Brother DCP 8080DN, DCP-8085DN User Manual
SOFTWARE
USER’S GUIDE
DCP-8080DN
DCP-8085DN
MFC-8480DN
MFC-8890DW
Not all models are available in all
countries.
Version 0
USA
Trademarks
The Brother logo is a registered trademark of Brother Industries, Ltd.
Brother is a registered trademark of Brother Industries, Ltd.
Multi-Function Link is a registered trademark of Brother International Corporation.
Windows Vista is either a registered trademark or a trademark of Microsoft Corporation in the United States
and other countries.
Microsoft, Windows, Windows Server and Internet Explorer are registered trademarks of Microsoft
Corporation in the United States and/or other countries.
Apple, Macintosh, Safari and True Type are registered trademarks of Apple Inc. registered in the United
States and other countries.
HP, Hewlett-Packard, Jetdirect and PCL are registered trademarks of Hewlett-Packard Company.
PostScript is a registered trademark and PostScript 3 is a trademark of Adobe Systems Incorporated.
Epson is a registered trademark and FX-80 and FX-850 are trademarks of Seiko Epson Corporation.
IBM and Proprinter are either registered trademarks of International Business Machines Corporation in the
United States and/or other countries.
Nuance, the Nuance logo, PaperPort and ScanSoft are trademarks or registered trademarks of Nuance
Communications, Inc. or its affiliates in the United States and/or other countries.
Presto! PageManager is a registered trademark of NewSoft Technology Corporation.
Each company whose software title is mentioned in this manual has a Software License Agreement specific
to its proprietary programs.
All other trademarks are property of their respective companies.
i
Table of Contents
Section I Windows
®
1Printing 2
Using the Brother printer driver..................................................................................................................2
Printing a document...................................................................................................................................3
Duplex printing...........................................................................................................................................4
Guidelines for printing on both sides of the paper ...............................................................................4
Automatic duplex printing ....................................................................................................................4
Manual duplex printing ........................................................................................................................4
Simultaneous scanning, printing and faxing ..............................................................................................4
Printer operation keys................................................................................................................................5
Job Cancel...........................................................................................................................................5
Secure Key..........................................................................................................................................5
Printer Emulation Support ...................................................................................................................6
Printing the Internal Font List...............................................................................................................7
Printing the Print Configuration List .....................................................................................................7
Test Print .............................................................................................................................................7
Duplex .................................................................................................................................................8
Restoring default printer settings.........................................................................................................8
Status Monitor............................................................................................................................................9
Monitoring the machine’s status ..........................................................................................................9
Printer driver settings...............................................................................................................................10
Features in the Windows
Basic tab..................................................................................................................................................11
Paper Size .........................................................................................................................................12
Orientation .........................................................................................................................................12
Copies ...............................................................................................................................................12
Media Type........................................................................................................................................12
Resolution..........................................................................................................................................13
Print Settings .....................................................................................................................................13
Multiple Page.....................................................................................................................................13
Duplex / Booklet ................................................................................................................................14
Paper Source ....................................................................................................................................16
Advanced tab...........................................................................................................................................17
Use Watermark..................................................................................................................................19
Watermark Settings ...........................................................................................................................19
Header-Footer Print...........................................................................................................................21
Toner Save Mode ..............................................................................................................................21
Secure Print.......................................................................................................................................21
Administrator .....................................................................................................................................22
User Authentication ...........................................................................................................................22
Other Print Options............................................................................................................................23
Accessories tab .......................................................................................................................................24
Support ....................................................................................................................................................26
Features in the BR-Script (PostScript
Printing Preferences ..........................................................................................................................28
Advanced options ..............................................................................................................................30
Ports tab ...........................................................................................................................................32
®
printer driver..................................................................................................11
®
3™ language emulation) printer driver ......................................28
ii
2 Scanning 33
Scanning a document using the TWAIN driver........................................................................................33
Scanning a document into the PC .....................................................................................................33
Pre-Scanning to crop a portion you want to scan..............................................................................35
Settings in the Scanner Setup dialog box..........................................................................................36
Scanning a document using the WIA driver (Windows
WIA compliant ...................................................................................................................................40
Scanning a document into the PC .....................................................................................................40
Pre-Scanning to crop a portion you want to scan using the scanner glass .......................................42
Scanning a document using the WIA driver (Windows Photo Gallery and Windows Fax and Scan)......45
Scanning a document into the PC .....................................................................................................45
Pre-Scanning to crop a portion you want to scan using the scanner glass .......................................46
Using the Scan key (For USB or Parallel cable users) ............................................................................48
Scan to USB ......................................................................................................................................49
Scan to E-mail ...................................................................................................................................52
Scan to Image ...................................................................................................................................52
Scan to OCR .....................................................................................................................................53
Scan to File........................................................................................................................................54
Using ScanSoft™ PaperPort™ 11SE with OCR by NUANCE™.............................................................55
Viewing items ....................................................................................................................................56
Organizing your items in folders ........................................................................................................57
