchpanel to

display Fax.

c Press Fax.
d Press s or t to display

Print Document.

e Press Print Document.
f Press Start.

e Press Setup Receive.
f Press s or t to display

Memory Receive.

g Press Memory Receive.
h Press s or t to display Fax Storage.
i Press Fax Storage.

j Press .

Colour faxes cannot be stored in the
memory. When you receive a colour fax,
your machine prints the colour fax at your
machine.

g Press .

When you print a fax from the memory, the
fax data will be erased from your machine.

18

Receiving a fax (MFC models only)

NOTE

PC-Fax Receive (Windows® only) 4

If you turn on the PC-Fax Receive feature,
your machine will store received faxes in the
memory and send them to your PC
automatically. You can then use your PC to
view and store these faxes.

Even if you have turned off your PC (for
example, at night or at the weekend), your
machine will receive and store your faxes in
its memory.

When you start your PC and the PC-FAX
Receiving software runs, your machine
transfers your faxes to your PC automatically.

To transfer the received faxes to your PC you
must have the PC-FAX Receiving software
running on your PC. (See Software User’s
Guide: PC-FAX receiving.)

If you choose Backup Print:On, the
machine will also print the fax.

a Press (Settings).

b Press s or t on the Touchpanel to

display Fax.

k Press <USB> or the name of the PC you

want to receive faxes if you are on a
network.

l Press Backup Print:On or

Backup Print:Off.

m Press .

• PC-Fax Receive is not supported by Mac
OS.

• Before you can set up PC-Fax Receive,
you must install the MFL-Pro Suite
software on your PC. Make sure your PC
is connected and turned on.
(See Software User’s Guide: PC-FAX
receiving.)

• If you get an error message and the
machine cannot print the faxes in the
memory, you can use this setting to
transfer your faxes to your PC. (See Basic
User’s Guide: Transferring your faxes or
Fax Journal report.)

• When you receive a colour fax, your
machine prints the colour fax at your
machine but does not send the fax to your
PC.

4

c Press Fax.
d Press s or t to display

Setup Receive.

e Press Setup Receive.
f Press s or t to display

Memory Receive.

g Press Memory Receive.
h Press s or t to display

PC Fax Receive.

i Press PC Fax Receive.
j The Touchscreen shows the message

Run PC-Fax on your computer.
Press OK.

• To change the destination PC, repeat
steps a to m.

19