Brother DCP-7040, DCP-7045N, MFC-7320, MFC-7440N, MFC-7840W Software User Guide

SOFTWARE
USER’S GUIDE

MFC-7840W
MFC-7440N
MFC-7320
DCP-7045N
DCP-7040
DCP-7030

Version C

UK

Trademarks

The Brother logo is a registered trademark of Brother Industries, Ltd.
Brother is a registered trademark of Brother Industries, Ltd.
© 2008 Brother Industries, Ltd. All rights reserved.
Multi-Function Link is a registered trademark of Brother International Corporation.
Windows Vista is either a registered trademark or a trademark of Microsoft Corporation in the United States

and/or other countries.
Microsoft, Windows, Windows Server and Internet Explorer are registered trademarks of Microsoft

Corporation in the United States and/or other countries.
Apple, Macintosh, Safari and TrueType are trademarks of Apple Inc., registered in the United States and

other countries.
Adobe, Flash, Illustrator, PageMaker, Photoshop, PostScript and PostScript 3 are either registered

trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries.
CorelDRAW, Paint Shop Pro and WordPerfect are trademarks or registered trademarks of Corel Corporation

and/or its subsidiaries in Canada, the United States and/or other countries.
Nuance, the Nuance logo, PaperPort and ScanSoft are trademarks or registered trademarks of Nuance

Communications, Inc. or its affiliates in the United States and/or other countries.
Each company whose software title is mentioned in this manual has a Software Licence Agreement specific

to its proprietary programs.

All other trademarks are the property of their respective owners.

i

Table of Contents

Section I Windows

®

1Printing 2

Using the Brother printer driver..................................................................................................................2

Printing a document...................................................................................................................................3

Duplex printing...........................................................................................................................................4

Guidelines for printing on both sides of the paper ...............................................................................4

Manual duplex printing ........................................................................................................................4

Simultaneous scanning, printing and faxing ..............................................................................................4

Printer operation keys................................................................................................................................5

Job Cancel...........................................................................................................................................5

Secure Key (MFC models only)...........................................................................................................5

Printer Emulation Support (MFC-7840W and DCP-7045N only).........................................................6

Printing the Internal Font List (MFC-7840W and DCP-7045N only)....................................................7

Printing the Print Configuration List (MFC-7840W and DCP-7045N only) ..........................................7

Test Print (MFC-7840W and DCP-7045N only) ..................................................................................7

Restoring default printer settings (MFC-7840W and DCP-7045N only) ..............................................8

Status Monitor............................................................................................................................................9

Monitoring the machine’s status ..........................................................................................................9

Printer driver settings...............................................................................................................................10

Features in the Windows

Basic tab............................................................................................................................................11

Advanced tab.....................................................................................................................................14

Print Quality .......................................................................................................................................15

Duplex Printing ..................................................................................................................................16

Watermark .........................................................................................................................................17

Page Setting ......................................................................................................................................19

Device Options ..................................................................................................................................20

Support tab........................................................................................................................................22

Tray Settings .....................................................................................................................................23

Features in the BR-Script (PostScript

7045N only) ..........................................................................................................................................25

Printing Preferences ..........................................................................................................................25

Advanced options ..............................................................................................................................27

Ports tab ...........................................................................................................................................29

®

printer driver..................................................................................................11

®

3 ™ language emulation) printer driver (MFC-7840W and DCP-

2 Scanning 30

Scanning a document using the TWAIN driver........................................................................................30

Scanning a document into the PC .....................................................................................................30

Pre-Scanning to crop a portion you want to scan..............................................................................32

Settings in the Scanner Setup dialog box..........................................................................................33

Scanning a document using the WIA driver

(For Windows

WIA compliant ...................................................................................................................................37

Scanning a document into the PC .....................................................................................................37

Pre-Scanning to crop a portion you want to scan using the scanner glass .......................................39

®

XP/ Windows Vista®)...................................................................................................37

ii

Scanning a document using the WIA driver

(For Windows Photo Gallery and Windows Fax and Scan users)........................................................43