Quick links to other applications ........................................................................................................57
ScanSoft™ PaperPort™ 11SE with OCR lets you convert image text into text you can edit............57
Importing items from other applications.............................................................................................58
Exporting items into other formats.....................................................................................................58
Uninstalling ScanSoft™ PaperPort™ 11SE with OCR......................................................................58
®
XP/Windows Vista®)........................................40
3 ControlCenter3 59
Using ControlCenter3 ..............................................................................................................................59
Switching the user interface ..............................................................................................................61
Turning the Auto Load feature off......................................................................................................61
SCAN.......................................................................................................................................................62
File type.............................................................................................................................................63
Image (example: Microsoft
OCR (Word Processing program) .....................................................................................................65
E-mail ................................................................................................................................................66
File.....................................................................................................................................................67
CUSTOM SCAN .....................................................................................................................................68
File type.............................................................................................................................................69
Customizing a user-defined button....................................................................................................70
COPY ......................................................................................................................................................75
PC-FAX (MFC models only) ....................................................................................................................77
Send ..................................................................................................................................................78
Receive/View Received.....................................................................................................................78
Address Book ....................................................................................................................................79
Setup .................................................................................................................................................79
DEVICE SETTING...................................................................................................................................80
Remote Setup (MFC models only) ....................................................................................................81
Quick-Dial (MFC models only)...........................................................................................................82
Status Monitor ...................................................................................................................................82
User’s Guide......................................................................................................................................83
®
Paint)....................................................................................................63
iii
4 Network Scanning (For models with built-in network) 84
Before using Network Scanning ..............................................................................................................84
Network license .................................................................................................................................84
Configuring Network Scanning ..........................................................................................................85
Using the Scan key..................................................................................................................................88
Scan to E-mail (PC)...........................................................................................................................88
Scan to E-mail (E-mail Server) (MFC-8890DW only) ........................................................................89
Scan to Image ...................................................................................................................................91
Scan to OCR .....................................................................................................................................92
Scan to File........................................................................................................................................93
Scan to FTP.......................................................................................................................................94
Scan to Network ................................................................................................................................97
How to set a new default for the file size
(For Scan to E-mail (E-mail server), Scan to FTP and Scan to Network) ...................................100
How to set a new default for the Duplex Scan mode (For Scan to E-mail (E-mail server) only) .....100
5 Remote Setup (MFC models only) 101
Remote Setup........................................................................................................................................101
6 Brother PC-FAX Software (MFC models only) 103
PC-FAX sending....................................................................................................................................103
Setting up user information..............................................................................................................103
Sending setup..................................................................................................................................104
Setting up a cover page...................................................................................................................105
Entering cover page information......................................................................................................106
Sending a file as a PC-FAX using the Facsimile style user interface ..............................................106
Sending a file as a PC-FAX using the Simple style user interface ..................................................107
Address Book ........................................................................................................................................109
Brother Address Book .....................................................................................................................110
Setting up a member in the Address Book ......................................................................................110
Speed Dial setup .............................................................................................................................111
Setting up a group for broadcasting ................................................................................................112
Editing member information.............................................................................................................112
Deleting a member or group............................................................................................................112
Exporting the Address Book ............................................................................................................113
Importing to the Address Book ........................................................................................................114
PC-FAX receiving ..................................................................................................................................116
Enabling PC-FAX Receiving software on your machine .................................................................117
Running the PC-FAX Receiving software on your PC.....................................................................117
Setting up your PC ..........................................................................................................................118
Configuring the Network PC-FAX Receiving Settings .....................................................................119
Viewing new PC-FAX messages.....................................................................................................120
7 Firewall settings (For Network users) 121
Before using the Brother software .........................................................................................................121
Windows
Windows Vista
®
XP SP2 ..........................................................................................................................121
®
...............................................................................................................................123
iv
Section II Apple® Macintosh
®
8 Printing and Faxing 127
Printer operation key..............................................................................................................................127
Job Cancel.......................................................................................................................................127
Secure Key .....................................................................................................................................127
Printer Emulation Support ...............................................................................................................128
Printing the Internal Font List...........................................................................................................129
Printing the Print Configuration List .................................................................................................129
Test Print .........................................................................................................................................129
Duplex .............................................................................................................................................130
Restoring default printer settings.....................................................................................................130
