Brother DCP-7040, DCP-7045N, MFC-7320, MFC-7440N, MFC-7840W Software User Guide

SOFTWARE
USER’S GUIDE

MFC-7840W
MFC-7440N
MFC-7320
DCP-7045N
DCP-7040
DCP-7030

Version C

UK

Trademarks

The Brother logo is a registered trademark of Brother Industries, Ltd.
Brother is a registered trademark of Brother Industries, Ltd.
© 2008 Brother Industries, Ltd. All rights reserved.
Multi-Function Link is a registered trademark of Brother International Corporation.
Windows Vista is either a registered trademark or a trademark of Microsoft Corporation in the United States

and/or other countries.
Microsoft, Windows, Windows Server and Internet Explorer are registered trademarks of Microsoft

Corporation in the United States and/or other countries.
Apple, Macintosh, Safari and TrueType are trademarks of Apple Inc., registered in the United States and

other countries.
Adobe, Flash, Illustrator, PageMaker, Photoshop, PostScript and PostScript 3 are either registered

trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries.
CorelDRAW, Paint Shop Pro and WordPerfect are trademarks or registered trademarks of Corel Corporation

and/or its subsidiaries in Canada, the United States and/or other countries.
Nuance, the Nuance logo, PaperPort and ScanSoft are trademarks or registered trademarks of Nuance

Communications, Inc. or its affiliates in the United States and/or other countries.
Each company whose software title is mentioned in this manual has a Software Licence Agreement specific

to its proprietary programs.

All other trademarks are the property of their respective owners.

i

Table of Contents

Section I Windows

®

1Printing 2

Using the Brother printer driver..................................................................................................................2

Printing a document...................................................................................................................................3

Duplex printing...........................................................................................................................................4

Guidelines for printing on both sides of the paper ...............................................................................4

Manual duplex printing ........................................................................................................................4

Simultaneous scanning, printing and faxing ..............................................................................................4

Printer operation keys................................................................................................................................5

Job Cancel...........................................................................................................................................5

Secure Key (MFC models only)...........................................................................................................5

Printer Emulation Support (MFC-7840W and DCP-7045N only).........................................................6

Printing the Internal Font List (MFC-7840W and DCP-7045N only)....................................................7

Printing the Print Configuration List (MFC-7840W and DCP-7045N only) ..........................................7

Test Print (MFC-7840W and DCP-7045N only) ..................................................................................7

Restoring default printer settings (MFC-7840W and DCP-7045N only) ..............................................8

Status Monitor............................................................................................................................................9

Monitoring the machine’s status ..........................................................................................................9

Printer driver settings...............................................................................................................................10

Features in the Windows

Basic tab............................................................................................................................................11

Advanced tab.....................................................................................................................................14

Print Quality .......................................................................................................................................15

Duplex Printing ..................................................................................................................................16

Watermark .........................................................................................................................................17

Page Setting ......................................................................................................................................19

Device Options ..................................................................................................................................20

Support tab........................................................................................................................................22

Tray Settings .....................................................................................................................................23

Features in the BR-Script (PostScript

7045N only) ..........................................................................................................................................25

Printing Preferences ..........................................................................................................................25

Advanced options ..............................................................................................................................27

Ports tab ...........................................................................................................................................29

®

printer driver..................................................................................................11

®

3 ™ language emulation) printer driver (MFC-7840W and DCP-

2 Scanning 30

Scanning a document using the TWAIN driver........................................................................................30

Scanning a document into the PC .....................................................................................................30

Pre-Scanning to crop a portion you want to scan..............................................................................32

Settings in the Scanner Setup dialog box..........................................................................................33

Scanning a document using the WIA driver

(For Windows

WIA compliant ...................................................................................................................................37

Scanning a document into the PC .....................................................................................................37

Pre-Scanning to crop a portion you want to scan using the scanner glass .......................................39

®

XP/ Windows Vista®)...................................................................................................37

ii

Scanning a document using the WIA driver

(For Windows Photo Gallery and Windows Fax and Scan users)........................................................43

Scanning a document into the PC .....................................................................................................43

Pre-Scanning to crop a portion you want to scan using the scanner glass .......................................45

Using the Scan key

(For USB users)....................................................................................................................................47

Scan to E-mail ...................................................................................................................................47

Scan to Image ...................................................................................................................................48

Scan to OCR .....................................................................................................................................48

Scan to File........................................................................................................................................49

Using ScanSoft™ PaperPort™ 11SE with OCR by NUANCE™.............................................................50

Viewing items ....................................................................................................................................51

Organizing your items in folders ........................................................................................................52

Quick links to other applications ........................................................................................................52

ScanSoft™ PaperPort™ 11SE with OCR lets you convert image text into text you can edit............52

Importing items from other applications.............................................................................................53

Exporting items into other formats.....................................................................................................53

Uninstalling ScanSoft™ PaperPort™ 11SE with OCR......................................................................53

3 ControlCenter3 54

Using ControlCenter3 ..............................................................................................................................54

Switching the user interface ..............................................................................................................56

Turning the Auto Load feature off......................................................................................................56

SCAN.......................................................................................................................................................57

File type.............................................................................................................................................58

Image (example: Microsoft

OCR (Word Processing program) .....................................................................................................60

E-mail ................................................................................................................................................61

File.....................................................................................................................................................62

CUSTOM SCAN .....................................................................................................................................63

File type.............................................................................................................................................64

Customizing a user-defined button....................................................................................................64

COPY ......................................................................................................................................................69

PC-FAX (MFC models only) ....................................................................................................................71

Send ..................................................................................................................................................72

Receive/View Received.....................................................................................................................72

Address Book ....................................................................................................................................73

Setup .................................................................................................................................................73

DEVICE SETTING...................................................................................................................................74

Remote Setup (MFC models only) ....................................................................................................74

Quick-Dial (MFC models only)...........................................................................................................75

Status Monitor ..................................................................................................................................76

User’s Guide......................................................................................................................................77

®

Paint)....................................................................................................58

4 Network Scanning

(For models with built-in network) 78

Before using Network Scanning ..............................................................................................................78

Network licence .................................................................................................................................78

Configuring Network Scanning ..........................................................................................................78

Using the Scan key..................................................................................................................................82

Scan to E-mail ...................................................................................................................................82

iii

Scan to Image ...................................................................................................................................82

Scan to OCR .....................................................................................................................................83

Scan to File........................................................................................................................................84

Scan to FTP (MFC-7440N and MFC-7840W only)............................................................................84

Scan to FTP Manual Method.............................................................................................................88

5 Remote Setup (MFC models only) 90

Remote Setup..........................................................................................................................................90

6 Brother PC-FAX Software

(MFC models only) 92

PC-FAX sending .....................................................................................................................................92

Setting up user information................................................................................................................92

Sending setup....................................................................................................................................93

Setting up a cover page.....................................................................................................................94

Entering cover page information........................................................................................................95

Sending a file as a PC-FAX using the Facsimile style user interface ................................................95

Sending a file as a PC-FAX using the Simple style user interface ....................................................96

Address Book ..........................................................................................................................................98

Brother Address Book .......................................................................................................................99

Setting up a member in the Address Book ........................................................................................99

Speed Dial setup .............................................................................................................................100

Setting up a group for broadcasting ................................................................................................101

Editing member information.............................................................................................................102

Deleting a member or group............................................................................................................102

Exporting the Address Book ............................................................................................................102

Importing to the Address Book ........................................................................................................104

PC-FAX receiving ..................................................................................................................................105

Enabling PC-FAX Receiving software on your machine .................................................................106

Running the PC-FAX Receiving software on your PC.....................................................................106

Setting up your PC ..........................................................................................................................107

Configuring the Network PC-FAX Receiving Settings .....................................................................108

Viewing new PC-FAX messages.....................................................................................................109

7 Firewall settings (For Network users) 110

Before using the Brother software .........................................................................................................110

For Windows

For Windows Vista

®

XP SP2 users ..........................................................................................................110

®

users...............................................................................................................112

Section II Apple Macintosh

8 Printing and Faxing 116

Printer operation key .............................................................................................................................116

Job Cancel.......................................................................................................................................116

Secure Key (MFC models only) ......................................................................................................116

Printer Emulation Support (MFC-7840W and DCP-7045N only).....................................................117

Printing the Internal Font List (MFC-7840W and DCP-7045N only)................................................118

iv

Printing the Print Configuration List (MFC-7840W and DCP-7045N only) ......................................118

Test Print (MFC-7840W and DCP-7045N only) ..............................................................................118

Restoring default printer settings (MFC-7840W and DCP-7045N only) ..........................................119

Status Monitor........................................................................................................................................120

Updating the machine’s status ........................................................................................................120

Hiding or showing the window .........................................................................................................120

Quitting the window .........................................................................................................................120

Web Based Management (Network Connection Only)....................................................................120

Features in the printer driver (For Macintosh) .......................................................................................121

Page Setup......................................................................................................................................121

Copies & Pages...............................................................................................................................121

Cover Page (For Mac OS X 10.4 or greater)...................................................................................123

Layout..............................................................................................................................................123

Secure Print.....................................................................................................................................124

Print Settings ...................................................................................................................................125

Removing the Printer driver for Macintosh ............................................................................................129

Using the BR-Script3 Driver

(MFC-7840W and DCP-7045N only)
(Post Script

Features in the BR-Script (PostScript

®

3 ™ language emulation printer driver).........................................................................130

®

3 ™ language emulation) printer driver (MFC-7840W and DCP-

7045N only) ........................................................................................................................................136

Page Setup......................................................................................................................................136

Copies & Pages...............................................................................................................................136

Cover Page (For Mac OS X 10.4) ...................................................................................................138

Layout..............................................................................................................................................138

Printer Features...............................................................................................................................139

Sending a fax (MFC models only) ........................................................................................................142

For Macintosh .................................................................................................................................142

Drag a Vcard from the Mac OS X Address Book application

(For Mac OS X 10.2.x to 10.4.x)..................................................................................................145

Using Mac OS X 10.5 Addresses panel ..........................................................................................147

9 Scanning 149

Scanning from a Macintosh ...................................................................................................................149

Scanning an image into your Macintosh..........................................................................................150

Pre-Scanning an image...................................................................................................................150

Settings in the Scanner window ......................................................................................................151

Using the Scan key

(For USB cable users) ........................................................................................................................154

Scan to E-mail .................................................................................................................................154

Scan to Image .................................................................................................................................155

Scan to OCR ...................................................................................................................................155

Scan to File......................................................................................................................................156

Using Presto! PageManager..................................................................................................................157

Features ..........................................................................................................................................157

System requirements for Presto! PageManager .............................................................................157

NewSoft Technical Support .............................................................................................................157

10 ControlCenter2 160

Using ControlCenter2 ............................................................................................................................160

Turning the AutoLoad feature off.....................................................................................................161

v

SCAN.....................................................................................................................................................162

File types .........................................................................................................................................163

Image

(example: Apple Preview)............................................................................................................163

OCR

(word processing application)......................................................................................................165

E-mail ..............................................................................................................................................166

File...................................................................................................................................................167

CUSTOM SCAN ....................................................................................................................................168

File types .........................................................................................................................................169

User-defined button .........................................................................................................................169

Scan to Image .................................................................................................................................170

Scan to OCR ...................................................................................................................................171

Scan to E-mail .................................................................................................................................172

Scan to File......................................................................................................................................173

COPY / PC-FAX (PC-FAX is MFC models only) ...................................................................................175

DEVICE SETTINGS ..............................................................................................................................177

Remote Setup (MFC models only) ..................................................................................................177

Quick-Dial (MFC models only).........................................................................................................178

Status Monitor .................................................................................................................................178

11 Network Scanning 179

Before using Network Scanning ............................................................................................................179

Configuring network scanning .........................................................................................................179

Using the Scan key................................................................................................................................181

Scan to E-mail .................................................................................................................................181

Scan to Image .................................................................................................................................181

Scan to OCR ...................................................................................................................................182

Scan to File......................................................................................................................................183

Scan to FTP (MFC-7440N and MFC-7840W only)..........................................................................183

Scan to FTP Manual Method...........................................................................................................187

12 Remote Setup 189

Remote Setup (MFC models only) ........................................................................................................189

A Index 191

vi

Section I

Windows

Printing 2
Scanning 30
ControlCenter3 54
Network Scanning (For models with built-in network) 78
Remote Setup (MFC models only) 90
Brother PC-FAX Software (MFC models only) 92
Firewall settings (For Network users) 110

®

I

1

Note

• The screens in this section are from Windows
operating system.