Scanning a document into the PC .....................................................................................................43

Pre-Scanning to crop a portion you want to scan using the scanner glass .......................................45

Using the Scan key

(For USB users)....................................................................................................................................47

Scan to E-mail ...................................................................................................................................47

Scan to Image ...................................................................................................................................48

Scan to OCR .....................................................................................................................................48

Scan to File........................................................................................................................................49

Using ScanSoft™ PaperPort™ 11SE with OCR by NUANCE™.............................................................50

Viewing items ....................................................................................................................................51

Organizing your items in folders ........................................................................................................52

Quick links to other applications ........................................................................................................52

ScanSoft™ PaperPort™ 11SE with OCR lets you convert image text into text you can edit............52

Importing items from other applications.............................................................................................53

Exporting items into other formats.....................................................................................................53

Uninstalling ScanSoft™ PaperPort™ 11SE with OCR......................................................................53

3 ControlCenter3 54

Using ControlCenter3 ..............................................................................................................................54

Switching the user interface ..............................................................................................................56

Turning the Auto Load feature off......................................................................................................56

SCAN.......................................................................................................................................................57

File type.............................................................................................................................................58

Image (example: Microsoft

OCR (Word Processing program) .....................................................................................................60

E-mail ................................................................................................................................................61

File.....................................................................................................................................................62

CUSTOM SCAN .....................................................................................................................................63

File type.............................................................................................................................................64

Customizing a user-defined button....................................................................................................64

COPY ......................................................................................................................................................69

PC-FAX (MFC models only) ....................................................................................................................71

Send ..................................................................................................................................................72

Receive/View Received.....................................................................................................................72

Address Book ....................................................................................................................................73

Setup .................................................................................................................................................73

DEVICE SETTING...................................................................................................................................74

Remote Setup (MFC models only) ....................................................................................................74

Quick-Dial (MFC models only)...........................................................................................................75

Status Monitor ..................................................................................................................................76

User’s Guide......................................................................................................................................77

®

Paint)....................................................................................................58

4 Network Scanning

(For models with built-in network) 78

Before using Network Scanning ..............................................................................................................78

Network licence .................................................................................................................................78

Configuring Network Scanning ..........................................................................................................78

Using the Scan key..................................................................................................................................82

Scan to E-mail ...................................................................................................................................82

iii

Scan to Image ...................................................................................................................................82

Scan to OCR .....................................................................................................................................83

Scan to File........................................................................................................................................84

Scan to FTP (MFC-7440N and MFC-7840W only)............................................................................84

Scan to FTP Manual Method.............................................................................................................88

5 Remote Setup (MFC models only) 90

Remote Setup..........................................................................................................................................90

6 Brother PC-FAX Software

(MFC models only) 92

PC-FAX sending .....................................................................................................................................92

Setting up user information................................................................................................................92

Sending setup....................................................................................................................................93

Setting up a cover page.....................................................................................................................94

Entering cover page information........................................................................................................95

Sending a file as a PC-FAX using the Facsimile style user interface ................................................95

Sending a file as a PC-FAX using the Simple style user interface ....................................................96

Address Book ..........................................................................................................................................98

Brother Address Book .......................................................................................................................99

Setting up a member in the Address Book ........................................................................................99

Speed Dial setup .............................................................................................................................100

Setting up a group for broadcasting ................................................................................................101

Editing member information.............................................................................................................102

Deleting a member or group............................................................................................................102

Exporting the Address Book ............................................................................................................102

Importing to the Address Book ........................................................................................................104

PC-FAX receiving ..................................................................................................................................105

Enabling PC-FAX Receiving software on your machine .................................................................106

Running the PC-FAX Receiving software on your PC.....................................................................106

Setting up your PC ..........................................................................................................................107

Configuring the Network PC-FAX Receiving Settings .....................................................................108

Viewing new PC-FAX messages.....................................................................................................109

7 Firewall settings (For Network users) 110

Before using the Brother software .........................................................................................................110