Status Monitor........................................................................................................................................131
Updating the machine’s status ........................................................................................................131
Hiding or showing the window .........................................................................................................131
Quitting the window .........................................................................................................................132
Web Based Management (Network Connection Only)....................................................................132
Features in the printer driver (Macintosh
Choosing page setup options..........................................................................................................133
Choosing printing options ................................................................................................................134
Cover Page (Mac OS
®
X 10.4.x or greater) ....................................................................................135
Paper Feed......................................................................................................................................135
Layout..............................................................................................................................................136
Secure Print.....................................................................................................................................137
Print Settings ...................................................................................................................................138
Removing the Printer driver for Macintosh
Using the BR-Script3 Driver
(Post Script
®
3™ language emulation printer driver)..........................................................................143
Features in the BR-Script (PostScript
Page Setup......................................................................................................................................149
Choosing page setup options..........................................................................................................149
Cover Page (Mac OS
®
X 10.4.x or greater) ....................................................................................151
Layout..............................................................................................................................................151
Secure Print (Mac OS
®
X 10.5.x only) ............................................................................................153
Printer Features...............................................................................................................................154
Sending a fax (MFC models only) .........................................................................................................158
Macintosh
®
.....................................................................................................................................158
Drag a vCard from the Mac OS
(Mac OS
Using Mac OS
®
X 10.3.9 to 10.4.x)......................................................................................................161
®
X 10.5.x Addresses panel .....................................................................................162
®
)............................................................................................133
®
..........................................................................................142
®
3™ language emulation) printer driver ....................................149
®
X Address Book application
9 Scanning 164
Scanning from a Macintosh®.................................................................................................................164
Scanning an image into your Macintosh
Scanning a duplex document ..........................................................................................................165
Pre-Scanning an image...................................................................................................................166
Settings in the Scanner window ......................................................................................................167
®
.......................................................................................164
v
Using the Scan key (For USB cable users) ...........................................................................................171
Scan to USB ....................................................................................................................................172
Scan to E-mail .................................................................................................................................175
Scan to Image .................................................................................................................................175
Scan to OCR ...................................................................................................................................176
Scan to File......................................................................................................................................177
Using Presto!
®
PageManager®.............................................................................................................178
Features ..........................................................................................................................................178
System requirements for Presto!
®
PageManager®.........................................................................178
NewSoft Technical Support .............................................................................................................178
10 ControlCenter2 181
Using ControlCenter2 ............................................................................................................................181
Turning the AutoLoad feature off.....................................................................................................181
SCAN.....................................................................................................................................................183
File types .........................................................................................................................................184
Image (example: Apple
OCR (word processing application).................................................................................................186
E-mail ..............................................................................................................................................187
File...................................................................................................................................................188
CUSTOM SCAN ....................................................................................................................................189
File types .........................................................................................................................................190
User-defined button .........................................................................................................................190
Scan to Image .................................................................................................................................191
Scan to OCR ...................................................................................................................................192
Scan to E-mail .................................................................................................................................193
Scan to File......................................................................................................................................194
COPY / PC-FAX (PC-FAX is on MFC models only) ..............................................................................195
DEVICE SETTINGS ..............................................................................................................................197
Remote Setup (MFC models only) ..................................................................................................197
Quick-Dial (MFC models only).........................................................................................................198
Status Monitor .................................................................................................................................198
®
Preview) ..................................................................................................184
11 Network Scanning 199
Before using Network Scanning ............................................................................................................199
Configuring network scanning .........................................................................................................199
Using the Scan key................................................................................................................................201
Scan to E-mail (PC).........................................................................................................................201
Scan to E-mail (E-mail server, MFC-8890DW only) ........................................................................202
Scan to Image .................................................................................................................................204
Scan to OCR ...................................................................................................................................205
Scan to File......................................................................................................................................206
Scan to FTP.....................................................................................................................................207
Scan to Network ..............................................................................................................................211
How to set a new default for the file size
(For Scan to E-mail (E-mail server), Scan to FTP, Scan to Network) .........................................214
How to set a new default for the Duplex Scan mode (For Scan to E-mail (E-mail server) only) .....214
vi
12 Remote Setup 215
Remote Setup (MFC models only) ........................................................................................................215
A Index 217
vii
Section I
Windows
Printing 2
Scanning 33
ControlCenter3 59
Network Scanning (For models with built-in network) 84
Remote Setup (MFC models only) 101
Brother PC-FAX Software (MFC models only) 103
Firewall settings (For Network users) 121
®
I
1
Note
• The screens in this section are from Windows
operating system.