• If your PC is protected by a firewall, and is unable to print, you may need to configure the firewall settings
to allow communication through port number 137. See Firewall settings (For Network users) on page 110.

Printing 1

®

XP. Screens on your PC may vary depending on your

Using the Brother printer driver 1

A printer driver is software that translates data from the format used by a PC into the format needed by a
particular printer, using a printer command language or page description language.

The printer drivers are on the CD-ROM we have supplied. Install the drivers by following the Quick Setup
Guide. The latest printer driver can also be downloaded from the Brother Solutions Center at:

http://solutions.brother.com

Windows® Printing

The dedicated printer drivers for Microsoft
on the CD-ROM supplied with your Brother device. You can install them easily into your Windows

using our installer program. The drivers support our unique compression mode to enhance printing speed in

®

Windows
custom paper size.

applications, and allows you to set various printer settings, including economy printing mode and

®

Windows® 2000 Professional/XP/Windows Vista® are available

®

system

1

2

Printing

Printing a document 1

When the machine receives data from your computer, it begins printing by picking up paper from the paper
tray. The paper tray can feed many types of paper and envelopes. (See the User’s Guide for information
about the Paper Tray and Recommended paper.)

a From your application, choose the Print command.

If any other printer drivers are installed on your computer, choose Brother MFC-XXXX or DCP-XXXX
Printer* as your printer driver from the Print or Print Settings menu in your software application, and then
click OK to begin printing.
*(Where XXXX is your model name. If you are using a LAN cable to connect your machine then LAN will
be in the printer driver name.)

Note

For Macintosh users, see Features in the printer driver (For Macintosh) on page 121.

b Your computer sends the data to the machine.
c When the machine finishes printing all the data, the LCD shows the machine status.

1

Note

You can choose the paper size and orientation in your application software.
If your application software does not support your custom paper size, choose the next largest paper size.
Then adjust the print area by changing the right and left margins in your application software.

3

Printing

Duplex printing 1

The supplied printer driver supports duplex printing.

Guidelines for printing on both sides of the paper 1

 If the paper is thin, it may wrinkle.
 If paper is curled, turn over the stack, straighten it and then put it back in the paper tray or the Manual Feed

Slot.

 If the paper is not feeding properly, it may be curled. Remove the paper, straighten it and turn over the

stack.

 When you use the manual duplex function, it is possible that there may be paper jams or poor print quality.

If there is a paper jam, see Paper jams in the User’s Guide. If you have a print quality problem, see
Improving the print quality in the User’s Guide.

Manual duplex printing 1

1

The machine prints all the even-numbered pages on one side of the paper first. Then, the Windows® driver
instructs you (with a pop-up message) to reinsert the paper. Before reinserting the paper, straighten it well,
or you may get a paper jam. Very thin or thick paper is not recommended.

Simultaneous scanning, printing and faxing 1

Your machine can print from your computer while sending or receiving a fax in memory, or while scanning a
document into the computer. Fax sending will not be stopped during PC printing. However, when the machine
is copying or receiving a fax on paper, it pauses the PC printing operation, and then continues printing when
copying or fax receiving has finished.

4

Printing

Printer operation keys 1

Job Cancel 1

To cancel the current print job, press Job Cancel. You can clear the data that is left in the printer memory
by pressing Job Cancel. To cancel multiple print jobs, hold down this key until the LCD shows
Job Cancel (All).

Secure Key (MFC models only) 1

Secured data is password protected. Only those people who know the password will be able to print the
secured data. The machine will not print secure data until the password is entered. After the document is
printed, the data will be cleared from the memory. To use this function, you need to set your password in the
printer driver dialog box. If you turn the power switch Off, the secured data saved in memory will be cleared.

1

a Press Secure.

Note

If the LCD displays No Data !, there is no secured data in the memory.

b Press a or b to choose the user name. Press OK. The LCD displays the secured jobs list for that name.
c Press a or b to choose the job. Press OK. Enter your four-digit password and press OK.
d To print the data, press a or b to choose Print. Press OK.

The machine prints the data.
To delete the secured data, press a or b to choose Delete.
Press OK.

5

Printing

Printer Emulation Support (MFC-7840W and DCP-7045N only) 1

Your machine will receive print commands in a printer job language or emulation. Different operating systems
and applications will send the print commands in different languages. Your machine can receive print
commands in a variety of emulations and has an automatic emulation selection feature. When the machine
receives data from the computer, it automatically chooses the emulation mode. The default setting is Auto.

Your machine has the following emulation modes. You can change the setting by using the control panel or
a web browser.

 HP LaserJet Mode

The HP LaserJet mode (or HP mode) is the emulation mode in which this printer supports the PCL6
language of a Hewlett-Packard LaserJet laser printer. Many applications support this type of laser printer.
Using this mode will allow your printer to run at its best with those applications.

 BR-Script 3 Mode

BR-Script is an original Brother page description language and a PostScript

®

interpreter. This printer supports PostScript

3™. The BR-Script interpreter of this printer allows you to

control text and graphics on the page.

®

For technical information about PostScript

• Adobe Systems Incorporated. PostScript

commands, see the following manuals:

®

Language Reference, 3rd edition. Addison-Wesley

Professional, 1999. ISBN: 0-201-37922-8

• Adobe Systems Incorporated. PostScript

®

Language Program Design. Addison-Wesley Professional,

1988. ISBN: 0-201-14396-8

®

• Adobe Systems Incorporated. PostScript

Language Tutorial and Cookbook. Addison-Wesley

Professional, 1985. ISBN: 0-201-10179-3

®

language emulation

1

Setting the Emulation mode 1

a For MFC-7840W, press Menu, 4, 1.

For DCP-7045N, press Menu, a or b to choose 3.Printer. Press OK.
Press a or b to choose 1.Emulation. Press OK.

b Press a or b to choose Auto, HP LaserJet or BR-Script 3. Press OK.
c Press Stop/Exit.

Note

We recommend that you set the emulation setting with your application software or network server. If the
setting does not work properly, choose the required emulation mode manually using the control panel
buttons of the machine.

6

Printing

Printing the Internal Font List (MFC-7840W and DCP-7045N only) 1

You can print a list of the machine’s internal (or resident) fonts to see how each font looks before you choose
it.

a For MFC-7840W, press Menu, 4, 2, 1, and go to Step c.

For DCP-7045N, press Menu, a or b to choose 3.Printer. Press OK and go to Step b.

b Press a or b to choose 2.Print Options. Press OK.

Press a or b to choose 1.Internal Font. Press OK.

c Press Start. The machine prints the list.
d Press Stop/Exit.

Printing the Print Configuration List (MFC-7840W and DCP-7045N only) 1

You can print a list of current printer settings.

a For MFC-7840W, press Menu, 4, 2, 2, and go to Step c.

For DCP-7045N, press Menu, a or b to choose 3.Printer. Press OK and go to Step b.

1

b Press a or b to choose 2.Print Options. Press OK.

Press a or b to choose 2.Configuration. Press OK.

c Pressr Start. The machine prints the settings.
d Press Stop/Exit.

Test Print (MFC-7840W and DCP-7045N only) 1

If you are having problems with print quality, you can do a test print.

a For MFC-7840W, press Menu, 4, 2, 3, and go to Step c.

For DCP-7045N, press Menu, a or b to choose 3.Printer. Press OK and go to Step b.

b Press a or b to choose 2.Print Options. Press OK.

Press a or b to choose 3.Test Print. Press OK.

c Press Start.
d Press Stop/Exit.

Note

If the problem appears on the printout, see Improving the print quality in the User’s Guide.

7

Printing

Restoring default printer settings (MFC-7840W and DCP-7045N only) 1

You can return the machine’s printer settings to the factory settings. Fonts and macros loaded to the
machine’s memory will be cleared.

a For MFC-7840W, press Menu, 4, 3, and go to Step c.

For DCP-7045N, press Menu, a or b to choose 3.Printer. Press OK and go to Step b.

b Press a or b to choose 3.Reset Printer.

To restore the default settings, press a.
To exit without making a change, press b.
Go to Step d.

c To restore the default settings, press 1.

To exit without making a change, press 2.

d Press Stop/Exit.

1

8

Printing

Status Monitor 1

The Status Monitor utility is a configurable software tool for monitoring the status of one or more devices,
allowing you to get immediate notification of error messages such as paper empty or paper jam.

You can check the device status at anytime by double-clicking the icon in the tasktray or by choosing
Status Monitor located in Start/All Programs/Brother/MFC-XXXX(or DCP-XXXX) on your PC.

There is also a link to the Brother Original Supplies website. Click Visit the Original Supplies website
button for more information on Brother original supplies.

Note

For more information about using the Status Monitor software, right-click the Status Monitor icon and
choose Help.

1

Monitoring the machine’s status 1

The Status Monitor icon will change colour depending on the machine status.

 A green icon indicates the normal stand-by condition.

 A yellow icon indicates a warning.

 A red icon indicates a printing error has occurred.

There are two locations where you can display the Status Monitor on your PC - in the tasktray or on the
desktop.

Note

• You can check the device status at anytime by double-clicking the icon in the tasktray or selecting the
Status Monitor located in the Start/All Programs/Brother/MFC-XXXX (or DCP-XXXX) on your
computer.

• For more information about using the Status Monitor software, right click the Status Monitor icon and
choose Help.

9

Printing

Printer driver settings 1

Note

For Macintosh users, see Printing and Faxing on page 116.

You can change the following printer settings when you print from your computer.

 Paper Size
 Multiple Page
 Orientation
 Copies
 Media Type
 Paper Source
 Resolution
 Toner Save Mode
 Print Setting

 Manual Duplex printing

 Watermark

 Scaling

 Secure Print

1

1

1

 Quick Print Setup

1

1

1

 Macro

 Header-Footer Print

1

 Density adjustment
 Improve Print Output

1

These settings are not available with the BR-script printer driver for Windows®.

10

Printing

Features in the Windows® printer driver 1

For more information, see the Help text in the printer driver.

Note

• The screens in this section are from Windows
operating system.

