Brother DCP-7040 User Manual

USER’S GUIDE

DCP-7030
DCP-7040

Version A

ARL/ASA/NZ

If you need to call Customer Service

Please complete the following information for future
reference:

Model Number: DCP-7030 and DCP-7040
(Circle your model number)

1

Serial Number:

Date of Purchase:

Place of Purchase:

1

The serial number is on the back of the unit. Retain
this User’s Guide with your sales receipt as a
permanent record of your purchase, in the event of
theft, fire or warranty service.

Register your product on-line at

http://www.brother.com/registration/

By registering your product with Brother, you will be recorded as the
original owner of the product. Your registration with Brother:

 may serve as confirmation of the purchase date of your product

should you lose your receipt; and

 may support an insurance claim by you in the event of product loss

covered by insurance.

© 2008 Brother Industries, Ltd.

Compilation and Publication Notice

Under the supervision of Brother Industries Ltd., this manual has been compiled and published,
covering the latest product descriptions and specifications.

The contents of this manual and the specifications of this product are subject to change without
notice.

Brother reserves the right to make changes without notice in the specifications and materials
contained herein and shall not be responsible for any damages (including consequential) caused
by reliance on the materials presented, including but not limited to typographical and other errors
relating to the publication.

i

Table of Contents

Section I General

1 General information 2

Using the documentation .......................................................................................2

Symbols and conventions used in the documentation ....................................2

Accessing the Software User’s Guide ................................................................... 3

Viewing documentation ................................................................................... 3

Control panel overview ..........................................................................................5

2 Loading paper and documents 6

Loading paper and print media ..............................................................................6

Loading paper in the paper tray.......................................................................6

Loading paper in the manual feed slot ............................................................7

Unprintable area ............................................................................................10

Acceptable paper and other print media.............................................................. 11

Type and size of paper ..................................................................................12

Handling and using special paper .................................................................13

Loading documents .............................................................................................16

Using the automatic document feeder (ADF) (DCP-7040 only) .................... 16

Using the scanner glass (Flatbed) .................................................................17

3 General setup 18

Paper settings......................................................................................................18

Paper type ..................................................................................................... 18

Paper size......................................................................................................18

Volume settings ...................................................................................................19

Beeper volume ..............................................................................................19

Ecology features ..................................................................................................19

Toner Save .................................................................................................... 19

Sleep time......................................................................................................20

LCD contrast........................................................................................................20

User Settings List.................................................................................................20

Section II Copy

4 Making copies 22

How to copy ......................................................................................................... 22

Entering copy mode....................................................................................... 22

Making a single copy ..................................................................................... 22

Making multiple copies ..................................................................................22

Stop copying.................................................................................................. 22

Copy options (temporary settings)....................................................................... 23

ii

Enlarging or reducing the image copied ........................................................ 23

Using the Options key ...................................................................................24

Improving copy quality................................................................................... 25

Sorting copies using the ADF (DCP-7040 only) ............................................ 25

Adjusting contrast .......................................................................................... 26

Making N in 1 copies (page layout) ...............................................................26

Out of memory message ..................................................................................... 27

Section III Software

5 Software features 30

How to read HTML User’s Guide......................................................................... 30

For Windows
For Macintosh

®

............................................................................................... 30

®

.............................................................................................. 31

Section IV Appendixes

A Safety and legal 34

Choosing a location ............................................................................................. 34

Important information........................................................................................... 35

Safety precautions......................................................................................... 35

IEC60825-1+A2:2001 Specification .............................................................. 38

Disconnect device .........................................................................................38

Radio interference .........................................................................................38

International ENERGY STAR

Important Information for Australia ...................................................................... 39

IMPORTANT-For Your Safety ....................................................................... 39

Important safety instructions.......................................................................... 39

Important Information for New Zealand ...............................................................41

Important Safety Instructions......................................................................... 41

IMPORTANT-For Your Safety ....................................................................... 42

Important Information for Some Countries...........................................................43

Important Safety Instructions......................................................................... 43

Legal limitations for copying ................................................................................ 45

Trademarks.......................................................................................................... 46

®

Compliance Statement ................................ 39

B Troubleshooting and routine maintenance 47

Troubleshooting ................................................................................................... 47

If you are having difficulty with your machine ................................................ 47

Improving the print quality ............................................................................. 49

Error and maintenance messages....................................................................... 55

Document jams (DCP-7040 only)..................................................................58