• If your PC is protected by a firewall, and is unable to print, you may need to configure the firewall settings
to allow communication through port number 137. (See Firewall settings (For Network users)
on page 121.)
Printing 1
®
XP. Screens on your PC may vary depending on your
Using the Brother printer driver 1
A printer driver is software that translates data from the format used by a PC into the format needed by a
particular printer, using a printer command language or page description language.
The printer drivers are on the CD-ROM we have supplied. Install the drivers by following the Quick Setup
Guide. The latest printer driver can also be downloaded from the Brother Solutions Center at:
http://solutions.brother.com
Windows® Printing
The dedicated printer drivers for Microsoft
®
Windows Vista
with your Brother device. You can install them easily into your Windows
The drivers support our unique compression mode to enhance printing speed in Windows
allows you to set various printer settings, including economy printing mode and custom paper size.
1
Windows Server® 2003 and Windows Server® 2008 are available for network printing only.
/Windows Server® 20031 /Windows Server® 20081 are available on the CD-ROM supplied
®
Windows® 2000 Professional/XP/XP Professional x64 Edition/
®
system using our installer program.
®
applications, and
1
2
Printing
Printing a document 1
When the machine receives data from your computer, it begins printing by picking up paper from the paper
tray. The paper tray can feed many types of paper and envelopes. (See the User’s Guide for information
about the Paper Tray and Recommended paper.)
a From your application, choose the Print command.
If any other printer drivers are installed on your computer, choose Brother MFC-XXXX or DCP-XXXX
Printer* as your printer driver from the Print or Print Settings menu in your software application, and then
click OK to begin printing.
*(Where XXXX is your model name. If you are using a LAN cable or a parallel cable to connect your
machine then LAN or LPT will be in the printer driver name.)
Note
(Macintosh
®
) See Features in the printer driver (Macintosh®) on page 133.
b Your computer sends the data to the machine.
c When the machine finishes printing all the data, the LCD shows the machine status.
Note
You can choose the paper size and orientation in your application software.
If your application software does not support your custom paper size, choose the next largest paper size.
Then adjust the print area by changing the right and left margins in your application software.
1
3
Printing
Duplex printing 1
The supplied printer driver supports duplex printing.
Guidelines for printing on both sides of the paper 1
If the paper is thin, it may wrinkle.
If paper is curled, turn over the stack, straighten it and then put it back in the paper tray or the Manual Feed
Slot.
If the paper is not feeding properly, it may be curled. Remove the paper, straighten it and turn over the
stack.
When you use the manual duplex function, it is possible that there may be paper jams or poor print quality.
If there is a paper jam, see Paper jams in the User’s Guide. If you have a print quality problem, see
Improving the print quality in the User’s Guide.
Automatic duplex printing 1
Use A4, Letter, Legal or Folio size paper when you use the automatic duplex printing function.
Make sure that the back cover is closed.
Make sure that the duplex tray is installed correctly in the printer.
If paper is curled, straighten it and then put it back in the paper tray.
1
Use regular paper or thin paper. DO NOT use bond paper.
Manual duplex printing 1
The machine prints all the even-numbered pages on one side of the paper first. Then, the Windows® driver
instructs you (with a pop-up message) to reinsert the paper. Before reinserting the paper, straighten it well,
or you may get a paper jam. Very thin or thick paper is not recommended.
Simultaneous scanning, printing and faxing 1
Your machine can print from your computer while sending or receiving a fax in memory, or while scanning a
document into the computer. Fax sending will not be stopped during PC printing. However, when the machine
is copying or receiving a fax on paper, it pauses the PC printing operation, and then continues printing when
copying or fax receiving has finished.