• You can access the Printing Preferences dialog box by clicking Printing Preferences... in the General
tab of the Printer Properties dialog box.

Basic tab 1

You can also change settings by clicking the illustration on the left side of the Basic tab.

®

XP. The screens on your PC will vary depending on your

1

1

2

a Choose the Paper Size, Multiple Page, Orientation, Copies and Media Type (1).
b Choose the Paper Source (2).
c Click OK to apply your chosen settings.

To return to the default settings, click Default, then OK.

Paper Size 1

From the drop-down box choose the Paper Size you are using.

11

Printing

Multiple Page 1

The Multiple Page selection can reduce the image size of a page allowing multiple pages to be printed on
one sheet of paper or enlarge the image size for printing one page on multiple sheets of paper.

4 in 1 1 in 2x2 pages

Page Order 1

When N in 1 option is selected, the page order can be selected from the drop-down list.

Border Line 1

When printing multiple pages on one sheet with the Multiple Page feature you can choose to have a solid
border, dash border or no border around each page on the sheet.

Orientation 1

Orientation selects the position of how your document will be printed (Portrait or Landscape).

1

Portrait Landscape

Copies 1

The copies selection sets the number of copies that will be printed.

12

Printing

Collate 1

With the Collate check box selected, one complete copy of your document will be printed and then repeated
for the number of copies you selected. If the Collate check box is not selected, then each page will be printed
for all the copies selected before the next page of the document is printed.

Collate box checked Collate box not checked

Media Type 1

You can use the following types of media in your machine. For the best print quality, select the type of media
that you wish to use.

Plain Paper Thin Paper Thick Paper Thicker Paper Bond Paper Transparencies

Envelopes Env. Thick Env. Thin Recycled Paper

1

Note

• When using ordinary plain paper choose Plain Paper. When using heavier weight paper, envelopes or
rough paper choose Thick Paper or Thicker Paper. For bond paper, choose Bond Paper.

• When you use envelopes, choose Envelopes. If the toner is not fixed to the envelope correctly when
Envelopes has been selected, choose Env. Thick. If the envelope is crumpled when Envelopes has
been selected, choose Env.Thin.

Paper Source 1

You can choose Auto Select, Tray1 or Manual and specify separate trays for printing the first page and for
printing from the second page onwards.

13

Printing

Advanced tab 1

1

Change the tab settings by clicking one of the appropriate icons:

 Print Quality (1)
 Duplex (2)
 Watermark (3)
 Page Setting (4)
 Device Options (5)

14

Printing

Print Quality 1

 Resolution

You can change the resolution as follows:

• HQ 1200

• 600 dpi

• 300 dpi

 Toner Save Mode

You can save running costs by turning on the Toner Save Mode, which reduces the print density (print
appears lighter).

Note

• We do not recommend Toner Save Mode for printing Photo or Greyscale images.

• Toner Save Mode is not available for HQ 1200 resolution.

 Print Setting

1

You can manually change the print setting.

• General
This is a printing mode for general printing of documents.

• Graphics
This is the best mode for printing documents that contain graphics.

• Office Document
This is the best mode for printing office documents.

• Manual
You can change the settings manually by choosing Manual and clicking the Setting... button. You can

set brightness, contrast and other settings.

15

Printing

Duplex Printing 1

 Manual Duplex

Check Manual Duplex. In this mode, the machine prints all the even numbered pages first. Then the
printer driver stops and shows the instructions required to re-install the paper. When you click OK the odd
numbered pages are printed. There are six types of manual duplex binding directions available for each
orientation.

1

 Booklet Printing

When you want to print a booklet, use this function. To make the booklet, fold the printed pages down the
middle.

 Binding Offset

If you check the Binding Offset option, you can also specify the offset for binding in inches or millimeters.

16

Printing

Watermark 1

You can put a logo or text into your document as a watermark. You can choose one of the preset Watermarks,
or you can use a bitmap file that you have created. Check Use Watermark, and then choose the watermark
you want to use.

1

Transparent 1

Check Transparent to print the watermarked image in the background of your document. If this feature is not
checked then the watermark will be printed on top of your document.

In Outline Text 1

Check In Outline Text if you only want to print an outline of the watermark.

Print Watermark 1

You can print the watermark in any of the following ways.

 On all pages

 On first page only

 From second page

 Custom

17

Printing

Watermark Setting 1

You can change the watermark’s size and position on the page by selecting the watermark, and clicking the
Edit button. If you want to add a new watermark, click the New button, and then choose Text or Bitmap in
the Watermark Style.

1

 Title

You can choose CONFIDENTIAL, COPY or DRAFT as the standard title or enter a title you like in the field.

 Watermark Text

Enter your Watermark Text into the Text box, and then choose the Font, Size and Style.

 Watermark Bitmap

Enter the file name and location of your bitmap image in the File box, or Browse for the file location. You
can also set the scaling size of the image.

 Position

Use this setting if you want to control the position of the watermark on the page.

18

Printing

Page Setting 1

Scaling 1

You can change the print size of your document with the Scaling feature.

1

 Check Off if you want to print the document as it appears on your screen.
 Check Fit to Paper Size if you want to enlarge or reduce the document to fit the paper size.
 Check Free if you want to change the size.

You can also use the Mirror Print or Reverse Print feature for your page setting.

19

Printing

Device Options 1

1

You can change the following printer functions:

 Secure Print
 Quick Print Setup
 Macro (MFC-7840W and DCP-7045N only)
 Header-Footer Print
 Density adjustment
 Improve Print Output

20

 Secure Print

Printing

Secure documents are documents that are password protected when they are sent to the machine. Only
the people who know the password will be able to print them. Since the documents are secured at the
machine, you must enter the password using the control panel of the machine to print them.

To send a secured document:

a Select Secure Print from the Printer Function menu and check Secure Print.
b Enter your password, user name and job name and click OK.
c You must print the secured documents from the control panel of the machine. (See Secure Key (MFC

models only) on page 5.)

To delete a secured document:
You need to use the control panel of the machine to delete a secured document. (See Secure Key (MFC
models only) on page 5.)

 Quick Print Setup

The feature allows you to quickly choose driver settings by clicking a tasktray icon.
You can turn the quick print setting on or off. By placing a check in the selection boxes for the following

functions you can choose which will be available in the quick print setting.

• Multiple Page

• Manual Duplex

1

• Toner Save Mode

• Paper Source

• Media Type

 Macro

You can save a page of a document as a macro to printer memory. You can also execute the saved macro
(you can use the saved macro as an overlay on any document). This will save time and increase printing
speed for often used information such as forms, company logos, letterhead formats or invoices.

 Header-Footer Print

When this feature is enabled, it will print the date and time on your document from your computer’s system
clock and the PC login user name or the text you entered. By clicking Setting, you can customize the
information.

•ID Print
If you select Login User Name, your PC login user name will print. If you select Custom and enter the

text in the Custom edit box, the text you entered will print.

21

 Density adjustment

Printing

Increase or decrease the print density.

Note

The Density adjustment is not available when you set the resolution to HQ 1200.

 Improve Print Output

This feature allows you to improve a print quality problem.

• Reduce Paper Curl
If you choose this setting, the paper curl may be reduced.
If you print only a few pages, you do not need to choose this setting. Change the printer driver setting

in Media Type to a thin setting.

• Improve Toner Fixing
If you choose this setting, the toner fixing on paper may be improved. If this selection does not improve

the situation enough, select Thicker paper in Media type settings.

Support tab 1

1

2

3

4

5

1

 Visit the Genuine Supplies website (1)

You can visit our web site for original/genuine Brother supplies by clicking this button.

 Brother Solutions Center (2)

The Brother Solutions Center (http://solutions.brother.com

) is a web site offering information about your
Brother product including FAQs (Frequently Asked Questions), User’s Guides, driver updates and tips for
using your printer.

22

 Print Settings (3)

Printing

This will print the pages that show how the internal settings of the printer have been configured.

 Print Fonts (4) (MFC-7840W and DCP-7045N only)

This will print the pages that show all the internal fonts of the printer.

 Check Setting... (5)

You can check the current driver settings.

Tray Settings 1

To access the Tray Settings tab, click the Start button and Printers and Faxes. Right-click your printer icon
and click Properties.

1

1

2

 Paper Source Setting (1)

This feature identifies the paper size defined for each paper tray.

• Paper Size
This setting allows you to define which paper size is used for the tray and manual feed slot. Highlight the paper

source you want to define and then choose the paper size from the pull-down menu. Click Update to apply the
setting to the paper source.

• Default Source

To save your settings, click OK or Apply. The Auto Select setting will automatically pull paper from any paper
source (tray or manual feed slot) that has a defined paper size that matches your document. If paper is in the
Manual feed slot, the machine will automatically pull from this slot no matter the size of paper.

 Serial No. (2)

By clicking Auto Detect, the printer driver will probe the printer and display its serial number. If it fails to
receive the information, the screen will display "---------".

23

Note

The Auto Detect function is not available under the following printer conditions:

• The printer power switch is off.

• The printer is in an error state.

• The printer is in a network shared environment.

• The cable is not connected to the printer correctly.

Printing

1

24

Printing

Features in the BR-Script (PostScript® 3 ™ language emulation) printer driver (MFC-7840W and DCP-7045N only) 1

For more information, see the Help text in the printer driver.

Note

The screens in this section are from Windows
operating system.

Printing Preferences 1

Note

You can access the Printing Preferences dialog box by clicking Printing Preferences... in the General
tab of the Brother MFC-XXXX BR-Script3 Properties (or Brother DCP-XXXX BR-Script3 Properties)
dialog box.

 Layout tab

®

XP. The screens on your PC may vary depending on your

1

You can change the layout setting by choosing the settings for Orientation, Page Order and
Page Per Sheet.

• Orientation
Orientation selects the position of how your document will be printed.

(Portrait, Landscape or Rotated Landscape)

• Page Order
Specifies the order in which the pages of your document will be printed. Front to Back prints the

document so that page 1 is on top of the stack. Back to Front prints the document so that page 1 is on
the bottom of the stack.

25

 Paper/Quality tab

Printing

Choose the Paper Source.

• Paper Source
You can choose Automatically Select, Tray1 or Manual Feed.

1

26

Printing

Advanced options 1

You can access the Advanced options by clicking the Advanced... button on the Layout tab or
Paper/Quality tab.

1

a Choose the Paper Size and Copy Count (1).

 Paper Size

From the drop-down box choose the Paper Size you are using.

 Copy Count

The copy selection sets the number of copies that will be printed.

b Set the Print Quality, Scaling and TrueType Font settings (2).

 Print Quality

Specifies the print resolution.

 Scaling

Specifies whether to reduce or enlarge documents, and by what percentage.

 TrueType Font

Specifies the TrueType font options. Click Substitute with Device Font (the default) to use
equivalent printer fonts for printing documents that contain TrueType fonts. This will permit faster
printing; however, you might lose special characters not supported by the printer font. Click

Download as Softfont to download TrueType fonts for printing instead of using printer fonts.

27

c You can change settings by choosing the setting in the Printer Features list (3):

 Media Type

You can use the following types of media in your machine. For the best print quality, select the type
of media that you wish to use.