Paper jams ....................................................................................................59

Routine maintenance........................................................................................... 63

Cleaning the outside of the machine .............................................................64

Cleaning the scanner glass ........................................................................... 64

iii

Cleaning the laser scanner window...............................................................65

Cleaning the corona wire...............................................................................67

Cleaning the drum unit .................................................................................. 69

Replacing the consumable items......................................................................... 71

Replacing a toner cartridge ........................................................................... 71

Replacing the drum unit.................................................................................74

Changing LCD language .....................................................................................77

Machine information ............................................................................................77

Checking the serial number...........................................................................77

Checking the page counters..........................................................................77

Checking the Drum life ..................................................................................78

Packing and shipping the machine ...................................................................... 78

C Menu and features 80

On-screen programming...................................................................................... 80

Menu table.....................................................................................................80

Memory storage.............................................................................................80

Menu keys ...........................................................................................................80

How to access the menu mode ..................................................................... 81

Menu table ........................................................................................................... 82

D Specifications 84

General ................................................................................................................ 84

Print media...........................................................................................................86

Copy .................................................................................................................... 87

Scan.....................................................................................................................88

Print ..................................................................................................................... 89

Interfaces ............................................................................................................. 89

Computer requirements .......................................................................................90

Consumable items ...............................................................................................91

E Glossary 92

F Index 93

iv

Section I

General I

General information 2
Loading paper and documents 6
General setup 18

Note

General information 1

1

Using the documentation 1

Thank you for buying a Brother machine!
Reading the documentation will help you
make the most of your machine.

Symbols and conventions used in the documentation 1

The following symbols and conventions are
used throughout the documentation.

Bold Bold style identifies keys on the

machine control panel or
computer screen.

Italics Italicized style emphasizes an

important point or refers you to
a related topic.

Courier

New

Courier New font identifies the
messages shown on the LCD
of the machine.

Illustrations in this User’s Guide are based
on the DCP-7040.

Warnings tell you what to do to
prevent possible personal injury.

Cautions specify procedures you
must follow or avoid to prevent
possible damage to the machine or
other objects.

Electrical Hazard icons alert you to a
possible electrical shock.

Hot Surface icons warn you not to
touch machine parts that are hot.

Incorrect setup icons alert you to
devices and operations that are not
compatible with the machine.

Note icons give useful tips.

2

General information

Accessing the Software User’s Guide 1

This User’s Guide does not contain all the
information about the machine such as how
to use the advanced features of Printer and
Scanner. When you are ready to learn
detailed information about these operations,
read the Software User’s Guide.

Viewing documentation 1

Viewing documentation (Windows®) 1

To view the documentation, from the Start
menu, point to Brother, DCP-XXXX (where
XXXX is your model name) from the program
group, and then click User’s Guides in
HTML format.

If you have not installed the software, you can
find the documentation by following the
instructions below:

d Click Documentation.
e Click the documentation you want to

read:

 HTML document (1 manual):

Software User’s Guide in HTML
format.

This format is recommended for
viewing on your computer.

 PDF documents (3 manuals):

User’s Guide for stand-alone
operations, Software User’s Guide
and Quick Setup Guide.

This format is recommended for
printing the manuals. Click to go to
the Brother Solutions Center, where
you can view or download the PDF
documents. (Internet access and
PDF Reader software are required.)

1

a Turn on your PC.

Insert the Brother CD-ROM labelled

®

Windows

into your CD-ROM drive.

b If the language selection screen

appears, click your language.

c If the model name screen appears, click

your model name.The CD-ROM main
menu will appear.

If this window does not appear, use

®

Windows
start.exe program from the root directory
of the Brother CD-ROM.

Explorer to find and run the

3

Chapter 1

Note

How to find scanning instructions 1

There are several ways you can scan
documents. You can find the instructions as
follows:

Software User's Guide: 1

 Scanning a document using the TWAIN

driver in Chapter 2

 Scanning a document using the WIA

driver (For Windows
only) in Chapter 2

 Using ControlCenter3 in Chapter 3

®

XP/Windows Vista®

ScanSoft™ PaperPort™ 11SE with OCR How-to-Guides

 The complete ScanSoft™ PaperPort™

11SE with OCR How-to-Guides can be
viewed from the Help selection in the
ScanSoft™ PaperPort™ 11SE
application.