For Windows

For Windows Vista

®

XP SP2 users ..........................................................................................................110

®

users...............................................................................................................112

Section II Apple Macintosh

8 Printing and Faxing 116

Printer operation key .............................................................................................................................116

Job Cancel.......................................................................................................................................116

Secure Key (MFC models only) ......................................................................................................116

Printer Emulation Support (MFC-7840W and DCP-7045N only).....................................................117

Printing the Internal Font List (MFC-7840W and DCP-7045N only)................................................118

iv

Printing the Print Configuration List (MFC-7840W and DCP-7045N only) ......................................118

Test Print (MFC-7840W and DCP-7045N only) ..............................................................................118

Restoring default printer settings (MFC-7840W and DCP-7045N only) ..........................................119

Status Monitor........................................................................................................................................120

Updating the machine’s status ........................................................................................................120

Hiding or showing the window .........................................................................................................120

Quitting the window .........................................................................................................................120

Web Based Management (Network Connection Only)....................................................................120

Features in the printer driver (For Macintosh) .......................................................................................121

Page Setup......................................................................................................................................121

Copies & Pages...............................................................................................................................121

Cover Page (For Mac OS X 10.4 or greater)...................................................................................123

Layout..............................................................................................................................................123

Secure Print.....................................................................................................................................124

Print Settings ...................................................................................................................................125

Removing the Printer driver for Macintosh ............................................................................................129

Using the BR-Script3 Driver

(MFC-7840W and DCP-7045N only)
(Post Script

Features in the BR-Script (PostScript

®

3 ™ language emulation printer driver).........................................................................130

®

3 ™ language emulation) printer driver (MFC-7840W and DCP-

7045N only) ........................................................................................................................................136

Page Setup......................................................................................................................................136

Copies & Pages...............................................................................................................................136

Cover Page (For Mac OS X 10.4) ...................................................................................................138

Layout..............................................................................................................................................138

Printer Features...............................................................................................................................139

Sending a fax (MFC models only) ........................................................................................................142

For Macintosh .................................................................................................................................142

Drag a Vcard from the Mac OS X Address Book application

(For Mac OS X 10.2.x to 10.4.x)..................................................................................................145

Using Mac OS X 10.5 Addresses panel ..........................................................................................147

9 Scanning 149

Scanning from a Macintosh ...................................................................................................................149

Scanning an image into your Macintosh..........................................................................................150

Pre-Scanning an image...................................................................................................................150

Settings in the Scanner window ......................................................................................................151

Using the Scan key

(For USB cable users) ........................................................................................................................154

Scan to E-mail .................................................................................................................................154

Scan to Image .................................................................................................................................155

Scan to OCR ...................................................................................................................................155

Scan to File......................................................................................................................................156

Using Presto! PageManager..................................................................................................................157

Features ..........................................................................................................................................157

System requirements for Presto! PageManager .............................................................................157

NewSoft Technical Support .............................................................................................................157

10 ControlCenter2 160

Using ControlCenter2 ............................................................................................................................160

Turning the AutoLoad feature off.....................................................................................................161

v

SCAN.....................................................................................................................................................162

File types .........................................................................................................................................163

Image

(example: Apple Preview)............................................................................................................163

OCR

(word processing application)......................................................................................................165

E-mail ..............................................................................................................................................166

File...................................................................................................................................................167

CUSTOM SCAN ....................................................................................................................................168

File types .........................................................................................................................................169

User-defined button .........................................................................................................................169

Scan to Image .................................................................................................................................170

Scan to OCR ...................................................................................................................................171

Scan to E-mail .................................................................................................................................172

Scan to File......................................................................................................................................173

COPY / PC-FAX (PC-FAX is MFC models only) ...................................................................................175

DEVICE SETTINGS ..............................................................................................................................177

Remote Setup (MFC models only) ..................................................................................................177

Quick-Dial (MFC models only).........................................................................................................178

Status Monitor .................................................................................................................................178

11 Network Scanning 179

Before using Network Scanning ............................................................................................................179

Configuring network scanning .........................................................................................................179

