Brother DCP-7040 User Manual

USER’S GUIDE

DCP-7030
DCP-7040

Version A

ARL/ASA/NZ

If you need to call Customer Service

Please complete the following information for future
reference:

Model Number: DCP-7030 and DCP-7040
(Circle your model number)

1

Serial Number:

Date of Purchase:

Place of Purchase:

1

The serial number is on the back of the unit. Retain
this User’s Guide with your sales receipt as a
permanent record of your purchase, in the event of
theft, fire or warranty service.

Register your product on-line at

http://www.brother.com/registration/

By registering your product with Brother, you will be recorded as the
original owner of the product. Your registration with Brother:

 may serve as confirmation of the purchase date of your product

should you lose your receipt; and

 may support an insurance claim by you in the event of product loss

covered by insurance.

© 2008 Brother Industries, Ltd.

Compilation and Publication Notice

Under the supervision of Brother Industries Ltd., this manual has been compiled and published,
covering the latest product descriptions and specifications.

The contents of this manual and the specifications of this product are subject to change without
notice.

Brother reserves the right to make changes without notice in the specifications and materials
contained herein and shall not be responsible for any damages (including consequential) caused
by reliance on the materials presented, including but not limited to typographical and other errors
relating to the publication.

i

Table of Contents

Section I General

1 General information 2

Using the documentation .......................................................................................2

Symbols and conventions used in the documentation ....................................2

Accessing the Software User’s Guide ................................................................... 3

Viewing documentation ................................................................................... 3

Control panel overview ..........................................................................................5

2 Loading paper and documents 6

Loading paper and print media ..............................................................................6

Loading paper in the paper tray.......................................................................6

Loading paper in the manual feed slot ............................................................7

Unprintable area ............................................................................................10

Acceptable paper and other print media.............................................................. 11

Type and size of paper ..................................................................................12

Handling and using special paper .................................................................13

Loading documents .............................................................................................16

Using the automatic document feeder (ADF) (DCP-7040 only) .................... 16

Using the scanner glass (Flatbed) .................................................................17

3 General setup 18

Paper settings......................................................................................................18

Paper type ..................................................................................................... 18

Paper size......................................................................................................18

Volume settings ...................................................................................................19

Beeper volume ..............................................................................................19

Ecology features ..................................................................................................19

Toner Save .................................................................................................... 19

Sleep time......................................................................................................20

LCD contrast........................................................................................................20

User Settings List.................................................................................................20

Section II Copy

4 Making copies 22

How to copy ......................................................................................................... 22

Entering copy mode....................................................................................... 22

Making a single copy ..................................................................................... 22

Making multiple copies ..................................................................................22

Stop copying.................................................................................................. 22

Copy options (temporary settings)....................................................................... 23

ii

Enlarging or reducing the image copied ........................................................ 23

Using the Options key ...................................................................................24

Improving copy quality................................................................................... 25

Sorting copies using the ADF (DCP-7040 only) ............................................ 25

Adjusting contrast .......................................................................................... 26

Making N in 1 copies (page layout) ...............................................................26

Out of memory message ..................................................................................... 27

Section III Software

5 Software features 30

How to read HTML User’s Guide......................................................................... 30

For Windows
For Macintosh

®

............................................................................................... 30

®

.............................................................................................. 31

Section IV Appendixes

A Safety and legal 34

Choosing a location ............................................................................................. 34

Important information........................................................................................... 35

Safety precautions......................................................................................... 35

IEC60825-1+A2:2001 Specification .............................................................. 38

Disconnect device .........................................................................................38

Radio interference .........................................................................................38

International ENERGY STAR

Important Information for Australia ...................................................................... 39

IMPORTANT-For Your Safety ....................................................................... 39

Important safety instructions.......................................................................... 39

Important Information for New Zealand ...............................................................41

Important Safety Instructions......................................................................... 41

IMPORTANT-For Your Safety ....................................................................... 42

Important Information for Some Countries...........................................................43

Important Safety Instructions......................................................................... 43

Legal limitations for copying ................................................................................ 45

Trademarks.......................................................................................................... 46

®

Compliance Statement ................................ 39

B Troubleshooting and routine maintenance 47

Troubleshooting ................................................................................................... 47

If you are having difficulty with your machine ................................................ 47

Improving the print quality ............................................................................. 49

Error and maintenance messages....................................................................... 55

Document jams (DCP-7040 only)..................................................................58

Paper jams ....................................................................................................59

Routine maintenance........................................................................................... 63

Cleaning the outside of the machine .............................................................64

Cleaning the scanner glass ........................................................................... 64

iii

Cleaning the laser scanner window...............................................................65

Cleaning the corona wire...............................................................................67

Cleaning the drum unit .................................................................................. 69

Replacing the consumable items......................................................................... 71

Replacing a toner cartridge ........................................................................... 71

Replacing the drum unit.................................................................................74

Changing LCD language .....................................................................................77

Machine information ............................................................................................77

Checking the serial number...........................................................................77

Checking the page counters..........................................................................77

Checking the Drum life ..................................................................................78

Packing and shipping the machine ...................................................................... 78

C Menu and features 80

On-screen programming...................................................................................... 80

Menu table.....................................................................................................80

Memory storage.............................................................................................80

Menu keys ...........................................................................................................80

How to access the menu mode ..................................................................... 81

Menu table ........................................................................................................... 82

D Specifications 84

General ................................................................................................................ 84

Print media...........................................................................................................86

Copy .................................................................................................................... 87

Scan.....................................................................................................................88

Print ..................................................................................................................... 89

Interfaces ............................................................................................................. 89

Computer requirements .......................................................................................90

Consumable items ...............................................................................................91

E Glossary 92

F Index 93

iv

Section I

General I

General information 2
Loading paper and documents 6
General setup 18

Note

General information 1

1

Using the documentation 1

Thank you for buying a Brother machine!
Reading the documentation will help you
make the most of your machine.

Symbols and conventions used in the documentation 1

The following symbols and conventions are
used throughout the documentation.

Bold Bold style identifies keys on the

machine control panel or
computer screen.

Italics Italicized style emphasizes an

important point or refers you to
a related topic.

Courier

New

Courier New font identifies the
messages shown on the LCD
of the machine.

Illustrations in this User’s Guide are based
on the DCP-7040.

Warnings tell you what to do to
prevent possible personal injury.

Cautions specify procedures you
must follow or avoid to prevent
possible damage to the machine or
other objects.

Electrical Hazard icons alert you to a
possible electrical shock.

Hot Surface icons warn you not to
touch machine parts that are hot.

Incorrect setup icons alert you to
devices and operations that are not
compatible with the machine.

Note icons give useful tips.

2

General information

Accessing the Software User’s Guide 1

This User’s Guide does not contain all the
information about the machine such as how
to use the advanced features of Printer and
Scanner. When you are ready to learn
detailed information about these operations,
read the Software User’s Guide.

Viewing documentation 1

Viewing documentation (Windows®) 1

To view the documentation, from the Start
menu, point to Brother, DCP-XXXX (where
XXXX is your model name) from the program
group, and then click User’s Guides in
HTML format.

If you have not installed the software, you can
find the documentation by following the
instructions below:

d Click Documentation.
e Click the documentation you want to

read:

 HTML document (1 manual):

Software User’s Guide in HTML
format.

This format is recommended for
viewing on your computer.

 PDF documents (3 manuals):

User’s Guide for stand-alone
operations, Software User’s Guide
and Quick Setup Guide.

This format is recommended for
printing the manuals. Click to go to
the Brother Solutions Center, where
you can view or download the PDF
documents. (Internet access and
PDF Reader software are required.)

1

a Turn on your PC.

Insert the Brother CD-ROM labelled

®

Windows

into your CD-ROM drive.

b If the language selection screen

appears, click your language.

c If the model name screen appears, click

your model name.The CD-ROM main
menu will appear.

If this window does not appear, use

®

Windows
start.exe program from the root directory
of the Brother CD-ROM.

Explorer to find and run the

3

Chapter 1

Note

How to find scanning instructions 1

There are several ways you can scan
documents. You can find the instructions as
follows:

Software User's Guide: 1

 Scanning a document using the TWAIN

driver in Chapter 2

 Scanning a document using the WIA

driver (For Windows
only) in Chapter 2

 Using ControlCenter3 in Chapter 3

®

XP/Windows Vista®

ScanSoft™ PaperPort™ 11SE with OCR How-to-Guides

 The complete ScanSoft™ PaperPort™

11SE with OCR How-to-Guides can be
viewed from the Help selection in the
ScanSoft™ PaperPort™ 11SE
application.

Viewing documentation (Macintosh®) 1

a Turn on your Macintosh

Insert the Brother CD-ROM labelled

®

Macintosh

b The following window will appear.

into your CD-ROM drive.

®

.

f Click the documentation you want to

read.

 Software User’s Guide

The documents are also available in PDF
format (3 manuals):

User’s Guide for stand-alone operations,
Software User’s Guide and Quick Setup
Guide.

The PDF format is recommended for
printing the manuals.

Double-click Brother Solutions Center
icon to go to the Brother Solutions Center,
where you can view or download the PDF

1

documents. (Internet access and PDF
Reader software are required.)

How to find scanning instructions 1

There are several ways you can scan
documents. You can find the instructions as
follows:

Software User's Guide: 1

 Scanning in Chapter 9

 Using ControlCenter2 in Chapter 10

Presto!® PageManager® User's Guide:1

c Double-click the Documentation icon.
d If the language selection screen

appears, double-click your language.

e Double-click the top page file to view the

Software User’s Guide in HTML
format.

4

 The complete Presto!® PageManager®

User’s Guide can be viewed from the Help

®

selection in the Presto!
application

PageManager®

General information

Control panel overview 1

DCP-7030 and DCP-7040 have the same keys.

1Print key

Job Cancel

Cancels a programmed print job and clears it
from the machine’s memory.

To cancel multiple print jobs, hold down this
key until the LCD shows
Job Cancel (All).

2Scan key

Puts the machine in Scan mode. (For details
about scanning, see the Software User’s Guide
on the CD-ROM.)

3 Copy keys:

Options

You can choose and easily choose temporary
settings for copying.

Enlarge/Reduce

Reduces or enlarges copies.

Contrast

You can increase or decrease the contrast of
your copies.

Number of Copies

Use this key to make multiple copies.

4LCD

Displays messages to help you set up and use
your machine.

5 Menu keys:

Clear/Back

Deletes entered data or lets you cancel the
current setting.

+ or b -

a

Press to scroll through the menus and options.

OK

Lets you store your settings in the machine.

Menu

Lets you access the Menu to program your
settings in this machine.

6Start

Lets you start making copies or scanning.

7Stop/Exit

Stops an operation or exits from a menu.

1

5

2

Loading paper and documents 2

Loading paper and print media 2

The machine can feed paper from the
standard paper tray or manual feed slot.

When you put paper into the paper tray, note
the following:

 If your application software supports

paper size selection on the print menu,
you can select it through the software. If
your application software does not
support it, you can set the paper size in
the printer driver or by using the control
panel buttons.

 Before using paper that has holes in it,

such as organizer sheets, you must ‘fan’
the stack to avoid paper jams and
misfeeds.

Loading paper in the paper tray 2

Printing on plain paper, recycled paper or transparencies from the paper tray

a Pull the paper tray completely out of the

machine.

b While pressing the green paper guide

release lever, slide the paper guides to
fit the paper size. Make sure that the
guides are firmly in the slots.

2

6

Note

(For Asia) For Legal size paper, press the

CAUTION

Note

1

release button in the bottom of the paper
tray and then pull out the back of the paper
tray. (Legal size paper is not available in
some regions)

c Put paper in the tray, and make sure that

the paper is below the maximum paper
mark (1). The side to be printed on must
be face down.

Loading paper and documents

e Fold out the support flap (1) to prevent

paper from sliding off the face-down
output tray.

1

Loading paper in the manual feed slot 2

You can load envelopes and special print
media one at a time into this slot. Use the
manual feed slot to print or copy on labels,
envelopes or thicker paper.

2

To prevent damage to your machine
caused by paper misfeeding, make sure the
paper guides touch the sides of the paper.

d Put the paper tray firmly back in the

machine. Make sure that it is completely
inserted into the machine.

Printing on plain paper, recycled paper or transparencies from the manual feed slot

The machine automatically turns on the
Manual Feed mode when you put paper in
the manual feed slot.

a Lift up the support flap (1) to prevent

paper from sliding off the face-down
output tray, or remove each page as
soon as it comes out of the machine.

1

2

7

Chapter 2

Note

b Open the manual feed slot cover.

c Using both hands, slide the manual feed

slot paper guides to the width of the
paper that you are going to use.

Printing on thick paper, bond paper, labels and envelopes

When the back output tray is pulled down, the
machine has a straight paper path from the
manual feed slot through to the back of the
machine. Use this paper feed and output
method when you want to print on thick
paper, labels or envelopes.