Viewing documentation (Macintosh®) 1

a Turn on your Macintosh

Insert the Brother CD-ROM labelled

®

Macintosh

b The following window will appear.

into your CD-ROM drive.

®

.

f Click the documentation you want to

read.

 Software User’s Guide

The documents are also available in PDF
format (3 manuals):

User’s Guide for stand-alone operations,
Software User’s Guide and Quick Setup
Guide.

The PDF format is recommended for
printing the manuals.

Double-click Brother Solutions Center
icon to go to the Brother Solutions Center,
where you can view or download the PDF

1

documents. (Internet access and PDF
Reader software are required.)

How to find scanning instructions 1

There are several ways you can scan
documents. You can find the instructions as
follows:

Software User's Guide: 1

 Scanning in Chapter 9

 Using ControlCenter2 in Chapter 10

Presto!® PageManager® User's Guide:1

c Double-click the Documentation icon.
d If the language selection screen

appears, double-click your language.

e Double-click the top page file to view the

Software User’s Guide in HTML
format.

4

 The complete Presto!® PageManager®

User’s Guide can be viewed from the Help

®

selection in the Presto!
application

PageManager®

General information

Control panel overview 1

DCP-7030 and DCP-7040 have the same keys.

1Print key

Job Cancel

Cancels a programmed print job and clears it
from the machine’s memory.

To cancel multiple print jobs, hold down this
key until the LCD shows
Job Cancel (All).

2Scan key

Puts the machine in Scan mode. (For details
about scanning, see the Software User’s Guide
on the CD-ROM.)

3 Copy keys:

Options

You can choose and easily choose temporary
settings for copying.

Enlarge/Reduce

Reduces or enlarges copies.

Contrast

You can increase or decrease the contrast of
your copies.

Number of Copies

Use this key to make multiple copies.

4LCD

Displays messages to help you set up and use
your machine.

5 Menu keys:

Clear/Back

Deletes entered data or lets you cancel the
current setting.

+ or b -

a

Press to scroll through the menus and options.

OK

Lets you store your settings in the machine.

Menu

Lets you access the Menu to program your
settings in this machine.

6Start

Lets you start making copies or scanning.

7Stop/Exit

Stops an operation or exits from a menu.

1

5

2

Loading paper and documents 2

Loading paper and print media 2

The machine can feed paper from the
standard paper tray or manual feed slot.

When you put paper into the paper tray, note
the following:

 If your application software supports

paper size selection on the print menu,
you can select it through the software. If
your application software does not
support it, you can set the paper size in
the printer driver or by using the control
panel buttons.

 Before using paper that has holes in it,

such as organizer sheets, you must ‘fan’
the stack to avoid paper jams and
misfeeds.

Loading paper in the paper tray 2

Printing on plain paper, recycled paper or transparencies from the paper tray

a Pull the paper tray completely out of the

machine.

b While pressing the green paper guide

release lever, slide the paper guides to
fit the paper size. Make sure that the
guides are firmly in the slots.

2

6

Note

(For Asia) For Legal size paper, press the

CAUTION

Note

1

release button in the bottom of the paper
tray and then pull out the back of the paper
tray. (Legal size paper is not available in
some regions)

c Put paper in the tray, and make sure that

the paper is below the maximum paper
mark (1). The side to be printed on must
be face down.

Loading paper and documents

e Fold out the support flap (1) to prevent

paper from sliding off the face-down
output tray.

1

Loading paper in the manual feed slot 2

You can load envelopes and special print
media one at a time into this slot. Use the
manual feed slot to print or copy on labels,
envelopes or thicker paper.

2

To prevent damage to your machine
caused by paper misfeeding, make sure the
paper guides touch the sides of the paper.

d Put the paper tray firmly back in the

machine. Make sure that it is completely
inserted into the machine.

Printing on plain paper, recycled paper or transparencies from the manual feed slot

The machine automatically turns on the
Manual Feed mode when you put paper in
the manual feed slot.

a Lift up the support flap (1) to prevent

paper from sliding off the face-down
output tray, or remove each page as
soon as it comes out of the machine.

1

2

7

Chapter 2

Note

b Open the manual feed slot cover.

c Using both hands, slide the manual feed

slot paper guides to the width of the
paper that you are going to use.

Printing on thick paper, bond paper, labels and envelopes

When the back output tray is pulled down, the
machine has a straight paper path from the
manual feed slot through to the back of the
machine. Use this paper feed and output
method when you want to print on thick
paper, labels or envelopes.