Printing

1

Plain Paper Thin Paper Thick Paper Thicker Paper Bond Paper

Transparencies Envelopes Env. Thick Env. Thin Recycled Paper

 Job Spooling

Secure Print allows you to secure documents that are password protected when they are sent to the
machine. Only the people who know the password will be able to print them. Since the documents are
secured at the machine, you must enter the password using the control panel of the machine. The
secured document must have a Password and Job Name.

 Password

Choose the password for your secured document that you send to the machine from the drop-down
box.

 Job Name

Choose the Job name from the drop-down list for your secured document that you sent to the
machine.

 Toner Save

You can conserve toner using this feature. When you set Toner Save Mode to On, print appears
lighter. The default setting is Off.

Note

We do not recommend Toner Save to On for printing Photo or Greyscale images.

 Halftone Screen Lock

Stops other applications from modifying the Halftone settings. The default setting is on.

28

 High Quality Image Printing

Printing

You can increase the quality of image printing. If you set High Quality Image Printing to ON, the
printing speed will be slower.

 Reduce Paper Curl

If you choose this setting, the paper curl may be reduced.
If you print only a few pages, you do not need to choose this setting. Change the printer driver setting

in Media Type to a thin setting.

 Improve Toner Fixing

If you choose this setting, the toner fixing on paper may be improved. If this selection does not
improve the situation enough, select Thicker paper in Media type settings.

 Density adjustment

Increase or decrease the print density.

Note

The Density adjustment is not available when you set the resolution to HQ 1200.

 BR-Script Level

You can change the BR-script emulation language level. Choose the level from the drop-down list.

1

Ports tab 1

If you want to change the port where your printer is connected or the path to the network printer you are using,
choose or add the port you want to use.

29

2

The scanning operations and drivers will be different depending on your operating system. The machine uses
a TWAIN compliant driver for scanning documents from your applications.

 For Windows

Two scanner drivers are installed. A TWAIN compliant scanner driver (See Scanning a document using
the TWAIN driver on page 30) and a Windows
document using the WIA driver (For Windows

Note

• For ScanSoft™ PaperPort™ 11SE, see Using ScanSoft™ PaperPort™ 11SE with OCR by NUANCE™
on page 50.

• If your PC is protected by a firewall, and is unable to network scan, you may need to configure the firewall
settings to allow communication through port number 54925 and 137. See Firewall settings (For Network
users) on page 110.

Scanning 2

®

XP/ Windows Vista

®

®

Imaging Acquisition (WIA) driver (See Scanning a

®

XP/ Windows Vista®) on page 37).

Scanning a document using the TWAIN driver 2

2

The Brother MFL-Pro Suite software includes a TWAIN compliant scanner driver. TWAIN drivers meet the
standard universal protocol for communicating between scanners and applications. This means that you can
not only scan images directly into the PaperPort™ 11SE viewer that Brother included with your machine, but
you can also scan images directly into hundreds of other software applications that support TWAIN scanning.

These applications include popular programs like Adobe® Photoshop®, Adobe® PageMaker®, CorelDRAW®
and many more.

Scanning a document into the PC 2

There are two ways in which you can scan a whole page. You can either use the ADF (automatic document
feeder) or the scanner glass.

a Load your document.
b Start the ScanSoft™ PaperPort™ 11SE software that was installed during the MFL-Pro Suite installation

to scan a document.

Note

The instructions for scanning in this Guide are for when you use ScanSoft™ PaperPort™ 11SE. The
scanning steps may vary when using other software applications.

c Click File, then Scan or Get Photo. You can also click the Scan or Get Photo button.

The Scan or Get Photo panel appears on the left side of the screen.

d Click Select button.

30

e Choose the scanner you are using from the Available Scanners list.

Note

• For Windows
Choose TW-Brother MFC-XXXX (TW-Brother DCP-XXXX) or TW-Brother MFC-XXXX LAN

(TW-Brother DCP-XXXX LAN).

• For other operating systems:
Choose Brother MFC-XXXX (Brother DCP-XXXX) or Brother MFC-XXXX LAN (Brother DCP-XXXX

LAN). (Where XXXX is your model name)

®

XP/Windows Vista®:

f Check the Display scanner dialog box on the Scan or Get Photo panel.
g Click Scan.

The Scanner Setup dialog box appears:.

h Adjust the following settings, if needed, in the Scanner Setup dialog box:

 Scan (Image Type) (1)
 Resolution (2)

Scanning

2

 Scan Type (3)
 Brightness (4)
 Contrast (5)
 Document Size (6)

i Click Start.

When scanning is finished, click Cancel to return to the PaperPort™ 11SE window.

31

Scanning

Note

After you select a document size, you can adjust the scanning area further by clicking the left mouse button
and dragging it. This is required when you want to crop an image when scanning. (See Pre-Scanning to
crop a portion you want to scan on page 32)

Pre-Scanning to crop a portion you want to scan 2

You can preview your image and crop unwanted portions before scanning by using the PreScan button.
When you are satisfied with the preview, click the Start button in the Scanner Setup dialog box to scan the
image.

a Follow the steps from a to g of Scanning a document into the PC on page 30.
b Choose the settings for Scan (Image Type), Resolution, Scan Type, Brightness, Contrast and

Document Size, as needed.

c Click PreScan.

The whole image is scanned into the PC and appears in the Scanning Area (1) of the Scanner Setup
dialog box.

2

1

32

d Press and hold down the left mouse button and drag it over the portion you want to scan.

1

1 Scanning area

Note

You can enlarge the image using the icon, and then use the icon to restore the image to its

Scanning

2

original size.

e Load your document again.

Note

Skip this step if you loaded the document on the scanner glass in Step a.

f Click Start.

This time only the chosen area of the document appears in the PaperPort™ 11SE window (or your
application window).

g In the PaperPort™ 11SE window, use the options available to refine the image.

Settings in the Scanner Setup dialog box 2

Image Type 2

Choose the output image type from Photo, Web or Text. Resolution and Scan Type will be altered for each
default setting.

The default settings are listed in the table below:

Image Type Resolution Scan Type
Photo Use for scanning photo images. 300 × 300 dpi 24-bit colour
Web Use for attaching the scanned image to web pages. 100 × 100 dpi 24-bit colour
Text Use for scanning text documents. 200 × 200 dpi Black & White

33

Scanning

Resolution 2

You can choose a scanning resolution from the Resolution drop-down list. Higher resolutions take more
memory and transfer time, but produce a finer scanned image. The following table shows the resolutions you
can choose and the available colours.

2

Resolution Black & White/

Grey (Error Diffusion)

100 × 100 dpi Yes Yes Yes
150 × 150 dpi Yes Yes Yes
200 × 200 dpi Yes Yes Yes
300 × 300 dpi Yes Yes Yes
400 × 400 dpi Yes Yes Yes
600 × 600 dpi Yes Yes Yes
1200 × 1200 dpi Yes No Yes
2400 × 2400 dpi Yes No Yes
4800 × 4800 dpi Yes No Yes
9600 × 9600 dpi Yes No Yes
19200 × 19200 dpi Yes No Yes

256 colour True Grey/24 bit colour

Scan Type 2

 Black & White

Use for text or line art.

 Grey (Error Diffusion)

Use for photographic images or graphics. (Error Diffusion is a method for creating simulated grey images
without using true grey dots. Black dots are put in a specific pattern to give the appearance of grey.)

 True Grey

Use for photographic images or graphics. This mode is more exact because it uses up to 256 shades of
grey.

 256 Colour

Uses up to 256 colours to scan the image.

 24 bit Colour

Uses up to 16.8 million colours to scan the image.
Although using 24 bit Colour creates an image with the most accurate colour, the image file will be about

three times larger than a file created with 256 Colour. It requires the most memory and has the longest
transfer time.

34

Scanning

Brightness 2

Adjust the setting (-50 to 50) to get the best image. The default value is 0, representing an average.
You can set the Brightness level by dragging the slide bar to the right or left to lighten or darken the image.

You can also enter a value in the box to set the level.
If the scanned image is too light, set a lower Brightness level and scan the document again. If the image is

too dark, set a higher Brightness level and scan the document again.

Note

The Brightness setting is only available when Black & White, Grey or True Grey is chosen.

Contrast 2

You can increase or decrease the Contrast level by moving the slide bar to the left or right. An increase
emphasizes dark and light areas of the image, while a decrease reveals more detail in grey areas. You can
also enter a value in the box to set the Contrast.

Note

The Contrast setting is only available when Grey or True Grey is chosen.

When scanning photographs or other images for use in a word processor or other graphics application, try
different settings for the contrast and resolution to see which setting best suits your needs.

2

Document Size 2

Choose one of the following sizes:

 A4 210 × 297 mm
 JIS B5 182 × 257 mm
 Letter 215.9 x 279.4 mm
 Legal 215.9 x 355.6 mm (Available on ADF models)
 A5 148 x 210 mm
 Executive 184.1 x 266.7 mm
 Business Card 60 x 90 mm

To scan business cards, choose the Business Card size, and then place the business card face down in
the center of the left hand side of the scanner glass, as indicated by the document guidelines.

 Photo 10 x 15 cm
 Index Card 127 x 203.2 mm
 Photo L 89 x 127 mm
 Photo 2L 13 × 18 cm
 Postcard 1 100 x 148 mm
 Postcard 2 (Double) 148 x 200 mm

35

 Custom

If you choose Custom as the size, the Custom Document Size dialog box appears.

Enter the Name, Width and Height for the document.
You can choose ‘mm’ or ‘inch’ as the unit for Width and Height.

Note

• You can see the actual paper size you chose on the screen.

Scanning

2

• Width: shows the width of scanning area

• Height: shows the height of scanning area

• Data Size: shows the rough data size in Bitmap format. The size will be different for other file formats
such as JPEG.

• User adjustable from 8.9 x 8.9 mm to 215.9 x 355.6 mm
(For DCP-7030, 8.9 x 8.9 mm to 215.9 x 297 mm)

36

Scanning

Scanning a document using the WIA driver (For Windows® XP/ Windows Vista®) 2

WIA compliant 2

For Windows® XP /Windows Vista® you can choose Windows® Image Acquisition (WIA) for scanning images
from the machine. You can scan images directly into the PaperPort™ 11SE viewer that Brother included with
your machine or you can scan images directly into any other application that supports WIA or TWAIN
scanning.

Scanning a document into the PC 2

There are two ways in which you can scan a whole page. You can either use the ADF (automatic document
feeder) or the scanner glass.

If you want to scan and then crop a portion of a page after pre-scanning the document, you need to use the
scanner glass. (See Pre-Scanning to crop a portion you want to scan using the scanner glass on page 39.)

a Load your document.
b Start the ScanSoft™ PaperPort™ 11SE software that was installed during the MFL-Pro Suite installation

to scan a document.

Note

The instructions for scanning in this Guide are for when you use ScanSoft™ PaperPort™ 11SE. The
scanning steps may vary when using other software applications.

c Click File, then Scan or Get Photo. You can also click the Scan or Get Photo button.

The Scan or Get Photo panel appears on the left side of the screen.

2

d Click Select button.
e Choose the scanner you are using from the Available Scanners list.

Note

Choose WIA-Brother MFC-XXXX (WIA-Brother DCP-XXXX) or WIA-Brother MFC-XXXX LAN
(WIA-Brother DCP-XXXX LAN).

f Check the Display scanner dialog box on the Scan or Get Photo panel.
g Click Scan.