• Remove each printed sheet or envelope
immediately to prevent a paper jam.

• The machine automatically turns on the
Manual Feed mode when you put paper in
the manual feed slot.

a Open the back cover (back output tray).

2

d Using both hands, put one sheet of

paper or one transparency in the
manual feed slot until the front edge
touches the paper feed roller. When you
feel the machine pull in the paper, let go.

b Open the manual feed slot cover.

8

c Using both hands, slide the manual feed

Note

slot paper guides to the width of the
paper that you are going to use.

d Using both hands, put one sheet of

paper or one envelope in the manual
feed slot until the front edge of the paper
or envelope touches the paper feed
roller. When you feel the machine pull in
the paper, let go.

Loading paper and documents

• Put the paper into the manual feed slot
with the side to be printed face up.

• Make sure that the paper or print media
(see Acceptable paper and other print
media on page 11.) is straight and in the
correct position on the manual feed slot. If
it is not, the paper or the transparency
may not be fed correctly, resulting in a
skewed printout or a paper jam.

• Do not put more than one sheet of paper
in the manual feed slot at any one time, as
it may cause a jam.

• If you put any print media in the manual
feed slot before the machine is in the
Ready state, the print media may be
ejected without being printed on.

• To easily remove a small printout from the
output tray, lift up the scanner cover by
using both hands as shown in the
illustration.

2

• You can still use the machine while the
scanner cover is up. To close the scanner
cover, push it down with both hands.

9

Chapter 2

Note

Note

2

2

1

1

2

2

1

1

2

2

1

1

Unprintable area 2

Unprintable area for copies 2

The printable area of your machine begins at
approximately 3 mm from the top and bottom
and 2 mm from both sides of the paper.

13mm

22mm

The unprintable area shown above is for a
single copy or a 1 in 1 copy using A4 size
paper. The unprintable area changes with
the paper size.

Unprintable area when printing from a computer

When using the printer driver the printable
area is smaller than the paper size, as shown
below.

Portrait

14.23mm

26.01mm

Landscape

2

14.23mm

25mm

The unprintable area shown above is for
A4 size paper. The unprintable area
changes with the paper size.

10

Acceptable paper and other print media 2

Print quality may vary according to the type of
paper you are using.

You can use the following types of print
media: plain paper, bond paper, recycled
paper, transparencies, labels or envelopes.

For best results, follow the instructions below:

 Use paper made for plain paper copying.

 Use paper that is 75 to 90 gsm.

 Use labels and transparencies which are

designed for use in laser machines.

 Do not put different types of paper in the

paper tray at the same time because it
may cause paper jams or misfeeds.

 For correct printing, you must choose the

same paper size from your software
application as the paper in the tray.

Loading paper and documents

2

 Avoid touching the printed surface of the

paper immediately after printing.

 When you use transparencies remove

each sheet immediately to prevent
smudging or paper jams.

 Use long grain paper with a neutral Ph

value, and a moisture content of approx
5%.

11

Chapter 2

Type and size of paper 2

Manual Feed Slot 2

The manual feed slot can hold a sheet with a

The machine loads paper from the installed
standard paper tray or manual feed slot.

size of 76.2 to 220 mm wide and 116 to

406.4 mm long. You can use the manual feed
slot if you are using special paper, envelopes

Standard paper tray 2

or labels.

Since the standard paper tray is a universal type, you can use any of the paper sizes (one paper type and size at a time) listed in the table in Paper capacity of the paper trays on page 12. The standard paper tray can hold up to 250 sheets of Letter/A4 (Legal or Folio for Asia) size paper (80 gsm). Paper can be loaded up to the maximum paper mark on the sliding paper width guide.

Paper capacity of the paper trays 2

Paper size Paper types No. of sheets

Paper Tray (For Oceania)

A4, Letter, Executive, A5, A6, B5, B6.

(For Asia)
A4, Letter, Legal, Executive, A5, A6,

B5, B6 and Folio.

Manual Feed Slot Width: 76.2 to 220 mm

Length: 116 to 406.4 mm

1

Plain paper and recycled
paper

Transparency up to 10

Plain paper, recycled
paper, bond paper,
envelopes, labels and
transparencies

up to 250
(80 gsm)

1

1

Folio size is 215.9 mm x 330.2 mm.

Recommended paper specifications 2

The following paper specifications are suitable for this machine.

Basis weight 75-90 gsm

Thickness 80-110 µm

Roughness Higher than 20 sec.

Stiffness

Grain direction Long grain

Volume resistivity

Surface resistivity

Filler CaCO

Ash content Below 23 wt%

Brightness Higher than 80 %

Opacity Higher than 85 %

12

90-150 cm

10e9-10e11 ohm

10e9-10e12 ohm-cm

3

/100

(Neutral)

3

Loading paper and documents

CAUTION

1

1

Handling and using special paper 2

The machine is designed to work well with
most types of xerographic and bond paper.
However, some paper variables may have an
effect on print quality or handling reliability.
Always test samples of paper before
purchasing to ensure desirable performance.
Store paper in its original packaging and keep
it sealed. Keep the paper flat and away from
moisture, direct sunlight and heat.

Some important guidelines when selecting
paper are:

 Do not use inkjet paper because it may

cause a paper jam or damage your
machine.

 Preprinted paper must use ink that can

withstand the temperature of the
machine's fusing process (200 degrees
centigrade).

 If you use bond paper, paper having a

rough surface or paper that is wrinkled or
creased, the paper may exhibit degraded
performance.

Types of paper to avoid 2

Some types of paper may not perform well
or may cause damage to your machine.

DO NOT use paper:

• that is highly textured

• that is extremely smooth or shiny

• that is curled or warped

12mm

• that is coated or has a chemical finish

• that is damaged, creased or folded

• that exceeds the recommended weight
specification in this guide

• with tabs and staples

• with letterheads using low temperature
dyes or thermography

2

• that is multipart or carbonless

• that is designed for inkjet printing

If you use any of the types of paper listed
above, they may damage your machine.
This damage is not covered under any
Brother warranty or service agreement.

13

Chapter 2

CAUTION

1

1

Envelopes 2

Most envelopes will be suitable for your
machine. However, some envelopes may
have feed and print-quality problems
because of the way they have been made. A
suitable envelope should have edges with
straight, well-creased folds and the leading
edge should not be thicker than two sheets of
paper. The envelope should lie flat and not be
of baggy or flimsy construction. You should
buy quality envelopes from a supplier who
understands that you will be using the
envelopes in a laser machine.

Envelopes can be fed from the manual feed
slot one at a time. We recommend that you
print a test envelope to make sure the print
results are what you want before you print or
purchase a large quantity of envelopes.

Check the following:

 Envelopes should have a lengthwise

sealing flap.

 The sealing flaps should be folded crisply

and correctly (irregularly cut or folded
envelopes may cause paper jams).

 Envelopes should consist of two layers of

paper in the area circled in figure below.

Types of envelopes to avoid 2

DO NOT use envelopes:

• that are damaged, curled, wrinkled or an
unusual shape

• that are extremely shiny or textured

• with clasps, staples, snaps or tie strings

• with self-adhesive closures

• that are of a baggy construction

• that are not sharply creased

• that are embossed (have raised writing
on them)

• that were previously printed by a laser
machine

• that are pre-printed on the inside

• that cannot be arranged neatly when
stacked

• that are made of paper that weighs more
than the paper weight specifications for
the machine

• with edges that are not straight or
consistently square

• with windows, holes, cut-outs or
perforations

1 Feeding direction

 Envelope joints that are sealed by the

manufacturer should be secure.

 We recommend that you do not print

within 15 mm of the edges of envelopes.

14

• with glue on surface as shown in figure
below

• with double flaps as shown in figure
below

Loading paper and documents

CAUTION

• with sealing flaps that have not been
folded at purchase

• with sealing flaps as shown in figure
below

• with each side folded as shown in figure
below

If you use any of the types of envelopes
listed above, they may damage your
machine. This damage is not covered
under any Brother warranty or service
agreement.

Occasionally you may experience paper
feed problems caused by the thickness,
size and flap shape of the envelopes you
are using.

Labels 2

The machine will print on most types of labels
designed for use with a laser machine. Labels
should have an adhesive that is acrylic-based
since this material is more stable at the high
temperatures in the fuser unit. Adhesives
should not come in contact with any part of
the machine, because the label stock may
stick to the drum unit or rollers and cause
jams and print quality problems. No adhesive
should be exposed between the labels.
Labels should be arranged so that they cover
the entire length and width of the sheet. Using
labels with spaces may result in labels
peeling off and causing serious jams or print
problems.

All labels used in this machine must be able
to withstand a temperature of 392 degrees
Fahrenheit (200 degrees centigrade) for a
period of 0.1 seconds.

Label sheets should not exceed the paper
weight specifications described in this User’s
Guide. Labels exceeding this specification
may not feed or print correctly and may cause
damage to your machine.

Labels can be fed from the manual feed slot
only.

Types of labels to avoid 2

Do not use labels that are damaged, curled,
wrinkled or an unusual shape.

2

DO NOT feed part used label sheets. The
exposed carrier sheet will damage your
machine.

15

Chapter 2

CAUTION

Loading documents 2

Using the automatic document feeder (ADF) (DCP-7040 only) 2

The ADF can hold up to 35 pages and feeds
each sheet individually. Use standard 80 gsm
paper and always fan the pages before
putting them in the ADF.

DO NOT leave thick documents on the
scanner glass. If you do this, the ADF may
jam.

DO NOT use paper that is curled, wrinkled,
folded, ripped, stapled, paper-clipped,
pasted or taped.

DO NOT use cardboard, newspaper or
fabric with the ADF. Instead use the
scanner glass.

To avoid damaging your machine while
using the ADF, DO NOT pull on the
document while it is feeding.

To scan non-standard documents see
Using the scanner glass (Flatbed)
on page 17.

a Unfold the ADF document output

support flap (1) and the ADF support
flap (2).

2

1

b Fan the pages well.
c Place your document, face up top edge

first, in the ADF until you feel it touch the
feed roller.

d Adjust the paper guides (1) to fit the

width of your document.

1

 Make sure documents written with ink are

completely dry.

16

Using the scanner glass

Note

CAUTION

(Flatbed) 2

You can use the scanner glass to copy or
scan pages of a book or one page at a time.
Documents can be up to 215.9 mm wide and
297 mm long.

(DCP-7040 only) To use the scanner
glass, the ADF must be empty.

a Lift the document cover.
b Using the document guidelines on the

left, centre the document face down on
the scanner glass.

Loading paper and documents

If the document is a book or is thick do not
slam the cover or press on it.

2

c Close the document cover.

17

3

Note

General setup 3

Paper settings 3

Paper type 3

Set up the machine for the type of paper you
are using. This will give you the best print
quality.

a Press Menu.
b Press a or b to choose

1.General Setup.
Press OK.

c Press a or b to choose 1.Paper Type.

Press OK.

d Press a or b to choose Thin, Plain,

Thick, Thicker, Transparency or
Recycled Paper.

Press OK.

e Press Stop/Exit.

Paper size 3

(For Oceania)

You can use seven sizes of paper for printing
copies: A4, Letter, Executive, A5, A6, B5 and
B6.

(For Asia)

You can use nine sizes of paper for printing
copies: A4, Letter, Legal, Executive, A5, A6,
B5, B6 and Folio.

When you change the size of paper in the
tray, you will also need to change the setting
for paper size at the same time so your
machine can fit the document on the page.

a Press Menu.
b Press a or b to choose

1.General Setup.
Press OK.

c Press a or b to choose 2.Paper Size.

Press OK.

18

d (For Oceania)

Press a or b to choose A4, Letter,
Executive, A5, A6, B5 or B6.

Press OK.

(For Asia)

Press a or b to choose A4, Letter,

Legal, Executive, A5, A6, B5, B6 and
Folio.

Press OK.

e Press Stop/Exit.

If you chose Transparency as the paper
type you will only be able to choose
Letter or A4 (Legal or Folio for Asia)
size paper in Step d.

General setup

Note

Volume settings 3

Beeper volume 3

When the beeper is on, the machine will beep
when you press a key, make a mistake. You
can choose a range of volume levels, from
High to Off.

a Press Menu.
b Press a or b to choose

1.General Setup.
Press OK.

c Press a or b to choose 3.Beeper.

Press OK.

d Press a or b to choose Off, Low, Med or

High.

Press OK.

e Press Stop/Exit.

Ecology features 3

Toner Save 3

You can save toner using this feature. When
you set Toner Save to On, print appears
lighter. The default setting is Off.

3

a Press Menu.
b Press a or b to choose

1.General Setup.
Press OK.

c Press a or b to choose 4.Ecology.

Press OK.

d Press a or b to choose 1.Toner Save.

Press OK.

e Press a or b to choose On or Off.

Press OK.

f Press Stop/Exit.