Using the Scan key................................................................................................................................181

Scan to E-mail .................................................................................................................................181

Scan to Image .................................................................................................................................181

Scan to OCR ...................................................................................................................................182

Scan to File......................................................................................................................................183

Scan to FTP (MFC-7440N and MFC-7840W only)..........................................................................183

Scan to FTP Manual Method...........................................................................................................187

12 Remote Setup 189

Remote Setup (MFC models only) ........................................................................................................189

A Index 191

vi

Section I

Windows

Printing 2
Scanning 30
ControlCenter3 54
Network Scanning (For models with built-in network) 78
Remote Setup (MFC models only) 90
Brother PC-FAX Software (MFC models only) 92
Firewall settings (For Network users) 110

®

I

1

Note

• The screens in this section are from Windows
operating system.

• If your PC is protected by a firewall, and is unable to print, you may need to configure the firewall settings
to allow communication through port number 137. See Firewall settings (For Network users) on page 110.

Printing 1

®

XP. Screens on your PC may vary depending on your

Using the Brother printer driver 1

A printer driver is software that translates data from the format used by a PC into the format needed by a
particular printer, using a printer command language or page description language.

The printer drivers are on the CD-ROM we have supplied. Install the drivers by following the Quick Setup
Guide. The latest printer driver can also be downloaded from the Brother Solutions Center at:

http://solutions.brother.com

Windows® Printing

The dedicated printer drivers for Microsoft
on the CD-ROM supplied with your Brother device. You can install them easily into your Windows

using our installer program. The drivers support our unique compression mode to enhance printing speed in

®

Windows
custom paper size.

applications, and allows you to set various printer settings, including economy printing mode and

®

Windows® 2000 Professional/XP/Windows Vista® are available

®

system

1

2

Printing

Printing a document 1

When the machine receives data from your computer, it begins printing by picking up paper from the paper
tray. The paper tray can feed many types of paper and envelopes. (See the User’s Guide for information
about the Paper Tray and Recommended paper.)

a From your application, choose the Print command.

If any other printer drivers are installed on your computer, choose Brother MFC-XXXX or DCP-XXXX
Printer* as your printer driver from the Print or Print Settings menu in your software application, and then
click OK to begin printing.
*(Where XXXX is your model name. If you are using a LAN cable to connect your machine then LAN will
be in the printer driver name.)

Note

For Macintosh users, see Features in the printer driver (For Macintosh) on page 121.

b Your computer sends the data to the machine.
c When the machine finishes printing all the data, the LCD shows the machine status.

1

Note

You can choose the paper size and orientation in your application software.
If your application software does not support your custom paper size, choose the next largest paper size.
Then adjust the print area by changing the right and left margins in your application software.

3

Printing

Duplex printing 1

The supplied printer driver supports duplex printing.

Guidelines for printing on both sides of the paper 1

 If the paper is thin, it may wrinkle.
 If paper is curled, turn over the stack, straighten it and then put it back in the paper tray or the Manual Feed

Slot.

 If the paper is not feeding properly, it may be curled. Remove the paper, straighten it and turn over the

stack.

 When you use the manual duplex function, it is possible that there may be paper jams or poor print quality.

If there is a paper jam, see Paper jams in the User’s Guide. If you have a print quality problem, see
Improving the print quality in the User’s Guide.

Manual duplex printing 1

1

The machine prints all the even-numbered pages on one side of the paper first. Then, the Windows® driver
instructs you (with a pop-up message) to reinsert the paper. Before reinserting the paper, straighten it well,
or you may get a paper jam. Very thin or thick paper is not recommended.

Simultaneous scanning, printing and faxing 1

Your machine can print from your computer while sending or receiving a fax in memory, or while scanning a
document into the computer. Fax sending will not be stopped during PC printing. However, when the machine
is copying or receiving a fax on paper, it pauses the PC printing operation, and then continues printing when
copying or fax receiving has finished.