The Scanner Setup dialog box appears.

37

h Adjust the following settings, if needed, in the Scanner Setup dialog box:

1

2

3

4

1 Paper source

Scanning

2

2 Picture type
3 Adjust the quality of the scanned picture
4 Paper size

i Choose Document Feeder from the Paper source drop-down list (1).
j Choose the picture type (2).
k Choose the Paper size from the drop-down list (4).
l If you need advanced settings, click Adjust the quality of the scanned picture (3). You can choose

Brightness, Contrast, Resolution and Picture type from Advanced Properties. Click OK after you
choose a setting.

38

Scanning

Note

The scanner resolution can be set as high as 1200 dpi.
For resolutions greater than 1200 dpi, use the Brother Scanner Utility. (See Brother Scanner Utility

on page 41.)

m Click the Scan button in the Scan dialog box.

The machine starts scanning the document.

Pre-Scanning to crop a portion you want to scan using the scanner glass 2

The Preview button is used to preview an image for cropping any unwanted portions from the image. When
you are satisfied with the preview, click the Scan button in the Scan dialog box to scan the image.

a Follow the steps from a to g of Scanning a document into the PC on page 37.
b Choose Flatbed in the Paper source drop-down list (1).

2

1

2

3

1 Paper source

2 Picture type

3 Adjust the quality of the scanned picture

4 Scanning area

c Choose the picture type (2).
d Click Preview.

The whole image is scanned into the PC and appears in the scanning area (4).

4

39

Scanning

e Press and hold down the left mouse button and drag it over the portion you want to scan.

f If you need advanced settings, click Adjust the quality of the scanned picture (3). You can choose

Brightness, Contrast, Resolution and Picture type from Advanced Properties. Click OK after you
choose a setting.

2

g Click the Scan button in the Scan dialog box.

The machine starts scanning the document.
This time only the chosen area of the document appears in the PaperPort™ 11SE window (or your
application window).

40

Scanning

Brother Scanner Utility 2

The Brother Scanner Utility is used for configuring the WIA scanner driver for resolutions greater than
1200 dpi and for changing the paper size. If you want to set Legal size as the default size, use this utility to
change the setting. You must restart your PC for the new settings to take effect.

 Running the utility

You can run the utility by choosing the Scanner Utility located in the
Start/All Programs/Brother/MFC-XXXX (or DCP-XXXX) (where XXXX is your model name)/
Scanner Settings/Scanner Utility.

2

Note

If you scan the document at a resolution greater than 1200 dpi, the file size may be very large. Make sure
that you have enough memory and hard disk space for the size of the file you are trying to scan. If you do
not have enough memory or hard disk space then your PC may freeze and you could lose your file.

Note

For Windows Vista

®

the User Account Control screen appears, do the following.

• For users who have administrator rights: Click Allow.

41

• For users who do not have administrator rights: Enter the administrator password and click OK.

Scanning

2

42

Scanning a document using the WIA driver
(For Windows Photo Gallery and Windows Fax and Scan

Scanning

users)

Scanning a document into the PC 2

There are two ways in which you can scan a whole page. You can either use the ADF (automatic document
feeder) or the scanner glass.

If you want to scan and then crop a portion of a page after pre-scanning the document, you need to use the
scanner glass. (See Pre-Scanning to crop a portion you want to scan using the scanner glass on page 45.)

a Load your document.
b Open your software application to scan the document.
c Do one of the following:

 For Windows Photo Gallery

Click File, then Import from Camera or Scanner.

 For Windows Fax and Scan

Click File, New, then Scan.

d Choose the scanner you want to use.

2

2

e Click Import.

The Scan dialog box appears.

43

f Adjust the following settings, if needed, in the Scanner dialog box.

Scanning

1Profile

2Source

3 Paper size

4 Color format

5 File type

6 Resolution

7 Brightness

8Contrast

1

2

2

3

4

5
6

7

8

Note

The scanner resolution can be set as high as 1200 dpi.
For resolutions greater than 1200 dpi, use the Brother Scanner Utility.

g Click the Scan button in the Scan dialog box.

The machine starts scanning the document.

44

Scanning

Pre-Scanning to crop a portion you want to scan using the scanner glass 2

The Preview button is used to preview an image for cropping any unwanted portions from the image. When
you are satisfied with the preview, click the Scan button in the Scan dialog box to scan the image.

a Follow the steps from a to e of Scanning a document into the PC on page 43.
b Put the document face down on the scanner glass.
c Choose Flatbed in the Source drop-down list. Adjust the following settings, if needed, in the Scanner

dialog box.

1

2

2

3

4

5

6

7

1Profile

2Source

3 Color format

4 File type

5 Resolution

6 Brightness

7Contrast

8 Scanning area

d Click Preview.

The whole image is scanned into the PC and appears in the scanning area (8).

8

45

e Press and hold down the left mouse button and drag it over the portion you want to scan.

f Click the Scan button in the Scan dialog box.

The machine starts scanning the document.
This time only the chosen area of the document appears in your application window.

Scanning

2

46

Scanning

Using the Scan key (For USB users) 2

Note

If you use the Scan key when connected to a network, see Network Scanning (For models with built-in
network) on page 78.

You can use (Scan) on the control panel to scan documents into your word processing, graphics or
E-mail applications or a folder on your PC.

Before you can use (Scan) on the control panel, you have to install the Brother MFL-Pro suite and
connect the machine to your PC. If you installed the MFL-Pro Suite from the included CD-ROM then the

correct drivers and ControlCenter3 are installed. Scanning by (Scan) follows the configuration on
Device Button tab of ControlCenter3. (See SCAN on page 57.) For details about how to configure the scan

settings of the ControlCenter3 buttons and to launch the application of your choice using (Scan), see
Using ControlCenter3 on page 54.

Scan to E-mail 2

You can scan either a black and white or colour document into your E-mail application as a file attachment.
You can change the scan configuration. (See E-mail on page 61.)

2

a Put the document face up in the ADF, or face down on the scanner glass.

b Press (Scan).

c Press a or b to choose Scan to E-mail.

Press OK.

d Press Start.

The machine starts scanning the document, creates a file attachment, and launches your E-mail
application, displaying the new message waiting to be addressed.

Note

If you want the scanned data in colour, choose colour in scan type on the Device Button tab of the
ControlCenter3 configuration. If you want the scanned data in black and white, choose black and white in
scan type on the Device Button tab of the ControlCenter3 configuration. (See SCAN on page 57.)

47

Scanning

Scan to Image 2

You can scan either a black and white or colour document into your graphics application for viewing and

®

editing. You can change the scan configuration. (See Image (example: Microsoft

Paint) on page 58.)

a Put the document face up in the ADF, or face down on the scanner glass.

b Press (Scan).

c Press a or b to choose Scan to Image.

Press OK.

d Press Start.

The machine starts the scanning process.

Note

If you want the scanned data in colour, choose colour in scan type on the Device Button tab of the
ControlCenter3 configuration. If you want the scanned data in black and white, choose black and white in
scan type on the Device Button tab of the ControlCenter3 configuration. (See SCAN on page 57.)

2

Scan to OCR 2

If your document is text, you can have it converted by ScanSoft™ PaperPort™ 11SE OCR to an editable text
file and then have the result displayed in your word processing application for viewing and editing. You can

change the (Scan) configuration. (See OCR (Word Processing program) on page 60.)

a Put the document face up in the ADF, or face down on the scanner glass.

b Press (Scan).

c Press a or b to choose Scan to OCR.

Press OK.

d Press Start.

The machine starts the scanning process.

Note

If you want the scanned data in colour, choose colour in scan type on the Device Button tab of the
ControlCenter3 configuration. If you want the scanned data in black and white, choose black and white in
scan type on the Device Button tab of the ControlCenter3 configuration. (See SCAN on page 57.)

48

Scanning

Scan to File 2

You can scan a black and white or a colour document into your PC and save it as a file in a folder of your
choice. The file type and specific folder are based on the settings you have chosen in the Scan to File screen
of ControlCenter3. (See File on page 62.)

a Put the document face up in the ADF, or face down on the scanner glass.

b Press (Scan).

c Press a or b to choose Scan to File.

Press OK.

d Press Start.

The machine starts the scanning process.

Note

• If you want the scanned data in colour, choose colour in scan type on the Device Button tab of the
ControlCenter3 configuration. If you want the scanned data in black and white, choose black and white in
scan type on the Device Button tab of the ControlCenter3 configuration. (See SCAN on page 57.)

2

• If you would like to display the folder window after scanning the document, select Show Folder on the
Device Button tab of the ControlCenter3 configuration. (See SCAN on page 57.)

• If you would like to change the file name of scanned documents, enter the file name in File Name section
on the Device Button tab of the ControlCenter3 configuration. To change the machine’s Scan key
settings, right-click the each ControlCenter buttons, click ControlCenter Configuration and click the

Device Button tab.

49

Scanning

Using ScanSoft™ PaperPort™ 11SE with OCR by NUANCE™2

Note

®

only.

®

2000 (SP4 or greater), XP (SP2 or greater), XP

ScanSoft™ PaperPort™ 11SE supports Windows
Professional x64 Edition and Windows Vista

ScanSoft™ PaperPort™ 11SE for Brother is a document management application. You can use PaperPort™
11SE to view scanned documents.

PaperPort™ 11SE has a sophisticated, yet easy-to-use filing system that will help you organize your graphics
and text documents. It allows you to mix or ‘stack’ documents of different formats for printing, faxing or filing.

2

This chapter only introduces the basic functions of the software. For more details, see the ScanSoft™
Getting Started Guide. To view the complete ScanSoft™ PaperPort™ 11SE Getting Started Guide,
choose Help from PaperPort™ 11SE menu bar and click Getting Started Guide. When you install MFL-Pro
Suite, ScanSoft™ PaperPort™ 11SE for Brother is installed automatically. You can access ScanSoft™
PaperPort™ 11SE through the ScanSoft™ PaperPort™ SE program group located in

Start/All Programs/ScanSoft PaperPort 11 on your PC.

50

Scanning

Viewing items 2

ScanSoft™ PaperPort™ 11SE gives several ways to view items:
Desktop View displays the item in the chosen folder with a thumbnail (a small graphic that shows each item

in a desktop or folder) or an icon.
You can see both PaperPort™ 11SE items (MAX files) and non-PaperPort™ 11SE items (files created using

other applications).
All graphical files (PaperPort™ 11SE's *.max and other files) will be displayed and include an icon that

indicates the application that the specific file type is associated or created with. Non-graphical files are
indicated by a small rectangular thumbnail and are not displayed as actual images.

2

Page Thumbnails displays a close-up of a single page. You can open a PaperPort™ 11SE item by double-

clicking its icon or the thumbnail in Desktop View.
As long as you have the appropriate application on your PC to display it, you can also open a non-

PaperPort™ SE item by double-clicking it.

51

Scanning

Organizing your items in folders 2

PaperPort™ 11SE has an easy-to-use filing system for organizing your items. The filing system consists of
folders and items that you choose to view in Desktop View. An item can be a PaperPort™ 11SE item or a
non-PaperPort™ 11SE item:

 Folders are arranged in a ‘tree’ structure in the Folder View. You use this section to choose folders and

view their items in Desktop View.