We do not recommend Toner Save for
printing Photo or Greyscale images.

19

Chapter 3

Note

Sleep time 3

Setting the sleep time reduces power
consumption by turning off the fuser while the
machine is idle.

You can choose how long the machine must
be idle (from 00 to 99 minutes) before it goes
into sleep mode. When the machine receives
computer data or makes a copy, the timer will
be reset. The default setting is 05 minutes.

While the machine is in sleep mode the LCD
will display Sleep. When printing or copying
in sleep mode, there will be a short delay
while the fuser warms up.

a Press Menu.
b Press a or b to choose

1.General Setup.
Press OK.

c Press a or b to choose 4.Ecology.

Press OK.

d Press a or b to choose 2.Sleep Time.

Press OK.

e Enter the length of time the machine is

idle before entering sleep mode (00 to

99). Press OK.

f Press Stop/Exit.

To turn off sleep mode, press Start and
Options at the same time in e. Press a or
b to choose Off. Press OK.

LCD contrast 3

You can change the contrast to make the
LCD look lighter or darker.

a Press Menu.
b Press a or b to choose

1.General Setup.
Press OK.

c Press a or b to choose

5.LCD Contrast.
Press OK.

d Press a to make the LCD darker. Or,

press b to make the LCD lighter.
Press OK.

e Press Stop/Exit.

User Settings List 3

You can print a list of the settings you
programmed.

a Press Menu.
b Press a or b to choose

1.General Setup.
Press OK.

c Press a or b to choose

6.User Settings.
Press OK.

d Press Start.
e Press Stop/Exit.

20

Section II

Copy II

Making copies 22

4

Note

Making copies 4

How to copy 4

Entering copy mode 4

1 Stack/Sort

2 Copy ratio and copy layout

3 Contrast

4Quality

5 Number of copies

1

Sort is only available for the DCP-7040.

Making a single copy 4

a Load your document.
b Press Start.

1

Making multiple copies 4

a Load your document.
b Do one of the folowing:

 Press Number of Copies to enter

the number of copies (Up to 99).

 Press or hold a or b to increase or

decrease the number of copies.

c Press Start.

To sort your copies, see Sorting copies
using the ADF (DCP-7040 only)

on page 25.

Stop copying 4

To stop copying, press Stop/Exit.

22

Making copies

Note

Copy options (temporary settings) 4

When you want to quickly change the copy
settings temporarily for the next copy, use the
temporary Copy keys. You can use different
combinations.

The machine returns to its default settings
one minute after copying.

Enlarging or reducing the image copied 4

You can choose the following enlargement or
reduction ratios:

Press

100%*

97% LTRiA4

94% A4iLTR

91% Full Page

85% LTRiEXE

83% LGLiA4 (For Asia)

78% LGLiLTR (For Asia)

70% A4iA5

50%

Custom(25-400%)

Auto

200%

141% A5iA4

104% EXEiLTR

(DCP-7040 only) When set to Auto, the
machine calculates the reduction ratio that
best fits the paper size the paper tray is set to.
(See Paper size on page 18.)

Auto is only available when using the ADF.

Custom(25-400%) allows you to enter a

ratio from 25% to 400% in 1% increments.

To enlarge or reduce the next copy follow the
instructions below:

4

a Load your document.
b Enter the number of copies you want.
c Press Enlarge/Reduce.
d Do one of the following:

 Press a or b to choose the

enlargement or reduction ratio you
want.

Press OK.

 Press a or b to choose

Custom(25-400%).

Press OK.

Press a or b to enter an enlargement
or reduction ratio from 25% to 400%.

Press OK.

e Press Start.

• Page Layout Options 2 in 1(P), 2 in 1(L), 4
in 1(P) or 4 in 1(L) are not available with
Enlarge/Reduce.

• (P) means Portrait and (L) means
Landscape.

*The factory setting is shown in Bold with an
asterisk.

23

Chapter 4

Using the Options key 4

Use the Options key to quickly set the following copy settings temporarily for the next copy.

Press

Menu selections Options Page

Press a or b, then press OK

Quality Auto*

Press a or b, then press OK

25

Text

Photo

(DCP-7040 only)

Stack/Sort

Stack*

Sort

25

(appears when the document
is in the ADF)

Page Layout Off(1 in 1)*

26

2in1(P)

2in1(L)

4in1(P)

4in1(L)

The factory settings are shown in Bold with an asterisk.

24

Making copies

Improving copy quality 4

You can choose from a range of quality
settings. The default setting is Auto.

 Auto

Auto is the recommended mode for
ordinary printouts. Suitable for documents
that contain both text and photographs.

 Text

Suitable for documents containing only
text.

 Photo

Suitable for copying photographs.

To temporarily change the quality setting,
follow the steps below:

a Load your document.
b Enter the number of copies you want.
c Press Options.

Press a or b to choose Quality.
Press OK.

Sorting copies using the ADF (DCP-7040 only) 4

You can sort multiple copies. Pages will be
stacked in the order 1 2 3, 1 2 3, 1 2 3, and so
on.

a Load your document in the ADF.
b Enter the number of copies you want.
c Press Options and a or b to choose

Stack/Sort.
Press OK.

d Press a or b to choose Sort.

Press OK.

e Press Start.

4

d Press a or b to choose Auto, Text or

Photo.

Press OK.

e Press Start.

To change the default setting, follow the
steps below:

a Press Menu.
b Press a or b to choose 2.Copy.

Press OK.

c Press a or b to choose 1.Quality.

Press OK.

d Press a or b to choose the copy quality.

Press OK.

e Press Stop/Exit.

25

Chapter 4

Adjusting contrast 4

Contrast 4

Adjust the contrast to help an image look
sharper and more vivid.

To temporarily change the contrast setting,
follow the steps below:

a Load your document.
b Enter the number of copies you want.
c Press Contrast.
d Press a or b to increase or decrease the

contrast.
Press OK.

e Press Start.

To change the default setting follow the steps
below:

a Press Menu.
b Press a or b to choose 2.Copy.

Press OK.

c Press a or b to choose 2.Contrast.

Press OK.

d Press a or b to increase or decrease the

contrast.
Press OK.

e Press Stop/Exit.

Making N in 1 copies (page layout) 4

You can reduce the amount of paper used
when copying by using the N in 1 copy
feature. This allows you to copy two or four
pages onto one page, which lets you save
paper.

Important 4

 Please make sure the paper size is set to

Letter or A4 (Legal or Folio for Asia).

 (P) means Portrait and (L) means

Landscape.

 You cannot use the Enlarge/Reduce

setting with the N in 1 feature.

a Load your document.
b Enter the number of copies you want.
c Press Options.
d Press a or b to choose Page Layout.

Press OK.

e Press a or b to choose 2in1(P),

2in1(L), 4in1(P),
4in1(L) or Off(1 in 1).

Press OK.

f Press Start to scan the page.

(DCP-7040 only) If you placed the
document in the ADF, the machine
scans the pages and starts printing.

If you are using the scanner glass, go
to g.

26

g After the machine scans the page,

press a to scan the next page.

Next Page?
a Yes b No

h Put the next page on the scanner glass.

Press OK.
Repeat g and h for each page of the
layout.

Making copies

i After all the pages have been scanned,

press b in g to finish.

(DCP-7040 only) If you are copying from the ADF:

Insert your document face up in the direction
shown below:

 2 in 1 (P)

 2 in 1 (L)

 4 in 1 (P)

 4 in 1 (L)

 4 in 1 (P)

4

 4 in 1 (L)

Out of memory message

If the memory becomes full while you are
making copies, the LCD message will guide
you through the next step.

(DCP-7030 only) If you get an
Out of Memory message, press Stop/Exit
to cancel the operation.

(DCP-7040 only) If you get an
Out of Memory message while scanning a
subsequent page, you will have the option to
press Start to copy the pages scanned so far,
or to press Stop/Exit to cancel the operation.

4

4

If you are copying from the scanner glass:

Insert your document face down in the
direction shown below:

 2 in 1 (P)

 2 in 1 (L)

4

27

Chapter 4

28

Section III

Software III

Software features 30

5

Note

Note

Software features 5

The User’s Guide on the CD-ROM includes
the Software User’s Guide for features
available when connected to a computer (for
example, printing and scanning). This guide
has easy to use links that, when clicked, will
take you directly to a particular section.

You can find information on these features:

 Printing

 Scanning

®

 ControlCenter3 (for Windows

 ControlCenter2 (for Macintosh

See Accessing the Software User’s Guide
on page 3.

)

®

)

How to read HTML User’s Guide 5

This is a quick reference for using the HTML
User’s Guide.

For Windows

If you have not installed the software, see
Chapter 1.

a From the Start menu, point to Brother,

DCP-XXXX from the programs group,
then click User’s Guides in HTML
format.

b Click on SOFTWARE USER’S GUIDE

from the top menu.

®

5

30

c Click the heading you would like to view

from the list at the left of the window.

Software features

For Macintosh

a Make sure your Macintosh

on. Insert the Brother CD-ROM into your
CD-ROM drive.

®

®

is turned

b Double-click the Documentation icon.
c Double-click your language folder, and

then double-click the top page file.

d Click on SOFTWARE USER’S GUIDE

in the top menu, and then click the
heading you would like to read from the
list at the left of the window.

5

5

31

Chapter 5

32

Section IV

Appendixes IV

Safety and legal 34
Troubleshooting and routine maintenance 47
Menu and features 80
Specifications 84
Glossary 92

Safety and legal A

A

Choosing a location A

Place your machine on a flat, stable surface that is free of vibration. Put the machine near a
standard, grounded electrical socket. Choose a location where the temperature remains between
10° C and 32.5° C and the humidity is between 20% to 80% (without condensation).

 Make sure cables leading to the machine do not constitute a trip hazard.

 Avoid placing your machine on the carpet.

 Do not place near heaters, air conditioners, water, chemicals or refrigerators.

 Do not expose the machine to direct sunlight, excessive heat, moisture or dust.

 Do not connect your machine to electrical sockets controlled by wall switches or automatic

timers, or to the same circuit as large appliances that might disrupt the power supply.

34

Safety and legal

Important information A

Safety precautions A

Please read these instructions before attempting any maintenance, and keep them for later
reference. When using your equipment, follow basic safety precautions to reduce the risk of fire,
electric shock or personal injury.

 DO NOT use this product near water, or in a damp environment.

 Avoid using this product during an electrical storm. There may be a remote risk of electric

shock from lightning.

 We DO NOT advise using an extension lead.

 If any cables become damaged, disconnect your machine, and contact your Brother dealer.

 DO NOT place any objects on the machine, or obstruct the air vents.

 This product should be connected to an adjacent grounded AC power source within the range

indicated on the rating label. DO NOT connect it to a DC power source or inverter. If you are
not sure, contact a qualified electrician.

A

35

WARNING

Before cleaning the inside of the machine, unplug
the power cord from the electrical socket.

DO NOT handle the plug with wet hands. Doing
this might cause an electrical shock.

Always make sure the plug is fully inserted.

After you have just used the machine, some
internal parts of the machine will be extremely hot.
When you open the front or back cover of the
machine, DO NOT touch the shaded parts shown
in the illustration.

To prevent injuries, be careful not to put your
hands on the edge of the machine under the
document cover or scanner cover as shown in the
illustrations.

To prevent injuries, DO NOT put your fingers in the
areas shown in the illustrations.

DO NOT use a vacuum cleaner to clean up scattered toner. Doing this might cause the toner
dust to ignite inside the vacuum cleaner, potentially starting a fire. Please carefully clean the
toner dust with a dry, lint-free cloth and dispose of it according to local regulations.

36

Safety and legal

Note

If moving your machine, use the handholds provided. First making sure to disconnect any
cables.

DO NOT use any flammable substances, spray or
organic solvent/liquids containing
alcohol/ammonia to clean the inside or outside of
the machine. Doing this may cause a fire or
electrical shock. Refer to Routine maintenance
on page 63 for how to clean the machine.

Plastic bags are used in the packaging of your machine. To avoid the danger of suffocation, keep
these bags away from babies and children.

A

The fuser unit is marked with a caution label. Please DO NOT remove or damage the label.

37

IEC60825-1+A2:2001 Specification A

WARNING

CLASS 1 LASER PRODUCT
APPAREIL À LASER DE CLASSE 1
LASER KLASSE 1 PRODUKT

This machine is a Class 1 laser product as defined in IEC60825-1+A2:2001 specifications. The
label shown below is attached in countries where required.

This machine has a Class 3B Laser Diode which emits invisible
laser radiation in the Scanner Unit. The Scanner Unit should not
be opened under any circumstances.

Internal laser radiation A

Wave length: 780 - 800 nm

Output: 10 mW max.

Laser Class: Class 3B

Use of controls, adjustments or performance of procedures other than those specified in this
manual may result in hazardous radiation exposure.