4

Printing

Printer operation keys 1

Job Cancel 1

To cancel the current print job, press Job Cancel. You can clear the data that is left in the printer memory
by pressing Job Cancel. To cancel multiple print jobs, hold down this key until the LCD shows
Job Cancel (All).

Secure Key (MFC models only) 1

Secured data is password protected. Only those people who know the password will be able to print the
secured data. The machine will not print secure data until the password is entered. After the document is
printed, the data will be cleared from the memory. To use this function, you need to set your password in the
printer driver dialog box. If you turn the power switch Off, the secured data saved in memory will be cleared.

1

a Press Secure.

Note

If the LCD displays No Data !, there is no secured data in the memory.

b Press a or b to choose the user name. Press OK. The LCD displays the secured jobs list for that name.
c Press a or b to choose the job. Press OK. Enter your four-digit password and press OK.
d To print the data, press a or b to choose Print. Press OK.

The machine prints the data.
To delete the secured data, press a or b to choose Delete.
Press OK.

5

Printing

Printer Emulation Support (MFC-7840W and DCP-7045N only) 1

Your machine will receive print commands in a printer job language or emulation. Different operating systems
and applications will send the print commands in different languages. Your machine can receive print
commands in a variety of emulations and has an automatic emulation selection feature. When the machine
receives data from the computer, it automatically chooses the emulation mode. The default setting is Auto.

Your machine has the following emulation modes. You can change the setting by using the control panel or
a web browser.

 HP LaserJet Mode

The HP LaserJet mode (or HP mode) is the emulation mode in which this printer supports the PCL6
language of a Hewlett-Packard LaserJet laser printer. Many applications support this type of laser printer.
Using this mode will allow your printer to run at its best with those applications.

 BR-Script 3 Mode

BR-Script is an original Brother page description language and a PostScript

®

interpreter. This printer supports PostScript

3™. The BR-Script interpreter of this printer allows you to

control text and graphics on the page.

®

For technical information about PostScript

• Adobe Systems Incorporated. PostScript

commands, see the following manuals:

®

Language Reference, 3rd edition. Addison-Wesley

Professional, 1999. ISBN: 0-201-37922-8

• Adobe Systems Incorporated. PostScript

®

Language Program Design. Addison-Wesley Professional,

1988. ISBN: 0-201-14396-8

®

• Adobe Systems Incorporated. PostScript

Language Tutorial and Cookbook. Addison-Wesley

Professional, 1985. ISBN: 0-201-10179-3

®

language emulation

1

Setting the Emulation mode 1

a For MFC-7840W, press Menu, 4, 1.

For DCP-7045N, press Menu, a or b to choose 3.Printer. Press OK.
Press a or b to choose 1.Emulation. Press OK.

b Press a or b to choose Auto, HP LaserJet or BR-Script 3. Press OK.
c Press Stop/Exit.

Note

We recommend that you set the emulation setting with your application software or network server. If the
setting does not work properly, choose the required emulation mode manually using the control panel
buttons of the machine.

6

Printing

Printing the Internal Font List (MFC-7840W and DCP-7045N only) 1

You can print a list of the machine’s internal (or resident) fonts to see how each font looks before you choose
it.

a For MFC-7840W, press Menu, 4, 2, 1, and go to Step c.

For DCP-7045N, press Menu, a or b to choose 3.Printer. Press OK and go to Step b.

b Press a or b to choose 2.Print Options. Press OK.

Press a or b to choose 1.Internal Font. Press OK.

c Press Start. The machine prints the list.
d Press Stop/Exit.

Printing the Print Configuration List (MFC-7840W and DCP-7045N only) 1

You can print a list of current printer settings.

a For MFC-7840W, press Menu, 4, 2, 2, and go to Step c.

For DCP-7045N, press Menu, a or b to choose 3.Printer. Press OK and go to Step b.

1

b Press a or b to choose 2.Print Options. Press OK.

Press a or b to choose 2.Configuration. Press OK.

c Pressr Start. The machine prints the settings.
d Press Stop/Exit.