• Remove each printed sheet or envelope
immediately to prevent a paper jam.

• The machine automatically turns on the
Manual Feed mode when you put paper in
the manual feed slot.

a Open the back cover (back output tray).

2

d Using both hands, put one sheet of

paper or one transparency in the
manual feed slot until the front edge
touches the paper feed roller. When you
feel the machine pull in the paper, let go.

b Open the manual feed slot cover.

8

c Using both hands, slide the manual feed

Note

slot paper guides to the width of the
paper that you are going to use.

d Using both hands, put one sheet of

paper or one envelope in the manual
feed slot until the front edge of the paper
or envelope touches the paper feed
roller. When you feel the machine pull in
the paper, let go.

Loading paper and documents

• Put the paper into the manual feed slot
with the side to be printed face up.

• Make sure that the paper or print media
(see Acceptable paper and other print
media on page 11.) is straight and in the
correct position on the manual feed slot. If
it is not, the paper or the transparency
may not be fed correctly, resulting in a
skewed printout or a paper jam.

• Do not put more than one sheet of paper
in the manual feed slot at any one time, as
it may cause a jam.

• If you put any print media in the manual
feed slot before the machine is in the
Ready state, the print media may be
ejected without being printed on.

• To easily remove a small printout from the
output tray, lift up the scanner cover by
using both hands as shown in the
illustration.

2

• You can still use the machine while the
scanner cover is up. To close the scanner
cover, push it down with both hands.

9

Chapter 2

Note

Note

2

2

1

1

2

2

1

1

2

2

1

1

Unprintable area 2

Unprintable area for copies 2

The printable area of your machine begins at
approximately 3 mm from the top and bottom
and 2 mm from both sides of the paper.

13mm

22mm

The unprintable area shown above is for a
single copy or a 1 in 1 copy using A4 size
paper. The unprintable area changes with
the paper size.

Unprintable area when printing from a computer

When using the printer driver the printable
area is smaller than the paper size, as shown
below.

Portrait

14.23mm

26.01mm

Landscape

2

14.23mm

25mm

The unprintable area shown above is for
A4 size paper. The unprintable area
changes with the paper size.

10

Acceptable paper and other print media 2

Print quality may vary according to the type of
paper you are using.

You can use the following types of print
media: plain paper, bond paper, recycled
paper, transparencies, labels or envelopes.

For best results, follow the instructions below:

 Use paper made for plain paper copying.

 Use paper that is 75 to 90 gsm.

 Use labels and transparencies which are

designed for use in laser machines.

 Do not put different types of paper in the

paper tray at the same time because it
may cause paper jams or misfeeds.

 For correct printing, you must choose the

same paper size from your software
application as the paper in the tray.

Loading paper and documents

2

 Avoid touching the printed surface of the

paper immediately after printing.

 When you use transparencies remove

each sheet immediately to prevent
smudging or paper jams.

 Use long grain paper with a neutral Ph

value, and a moisture content of approx
5%.

11

Chapter 2

Type and size of paper 2

Manual Feed Slot 2

The manual feed slot can hold a sheet with a

The machine loads paper from the installed
standard paper tray or manual feed slot.

size of 76.2 to 220 mm wide and 116 to

406.4 mm long. You can use the manual feed
slot if you are using special paper, envelopes

Standard paper tray 2

or labels.

Since the standard paper tray is a universal type, you can use any of the paper sizes (one paper type and size at a time) listed in the table in Paper capacity of the paper trays on page 12. The standard paper tray can hold up to 250 sheets of Letter/A4 (Legal or Folio for Asia) size paper (80 gsm). Paper can be loaded up to the maximum paper mark on the sliding paper width guide.

Paper capacity of the paper trays 2

Paper size Paper types No. of sheets

Paper Tray (For Oceania)

A4, Letter, Executive, A5, A6, B5, B6.

(For Asia)
A4, Letter, Legal, Executive, A5, A6,

B5, B6 and Folio.

Manual Feed Slot Width: 76.2 to 220 mm

Length: 116 to 406.4 mm

1

Plain paper and recycled
paper

Transparency up to 10

Plain paper, recycled
paper, bond paper,
envelopes, labels and
transparencies

up to 250
(80 gsm)

1

1

Folio size is 215.9 mm x 330.2 mm.

Recommended paper specifications 2

The following paper specifications are suitable for this machine.