Disconnect device A

This product must be installed near an electrical socket that is easily accessible. In case of
emergencies, you must disconnect the power cord from the electrical socket to shut off power
completely.

Radio interference A

This product complies with EN55022 (CISPR Publication 22)/Class B. When connecting the
machine to a computer, ensure that you use the following interface cables.

A USB cable which must not exceed 2.0 metres in length.

38

Safety and legal

International ENERGY STAR® Compliance Statement A

The purpose of the International ENERGY STAR® Program is to promote the development and
popularization of energy-efficient office equipment.

®

As an ENERGY STAR

the ENERGY STAR

Partner, Brother Industries, Ltd. has determined that this product meets

®

guidelines for energy efficiency.

Important Information for Australia A

A

IMPORTANT-For Your Safety A

To ensure safe operation the three-pin plug supplied must be inserted only into a standard three­pin power point which is effectively grounded through the normal household wiring.

Extension cords used with the equipment must be three-conductor and be correctly wired to
provide connection to ground. Incorrectly wired extension cords are a major cause of fatalities.

The fact that the equipment operates satisfactorily does not imply that the power is grounded and
that the installation is completely safe. For your safety, if in any doubt about the effective
grounding of the power, consult a qualified electrician.

Important safety instructions A

1 Read all of these instructions.

2 Save them for later reference.

3 Follow all warnings and instructions marked on the product.

4 Unplug this product from the wall socket before cleaning the outside of the machine and the

scanner glass. DO NOT use liquid or aerosol cleaners. Use a damp cloth for cleaning.

5 DO NOT use this product near water.

6 DO NOT place this product on an unstable cart, stand, or table. The product may fall, causing

serious damage to the product.

39

7 Slots and openings in the casing at the back or bottom are provided for ventilation; to ensure

reliable operation of the product and to protect it from overheating, these openings must not
be blocked or covered. The openings should never be blocked by placing the product on a bed,
sofa, rug, or other similar surface. This product should never be placed near or over a radiator
or heater. This product should never be placed in a built-in installation unless adequate
ventilation is provided.

8 This product should be connected to an AC power source within the range indicated on the

rating label. DO NOT connect it to a DC power source or inverter. If you are not sure, contact
a qualified electrician.

9 This product is equipped with a 3-wire grounded plug, a plug having a third (grounded) pin.

This plug will only fit into a grounded power outlet. This is a safety feature. If you are unable to
insert the plug into the outlet, call your electrician to replace your obsolete outlet. DO NOT
defeat the purpose of the grounded plug.

10 DO NOT place anything on top of the power cord including this machine. DO NOT allow the

power cord to be stepped on.

11 DO NOT touch a document during printing.

12 Never push objects of any kind into this product through cabinet slots, since they may touch

dangerous voltage points or short out parts resulting in a risk of fire or electric shock. Never
spill liquid of any kind on the product.

13 DO NOT attempt to service this product yourself, because opening or removing covers may

expose you to dangerous voltage points and/or other risks. Refer all servicing to service
personnel.

14 Wait until pages have exited the machine before picking them up.

15 Unplug this product from the wall outlet and refer servicing to Authorised Service Personnel

under the following conditions:

 When the power cord is damaged or frayed.

 If liquid has been spilled into the product.

 If the product has been exposed to rain or water.

 If the product does not operate normally when the operating instructions are followed.

Adjust only those controls that are covered by the operating instructions. Incorrect
adjustment of other controls may result in damage and will often require extensive work by
a qualified technician to restore the product to normal operation.

 If the product has been dropped or the casing has been damaged.

 If the product exhibits a distinct change in performance, indicating a need for service.

40

Safety and legal

Important Information for New Zealand A

Important Safety Instructions A

1 Read all of these instructions.

2 Save them for later reference.

3 Follow all warnings and instructions marked on the product.

4 Unplug this product from the wall outlet before cleaning the outside of the machine and the

scanner glass. DO NOT use liquid or aerosol cleaners. Use a damp cloth for cleaning.

5 DO NOT place this product on an unstable surface, stand, or table. The product may fall,

causing serious damage to the product.

6 Slots and openings in the casing and the back or bottom are provided for ventilation; to ensure

reliable operation of the product and to protect it from overheating, these openings must not
be blocked or covered. The openings should never be blocked by placing the product on a bed,
sofa, rug, or other similar surface. This product should never be placed near or over a radiator
or heater. This product should not be placed in a built-in installation unless proper ventilation
is provided.

7 This product should be connected to an AC power source within the range indicated on the

rating label. DO NOT connect it to a DC power source or inverter. If you are not sure, contact
a qualified electrician.

A

8 This product is equipped with a 3-wire earthed plug. This plug will fit into only an earthed

socket. This is a safety feature. If you are unable to insert the plug into the outlet, contact your
electrician to replace your obsolete socket. DO NOT defeat the purpose of an earthed plug.

9 DO NOT place anything on top of the power cord including this machine. DO NOT allow the

power cord to be stepped on.

10 DO NOT touch a document during printing.

11 Never push objects of any kind into this product through cabinet slots, since they may touch

dangerous voltage points or short out parts resulting in a risk of fire or electric shock. Never
spill liquid of any kind on the product.

12 DO NOT attempt to service this product yourself, because opening or removing covers may

expose you to dangerous voltage points and/or other risks. Refer all servicing to service
personnel.

13 Unplug this product from the mains power, and refer servicing to qualified Service Personnel

under the following conditions:

 If the power cord is damaged or frayed.

 If liquid has been spilled into the product.

 If the product has been exposed to rain or water.

 If the product does not operate normally when the operating instructions are followed.

Adjust only those controls that are covered by the operating instructions. Incorrect
adjustment of other controls may result in damage and will often require extensive work by
a qualified technician to restore the product to normal operation.

41

 If the product has been dropped or the casing has been damaged.

 If the product exhibits a distinct change in performance, indicating a need for service.

IMPORTANT-For Your Safety A

To ensure safe operation the three-pin plug supplied must be inserted only into a standard three­pin power point which is effectively grounded through the normal household wiring.

Extension cords used with the equipment must be three-conductor and be correctly wired to
provide connection to ground. Incorrectly wired extension cords are a major cause of fatalities.

The fact that the equipment operates satisfactorily does not imply that the power is grounded and
that the installation is completely safe. For your safety, if in any doubt about the effective
grounding of the power, consult a qualified electrician.

42

Safety and legal

Important Information for Some Countries A

Important Safety Instructions A

1 Read all of these instructions.

2 Save them for later reference.

3 Follow all warnings and instructions marked on the product.

4 Unplug this product from the wall outlet before cleaning the outside of the machine and the

scanner glass. DO NOT use liquid or aerosol cleaners. Use a damp cloth for cleaning.

5 DO NOT place this product near water.

6 DO NOT place this product on an unstable cart, stand, or table. The product may drop, causing

serious damage to the product.

7 Slots and openings in the casing at the back or bottom are provided for ventilation; to ensure

reliable operation of the product and to protect it from overheating, these openings must not
be blocked or covered. The openings should never be blocked by placing the product on a bed,
sofa, rug, or other similar surface. This product should never be placed near or on a radiator
or heater. This product should never be placed in a built-in installation unless adequate
ventilation is provided.

A

8 This product should be connected to an AC power source within the range indicated on the

rating label. DO NOT connect it to a DC power source or inverter. If you are not sure, contact
a qualified electrician.

9 This product is equipped with a 2-wire grounding type plug or a 3-wire grounding type plug

(Only for Singapore, Malaysia, Hong Kong and India), a plug having two or three pins. This
plug will only fit into only a grounding-type power outlet. This is a safety feature. If you are
unable to insert the plug into the outlet, contact your electrician to replace your obsolete outlet.
DO NOT defeat the purpose of the grounding-type plug.

10 DO NOT place anything on top of the power cord including this machine. DO NOT allow the

power cord to be stepped on.

11 If an extension cord is used with this product, make sure that the total ampere ratings on the

products plugged into the extension cord DO NOT exceed the extension cord ampere rating.

12 DO NOT touch a document during printing.

13 Never push objects of any kind into this product through cabinet slots, since they may touch

dangerous voltage points or short out parts resulting in the risk of fire or electric shock. Never
spill liquid of any kind on the product.

14 DO NOT attempt to service this product yourself, as opening or removing covers may expose

you to dangerous voltage points and/or other risks, and may void your warranty. Please refer
all servicing to our Authorized Service Personnel. A list of Authorized Service Centres has
been included for your convenience, or you may contact the Brother Dealer for Service.

15 Unplug this product from the wall outlet and refer servicing to Authorized Service Personnel

under the following conditions:

 If the power cord is damaged or frayed.

 If the product has been spilled by liquid.

43

 If the product has been exposed to rain or water.

WARNING

 If the product does not operate normally when the operating instructions are followed.

Adjust only those controls that are covered by the operating instructions. Incorrect
adjustment of other controls may result in damage and will often require extensive work by
a qualified technician to restore the product to normal operation.

 If the product has been dropped or the casing has been damaged.

 If the product exhibits a distinct change in performance, indicating a need for service.

16 To protect your product against power surges, we recommend the use of a power protection

device (Surge Protector).

For protection against the risk of electrical shock, always disconnect all cables from the wall
outlet before servicing, modifying or installing the equipment.

Brother cannot accept any financial or other responsibilities that may be the result of your use
of this information, including direct, special or consequential damages. There are no warranties
extended or granted by this document.

44

Safety and legal

Legal limitations for copying A

It is an offence to make reproductions of certain items or documents with the intent to commit
fraud. This memorandum is intended to be a guide rather than a complete list. We suggest you
check with relevant legal authorities if in doubt about a particular item or document.

The following are examples of documents which should not be copied:

 Money

 Bonds or other certificates of debt

 Certificates of Deposit

 Armed Forces Service or Draft papers

 Passports

 Postage Stamps (cancelled or uncancelled)

 Immigration Papers

 Welfare documents

 Cheques or Drafts drawn by Governmental Agencies

 Identification Documents, badges or insignias

A

 Licences and Certificates of Title to motor vehicles

Copyrighted works cannot be copied. Sections of a copyrighted work can be copied for ‘fair
dealing’. Multiple copies would indicate improper use.

Works of art should be considered the equivalent of copyrighted works.

45

Trademarks A

The Brother logo is a registered trademark of Brother Industries, Ltd.

Brother is a registered trademark of Brother Industries, Ltd.

Multi-Function Link is a registered trademark of Brother International Corporation.

Windows Vista is either a registered trademark or a trademark of Microsoft Corporation in the
United States and other countries.

Microsoft, Windows and Windows Server are registered trademarks of Microsoft Corporation in
the United States and/or other countries.

Macintosh and TrueType are registered trademarks of Apple Inc.

Nuance, the Nuance logo, PaperPort and ScanSoft are trademarks or registered trademarks of
Nuance Communications, Inc. or its affiliates in the United States and/or other countries.

Presto! PageManager is a registered trademark of NewSoft Technology Corporation.

Java and all Java-based trademarks and logos are trademarks or registered trademarks of Sun
Microsystems, Inc. in the United States and other countries.

Each company whose software title is mentioned in this manual has a Software Licence
Agreement specific to its proprietary programs.

All other brand and product names mentioned in this User’s Guide are registered
trademarks of their respective companies.

46

Troubleshooting and routine

B

maintenance

Troubleshooting B

If you think there is a problem with your machine, check the chart below and follow the
troubleshooting tips.

Most problems can be easily resolved by yourself. If you need additional help, the Brother
Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at
http://solutions.brother.com/

If you are having difficulty with your machine B

Check the chart below and follow the troubleshooting tips.

Copy quality difficulties

Difficulties Suggestions

Vertical black line appears in
copies.

Printing difficulties

.

Black vertical lines on copies are typically caused by dirt or correction fluid on the
glass strip, or the corona wire for printing is dirty. (See Cleaning the scanner glass
on page 64 and Cleaning the corona wire on page 67.)

B

B

Difficulties Suggestions

No printout.  Check that the machine is plugged in and the power switch is turned on.

 Check that the toner cartridge and drum unit are installed correctly. (See

Replacing the drum unit on page 74.)

 Check the interface cable connection on both the machine and your computer.

(See the Quick Setup Guide.)

 Check that the correct printer driver has been installed and chosen.

 Check to see if the LCD is showing an error message. (See Error and

maintenance messages on page 55.)

The machine prints unexpectedly
or it prints garbage.

 Check the machine is online:

(For Windows Vista
Click the Start button, Control Panel, Hardware and Sound, and then

Printers. Right-click Brother DCP-XXXX Printer. Make sure that Use Printer
Offline is unchecked.

(For Windows
Click the Start button and choose Printers. Right-click Brother DCP-XXXX
Printer. Make sure that Use Printer Offline is unchecked.

(For Windows
Click the Start button and choose Settings and then Printers. Right-click
Brother DCP-XXXX Printer. Make sure that Use Printer Offline is
unchecked.