Test Print (MFC-7840W and DCP-7045N only) 1

If you are having problems with print quality, you can do a test print.

a For MFC-7840W, press Menu, 4, 2, 3, and go to Step c.

For DCP-7045N, press Menu, a or b to choose 3.Printer. Press OK and go to Step b.

b Press a or b to choose 2.Print Options. Press OK.

Press a or b to choose 3.Test Print. Press OK.

c Press Start.
d Press Stop/Exit.

Note

If the problem appears on the printout, see Improving the print quality in the User’s Guide.

7

Printing

Restoring default printer settings (MFC-7840W and DCP-7045N only) 1

You can return the machine’s printer settings to the factory settings. Fonts and macros loaded to the
machine’s memory will be cleared.

a For MFC-7840W, press Menu, 4, 3, and go to Step c.

For DCP-7045N, press Menu, a or b to choose 3.Printer. Press OK and go to Step b.

b Press a or b to choose 3.Reset Printer.

To restore the default settings, press a.
To exit without making a change, press b.
Go to Step d.

c To restore the default settings, press 1.

To exit without making a change, press 2.

d Press Stop/Exit.

1

8

Printing

Status Monitor 1

The Status Monitor utility is a configurable software tool for monitoring the status of one or more devices,
allowing you to get immediate notification of error messages such as paper empty or paper jam.

You can check the device status at anytime by double-clicking the icon in the tasktray or by choosing
Status Monitor located in Start/All Programs/Brother/MFC-XXXX(or DCP-XXXX) on your PC.

There is also a link to the Brother Original Supplies website. Click Visit the Original Supplies website
button for more information on Brother original supplies.

Note

For more information about using the Status Monitor software, right-click the Status Monitor icon and
choose Help.

1

Monitoring the machine’s status 1

The Status Monitor icon will change colour depending on the machine status.

 A green icon indicates the normal stand-by condition.

 A yellow icon indicates a warning.

 A red icon indicates a printing error has occurred.

There are two locations where you can display the Status Monitor on your PC - in the tasktray or on the
desktop.

Note

• You can check the device status at anytime by double-clicking the icon in the tasktray or selecting the
Status Monitor located in the Start/All Programs/Brother/MFC-XXXX (or DCP-XXXX) on your
computer.

• For more information about using the Status Monitor software, right click the Status Monitor icon and
choose Help.

9

Printing

Printer driver settings 1

Note

For Macintosh users, see Printing and Faxing on page 116.

You can change the following printer settings when you print from your computer.

 Paper Size
 Multiple Page
 Orientation
 Copies
 Media Type
 Paper Source
 Resolution
 Toner Save Mode
 Print Setting

 Manual Duplex printing

 Watermark

 Scaling

 Secure Print

1

1

1

 Quick Print Setup

1

1

1

 Macro

 Header-Footer Print

1

 Density adjustment
 Improve Print Output

1

These settings are not available with the BR-script printer driver for Windows®.

10

Printing

Features in the Windows® printer driver 1

For more information, see the Help text in the printer driver.

Note

• The screens in this section are from Windows
operating system.

• You can access the Printing Preferences dialog box by clicking Printing Preferences... in the General
tab of the Printer Properties dialog box.

Basic tab 1

You can also change settings by clicking the illustration on the left side of the Basic tab.

®

XP. The screens on your PC will vary depending on your

1

1

2

a Choose the Paper Size, Multiple Page, Orientation, Copies and Media Type (1).
b Choose the Paper Source (2).
c Click OK to apply your chosen settings.

To return to the default settings, click Default, then OK.

Paper Size 1

From the drop-down box choose the Paper Size you are using.

11

Printing

Multiple Page 1

The Multiple Page selection can reduce the image size of a page allowing multiple pages to be printed on
one sheet of paper or enlarge the image size for printing one page on multiple sheets of paper.

4 in 1 1 in 2x2 pages

Page Order 1

When N in 1 option is selected, the page order can be selected from the drop-down list.

Border Line 1

When printing multiple pages on one sheet with the Multiple Page feature you can choose to have a solid
border, dash border or no border around each page on the sheet.