 You can simply drag and drop an item onto a folder. When the folder is highlighted, release the mouse

button and the item is stored in that folder.

 Folders can be ‘nested’—that is, stored in other folders.
 When you double-click a folder, its contents (both PaperPort™ 11SE MAX files and non PaperPort™

11SE files) appear on the Desktop.

 You can also use Windows

®

Explorer to manage the folders and items shown in Desktop View.

Quick links to other applications 2

ScanSoft™ PaperPort™ 11SE automatically recognizes many other applications on your PC and creates a
‘working link’ to them.

2

The bar at the bottom of the PaperPort™ 11SE desktop shows which programs you can use with PaperPort™
11SE.

To send an item from PaperPort™ 11SE to another program, simply drag and drop the item from the
PaperPort™ 11SE desktop to the program icon on the Send To bar. PaperPort™ 11SE automatically
converts the item to the preferred format.

If PaperPort™ 11SE does not automatically recognize one of the applications on your PC, you can manually
create a link using the New Program Link command.

ScanSoft™ PaperPort™ 11SE with OCR lets you convert image text into text you can edit 2

ScanSoft™ PaperPort™ 11SE can quickly convert a text document image into text that you can edit with a
word processing application.

PaperPort™ 11SE uses the optical character recognition software (OCR), which comes with PaperPort™
11SE. PaperPort™ 11SE can use your preferred OCR application if it is already on your PC. You can convert
the entire item, or by using the Copy Text command, you can choose only a portion of the text to convert.

Dragging an item onto a word-processing link icon starts PaperPort™ 11SE’s built-in OCR application, or you
can use your own OCR application.

52

Scanning

Importing items from other applications 2

As well as scanning items, you can bring items into PaperPort™ 11SE in a variety of ways and convert them
to PaperPort™ 11SE (MAX) files in several different ways:

 Print to the Desktop View from another application, such as Microsoft

 Import files saved in other file formats, such as Windows

(TIFF).

®

Bitmap (BMP) or Tagged Image File Format

®

Excel.

Exporting items into other formats 2

You can export or save PaperPort™ 11SE items in several popular file formats, such as BMP, JPEG, TIFF
or PDF.

Exporting an image file 2

a Click File, then Save As in the PaperPort™ 11SE window.

The Save ‘XXXXX’ as dialog box is displayed.

2

b Choose the drive and folder where you want to store the file.
c Enter the new file name and choose the file type.
d Click Save to save your file, or Cancel to return to PaperPort™ 11SE without saving it.

Uninstalling ScanSoft™ PaperPort™ 11SE with OCR 2

For Windows® 2000 Professional 2

a Click the Start button, Settings, Control Panel, then Add/Remove Programs.
b Choose ScanSoft PaperPort 11 from the list and click Change or Remove.

For Windows® XP 2

a Click the Start button, Control Panel, Add or Remove Programs, and click the

Change or Remove Programs icon.

b Choose ScanSoft PaperPort 11 from the list and click Change or Remove.

For Windows Vista

®

2

a Click the Start button, Control Panel, Programs and Programs and Features.
b Choose ScanSoft PaperPort 11 from the list and click Uninstall.

53

3

Note

The features available to you in ControlCenter3 may vary depending on the model number of your
machine.

ControlCenter3 3

Using ControlCenter3 3

ControlCenter3 is a software utility that lets you quickly and easily access your often used applications. Using
ControlCenter3 eliminates the need to manually launch specific applications. ControlCenter3 has the
following operations:

a Scan directly to a file, E-mail, word processor or graphics application of your choice. (1)
b Access to the Custom Scan settings. Custom Scan buttons let you configure a button to meet your own

application needs. (2)

c Access the Copy features available via your PC. (3)

3

d Access the ‘PC-FAX’ applications available for your device. (4)
e Access the settings available to configure your device. (5)
f You can choose which machine ControlCenter3 will connect with from the Model drop-down list. (6)
g You can also open the configuration window for each function and a link to the Brother Solutions

Center by clicking the Configuration button. (7)

54

ControlCenter3

Modern 3

Classic 3

3

Note

• To be able to choose another connected model from the Model drop-down list, you must have the
MFL-Pro Suite Software installed on your PC for that model.

®

• For the Modern user interface, you need to install Adobe

Flash® Player 8 or greater. If you do not have

Flash Player 8 or greater, you will be prompted so you can download the latest Flash Player.

55

ControlCenter3

Switching the user interface 3

You can choose the Modern or Classic user interface for ControlCenter3.

a To switch the user interface, click Configuration button and select SETUP then SKIN SELECT.
b From the SKIN SELECT dialog, you can choose your preferred user interface.

Turning the Auto Load feature off 3

Once you start ControlCenter3 from the Start menu, the icon will appear on the task tray. You can open the
ControlCenter3 window by double-clicking the icon.

3

If you do not want ControlCenter3 to run automatically each time you start your PC:

a Right-click the ControlCenter3 icon in the task tray , and choose Preferences.

The ControlCenter3 preference window appears.

b Uncheck Start ControlCenter on computer startup.
c Click OK to close the window.

56

ControlCenter3

SCAN 3

There are four scan options: Scan to Image, Scan to OCR, Scan to E-mail and Scan to File.

 Image (Default: Microsoft

Lets you scan a page directly into any graphic viewer/editor application. You can choose the destination
application, such as Microsoft

editing application on your PC.

 OCR (Default: Microsoft

Lets you scan a page or document, automatically run the OCR application and put text (not a graphic
image) into a word processing application. You can choose the target word processing application, such

®

as Microsoft

Notepad, Microsoft® Word, Corel® WordPerfect® or any word processing application on

your PC.

 E-mail (Default: your default E-mail software)

Lets you scan a page or document directly into an E-mail application as a standard attachment. You can
choose the file type and resolution for the attachment.

 File

®

Paint)

®

Paint, Corel® Paint Shop Pro®, Adobe® Photoshop®, or any kind of image

®

Notepad)

3

Lets you scan directly to a disk file. You can change the file type and destination folder, as needed.

ControlCenter3 gives you the ability to configure the hardware Scan key on your machine and the
ControlCenter3 Software button for each scan feature. To configure the hardware Scan key on your machine
choose the Device Button tab (right-click each Control Center button and click ControlCenter
Configuration) in the configuration menu for each of the SCAN buttons. To configure the Software button in
ControlCenter3 choose the Software Button tab (right-click each Control Center button and click

ControlCenter Configuration) in the configuration menu for each of the SCAN buttons.

57

ControlCenter3

File type 3

You can choose from the following list of file types when saving to a folder.

 Windows Bitmap (*.bmp)
 JPEG (*.jpg)
 TIFF - Uncompressed (*.tif)
 TIFF - Compressed (*.tif)
 TIFF Multi-Page - Uncompressed (*.tif)
 TIFF Multi-Page - Compressed (*.tif)
 Portable Network Graphics (*.png)
 PDF (*.pdf)

Image (example: Microsoft® Paint) 3

The Scan to Image feature lets you scan an image directly into your graphics application for image editing.
To change the default settings, right-click the Image button, click ControlCenter Configuration and click the

Software Button tab.

3

If you want to scan and then crop a portion of a page after pre-scanning the document, check the Show
Scanner Interface box.

Change the other settings, if needed.
To change the destination application, choose the correct application from the Target Application drop-

down list. You can add an application to the list by clicking the Add button.

58

ControlCenter3

Enter the Application Name (up to 30 characters) and the Application Location. You can also find the

application location by clicking the icon. Choose File Type from the drop-down list.

You can delete an application that you have added by clicking the Delete button in the Software Button tab.

3

Note

This function is also available for Scan to E-mail and Scan to OCR. The window may vary depending on
the function.

59

ControlCenter3

OCR (Word Processing program) 3

Scan to OCR scans a document and converts it into text. This text can be edited using your favorite word

processing software.
To configure Scan to OCR, right-click the OCR button, click ControlCenter Configuration and click the

Software Button tab.

3

To change the word processing application, choose the destination word processing application from the
Target Application drop-down list. You can add an application to the list by clicking the Add button. To
delete an application, click the Delete button in the Software Button tab.

If you want to scan and then crop a portion of a page after pre-scanning the document, check the Show
Scanner Interface box.

You can also configure the other settings for Scan to OCR.

60

ControlCenter3

E-mail 3

Scan to E-mail lets you scan a document to your default E-mail application, so you can send the scanned

job as an attachment. To change the default E-mail application or attachment file type, right-click the E-mail
button, click ControlCenter Configuration and click the Software Button tab.

3

To change the E-mail application, choose your preferred E-mail application from the E-mail Application

1

drop-down list. You can add an application to the list by clicking the Add button

. To delete an application,

click the Delete button.

1

When you first start ControlCenter3 a default list of compatible E-mail applications will appear in the drop-down list. If you are having trouble using
a custom application with ControlCenter3 you should choose an application from the list.

You can also change the other settings used to create the file attachments.
If you want to scan and then crop a portion of a page after pre-scanning the document, check the Show

Scanner Interface box.

61

ControlCenter3

File 3

The Scan to File button lets you scan an image to a folder on your hard disk in one of the file types shown
in the file attachment list. To configure the file type, folder and file name, right-click the File button, click

ControlCenter Configuration and click the Software Button tab.

3

You can change the File Name. Enter the file name you want to use for the document (up to 100 characters)
in the File Name box. File name will be the file name you registered, current date and sequential number.

Choose the file type for the saved image from the File Type drop-down list. You can save the file to the default

folder shown in the Destination Folder, or choose your preferred folder by clicking the icon.

To display where the scanned image is saved when scanning is finished, check the Show Folder box. To let
you specify the destination of the scanned image every time you scan, check the Show Save as Window
box.

If you want to scan and then crop a portion of a page after pre-scanning the document, check the Show

Scanner Interface box.

62

ControlCenter3

CUSTOM SCAN 3

The Custom Scan option lets you create your own scan options.
For Modern interface users, place the mouse pointer over the d and click Custom.
To customize a button, right-click the appropriate button and click ControlCenter Configuration. There are

four options: Scan to Image, Scan to OCR, Scan to E-mail and Scan to File.

 Scan to Image

Lets you scan a page directly into any image viewer/editor software. You can choose any image editor
application on your PC.

 Scan to OCR

Converts scanned documents into editable text files. You can choose the destination application for the
editable text.

 Scan to E-mail

Attaches the scanned images to an E-mail message. You can also choose the file attachment type and
create a quick send list of E-mail addresses chosen from your E-mail address book.

 Scan to File

3

Lets you save a scanned image to any folder on a local or network hard disk. You can also choose the file
type to be used.

Modern

3

Classic 3

63

ControlCenter3

File type 3

You can choose from the following list of file types when saving to a folder.

 Windows Bitmap (*.bmp)
 JPEG (*.jpg)
 TIFF - Uncompressed (*.tif)
 TIFF - Compressed (*.tif)
 TIFF Multi-Page - Uncompressed (*.tif)
 TIFF Multi-Page - Compressed (*.tif)
 Portable Network Graphics (*.png)
 PDF (*.pdf)

Customizing a user-defined button 3

To customize a button, right-click the button, then click the ControlCenter Configuration button to see the
configuration window.

Scan to Image 3

 General tab

To create the button name, enter a name in the Please enter a name for the Custom Button text field
(up to 30 characters).