 Pull out the paper tray and wait until the machine stops printing. Then turn off

the machine and disconnect from the power for several minutes.

 Check the settings in your application to make sure it is set up to work with

your machine.

®

)

®

XP and Windows Server® 2003)

®

2000)

47

Printing difficulties (continued)

Difficulties Suggestions

The machine prints the first couple
of pages correctly, then some
pages have text missing.

The headers or footers appear
when the document displays on the
screen but they do not show up
when it is printed.

 Check the settings in your application to make sure that it is set up to work with

your machine.

 Your computer is not recognising the machine’s input buffer’s full signal. Make

sure that you connected the interface cable correctly. (See the Quick Setup
Guide.)

There is an unprintable area on the top and bottom of the page. Adjust the top and
bottom margins in your document to allow for this.

Scanning difficulties

Difficulties Suggestions

TWAIN errors appear while
scanning.

OCR does not work. Try increasing the scanning resolution.

Make sure that the Brother TWAIN driver is chosen as the primary source. In
PaperPort™ 11SE, click File, Scan or Get Photo and choose the Brother

TWAIN driver.

Software difficulties

Difficulties Suggestions

Cannot install software or print. Run the Repair MFL-Pro Suite program on the CD-ROM. This program will repair

and reinstall the software.

Cannot perform ‘2 in 1’ or ‘4 in 1’
printing.

The machine does not print from
Adobe Illustrator.

Check that the paper size setting in the application and in the printer driver are the
same.

Try to reduce the print resolution. (See Advanced tab in the Software User’s Guide
on the CD-ROM.)

Paper handling difficulties

Difficulties Suggestions

The machine does not load paper.

The LCD shows No Paper or a
Paper Jam message.

How do I print on envelopes? You can load envelopes from the manual feed slot. Your application must be set

Which paper can I use? You can use plain paper, recycled paper, transparency and labels that are made

There is a paper jam. (See Paper jams on page 59.)

48

 If there is no paper, load a new stack of paper into the paper tray.

 If there is paper in the paper tray, make sure it is straight. If the paper is curled,

you should straighten it. Sometimes it is helpful to remove the paper, turn the
stack over and put it back into the paper tray.

 Reduce the amount of paper in the paper tray, and then try again.

 If the LCD shows Paper Jam message and you still have a problem, see

Paper jams on page 59.

up to print the envelope size you are using. This is usually done in the Page Setup
or Document Setup menu of your application. (See your application’s manual for
more information.)

for laser machines. (For details, see Acceptable paper and other print media
on page 11.)

Troubleshooting and routine maintenance

ABCDEFGH
abcdefghijk

ABCD
abcde
01234

ABCDEFGH
abcdefghijk

ABCD
abcde
01234

Print quality difficulties

Difficulties Suggestions

Printed pages are curled.  Low quality thin or thick paper or not printing on the recommended side of the

paper could cause this problem. Try turning over the stack of paper in the
paper tray.

 Make sure that you choose the Paper Type that suits the print media type you

are using. (See Acceptable paper and other print media on page 11.)

Printed pages are smeared. The Paper Type setting may be incorrect for the type of print media you are using,

Printouts are too light.  If this problem occurs when making copies or printing, set Toner Save mode

or the print media may be too thick or have a rough surface. (See Acceptable

paper and other print media on page 11 and Basic tab in the Software User’s
Guide on the CD-ROM.)

to off in the machine menu settings. (See Toner Save on page 19.)

 Set Toner Save mode to off in the Advanced tab in the printer driver. (See

Advanced tab in the Software User’s Guide on the CD-ROM.)

Improving the print quality B

Examples of poor print
quality

White lines across the page

White lines down the page

Recommendation

 Make sure that you use paper that meets our specifications. A rough

surfaced paper or thick print media can cause the problem. (See
Acceptable paper and other print media on page 11.)

 Make sure that you choose the appropriate media type in the printer

driver or in the machine’s Paper Type menu setting. (See Acceptable
paper and other print media on page 11 and Basic tab in the Software
User’s Guide on the CD-ROM.)

 The problem may disappear by itself. Print multiple pages to clear this

problem, especially if the machine has not been used for a long time.

 The drum unit may be damaged. Put in a new drum unit. (See

Replacing the drum unit on page 74.)

 Wipe the laser scanner windows with a soft cloth. (See Cleaning the

laser scanner window on page 65.)

 Make sure that a torn sheet of paper is not inside the machine

covering the scanner window.

 The toner cartridge may be damaged. Put in a new toner cartridge.

(See Replacing a toner cartridge on page 71.)

 The drum unit may be damaged. Put in a new drum unit. (See

Replacing the drum unit on page 74.)

B

49

Examples of poor print

ABCDEFGH
abcdefghijk

ABCD
abcde
01234

ABCDEFGH
abcdefghijk

ABCD
abcde
01234

quality

Hollow print

Grey background

Page skewed

Ghost

Recommendation

 Make sure that you use paper that meets our specifications. (See

Acceptable paper and other print media on page 11.)

 Choose Thick paper mode in the printer driver, choose Thick in the

machine’s Paper Type menu setting or use thinner paper than you
are currently using. (See Paper type on page 18 and Basic tab in the
Software User’s Guide on the CD-ROM.)

 Check the machine’s environment. Conditions such as high humidity

can cause hollow print. (See Choosing a location on page 34.)

 The drum unit may be damaged. Put in a new drum unit. (See

Replacing the drum unit on page 74.)

 Make sure that you use paper that meets our specifications. (See

Acceptable paper and other print media on page 11.)

 Check the machine’s environment. Conditions such as high

temperatures and high humidity can increase the amount of
background shading. (See Choosing a location on page 34.)

 The toner cartridge may be damaged. Put in a new toner cartridge.

(See Replacing a toner cartridge on page 71.)

 The drum unit may be damaged. Put in a new drum unit. (See

Replacing the drum unit on page 74.)

 Make sure that the paper or other print media is loaded correctly in

the paper tray and that the guides are not too tight or too loose
against the paper stack.

 Set the paper guides correctly. (See Loading paper in the paper tray

on page 6.)

 The paper tray may be too full.

 If you are using the manual feed slot, see Loading paper in the

manual feed slot on page 7.

 Check the paper type and quality. (See Acceptable paper and other

print media on page 11.)

 Make sure that you use paper that meets our specifications. Rough-

surfaced paper or thick paper may cause the problem. (See
Acceptable paper and other print media on page 11.)

 Make sure that you choose the correct media type in the printer driver

or in the machine’s Paper Type menu setting. (See Acceptable paper
and other print media on page 11 and Basic tab in the Software
User’s Guide on the CD-ROM.)

 The drum unit may be damaged. Put in a new drum unit. (See

Replacing the drum unit on page 74.)

 The fuser unit may be contaminated. Call your Brother dealer for

service.

50

Troubleshooting and routine maintenance

B DEFGH

abc efghijk

ACD

bcde
134

ABCDEFGH
abcdefghijk

ABCD
abcde
01234

Examples of poor print
quality

Wrinkles or creases

Poor fixing

Recommendation

 Check the paper type and quality. (See Acceptable paper and other

print media on page 11.)

 Make sure that paper is loaded correctly. (See Loading paper in the

paper tray on page 6.)

 Turn over the stack of paper in the tray or rotate the paper 180° in the

input tray.

 Choose Improve Toner Fixing mode in the printer driver. (See

Device Options (For Windows
the software User’s Guide on the CD-ROM.)

If you print only a few pages, change the printer driver setting in
Media Type to a thin setting.

 Check the paper type and quality. High temperatures and high

humidity will cause paper to curl.

 If you do not use the machine often, the paper may have been in the

paper tray too long. Turn over the stack of paper in the paper tray.
Also, fan the paper stack and then rotate the paper 180° in the paper
tray.

®

) or Print Settings (For Macintosh®) in

B

Curled or wavy

51

Examples of poor print

75 mm

75 mm

75 mm

75 mm

ABCDEFGH
abcdefghijk

ABCD
abcde
01234

F

g

d
3

ABCDEFGH
abcdefghijk

ABCD
abcde
01234

quality

White Spots on black text

52

and graphics at 75 mm

intervals

Black Spots at 75 mm

intervals

DE

ef

c
2

Faint

Toner specks

Recommendation

 Make ten copies of a blank, white sheet of paper. (See Making

multiple copies on page 22.) If the problem is not solved, the drum

unit may have glue from a label stuck on the OPC drum surface.
Clean the drum unit. (See Cleaning the drum unit on page 69.)

 The drum unit may be damaged. Put in a new drum. (See Replacing

the drum unit on page 74.)

 Check the machine’s environment. Conditions such as humidity, high

temperatures, and so on, may cause this print fault. (See Choosing a
location on page 34.)

 If the whole page is too light, Toner Save mode may be on. Turn off

Toner Save mode in the machine menu settings or Toner Save
mode in the printer Properties of the driver. (See Toner Save
on page 19 or Advanced tab in the Software User’s Guide on the CD-
ROM.)

 Clean the scanner window and the corona wire of the drum unit. (See

Cleaning the laser scanner window on page 65 and Cleaning the
corona wire on page 67.)

 The toner cartridge may be damaged. Put in a new toner cartridge.

(See Replacing a toner cartridge on page 71.)

 The drum unit may be damaged. Put in a new drum unit. (See

Replacing the drum unit on page 74.)

 Make sure that you use paper that meets our specifications. Rough-

surfaced paper may cause the problem. (See Acceptable paper and
other print media on page 11.)

 Clean the corona wire and the drum unit. (See Cleaning the corona

wire on page 67 and Cleaning the drum unit on page 69.)

 The drum unit may be damaged. Put in a new drum unit. (See

Replacing the drum unit on page 74.)

 The fuser unit may be contaminated. Call your Brother dealer for

service.

Troubleshooting and routine maintenance

ABCDEFGH
abcdefghijk

ABCD
abcde
01234

ABCDEFGH
abcdefghijk

ABCD
abcde
01234

ABCDEFGH
abcdefghijk

ABCD
abcde
01234

Examples of poor print
quality

All black

Black toner marks across the

page

Recommendation

 Clean the corona wire inside the drum unit by sliding the green tab.

Be sure to return the green tab to the home position (a). (See
Cleaning the corona wire on page 67.)

 The drum unit may be damaged. Put in a new drum unit. (See

Replacing the drum unit on page 74.)

 The fuser unit may be contaminated. Call your Brother dealer for

service.

 Make sure that you use paper that meets our specifications. (See

Acceptable paper and other print media on page 11.)

 If you use label sheets for laser machines, the glue from the sheets

may sometimes stick to the OPC drum surface. Clean the drum unit.
(See Cleaning the drum unit on page 69.)

 Do not use paper that has clips or staples because they will scratch

the surface of the drum.

 If the unpacked drum unit is in direct sunlight or room light, the unit

may be damaged.

 The toner cartridge may be damaged. Put in a new toner cartridge.

(See Replacing a toner cartridge on page 71.)

 The drum unit may be damaged. Put in a new drum unit. (See

Replacing the drum unit on page 74.)

 Clean the laser scanner window and the corona wire inside the drum

unit. (See Cleaning the laser scanner window on page 65 and
Cleaning the corona wire on page 67.)

 The drum unit may be damaged. Put in a new drum unit. (See

Replacing the drum unit on page 74.)

B

Line across the page

Black lines down the page

Printed pages have toner

stains down the page

 Clean the corona wire inside the drum unit by sliding the green tab.

Be sure to return the green tab to the home position (a). (See
Cleaning the corona wire on page 67.)

 The toner cartridge may be damaged. Put in a new toner cartridge.

(See Replacing a toner cartridge on page 71.)

 The drum unit may be damaged. Put in a new drum unit. (See

Replacing the drum unit on page 74.)

 The fuser unit may be smudged. Call your Brother dealer for service.

53

Examples of poor print
quality

Curled

Recommendation

 Choose Reduce Paper Curl mode in the printer driver when you do

not use our recommended paper. (See Device Options (For

®

Windows

) or Print Settings (For Macintosh®) in the Software User's

Guide on the CD-ROM.)

 Turn the paper over in the paper tray, and print again. (Excluding

Letterhead paper)

 Lift up the output tray support flap.

 Replace the paper in the paper tray with paper from a freshly opened

ream.

 Make sure you are using paper that is recommended for your

machine. (See Acceptable paper and other print media on page 11.)

54

Troubleshooting and routine maintenance

Error and maintenance messages B

As with any sophisticated office product, errors may occur and consumable items may need to be
replaced. If this happens, your machine identifies the error or required routine maintenance and
shows the appropriate message. The most common error and maintenance messages are shown
below.

You can clear most errors and routine maintenance messages by yourself. If you need more help,
the Brother Solutions Center offers the latest FAQs and troubleshooting tips.

Visit us at http://solutions.brother.com/

Error Message Cause Action

Cartridge Error The toner cartridge is not installed

correctly.