Basis weight 75-90 gsm

Thickness 80-110 µm

Roughness Higher than 20 sec.

Stiffness

Grain direction Long grain

Volume resistivity

Surface resistivity

Filler CaCO

Ash content Below 23 wt%

Brightness Higher than 80 %

Opacity Higher than 85 %

12

90-150 cm

10e9-10e11 ohm

10e9-10e12 ohm-cm

3

/100

(Neutral)

3

Loading paper and documents

CAUTION

1

1

Handling and using special paper 2

The machine is designed to work well with
most types of xerographic and bond paper.
However, some paper variables may have an
effect on print quality or handling reliability.
Always test samples of paper before
purchasing to ensure desirable performance.
Store paper in its original packaging and keep
it sealed. Keep the paper flat and away from
moisture, direct sunlight and heat.

Some important guidelines when selecting
paper are:

 Do not use inkjet paper because it may

cause a paper jam or damage your
machine.

 Preprinted paper must use ink that can

withstand the temperature of the
machine's fusing process (200 degrees
centigrade).

 If you use bond paper, paper having a

rough surface or paper that is wrinkled or
creased, the paper may exhibit degraded
performance.

Types of paper to avoid 2

Some types of paper may not perform well
or may cause damage to your machine.

DO NOT use paper:

• that is highly textured

• that is extremely smooth or shiny

• that is curled or warped

12mm

• that is coated or has a chemical finish

• that is damaged, creased or folded

• that exceeds the recommended weight
specification in this guide

• with tabs and staples

• with letterheads using low temperature
dyes or thermography

2

• that is multipart or carbonless

• that is designed for inkjet printing

If you use any of the types of paper listed
above, they may damage your machine.
This damage is not covered under any
Brother warranty or service agreement.

13

Chapter 2

CAUTION

1

1

Envelopes 2

Most envelopes will be suitable for your
machine. However, some envelopes may
have feed and print-quality problems
because of the way they have been made. A
suitable envelope should have edges with
straight, well-creased folds and the leading
edge should not be thicker than two sheets of
paper. The envelope should lie flat and not be
of baggy or flimsy construction. You should
buy quality envelopes from a supplier who
understands that you will be using the
envelopes in a laser machine.

Envelopes can be fed from the manual feed
slot one at a time. We recommend that you
print a test envelope to make sure the print
results are what you want before you print or
purchase a large quantity of envelopes.

Check the following:

 Envelopes should have a lengthwise

sealing flap.

 The sealing flaps should be folded crisply

and correctly (irregularly cut or folded
envelopes may cause paper jams).

 Envelopes should consist of two layers of

paper in the area circled in figure below.

Types of envelopes to avoid 2

DO NOT use envelopes:

• that are damaged, curled, wrinkled or an
unusual shape

• that are extremely shiny or textured

• with clasps, staples, snaps or tie strings

• with self-adhesive closures

• that are of a baggy construction

• that are not sharply creased

• that are embossed (have raised writing
on them)

• that were previously printed by a laser
machine

• that are pre-printed on the inside

• that cannot be arranged neatly when
stacked

• that are made of paper that weighs more
than the paper weight specifications for
the machine

• with edges that are not straight or
consistently square

• with windows, holes, cut-outs or
perforations

1 Feeding direction

 Envelope joints that are sealed by the

manufacturer should be secure.

 We recommend that you do not print

within 15 mm of the edges of envelopes.

14

• with glue on surface as shown in figure
below

• with double flaps as shown in figure
below

Loading paper and documents

CAUTION

• with sealing flaps that have not been
folded at purchase

• with sealing flaps as shown in figure
below

• with each side folded as shown in figure
below

If you use any of the types of envelopes
listed above, they may damage your
machine. This damage is not covered
under any Brother warranty or service
agreement.

Occasionally you may experience paper
feed problems caused by the thickness,
size and flap shape of the envelopes you
are using.

Labels 2

The machine will print on most types of labels
designed for use with a laser machine. Labels
should have an adhesive that is acrylic-based
since this material is more stable at the high
temperatures in the fuser unit. Adhesives
should not come in contact with any part of
the machine, because the label stock may
stick to the drum unit or rollers and cause
jams and print quality problems. No adhesive
should be exposed between the labels.
Labels should be arranged so that they cover
the entire length and width of the sheet. Using
labels with spaces may result in labels
peeling off and causing serious jams or print
problems.