Choose the type of scan from the Scan Action field.

3

64

ControlCenter3

 Settings tab

Choose the Target Application, File Type, Resolution, Scan Type, Document Size, Show Scanner

Interface, Brightness and Contrast settings.

3

Scan to OCR 3

 General tab

To create the button name, enter a name in the Please enter a name for the Custom Button text field
(up to 30 characters).

Choose the type of scan from the Scan Action field.

65

ControlCenter3

 Settings tab

Choose the Target Application, File Type, OCR Software, OCR Language, Resolution, Scan Type,

Document Size, Show Scanner Interface, Brightness and Contrast settings.

3

Scan to E-mail 3

 General tab

To create the button name, enter a name in the Please enter a name for the Custom Button text field
(up to 30 characters).

Choose the type of scan from the Scan Action field.

66

ControlCenter3

 Settings tab

Choose the E-mail Application, File Type, Resolution, Scan Type, Document Size, Show Scanner

Interface, Brightness and Contrast settings.

3

Scan to File 3

 General tab

To create the button name, enter a name in the Please enter a name for the Custom Button text field
(up to 30 characters).

Choose the type of scan from the Scan Action field.

67

ControlCenter3

 Settings tab

Choose the file format from the File Type drop-down list. Save the file to the default folder which is shown

in the Destination Folder box or choose your preferred folder by clicking the icon. Check
Show Folder to show where the scanned image is saved after scanning. Check Show Save As Window

to specify the destination of the scanned image after every scan.
Choose the Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and

Contrast settings and enter the file name if you want to change.

3

68

ControlCenter3

COPY 3

Lets you use the PC and any printer driver for enhanced copy operations. You can scan a page on the
machine and print copies using any of the features of the machine’s printer driver, or you can direct the copy
output to any standard printer driver installed on the PC including network printers.

You can configure your preferred settings on up to four buttons.
The Copy1 to Copy4 buttons can be customized to let you use advanced copy functions such as N in 1

printing.

To use the Copy buttons, configure the printer driver by right-clicking the button and choosing the

ControlCenter Configuration.

3

Enter a name in Please enter a name for the Copy Button text field (up to 30 characters) and choose
Copy Ratio.

Choose the Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast
settings to be used.

Before finishing the Copy button configuration, choose the Printer Name. To display the printer driver
settings, click the Print Options... button and then Properties... button.

In the printer driver settings dialog box, you can choose advanced settings for printing.

69

ControlCenter3

3

Note

You must configure each of the copy buttons before they can be used.

70

ControlCenter3

PC-FAX (MFC models only) 3

The PC-FAX option lets you send and receive faxes. You can also configure the address book and change
some general machine settings.

These buttons are for sending or receiving faxes using the Brother PC-FAX application.

 Send

Lets you scan a page or document and automatically send the image as a fax from the PC using the
Brother PC-FAX software. (See PC-FAX sending on page 92.)

 Receive

By clicking this button, the PC-FAX receive software is activated and your PC starts receiving fax data from
your Brother machine. After activating the PC-FAX option, the icon name changes to View Received
which when clicked will open an application and display the received faxes. Before using the PC-FAX
Receive option, you must select the PC-FAX Receive option from the control panel menu of the Brother
machine. (See PC-FAX receiving on page 105.)

 Address Book

Lets you open the Brother PC-FAX address book. (See Brother Address Book on page 99.)

 Setup

Lets you configure the PC-FAX sending settings. (See Sending setup on page 93.)

Note

PC-FAX supports Black and white faxing only.

3

71

ControlCenter3

Send 3

The Send button lets you scan a document and automatically send the image as a fax from the PC using the
Brother PC-FAX software. (See PC-FAX sending on page 92.)

To change the Send settings, right-click the Send button and click ControlCenter Configuration. You can
change the Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast
settings.

3

Receive/View Received 3

The Brother PC-FAX Receiving software option lets you view and store your faxes on your PC. It is
automatically installed when you install the MFL-Pro Suite.
By clicking the Receive button, the PC-FAX Receive function is activated and starts to receive fax data from
your Brother machine. Before you use the PC-FAX Receive function, you must select the PC-FAX Receive
option from the control panel menu of the Brother machine. (See Enabling PC-FAX Receiving software on
your machine on page 106.)
To configure the PC-FAX Receive software, see Setting up your PC on page 107.

When the PC-FAX receiving software is running, you can open the viewer application with the

View Received button. (PaperPort™ 11SE)

72

ControlCenter3

Note

You can also activate the PC-FAX receiving software from the start menu. (See Running the PC-FAX
Receiving software on your PC on page 106.)

Address Book 3

The Address Book button lets you add, amend or delete contacts from your address book. To edit this
address book, click the Address Book button to open the dialog box. (See Brother Address Book
on page 99.)

3

Setup 3

By clicking the Setup button, you can configure the user settings of the PC-FAX application.
(See Setting up user information on page 92.)

73

ControlCenter3

DEVICE SETTING 3

You can configure or check the machine settings.

 Remote Setup (MFC models only)

Lets you open the Remote Setup Program. (See Remote Setup on page 90.)

 Quick-Dial (MFC models only)

Lets you open the Set Quick-Dial window of Remote Setup. (See Remote Setup on page 90.)

 Status Monitor

Allows you to open the Status Monitor Utility. (See Status Monitor on page 9)

 User’s Guide

Lets you view the User’s Guide, the Software User’s Guide and the Network User’s Guide.

Remote Setup (MFC models only) 3

The Remote Setup button lets you open the Remote Setup Program window to configure the machine
setting menus.

3

Note

For details, see Remote Setup on page 90.

74

ControlCenter3

3

Quick-Dial (MFC models only) 3

The Quick-Dial button lets you open the Set Quick-Dial window in the Remote Setup Program. You can then
easily register or change the Quick-Dial numbers from your PC.

75

ControlCenter3

Status Monitor 3

The Status Monitor button allows you to monitor the status of one or more devices, allowing you to get
immediate notification of errors such as paper empty or paper jam. (See Status Monitor on page 9)

3

76

ControlCenter3

User’s Guide 3

The User’s Guide button lets you view the Software User’s Guide and the Network User’s Guide in HTML
format.

3

77

Network Scanning

4

To use the machine as a network scanner, the machine must be configured with a TCP/IP address. You can
set or change the address settings from the control panel (See Control Panel Setup in the Network User’s
Guide) or by using the BRAdmin Professional software. If you installed the machine following the instructions
for a network user in the Quick Setup Guide then the machine should already be configured for your network.

Note

• For network scanning, a maximum of 25 clients can be connected to one machine on a network. For
example, if 30 clients try to connect at a time, 5 of those clients will not be shown on the LCD.

• If your PC is protected by a firewall and is unable to network scan, you may need to configure the firewall
settings to allow communication through port number 54925 and 137. See Before using the Brother
software on page 110.

(For models with built-in network)

Before using Network Scanning 4

Network licence 4

4

4

This product includes a PC licence for up to 5 Users.
This licence supports the installation of the MFL-Pro Software Suite including ScanSoft™ PaperPort™ 11SE

on up to 5 PCs on the network.
If you want to use more than 5 PCs with ScanSoft™ PaperPort™ 11SE installed, please buy the Brother NL-5

pack which is a multiple PC licence agreement pack for up to 5 additional users. To buy the NL-5 pack,
contact your Brother dealer.

Configuring Network Scanning 4

If you are using a different machine than the one that was originally registered to your PC during the
installation of MFL-Pro Suite software (see the Quick Setup Guide), follow the steps below.

a For Windows

For Windows
Scanners and Cameras (or Control Panel, Scanners and Cameras).

For Windows Vista
Cameras.

®

2000, click the Start button, Control Panel, then Scanners and Cameras.

®

XP, click the Start button, Control Panel, Printers and Other Hardware, then

®

, click the Start button, Control Panel, Hardware and Sound, then Scanner and

78

b Do one of the following:

 For Windows

 For Windows

The Network Scanner Properties dialog box appears.

 For Windows Vista

®

2000, select your Brother machine from the list and click the properties button.

®

XP, right-click the Scanner Device icon and choose Properties.

®

Network Scanning (For models with built-in network)

4

, click the Properties button.

Note

For Windows Vista

®

when the User Account Control screen appears, do the following.

• For users who have administrator rights: Click Continue.

• For users who do not have administrator rights: Enter the administrator password and click OK.

79

Network Scanning (For models with built-in network)

c Click the Network Setting tab and choose the appropriate connection method.

Specify your machine by address
Enter the IP address of the machine in IP Address, and then click Apply.

4

Specify your machine by name

1 Enter the machine node name in Node Name, or click Browse and choose the device you want to

use.

2 Click OK.

d Click the Scan To Button tab and enter your PC name in the Display Name field. The machine’s LCD

displays the name you enter. The default setting is your PC name. You can enter any name that you like
(Max. 15 characters).

4

80

Network Scanning (For models with built-in network)

e If you want to avoid receiving unwanted documents, enter a 4-digit PIN number in the Pin number and

Retype Pin number field. To send data to a PC protected by a PIN number, the LCD prompts you to

enter the PIN number before the document can be scanned and sent to the PC. (See Using the Scan
key on page 82.)

4

81

Network Scanning (For models with built-in network)

Using the Scan key 4

Scan to E-mail 4

When you choose Scan to E-mail your document will be scanned and sent directly to the PC you designated
on your network. ControlCenter3 will activate the default E-mail application on the designated PC. You can
scan and send a black and white or colour document from the PC as an attachment.

You can change the scan configuration. (See E-mail on page 61.)

a Put the document face up in the ADF, or face down on the scanner glass.

b Press (Scan).

c Press a or b to choose Scan to E-mail.

Press OK.

d Press a or b to choose the destination PC you want to use for E-mailing your document.

Press OK.
If the LCD prompts you to enter a PIN number, enter the 4-digit PIN number for the destination PC on
the control panel.
Press OK.

4

e Press Start.

The machine starts the scanning process.

Note

If you want the scanned data in colour, choose colour in scan type on the Device Button tab of the
ControlCenter3 configuration. If you want the scanned data in black and white, choose black and white in
scan type on the Device Button tab of the ControlCenter3 configuration. (See SCAN on page 57.)

Scan to Image 4

When you choose Scan to Image, your document will be scanned and sent directly to the PC you designated
on your network. ControlCenter3 will activate the default graphics application on the designated PC. You can

®

change the Scan configuration. (See Image (example: Microsoft

Paint) on page 58.)

a Put the document face up in the ADF, or face down on the scanner glass.

b Press (Scan).

c Press a or b to choose Scan to Image.

Press OK.

82

Network Scanning (For models with built-in network)

d Press a or b to choose the destination PC you want to send to.

Press OK.
If the LCD prompts you to enter a PIN number, enter the 4-digit PIN number for the destination PC on
the control panel.
Press OK.

e Press Start.

The machine starts the scanning process.

Note

If you want the scanned data in colour, choose colour in scan type on the Device Button tab of the
ControlCenter3 configuration. If you want the scanned data in black and white, choose black and white in
scan type on the Device Button tab of the ControlCenter3 configuration. (See SCAN on page 57.)