Drum End Soon The drum unit is near the end of

its life.

Cooling Down
Wait for a while

Cover is Open The front cover is not closed

Cover is Open The fuser cover is not closed

Cover is Open The fuser cover is not closed

Document Jam

(DCP-7040 only)

Drum Error The corona wire on the drum unit

The temperature of the drum unit
or toner cartridge is too hot. The
machine will pause its current
print job and go into cooling down
mode. During the cooling down
mode, you will hear the cooling
fan running while the LCD shows

Cooling Down, and
Wait for a while.

completely.

completely.

completely or paper was jammed
in the back of the machine when
you turned on the power.

The document was not inserted
or fed correctly, or the document
scanned from the ADF was too
long.

needs to be cleaned.

The drum unit has reached the
end of its life.

.

Pull out the drum unit, take out the toner
cartridge that is indicated on the LCD, and
put it back into the drum unit again.

Use the drum unit until you have a print
quality problem; then replace the drum unit
with a new one.

(See Replacing the drum unit on page 74.)

Make sure that you can hear the fan in the
machine spinning and that the exhaust outlet
is not blocked by something.

If the fan is spinning, remove any obstacles
that surround the exhaust outlet, and then
leave the machine turned on but do not use
it for several minutes.

If the fan is not spinning,

Disconnect the machine from the power for
several minutes, then reconnect it.

Close the front cover of the machine.

Close the fuser cover of the machine.

Make sure paper is not jammed inside the
back of the machine, and then close the
fuser cover and press Start.

See Document jams (DCP-7040 only)
on page 58 or Using the automatic
document feeder (ADF) (DCP-7040 only)
on page 16.

Clean the corona wire on the drum unit. (See
Cleaning the corona wire on page 67.)

Replace the drum unit. (See Replacing the
drum unit on page 74.)

B

55

Error Message Cause Action

Fuser Error The temperature of fuser unit

does not rise at a specified
temperature within specified time.

The fuser unit is too hot.

Init Unable XX

(XX = Enter Code)

Jam Rear The paper is jammed in the back

Jam Inside The paper is jammed inside the

Jam Tray The paper is jammed in the paper

No Paper The machine is out of paper or

Out of Memory The machine’s memory is full. Copy operation in progress

Print Unable XX

(XX = Enter Code)

Scan Unable XX

(XX = Enter Code)

Toner Life End The drum unit and toner cartridge

The machine has a mechanical
problem.

of the machine.

machine.

tray of the machine.

paper is not correctly loaded in
the paper tray.

The machine has a mechanical
problem.

The machine has a mechanical
problem.

assembly is not installed
correctly, or the toner cartridge is
used up and printing is not
possible.

Turn the power switch off, wait a few
seconds, and then turn it on again. Leave the
machine for 15 minutes with the power on.

Disconnect the machine from the power for
several minutes, then reconnect it.

(See Paper jams on page 59.)

(See Paper jams on page 59.)

(See Paper jams on page 59.)

Do one of the following:

 Refill the paper in the paper tray, and

then press Start.

 Remove the paper and load it again, and

then press Start.

Do one of the following:

 Press Start to send or copy the scanned

pages.

 Press Stop/Exit and wait until the other

operations in progress finish, and then try
again.

 Clear the data from the memory. (See

Out of memory message on page 27.)

Print operation in process

 Reduce print resolution. (See Advanced

tab in the Software User’s Guide on the
CD-ROM.)

Disconnect the machine from the power for
several minutes, then reconnect it.

Disconnect the machine from the power for
several minutes, then reconnect it.

Do one of the following:

 Re-install the toner cartridge and drum

unit assembly.

 Replace the empty toner cartridge with a

new one. (See Replacing a toner
cartridge on page 71.)

56

Troubleshooting and routine maintenance

Error Message Cause Action

Toner Low If the LCD shows Toner Low,

you can still print; however, the
machine is telling you that the
toner cartridge is near the end of
its life and the toner will soon
need replacing.

Order a new toner cartridge now.

B

57

Document jams

Note

(DCP-7040 only) B

Document is jammed under the document cover

B

If the document is jammed, follow the steps
below.

After removing a jammed document,
check that no paper scraps are left in the
machine that could cause another jam.

Document is jammed in the top of the ADF unit

a Take out any paper from the ADF that is

not jammed.

b Open the ADF cover.
c Pull the jammed document out to the

left.

a Take out any paper from the ADF that is

not jammed.

b Lift the document cover.
c Pull the jammed document out to the

right.

B

d Close the document cover.
e Press Stop/Exit.

d Close the ADF cover.
e Press Stop/Exit.

58

Document is jammed at the output tray

a Pull the jammed document out to the

right.

b Press Stop/Exit.

B

Paper jams B

Note

WARNING

CAUTION

To clear paper jams, please follow the steps
in this section.

• Please confirm that you have installed
both a toner cartridge and a drum unit in
the machine. If you have not installed a
drum unit or have installed the drum unit
incorrectly, then this may cause a paper
jam in your Brother machine.

• If the error message remains, open and
close the front cover and fuser cover firmly
to reset the machine.

HOT SURFACE

Troubleshooting and routine maintenance

To prevent damage to the machine caused
by static electricity, DO NOT touch the
electrodes shown in the illustration.

Paper is jammed inside the machine B

a Open the front cover.

B

After you have just used the machine, some
internal parts of the machine will be
extremely hot. To prevent injury, when you
open the front or back cover (back output
tray) of the machine, DO NOT touch the
shaded parts shown in the illustration.

b Slowly take out the drum unit and toner

cartridge assembly. The jammed paper
will be pulled out with the toner cartridge
and drum unit assembly.

59

CAUTION

We recommend that you place the drum
unit and toner cartridge assembly on a
clean, flat surface with a sheet of
disposable paper or cloth underneath it in
case you accidentally spill or scatter toner.

c If you cannot remove the drum unit and

toner cartridge assembly easily, do not
use extra force. Instead, lift the scanner
cover.

e If you cannot pull the jammed paper out

of the output tray opening, take the
paper tray completely out of the
machine.

f Pull the jammed paper out of the paper

tray opening.

Use both hands to carefully pull the
jammed paper up and out of the output
tray opening.

d Close the scanner cover.

g Put the drum unit and toner cartridge

assembly back in the machine.

h Put the paper tray back in the machine.
i Close the front cover.

60

Troubleshooting and routine maintenance

CAUTION

Paper is jammed at the back of the machine

a Open the front cover.

b Slowly take out the drum unit and toner

cartridge assembly.

d Pull the tabs toward you to open the

B

fuser cover (1).

1

e Pull the jammed paper out of the fuser

unit.

B

We recommend that you place the drum
unit and toner cartridge assembly on a
clean, flat surface with a sheet of
disposable paper or cloth underneath it in
case you accidentally spill or scatter toner.

c Open the back cover (back output tray).

f Close the back cover (back output tray).
g Put the drum unit and toner cartridge

assembly back in the machine.

h Close the front cover.

61

Paper is jammed inside the drum unit

CAUTION

CAUTION

and toner cartridge assembly

a Open the front cover.

b Slowly take out the drum unit and toner

cartridge assembly.

c Push down the green lock lever and take

B

the toner cartridge out of the drum unit.

Handle the toner cartridge carefully. If toner
scatters on your hands or clothes, wipe or
wash it off with cold water at once.

To avoid print quality problems, DO NOT
touch the shaded parts shown in the
illustrations below.

We recommend that you place the drum
unit and toner cartridge assembly on a
clean, flat surface with a sheet of
disposable paper or cloth underneath it in
case you accidentally spill or scatter toner.

62

d Clear the jammed paper if there is any

inside the drum unit.

Troubleshooting and routine maintenance

WARNING

CAUTION

e Put the toner cartridge back into the

drum unit until you hear it lock into place.
If you put it in correctly, the green lock
lever will lift automatically.

f Put the drum unit and toner cartridge

assembly back in the machine.

Routine maintenance B

Use neutral detergents.

DO NOT use any flammable substances,
spray or organic solvent/liquids containing
alcohol/ammonia to clean the inside or
outside of the machine. Doing this may
cause a fire or electrical shock. For more
infomation see Important Safety
Instructions on page 43.

The drum unit contains toner, so handle it
carefully. If toner scatters on your hands or
clothes, wipe or wash it off with cold water
at once.

B

g Close the front cover.

63

Cleaning the outside of the machine B

a Turn off the machine. Disconnect all

cables, and then unplug the power cord
from the electrical socket.

b Pull the paper tray completely out of the

machine.

e Wipe the inside and the outside of the

paper tray with a soft cloth to remove
dust.

f Re-load the paper and put the paper tray

firmly back in the machine.

g Plug the machine’s power cord back into

the electrical socket first, and reconnect
all cables. Turn on the machine.

Cleaning the scanner glass B

c Wipe the outside of the machine with a

soft cloth to remove dust.

d Remove any paper that is in the paper

tray.

a Turn off the machine. Disconnect all

cables, and then unplug the power cord
from the electrical socket.

b Lift the document cover (1).

Clean the white plastic surface (2) and
scanner glass (3) underneath it with a
soft lint-free cloth moistened with water.

1

2

3

64

Troubleshooting and routine maintenance

Note

WARNING

CAUTION

1

2

c In the ADF unit, clean the white bar (1)

and the scanner glass strip (2)
underneath it with a soft lint-free cloth
moistened with water.

d Plug the machine’s power cord back into

the electrical socket first, and reconnect
all cables. Turn on the machine.

In addition to cleaning the scanner glass
and glass strip with a soft lint-free cloth
moistened with water, run your finger tip
over the glass to see if you can feel
anything on it. If you feel dirt or debris,
clean the glass again concentrating on
that area. You may need to repeat the
cleaning process three or four times. To
test, make a copy after each cleaning.

Cleaning the laser scanner window B

Use neutral detergents.

DO NOT use any flammable substances,
spray or organic solvent/liquids containing
alcohol/ammonia to clean the inside or
outside of the machine. Doing this may
cause a fire or electrical shock. For more
infomation see Important Safety
Instructions on page 43.

DO NOT touch the laser scanner window
with your fingers.

a Before you clean the inside of the

machine, turn off the machine.
Unplug the power cord from the
electrical socket.

b Open the front cover and slowly take out

the drum unit and toner cartridge
assembly.

B

65

WARNING

CAUTION

HOT SURFACE

After you have just used the machine, some
internal parts of the machine will be
extremely hot. To prevent injury, when you
open the front or back cover (back output
tray) of the machine, DO NOT touch the
shaded parts shown in the illustration.

To prevent damage to the machine caused
by static electricity, DO NOT touch the
electrodes shown in the illustration.

We recommend that you place the drum
unit on a clean, flat surface with a sheet of
disposable paper or cloth underneath it in
case you accidentally spill or scatter toner.

c Wipe the laser scanner window by

wiping it with a clean soft, dry lint-free
cloth.

66

Troubleshooting and routine maintenance

CAUTION

d Put the drum unit and toner cartridge

assembly back in the machine.

e Close the front cover.
f Plug the machine’s power cord back into

the electrical socket first.
Turn on the machine.

Cleaning the corona wire B

If you have print quality problems, clean the
corona wire as follows:

a Turn off the machine. Disconnect all

cables, and then unplug the power cord
from the electrical socket.

b Open the front cover.

c Slowly take out the drum unit and toner

cartridge assembly.

We recommend that you place the drum
unit and toner cartridge assembly on a
clean, flat surface with a sheet of
disposable paper or cloth underneath it in
case you accidentally spill or scatter toner.

Handle the toner cartridge carefully. If toner
scatters on your hands or clothes, wipe or
wash it off with cold water at once.

To prevent damage to the machine caused
by static electricity, DO NOT touch the
electrodes shown in the illustration.

B

67

d Clean the corona wire inside the drum

CAUTION

CAUTION

1

unit by gently sliding the green tab from
right to left and left to right several times.

Be sure to return the green tab to the home
position (a) (1). If you do not, printed pages
may have a vertical stripe.

e Put the drum unit and toner cartridge

assembly back in the machine.

To avoid print quality problems, DO NOT
touch the shaded parts shown in the
illustrations below.

f Close the front cover.
g Plug the machine’s power cord back into

the electrical socket first, and then
reconnect all cables. Turn on the
machine.

68

Troubleshooting and routine maintenance

CAUTION

CAUTION

Cleaning the drum unit B

If you have print quality problems, clean the
drum unit as follows.

a Turn off the machine. Disconnect all

cables, and then unplug the power cord
from the electrical socket.

b Open the front cover.

c Slowly take out the drum unit and toner

cartridge assembly.

To prevent damage to the machine caused
by static electricity, DO NOT touch the
electrodes shown in the illustration.

d Push down the green lock lever and take

the toner cartridge out of the drum unit.

Handle the toner cartridge carefully. If toner
scatters on your hands or clothes, wipe or
wash it off with cold water at once.