All labels used in this machine must be able
to withstand a temperature of 392 degrees
Fahrenheit (200 degrees centigrade) for a
period of 0.1 seconds.

Label sheets should not exceed the paper
weight specifications described in this User’s
Guide. Labels exceeding this specification
may not feed or print correctly and may cause
damage to your machine.

Labels can be fed from the manual feed slot
only.

Types of labels to avoid 2

Do not use labels that are damaged, curled,
wrinkled or an unusual shape.

2

DO NOT feed part used label sheets. The
exposed carrier sheet will damage your
machine.

15

Chapter 2

CAUTION

Loading documents 2

Using the automatic document feeder (ADF) (DCP-7040 only) 2

The ADF can hold up to 35 pages and feeds
each sheet individually. Use standard 80 gsm
paper and always fan the pages before
putting them in the ADF.

DO NOT leave thick documents on the
scanner glass. If you do this, the ADF may
jam.

DO NOT use paper that is curled, wrinkled,
folded, ripped, stapled, paper-clipped,
pasted or taped.

DO NOT use cardboard, newspaper or
fabric with the ADF. Instead use the
scanner glass.

To avoid damaging your machine while
using the ADF, DO NOT pull on the
document while it is feeding.

To scan non-standard documents see
Using the scanner glass (Flatbed)
on page 17.

a Unfold the ADF document output

support flap (1) and the ADF support
flap (2).

2

1

b Fan the pages well.
c Place your document, face up top edge

first, in the ADF until you feel it touch the
feed roller.

d Adjust the paper guides (1) to fit the

width of your document.

1

 Make sure documents written with ink are

completely dry.

16

Using the scanner glass

Note

CAUTION

(Flatbed) 2

You can use the scanner glass to copy or
scan pages of a book or one page at a time.
Documents can be up to 215.9 mm wide and
297 mm long.

(DCP-7040 only) To use the scanner
glass, the ADF must be empty.

a Lift the document cover.
b Using the document guidelines on the

left, centre the document face down on
the scanner glass.

Loading paper and documents

If the document is a book or is thick do not
slam the cover or press on it.

2

c Close the document cover.

17

3

Note

General setup 3

Paper settings 3

Paper type 3

Set up the machine for the type of paper you
are using. This will give you the best print
quality.

a Press Menu.
b Press a or b to choose

1.General Setup.
Press OK.

c Press a or b to choose 1.Paper Type.

Press OK.

d Press a or b to choose Thin, Plain,

Thick, Thicker, Transparency or
Recycled Paper.

Press OK.

e Press Stop/Exit.

Paper size 3

(For Oceania)

You can use seven sizes of paper for printing
copies: A4, Letter, Executive, A5, A6, B5 and
B6.

(For Asia)

You can use nine sizes of paper for printing
copies: A4, Letter, Legal, Executive, A5, A6,
B5, B6 and Folio.

When you change the size of paper in the
tray, you will also need to change the setting
for paper size at the same time so your
machine can fit the document on the page.

a Press Menu.
b Press a or b to choose

1.General Setup.
Press OK.

c Press a or b to choose 2.Paper Size.

Press OK.

18

d (For Oceania)

Press a or b to choose A4, Letter,
Executive, A5, A6, B5 or B6.

Press OK.

(For Asia)

Press a or b to choose A4, Letter,

Legal, Executive, A5, A6, B5, B6 and
Folio.

Press OK.

e Press Stop/Exit.

If you chose Transparency as the paper
type you will only be able to choose
Letter or A4 (Legal or Folio for Asia)
size paper in Step d.

General setup

Note

Volume settings 3

Beeper volume 3

When the beeper is on, the machine will beep
when you press a key, make a mistake. You
can choose a range of volume levels, from
High to Off.

a Press Menu.
b Press a or b to choose

1.General Setup.
Press OK.

c Press a or b to choose 3.Beeper.

Press OK.

d Press a or b to choose Off, Low, Med or

High.

Press OK.

e Press Stop/Exit.

Ecology features 3

Toner Save 3

You can save toner using this feature. When
you set Toner Save to On, print appears
lighter. The default setting is Off.

3

a Press Menu.
b Press a or b to choose

1.General Setup.
Press OK.

c Press a or b to choose 4.Ecology.

Press OK.

d Press a or b to choose 1.Toner Save.

Press OK.

e Press a or b to choose On or Off.

Press OK.

f Press Stop/Exit.