Orientation 1

Orientation selects the position of how your document will be printed (Portrait or Landscape).

1

Portrait Landscape

Copies 1

The copies selection sets the number of copies that will be printed.

12

Printing

Collate 1

With the Collate check box selected, one complete copy of your document will be printed and then repeated
for the number of copies you selected. If the Collate check box is not selected, then each page will be printed
for all the copies selected before the next page of the document is printed.

Collate box checked Collate box not checked

Media Type 1

You can use the following types of media in your machine. For the best print quality, select the type of media
that you wish to use.

Plain Paper Thin Paper Thick Paper Thicker Paper Bond Paper Transparencies

Envelopes Env. Thick Env. Thin Recycled Paper

1

Note

• When using ordinary plain paper choose Plain Paper. When using heavier weight paper, envelopes or
rough paper choose Thick Paper or Thicker Paper. For bond paper, choose Bond Paper.

• When you use envelopes, choose Envelopes. If the toner is not fixed to the envelope correctly when
Envelopes has been selected, choose Env. Thick. If the envelope is crumpled when Envelopes has
been selected, choose Env.Thin.

Paper Source 1

You can choose Auto Select, Tray1 or Manual and specify separate trays for printing the first page and for
printing from the second page onwards.

13

Printing

Advanced tab 1

1

Change the tab settings by clicking one of the appropriate icons:

 Print Quality (1)
 Duplex (2)
 Watermark (3)
 Page Setting (4)
 Device Options (5)

14

Printing

Print Quality 1

 Resolution

You can change the resolution as follows:

• HQ 1200

• 600 dpi

• 300 dpi

 Toner Save Mode

You can save running costs by turning on the Toner Save Mode, which reduces the print density (print
appears lighter).

Note

• We do not recommend Toner Save Mode for printing Photo or Greyscale images.

• Toner Save Mode is not available for HQ 1200 resolution.

 Print Setting

1

You can manually change the print setting.

• General
This is a printing mode for general printing of documents.

• Graphics
This is the best mode for printing documents that contain graphics.

• Office Document
This is the best mode for printing office documents.

• Manual
You can change the settings manually by choosing Manual and clicking the Setting... button. You can

set brightness, contrast and other settings.

15

Printing

Duplex Printing 1

 Manual Duplex

Check Manual Duplex. In this mode, the machine prints all the even numbered pages first. Then the
printer driver stops and shows the instructions required to re-install the paper. When you click OK the odd
numbered pages are printed. There are six types of manual duplex binding directions available for each
orientation.

1

 Booklet Printing

When you want to print a booklet, use this function. To make the booklet, fold the printed pages down the
middle.

 Binding Offset

If you check the Binding Offset option, you can also specify the offset for binding in inches or millimeters.

16

Printing

Watermark 1

You can put a logo or text into your document as a watermark. You can choose one of the preset Watermarks,
or you can use a bitmap file that you have created. Check Use Watermark, and then choose the watermark
you want to use.

1

Transparent 1

Check Transparent to print the watermarked image in the background of your document. If this feature is not
checked then the watermark will be printed on top of your document.

In Outline Text 1

Check In Outline Text if you only want to print an outline of the watermark.

Print Watermark 1

You can print the watermark in any of the following ways.

 On all pages

 On first page only

 From second page

 Custom

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Printing

Watermark Setting 1

You can change the watermark’s size and position on the page by selecting the watermark, and clicking the
Edit button. If you want to add a new watermark, click the New button, and then choose Text or Bitmap in
the Watermark Style.

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 Title

You can choose CONFIDENTIAL, COPY or DRAFT as the standard title or enter a title you like in the field.

 Watermark Text

Enter your Watermark Text into the Text box, and then choose the Font, Size and Style.

 Watermark Bitmap

Enter the file name and location of your bitmap image in the File box, or Browse for the file location. You
can also set the scaling size of the image.

 Position

Use this setting if you want to control the position of the watermark on the page.