To avoid print quality problems, DO NOT
touch the shaded parts shown in the
illustrations below.

B

We recommend that you put the drum unit
and toner cartridge assembly on a clean,
flat surface with a sheet of disposable
paper or cloth underneath it in case you
accidentally spill or scatter toner.

69

e Put the print sample in front of the drum

CAUTION

1

unit, and find the exact position of the
poor print.

f Turn the drum unit gear by hand while

looking at the surface of the OPC
drum (1).

g When you have found the mark on the

drum that matches the print sample,
wipe the surface of the OPC drum with a
dry cotton swab until the dust or glue on
the surface comes off.

h Put the toner cartridge back into the

drum unit until you hear it lock into place.
If you put the cartridge in correctly, the
green lock lever will lift automatically.

i Put the drum unit and toner cartridge

assembly back in the machine.

The drum is photosensitive so DO NOT
touch it with your fingers.

DO NOT clean the surface of the
photosensitive drum with a sharp object.

DO NOT use excessive force when
cleaning the drum unit.

70

j Close the front cover.
k Plug the machine’s power cord back into

the electrical socket first, and then
reconnect all cables. Turn on the
machine.

Troubleshooting and routine maintenance

Note

Note

Replacing the consumable items B

You will need to replace the consumable items when the machine indicates that the life of the
consumable is over.

Toner cartridge Drum unit

Order No. TN-2130 (Standard), TN-2150 (High Yield) Order No. DR-2125

• Discard used consumable items according to local regulations, keeping it separate from
domestic waste. If you have questions, call your local waste disposal office. Be sure to reseal
the consumable items tightly so that the material inside does not spill.

• We recommend placing used consumable items on a sheet of paper to prevent accidentally
spilling or scattering the material inside.

• If you use paper that is not a direct equivalent for the recommended paper, the life of
consumable items and machine parts may be reduced.

B

Replacing a toner cartridge B

The High Yield toner cartridges can print

1

approximately 2,600 pages
Standard toner cartridges can print

approximately 1,500 pages
count will vary depending on your average
type of document (i.e., standard letter,
detailed graphics).
When a toner cartridge is running low, the
LCD shows Toner Low.

1

Approx. cartridge yield is declared in accordance
with ISO/IEC 19752.

and the

1

. Actual page

It is a good idea to keep a new toner
cartridge ready for use when you see the
Toner Low warning.

71

WARNING

CAUTION

WARNING

HOT SURFACE

After you have just used the machine, some
internal parts of the machine will be
extremely hot. To prevent injury, when you
open the front or back cover (back output
tray) of the machine, DO NOT touch the
shaded parts shown in the illustration.

b Slowly take out the drum unit and toner

cartridge assembly.

We recommend that you put the drum unit
and toner cartridge assembly on a clean,
flat surface with a sheet of disposable
paper or cloth underneath it in case you
accidentally spill or scatter toner.

To prevent damage to the machine caused
by static electricity, DO NOT touch the
electrodes shown in the illustration.

a Open the front cover.

72

c Push down the green lock lever and take

the used toner cartridge out of the drum
unit.

DO NOT put a toner cartridge into a fire. It
could explode, resulting in injuries.

CAUTION

Note

Handle the toner cartridge carefully. If toner
scatters on your hands or clothes, wipe or
wash it off with cold water at once.

To avoid print quality problems, DO NOT
touch the shaded parts shown in the
illustrations.

Troubleshooting and routine maintenance

Unpack the toner cartridge just before you
put it in the machine. If a toner cartridge is
left unpacked for a long time, the toner life
will be shortened.

Be sure to seal up the used toner cartridge
tightly in a suitable bag so that toner
powder does not spill out of the cartridge.

d Unpack the new toner cartridge. Hold

the cartridge level with both hands and
gently rock it from side to side five or six
times to spread the toner evenly inside
the cartridge.

B

Brother machines are designed to work
with toner of a particular specification and
will work to a level of optimum performance
when used with genuine Brother toner
cartridges (TN-2130/TN-2150). Brother
cannot guarantee this optimum
performance if toner or toner cartridges of
other specifications are used. Brother does
not therefore recommend the use of
cartridges other than genuine Brother
cartridges with this machine, or the refilling
of empty cartridges with toner from other
sources. If damage is caused to the drum
unit or other parts of this machine as a
result of the use of toner or toner cartridges
other than genuine Brother products due to
the incompatibility or lack of suitability of
those products with this machine, any
repairs required as a result may not be
covered by the warranty.

e Pull off the protective cover.

73

f Put the new toner cartridge firmly into

CAUTION

CAUTION

CAUTION

CAUTION

1

the drum unit until you hear it lock into
place. If you put it in correctly, the lock
lever will lift automatically.

h Put the drum unit and toner cartridge

assembly back in the machine.

i Close the front cover.

Make sure that you put in the toner
cartridge correctly or it may separate from
the drum unit.

g Clean the corona wire of the drum unit

by gently sliding the green tab from right
to left and left to right several times.

Be sure to return the green tab to the home
position (a) (1). If you do not, printed pages
may have a vertical stripe.

DO NOT turn off the machine or open the
front cover until the LCD returns to the
standby state.

Replacing the drum unit B

The machine uses a drum unit to create print
images on paper. If the LCD shows
Drum End Soon, the drum unit is near the
end of its life and it is time to buy a new one.
Even if the LCD shows Drum End Soon,
you may be able to continue printing without
having to replace the drum unit for a while.
However, if there is a noticeable deterioration
in the output print quality (even before
Drum End Soon appears), then the drum
unit should be replaced. You should clean the
machine when you replace the drum unit.
(See Cleaning the laser scanner window
on page 65.)

74

While removing the drum unit, handle it
carefully because it may contain toner. If
toner scatters on your hands or clothes,
wipe or wash it off with cold water at once.

Note

The drum unit is a consumable item, and

WARNING

CAUTION

it is necessary to replace it periodically.
There are many factors that determine the
actual drum life, such as temperature,
humidity, type of paper and how much
toner you use for the number of pages per
print job. The estimated drum life is

1

approximately 12,000 pages

. The actual
number of pages your drum will print may
be significantly less than this estimate.
Because we have no control over the
many factors that determine the actual
drum life, we cannot guarantee a
minimum number of pages that will be
printed by your drum.

1

Drum yield is approximate, and may vary by type of
use.

Troubleshooting and routine maintenance

a Open the front cover.

B

HOT SURFACE

After you have just used the machine, some
internal parts of the machine will be
extremely hot. To prevent injury, when you
open the front or back cover (back output
tray) of the machine, DO NOT touch the
shaded parts shown in the illustration.

b Slowly take out the drum unit and toner

cartridge assembly.

We recommend that you put the drum unit
and toner cartridge assembly on a clean,
flat surface with a sheet of disposable
paper or cloth underneath it in case you
accidentally spill or scatter toner.

75

CAUTION

Note

CAUTION

CAUTION

1

To prevent damage to the machine caused
by static electricity, DO NOT touch the
electrodes shown in the illustration.

c Push down the green lock lever and take

the toner cartridge out of the drum unit.

To avoid print quality problems, DO NOT
touch the shaded parts shown in the
illustrations.

Be sure to seal up the used drum unit
tightly in a bag so that toner powder does
not spill out of the unit.

d Unpack the new drum unit.
e Put the toner cartridge firmly into the

new drum unit until you hear it lock into
place. If you put the cartridge in
correctly, the green lock lever will lift
automatically.

Make sure that you put in the toner
cartridge correctly or it may separate from
the drum unit.

Wait to unpack a new drum unit until
immediately before you put it in the
machine. Exposure to direct sunlight or
room light may damage the drum unit.

76

f Clean the corona wire of the drum unit

by gently sliding the green tab from right
to left and left to right several times.

Be sure to return the green tab to the home
position (a) (1). If you do not, printed pages
may have a vertical stripe.

Troubleshooting and routine maintenance

g Put the new drum unit and toner

cartridge assembly in the machine.

h Press Clear/Back.

To confirm you are installing a new
drum, press a.

i When the LCD shows Accepted, close

the front cover.

Changing LCD language

You can change the LCD language.

a Press Menu.
b Press a or b to choose

1.General Setup.
Press OK.

c Press a or b to choose

0.Local Language.
Press OK.

d Press a or b to choose your language.

Press OK.

Machine information B

Checking the serial number B

You can see the machine’s serial number on
the LCD.

a Press Menu.
b Press a or b to choose

3.Machine Info.
Press OK.

c Press a or b to choose 1.Serial No.

Press OK.

d Press Stop/Exit.

Checking the page counters B

You can see the machine’s page counters for
copies, printed pages, reports and lists or a

B

summary total.

a Press Menu.
b Press a or b to choose

3.Machine Info.
Press OK.

c Press a or b to choose

2.Page Counter.
Press OK.

d Press a or b to choose Total, List,

Copy or Print.

You can see the machine’s page count.

B

e Press Stop/Exit.

e Press Stop/Exit.

77

Checking the Drum life B

Note

CAUTION

Packing and shipping

You can see the machine’s drum life on the
LCD.

a Press Menu.
b Press a or b to choose

3.Machine Info.
Press OK.

c Press a or b to choose 3.Drum Life.

Press OK.
You can see the remaining percentage
of drum life.

d Press Stop/Exit.

The drum life check will be accurate only if
you have reset the drum counter when
you installed a new drum unit. It will not be
accurate if you have reset the drum
counter during the life of a used drum.

the machine B

Make sure that the machine has fully
cooled down by leaving it disconnected
from the power for at least 30 minutes
before packing.

When you transport the machine, use the
packing materials that came with your
machine. If you do not pack the machine
correctly, you could void your warranty.

a Turn off the machine.
b Unplug all the cables and AC power

cord from the machine.

c Open the front cover.
d Remove the drum unit and toner

cartridge assembly. Leave the toner
cartridge installed in the drum unit.

78

e Place the drum unit and toner cartridge

assembly into the plastic bag and seal
the bag.

f Close the front cover.
g Wrap the machine in the plastic bag and

place it in the original carton with the
original packing material.

h Pack the drum unit and toner cartridge

assembly, AC cord and printed
materials in the original carton as shown
below:

Troubleshooting and routine maintenance

B

i Close the carton and tape it shut.

79

C

Menu and features C

On-screen programming C

Your machine has been designed to be easy
to use. The LCD provides on-screen
programming using the menu keys.

We have created step by step on-screen
instructions to help you program your
machine. Simply follow the steps as they
guide you through the menu selections and
programming options.

Menu table C

You can program your machine by using the
Menu table on page 82. These pages list the
menu selections and options.

Press Menu followed by the menu numbers
to program your machine.

For example, to set Beeper volume to Low:

a Press Menu.
b Press a or b to choose

1.General Setup.
Press OK.

Menu keys C

Access the menu.

Go to the next menu level.

Accept an option.

Exit the menu by pressing
repeatedly.

Go back to the previous
menu level.

Scroll through the current
menu level.

c Press a or b to choose 3.Beeper.

Press OK.

d Press a or b to choose Low.
e Press OK.

Memory storage C

Your menu settings are stored permanently,
and in the event of a power failure will not be
lost. Temporary settings (for example,
Contrast) will be lost.

80

Exit the menu.

How to access the menu mode C

a Press Menu.
b Scroll through each menu level by

pressing a or b for the direction you
want.

c Press OK when the option you want

appears on the LCD.
The LCD will then show the next menu
level.

d Press a or b to scroll to your next menu

selection.

e Press OK.

When you have finished setting an
option, the LCD will show Accepted.

Menu and features

f Press Stop/Exit to exit Menu mode.

C

81

Menu table C

The factory settings are shown in Bold with an asterisk.

Choose & OK Choose & OK to accept to exit

Main Menu Submenu Menu Selections Options Descriptions Page

1.General
Setup

1.Paper Type — Thin

Plain*

Thick

Thicker

Transparency

Recycled Paper

2.Paper Size — A4*

Letter

Legal (For Asia)

Executive

A5

A6

B5

B6

Folio (For Asia)

3.Beeper — Off

Low

Med*

High

4.Ecology 1.Toner Save On

Off*

2.Sleep Time (00-99)

05Min*

Sets the type of paper in
the paper tray.

Sets the size of the paper
in the paper tray.

Adjusts the volume level
of the beeper.

Increases the page yield
of the toner cartridge.

Conserves power. 20

18

18

19

19

82

The factory settings are shown in Bold with an asterisk.

Menu and features

Main Menu Submenu Menu Selections Options Descriptions Page

1.General

Setup

(continued)

2.Copy 1.Quality — Auto*

3.Machine
Info.

5.LCD Contrast

6.User
Settings

0.Local
Language

2.Contrast — b -nnnno+ a

1.Serial No. — — You can check the serial

2.Page Counter

3.Drum Life — — You can check the

— b -nnnno+ a

b -nnnon+ a

b -nnonn+ a*

b -nonnn+ a

b -onnnn+ a

— — Lists your current settings 20

— (Choose your

language)

Text

Photo

b -nnnon+ a

b -nnonn+ a*

b -nonnn+ a

b -onnnn+ a

— Total

List

Copy

Print

Adjusts the contrast of the
LCD.