4
Printing
Printer operation keys 1
Job Cancel 1
To cancel the current print job, press Job Cancel. You can clear the data that is left in the printer memory by
pressing Job Cancel. To cancel multiple print jobs, hold down this key until the LCD shows
Job Cancel (All).
Secure Key 1
Secured data is password protected. Only those people who know the password will be able to print the
secured data. The machine will not print secure data until the password is entered. After the document is
printed, the data will be cleared from the memory. To use this function, you need to set your password in the
printer driver dialog box. If you turn the power switch Off, the secured data saved in memory will be cleared.
1
a Press Secure/Direct.
Note
If the LCD displays No Data Stored, there is no secured data in the memory.
b Press a or b to choose the user name. Press OK. The LCD displays the secured jobs list for that name.
c Press a or b to choose the job. Press OK. Enter your four-digit password and press OK.
d To print the data, press a or b to choose Print, press OK and then enter the number of copies you want.
Press OK.
The machine prints the data.
To delete the secured data, press a or b to choose Delete. Press OK.
Note
• Make sure there are no USB Flash memory drive inserted.
• After you print the secured data, it will be cleared from memory.
5
Printing
Printer Emulation Support 1
Your machine will receive print commands in a printer job language or emulation. Different operating systems
and applications will send the print commands in different languages. Your machine can receive print
commands in a variety of emulations and has an automatic emulation selection feature. When the machine
receives data from the computer, it automatically chooses the emulation mode. The default setting is Auto.
Your machine has the following emulation modes. You can change the setting by using the control panel or
a web browser.
HP LaserJet Mode
The HP LaserJet mode (or HP mode) is the emulation mode in which this printer supports the PCL6
language of a Hewlett-Packard
®
LaserJet laser printer. Many applications support this type of laser printer.
Using this mode will allow your printer to run at its best with those applications.
BR-Script 3 Mode
BR-Script is an original Brother page description language and a PostScript
®
interpreter. This printer supports PostScript
3™. The BR-Script interpreter of this printer allows you to
®
language emulation
control text and graphics on the page.
®
For technical information about PostScript
• Adobe Systems Incorporated. PostScript
commands, see the following manuals:
®
Language Reference, 3rd edition. Addison-Wesley
Professional, 1999. ISBN: 0-201-37922-8
®
• Adobe Systems Incorporated. PostScript
Language Program Design. Addison-Wesley Professional,
1988. ISBN: 0-201-14396-8
®
• Adobe Systems Incorporated. PostScript
Language Tutorial and Cookbook. Addison-Wesley
Professional, 1985. ISBN: 0-201-10179-3
1
EPSON FX-850 and IBM Proprinter XL Mode
The EPSON FX-850 and IBM Proprinter XL modes are the emulation modes that this printer supports to
meet the industry-standard for dot matrix printers. Some applications support these dot matrix printer
emulations. Use these emulation modes so your printer will work well when printing from those types of
applications.
Setting the Emulation mode 1
a For MFC models, press Menu, 4, 1.
For DCP models, press Menu, 3, 1.
b Press a or b to choose Auto(EPSON), Auto(IBM), HP LaserJet, BR-Script 3, Epson FX-850
or IBM Proprinter. Press OK.
c Press Stop/Exit.
Note
We recommend that you set the emulation setting with your application software or network server. If the
setting does not work properly, choose the required emulation mode manually using the control panel
buttons of the machine.
6
Printing
Printing the Internal Font List 1
You can print a list of the machine’s internal (or resident) fonts to see how each font looks before you choose
it.
a For MFC models, press Menu, 4, 2, 1.
For DCP models, press Menu, 3, 2, 1.
b Press a or b to choose 1.HP LaserJet or 2.BR-Script 3. Press OK.
c Press Start. The machine prints the list.
d Press Stop/Exit.
Printing the Print Configuration List 1
You can print a list of current printer settings.
a For MFC models, press Menu, 4, 2, 2.
For DCP models, press Menu, 3, 2, 2.
b Press Start. The machine prints the settings.
c Press Stop/Exit.
1
Test Print 1
If you are having problems with print quality, you can do a test print.
a For MFC models, press Menu, 4, 2, 3.
For DCP models, press Menu, 3, 2, 3.
b Press Start.
c Press Stop/Exit.