We do not recommend Toner Save for
printing Photo or Greyscale images.

19

Chapter 3

Note

Sleep time 3

Setting the sleep time reduces power
consumption by turning off the fuser while the
machine is idle.

You can choose how long the machine must
be idle (from 00 to 99 minutes) before it goes
into sleep mode. When the machine receives
computer data or makes a copy, the timer will
be reset. The default setting is 05 minutes.

While the machine is in sleep mode the LCD
will display Sleep. When printing or copying
in sleep mode, there will be a short delay
while the fuser warms up.

a Press Menu.
b Press a or b to choose

1.General Setup.
Press OK.

c Press a or b to choose 4.Ecology.

Press OK.

d Press a or b to choose 2.Sleep Time.

Press OK.

e Enter the length of time the machine is

idle before entering sleep mode (00 to

99). Press OK.

f Press Stop/Exit.

To turn off sleep mode, press Start and
Options at the same time in e. Press a or
b to choose Off. Press OK.

LCD contrast 3

You can change the contrast to make the
LCD look lighter or darker.

a Press Menu.
b Press a or b to choose

1.General Setup.
Press OK.

c Press a or b to choose

5.LCD Contrast.
Press OK.

d Press a to make the LCD darker. Or,

press b to make the LCD lighter.
Press OK.

e Press Stop/Exit.

User Settings List 3

You can print a list of the settings you
programmed.

a Press Menu.
b Press a or b to choose

1.General Setup.
Press OK.

c Press a or b to choose

6.User Settings.
Press OK.

d Press Start.
e Press Stop/Exit.

20

Section II

Copy II

Making copies 22

4

Note

Making copies 4

How to copy 4

Entering copy mode 4

1 Stack/Sort

2 Copy ratio and copy layout

3 Contrast

4Quality

5 Number of copies

1

Sort is only available for the DCP-7040.

Making a single copy 4

a Load your document.
b Press Start.

1

Making multiple copies 4

a Load your document.
b Do one of the folowing:

 Press Number of Copies to enter

the number of copies (Up to 99).

 Press or hold a or b to increase or

decrease the number of copies.

c Press Start.

To sort your copies, see Sorting copies
using the ADF (DCP-7040 only)

on page 25.

Stop copying 4

To stop copying, press Stop/Exit.

22

Making copies

Note

Copy options (temporary settings) 4

When you want to quickly change the copy
settings temporarily for the next copy, use the
temporary Copy keys. You can use different
combinations.

The machine returns to its default settings
one minute after copying.

Enlarging or reducing the image copied 4

You can choose the following enlargement or
reduction ratios:

Press

100%*

97% LTRiA4

94% A4iLTR

91% Full Page

85% LTRiEXE

83% LGLiA4 (For Asia)

78% LGLiLTR (For Asia)

70% A4iA5

50%

Custom(25-400%)

Auto

200%

141% A5iA4

104% EXEiLTR

(DCP-7040 only) When set to Auto, the
machine calculates the reduction ratio that
best fits the paper size the paper tray is set to.
(See Paper size on page 18.)

Auto is only available when using the ADF.

Custom(25-400%) allows you to enter a

ratio from 25% to 400% in 1% increments.

To enlarge or reduce the next copy follow the
instructions below:

4

a Load your document.
b Enter the number of copies you want.
c Press Enlarge/Reduce.
d Do one of the following:

 Press a or b to choose the

enlargement or reduction ratio you
want.

Press OK.

 Press a or b to choose

Custom(25-400%).

Press OK.

Press a or b to enter an enlargement
or reduction ratio from 25% to 400%.

Press OK.

e Press Start.

• Page Layout Options 2 in 1(P), 2 in 1(L), 4
in 1(P) or 4 in 1(L) are not available with
Enlarge/Reduce.

• (P) means Portrait and (L) means
Landscape.

*The factory setting is shown in Bold with an
asterisk.

23

Chapter 4

Using the Options key 4

Use the Options key to quickly set the following copy settings temporarily for the next copy.

Press

Menu selections Options Page

Press a or b, then press OK

Quality Auto*

Press a or b, then press OK

25

Text

Photo

(DCP-7040 only)

Stack/Sort

Stack*

Sort

25

(appears when the document
is in the ADF)

Page Layout Off(1 in 1)*

26

2in1(P)

2in1(L)

4in1(P)

4in1(L)

The factory settings are shown in Bold with an asterisk.

24