Allows you to change the
LCD language for your
country.

You can choose the Copy
resolution for your type of
document.

Adjusts the contrast for
copies.

number of your machine.

You can check the
number of total pages the
machine has printed
during its life.

percentage of Drum life
that remains available.

20

77

25

26

77

77

78

C

The factory settings are shown in Bold with an asterisk.

83

Specifications D

D

General D

Printer Type Laser

Print Method Electrophotography by semiconductor laser beam scanning

Memory Capacity 16 MB

LCD (liquid crystal display) 16 characters × 2 lines

Power Source 220 - 240V 50/60Hz

Power Consumption Peak: 1056 W

Copying:

Sleep: (DCP-7030)

Standby: Average 75 W

1

When making a copy from one sheet

Dimensions DCP-7030

Average 320 W

Average 8 W
(DCP-7040)
Average 9 W

1

84

DCP-7040

428 mm

428 mm

257 mm

396 mm

304 mm

396 mm

Specifications

Weight Without Drum/Toner Unit:

(DCP-7030) 8.7 kg
(DCP-7040) 10 kg

Noise level Sound power

Operating (Copying): LWAd = 6.2 Bell

Standby: LWAd = 4.4 Bell

Sound pressure

Operating (Copying): LpAm = 53 dBA

Standby: LpAm = 32 dBA

Temperature Operating: 10 to 32.5°C

Storage: 5 to 35°C

Humidity Operating: 20 to 80% (without condensation)

Storage: 10 to 90% (without condensation)

ADF (automatic document
feeder)

(DCP-7040 only)

Up to 35 pages (Staggered) 80 g/m

2

Recommended Environment for Best Results:

Temperature: 20 to 30°C

Humidity: 50% - 70%

Paper Tray

250 Sheets 80 g/m

2

D

85

Print media D

Paper Input Paper Tray

 Paper Type:

Plain paper, Transparencies
paper

 Paper Size: Letter, A4, B5 (ISO), A5, B6, A6 and

Executive (Legal and Folio for Asia)

 Paper Weight: 60 to 105 gsm

 Maximum paper tray capacity: Up to 250 sheets of 80 gsm plain paper

Manual Feed Slot

 Paper Type: Plain paper, Recycled paper,

Transparencies, Bond paper, Envelopes or
Labels

 Paper Size: Width: 76.2 to 220 mm

Length:116 to 406.4 mm

 Paper Weight: 60 to 163 gsm

 Maximum manual feed slot

One sheet at a time

capacity:

1

or Recycled

1

For transparencies or labels, we recommend removing printed pages from the output paper tray immediately after they
exit the machine to avoid the possibility of smudging.

Paper Output Up to 100 sheets (face down print delivery to the output paper tray)

86

Specifications

Copy D

Colour/Monochrome Monochrome

Document Size ADF Width: 148 to 215.9 mm

ADF Length: 148 to 355.6 mm

Scanner Glass Width: Max. 215.9 mm

Scanner Glass Length: Max. 297 mm

Copy Width: Max. 210 mm

Multiple Copies Stacks or Sorts up to 99 pages

Reduce/Enlarge 25% to 400% (in increments of 1%)

Resolution Up to 600 × 600 dpi

First Copy Out Time

1

The first copy out time may vary depending on scanner lamp warm up time.

less than 15 seconds (from READY mode)

1

D

87

Scan D

Colour/Monochrome Yes

TWAIN Compliant

Yes (Windows

XP Professional x64 Edition/Windows Vista

Mac OS

WIA Compliant

Yes (Windows

Colour Depth 24 bit colour

Resolution

Up to 19200 × 19200 dpi (interpolated)

Up to 600 × 2400 dpi (optical)1(From Scanner Glass)

Up to 600 × 600 dpi (optical)

Document Size ADF Width: 148.0 to 215.9 mm

ADF Length: 148.0 to 355.6 mm

Scanner Glass Width: Max. 215.9 mm

Scanner Glass Length: Max. 297 mm

Scanning Width Max. 210 mm

Greyscale 256 levels

®

2000 Professional/XP/

®

X 10.2.4 or greater

®

XP/Windows Vista®)

1

(From ADF)

®

)

1

1

Maximum 1200 × 1200 dpi scanning with the WIA driver in Windows® XP/Windows Vista® (resolution up to 19200 ×
19200 dpi can be chosen by using the Brother scanner utility)

88

Specifications

Print D

Printer Driver

Host-Based Driver for Windows

XP/XP Professional x64 Edition/Windows Vista

®

Windows Server

Macintosh

®

2003 (print only via network)

Printer Driver for Mac OS® X 10.2.4 or greater

®

2000 Professional/

®

/

Resolution HQ1200 (2400 × 600 dpi), 600, 300 dpi

Print Speed

Up to 22 pages/minute (A4 size)

1

First Print Out Time Less than 10 seconds. (from the Ready state and the standard tray)

1

The print speed may change depending on the type of document you print.

Interfaces D

USB

1

Your machine has a Full-Speed USB 2.0 interface. The machine can also be connected to a computer that has a USB

1.1 interface.

2

Third party USB ports are not supported for Macintosh®.

Use a USB 2.0 interface cable that is no longer than 2.0 m.

1 2

D

89

Computer requirements D

Minimum System Requirements and Supported PC Software Functions

Computer Platform
& Operating System
Version

Windows®
Operating

System

Windows®
2000

1

Professional

Windows®
XP

®24

Home

Windows

XP

24

Professional

Windows®
XP
Professional
x64

2

Edition

Windows

®2

Vista

Macintosh®
Operating
System

Mac OS
X 10.2.4

- 10.4.3

Mac OS
X 10.4.4
or greater

Supported
PC
Software
Functions

Printing,
Scanning

4

®

®

Printing,
Scanning

®

PC
Interface

USB

USB

3

Processor
Minimum
Speed

Intel® Pentium II®
or equivalent

64-bit (Intel®64
or AMD64)
supported CPU

Intel® Pentium® 4
or equivalent

®

64-bit (Intel

64
or AMD64)
supported CPU

PowerPC
G4/G5,
PowerPC G3
350MHz

PowerPC

®

G4/G5, Intel
Core™
Processor

Minimum
RAM

Recom
mended
RAM

Hard Disk Space
to install

For
Drivers

For
Applic
ations

64 MB 256 MB 150 MB 310 MB

128 MB

256 MB 512 MB

512 MB 1 GB 500 MB 500 MB

128 MB 256 MB 80 MB 400 MB

512 MB 1 GB

1

Microsoft® Internet Explorer 5.5 or greater.

2

For WIA, 1200x1200 resolution. Brother Scanner Utility enables to enhance up to 19200 x 19200 dpi.

3

Third party USB ports are not supported.

4

PaperPort™ 11SE supports Microsoft® SP4 or higher for Windows® 2000 and SP2 or higher for XP.

90

Specifications

Note

Consumable items D

Toner Cartridge Life Standard Toner Cartridge:

TN-2130:

Approx. 1,500 pages (A4)

High-Yield Toner Cartridge:

TN-2150:

Approx. 2,600 pages (A4)

Drum Unit DR-2125: Approx. 12,000 pages

2

(A4)

1

Approx. cartridge yield is declared in accordance with ISO/IEC 19752.

2

Drum yield is approximate, and may vary by type of use.

• Brother does not recommend the use of consumables other than genuine Brother
consumables.

• Your machine warranty may not cover any damage arising from the use of non genuine Brother
consumables.

1

1

D

91

Glossary E

E

This is a comprehensive list of features and terms that appear in Brother manuals. Availability of
these features depends on the model you purchased.

ADF (automatic document feeder)

The document can be placed in the ADF
and scanned one page at a time
automatically.

Beeper Volume

Volume setting for the beep when you
press a key or make an error.

Cancel Job

Cancels a programmed print job and
clears the machine’s memory.

Contrast

Setting to compensate for dark or light
documents, by making copies of dark
documents lighter and light documents
darker.

Greyscale

The shades of grey available for copying
photographs.

LCD (liquid crystal display)

The display screen on the machine that
shows interactive messages during On­Screen Programming and shows the date
and time when the machine is idle.

Menu mode

Programming mode for changing your
machine’s settings.

OCR (optical character recognition)

The bundled ScanSoft™

PaperPort™ 11SE with OCR or Presto!

®

PageManager
converts an image of text to text you can
edit.

software application

Scanning

The process of sending an electronic
image of a paper document into your
computer.

Temporary settings

You can choose certain options for each
copy without changing the default
settings.

User Settings List

A printed report that shows the current
settings of the machine.

®

Resolution

The number of vertical and horizontal lines
per inch.

92

F

Index

A

ADF (automatic document feeder)

.....................................................16

using

®

Apple

Macintosh
See Software User’s Guide on the
CD-ROM.

®

C

Canceling

print jobs

Changing LCD language
Cleaning

corona wire
drum unit
laser scanner window
scanner glass

Consumable items
Control panel overview
ControlCenter2 (for Macintosh

See Software User’s Guide on the
CD-ROM.

ControlCenter3 (for Windows

See Software User’s Guide on the
CD-ROM.

Copy

contrast
Enlarge/Reduce key
enter copy mode
keys
multiple
N in 1 (page layout)
out of memory
quality
single
sort (ADF only)
temporary settings
using ADF
using scanner glass

.................................................5

.......................... 77

...........................................67

............................................... 69

...........................65

........................................ 64

...................................71

..............................5

®

)

®

)

.......................................... 22, 26

.............................23

...................................22

................................................. 5, 23

.................................................22

..............................26

.......................................27

...................................................25

....................................................22

...................................... 25

................................23

.............................................25

..............................26

Drum unit

checking (remaining life)
cleaning
replacing

.......................................... 67, 69

............................................... 74

...................... 78

E

Enlarge/Reduce key ................................ 23

Envelopes

how to load

Error messages on LCD

Init Unable XX
No Paper
Out of Memory
Print Unable XX
Scan Unable XX

......................................6, 12, 14

............................................. 8

.......................... 55

...................................... 56

.............................................. 56

..................................... 56

.................................... 56

................................... 56

F

Folio ......................................................... 12

G

Greyscale ................................................ 92

H

HELP

LCD messages
Menu Table
using menu keys

..................................... 80

.................................... 80, 82

.................................. 80

J

Jams

document
paper

Job Cancel key

............................................. 58

.................................................... 59

.......................................... 5

L

F

D

Document

how to load

........................................................ 58

jam

.................................... 16, 17

Labels ................................................ 12, 15

LCD (liquid crystal display)

contrast

................................................ 20

.................. 5, 80

93

M

Machine information

checking remaining life of drum unit
page counts

Macintosh

See Software User’s Guide on the
CD-ROM.

Maintenance, routine

checking the remaining life of drum unit
replacing

drum unit
toner cartridge

Memory

storage

Menu Table

using menu keys

Mode, entering

......................................................22

copy

..........................................77

®

...............................63

............................................74

....................................71

..................................................80

....................................... 80, 82

...................................80

.....78

78

N

N in 1 (page layout) ..................................26

O

quality

................................................... 49

resolution
specifications

Printing

See Software User’s Guide on the
CD-ROM.

Programming your machine

.............................................. 89

........................................ 89

.................... 80

Q

Quality

copying
printing

................................................. 25

.................................................. 49

R

Reducing

................................................... 23

copies

Replacing

drum unit
toner cartridge

Resolution

copy
print
scan

.............................................. 74

...................................... 71

...................................................... 87

...................................................... 89

...................................................... 88

Out of Memory message ................... 27, 56

P

Packing and shipping the machine ..........78

Page layout (N in 1)

................................................ 11, 86

Paper

how to load

........................................................59

jam

........................................................12

size
size of document
tray capacity

................................................ 12, 18

type

PaperPort™ 11SE with OCR

See Software User’s Guide on the
CD-ROM and Help in the PaperPort™

11SE application to access How-to-Guides.
Power failure
Print

difficulties

drivers

Job Cancel key

paper jams

..............................................47

...................................................89

............................................59

.................................26

..............................................6

............................ 87, 88

..........................................12

............................................80

.......................................5

S

Scanner glass

..................................................... 17

using

Scanning

See Software User’s Guide on the
CD-ROM.

Serial number

how to find ...............See inside front cover

Shipping the machine
Sleep time
Sort

............................................... 20

.......................................................... 25

.............................. 78

T

Temporary copy settings ......................... 23

Toner cartridge, replacing
Toner save
Transparency
Troubleshooting

document jam

error messages on LCD

if you are having difficulty

copy quality

.............................................. 19

............................................ 7

....................................... 47

....................................... 58

....................................... 47

....................... 71

....................... 55

94