Note
If the problem appears on the printout, see Improving the print quality in the User’s Guide.
7
Printing
Duplex 1
You can choose whether you want to automatically print on both sides of the paper. The setting in the printer
driver will take priority over the setting made on the control panel.
a For MFC models, press Menu, 4, 3.
For DCP models, press Menu, 3, 3.
b Press a or b to choose Off, On(Long Edge) or On(Short Edge). Press OK.
c Press Stop/Exit.
Restoring default printer settings 1
You can return the machine’s printer settings to the factory settings. Fonts and macros loaded to the
machine’s memory will be cleared.
a For MFC models, press Menu, 4, 4.
For DCP-8085DN, press Menu, 3, 4.
For DCP-8080DN, press Menu, 3, 3.
b To restore the default settings, press a or b to choose 1.Reset. Press OK.
To exit without making a change press a or b to, choose 2.Exit. Press OK
c Press Stop/Exit.
1
8
Printing
Status Monitor 1
The Status Monitor utility is a configurable software tool for monitoring the status of one or more devices,
allowing you to get immediate notification of error messages such as paper empty or paper jam.
You can check the device status at anytime by double-clicking the icon in the tasktray or by choosing
Status Monitor located in Start/All Programs/Brother/MFC-XXXX (or DCP-XXXX) on your PC.
There is also a link to the Brother Genuine Supplies website. Click Visit the Genuine Supplies website
button for more information on Brother genuine supplies.
Note
For more information about using the Status Monitor software, right-click the Status Monitor icon and
choose Help.
Monitoring the machine’s status 1
1
The Status Monitor icon will change color depending on the machine status.
A green icon indicates the normal stand-by condition.
A yellow icon indicates a warning.
A red icon indicates a printing error has occurred.
There are two locations where you can display the Status Monitor on your PC - in the tasktray or on the
desktop.
Note
• You can check the device status at anytime by double-clicking the icon in the tasktray or selecting the
Status Monitor located in the Start/All Programs/Brother/MFC-XXXX (or DCP-XXXX) on your
computer.
• For more information about using the Status Monitor software, right click the Status Monitor icon and
choose Help.
9
Printing
Printer driver settings 1
Note
(Macintosh
®
) See Printing and Faxing on page 127.
You can change the following printer settings when you print from your computer.
Paper Size
Orientation
Copies
Media Type
Resolution
Print Settings
Multiple Page
Duplex / Booklet
Paper Source
Scaling
1
Reverse Print
Use Watermark
Header-Footer Print
1
1
1
Toner Save Mode
Secure Print
Administrator
User Authentication
Macro
1
1
1
1
Density Adjustment
Improve Print Output
1
These settings are not available with the BR-script printer driver for Windows®.
10
Printing
Features in the Windows® printer driver 1
For more information, see the Help text in the printer driver.
Note
• The screens in this section are from Windows
operating system.
• You can access the Printing Preferences dialog box by clicking Printing Preferences... in the General
tab of the Printer Properties dialog box.
®
XP. The screens on your PC will vary depending on your
Basic tab 1
You can also change settings by clicking the illustration on the left side of the Basic tab.
1
1
2
a Choose the Paper Size, Orientation, Copies, Media Type, Resolution and Print Settings (1).
b Choose the Multiple Page and Duplex / Booklet setting (2).
c Choose the Paper Source (3).
d Click OK to apply your chosen settings.
To return to the default settings, click Default, then OK.
11
Printing
Paper Size 1
From the drop-down menu choose the Paper Size you are using.
Orientation 1
Orientation selects the position of how your document will be printed (Portrait or Landscape).
Portrait (Vertical) Landscape (Horizontal)
Copies 1
The copies selection sets the number of copies that will be printed.
Collate
With the Collate check box selected, one complete copy of your document will be printed and then
repeated for the number of copies you selected. If the Collate check box is not selected, then each page
will be printed for all the copies selected before the next page of the document is printed.
1
Media Type 1
You can use the following types of media in your machine. For the best print quality, select the type of media
that you wish to use.
Plain Paper Thin Paper Thick Paper Thicker Paper Bond Paper Transparencies
Envelopes Env. Thick Env. Thin Recycled Paper
Note
• When using ordinary plain paper choose Plain Paper. When using heavier weight paper, envelopes or
rough paper choose Thick Paper or Thicker Paper. For bond paper, choose Bond Paper.