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Printing

Page Setting 1

Scaling 1

You can change the print size of your document with the Scaling feature.

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 Check Off if you want to print the document as it appears on your screen.
 Check Fit to Paper Size if you want to enlarge or reduce the document to fit the paper size.
 Check Free if you want to change the size.

You can also use the Mirror Print or Reverse Print feature for your page setting.

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Printing

Device Options 1

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You can change the following printer functions:

 Secure Print
 Quick Print Setup
 Macro (MFC-7840W and DCP-7045N only)
 Header-Footer Print
 Density adjustment
 Improve Print Output

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 Secure Print

Printing

Secure documents are documents that are password protected when they are sent to the machine. Only
the people who know the password will be able to print them. Since the documents are secured at the
machine, you must enter the password using the control panel of the machine to print them.

To send a secured document:

a Select Secure Print from the Printer Function menu and check Secure Print.
b Enter your password, user name and job name and click OK.
c You must print the secured documents from the control panel of the machine. (See Secure Key (MFC

models only) on page 5.)

To delete a secured document:
You need to use the control panel of the machine to delete a secured document. (See Secure Key (MFC
models only) on page 5.)

 Quick Print Setup

The feature allows you to quickly choose driver settings by clicking a tasktray icon.
You can turn the quick print setting on or off. By placing a check in the selection boxes for the following

functions you can choose which will be available in the quick print setting.

• Multiple Page

• Manual Duplex

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• Toner Save Mode

• Paper Source

• Media Type

 Macro

You can save a page of a document as a macro to printer memory. You can also execute the saved macro
(you can use the saved macro as an overlay on any document). This will save time and increase printing
speed for often used information such as forms, company logos, letterhead formats or invoices.

 Header-Footer Print

When this feature is enabled, it will print the date and time on your document from your computer’s system
clock and the PC login user name or the text you entered. By clicking Setting, you can customize the
information.

•ID Print
If you select Login User Name, your PC login user name will print. If you select Custom and enter the

text in the Custom edit box, the text you entered will print.

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 Density adjustment

Printing

Increase or decrease the print density.

Note

The Density adjustment is not available when you set the resolution to HQ 1200.

 Improve Print Output

This feature allows you to improve a print quality problem.

• Reduce Paper Curl
If you choose this setting, the paper curl may be reduced.
If you print only a few pages, you do not need to choose this setting. Change the printer driver setting

in Media Type to a thin setting.

• Improve Toner Fixing
If you choose this setting, the toner fixing on paper may be improved. If this selection does not improve

the situation enough, select Thicker paper in Media type settings.

Support tab 1

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5

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 Visit the Genuine Supplies website (1)

You can visit our web site for original/genuine Brother supplies by clicking this button.

 Brother Solutions Center (2)

The Brother Solutions Center (http://solutions.brother.com

) is a web site offering information about your
Brother product including FAQs (Frequently Asked Questions), User’s Guides, driver updates and tips for
using your printer.

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 Print Settings (3)

Printing

This will print the pages that show how the internal settings of the printer have been configured.

 Print Fonts (4) (MFC-7840W and DCP-7045N only)

This will print the pages that show all the internal fonts of the printer.

 Check Setting... (5)

You can check the current driver settings.

Tray Settings 1

To access the Tray Settings tab, click the Start button and Printers and Faxes. Right-click your printer icon
and click Properties.

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 Paper Source Setting (1)

This feature identifies the paper size defined for each paper tray.

• Paper Size
This setting allows you to define which paper size is used for the tray and manual feed slot. Highlight the paper

source you want to define and then choose the paper size from the pull-down menu. Click Update to apply the
setting to the paper source.

• Default Source

To save your settings, click OK or Apply. The Auto Select setting will automatically pull paper from any paper
source (tray or manual feed slot) that has a defined paper size that matches your document. If paper is in the
Manual feed slot, the machine will automatically pull from this slot no matter the size of paper.

 Serial No. (2)

By clicking Auto Detect, the printer driver will probe the printer and display its serial number. If it fails to
receive the information, the screen will display "---------".

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