Scan to OCR 4

When you choose Scan to OCR, your document will be scanned and sent directly to the PC you designated
on your network. ControlCenter3 will activate ScanSoft™ PaperPort™ 11SE OCR and convert your
document into text for viewing and editing from a word processing application on the designated PC. You can
change the Scan configuration. (See OCR (Word Processing program) on page 60.)

a Put the document face up in the ADF, or face down on the scanner glass.

b Press (Scan).

c Press a or b to choose Scan to OCR.

Press OK.

d Press a or b to choose the destination PC you want to send to.

Press OK.
If the LCD prompts you to enter a PIN number, enter the 4-digit PIN number for the destination PC on
the control panel.
Press OK.

4

e Press Start.

The machine starts the scanning process.

Note

If you want the scanned data in colour, choose colour in scan type on the Device Button tab of the
ControlCenter3 configuration. If you want the scanned data in black and white, choose black and white in
scan type on the Device Button tab of the ControlCenter3 configuration. (See SCAN on page 57.)

83

Network Scanning (For models with built-in network)

Scan to File 4

When you choose Scan to File, you can scan a black and white or colour document and send it directly to a
PC you designate on your network. The file will be saved in the folder and file format that you have configured
in ControlCenter3. You can change the Scan configuration. (See File on page 62.)

a Put the document face up in the ADF, or face down on the scanner glass.

b Press (Scan).

c Press a or b to choose Scan to File.

Press OK.

d Press a or b to choose the destination PC you want to send to.

Press OK.
If the LCD prompts you to enter a PIN number, enter the 4-digit PIN number for the destination PC on
the control panel.
Press OK.

e Press Start.

The machine starts the scanning process.

4

Note

• If you want the scanned data in colour, choose colour in scan type on the Device Button tab of the
ControlCenter3 configuration. If you want the scanned data in black and white, choose black and white in
scan type on the Device Button tab of the ControlCenter3 configuration. (See SCAN on page 57.)

• If you would like to change the file name of scanned documents, enter the file name in File Name section
on the Device Button tab of the ControlCenter3 configuration. To change the machine’s Scan key
settings, right-click each Control Center button, click ControlCenter Configuration and click the

Device Button tab.

Scan to FTP (MFC-7440N and MFC-7840W only) 4

When you choose Scan to FTP, you can scan a black and white or colour document directly to an FTP server
on your local network or on the internet.

The details required to use Scan to FTP can be entered manually at the control panel or by using Web Based
Management to pre-configure and store the details in an FTP Profile.

For information on how to manually enter the Scan to FTP details, see Scan to FTP Manual Method
on page 88. To use Web Based Management, type http://xxx.xxx.xxx.xxx (where xxx.xxx.xxx.xxx is the IP
address of your machine) into your browser, and then you can configure or change the settings in the

Administrator Settings. You can configure up to ten FTP server profiles.

84

Network Scanning (For models with built-in network)

4

a Enter the name that you want to use for the profile of the FTP server. This name will be displayed on the

LCD of the machine and can be up to 15 characters.

b The Host Address is the domain name of the FTP server. Enter the Host Address (for example

ftp.example.com) (up to 60 characters) or the IP address (for example 192.23.56.189).

c Enter the Username that has been registered with the FTP server for the machine (up to 32 characters).
d Enter the Password for access to the FTP server (up to 32 characters).
e Enter the destination folder where your document will be stored on the FTP server (for example

/brother/abc/) (up to 60 characters).

85

Network Scanning (For models with built-in network)

f Choose the file name you want to use for the scanned document. You can choose from seven present

and two user defined File Names. The file name that will be used for your document will be the file name
you selected plus the last 6 digits of the flatbed/ADF scanner counter plus the file extension (For
example, Estimate098765.pdf). You can also manually enter a File Name up to 15 characters.

g Choose the scan quality from the drop-down list. You can choose Color 150, Color 300, Color 600,

Gray 300, Gray 200, Gray 100, B&W 200 or B&W 200x100.

h Choose the file type for the document from the drop-down list. You can choose PDF or JPEG for colour

or greyscale documents and PDF or TIFF for B/W document.

i You can set Passive Mode to OFF or ON depending on your FTP server and network firewall

configuration. By default this setting is ON. You can also change the port number used to access the
FTP server. The default for this setting is port 21. In most cases these two settings can remain as default.

Creating a User Defined File Name 4

In addition to the seven present file names you can store two user defined file names that can be used for
creating an FTP Server Profile.

a From the Scan to FTP screen in Web Based Management, choose Create a User Defined File Name.

4

86

Network Scanning (For models with built-in network)

b Enter a file name in one of the two user defined fields and click Submit. A maximum of 15 characters

can be entered in each of the user defined name fields.

4

Scan to FTP using FTP Server Profiles 4

a Put the document face up in the ADF, or face down on the scanner glass.

b Press (Scan).

c Press a or b to choose Scan to FTP. Press OK.
d Press a or b to choose one of the FTP server profiles listed. Press OK.

 If the Scan to FTP profile is complete, you will automatically go to Step j.
 If the Scan to FTP profile is not complete, for instance, the login account name and password are

missing or the quality or file type are not chosen, you will be prompted to enter any missing information
in the following steps.

e Choose one of the options below:

 Press a or b to choose Color 150 dpi, Color 300 dpi, Color 600 dpi, Gray 300 dpi,

Gray 200 dpi or Gray 100 dpi. Press OK and go to Step f.

 Press a or b to choose B&W 200 dpi or B&W 200x100 dpi. Press OK and go to Step g.

f Press a or b to choose PDF or JPEG.

Press OK, and go to Step h.

g Press a or b to choose PDF or TIFF. Press OK.
h Use the dial pad to enter the username. Press OK.
i Use the dial pad to enter the password. Press OK.

87

Network Scanning (For models with built-in network)

j Do one of the following:

 If you want to start scanning, press Start and go to Step m.
 If you want to change the file name, go to Step k.

k Press a or b to choose a file name you want to use and press OK. Press Start and go to Step m.

Note

If you want to change the file name manually, go to Step l

l Press a or b to choose <Manual>. Press OK.

Enter the file name you want to use (up to 15 characters) and press OK.
Press Start.

m The LCD shows Connecting. When the connection to the FTP server is successful the machine starts

the scanning process.

Scan to FTP Manual Method 4

4

a Put the document face up in the ADF, or face down on the scanner glass.

b Press (Scan).

c Press a or b to choose Scan to FTP. Press OK.
d Press a or b to choose <Manual>. Press OK.

Note

If there is no FTP Profile configured, skip Step d and go to Step e.

e Use the dial pad to enter the FTP host address (for example ftp.example.com’ Up to 60 characters) or

the IP address (for example 192.23.56.189).
Press OK.

f Use the dial pad to enter the destination folder (for example /brother/abc/, up to 60 characters).

Press OK.

g Press a or b to choose Enter Username or Change Setting. Press OK.

If you choose Enter Username, go to Step k.
If you choose Change Setting, go to Step h.

h Choose one of the options below.

 Press a or b to choose Color 150 dpi, Color 300 dpi, Color 600 dpi, Gray 300 dpi,

Gray 200 dpi or Gray 100 dpi.

Press OK and go to Step i.

 Press a or b to choose B&W 200 dpi or B&W 200x100 dpi.

Press OK and go to Step j.

88

Network Scanning (For models with built-in network)

i Press a or b to choose PDF or JPEG. Press OK, and go to Step k.
j Press a or b to choose PDF or TIFF. Press OK.
k Use the dial pad to enter the username. Press OK.
l Use the dial pad to enter the password. Press OK.
m Do one of the following:

 If you want to start scanning, press Start and go to Step p.
 If you want to change the file name, go to Step n.

n Press a or b to choose a file name you want to use and press OK.

Press Start and go to Step p.

Note

If you want to change the file name manually, go to Step o

o Press a or b to choose <Manual>. Press OK.

Enter the file name you want to use (up to 15 characters) and press OK.
Press Start.

4

p The LCD shows Connecting. When the connection to the FTP server is successful the machine starts

the scanning process.

Note

If a timeout or any other error occurs, start the Scan to FTP process again from the beginning a. If the
username is entered incorrectly then the LCD will show Authenticate Err, please start the process
again from the beginning a.

89

5

Remote Setup (MFC models only) 5

Remote Setup 5

The Remote Setup program lets you configure many machine settings from a Windows® application. When
you start this application, the settings on your machine will be downloaded automatically to your PC and
displayed on your PC screen. If you change the settings, you can upload them directly to the machine.

Click the Start button, All Programs, Brother, MFC-XXXX (or MFC-XXXX LAN), and Remote Setup.

Note

• If your machine is connected via a Network, you have to enter your password.

• The default password is "access". You can use BRAdmin Light or Web Based Management to change this
password (See the Network Users Guide for details).

5

 OK

Lets you start uploading data to the machine and exit the Remote Setup application. If an error message
is displayed, enter the correct data again and then click OK.

 Cancel

Lets you exit the Remote Setup application without uploading data to the machine.

 Apply

Lets you upload data to the machine without exiting the Remote Setup application.

 Print

Lets you print the chosen items on the machine. You cannot print the data until it is uploaded to the
machine. Click Apply to upload the new data to the machine and then click Print.

90

Remote Setup (MFC models only)

 Export

Lets you save the current configuration settings to a file.

 Import

Lets you read the settings from a file.

Note

• You can use the Export and Import buttons to save Quick Dial or all your settings for your machine.

• If your PC is protected by a firewall, and is unable to use Remote Setup, you may need to configure the
firewall settings to allow communication through port number 137. See Firewall settings (For Network
users) on page 110.

5

91

Brother PC-FAX Software

6

(MFC models only)

PC-FAX sending 6

The Brother PC-FAX feature lets you to use your PC to send a document from an application as a standard
fax. You can even attach a cover page. All you have to do is set up the receiving parties as members or
groups in your PC-FAX Address Book or simply enter the destination address or fax number into the user
interface. You can use the Address Book Search feature to quickly find members to send to.

For the latest information and updates on the Brother PC-FAX feature, visit http://solutions.brother.com

Note

• If you are using Windows
Administrator rights.

• The PC-FAX software can only send Black & White fax documents.

®

2000 Professional, Windows® XP and Windows Vista® you must log on with

Setting up user information 6

.

6

6

Note

You can access User Information from the FAX Sending dialog box by clicking the icon.

(See Sending a file as a PC-FAX using the Facsimile style user interface on page 95.)

a Click the Start button, All Programs, Brother, MFC-XXXX (where XXXX is your model name), PC-FAX

Sending, then PC-FAX Setup.
The Brother PC-FAX Setup dialog box appears:

b Enter this information to create the fax header and cover page.

92

Brother PC-FAX Software (MFC models only)

c Click OK to save the User Information.

Note

You can set up the User Information separately for each Windows

Sending setup 6

From the Brother PC-FAX Setup dialog box, click the Sending tab to display the screen below.

®

account.

6

 Outside line access

Enter a number to access an outside line here. This is sometimes required by local PBX telephone
systems (for example, dialling 9 to get an outside line in your office). For PC-Fax send, this number will be
applied and Dial Prefix set in the function menu will be ignored.

 Include header

To add the header information you entered in the User Information tab to the top of your sent faxes, check
the Include header box. See Setting up user information on page 92.

 User interface

Choose the user interface from two choices: Simple style or Facsimile style.

93