• When you use envelopes, choose Envelopes. If the toner is not fixed to the envelope correctly when
Envelopes has been selected, choose Env. Thick. If the envelope is crumpled when Envelopes has
been selected, choose Env.Thin. (See the User’s Guide for information about printing on envelopes.)
12
Printing
Resolution 1
You can change the resolution as follows:
300 dpi
600 dpi
HQ 1200
1200 dpi
Note
If you use the high quality 1200 dpi setting (1200 x 1200 dpi) the print speed will be slower.
Print Settings 1
You can manually change the print setting.
General
This is a printing mode for general printing of documents.
Graphics
This is the best mode for printing documents that contain graphics.
Office Document
This is the best mode for printing office documents that include both tables and text.
1
Text
This is the best mode for printing text documents.
Manual
You can change the settings manually by choosing Manual and clicking the Manual Settings... button.
You can set brightness, contrast and other settings.
Multiple Page 1
The Multiple Page selection can reduce the image size of a page allowing multiple pages to be printed on
one sheet of paper or enlarge the image size for printing one page on multiple sheets of paper.
Page Order
When N in 1 option is selected, the page order can be selected from the drop-down list.
Border Line
When printing multiple pages on one sheet with the Multiple Page feature you can choose to have a solid
border, dash border or no border around each page on the sheet.
13
Printing
Duplex / Booklet 1
a Put paper in the paper tray or MP tray.
b (Windows printer driver)
1 Open the Properties dialog box in the printer driver.
2 From the General tab, click the Printing Preferences icon.
3 From the Duplex/Booklet dropdown list in the Basic tab, choose Duplex.
4 Click Duplex Settings....
5 Make sure that Use Duplex Unit has been chosen.
6 Click OK. The printer will print on both sides of the paper automatically.
(BR-Script printer driver)
1 Open the Properties dialog box in the printer driver.
2 From the General tab, click the Printing Preferences icon.
3 From the Layout tab, choose Orientation, Print on Both Sides and Page Order.
4 Click OK. The printer will print on both sides of the paper automatically.
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None
Disable duplex printing.
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Duplex
When you want to do duplex printing, use this function.
If you choose Duplex and click Duplex Settings... button, you can set the following settings.
• Duplex Mode
• Use Duplex Unit
In this mode, the printer prints on both sides of the paper automatically.
• Manual Duplex
In this mode, the printer prints all the even numbered pages first. Then the printer driver will stop and
show the instructions required to re-install the paper. When you click OK the odd numbered pages
will be printed.
• Duplex Type
There are six types of duplex binding directions available for each orientation.
Flip on Left Edge Flip on Right Edge Flip on Top Edge
Printing
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Flip on Bottom Edge Flip on Top Edge
(No Reverse)
Flip on Bottom Edge
(No Reverse)
• Binding Offset
If you check the Binding Offset option, you can also specify the offset for binding in inches or
millimeters.
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Printing
Booklet
When you want to do print a booklet, use this function. To make a booklet, fold the printed pages down in
the middle.
If you choose Booklet and click Duplex Settings... button, you can set the following settings.
• Duplex Mode
• Use Duplex Unit
In this mode, the printer prints on both sides of the paper automatically.
• Manual Duplex
In this mode, the printer prints all the even numbered pages first. Then the printer driver will stop and
show the instructions required to re-install the paper. When you click OK the odd numbered pages
will be printed.
• Duplex Type
There are two types of duplex binding directions available for each orientation.
Flip on Left Edge Flip on Right Edge
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• Binding Offset
If you check the Binding Offset option, you can also specify the offset for binding in inches or
millimeters.
Paper Source 1
You can choose Auto Select, Tray1, Tray21, MP Tray or Manual and specify separate trays for printing the
first page and for printing from the second page onwards.
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Available if the optional tray is installed.
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Printing
Advanced tab 1
Change the tab settings by clicking one of the appropriate icons:
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Scaling (1)
Reverse Print (2)
Use Watermark (3)
Header-Footer Print (4)
Toner Save Mode (5)
Secure Print (6)
Administrator (7)
User Authentication (8)
Other Print Options (9)
Default (10)
a Choose the Scaling setting (1).
Check Off if you want to print the document as it appears on your screen.
Check Fit to Paper Size if you want to enlarge or reduce the document to fit the paper size.
Check Free if you want to change the size.
b Check Reverse Print to reverse the data from up to down (2).
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Printing
c You can print a logo or text onto your document as a Watermark (3). You can choose one of the preset
Watermarks, or you can use a bitmap or text file that you have created.
d You can print the date and time on your document from your computer's system clock. You can choose
to restrict printing by PC login user name or ID number and name (4) (see Secure Function Lock 2.0 in
the Network Users Guide).
e You can save running costs by reducing the print density (5).
f You can protect your document using a password (6).
g You can limit access to functions such as scaling and watermark (7). To use this function, you need to
have administrator privileges.
h You can enter your ID and PIN number when you are restricted from PC print by the Secure Function
Lock feature (8).
i Click Other Print Options to set more printer functions (9).
j If you want to return the settings to the default, click Default (10).
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Printing
Use Watermark 1
You can put a logo or text into your document as a watermark. You can choose one of the preset Watermarks,
or you can use a bitmap file that you have created. Check Use Watermark and then click the Settings...
button.
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Watermark Settings 1
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Printing
Transparent 1
Check Transparent to print the watermarked image in the background of your document. If this feature is not
checked then the watermark will be printed on top of your document.
In Outline Text 1
Check In Outline Text if you only want to print an outline of the watermark. It is available when you choose
a text watermark.
Print Watermark 1
You can print the watermark in any of the following ways.
On All Pages
On first page only
From second page
Custom
Click the Edit button to change the watermark settings.
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You can change the watermark’s size and position on the page by selecting the watermark, and clicking the
Edit button. If you want to add a new watermark, click the Add button, and then choose Use Text or
Use Bitmap File in the Watermark Style.
Title
Enter a title you like in the field.
Text
Enter your Watermark Text into the Text box, and then choose the Font, Style, Size and Darkness.
Bitmap
Enter the file name and location of your bitmap image in the File box, or click Browse to search for the
file. You can also set the scaling size of the image.
Position
Use this setting if you want to control the position of the watermark on the page.
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1
Printing
Header-Footer Print 1
When this feature is enabled, it will print the date and time on your document from your computer’s system
clock and the PC login user name or the text you entered. By clicking Settings..., you can customize the
information.
ID Print
If you select Login User Name, your PC login user name will be printed. If you select Custom and enter
the text in the Custom edit box, the text you entered will be printed.
Toner Save Mode 1
You can save running costs by turning on the Toner Save Mode, which reduces the print density (your prints
appear lighter).
Note
• We do not recommend Toner Save Mode for printing photo or gray scale images.
• Toner Save Mode is not available for HQ 1200 and 1200 dpi resolution.
Secure Print 1
Secure documents are documents that are password protected when they are sent to the machine. Only the
people who know the password will be able to print them. Since the documents are secured at the machine,
you must enter the password using the control panel of the machine to print them.
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To send a secured document:
a Click Settings... of the Secure Print and check Secure Print.
b Enter your password and click OK.
c To print secured documents, you must enter your password from the control panel of the machine. (See
Secure Key on page 5.)
Note
Printing multiple copies is not available when Secure Print is set to on.
To delete a secured document:
You need to use the control panel of the machine to delete a secured document. (See Secure Key on page 5.)
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Printing
Administrator 1
Administrators have the authority to limit access to functions such as scaling and watermark.
Password
Enter the password into this box.
Set Password
Click here to change the password.
Copies Lock
Set the copy pages selection to one to prevent multiple copy printing.
Multiple Page & Scaling Lock
Lock the scaling and multiple page setting to prevent changes being made.
Watermark Lock
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Lock the current settings of the Watermark option to prevent changes being made.
Header-Footer Print Lock
Lock the current settings of the Header-Footer Print option to prevent changes being made.
User Authentication 1
If you are restricted from PC Print by the Secure Function Lock feature, you need to set your ID and PIN
number in the User Authentication dialog box.
Click Settings... of the User Authentication and enter your ID and PIN number. If your PC login name is
registered to Secure Function Lock, you can check the Use PC Login Name box instead of entering your ID
and PIN number.
Note
• If you want to see information about your ID such as the status of the restricted features and the number
of remaining pages you are allowed to print, click Verify. The Authentication result dialog box will
appear.
• If you want to make the Verify dialog box appear each time you print,
check Show print status before printing.
• If you want to enter your ID and PIN number each time you print,
check Enter ID Name/PIN for each print job.
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